HomeMy WebLinkAbout2017-06-27Meridian City Council June 27, 2017.
A meeting of the Meridian City Council was called to order at 6:05 p.m., Tuesday,
June 27, 2017, by Mayor Tammy de Weerd.
Members Present: Mayor Tammy de Weerd, Keith Bird, Joe Borton, Genesis
Milam, Luke Cavener, Ty Palmer and Anne Little Roberts.
Others Present: Bill Nary, C.Jay Coles, Jaycee Holman, Caleb Hood, Sonya
Allen, Warren Stewart, Jamie Leslie, Kevin Fedrizzi and Dean Willis.
Item 1: Roll-call Attendance:
Roll call.
X__ Anne Little Roberts X _ _Joe Borton
X__ Ty Palmer X__ Keith Bird
__X__ Genesis Milam __X__ Lucas Cavener
__X Mayor Tammy de Weerd
De Weerd: Well, thank you for being here and joining us this evening. For the
record it is Tuesday, June 27th. It's five minutes after 6:00. We will start with roll
call attendance.
Item 2: Pledge of Allegiance
De Weerd: Thank you. Item 2 is the Pledge of Allegiance. If you will all join --
stand and join us in the pledge to our flag.
(Pledge of Allegiance recited.)
Item 3: Community Invocation by Larry Woodard with Ten Mile
Christian Church
De Weerd: Item 3 is our community invocation. Tonight we will be led by Larry
Woodard with Ten Mile Christian Church. If you will all join us in the community
invocation or take this as an opportunity for a moment of reflection. Larry, thank
you for joining us.
Woodard: It's my pleasure. Last month I prayed not only for our city, but for the
acrimony in our nation, that that would tone down. But since then we have had the
attempted killing of the congressman and I just -- again, I'm concerned with the
attitudes that we find in our nation today. But I will pray for you folks tonight. I
know you. Our Dear Heavenly Father, we come to you tonight with heavy h earts.
We have a wonderful city and we have great leaders, but around us there are signs
of trouble. The triple homicide in an adjacent city is so troubling. Tonight I pray
that as these leaders make decisions concerning Meridian that we keep in mind
Meridian City Council
June 27, 2017
Page 2 of 82
that our city could be the next on the national news. Tonight I pray for each
councilman or councilwoman and that you will give them clear minds as they make
decisions that will affect Meridian for years to come. I also pray for our Mayor who
is the face of our town and who guides the day-to-day operations of the city staff.
This Council and Mayor Tammy have to live and breathe city issues. I pray for
their families and spouses who share the burden of issues around the dinner table
many nights a week. I know from experience you simply cannot turn off issues
when you leave work. Summer is in full swing. Repairs to homes and roads that
were damaged by our severe winter are ongoing. Keep the workmen throughout
our city safe. Dairy Days is over and we have not forgotten the early settlers who
made Meridian a dairy and fruit hub. We applaud our youth who have sales of
their products at the City Hall Plaza on weekends. Encouraging them to stretch a
bit and quit looking at cell phones will pay dividends later in life for them. We thank
you for youth leaders and parents who encourage your young people. This Friday
I had the honor to conduct services for a retired sergeant major of the Marine
Corps, who has lived in Meridian for over 40 years. After two tours in Vietnam and
30 years in the corps, he picked Meridian with its 6,000 citizens as a place to retire.
George Earley represents so many of our citizens who come to Meridian for the
quality of life it offers. We thank you that our community is full of retired military
families. Lastly, I pray for safety for our citizens, but especially for our fire, police,
and other emergency personnel. I also pray for the city planners, clerks and other
city employees that keep this city humming. Lord, we thank you for the blessings
you have given to us and for this and earlier councils who made solid decisions
over the years. We thank you in Jesus' name, amen.
De Weerd: Thank you, Larry.
Woodard: You bet.
Item 4: Adoption of the Agenda
De Weerd: Item No. 4 is adoption of the agenda.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I'm going to take a senior moment, with the permission of the rest of the
Council. I got a little letter here I want to read. We had a young lady last Thursday
that got honored with a very high honor and very deservedly so and I will try to get
through the reading of it. Last week Mayor Tammy received the highest award
given to a city official from the Association of Idaho Cities. She was recognized
with the Herald Hurst Award, which is given annually to a city official who
demonstrates exemplary performance in city government and who has contributed
to the accomplishment of the Association of Idaho Cities. Tammy received this
award for all she has done for Meridian and the Association of Idaho Cities. Let
Meridian City Council
June 27, 2017
Page 3 of 82
me highlight a few things Tammy has done in Meridian as an active volunteer in
the community. For more than two decades an elected official she led the
campaign to bring Boys and Girls Club to Meridian. Found the Friends of Meridian
Parks organization. Brought the March for Parks to Meridian in 1997 and served
as a charter member and first president of the Meridian Parks and Recreation
Commission. Tammy served two years on the Planning & Zoning Commission
and was elected to the Meridian City Council in 1999 and served on the Council
for four years as council president. Tammy has been a leader in youth
engagement in city government and all you have to do is look at the success of the
Meridian Youth Advisory Council, which gives teens a voice in city government.
It's one of the most successf ul youth councils in the nation. She has instituted
several successful health programs, including the Meridian Youth Farmers Market
and Mayor Tammy's Walking Club. Tammy has been very engaged in AIC.
Served several years on the board of directors. As president in 2014-15 where
she led the search for a new director -- executive director on the legislative
committee and chair of the AIC drug task force. Join me to congratulate Mayor
Tammy De Weerd on her outstanding legacy and public service to the citizens of
Meridian and the state of Idaho. And I could go on for another two hours, but I
won't. And this is an honor that this young lady deserves very much.
De Weerd: Thank you.
Bird: Now Mr. Borton can do --
De Weerd: Who told you could do that?
Bird: Mr. Borton can do the agenda.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: On the agenda Ordinance 11.A is proposed ordinance 17-1735. There
are a number of items that the applicant has either requested to withdraw or
continue. Those will be made on the agenda, but will be addressed when they
come to that -- to that stage. So, with that ordinance edition I would move that we
adopt the agenda as published.
Little Roberts: Madam Mayor?
De Weerd: Mr. Borton, is it -- can we add the discussion that -- on the strategic
plan to the end of our agenda?
Borton: Yes. Madam Mayor --
De Weerd: Mr. --
Meridian City Council
June 27, 2017
Page 4 of 82
Borton: Item 12? 13? I will say Item 1 2. We will add a continued discussion on
the strategic plan.
De Weerd: And second agrees?
Little Roberts: Yes.
De Weerd: Okay. Council, the motion is to adopt the agenda as amended . All
those in favor say aye. Any opposed?
MOTION CARRIED: ALL AYES.
Item 5: Future Meeting Topics - Public Forum (Up to 30 Minutes
Maximum)
De Weerd: Item 5 is future meeting topics. Mr. Clerk.
Coles: Thank you, Madam Mayor. We had a few sign-ups this evening. The first
is Susan Karnes. Under the description is the Meridian Southern Rim Coalition.
De Weerd: Good evening. Thank you for joining us.
Karnes: Good evening and congratulations, Mayor.
De Weerd: Thank you.
Karnes: My name is Susan Karnes. I live at 5556 South Graphite Way. Tonight I
wish to introduce you to the Meridian Southern Rim Coalition, a group dedicated
to the interests of south Meridian's scenic southern rim area, which boasts one of
the Treasure Valley's most prized assets, an astoundingly beautiful, unobstructed
view of the Boise range and in many instances the Owyhees as well, amid
peaceful, rural ambiance. Our area, as you well know, is exploding with
development, thanks to the beauty of the rim views, vast walls of undeveloped land
and Meridian's reputation as a livable city. Yet many of our neighbors live in brand
new developments with HOAs still under management by their developer or they
reside on rural acreage. In essence, many have no effective neighborhood voice
and yet they strongly desire that their opinions and voices be heard as the city
embarks on one of its most important tasks, overseeing and managing thoughtful,
appropriate and visionary development of the southern rim. Our group is not
opposed to development or annexation. Instead, we share the city's concerns
about balanced and diversified housing, preserving neighborhood identities,
addressing natural transitions between developments and embracing the beautify
of the Treasure Valley. In other words, we strongly support thoughtful, managed
growth that benefits the city, developers and homeowners alike for generations to
come. Development is inevitable and we welcome growth that recognizes our
Meridian City Council
June 27, 2017
Page 5 of 82
areas amenities and attributes, yet we believe there are impending development
applications that deserve our scrutiny and demand our involvement. Our goal is
to collaborate with developers. So, we may support their applications before P&Z
and the Council. On a broader scale as stakeholders in the southern rim we
recognize the need for a master plan , a vision that embraces and augments the
rim's assets. We'd like to be an effective partner with other stakeholders to
develop, refine, and define the vision for a legacy the entire city can celebrate.
Inspired by the city's own examples of strategic planning and thoughtful
discussions and debates regarding development in high potential corridors, the
north rim, Destination Downtown, Ten Mile interchange are good examples. The
coalition aims to serve as a thoughtful partner with developers , city planners, and
the Council. We plan to provide solutions, not to create obstacles. Therefore, in
the spirit of collaboration and as an action item to serve as a catalyst for a southern
revision plan, we have drafted a special amendment to the city's Comprehensive
Plan and submitted it to the Community Development staff. Additionally, we have
invited the Mayor and each Council Member to meet with us to discuss the
proposed amendment and how the coalition might effectively serve the mutual
interests of the city and residents along the southern rim. We have had the honor
of meeting with Councilman Cavener and have a meeting scheduled with the
Mayor on July 12th and we hope to meet with each of you for a productive
exchange of ideas and inspiration.
De Weerd: Thank you so much, Susan. This is an informational point --
Karnes: Right.
De Weerd: So, we certainly look forward to the conversation. I know former
councils have had a desire to have neighborhood associations to provide for that
-- that citizen engagement and feedback, so we look forward to the conversations
and seeing your proposal.
Karnes: Okay. I will leave the clerk with a copy of my comments , as well as an
overview of our mission statement and objectives. Thank you.
De Weerd: Thank you very much.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: While I know that there is no -- we don't make any decisions in this, we
do at least, after becoming aware, can make a request and I would like to make a
request that in a future council meeting that we hear about their presented
amendment item to staff . I assume staff has a copy of it and they will be able to
provide us a response and some feedback. So, obviously, not tonight, but at a
future council meeting be ideal to hear about that.
Meridian City Council
June 27, 2017
Page 6 of 82
De Weerd: And certainly Councilman Bird and I, when we met on the agenda, we
will -- we will get that set and certainly talk with our Community Development
Department on -- on how best to move forward and what meets the timelines for
this group as well. So, thank you.
Coles: Madam Mayor, the other two sign-ups, Cathy Baumgartner and Andrea,
were both a part of the Southern Rim Coalition as well.
Item 6: Consent Agenda
A. Approve Minutes of June 6, 2017 Special Joint City
Council and Rural Fire Protection District Meeting
B. Professional Service Agreement for Photography
Services with Jason Murphy Not-to-Exceed $900
C. Final Plat for Irvine No. 3 (H-2017-0078) by Kent Brown
Located Southeast Corner of W. Chinden Boulevard & N.
Ten Mile Road
D. Final Plat for Gramercy Heights Subdivision No. 2 (H-
2017-0080) by Gramercy, LLC Located South of E.
Overland Road and West of S. Eagle Road on E. Griffon
Street
E. Final Plat for Howry Lane Subdivision No. 2 (H-2017-
0081) by M3 Acquisitions, LLC Located 5220 S. Howry
Lane
F. 2nd Addendum to Development Agreement for Hasting's
Subdivision (MDA-H-2017-0032) with Encore
Development, LLC located at 2100 & 2160 W. Everest
Lane, in the NE 1/4 of Section 26, Township 4 North,
Range 1 West. (Parcel No's. R5299430890 &
R5299430880)
G. Development Agreement for Meridian Meadows Senior
Community (H-2017- 0011) with Rama Group, LLC
(owner) and Giza Development, LLC (Developer) located
at 2662 E. Magic View Drive, in the northeast 1/4 of
Section 17, Township 3 North, Range 1 East.
(Parcel#R5443010050)
I. Approval of Award of Bid and Agreement to IRMINGER
CONSTRUCTION, INC. for the WELL 30 PUMPING
Meridian City Council
June 27, 2017
Page 7 of 82
FACILITY - CONSTRUCTION project for a Not-To-Exceed
amount of $583,075.00
J. Approval of AIA A133 Construction Manager as
Constructor Agreement to Kreizenbeck Constructors for
the “HOMECOURT YMCA ZOO FAN INSTALLATION”
project. The Not-To-Exceed amount for Pre-Construction
Services will be $2,500.00. The Guaranteed Maximum
Price will be set through an addendum once bidding has
completed.
K. License Agreement with JC Constructors, Inc. for
Placement of Video Recording Equipment at Wastewater
Resource Recovery Facility
L. City Financial Report for May 2017 M. Approval for
Finance to Pay Vendor Payments of $628,770.52
De Weerd: Okay. Well, thank you again for joining us. Okay. Item 6 is our
Consent Agenda.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I -- I move that we approve the Consent Agenda as published and for the
Mayor to sign and the Clerk to attest.
Borton: Second for discussion.
De Weerd: Okay. I have a motion and a second.
Borton: And apologize for not jumping in. Item H --
Bird: Oh.
Borton: -- 6-H, if we could pull that off. I didn't see it in the packets.
Bird: Did you pull that off?
Borton: If we could pull 6-H off.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Meridian City Council
June 27, 2017
Page 8 of 82
Bird: I will pull my motion and I -- I wondered if anybody wanted to pull that off, in
fact, and I -- I would move that we pull Item H off for discussion under Item 7 and
with that I move we approve the Consent Agenda, excluding Item H and for the
Mayor to sign and the Clerk to attest.
Borton: Second.
De Weerd: I have a motion and a second to approve the Consent Agenda as
amended. Mr. Clerk, will you call roll.
Roll Call: Bird, yea; Borton, yea; Milam; yea; Cavener, yea; Palmer, yea; Little
Roberts, yea.
De Weerd: All ayes.
MOTION CARRIED: ALL AYES.
Item 7: Items Moved From the Consent Agenda
H. Legal Budget Amendments
1. Professional Services Not-to-Exceed $20,500
2. Legal Services Not-to-Exceed $40,000
De Weerd: Item 7-H -- H was moved from the Consent Agenda and I will turn this
over to Mr. Nary.
Nary: Thank you, Madam Mayor, Members of the Council. These two items
annually Finance requires that we bring any additional changes or amendments to
our budget in the month of June. These two are for specific -- one is for a specific
contract. Professional services one is for the specific contract we have approved
involving Idaho and the second one legal services are for services that have been
rendered. We have a line item for this in our budget annually. This is for services
-- both have -- that have been rendered, as well as those that are still pending, as
sort of an estimate on the costs that may be incurred for the rest of the calendar
-- or fiscal year they may need and predominately this is related to the courthouse
case that's ongoing.
De Weerd: Thank you. Council, any questions?
Cavener: Madam Mayor?
De Weerd: Yes, Mr. Cavener.
Meridian City Council
June 27, 2017
Page 9 of 82
Cavener: Question for Bill. One and two are predominately for the courthouse or
one or two are predominately for the courthouse?
Nary: One is all for the courthouse.
Cavener: Okay.
Nary: And two is predominately for the courthouse. We did have a couple of other
outside legal expenses during the course of the year, but the bulk of the outside
legal expenses are for the courthouse case.
De Weerd: Okay. Any further questions?
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Seeing none, I move we approve the legal budget amendments.
Little Roberts: Second.
De Weerd: I have a motion and a second. Any discussion? Mr. Clerk, will you
call roll.
Roll Call: Bird, yea; Borton, yea; Milam; yea; Cavener, yea; Palmer, yea; Little
Roberts, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 8: Community Items/Presentations A. Gowen Thunder Airshow
Sponsorship
De Weerd: Item 8-A is a community presentation. We had the representatives
from Gowen Thunder Airshow come and present to us earlier -- a couple of months
ago and -- and we did get some information. There was interest from Council on
at least hearing what some of the ways that we could support the Gowen Thunder
Airshow and so -- I'm sorry, I don't know your name.
Van Egan: My name is Jerry Van Egan.
De Weerd: Jerry, thank you for joining us.
Van Egan: I'm a retired lieutenant colonel with the Idaho Air Guard. Also a retired
real estate broker, so I have talked to some of you before.
Meridian City Council
June 27, 2017
Page 10 of 82
De Weerd: Well, thank you for your service in the military.
Van Egan: You're welcome. I also regret the fact that I volunteered to be the
chairman of the sponsorship committee for the Idaho Gowen Thunder Airshow,
because my father, when I went in the Air Force, told me two things. Never sign
your name where they could trace it back to you and never volunteer for anything
and I broke that rule. However, I'm quite proud to come here and talk to you about
the Gowen Thunder Airshow. Just in a synopsis, we are going to have the first
airshow at Gowen Field in 21 years. It's going to be the largest event in the state
of Idaho in 2017 I'm sure. We are estimating 150 to 175 thousand people to attend
over the two day period of October 14 and 15, which are on Saturday and Sunday.
We also are going to have a practice day on the 13th , which is Friday, for the two
major airshow components, which are the Thunderbirds and the Canadian Silver
teams. Interestingly enough, this is the first time in the history of airshows in the
United States that two of the three national airshow components are going to be
flying at the same place at the same time, which makes this even a more significant
event for the state of Idaho and for the Treasure Valley. These things don't come
free and, therefore, we are out soliciting sponsorship funds from anybody and
everybody we can think of and we would like the City of Meridian to endorse this
airshow at the 5,000 dollar level. We have had discussions with the staff on what
that would get the City of Meridian and in my opinion, besides major support for
our National Guard, both the Air and Idaho Army National Guard, who are heavily
involved in this airshow, we will also -- we have offered to have you be the
exclusive sponsor of one of the acrobatic acts that, actually, is from here in the
valley and we also are having on Friday a high school STEM program, which is
sponsored by Boise State University. I'm sure you all know what STEM stands for.
It's -- now I got to say it.
Milam: Science, technology, engineering and math.
