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HomeMy WebLinkAbout2016-12-20Meridian City Council Meeting Agenda Tuesday, December 20, 2016 – Page 1 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting. 1. City Council Chambers 33 East Broadway Avenue Meridian, Idaho Tuesday, December 20, 2016 at 5:30 PM 1. Roll-Call Attendance X Anne Little Roberts X Joe Borton X Ty Palmer X Keith Bird __X___ Genesis Milam __X___ Luke Cavener X Mayor Tammy de Weerd 2. Pledge of Allegiance 3. Community Invocation 4. Adoption of the Agenda Adopted as amended 5. Proclamation for Mountain View High School Football State Champions 6. Consent Agenda Approved A. Approve Minutes of December 6, 2016 City Council Regular Meeting B. Dog Licensing Designee Agreement between Intermountain Pet Hospital and City of Meridian C. Final Order for Goldengrove Subdivision (aka Logan Creek) (H-2016-0124) by Heartland Homes, LLC Located at 4617 Martinel Lane D. Final Order for Whiteacre Subdivision No. 2 (H-2016-0125) by Whiteacre Development Corp., Located West Side of N. Meridian Road, Between W. Ashton Drive and W. Lava Falls Drive E. Final Plat for Roundtree Place Subdivision (H-2016-0130) by Trilogy Development Located 755 S. Linder Road F. Final Plat for Oaks South Subdivision No. 5 (H-2016-0127) by Thomas Coleman, Coleman Homes, LLC Located South Side of W. McMillan Road, Approximately ¼ Mile East of N. Black Cat Road CITY COUNCIL SPECIAL AMENDED MEETING AGENDA Meridian City Council Meeting Agenda Tuesday, December 20, 2016 – Page 2 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting. G. Final Plat for Knightsbridge Subdivision (H-2016-0126) by Schultz Development Located 3870 E. Victory Road H. Bainbridge Subdivision No. 3 Revised Water Main Easement I. Bainbridge Subdivision No. 3 Release of Water Main Easement J. Saleen Property Sewer and Water Easement for Woodburn Sub No. 2 K. Approval of Task Order 10628.B to MURRAY SMITH & ASSOCIATES for the “WATER MASTER PLAN 2017 UPDATE – PHASE 2” project for a Not-To- Exceed amount of $159,912.00. L. Resolution No. 16-1186: A Resolution Approving an Extension of the Lease Agreement Between the City of Meridian (Lessor) and Congressman Raul Labrador (Lessee)for a two year Lease Term Extension for Approximately 1,812 Square Feet of Office Space at the Meridian City Hall at 33 East Broadway Avenue, Meridian Idaho to be used for a Local Congressional Staff Office. M. Resolution No. 16-1187: A Resolution of the Mayor and the City Council of the City of Meridian, Idaho, Setting Forth Certain Findings and Purposes to Approve Retiring Meridian Police Department Police Canine "Odin"; and to Declare Subject Canine Surplus Property of Nominal Value; and to Authorize the Mayor of the City of Meridian To Donate Such Property by Transferring Ownership of Subject Canine "Odin" to His Handler Meridian Police Department K-9 Officer Isaiah Wear; and Providing an Effective Date 7. Items Moved From the Consent Agenda 8. Department Reports A. Finance Department: Quarterly Update B. Police Department: New Hires & Promotions C. Police Department: Budget Amendment for K9 School Donations for a Not- To-Exceed amount of $4,181 Approved D. Resolution No. : Adopting Meridian Parks and Recreation Commission's 2017 Pathway Priority Task List Not heard E. Resolution No. : Adopting 2016 Meridian Pathways Network Map Not heard Meridian City Council Meeting Agenda Tuesday, December 20, 2016 – Page 3 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting. F. Amended onto agenda: Legal Department: Updating the City’s Newspaper of Record 9. Action Items Land Use Public Hearing Process: After the Public Hearing is opened the staff report will be presented by the assigned City planner. Following Staff’s report the applicant has up to 15 minutes to present their application. Each member of the public may provide testimony up to 3 minutes or if they are representing a larger group, such as a Homeowners Association, they are allowed 10 minutes. The applicant is then allowed 10 additional minutes to respond to the public’s comments. No additional public testimony is taken once the public hearing is closed. The City Council may move to continue the item for additional information or vote to approve or deny the item with or without changes as presented. The Mayor is not a member of the City Council and pursuant to Idaho Code does not vote on public hearing items, unless to break a tie vote. A. Public Hearing for Seyam Subdivision (H-2016-0123) by Volante Investments LLLP, Located on the North Side of E. Franklin Road and Approximately 1/2 Mile East of N. Eagle Road 1. Request to Vacate Plat Note #10 and the Graphic Depiction on the Seyam Subdivision Plat Which States Lot 3, Block 1 is a Non -Buildable Lot B. Resolution No. 16-1190: Seyam Subdivision (H-2016-0123) by Volante Investments LLLP, Located on the North Side of E. Franklin Road and Approximately 1/2 Mile East of N. Eagle Road Approved C. Public Hearing for 43 North Subdivision (H-2016-0090) by KGA Development, LLC, Located at 1318 NE 4th Street Approved 1. Request: Preliminary Plat Consisting of 22 Building Lots and One (1) Common Lot on 1.81 Acres of Land in the R-15 Zoning District D. Public Hearing for Black Cat and Chinden Annexation (H-2016-0120) by Pine Street LLC, Located at 6280 N. Black Cat Road Approved 1. Request for Annexation and Zoning of 3.51 Acres of Land with an L -O Zoning District E. Public Hearing For Movado Estates Subdivision (H-2016-012) by DevCo, LLC, Located at the South Side of E. Overland Road Between S. Topaz Way and S. Cloverdale Road Approved Meridian City Council Meeting Agenda Tuesday, December 20, 2016 – Page 4 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting. 1. Request: Annexation and Zoning of Approximately 102.69 Acres from RUT in Ada County to the R-8 Zoning District (58.64 Acres) and R-15 Zoning District (44.05 Acres) 2. Request: Preliminary Plat Consisting of 430 Single Family Residential Lots, 39 Common Lots, and Nine (9) Other Lots on Approximately 102.69 Acres in the Proposed R-8 and R-15 Zoning District F. Public Hearing for PY2015 CDBG Consolidated Annual Performance Evaluation Report (CAPER) G. Resolution No. 16-1191: A Resolution Approving the Submission of the PY2015 CDBG Consolidated Annual Performance Evaluation Report (CAPER) to U.S. HUD for Review. Approved 10. Ordinances A. Ordinance No. : An Ordinance Amending Meridian City Code as Codified at Title 11, Section 3 Entitled the Unified Development Code, of the Meridian City Code; and providing for a waiver of the reading rules; and Providing an Effective Date. Not heard B. Amended onto agenda: Ordinance No. 16-1718: AN ORDINANCE OF THE CITY OF MERIDIAN AMENDING MERIDIAN CITY CODE SECTION 1-5-2, RELATING TO THE OFFICIAL NEWSPAPER OF THE CITY OF MERIDIAN; AND PROVIDING AN EFFECTIVE DATE. Approved 11. Future Meeting Topics Adjourned at 9:16pm Meridian City Council December 20, 2016 A meeting of the Meridian City Council was called to order at 5:32 p.m., Tuesday, December 20, 2016, by Mayor Tammy de Weerd. Members Present: Mayor Tammy de Weerd, Joe Borton, Keith Bird, Genesis Milam, Luke Cavener, Ty Palmer and Anne Little Roberts. Others Present: Bill Nary, C.Jay Coles, Caleb Hood, Kyle Radek, Josh Beach, Jaycee Holman, Jeff Lavey, Perry Palmer and Dean Willis. Item 1: Roll-call Attendance: Roll call. X_ Anne Little Roberts X _ _Joe Borton X__ Ty Palmer X_ Keith Bird __X__ Genesis Milam __X__ Lucas Cavener __X Mayor Tammy de Weerd De Weerd: Good evening. We have a new sound system, so it's -- it's taking a little bit of time to get used to it, but thank you all for joining us. This is a special evening with a number of heroes to recognize tonight, so we appreciate all of you joining us. For the -- for the record it is Tuesday, December 20th. It is 5:32. We will start with roll call attendance, Mr. Clerk. Item 2: Pledge of Allegiance De Weerd: Item No. 2 is the Pledge of Allegiance. If you will rise and join us in the pledge to our flag. (Pledge of Allegiance recited.) Item 3: Community Invocation De Weerd: That sounded awesome. Item No. 3 is our community invocation. Tonight we will be led by Pastor David Duran. He is with Meridian First Baptist. If you will all join us in the community invocation or take this as an opportunity for a moment of reflection. Thank you for joining us. Duran: Let's pray. Father, we thank you for this day. We thank you, Lord, for the many that have joined together in this evening, some to celebrate some decisions that need your wisdom . God, we ask that you would bless this gathering. We thank you for the multiple heroes represented here in our community and we thank you for the many public servants that a re faithfully serving to protect and to serve within our community, making this place a better city for our families, for our friends, for all of those both near and far. I ask that Meridian City Council December 20, 2016 Page 2 of 73 you would grant a special blessing with them during this evening, in Jesus' name, amen. Item 4: Adoption of the Agenda De Weerd: Thank you, Pastor. Item No. 3 -- or 4 is adoption of the agenda. