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HomeMy WebLinkAbout2017-01-24Meridian City Council January 24, 2017 A meeting of the Meridian City Council was called to order at 6:00 p.m., Tuesday, January 24, 2017, by Mayor Tammy de Weerd. Members Present: Mayor Tammy de Weerd, Keith Bird, Joe Borton, Genesis Milam, Luke Cavener, Ty Palmer and Anne Little Roberts.. Others Present: Bill Nary, C.Jay Coles, Jaycee Holman, Bruce Chatterton, Bruce Freckleton, J. Brown, Charlie Butterfield, Steve Siddoway, Mi ke Barton and Dean Willis. Item 1: Roll-call Attendance: Roll call. X_ Anne Little Roberts X _ _Joe Borton X__ Ty Palmer X_ Keith Bird __X__ Genesis Milam __X__ Lucas Cavener __X Mayor Tammy de Weerd De Weerd: I'd like to welcome everyone to our City Council meeting. We always appreciate having people join us, so thank you. For the record it is Tuesday, January 24th. It's 6:00 o'clock. We will start with roll call attendance, Mr. Clerk. Item 2: Pledge of Allegiance De Weerd: Item No. 2 is our Pledge of Allegiance. If you will all rise and join us in the pledge to our flag. (Pledge of Allegiance recited.) Item 3: Community Invocation by Larry Woodard, Ten Mile Christian Church. De Weerd: Item 3 is our community invocation. Tonight will be led by Larry Woodard. He is with Ten Mile Christian Church. If you will all join us in the community invocation or take this as an opportunity for a moment of reflection . Thank you for joining us, Larry. Woodard: Thank you. Always a pleasure. Our Dear Heavenly Father, we thank you for the snow, but for many of us you have given us more than we need. I thank you for this city leadership to address the road situation in our city. It reflects the kind of leadership we have grown to be accustomed to in Meridian as we watch other cities who seem to be at a loss what to do with the snowfall. I pray the weather moderates and all people can get back to normal. We look forward to the upcoming State of the City report where we will hear even more Meridian City Council January 24, 2017 Page 2 of 13 about what is happening in our city. Tonight I want to ask you to continue your blessings on this city. I asked a young Vietnamese lady why she moved to Meridian and she says I went online and I saw that it was one of the safest cities in the nation. That's why I'm here. That says a lot about our city and we thank the police and others who make it one of the safest . We thank you that none of the police were hurt today in the Kuna shooting episode, including some of our own men who went there. Tonight I want to focus on our nation as a whole . We have a new president and from the march the next day there remains deep divisions in our country. I pray for success with the new administration and that tempers and divisive thoughts and actions moderate. We want to be a peaceful people, but we have many economic and cultural issues to address. Please bind up our wounds and calm our fears about what lies ahead. In closing I thank you for Mayor Tammy, each of the Council men and women. Keep them healthy and safe in this winter weather and may their collective wisdom continue this New Year. Bless all in attendance tonight I pray in Jesus' name, amen. De Weerd: Thank you, Larry. Woodard: You bet. De Weerd: You gave some very timely reminders and I think everyone would say we have had our fair share and more of snow. Beautiful, but we like to see it in the mountains, not in the valley. Item 4: Adoption of the Agenda De Weerd: So, Item No. 4 is adoption of the agenda. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: On -- under Consent Agenda, Item 5-F, the staff would request this item be vacated. The modified development agreement needs to be approved prior to the final plat approval and not yet. So, both items should come back before the Council at our next meeting for approval. Item 7-C, the resolution number is 17- 1194. And with that I move we approve the amended agenda. Borton: Second. De Weerd: I have a motion and a second to approve t he agenda as amended. All those in favor say aye. All ayes. MOTION CARRIED: ALL AYES. Item 5: Consent Agenda Meridian City Council January 24, 2017 Page 3 of 13 A. Approve Minutes of January 10, 2017 City Council Workshop Meeting B. Memorandum of Agreement with West Ada School District For Joint Use Of Sports Facilities C. Interagency Governmental Agreement with West Ada School District For Waiver Of Costs And Fees D. Addendum to Development Agreement for T-Mobile (H- 2016-0091) with Idaho Conference of Seventh-day Adventists, Inc. and T-Mobile located at 1855 N. Black Cat Road in the SE ¼ of Section 4, Township 3N., Range 1 W. Original Development Agreement was recorded on October 31, 2005 (Instrument No. 105164027) E. Addendum to Development Agreement for W.H. Moore and Jake Wylie for Dorado Subdivision (MDA-H-2016- 0131) located at 2490 & 2976 E. Overland Road, in the southeast ¼ of Section 17, Township 3N., Range 1E. Applicant requesting modification to Original Development Agreement (Instrument No. 105127512) G. Final Order for Jump Creek Subdivision No. 2 (H-2016- 0134) by Trilogy Idaho Located at 5335 N. Black Cat Road H. Acceptance Agreements for Display of Artwork in Initial Point Gallery, Meridian City Hall between City of Meridian and: Megan Sharratt, February 2017 Genie Sue Weppner, August 2017 I. Subrecipient Agreement between City of Meridian and West Ada School District for Program Year 2015 Community Development Block Grant Funds in an Amount Not-to-Exceed $65,000 to Install Picnic Shelter and Amenities at Meridian Elementary School De Weerd: Item 6 is our Consent Agenda. