HomeMy WebLinkAboutTask Order 10044.L to Brown and Caldwell - WRRF Headwords Capacity ExpansionTASK ORDER NO. 1OO44.L
Pursuant to the
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
CITY OF MERIDIAN (OWNER) AND (ENGINEER)
WRRF HEADWORKS CAPACITY EXPANSION -
SERVICES DURING CONSTRUCTION
The Project will involve improvements related to the following WRRF processes:
. New lnlluent Pump Station (lPS) facility including submersible pumps with self-
cleaning wet well fealures.
. New IPS electrical building for power supply and controls to the lps.. New Headworks lacility including influent screening and grit removal, solids load-out
room, and primary in{luent flow splitting slructures.
. New yard piping conveyance from existing Headworks location to new IPS location.. New yard piping conveyance from the new IPS to the new Headworks as follows:
o New raw sewage torce mains.
o New primary influent sewer from the Headworks facility to existing clarifier nos. 3
and 4 splitter box.
o New primary influent sewers to clarifier nos. 5 and 6 (coordination with the Liquid
Stream Capacity Expansion project).
o New primary sludge and scum pipelines trom the Primary Sludge Pump Station
(coordination with the Liguid Stream Capacity Expansion pro.iect) to the
Fermenter and Digester iacilities, respectively.. New discharge force main and flow metering for the existing plant drain pump
station.
. Demolilion of the existing Headworks facility (screens / channels / screw pumps /
grit iacilities).
Task Order 10044.L WWRF Hsadworks Capacity Expansion Services Dudng Construc{on page 1 ot 10Brown & Caldwell
This Task Order is made this 13th day of June 2017 and entered into by and between
the City of Meridian, a municipal corporation organized under the laws ol the State of
ldaho, hereinafter referred to as "City", and accepted by Brown & Caldwell. . hereinafter
referred to as "Engineer" pursuant to the mutual promises, covenant and conditions
contained in the Master Agreement (category 2a) between the above mentioned parties
dated October 1, 2014. The Project Name for lhis Task Order is as follows:
SCOPE OF WORK
Overall assumptions for performance of the Phase B scope ot work are summarized
below:. Scope Basis. This scope ol work is based on components ol lhe WRRF Headworks
Capacity Expansion Contract Documents (January 2017), and conesponding
Addendum 1 through 2 published during the advertisement and General Contractor
bidding period.
. Project Schedule. The Phase B work on this project is projected to last 18 months
from authorization to proceed and is targeted to be complete by October 2018.
However, many factors that could impact schedule are not in control ot the
Engineer. Project and estimated construclion schedules will be developed in
Microsoft Project by the General Contractor.
. Construction ManagerResponsibilities.
- The Construction Manager role is not included in this scope of work, but is
covered by the City.
- The City will oversee and inspect day-to-day construction activities, and will
provrde all administration of the construction contracts, including reviewing pay
requests.
- The City will provide tor all special inspections [under a separate contract with
Materials Testing and lnspection (MTl)l required by the lnternational Building
Code (lBC), as well as all materials testing.
- The City will provide site surveying, benchmark control and elevation verification
(under a separate contract with Civil Survey).
- The City will provide programming services (under a separate contract with
cH2M).
- To maximize the use ol the City's budget, incomplete or unclear submittals or
FlFl's may be returned without review or commenl. All submittal communication
will take place on the City's electronic CONDOC service.. Engineer Activities On-Site. The Engineer is responsible solely for Engineer's
employees' activities on the proiect site. Engineer's participation on the proiect shall
not be construed to relieve the City or any construction contractors lrom their
responsibilities tor maintaining a safe jobsite. Neither the professional activities of
the Engineer, nor the presence of the Engineer's employees and sub-Engineers,
shall be construed to imply the Engineer has any responsibility tor means and
methods ol work performance, superintendence, sequencing o, construction, or
safety in, on, or about the jobsite.
Task Descriptions
Specilic tasks to be performed by Engineer and City to implement the phase B scope of
work are summarized in the work breakdown below and described in lurther delail on
the following pages.
Task Ord€r 10044.L WWRF Heads/orks Capacity Expension SBrvicas Ouring Consruction
Eror'rn & Caldwell
Page 2 ol l0
Wort Ereakdorvn Structure
a
a
400
410
420
430
440
450
460
470
480
Contormed conltrucdon oocumants
Submln ls
Changrs/ R Fls
Slte Coodinadon/ PmEr6s6 Mseti.ts
fleld lnspectlons
R.cord olarlngs
0&M Manu.l{Jpdate
Stan'Up Suppod SeMcos
ftdecl Managem€nl
400 Series Tasks: Services During Construction
The 400 Series tasks will focus on services during construction.
