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HomeMy WebLinkAbout2017-03-07Meridian City Council March 7, 2017 A meeting of the Meridian City Council was called to order at 6:07 p.m., Tuesday, March 7, 2017, by President Keith Bird. Members Present: Keith Bird, Joe Borton, Genesis Milam, Luke Cavener, Ty Palmer and Anne Little Roberts. Members Absent: Mayor Tammy de Weerd. Others Present: Bill Nary, C.Jay Coles, Jaycee Holman, Bruce Chatterton, Jamie Leslie, Parry Palmer, Steve Siddoway, Clint Dolsby and Dean Willis. Item 1: Roll-call Attendance: Roll call. X_ Anne Little Roberts X _ _Joe Borton X__ Ty Palmer X_ Keith Bird __X__ Genesis Milam __X__ Lucas Cavener ___ Mayor Tammy de Weerd Bird: All right. Welcome to the regularly scheduled City Council meeting of March 7th, 2017. It's 6:07. We are seven minutes late. I apologize for that. Roll call, Mr. Clerk. Item 2: Pledge of Allegiance Bird: Thank you. Next -- if everybody would join us in the Pledge of Allegiance to the flag. (Pledge of Allegiance recited.) Item 3: Community Invocation by Justin Jordan with Real Life Ministries Bird: We will have our community invocation by Justin Jordan from Real Life Ministries. Justin, if you would lead us. Jordan: Thanks, City Council. Let's pray. Lord, as we gather here tonight as a community with the City Council, we pray, Lord, that as all great cities, organizations, businesses, faith communities, it's always built around leaders who have a character and a pursuit of excellence that matches their character, Lord, and we pray, God, tonight for all the leaders tonight as they lead our city in making decisions for what's best for our city. We pray, Lord, for all of the people that work in this building, that they would continue to pursue what is right and good for this city, not only for our generation, but for the next generation as well. Meridian City Council Meeting March 7, 2017 Page 2 of 31 We pray for those that are here tonight at the meeting, God, that they would be able to contribute to this city by communicating needs, wants, and different things that make this community great. We pray they be heard, that there be ability to work together and, God, that you would continue to bless this community like you have. And, Lord, that we would continue to be an example to others of what it means to live in relation with one another, to love one another, to serve one another, to bless one another and, Lord, that you continue to provide places for people to thrive here in the City of Meridian. We thank you for this leadership and, like I said, I pray for their character, their hearts, and you continue to mold them to be the great leaders that we need them to be for our city. We pray this in your son's name, amen. Bird: Justin, I would like to give you a pin, if you haven't had one before. Jordan: I have got one. Bird: You got one. Thank you very much. Item 4: Adoption of the Agenda Bird: Okay. Next item on the agenda is the adoption of the agenda. Mr. Borton. Borton: Mr. President? Bird: Mr. Borton. Borton: There are no proposed changes or additions to the agenda, so I move that we adopt the agenda as published. Cavener: Second. Bird: I have got a motion to adopt and a second , the agenda as published. All in favor say aye. Any opposed? MOTION CARRIED: ALL AYES. Item 5: Consent Agenda A. Approve Minutes of February 21, 2017 City Council PreCouncil Meeting B. Approve Minutes of February 21, 2017 City Council Regular Meeting Meridian City Council Meeting March 7, 2017 Page 3 of 31 C. Agreement for Connection to Sewer Service: 313 W. Cherry Avenue D. Golden Grove Heartland Townhomes Property Management, LLC Water Main Easement E. Final Order for Rainier Villas (H-2017-0008) by Intermountain Pacific, LLC Located West of N. Meridian Road, South of W. Pennwood Street and North of W. Corporate Drive F. AMENDED Findings of Fact, Conclusions of Law and Order for Silverstone Apartments (H-2016-0060) by DevCo, LLC Located 4225 E. Overland Road G. US 20/26 Corridor Environmental Assessment Letter H. Gift Deed from Thomas Coleman for Reta Huskey Park Bird: Next item, Consent Agenda. Borton: Mr. President? Bird: Mr. Borton. Borton: I would move that we approve the Consent Agenda as published and for the President to sign and the Clerk to attest on all papers. Cavener: Second. Bird: I have got a motion to approve the Consent Agenda with a second and for the Mayor -- or the President to sign and the Clerk to attest. Roll Call vote, Mr. Clerk. Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea. MOTION CARRIED: ALL AYES. Item 6: Items Moved From the Consent Agenda Bird: Okay. Nothing was pulled from the Consent Agenda. Item 7: Community Items/Presentations A. Mayor’s Youth Advisory Council Update Meridian City Council Meeting March 7, 2017 Page 4 of 31 Bird: So, we will go down to Item 7, the Community Items/Presentations. The Mayor's Youth Advisory Council update. Young Lady. Bradford: Okay. Members of the Council, I am Susanna Bradford and I am the vice-chair for the Mayor's Youth Advisory Council and this is the update for the month of February and last month -- or last Monday we had Ignite Youth at the Idaho Party Barn and we had six different presenters give presentations on a variety of topics. Our presenters included MYAC'ers and just community members and we learned about anything from starting your own small business to -- to dinosaurs -- we learned about dinosaurs and it was super cool to hear about whatever the presenters wanted to talk about. There we go. Okay. And, then last night we had a fundraiser at The Counter for -- to raise money for our NLC trip, which is this weekend. We have a few members of the exec council that will be going to Washington D.C. for the National League of Cities conference and it was -- it was a good turnout. There were -- we got a good turnout from that. And, then, just as a look ahead we have NLC in Washington D.C. this weekend and we are working on our STAND grant and we will get more information about that as it comes closer and we are also working on school surveys that we are going to take into the schools to give students, so that we know how they feel about Meridian and how they feel about like safety in Meridian and what their place is. And that's all. Are there any questions? Bird: Council, any questions for the young lady? Cavener: Mr. President? Bird: Mr. Cavener. Cavener: A couple questions about your STAND grant. I'm just curious what MYAC is planning to work on related to STAND and kind of what they are submitting for funds for. Bradford: Uh-huh. I think it's -- I'm not positive what the project is. I'm not working on it. We have other people in the exec council that are working on it. But I know they are trying to work on something to do with parents smoking in the car with children under the age of 18 when they are present in the car. Cavener: Mr. President, additional question if I may. Bird: Yes, Mr. Cavener. Cavener: I'm just curious what membership looks like right now. I know you guys just seem to get bigger and bigger every time. Bradford: Yeah. Meridian City Council Meeting March 7, 2017 Page 5 of 31 Cavener: I'm just curious what your current membership is. Bradford: It always dwindles after Christmas -- Cavener: Sure. Bradford: -- so right now we are -- we are hanging on, but we are getting pretty small, so -- yes. Cavener: Okay. Bird: Any other questions? Thank you, young lady. Bradford: Thank you. B. Solid Waste Advisory Commission Annual Report Bird: You bet. Mr. Cory on the Solid Waste Advisory Commission annual report. Thank you for being here, Steve. Cory: Thank you, Mr. President and Members of the Council. I want to express my appreciation for this opportunity to go ahead and review the activities of 2016 for the Solid Waste Advisory Commission. Introducing myself. Steve Cory. I'm chairman of the commission and I get the opportunity to make this presentation on behalf of the commissioners. We have a very strong, active and full commission and we have had some changes over the course of this last year . Mayor Corrie, Youth Commissioner Chambers and commissioner and former chairman Nancy Mann all chose to do some other activities over the course of the year and the commission very much wants to thank the Council for keeping us at full capacity. We appreciate the variety of citizens that you're able to give to us to represent the community. One of the activities that the commission takes is the oversight of the community recycling fund program or CFRP -- CRFP. I want to report to you that we are starting to get cash inflows into this account and it's now a little bit over 11,600 dollars. To that effect we have opened up a conversation with the Parks and Recreation Department and also with the Meridian Arts Commission about a joint project that would go ahead and place benches in city parks. This happens to be some work of artists that