HomeMy WebLinkAboutTask Order 10708.a - Pine Ave Water Main ReplacementCONTRACT CHECKLIST
Date: REQUESTING DEPARTMENT
Project Name:
Project Manager: Contract Amount:
Contractor/Consultant/Design Engineer:
Is this a change order? Yes No Change Order No.
Fund: Budget Available ( Purchasing attach report ):
Department Yes No Construction
GL Account FY Budget: Task Order
Project Number: Enhancement: Yes No Professional Service
Equipment
Will the project cross fiscal years? Yes No Grant
Grant #: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status (Federal Funded)
Print and Attach the determination Print, attach and amend bid by addendum (if changed) www.sam.gov Print and attach
Master Agreement Category
Bid Results Attached) Yes No (Ratings Attached) Yes No Date MSA Roster Approved:
Typical Award Yes No
If no please state circumstances and conclusion:
Date Award Posted: 7 day protest period ends:
PW License Expiration Date: Corporation Status
Insurance Certificates Received (Date): Expiration Date: Rating: N/A
Payment and Performance Bonds Received (Date): Rating: N/A
Builders Risk Ins. Req'd: Yes No
Only applicabale for projects above $1,000,000)
Reason Consultant Selected 1 Performance on past projects
Check all that apply Quality of work On Budget
On Time Accuracy of Construction Est
2 Qualified Personnel
3 Availability of personnel
4 Local of personnel
Description of negotiation process and fee evaluation:
Date Submitted to Clerk for Agenda: By:
Purchase Order No.: Date Issued: WH5 submitted
Only for PW Construction Projects)
NTP Date:
Contract Request Checklist.5.24.2016.Final
54,336DeanStacey
If yes, has policy been purchased?
MSA / Dennis Gallianato
III. Contract TypeII. BUDGET INFORMATION (Project Manager to Complete)
60
3490 / 3590
95000 / 93505
10708.a
TASK ORDER
2C
RFP / RFQBID
VII. TASK ORDER SELECTION (Project Manager to Complete)
Received estimated cost of Task Order ($54/foot) and reviewed work breakdown with cost and reviewed with engineering staff. Also compared to NW 2nd Street Water and
Sewer replacement project ($62/foot). The cost and work period are acceptable.
N/A
Award based on Low Bid Highest Ranked Vendor Selected
VIII. AWARD INFORMATION
Approval Date
Enter Supervisor Name Date Approved
Kyle Radek 12/16/2016
January 12, 2017
I. PROJECT INFORMATION
N/A N/A
2017
12/14/2016 Public Works
Water Main Replacement and Sewer Main Extension -Pine Ave from Meridian Rd to W 3rd Street
V. BASIS OF AWARD
N/A N/A
IV. GRANT INFORMATION - to be completed only on Grant funded projects
VI. CONTRACTOR / CONSULTANT REQUIRED INFORMATION
22-Oct-13
N/A N/A N/A N/A
GoodstandingN/A N/A
TASK ORDER NO. 10708.a
Pursuant to the
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
CITY OF MERIDIAN (OWNER) AND MURRAY, SMITH AND ASSOCIATES, INC
ENGINEER)
This Task Order is made this day of January 2017 and entered into by and between
the City of Meridian, a municipal corporation organized under the laws of the State of
Idaho, hereinafter referred to as "City", and accepted by (MURRAY, SMITH AND
ASSOCIATES, INC) hereinafter referred to as "Engineer" pursuant to the mutual
promises, covenant and conditions contained in the Master Agreement (category 2C)
between the above mentioned parties dated October 22, 2013. The Project Name for
this Task Order 10708.a is as follows:
CITY OF MERIDIAN
Pine Avenue Water Main Replacement and Sewer Extension from Meridian Road
to W 3rd Street
BACKGROUND
The CITY identified the need to upsize the existing water main from near the
intersection of N Meridian Road to W 3rd Street along W Pine Avenue: a distance of
approximately 1,000 feet. An existing sewer main needs to be extended approximately
240 feet to connect into a new sewer main in NW 1" Street.
This Task Order is for development of construction documents and services during
construction.