Task 400 - Contormed Constructlon Documents
Objective: To incorporate Addendum Changes into the plans and specilications and
republish a single updated version of the Contract Documents for construction phase
use.
Activities/Approach: Addendum 1 through 2 changes to the plans and speci{ications will
be incorporated into a Conlormed Construction Document deliverable. The construction
parties (General Contractor, City and Engineer) will refer to the conformed set for all
conslruction activity lor the duration of the prolect for consistency purposes.
Task Order Total is based on the following:
. 10 sets of Conformed Construction Documenls (specifications and 24"x36" full size
drawings) will be submitted to the City.
. 1 0 sets ol Conlormed Construclion Documents (drawings only - 1 1 "x17" half size
drawings) will be submitted to the City.
. An electronic formal (..pdl) ol the complete set will also be submitted to the City.
Task 410 - Submltlals
Objective: To review all submittals.
Activities/Approach: Submittals will be reviewed for general conlormance with the proiect
design concept and general compliance with the inrormation or design requirements
given in the Contract Documents. The Engineer will perform these services within the
duration alloned by the construction contract. Should any submittal be found to be
substantially def icient, Engineer may reject lhe submittal without markups, while giving
written examples ol major deficiencies as cause for re.lection. Written responses, in the
form oi written comments and/or marked-up submittals, will be transmitted to the City
via a submittal transmittal/comment torm and supplemented by mark-ups of hard copy
submittal documenls where required for clarity.
Submittals shall be turned around within the time frame specified in the project
specilications. Submittals shall be processed through CONDOC, the Cily's document
management tool.
Task Ordor 10044.1WWRF HBadworks Capacity Expanston SeMces Ouring Consln ction
Erown & Cald'lY€ll
Pag6 3 ol 10
Task Order Total is based on the following:
. Engineer has allocated an average or 7.0 hours per submission to review, document
comments, and return submittals. This hour per submission estimate is based on the
City facilitating verbal discussions with the reviewing €ngineer as appropriate to
minimize re-submittals.
. lt is assumed there could be up to 374 submittal review events (this includes a 1.5
resubmittal rate per submittal).
. Number of submittals and hours is an estimate and may not reflect actual number ot
submittals or time required {or submittal review. Submittal metrics will be reviewed
monthly and included in the monthly progress report
Task 420 - Changes/RFls (Work Change Diroctives)
Objective: To review RFI's as requested by the City.
Activities/Approach: RFI's submitted by the Contractor shall not include calculations and
other submittal items (i.e. pipe support calculations, which are considered a shop
drawing submittal) or design changes.
Task Order Total is based on the following:. Engineer has allocated an average ol 6 hours per FlFl for office staff to prepare
responses. This hour per RFI estimale is based on the City lacilitating verbal
discussions with the reviewing engineer as appropriate lo minimize the erfort spent
on RFI preparation.
. lt is assumed there will be 150 RFI's based on number of sheets.. Number of RFI's and hours is an estimate and may not reflect actual number ol
RFI's or time required lor RFI review. RFI metrics will be reviewed monthly and
included in the monthly progress report
Task 430 - Slto Coordlnatlon/Progross lleetlngs
Objective: Participate in pre-construction conlerences and bi-weekly construction
meetings. When possible, additional key Engineer or sub-Engineer participation in
construction meetings will be via telephone.
ActivitietApproach: Selected Design Team members will participate in pre-construction
conlerences and periodic construction meetings.. Attendance at pre-construction conference with up to 4 Engineer staff (Engineer - 2
staft; CTA sub-Engineer - 1 staff; DC Engineering sub-Engineer - 1 stal{).. Participation in bi-weekly construction meetings: For budgeting purposes, it rs
assumed that the ,ollowing meetings will be anended:
- Engineer Pro.iect Manager and Discipline Coordination Lead al each bi-weekly
meeting.
- One additional key Engineer stalf at 1 meeting per month
- One additional sub-Engineer statf (CTA or DCE) at I meeting per month
A total of 8 hours is assumed for each meeting per attendee (including agenda
preparation and input, pre-meeting status updates with the City, meeting with the City
Task Order 10044.LWWRF Headwofis Capacity ExpEnsion Sowicss OurinO Corstnrction
Brown & Caldwell
Page 4 of 10
and Contractor, post-meeting with the City, construction site coordination visits, and
meeling minute preparation).