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: On the agenda under Item 6-L, the resolution number is 16-1186. 6-M, the resolution number is 16-1187. Under Department Reports, Item A is going to be moved down to -- after Item C. B and C will be first and second. And Item D, the resolution number is 16-1188. Item E, the resolution number is 16-1189. And we need to -- item F needs to be amended. The Legal Department updating the city's newspaper of record. Under 9, Action Items, the resolution number under 9-B is 16-1190. Item 9-G, the resolution number of 16-1191. Under Item 10, the ordinances, Ordinance No. 16-1717 is Item A. And we need to amend to the agenda Item B, which is the proposed ordinance 16-1718. With that I move we approve the amended agenda. Borton: Second. De Weerd: I have a motion and a second to approve the agenda as amended. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 5: Proclamation for Mountain View High School Football State Champion De Weerd: This next item I have the privilege to recognize your young heroes there at Mountain View High School. They are the state football champions under the direction of Coach Benedict. If you all would join me up in the front I would appreciate it. So, this is -- this is pretty impressive. These athletes are on Christmas break and they came to join us here for this recognition and I just learned from our communications -- communications manager that this was a teacher that she had. So, coach, you do influence a number of lives both on and off the field and appreciate that. This is a big win for certainly the City of Meridian, for Mountain View, but we know that it -- it doesn't just determine champions what happens on the field. It's equally important what happens off the field and I have -- I have heard great comments about this team. So, I appreciate you all being here. So, I'm going to read one of these proclamations and it will not list all of the names, but I will tell you that on the record if you ever want to go back and say I had a day named after me, you can pull up this date Meridian City Council December 20, 2016 Page 3 of 73 and in the minutes you will see each of your names listed as recipients of this day. So, just keep that in your back pocket and know that if anyone ever questions that you had a day named after you, you can prove them wrong. So, whereas being a Mountain View football player is more than tackles, yardage, kickoffs and touchdowns, it is training to build leadership, character, confidence, teamwork and resilience, all traits that are needed to succeed on the fiel d, in the classroom, and in the real world and whereas the Mountain View football team's overall record for the 2016 season was 11 wins and two losses and whereas their hard work and teamwork resulted in recently winning the 2016 state championship tournament for football, the first in school history. And whereas the capturing of the state title builds school spirit and allows these student athletes to walk the halls of Mountain View with a little extra swagger and whereas the leadership, training and discipline of their coaches helped all team members to focus their talents and passion to become a winning team , with each player making valuable contributions to their victory. Therefore, I, Tammy de Weerd, Mayor or the City of Meridian, do hereby proclaim December 20th, 2016, as Mountain View High School Football State Champions Day in the City of Meridian and call upon the community to join me in congratulating the Mavericks on their remarkable athletic achievement and for representing Meridian -- Meridian so proudly in the state tournament. Please join me in congratulating these young athletes. Benedict: Did you guys hear that? She wants each of you to introduce yourselves and what position you play. So, I'm Coach Benedict. She asked me to say a couple words and what I would tell you is that these guys put in a lot of hours and it's now a year around process. They put in time in the weight room out of season training to make themselves better and what we are trying to do as staff at Mountain View is turn them into better sons, better brothers, better husbands and better fathers and we think that the guys that come out of our program are better -- not just better players, but better people, better contributors in the future to society and I'm really thankful for them and -- and I love all these guys. So, I'm going to let them introduce themselves. Pattwell: My name is Keenan Pattwell and I played receiver. Rawdan: My name is Trent Rawdan and I played linebacker. Habenicht: I'm Bobby Habenicht and I play strong safety. Flores: I'm Andrew Flores and I play defensive tackle. Hester: I'm Alex Hester and I play defensive tackle. Ray: I'm Cade Ray. I play defensive end. Lyons: Bryson Lyons. I play center. Meridian City Council December 20, 2016 Page 4 of 73 Hardy: Khalid Hardy. I play linebacker. Richter: Jace Richter. I play free safety. Boots: Daniel Boots. I play defensive end. Murdock: Bryce Murdock. I play defensive end. Chavez: Braxton Chavez. I play defensive tackle. Oneida: Chase Oneida. I play guard. Tilden: I'm Jared Tilden. I play defensive tackle. Taylor: I'm John Taylor. I coach the O line. Rous: I'm Scott Rous. I coach the receivers. Ross: Anthony Ross. I coach D line. Ware: I'm Chris Ware. I coach -- I'm the head wrestling coach. Jones: Mike Jones. I coach freshmen O line. Benedict: As the Mayor said, we are not all here. Christmas break. A lot of people go out of town. But we are all really excited about this opportunity and just very thankful to be here. So thank you for your time. Palmer: Madam Mayor, while you're still handing out pins, if I might take a second, as the first graduate of Mountain View High School to serve o n City Council, I wanted to give you guys, first of all, congratulations on your first state championship to the football team and thank you for bringing another state championship trophy back to Meridian. Go Mavs. De Weerd: And I will tell you -- so, I'm the daughter of a football coach, which is why I never need a microphone, but I know the hard work it takes on -- on behalf of the coaches. You never get enough recognition for what you do . So, please, know that we appreciate that and for our student athletes we have always hoped that our -- our student athletes are going to be those role models on the field and off the field in making good choices something that is cool and so we are looking to you to continue to be those state champions and -- and show everyone how it is to -- to behave both on the field and off the field . So, thank you for being here. We wish you a very Merry Christmas. Benedict: Thank you. Meridian City Council December 20, 2016 Page 5 of 73 Item 6: Consent Agenda A. Approve Minutes of December 6, 2016 City Council Regular Meeting B. Dog Licensing Designee Agreement between Intermountain Pet Hospital and City of Meridian C. Final Order for Goldengrove Subdivision (aka Logan Creek) (H-2016-0124) by Heartland Homes, LLC Located at 4617 Martinel Lane D. Final Order for Whiteacre Subdivision No. 2 (H-2016- 0125) by Whiteacre Development Corp., Located West Side of N. Meridian Road, Between W. Ashton Drive and W. Lava Falls Drive E. Final Plat for Roundtree Place Subdivision (H-2016-0130) by Trilogy Development Located 755 S. Linder Road F. Final Plat for Oaks South Subdivision No. 5 (H-2016- 0127) by Thomas Coleman, Coleman Homes, LLC Located South Side of W. McMillan Road, Approximately ¼ Mile East of N. Black Cat Road G. Final Plat for Knightsbridge Subdivision (H-2016-0126) by Schultz Development Located 3870 E. Victory Road H. Bainbridge Subdivision No. 3 Revised Water Main Easement I. Bainbridge Subdivision No. 3 Release of Water Main Easement J. Saleen Property Sewer and Water Easement for Woodburn Sub No. 2 K. Approval of Task Order 10628.B to MURRAY SMITH & ASSOCIATES for the “WATER MASTER PLAN 2017 UPDATE – PHASE 2” project for a Not-ToExceed amount of $159,912.00. L. Resolution No. 16-1186: A Resolution Approving an Extension of the Lease Agreement Between the City of Meridian (Lessor) and Congressman Raul Labrador Meridian City Council December 20, 2016 Page 6 of 73 (Lessee)for a two year Lease Term Extension for Approximately 1,812 Square Feet of Office Space at the Meridian City Hall at 33 East Broadway Avenue, Meridian Idaho to be used for a Local Congressional Staff Office. M. Resolution No. 16-1187: A Resolution of the Mayor and the City Council of the City of Meridian, Idaho, Setting Forth Certain Findings and Purposes to Approve Retiring Meridian Police Department Police Canine "Odin"; and to Declare Subject Canine Surplus Property of Nominal Value; and to Authorize the Mayor of the City of Meridian To Donate Such Property by Transferring Ownership of Subject Canine "Odin" to His Handler Meridian Police Department K-9 Officer Isaiah Wear; and Providing an Effective Date De Weerd: Well, thank you. Wasn't that awesome? Great kickoff to Christmas week. Okay. Our next item on the agenda is Item No. 6, our Consent Agenda. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: As stated earlier, 6-L, the resolution number is 16-1186, and 6-M, the resolution number is 16-1187. With that I move we approve the Consent Agenda and for the Mayor to sign and the Clerk to attest, Borton: Second. De Weerd: I have a motion and a second to approve the Consent Agenda. Mr. Clerk, will you, please, call roll. Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 7: Items Moved From the Consent Agenda De Weerd: There were no items moved from the Consent Agenda. Item 8: Department Reports B. Police Department: New Hires & Promotions Meridian City Council December 20, 2016 Page 7 of 73 De Weerd: And we are moving Item 8-B ahead of A, so I'm going to turn this over to Chief Lavey. Lavey: Madam Mayor, Council, thank you for your time today. Before I get started I'd just like to say that I actually have kids that go to Mountain View High School and so they have followed this team avidly and so my congratulations as well and, hopefully, having their names on the record in a proclamation is the only government record that they ever have. Hopefully they are back there still listening. De Weerd: Leave it to the police chief to come up with that one. Lavey: Madam Mayor, Council, this is kind of history in the making tonight for us. We have the opportunity to welcome six new members to our family and introduce them to the community as they decide to take on law enforcement duties here for the City of Meridian. But also we have history in the making in that we have a number of promotions that we want to honor as well. We have never had this many promotions in our department at any one time and, really, it's -- it's threefold, it is -- because the new positions we have added, it's because of some replacements that we have had and it's because of some retirements that we have upcoming and so it's pretty exciting. Also I have the pleasure of -- of promoting the first female sergeant ever in the City of Meridian, so that is history in the making as well. So, I guess what I'd like to do is ask Deputy Chief Basterrchea to come up and join me as we honor our employees and, then, I would get the message to the parents in that this is going to be semi -formal in that if you want to get up and take the most perfect awesome picture, do it, and don't try to hide behind someone's head , come up to the front, stand behind me, whatever you need to do, or push me out of the way, because this is a very special moment for -- for them. We have had family members drive all the way up from California yesterday in the -- in this weather just so they could be here today. So, get that perfect picture while you can. I will give you plenty of time and if I could have the six new officers come up here and join us over here to my left. And so what we would like to do first is introduce you to our six new officers and, then, we are going to do a swearing in. So, when I say your name raise your right hand so everybody knows who we are talking about. So, Officer Hall. So, Dallin Hall brings with him 11 years of experience. While receiving his certification he served six months as a police officer for the Rupert Police Department here in Idaho. He, then, worked two years as a police officer for Sun Valley Police Department in Sun Valley, Idaho. And, then, he worked 3.5 years for Soda Springs Police Department in Idaho, before he began working his career in Twin Falls and I'm hoping that he finally decided to stay with the Meridian Police Department and retired with us, so -- because we are the best. And, then, Officer Horvath. Mark brings us with 12 and a half years of experience. He worked as a police officer for one and a half years for Albany Police Department in Albany, California. He served 11 years as a deputy sheriff Meridian City Council December 20, 2016 Page 8 of 73 in Napa County Sheriff's Office in Napa County, California, and it's his parents that actually had to drive up here in all the weather, so -- Officer Tetreault. Cameron has worked six months as a deputy sheriff for the Canyon County Sheriff's Office in Canyon County, Idaho. Cameron is a graduate of the new College of Western Idaho law enforcement program class number one and he is the first graduate that we have actually hired from -- from that university. So, congratulations. Officer Matsu. Mike is a graduate of the Western Oregon University in Monmouth, Oregon, where he earned a degree in criminal justice. He has held various law enforcement internships in Oregon for the Monmouth PD, Hubbard PD, the Central Point PD before he came to the City of Meridian. Congratulations. Officer Helms. Kyle has a Bachelor's of Science Degree in criminal justice from Boise State University in Boise, Idaho. The deputy chief said that's a good thing, because if it was another one he may not have got hired. They told him that right in the interview. Sorry, Bill. I won't tell them what university he said he -- he was also police support for 11 months for the Las Vegas Metro Police Department in Las Vegas, Nevada. While attending BSU Kyle spent one semester as an intern for the US Marshal Service in Boise, Idaho. Congratulations, Kyle. And Officer Whitesell. Trevor served 1.5 years as a police cadet while attending the University of Nevada Reno in Reno, Nevada. Trevor holds two degrees from the UNR, a Bachelor of Arts Degree in sociology and a Bachelor of Arts Degree in history. He's also received a master's degree in education with the University of California Santa Cruz. Congratulations, Trevor. So, if you would all raise your right hand and repeat after me. I, state your name, do solemnly swear or affirm that I will support the Constitution of the United States and the constitution and laws of the state of Idaho and the laws and ordinances of the City of Meridian. That I will abide by the law enforcement code of ethics and the policies and procedures of the Meridian Police Department. That I will obey all lawful orders and directives of those appointed over me and that I will, to the best of my ability, faithfully discharge all the duties of police officer for the City of Meridian, state of Idaho, so help me God. (Repeated by the officers.) Lavey: Congratulations, gentlemen. Did everybody get the pictures that they wanted? I have only had a couple of weeks to learn their names, so I apologize if I butchered any. I don't think I did, but if I did I am so sorry. De Weerd: Chief, I think they are new enough they might not tell you, so -- Lavey: They probably won't. They will tell somebody, though. And, Madam Mayor, Council, it's kind of weird that I actually have my back to you. I don't know if that's good or bad, so -- I feel kind of vulnerable. But I guess that's probably better -- it's probably better than that one time I had my back to that one crowd at that one council meeting that we all know about. De Weerd: Oh, yes. Meridian City Council December 20, 2016 Page 9 of 73 Lavey: I would like to have our new promotions come forward. That includes everybody. Every rank. So, if you could come up here and kind of take the same position. It would be nice if we could do the lieutenants and, then, the sergeants and, then, the corporals and, then, the nonsworn. We will