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HomeMy WebLinkAbout2004 08-31 Budget1. 2. 3. 4. 6. 6. 7 CITY OF MERIDIAN CITY COUNCIL SPECIAL MEETING AGENDA Tuesday, August 31, 2004, at 6:00 p.m. City Council Chambers Roll -call Attendance. Shaun Wardle Bill Nary Charlie Rountree Keith Bird Mayor Tammy de Weerd Pledge of Allegiance: Community Invocation by Pastor David Snyder, with Life Christian Fellowship: Adoption of the Agenda: Consent Agenda: A. Approve Minutes of July 13, 2004 City Council Special Budget Workshop Meeting: B. Approve Minutes of August 17, 2004 City Council Regular Meeting: C. Approve Idaho Community Development Block Grant Contract with the State of Idaho Department of Commerce and Labor for electrical infrastructure to allow for the expansion of Louisiana Pacific (ICDBG-04-III-26-ED): D. Permanent and Temporary Easement Contract for the 2004 McMillan Water Extension Project: Department Reports: A. Police Department — Chief Musser 1. Award Presentation for Organized Crime Drug Enforcement Task Force for Sgt. Tracy Basterrechea: (Items Moved from Consent Agenda) Meridian City Council Agenda — August 31, 2004 Page 1 of 2 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 888.4433 at least 48 hours prior to the public meeting. 8. Public Hearing: Amendment to 2003/2004 Fiscal Year Budget: 9. Public Hearing: 2004/2005 Fiscal Year Budget: Meridian City Council Agenda — August 31, 2004 Page 2 of 2 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 888-0433 at least 48 hours prior to the public meeting. Meridian City Council Special Meeting August 31, 2004. The regular meeting of the Meridian City Council was called to order at 6:05 P.M., Tuesday, August 31, 2004, by Mayor Tammy de Weerd. Members Present: Mayor Tammy de Weerd, Keith Bird, Charlie Rountree, and Shaun Wardle. Members Absent: Bill Nary. Others Present: Bill Nichols, Will Berg, Ann Canning, Bill Musser, Doug Strong, Gary Smith, Kenny Bowers, Stacy Kilchenmann, and Dean Willis. Item 1: Roll -call Attendance: Roll call. X Shaun Wardle X Charlie Rountree X Bill Nary X Keith Bird Mayor Tammy de Weerd De Weerd: I will go ahead and call the City Council Special Meeting to order. It's Tuesday, August 31st, it's a little bit after 6:00. I'd like to welcome you here tonight and ask the city clerk to start with roll call attendance. Item 2: Pledge of Allegiance: De Weerd: Thank you. And tonight we will be led in the pledge by Brad Chase and he's with Troop 1. Thank you, Brad. (Pledge of Allegiance recited.) Item 3: Community Invocation by Youth Pastor Bud Henthorn, with Meridian Gospel Tabernacle: De Weerd: Thank you so much. Item No. 3 is the community invocation and we were to be led by Youth Pastor Bud Henthorn and I don't believe he is here yet, so I will ask our City Clerk if he would like to lead us with a community invocation. Please take this moment of silence if -- or of meditation or join us in the community invocation. Berg: Thank you, Madam Mayor. Let us pray. Heavenly Father, we are so grateful to be in your presence and to have the opportunity to work with the citizens of Meridian and be your example. Let us remember the reasons that we are here and the decisions that we make for your glory and for your people that serve you. In your name we pray, Amen. De Weerd: Thank you, Mr. Berg. Brevity is great. Meridian City Council Special Meeting August 31, 2004 Page 2 of 14 Bird: Don't he get a pin? Item 4: Adoption of the Agenda: De Weerd: Usually at this time I present you with a pin, but I think you have one. Item No. 4 is adoption of the agenda. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I would move that we accept the agenda as published. Rountree: Second. De Weerd: Okay. It's been moved and seconded to approve the agenda as published. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: THREE AYES. ONE ABSENT. Item 5: Consent Agenda: A. Approve Minutes of July 13, 2004 City Council Special Budget Workshop Meeting: B. Approve Minutes of August 17, 2004 City Council Regular Meeting: C. Approve Idaho Community Development Block Grant Contract with the State of Idaho Department of Commerce and Labor for electrical infrastructure to allow for the expansion of Louisiana Pacific (ICDBG-04-III-26-ED): D. Permanent and Temporary Easement Contract for the 2004 McMillan Water Extension Project: De Weerd: Item 5 is the Consent Agenda. Mr. Bird. Bird: My train of thought got moved off. I move that we approve the Consent Agenda and for the Mayor to sign and the Clerk to attest on all proper papers. Rountree: Second. De Weerd: It's been moved and seconded to approve the Consent Agenda. Is there any discussion? Mr. Clerk, will you call roll? Meridian City Council Special Meeting August 31, 2004 Page 3 of 14 Roll -Call: Bird, yea; Rountree, yea; Wardle, yea; Nary, absent. MOTION CARRIED: THREE AYES. ONE ABSENT. Item 6: Department Report: A. Police Department — Chief Musser. 