SCOPE OF WOR
Task 1 Project Management
Subtask 1.1— Kickoff Meeting
In this task, ENGINEER will attend a kick-off meeting with the CITY to introduce project
staff; review communication protocol, Task Order, schedule and budget; and make an
Initial data request,
Subtask 1.2 — General Project Management and Meetings
The purpose of this task is to manage the project team, schedule, and budget. This
includes monthly invoicing (invoices will include progress in terms of project percent
Task Order 10708.a
MURRAY, SMITH AND ASSOCIATES, INC
Page 1 0( 9
complete), budget (percent spent and budget remaining) and schedule review, updates,
and general administrative tasks.
At a minimum, MSA's project manager (PM) will hold monthly teleconferences with the
CIW's PM to provide project status updates. Additional siatus meetings are described
in the subsequent project tasks.
Monthly invoices will include updates on project schedule and budget
Deliverables
1. Monthly project updates (submitted with invoice) that summarize each month's
budget, schedule, and work accomplished.
Task2-DataCollection
ENGINEER will perform the following tasks as part of a data collection effort prior to
development of design plans and specifications.
Task 2.1 - Data Collection
ln this task, ENGINEER will review background information provided by the OWNER
and may develop a formal data request for any additional information required for
completion of the work. lt is anticipated that additional data requests will be made
throughout the project, however the majority of the data required will be requested at
the beginning of the project. ENGINEER will limit the number of data requests that are
made to minimize the required OWNER staff time.
Task 2.2 - Survey
ENGINEER will work with Wellington Survey to perform a preliminary survey as
described below. The survey will be done horizontally on the NAD 1983 (translaled to
the Ada County G.l.S. system) datum and vertical control based on NAVD 1988 datum.
Contours will be developed at one-foot intervals. The survey will include:
o Road centerline, edge of pavement, shoulder, breaks lines, etc. at a maximum
interval of 50 feet.
Underground utilities as marked by Dig line or from provided as-built plans.
lnverts of all inigation and storm drain facilities in the project area.
Parcel information from the OWNER's GIS database.
Existing site features (such as trees, fences, etc.)that could impact the waterline
alignment.
Set benchmarks for vertical project control.
County monuments
Task Ord€r t0708.a
MURRAY. SMITH AND ASSOCIATES, INC
Page 2 of I
Task 2.3 - Potholing
ENGINEER will work with a subcontractor to perform potholing at various locations to
confirm existing utility depths for crossings noted affer DigLine performs the locate
services. lt is assumed there will be up to five (5) potholes performed.
All potholes will be backfilled with native material and filled with cold mix asphalt,
matching the existing asphalt thickness.
Deliverables
1. CAD file of survey.
2. Summaryof utility depths based on potholes (electronic copy of logs provided by
the potholing subcontractor).
Task 3 - Design
ENGINEER will develop Concept, 30Yo,60yo,95% and 100% designs for the work
described in the background section of this TASK oRDER. ENGINEER wiil then
develop a construction package for the improvements.
Task 3.1 - Concept Deslgn
ENGINEER will perform the following tasks:
1. ENGINEER will develop a proposed concept alignment for the new water and
sewer mains.
2. Review existing topography.
3. Coordinate with existing utility providers and review as-built maps for existing
utilities (e.9. water, sewer, gas, power) in the proposed project area and the
potential impacts.
4. Submit concept plans to and coordinate with the irrigation and natural gas
companies to understand the crossing requirements.
Conceptual level construction cost estimates will be developed during this task and
used to compare the altematives.
ENGINEER will present the results of the concept design at a meeting with the CITY.
Task 3.3 - 30% Design
ENGINEER will develop 30% design package based on comments from the concept
design. 30% design will include the following:
Plan and Profile Sheets
Task Order 10708.a
MURRAY. SMTTH AND ASSOC|ATES. tNC
page 3 d I
Notes and Details specific to utility crossings
Opinion of probable cost for work
o Reassessment of design schedule
The 30% package will be submitted to the irrigation dislrict and the CITY for review.
ENGINEER will meet with the CITY and review any comments on the 30o/o design.
ENGINEER will revise the 30% design package per CITY comments, and ENGINEER
will submit the revised 30% package to the inigation district and gas company for review
see Task 4).
Task 3.4 - 60% Design / Utility Permit Set
ENGINEER will develop the 60% design package based on comments from the 30%
design review. 60% design will include the following:
o Plan and Profile Sheets
o Notes and Details specific to the project (standard details are not required).
Erosion and Sediment Control Plan (ESCP) as required by ldaho Department of
Environmental auality (lDEa) and Ada County Highway Department (ACHD).