Van Egan: That's right. Science, technology, engineering and math. And it's put
on by Boise State and we open it up to the -- the general schools of the Treasure
Valley. Two charter schools from Meridian did express interest and have
committed to over a hundred kids going to the STEM project, which is on Friday in
the -- in the C-130 hanger, our major hanger, and it will be a competition between
different schools in the valley, bringing their STEM projects forward and being
judged by -- by judges for Boise State and we have committed to pay for the
transportation of kids from the two charter schools stemming from Meridian, along
with this 5,000 dollar sponsorship. That in a nutshell is -- is what we were asking
and offering for -- for sponsorship for this airshow.
De Weerd: Thank you. Council, do you have questions? Earlier when we brought
the budget amendment in for State of the City funds, 1,500 dollars was to be
contributed to the Gowen Thunder Airshow, so I guess we would be looking to
Meridian City Council
June 27, 2017
Page 11 of 82
close the gap of 3,500 dollars to help with our students and support the STEM
activities and transportation.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I think it's very little to ask when we have -- I would imagine we have at least
2,000 Air Guard or Army National Guard, full-time or part-time employees that live
within our city. This is something that Gowen Field has always been a great
economic development tool for the valley. It's -- the whole Treasure Valley from
Ogden to Mountain Home. So, I would have no problem in adding another 3,500
dollars to the 1,500 that we have already programmed.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: I have a question for you. I understand you are the sponsorship chair
person, so you may not have the answer to this question that I'm going to ask. I'm
curious how the students that are going to be able to participate in the STEM
program over there, the hundred students, how were they selected?
Van Egan: We -- and this is my understanding. Steve Swanson, who is a retired
astronaut that runs the STEM program at Boise State University, sent out an open
invitation to all the public and private schools in the Treasure Valley to participate
in this and the two schools that responded to that for Meridian -- I have their -- the
names of the schools if you would like for -- I had the names of the schools if you
would like them. The Barbara Morgan STEM Academy with 80 students and one
of the charter high schools with 20 students. I don't have the exact name of the
other charter school.
Milam: So, all of the schools in Meridian were invited.
Van Egan: Were invited, yes.
Milam: Thank you.
Borton: Madam Mayor, if that was a motion Mr. Bird made, I would second the
motion.
Bird: Thank you. It was a motion.
De Weerd: What was your motion?
Meridian City Council
June 27, 2017
Page 12 of 82
Bird: To add 3,500 dollars to the 1,500 dollars that's already -- to get the 5,000
dollars sponsorship.
De Weerd: And the second agrees that that's what you were seconding?
Borton: Yes.
De Weerd: Thank you. Any discussion?
Cavener: Madam Mayor, just a comment.
De Weerd: Mr. Cavener.
Cavener: I -- I appreciate the economic driver that this event is going to be for the
valley as a whole and I have no issues with contributing 1,500 dollars from the
State of the City funds to this. I just -- I struggle to see the direct benefit to Meridian
city residents to spend 3,500 tax dollars on sponsoring what I'm sure is going to
be an amazing exhibit, I just don't see it as a good use of our tax dollars, so I will
be opposing this for those reasons.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: Madam Mayor, I echo Councilman Cavener and add that there are
countless, incredibly worthy causes, but we don't have the money. We are in the
budget process right now and there are numerous things that are currently not
planned to be funded without an increase to taxes and so if we are to -- to sponsor
this or any number of other things that would also come from an increase in
property taxes, so it wouldn't quite be our role and our responsibility. So, I'm
opposed as well.
De Weerd: Any other discussion?
Little Roberts: Madam Mayor?
De Weerd: Mrs. Little Roberts.
Little Roberts: How long did you say it had been since a show like this has been
-- and there hasn't been a show like this, but since we have had an airshow here?
Van Egan: The last airshow that involved a national demonstration team was 21
years ago.
Little Roberts: Thank you.
Meridian City Council
June 27, 2017
Page 13 of 82
Van Egan: We feel like we have neglected our -- our responsibility to include the
community in what exactly the Idaho Air Guard and the Army Guard has done in
the past because of our constant commitment to actually going and fighting --
fighting for our country. We have had a lull and we feel like it's time that we bring
something back to the community.
Little Roberts: Follow up? I would like to see us support this. I think that that's
-- having just spent a day out at Gowen about two months and not even realizing
what all goes on out there, I think this is an amazing opportunity for our community
and especially our kids to see -- these may be career paths that these students
take and so I just think it's an amazing opportunity to have our students and our
children experience this, that you can't get on an everyday basis.
De Weerd: I would echo the sentiments of Councilwoman Little Roberts in the
support of this extraordinary opportunity we have to show our community support
of our military. I can tell you in a number of different ways, just the 200 guards
men and women that are employed out there , but the number of our citizens that
go out there and spend their evenings and weekends giving back to our country
through their guard participation. But the Idaho National Guard has come and
worked with our emergency responders on a number of occasions in planning for
critical response in a number of different ways. The Gowen Field gives to our
community on a regular basis and this is a small token to show our appreciation
for the sponsorship, but also to encourage our youth to know more about Gowen
Field, to know about the STEM activities that we hope that they seek as a career
and certainly that they form an interest and alliance to our state in this area to come
back and -- and serve either in the military or in our communities as well . So, we
appreciate this opportunity and we hope that you go back with our thanks for the
continued service of -- of what Gowen Field represents. Any -- if there is no further
discussion --
Cavener: Madam Mayor, just a question.
De Weerd: Mr. Cavener.
Cavener: What department budget is -- if this were to pass what department
budget is the funds coming out of?
Bird: You can take it out of the Mayor's.
De Weerd: I guess I would ask Robert if -- because I did ask that myself. And we
would come back with a budget amendment next week.
Simison: And, Madam Mayor, Members of the Council, it would be a fund balance
amendment.
Cavener: Okay.
Meridian City Council
June 27, 2017
Page 14 of 82
De Weerd: Okay. Any further discussion? Mr. Clerk, will you call roll.
Roll Call: Bird, yea; Borton, yea; Milam; yea; Cavener, nay; Palmer, nay; Little
Roberts, yea.
De Weerd: The ayes have it.
MOTION CARRIED: FOUR AYES. TWO NAY.
Item 9: Action Items
A. Final Plat for Kentucky Ridge Estates Subdivision No. 4
(H-2017-0079) by T & M Holdings Located 1100 Riodosa
Drive
De Weerd: We appreciate you joining us tonight and look forward. Okay. Item 9 -
A is final plat for H-2017-0079. The applicant requests to withdraw the application,
as the plat has expired. Staff, do you have any further comment on this item?
Allen: No, Madam Mayor.
De Weerd: Sorry, I didn't mean to say staff.
Bird: Madam Mayor?
De Weerd: Apologize about that. Mr. Bird.
Bird: Do we need a -- Mr. Nary, do we need a motion to take this off , seeing how
the applicant has withdrawn it?
Nary: Sorry. Madam Mayor, Members of the Council, Council Member Bird, what
you would do is simply make -- make a motion to approve the applicant's request
to withdraw.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move that we approve the applicant's request to withdraw this application.
Milam: Second.
De Weerd: I have a motion and a second to approve the request to withdraw this
application on Item 9-A. Mr. Clerk, will you call roll.
Meridian City Council
June 27, 2017
Page 15 of 82
Roll Call: Bird, yea; Borton, yea; Milam; yea; Cavener, yea; Palmer, yea; Little
Roberts, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
B. Public Hearing for Preakness Subdivision (H-2017-0057)
by Schultz Development Located 1155 W. Victory Road
1. Request: Annexation and Zoning of 5.00 Acres of
Land with an R-4 Zoning District
2. Request: Preliminary Plat Approval Consisting of
Sixteen (16) Building Lots and Two (2) Common Lots
on 4.75 Acres of Land in a Proposed R-4 Zoning
District
De Weerd: Item 9-B is a public hearing for H-2017-0057. Council, this application
needs to be continued to July 5th, as the site was not properly posted. So we can't
hear any information on this until that has been appropriately posted.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we --
De Weerd: Continue.
Bird: -- continue H-2017-0057 to July 5th, 2017, because the site was not posted
properly.
Milam: Second.
De W eerd: I have a motion and a second. Mr. Nary, do I need to open this public
hearing, even though it was not properly posted?
Nary: No, ma'am. You don’t need to open it.
De Weerd: Thank you. Mr. Clerk.
Roll Call: Bird, yea; Borton, yea; Milam; yea; Cavener, yea; Palmer, yea; Little
Roberts, yea.
De Weerd: All ayes.
Meridian City Council
June 27, 2017
Page 16 of 82
MOTION CARRIED: ALL AYES.
De Weerd: I guess I have a question for staff, seeing that the reason that the items
being continued tonight are because of improper posting. Is there a problem?
Allen: Madam Mayor, there was confusion on two of the items, Preakness and -
- let's see here. Bannock Ridge. We had tried to get them on an earlier hearing
date and notice was done, but apparently they received a notice that the hearing
wasn't until the 5th mistakenly. So, therefore, they did not post the site in adequate
time prior to the meeting on -- tonight. So, that was the issue with two of those.
And, then, the other did not post their site correctly within the time frame allowed -
- or required I should say.
De Weerd: So, I'm -- I'm curious as to -- is anyone here to testify on any of these
items, Item 9-B, C, E -- or D and F? Because these can't be heard because of the
improper posting. We apologize if you're here to -- to testify on any of these items
and we can -- these all are going to continue to July 5th, which is next Wednesday.
If you're not able to join us, if you can share your remarks in writing. And, again,
our apologies. We cannot even hear these items until the y are properly noticed.
So, our apologies.
C. Public Hearing for Burlingame Subdivision (H-2017-
0055) by Mason & Stanfield, Inc. Located Near Northeast
Corner of W. Cherry Lane and N. Black Cat Road
1. Request: Preliminary Plat Approval Consisting of
Sixty (60) Single Family Residential Lots and Seven
(7) Common Lots on Approximately 18.99 Acres in
the R-4 Zoning District
2. Modify the Recorded Development Agreement (Instr.
#106151230) for the Purpose of Updating Certain
Sections of the DA to Reflect the Design Changes
De Weerd: Okay. So, Item 9-C is the request to continue because the error in site
posting on H-2017-0055. I will need a motion to continue.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: I move that we continue H-2017-0055 to July 5th due to improper posting.
Bird: Second.
Meridian City Council
June 27, 2017
Page 17 of 82
De Weerd: I have a motion and a second to continue item 9-C to July 5th. All
those in favor say aye. All ayes.
MOTION CARRIED: ALL AYES.
D. Public Hearing for Nursery Subdivision (H-2017-0048) by
JLJ, Inc., Located 570 S. Linder Road
1. Request: Preliminary Plat Approval Consisting of
Twenty-Nine (29) Building Lots and Five (5) Common
Lots on 5.49 Acres of Land in an R-8 Zoning District
De Weerd: Item 9-D is also requested to continue due to an error in the site posting
documents for H-2017-0048. I would entertain a motion.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we continue H-2017-0048 to July 5th, 2017, due to error in posting in
the site sent to staff.
Milam: Second.
De Weerd: I have a motion and a second to continue Item 9 -D to July 5th. All
those in favor say aye. All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
E. Public Hearing for Paramount Director (H-2017-0064) by
Brighton Investments, LLC Located Southeast Corner of
N. Meridian Road and W. Chinden Boulevard
1. Request: Preliminary Plat Approval Consisting of 196
Building Lots and 24 Common Lots on 35.64 Acres of
Land
2. Request: Modification to the Development Agreement
to Accommodate the Proposed Development and
Update the Conceptual Development Plan
De Weerd: 9-E is a public hearing for H-2017-0064. I will open this public hearing
with staff comments.
Allen: Thank you, Madam Mayor, Members of the Council. The applications
before you tonight are a request for a development agreement modification, a
Meridian City Council
June 27, 2017
Page 18 of 82
preliminary plat, and a planned unit development. This site consists of 35.64 acres
of land. It's zoned R-15 and located at the southwest corner of North Meridian
Road and West Chinden Boulevard. This property was annexed back in 2013 and
the existing development agreement for Paramount Subdivision was modified to
include this property. Since that time the property has been rezoned to R-15. The
development agreement was modified again to update the conceptual
development plan and a couple of preliminary plats have been approved. The
Comprehensive Plan future land use map designation is mixed use community, 26
acres of the site, and medium density residential, 15 acres of the site. A
development agreement modification is requested to modify the conceptual
development plan to accommodate the proposed development . The concept plan
is as shown and proposes a mix of attached and detached homes for age qualified
55 and older housing in a gated community. Some will be independent living rental
units with services provided by the adjoining Veranda assisted living facility to the
west. A preliminary plat is proposed that consists of 196 building lots and 24
common lots on 35.64 acres of land in and R-15 zoning district. The subdivision
is proposed to develop in two phases. One access is proposed via North Fox Run
Way and one is proposed via West Director Street. Both collector streets. Gates
are proposed at the entries to the development and private streets are proposed
for internal access within the development. Another access via Director is
proposed to the common lot where a community pool is proposed and that is this
arrow as you can see here. Right there. This access does require Council
approval of a waiver per UDC 11.3A.3, which restricts access to collector streets.
Direct access via Chinden and Meridian Road is not proposed and is prohibited.
The plat depicts right of way along Chinden and Meridian Road for future
dedication for the widening of these streets. A minimum 35 foot wide street buffer
is required along Chinden and Meridian Roads, both designated as entryway
corridors after right of way is dedicated for widening of the adjacent streets. A 20
foot wide buffer is required along Fox Run, a collector street. A minimum of ten
percent qualified open space and two site amenities are required to be provided
for this development. The applicant is proposing 20.9 percent or 7.46 acres of land
of qualified open space, which is twice the required amount and amenities
consisting of a clubhouse, swimming pool, and outdoor activity complex in the
center of the development and segments of the city's multi-use pathway system
along Chinden and Meridian Road. A pathway along Director Street has been
constructed with a previous phase of Paramount. A future community swimming
pool is also proposed at the southwest corner of the development . Nine
conceptual building elevations were submitted as shown for homes within this
development. Six different styles and types of homes are proposed, consisting of
cottages with front and alley access garages, cottages with alley access garages
-- traditional with alley access garages. Patio homes with front access garages.
And traditional MEW lots with alley access garages. All attached structures are
required to comply with the design standards listed in the Architectural Standards
Manual. A planned unit development is requested, which allows for innovative
design that creates visually pleasing and cohesive patterns of development and
creates functional integrated development that allows for a more efficient and cost
Meridian City Council
June 27, 2017
Page 19 of 82
effective provision of public services. Deviations from the underlying district
requirements may be approved through this type of application . As part of the
PUD, a variety of housing types are proposed as previously mentioned . Buildings
are clustered with homes fronting on MEWs and a surplus of common area and
site amenities are provided. Deviations from code that are requested to achieve
the proposed design consist of the following: The allowance of an alley that is not
fully visible from a public street and that is the one right here at the top of the plan
here in gray. Blocks that exceed the maximum block length allowed in resident
districts and reductions in front garage and street side building setbacks. The
Commission did recommend approval of these applications. Jon Wardle, the
applicant's representative, testified in favor. No one testified in opposition. Joanne
Smith Curtis commented on the application. And written testimony was received
from Mike Wardle, the applicant's representative. Key issues at the hearing. Ms.
Smith Curtis was of the opinion the proposed density is too high and was
concerned about traffic and parking generated by th e proposed development. The
issues of discussion by the Commission was the parking for the overall
development and private streets for access within the development . Commission
did change staff recommendation. They approved a modification to conditions
number 1.2.3A, 1.2.3B and one two -- excuse me -- 1. 2.3E as requested by the
applicant. The only outstanding issue for Council tonight is the applicant's request
for a Council waiver for the access to the common area for the clubhouse and pool
via Director Street, the collector street. Written testimony since the Commission
hearing has been received from Mike Wardle, the applicant's representative. He
is in agreement with the revised Commission recommendation to Council. Staff
will stand for any questions.
De Weerd: Council, any questions for staff at this time?
Bird: I have none.
De Weerd: Would the applicant like to make comment?
Wardle: Madam Mayor, Council Members, Mike Wardle, Brighton Corporation.
12601 West Explorer Drive in Boise. First, congratulations --
De Weerd: Thank you.
Wardle: -- on the honor. I guess I have been a witness to all of that. I have been
back here in the community for 24 years and have seen a lot of those good things
happen. So, thank you.
De Weerd: Thank you.
Wardle: Sonya has actually done a remarkable job of describing exactly what we
are proposing, but with your indulgence we would like to just kind of walk you
through a little bit this, because we think that this is -- has become quite unique.
Meridian City Council
June 27, 2017
Page 20 of 82
You have seen the proper -- the property and the project before. In fact, just late
last year you approved the project as depicted with two unique products. Encore,
an age qualified project, and Cadence, more family oriented two story townhome
project. After receiving that approval -- and, by the way, each of those projects
consisted of 98 units each. So, it was perfectly balanced between the two. But
with that approval we started the development process and product design and it
became crystal clear that there was an opportunity that we may have missed as
we considered the property. Within the bounds of the collector and arterial
roadway system, Chinden and Meridian, Director and Fox Run, we started looking
at the opportunity to create a more cohesive project with greater unity and security,
rather than two competing demographic projects that we had proposed just late
last year and so, the -- the reconsideration of that concept led us to a 196 unit
Encore property as Sonya has identified. It's all qualified. The property is gated.
It offers a higher amenity and level of maintenance that if we had just 98 age
qualified units, hence, a much more significant community center at the heart of
the project, and it does balance itself with some additional greens. It also gives
the -- the residents of this project a sense of security and privacy and opportunity
-- more of an opportunity for the lock and leave kind of a lifestyle that many folks
in my demographic seem to enjoy. The amenities proposed, again, supported by
196 residents, rather than the 98 as originally was the Encore clubhouse in the
center of the project and we are looking at a fairly substantial clubhouse with
activity centers and uses incorporated and potentially an indoor pool with the ability
to open it up during the course of the summer months . Sonya noted that we do
have -- we have completed the ten foot regional pathway along Director that ties
in with the one on the west side of Fox Run from previous development phases
and the fact that we will complete the Chinden pathway and add the new pathway
along Meridian Road. There will also be at the collector intersection of Fox Run
and Director at the southwest corner of this property, also at the convergence of
that ten foot pathway, a community wide pool complex and in the earlier approval
late last year that was centered more in the project, but could have been potentially
a little bit more confusing of who was going to be able to use which. In this case
Encore will have its own f acility and the community pool will be identifiable more
directly at a major community intersection. Sonya also noted that there are actually
six rather different characteristics in the housing options afforded the project.