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: As stated earlier, 5-F has been asked to be vacated. With that I move we approve the Consent Agenda, for the Mayor to sign and the Clerk to attest. Meridian City Council January 24, 2017 Page 4 of 13 Borton: Second. De Weerd: I have a motion and a second to approve the Consent Agenda with the change as noted earlier. Mr. Clerk, will you call roll. Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea. De Weerd: All ayes. MOTION CARRIED: ALL AYES. Item 6: Items Moved From the Consent Agenda De Weerd: There were no items moved from the Consent Agenda onto the regular agenda. Item 7: Action Items A. Public Hearing for Borough Subdivision (H-2016-0135) by Scott Noriyuki, Northside Management Located 1288 E. Everest Street 1. Request: Short Plat Approval Consisting of Two (2) Building Lots on 5.57 Acres of Land in the R-15 and L-O Zoning District De Weerd: So, we will move into Action Items under 7. 7-A is -- or 7-A is a public hearing on H-2016-0135. I will open this public hearing with staff comments. Freckleton: Thank you, Madam Mayor and good evening to you and the Council. This is a short plat application for Borough Subdivision. The site consists of 5.57 acres of land, zoned R-15 and L-O located at 1288 East Everest on the south side of East Chinden Boulevard approximately a quarter mile west of North Locust Grove Road. This property was annexed and zoned and included in the planned development and plat for Westborough Square Subdivision in 2005. The applicant proposes a short plat -- right there. Consisting of two building lots on 5.57 acres of land in the R-15 and L-O zoning districts. The proposed plat is a resubdivision of the large Lot 6, Block 1, of Westborough Square Subdivision and a portion of the vacated North Jericho Road at the west boundary. Excuse me. The property is currently split zoned as shown in this -- this representation. The configuration of the proposed lots will coincide with the zoning boundaries. The street buffer landscaping and pathway along North Chinden Boulevard was previously constructed on the site with the previous development. Scott Noriyuki, Meridian City Council January 24, 2017 Page 5 of 13 the applicant, is in agreement with the staff report and has provided written reply. Staff recommends approval with conditions in the staff report. With that I will stand for any questions. De Weerd: Council, any questions? Bird: I have none at this time. De Weerd: Okay. Would the applicant like to make comment? Noriyuki: Scott Noriyuki. Northside Management. 6810 Fairhill Place, Boise, Idaho. I don't believe I have anything to add to it. But I will stand for any questions. De Weerd: Thank you, Scott. Council, any questions for the applicant? Bird: I have none. Noriyuki: Thank you. De Weerd: Thank you. This is a public hearing. Is there anyone who would like to provide comment? Okay. Hearing none -- Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move that we close the public hearing on H -2016-0135. Milam: Second. De Weerd: I have a motion and a second to close the public hearing on Item 7 - A. All those in favor say aye. All ayes. MOTION CARRIED: ALL AYES. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we approve H-2016-0135 and include all staff and applicant comments. Milam: Second. Meridian City Council January 24, 2017 Page 6 of 13 De Weerd: I have a motion and a second to approve Item 7 -A. Any discussion from Council? Mr. Clerk. Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. B. Public Hearing Parks Shelter Fees Update De Weerd: Item 7-B is a public hearing on our park shelter fees. I will turn this over to Mike. Barton: Thank you. Madam Mayor, Members of Counci l, I'm here tonight to have a discussion on our proposed shelter fees that we are in the process -- or we have published a revised. Colin was -- was here talking about this a couple weeks ago and during that discussion there was some specific questions th at came up and I'm going to stand in for Colin this evening, because some of those questions were more operational questions and that maybe I'm better suited to answer. So, really what I wanted to do is address some of the specific questions that were asked and one of them was, you know, how did we come up with this new fee structure and, basically, what we are trying to do is we are trying to recover the cost -- the direct staffing cost of what it takes to clean up both before and after a particular party. So, when someone reserves the shelter we need to go and we need to -- we need to clean it after just general public use . Then they have their party. Then we go back in and we clean it afterwards, whether