1. Award Presentation for Organized Crime Drug Enforcement Task Force for Sgt. Tracy Basterrechea: De Weerd: Thank you. Item 6. Chief, we have you down as a department report. Musser: Madam Mayor, Members of the Council, the reason I asked to be on the agenda for this evening is I do have an award that's been a little bit in coming for Sergeant Tracy Basterrechea with the Meridian Police Department. This award was one that he wasn't able to go down and pick up in April of this year due to his duties and, in the meantime, when I attended an organized crime and drug enforcement task force meeting in Boise last month, the award was turned over to me at that time by the United States attorney for the state of Idaho Tom Moss and one of his assistant attorneys Monte Stiles. So, in recognition for Tracy's efforts and his outstanding performance and attention to his investigations that we were working at the time, I would like to take this opportunity to provide him with that recognition. In particular, the award that he is being presented does come from the organized crime task force drug enforcement -- excuse me. Let me try that one more time. The Organized Crime Drug Enforcement Task Force or OCDETF and this was from the Pacific Region Conference for 2004 and it specifically is for Operation Spiderman. That has a very good little name here on it, but Operation Spiderman basically was oriented to looking at a group of traffickers bringing MDMA, cocaine, and up to 50 pounds of methamphetamine per week into the district of Idaho from California, Arizona, and from overseas. The investigation led to an indictment of 31 people on distribution charges. However, it also developed leads linking the organization to no less than two more major trafficking organizations operating in the Boise area. The take down on one of these groups yielded 43 pounds of pure methamphetamine, two pounds of crystal methamphetamine and ten federal arrests related to such. The take down on the second group resulted in the arrest of six more individuals on methamphetamine traffic charges and a seizure of another ten pounds of meth. To date 32 defendants have been convicted of drug charges and have entered guilty pleas on it. Considering Tracy's efforts in this, he spent a good amount of time working with DEA, along with the task force to which he was assigned in working, basically, what was a tri-state and, then, expanded out to an international trafficking investigation. His efforts were very key in what they were able to do, in particular with his ability to handle language translation and his ability to just pay attention to detail as they moved through on this and, as such, that's why he was being recognized by the U.S. Attorney's Office and the United States Department of Justice Meridian City Council Special Meeting August 31, 2004 Page 4 of 14 for his efforts in Operation Spiderman. If Tracy would come forward, I'd like to present him with this plaque. De Weerd: Sergeant Basterrechea, I think I have said this before, that you clean up very nicely and we are sorry to lose you off of that task force. I think you realize how near and dear your efforts have been to our community and to this Mayor and the City Council. I think we will always be at war with drugs, but your efforts did make a difference and it made a difference longer term on keeping a lot of those drugs out of the communities and out of the families and, unfortunately, the repercussions that come as a result of that. So, we are very grateful for your involvement and certainly the work that you're doing in your new role, both as father and in the police department, so congratulations. We appreciate your efforts. Basterrechea: Thank you. De Weerd: Thank you, Chief. Musser: Thank you, Madam Mayor, Members of the Council. Item 7: (Items Moved from Consent Agenda) De Weerd: Okay. There were no items moved from the Consent Agenda. Item 8: Public Hearing: Amendment to 2003/2004 Fiscal Year Budget: Item 9: Public Hearing: 2004/2005 Fiscal Year Budget: De Weerd: So, we will go ahead and move into Item No. 8, the Public Hearing on Amendment to the 2003-2004 fiscal budget. Stacy. Kilchenmann: I'm going to start with the regular budget if that's okay. I'm told I have five minutes for this, so I will talk fast. Three minutes. I get five minutes. De Weerd: I did tell Council that since we did not do a lot of the milestones and successes from our departments during the budget hearing, that they would get it now, so I didn't hear any opposition, so -- Kilchenmann: Yeah, because you're tougher than I am, so they can ride down on me and not on you. De Weerd: Well -- so I discussed it with them -- Kilchenmann: I think we can do this succinctly. I'm not going to introduce you to yourself, since I assume you already know each other and I am going to put this -- well, this will be on the website, so I think it will be kind of a more interesting way for people Meridian City Council Special Meeting Augusl31, 2004 Page 5 of 14 to take a walk through our budget. The first thing I want to start with is I am going to talk a little bit about some revenue projections. De Weerd: Stacy, just to -- I'm sorry to interrupt you, but, then, I