Some alley loaded -- many alley loaded. In fact, come accessed by common
driveways and about a quarter of them will be front loaded back up to Meridian
Road and Director. So, one quarter front loaded and the others have a much more
unique characteristic from the alley loaded and giving you the direct relationship of
the front -- of the home to the walk-in community. The home styles as depicted
primarily will be single story with bonus room options for those that might want a
little bit more space for grandchildren to come and -- at least they can isolate them
in a slightly different plane. But it's still a characteristic that we have built, not only
in the Paramount community, but in other communities that we have done as
depicted on this particular slide. Sonya mentioned in the upper left corner bounded
by red are lots that will be front yard access on MEWs. The greens that should be
-- the greens that would provide the front door access with common driveway
Meridian City Council
June 27, 2017
Page 21 of 82
access at the rear. The blue to the right just depicts lots that would be fronting on
one of the two major greens east and west of the community center. Lower left of
the yellow depicts a street frontage and , again, all of these photographs are from
projects that we have done in the valley. And, then, the one on the lower right,
again, depicts those that would be on one of those greens with the ability for people
to walk from the street in a much more private and amenity bond area. A little bit
more detail on the one that's depicted at the northwest corner here. Down on the
southeast corner of the lower right corner of this slide it depicts thee units, two of
them attached, and these are proposed to be one bedroom cottages and a two
bedroom detached unit below those. Again, the front door access on a green, the
rear access on a common drive, and Sonya noted in her presentation that we do
have a number of units and these one bedrooms we would anticipate being related
to the Veranda project as independent living units with services provided
potentially from that facility, kind of a transition -- they could be rentals. Transition
for those waiting to get into something when the care requirement is a little bit more
needed. So, all of the conditions that we had concerns with as noted on this slide
have been addressed and have been presented to you with the changes that we
believe are appropriate and that the Commission agreed with. So, we -- and,
again, the -- two of those conditions -- one of -- Sonya noted that there was a block
length issue and had staff's original recommendation of the lower left portion of the
site, had suggested the breaking into that block with a pathway, but we requested
-- and we believe it's appropriate -- to have that pathway kind of at the west end
as a separating facility between that and the community pool area, still accessible,
you know, within -- you know, for the walking folks in and out of the neighborhood,
but -- so that was one of the two changes. The other one was instead of having a
pathway that went directly to Meridian Road that would break up that block on the
easterly side of the site, we proposed to put it more towards the location where it
would come out on the collector street, rather than the arterial. A decade and a
half ago Brighton's Heritage Commons project was cited as a standard -- it became
a standard for single family projects in the community. We believe that Paramount
Director and the quality and character of what is being proposed, will become a
standard for similar age qualified projects in the future. Thus we request Council
approval as recommended by the Planning and Zoning Commission and would
stand for any questions that you have.
De Weerd: Thank you. Council, any questions?
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: On your alley loaded -- how wide is your alleys, Mike?
Wardle: The alleys will be 20 feet wide.
Meridian City Council
June 27, 2017
Page 22 of 82
Bird: And it looks -- if you look at the floor plan here you got cutouts so that when
an emergency vehicle is coming he can get around the corner.
Wardle: Madam Mayor and Council Member Bird, we have actually had several
sessions, including the fire department and worked the radius turns so that they
conform to their needs and requirements.
Bird: That's what it looked like. Good planning. Thank you.
De Weerd: Okay. Other questions? Okay. Thank you.
Wardle: Thank you. I'm not certain but what Mr. Turnbull, who drove down from
the high country today, may have a comment to make.
De Weerd: Did you come from Colorado?
Turnbull: Mike didn't have to out me like that. Madam Mayor, Members of the
Council, David Turnbull. 12601 West Explorer Drive in Boise. I would just say that
when Mike talked about how we went through the previous approval process and,
then, we just kind of said, you know, let's go all in on this and create the premier
age qualified community where we can have enough mass to actually put in the
kind of amenities and the social programs that I think will be unequaled. You know,
my mother is 90 years old now. Many years ago she looked at a community this
-- and Mike did mention that we will have some sort of independent living cottages
close to Veranda. She looked at a community like this, but -- you know, and
probably would have lived in one if it wasn't -- she was 85 years old at the time and
didn't make a whole lot of sense for her to be buying a home. So, we will probably
provide that option, but it's going to be on a more limited basis. But, you know, we
will spend probably 10,000 dollars per home on -- on amenities here. As Mike
said, the clubhouse and the pool and all those areas would be, you know, pretty
unique to this -- to this environment. It's not the sort of continuing care retirement
facility that you would see at Meadow Lake Village, but this is I think for the active
adults, age qualified, I think it's going to be setting the standard for some time to
come in this whole valley and we are happy to have it here in Meridian and in
Paramount. It's probably the last major application you will see for Paramount. It's
kind of -- kind of a sobering day for me. Anyway, thank you. I will stand for any
questions.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: Not really a question, but this is a great project. I think it -- it adds a lot of
character to the community and is a much needed product with the growth of -- the
influx of grandparents that are moving to Meridian to be near their -- their families.
So, kudos. Great job.
Meridian City Council
June 27, 2017
Page 23 of 82
Turnbull: Yeah. I would note that one of the things that we keyed in on, too, was
Paramount really is a multi-generational community and we have three
generations -- four generations -- some generation families living in that
community. So, we think it's going to be -- I think it will be well received. Thank
you.
De Weerd: Thank you. Other questions for Mr. Turnbull? There were no members
that signed up for this application. Is there anyone who wishes to provide
testimony?
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Seeing none, I move we close the public hearing on H-2017-0064.
Palmer: Second.
De Weerd: I have a motion and a second to close the public hearing. All those in
favor say aye. All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we approve H-2017-0064 and include all staff and applicant
comments.
Milam: Second.
De Weerd: I have a motion and a second to approve Item 9 -E. Any discussion
from Council?
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: Where it was all of the waivers and everything covered or did we need to
include anything in the motion?
De Weerd: There was an outstanding issue that staff did ask Council to weigh in
on and that is the -- the requested waiver for access on West Director Street for
the common area with the community swimming pool. That's on the west side.
Meridian City Council
June 27, 2017
Page 24 of 82
Bird: I think -- Madam Mayor, I think Mr. Wardle covered that when he was --
De Weerd: You are -- okay. And second agrees?
Milam: Yes.
De Weerd: Okay. Any discussion from Council? Mr. Clerk, will you call roll.
Roll Call: Bird, yea; Borton, yea; Milam; yea; Cavener, yea; Palmer, yea; Little
Roberts, yea.
De Weerd: All ayes. Motion carried. Thank you.
MOTION CARRIED: ALL AYES.
F. Public Hearing for Bannock Ridge (H-2017-0050) by Two
C Development, LLC Located 2940, 3101 & 3155 S. Mesa
Way
1. Request: Annexation and Zoning of 9.42 Acres of
Land with an R-4 Zoning District
2. Request: Preliminary Plat Approval Consisting of
Thirty-One (31) Building Lots and Six (6) Common
Lots on 13.57 Acres of Land in the R-4 Zoning District
3. Request: Modification to the Development Agreement
Consistent with the Proposed Plan
De Weerd: Item 9-F was -- on Bannock Ridge, H-2017-0050, was requested to
continue as the site was not posted properly. I would need a motion to continue
this to July 5th.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we continue H-2017-0050 to July 5th, 2017. The site was not posted
properly.
Milam: Second.
De Weerd: And I have a motion and a second to continue Item 9-F to July 5th. All
those in favor say aye. All ayes.
Meridian City Council
June 27, 2017
Page 25 of 82
MOTION CARRIED: ALL AYES.
Item 10: Department Reports A. Community Development: Final Draft
of the Uniform Street Name and Address Number Code for
Approval
De Weerd: 10-A is a Department Report under Community Development and
Terri. There you are.
Ricks: Good evening, Madam Mayor and Members of the Council. I'm Terri Ricks
with Community Development. And two weeks ago we introduced the draft of our
proposed new uniform street name and address number code. As you remember,
we have been working for quite some time as a committee comprised of
representatives from Meridian police and fire, our legal department, planning, the
city clerk's office, IT and development services. Outside the city we have also
collaborated with the Ada county assessor's office, the Ada County Sheriff's 911
dispatch, various GIS personnel and ACHD. And prior to introducing the ordinance
draft to Council we did send a copy to the Building Contractors Association
soliciting their input in order to include it with our presentation to the Council, but
we hadn't received a response when we came before you on June 13th. Following
that meeting Councilman Borton requested we do some additional outreach. First
to the attorney from the Boise city prosecutor's office assigned to Meridian asking
for her opinion regarding the draft and most specifically the violations and penalty
section, Title 8, Chapter 2, Section 13-D. He also requested we contact additional
developers asking for their review and suggestions. We did receive a telephone
replay from Christine Starr of the Boise city prosecuting attorney's office after she
had compared our current ordinance with the newly drafted version. In addition
she had it reviewed by Rob Lockward, another attorney in their office who
specializes in land use. Their responses were both very complimentary,
mentioning specifically that they liked the updated definitions , the streamlined
process, the readability of the draft, thought it was well organized and laid out and
said its substance was excellent. Our violations and penalties section has stayed
the same. It may be the one area in our current -- current ordinance we have not
outgrown. The prosecutor's office was also happy to hear we were very compliant
oriented here and mentioned that they don't ever remember having t o prosecute a
case under this section for the City of Meridian. They enjoyed reviewing the
ordinance and said anytime we would like to send them items their way for their
review and comments they would be happy to oblige. We haven't received any
response either positive or negative from the BCA or other members of the
development community following our second request. Madam Mayor, one of the
questions you asked last time we were here regarding our current ordinance was
what's broken. The answer, in short, is that it's not so much broken as it is outdated
and outgrown. Our current ordinance lacks sufficient guidelines for Meridian of
2017, not only due our massive growth and development, which we hear about
often, but also the variety and complexity of projects we are now attracting, both
commercial and residential. Our proposal is to repeal and replace the ordinance
Meridian City Council
June 27, 2017
Page 26 of 82
of 1974 with the ordinance of 2017 in order to accommodate the changing needs
in our community. Very quickly, some of the items, inconsistencies, and issues
remedied by the new ordinance would be the replacement of outdated general
information. Addressing and street naming information is now maintained and
stored in databases, rather than maps. Street name evaluations have been
coordinated by the Ada county assessor's office, rather than ACHD for the past
eight or nine years. Our once wordy definitions, inconsistent with our own UDC
and Ada county ordinance have been updated to reflect today's standard methods
of addressing. Our UDC will also be updated to ensure consistency. We have
street naming and addressing issues unique to Meridian, as in two pre-directionals
required for all numbered streets. We have a unique commercial campus -- we
have unique commercial campuses, such as Scentsy and The Village. We have
residential subdivisions, like Reflection Ridge, like the one Mike Wardle was also
just talking about with houses fronting on grassy park-like MEWs, rather than
streets and having vehicular access coming from unnamed alleyways. Our
proposed ordinance provides guidelines for these types of developments , both in
addressing, street naming and signage requirements, rather than the periodic fly-
by-the-seat-of-our-pants processes we lean on when we have no specific
guidelines at all. We have Regency At River Valley, the Fields at Grammercy and
many other multi-family projects with multiple drive aisles. With encouragement
from our former fire marshal, rather than assigning street names to numerous drive
aisles within one complex, one main address is assigned to the entire complex
with letter identifiers for each building using a systematic pattern familiar to
emergency responders and three digit unit numbers for each residential unit. We
specified how we should corner lots. Frontage, the way the building faces, the
location of the main entrance, vehicular access and the structure's visibility from
the street it's addressed from all matter when you're assigning addresses. We
included previous directions from Council and Mayor with our conditions
surrounding street name and address changes. Variance requests are routed to
the Planning and Zoning Commission with a limited right of appeal to the City
Council. More guidelines are now included to facilitate both the Commission and
the Council in their decision making and provide some much needed consistency
with our county ordinance, while still incorporating guidelines specific to our city.
And last, but not least, the emphasis is now on public safety. Public safety. Public
safety. If there are changes you would like us to make we are happy to take care
of that. If there are additional steps you would like us to take we are happy to do
that. If we have sufficiently answered your questions, you will see the ordinance
in its appropriate format before you next week and , hopefully, it can be approved.
We would also like to request that the ordinance be made effective immediately
upon your approval. Thank you.
De Weerd: Thank you, Terri. Any questions from Council?
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Meridian City Council
June 27, 2017
Page 27 of 82
Palmer: Terri, that was poetic. I feel like I could listen to you talk about addressing
all day long.
Ricks: Thank you. I'm passionate about it, so that's why. Thank you.
Palmer: That was -- that was actually quite fascinated, so -- I just wanted to thank
you for all your hard work and getting us up to date and handling this -- as I have
been the liaison to Community Development I have been just scratching the
surface in how complex and complicated that whole situation really is. So, thanks
for your hard work in keeping us coordinated.
Ricks: You're very welcome, Councilman Palmer.
De Weerd: Any questions or other comments? Okay. Well, the request is to bring
the final for approval next week and we will have that on the July 5th agenda.
Ricks: Thank you, Madam Mayor.
De Weerd: Terri, thank you so much. I appreciate you coming back, answering
all the questions, and -- and for your passion.
Ricks: And my poeticness.
B. Police: Mayor's Anti-Drug Coalition Budget Amendment
Not-to-Exceed $87,335 for SPF/SIG Grant Award
De Weerd: Yes. Your poetic passion. Yeah. Sorry. I dropped that describer. I
will -- since I see Bruce Freckleton here -- earlier today we recognized Bruce for
25 years of service. Okay. Item 10-B is under our police department. I will turn
over to Lieutenant Leslie.
Leslie: I'm not sure how I'm going to follow that, Madam Mayor, but I will try my
best. This is a budget amendment on behalf o f an MADC grant. I wasn't quite
sure what all the letters stood for, so I let you guys know -- strategic prevention
framework, state incentive grant. Got a little nervous with the word strategic, to be
honest, but this is a four year grant. This is year four of it. We are asking for
spending authority of 87,335 dollars. The grant's actually funded by the US
Department of Health and Human Services and over the last four years we have
received 386,000 dollars -- 386,777 dollars. This is all for program expenses only.
There is no wages or benefits included in this grant funding. It runs on the state
fiscal year. That's why you're seeing this now. So, part of the money is used this
year and, then, part of the money next fiscal year for us, just because our grant
years are -- budget years are off. The idea behind this grant is it uses findings
from public health research, along with evidence-based prevention programs to
build capacity and sustainable prevention. This, in turn, promotes resilience and
Meridian City Council
June 27, 2017
Page 28 of 82
decreases risk factors in individuals, families and communities. Some of the
specific examples that we have used it for it -- implementing positive social norm
campaign, so a majority of youth choose to live drug fee. You probably heard of
the Natural High campaign. The city has spent quite a bit time on some TV, public
safety announcements and video featuring our local youth, on like KTVB, Impact
Radio. Forty-seven thousand dollars was spent during this grant season for
prevention training for coalition staff and partners, including our school resource
officers and our drug recognition experts in the field. Helps build coalition capacity
and sustainability, while bringing evidence based prevention programs and the
skills needed to implement them in our community. Promotion, advertising of
strategies, and programming for drugs included in the Meridian Anti-Drug Coalition
strategic plan, Not My Kid presentations, some prevention packets, free drug tests,
and substance abuse series, alcohol education program. We have done some
reality parties. The compliance checks. Shoulder tap exercises and breathalyzer
events with some of the local events. A marijuana education plan. There was also
a public safety announcement for that. It's helped fund our prescription drug drop
off and take back program and the safe storage education and at the end of the
last year of the grant they are assessing the data they have collected through the
evaluation efforts and updating the strategic plan, will identify prevention gaps and
revise our strategic plan to best help the community. The updated strategic plan
will be used as a guide to assess coalition's fiscal needs and help us identify
sources of funding and, then, capture outreach data. With that I will try to answer
any questions you may have. Obviously, this was prepared for me by somebody
else in MADC, so -- any questions?
De Weerd: Thank you, Jamie. Council, any questions?
Bird: I have none.
Milam: Madam Mayor?
De Weerd: Yes.
Milam: Jamie, that was very poetic.
Leslie: No, it wasn't, but thanks.
Milam: Music to my ears. I move that we approve the Mayor's Anti-Drug Coalition
budget amendment for spending authority not to exceed 87,335 dollars for the SPS
SIG grant.
Bird: Second.
De Weerd: I have a motion and a second. Mr. Clerk.
Meridian City Council
June 27, 2017
Page 29 of 82
Roll Call: Bird, yea; Borton, yea; Milam; yea; Cavener, yea; Palmer, yea; Little
Roberts, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 11: Ordinances
A. Ordinance No. 17-1735: An Ordinance (H-2017-0011
Meridian Meadows Senior Community) Of Lot 5 of the
Amended Magic View Subdivision as filed in Book 52 of
Plats at Pages 4,443 through 4,446, Records of Ada
County, Idaho Located in the SW of the NE ¼ of Section
17, Township 3 North, Range 1 East, Boise Meridian,
Ada County, Idaho, as described in Attachment “A” and
Annexing Certain Lands and Territory, Situated in Ada
County, Idaho and Adjacent and Contiguous to the
Corporate Limits of the City of Meridian as Requested
by the City of Meridian; Establishing and Determining
the Land Use Zoning Classification of said Lands from
RUT to L-O (Limited Office District) for 5.28 Acres in the
Meridian City Code; Providing that Copies of This
Ordinance Shall be Filed with the Ada County
Assessor, the Ada County Recorder, and the Idaho
State Tax Commission, as Required by Law; and
providing for a Summary of the Ordinance; and
Providing for a Waiver of the Reading Rules; and
Providing for an Effective Date.
