HomeMy WebLinkAboutTask Order 10044.M - WRRF Hadworks Capacity Expansion - MTITASK ORDER NO. .IOO44.M
Pursuanl to the
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
CITY OF MERIDIAN (OWNEB) AND MATERIALS TESTING AND INSPECTION
CONSULTANT)
This Task Order is made this 13th day of June 2017 and entered into by and between
the City of Meridian, a municipal corporation organized under the laws ol the State of
ldaho, hereinafter relerred to as "City", and accepted by (CONSULTAND. hereinafter
reterred lo as "CONSULTANT" pursuant to the mutual promises, covenant and
conditions conlained in the Master Agreement (category 4a) between the above
mentioned parties dated October 1,2014. The Project Name lor this Task Order is as
lollows:
WRRF HEADWORKS CAPACITY EXPANSION -
SPECIAL INSPECTIONS
SCOPE OF WORK
fask 1 - Solls Testlng and lnsp*tion
Compaclion testing will be performed during the planned trips to the pro.lect sile for this
item. ln addition, MTI will perform geotechnical observations after stripping activities
have taken place to confirm footing bearing surfaces.
Task 2 - Concrete Testlng and lnspectlon
special lnspeclion" of reinforcing steel and concrete is required. lnspection of reinforcing
sleel and teslingiinspection ol concrete will be performed during the planned trips to the
project site tor this item. One set of I concrete cylinders will be cast for each 100 cubic
yards, or fraction thereof, o{ each concrete mix placed each day. Additional: one
iample of concrete aggregate will be pulled prior to each concrele placement from the
batch plant. Please nole testlng of slump, alr, and temperature are lncluded wlthln
MTI'9 rale tor "Concrele lnspectot".
Task fror loot4.M WWRF Headxo*s Capaclty Expatrsion - Spochl lrcpo€cUons
Materials TestirE & lnpcedions
Pago 1 ol 5
Task 6 - Prolect Management
Project managemenl and engineer oversight will be provided as required to manage the
project and prepare formal reports. Services will generally include the following:
attending proiect meeling, scheduling appropriate field personnel and providing
oversight, processing of reports, reviewing project mix designs, reviewing conslruction
documenls, preparing invoices, and providing a communication link between project
team members.
ASSUMPTIONS
It has been assumed that the steel materials for this proiect will be fabricated by an
Approved Fabricator" (AISC Certified Fabrication Shop) as defined by the lBC.
Therefore this item has not been included in this estimate. ll Fabrication Shop
inspections are nec€ssary an estimate will be provided upon request.
Task Order 1(n44.M WWRF Headno.ks Capacity Expansion - Special lnsposctions
Mate als Testing & lnpsections
Pag6 2 ol 5
Task 4 - Structural Steel Testlng and lnspectlon
Special lnspection" of welded and bolted connections is required. Periodic visual
welding inspection will be performed on all lield welds. Bolted connections will be
inspected in accordance wilh the proiect specifications. The first trip should be
perlormed at the start-up of welding or bolting operalions to check certilicalions or boll
calibrations and review procedures with on-site welders / steel workers. The
intermediate trips should be performed to inspect welds or bolts that are to be covered
prior to the final inspection. The linal inspeclion should be performed at the completion
of welding and / or bolting, but prior to departure ol the steel crew, to inspect the
finished product.
Task 3 - Masonry Testlng and lnspectlon
Special lnspection" ol masonry is required. lnspection will consist of inspecling cell
conditions and reinforcing steel placement prior to grouting and witnessing of grouting
activities during placement. lnspeclions will be performed on a periodic basis during the
planned trips to the proiect site for this item. Testing will include compressive strength of
masonry units, masonry prisms, and grout prisms.
Task 5 - Asphalt Testlng and lnspection
Monitoring of placement and density testing will be perlormed during the planned trips
to the project site for this item. Asphalt cores will be taken lo verily thickness and
densily ol asphalt and lo perform nuclear gauge correlalion. ln addition, MTI will obtain
samples of the hot mix asphalt (HMA) to determine asphalt content and gradation of the
materials being delivered to the project site.
lf lhe construction schedule does not follow MTI's estimated production rates and
schedule, the quantities and number o, trips required will vary. Variances from lhe
estimated number of trips will be billed at the indicated unit rates. The result may be a
decrease or increase in the total testing and inspeclion costs.