we found fairly interesting, but we have got another project that's -- another type of bench that's really developed some interest amongst the group and we are looking forward in the near future to be able to come before you with a joint presentation on something for the community. Looking back at the activities of 2016, early on in the year we went ahead and presented a report to memorialize the origins , development, and current conditions of recycling in Meridian. We documented the interplay of conditions and market variables and SWAC investigated services and fees charged locally and throughout the west, pertinent contracts and other industry resource information. The report compared how other local cities in the Meridian City Council Meeting March 7, 2017 Page 6 of 31 county apportion residential recycling risks versus revenue with Republic Services. As a result of that work SWAC developed a greater knowledge of the complexities of the recycling industry, a closer working relationship with Republic Services and other local stakeholders, and a collective resolve to find innovative new programs to support the CRFP. Another one of our activities was the development of the Hand-In-Hand We Recycle program. SWAC created the program -- the program with the support of Republic Services and Western Recycling. Both Republic Services and Western Recycling agreed to donate services so that close to a hundred percent of the revenue earned can be returned to the CRFP. The program creates a mobile collection opportunity that we can take to events within the community. From its title to the painted hand prints of local recyclers, the program's objective is to promote that it takes everyone in the community to recycle in order to improve the quality of life for everyone in the community. It provides an opportunity for multi-family households to participate in recycling and it promotes recycling generally with its positive message, it's easily accessible reaching location near the Meridian transfer stations gatehouse and it gives us the opportunity to educate the community on the effect of contamination of the recyclables and the effect that contamination has on the value of both single stream recycling that happens at the curb and the commingled -- well, the source separated material that comes through this end process. It was -- it rolled out very nicely with no cost to the city or citizens directly and so we were very proud of the way that that rolled out . We launched the program during the Public Works Expo with the activities that I have just discussed and, then, followed it up with Republic Services entering in the Dairy Days parade. SWAC commissioners and Republic Services representatives walked the parade and handed out educational materials. We went ahead and distributed bookmarks throughout City Hall and around the community to further explain the program. SWAC initiated an annual activity at the Public Works Expo. SWAC answered questions and educated the public on clean recycling and Youth Commissioner Jacob Chambers was able to obtain reusable bags from Albertsons to give away as swag during the event. Republic Services donated some games that we could use and some more swag to give out for the participants in those games. I want to say that SWAC -- the commissioners are very excited about expanding the educational materials that we can hand out in this year -- the second year of participating in the expo. SWAC received numerous presentations throughout the year with Pacific Recycling refreshing our understanding of their operations and Republic Services detailing numerous aspects of their activities. SWAC handled numerous activities to improve services in the community, including obtaining compliance by contractors and you haulers, developing a rate chart to compare costs in the Treasure Valley and maintaining a services chart to facilitate citizen, knowledge something they can go to to see what they can receive at the curbside and resolving questions about container standards. SWAC vetted and produced a recommendation on safe and efficient collection of waste and recyclables at schools and -- and commercial entities in the city. We thank the Council for their consideration and support of that ordinance change. SWAC formed the annual Meridian City Council Meeting March 7, 2017 Page 7 of 31 rate adjustment review vetting proposed changes and recommending approval to the Council. Again, we thank you for your consideration. SWAC participated in the county solid waste advisory committee. The committee has been a valuable path for communication between the communities and Ada County and numerous issues were discussed throughout the year. The committee is being renewed at this time and we look forward to the continued collaboration effort. I was -- had the pleasure to represent Meridian at that committee meeting and in my -- when I had to take a break with it, Commissioner Caldwell was able to fill in for me doing admirably. I want to take a second and talk about 2017 and the things that are -- that we are looking forward to. We are promoting -- going to continue promoting that Hand-In-Hand We Recycle program. Continue the development of a five-year strategic solid waste plan for the City of Meridian and if it were developed to bring it forward for your consideration. We will continue monitoring glass recycling and yard composting market trends. We are closely monitoring the -- well, Republic's pilot grass recycling program in light of the major changes that Boise is planning to implement this coming year . We will continue to participate in the Ada County Solid Waste Advisory Committee. We will participate in the Ada County Hazardous -- Household Hazardous Waste Program meetings and Commissioner Nelson has been attending those meetings and representing us quite well. We will continue to provide training with Republic Services and staff commissioners assistance for code enforcement officers on solid waste ordinance, including, but not limited to, sections pertaining to you haulers. We will do continued expansion of the role of the youth commissioner to coordinate with MYAC on many activities that we have throughout the year and, then, we are going to -- we are working on a new program, which is the presentation following this one on a Trash To Treasure program. So, I will go into that next. In conclusion, it's been a very productive year for SWAC and SWAC continues to gain experience and appreciation of the many challenges facing the solid waste and recycling industries. SWAC's commitment is steadfast to work with our partners to identify and recommend to the -- to you, the Council, improved physically sound, trash and recycling services and programs for the benefit of Meridian residential and commercial customers and SWAC looks forward to an even greater productivity in the year to come. And with that I would stand for questions or direction. Milam: Mr. President? Bird: Mrs. Milam. Milam: Thank you, Steve, for the very thorough report and it's nice to see so much of your -- of your team here to support you tonight. There is a sudden increase over the last year in the community recycling fund and I think we were working on that close to zero balance for a few years it seemed like. Can you tell -- can you just elaborate a little bit of where that money has come from ? Meridian City Council Meeting March 7, 2017 Page 8 of 31 Cory: Markets have been extremely soft for a number of years . There were a number of problems. There was a port strike over on the west coast that made it so getting recycled materials to China was not as possible and that created a lot more material that was going to the domestic aluminum recyclers and -- and cardboard facilities and such and a lot of those resolved themselves and, then, I would say that the attention that was given over the last couple of years to the program was very beneficial to us when we issued the report a year ago and there were some efficiencies that were found and were put in place and, basically, we are just seeing the market come back together, the economy get a little bit stronger, a little bit more demand for cardboard and aluminum and various other things and so were benefiting from that improved situation . Milam: Mr. President, one more question. Bird: Mrs. Milam. Milam: Thank you, Steve. I mean that's wonderful to see those funds just rise so much. On the Hand-In-Hand We Recycle -- I love that program. Sorry. I know Andrea fills it daily. But do you know who else -- or where else the products are coming for into that utility that we are receiving so much money back? Cory: Well, one of the great services that that is providing is that a lot of our -- our apartment complexes and other facilities did not have the -- were not designed originally to have the dual bins for garbage and, then, for recyclable materials and so as this program