HomeMy WebLinkAboutChange Order No. 3 to Granite Excavation, Inc. for Five Mile Trunk Relief & Water Line Replacement Page 1
Memo
To: CJ Coles, City Clerk,
From: Keith Watts, Purchasing Manager
CC: Max Jensen/PM
Date: 02/6/2017
Re: February 14 th 2017 City Council Meeting Agenda Item
The Purchasing Department respectfully requests that the following item be placed on the
February 14 th City Council Consent Agenda for Council’s consideration.
Approval of Change Order No. 3 to Granite Excavation, Inc. for the “Five Mile Trunk
Relief and Water Line Replacement at 8th Street Park” project for a Not-To-Exceed
amount of $64,331.25.
Recommended Council Action: Approval of Change Order No. 3 to Granit
Excavation for the Not-To-Exceed amount of $64,331.25. This change order is
6.4% of the current contract total.
Thank you for your consideration.
City of Meridian
Purchasing Dept.
E I DIAN�-
Public IDAHO
Works Department
TO: Keith Watts
FROM: Max Jensen
Capital Projects and Facilities Manager
Mayor Tammy de Weerd
City Council Memberso
Keith Bird
Joe Borton
Lukte Cavener
Genesis Milam
Anne Little Roberts
Ty Palmer
DATE: January 26, 2017
SUBJECT: Change Order 3 — Five Mile Trunk Relief and Water Line Replacement at
8"' Street Park With Granite Excavation, Inc. For The Not To Exceed
Amount Of $64,331.25
I. DEPARTMENT CONTACT PERSONS
Max Jensen, Capital Projects and Facilities Manager 489-0344
Mike Pepin, Public Works Deputy Director 489-0355
Warren Stewart, City Engineer 489-0350
Dale Bolthouse, Acting PW Director 546-8244
II. DESCRIPTION
A. Background
The project construction includes work on existing water lines and sewer trunk
line. The existing water line is being replace with a larger pipe to allow for
increased water flow and better fire protection. The exisitng sewer trunk line is
being replaced with a larger pipe to accommodate increased capacity needs.
B. Describe Item
The project scope increased with additional work and time due to unforseen
conditions. By the time the work in the roadways were completed, cold winter
weather conditions prevented the placement of permanent asphalt. Temporary
asphalt was placed to provide the traveling public, and emergency responders, an
approved traveling surface throughout the winter until spring weather is favorable
for permanent asphalt placement. This change order is for the temporary asphalt
placement in the winter and for the removal in the spring to be replaced with
permanent asphalt. A price for maintenance of the temporary asphalt, if required
and approved by the City of Meridian, has been obtained and will be a separate
cost.
Page I of 2
111. IMPACT
A. Fiscal Impacts
Project Costs:
---- ------------------------_----------_--------------'-
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Project Fundin
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60-3440-95080
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Departmental Approval:
Page 2 of 2
CONTRACT CHECKLIST
Date: REQUESTING DEPARTMENT
Project Name:
Project Manager: Contract Amount:
Contractor/Consultant/Design Engineer:
Is this a change order? Yes No Change Order No.