COMPENSATION SCHEDULE
COMPENSATION SCHEDULE
Task Description Qly Hale Sub-Total
I SOILS TESTING & INSPECTION
a Soils Field Density Technician D2922/6938 475 $4s $21 ,375
b Proctor D698, 01557/T99, T180 3 $140 $420
c Si6ve - Coarse & Fine C1 17, Cl36/T11, T27 3 $75 $225
d Atterberg Limits D4318/T89, T90 $0
e Subgrade lnspector 60 $4,800
I Sample Pick Up $o $o
26,820
2 CONCFETE TESTING & INSPECTION
a Concrete lnspector 2931 $15.70 $46,032
Epoxy BoluDowel lnspector $0 $0
Concrele Cylinders C39/T22 3000 $6.80 $20,400
d Temperature Data LogE€r (p6r Day)30 98.00 $240
e Sand Equivalent O24l9/T176 1 $60 $60
I Sieve - Coarse & Fine C117, Cl36/T1 1 , T27 1
s Fracture Face D5821/TM1 1 $50 $50
h Polential Alkali-Silica Roacl,vity C586 1 $900 $900
I Cylinder Pick Up 1 $1,680 $r,680
Sub-Total:$69,437
3
MASONRY fESfING &
NSPECTION
Masonry lnspector
300 $
42 $12,600
Cube Comprossiv€ Strength -
Grout/Mortar/Gypsum $0
Grout Prisms C 1019 6 $17 $ 102
CMU Compressive Strength (Prism GroulBd) (Set
of 3)$0 $o
CMU Comprossivo Strenglh (Block Only) (S€t of
3) Cr 40
s0
IT
III
II
II I
Task Order 10044.M WWRF H€8durofis Capacily Epansion - Sp€cial lnspoeciions
Malerials Testiru & lnpoeclions
PaOe 3 ol 5
Unlt
o
80
Sub-Total:
b
c
75 $75
o
0
The Not -To -Exceed amount to complete all services listed above for this Task Order is one
hundred twenty-nine thousand and nine hundred sixty seven dollars ($129,967). No
compensation will be paid over the Not -to -Exceed amount without prior written approval by the
City in the form of a Change Order. Any and all travel will only be reimbursed if pre -approved by
the Project Manager, and only per the City of Meridian Travel Policy. Reimbursable expenses
will be paid at cost and only if pre -approved by the Project Manager. Any travel and/or
reimbursables paid will be paid as part of the Not -To -Exceed Task Order Total per the
Compensation and Completion Schedule above.
CITY OF IDIAN MATERIALS TESTING & INSPECTION
BY: - BY.
TAMMY DEWE ,MAYOR
Task Order 10044.M WWAF Headworks Capacity Expansion - Special Inspoections Page 4 of 5
Materials Testing & Inpsections
Cylinder Pick Up = $42
Sub -Total:
STRUCTURAL STEEL TESTING & INSPECTION
252
12,954
4
4'
Structural Steel Inspector 60 52 3,120
Ultrasonic Inspection 0 0
Fab Shop Inspection 1 $0
Sub -Total:
0
3,120
5 ASPHALT TESTING AND INSPECTION
Asphalt Field Density Technician D2922 35 45
125
1,575
Coring 6 750 ----
Bulk Specific Gravity, Diameter, Thickness
D2726/T166--
12 50 600
Asphalt Content - Ignition Method D6307/T308 6 125 750
Mechanical Analysis D5444 6 75 450
Sub -Total: 4,125
6 PROJECT MANAGEMENT
Project Manager _ 140 60 8,400
Mileage 6750 0.535 3,611
Summary Inspection Report 0 0
Professional Engineer 15 100 1,500
Sub-Total:$13,511
TASK ORDER TOTAL: 129,967.00
The Not -To -Exceed amount to complete all services listed above for this Task Order is one
hundred twenty-nine thousand and nine hundred sixty seven dollars ($129,967). No
compensation will be paid over the Not -to -Exceed amount without prior written approval by the
City in the form of a Change Order. Any and all travel will only be reimbursed if pre -approved by
the Project Manager, and only per the City of Meridian Travel Policy. Reimbursable expenses
will be paid at cost and only if pre -approved by the Project Manager. Any travel and/or
reimbursables paid will be paid as part of the Not -To -Exceed Task Order Total per the
Compensation and Completion Schedule above.
CITY OF IDIAN MATERIALS TESTING & INSPECTION
BY: - BY.