see how messed up they make me. We are going to pause just for a minute so family can take some pictures. If we need to kind of get together a little more we can do that as well. But come forward and take whatever pictures you need . Madam Mayor, Council, what I'm going to do is introduce each employee as their current rank and, then, their name and, then, what their new rank is going to be and their assignment. So, I'd like to introduce -- the first person is Sergeant Jeff Brown. Yeah. Sergeant Jeff Brown will be promoted to lieutenant. Go ahead and raise your name -- or raise your hand. Raise your name. Whatever. He is going to be the new patrol lieutenant for the police department. Jeff's kind of unique in that I had the pleasure of hiring him as a police officer and I have seen him grow all the way from the academy to what he is here today. So, congratulations, Jeff. Sergeant Brian Caldwell is going to take on -- and these are big shoes to fill -- but Lieutenant Overton's role. And Lieutenant Caldwell will be the new Office of Professional Standards and Training, so go ahead and raise our hand, Brian. Officer McGelvery was a lateral officer from Texas, I believe. Was that -- am I correct? And I remember working the patrol with him, kind of as a renegade and some crazy stuff and we decided to save all the citizens and make him a detective and get him off the road and, then, a few years later we are ending up promoting him as a -- as a sergeant. So, welcome aboard, Chris, and congratulations on your promotion. Corporal Terry Hodges came from Hailey, Idaho, I believe. He came to the Meridian Police Department and, then, started his career in patrol. He's had numerous assignments. We are promoting him to a -- to a patrol sergeant. Congratulations, Terry. Corporal Tara Smith has been in an assignment in detectives for a number of years. She's going to be missed in detectives, but we are going to promote her as the first female sergeant for the Meridian Police Department and she's going to go serve in patrol. Congratulations, Tara. Officer Monty Price has had numerous positions. He's been in patrol. He has been in the traffic unit and he is going to be the new -- one of the new patrol corporals. Congratulations, Monty. Officer Randy Goodspeed is probably one of those guys that several people have had the unfortunate pleasure of meeting out there when he's working as a motor officer in traffic. If you're one of those people, please, don't take it personally. He didn't. We are promoting him to a patrol corporal as well. Congratulations, Randy. Officer Isaiah Wear is currently a K-9 officer for the patrol division and his K-9 partner finally thinking thank God I get a break, because he's going to retire and we are going to promote Isaiah to corporal. So, congratulations, Isaiah. Officer Mike Netherton has come from the state of California as well, because he wanted to work for the best department in the United States. He's had numerous assignments since he's been here, but he's going to take over as a patrol corporal. Congratulations, Mike. And Tom Baker has served in the capacity as a code enforcement officer for the City of Meridian for a number of years and when Meridian City Council December 20, 2016 Page 10 of 73 an assignment change for the current supervisor sending him back to patrol, we had the pleasure of looking for a new code enforcement supervisor and , of course, we hired within. So, congratulations, Tom. So, Lariee Miller is probably wondering what I'm going to say. I actually had the pleasure of meeting Lariee the first time she worked for the police department a number of years ago. Her and I and a few of us are probably one of the most tenured employees for the police department. But she decided that she wanted to go try something different and left us for a while and, of course, she also decided that she wanted to come back and work for the best police department ever. So, we welcomed her back. After working several years in records and in crime analysis we have now had the pleasure of promoting her to the records supervisor. Congratulations, Lariee. And so at this time we would like to have spouses , partners, parents, whoever that person chose to come forward and pin their badge on them. And, Stephanie, you can do blood wings for Brian. Stephanie actually worked for us at one point in time, too. She will come back. I will step out of the way so anybody can get pictures if they want. Madam Mayor and Council, that concludes our presentation. I'd just like to congratulate everybody today. I'd like to thank the families for showing up. It's an awesome opportunity. It's a once-in-a-lifetime, usually, thing for -- for employees and I just thank you for coming out. De Weerd: We would like to congratulate those that were just promoted. We also will join the chief in sending our appreciation to the families. We do believe that we have the best police force in the country and we know that a lot of that is a result of the support they get at home. So, thank you for sharing your loved ones with us. We do everything we can to make sure they stay safe as they keep our community safe. So, thank you for joining us. We wish you all a very Merry Christmas. C. Police Department: Budget Amendment for K9 School Donations for a Not-To-Exceed amount of $4,181 De Weerd: Okay. I will go ahead and get this going. Our next item on the agenda that we also moved ahead of Item 8-A is Item 8-C, our Police Department budget amendment for K9 school donations for a not to exceed. I will turn this over to you, chief. Lavey: Madam Mayor, Council, the good news is I'm not asking for any money today. This is net neutral and as you recall we gave a K9 encounters training back in October, but prior to that we actually had a community member that was working really, really hard for the community to donate -- community donations to provide this class, so it would be zero cost to the City of Meridian. This person put up 2,000 dollars of their own money and I guaranteed them that I would cover the difference if we were not able to get the -- get the money together, because it was the right thing to do, and we had the pleasure of -- of training 30 more police officers in the state of Idaho on how to deal with a non -- or how to deal with nonlethal encounters with our K9s. The good news is that community donations Meridian City Council December 20, 2016 Page 11 of 73 far exceeded what the cost of the class was and we had collected a total of 4,181 dollars and what I'm asking is that we are able to transfer that money back into the training fund of the Police Department. The Finance Department has already prepared the documentation and is prepared to do that and all we need today is -- is your -- your blessing to make that happen. It's a net neutral cost to the city. And with that I'd stand for any questions. De Weerd: Well, chief, it didn't hurt at all to have the video go viral on OG in terms of his -- his -- not even 15 seconds of fame or 15 minutes -- I think it lasted much longer, but that certainly inspired a lot of people to step up and -- and offer this training to others. So, maybe they will respond similarly. Lavey: Madam Mayor and Council -- and I know the Mayor knows this, but I don't know if everybody else knows this. That video went international. I had messages from UK, Australia, Netherlands and a whole bunch of other places and some of the donations came from there as well , so -- it went to international, not just national. So, that is the sign of the good things that the men and women of our Police Department do. De Weerd: Council, any questions? Bird: I have none. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I move that we approve the budget amendment for K9 school donations for a not to exceed amount of 4,181 dollars. Bird: Second. De Weerd: I have a motion and a second to approve Item 8 -C. If there is no discussion, Mr. Clerk, will you call roll. Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea. De Weerd: All ayes. Thank you. MOTION CARRIED: ALL AYES. A. Finance Department: Quarterly Update De Weerd: Item 8-A is under our Finance Department and so I ’m going to turn this -- the mike over to our CFO. Meridian City Council December 20, 2016 Page 12 of 73 Lavoie: Well, Madam Mayor, Members of the Council, again, appreciate the time and opportunity to present to you tonight and we are here to introduce to you the first of hopefully many quarterly finance reports. So, our agenda today is to describe to you what the approach of a quarterly financial report is. We are going to discuss property tax 101. We are going to go over property tax levy rate histories for you. Then we are going to go into property tax comparisons. Then we are going to look at property tax burden and look at other levy rate comparisons between the city and other cities within the state and , then, give you an update on what we will be presenting to you in next few months and, then, stand for any questions. And before we get started -- when I got here I saw a couple hundred people there, I thought, wow, a lot of people are interested in financial quarterly reports, but I appreciate it. So, I will try to make this as exciting as possible. It is property tax, but, again, we will do what we can. So, again, quarterly reports to the Council. This is a new concept that we are trying to deploy between the Finance Department and the city. So, what are they? Our goal here is to deliver information to you, the Council, and decision-makers within the city, smaller bite-size pieces of information, rather than delivering large amounts of data to you at one time. So, instead of approaching you with one large report, we are going to divide it up into four reports throughout the fiscal year. This is a tentative schedule that we are shooting for. In February we are going to focus on the actual results from the audit report for the previous fiscal year. In May we are going to look at demographic data working with COMPASS data and growth data. In August we are going to try to focus on the current fiscal year actuals to budget. In this case will be fiscal '17's actuals to budget. And it says November, but today is the November slash December presentation. I was not able to get the presentation ready for November , so here we are today for December. So, we will continue to alter the agendas going forward based on economic growth functions, environmental -- it's a continual work in process. We are going to change the agenda to meet the needs of the city in our opinion . So, with that property tax 101. I know. Exciting stuff. Again, this is a recap of what you saw from us in April during the fiscal year 2017 budget roadshow. That's why I pointed out the two blue sections. Again, it's just a reminder that the state gives us the rules and mandates how we calculate property taxes . In this case there is a part of the property tax calculation that allows us as the city to take up to three percent property taxes or increase our property tax amount by three percent annually. There is also another portion of the property tax calculation that is new construction annexation. Again, we went over this in April. I bring this up that the state and the county dictate how much we can put on our property tax roll for new construction and annexation . So, again, property tax 101. This was presented to you in April. Base property taxes. There are four components within the -- how we calculate property taxes. The first item is base property taxes. Again base property taxes are determined by the highest approved certified amounts of taxes levied in the past three years. Fiscal year 2017 is the highest amount of property taxes that we have levied in the past three years. So, for fiscal 2018 that will be our base property tax amount s. Meridian City Council December 20, 2016 Page 13 of 73 Again, base property taxes. I want to kind of, you know, explain what we believe these revenue sources are for. Base property taxes are for the level of service that you have determined at that fiscal year. So, when we just finished developing fiscal year 2017, we determined the base level of services that we were going to provide to the citizens for fiscal '17 and we determined the amount of revenue that we needed to perform those services. So, at that moment in time we have determined that this amount of revenue is what we need to perform the level of services at that moment. Now, this would work great if time stood still and we didn't have any growth, we had no inflation, you know, everything stood still. We can easily say that the amount of revenue we generate for property taxes will cover the amount of expenses that we will continue for eons and eons if nothing ever changed. Unfortunately, I think we all know that this city is one of the fastest growing cities in the nation, so things are changing. We are adding more businesses, we are adding more population, we are adding more traffic, we are adding more schools. There is a lot of mores involved here. So, unfortunately, we don't live in that simple time-stood-still world, we need to be able to collect revenues to account for those mores. As more people move here they have more requests on our services, we need to make sure we deliver those services, so with that, luckily, the state gave us an avenue to adjust our revenues to provide those services for the -- for the more population, the more traffic, the more businesses and that's within our three percent allowable increase. This function of the property tax calculation we would like to call cost of doing business. Many of you run -- run your own business, you have been involved with businesses. Unfortunately, things don't stand still. We have inflation. Fuel goes up. Utilities go up. Mr. Bird, you have been on the Council long enough that the employees first concept, the compensation program -- I mean I can ask you -- the number one asset for the city is? Bird: Employees. Lavoie: Employees. So, we need to make sure we compensate our employees. That's a cost of doing business. We need to make sure we compensate them correctly. So, with that we can use this allowable property tax to pay for the cost of doing business to make sure we are paying our employees correctly, paying for the bills, because the base property tax pays for what was approved last year, not for anything new and above and beyond what we determine as the base level of service. The other two components that we have within the property tax calculation are new construction and annexation. These two items are determined by Ada county. We don't have any levers or knobs to pull on. This one -- they tell us how much in property tax we collect for the upcoming year. These dollars are to be used for growth. The revenue generated is from growth, so we should use it for growth. When Fire needs another police -- fire station, we need to be able to use these dollars to pay for that, because the base revenues are for what was approved previous years. The cost of doing business allowable is for just paying for the base level cost of doing business. These two components help the General Fund pay for police officers, new parks, new Meridian City Council December 20, 2016 Page 14 of 73 additional vehicles, computer replacements, and so forth. Again, I just kind of wanted of reiterate how we calculate a proper -- how we calculate property taxes on an annual basis and what we deem as th e components of those property taxes and how we believe we should use the property taxes for the future and today. So, again, you may be asking a question, well, what about all the other additional revenues, can we use that to pay for growth and cost of doing business? Certainly. Just know that, you know, as we get more sales tax, more liquor tax, more franchise tax, that is mostly driven by growth. So, in theory, you can argue those dollars do help pay for the growth items, not the cost of doing business items. So, again, I understand we do generate other revenues from those other sources, but those revenue sources have been determined for the base level, not accounting for cost of doing business and those growth items we want to definitely make sure we have for fire stations, police stations, parks, city staff and so forth. So, that's the property tax 101 calculation. This year shows your property tax levy rate history. This is the base property taxes that we have collected since 2005. So, these are those tax dollars that we determined during the budget process are needed to pay for the level for -- pay for the services that we deem necessary for that fiscal year. These dollars are not budgeted for future growth or future cost of goods -- or cost of doing business. This is at that moment in time. These are the allowable increases that we as a city have taken for those -- since 2005. We have exercised three percent every year, other than three years. You can see the two years