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Memo
To: C.J Coles, City Clerk,
From: Keith Watts, Purchasing Manager
CC: Kathi Buttars
Date: 2/8/2017
Re: February 14 th City Council Meeting Agenda Item
The Purchasing Department respectfully requests that the following item be placed on the
February 14 th City Council Consent Agenda for Council’s consideration.
Approval of Professional Services Agreement to Infor US for the “MACP & PACP
Configuration” project for a Not-To-Exceed amount of $18,180.00.
Recommended Council Action: Award of Professional Services Agreement to
Infor US for the Not-To-Exceed amount of $18,180.00
Thank you for your consideration.
City of Meridian
Purchasing Dept.
Infor Services Work Order Short Form Agreement (US Nov 2012) Page 1 of 4
Services Work Order
Short Form Agreement
This Services Work Order Short Form Agreement (the “Work Order”) is between Infor (US), Inc. (“Infor”) and Licensee (as
referenced below) and sets forth the terms by which Infor agrees to provide Licensee with software-related services as described
herein or related hereto (“Services”) and Licensee agrees to pay for such Services.
Licensee City of Meridian, ID
Effective date of this Work Order
(the Work Order Date)
As of last party signature
Work Order Number COMIDMACP12142016
Prepared by Larry Clevenstine
Approved by Brett Rogers
Project Name MACP & PACP Configuration
Objective Configuration of MACP and PACP within Infor Public Sector (Hansen)
Project Scope Infor Services will create NASSCO (National Association of Sewer Service Companies) PACP (Pipeline Assessment Certification Program) and
MACP (Manhole Assessment Certification Program) inspections to meet the NASSCO Version 7 Standard. This will include the following:
Addition of new fields
Addition of new code entries
Addition of new Observations
Addition/Modification of Index/Rating formulas
Infor Services will deliver these new inspection types in a IPS Standards instance and will assist the city in applying the n ew inspections against
their Test and Production instances of IPS.
Consulting services to complete the v7 MACP configuration to include:
150+ Manhole Inspection fields
Condition Fields
Pipe Connection Fields
36 Code Lists
150+ Condition Codes
20 New Indexes
New Quick Rating
44 New Component Grade Values
200+ Component Grade Values
Consulting to complete v7 PACP configuration to include:
65+ Inspection Fields
Condition Fields
14 Code Lists
220+ Condition Codes
Grade Values for 220+ codes
Addition of Levee/Dam Codes/Grades
21 Indexes
Quick Rating
Project Deliverables
Complete configuration as per Project Scope
Project Assumptions
- Services will be provided remotely.
- Consulting time will be delivered as Time and Materials, and does not include travel and living expenses nor travel time.
- No travel and living expenses for Infor resources will be billed since the services will be conducted remotely.
- An Infor Project Manager will be engaged during the implementation of this project and involved up until the project closeout. Project
Management services will be delivered as a Time and Materials component to this engagement and will focus on the coordination and
scheduling of resources, management of an issue log, will provide budget reporting, and will provide overall oversight to Inf or’s deliverables
while mitigating risks through the engagement.
- All fees represented in this proposal are in U.S. Dollars.
- In the event that the scope is to be exceeded Infor will notify Licensee and will only perform the additional scope tasks pursuant to a written
change order that has been discussed and agreed to by Licensee and Infor.
DocuSign Envelope ID: F7ACA60B-D7FF-4FA6-B40A-C91F6CC34FED
Infor Services Work Order Short Form Agreement (US Nov 2012) Page 2 of 4
Project Exclusions
Anything not listed in Project Scope above will be considered as outside the Scope of this project.
Infor Responsibilities
Provide consulting resources to complete work listed in Project Scope.
Licensee Responsibilities
- Provide access to systems and personnel so that the Infor Consultant can complete work listed in Project Scope.
- Licensee will be responsible for all testing and verification of all functionality.
