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Home My WebLink AboutTask Order 10704.a to Mountain Waterworks for Boise River Outfall Pump Station Design Page 1 Memo To: C.J Coles, City Clerk, From: Keith Watts, Purchasing Manager CC: Emily Skoro Date: 2/7/2017 Re: February 14 th City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the February 14 th City Council Consent Agenda for Council’s consideration. Approval of Task Order 10704.A to Mountain Waterworks for the “BOISE RIVER OUTFALL PUMP STATION DESIGN” project for a Not-To-Exceed amount of $145,690.00. Recommended Council Action: Award of Task Order 10704.A to Mountain Waterworks for the Not-To-Exceed amount of $145,690.00 Thank you for your consideration. City of Meridian Purchasing Dept. r E IDIANPublic Department Works :S21 TO: Keith Watts FROM: Garrick Nelson Staff Engineer I DATE: December 19, 2016 Mayor Tammy de Weerd City Council Memberso Keith Bird Joe Borton Luke Cavener Genesis Milam Anne Little Roberts Ty Palmer SUBJECT: TASK ORDER 10704 WITH MOUNTAIN WATERWORKS, INC. PURSUANT TO THE MASTER AGREEMENT CATEGORY 2A, APPROVED OCTOBER 1, 2016, FOR THE WRRF BRO PUMP STATION, SEAL WATER PUMP STATION, AND NPW PUMP STATION DESIGN FOR A NOT -TO -EXCEED AMOUNT OF $145,690.00. I. DEPARTMENT CONTACT PERSONS Garrick Nelson, Staff Engineer 489-0358 Clint Dolsby, Asst. Staff Engineer 489-0341 Warren Stewart, City Engineer 489-0350 Dale Bolthouse, Interim PW Director 985-1257 II. DESCRIPTION A. Background The Boise River Outfall (BRO) was constructed in 1976 as part of the initial Wastewater Resource Recovery Facility (WRRF) construction. It is used to pump plant effluent to the Boise River Outfall and/or feed the reclaimed water production facility. In addition, seal water is required throughout the WRRF to lubricate mechanical seals on pumps. As the WRRF has expanded, the current capacity of the seal water system will soon be exceeded. The original pumps are still in service and have reached the end of their useful life. The current seal water pump station location is needed to accommodate the expansion of the headworks facility. The relocation of the seal water pump station needs to occur before the headworks construction is underway in summer 2017. The plant's Non - Potable Water (NPW) supply (process water) used throughout the facility is also pumped from the BRO. The block building that houses the pumps and electrical equipment needs to be expanded to meet current building codes and is also in need of repair due to settlement. Page 1 of 2 B. Proposed Project A technical memo was drafted which evaluated the feasibility of alternatives for the replacement of the aging pump station equipment with high efficiency pumps and motors and repair and expansion of the existing block building. Various options and alternatives were explored within the memo to determine the most cost effective replacement solution. An alternative was selected based on analysis and input by City staff to relocate the existing seal water pump station to the digester control building, upgrade pumps and electrical control equipment within the NPW pump station and repair the block building. A small expansion of the building will be included to house the new electrical equipment to meet current building codes. III. IMPACT I:1 10 Fiscal Impacts Funding is available in the BRO Pump Station Enhancement for this task order. The value of the task order with Mountain Waterworks, Inc. is $145,690, with $1,150,000 in current funding available in the account. Project Costs: Fiscal Year 2017 Total Project Cost $145,690.00 Project Funding Fiscal Year Account Code / Codes Available Funding 3590-96152 $1,150,000.00 Total Funding Required $145,690.00 Time Constraints Design needs to proceed as soon as possible to mitigate any impacts to the headworks construction and coordination of removal and relocation of the existing seal water pump station. Design is scheduled to be complete by the end of February in advance of the headworks construction. Approval of this task order in a timely manner will ensure oth pr 'acts remain on schedule. Departmental Approval: Page 2 of 2 CONTRACT CHECKLIST Date: REQUESTING DEPARTMENT Project Name: Project Manager: Contract Amount: Contractor/Consultant/Design Engineer: Is this a change order? Yes No Change Order No. Fund: Budget Available ( Purchasing attach report ): Department Yes No Construction GL Account FY Budget: Task Order Project Number: Enhancement: Yes No Professional Service Equipment Will the project cross fiscal years? Yes No Grant Grant #: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status (Federal Funded) Print and Attach the determination Print, attach and amend bid by addendum (if changed) www.sam.gov Print and attach Master Agreement Category (Bid Results Attached) Yes No (Ratings Attached) Yes No Date MSA Roster Approved: Typical Award Yes No If no please state circumstances and conclusion: Date Award Posted: 7 day protest period ends: PW License Expiration Date: Corporation Status Insurance Certificates Received (Date): Expiration Date: Rating: A++ Payment and Performance Bonds Received (Date): Rating: N/A Builders Risk Ins. Req'd: Yes No (Only applicabale for projects above $1,000,000) Reason Consultant Selected 1 Performance on past projects Check all that apply Quality of work On Budget On Time Accuracy of Construction Est 2 Qualified Personnel 3 Availability of personnel 4 Local of personnel Description of negotiation process and fee evaluation: Date Submitted to Clerk for Agenda: By: Purchase Order No.: Date Issued: WH5 submitted (Only for PW Construction Projects) NTP Date: Contract Request Checklist.5.24.2016.Final N/A N/A N/A N/A Goodstanding N/A N/A I. PROJECT INFORMATION 2/7/2017 3/16/2017 N/A 2017 12/19/2016 Public Works WRRF Reuse, Non-Potable Water & Seal Water Pump Station Design Task Order V. BASIS OF AWARD N/A N/A IV. GRANT INFORMATION - to be completed only on Grant funded projects VI. CONTRACTOR / CONSULTANT REQUIRED INFORMATION 10/1/2016 February 7, 2017 VIII. AWARD INFORMATION Approval Date Enter Supervisor Name Date Approved Clint Dolsby 12/19/2016 VII. TASK ORDER SELECTION (Project Manager to Complete) Mountain Waterworks has completed previous survey and design work in this area of the Wastewater Resource Recovery Facility (WRRF). Having the prior survey data and plan setup will save the City money on this design task order. The fee for this project is within the expected value for the scope of work provided and the estimated cost in the enhancement. This project is critical due to the impacts to the seal water pump station with the headworks project set for construction in Spring 2017. N/A Award based on Low Bid Highest Ranked Vendor Selected $145,690 Garrick Nelson If yes, has policy been purchased? Mountain Waterworks III. Contract Type II. BUDGET INFORMATION (Project Manager to Complete) 60 3590 96152 10704 TASK ORDER 2A RFP / RFQ BID TASK ORDER NO. 1O7O4.A Pursuant to the IVASTER AGREEIVENT FOR PROFESSIONAL SERVICES BETWEEN clTY oF MERIDIAN (OWNER) AND MOUNTATN WATERWORKS, !NC. (ENGINEER) This Task Order is made this 14th day of February 2017 and entered into by and between the City of tr/eridian, a municipal corporation organized under the laws of tne State of ldaho, hereinafter referred to as "City", and accepted by IMOUNTAIN WATERWORKS, lNC.. hereinafter referred to as "Engineer" pursuant to the mutuat promises, covenant and conditions contained in the JVlaster Agreement (category 2a) between the above mentioned parties dated October 1,2014. The Project Name for this Task Order is as follows: BOISE RIVER OUTFALL PUMP STATION DESIGN PROJECT UN RSTANDING The Engineer's scope of services, time of completion, and compensation shall be as set forth herein. This Task Order is for professional engineering services to assist the City with preparing bid documents to construct a new seal water pump station and modifications to the existing reuse and non-potable water (NPW) pumping systems at the City's WRRF. SCOPE OF WORK Engineer will prepare design documents suitable for bidding and construction of the referenced project. As described in the Reuse, Non-Potable Water, and SealWater Pump Stations evaluation memo, each of these facilities arc in need of repair andlor replacement to serve the utility needs of the WRRF. The Seal Water Pump Station is undersized, does not provide adequate system operational pressure, and requires relocation for installing a new