was developed those residents didn't have an ability to go ahead and participate and so we are seeing quite a few people come over with their materials -- strong indications that that's what we are getting is that these people getting the chance to recycle where they really didn't have an opportunity before. Milam: Wonderful. Thank you. Cavener: Mr. President? Bird: Mr. Cavener. Cavener: Steve, I look forward to your presentation. I think you're a great representative of the commission and it's great to see so many of them here. In your report you alluded to some potential changes occurring in the municipality to the east of us and can see or read in the paper about the city of Boise moving to composting. Is that something that SWAC has discussed and is there any information that you're prepared to share with us tonight? Cory: You know, the commission has considered this a very important topic and for years we have educated ourselves on composting activities. We felt that as far as we could go in a very unsure situation was to initiate the pilot program that Meridian City Council Meeting March 7, 2017 Page 9 of 31 we have had over the last couple of years. That pilot program allowed citizens of Meridian to go ahead and pay a subscription fee and they could have their grass picked up and delivered to one of the farms south of town and it was put together into a soil amendment and, then, applied to the farms down there and used for agricultural purposes. We felt like that half step was a good starting point, knowing that Meridian -- that Boise was approaching this from a whole different standpoint. Their council is indicating that their citizens are willing to go ahead and do a program for grass and leaves that's fully orchestrated by the city . We don't really know what -- we don't presume what would be appropriate for Meridian, but we knew that that would be half the material in this county and it would significantly affect the market and so Boise is moving to a process to have another can at each of the residents where grass and, actually, food scraps, banana peels and other things, would be picked up and it would be delivered to the -- to their property out on Kuna Mora Road to allow it to be composted and, then, provide compost to their citizens and they have created a fairly structured fee system, essentially, building participation into their costs and, then, presuming that you actually participate , then, you get a little bit of a break and if you compost on your property, then, you can get a waiver and some other things. It's certainly a pretty major impact to the Treasure Valley and the use of this material. I think our position would be that we will try to work up a good report on this and if it works for you to maybe talk about some things that we think might be more attuned to Meridian citizens and , then, present it to you for your consideration. I know in talking with Boise, their view is that their program will take a little bit of time to stabilize and , then, they will go ahead and open it up later on for other communities to participate and add on, but I'm not really sure if that necessarily matches the way our citizens think. So, we are not prejudice on this yet. We are not even sure how -- of all the facts associated with it, but we do intend to go ahead and pull it all together and present it to you sometime this year. Cavener: Great. Thank you. Bird: Any other questions at this point? Thanks, Steve, and thank you to all your commission. C. Solid Waste Advisory Commission: Trash or Treasure Pilot Program Bird: And I see the next item you and Brett is going to present that. Are you ready to do that, too? Cory: Yes. Bird: Let's do her. Meridian City Council Meeting March 7, 2017 Page 10 of 31 Cory: Mr. President. Yeah. And I do want to go ahead and thank our commissioners that are here in attendance. Bird: Yes. Cory: Why don’t you stand up. I have really appreciated their work with me and I'm glad they are here. Bird: Thank you. Cory: Thank you for your indulgence on that. The commission had the great opportunity this year to have one of our citizens go ahead and bring forth something that he had observed in another community and so I want to go ahead and bring Brett Baranco, a member of our Meridian Police Department, up here and he's going to go ahead and go into the details of it, but it was something that really energized the commission and we think you might be very interested in it . Bird: Thank you, Steve. Welcome, Brett. Baranco: Thank you, Mr. President, Council Members. And, again, thank you, Steve, for that introduction. My name is Brett Baranco, I am the chairman for Trash or Treasure subcommittee and on February 22nd I was able to go in front of the Solid Waste Advisory Commission and speak to them about this program in hopes that they would vote for me to come forward to you guys today and as you can tell unanimously voted an approval for me to share with you guys my program. But first before I go into it, I do want to paint a little bit of a face that was able to introduce this idea to me. It would be my family, specifically through my wife Katie Rush, her sister's family. The Claus family. They are from Stony Plain, Alberta, Canada, and the woman in the picture would be her sister Janine Claus. Her husband Matt Claus. And their three beautiful children. In the middle would be the oldest Abigail. For short Abby. On the right would be the middle child. Rebecca. For short Becca. And, of course, you can't -- can't look away from that little one, Karas in the purple shirt. One day Matt discovered a rash near his armpit that wouldn't go away no matter what the doctors did to treat it. They found out that he had melanoma cancer and on April the 19th , 2016, last year, he did succumb to it and these three pictures were the last times these girls got to see their father alive as they said their final goodbyes . My wife and I went up to Stony Plain at the end of April to attend his funeral and to help our sister around the house or in any way that we could for her eventually move back to the States. While we were up there we found out about a program that has been going on for ten years at Stony Plain, that one weekend annually the residents would place unwanted items at the edge of their yard in hopes that someone will come by and take it for their own use . The hunt for hidden treasure that might be junk to one person, yet of use to another. If the items weren't taken, the local garbage collectors would come and take what was left to the landfill. It was, actually, truly amazing to experience firsthand. While helping my sister clean her Meridian City Council Meeting March 7, 2017 Page 11 of 31 house for the eventual move, we were able to get rid of so much stuff that would have cost us time and money to give away, sell, or take the landfill ourselves, not to mention the many times of me wishing that I was in the States, so that I could bring back a lot of other -- of the residents' stuff myself. Seeing the community come together to repurpose old items made me think that Meridian would be a perfect place to have a program such as this. Since the City of Meridian strives to be a place that is full of diverse activities to keep itself s eparate from other cities and SWAC seeks programs to programmers -- to promote recycling in the community and to divert materials from the landfill through focus of the se four R's, reduce, recycle, repurpose and reuse, Meridian would be a perfect place to make this idea work. So, I was able to bring this topic to the Solid Waste Advisory Commission on June 26th, 2016, of last year, but they were missing close to half of their board members, so they wanted me to come back to their next meeting on July 27th. During this meeting the board members voted unanimously to create a subcommittee to work out the details and create the plans for a pilot year. This was when I was introduced to so many wonderful people who helped put in their own time and efforts into this program. Without these people and their dedication to the idea of Trash or Treasure this would have been lost. I am truly appreciative to everyone involved. And forgive me if I do mispronounce a name. Andrea Pogue. Genesis Milam. Rachele Klein. Scott Walters. Steve Cory. Steve Sedlacek. Justin Jensen. Kaycee Emery. Ken Corder. Cade Coltrin and Burney Glen HOA. Tim Dublin and Copper Basin HOA. Cheryl Iseri. Carman Wilson. And Leslie McClurg with Havasu Creek HOA. And Mike Madsen with MGM Association Management. Once again, I cannot express how thankful I am to these individuals and communities for their support. The Trash or Treasure subcommittee gathered for nine one hour -- nine one hour meetings. The meetings were a mix of people in attendance, but we were able to work hard and crackdown on details for the pilot year. This is the logo that we came up with that we thought