The plan will be reviewed by the CITY Environmental Division)
ACHD Variance Request (if required)
Traffic Conhol Plan
o TechnicalSpecifications
Bid Schedule
Opinion of probable cost for work
Reassessment of design schedule
The 60% design plans and specifications will be submitted to the CITY, Nampa
Meridian lnigation District (NMID), and ACHD for review and comment. ENGINEER will
attend a meeting with the CITY to review the 60% design package and perform a site
walk through.
ENGINEER will fill out any final forms for the various permits required for the inigation
and gas crossings and shall submit the final permits, plans, details, figures to the
various entities for approval.
Iask 3.5 - 95% Deslgn Package
ENGINEER will develop a 957o design package based on the comments on the
Concept Design and 60% Design. The 95% design package will include the following
final documents:
o Plan and Proftle Sheets
Task Order 1070E.a
MURRAY. SMITH AND ASSOCIATES, INC
Page 4 of I
Erosion and Sediment Control Plan (ESCP) as required by the ClTy, lDEe and
ACHD
Traffic Control Plan (see assumptions).
o Notes and Details specific to the project, standard detiails are not required
o TechnicalSpecffications
Bid Schedule with quantities
Opinion of Probable Cost
The 95% plans are assumed to be "bid ready' and are only missing minor ClTy, lDEe,
NMID, and ACHD comments and approvals. The g57o design plans and specifications
will be submitted to the clrY for review and comment by the Development seMces and
Environmental Divisions. ENGINEER may attend a meeting with the CITY to review
comments from the 95% design package, if needed.
ENGINEER will submit the 95% plans to IDEQ for review and comment.
Iask 3.6 - 1(N% Design Package
ENGINEER will finalize the 100% design package based on the comments on the gS%
plans from the CITY and IDEQ. The 100% design package will include the following
FINAL documents with all the approval stamps and signatures:
o Plan and Profile Sheets
o Erosion and Sediment Control Plan (ESCP) as required by CITY, lDEe and
ACHD.
Traffic Control Plan as required by ACHD and with an ACHD signature
o Notes and Details specific to the project, standard details are not required
Technical Specification Package
Bid Schedule
Opinion of Probable Cost
The '100% design plans and specifications will be submitted to the CITY for approval
signature and inclusion in the bid package.
Deliverables
l . Concept design, presented in email format.
2. Meeting notes from the concept design review meeting.
3. Three hard copies of the 30% and one file in PDF format (to be placed on the
CITY FTP site) design package (plans and technical specifications).
Task Orde, 10708.a
MURRAY, SMITH AND ASSOCiATES, INC
Page 5 of 9
4. Three hard copies of the 60% and one file in PDF format (to be placed on the
CITY FTP site) design package (plans and technical specifications).
5. Four hard copies ofthe 95o/o design package (plans and technical
specifications).
6. One reproducible copy of the FINAL 100% design package (plans and technical
specifications) in PDF format to be placed on the CITY FTP site.
Task 4 - Services during Bidding and Construction (Optional)
SeMces during construction will be billed on a time and materials basis if desired by the
CITY. Potential tasks include:
o Provide hard copies of the FINAL 100% design package (plans and technical
specifications)
o Attend pre-bid meeting
o Answer guestions during the bid period
Assist the CITY in creating any required addenda during the bid period
o Attend the pre-construction meeting
Respond to requests for information (RFls)
o ENGINEER will review the technical submittals; up to ten submittals are included
using the CITY designated online soft\,vare, i.e. CONDOC.
r Perform site visits, attend construction meetings during construction and provide
final punch list as requested
o Collect any as-built information from the contractor and the CITY inspector
Prepare and produce complete sets of Record Drawings per CITY Record
Drawing Requirements
Deliverables
1 . Hard copies of the Bid Package, (number of mpies (IBD).
2. Electronic c,opies (PDF) of submittral review comments, RFI responses, field
notes and construction meeting notes.
ASSUMPTIONS
While preparing our scope of services and fee estimate, we have made the following
assumptions:
Task Order 10708.a
MURRAY, SMITH ANO ASSOCIATES, INC
Page 6 of g
Task 1 Assumptions
1. Assumes a notice to proceed date in January,2017 and a six-month project
duration (design only).
2. No MSA travel time will be charged.
Task 2 Assumptions
ENGINEER will perform a data analysis effort that includes the following tasks:
1. ENGINEER and the OWNER will identify and collect required data in a timely
manner to not impact the project schedule.