. Number of Site Coordination/Progress Meetings and hours is an estimate and may
not rellect actual number of meetings or time required for this Task. Site
Coordination/Progress Meeting metrics will be reviewed monthly and included in the
monthly progress report.
Task 440 - Field lnspectlons
Obiective: To provide support to the City in reviewing test results and providing lield
inspection services.
ActivitieyApproach: Review work perf ormed by others, including testing, inspection, and
survey services. Perform site visits to observe construclion work, performance, and
witness testing as requested by the City.
Structural Observalions per the IBC are included in this scope. Slructural Observation
as performed by the Slructural Engineer is ditferent from "Special lnspection", which is
not included in this scope.
Task Order Total is based on the following:
. Fess have been included lor Engineer structural observation effort. This etfort
includes up to l6 observations lo inspect foundations prior to concrete placement;
bearing walls prior to cover-up wilh non-structural elemenls; concrete masonry
construction prior to grouting; and laleral lorce resisling element construction. To the
extent possible, all site visits will be coordinated with construction meetings and with
concurrent structural observation al multiple facilities to minimize budget impacts.. Fees have been included lor CTA (architectural/building mechanical) etfort. This
effort includes up to 12 site visits to inspect the new buildings at diflerent phases of
construction (e.9., insulation, finishes, flashing, siding, roofing, HVAC, plumbing, fire
proteclion, punch-lisl ilems, etc.). To the extent possible, all sile visits will be
coordinated with construction meetings to minimize budget impacts.. Fees have been included lor DC Engineering (electrical) effort. This effort includes
up to 20 site visits to inspect the new buildings and process equipment at dilferent
phases of construction (e.9., power supply coordination, translormers, wiring,
panels, arc rlash study, punch-list items, etc.). To the extent possible, all site visils
will be coordinated with construction meetings to minimize budget impacts.
Work Products: Review comments on tesl resulls and notes lrom site and off-site visits.
Task 450 - Record Drawings
Objective: Produce linal CAD drawings o, proiect tacilities as constructed from mark-ups
and drawings submitted to the City from the Conlraclor in conformance with the
provisions of Specification 01 78 39.
Acrvities/Approach: working lrom contractor submifials (red-line drawings or potentially
pdf.liles or CAD mark-up drawings), and City direction where available, produce final
project drawings of the as-constructed work. Engineer engineers will work with the city
to interpret drawing inconsislencies or discrepancies, perform f ield investigation where
needed, and then will direct cAD stafl on correct representation of work. Final Record
Task Order 100,{4.1WWRF Headxork! Capacity E&ansion Servic6 During Constructrdr
Erown I Caldvrell
Pago 5 ol 10
Drawings will be produced in AutoCAD Release 2014 or later and will be provided to the
City in electronic lormat lor reproduction.
Assumplions: Contractor mark-ups are complete and accurale and Enginogr's work
under this subtask is only to convert the Contractor-supplied record drawing malerials
into linal drawings, and not to independently validate or correct record drawings.
Work Products: Final drawings liles lrom AuloCAD Release 2014 or later, and provided
in electronic format (..dwg and -.pdf), submitted to the City.
Task 460 - O&U Manual Update
Objective: Update the Existing operations and mainlenance (O&M) manual tor the City ol
Meridian WRRF in accordance with IDAPA 58.01 .16. The manual will only be for the
new or updated facilities included in this proiect. The major facilities include:
. New lnfluent Pump Station (lPS) lacility including submersible pumps with self-
cleaning wet well features.
. New IPS eloctrical building lor power supply and controls to the lPS.
. New Headworks facility including influent screening and grit removal, solids load-out
room, and primary inlluent flow splitting structures.
. New yard piping conveyance from existing Headworks location to new IPS location.
. New yard piping conveyance from the new IPS to the new Headworks as follows:
o New raw sewage torce mains.
o New primary influent sewer from the Headworks facility to existing clarifier nos. 3
and 4 splitter box.
o New primary influent sewers to clarifier nos. 5 and 6 (coordination with the Liquid
Stream Capacity Expansion project).
o New primary sludge and scum pipelines from the Primary Sludge Pump Station
(coordination with the Liquid Stream Capacity Expansion project) to the
Fermenter and Digester facilities, respectively.
. New discharge force main and flow metering for the existing plant drain pump
station.
. Expansion of the facility control system to incorporate new process areas
Activilies/Approach: lncorporate vendor submittals and operations and maintenance
manuals into the existing electronic operations and maintenance manual using the
lollowing steps:. Meet with Operations and Maintenance Staff.. Conduct f ield investigation lo verify on-site lacilities.. Collect data and information.
