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HomeMy WebLinkAbout2017-07-05Meridian City Council July 5, 2017. A meeting of the Meridian City Council was called to order at 6:00 p.m., Tuesday, July 5, 2017, by Mayor Tammy de Weerd. Members Present: Mayor Tammy de Weerd, Keith Bird, Joe Borton, Genesis Milam, Luke Cavener, Ty Palmer and Anne Little Roberts. Others Present: Ted Baird, C.Jay Coles, Bruce Chatterton, Caleb Hood, Josh Beach, Clint Dolsby, Jeff Lavey, Charlie Butterfield and Dean Willis. Item 1: Roll-call Attendance: Roll call. X__ Anne Little Roberts X _ _Joe Borton X__ Ty Palmer X__ Keith Bird __X__ Genesis Milam __X__ Lucas Cavener __X Mayor Tammy de Weerd De Weerd: I will go ahead and start tonight's meeting. First I'd like to thank you for joining us. For the record it is Wednesday, July 5th, at 6:00 p.m. We will start with roll call attendance, Mr. Clerk. Item 2: Pledge of Allegiance De Weerd: Item No. 2 is the Pledge of Allegiance. If you will all arise and join us in the pledge to our flag. (Pledge of Allegiance recited.) Item 3: Community Invocation by Steve Moore with Ten Mile Christian Church De Weerd: I don't see Pastor Moore here. Item 4: Adoption of the Agenda De Weerd: So, we will go ahead and move to Item No. 4, adoption of the agenda. Bird: Madam Mayor? Meridian City Council July 5, 2017 Page 2 of 37 De Weerd: Mr. Bird. Bird: In the Consent Agenda, Item A has been requested to be moved to Item No. 7. Taken off of the -- that's a resolution. De Weerd: J? Item J? Bird: Yeah. Item J. De Weerd: Okay. Bird: 9-A has been asked by the applicant to continue until July 18, 2017. Item 9-D, the applicant has asked to continue to July 18th. Item 9-E, the applicant requests continuance to July 18th. And Item G, applicant asks continuance to August 16th. And our ordinances, 11-A is proposed 17-1736 and B is 17-1737. With that I move we approve the amended agenda. Borton: Second. De Weerd: I have a motion and a second. And just for the record, if anyone is here for any of these items that have been requested to continue, that doesn't necessarily mean they will be. Are any of you here for any of those items? Okay. Thank you. Council, you have a motion to approve the agenda as read. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 5: Future Meeting Topics - Public Forum (Up to 30 Minutes Maximum) De Weerd: There were no sign-ups for Item 5. Item 6: Consent Agenda A. Approve Minutes of June 13, 2017 City Council Workshop Meeting B. Approve Minutes of June 20, 2017 City Council Regular Meeting C. Final Plat for Tree Farm Subdivision No. 2 (H-2017-0085) by M3 Companies, LLC Located North of Chinden Boulevard, South Meridian City Council July 5, 2017 Page 3 of 37 of the Phyllis Canal and Approximately a 1/2 Mile East of N. Black Cat Road D. Final Order for Southern Highlands Subdivision No. 4 (H-2017- 0073) by Sky Mesa Development, LLC Located South of E. Amity Road and West of S. Eagle Road E. Final Order for Whitebark Subdivision No. 2 (H-2017-0070) by BHH Investments I, LLC Located South Side of E. Amity Road, Midway Between S. Locust Grove Road and S. Eagle Road F. Findings of Fact, Conclusions of Law, Decision and Order for Goddard Creek (H-2017-0007) by Brian Porter Located 2780 W. McMillan Road G. Findings of Fact, Conclusions of Law, Decision and Order for Geddes Subdivision (H-2017-0041) by Schultz Development Located Southeast of the W. Ustick Road and N. Black Cat Road Intersection H. Findings of Fact, Conclusions of Law, Decision and Order for Paramount Director (H-2017-0064) by Brighton Investments, LLC Located Southeast Corner of N. Meridian Road and W. Chinden Boulevard I. Development Agreement for New Beginnings (H-2017-0026) with Chris Fuhrman located at 780 E Ustick Road, in the SW 1/4 of Section 31, Township 4 North, Range 1 East (Parcel No.: S0531347001) K. Professional Service Agreement with Claudia Button for Anna Button (a minor) for Traffic Box Community Art Project for an amount not to exceed $50 L. Professional Service Agreement with Mary Rousseau for Clarissa Grkovic (a minor) for Traffic Box Community Art Project for an amount not to exceed $50 M. Approval of Award of Bid and Agreement to PIPELINE INSPECTION SERVICES for the SEWER SERVICE TEE REPAIR – PHASE 2 project for a Not-To-Exceed amount of $69,600 Meridian City Council July 5, 2017 Page 4 of 37 N. Approval of AIA A133 Guaranteed Maximum Price Amendment to Kreizenbeck Constructors for the “HOMECOURT YMCA ZOO FAN INSTALLATION” project. The Guaranteed Maximum Not-To-Exceed amount for Construction Services is $31,464.00 O. Approval for Finance to Pay Vendor Payments of $764,448.74 De Weerd: Item 6 is our Consent Agenda. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: As stated earlier, Item J has been pulled to 7-J. And with that I move we approve the amended Consent Agenda and for the Mayor to sign and the Clerk to attest. Borton: Second. De Weerd: I have a motion and a second to approve the Consent Agenda as amended. Mr. Clerk, will you call roll. Roll Call: Bird, yea; Borton, yea; Milam; yea; Cavener, yea; Palmer, yea; Little Roberts, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 7: Items Moved From the Consent Agenda J. Resolution No. 17-2018: Adopting the Amended City of Meridian Strategic Plan 2016-2020 De Weerd: Item 7. Item J was removed from the Consent Agenda and you received on Friday the changes as were made by Council at our last Council meeting and I will open this up for any questions. Cavener: Madam Mayor? De Weerd: Yes, Mr. Cavener. Meridian City Council July 5, 2017 Page 5 of 37 Cavener: I'm trying to pull it up. I noticed in reviewing the document that was sent to us there were a few -- I think inconsistencies that I just wanted to make sure Council was aware of before we voted to adopt it. Specifically some things that stood out to me when I was removing it -- or reviewing it was that the strategic planning team includes a variety of employees, three, I believe, that are no longer with the city. The table of context -- contents does not seem to be accurate and, then, it's -- I think when we get towards the end of this in the digital version it shows I think 18 pages as 18 of 16 and 17 of 16. I just didn't know if we wanted to approve a document that maybe had some -- I believe they are clerical issues that we would maybe want to address before we publish this. De Weerd: Certainly we would want to clean it up. I think that the original committee, though, wouldn't change, even though those employees aren't here any longer . I think it just references who the committee was that brought it originally forward. But those other items certainly can be cleaned up and, Council, we can either approve it with the notations and -- in that fashion or we can bring it back next week. Whatever your pleasure is. Cavener: I prefer to have a clean copy, would be my preference. De Weerd: Okay. Okay. We will move that, then, to next week and it won't be on the Consent Agenda, I think it should just be for any discussion. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: In addition, last week in our meeting I -- and, again, I may have misunderstood, but I thought -- I was under the impression that the issues with some of the inconsistent dates was going to be cleaned up and some type of a context presented to us as to why dates on the tactics had changed versus what had been approved and I didn't know if I misunderstood that that was coming to us or if it was given to us and I just didn't see it . De Weerd: I think many of the dates did change that were reflected in the tactics and so what you see is what has been cleaned up as far as those went. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Will Council be provided a reason for those date changes in the clean ups, why they are occurring? Meridian City Council July 5, 2017 Page 6 of 37 De Weerd: I would imagine you can go into the program and see it in the notes . If not, again, I think that we have talked about the dates on a number of occasions, but the fluidness of the plan is -- is really part of the tactics and the tactics at the time and the dates were the best guess at the time that it was presented to the -- to the Council. So, really, the dates that are in this document that has been requested to approve are the dates that have been vetted and they will still change as tactics are started and they find that not all of those dates were realistic -- realistic. That will be provided in that semi- annual update to Council. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Just for point of clarification. Council still does not have access to that software tool, so we are not able to log in and view that. De Weerd: You have not been able to access it from your offices? Cavener: Madam Mayor? De Weerd: Yes. Cavener: We are a citizen council. My office, for the most part, is in my home and I was under the impression that we had a software tool that would allow us to remote in. I know IT is working through that, but we still have not been given that access to be able to log in remotely. De Weerd: IT cannot get to that and -- and we have reported it at our last meeting that you can have access up in your offices upstairs, but this program was really intended to be used internally and there has been a lot of work up to this point to try and make it external through VPN and not compromise the security system . That's why we -- we continue to say internal, you can come and use the -- the computer upstairs and I understand that you're a citizen council, but this is an internal tool. Cavener: Madam Mayor -- and if the rest of the Council heard that -- De Weerd: You want to pull your -- okay. Cavener: And, Madam Mayor, if all the Council has heard that we aren't going to have access to that now and I just misheard, then -- then, my apologies and I will make some time so that I can review it. Meridian City Council July 5, 2017 Page 7 of 37 De Weerd: You do have access, but that access will be internal -- through the internal system here at City Hall. Bird: This computer right here should do it. De Weerd: And -- yes. And this computer does it as well. Any further questions? Okay. We will put this on again for discussion next week. Item 8: Community Items/Presentations A. CDBG 2017-2021 Draft Consolidated Plan and PY2017 Action Plan Presentation De Weerd: Item 8-A is under Community Items/Presentations. And Caleb -- Chris. Pope: Madam Mayor, Members of Council, great to be in front of you tonight. Today we are going to have a brief presentation, a very high level presentation about our five year consolidated plan that will cover the program years for the Community Development Block Grant program here at the City of Meridian for the next five years. In addition to that, we will outline some of the funding allocation recommendations that we have for you regarding what we do with the CDBG funds that we are getting for this next program year. To kind of kick off the process, I do kind of want to make the note that it is going to be kind of a high level, quick review of things. The consolidated plan that should have been attached to this item on the agenda is well over a hundred pages. It's not something we are going to get into today, nor do I think that the agenda permits us to get into much detail today, but we do want to introduce you to kind of some of the goals, the priorities , and the findings that we had there and how we hope to evolve this CDBG program in our community over the next five years. Throughout the process of figuring out how we do that, how we identify these goals, we have been working with BBC Research and Consulting, who helped us five years ago on our last consolidated plan and we have Heidi Aggeler here to kind of review some of the processes that we went through in terms of surveying and getting data and information from our community and how we figure d out what some of the needs and the goals are for this program moving forward. So, at this time I would like to invite Heidi to come up and talk about the things that she and her organization have worked with. De Weerd: Thank you for joining us. Aggeler: Thank you. Thank you, Chris. And, good evening, everybody. So, this evening I'm going to spend about ten minutes talking about the process that -- the research Meridian City Council July 5, 2017 Page 8 of 37 process that we did to develop the priority needs for this next five year planning period. I will start with a little bit of background about the consolidated plan for those here who are not familiar with the document and, then, we will talk about the proposed strategies and the first year action plan's recommended allocation. City of Meridian is what HUD calls an entitlement community and that means that the city is entitled to receive federal block grant dollars directly. You don't have to apply to the state to get those funds. As a condition of those receiving those funds you need to do a plan called a consolidated plan. The annual action plan -- that basically tells the public how you propose to spend the dollars that you receive from HUD and, then, something called an analysis of impediments to fair housing choice, which is a review of fair housing barriers in the community. There are a number of things that you can do with the Community Development Block Grants. A very flexible program. It was developed by the Nixon administration many years ago. Some of those activities include reconstruction and rehabilitation of existing housing stock. This is a very popular activity in many communities, down payment assistance to help renters who want to be owners -- access home ownership. You can build community facilities. You can improve parks and recreation facilities. You can also build those facilities that help -- the infrastructure -- underlying infrastructure, streets and sidewalks. You can demolish property for new use. You can fund code enforcement. Those are a little trickier to do. Provide employment assistance. We typically see that at the state level. And, then, a certain proportion of CDBG, 20 percent, you can use to -- I'm sorry, 15 percent you can use to help social services with operations and those operations have to help people who have needs, including at risk youth , persons with disabilities, persons who may be experiencing homelessness or at risk of homelessness, seniors, victims of domestic violence and people with HIV AIDS, which is a separate program under HUD. The City of Meridian receives about 350,000 dollars every year. This plan is for a five year planning cycle. In the past Meridian has improved recreation facilities at the elementary school. Provided a scholarship program for the Boys and Girls Club for students who attend their activities. Funded the Meridian Food Bank. Provided homeless case management assistance through a local nonpr ofit. Funded senior resource guide. A good portion of the money has gone to sidewalk construction to improve pedestrian access and help people with disabilities maneuver throughout the city. Down payment assistance, another activity that Meridian has used. Provide street lights and emergency rental assistance through another nonprofit. We did a number of things to develop the priority needs for this five year cycle and for the annual plan. We did a demographic analysis. We looked at housing affordability and how that's changed in Meridian over the last five years. We took a new approach, which is something that HUD has been moving toward looking at whether or not residents can access economic opportunity. So, there is a strong self-sufficiency component to this type of research now and that's called the access of opportunity analysis. We looked at the needs of persons with disabilities and we assessed for housing challenges. We had a very successful survey effort afterwards. We reached 479 residents through the survey. Those were very representative of the Meridian City Council July 5, 2017 Page 9 of 37 city residents overall. Many were homeowners. Many had incomes between 50 and up to 150,000. Those surveys were distributed by city staff at the Food Bank, City Hall, at the library, Boys and Girls Club, through nonprofits and within schools. We also did focus groups with stakeholders who help people with needs in Meridian and we are holding a public comment period, which is happening now. The priority needs that we compiled as part of the survey analysis, as well as the focus groups and interviews we did with stakeholders, include the following: Rental housing that's affordable to extremely low income households. You have about 2,000 households who learn -- earn less than 25,000 dollars a year. So, those households would be living under the poverty level. There are about 820 affordable rentals to serve them, leaving a gap of 1,350 rental units. That is an increase of a little less than 300 units since 2012 when this gaps analysis was last done. We also heard a lot about Meridian's population of people who are at risk for experiencing homelessness and the importance of providing resources to stabilize those families, particularly children, who are doubled up, living with friends and families. Individuals who had experienced homelessness told us that domestic violence was the number one reason. Seventeen percent of survey respondents said they had experienced some type of domestic violence and, then, finally, last, but not least, public transportation and improving accessibility within the Meridian core -- downtown Meridian was also a priority of individuals who we surveyed and spoke with. So, comparing those to the last time this was done, which was in 2012, improvements to public infrast ructure systems in economically challenged neighborhoods -- systems that benefit low income residents, we would say is the same priority in 2017. We heard less this year about improvements to parks and infrastructure than we did in 2012. We heard a lot more about homeownership opportunities. So, 90 percent of the renters who participated in the survey said they wanted to buy a home and that was up considerably from 60 percent in 2012 and my take away from that is that people -- in 2012, remember, you were coming off of the recession, people feel more economically confident. There is more stability in their household and they are interested in buying a home in Meridian and, then, finally in terms of programs and services, this was also true of Nampa where we did work five years ago. Less of an emphasis on employment, skill building activity, people are gainfully employed now, the economy is very strong and there is more of a focus on people who have acute needs, such as victims of domestic violence, stab ilizing their household environment. A couple of graphics that I pulled out that are in the report that reflect the priorities of residents who participated in the survey. This one here asks what factors were most important to you in choosing the home in which you live and remember -- or that you currently live. Remember that this is representative of the city overall. So, this is not just representative of low income people or people who have housing needs . Fifty percent of residents say cost was the most important factor in choosing where they live. That was followed by -- followed by size of housing and, then, having a safe neighborhood. We asked the renters if you had to move today how hard do you think it would be to find a new rental housing, a