would reflect well on Meridian's views and standards. We came up with the tagline give your unwanted items a chance for a new beginning. We feel that really represents the purpose behind the program and recycle instead of throwing away. We felt a good time to initiate this program for the pilot year would be April 29th thru April 30th . The reason is because of Meridian's already program that is in use spring cleanup. This is what also made me think that the program could work for the beginning, because Meridian has already worked so hard to create spring cleanup , as well as having a few years of successful runs. But instead of throwing away the items, this is where Trash or Treasure would really come in handy to merge with spring cleanup in an attempt to get rid of the unwanted items before taking them to the landfill. I have used spring cleanup myself before with happiness, but also a little bit regret, because I got rid of something that could have been used by someone else. I was lazy and it really wasn't a good donatable item , but now it's in a landfill and Trash or Treasure could have given my items a second chance and use. Spring cleanup in some residences is May 1st and that is why we thought April 29th and April 30th would work well for Trash or Treasure and I should note that the treasure hunt that Stony Plain does will not allow multiple items to the Meridian City Council Meeting March 7, 2017 Page 12 of 31 landfill that Meridian actually does, which means this will be an easier program for people to participate in and more options for items to get rid of. We are not sure at this point if the event will be targeted to a specific community every year or to be a citywide event, but we didn't want to unleash this program to everyone in Meridian on the first year. So, we picked a target area of HOA neighborhoods that would find interest in participating in the first year. We came across Burney Glen, Copper Basin, and Havasu Creek. All these neighborhoods loved the idea and wanted to make Trash or Treasure a success. With these three neighborhoods combined it will give us 488 residential homes to work with in seeing what will happen during that weekend and I should also note that all of these residents will have a garbage pickup Monday, May 1st. We were able to develop a flyer that gives the details about Trash or Treasure. Republic Services has graciously expressed support in paying for the cost of these flyers. The flyers will be posted on the HOA Facebook pages and NextDoor accounts four weeks prior to April 29th. The subcommittee, as well as possible MYAC members, will, then, go out two weeks priors -- two weeks prior throughout the neighborhoods and rubber band them to the doors. This will also be sent via HOA and MGM Management e-mail to the residents Wednesday before April 29th. We feel this will be help embed the idea of Trash or Treasure before the final weekend. We were also able to create a video that will be used to promote the who, what, when, where and how of Trash or Treasure. Once again, Republic Services has generously purchased the video , so that we may use it on the city YouTube channel, through a link that is on the flyer and we will be using the e-mails that will be sent via the HOAs and MGM Management's e-mails. I do have the video. However, due to the technical difficulties I sadly will not be able to play it. I know. It is very good, as you can hear in the background. But I will have Andrea Pogue send to you -- everyone, so that you guys can witness it. We thought having a vertical banner at the entrances of the HOA neighborhoods would help spark interest into Trash or Treasure. They will be erected two days prior to the weekend of the event and, once again, will be paid for by Republic Services. I absolutely cannot express the gratitude we have towards Rachele Klein and Republic Services for supporting us so much. When the day of the event comes a few subcommittee membe rs will patrol the area, taking pictures, documenting what's being put out, what's being picked up and just the general foot traffic. We will also seek the aid of MYAC members in helping us obtain these notes. Victoria Madrigal with MYAC and SWAC made a clear point to get MYAC and her school involved with this task, that we are truly grateful to her. At the end of the weekend, after Republic Services has picked up the remainder of the items, we will have the HOAs and MGM send an e-mail that contains a link to the Survey Monkey to ask a few basic questions about the community experience. Questions like did they participate. What items did they place out. What items did they find and keep. What were their overall thoughts on the program, as well as a few other questions that the committee will fine tune. To make sure no clutter is left on the streets, a week or two past the event we will go to Meridian police code enforcement in help searching for any violations that might be present. And, then, the subcommittee will once more gather to view the Meridian City Council Meeting March 7, 2017 Page 13 of 31 results and present them to the Solid Waste Advisory Commission and to the City Council. If the event is a success, which it will be, we will create a news release to show the community what was done and create interest and future Trash or Treasure events. So, to sum up, Trash or Treasure will be a creative and community involved program that promotes repurposing before disposing. We will attach to your already in use program spring cleanup for the pilot year will be held on the weekend of April 29th and 30th and will take place for the first year in the Burney Glen, Copper Basin, and Havasu Creek communities. The Trash or Treasure subcommittee will come together once more after the event and present the final findings of the outcome to SWAC and City Council. Not to mention that the pilot year will cost the city zero dollars. Bird: We like that. Baranco: Trash or Treasure. Where one person's trash is someone else's treasure. And now I would like to -- actually, I was going to play my video, we don't have a video, so as chairman of Trash or Treasure subcommittee I would like to thank you for your time, answer any questions you might have, and ultimately ask you to vote to allow Trash or Treasure to become a part of Meridian city. Thank you. Bird: Council, any questions for Brett? Milam: Mr. President? Bird: Mrs. Milam. Milam: Brett, great presentation. Obviously, I'm a big supporter, also on the subcommittee. Did you want to explain the MJC or logo or -- Baranco: I was trying to sneak it in, but -- Milam: Well, you want to point that out. Baranco: It is my brother's initials. Matthew Johnson Claus. MJC. Milam: A little tribute to your brother-in-law. I think that's really -- really special. Bird: Any other questions, Council? If not, I would entertain or -- Cavener: Mr. President, I will make a motion. Brett, great -- very thorough presentation. As someone who as a child enjoyed going to my grandparents' house, because we make the annual trip to the dump where I would find my treasure. This intrigued me, but as I have always learned, though, sometimes some people's trash is just trash. I was a little concerned when I first started to hear about this, but I think the plan as it coincides with spring cleanup was very Meridian City Council Meeting March 7, 2017 Page 14 of 31 thoughtful. It appears you have done your due diligence and I like that it is being centralized in three neighborhoods. Can't wait to see what you guys accomplish with this. So, with that, if Councilman Milam is okay, I want to -- I don't want to step on your toes and make the motion, but -- all right. I would move that we accept the presentation for the Trash or Treasure pilot program and allow that program to occur the date presented. Milam: Second. Bird: Okay. You have heard the motion and the second. Mr. Clerk, roll coll. Let's roll call it. Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea. MOTION CARRIED: ALL AYES. Bird: Thank you, Brett, very much. Baranco: Thank you, everyone. I really do appreciate it. Bird: Thank you for your hard work. We appreciate it. D. Historic Preservation Commission: Budget Amendment for Certified Local Government Grant in the Not-to- Exceed amount of $3,500 Bird: Okay. Hillary, we have got Item B, Historic Preservation budget amendment. Bodnar: Hi. Bird: Good evening, Hillary. How are you? Bodnar: I'm good. How are you? Bird: Very good. Thank you. Bodnar: Wonderful. Mr. President, Members of the Council, I am presenting a budget amendment on -- for the Historic Preservation Commission. On February 23rd we were given a letter of award from the Idaho State Historical Society for a grant for 3,500 dollars for the Meridian Walking Tour update. Right now, as you guys know, we rolled out the walking tour in two phases. So, we actually have two separate brochures which can be confusing to people at times and we have actually ordered more of a single brochure with the -- knowing that we wanted to eventually combine them, but we had a lot left over and we didn't want to get rid Meridian City Council Meeting March 7, 2017 Page 15 of 31 of something that we have already printed and purchased and so, conveniently, we are getting close to the end of our two separate brochures and we had the opportunity to apply for a certified local government grant from the Idaho State Historical Society and we were awarded that grant. So, they are willing to match all of the funds to, basically, update the design, they are not exactly consistent with the updates and content and, then, reprint a combined brochure for the walking tour. So, the budget amendment before you is, essentially, asking for spending authority for those grant monies that were awarded to the Historic Preservation Commission. Bird: Any questions for Hillary? Borton: Mr. President? Bird: Mr. Borton. Borton: Real quick. Hillary, while you're on the topic, can you give us an update on the development of the walking tour app? Bodnar: Yes. Borton: I presume these funds can't be used towards a digital version. Bodnar: These funds can't be used towards the app, but we will be able to include a link, you know, like a scan to that app or information off that app in the brochures also, which is another good reason. The app is, essentially, a digital brochure, so that would be updated a lot more frequently and has a lot more content. At the next HPC meeting, which is Thursday, we are doing training for the app that's, essentially, ready to be rolled out for the public. Borton: Great. Bird: Any other questions? Mr. Palmer. Palmer: Mr. President, I move we approve the budget amendment for 3,500 dollars. Milam: Second. Bird: You have heard the motion to approve for the budget amendment of 3,500 dollars and the second. Roll call, please. Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea. MOTION CARRIED: ALL AYES. Meridian City Council Meeting March 7, 2017 Page 16 of 31 Bodnar: Thank you. Item 8: Action Items A. Continued from February 28, 2017: Final Plat for Movado Estates Subdivision No. 1 (H-2017-0004) by DevCo, LLC Located at South Side of E. Overland Road, Between S. Topaz Way and S. Cloverdale Road B. Continued to February 28, 2017: Final Plat for Movado Estates Subdivision No. 2 (H-2017-0005) by DevCo, LLC Located South Side of E. Overland Road, Between S. Topaz Way and S. Cloverdale Road C. Final Plat for Movado Subdivision No. 3 (H-2017-0012) by Dave Evans Construction, LLC Located South Side of E. Overland Road, Between S. Topaz Way and S. Cloverdale Road Bird: Thank you, Hillary. Okay. Going to Action Items. A, B and C has been asked to be continued to March 21st, because some of the plats -- current corrections needed to be made to the plat prior to approval. I would entertain a motion, if it's ok with you, Council, to continue those three items to March 21st. Borton: Mr. President? Bird: Mr. Borton. Borton: I would move that we continue Items 8-A, B and C, that's H-2017-0004, H-2017-0005, and H-2017-0012 to March 21st, 2017. Cavener: Second. Bird: Okay. You heard the motion and the second. All in favor say aye. Any opposed? Passes. MOTION CARRIED: ALL AYES. D. Continued from February 28, 2017: YMCA Building Permit Partial Fee Waiver Request Bird: Okay. Continued from February 28th, the YMCA building permit partial fee waiver request. Mr. Siddoway. Meridian City Council Meeting March 7, 2017 Page 17 of 31 Siddoway: Mr. President, Members of the Council, I was before you last week, so I'm happy to give as much or as little as you would like tonight. I do want to thank you for allowing us to hold an initial conversation last week while Madam Mayor could be here, as well as the vice-president David Duro, who are both out of town this week. Some highlights may be worth mentioning. Last year we -- the city entered into a partnership with the YMCA for the project known as The Hill in south Meridian, which will include a park for the city, as well as the -- the YMCA, Hillsdale Elementary School is already there, and we are, basically, in a partnership where we try to act in good faith to the benefit of each other and to the benefit of the project. Examples on Y's side toward the city have included -- they are planning to build a parking lot for the park. They are handling on the land -- accepting land donations until the property lines can be determined and last year they sold us the Home Court at a favorable price, so that those proceeds are not slated to be used at The Hill. The request before you tonight is to consider waiving any portions of the building permit fees that are considered indirect fees or soft costs. Bruce Freckleton presented last week. You have his memo. Just as a quick summary, they are not proposing any waiver of the planning division fees. No waiver of the land development division fees. Both of those are already paid. They are not proposing any waiving of the Public Works Department fees, including sanitary sewer and water assessments or water meters. And they are also not proposing any waiver of police or fire impact fees. The portion that is proposed to be waived is part of the permit fees that are the city's cost for overhead. The -- a portion that is paid to -- by the city to independent contractors are the hard costs that are not proposed to be waived . In summary, the amount of soft costs proposed to be waived would amount to $104,208.07 and I will stand for any questions. Bird: Any questions, Council, for Steve? Okay. Siddoway: Thank you. Bird: Thank you, Steve. What's your pleasure, Council? Little Roberts: Mr. President? Bird: Mrs. Little Roberts. Little Roberts: I move that we accept the proposal and waive the soft cost fees not to exceed 105,000 dollars. Cavener: Second. Bird: Got a motion and second to approve. Any questions? Palmer: Mr. President? Meridian City Council Meeting March 7, 2017 Page 18 of 31 Bird: Mr. Palmer. Palmer: I know we jumped to a motion, but I know it's not designated as a public hearing, but I'm curious if we have interest in hearing from anybody from the public, should there be anybody that would like to testify on it, which it looks like there is. Bird: Council, what's your pleasure? My pleasure is okay. We have got a motion and a -- and a second. Cavener: I will withdraw. Bird: Do you want to withdraw your second? Cavener: I will withdraw the second. Little Roberts: I will withdraw my motion. Bird: Okay. Anybody in the public wants to testify? State your name and address, please. Wardle: Thank you, Mr. President, Members of the Council. Shaun Wardle, 2239 East Griner Street here in Meridian. Thank you for j ust a brief opportunity and thank you for holding this item over. I wasn't able to make it last week based on sort of a short agenda notice. So, I appreciate just a brief question. Actually, I have one question as I read through the staff report I noticed that there are references to things that have not taken a precedence, so one of the questions that I had either for staff or for the Council is what other fee waivers have been approved by this body for projects? Chatterton: Mr. President, Council Members, to my knowledge -- I'm not sure I have a complete list over the years, but since I have been around the Girls & Boys Club there were a considerable number of fee waivers associated with that project. I'm not recalling any other off the top of my head. Bird: Bruce, Council, I -- I know that we -- and I'm not too sure that we didn't waive some fees at certain times, even when Mr. Wardle was a councilman, but the Boys & Girls Club is the only one I think -- I know there is others. We waive fees, of course, on the schools and stuff like that, but that's -- Nary: Mr. President? Bird: -- that's just taking out of one pocket book to the other. Nary: Mr. President? Meridian City Council Meeting March 7, 2017 Page 19 of 31 Bird: Mr. Nary. Nary: Mr. President, Members of the Council, the other one that comes to mind -- and it's been a number of years -- probably five years or more -- was during the --at the peak or the valley of the recession period there was certain areas of town that we waived impact fees. Portico area was one of those. So, that was to get a stimulus opportunity. But in like recreation sense, probably, again, the school facilities. We have an agreement with them to waive those fees, as well as the Boys & Girls Club. Bird: Thank you. Sean, that's all I can -- Wardle: Thank you. I appreciate it. Bird: And I know we have -- I know we have waived fees, but I -- Wardle: So, just a quick follow up question. I guess maybe I'm not following. Only a percentage of fees that would be waived. I'm assuming that -- that if any or all of a portion of the fees are waived that the services provided under the building division fees are still going to be provided; is that