De Weerd: Item 11.A is Ordinance 17-1734. Mr. Clerk, will you, please, read this
ordinance by title.
Coles: Thank you, Madam Mayor. City of Meridian Ordinance No. 17-1735: An
Ordinance, file number H-2017-0011, Meridian Meadows Senior Community, of
Lot 5 of the amended Magic View Subdivision as filed in Book 52 of Plats at pages
4,443 through 4,446, Records of Ada County, Idaho located in the SW of the NE
¼ of Section 17, Township 3 North, Range 1 East, Boise meridian, Ada County,
Idaho, as described in Attachment “A” and annexing certain lands and territory,
situated in Ada county, Idaho and adjacent and contiguous to the corporate limits
of the City of Meridian as requested by the City of Meridian; establishing and
determining the land use zoning classification of said lands from RUT to L-O
(Limited Office) for 5.28 acres in the Meridian City Code; providing that copies of
this ordinance shall be filed with the Ada County Assessor, the Ada County
Recorder, and the Idaho State Tax Commission, as required by law; and providing
Meridian City Council
June 27, 2017
Page 30 of 82
for a summary of the ordinance; and providing for a waiver of the reading rules;
and providing for an effective date.
De Weerd: You have heard this ordinance read by title. Is there anyone who
would like to hear it read in its entirety?
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: I move that we approve Ordinance No. 17-1735 with suspension of rules.
Bird: Second.
De Weerd: I have a motion and a second to approve the ordinance under Item
11.A. If there is no discussion, Mr. Clerk, will you call roll.
Roll Call: Bird, yea; Borton, yea; Milam; yea; Cavener, yea; Palmer, yea; Little
Roberts, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 12: Future Meeting Topics
De Weerd: Our item continued from our special work session on the strategic plan
was placed under this and I will first give you upcoming events. Senior Safety
Series Workshop at the Public Safety Training Center is this Thursday, June 29th,
from 10:00 to noon. The Youth Farmers Market on Saturday. If you didn't go to
the one last Saturday that had around 30 vendors. Certainly they won't have as
many this weekend, but they will be stocked full of produce and handmade goods.
So, please, go out and support our youth and there is no City Council meeting on
July 4th. It will be on Wednesday, July 5th due to the Fourth of July on the 4th.
We do have Independents Day celebration and fireworks in Storey Park and a lot
of festivities from 3:00 p.m. to 10:30 in the evening and if any of you wish to
volunteer, we would love to have you volunteer at our bounce houses prior to the
fireworks. Still looking for volunteers for that opportunity.
Item 13: Amended onto Agenda: Citywide Strategic Plan Discussion
De Weerd: Okay. In front of us we are still at Goal 1.A and there was discussion
that there are some items to be discussed about viability of being in the plan itself
and I guess I would open it up to discussion. We will start with A, strategic goal or
focus area one under Strategic Growth. Under 1.A, B, C or D. Any discussion on
these items? Okay.
Meridian City Council
June 27, 2017
Page 31 of 82
Palmer: Madam Mayor?
De Weerd: Yes, Mr. Palmer.
Palmer: Under B -- let's see. 1.B.1, that first tactic, hire a consultant to help
synthesize and market growth goals, I don't know if anyone else wants to comment
on the point of that. I don't know. I feel like it might kind of be our role to discuss
and figure out growth goals, where -- I don't know if we need to hire another -- yet
another consultant for that and , then, on 1.B.2 kind of goes to the same thing as
that first one. I feel like, you know, Mayor and Council's role is to figure that out
and, then, on 1.B.2.2 that -- just a -- towards the end of that where it says and
priority areas to protect open space, parks, and farmland, it just kind of goes later
into the -- the farmland issue that I have brought up concerns with going back to
when that lady came and presented to us about locking down farmland for eternity,
I just get real worried when I start seeing protects or -- I guess that phraseology
about locking down property. That's my one comment.
De Weerd: Okay. Any other comments in this strategic area of 1.A, B, C or D?
Palmer: Madam Mayor?
De Weerd: Yes, Mr. Palmer.
Palmer: Okay. I had some more. I got to C. 1.C.3 I'd like to just completely
remove, because it goes into that -- identify and preserve lands for interactive
educational, agricultural based destinations. That's where, then, the argument is,
well, that doesn't mean what you think it might , but, then, you go into the tactics,
identify specific agricultural lands for agriculture preservation and projects and
prioritize target areas, determine the feasibility of agricultural preservation and,
then, four, identify funding mechanisms for preserve -- preservation. Five.
Evaluate, modify if necessary, existing regulatory tools to create agricultural
preservation areas. If that -- if the end goal of that is not, in fact, what was
presented to us about making it so that nothing else can ever be developed when
we set aside those agricultural use areas, then, if that's at all the goal of this is I
want to just completely remove that. We should let the free market decide that --
or give the free market an opportunity to change things down the road if that's the
case.
De Weerd: I believe the -- the item under 1.C is related to the Fields District and
the activities that are underway with a working group that's focused on following
up with both a white paper on the Fields District, as well as the Pegasus report,
and that will be coming back to the Council at some point for a discussion about
where they are and there has been a lot -- a lot of activity around that, so --
Palmer: Okay.
Meridian City Council
June 27, 2017
Page 32 of 82
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Is that element articulated anywhere? Is that on the notes that we are
not able to see right now? Because, frankly, I agreed with Councilman Palmer
until we saw our city survey that showed there is a significant amount of our
constituents that do support looking at the preservation of farmland and if I'm
hearing you, that's not what this objective is related to, that would be helpful.
Holman: Madam Mayor, Council Member Cavener, so you're asking about notes
on the specific tactics or notes on the overall objective ? Because we have two
completed tactics in there. Tactics -- we are on 1.C.3; correct?
Palmer: Three. Uh-huh.
Cavener: Madam Mayor -- and I can clarify if that's -- if that's helpful. The notes
in the individual tactic, the piece that's on the -- the web -- or the computer software
that we don't quite have the ability to see yet --
Holman: Okay. So, what -- I apologize, I was trying to take notes. Which tactic
do you want me to look at? All of them?
Cavener: If -- the Mayor -- I'm sorry, Madam Mayor.
De Weerd: Uh-huh.
Cavener: Jaycee, the Mayor had indicated that this object pertains to the Fields
District and the work that's going on within that and I just don't see that articulated
anywhere in the objective or in the tactic description.
De Weerd: And I think that there is a tactic that says determine the feasibility of
agricultural preservation and the catalyst project included in the Fields District final
report.
Cavener: Madam Mayor? And perhaps -- I feel like this has -- this has been a
complaint of mine through this whole process is we have lots of documents that
are out there and I would I guess hope that we are all off -- I just wish we were all
working off the same document.
De Weerd: This is the document that's part of today's agenda item that was sent
out last week and so --
Cavener: Madam Mayor?
Meridian City Council
June 27, 2017
Page 33 of 82
De Weerd: Yes.
Cavener: Unless I was mistaken, we had multiple documents that were sent to us.
De Weerd: You had this document, as well as the objective summary. So, this
document was the executive report that included the 71 objectives and all the
tactics and, then, the objective summaries was the one that -- that gave you just
the list of objectives. Do you guys want to have a conversation here? Because
Dean's trying to figure out what's being said.
Cavener: Madam Mayor, I would be happy to have a conversation here.
De Weerd: Okay.
Cavener: So, for clarification and for the rest, Madam Mayor, I guess I'm
requesting -- if you could refer to which document you're reading from when you're
going through this and that staff go through, so, therefore, each member of Council
be able to follow, so we won't have to have these sideways conversations that are
offline that can be disruptive to the meeting. Please.
Cavener: Okay. Well, I believe that when I did read that objective I did say it was
a tactic under the objective that you're referring to.
Cavener: Madam Mayor, we can go back and forth on this. If you're willing to
heed to my request I would appreciate that and I think that will make this meeting
go a little more smoother. Thank you.
De Weerd: Okay. Any other questions?
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: The only other thing in one -- on 1.B.2 that kind of stood out to me under
the tactic eight is consider use of political tools, like moratoriums and fast tracking
permits as incentives slash disincentives. That's under identify priority growth
areas and incentivize growth and development. Just ideologically, philosophically,
I don't know the terminology, but I disagree with this as an appropriate -- or a
improper role of government. I think using -- using the fact that we may be slow in
a permitting process shouldn't give us a tool to create a fast track process for
picking winners and losers. I think anybody who wants to develop we should have
-- be able to do it in whatever fast track opportunity that's possibly available ,
instead of using it as -- we like what you want to do here, so this is an incentive for
you and figuring out some kind of disincentive through our process to disincentivize
somebody to develop a certain thing in an area whether it's allowed or not -- so,
that tactic I would love to see us stay away from and, then, I will -- ignore the first
Meridian City Council
June 27, 2017
Page 34 of 82
ones I bought up. That's a big concern to me and, then, the 1.C issues. 1.C.3
issues. So, I don't know if we want to talk about it or skip to a vote about kicking it
out and moving on --
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Specifically related to Item 1 .C.3, when this report was presented to us
in February it was marked as zero percent complete and when we saw this form
again in March it was marked as a hundred percent complete and I believe it's
listed as 32 percent complete. I guess, Madam Mayor, I would like to see an
explanation as to what's caused the change in completion and is the number that's
reported as complete accurate.
Holman: Madam Mayor, I can answer that.
De Weerd: Yes, Ms. Holman.
Holman: Madam Mayor, Members of the Council, Council Member Cavener, on
this particular one if you look on your screen, I pulled up -- these are the tactics
and originally when Community Development filled this out there was still -- that
was -- we were mid-course changing how we weighted tactics, marked them
complete, all of that. So, I think it was either tactic two or four that was the only
one that had a weight to it and what they had done is under objective -- percentage
of the objective they had marked that as one hundred percent and, then, check the
complete box. So, the way the software read it as -- there is only one tactic and
it's a hundred percent complete. So, I followed up with -- I believe it was Bruce
Chatterton after that meeting and said, okay, you have to actually weight all the
tactics, because that was just an error in how he marked the stuff in the software.
So, now it's correct.
Cavener: Thank you.
Holman: You're welcome.
De Weerd: Okay. Any other --
Cavener: Madam Mayor?
De Weerd: Yes.
Cavener: Questions on 1.B.2. I'm showing that in a previous presentation staff
recommended changing that tactic from high to medium. Is that still --
De Weerd: Yes.
Meridian City Council
June 27, 2017
Page 35 of 82
Cavener: -- the requested change? So, Madam Mayor, I guess a procedural
question. Are you looking for us to take action on that or is it just assumed that if
staff wants to change it that it's changed?
De Weerd: The notes that staff request changes on your objective summary, you
know, with the one under 1.A.3 that suggested to delete, the one under one point
-- 1.B.2 to change to medium and the request or suggestion on 1.B.5 from Finance
to change from high to medium under item 1.A, these -- or 1.A and 1.B, these are
the ones that in this first section strategic growth are the recommendations from
staff. Any further discussion on the items under strategic growth? Okay. So, there
are comments on a 1.A.3 to delete. What is the Council's desire on that?
Little Roberts: Madam Mayor?
De Weerd: Mrs. Little Roberts.
Little Roberts: May I recommend instead of like removing something -- deleting it
completely, we give it some classification, whether it is just deleted in the verbiage
as a -- so that when we go to compare it at the end of things we know what
happened with that and we can track it better, that we don't actually remove it from
the document, but we classify it is deleted or something that -- if that's our choice
to delete it, but that we don't actually remove it from the document.
De Weerd: We could note under priority remove and so it stays, but it does have
that notation. We can also -- and the comments -- under staff comments it will say
the reason for that request.
Little Roberts: Thank you.
De Weerd: So, I guess in front of you is that removing -- or changing the priority
from high to the notation on remove. Would you like to do a voice vote on that?
Okay.
Palmer: On which one?
De Weerd: On 1.A.3. Reform the Meridian Development Corp. The
recommendation is to remove that as an objective. So, to note in the priority
column change from high to remove. So, all in favor say aye. Any opposed say
nay. Okay. The next item that has been discussed is 1.B.2. This is a request
from staff to change priority to medium from high. Any discussion on that? 1.B.2.
Identify priority growth areas.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Meridian City Council
June 27, 2017
Page 36 of 82
Palmer: So, it's identify priority growth areas and incentivize growth and
development.
De Weerd: Yes.
Palmer: I don't think that’s the proper role of government. I don't think that I have
got at least four of us that would agree with me, so at the minimum I really disagree
with one of the tactics, which I understand we -- you don't necessarily want to
discuss the tactics, but I really don't think we need to be incentivizing and
disincentivizing anybody, picking winners and losers.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: I would be happy to vote on any and all objectives that any Council
member has an issue with. So, to Council Member Palmer's point, don't -- don't
need to make an assumption, be happy to call for a vote and allow your Council to
articulate where they are.
Milam: Madam Mayor?
De Weerd: Yes, Mrs. Milam.
Milam: The only thing on that that I believe that is good reason for us to incentivize
is businesses that are bringing in family living wage jobs and I think -- I don't have
a problem having some kind of incentive for that. I wouldn't want to remove it --
Cavener: Madam Mayor?
Milam: -- but I don't think it should be a high priority necessarily.
De Weerd: Thank you. And, again, we are -- we are looking at the objective, but
I appreciate the feedback on the tactics, which will be noted. So, 1.B.2, the
changing from high to medium is in front of us. Those in favor say aye. Any
opposed nay?
Borton: Madam Mayor?
De Weerd: Yes.
Borton: Moving up. Councilwoman Little Roberts' suggestion I think is a great one
with regards to notating the running tally of items that have been removed or
completed and in that regard 1.A.2 is noted as completed, so under priority we can
-- 1.A.2 --
Meridian City Council
June 27, 2017
Page 37 of 82
De Weerd: Yes.
Borton: Yeah. Instead of high it would be noted as completed, perhaps the date
to signify that was completed -- or at least designated as complete on this date
and, then, I guess red lined through, similar to the notation we would make when
something is just removed.
De Weerd: Okay. When it's one hundred percent complete we will -- under the
priority column change to complete. Okay.
Borton: And I would be --
De Weerd: Do you want to vote on that?
Borton: -- it would be stricken through as well, so we know it's not being worked
on.
De Weerd: Right.
Borton: I don't think it needs a vote, just something to help us track.
De Weerd: Okay. The next one I noted had discussion on it was 1.B.5. Was there
anything before that in three or four? If there was, I apologize. I didn't mark that.
Or was 1.B.5 --
Cavener: Madam Mayor?
De Weerd: Yes.
Cavener: I guess my assumption is, again, on 1.B.3 th ere hasn't been any
progress made, but we don't have an explanation as to the why tonight?
De Weerd: Probably the reason to the why is it did not have an original start until
2019.
Cavener: Madam Mayor, then, a procedural question that might be beneficial for
us. Have the dates changed on the executive summary that was provided to us
than what was initially shared with us in March?
De Weerd: Ms. Holman?
Holman: Madam Mayor, Members of the Council, when you see on this report
where it says original start and original end date, that's what is from when we
originally adopted the plan. Those dates have not changed. So, when it says
original, those were -- those are hard coded in. Only I can change those. These
Meridian City Council
June 27, 2017
Page 38 of 82
-- oh. So, that -- that's on that small spreadsheet. On the executive report that
has everything -- the 58 page report, I will just call it that, when it says start and
end date, those grab the earliest tactic start date and the latest tactic and date from
each objective. So, the date range spans from the beginning to the end of any of
the tactics underneath that objective. So, if you look at the 58 page report, just like
under 1.A.1 on the left, you will see in green original dates. January 1st, 2016 to
12/31/16. Current dates. You can see that one moved out, probably because
some of the tactics -- timelines on tactics changed, whatever, but that's why I
captured the original date, so you could see what was originally adopted a year
and a half ago.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Jaycee, just for clarification, the green date that we see on the executive
report was the originally adopted date. The indigo colored dates are the modified
dates and those dates were modified by --
Holman: By changing the underlying tactics.
Cavener: Madam Mayor, follow up. Who changed the underlying tactics?
Holman: Once -- Madam Mayor, Council Member Cavener, so as we developed
the software and all of that was plugged in, the dates that were originally plugged
into the software were those original dates, but we were able to create tactics and
each of the tactics had their own date range, which did not exist before the
software. So, as people went in and lined out these tactics better and they got
assigned to different people, some objectives might have eight tactics and three
different people lead tactics underneath an objective they put in date ranges and
that is what drives the indigo colored dates, if that makes any sense. Before the
completion of the software you couldn't put a -- there were no date ranges around
tactics. It was just over this big broad objective, which is like throwing a dart at a
giant dartboard and, you know, figuring out dates. But to me the indigo dates allow
you to drill down to a tactical level a date range. So, to me those are -- give you a
little more accuracy.
Cavener: Madam Mayor, one additional question then. Jaycee, can you walk us
through -- who is driving, I guess, the -- if a tactic date surpasses the originally
adopted date, who is making that decision and why?
Holman: Madam Mayor --
Cavener: Because if they --
Holman: Oh.
Meridian City Council
June 27, 2017
Page 39 of 82
Cavener: No. Go ahead.
Holman: Madam Mayor, Members of the Council, those would be whoever is
leading those tactics or you have -- if you can look on the screen here, you will see
-- this is at the objective level. Right here Bruce Chatterton is in charge overall of
this objective. And under the tactics, they are signed -- those are actually -- there
is three and one is Robert Simison in the Mayor's office. So, the software looks at
what they have put in here, that's your earliest date, and here is your latest date in
your indigo date range as you called it. So, that people who are leading the tactics
underneath it are driving the date ranges, but this -- Bruce Chatterton has ultimate
responsibility over that objective.
Cavener: Madam Mayor. I appreciate that explanation. That clears things up for
me. I guess I'm still struggling to understand why we are scheduling tactic
deadlines after the date that was adopted by Council and I am hoping someone
can provide some clarification as to that piece.
De Weerd: I don't understand your question.