it's for another reservation or whether it's for the general public. So, there is some direct staff time that goes into that cleaning cost. If there is -- there is different shelter prices that are on that sheet and the prices are based on the number of people that are likely to reserve that shelter and it's based on our past history. It's based on, you know, our experience that shelter one at Settlers is likely to attract higher numbers of people than would be shelter two or shelter three. So, we have thought through each one of those and based our fees on those numbers. It also has to do with -- there is a -- there is a direct correlation between the amenities that are at a park and the number of people that it -- that the shelters are likely to attract. So, in neighborhood parks where there aren't maybe the amenities that a Settlers or Kleiner has with a splash pad, they have smaller birthday parties of anywhere from 25 people to 40 people and the fees reflect that, where if you have a -- the larger park with a larger shelter they could go up to 200 people, 300 people. So, therefore, the higher fees. One of the other -- one of the other questions Councilman Palmer specifically asked -- how much revenue our shelters generated last year and we had it kind of lumped into temporary use permits, because temporary use permits -- they have to reserve the shelters in the park as well, but last year we had a total revenue of 102,000 Meridian City Council January 24, 2017 Page 7 of 13 dollars and the -- 102,899 to be exact. The number -- the total number of shelters was almost 1,700. So, as you -- as you can see there is -- it's a pretty big effort to go out and clean these and keep them nice and the public really desires that -- that level of customer service and, you know, it seems to be working well. We have a lot of good comments and I guess with that I will be happy to stand for any questions you might have. De Weerd: Thank you, Mike. Council, any questions? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Mike, can you share with us why it takes less time I guess to clean and prepare a shelter at say Centennial Park, as compared to Hillsdale Park shelter one? It seems that there is a ten dollar difference and I'm just -- I think that I'm familiar at least with -- with the Centennial Park shelter -- Barton: Yeah. Cavener: Just curious as to what makes one more timely over the other or if this is a case of you thinking one shelter is more preferred over another. Barton: Good question. Madam Mayor, Councilman Cavener -- so the shelter at -- at Centennial Park is 20 by 20. There is a basketball court and a little play neo, some -- we have added a restroom, which -- so the amenity value is there. But if you take Hillsdale Park, the shelter that this fee is based on is 20 by 28 , so it's larger. It will attract larger crowds. There is also a small splash pad there and a more significant playground, so that one is likely to attract -- where Centennial would have parties of 20 people -- 20 to 30, that’s about the max accommodations, you could go up to 75 at Hillsdale Park. Cavener: Madam Mayor, follow up. De Weerd: Uh-huh. Cavener: So, the assumption is because one may attract more people that there would be more time? Barton: Correct. Cavener: Madam Mayor, additional question if I may. Have you tracked time -- I think that was one of the questions that was brought to Colin is how much time it takes somebody to come in and take care of one of these shelters in terms of -- least one of the comments that Colin had made was the time to take a reservation, the time to secure the reservation, time to make sure that the facility Meridian City Council January 24, 2017 Page 8 of 13 is prepared and, then, the time to make sure it's cleaned up afterwards and I guess to me that was the piece that I was really hoping to see tonight. Barton: Yeah. Madam Mayor -- and, Councilman Cavener, that's -- that's a great question and we have kind of a -- a number of hours that -- that we -- so, we track our time and we have 5,144 hours of staff time per season to -- to service those shelters. As far as individually how much time it takes to clean one versus another, it all depends on the party. Did they -- did they have a cake fight. Cavener: Sure. Barton: Did they -- I mean it could be a trophy presentation where they didn't have any -- serve any food. It could be some people took advantage and they left a big mess. I mean that's -- so, it's kind of all over the board. But that gives you an idea of the effort. We don't track each one individually, we track the effort over the course of a season. Cavener: And, Madam Mayor, if I may, I'm not looking for a specific time and a specific shelter, I guess averages would be helpful. To me, Madam Mayor, if I may, my issue was not with the time, I think that it's important that we recoup the time. I personally struggle with -- though with the city playing favorites as to which shelters we think are the most valuable and are, therefore, charging a higher rate to our -- to our taxpayers to be able to use it. I think it's important that we recoup our costs