new rental unit and on a scale of extremely Meridian City Council July 5, 2017 Page 10 of 37 difficult, which is zero, to extremely easy, which is nine, the average was 2.6. So, renters feel like it's pretty hard to find housing -- affordable rentals right now. We also asked what improvements would you make if you were in charge of the City of Meridian and people prioritized roads and public transit. Those were their first two. Followed by parks and recreation, sidewalks, affordable homes for purchase and, then, supporting local business development. So, with that we have recommended the following five year goals. Stabilizing and reducing the rental gap. I mentioned earlier your rental gap was 1,077 units in 2012. That's risen to about 1,350. And making sure that more people don't fall into that poverty level income bracket where they cannot access rental housing and helping children stabilize their housing environment through affordable rental housing will be really important going forward. Enhancing ownership opportunities. You saw that a lot of renters want to buy. They are looking for affordable housing in Meridian, having some trouble finding that. Exploring rehabilitation and repair programs. We asked residents if they had made repairs to their homes, if they needed to and why they had not. Many said they needed to make repairs and they couldn't afford those . And, then, exploring future opportunities to serve and support individuals and families who are escaping domestic violence. The need there is fairly minimal. We would recommend some type of a shelter to serve up to four families at any one time. But as I mentioned earlier, the need is very acute. So, the people in those situations have a very severe need. There aren't a lot of them in your community. And, then, finally, we heard a lot about improving accessibility, so that people have better pedestrian access, as well as people with disabilities, they can move around the downtown part of Meridian better. And, then, also working regionally to improve transportation options for those who don't want to use a vehicle or cannot drive . And with that I'm going to turn it back over to Chris, so he can talk about the process to, then, develop the recommended action plan and spending priorities for the following -- for this current program year. Pope: Thank you, Heidi. And, Madam Mayor, Members of the Council, just as kind of a reminder that the plans that we are presenting to you today and the information that's involved, both with the consolidated plan and what we will talk about today with the action plan, they are drafted plans right now. They are currently under public comment and will come back to you later this month in early August with a public hearing and seeking adoption of the plan as they are revised as necessary, but those goals and those priorities have kind of come forward through that citizen participation plan that BBC and Heidi have conducted and we are hoping that they will inform over the next five years how we can move forward with -- with the CDBG program. Today I want to talk to you about the recommendations that the -- the 2017 CDBG grant committee has developed in terms of how to utilize the HUD CDBG funding given to Meridian this year and I did kind of want to have a little shout out to the members of that committee here that were involved in that. We had not only myself and Caleb from the Planning, Community Development Department, we had members of our Finance team, a representative from the Mayor's Meridian City Council July 5, 2017 Page 11 of 37 office and, then, local community members who are involved civically and also Gretchen who helped from the Meridian Library District as well in helping to determine and review the applications that we received and this is -- this is a list of every application received and, then, what their -- what their -- the amount that they had requested in terms of funding and what their recommendations are for general funding coming into the adoption of these plans. We -- we experienced something that we weren't planning on experiencing and that was seeing a decrease in our -- in our funding allocation for this year. Our funding allocation dropped about 15,000 dollars this year, in comparison from last year when we were expecting it to increase around 15,000 dollars this year and that led to kind of some of the adjustments of what we are doing here, but to kind of run through this very quickly, 20 percent of the general allocation amount that's given from HUD is allowed to go towards administration of the program and planning. We have through the -- the committee process are recommending that one hundred percent of that 20 percent amount be given to the admin for the sake of -- for the planning and the running of the program. We do not expect to actually use the one hundred percent, but it's better to have it there and we will be able to reallocate it than not being able to move it back up. In addition to that, we are -- we are fully funding the request by the Boys and Girls Club to continue to work with their scholarship program in the amount of 10,000 dollars. That's been for the last three years the amount that we funded them at. The Meridian Food Bank requested 40,000 dollars and we were able to recommend that a full allocation of that request is what we think is best, which is an increase of about 5,000 dollars in funding that they received in past years. Jesse Tree, who provides emergency rental assistance, requested 15,000 dollars this year in CDBG funds, which is more than double what they got this last year, but due to the funding cuts and due to some of the -- the problems in terms of the affordable rental environment that we have in the community right now, that Heidi also just talked about, Jesse Tree has been finding it more difficult than usual to actually spend the funds in our community. So, this is kind of why we are giving a lower ask here, but it's one we still want to fund them, they are still doing good work in our community. The organization Asegos, this is a new homelessness prevention organization, had come to us with an application talking about providing motel vouchers for individuals who are fleeing domestic violence. The committee had concluded to not move forward with funding that program for this year, although the idea, as Heidi just noted, is an acute need in our community, but it is very important for those who are experiencing that particular situation. Full funding is being recommended to the Boise City-Ada County Housing Authority and NeighborWorks Boise, who have been for the last number of years, providing down payment and closing cost assistance to those individuals who want to buy a home in Meridian. They have been great partners and we have been working very well with them. And, then, lastly, the sidewalk construction project in the downtown area that has been proposed that we have talked about a number of times here through Meridian Development Corporation, we are recommending that 147,000 dollars be allocated there, which is a little bit more than half of their -- of their Meridian City Council July 5, 2017 Page 12 of 37 ask, but in terms of us seeing reduced funding this year and conversation s we have had previously with you all at Council on about maybe splitting the construction up over a couple of years, that's what our committee has decided to recommend . Meridian Development Corporation also put in a couple of applications for another phase of design of a different area that needs sidewalks and for funding for their facade projects and due to funding constraints we have chosen not to move forward with recommending those projects. To kind of make those numbers turn into people, because this is what HUD wants us to do and how we like to see it here -- it's not just giving money to organizations, it's giving money to organizations to help the Meridian residents. So, at the very most basic level, the Food Bank is helping thousands of individuals every program year as we fund them. The Boys and Girls Club is helping many children as well who are struggling in their families in terms of finances. In addition to those who are getting helped by Jesse Tree and, then, the home buyers here. Well, over 2,000, often times three to four thousand individuals get help through this program every single year with critical needs that they stand in need of in our community. To kind of highlight what's coming up next, on June 23rd we opened a public comment period on these two plans. They are available right now in both hard copy in the community development office, also online . Notices about this public comment period and subsequent public hearing have been put in the local newspapers and also been blasted on -- on the city's social media and put online. So, we are trying to get as much public involvement we can here. But during the regular City Council meeting on the 25th of July we will hold a public hearing for these plans to get open public testimony about what -- how we can move forward and between that time on the 25th and August 16th work on revising this and getting these plans adopted and submitting them to HUD for final approval. Just for the public record, anybody who has public comments you can reach me via phone, e-mail -- e-mail is the easiest, but phone, e-mail, or in written letter or in person by any of the means that are listed right here. And with that I want to invite Heidi back up and give you guys a few minutes to answer some questions. Again, I know that today is a packed meeting for you all and I and Caleb are more than willing and able to meet one on one or in a smaller group if you have more detailed questions, but if