TAMMY DEWE ,MAYOR
Task Order 10044.M WWAF Headworks Capacity Expansion - Special Inspoections Page 4 of 5
Materials Testing & Inpsections
Dated:--- -71- /-U Dated:----21L0/-r-7 -
7 /
Approved by Council:
AUGUSTL l
Attest:
CJ CO S, CI CLERK
PURCHASING APPROVAL
Q
Com' `E IDIAN
W
s SEAL
KEIT TS, Purc asing Manager
Dated:.
City Project Manager:
Troy Thrall
f! EP/ RTMENf APP OVAL
BY:l
WARREN STEWA T, City Engineer
r
Dated: 7 0
rask ardor 10044.M WWRF Headworks Capacity Expansion - Special Inspoections Page 5 o1 5
Materials Tvsling & Inpsections
CONTRACT CHECKLIST
I PROJECI INFORMATION
sl23l2017 men
Troy Thrall s130,001
chanSe Order No.
c pa
Pro
andIrrcon5ultanVOe5ignEnSineer:
Date:
Contract Amount:
Mate.lals, Testl
REQUESTING DEPARTMENT
WRRF Headworks
lsthisa chanseorder? Y€s ! No E]
Project Name:
Proied Manager
ll.BUDGET INFORMATION to t.Contract Type
Fund:
Department
GLAccount
Project Number:
Budget Avallable (Purdraslng attaci report)
Y.. E tto E
FY Budget: l\17
Enhancement: vo El No E
loE
3590
96164
10044
ll the project crogs liscal years? Ves E
Construdlon
Task Order
Professional Service
Equipment
Grant
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tv GRAI{T INFORMATION - to be completed only on Grant funded prolects
W.t D€t.rmin.taon Re..iv!d
N/A
Grant f:
N/n
W.tc Veriication 10 D.ytp(ortobid due d:t.
NlAt.t and fiacri thc det€""r'atro,Pnn!.rb.n aM alnmd bd by.dd.ndum ('f(h.nt.d)
BASIS OF AWARD
BID RFP / RFq TASK ORDER
Award bas€d on tow Bid HiBheit Ranked Vendor Sel.cted
Bid Resu lts Attached )tt. ED tr{R.tln$ Attached} y.i ENo
Master ASra€ment Gte8ory
Date MSA Roster Approved:9l30l20t6
4A
TypicalAward Yer E t{o E
lf no plea!€ state ci rcumstances and cooclrdon:
7 day grotest period ends
vt.COI{IRACTOR / CONSULTAIIT REQUIRED INFORMATION
6009CorporationStatusn-to-t'l RatinS:
no a'
lnsurance Certif icates Received (Datc):
ll yes, has policy been purchared?
ment and Performance Bond5 Rereived (0atell
Builders Risk lns. Req'd tr
p?lk b.l. ld prcFc! .b&. Sl,@P@)
Erykation Date: E
T to
Periorr€nce on past projects
E Quatity of work
El On Time
Quallfled Persoonel
Avall.blllty of pcrsonnel
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Reason Cons
El on Bud&t
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of negotiatlon process and fee eyaluation
Th MTItomanageproject the nd costlotchs.ope development thi5 Theect.aodcostapproj thepared liquid
stream andexpansiotheprojed isspeciainspectaons 50%thaimatelyapprox feecapacity is lso t4%theexpansion
is otherataligmenttheprojects
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AWARDINFORMATIONvu.
Approval Oate
oate lssued
n - il-l1 By:
NTP Date]
onlY tor Pw coGrntti.^ PE .ar)
Date Submitted to Clerk for Aaenda
Purchas€ Order No.:
O.b.rm.nt St.tur (F.d!r.l Fund€d)
N/A
www sam.iov Print and atta.h
Elolratlon Dete:
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discuss approaah
the the The
WH5 submitted
Detailecr statemen. ot n"',,.,.,.,"""lntf ::"::ifr:" - Rev and Exp Repolt
3590 - Ill, Construction P!oj6ct!