associated with it, but anything more than that, because we think Shelter A is better than Shelter B, I just think that that's not necessarily our role to say one is more valuable than the other and you as a taxpayer need to pay accordingly. Barton: And Madam Mayor. Councilman Cavener, that's -- that's really not it at all. This is based on the amount of time that it takes to cl ean up after the number of people that are likely to be in that shelter having a party and just for example , the one at Centennial Park, we would figure that it takes two -- two staff two hours and, then, there is some travel time. Where at a Kleiner where they are significantly more expensive, you would have to go in and you would have to clean beforehand and, then, you would have to clean up afterwards and there is likely to be an effort of about six hours -- six staff hours to clean that up. Most -- those have grills at them that need to be serviced on occasion. There is just -- there is just more to it, but it -- but it's based on -- it's not based on amenity value of a park. Although the amenities are likely to attract bigger crowd, it's purely based on the number of people that attend a given shelter based on our experience. Cavener: Then -- Madam Mayor, if I may. Mike, I'm struggling to wrap my head around that it takes six staff hours to clean up Kleiner Park Shelter A-1 and this is the first this Council is hearing about that significant amount of time. I have seen what those shelters have been reserved and we don't have two hour breaks in Meridian City Council January 24, 2017 Page 9 of 13 between them. So, it's -- it's equally challenging when -- and I recognize that you don't have the data to back that up. So, it's a struggle for me to wrap my head around that we have got either one staff member spending six hours out there or two spending three or six staff members spending an hour out there. Without having any data that's going to be a tough pill for me to swallow. De Weerd: I guess at some time we have to trust that the personnel in the field have a grasp of some of the challenges and the time commitment s that are necessary to -- to keep up to the standards that -- and the quality that our -- our citizens have come to appreciate and I would also say -- and I have seen this personally, so our -- our staff is not just cleaning up before, they are cleaning up after. They are running people out of shelters that want to be belligerent, because they were there first, even though they didn't reserve it. Our personnel play interference on a number of different issues and it's not just cleaning the trash, it is cleaning up the entire shelter area before and after. So, I -- I trust that the averages that our staff is giving us through their experience and would ask if there is any other questions from Council Members. Bird: I have none. De Weerd: Okay. Anything further? Okay. This is a continued public hearing. Is there anyone -- gentlemen -- that would like to provide testimony? If not, Council, do I -- Little Roberts: Madam Mayor? De Weerd: Yes, Mrs. Little Roberts. Little Roberts: I'd like to move we close the public hearing. Bird: Second. De Weerd: I have a motion and a second to close the public hearing on Item 7- B. All those in favor say aye. All ayes. MOTION CARRIED: ALL AYES. C. Resolution No. : Updates to Fee Schedule of the Meridian Parks and Recreation Department – Picnic Shelter Reservation Fees. Little Roberts: Madam Mayor? De Weerd: Mrs. Little Roberts. Meridian City Council January 24, 2017 Page 10 of 13 Little Roberts: I would like to move that we support the proposed Resolution for 17-1194 to accept the fee schedule for the picnic shelter reservation fees. Bird: Second. De Weerd: I have a motion and a second to approve Item 7-C. Any discussion? Mr. Clerk. Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, nay; Palmer, nay; Little Roberts, yea. De Weerd: The ayes have it. MOTION CARRIED: FOUR AYES. TWO NAYS. Item 8: Future Meeting Topics De Weerd: Item 8 is under future meeting topics. Council, any agenda items for future meetings? I would -- Cavener: Madam Mayor? De Weerd: Yes. Cavener: If I may. De Weerd: Mr. Cavener. Cavener: A question at -- I guess a number of weeks ago we had proposed the idea of a fifth meeting being a public forum for our citizens. I haven't heard anything on any progress made on that, if that's happening or not. De Weerd: I don't know -- was I there? I don't remember that. So, if I don't remember it I can guarantee you it -- there is nothing that has happened. So, can I get a little bit more information? We do town hall meetings. Was this a forum on something specific? Cavener: Madam Mayor. No. No, it wasn't. The d iscussion was that it would be valuable to have an open forum outside of the town halls to allow our citizens to come in and discuss this. Sorry, I -- I discussed this with -- with staff. I was under the impression that it had been shared with you -- it had been shared with the Council President to be scheduled for a later meeting. It appears perhaps maybe lines were crossed and messages weren't relayed if you weren't here for that. Meridian City Council January 24, 2017 Page 11 of 13 De Weerd: Well, I will get additional information. So, I -- I guess just to have a little bit more information that the town hall forums can -- are very flexible. They can be done in a number of different formats . I guess I would be looking for additional information. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Madam Mayor, as Councilman Cavener had mentioned this to me, I really like the idea. You know, I -- I can't remember if I had it to the last one -- whichever one was at the -- at the new elementary school. It just seemed like, you know, at the beginning it was stated that we want this to be an interaction and, then, there was a few hours of concept presentations by staff and -- and so Councilman Cavener had made the point that if we had -- even if -- if no one showed up and we just, then, called the meeting in a hurry, but to have fifth Tuesdays as an opportunity for people to -- we open the meeting and, then, whatever they want to discuss for a short period of time to bring to our attention, as -- with, you know, as many of us that can be here as possible would be a good opportunity for us to have that and have it on the record and -- and be able to, then -- not necessarily have a bunch of -- not have to have staff there so much, then, we would know as a whole we could discuss briefly and, then, decide, you know, if we wanted to shoot that over to staff and see what might be able to come out of whatever it is they brought to us. If nobody shows, so be it. If 25 people show and they all have three minutes of something to let us know about, we would like to hear them. De Weerd: Certainly Council President Bird and I can chat about that. I think every time -- you know, if this is going to replace town halls or Coffee with the Mayor -- we do have a number of venues that citizens have an opportunity to talk with decision-makers, with those that they can express their opinions in a number different ways. So, these meetings -- you see the number of staff that are here at -- during the evening after hours. We have transcription. There is a cost and so I will sit down with Council President, because I -- again, I'm kind of caught unawares of this and we can have a conversation and bring back further information. Okay. Council, upcoming events. We have City Officials Day at the Capitol on Thursday, January 26th. It starts at 7:00 a.m. So, for you early risers -- Bird: Where does it start at? At the Capitol? De Weerd: I don't know. Little Roberts: It's at Boise Center and they take buses or you can go to the Capitol and, then, go back to Boise Center. Meridian City Council January 24, 2017 Page 12 of 13 De Weerd: Okay. Boise Center On The Grove. So, we will get you a reminder via e-mail. The MYAC CPR day at Dutch Bros is going to be at four different Meridian Dutch Bros. All of them except the one on Fairview, on Monday, January 30th. Please go and support the kids. Buy a cup of coffee, learn how to do some chest compressions, and they get credit for the CPR training. It's -- it's a great public outreach while you sit in line for your coffee you -- you are educated by some very energetic youth council members. They were trained last night and they are excited to go out and share their new knowledge with our citizens. True Hotel groundbreaking ceremony is February 1st at 10:00 a.m. It's going to be there located on South Eagle Road. If you have an interest we will get you some information. I know the Chamber just put some information out as well. And just a reminder that the State of the City is February 8th at 3:59 on the nose at Meridian Middle School and it's followed by a Taste of Meridian, so -- Item 9: Executive Session per Idaho State Code 74-206(1)(d) and 74- 206(1)(f) – (d): to consider records that are exempt from disclosure as provided in Chapter 1, Title 74, Idaho Code; (f): to communicate with legal counsel for the public agency. to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. De Weerd: If there is nothing further No. 9 is Executive Session. I would entertain a motion. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we go into Executive Session as per Idaho State Code 74- 206(1)(d), (1)(f). Borton: Second. De Weerd: I have a motion and a second to adjourn into Executive Session. Mr. Clerk, will you call roll. Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea. De Weerd: All ayes. MOTION CARRIED: ALL AYES. EXECUTIVE SESSION: (6:27 p.m. to 7:42 p.m.) Meridian City Council January 24, 2017 Page 13 of 13 Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we come out of Executive Session and let no -- let it be shown no decisions were made. Borton: Second. De Weerd: I have a motion and a second. All those in favor say aye. Did I have all ayes? Bird: Yeah. De Weerd: Okay. All ayes. MOTION CARRIED: ALL AYES. De Weerd: Do I have a motion to adjourn. Bird: So moved. Milam: Second. Borton: Second. De Weerd: All in favor? All ayes MOTION CARRIED: ALL AYES. MEETING ADJOURNED AT 7:42 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) X17 MAYO MY de WEERD DATE APPROVED ATTEST/.-) C. JAY CCLtSJCITY CLERK I� j W