correct? Okay. So, they will be provided. So, I guess my real question is who picks up the difference? Bird: The -- the only thing we are actually waiving is -- is the cost of our labor to do the administration of it. Our inspectors that do the work, the actual fieldwork, are not waving their fees. Wardle: Okay. Bird: Those fees are not being waived. So, all we are waving is what we spend with administration fees, you know, off of help working at the counter or doing this kind of stuff. We are not waving -- we are not waiving the others -- any hard costs. These are -- this is soft costs. Wardle: Okay. So, those -- so, those would be the General Fund costs or building division -- I guess -- Bird: Well, they would -- this department has turned back quite a bit of money every year to General Fund, but -- Wardle: I guess my real question is would the -- would the taxpayers be picking up the difference or is it -- Bird: No. Wardle: -- future and current building owners applying for this? Meridian City Council Meeting March 7, 2017 Page 20 of 31 Bird: This -- this department stands on their fees. Wardle: Okay. Bird: It gets little or none from the General Fund. Is that not right, Bruce? Chatterton: I’m sorry, Council Member Bird, President Bird, I -- there was a discussion going over here, so I missed the question. Bird: We are not forfeiting any money to the taxpayers -- or the taxpayers fees; right? Chatterton: No. Actually, I believe that if Todd Lavoie were here he would tell you that we have -- over the last several years has in the neighborhood of nine million dollars of fees, which are in excess of projections. Bird: Yeah. You were -- Chatterton: In excess of budget. And so, basically, is what it's doing is reducing that amount. Typically that money goes towards the Council and you all typically spend it on capital projects, often Parks and Recreation projects. So, what it's really doing is -- is reducing that amount from the development services fund by a certain extent. Bird: Yeah. Wardle: Thank you. I stand for any questions. Bird: Any questions? Palmer: Mr. President? I guess, then, to clarify, it would seem that the -- the staff time is being paid for by profits made from other developers and their projects? Bird: It's like any private business, you have profit in it. Cavener: Mr. President? Before maybe a motion is made, a question for staff. Bruce, do you recall what the -- I know that with the Boys & Girls Club project that some of those soft costs were donated, but what was the total cost of fees waived that were controlled by the city with that project? Chatterton: Mr. President, Council Member Cavener, I don't -- the amount I believe was comparable to this amount in that it was in the -- it was in the six figures -- low six figures. I don't recall the exact amount. I'm sorry, I don't recall that. Meridian City Council Meeting March 7, 2017 Page 21 of 31 Bird: Mr. Cavener, I don't recall the same amount, but we are talking about a 18 million dollar building, compared to a three million dollar building. I'm sure that it wasn't this amount, but -- Chatterton: It -- it would have been less, yes. Bird: It would have been less, but it was substantial. Cavener: Mr. President, if I may. I believe it was comparable and that's the reason that I asked is -- in making full disclosure I voted against that motion against the Boys & Girls Club, because I was concerned of the precedent that we would set as a Council. This Council made that determination that we wanted to support projects that were a benefit to our community and when I see the dollar amount that this Council's -- that's before us to potentially vote to waive is comparable to a much larger project with the same amount of fees, to me I think - - I see this as -- as a good decision, so, obviously, I will be supporting the motion. Bird: Any other questions? Discussion? If not I will entertain a motion. Little Roberts: Mr. President? Bird: Mrs. Anna. Little Roberts: I move that we approve the request to waive the indirect and soft costs not to exceed 105,000 dollars. Cavener: Second. Bird: Motion to approve and a second on waiving 105 dollars -- 105,000 dollars of soft cost fees for the YMCA building. Mr. Clerk -- Borton: Mr. President? Bird: Mr. Borton. Borton: Just brief discussion. I think it's a wonderfully noble intent. The intent is noble and I -- and I appreciate that. I can't get myself to make the findings necessary to support the motion, so -- I know that probably needs to be on the record as well what those particular findings are, but I don't think it can be done, so -- I also do think it invites a precedent that -- that we may not want to open the door to going forward. If our fees have validity in the first place and recapture costs that are necessary to recapture, so -- Bird: Any other discussion? Meridian City Council Meeting March 7, 2017 Page 22 of 31 Palmer: Mr. President? Bird: Mr. Palmer. Palmer: Mr. President, it's often cited that they are paying for a parking lot that we would normally have to pay for for a park that we are building when -- instead of trading asphalt for -- for permit fees, I'd much rather us just pay for the parking lot and not waive permit fees, even if to the same dollar amount where -- if the parking lot costs more than 105, we pay for the first 105 or figure out some way of that to just kind of keep the record straight and to solve the issues that Councilman Borton brought up that the -- the findings are hard to quantify or kind of a stretch to -- to get us there. Bird: Any other discussion? We got the motion and second. Call for the question. Mr. Clerk. Roll Call: Bird, yea; Borton, nay; Milam, yea; Cavener, yea; Palmer, nay; Little Roberts, yea. Bird: Four to two. Passes. Thank you. MOTION CARRIED: FOUR AYES. TWO NAYS. E. Public Hearing for Destination Place No. 3 (H-2017-0013) by Fulbright Investments, LLC Located 1510 S. Celebration Avenue 1. Request: Short plat two (2) commercial lots on approximately 1.77 acres in the C-G zoning district Bird: Item E, public hearing for Destination Place H-2017-0013. I will open the public hearing and I don't think you're Mr. Parsons, but Mr. -- Bruce, you're Mr. Parsons tonight. Chatterton: Mayor Bird. I'm sorry, I just wanted to say that. Mayor Bird and Council, Destination Place No. 3 consists of 1.77 acres, zoned C-G, located at 1510 South Celebration Avenue. This proposed short plat depicts two commercial lots on, as I mentioned, 1.77 acres of land. The plat is a resubdivision of Lot 2, Block 2 of Destination Place Subdivision. All lots in the proposed subdivision comply with the dimensional standards of the C -G zoning district. A 6,200 square foot restaurant is approved and proposed to be constructed on Lot 2A. Future development of Lot 2B will require the approval of a certificate of zoning compliance and administrative design review application prior to applying for a building permit. Staff finds the proposed plat to be in substantial compliance with these requirements and recommends the approval as proposed. Carl Porter -- a written testimony. Carl Porter representing the Meridian City Council Meeting March 7, 2017 Page 23 of 31 applicant, is in agreement with the conditions of the staff report. Happy to answer any questions. Bird: Council, any questions for Bruce? Is the applicant here? If you would, please, state your name and address. Porter: My name is Gus Porter. My address is 2030 South Washington Avenue in the Emmett. Carl fell ill this afternoon, asked me to come here and take his place and stand for any questions that you may have. Bird: You agree with the staff report? Porter: We are in agreement with the staff report. Bird: Any questions for the applicant? Thank you very much. Porter: Thank you, Mr. President. Bird: Is there anybody in the public that -- this is a public hearing and would like to testify? Seeing none, Council, I would entertain a motion to close the public hearing, unless you have got -- Borton: Mr. President? Bird: Mr. Borton. Borton: I move that we close the public hearing on Item E, H -2017-0013. Little Roberts: Second. Bird: I have a motion and a second to close the public hearing on H -2017-0013. All in favor say aye. Any opposed? Carries. MOTION CARRIED: ALL AYES. Borton: Mr. President? Bird: Mr. Borton. Borton: I move that we approve Item 8 -E, H-2017-0013, consistent with staff comments in the staff report. Little Roberts: Second. Bird: I have got a motion and a second to pass H -2017-0013. Any discussion? Seeing none, Mr. Clerk. Meridian City Council Meeting March 7, 2017 Page 24 of 31 Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea. MOTION CARRIED: ALL AYES. Item 9: Department Reports A. Finance and HR: Benefits Roadshow for FY2018 Budget Bird: Thank you. Department Reports. Item A, Finance and HR, benefits roadshow. Crystal or Todd, which one? No. Christena gets it. Barney: While they are