will go ahead and open the Public Hearing on Item No. 9 as well, so you can discuss out of order both items. Kilchenmann: Okay. The first thing I do want to talk about that we haven't really talked about this year is the revenue and I want to go briefly through each of the funds and some of the revenue projections we have looked at. And I'll start with the General Fund and that's what budgeted revenue was for this year, about 13 million dollars. You can see, of course, as you know, the big chunk of that comes from property tax. Again, just another way to look at the major components. You can see, again, property tax is by far where the real growth is happening. The bottom three just basically stay at the bottom and the other government, that includes revenue sharing, so that would be our second source behind property tax. And that's just a way to look at what -- the four components of our property tax. The black line being the total. The base being the red. And you can see how it just kind of steadily grows in increments. And, then, the two pieces that increase kind of give us a chance to get a little bit above that three percent increase, the new construction and annexation. But, really, the interesting thing or the reason that it's so important, I think, to look at the revenue is because -- if we look at what's happening to our base in the last few years. So, what I wanted to do is kind of just look out for the next three years and see how the revenue and the growth and the base, where they would intersect. So, I made some very simple assumptions at looking at what we would do in the next few budget years. One that we would increase our personnel costs three percent, but OE overall would increase two percent for inflation. That would be like rent, gas, utility costs, and that benefits, mainly being health insurance, would increase ten percent -- or the cost to the city would increase ten percent. In administration I did no new enhancements, didn't add any personnel, didn't add anything. Parks and Recreation, I added one grounds keeper in FY07 and a half time office person in FY08. For the police department for FY06 I added three officers, one detective, of 15,000 dollars, it could be promotion, it could be, you know, just other kind of operating expenses. This includes no capital. FY07, two officers. FY08, two officers. For the fire department in FY06 we know that we will fully staff and operate Station Four and I added the fifth station and staff in FY08. And this is what happened, the orange line being the base and the yellow line being the revenue. You can see what happens in FY08. I think if we go out FY09, by FY10, the base will be crossing the revenue line. And, again, this is with no capital replacement at all. So, I think FY05 is going to be a year of planning. This is just another graph showing how -- what has happened to our discretionary revenue that we have been using for enhancements. The Enterprise for this year, the revenue was about 15 million dollars, sewer and water sales being the big bulk of that, then, followed by the connection fees. And, again, this is looking at their revenue sources over time, the same kind of thing I did for the General Fund, and you can see utility sales pretty much just plug along steadily upward as we add new accounts. And this is their base growth. So, they are growing pretty much on a parallel line. Again, their base growth -- I'm just looking at their operating costs, not their construction costs, only their PC and operating, and that's just a graph of what they Meridian City Council Special Meeting August 31, 2004 Page 6 of 14 have available for enhancements. Not on the capital side, but, again, just on the operating side. And Special Services, FY05, about 2.5 million. The biggest chunk of that by far is the license and permits or the building department. And this is looking, again, at their base, their PC, and their operating compared to their growth and revenue. And this is another way to look at the different components in what we call the Special Services Fund, which, essentially, is P&Z, the building department, streetlights, and code enforcement. And this is just looking at the two pieces of the P&Z building department and their various revenue sources. If we just look at the Fund balance this current year, for the first time we have gone into the negative in the Enterprise Fund balance by about 13 million dollars. We have gone into the unrestricted General Fund balance 186,000 dollars. And we haven't gone into the Capital Improvement Fund. So, now I'm going to get into what we specifically looked at and approved for the current year and I did try to roll this up to a higher level, so I'm not going to read every single line item of items that we approved. So, for the parks department it totaled both impact fees and General Fund about 970,000. We added in personnel two seasonal grounds keepers, some additional part-time office help, and a couple months extra of the facility supervisor, 88,000 in equipment and special projects. The