. Modify the table oI conlents.
. Write text for upgrades to Treatment Plant.
. Prepare graphics for updated manual.
. Produce photographs lor updated lull manual.. Submit text, graphics, and photographs.
. Produce final draft manual for City and then ldaho Department of Environmental
Oualily (IDEQ) review.
Task Ord6r 10044.1WWRF Headworks CEpadry Erpansion Sorvices During Con3truction pags 6 ot 10
Srown & Caldwell
. Produce final manual.
Work Products
. Outline oJ the O&M Manual for City review.
. lncorporating City comments.
. Preliminary draft manual for City review.
. Preliminary drail manual, incorporating City comments
. Draft O&M manual for City and IDEQ review.
. Final O&M manual.
O&M manual products listed above will be presented in electronic format as -.pdf files.
Task 470 - Slart.Up Support Servlces
Objective: To assist the City with planning and implementation of start-up, testing, and
commissioning activities. This Task is divided into areas: start-up planning and startup.
Start-Up Plannlng
Activities/Approach: Participate in start-up planning aclivities by helping develop the Start-
up strategy wilh the City and the Contractor. Participate as a member ot the start-up
team, to be led by the City and the Contractofs Start-Up Manager (Quality Assurance
Manageo. Participate in the review of the Contractor's written start-up plan submitted
under Section 01 75 00. Perform technical analyses of treatment plant issues as
requested by the City in planning and coordinating start-up aclivities. Coordinate
schedule and start-up event timing with City.
Assumplions:
. Four start-up planning meetings with the City are anticipaled prior lo startup.. Meetings include 8 hours lor each meeting, preparation and follow-up. Two
Engineer team members will attend each meeting.
. ArrangemenUconducting ot meetings and meeting notes are provided by Engineer in
collaboration with City and Contractor.
. Additional time is included lor internal start-up discussions, technical review of
Contractor submitted startup plan, and preparation for City/Contractor meetings
identified above.
Work Products: Provide review comments on dratt and final text lor start-up plan
document.
Start-Up
Activilies/Approach: The Engineer will provide engineering services during the start-up
phase.
Assumptions:
. This task addresses participation of otfice stall in start-up and commissioning
activities.
. The City and the Contractor shall conduct all testing and commissioning and shall
provide test and commissioning dala to the Engineer in electronic format. Engineer
shall review the data, meet with City staff or witness testing activities, and provide
wntten feed-back in the form of a technical memorandum where appropriate.. Engineer facility leads will be present in lield for set periods of time during testing
and commissioning of their respeclive areas of design as requested by the City.
Task Order 100,1,t.L WWRF Hoadworks Capacity Expansion Seryic€s Dudng Construction
Brown I Cauwell
Pago 7 ol 10
. Commissioning will be completed during a nominal 1-month period and require
multiple staff and discipline involvement.
Work Products: Field notes and memoranda identifying corrective actions for problems or
deliciencies noted during testing and commissioning
Task 480 - Prolect Management
Objective: To provide management, direction, coordination, and control of all work
associated with Project schedule, budget, sub-Engineers, technical quality, and monthly
progress reports and invoicss for the Proiect.
ActivitieyApproach: This task includes the tollowing activities:
. Develop a Health and Safety plan lor internal use.. Prepare monthly project status reporls. Progress reports will identily budget status,
progress status, activities of the previous month, and up-coming activities.. Supervise project staff.
. Manage in-house budget and schedule.
. Procure, supervise, and coordinate the activities ol sub-Engineers providing
specialized or supplemental engineering services.
Work Products:
. Monthly progress reports and invoices
. Sub-Engineercontracts
FUNDING
Funding for this proiect will be split between three fiscal yearc, 2017 (May 2017 - Sept.
2017) $294,339.00, 2018 (Oct.2017 - Sept.2018) estimated al $531,426.00 and 2019
Oct. 2018) estimated at $44,285.00. The amounts estimated beyond the 2017 fiscal
year have not yet been appropriated by the City. Contractor may NOT expend more
than the amount specified and approved lor a specilic fiscal year. Any and all additional
expenditures beyond the current liscal year MUST be approved by City Council and
memorralized by a written amendment or change order to this Agreement.