there is anything that you're concerned with, that you have questions about right now, we would love to entertain those questions. De Weerd: Chris, I -- I guess when we put this back on the agenda if you could perhaps give an overview of the execution rate from these agencies that have been past recipients on how they have spent and if they have executed their dollars as -- as had been planned. I know that is a big concern that as these dollars are rewarded to -- or awarded to those needy programs, that those dollars need to be spent and I think we -- we need the assurance that if these dollars are awarded that they will be use. Pope: Madam Mayor, if I may. In the Community Development Department this year in particular we feel pretty -- super confident, because we are working with a lot of partners Meridian City Council July 5, 2017 Page 13 of 37 that we have worked with before. We made it a point in our committee meeting in terms of developing these recommendations that -- to give a special weight to those organizations who have proven to us that they can and do use the money in the way that they say they will, in a timely manner in a way that really benefits and impacts the community and -- I will definitely include that in our -- in our next conversation in a couple of weeks. But I do want to stress that our confidence in these organizations and these partners that we developed over the last number of years through this program -- we are excited to work with them as we move forward . De Weerd: Council, any questions? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Chris, for just a couple of questions. One, I notice that the evaluation committee was lacking a City Council member. I know in the past Council Members have participated. Is there a reason why we didn't have a Council participation this year and if -- if there is or isn't, it would be great that we have a Council Member involved in the future. Palmer: Madam Mayor? De Weerd: Do you want him to -- Palmer: He probably wants me to answer that. Pope: Madam Mayor, I concede to Councilman Palmer. De Weerd: Okay. Mr. Palmer. Palmer: Madam Mayor and Councilman Cavener, I kind of stayed out of it. Given my intense objection to the entire program last year, I just kind of watched it , observed a lot of the conversation that was going on, watch as the different projects were discussed and had no major objection to -- to those and so my plan this year was to take it a lot easier than I did last year on the program and make sure that I knew everything I could about it by observing more than getting into it and complaining about everything. Be a little more mature about it this year than I did last year, so that next year going in, assuming I'm still granted the opportunity to be liaison to Community Development, then, I can go and be a little bit more help to the program, instead of just a big objection this year. Meridian City Council July 5, 2017 Page 14 of 37 Pope: Madam Mayor? If I -- and, Council Member Cavener and Council Member Palmer -- and I hope that, Council Member Palmer you don't feel that in any way, shape or form that we didn't do our due diligence to reach out to you and to involve you . But I do want that known that we -- we did reach out to Council Member Palmer, we did get feedback where it was -- where it was provided and where he felt he was adequate to provide. But there was an absence this year of Council presence in -- in this committee in terms of the decision making. De Weerd: I guess we could have asked someone else, so -- no offense. If you didn't want to be involved. But we will note that for next year. Any other questions? Okay. Thank you. And thank you for your report, Heidi. Thanks, Chris. Item 9: Action Items A. Final Plat for Howry Lane Subdivision No. 3 (H-2017-0086) by M3 Acquisitions, LLC Located 5220 S. Howry Lane De Weerd: Okay. Under Action Items, I guess for Item 8 -- or 9-A, the applicant has requested a continuance to July 18th. Council -- or staff, do you have anything you want to add for Council's consideration of continuing this? Or, Council, any further information you need? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: How long has -- how long have we been waiting for this final plat and what is the hold up in the driveway concerns? Is it staff or applicant? Allen: Madam Mayor, Councilman Bird, the issue is that the common driveway length exceeds the maximum length allowed by the Fire Department of 150 feet. So, the applicant has been working with the Fire Department to resolve that issue. Bird: How many times have we continued this? Allen: I thought just once. Bird: This is the second time. Or is the first time? Allen: I think it's the first time. Meridian City Council July 5, 2017 Page 15 of 37 Bird: Is it the first time? Okay. Let's get it done. De Weerd: Okay. Any other questions? Is the applicant here? Okay. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we continue Item A, H-2017-0086 to July 18th, 2017. Milam: Second. De Weerd: I have a motion and a second to continue Item 9-A to the 18th. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. G. Public Hearing Continued from June 27, 2017 for Burlingame Subdivision (H-2017-0055) by Mason & Stanfield, Inc. Located Near Northeast Corner of W. Cherry Lane and N. Black Cat Road 1. Request: Preliminary Plat Approval Consisting of Sixty (60) Single Family Residential Lots and Seven (7) Common Lots on Approximately 18.99 Acres in the R-4 Zoning District 2. Request: Modify the Recorded Development Agreement (Instr. #106151230) for the Purpose of Updating Certain Sections of the DA to Reflect the Design Changes De Weerd: Council, if you will allow me -- the gentleman that's here to hear one of these items that were requested to continue -- sir, can I find out which item you are here for? Item G? Council, if we can move G up to right now, so this gentleman knows if it's continued or if we take his testimony -- I think -- I'd appreciate it if you will allow me to move that forward. Milam: Yes. Bird: Madam Mayor, you have my permission. Meridian City Council July 5, 2017 Page 16 of 37 De Weerd: Okay. I will go ahead and -- and ask for Item 9-G, which the applicant has requested continuance to August 16th. I do need to open the public hearing. This was continued from June 27th, I believe, for appropriate signage, but if I can have staff give an overview of why the request is to be continued to August. Beach: Good evening, Madam Mayor. The applicant reached out to myself on Friday with concerns over -- let me back up. It was originally continued because there was an issue with posting the property. So, that's why it was continued to this evening. Friday the applicant reached out, indicated that the property owner had been out of town and had some concerns regarding some of our conditions . There has been ongoing discussion about certain things that they didn't want to have this property be required to do. One is the landscape buffer along Cherry Lane that was a requirement of the development agreement and in their modifying the development agreement as part of this application, in attempting to remove that landscape buffer along their property, staff's concern is if we do that we may never get the landscape buffer that we typically require . The other concern they have is they want to have direct access to Cherry Lane from that single family home that exists there and our condition is that they provide an internal access and not have that access to Cherry Lane . There is also some continuing discussion with Public Works about how this property will be adequately serviced with utilities. So, there is a number of concerns still on the table that haven't been addressed. De Weerd: Okay. So, I -- I will open this public hearing, so that we can accept that. This is about G; correct? Bird: D. De Weerd: G. Bird: Oh. G. De Weerd: So, I guess to the public here, without having the presentation from the applicant and what specifically -- it sounds like there is still negotiations with the city to see what might be presented for proposal. We could take your testimony tonight if you -- I do not want to waste your time . Okay. Council, I am opening the public hearing for H-2017-0055. I understand we won't have a staff report or an applicant presentation, but I will ask for public testimony and, sir, if you would like to, please, come forward. And thank you for joining us. I -- we apologize that you don't have the full presentation tonight, but we do want to respect your time for joining us this evening. Hunt: Well, thank you very much, Madam Mayor. Meridian City Council July 5, 2017 Page 17 of 37 De Weerd: If you will, please, state your name and address for the record. Hunt: My name is Steven R. Hunt. I reside at 5031 West Ravenscroft Street, Meridian, Idaho. 