impact fee products, the improvements to existing parks and projects in process, 165,000 and, then, for initial development of new parks and land purchases, 674,000. So, of those totals, impact fees were 770,000 and we made a 40,000 dollar General Fund contribution to our park development, so that came out to be five percent. And this is -- the reason we are noting that is because at the impact fee formula and development we have to start -- we have to track how much the General Fund contributes to park development, as well as how much impact fees contribute. So, Parks Accomplishments. And I have summarized these. Everybody had a laundry list of accomplishments that I have included here, but they purchased the 30 -acre property at Cherry Lane and McDermott. And you guys feel free to jump in if you think of something additional. Completed the restroom building and sidewalks at Bear Creek Park. Started construction of Centennial Park. And at the time I did this it was will start Adventure Island Playground, now we can say did start Adventure Island Playground. Started construction of Kiwanis Park. I did what I think is really cool, the partnerships that they completed, the Adventure Island Playground, Meridian Youth Baseball -Softball -- or, yeah, Baseball -Softball. Partnerships in process, the Daybreakers Kiwanis Club, Meridian PAL and Meridian Lions Club. And, then, the recreation department has kind of gotten a new kick start with the addition of Kathleen. They have the -- did the first annual Barn Sour Fun Run, reestablished the summer play camp, and did the first annual Summer Sizzler Skate Park Competition. And I know she's got other projects going, so I see her racing in and out of here and she's always busy, so -- the fire department enhancements total about 1.2 million dollars. In personnel we added the two weeks to staff fire station four and the half time fire prevention person and, of course, the big one, the building of fire station number four. We also transferred 100,000 to the fire truck fund and, then, had miscellaneous equipment purchases of 45,000. And, you know, the fire department always says we are going to need to buy a ladder truck and it's going to cost a million dollars, so I just took the picture of that fire truck and I stretched and I made a ladder truck and I can stretch it even bigger, too. So, they got their ladder truck. Some of their accomplishments were they established a program to facilitate provisions of Meridian City Council Special Meeting August 31, 2004 Page 7 of 14 development services on a fee basis. I think that was a major accomplishment. And they had a list of all the developments and projects they had done that I didn't include. They partnered with the Meridian School District to provide a fire safe house to provide school age children with fire prevention and fire safety training and they have had phenomenal numbers of people that have gone through that program. And they purchased and put into service the new four -man fire truck slash ladder truck. They opened the third fire station on North Locust Grove. They responded to 2,400 calls, which I didn't detail them each out, but it includes all the different types of calls they respond to and they have also participated in the urban renewal master plan design process. The police department enhancements are just under 600,000 dollars. In personnel added a -- we actually added three patrol officers. They will promote a lieutenant into a services position and promote a corporal that's rolled up into those personnel costs. And anti-drug coalition coordinator. Some money for the reserve officer program and interns. And, then, the capital equipment pretty much all in replacement of cars, 225,000. And, then, various small purchases for 117,000, includes several smaller items. This is just a chart that kind of gives you a quick overview of the growth they have had and it's a three-year look at auto accidents on the top. And, then, on the bottom, the call for service trend comparison, which just kind of gives a quick overlook at their increase in service demands. Administration includes Mayor, City Council, City Clerk, accounting, human resources, and information technology. We rolled all those up into one department and called it City Administration. Enhancements for administration are about 150,000. These are -- I just put the Mayor, other government, City Clerk, and HR together, because they all are small projects, so it's 112,000. The Gateway art project for 36,000. Then, the park recycle -- that's just kind of thrown in here, because we are giving the money to an outside entity, just like we are the senior center. The Historical Preservation Commission, again, that's kind of like the senior center, we are giving the commission 5,000 dollars. Mayor interns for 7,500. Clerk interns for 4,300. Then, we have employee development training for 47,000. Some HR software for 5,000. And just a replacement of the laptop. So, some of the Mayor's city-wide accomplishments have been employee appreciation programs and right there you have the city picnic, with two fine cooks there. 