Cavener: Madam Mayor, if I can clarify if I may. Council adopted dates with the
strategic plan. After that someone or some ones scheduled tactics to be
completed after the deadline that Council had established. I'm trying to find out
who and why.
De Weerd: I -- I can't speak on behalf of the lead in all 71 objectives, though I will
say that in January of 2016 these tactics did not all exist . The adoption of the
objectives created the motion of, then, each department looking at the objectives,
finalizing tactics that support those, and started to work on realistic time frames,
and so they did not put all of that effort in prior to the official adoption , because it
puts a lot of work in there and they wanted to first get an idea of where Council
was coming from in weighing in on the objectives before they put a lot of time and
resources in putting a tactical plan and specific timelines to it . So, that's all I can
say is that until we had an official plan the -- that is what we said then and what we
continue to say now is that's when the real work began in trying to see how to move
into the execution phase of meeting objectives, of developing and firming up the
tactics and organizing to see if they -- they were in the right order as they started
to work those and, then put in realistic time frames.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: Sorry, now that has bought new confusion to me that I didn't have before.
Or maybe I'm reading it wrong or maybe it's typographical or that's how you want
it, but we have several objectives and tactics that the start date and the completion
Meridian City Council
June 27, 2017
Page 40 of 82
date is the same day, that was on November 17 of 2016. So, there is no -- it might
even be a high priority or some are high priorities, some are low priorities and they
still don't have a completion date. Is that intentional or was it due last November?
De Weerd: It was to begin and it all is driven on the tactics on the completion date.
So, I can ask that -- answer that.
Holman: Madam Mayor, Members of the Council, Council Member Milam, when
the software was created I'm the one who put in all the objectives , all the tactics,
everything in there. So, back to -- the tactics did not have a date range before, so
it just defaulted in the software to whatever date I put it in. So, if someone has not
gone in and updated a date range on a tactic, which I think people possibly haven't
on some of them that may be out in the future as far as this is something that's not
coming up for a year or two. It means they probably have not gone in there and
updated those date ranges. So, the date range you see is the date I put it into the
software.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: Jaycee, so if you go back to -- even of the objectives, it seems that if this
is something that we have adopted and are working on currently, at some point
somebody would have gone in there and at least changed the date of the objective
to be complete, especially if it's a high priority.
Holman: Are you talking about the objective or the tactics?
Milam: Both. So, if you go back -- this is a tactic, but if you go back to --
Holman: Give me an example if you don't mind.
Milam: Okay. Eleven -- here. 2.A.2.
Holman: Madam Mayor?
De Weerd: Ms. Holman.
Holman: Madam Mayor, Council Member Milam, why don't I walk you through this
one really quick, so you can understand. This is an objective. At the top you have
your focus area, the original start date and the original end date are dates that I
hard entered in there. That is what happened a year and a half ago when we
adopted the plan. We had those -- those date ranges. You have your strategic
goal. Let's see. You go through. Right here, this plan to start date and anticipated
completion date, you can't change those. Those are roll up from the underlying
date ranges in the tactics. Percent complete can't be hard entered. That rolls up
Meridian City Council
June 27, 2017
Page 41 of 82
from the underlying tactics. Estimated cost. You can put costs in there if you want
to for each individual tactic, but -- if that helps explain it also. For example, on this
one it is one hundred percent complete, because all three of these are marked
complete and those added together equal one hundred percent. So, then, these
dates -- the earliest date -- these didn't all happen, I'm assuming, on November
21st, 2016, but --
Milam: A big day.
Holman: -- Brenda Sherwood -- yeah. It was a busy day. Brenda Sherwood
probably went in there afterwards, once the software was complete -- this was
work that was probably -- had already been done, so she didn't go in and update
those date ranges to when those tactics were actually worked on and completed,
she probably just marked them as complete. So, it shows everything started and
was completed on November 21st.
Borton: Madam Mayor?
De Weerd: Yes, Mr. Borton.
Borton: A valuable feature of this process as we go forward -- this example might
be one that illustrates it -- is when an adopted objective is completed or staff
believes it's complete, have a close-out report similar to -- like Public Works does
annually on its projects, have a close-out report on an objective be presented to
us that says I'm the lead, Objective 2.B.2 is a hundred percent complete. Here is
my close-out report. I did these things, yeah, et cetera, et cetera. You can answer
questions and address it once it's closed out. Doesn't really move the ball for
today's conversation, but that might be a -- from a process perspective a valuable
way to close the loop on completed objectives and when they occur by the person
who is in charge of it. If this one is, in fact, complete.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: So, you're telling me that the anticipated completion date cannot be
manually changed, it has to do with what dates are put into the objectives and
automatically rolls up?
Holman: Correct.
Milam: Is this -- I mean I'm sure this software costs a lot of money and to give us
that kind of information that doesn't really tell us anything about when anything
happened as -- I mean because we can't -- so, on the page that you showed us --
which is what you shared with us, we don't have access to that. So, I couldn't even
Meridian City Council
June 27, 2017
Page 42 of 82
tell that it was originally dated at 2020, which was great information, but, then, you
go in there and it was due in like '16. I guess -- you understand what I'm saying?
De Weerd: I will just say that until IT and Jaycee worked on establishing this
software you didn't have any of this information.
Holman: That's what I'm -- what I'm saying is it -- the underlying tactics have to be
changed. It rolls up to your -- those dates right here are all driven off of the date
ranges in these tactics. So, it looks -- this column looks at the earliest date and
populates that. This column latest date, populates that. Does that help?
Milam: Yes, it does. So, in this particular instance, then, the error was that she
didn't put the date when she completed the tactic and that created the
misinformation that we got on the report; is that correct?
Holman: That's correct. Because these dates were not updated, it was just the
date that it defaulted to when I entered the information into the system.
Milam: Thank you.
De Weerd: Other questions on item one, strategic growth. Okay. So, the
question --
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: I guess I do have a question. Not just to one, but overall. For the
discussion, I guess, this evening -- we should be going by the dates that have been
created when objectives have been established, not the dates that were adopted
by Council? Because there is a significant amount of those that are in contrast. I
just want to get -- make sure that we are all going by the -- we are all being
consistent. We are looking at the same thing. So, if it's the date that Council
adopted or these other dates, that's -- either one is fine for tonight's discussion, but
I just think that we should all be on the same page .
De Weerd: As far as I know these dates are the original dates that were approved
in the -- the first plan.
Holman: Madam Mayor, Members of the Council, Council Member Cavener, that's
kind of a philosophical question, because if you look back on your -- and Council
Member Borton and I had this exact discussion regarding -- there were dates
adopted a year and a half ago, which is on this report on the left in the green,
original dates. Those were adopted. Deviating from those dates, because people
put different dates -- date ranges underneath tactics, that's a question, are we --
does the plan drive the work as far as -- and I don't know -- Council Member Borton,
Meridian City Council
June 27, 2017
Page 43 of 82
you and I discussed this. It's been several months ago now, but do you drive the
plan to meet those dates or can those dates be flexible. As you dug into an
objective and originally you might have thought you had three tactics, now you
have 11 tactics, are you driving those 11 tactics to meet that end date, no matter
what, even if you dug into it and you found out there is a heck of a lot more work
involved in achieving that objective, are we operating to that date or is their
flexibility within the plan through defining the tactics? I don't know if I -- hopefully
that makes sense what I'm saying.
Cavener: Madam Mayor? I guess -- I don't know if that's a question that Council
is qualified to answer. I think that seems more like an operational question than a
philosophical question. I guess that would be one that I would look to the Mayor
to help articulate the response.
De Weerd: And I -- I would say that we were really focused on the objectives and
the priority levels and not the original start date and end date when we started this
in February. So, many of the tactics have gone in and been updated, both
objectives and we have had this conversation as well before in the tactics being
operational and so -- I don't know. Do we really -- do we want to get into the
operationalization of this plan or do we want to see if we are still in alignment with
getting at least an agreement on the objectives and the priority levels ?
Cavener: Madam Mayor, I guess I'm just looking for the answer to my question.
Do you want us to go by the dates that were adopted by Council or the dates that
have been changed?
De Weerd: I can't tell you that right now, because I don't know what has been
changed from the original start date to the original end based on the changes that
are going on in the -- in the software program. So, I can't even tell you that.
Cavener: Well, Madam Mayor, I hope, then, you can understand the frustration
for the Council, because if you don't know, how -- how can you expect us to know.
Dates have changed. This is your plan, so we are looking to you for some answers
on that.
De Weerd: No. Luke, this is the city's strategic plan.
Cavener: But when we are talking about --
De Weerd: And operationally it certainly is and we can talk about the completion,
which we have ad nauseam, or we can sit here and talk about why Brenda didn't
go in and change the dates when she marked percentage complete. We can talk
about that, but I can't give you any answers, because I can't get inside Brenda's
head. I have asked each of the directors do they feel comfortable with what is
being presented in front of you with all of the columns with the objective, with a
description, with the original start date, end date, lead department priority and what
Meridian City Council
June 27, 2017
Page 44 of 82
they are requesting as discussions for City Council and that is what I can say, I'm
comfortable that they have looked at these and that is what is in front of you. Are
we done discussing strategic growth or -- or is there further items to consider?
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: On the brief summary, focus area number one, those objectives were
modified -- two objectives were modified. One was removed and one was removed
-- one was removed because we wanted it removed and one was removed
because it's complete.
De Weerd: There was -- you have taken action on item 1.A.3 to -- to note -- to
have that removed.
Borton: Correct.
De Weerd: Changed from high. 1.B.2 from high to medium. And 1.B.5 from high
to medium. We haven't gotten to 1.C.3, which is the item that Mr. Palmer wanted
to discuss.
Borton: And 1.A.2 is removed because it's complete.
De Weerd: 1.A.2 is going to be marked complete.
Borton: Making sure I'm up to speed.
De Weerd: Okay. Was there any other -- any other item before 1.C.3? Okay.
There was a concern from Councilman Palmer to keep that in. So, Council, any
discussion on that? 1.C.3. Yes.
Little Roberts: Given the fact that it came back as a priority on the survey, I believe
we should leave it in and continue to pursue -- stick with the plan.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: In the survey, you know, when it talks about preserving farmland, I mean
that sounds all great and dandy and if that's all it is then -- then that's not
permanent, you know, if we are seeking to have -- whether we do it as a park, as
a community farm, whatever, that parks surrounds or something, that's not a
permanent for eternity use of the land. In the survey there is no way that would
have been conveyed that the idea of locking down a piece of property to where it
can never have any other use forever, other than agricultural purposes, that wasn't
Meridian City Council
June 27, 2017
Page 45 of 82
conveyed in the city survey, and that's what my -- my main concern is. While I
don't -- you know, whether -- whether it's preserved as a park or any other use,
that's not permanent, that's not as urgent an issue to me as the idea of saying
nobody can ever use this piece property for something other than what it is at the
moment and that's my concern with where this may be going.
Little Roberts: Madam Mayor?
De Weerd: Mrs. Little Roberts.
Little Roberts: It's my understanding that anything would need to come back in
front of us anyway and that is what they are currently l ooking at is the type of
development with -- instead of a park, a leased out farmland, that type of thing, so
it could be a living, working farm in conjunction with development to preserve those
agricultural roots.
De Weerd: It could be a number of things and as Mrs. Little Roberts noted,
anything that would relate to any strategies for specific policy would come to City
Council and so you all have the final say on this.
Palmer: Madam Mayor?
De Weerd: Yes.
Palmer: Then if I might ask you if -- has that been part of a discussion beyond the
presentation that the lady had presented to us or is the whole conversation in other
uses other than that which I'm most afraid of here?
De Weerd: Certainly there is a number of strategies or tactics under this and there
is an effort going on right now from a work group looking at the various areas of
land use, economic development, and -- and what is the third group? A special
project. And so at some point this will be brought back to Council as these work
groups start to bring recommendations forward for consideration by Council.
Certainly this is probably an area to have Bruce and Brenda come in and give an
update as to what they're doing. Okay. So, Council, those in favor of keeping 1.3
-- or 1.C.3 in the -- the plan as stated in the objective summary 2007 changes say
aye. Those opposed say nay.
Palmer: Nay.
De Weerd: Okay.
Palmer: Sound like a horse.
De Weerd: Okay. Anything under one 1.B or 1.B.1? I didn't see anything in -- in
those. 1.B.1. Okay. Item 2, Economic Vibrancy. The notes in the 2017 changes
Meridian City Council
June 27, 2017
Page 46 of 82
objective summary that was sent to Council, 2.A.4 gives a notation that this is an
ongoing and the completion date needs to -- to be pushed out substantially, at
least one year, and, then, 2.C.3 is recommendation to change the priority from high
to medium. Any other items on this -- in this to discuss and consider?
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: 2.A.1. This is a case where both the date accepted by Council and
dates established by tactics are the same it appears, regardless if it was supposed
to be completed in 2016, it's completed at 52 percent. Curious if we can be
updated if there are hurdles that are prohibiting getting this accomplished, if it's
priority, if it should remain. If you have any additional information to share.
De Weerd: I do not have additional information to share.
Cavener: In that case, Madam Mayor, I suggest we remove this tactic -- excuse
me -- this objective.
De Weerd: Remove an objective that's 50 percent complete?
Cavener: Well, Madam Mayor, I guess I would hope that we would be able to be
updated on this and if we don't have an explanation , then, I would support
removing it.
De Weerd: Okay. Those in favor of remove -- or keeping -- retaining 2.A.1 say
aye.
Palmer: Or no. Sorry. I was in --
De Weerd: Okay. Those to -- those opposed say nay.
Cavener: Nay.
Palmer: Nay. Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: If I may. Maybe just a question to be asked eventually. In fact, when I
was going through this earlier -- several hours ago, I ran into Community
Development to see if Brenda was around to ask the question on 2.A.1 going into
tactics again, Tactic 6, just a question for an eventual answer. Implement
relationship management software for business retention that will also track
business data. My question is does -- is the -- the purpose of this tactic to pursue
like a business registration with the city or -- because I -- it was something the city
Meridian City Council
June 27, 2017
Page 47 of 82
had attempted or had discussed a few years ago and the business community
made clear that they were not interested in paying a fee and registering with the
city, so that the city could track this business data to have an idea of what
businesses are here and the argument was made that it's so that , then, we can tell
other businesses that are interested in coming that, yeah, we don't have anybody
like you here, come on down, but that meant that all the businesses that want to
be in Meridian had to register for it and, then, come year two or three had to start
paying a fee to be --
De Weerd: I think this was the off-site website that Brenda has been working with
brokers on in being able to have a searchable database to show what available
properties are in our community, what the sizes are, some of the statistics. She
has come and presented in front of Council on what that -- what that program looks
like and it has been deployed currently using that.
Palmer: Madam Mayor?
De Weerd: Uh-huh.
Palmer: And I think that's -- that's number five, because off-sites is mentioned later
in the 58 page document. But on six it's -- you know, it's entered a different tactic
that if they were kind of the same thing, you know, so be it, but I just wanted to
make sure that that's -- we are not putting staff time into -- or hope that we are not
putting staff time into --
De Weerd: Oh, I'm sorry, the number six is a business retention software that as
she goes out and does business visits, those are tracked in her own database, so
that she has that information --
Palmer: Awesome.
De Weerd: -- for follow up and also in being able to -- if a like business is looking
at locating here, she has information to tap into on possible connections for like
businesses.
Palmer: Madam Mayor, then, that's fantastic. It's just raised a flag for me and you
just lowered it. So perfect.
De Weerd: Okay. Okay. Anything further under Economic Development? We
did have -- if there's nothing before 2.A.4 and -- where they are asking to extend
the original end date another year to 2019.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Meridian City Council
June 27, 2017
Page 48 of 82
Palmer: You said before 2.A.4 or including 2.A.4?
De Weerd: 2.A.4 was -- it is currently in process, but because of the request from
Planning that it be pushed out an additional year and that could certainly be put
into the October update and -- as to some of the influences behind them.
Palmer: Madam Mayor?
De Weerd: Yes, Mr. Palmer.
Palmer: And, again, going into the tactics there was something that concerned
me. I feel like every permit should be fast tracked. That, again, we shouldn't be
using the fact that we are not always super fast at doing things to incentivize others
to do what we want them to do and move theirs along faster. Again, that's a
tactic --
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: I just want to commend staff, particularly Caleb, for bringing forth this
recommendation and being transparent about the request for dates. I appreciate
doing that.
De Weerd: Okay. So, Council, I would ask if you approve the changing of the
completion date to 2019 -- or 12/19. All those in favor say aye. Any opposed?
Okay. Anything before 2.C.3?
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: On 2.B.2 I would like to remove the whole thing. While diversity
promotion sounds all fine and dandy, if color blindness and nondiscrimination is
the goal, then, continually promoting and -- and talking about awareness -- I mean
awareness and color blindness are not -- they don't go together. And so when we
start putting a bunch of time and money into -- to bringing attention to things that
we are trying to weed out of society, I feel like it -- it goes against the purpose of
the process and that is completely just philosophical on my part. I feel like the
more emphasis that happens on all these things, the bigger the problems ended
up out the other side.
Cavener: Madam Mayor?
De Weerd: Who said that?
Meridian City Council
June 27, 2017
Page 49 of 82
Cavener: I did. Sorry.
De Weerd: Oh. Mr. Cavener.
Cavener: While I agree with Councilman Palmer's decision to remove this entirely,
we are constantly being told by staff and all departments that they -- because of
growth are having to do so much and so much more and I just don't see building
and using staff times between the HR Department to promote cultural and
workforce diversity. I just don't think it's an objective that we need here.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: Diversity is more than just black and white and it would be nice if people
were color blind, but, unfortunately, that's not the world that we live in and I think
the more understanding and education that we can get and give our employees
the better humans they will be.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Are you aware of any issues at the city related to cultural or workforce
diversity?
De Weerd: If I was I probably wouldn't tell you.
Cavener: All the more reason I think we should remove it.
De Weerd: Because, then, it would be an HR issue.
Cavener: Just if they happen or not.
De W eerd: So, Council, I guess those in favor of keeping 2.B.2 please say aye.
Those opposed say nay.
Bird: Nay.
Cavener: Nay.
Palmer: Nay.