83646. De Weerd: Thank you. Hunt: I am the president of the Turnberry Crossing Subdivision Homeowners Association. We, as a -- as a homeowners association welcome new neighbors. We want and realize how fast everything is growing in Meridian. We accept the conditions that are being negotiated right now. We just want a few conditions during the construction phases of this development and on what type of residents are f inally -- the residential layout of the homes are finally approved. It's our understanding that right now this property is zoned R-4 and they have asked to build single family residential units. We would like it to stay that way throughout the whole process. We are requesting that you wouldn't allow any amendments, changing the zone and keeping the single family residential units. In the effort to make that portion of our conditions clear, we presented the Council today with a letter from the attorney for our homeowners association stating that very request and how important it is to us. That's the number one condition. The number two condition is -- is the fact that right now the very things that Planning and Zoning is talking about, having the access come off of Cherry Lane during the construction phases and not be routed through our subdivision, is a critical issue and I have been told by Planning and Zoning and I have been working with them a lot, that this is a common concern whenever a new subdivision goes in. So, also turned in today was suggested signage that we would like to have added as a condition to the approval of this development agreement -- be placed by the -- the developers and we would request that they are placed in two areas. One would be on Black Cat Road, the entrance to our subdivision. The other one would be on O'Conner Avenue, which is the road that will be extended from the inside of our subdivision into this new development. Pretty simple conditions and that's all we are concerned about. Like I say, we welcome the new neighbors. De Weerd: Thank you so much for your comments and I assume that -- have you turned those into the clerk then? Hunt: Yes. De Weerd: Okay. I guess to staff and the clerk, can you make sure that on August 16th when this is heard that that's attached and in front of Council that evening? I know it will be in the public record, but just as a reminder. Okay. Meridian City Council July 5, 2017 Page 18 of 37 Hunt: And just so you will know, the -- the group effort here, we had a petition, we hand carried it throughout the subdivision. The clerk has copies of every signed petition copy. So, we are -- as a community we are welcoming the new neighbors, but we just want these conditions. De Weerd: Thank you. And that -- that petition will be part of the public record. So, we appreciate you joining us this evening and if Council is -- is open, we will -- I would take a motion to continue this item to August 16 th and just for your point of reference, the public hearing will be continued to then if you want to join us again and see how the -- the process works out. Hunt: Sure. If I'm -- if I'm here in town I will be here. If not, someone else from the board of directors will be here. De Weerd: Okay. Thank you so such. Hunt: Thank you all. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we continue the public hearing on H-2017-0055 to August 16th, 2017. Milam: Second. De Weerd: I have a motion and a second to continue this public hearing on Item 9-G to August 16th. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. B. Public Hearing Continued from June 27, 2017 for Preakness Subdivision (H-2017-0057) by Schultz Development Located 1155 W. Victory Road 1. Request: Annexation and Zoning of 5.00 Acres of Land with an R-4 Zoning District 2. Request: Preliminary Plat Approval Consisting of Sixteen (16) Building Lots and Two (2) Common Lots on 4.75 Acres of Land in a Proposed R-4 Zoning District Meridian City Council July 5, 2017 Page 19 of 37 De Weerd: Okay. Item 9-B is a public hearing continued from June 27th on H-2017- 0057. I will open this public hearing with staff comments. Cavener: Madam Mayor? Allen: Madam Mayor and Council -- De Weerd: I'm sorry. Just a moment, Sonya. Cavener: Just -- before we begin I just -- I want it noted on the record -- I live in the neighborhood to the west of this. My wife is on the Glacier Springs Homeowners Association. While we don't directly profit in any way, shape or form from this development, I thought it was important that we note that on the record before we begin the application. De Weerd: Okay. Thank you. Allen: Madam Mayor, this is -- I don't believe this is by Councilman Cavener's home. Cavener: Wrong one? Allen: This is on the south side of Victory, just east of South Linder. Cavener: Okay. My apologies. Allen: Madam Mayor, would you like me to proceed? De Weerd: Yes. Allen: Yes. This application is a request for annexation and zoning and a preliminary plat. This site consists of five acres of land. It's zoned RUT in Ada county and located at 1155 West Victory Road. The Comprehensive Plan future land use map designation is low density residential, which is three or fewer units per acre. The applicant is requesting annexation and zoning of five acres of land with an R-4 zoning district and Council approval of a step up in density from low density residential to medium density residential. The gross density is slightly over that desired in low density residential designated areas of three or fewer units per acre. The proposed gross density is 3.37 units per acre. The preliminary plat consists of 16 single family residential detached building lots and two common lots on 4.75 acres of land in the proposed R-4 district. The plat does depict an average lot size of 10,151 square feet. There is an existing structure on the site that is Meridian City Council July 5, 2017 Page 20 of 37 proposed to remain on a lot in the proposed subdivision . Access is proposed via the extension of an existing stub street at the east boundary from Kentucky Ridge Estates Subdivision. Another stub street is proposed in alignment with that street to the west , which will extend with the development of Edgehill Division. A 25 foot wide landscape street buffer is required along Victory Road as proposed, with a detached five foot wide sidewalk. Because this site is below five acres in size and large lots are proposed, the UDC does not require any open space or site amenities to be provided, nor is staff recommending any. The applicant has submitted seven photos of homes that will be similar to those constructed within this development and will be architecturally compatible with those constructed to the east in Kentucky Ridge Estates Subdivision. These photos all depict at least two different material types and stone and veneer -- stone and brick veneer accents. The Commission did recommend approval of the proposed project. Matt Schultz, the applicant's representative, testified in favor. No one testified in opposition. Dan Beck commented on the application and Matt Schultz submitted written testimony to the staff report. Key issue of discussion were the appearance of the two story rear elevations visible from West Victory Road. They prefer single family -- excuse me -- single story along Victory. Key issues of discussion by the Commission is the development agreement, provision number 1.1.1 E that pertains to the appearance of two story homes from Victory Road. Commission change to the staff recommendation. They modified condition number 1.1.2B to clarify that Lot 8 isn't required to be widened if the fencing on Lot 6 is not located on the property line abutting the driveway -- common driveway as shown. Outstanding issue for Council is the applicant's request for approval of the step up in density from low density to medium density residential to accommodate the proposed development. No written testimony has been received since the Commission hearing. Staff will stand for any questions. De Weerd: Council, any questions for staff at this time? Bird: Not at this time. De Weerd: Okay. Matt. Schultz: Good evening, Mayor and Council. Matt Schultz. 8421 South Ten Mile, Meridian. Here on behalf of T&N Holdings, LLC. It seems like I was just here a little while ago. And the only reason I wasn't here last week is there was a little bit of a miscommunication. We had it posted for tonight, but it went out in your packets for last week. But we are all good. We are here legal tonight. It got noticed and we don't have anybody here against us I don't think. We didn't even think about R-8 on this. We went for R-4, because we are surrounded by R-4. As you can see from the color rendering on the left there, we have got five lots against eight existing. So, we are -- we are at least as big or bigger than our neighbors to the east and to the west of us is an approved plat Meridian City Council July 5, 2017 Page 21 of 37 called to Edgehill Subdivision, which is 38 acres on the corner of Linder and Victory that has a stub street. It's not shown here, but we are, basically, connecting where we need to connect and the only thing that makes this plat a little bit complicated is we are saving the existing house, that's there and kind of doing a -- a shared driveway to -- to maximize the land around it. It actually works out not bad. It works out quite well, actually. It could be worse with that existing house. Here this -- this last -- this piece here kind of provides some contention on the adjacent applicants, because they are kind of an out parcel. Well, it's good to bring it in, the out parcel, and plan it and be done with it and it just kind of fits in I think like the last puzzle piece, so -- so, we agree with staff's recommendations for approval. I really don't think there is any issues with the R-4. I know staff evaluates things a little differently now that we are asking for a step up, even though we are R-4, but you will see quite a few R-4s that are only like three to the acre, but it's still R-4 and there is still bigger -- like she said, average 10,000 square foot lots. With that we will ask for your approval. Thank you. De Weerd: Council, any questions? Okay. Thank you. This is a public hearing. Is there anyone who wishes to provide testimony on this item? Okay. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I just would like some clarification on the discrepancy between the -- the five acres that is being annexed and the preliminary plat is for 4.75 acres. Schultz: If I could, Mayor. It's five acres to the centerline. The zoning goes to the centerline, whether we own it or not. But we only own -- the right of way is owned by ACHD. So, there is .25 acres of right of way that's not included in our ownership. De Weerd: Okay. Counsel, any further questions? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: If there is not, I would move we close the public hearing on Item H-2017-0057. Palmer: Second. De Weerd: I have a motion and a second to close the public hearing. All those in favor say aye. All ayes. Meridian City Council July 5, 2017 Page 22 of 37 MOTION CARRIED: ALL AYES. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I move that we approve Item H-2017-0057, to include the step up in density from low density to medium density in the future land use map as requested by the applicant. Palmer: Second. De Weerd: I have a motion and a second to approve Item 9-B as stated. Any discussion? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: What does that do with the two story homes on Victory Road? What does the motion maker see that? Changing -- modifying 1.1.2B? Or wait a minute. 1.1.18. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: There is a condition that I was looking at, which was acceptable for the purpose of the motion on the bottom of page seven of the staff report. It makes reference to two story homes and as a condition of rear elevations to incorporate articulation . Am I citing the right provision? To a change in two or more of the following and it lists particular components of those. So, with that condition included. De Weerd: Okay. Any further discussion? Mr. Clerk, will you call roll. Roll Call: Bird, yea; Borton, yea; Milam; yea; Cavener, yea; Palmer, yea; Little Roberts, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Meridian City Council July 5, 2017 Page 23 of 37 C. Public Hearing Continued from June 27, 2017 for Bannock Ridge (H-2017- 0050) by Two C Development, LLC Located 2940, 3101 & 3155 S. Mesa Way 1. Request: Annexation and Zoning of 9.42 Acres of Land with an R-4 Zoning District 2. Request: Preliminary Plat Approval Consisting of Thirty-One (31) Building Lots and Six (6) Common Lots on 13.57 Acres of Land in the R-4 Zoning District 3. Request: Modification to the Development Agreement Consistent with the Proposed Plan De Weerd: Item 9-C is a public hearing continued through -- from June 27th on H-2017- 0050. I will open this public hearing with staff comments. Allen: Thank you, Madam Mayor, Council. The next applications are a request for annexation and zoning and a preliminary plat. This site consists of 13.57 acres of land, zoned R-4 and RUT in Ada county, located at the southwest corner of East Victory Road and -- excuse me -- south -- northwest. I have that wrong. Northwest corner of East Victory Road and South Mesa Way at 2940, 3101 and 3155 South Mesa Way. This property was previously platted as Lots 1, 2 and 3, Block 2, Kachina Estates Subdivision and developed in Ada county. The southern parcel, which is owned by the Shays was annexed into the city in 2008 and a development agreement was approved as a provision of annexation. A preliminary plat was also approved, but has since expired. The Comprehensive Plan future land use map designation for this property is low density residential, which is, again, three or fewer units per acre. The applicant has applied for annexation and zoning of 9.42 acres of land from the RUT zoning district in Ada county, to the R-4 district in the city, consistent with the future land use map designation of low density residential. The property is proposed to develop with 28 new single family residential detached homes, in addition to the three existing homes that are proposed to remain on lots in the proposed subdivision. Because a development agreement already exists on the Shay property -- and that is the yellow property here at the south end of the development -- and is for a previous development plan, staff is recommending a new development agreement is required that supersedes the existing development agreement, which will incorporate all of the subject properties in this application . A preliminary plat is proposed on the left there on the screen that consists of 31 single family residential building lots and six common lots on 13.57 acres of land in an R-4 zoning district. The minimum property size is 8,002 square feet, with an average lot size of 13,812 square feet. The gross density of 2.8 dwelling units per acre is proposed. The face of Block 2, which is along the west boundary of the site, exceeds the maximum block Meridian City Council July 5, 2017 Page 24 of 37 length allowed of 750 feet without an intersecting street or alley. If you can see my pointer here on the colored drawing on the right, it's the block that runs alongside here. The applicant is requesting Council approval of the block length which measures approximately 900 feet in length as allowed in the UDC when the block design is constrained by certain site conditions. That include an abutting urban development with no vehicular or pedestrian stubs. Access is proposed via South Mesa Way from East Victory Road at the east boundary of the site and by an existing stub street, East Loggers Pass Street at the northwest boundary from Glacier Springs Subdivision and that is up here in the corner. A 25 foot wide street buffer is required along East Victory Road as proposed with a detached sidewalk. Detached sidewalks with landscaped parkways are proposed along internal streets. Mitigation is required for all existing healthy trees, four inch caliper and greater, that are removed from the site. A total of 1.36 acres or 10.04 percent of qualified open space is proposed within the development, consisting of eight foot wide parkways throughout the development , half the street buffer along Victory Road, and common areas where pathways are located in accord with UDC standards. A segment of the city's multi-use pathway system is proposed along the Ten Mile Creek on this site as an amenity, which will connect to existing pathways to the east and west. The Ten Mile Creek runs along the north boundary of the site and is just north of that green common area. The applicant has submitted photos of homes that will be similar to those proposed to be constructed within this deve lopment. The Commission recommended approval of the annexation and zoning and preliminary plat request. Dan Lardie, the applicant's representative, testified in favor. No one testified in opposition or commented. Written testimony was received from Dan Lardie, the applicant's representative, in response to the staff report and from Liz Echanis. Excuse the mispronunciation. Key issues of discussion was concern regarding the requirement for a water main connection out to South Mesa Way. Staff was amenable to removing that condition, which was number 2.1.1, as Lots -- excuse me -- 11 through 13 will be served by installing long water services to these lots. Secondly, the concern regarding the removal of existing mature trees along the west boundary. Trenching along the west boundary damaging root systems of existing trees on Glacier Springs property. And construction work done on the site that may jeopardize the safety of their pets . Key issues of discussion by the Commission. They would like to see another amenity provided within the development, such as a park bench, pocket park, gazebo, et cetera. Something besides just a pathway. Commission made the following change to the staff report recommendation . To delete condition number 2.1.1 pertaining to the aforementioned requirement for a water main connection out to South Mesa Way, as agreed upon by staff. There are no outstanding issues for City Council on this project and no written testimony has been received since the Commission hearing. Staff will stand for any questions. De Weerd: Council, any questions? Meridian City Council July 5, 2017 Page 25 of 37 Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Just to clarify from what I said to the previous application number. This is actually the development that is adjacent to the neighborhood in which I live in. De Weerd: Thank you. If there is no questions at this time, is the applicant here? Good evening. If you will, please, state your name and address for the record. Lardie: Good evening, Madam Mayor, Councilmembers. Dan Lardie. Leavitt & Associates Engineers. 1324 1st Street South, Nampa , Idaho. First of all, I'd like to say thank you to the staff. They have done a wonderful job. I don't know what I can improve as far as the staff report goes. It is consistent with the neighboring subdivisions, both to the left and -- or to the east and to the west. It does -- it is an in-fill parcel. It connects to two local roads, which provides the connectivity path through -- through into the neighboring subs and allows for possible future development to the north on those parcels that are still enclave parcels. So, with that we agree with the staff report. We are totally in agreement with it and we will stand for any questions and look forward to your approval. Is that brief enough? De Weerd: Mike, just as a point of discussion, the Commission would like to see another amenity in the open space. Did you -- were you proposing something? Lardie: We -- we did not -- we did not submit anything. I discussed that with the client -- my client this morning -- or this afternoon and he said that he was willing to put in a park bench, similar to what the Commissioner had stated in the Commission hearing. De Weerd: Okay. Council, any questions? Bird: I have none. De Weerd: Thank you, sir. Lardie: Thank you. De Weerd: This is a public hearing. Is there anyone who wishes to provide testimony on this item? Okay. Council? Bird: Madam Mayor? Meridian City Council July 5, 2017 Page 26 of 37 De Weerd: Mr. Bird. Bird: Seeing none, I move we close the public hearing on H -2017-0050. Borton: Second. De Weerd: I have a motion and a second to close the public hearing. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we approve H-2017-0050 and include all staff and applicant comments, including comment of a bench being put in as an added amenity. De Weerd: I have a motion. Do I have a second? Little Roberts: Second. De Weerd: Okay. Council, any discussion on this item? Okay. Mr. Clerk, will you call roll. Roll Call: Bird, yea; Borton, yea; Milam; yea; Cavener, yea; Palmer, yea; Little Roberts, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. D. Public Hearing for Healthy Living Condominiums (H-2017- 0075) by The Boise Family YMCA Located 5175 S. Howry Lane 1. Request: Short Plat Approval to Condominiumize a Structure to Accommodate Separate Ownership for YMCA and St. Luke's E. Public Hearing for Healthy Living Subdivision (H-2017-0076) by The Boise Family YMCA Located 5175 S. Howry Lane Meridian City Council July 5, 2017 Page 27 of 37 1. Request: Short Plat Approval Consisting of Two (2) Building Lots and One (1) Other Lot for a City Park on 17.48 Acres of Land in the C-N (Neighborhood Business) Zoning District De Weerd: Item 9-D is a public hearing on H-2017-0075. I will open this public hearing with staff comments. Allen: Madam Mayor, Council, the applicant for Item 9 -D and Item -- Item, 9-E, Healthy Living Subdivision and Condominium short plats, have requested continuance to the July 18th meeting. That is due to the applicant working with the county to correct a deed to finalize adjacent right of way dedication. We can't process a short plat unless all adjacent right of way has been dedicated. When staff accepted this application it appeared that that had been done, but, apparently, there was a discrepancy in the right of way. That needs to be corrected before we can proceed with this application. That's the reason for the request. De Weerd: Okay. Council, if you have no objection, I will also open the public hearing for Item E on H-2017-0076. As stated by staff there are some technical issues for the continuation of this item and would look for your motions. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we continue H-2017-0075 to July 18th, 2017. Milam: Second. De Weerd: I have a motion and a second to continue Items 9-D and E to July 18th. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. De Weerd: Item 9-F is continued public hearing on H-2017-0048. I will open this public hearing with staff comments. Beach: Madam Mayor, did you reference Sonya's second Healthy Living project? I think it's a similar situation there. She stepped out, but that was similar -- De Weerd: I asked for D and E. Meridian City Council July 5, 2017 Page 28 of 37 Bird: I only put up -- I didn't go with H-2071-0076. I thought we would do separate motions. De Weerd: Well, I opened it before, but if you -- Bird: I would include that. De Weerd: Okay. Bird: H-2017-0076 to be continued to July 18th, 2017, also. Milam: Second. De Weerd: Okay. I have a motion and a second on item 9-E to continue to July 18th. All those in favor say aye. All ayes. MOTION CARRIED: ALL AYES. F. Public Hearing Continued from June 27, 2017 for Nursery Subdivision (H- 2017-0048) by JLJ, Inc., Located 570 S. Linder Road 1. Request: Preliminary Plat Approval Consisting of Twenty- Nine (29) Building Lots and Five (5) Common Lots on 5.49 Acres of Land in an R-8 Zoning District Bird: That was my fault. De Weerd: Go ahead. Beach: Onto 9-F; correct? De Weerd: I had already opened the -- Beach: Okay. I just wanted to make sure that was clear. Okay. So, this is an application for a preliminary plat for what's called the Nursery Subdivision. This property is located at 570 South Linder Road, which is south of Franklin, north of the freeway, but east of Linder Road. History on his property. In 2006 the property was annexed and zoned as what's called the Nursery Subdivision and granted preliminary plat approval for 25 lots. That plat has subsequently died. The Comprehensive Plan future land use map Meridian City Council July 5, 2017 Page 29 of 37 designation for this property is medium density residential. The applicant is requesting a preliminary plat, which consists of 29 building lots and five common lots and the plat is proposed to develop in one phase. The gross density for this subdivision is 5.28 dwelling units per acre, with a net density of 7.65 dwelling per acre. As you can see on the map in front of you this property, as I said, is zoned R-8, so that falls within the -- the density allowed. The site currently contains multiple buildings within the density allowed. These buildings can span -- buildings span across proposed lot lines and do not meet setback requirements for the requested zone. Therefore, all existing buildings should be removed or relocated in accordance with the building setbacks of the R-8 zone prior to signature on the final plat by the city engineer and, then, per UDC 11-3-A6 all irrigation ditches, laterals or canals, exclusive of natural waterways and waterways being used as amenities, which intersect across or lie within the area being subdivided shall be covered. The Kennedy Lateral in this area runs along the southern portion of the site and has partially been piped. Move over to the plat here. So, as you can see following my mouse here, the Kennedy Lateral runs along this area has partially been piped. The applicant is proposing to continue that. The applicant submitted -- this is the landscape plan. The applicant is proposing to landscape a section along Linder roadway, a common lot, and is proposing to landscape a portion of the pathway that will run along the Kennedy, which you can see if you follow my mouse. The applicant did submit some conceptual elevations and renderings for future homes in this development . Building materials appear to consist of a variety of siding materials and patterns and stucco and stone veneer accents. The Commission did recommend approval of this project. A summary of the Commission public hearing. Jim Jewett, the applicant, is in favor, along with Derek Turner. In opposition were Renee Jones. Commenting Bob Clamer, Brett Carpenter and Renee Jones. I did receive written testimony from the applicant. I was the staff member presenting the application. Bill Parsons also commented. Key issues of public testimony were traffic through the area and concerns over the number of entrances to the subdivision for the number of homes. I will go back to the aerial photograph here. If you're familiar with the area, really, the only way out of the area currently is north on Linder out to Franklin. There is emergency access further to the east through this subdivision that surrounds the proposed project. Future -- there will be some additional areas for egress through the area, but there are fairly limited points of access currently. Discussion by the Commission were the number of access points out of the area. Whether or not the applicant coordinated with the adjacent HOA to share amenities. A little explanation on that. The applicant -- the applicant expressed some interest in combining their required amenities with the adjacent subdivision. There is some confusion as to whether or not there had been -- been discussion with that HOA. That was cleared up. The HOA was aware. Further discussion or comments were is it possible to have an entrance off of Linder for this development. Concerns about the lack of open space and amenities for the development. Key Commission changes to the staff recommendations are as follows: They requested to modify condition 1.1.23 as follows: Meridian City Council July 5, 2017 Page 30 of 37 The applicant shall provide additional open space in order to meet the ten percent requirement and struck out the portion of that condition that read : The applicant shall convert Lot 23, Block 1, into a common lot. The applicant wanted some flexibility in providing that ten percent. There are no outstanding issues. I will mention that there is one condition where staff, myself, inadvertently referenced this project as being R-4 and tying this development to those standards versus the R-8 that it is and referencing the correct standards. With that I will stand for any questions you have. De Weerd: Council, any questions? Bird: I have none, Mayor. De Weerd: Okay. Thank you. Good evening. If you, please, state your name and address for the record. Jewett: Jim Jewett. 