1, actually, squished them. I made them -- De Weerd: Can you squish me? Kilchenmann: Yeah. Bill says he doesn't mind. We have had a new focus on economic development. The Mayor's Promise Program. A lot of work and changes in the strategic plan. A focus on growth. For example, the Ten Mile Interchange Study. The Traffic Management Study. City branding, which means that we have made our letterhead, our business cards, and so forth uniform and developed a clothing policy. Summer internship, great results with the first introduction summer internship programs. And, then, all the various AIC city achievement awards. The one -- the Cow Wow art contest and the chief artist is over there to the right. And, then, we had the transition team report. Information Technology. This one is split 50-50 between General Fund and Enterprise and we added an IT network specialist and some more money to our internship program and money for the wide area network. And just some of the things Meridian City Council Special MeeBng August 31, 2004 Page 8 of 14 they have done so far. The citywide steering committee standardized purchasing and software deployment. A great internship partnership with Meridian charter school. And a partnership with community IT professionals to deploy new city website. So, in summary, this is what the General Fund looks like. 16,605,977 dollars. So, we will move on to the Enterprise Fund. The water department enhancements are roughly 4.9 million. Of that, 147,000 is in personnel for two operators, various equipment, contracts, and training for 636,000. Then, of course, the chunk of it is in wells and water lines for 2.9 million and 1.2 million targeted for new water offices. The wastewater treatment plant, here is our big prize winner, almost 15 million dollars, with the bulk of that being in phase one of the wastewater treatment plant upgrade for almost 13 and a half million. Then, they have various contracts and equipment for 315,000. Personnel, just one and a half people for 97,000. And various sewer line work project for 800,000. The engineering part -- in engineering administration part of public works, just under 500,000, which includes three people, one part-time person, and an intern, an increase in office rent, a little bit of additional money for the GIS system and there is various contracts and small equipment for 119,000. Just to summarize what the Enterprise Fund was up to in FY04, they completed three wells; they completed the Eagle Road and Victory Road water mains. Completed the Digester Air Floatation Thickener. Did I say that right? Number two. Also known as the DAFT. Developers in the city laid 88 miles of sewer and water pipeline. And engineering will end up reviewing 3,000 plus residential plat lots and 400 plus commercial plat lots. Utility billing, we added 29,578 dollars and most of that is to upgrade the billing system software. Then, we, actually, did a reduction where we moved PC money to OE for a mail handling service, that reduced it by 7,000, and we are replacing the server and -- yeah, the server for 13,500. And just a little kind of -- of course, their impact and by the growth in the Enterprise Fund -- okay, I'm done. Berg: That was a demonstration. Kilchenmann: They added 2,000 plus new accounts and what I -- what is really interesting that I think people don't know that they do is they process like 3,600 assessments for title company property transactions. So, that's really becoming a big piece of their time pie. So, here is the Enterprise Fund summary with the total of 41,582,597 dollars. Moving on to the pithy special services fund enhancements, they total 395,690 dollars. In personnel we have two full-time positions and an intern, one code enforcement person, then, the building department increased apart time to full time and added a full-time position. Then, there is some contracts, equipment, and moving expense for Planning and Zoning 96,000, building 72,000, and, then, just some miscellaneous -- well, an economic development coordinator and a few other little things for 41,000. And this is just a little look at their growth. And I did squish the Planning and Zoning one, so it's hard to read, but theirs is FY2003, it's just -- if you look at the number of housing applications they handle, almost 3,500, it's pretty phenomenal. And, then, on the other side for the building department, are graphs updated through July for residential building permit sales and commercial building permit sales. You can -- especially on the housing, the residential, that yellow line, which is the current year, is way above the other two -- the other two years. So, summarizing, special services, their Meddian City Council Special Meeting August 31, 2004 Page 9 of 14 budget totals 2,460,800 dollars. And this is from -- the end. It says -- oh, I should have said Senator Smith on there. De Weerd: At the director's meeting we have decided what Gary should do in his retirement, so we have all decided the campaign