De Weerd: A tie. Can I have a -- was --
Milam: It was a tie.
Meridian City Council
June 27, 2017
Page 50 of 82
Bird: It's a tie.
De Weerd: Okay.
Bird: Break the vote.
De Weerd: I think you guys need to agree, so you --
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: Let's discuss this some more.
De Weerd: Okay. Do it.
Palmer: There was -- I mean the point has kind of now been made that there was
no talk and no problems about diversity issues, but now that we have brought it up
there are lots of -- now we split even. It's not a problem -- if there is nothing broken
let's not fix it.
De Weerd: Well, I guess I would just sa y I think some of this was driven by a
company that was looking at Meridian and wanting to see better policies to
promote diversity and the education of how an important aspect of a diverse work
group is in our community. It was a result of CDBG and some of their requirements
we have to show that we have certain policies within the city and it's also driven by
ICRMP who wants diversity training for -- to minimize risk in the workforce. This
has a number of influencers behind it, so, again, it's in there because our -- our
team believes that this is important to -- to stay focused on both the message and
showing that we -- we encourage a diverse workforce.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: But it also is an influence on economic development and I don't think it's
-- I don't know the numbers, but I don't think it's that we are spending an obscure
amount of money on.
Cavener: Don't know. Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Question for Bill. If I remember correctly, didn't the city implement a
nondiscrimination hiring policy?
Meridian City Council
June 27, 2017
Page 51 of 82
Nary: Madam Mayor, Members of the Council, Council Member Cavener, yes, we
do have a nondiscrimination ordinance that applies to the city in regards to hiring,
as well as city events and city activities. I guess if you don't mind, I think Council
Member Milam hit on a lot of what this is for. In addition to the evolving culture of
the workforce, the evolving culture of the valley, if you look at some of these tactics
here, some of them apply outward and some of them apply inward and diversity in
the workforce isn't just one thing and it isn't ever complete. I don't think you can
ever just say, oh, we are good now we are never going to have an issue and even
if we don't have an issue today, it doesn't mean we don't have to have this in the
forefront of how we do business, at least internally. If some of the external things
are concerning to you, I understand where you're coming from, but internally this
is not an area that we can just teach once a year. It's like all other types of
workplace -- respectful workplace training and when we are talking about diversity
anymore, we are not just talking about race or color, we are talking about age and
gender and gender identities and there is lots of things that are continuing to evolve
and aren't going to stop. So, I think that's where a lot of this originated. Some of
the outward stuff, again, those are -- those are not really my area, but that's -- the
inward stuff I think it is critically important that the message of what type of work
force and what type of business we are is important to have an objective for the
city.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: Madam Mayor, I think it's one of the -- the goals outlined in the tactics that
are accomplished just through what's naturally happening, you know, throughout
Meridian anyway. For example, Tactic 6, promote diversity awareness in the
community by holding a diversity celebration in Meridian and supporting similar
events elsewhere in the Treasure Valley. We don't need to -- to create an event,
we have had the -- the Bosnia celebration at Kleiner Park the last few years. It's
been awesome. There is different things like this that are just g oing to start
happening anyway. Again, until there is an issue I don't feel like forcing it is what
needs to be done right now.
Little Roberts: Madam Mayor?
De Weerd: Mrs. Little Roberts.
Little Roberts: Having worked with two companies that were very concerned that
we are looking at coming in that were very concerned about diversity, a statement
that is in our strategic plan is very important to companies that -- that is definitely
on their radar and so it definitely is an econ omic development tool that has been
used at least twice on projects that I have been involved with. So, if there is no
Meridian City Council
June 27, 2017
Page 52 of 82
further comments, I will ask, again, for a second round. Those in favor of remaining
-- keeping in 2.B.2 -- those in favor say aye. And those opposed say nay.
Bird: Nay.
Palmer: Nay.
Cavener: Sorry, Madam Mayor, I was getting clarification. If the motion is to
remove the objective --
De Weerd: It's to keep.
Cavener: Then if it's to keep, then, I vote no.
De Weerd: Okay. We will come back to that. Okay. 2.C.1, 2.C.2 and 2.C.3. Is
there discussion on those? Okay. Responsive Government.
Holman: Madam Mayor? Can we go back to --
De Weerd: Ms. Holman.
Holman: I'm sorry. 2.C.3. There is a request to change that from high to medium.
De Weerd: Oh, I'm sorry.
Holman: I don't believe we voted on that, so --
De Weerd: You're right. We didn't. 2.C.3. Council, the request is to change the
priority from high to medium. Those in favor say aye. Any opposed? Okay. Three
is Responsive Government. There is a couple of areas here that -- 3.A.1 was a
request to change the second performance measure to the -- to change the
performance measures to the 2020 survey. So, this would be to extend out an end
date -- the original end to 2020.
Holman: Madam Mayor?
De Weerd: Yes.
Holman: When those were presented back in April I went in and I had changed
those, because at that point I didn't know that performance measures or changes
to performance measures or something was going to vote on and approve, so I
went in and changed those. I can undo it. I just didn't want you to think I made
assumptions on your behalf. At that point I didn't know that was something Council
was going to vote on with performance measures. So, I just wanted to clarify that,
that was me that changed that.
Meridian City Council
June 27, 2017
Page 53 of 82
De Weerd: Okay. Any questions on that? Okay. In 3.C.1, it was a request from
-- to change the priority from low to high and certainly this is anticipation because
of what we just experienced over the last winter. Any issues there? 3.C.3, move
the performance measure and the lead from support services director to IT. Any
questions on this? Okay. 3.D.1. The lead did change from Mayor to Support
Services. Okay. 3.D.2 also was a lead change, as was 3.D.3. Anything on those
two? Okay. 3.E.1. This would be to change high to complete.
Nary: Madam Mayor?
De Weerd: Mr. Nary.
Nary: So, since this is mine, I just have a question and part of it I think -- this is a
long evolutionary process to create this plan. So, this particular tactic I noted some
of the departments -- and the planning one -- said it's an ongoing thing, because it
was talking about ordinances and zon ing and a variety of different things that we
do -- that we continue to do. This is something we continue to do. So, even though
it's complete, because we have done the work and created the information and we
will update the information as necessary, we are going to continue to do this every
city election, every -- we update every commission at least annually on legal
changes that are relevant to them, especially in public records and those kinds of
things. So, I marked it complete, because we have done this, but, you know, it's
not going to go away for us. So, I don't know if you'd prefer it remain on with an
ending date, so that it routinely gets reported or -- or however you would like to do
it. But we have had a lot of -- you folks have a lot of dates and you will notice in
here that I am not the best with this. The dates originally were back in January of
'16, because when we wrote this plan we all had to guess when would we do this
and we all guessed really, really poorly and we also all guessed based on some
assumptions on how to work with the collective. So, some of the dates in here are
different and for good reasons, but the entire package was completed within the
time frame, so that's why I didn't have to change the dates. But you will notice
there is a few in there, like the Tactic 2, it looks like we did it in one day, but we
didn't really do it in one day, but those are the things. Some of them are wonky
and I know that's been a concern for some of you, but that's why at least on mine
there -- this was like that. But, anyway, if you would like to leave it in that's fine,
because we are going to do it regardless. If you want to mark it complete because
the objective was to make sure we got in the forefront and got it taken care of, we
have done that.
Holman: Madam Mayor?
De Weerd: Mrs. Holman.
Holman: May I weigh in on that? This has come up a few times in the -- as people
go through different things in the strategic plan is complete and now becomes
something they are going to look at every year or every three months or every six
Meridian City Council
June 27, 2017
Page 54 of 82
months or whatever it might be for this. The strategic plan, as I understand it, is
-- it's a plan for the next five years to get to some next point. Some of it along the
way that you complete ends up becoming ongoing operations. So, to me when
you have something like this, it's noted in there somehow, okay, now Legal
Department now has this within their operational plan or some sort of policy or
some sort of procedure within their department that every -- within three months of
X date we do this every year and it drops off the strategic plan. Otherwise, the
strategic plan some day will be a 40,000 page document. So, I think things that
we accomplish that now become part of an annual procedure or a monthly
procedure or whatever it might be, that's memorialized in the plan. We have
designed the software so that nothing ever goes away. If I go in there and I delete
an objective or we delete a tactic or -- it is captured there and I can print a report
at some future date that can show you from the date the strategic plan started -- in
2017 we deleted four objectives. In 2018 we added two more. In 2019 we deleted
-- you can print all of that. W ill show and it is being captured, so that -- because it
is a living, breathing document.
De Weerd: Yes. So, it's -- it's -- that one is a head scratcher, because it does
need to -- to be considered and it is ongoing. Do you want to add yet another
definer under this column, rather than complete ongoing?
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: I would support whatever you think is -- is best operationally. I
appreciate hearing from Bill tonight on that, because it was one of my questions
as to Mrs. Holman's point, there is a few objectives throughout here that repeat
each year. So, whatever is best, as long as we are consistent in that this is either
something that -- to review each year and is marked as complete or is a tactic that
never gets marked complete in perpetuity -- whatever is best for your needs,
Madam Mayor, would be a decision I would support.
De Weerd: Well, I would recommend ongoing, so it's something that is reported
to Council during the updates so as -- it does apply and there is a specific report
to it.
Cavener: Madam Mayor, then, a caveat. If -- I think that we have talked at length
at -- I think even Ms. Holman spoke on it briefly. Two years from now we begin on
a new five year plan, maybe we get to a point where things aren't -- are no longer
part of the plan, it's just part of how we do business, then, maybe it doesn't
necessarily need to be articulated as part of a strategic plan.
De Weerd: What I would -- and that is to weigh in on. If you feel that it doesn't
need to be specifically reported on, it doesn't have to say ongoing, it can be
complete and, then, it's not noted. Having it listed as ongoing would -- you would
Meridian City Council
June 27, 2017
Page 55 of 82
like a report on that in the update. So, it would be completely up to you. Certainly
with roles and responsibility in -- in the every two year cycle as the training
happens, I think it's -- it's worth the City Council weighing in and seeing the packet
and making comments on how we can continue to improve that . That will happen
regardless. But this just keeps it higher profile. So, it -- I could go either direction.
I think it should be ongoing, so you can weigh in.
Little Roberts: Madam Mayor?
De Weerd: Mrs. Little Roberts.
Little Roberts: Another way to keep it ongoing, but out of the strategic plan, would
be to put it in the standard operating procedures and just have Bill include it in a
report, like many other items with their regular SOPs and generally ongoing is not
-- ongoing procedure is not part of a strategic plan.
De Weerd: Okay. So, any opposition to having 3.E.1 changed from high to
complete? Okay. 3.E.2 would like to delete and merge with 3.E.4 with a lead
change. Any comments on that? Okay. And that is -- those were the areas that
staff brought recommendations. Any areas under responsible government or
Responsive Government? Yes,
Cavener: Just -- and maybe this was addressed and I don't recall. In February
with 3.E.4, Council Member Borton asked if the plan was to jump in and do the
entire budget or to do this on a pilot based project starting with a specific
department. I don't have that question as ever being answered. I don't know if --
if it was and I just -- I may have missed it. It's very possible. Or if that question
still remains.
De Weerd: That was brought by our CFO in one of his updates that they would
like to bring back the proposal for a pilot. They have not completed their evaluation
process. They will be bringing a recommendation to do a pilot, but they have been
busy trying to do some follow up with other communities in Idaho that have used
the priority based budgeting process and they are trying to incorporate a lot of that
feedback into any recommendation they bring forward.
Cavener: Thank you.
De Weerd: Okay. If there is nothing further under three, we will move to safe and
healthy -- safe, healthy and secure. And there is a number of areas that have
asked for changes. The first one is 4.A.4. Any discussion on anything before that?
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Meridian City Council
June 27, 2017
Page 56 of 82
Cavener: 4.A.2. And in my conversations with fire, I don't see the need for this to
be a strategic update -- or a strategic objective. I think that we have a proactive
fire department that when they identify gaps they bring solutions and this is a -- a
strategic objective to me seems unnecessary. I support its removal.
De Weerd: Okay. Any further discussion on 4.A.2?
Borton: I guess it ties -- Madam Mayor? Sorry. It ties 4.A.1 as well, if we are
going direct fire to create a safety profile? It seems like that would be a tool to be
used in 4.A.2. Appear to go together, in or out.
De Weerd: Certainly if you have an interest in the department weighing in on that,
we can have a specific discussion on that in -- in the October update or you can
choose to do what you want. I don't care. Because that's certainly something they
have to do anyway, so --
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: Yeah. All those points combined to me say get rid of all of 4.A. The whole
thing. Because, then, you get to 4.A.5 and it's a -- well, duh.
De Weerd: Certainly it -- the strategies in establishing benchmarks and identifying
where you want to go is -- is needed for -- to know that you're moving the dial and
you achieving the goals that are set. So, this -- this has both to do in fire and
police, 4.A, and one of our highest priority areas is to be a safe community, so it
would be a huge omission in our strategic plan not have this pointed out.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: While I don't disagree with your comments, the vast majority of those
objectives are listed as low or medium. So, while I think the overall philosophy
about having a safe community is probably something we all support , many of
these objectives that are in here don't seem completely necessary to achieving
that.
De Weerd: I think that 4.A.2 and -- 4.A.2 has to follow 2.A.1 and certainly 4.A
specifically has everything to do with public safety, both in our police and fire and
the levels of service and I think that's what some of this is really trying to identify
and accomplish is setting that level of service and some of the objectives to getting
there and maintaining.
Meridian City Council
June 27, 2017
Page 57 of 82
Cavener: Madam Mayor, while I don't want to beat a dead horse, again, this 4.A.2
is a case of -- that the dates have changed and in this particular case the indigo ,
the ones that have been driven by objective and not by the date s adopted by
Council, should have been accomplished in 2016 . I just wanted to give you the
opportunity to respond if we have a reason as to why it's listed as zero percent or
-- I think any of that information would be helpful at least in determining if I would
be more willing to support keeping it.
De Weerd: I certainly think that some of these probably are in the process of
getting a yes and transferring over to showing completed. You have considered
the industry standard and best practices in fire to establishing a level of service
and so some of this has come in front of Council. So, I know they are actively
working on it. I can't answer where -- where they are at in being able to -- to trigger
that one hundred percent completed on each of the tactics. But you have had
updates in front of you on some of these that indicate they are active in -- in looking
at accomplishing those tactics.
Cavener: Madam Mayor -- and to that point maybe Jaycee -- sorry, I'm trying get
my computer -- it looks like possibly what's on the computer dashboard is different
than what is on our executive report, specifically the percentage objective is listed
as zero percent and that very well could be what's -- why it's not articulated a
correct completion percentage. So, it could just very well be a technology
issue --
De Weerd: Well -- and, again, it's -- it's not -- it's not put in the completed
percentage until that tactic is one hundred percent complete.
Cavener: Correct. But, Madam Mayor, I think if you look at the percent objectives,
they are listed as zero, so -- whereas all the other ones have -- are weighted, but
that particular one, for whatever reason, is weighted at zero. Again, I think it was
-- is probably a technology mistake or, essentially, a computer typo. Nothing to --
or just more getting that clarification as to what things are.
De Weerd: Okay. So, I will go through each of these items and -- and see if there
is any need to vote on them. Council, any issues with 4.A.1, keeping it in? 4.A.2?
Okay. So, I will ask for a voice vote on 4.A.2. Those in favor of keeping it in say
aye. Those opposed say nay.
Cavener: Nay.
Palmer: Nay.
De Weerd: Okay. We will keep it in. 4.A.3. 4.A.4 is asked to note the change
from Community Development to Police. Any problem with that? 4.A.5 is changing
a lead from Mayor to Police and re -- or changing to become the safest city in Idaho
regardless of size, rather than what is currently stated. Any issues with that?
Meridian City Council
June 27, 2017
Page 58 of 82
Okay. We will move to 4.B. There are recommendations to -- to this -- to delete
this as an objective.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: The reason -- the reasoning for removing then --
De Weerd: That is a -- can you pull up the notes on that, Jaycee?
Holman: I'm sorry, Madam Mayor, can you repeat that?
De Weerd: On 4.B.
Milam: I'm not voting against health.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: I don't know if she's got notes on it, but I want to remove them. Now I'm
hoping some staff do, too. Part of the reason being is what -- what is a health
profile?
De Weerd: So, I know there has been a lot of debate on this from our team and
the role that the city plays in community health. Some of this was related -- and
I'm just going to give you the general discussion . I can't tell you what is in the
notes and we will go to that. Maybe we should go to that before I give my summary.
Holman: Madam Mayor, I will have to open up each one of these objectives,
because you can't make notes at the goal level, so --
De Weerd: Okay.
Holman: -- I don't have -- that's 4.B.2. 4.B.3. That's the notes on 4.B.3, which
shows it's dependent on 4.B.2. And then --
De Weerd: So, I guess I will go to the health profile is something that has been
-- the conversation has been driven by United -- United Way and a community's
health profile and what your -- your demographics and some of your -- your cultural
and physical assets of a community have to do with it. So, in the creation of this
area it was thought that the healthy programming and physical structure of the
parks system and recreation programs, the heart safe Meridian goal of increasing
the survivability of heart events, the -- oh, gosh. Anne and I just went to a workshop
on this that talked about some of the economic development benefits as well, but
Meridian City Council
June 27, 2017
Page 59 of 82
the -- the premise of the health profile is what role would the city p lay in
participating in the conversations, as well as programming to be -- be a stakeholder
to having a healthier population and that would encompass that healthy -- premier
healthy community aspect. And, admittedly, this area, because there has been
some concern expressed, has kind of been one of those areas do we put time and
effort into developing tactics if the Council doesn't support it.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: I -- I appreciate your comments and the feedback from staff. I have
struggled with this one. I -- I think I initially was very supportive of removing one
through four and I guess for me where the crux is -- if this is a -- if this is a city
strategic plan, meaning led by City Hall, then, yes, I support removing one through
four. If this is a community wide strategic plan we are engaging stakeholder, which
I would hope one day that's where our plan would be , then, I would support
including those, because I think that there is a huge opportunity for us to be the
catalyst for what goes on in our community a nd to be the leader on that. I just
have never been able to wrap my head around if this is City of Meridian's strategic
plan or Meridian's strategic plan. If that makes sense. So, I'm still supportive of
removing them at this point, but I think as we have talked ad nauseam this is a
living document, I would not be opposed at a later point in time reintroducing
something similar that is more encompassing of community health.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: I would like to leave them in and maybe just change the priority to low until
they figure it out and let them work on it like they were going to and give us a report
back and see what they come up with with what they were given.