Fund: Budget Available ( Purchasing attach report ):
Department Yes No Construction
GL Account FY Budget: Task Order
Project Number: Enhancement: Yes No Professional Service
Equipment
Will the project cross fiscal years? Yes No Grant
Grant #: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status (Federal Funded)
Print and Attach the determination Print, attach and amend bid by addendum (if changed) www.sam.gov Print and attach
Master Agreement Category
(Bid Results Attached) Yes No (Ratings Attached) Yes No Date MSA Roster Approved:
Typical Award Yes No
If no please state circumstances and conclusion:
Date Award Posted: 7 day protest period ends:
PW License Expiration Date: Corporation Status
Insurance Certificates Received (Date): Expiration Date: Rating: A+; A
Payment and Performance Bonds Received (Date): Rating: A+
Builders Risk Ins. Req'd: Yes No
(Only applicabale for projects above $1,000,000)
Reason Consultant Selected 1 Performance on past projects
Check all that apply Quality of work On Budget
On Time Accuracy of Construction Est
2 Qualified Personnel
3 Availability of personnel
4 Local of personnel
Description of negotiation process and fee evaluation:
Date Submitted to Clerk for Agenda: By:
Purchase Order No.: Date Issued: WH5 submitted
(Only for PW Construction Projects)
NTP Date:
Contract Request Checklist.3.15.16.Final
NA
Goodstanding C-16558-U-2-4 6/30/2017
I. PROJECT INFORMATION
6/16/2016 6/9/2017
3
FY16 / FY17
5/17/2016 Public Works
Five Mile Trunk Relief and Water Line Replacement at 8th Street Park
V. BASIS OF AWARD
6/7/2016 June 14, 2016
IV. GRANT INFORMATION - to be completed only on Grant funded projects
VI. CONTRACTOR / CONSULTANT REQUIRED INFORMATION
February 6, 2017
VIII. AWARD INFORMATION
Approval Date
Enter Supervisor Name Date Approved
VII. TASK ORDER SELECTION (Project Manager to Complete)
6/16/2016
Award based on Low Bid Highest Ranked Vendor Selected
$64,331 Max Jensen
If yes, has policy been purchased?
Granite Exxcavation
III. Contract Type II. BUDGET INFORMATION (Project Manager to Complete)
60
3490/3590
95000
10366.b
TASK ORDER RFP / RFQ BID
CITY OF MERIDIAN
33 EAST BROADWAY
MERIDIAN, ID 83642
CHANGE ORDER
CHANGE ORDER NO.
3
PROJECT NO.
16-0323
CHANGE ORDER DATE:
1/26/2017
EFFECTIVE DATE:
1/26/2017
CONTRACTOR: Granite Excavation Inc.
PROJECT: Five Mile Trunk Relief and Water Line Replacement at 8th Street Park
The Contractor is hereby directed to make the following changes from the Contract Documents and Plans.
Description of additional work: (attach additional pages if needed)
Place 2.5' temporary asphalt at W. Chateau Ave from NW 11th Ave to 8th Street Park and remove in spring to be replaced with
permanent asphalt.
WHO REQUESTED THE CHANGE Q City ❑ Contractor
WHY IS THE CHANGE NECESSARY
Check all that apply
0 Unforeseen / Hidden Conditions ❑ Scope Change
❑ Error with the Plans and/or Specifications ❑ Other - describe below
Explanation:
Designed plans were based upon record drawings the City received from subdivision developer when subdivision was developed.
The field location of the existing water main was not as what was depicted on the record drawings.
REASON FOR CHANGE ORDER VS. BIDDING ADDITIONAL WORK
Check all that apply
0 The work is in the area of the original contract and a conflict with the on-site contractor is probable and
would make coordination of work difficult and bidding unreasonable.
Time is of the essence and bidding would require the contractor to stop work and the City would face
costly standby fees therefore making bidding disadvantageous
❑ Emergency Work to correct unsafe conditions.
❑ Other - describe below
Explanation: (attached additional pages If needed)
Page 1 of 2
CHANGE IN CONTRACT PRICE:
CHANGE IN CONTRACT TIMES:
Original Contract Price: $815,927.38
Original Contract Times: 150
days
Net changes from previous Change Orders
Net changes form previous Change Orders (calendar days)
No. 0 to No. 2
No. 0 to No. 1
Note change order numbers here $109966.77
r
Note change order numbers here 38
days
n er e r amoun m e anpes here
Net Increase (decrease) of this Change Order:
Net Increase (decrease) of this Change Order:
(calendar days)
$64,331.25
44
days
Enter do ler amount of [his chamgo order
Total Change (Increase / decrease) to date:
Total Days (Increase /decrease) to date:
(calendar days)
$174,298.02
82
days
New Contract Price with all Approved Change Orders:
New Contract Times with all Approved Change Orders:
(calendar days)
$990,225.40
232
days
APPROVED: (City Purchasing Manager)
ACCEPTED: (Contractor)
By: Keith Watts
By: 2/
Date:
Date:
RECOMMENDED: (City ProjectManager)
DATE APPROVED BY COUNCIL (If required)
�J
By. , V �� ��
NO SIGNATURE REQUIRED
Date:
DATE
METHOD OF COST DETERMINATION I COST ANALYSIS OR VERIFICATIO
Cost Breakdown Report from Contractor
Budget Available (Attach Report)
Budget Information: Budget FY
Date Submitted to Clerk for Agenda:
(Purchase Order No.