where we took a zero and , then, fiscal '17, which we just completed, we took two percent and you can see that's represented there. Those dollars that we approved with the level tax are used to help pay for the cost of doing business. Ada county informs us of the new construction that we get to use for new growth items to help pay for the new fire trucks, computers, new employees and annexation the same way. These are the annexation dollars that we have collected from Ada county's records for the City of Meridian and you combine all those components -- the four components that we have talked about and this represents the property tax collection for the -- since 2005. We approved fiscal year 2017's budget a few months ago and now we are requesting 28 million from the county and they approved it . So, that is our current property tax collection for fiscal '17 and the years before. So, property tax history. I'm going to get on a little soap box real quick if you don't mind. So, the question is what percentage of property taxes make up the General Fund? Here is the slide for you. Right now for fiscal year '17 what we just approved, again, varies every year a little bit. The property taxes -- 65 percent of the General Fund revenue sources come from property taxes. Again, we just went through the 101. One component of the four pieces of the property tax 101 we get to change. That's our lever. We have one lever in that calculation. Ada county determines the other two and the base is the base from the previous highest three. So, we have one lever to change or to pull on that one. Oops. The second highest revenue source is intergovernmental. That's our sales tax revenue sharing. That's the -- that's the liquor revenue sharing. That's all mandated by the state of Idaho. We are at their mercy of what percentage they give us. They have an algorithm. They let us know how much revenue we get Meridian City Council December 20, 2016 Page 15 of 73 on an annual basis. We have zero input on that. The next item is the impact fees. Impact fees are currently riding at four percent. Those are non- operational, so we don't get to use that to pay for fires , ongoing personnel costs or finances, personnel costs. That's a restricted revenue source that we really don't get to tap into for operational growth needs. Next item is development services by ordinance. The revenues generated within that division are utilized to pay for their cost of doing business or operational needs and any excess revenues go to the capital improvement fund, so we can build City Hall, we can build park functions, fire stations. So, the excess by ordinance we can't really tap into that for ongoing fire station, personnel, or ongoing. By ordinance we put that to a capital need. And, then, the remaining is seven percent -- again, nominal in the grand scheme of things and what we can leave on for revenue sources. So, as you can see between intergovernmental 15 percent and property taxes 65, that's 80 percent of our revenue sources for the General Fund are just those two revenue sources and only one lever did I mention do we get to pull to determine -- or manage our revenue sources. Intergovernmental stage three of the four are -- of property taxes are mandated by state and county. We get one lever to adjust for our revenue calculation. So, it's a little scary at times. But, again, I'm just trying to stipulate that we have got one revenue source, property taxes, 65. We want to make sure we manage it professionally and cautiously. So, another way to look at it -- you know, that this is, you know, this one major revenue source of property tax, which, you know, we got the one lever to play -- play with, we need to make sure the decisions we make today will impact the future council members, the future businesses and the future decision-makers of the city. So, again, we are not making decisions for today only, but we are also making decision for future years down the road. We want to make sure we set ourselves up and the future councils and city staff members up for success. So, that's -- that's the end of my soap box and I appreciate letting me get on there. I know it deviates from this a little, but, luckily, I have another box for you. So, this is an example of cost of doing business. I used this term earlier for you. This is going to show an example of that the cost of doing business is -- and we lost our remote, so I will -- oh, there it is. There it is. Cool. We are good. We are good. Cost of doing business. Here is just a simple example. This is your fiscal year '17 General Fund personnel cost that we just approved a couple months ago. A little over 31 million dollars. Good. Bad. Indifferent. That's just the number what it is. We decided what the property taxes, the revenue sources were that we had available to cover those services that our staff members can provide to the citizens at the end of -- for fiscal year '17. Now, there is one simple component, cost of doing business, that one's simple, but there is many, many components. We have insurance increases, worker's comp increases, PERSI increases there, participation value, and also what Mr. Bird and I just talked about, compensation for employees. If we just applied a simple three percent, which, historically, we have done for the City of Meridian, go unpack many years, we average about three percent compensation improvements to the city's staff . If you take just at three percent on that 31 million, you can see the math is a little over 900,000. We have not done a thing yet. We have not hired an employee. We have not Meridian City Council December 20, 2016 Page 16 of 73 hired a -- bought a new car. We have not -- we have done anything other than what -- we want to make sure we get our asset compensated correctly. So, every year the Finance Department, Council, city -- we must generate an additional 900,000 dollars to make sure we cover that one cost of doing business. We have not talked about utilities yet. We have not talked about repairs, replacements, Jeff Lavey's vehicles -- or I mean Chief Lavey's vehicles, you know, Fire Department's vehicles. We haven't even gotten there yet. This is just wages. So, unfortunately or fortunate, whichever way you look at it, wages will continue to grow, because we are a growing city. So, 31 million this year is going to be 31.9 or 32 million next year , 33 million the year after that. We are growing. We are growing. Three percent on that number is going to grow as well. So, what I'm trying to bring to point here is we got two percent last year for property taxes, which is roughly about 520. I need to find other revenue sources to cover just that one simple cost of doing business going forward year, after year, after year, after year. Again, we do have the revenue sources, we made a decision in '17 to utilize other revenue sources to cover that one proportionate share of cost of doing business. So, again, I'm just trying to reiterate the growth that we approve, the plats that we approve, the growth that's coming in -- I means it's awesome, it's great, it's a vibrant city, but there is only so many growth items that we can generate within property taxes for General Fund to cover these additional mores, these additional great things that we are adding. Growth is going to happen much faster than what we can grow our revenue sources. It's just -- it's impossible to match -- match one to one. It's a great thing for us, but, also, it's a -- it's something to be aware of, that the growth is happening faster than our revenue sources and have just got to be cautious with that. If we want to continue to ask the fire department, the police department, all the departments to level that exceptional customer service, you know, we just need to be aware of what we are approving the growth is, the amount of things happening. Financing this Council -- we can only generate so much revenue on an annual basis . Again, are we providing the right level of service? Are we providing the amounts of service that we want? It's a whole -- that's a great question. That's a great question for another day. But, again, we need to make sure -- the decisions we make now affect where we are going to go down in the future and we just want to make sure we can provide the revenue to the city staff members to provide that level of service that you expect of them on a daily basis . Now, I lost my -- so, appreciate it. So, here is your property tax levy rate