Service Fee Estimate
*All amounts are in US Dollars unless otherwise specified
Estimated time and costs listed in this
Work Order represent an estimate only. Actual project time and cost may vary from the estimates provided. Where a substantial
variation from this Work Order is foreseen, both parties must agree in writing to the additional work and amend this Work Order
accordingly. All Services are provided on a time and materials basis and are billed bi-weekly. Billing and payment are not dependent
or conditioned on delivery of deliverables contemplated herein or any other deliverables. Travel and living expenses are not included
in the rates or estimated fees stated herein. Such travel and living expenses are in addition to such fees. Travel time to a nd from
Licensee’s site will be billed at $90/hour Overtime rates of 150% of the quoted rate apply for after hours and weekend work. “After
hours work” is defined as services performed between 8:00 p.m. and 6:00 a.m. “Weekend work” is defined as services performed
between 8:00 p.m. Friday and 6:00a.m. Monday. Holiday rates of 200% of the quoted rate apply for all holiday work. Infor will not bill
for, or provide services hours in excess of what is listed in the table above without a mutually executed Change Order outlin ing
specific and agreed upon changes in scope and/or budget. Licensee’s approval of such Change Order would not be unreasonably
withheld, conditioned or delayed.
LOCATIONS
Services may be provided at the facilities of Infor or its contractors, or at the Licensee sites listed below. A minimum of ½ day (4 hours)
will be charged for all work at the Licensee’s facilities. Remote services provided via phone, facsimile or remote access to Licensee’s
site will be charged at the standard hourly rate
Licensee Site Address:
33 East Broadway Ave
Meridian, ID 83642
PAYMENT
Infor will invoice Licensee for all services and applicable charges on a bi-weekly basis, as Infor renders the services or Licensee
incurs the charges, as applicable. Licensee is responsible for paying all applicable taxes. Licensee will pay each Infor invoice
within fifteen (30) days of the date of invoice.
CONFIDENTIALITY
The Recipient will not disclose to any third party, or make any use of the Discloser’s Confidential Information. The Recipient will
use at least the same standard of care to maintain the confidentiality of the Discloser’s Confidential Information that it us es to
maintain the confidentiality of its own Confidential Information, but in no event less than reasonable care. The non-disclosure and
non-use obligations hereunder will remain in full force with respect to each item of Confidential Information for a period of ten (10)
years after Recipient’s receipt of that item. However, Licensee’s obligations to maintain software as confidential will survive in
perpetuity. “Discloser” means the party providing Confidential Information to the Recipient. “Recipient” means the party receiving
Confidential Information from the Discloser. “Confidential Information” means non-public information of a party to this Agreement
that is identified as or would be reasonably understood to be confidential and/or proprietary. Confidential Information does not
include information that: (i) is or becomes known to the public without fault or breach of the Recipient; (ii) the Discloser regularl y
discloses to third parties without restriction on disclosure; (iii) the Recipient obtains from a third party without restrict ion on disclosure
and without breach of a non-disclosure obligation; or (iv) is independently developed by the Recipient without access to Confidential
Information.
TERM AND TERMINATION
If either party materially breaches any obligation in this Work Order, and fails to remedy such breach within thirty (30) days of
receipt of written notice of such breach, the other party may terminate this Work Order. Upon termination of this Work Order by
either party, Infor will discontinue the provision of all Services and Licensee will promptly pay Infor for all Services rendered through
the effective date of such termination. Termination of this Work Order will not release either party from making payments whi ch
may be owing to the other party under the terms of this Work Order. All obligations relating to non-use and non-disclosure of
Confidential Information, limitation of liability, and such other terms which by their nature survive termination, will survive termination
of this Work Order.
Resource Role Estimated [Hours/Days] [Hourly/Daily] Rate Estimated Fee
ICS Consultant Sr. 80 Hours $215/Hour $17,200
ICS Project Manager 4 Hours $245/Hour $980
$
$
$
$
$
Total* 84 Hours $18,180
CURRENCY: US DOLLARS
DocuSign Envelope ID: F7ACA60B-D7FF-4FA6-B40A-C91F6CC34FED
Infor Services Work Order Short Form Agreement (US Nov 2012) Page 4 of 4
SERVICES ENGAGEMENT SET UP – INTERNAL USE ONLY
Engagement Manager:
CLARITY USERS
Time Approver:
Alternate Approver:
Item Class: Product:
CHANGEPOINT USERS
Expense & Alternate Approver:
Customer Acct #: RHQ/Business Unit:
Customer Type: Billing Office:
Region/Vertical: Location State (Work Performed):
Item Class: Product:
DocuSign Envelope ID: F7ACA60B-D7FF-4FA6-B40A-C91F6CC34FED
CONTRACT CHECKLIST
Date: REQUESTING DEPARTMENT
Project Name:
Project Manager: Contract Amount:
Contractor/Consultant/Design Engineer:
Is this a change order? Yes No Change Order No.