60 - Enterpris€ Elr\al
F tor.i l0 / 1 / 2a16't},ra.ug}, 9 / 3a / 2A1'7
Kei!h
96164
10044
10044.d
Budget wlth Current Year
Ac!ua1
Budget
Renaining
Percent of
Budget
Remainang
6,339,023.66
107,458.50
384.12
739,643.49
6,338,638.94
132,784 .99J
99. 99r
4.55)t
10044.c
10044. k
CapiEaI Outlay
Headworks Improvements
Headworks/Fine Screens
VIRRF Headworks Capacity
Expansion - DesigD
WRRE Grit Rernoval
Equj.pment for the
Headwolks ExpansloD Proj
WRRE Headworks Capacj.ty
Expansion Construction
Surveyi.ng
Total Capital OutIay
TOTAL EXPENDITURES
82, O'73 .00
0.00
82, 013 . 00
16,500.00
0.00
16,500.00)0.001
7 ,128,554 -t6 __5.,232.,28 8-
1 ,728,555.76 88.24s
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PERSONAL & ADV INJURY $
GENERAL AGGREGATE $
PRODUCTS - COMP/OP AGG $
RETENTIONDED
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OCCUR
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EACH OCCURRENCE $UMBRELLA LIAB
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AND EMPLOYERS' LIABILITY Y / N
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CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
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7/11/2017
Butwin InsuranceGroup60CutterMillRoadGreatNeckNY11021-3104
Materials Testing & InspectionInc.
2791 S. Victory ViewWayBoiseID83709
Peleus Insurance Company
Ellen Begun
516-466-4200 x118 516-466-4213
ebegun@butwin.com
MATER-1
1116947199
A Professional Liability IAE4197402 7/1/2017 7/1/2018 EachClaimAggregateLimit
2,000,0004,000,000
City ofMeridian33EastBroadwayAvenueMeridianID83642
Page 1
Memo
To: CJ Coles, City Clerk,
From: Keith Watts, Purchasing Manager
CC: Troy Thrall
Date: 7/11/2017
Re: July 18th City Council Meeting Agenda Item
The Purchasing Department respectfully requests that the following item be placed on the
July 18th City Council Consent Agenda for Council’s consideration.
Approval of Task Order 10044.M Materials Testing, Inc. (MTI) for the “WRRF
HADWORKS CAPACITY EXPANSION – SPECIAL INSPECTIONS” project for a
Not-To-Exceed amount of $129,967.00.
Recommended Council Action: Award of Task Order 10044.M to MTI for the
Not-To-Exceed amount of $129,967.00.
Thank you for your consideration.
City of Meridian
Purchasing Dept.
Page 1 of 2
Mayor Tammy de Weerd
City Council Members:
Keith Bird
Joe Borton
Luke Cavener
Genesis Milam
Anne Little Roberts
Ty Palmer
Public
Works Department
TO: Keith Watts
FROM: Troy Thrall
Staff Engineer II
DATE: 7/11/2017
SUBJECT: TASK ORDER 10044.M – WRRF HEADWORKS CAPACITY
EXPANSION PROJECT MATERIALS TESTING AND SPECIAL
INSPECTION WITH MTI FOR A NOT-TO-EXCEED AMOUNT OF
130,001.00 PURSUANT TO THE MASTER AGREEMENT APPROVED
BY CITY COUNCIL ON OCTOBER 1, 2014.
I. DEPARTMENT CONTACT PERSONS
Troy Thrall, Staff Engineer II 489-0348
Clint Dolsby, Assistant City Engineer 489-0341
Warren Stewart, City Engineer 489-0350
Dale Bolthouse, PW Director 985-1257
II. DESCRIPTION
A. Background
The project will ensure that the WRRF will meet future capacity demands as the
City continues to grow. Construction of this project commenced on June 12 with
a construction period of 18 months. Special inspection and material testing are
required during the construction phase of the project.
B. Proposed Project
The Headworks Capacity Expansion Construction Project requires special
inspection services due to the size and technical nature of this project that
includes the construction of several new wastewater process facilities and
buildings.
MTI will provide special inspection services for this construction project.
Inspection services will include but are not limited to soils testing & inspection,
Page 2 of 2
concrete testing & inspection, masonry testing & inspection, seepage testing &
inspection, steel testing & inspection, and asphalt testing & inspection.
III. IMPACT
A. Fiscal Impacts
Funding is available in the WRRF Headworks with Odor Control enhancement
for this task order. The value of this task order with MTI is $130,001.00 and the
enhancement value for FY17 is $7,205,326.17.
Project Costs:
Fiscal Year 2017 Account Code / Codes Costs
Material Testing and Special
Inspection
60-3590-96164 $130,001.00
Total $130,001.00
B. Time Constraints
Approval of this contract is required for the Headworks Capacity Expansion
Construction Project. If this contract is not approved the construction project may
not proceed.
Departmental Approval: ____________