history. Ada county gives us this number. We don't have really much input into this. They let us know what our value is -- top right value is, our current -- per Ada county we are a little over seven billion. You can see it's gone up. It's gone down. It's fluctuated. But we are definitely in a growth period. I apologize, I skipped one slide there. That is your levy rate. That's the levy rate that Ada county has approved to us and what I'm going to point out here is it's an inverse relation. It's -- it's not intuitive and an example would be fiscal year '17, we just approved a budget and we were -- we requested two percent from Ada county and the levy went down. The last three years the levy has gone down, but we requested property taxes every single year. Also I want to point out that in years -- fiscal years '11 and '12 I don't know Meridian City Council December 20, 2016 Page 17 of 73 if you remember this slide. We took zero property tax for allowable increase, but you can see the levy rate went up. Not intuitive. You know, we think we are going to impact our levy rate. I just want to be cautious that the Ada county value has a much larger impact on what happens with the levy rate at the end of the day than the decisions that we make here from a budgetary standpoint . We can say we are not going to take the allowable in years '11 and '12, instead the levy rate went up. It's not really super intuitive, it's -- it's a little funny, but, again, the Ada county property tax value has a bigger factor on our ending levy rate than the project that we propose to them on an annual basis. So, I will bring up some other slides. I can show you how this game works or how it works. We compare six houses. We will show you the comparisons for the six houses and the impact that we -- the decisions that we made how it impacted them on a house-by-house basis. So, again, more property tax calculation 101. Again, this is a recap from April. Pretty simple. We take the total property taxes requested. In this case that's 28 million by us. Seven billion dollars is the value that Ada county informed us and that gets us to our certified levy rate for that particular fiscal year. So, again, if we follow the graphs and the data , there is our property tax, 28 million, levy rate seven billion. You put all that together and you do the math and you will end up with the current levy rate, which is .38 and that matches were we are at right there. So, again, that's how the math works. That's how we get the property tax value. That's how levies are influenced and that's how levies are created. Again, we have a -- we have a small share in how levies are created, but the bigger value is what Ada county determines the levy rate -- or the Ada county city value to be. Again, this is just a snapshot of everything on there. This is by the state of Idaho. They send us this document. It states everything submitted is accurate. Here is your levy rate based on the -- the value that Ada county states and the property taxes that you have requested. This is just a fun little informational slide for you guys. This shows you the highest 15 taxpayers for the city. This was obtained from the state of Idaho's Tax Commission and also Ada county. This is the information they provided us. We will tract this going forward, just so we can have it historical and just look at how it changes year over year. So, as we stated, property tax comparisons. These are the six houses that I informed you about. They are throughout the entire city and these are the property tax values as I guess ordered by the -- or determined by the county. This is their document or their information we have put in our slide, but this is determined by Ada county. We, as a city, don't determine these values. These are the property taxes paid by each of those houses for the city. Not all the -- not their total tax role, just the City of Meridian's tax levy. It doesn't quite follow the exact same Ada county value, but you can see these are the taxes that have been paid for those particular homes. As well I would point out that during 2007, '8, '9 and '10 we as a city took the three percent allowable property tax every single year. But you can see '7, '8, '9 and '10 a majority of those homes all paid less in taxes. Another interesting slide is in 2011 and '12 we did not maximize our three percent allowable and our property taxes went up and, then, the very last fiscal -- last three years, '14, '15 and '16, all but one house has paid more taxes. Even though we have taken the property tax every single year, Meridian City Council December 20, 2016 Page 18 of 73 other than last year we took two percent. One house based on the Ada county value, paid less taxes each year. So, what I'm trying to reinforce here is Ada county's property tax value of your property has a larger influence than the decisions that we made at the three percent level and the amount of revenue that we are collecting, because we can only turn that lever so many times and we can only pull the lever a little bit. Palmer: Madam Mayor? Lavoie: Yes. De Weerd: Mr. Palmer. Palmer: Madam Mayor and Todd, I think it's important that we understand that while that's true on a year to year basis, if we take the three percent over and over and over and over again eventually we will hit a point where the Meridian section of Ada county stops growing or doesn't grow nearly as fast, so there is less growth in the pie to be distributed amongst all the properties and so -- but the property values will continue to increase. So, that's one -- the three percent that took place over and over and over, it's going to really start kicking in when the growth stops, but the values continue to increase; right? Does that make fanatical sense? Lavoie: It all comes down to taxable value. I mean there is only two components in that equation. What we request and the taxable value. So, it all depends on the taxable value. You're saying if it stops growing, but everybody's property continues to go up. I mean it's all variable. So, I mean I'm not -- I apologize I'm not following you exactly, I apologize, but the three percent, will it ever get farther ahead -- are you concerned that the three percent is going to get farther ahead than the growth value? Palmer: I don't know. Not -- so, my -- eventually -- I mean with the -- in the situation we are in, while we can take the three percent, property taxes actually being levied can go down. Lavoie: They sure can. Palmer: But there is definite scenarios where our actions by taking the three percent are going to cause substantial tax increases -- Lavoie: Again, the slide here shows the ten years of data. We have taken three percent every year, other than there, and we took a two last year, so call that good. So, all but two years you can see what's happened to the six houses here. If you start from left to right, you got -- if you take the golf course home, it's a little over 600, now it's a little under 900. I mean the question is is that substantial. One house is actually paying less than it did ten years ago and that's ten years of Meridian City Council December 20, 2016 Page 19 of 73 actual data in a high growth environment that we have experienced here in the city. So, while we have another environment that deviates or is greater than this environment this last ten years, I don't know what the n ext ten years looks like, but this shows you the three percent impact on a high growth environment that we have experienced here at the city for six hours within the city limits. So, I'm not sure -- I mean could there be equations and probabilities, I'm sure there are. Definitely. Palmer: Madam Mayor, maybe restate -- De Weerd: Yes, Mr. Palmer. Palmer: -- my question that if say the number of new properties stops, which, obviously, isn't going to happen for a very long time, but the value of the e xisting properties continue to increase -- Lavoie: Yes. Palmer: -- what would happen to the property tax bills? Should we continue to take three percent every year -- say we go ten years where there is no new properties, but the value continues to increase? Lavoie: So, each year we would have to determine do we need additional revenues to pay for the nongrowth, because if growth stops, which is your -- if I’m following you -- no new development, no new homes, so we have that perfect standstill time where not another thing is added, the base revenues that we have determined should be able to pay