getting my presentation set up -- good evening, Mr. Council President, Members of Council. It's nice to be in front of you this evening. I stand before you to present the first in a series of informational presentations known as the Finance and HR roadshow, which kicks off the presentations for the FY-18 budget. I will wait for them to get that up real quick. There we go. All right. Thank you. So, we have a full agenda of items to present to you this evening. I don't anticipate dominating a whole lot of your time, but this is for informational purposes. We will be communicating a lot of information that will have significant budgetary impacts. The information will be presented in a series to allow you time to process and, then, we will be back in front of you in a few weeks for some direction and guidance. So, as I said, this is the series that we will be coming into . This is the roadshow, as you call it. This evening's focus is on healthcare benefits, which is my specialty. Next week we will be back with a presentation for the city's compensation plan and, then, the following week we will be back -- Todd will be back to do the allowable three percent property tax projections and, then, receive your guidance and direction for all three topics. So, just as a reminder, it's been a little while since I have been in front of you going over benefits information , so I did want to remind you that the city does have a standard operating process . It's titled group health and related benefits policy. This policy is in place to outline the benefits that are available to city employees, who qualifies for those benefits and, then, the information we were required to provide those qualified employees. Also as a federal mandate the city complies with the requirements of the Afforda ble Care Act by offering benefits to all city employees who meet the ACA minimum eligibility and I will get a little more into it. The last bullet there. So, any employee that works 30 or more hours per week more than six months is considered benefit eligible in the eyes of the ACA and IRS. We do have a benefits committee that meets pretty much year around. You can see the committee members that are listed here. The purpose of the committee is to support and implement the strategic plan objective 3.B.1 to develop a cost- effective and comprehensive benefits plan. It is important to know as we move through the budget process that in order to continue to attract and retain high caliber employees and be a premier city, the city must have a competitive and Meridian City Council Meeting March 7, 2017 Page 25 of 31 effective benefit program in place. So, when the committee meets these are some of the goals that we strive to achieve . Create a competitive benefit package that will attack -- attract and reach and retain employees, manage costs for the city, as well as our employees, that is sustainable. Remain compliant with the ACA and, then, provide employee choice. We do currently contract with Mercer as our benefits broker. They assist us with providing market trends, comparisons, guiding and educating our benef its committee, just keeping us in the know of what the landscape looks like as healthcare is ever-changing and, then, within the last eight years they have been able to negotiate almost 900,000 dollars in premium reductions, so they have done a good job in assisting us. Some of the factors that the benefits committee has to take in consideration before they make a recommendation to Council for approval is that the benefits plan is fair and competitive, that it's fiscally responsible, it attracts -- attracts and retains. We have to consider our experience rating and I will get more into that in a minute. Employee choice and, then, ACA compliant. Those are all moving parts that have to be considered before we can make a recommendation for any benefit changes. And I'm sure you probably have all seen the hype about the new administration changes. Everything is still unclear. There was a proposal made last night, but I do want to reiterate it is a proposal at this point and I will get into a little bit more of that later in this presentation. Here is where we landed for 2017. So, our current employee benefits are in place. There were no plan design changes and you received a rate pass from all of our benefit venders for 2017. We have 368 employees enrolled in the Preferred Blue, which is the traditional medical plan and, then, we have 26 employees enrolled in the high- deductible plan, which we began last year. So, this is the second year for that plan. In 2017 -- this is just a brief breakdown of the employee premium. So, we instituted a 40 dollar employee premium two years ago and of the employees currently enrolled in the plan, 290 of them are paying zero premium. So, they were able to buy that 40 dollar premium down by wellness participation and nontobacco use. So, what does this all mean? Good news for us. Looking year over year we have increased participation in wellness programs. We have decreased sick leave usage and we have decreased our medical experience rating. Why is that important? This information helps determine an ROI for the wellness program, which appears to have a direct correlation with our medical premiums and indirectly to our productivity. We have come a long way in the wellness program and I'm very proud of what we have accomplished. Wellness, however, is an ever change -- is ever changing with the needs of the employees, regulations, et cetera. So, we will always continue to make improvements and changes to our program to accommodate the changing landscape. Rates and ratings. How are our medical rates determined? So, I have thrown out experience rating a couple times already in this presentation. It has c ome to my attention that not everyone knows what that means. Experience rating is derived from the amount of premium that the city pays to Blue Cross versus the amount of claims they pay out. That develops our experience rating and that helps determine what our premium rates are going to look like for the next year . So, I divert for a moment to give you some persp ective. A significant factor to our Meridian City Council Meeting March 7, 2017 Page 26 of 31 experience rating is how we use our medical benefits , also known as consumerism. Consumerism is knowing your benefits, knowing your treatment options and making wise decisions. For instance, if someone has a cold over the weekend, it's possible the best option is for them to wait until Monday to go see their regular physician. Second would be urgent care and most expensive , least optimal option, would be to go to the ER. Knowing available options and how they affect the premium rates will be our employees education focus for this year. So, I have discussed with Mercer some education that we are going to push out to the employees that helps them understand experience rating and consumerism and how their medical choice s affect their coworkers and the premiums that everyone pays as a whole . So, with that in mind, if we have an experience rating over a hundred percent Blue -- which means Blue Cross has paid out more in premium -- or more in claims than we have paid in premiums, we are likely going to see an increase in our experience rating and our premiums. If the experience rating is below one hundred percent, optimally at 85 percent, we will see little to no increase. Last year we were very lucky. We had 102 percent experience rating and still received a rate pass. So, last year was very nice. All of our choices as users of the benefits affects the bottom line. So, that is going to be our communication to the employees. Thankfully we were able to end 2016 calendar year with a 14-year low rating of 85.48 percent experience, which is very exciting. I'm very proud of that. However, please, keep in mind that the uncertainty of the future of the ACA may -- may have an impact on our rates as a whole. Planning and looking forward. The benefits committee will continue to meet to discuss plan design structure and funding for the coming year. Finance has budgeted a 3.02 placeholder for the FY-18 budget. There is a chart below that shows the total insurance cost from 2002 to 2016 and in the budgeted cost for 2017 and '18 taking into account the -- the placeholder. Actual 2018 rates will not be available until mid or late summer. So, I will be back to discuss those rates with you and any recommendations that the Council may have. Human resources will continue to monitor and provide a formal recommendation for the FY-80 budget as renewal rates and data become available. Just as a reminder, this is for informational purposes only and I do have a packet that you can take with you to review the information, make any notes that you may have. We will be back next week with more information on the compensation plan and, then, again, on the 21st for property