De Weerd: I think that there are several objectives in the strategic plan that are
the city interacting with stakeholders and not all of it can be driven by the city, but
the city can be the convener of the discussion. I would -- I would make a
suggestion to follow -- I would make a suggestion to -- to change these to low and
will bring a specific update in October as to a recommendation on -- if we feel there
is a continued role. In the interim I think it would be helpful to have Kendra Doyle
from Blue Cross Foundation to come and do her presentation to Council in terms
of what is Meridian's profile and the role that the city can play in a healthier
community, which has a number of benefits, both in the population base and in
economic vitality. So, if you have an interest in changing those to low, bringing
Kendra in to do a presentation and, then, make some decisions after having more
information, we can work it that way.
Meridian City Council
June 27, 2017
Page 60 of 82
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: In that regard for that future discussion the concern I had with 4.B.1
through 5 series is the massive obligation on the fire chief to try and implement all
of these, which I think is outside the true core mission of -- of his role. There might
be a way to compress the healthy focus into focus area number five perhaps. Not
tonight, but -- which speaks to recreation. It also has an economic development
component to it, so focus area two perhaps, but, nonetheless, the 4.B.1 through 5
seemed to be a massive, broad brush that might exceed the scope of our proper
role and clearly the role of the fire chief.
De Weerd: Well -- and certainly I would agree that you can develop in the tactics
some of the things that would support 4.B.5 again with a low priority. I'm not sure
if the fire department is the correct lead on that, but that is also something that we
can bring back for further discussion. So, the Council seems to be an agreement
to remove 4.B.1 through 4.B.4 and keep 4.B.5.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: I wasn't -- I thought we were just keeping all of them and moving to a low
priority for now.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: I think all the points to remove, especially Councilman Borton's, it makes
sense to remove it and, then, if we have somebody try -- you know, come and urge
-- somebody develop a new -- better version to be put back in, rather than just
move it to low to, then, incentivize staff and whoever to find a reason to convince
us to -- to sell us -- have somebody come present to us to sell us on why we should
reelevate it, I think we need to remove it and have somebody convince us why it
should be in at all.
De Weerd: Well -- so I will go through line by line, but I am -- when we get to 4.B.5
I would suggest not changing the lead from Mayor to Fire. Keep it at Mayor and
that will be a report back in October after you get a presentation by Blue Cross.
Okay. 4.B.1 to remain in. Yes.
Borton: Madam Mayor, I'm fine keeping -- I'm going to vote to keep them all in.
De Weerd: Okay.
Meridian City Council
June 27, 2017
Page 61 of 82
Borton: With the understanding that nothing is going to happen. It's going to sit
there dormant until October. If they are moved to low the chief's not going to do
anything. So, we will keep them in. It's that October discussion after there is a
presentation. Just my preliminary thought is they are probably going to come out
in October and maybe be refocused and place d --
De Weerd: Redone.
Milam: Madam Mayor? I'm going to vote to keep them all in, though I don't know
that Fire is the right department to be in charge of this. So, I would vote to move
it somewhere else.
De Weerd: Why don't you keep it as is and we will bring recommendations in
October.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Just I question procedural then. Again in the executive report I think,
again, just a digital glitch, the percentage of objectives are all listed as zero through
I think 4.B.1, 2, 3 and 4. So, maybe just make sure those objectives are weighted.
To me, to the comment about who is the lead, I think Mayor and staff can determine
who the appropriate lead is and I think we can support them in that, but just making
sure that the objective percentages are accurate.
De Weerd: Okay.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: And I'm probably alone in this, but I hate leaving something in the strategic
plan that we are going to purposely say we are going to put this in here, but don't
do anything. Not until we have a chance to talk about it again. Given how long it
takes us to get to where we are today in actually having a conversation on
individual things like this, I think it's best just to take it out and, then, that way there
is no chance of somebody worrying about it and it's just out of the way until a better
one is put back in.
De Weerd: What --
Palmer: If it's not in the plan, it's not in the plan.
Meridian City Council
June 27, 2017
Page 62 of 82
De Weerd: I will say that we will bring specifics to you in October. So, I'm hearing
keep 5.B in its entirety, let me report back.
Milam: Madam Mayor, it sounds like Councilman Palmer wants a vote.
Palmer: Yeah.
Milam: Let's give me a vote.
De Weerd: Okay. 4.B.1. Those in favor of keeping it say aye. Those opposed?
Palmer: Nay.
Cavener: Nay.
De Weerd: Okay. 4.B.2. Those in favor of keeping it in say aye. Okay. Those
opposed?
Cavener: Nay.
Palmer: No.
De Weerd: 4.B.3. Those in favor of keeping it in? Those opposed?
Palmer: No.
Cavener: Nay.
De Weerd: 4.B.4. Those in favor of keeping it in? And those opposed?
Palmer: No.
Cavener: Nay.
De Weerd: 4.B.5. Those in favor of keeping it in? Those opposed? Okay. 4.C.
4.C you have one area that was to delete. 4.C.4. Any discussions of that?
Milam: Madam Mayor?
De Weerd: Yes, Mrs. Milam.
Milam: Now I don't have the -- oh, the tactics. Trying to figure out why they want
to take it out. It sounds like something we need.
De Weerd: Well, I think that in the -- it's also something that -- that came through
a United Way program. We didn't see, in looking at it further, the role that the city
Meridian City Council
June 27, 2017
Page 63 of 82
could play in -- in this, other than what our senior advisory board has already done
in working with the CDBG funds to develop a service manual for our senior
community and what we have done in the utility billing with the community services.
That's -- that's really programmatic instead of strategic. So, any items before that
one that would like discussion? And I think some of this is driven by our CDBG as
well. If there is nothing before for 4.C.4, I would ask those in favor of the
recommendation to remove 4.C.4 say aye. Any opposed?
Milam: Nay.
Little Roberts: Nay.
De Weerd: Okay. Can I get those in favor of removing 4.C.4 say aye. Okay.
those opposed?
Milam: Nay.
Little Roberts: Nay.
De Weerd: Okay. So, there are -- it's another tie. Okay. 4.D.1 and 4.D.2. Any
issues there? Any issues is 4.E?
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: Madam Mayor, I just would beg that we not -- again, going to the tactic,
the first one there, so many reasons, but the scope of work and hire consultant --
another consultant to help research building codes and other information related
to green buildings and materials to improve indoor air quality and overall health.
Scope of service to include inventory -- anything that we do along the lines of -- of
changing code make things more restrictive. It's going to increase the cost of
building in Meridian. We don't need to increase the cost of building in Meridian.
Our code is sufficient, if not overbearing as it is in some areas and we don't need
to go down this road.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I agree wholeheartedly with Councilman Palmer, except in one area.
Anytime you get the ADA or the life safety, then, you have to agree with the codes.
These codes are pretty well taken care of by the state. Why would we want to
make our -- our codes any different than what everybody else in the valley is
having, unless it does pertain to life safety or ADA.
Meridian City Council
June 27, 2017
Page 64 of 82
De Weerd: You know, I don't know the specific conversation surrounding this
objective, other than at one time the city did have a Idaho Power friends that they
incentivize businesses that were -- were focused on sustainable products to -- to
help -- help those emerging entrepreneurs and the Council at the time also in
building a LEED certified building, was -- was interested in what we could do to at
least make it known that sustainable building was welcome and encouraged in
Meridian. I think that's as far as they went. So, I'm not sure what all is behind this.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: And I don't disagree with what you just stated, except the fact is let's -- let's
let the builder decide if he wants to build a gold star house. Let's make sure that
we have the right codes enforced, that the house is safe and it's done that, but if
they -- if somebody wants to build a green house, let them build it. We don't have
-- we don’t have to come in and say everybody is going to build it. A green house.
And I -- I think this is exactly what's being looked at. It says right up their green
building designs.
De Weerd: Well -- and as you can see from the -- the tactics this is something that
is a low priority. It's -- that they are not focused on even considering it and you
would see any kind of budget request -- not in this budget year, but the following
budget year. So, this is something that certainly can be talked about from the
building department on the whys. If you want to keep it on they can report back.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: Madam Mayor and -- regardless of the priority, if it's staying in the strategic
plan we are asking staff to put some action to it, whether -- even if that's as low as
researching options to, then, present to us. If -- if that's what the Council wants,
then, so be it. This councilman doesn't want staff bothering with it. If somebody
wants to move to Meridian and build themselves a green house, like Councilman
Bird said, they are welcome to do it. Idaho Power they had mentioned, Madam
Mayor, is -- is a private company, regulated government, but it's still a private
company and they are welcome to give any kind of incentives they want , because
they are not using tax dollars. Anything -- any kind of incentive that we give means
that we are going to have to charge somebody else more if we give them a
discount, because, hey, you did something green and so I -- so if somebody wants
to do that and pay extra for themselves, so be it, like Councilman Bird said, but I
don't think it's something that we need to ask staff to put any time into -- to coming
up with proposals, whatever priority it may be.
Milam: Madam Mayor?
Meridian City Council
June 27, 2017
Page 65 of 82
De Weerd: Mrs. Milam.
Milam: I'm not looking at the -- I’m looking at the objective and the objectives make
sense and it doesn't say anything about changing regulations or building codes --
it says promote community based programs, promote green building designs,
develop sustained initiatives, recycling and energy efficiency. It doesn't say we
are going to mandate every building in the city be made with this -- with eco
systems. But we will promote and we will, you know, be involved with the
community and help advance that and recycling and the whole thing that's going
to make our city last longer and our earth last for your children and their children.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: Madam Mayor -- and if I may, Councilman Milam, this is exactly why I
was so adamant about it is getting the tactics, because the tactics are the definition
of the objective. The objective is too broad. That was my whole concern is that
we had a one page that looked great, all these objectives look fantastic, but without
the objectives what the meaning behind them is -- we didn't know what it was and
so you have to look at the objectives, because that's what's telling you what the
plan is and, yes, it's not we are going to mandate everybody build to a green
standard, but it's that -- we are going to encourage green building by saying, hey,
we might incentivize you -- we might come up with a program -- Tactic 6, develop
a plan to publicize the city's final green building program to appropriate groups
because of incentives. Incentives when it comes to government and tax dollars
means that somebody else has to pay more, because yo u didn't get the incentive.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: I have to echo some of Council Member Palmer's comments, but
specifically my appreciation for sending the tactics, because when you look at
Objective 4.E.3 versus 4.E.1, they read somewhat similar at the objective level. It
talks about promotion and to me I think that oftentimes as the motion, advertising
community relationships, et cetera. It is when you get into the tactics that I start to
be concerned about -- to a lot of the elements that Council Member Palmer spoke
about. From a conceptual basis, some of -- I think the reason why Council Woman
Milam supports it I share, but I do think that it's not our role to determine who we
are going to incentivize for a philosophical belief at the expense of what private
business wants to do to. So, I would support removing it.
De Weerd: Okay. Well, those in favor of keeping 4.E.1 signify by saying aye.
Those who would like to -- oh. And those opposed?
Meridian City Council
June 27, 2017
Page 66 of 82
Cavener: No.
Palmer: No.
Bird: Nay.
Borton: Nay.
De Weerd: Okay.
Cavener: Did Council Member Borton vote to remove something?
De Weerd: Okay.
Cavener: He might not do it again.
De Weerd: Remove. 4.E.2. Those in favor of retaining say aye. Those opposed
-- I mean -- yeah. Those opposed say nay.
Palmer: Nay.
Cavener: Nay.
Bird: I'm a nay also.
De Weerd: You're a nay?
Bird: It's a tie.
De Weerd: Okay. 4.E.3. Those in favor of retaining say aye. Those opposed say
nay.
Bird: Nay.
Palmer: Nay.
Borton: Nay.
De Weerd: It's a tie. Mr. Borton, what was your vote?
Borton: Nay.
De Weerd: Okay. Item 5. There -- there was considerable discussion on this, I
think, in an attempt to get more clarification . So, 5.A.1 was to -- to first a request
from community development, changing from high to medium, and I would
Meridian City Council
June 27, 2017
Page 67 of 82
imagine, then, the dates would change accordingly. And that might even center
around the -- the auditorium district and this is a community partnership thing. So,
any -- any discussion on that? Any opposition to change that from high to low and
we will bring back date changes, too. Okay. Hearing none.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: If I could just ask a question. On Tactic 6 it says assist others, Arch
Foundation, MDC, with site selection and acquisition. When it says and
acquisition, is that saying that we want to promote a possible opportunity where
the city could purchase or is there -- assist in acquisition some other way?
De Weerd: I think it's not saying either of those. It's saying anything would have
to be brought back to Council. So, I don't know.
Nary: Madam Mayor? I could possibly answer that. So, yeah, that -- that
acquisition could be purchasing ground. But also, for example, the traffic boxes is
a good example. We have to go get an agreement with ACHD to be able to use
those as a medium for that. So, we have to acquire the ability to put it there, but
we don't own any of them, we just own the art, not the box. So, I think the Mayor
is right, the acquire could take a variety different forms, all of which would end up
coming back to you, either in the form of an agreement or if it was an actual
purchase of ground to put something on. So, any of them would come back in
front of you.
De Weerd: If there is no issue in changing that -- well, those in favor of changing
that from high to medium say aye. Any opposed? Okay. 5.A.2 is -- it was a
discussion that Steve brought to clarify what -- what -- what the desire was. He
suggested the changing from sports facilities to public sports facilities to bring
better clarity to that. And he is also suggesting that it is combined with 5.A.4. I
don't know why.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: I don't know why -- I'm sorry. I don't know why we need more clarity. I
mean any sports facility --
De Weerd: I guess in his -- in his discussion he didn't want to lead any -- the effort
to -- to get the Boise Hawks here. He thought it was beyond his bandwidth. So,
the way he interprets -- the way he interpreted when this strategic objective was
developed was he was focused on -- on public sports facilities and, then, there was
questions regarding, well, are you going to be leading the efforts to attract a major
Meridian City Council
June 27, 2017
Page 68 of 82
team or minor team and so he felt that clarification was needed . So, he could
clearly develop tactics to the objective as he understood it.
Little Roberts: Madam Mayor?
De Weerd: Mrs. Little Roberts.
Little Roberts: I think what Steve was getting at in combining 5.A.2 is in strategy
-- strategic one and 5.A.4, because they are both referring to the south Meridian
regional park and the discovery theme.
De Weerd: Well, yeah, I'm not sure, because I -- I don't read that objective as
specific to south Meridian, but it would be to -- defined in his tactics, which -- which
is all around south Meridian. So, it's not clear in the objective. In the parks master
plan it was sports -- public sports facilities city wide, not specific to south Meridian,
but I see in the tactics it is specific to south Meridian.
Cavener: Madam Mayor?
De Weerd: Who said that?
Cavener: Me.
De Weerd: I don't know if its Nary -- Mr. Nary or Mr. Cavener, so -- Mr. Cavener.
Cavener: Thank you, Madam Mayor. In that case I would support leaving them
separate. That's something that we could always combine in October, where it
sounds like maybe there would be an opportunity for more information to be
shared.
De Weerd: Okay. Yeah. Because it does look like on the executive report that
does read different than it does on our summary. The objective. So, we will -- we
will bring that back and keep it as is on your -- your objective summary sheet. Is
everyone in agreement with that? Okay. With the change of adding public.
Bird: Yeah,
De Weerd: Yes? Okay. 5.A.3. Any issues there?
Palmer: Madam Mayor?
De Weerd: Yes, Mr. Palmer.
Palmer: Even more than the farm issue, we are down to just the last five percent
of this being Tactic 4, create a report with identified tools and needed step s on
implementation of debt mechanisms for financing recreation and en tertainment
Meridian City Council
June 27, 2017
Page 69 of 82
facilities. I wish it wasn't even started, but given that the only thing left to do is to
report it, I would hope that we would tell Mr. Lavoie to throw away any research he
has, put it in the shredder, and we all move on with never ever talking about debt,
especially for non-life safety issues.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Jaycee, do you have any data that you can share on Tactic No. 4? I'm
just curious how close Mr. Lavoie is to completing a report?
De W eerd: 5.A.3?
Cavener: 4.A.3. Sorry. Is that --
De Weerd: Okay.
Cavener: -- what we are on, I believe?
De Weerd: I think he is just 95 percent complete.
Cavener: With the report?
De Weerd: Yes.
Cavener: Then, Madam Mayor, I can appreciate Council Member Palmer wanting
to have a protest vote on this issue, but considerable work has been put in by staff
and to say we don't want to receive the report that outlines the work that 's been
done to me seems a little short sighted. So, I appreciate where Council Member
Palmer is coming from philosophically, but to remove this when it's that close to
being completed, all we need is a printed version of the report, is not a wise
decision in my opinion.
Palmer: Madam Mayor?
De Weerd: Yes, Mr. Palmer.
Palmer: And by all means let's -- let's get the report and let's, please, not
implement it.
De Weerd: So, 5.A.4 is a recommendation to, again, combined with 5.A.2. This
-- this objective is specific to the concepts that are being considered for our south
Meridian park and what's -- what's the thought there? Do you want to keep that in
and just have it reported back to -- certainly you see the progression with much of
the activity that's already going on. Okay. We will keep that in, unless I just --
Meridian City Council
June 27, 2017
Page 70 of 82
Cavener: Madam Mayor?
De Weerd: Yes.
Cavener: Again, just procedural. The objective percentages on the executive
report aren't articulated correctly again. I don't know if it's the software tool -- just
as we track things I want to make sure that we are recognizing the success that
are happening in each department.
De Weerd: Okay. Thank you. 5.B. This is something that was discussed in
February about what does this mean, does it mean that -- making something
stronger, does it mean going out and attracting new events and staff was seeking
greater clarity on what specifically this was entitled -- or intended to be. And they
are suggesting ways to support existing events and make them stronger.