Purchasing Use Only
Date Issued:
Page 2 of 2
Amendment:
Approval Date:
CitY Of l.!ari.{ian
Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Keith - Unposted Transactions Included In
Report
3490 - water Construction Projects
60 - Enterpriae Eund
From 1,0/t/20L6 Through 9/30/20L7
Percent of
9s000
103 66.b
10445 . a
10520.b
10570
10514.a
1057J . a
10618.a
10708. a
Carr. . .
Capital Outlay
Service Line/Main
RepI acement
Five Mile Trunk Relief and
Water Line Replacement at
Bth Str
Waier Main Replacement
Heidi Place W Kimra to
End
Waterline Replacement W
EIrn Pl , N Linde r to End
Ccnstru
Waterline Replacement, S
Rose Cir. - SW 1st St. to
SV{ 1st
Waterline Replacement W.
Washington, W. Carlton
Wacer and Sewer Line
Replacement E. Pine Ave
Meridian Rd
Sewer Line Replacement
West Washingcon St NW
4th to NW 1
Water Main Replacement
Pi ne Ave NW 1st to NW 3
De s ign
Carryforward
Total Capital Out1ay
TOTAL EXPENDITURES
Budget with
Amendment s
699 , 999 .96
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
490,920 .L2
190
L,L90,920.08
Current Year
ActuaI
0.00
105,370.94
!3,266.00
(6,t43.85)
35,240.00
40 ,207 . 00
24, 498 . 90
9,000.00
49,155 . 00
210,593.99
Budget Budget
Remaining Remaining
699 , 999 .96
(105,310.94)
(13,266.00)
6,143 . B5
(35,240.00)
(40 ,207 . 00 )
(24 , 498. 90 )
(9,000.00)
(49,155.00)
490 , 920 .72
920 , 326 .09
920 , 326 .09
100.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
00.00%
11 .29%
11 .28%
Date: 2/ 6/71 04:10:48 PM Page: 1
1 920 .08
1
city of, l{eridian
Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Keith - Unposted Transactions Included In
Report
3590 - I{w Construction Projects
50 - Enterlrliae E\lnd
Erom L0/T/2016 Through 9/30/2O1'l
9s000
10515.d
1057'7.a
10618. a
10716.a
!0121.A
Carr. . .
CapitaL Cutlay
Servi-ce Linelltain
Repl acement
NW 2nd Street Water and
Server Line Replacement
Constructio
Water and Sewer Line
Replacement E. Pine Ave
Meridian Rd
Sewer Line Replacement
West Washington St NW
4th to NW 1
E Williams st Sewer Main
Replacement
Sewer Main Replacement NW
1st Street Design
Carryforward
Tota1 Capital Outlay
TOTAL EXPENDITURES 2,881,093.20 98, 050 . 10
0.00%
0.00%
1,381,093.20
0.00%
0.00%
100.00%
2,183,043.r0 96.60%
2,783,043.10 96.60%
Budget with
Amendments
1,500,000.00
0.00
0.00
0.00
0.00
0.00
1.381,093.20
2 ,88 1, 0 93 .20
Current Year
Actual-
Budge t
Remaining
Percent of
Budget
Remaining
0.00
6,150.00
43,417.10
3, 050 . 00
L7,978.00
32,855.00
0.00
1, 500, 000 . 00
(6,750.00)
(43, 411 . 10 )
(3,050.00)
(11,978.00)
(32,855.00)
100.00%
0.00%
98,0s0.10
Datez 2/6/11 04:09:40 PM Page: 1