influent pipeline for the headworks expansion project. A new skid mounted seal water pump station is planned to be installed in the existing North Digester building. After the new pumping system is operational, the existing seal water system will be removed. The Boise River Outfall (BRO)/reuse Pump Station building was built as part of original WRRF construction in the late 1970's. The facility previously was used to pump treated Task Order 1O7O4.a Boise River Outfall Pump Station Design Page 1 of 4 Mountain Waterworks, lnc. effluent to the Boise River, but has been repurposed to feed the City's reuse storage tanks. Currently, there are three 2,300 gallon per minute (gpm) capacity vertical turbine pumps and one 800 gpm submersible pump available to convey water to the re-use system. Only one pump operates at a time for re-use supply. It appears the Reuse Pump Station building has experienced settlement, resulting in moderate cracking in the concrete slab on grade and CMU building. The mechanical (isolation and automatic valves) and electrical equipment within the facility are outdated, have caused excessive maintenance issues, and require replacement for safe and reliable service. Two 950 gpm submersible pumps currently provide NPW for the WRRF. The pumps are located within the Reuse Pump Station wet well. Operators have identified several issues associated with the NPW system, including lack of flow measurement, limited redundancy and difficulty removing and maintaining pumps. Additionally, to supply adequate NPW for the plant expansion project, it is recommended to replace the existing submersible pumps with higher capacity and more efficient pumps. Engineer and the City reviewed the project evaluation memo and it was decided to replace the existing NPW pumps with new verticalturbine pumps within the Reuse Pump Station, including new mechanical, electrical, and instrumentation equipment. A building extension will be constructed to house the new electrical equipment. The existing building will also be underpinned to prevent further settlement and distress. Engineer shall perform the following tasks as part of this work effort.o Prepare 90% review documents for City approval.o Prepare final bid documents for construction.o Assist with answering questions during bidding.. Provide construction oversight and coordination with other consultants.. Respond to questions during construction.. Complete final walk through and project acceptance. Project deliverables include : o Draft bid documents (90%) for City review and approvalo Final bid documents constructiono [Veeting notes and project as-builts/final acceptance. Updated O&M manual inserts for the pumping systems The anticipated schedule is as follows: o Draft bid documents to City - within 50 days of receipt of Notice to Proceed. Final bid documents to City- within 25 days of receiving City commentso Bid schedule - approximately 30 days. Construction schedule - approximately 120 days Task Order 10704.a Boise River Outfall Pump Station Design lvlountain Watenrvorks, I nc. Page 2 of 4 Purchasing Approval BY KEIT , Purchasing [Vanager BY W 2 7 City Project [Vlanager: Garrick Nelson Task Order 10704.a Boise River Outfall Pump Station Design Mountain Watenruorks, Inc. Dated L t , City Engineer Page 4 of 4 IDSOS Viewing Business Entity Page I of 2 IDAHO SECRETARY OF STATE Viewing Business Entity Lawerence Denney, Secretary of State [ New Search ] [ Back to Summary ] [ Get a certificate of existence for MOUNTAIN WATERWORKS, INC. ] [ Monitor MOUNTAIN WATERWORKS, INC. business filings ] MOUNTAIN WATERWORKS, INC. PO BOX 9906 BOISE, ID 83707 Type of Business: CORPORATION, GENERAL BUSINESS Status: GOODSTANDING 23 Jun 2011 State of Origin: IDAHO Date of 17 Mar 2004 Origination/Authorization: Initial Registered Agent: TIMOTHY L FARRELL 1161 W RIVER ST SUITE 130 BOISE, ID 83702 Organizational ID / Filing C153668 Number: Number of Authorized Stock 1000 Shares: Date of Last Annual Report: 24 Jan 2017 Annual Report Due: Mar 2018 Original Filing: Filed 17 Mar 2004 INCORPORATION Amendments: Amendment Filed 23 Jun REINSTATEMENT 2011 Amendment Filed 23 Jun NAME CHANGED 2011 TO MOUNTAIN WATERWORKS, INC. 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