Little Roberts: Madam Mayor?
De Weerd: Mrs. Little Roberts.
Little Roberts: I think that Colin summarized it really well when he said -- after our
discussion he said it's my understanding that we work on strengthening the existing
events, especially the Christmas -- the holiday parade, Christmas parade, and
keep our ears open for anything else that would be appropriate for our city.
De Weerd: So, perhaps in looking at that objective, determine, attract, retain
signature events for our city.
Little Roberts: Uh-huh. Enhance. Retain.
De Weerd: Enhance.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: I agree and it says we should find ways to help and support their efforts to
grow -- I mean we already are doing that. I don't know -- I'm not really sure what
else we need to do or we want to --
De Weerd: You could delete this.
Holman: Madam Mayor?
De Weerd: Ms. Holman.
Meridian City Council
June 27, 2017
Page 71 of 82
Holman: My notes indicate -- this one we see on the screen here, the objectives
were not weighted, because on the March 21st meeting this was the one that
Council actually did agree to delete at that meeting. So, Parks didn't move forward
with doing anything with this. They -- they have updated all their stuff, done a great
job, but this one they didn't do anything on, because it was agreed to be deleted.
Milam: So, not wasting their time.
De Weerd: Okay. Still agree that we will mark that from low to remove. The --
5.B.2 has accomplished and the suggestion is to mark it as complete. An y
opposition to that? Okay. Okay. 5.B.3. Any issues? Next one has marked as
5.C.1. Just changing the leads in this section.
Milam: No. Junk it.
De Weerd: Okay. Anything -- we did have a tie vote in 1.C.3, 2.B.2, 4.C.4, 4.E.2
and 4.E.3.
Borton: That many ties?
De Weerd: Yeah.
Cavener: Madam Mayor, before we jump back into the ties, I guess -- and maybe
this -- I wasn't paying attention, but 3.D.4 --
De Weerd: 3.B.4? 3.B.4. Uh-huh.
Cavener: Three D as in David.
De Weerd: 3.D.
Cavener: Three David four.
De Weerd: Okay. Yes.
Cavener: I don't recall to be -- and maybe you called for this and I was looking
ahead. This is one that I think needs to -- to be removed. I don't think that at this
point in time our city needs to evaluate the need for a centralized professional
administrative --
De Weerd: Okay. Now wait. I'm on the wrong one. It's not 3.D --
Cavener: Four.
De Weerd: 3.D.4.
Meridian City Council
June 27, 2017
Page 72 of 82
Bird: 3.D.4.
Cavener: Three David four.
De Weerd: Okay.
Cavener: Again, maybe I'm -- I'm alone in this. I -- I just see this as something
that is not in need for our city. I think our current operational structure works really
well as we have seen tonight and I would support removing this one.
De Weerd: Okay. Council, I would ask those in favor of retaining 3.D.4 to vote
aye. Those opposed vote nay. Okay. That change is from medium to remove.
Cavener: Madam Mayor? Sorry, I didn't mean to interrupt.
De Weerd: Mr. Cavener.
Cavener: Would you be willing to grant us a five minute recess before we jump
into the ties?
De Weerd: Absolutely.
(Recess: 9:30 p.m. to 9:38 p.m.)
De Weerd: Let's call this meeting back to order. Okay. Council, there were several
areas that we had a tie and I know every time I say that you think I am -- so, the
first area was 1.C.3, which was regarding primarily the Fields District. So, any
discussion before I ask for another vote?
Palmer: Madam Mayor?
De Weerd: Yes, Mr. Palmer.
Palmer: Maybe as another thought is this is also one that could be added back in
when there is a more precise purpose to it. That might help break the tie.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: Or we could leave it in and take it out if there is ever a real reason to take
it out.
De Weerd: Well -- and there is -- of many of the objectives this has more data
behind it, studies we have spent money on and, actually, would benefit the Council
to have that update and I do have a note here to have Bruce bring an update of
Meridian City Council
June 27, 2017
Page 73 of 82
where the working groups are on this. But I guess I will just ask those in favor of
keeping 1.C.3 say aye. Any opposed say nay.
Cavener: Nay.
Palmer: Nay.
De Weerd: Okay. The ayes have it. The next one is 4.C.4. Programs and services
that address social and support service deficiencies. It is recommended to
remove. Any discussion before I ask for a vote? Okay. Those in favor of keeping
it, please, say aye. Those opposed say nay.
Borton: Nay.
Cavener: Nay.
Palmer: Nay.
Bird: Nay.
De Weerd: Okay. The nays have it. This goes from low to remove. 4.E.2. You
know, just -- just to point out that we -- we do look for new and -- new programs to
look at water conservation, energy efficiencies in our wastewater treatment plant.
We have a commission specifically focused on recycling.
Milam: The green fund.
De Weerd: So, this is -- this is one of those areas that is an important aspect for
the city. But any further discussion before a vote is called for?
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: We are voting to support keeping it in, but I have got concern with tactic
one and two and the use of a consultant to drive all of its completion, so --
Milam: Me, too.
De Weerd: Okay.
Borton: This may be worthwhile, the manner in which it's accomplished there could
be future concerns.
De Weerd: Okay. Thank you for that.
Meridian City Council
June 27, 2017
Page 74 of 82
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: And before a consultant would be hired it would come before the Council
and at that time you can turn it down and I -- I agree wholeheartedly with you,
Councilman Borton, that -- that that was a sticking point for me, but, then, I got to
thinking that you will get the final vote whether you have a consultant or not.
De Weerd: Okay. So, those in favor of keeping 4.E.2, please, say aye. Those
opposed? Okay. And, then, 4.E.3, any discussion? This was requested to change
from medium to low.
Milam: Sounds good.
De Weerd: Those in favor of keeping this objective and changing it from medium
to low say aye. Any opposed say nay.
Palmer: Nay.
De Weerd: Okay. So, that changes from medium to low. And those were the
areas that I saw --
Holman: Madam Mayor? Madam Mayor, we had one more.
De Weerd: I'm sorry? What -- which one?
Holman: 2.B.2.
De Weerd: Oh, 2.B.2. Sorry. All right. I have that, too. Hold on. Okay. The last
one is 2.B.2 and the -- promote cultural and workforce diversity. That is listed as
a low, but it does have relevance to ongoing programming. So, any discussion on
this?
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: This is the last argument for a tie break. I just want to say let the free
market be free and certainly Crystal's idea I think it should free to, you know, look
into and promote it, but I don't -- I just don't want it in the strategic plan as a
statement we are making a big push on.
Little Roberts: Madam Mayor?
De Weerd: Mrs. Little Roberts.
Meridian City Council
June 27, 2017
Page 75 of 82
Little Roberts: Because we don't have a statement at the city regarding the
community, any recommendations there, this is all we have got when somebody
is looking at Meridian and says do you have any type of diversity plans citywide.
That's it.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: If that's the case I would encourage our city to make a statement on
diversity in our community. I would hope that we would do that in a relatively near
future.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I -- we have got -- we have taken care of it within the city, which we control
within our employees and stuff. I just have a hard time going out and tell other
businessmen and stuff what -- and companies what they can and can't do. I think
the public takes care of that well enough and so I 'm kind of -- I'm like Councilman
Palmer, I don't -- I don't see why we are really -- since we got -- the city's policy in
place, I don't see why we are spending any more time and money on it.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: So, Councilman Bird, you don't think that our employees should have
training on diversity as part of their ongoing training? That's what this is about.
That's what a lot of this is about.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Mrs. Milam, it is about training, but, you know, I think we -- I think we already
have the training -- I know ICRMP promotes having training, but I think they get
about 35 dollars per participant, so it's -- it's beneficial for them to -- to do it. I don't
have any problem with doing a little bit of training, but, you know, I think we have
got people in -- in places in the City of Meridian and will make sure that -- that the
diversity situation is taken care of from the city's standpoint .
De Weerd: Any further discussion from Council?
Meridian City Council
June 27, 2017
Page 76 of 82
Borton: Well, Madam Mayor, I think it has to stay in and the argument may lie in
the -- the mean and mechanism in which a local government promotes that portion
of its strategic plan, but I don't think anyone up here -- I don't hear any comment
about being opposed to supporting and promoting cultural -- cultural and workforce
diversity. If anything, I hear the debate being what steps -- how far does local
government go in promoting and cause, supporting it internally with internal staff,
training employees, police, fire, first responders, and the remainder of our
employees to be aware of it and, then, also to encourage our community as well.
So, I think it's a really important part to include in our strategic plan. I would be
shocked to have it come out.
Milam: I would be embarrassed.
Borton: The -- the -- I wrote it down when I heard the debate. The last phrase of
the -- his name escapes me -- the Methodist minister -- the often cited quote in the
last phase of this being -- and, then, they came for me and there was no one left
to speak for me. So, we can sit up here as groups that might not be subject to
discrimination or might not have a first-hand account of what it means. I don't think
it lessens the importance of keeping this type of focus within a strategic plan . At
least to me it's that important to keep in.
De Weerd: Okay. Those in favor of keeping 2.B.2 in the strategic plan say aye.
Those opposed say nay.
Cavener: Nay.
Palmer: Nay.
Bird: Nay.
De Weerd: Wow. Mr. Nary, in an adopted plan -- again, you guys made me break
a tie last week, which was really fun. But I -- I will say, you know, in this I do think
-- I will maintain my practice, I don't think I should be breaking a tie on policy. If
there is a tie it remains as is.
Nary: If there is a tie, then, the motion to leave it in would fail, but the way you
have handled all the other ones tonight has really been on up or down, in or out.
De Weerd: Yeah, but I haven't done everything up and down. I got to the -- does
anyone have an issue --
Nary: Sure. No. I agree with that. So, there really is nothing in the code that
would answer your question on whether or not -- other than you're not obligated to
vote under the code.
Palmer: Madam Mayor?
Meridian City Council
June 27, 2017
Page 77 of 82
Nary: And if you don't vote, then, nothing would change in theory, because it
wouldn't pass.
De Weerd: Mr. Palmer.
Palmer: In -- in this kind of situation we -- we don't know what we are asking you
to do. We have a -- we are split on what we want you to implement and so I feel
like this is a little bit different than the situation where, you know, you took the
opportunity to not vote and give us an opportunity to discuss it more. I for one
would love to know what you want, whether it's a situation that you want to have
the staff that you oversee implementing this or not.
De Weerd: I would I agree with much of what Anne has said in terms of what our
business community is looking for in terms of economic development and what a
couple of employers have expressed and in the message that -- to both internally
and externally that -- that we embrace diversity, we celebrate it, and that we need
to be -- we need to express that through our actions. But it has to be more than
words.
Palmer: I support your decision.
De Weerd: Okay. Anything further?
Bird: Leave it in. Let's go.
De Weerd: Okay. And -- and, certainly, we will make sure that this is one of those
items in the update that has extra focus on. Okay. Next steps we -- we have
gotten through this. We will bring a cleaned up plan next week on the 5th and ask
to -- for an official adoption.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Can you give us some clarification as to what it is we are going to be
adopting specifically related to the larger question about dates. Do the newly
proposed, but previously unadopted dates, become the newly adopted dates or --
I just want to make sure that I have a good idea as to what we are going to be
asked to adopt next week.
De Weerd: We will -- where there is an original start and end date that are in
conflict, we will get those cleaned up and -- and have the leads do one final look
through in those specific areas and where there is a change it will be no ted in the
conversation before you take action. But, otherwise, it will be as discussed and
changed tonight.
Meridian City Council
June 27, 2017
Page 78 of 82
Holman: Madam Mayor?
De Weerd: Ms. Holman.
Holman: Just for clarification. In the past this is what we have adopted with the
resolution, is the plan that just lists focus areas, goals, and objectives. So, am I to
understand we are going to add priority and date ranges to what Council is
adopting? Because that will -- that's what we tie to the resolution that we pass.
So, that's a question.
Nary: Madam Mayor?
De Weerd: Mr. Nary.
Nary: Could I just add one thing I guess from a -- from a department director
standpoint. I guess the conflict I -- I keep hearing and have concern with and I
don't have very many, so it's not as big an issue for as it might be for others, is if
the document is supposed to be fluid and we are supposed to have priority, I don't
know how we -- when we are doing this, but I had always been under the
impression that these annual -- or the semi-annual updates would be the
opportunity to say, yeah, you know, we really were ambitious on this, but, really,
we have got this bogged down on this one, we had trouble doing this, so we are
going to need to push these dates a little bit. So, if you make them hard and fast
and tie them to a resolution and now it doesn't feel very fluid anymore , now it feels
like I have totally got to get this done by September 30th or I am in trouble, I think
you're going to, more likely than not, get a lot of directors to say I'm going to push
the date out a little further then, because I can't guarantee -- like we started it when
we put this together and put it -- and I gave this to you in January of '16, again,
those were guesses as we -- as we developed it and we were super ambitious and
realized that was really poor on our part and that's why some of the dates are fluid.
So, I'd really just ask you to think about how important the dates are , other than
how far is the progress. You know, the date may or may not be as critical as that
at your semi-annual updates, as well as the department updates you get monthly,
you have some ability to ask about progress. You know, if we aren't very far, like
Councilman Cavener's raised, well, why is that? You know, is it not a priority. Is
there resource issues. Is there something else. But I'm just concerned if you tie
those dates to that you're more likely at the next workshop they are going to ask
you to move all those dates out even further, because, again, amongst all the
things that people do on a daily basis, this is just one of them this isn't the only
one.
De Weerd: The -- the strategic plan -- this document needs to be updated to what
we did tonight and this document, the objective summary, should be as current as
we can provide to -- to Council. So, they do have a better view on it. This, though
-- this document has to be changed and -- to reflect the changes that we went
Meridian City Council
June 27, 2017
Page 79 of 82
through tonight. So, this is the document that you adopted and is looking to be
adopted as amended tonight and this objective summary is what we will bring back
as well to -- to the current thoughts and anything that changes in the original start
or end date will be noted if those are changed . But we already went through any
specifics that I could give you tonight.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: My request, then, is that when that document is sent to us for all of those
date changes, to have --
De Weerd: Have a date at the bottom?
Cavener: So, we are not going to --
De Weerd: Footnote?
Cavener: Sure. On the footnote.
De Weerd: Uh-huh.
Cavener: An explanation as to why those dates are changed.
De Weerd: Then we are not done going through this?
Cavener: Madam Mayor, I guess -- I have asked this question multiple times and
you -- you aren't able to answer it tonight and I'm fine with that. I would just like
those questions answered before I'm asked to adopt it. And, again, if I'm the only
one that feels that way I'm okay with that. I don't want to be a road block, but I'm
not going to adopt something that we don't have all the questions answered .
De Weerd: Well, then -- you're not adopting this, you're adopting this and this does
not have those dates.
Cavener: Madam Mayor. You just said that that -- the other document will be
updated to incorporate what we discussed here tonight.
De Weerd: It needs to be. Yes.
Cavener: Great.
Milam: Madam Mayor. I thought we already adopted that.
De Weerd: Well, yeah. As amended.
Meridian City Council
June 27, 2017
Page 80 of 82
Holman: Okay. Madam Mayor?
De Weerd: Yes.
Holman: To clarify, because now I’m confused. So, I apologize for belaboring the
point. So, I'm updating this and I'm bringing this back. We are updating the
objective summary with the decisions that were made tonight and bringing that
back. Are both documents going to be tied to a resolution for adopt -- adoption by
Council --
De Weerd: No.
Holman: -- or only this?
De Weerd: Only this one.
Holman: Okay.
De Weerd: That's all that was -- has been done. But this should be updated to
the -- the changes that we noted today as well.
Holman: Yes. And that is just changes to the title of the objective, because tactics
are not in this, so it's only if we have changed the verbiage on objectives; correct?
De Weerd: That's correct. And, then, any -- any dates in the original start and that
was an error because of what you had mentioned the tactics influenced , those
need to be cleaned up, but that doesn't influence this.
Holman: Okay. Madam Mayor, follow up.
De Weerd: Uh-huh.
Holman: The tactics were the -- there is some that -- obviously, they were not
updated, but if we want directors to go back into every single tactic and justify --
De Weerd: No. Just there it was -- it was -- the original start date and end date
were the same.
Holman: Okay.
De Weerd: And I thought you had noted that could have been influenced by the
tactics.
Holman: Yes. It means they hadn't put dates around tactics, yes.
Meridian City Council
June 27, 2017
Page 81 of 82
De Weerd: The biggest cleanup is what action that we took in -- in cleaning up the
objectives, the priority, and whether it was removed, complete -- I don't think we
did any ongoing, but those changes.
Holman: Okay.
De Weerd: Okay. But we -- are we all in agreement we are voting on this? That
you all voted on last time. Okay. Yes? Okay. Thank you. Just -- I wanted to
verify that.
Item 14: Executive Session per Idaho State Code 74-206(f): To
communicate with legal counsel for the public agency to
discuss the legal ramifications of and legal options for
pending litigation, or controversies not yet being litigated but
imminently likely to be litigated.
De Weerd: Okay. Item 13, Executive Session.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we go into Executive Session as per Idaho State Code 74 -206(f).
Borton: Second.
De Weerd: Mr. Clerk, will you call roll.
Roll Call: Bird, yea; Borton, yea; Milam; yea; Cavener, yea; Palmer, yea; Little
Roberts, yea.
MOTION CARRIED: ALL AYES.
EXECUTIVE SESSION: (10:00 p.m. to 10:47 p.m.)
De Weerd: I would entertain a motion to come out of Executive Session.
Bird: So moved.
Milam: Second.
De Weerd: All those in favor say aye. All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
De Weerd: Do I have a motion to adjourn?
Meridian City Council
June 27, 2017
Page 82 of 82
Bird: So moved.
Borton: Second.
De Weerd: All those in favor.
MOTION CARRIED: ALL AYES.
MEETING ADJOURNED AT 10:47 P.M.
(AUDIO RECORDING ON FILE OF THESE PROCEEDINGS)
MAYOR Y DE WEERD
ATTEST:,
-7/ 1/ / Ali
DATE APPROVED
/ Ep AUGUST
C. J COL Y CLERK eo
0
z cavy Of A