tax projections and, then, seek guidance and direction at that time. Also the FY-18 budget recommendations can be updated and changed until July 19th . Thank you for your time and your attention this evening and I will stand for questions. Bird: Any questions for Christena? Little Roberts: Mr. President? Bird: Mrs. Ann -- Meridian City Council Meeting March 7, 2017 Page 27 of 31 Little Roberts: Christena, you mentioned in the beginning and I may have written it down wrong. That you -- if you're an employee for 30 hours a week or more and been six months -- Barney: Uh-huh. Little Roberts: -- I thought it was 60 days. Is it different from a municipality or are there some different levels? Barney: No. The IRS states it's 130 hours in a month. It works out to about 30 hours a week. If we -- we look at a six-month period. If we know that the employee is going to exceed the 30 hours or 130 hours in that six month period, we go ahead and deem them eligible at the time of hire. So, that we are not missing any of them or we are following all the regulations for the ACA and IRS. Little Roberts: Follow up. Bird: Go ahead. Little Roberts: Do the majority of our employees meet that? Barney: The full time, of course. We have about 90 percent or so of the seasonals that do meet that threshold. With some of the proposed changes that the Trump administration has proposed. One of them is repealing the mandate that requires employers to provide benefits for those employees . So, that -- if that goes through that may be something that we would need to come back to Council and get some guidance on. Little Roberts: Okay. Thank you. Barney: Okay. Bird: Any other questions for Christena? Christena, I got a -- it's off the subject, but in your process -- and I don't know whether you or Crystal, but I would like to know the retainage -- the turnover in our city of full-time employees. Not retirements or part-time. I'd like to know the percentage if I could get it. Barney: Okay. Certainly. Bird: Okay. Thank you. And thanks for the presentation. Barney: Of course. Thank you. B. Finance: FY2017 Fund Balance Transfer Meridian City Council Meeting March 7, 2017 Page 28 of 31 Bird: That was very informative. Council, we got Mr. Todd coming up. Or is he sending Jenny? Thanks, Christena, very much. Lavoie: Well, thank you, Mr. President, Members of the Council. Again, appreciate allowing us to present to you tonight. Again, tonight we are presenting to you the recommendation from the Finance Department to you as the Council on the amount of money to transfer from the General Fund to Fund 55, which is our capital improvement fund. You should have received some supporting documents in your Council packet that goes along with this presentation. So, again, today we are going to talk about the proposal that Finance is recommending to Council to consider for funds to be transferred from General Fund 01 to Fund 55. We are also going to talk about a proposal for funds to be transferred from the General Fund 01 to Public Safety 08 and, then, we will stand for any questions and stand for any actions that you wish to take based on these proposals that we are recommending to you tonight. So, again, the Fund 55 transfer, there is a city code, which is on the screen for you there that talks about any excess revenues generated by the Community Developm ent Department in the whole can be considered to be transferred on an annual basis to the Capital Improvement Fund for expenses to be incurred at a later date. So, we are here to inform you that the Community Development Department as -- has provided the city with excess revenues for fiscal year 2016 in the amount of 2.275 million. So, the Finance Department is in the position to make a proposal to you based on the actual results from fiscal year 2016 and we are proposing the full access revenues generated by the Community Development Department to be transferred to Fund 55 for future capital needs for the City of Meridian, which would take the current fund balance of 55 from 5.6 million to 7.9 million if the action is taken by Council to move the funds from 01 to Fund 55. Down at the bottom you will see that the General Fund generated a total excess accumulation of a little over three million, which we presented to you last month from our quarterly update. The four -- the five items that generated the three million dollars -- you can see that Community Development generated an excess revenue of 2.2. Impact fees generated an excess of 2.2. And, then, the three following items generated a net deficit of the dollar amount accordingly there. We add them all up you get your three million dollars total for our government General Fund 01. So, again, with the General Fund generating a positive position of three million overall, we do stand with the proposal to move the 2.2 from 01 to Fund 50 -- Fund 55. Apologize. Bird: Todd, can I interrupt you? Lavoie: Yes, sir. Bird: Would you explain the General Fund, the one million, what that -- what that is? That's -- isn't that a payback? Meridian City Council Meeting March 7, 2017 Page 29 of 31 Lavoie: The General Fund one million deficit would be the property tax portion of the General Fund that is going to be the expenses incurred by the General Services, the Public Safety, the Administration Department, the Parks Department. These are going to be dollars most likely spent on capital needs that were carried from year to year. So, these dollars we are t apping into the fund balance to make sure those capital items that were previously approved continue to be moved -- continued forward in fiscal '16. Bird: Thank you. Lavoie: You're welcome. Borton: Mr. President? Bird: Yes. Borton: One quick question on this slide. Impact fees are already restricted funds; correct? Lavoie: Mr. President, Councilman Borton, you are correct. All impact fees are restricted by ordinance. Therefore, the impact fees are not really up for discussion. Fund 7 stays independent to itself. So, with that we also have another proposal for you of Fund 8, which is our Public Safety Fund. Every year we present to you what we believe could occur for Fund 8. As the slide says and the document that we provided you, we do not feel that in fiscal year '16 we had excess revenues that would be comfortable to propose to you to transfer funds to Fund 8. Again, the General Fund number at the very bottom is the number that we are kind of looking at. Did the General Fund generate excess revenues to accommodate a proposal. The Finance Department at this -- at this time does not propose to transfer from 01 to Fund 08 for your Public Safety Fund. But, again, you are allowed to make a recommendation. In the documents that I have provided you were the balances for all major funds for you to consider. For the Finance Department for fiscal year '16 we are not proposing a transfer of funds from 01 to Fund 08 at this time. I can stand for any questions on Fund 8 if you have any. Bird: Any question for Todd at all? Very plain. Thank you. Lavoie: So, with that, again, there is a document I provided to you. If you wish to take action on the proposals by the Finance Department to you in regards to Fund 01, transfers to Fund 55 and fund date. Bird: Mr. Nary, do we do that -- do we have to come back with a resolution to transfer them or just a motion? Nary: Mr. President, Members of the Council, just a motion is all you need. Meridian City Council Meeting March 7, 2017 Page 30 of 31 Bird: Okay. Council, what's your pleasure? Borton: Mr. President? Bird: Mr. Borton. Borton: That seems well explained and justified. There is not a request to transfer to 08. So, it's a single request to transfer from Fund 01 to Fund 55 for capital improvements. Lavoie: Mr. President, Councilman Borton, that is correct. Borton: Mr. President, I would move to approve the recommended fund transfer from Fund 01 to Fund 055 in the amount of 2,275,054 dollars. Milam: Second. Little Roberts: Second. Bird: Okay. Got a motion and second. Any discussion? Seeing none, Mr. Clerk. Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea. MOTION CARRIED: ALL AYES. Item 10: Future Meeting Topics Bird: Council, that takes care of the business. We got any future meeting topics? Milam: Mr. President? Bird: Mrs. Milam. Milam: Not a future meeting topic, but just wanted to r emind everybody that there is a new artist upstairs in the gallery and that it's a beautiful exhibit and I encourage all of you to go take a look at the artwork. Bird: Thank you. Any other -- I would entertain a motion to adjourn. Milam: So moved. Cavener: Second. Meridian City Council Meeting March 7, 2017 Page 31 of 31 Bird: All in favor? MOTION CARRIED: ALL AYES. Bird: We are adjourned. 7:32. MEETING ADJOURNED AT 7:32 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) TAMMY -E _ RD MAYOR ATTEST: C. JAY COLES, CITY CLERK DATE APPROVED 0 ,/ city Qf 4 U ti TF9 6�0 lye' TRE AS��