Fund: Budget Available ( Purchasing attach report ):
Department Yes No Construction
GL Account FY Budget: Task Order
Project Number: Enhancement: Yes No Professional Service
Equipment
Will the project cross fiscal years? Yes No Grant
Grant #: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status (Federal Funded)
Print and Attach the determination Print, attach and amend bid by addendum (if changed) www.sam.gov Print and attach
Master Agreement Category
(Bid Results Attached) Yes No (Ratings Attached) Yes No Date MSA Roster Approved:
Typical Award Yes No
If no please state circumstances and conclusion:
Date Award Posted: 7 day protest period ends:
PW License Expiration Date: Corporation Status
Insurance Certificates Received (Date): Expiration Date: Rating:
Payment and Performance Bonds Received (Date): Rating: N/A
Builders Risk Ins. Req'd: Yes No
(Only applicabale for projects above $1,000,000)
Reason Consultant Selected 1 Performance on past projects
Check all that apply Quality of work On Budget
On Time Accuracy of Construction Est
2 Qualified Personnel
3 Availability of personnel
4 Local of personnel
Description of negotiation process and fee evaluation:
Date Submitted to Clerk for Agenda: By:
Purchase Order No.: Date Issued: WH5 submitted
(Only for PW Construction Projects)
NTP Date:
Contract Request Checklist.5.24.2016.Final
N/A N/A N/A N/A
Goodstanding N/A N/A
I. PROJECT INFORMATION
Requested 2/7/17
N/A
2/7/2017 Public Works
Configuration of MACPC and PACP within Infor Public Sector
V. BASIS OF AWARD
IV. GRANT INFORMATION - to be completed only on Grant funded projects
VI. CONTRACTOR / CONSULTANT REQUIRED INFORMATION
Professional Services
February 7, 2017
VIII. AWARD INFORMATION
Approval Date
Enter Supervisor Name Date Approved
VII. TASK ORDER SELECTION (Project Manager to Complete)
N/A
Award based on Low Bid Highest Ranked Vendor Selected
$18,180 Kathi Buttars
If yes, has policy been purchased?
Infor US
III. Contract Type II. BUDGET INFORMATION (Project Manager to Complete)
60
3500
55000
TASK ORDER RFP / RFQ BID
IDSOS Viewing Business Entity
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IDAHO SECRETARY OF STATE
Viewing Business Entity
Lawerence Denney, Secretary of State
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[ Get a certificate of existence for INFOR (US), INC. ]
[ Monitor INFOR (US), INC. business filings ]
INFOR (US), INC.
13560 MORRIS ROAD,
SUITE 4100
ALPHARETTA, GA 30004
Type of Business: CORPORATION, GENERAL BUSINESS
Status: GOODSTANDING
State of Origin: DELAWARE
Date of 12 Mar 2012
Origination/Authorization:
Initial Registered Agent: C T CORPORATION SYSTEM
921 S ORCHARD ST STE G
BOISE, ID 83705
Organizational ID / Filing C194033
Number:
Number of Authorized Stock
Shares:
Date of Last Annual Report: 23 Feb 2016
Annual Report Due: Mar 2017
Original Filing:
[ Help Me Print/View TIFF ]
Filed 12 Mar 2012 CERTIFICATE View Image (PDF format)
OF AUTHORITY View Image (TIFF format)
Amendments:
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Amendment Filed 31 Aug NAME View Image (PDF format) View
2012 CHANGED TO Image (TIFF format)
INFOR (US),
INC.
Annual Reports:
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Report for year 2016 ANNUAL REPORT View Document Online
Report for year 2015 ANNUAL REPORT View Document Online
Report for year 2014 ANNUAL REPORT View Document Online
Report for year 2013 ANNUAL REPORT View Document Online
Idaho Secretary of State's Main Page State of Idaho Home Page
https://www.accessidaho.org/public/sos/corp/C 194033.html 2/7/2017
IDSOS Viewing Business Entity
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Comments, questions or suggestions can be emailed to: sosinfo@sos.idaho.gov
https://www.accessidaho.org/public/sos/corp/C 194033.htm1 2/7/2017