TIME OF COMPLETION and COMPENS ATION SCHEDULE
Task Order 10044.1 WWRF Headvrorks Capacity Epanlion Sorvices DurirE CorEtrwtion
Bro,vn & Cal(hvell
Pag6I ot 10
The estimated expenses are included in the amounts below and are based on the
following:
ArchitecturayBuilding Mechanical - Sub-Engineer: CTA Group - $80,140
Electrical - Sub-Engineer: DC Engineering - $60,00
Site Coordination/Progress Meetings; Field lnspections; Slart-Up Support Services (29 trips) - Airrare: one
person @ $350 per round trip ticket
The Not -To -Exceed amount to complete all services listed above for this Task Order is
eight hundred seventy thousand fifty dollars ($870,050.00). No compensation will be
paid over the Not -to -Exceed amount without prior written approval by the City in the
form of a Change Order. Any and all travel will only be reimbursed if pre -approved by
the Project Manager, and only per the City of Meridian Travel Policy. Reimbursable
expenses will be paid at cost and only if pre -approved by the Project Manager. Any
travel and/or reimbursables paid will be paid as part of the Not -To -Exceed Task Order
Total per the Compensation and Completion Schedule above.
CITY OF MERIDIAN
BY: `
TAMMY de W , MAYOR
R N & CALDWELL
BY:
Dave Bergdolt
Dated: . / / X7
Approved by Council:_ u` / '�O / ))/7
Dated:
Q�PSED AU
OGUST
Attest: Q o
2 City of
CJ CO S, C CLERK �E IDiA4
o
Ar
IDAHO
SEAL aP41
�2T��erthe TREPSJ��
Purchasing Approval Department Approval
Task Order 10044.E WWRF Headworks Capacity Expansion Services During Construction
Brown & Caldwell
Page 9 of 10
COMPENSATION AND COMPLETION SCHEDULE
Task
Description
Due Date Compensation
400
Conformed Construction Documents
October 2018
$15,310
410
Submittals
October 2018
$305,650
420
Chan es/RFIs
October 2018
$131,678
430
Site Coordination/Progress Meetings
October 2018
$131,562
440
Field Inspections
October 2018
$69,628
450
Record Drawings
October 2018
$48,866
460
O&M Manual Update
October 2018
$50,912
470
Start -Up Support Services
October 2018
$60,708
480
Project Management
October 2018
$55,736
TASK ORDER TOTAL:
$870,050.00
The Not -To -Exceed amount to complete all services listed above for this Task Order is
eight hundred seventy thousand fifty dollars ($870,050.00). No compensation will be
paid over the Not -to -Exceed amount without prior written approval by the City in the
form of a Change Order. Any and all travel will only be reimbursed if pre -approved by
the Project Manager, and only per the City of Meridian Travel Policy. Reimbursable
expenses will be paid at cost and only if pre -approved by the Project Manager. Any
travel and/or reimbursables paid will be paid as part of the Not -To -Exceed Task Order
Total per the Compensation and Completion Schedule above.
CITY OF MERIDIAN
BY: `
TAMMY de W , MAYOR
R N & CALDWELL
BY:
Dave Bergdolt
Dated: . / / X7
Approved by Council:_ u` / '�O / ))/7
Dated:
Q�PSED AU
OGUST
Attest: Q o
2 City of
CJ CO S, C CLERK �E IDiA4
o
Ar
IDAHO
SEAL aP41
�2T��erthe TREPSJ��
Purchasing Approval Department Approval
Task Order 10044.E WWRF Headworks Capacity Expansion Services During Construction
Brown & Caldwell
Page 9 of 10
BY
KE ATTS, Purch ng Manager
Dated 6
BY
Dated:
, Engineering Manager
City Project Manager
Troy Thrall
Task Order 10044.1WWBF Headworks Capacily Expansion Services During Construction&own & Calclw€ll Pag€ l0 o,10
ACORD'
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(816) 960.E000
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lllsuRER B : Harlford Accident and IndemniO' Company 22357
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tlsunen o: Tuin Cir,'" Fire Insurance Companv 29,159
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Detailed Sta!ement of Revenues and Expenditures - Rev and Exp Reporl
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50 - Entarplita Eurtd
Ftoi\ 10/1/2A16 Thlouoh 9/30/201?
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701, 458 . 50
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Headworks lmprovements
Headirorks/Fine Screens
WRRF Headworks Capacity
Expansion - Design
WRRE Glit Removal
Equipment for the
Headuolks Expansioo Proj
10044.c 82, 07 3. 00 82,0',7 3.04 0.00 0.00*
Total Capital Out]ay
TOTAL EXPENDITURES
6,338,638.94 88.92?
6,338,638.94 88.92:
Date: 6/a/t'1 03:09:27 PH
?,128,555.15 189,916-22