2. ENGINEER will contact ACHD to verify ACHD's requirement for roadway repair
associated with the utility trench.
3. TASK ORDER assumes that there are no permits required for any of the
proposed investigation services other than those assumed by the sub
consultants.
Iask 3 Assumptions
1. The entire project will be designed with plan and profiles for traditional open
trench construction.
2. Yariance requests for "out of corridor work" will be submitted to ACHD and any
other utilities affected. Approval letters from those utilities will be submitted to
the CITY prior to commencing the 100% design plans.
3. The budget assumes up to four hours of meetings with ACHD and NMID.
4. Trench patch will be acceptable surface restoration to ACHD, and all pavement
restoration design will be included on the water plan and profile sheets.
5. Traffic control plan will be a guideline used for Contractor to have a basis of bid.
The Contractor will be responsible for developing a detailed traffic control plan for
ACHD review and approval.
6. ENGINEER will prepare the Technical Specifications to The ldaho Standards for
Public Works Construction (ISPWC) and CITY supplements and Addenda will be
used as the basis of the Technical Specifications and they will be in the ISPWC
formatting. ISPWC specifications will be referenced and not reproduced in the
specification package. Supplemental technical specifications will be developed
as required. (Specifications will state specifically what points shall be staked with
a reference that the contractor will pay for additional staking or re-staking)
7. The CITY will prepare the "front end" bid specification section.
8. The CITY will administer the contract.
9. Plans will be full size (22-inch x 34-inch).
10.Any required permitting fees will be paid by the CITY.
11. Easement acquisition is not included in this TASK ORDER.
Task Order 10708.a
MURRAY. SMTTH AND ASSOCIATES, INC
page 7 of 9
TIME OF COMPLETION and GOMPENSATION SCHEDULE
Attached is a detailed project schedule. ENGINEER will make every effort to complete
the work in a timely manner; however, it is agreed that ENGINEER cannot be
responsible for delays occasioned by factors beyond its control, nor by factors that
could not reasonably have been foreseen at the time this Task Order was executed.
Task Number
Sub consultant Fee MSA
Circle H Wellinoton
SurvEy
MSA
Labor
Hours
MSA Fee
Task 'l - Prolect
Management 27 $3,956 $3,956
Task 2 - Data
Collection $2,200 $10,890 26 $3,s00 $16,590
Task 3 - Design 262 $s3,790 $33,7e0
Task 4 - Services
During Construction
optional)
TBD TBD
Project Total $2,200 $10,890 315 $41,246
TASK ORDER
TOTAL:
s4,336
Tosk fter 1070E.a
MURRAY, SMITH AND ASSOCIATES, INC
Page E ot 9
12. Design of new sewer services is not reguired.
13.Door to door coordination with existing home owners is not included in this TASK
ORDER.
Task I Assumptions
l . Bid and Construction period is anticipated to be later summer 2017 - Spring
2018.
2. The CITY will produce the final Bid Package.
3. The CITY will produce any required addenda during the bid period.
4. The CITY will review bids and determine the apparent low bidder.
5. Pay requests will be reviewed by the CITY.
6. The CITY will provide a Project Representative that will be responsible for
inspection of the project.
7. Record drawings per CITY Submittal Requirements.
Total Cost
The Not -To -Exceed amount to complete all services listed above for this Task Order No.
10708.a is Fifty Four Thousand Three Hundred Thirty -Six dollars ($54,336.00). No
compensation will be paid over the Not -to -Exceed amount without prior written approval
by the City in the form of a Change Order, Travel and meals are excluded from this Task
Order unless explicitly listed in the Scope of Services AND Payment Schedule.
CITY OF M
BY
T*
IDIAN
I<'Ei,t of
Dated:l z j %
Approved by Council:
Attest:
CJ CO S, Cl CLERK
Purchasing Approval
BY:
KEIT A S, Grchasing Manager
City Project Manager
Task Order 10708,a
MURRAY, SMITH AND ASSOCIATES, INC
Murra 'th & Associates
B
Dennis Galin , Senior Engineer, Associate
Dated: 01P
Qo
oeD AUGUST
City of
E IDIS
IDDA
AHOO
SEAL/
Department"6p, '
l.
I
BY:
WAtREW CTCINAPT C !ginoarinq RA n nor_
Dated: /,.)2.
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