headquarters is here and Senator Smith should be a bright shinning star in November. Kilchenmann: Well, he has a year. Rountree: Two years. De Weerd: No, this is a write-in campaign. Rountree: Oh. Okay. This year. Kilchenmann: Total -- if you take the Enterprise Fund and the General Fund and the Special Services Fund and total everything together, our budget is 60,729,174 dollars. Does the public have any questions? De Weerd: Now is your chance. Bird: Any questions, young man? Kilchenmann: Okay. Shall we move onto the amendments? De Weerd: Yes. Thank you, Stacy. And thank you to all of the directors that -- we had them give Stacy some excellent talking points on the achievements that each department made this year, as well as to, I guess, give you a little bit of a summary on the workshop you spent a day at. And I guess I would, again, thank Stacy, the directors, and Stacy's staff. It was a good budget exercise this year and it went off very well. I appreciate the Council as well working with your departments and it just seemed very smooth this year. Kilchenmann: I did not prepare a formal presentation for the budget amendment, since you have already gone through it. De Weerd: That's all right. Kilchenmann: Do I need to say anything or can you just read it as -- Bill's nodding his head yes. De Weerd: You probably just need to say the number into the record. Kilchenmann: They are really tiny. So, do I read -- let me show you. Okay. What I'll do is I'll read the original budget, the amendment amount, and the amended budget in total by fund. So, for the -- I'll do the revenue side first. Can I do the whole -- all the funds Meridian City Council Special Meeting August 31, 2004 Page 10 of 14 together or do I need to do it by fund? Okay. General Fund. The total General Fund original 2004 budget on revenue side was 16,597,502 dollars. We amended it for 2,381,760 dollars, for an amended budget amount of 18,979,262 dollars. The Capital Improvement Fund, the original budget on the revenue side, which this is the increase to the fund balance, was 50,000. We amended it for 847,548 dollars, for an amended budget of 897,548 dollars. The Enterprise Fund original revenue budget was 27,599,762 dollars. We amended it for 485,432 dollars, for an amended budget of 28,850,194 dollars. On the expenditure side, the total General Fund expenditures, the original budget was 69,597,502 dollars. We amended it for 2,381,760 dollars, for an amended budget of 18,979,262 dollars. The Capital Improvement Fund expenditures, which is the offset to the revenue, original budget 50,000, amendment amount 847,548 dollars, for an amended budget of 897,548 dollars. Total Enterprise Fund original FY2004 expenditures, 27,599,762 dollars, amended for 485,432 dollars, for a total amended budget amount of 28,085,194 dollars. That's the end. De Weerd: Thank you, Stacy. We do have a Public Hearing. Is there anyone who would like to ask questions, make comments? Hearing none -- do you, Frank? I guess -- you can go to this microphone over here. Kilchenmann: Or you can come to this one. De Weerd: He probably wants to ask you a bunch of hard-hitting questions Thomason: Thank you. I'm Frank Thomason; I own a business in Meridian, Valley Times. I don't have any specific questions about the budget. However, I just have some -- a comment. It's -- I understand this budget has been adopted and amended, but perhaps for planning purposes I would like to see the City of Meridian consider being a very progressive entity and think about possibly having some kind of local cable access, so that the meetings, when I look around and see no one here, it's ridiculous, an issue of this importance, and perhaps to look into cable televising. That would maybe reach a lot of people who can't or otherwise are not here and, actually, the only question I had was I -- would you just repeat the -- I'm not sure what the impact the amendment is on the total budget, so what we end up with with the amendments is what as far as the total figures and that's all the comment I had. Thank you. Kilchenmann: Okay. The total -- if you take the total city budget, the original amount of 44,247,264 dollars and, then, the amendment is 3,714,740 dollars, for a total budget of 47,962,004 dollars, but I have the detail for that. Some of those are increasing revenue and so it's kind of misleading. So, I will give you this and it's got the detail. De Weerd: Thank you, Frank, for your comments. And I agree, even though this is nicer than the first budget hearing I went through five years ago, I would like to see public participation. Bird: That could be orchestrated again, I'm sure. Meridian City Council Special Meeting August 31, 2004 Page 11 of 14 De Weerd: Well, no, that was for all the wrong reasons. Bird: And we wouldn't want it. De Weerd: So, hearing no further questions, I would entertain a motion to close the Public Hearing. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I move that we close the public hearings for Item No. 8 and Item No. 9 on our agenda. Bird: Second. De Weerd: Okay. It's been moved and seconded to close Items 8 and 9 for the Public Hearing. All those in favor say aye. All ayes. Motion carries. MOTION CARRIED: THREE AYES. ONE ABSENT. De Weerd: Okay. I would -- Rountree: Madam Mayor? De Weerd: Yes, Mr. Rountree. Rountree: I move that we have counsel prepare an ordinance for Item No. 8, the amendment to the 2003-2004 fiscal year budget. Bird: Second. De Weerd: Okay. It's been moved and seconded to approve Item No. 8. Is there any further discussion? Mr. Attorney, do we need to read any amounts into the record for the motion or is it sufficient with what's in front of us? Nichols: Madam Mayor, Members of the Council, the record is complete with Stacy's detailed rendition of the numbers, so I think it's sufficient. De Weerd: Thank you. Mr. Clerk, will you call roll. Roll -Call: Bird, yea; Rountree, yea; Wardle, yea; Nary, absent. MOTION CARRIED: THREE AYES. ONE ABSENT. De Weerd: Thank you. Item 9. Meridian City Council Special Meeting August 31, 2004 Page 12 of 14 Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I move that we approve Item No. 9, 2004-2005 fiscal year budget and instruct council to prepare an ordinance. Bird: Second. De Weerd: It's been moved and seconded to approve Item. 9. Is there any further discussion? Hearing none, Mr. Clerk. Roll -Call: Bird, yea; Rountree, yea; Wardle, yea; Nary, absent. MOTION CARRIED: THREE AYES. ONE ABSENT. De Weerd: Thank you. I would like to remind you of the special joint workshop tomorrow. The agenda and the publishing that the city clerk gave you, we did have an item for park impact fees and the memorandum of understanding, so that we can collect those impact fees. Also of discussion items. But that meeting is tomorrow at 1:30 at the Ada County Courthouse. Will you all be able to make it? I know Mr. Wardle will not be able to. Wardle: Madam Mayor, I have a meeting, which I will be at. If we can get a quorum without me being there, it would help me out. Rountree: Madam Mayor, at this point I plan on attending, but that could change. De Weerd: Okay. Bird: I will be there. De Weerd: If that could change, we will -- Rountree: I'll let you know. De Weerd: -- give a desperate call to Mr. Wardle. Sound good? Wardle: Yeah. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: Are there any parking provisions for this -- find the best you can find? Meridian City Council Special Meeting August 31, 2004 Page 13 of 14 De Weerd: They usually validate. They give you little stickers. And so just bring your ticket in with you. Rountree: If there is a spot. De Weerd: And I have given you a letter that was written by our Planning and Zoning Department in reference to a piece of property they have been looking at for a campus type of function, so, please, keep that in mind as we go in there tomorrow for discussion. I also had a couple of items in front of you that I wanted feedback on. This one from Ashford Greens Homeowners Association, I talked to Brad Watson about this and in discussion with our city attorney, it does look like there are three different maintenance agreements that kind of say three different things and we just need some clarity from the City Council to instruct the city attorney to draw a clearer agreement that will make it consistent of expectations that we have for our homeowners associations in dealing with their drainage ponds. Did I summarize that okay? I don't know, maybe Gary hadn't been updated on this one, but -- so we will put that on next week. I did have a letter contesting the decision or -- about selling a piece of property on the golf course. They would like to come personally in front of City Council and since this had an opinion from Council, I wanted to know your feelings on if we should or not. Rountree: Madam Mayor, I don't see any reason. I think the decision has been made. I don't think we are in the position to want to hear people coming to the Council establishing a forum for them to bargain with the city on the city's property. I mean the next thing it's going to be auction property and old police cars and, you know, -- if our policy is no, it's no. De Weerd: Okay. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I would concur with that. We discussed it quite long when we denied it and we would be setting a precedent, I believe, and I don't believe we are ready to do that. De Weerd: Okay. Well, I will certainly let them know that the decision is final by Council. Mr. Wardle, I don't have quite a quorum on that decision. Wardle: I agree, Madam Mayor. De Weerd: Okay. Okay. If there is no further business in front of Council, I would entertain a motion. Bird: I move that we adjourn. Meridian City Council Special Meeting August 31, 2004 Page 14 of 14 Rountree: Second. De Weerd: It's been moved and seconded to adjourn. All those in favor say aye. All ayes. Motion carries. MOTION CARRIED: THREE AYES. ONE ABSENT. MEETING ADJOURNED AT 6:50 P.M. (TAPE ON FILE OF THESE PROCEEDINGS) 4f/9 4/ MA DE WEERD D,%Trn,&PROVED ATTEST: ,.1`G,C ''•., -= t = SEAL WILLIAM G. BERG, JR, I CLERK = v c5 AP .