354 Colchester in Eagle, Idaho. De Weerd: Thank you. Jewett: Madam Mayor, Commissioner -- Councilmen. Sorry. The staff presented the project well and I will have to set one correction. We have already requested the demolition permit and we have already demolished all the billings. They are all gone now. We have been doing that before summer to try to minimize -- minimize dust. So, we will finish that project, so we won't have any more dust for homeowners . We have formally requested annexation into the Mallard Landing Subdivision that completely surrounds us to try to keep the cohesiveness in their amenities and our neighborhood, since we have to travel through there and their board is meeting tonight to, hopefully, adopt that proposal. I have favorable comments on that from them. I did agree to work with the staff to come up with the required open space. I'm trying to keep a diversity of lots here in 50s and 60s to give me a little bit different product type, instead of all the same in a row and the ability to work with staff to make sure I get the right open space to meet that, instead of just making a lot smaller to require the open space. Staff is working with me, so with that I would stand for any comments. De Weerd: So, Jim, you haven't then -- you're not bringing forward a proposal for what that open space would look like? Jewett: I made a proposal to staff and they indicated they were in agreeance with that, which was to create along the pathway some additional trees that would allow the pathway to be qualified as open space, then, meeting my requirement. So, it wouldn't Meridian City Council July 5, 2017 Page 31 of 37 actually require me to grant additional open space, it's just part of our open space wasn't being allowed in the calculation and staff could probably speak to it more than I could. De Weerd: Do you want to maybe give greater clarity, because I'm -- that would be nice. Beach: Absolutely. We allow pathways to be considered towards open space if they are landscaped on either side in a certain way that meets code. As you can see on the -- as you can see on the landscape plan he's not shown the landscape material that would be required. In order to do that he is required to provide five feet of landscaping on either side of the pathway. I believe my discussions with the applicant are that if he provides five feet of landscaping in an easement on the north side -- and if you're following, then, place the fence on the other side, so that that five feet of landscaping in an easement would be along the pathway itself and that it be maintained b y the HOA, that would meet the intent of the pathway and the landscaping that would be required. Does that make -- does that make sense? De Weerd: So, the pathway is five foot with an additional five feet planting strip for trees? Beach: Correct. On both the north side and the south side of the pathway. De Weerd: So, that corridor is 15 feet. Okay. Jewett: No. The corridor is 20 feet with an additional five. The additional five was what we added. Beach: It is wide enough to accommodate the requirements of code. De Weerd: Okay. Jewett: And, again, the additional five was not calculated in our calculations. We had additional -- we had adequate space, it just wasn't calculated under the code. By making the change and adding the five feet it's now calculated under the code under the ten percent. De Weerd: And the addition of the trees. Jewett: And the trees. Right. De Weerd: Okay. Jewett: The trees are a requirement. Meridian City Council July 5, 2017 Page 32 of 37 De Weerd: Okay. Council, any questions? Okay. Coles: Madam Mayor, we had one sign up. Rocky Hammer I believe is the last name. Signed up in favor, but didn't wish to testify. De Weerd: Okay. Is there any further testimony? Anyone who wishes to testify on this item? Okay. Council, any questions. Bird: I have none. De Weerd: Any final comments from the applicant? Jewett: Just thank you. De Weerd: Okay. Thank you, Jim. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: If there is no comment, I would move we close the public hearing on Item H- 2017-0048. Bird: Second. De Weerd: I have a motion and a second to close the public hearing on item 9-F. All those in favor say aye. All ayes. MOTION CARRIED: ALL AYES. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I move that we approve the H-2017-0048 to include staff and applicant comment, with specific reference to the open space solution that was just presented to us. Bird: Second. Meridian City Council July 5, 2017 Page 33 of 37 De Weerd: I have a motion to approve Item 9-F. Any discussion from Council? Mr. Clerk, will you call roll. Roll Call: Bird, yea; Borton, yea; Milam; yea; Cavener, yea; Palmer, yea; Little Roberts, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 10: Department Reports A. Mayor's Office: Budget Amendment for Gowen Thunder Sponsorship Not to Exceed $3,500 De Weerd: Item 9-A -- or sorry. 10-A under Department Reports is the budget amendment for the discussion we had last week. Council, any questions? Bird: I have none. De Weerd: Okay. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we approve the budget amendment for Gowen Field Thunder sponsorship, not to exceed 3,500 dollars. Milam: Second. De Weerd: I have a motion and a second to approve Item 10-A. Any discussion? Mr. Clerk, will you call roll. Roll Call: Bird, yea; Borton, yea; Milam; yea; Cavener, nay; Palmer, nay; Little Roberts, yea. De Weerd: The ayes have it. MOTION CARRIED: FOUR AYES. TWO NAYS. Meridian City Council July 5, 2017 Page 34 of 37 Item 11: Ordinances A. Ordinance No. 17-1736: AN ORDINANCE (H-2017-0026 NEW BEGINNINGS) FOR ANNEXATION FOR A PARCEL OF LAND BEING A PORTION OF THE SW ¼ OF SECTION 31, TOWNSHIP 4 NORTH, RANGE 1 EAST, BOISE MERIDIAN, ADA COUNTY, IDAHO, AS DESCRIBED IN ATTACHMENT “A” AND ANNEXING CERTAIN LANDS AND TERRITORY, SITUATED IN ADA COUNTY, IDAHO, AND ADJACENT AND CONTIGUOUS TO THE CORPORATE LIMITS OF THE CITY OF MERIDIAN AS REQUESTED BY THE CITY OF MERIDIAN; ESTABLISHING AND DETERMINING THE LAND USE ZONING CLASSIFICATION OF SAID LANDS FROM R1 TO R-4 (MEDIUM LOW RESIDENTIAL DISTRICT) IN THE MERIDIAN CITY CODE; PROVIDING THAT COPIES OF THIS ORDINANCE SHALL BE FILED WITH THE ADA COUNTY ASSESSOR, THE ADA COUNTY RECORDER, AND THE IDAHO STATE TAX COMMISSION, AS REQUIRED BY LAW; AND PROVIDING FOR A SUMMARY OF THE ORDINANCE; AND PROVIDING FOR A WAIVER OF THE READING RULES; AND PROVIDING AN EFFECTIVE DATE. De Weerd: Item 11-A is ordinance 17-1736. Mr. Clerk, will you, please, read this by title. Coles: Thank you, Madam Mayor. City of Meridian Ordinance No. 17-1736: an Ordinance file number H-2017-0026, New Beginnings, for annexation for a parcel of land being a portion of the SW ¼ of Section 31, Township 4 North, Range 1 East, Boise meridian, Ada county, Idaho, as described in Attachment “A” and annexing certain lands and territory, situated in Ada county, Idaho, and adjacent and contiguous to the corporate limits of the City of Meridian as requested by the City of Meridian; establishing and determining the land use zoning classification of said lands from R1 to R-4, (Medium Low Residential District) in the Meridian City Code; providing that copies of this ordinance shall be filed with the Ada County Assessor, the Ada County Recorder, and the Idaho State Tax Commission, as required by law; and providing for a summary of the ordinance; and providing for a waiver of the reading rules; and providing an effective date. De Weerd: You have heard this ordinance read by title. Council, do I have a motion? Bird: Madam -- Milam: Madam Mayor? Meridian City Council July 5, 2017 Page 35 of 37 Bird: Go ahead. De Weerd: Mrs. Milam. Milam: I move that we approve Ordinance No. 17-1736 with suspension of rules. Bird: Second. De Weerd: I have a motion and a second to approve Item 11-A. Mr. Clerk, will you call roll. Roll Call: Bird, yea; Borton, yea; Milam; yea; Cavener, yea; Palmer, yea; Little Roberts, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. B. Ordinance No. 17-1737: AN ORDINANCE REPEALING THE “UNIFORM STREET NAME AND ADDRESS NUMBER ORDINANCE,” AS SET FORTH IN MERIDIAN CITY CODE, TITLE 8, CHAPTER 2, SECTIONS 1 THROUGH 9, REGARDING TITLE, PURPOSE, DEFINITIONS, APPROVALS REQUIRED, DESIGNATION OF STREET NAMES, STREET ADDRESS NUMBERING, VARIANCES AND APPEALS, VALIDITY, AND VIOLATIONS AND PENALTIES; AND REPLACING IT WITH THE “UNIFORM STREET NAME AND ADDRESS NUMBER CODE,” TITLE 8, CHAPTER 2, SECTIONS 1 THROUGH 13; REGARDING TITLE; PURPOSE AND APPLICABILITY, DEFINITIONS, APPROVALS REQUIRED, DELEGATION AND RECISSION OF AUTHORITY, STANDARDS FOR DESIGNATION OF STREET NAMES, STREET ADDRESS NUMBERING STANDARDS, STREET NAME SIGNS; POSTING ADDRESS NUMBERS; PROCESS FOR NAMING NEW STREETS, CHANGES TO EXISTING STREET NAMES; ADDRESS NUMBERS, VARIANCES AND APPEALS, VALIDITY, AND VIOLATIONS AND PENALTIES; AND PROVIDING AN EFFECTIVE DATE. De Weerd: Item 11-B is Ordinance 17-1737. Mr. Clerk, will you, please, read this by title. Meridian City Council July 5, 2017 Page 36 of 37 Coles: Thank you, Madam Mayor. City of Meridian Ordinance No. 17-1737: An ordinance repealing the “Uniform Street Name and Address Number Ordinance,” as set forth in Meridian City Code, Title 8, Chapter 2, Sections 1 through 9, regarding title, purpose, definitions, approvals required, designation of street names, street address numbering, variances and appeals, validity, and violations and penalties; and replacing it with the “Uniform Street Name and Address Number Code,” Title 8, Chapter 2, Sections 1 through 13; regarding title; purpose and applicability, definitions, approvals required, delegation and recission of authority, standards for designation of street names, street address numbering standards, street name signs; posting address numbers; process for naming new streets, changes to existing street names; address numbers, variances and appeals, validity, and violations and penalties; and providing an effective date. De Weerd: Ralph, this would be a really interesting one. Would you like to hear it read in its entirety? Okay. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I move that we approve Ordinance No. 17-1737 with suspension of rules. Bird: Second. De Weerd: I have a motion and a second to approve Item 11-B. If there is no discussion, Mr. Clerk. Roll Call: Bird, yea; Borton, yea; Milam; yea; Cavener, yea; Palmer, yea; Little Roberts, yea. De Weerd: That was a nail biter. All ayes. MOTION CARRIED: ALL AYES. Item 12: Future Meeting Topics De Weerd: Okay. Item 12. Any items to consider for future agendas? Okay. Hearing none, Council, I would entertain a motion to adjourn. Bird: So moved. Milam: Second. Meridian City Council July 5, 2017 Page 37 of 37 De Weerd: All those in favor say aye. All ayes. MOTION CARRIED: ALL AYES. MEETING ADJOURNED AT 7:23 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYOR T Y DE WEERD ATTEST: C. 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