for the ongoing cost if expenses stay the same. Now, if expenses don't stay the same -- which they won't -- you need some source of doing -- generating revenue for cost of doing business and that's your three percent. Palmer: Right. Lavey: But at some point you always have to most likely take a cost of doing business increase, unless inflation stops and prices don't change -- which we know that's not going to happen, so that's -- you always -- in my opinion you always have to take some kind of cost of doing business adjustment to pay for the cost of doing business with the City of Meridian, even if you had zero growth, no new homes, you still have to pay for the merit, the utilities and how do you pay for that? That's the million dollar question. Palmer: Madam Mayor, if I can -- and understanding that, but in that scenario what does the tax bill do? Lavoie: Each house would be different, obviously, because it's based on a value of their particular house. If we had more Villages show up here that's going to be Meridian City Council December 20, 2016 Page 20 of 73 a much different impact than if you had many more Paramounts show up here. So, it's a different tax value. So, I mean it all -- each house -- I mean I can't stand on the record and say this is what's going to happen to every house for the next ten years if something's going to happen. I just can't do that. It's based on the value of the property. If we don't increase our property tax request of revenue, everybody is -- most likely the levy will go down, because -- if that number stayed static, but your enumerator went higher, your denominator will go down and no new growth you're still going to ask for the same amount of resources from the same amount of people that are populating your -- your city. If we are following a no growth, no additional situation. You're still going to ask for 28 million dollars on an annual basis from -- from the same 32,000 customers we have. I apologize that I have -- Councilman Palmer. Okay. So, we are going to jump into property burden. This is important. This is the data that we collect from the state -- or from Ada county. Again, it's not going to be a surprise to you guys. Most of our property taxes come from residential. Again, not surprised. Here is another way of looking at it. We are averaging about 64 percent of our income from residential and 30 something from commercial. The other percentages are, you know, intermingled amongst other categories, but I don't think it's too much of a surprise for you . I don't know what the magic ratio is, but for City of Meridian it seems to be a 60-30 split, which is pretty comfortable and we matched it pretty well for the last ten years. So, again, just information. That's all this is here to help you with. I mentioned the levy rate in comparison. This is the levy rate comparison between the City of Meridian and a few cities that we selected around the state. This information is gathered from the Association of Idaho Cities. They provide this to every city on an annual basis and we just put the data into a graph form . As you can see, the City of Meridian is number four on this graph, which is fantastic. Or not, whichever way you want to look at it. For a full-service city and the second largest city in the entire state, I mean that's something to be pretty proud of -- be pretty proud of. Again, so that -- every single city is not accounted for here, but I tried to grab the biggest cities that I could find. I see a question over here by Luke. Cavener: Madam Mayor, question for Todd. How many of these cities that are identified here are responsible for their own road maintenance? Lavoie: Good question. We -- I will grab -- there is like two cities here that have one levy rate for one hundred percent of their services. This graph here is just for General Fund services and it's not apples to apples, because many cities have roads, airports, convention centers. This year the General Fund comparison -- there is some major -- some cities that handle levy rates just for themselves. Us, Boise, we have one. It's the General Fund levy rate. So, it's not an apples to apples, but I tried to compare General Fund to General Fund. If you add all those other levy rates to all these other cities, their bar graph goes higher. I just tried to do the General Fund to General Fund, so this does not include cemetery or library districts, roadways, or parks or -- there is even retirement levy rates out there. There is public safety levy rates. I tried to do Meridian City Council December 20, 2016 Page 21 of 73 General Fund to General Fund. So, if anything, we would look even better if you compared us to the consolidated levy rate comparisons from city to city. De Weerd: And the Association of Idaho Cities does a breakdown and -- and that's what -- that is what allows us to do those comparisons , because they will show the different levies to the special purpose . So, the only thing that isn't figured into Eagle, Kuna and Garden City is they don't do fire and they have a fire district and our fire is built into our General Fund. So, yeah, it is -- it's hard to do apples to apples, but this is as close as you can really get. Lavoie: And for a full service city I think what you -- or what the staff is doing for the levy rate that we have, it's pretty phenomenal. They are -- you know, we have always run a pretty lean city. We are proud of that. We have zero debt. We are proud of that. But, again, the question comes up to us -- we need to be open to consider other revenue sources. Bonding. Borrowing. Improvement districts. And I'm going to bring it up. Levy rate increases. At some point in time if we continue to grow at this phenomenal pace and you want u s as a staff to provide those services to our citizens, we are going to have to be open to considerations. We can't fund, you know, this amount of fire stations that we believe we need to fund in the next ten years. We cannot fund the amount of police officers that -- in the police department. Mayor and I and the department directors have just completed our first draft of the CFP. There are over 20 changes that we had to make to their -- to our directors' requests, because we do not have the revenue sources to meet their professional judgment and the resources that they need. So, again, I'm not asking you to make a decision today, I'm just throwing it out there. We need to be open for discussions of other revenue sources if it comes to that point where we cannot provide the services that you're asking us to on a daily basis, be it bonding, borrowing, improvement districts, levy rate increases. Again, it's just putting a -- I'm planting the seeds. I'm not asking for a decision. I'm not saying we need it tomorrow. But have an open mind to those considerations in the future, because the city is growing and if we want to continue to deliver those services to those houses -- to the -- deliver those services to the citizens, we just have to be open to those discussions. So, you know, that -- and I apologize I took a little more time than the 20 minutes that I asked for and I apologize. But as a recap, we talked about why we are going to be here every quarter. Property tax 101. Levy rate history. We showed you that. It's not an intuitive discussion. The tax comparison, you know, the tax burden. We also talked about the levy rate comparisons. So, you saw what six homes looks like. We -- you know, we tried to display that for you guys in what -- what would Joe pay for type of scenario. So, there, again, the next quarterly meeting you will hear from us is February. My goal is to deliver results based on the audit, the actual financials. I will deliver to you the fund balance. Are we -- how does our fund balance look? Are we doing good? Are we doing bad? We are going to introduce to you -- I believe it's the first time you will see it from us -- revenue expense ratios. What this does is we track what proportionate share does medical benefits consume of property tax revenue. Should it be the same Meridian City Council December 20, 2016 Page 22 of 73 every year? Should it always be 43 percent or some magic number? We will show you what that looks like. Should certain expenses be growing faster than their revenue sources that we are generating. That's what we are going to try to show you. A different perspective. We will show you the top five revenue sources and top five expenses for the city. Again -- and with that, again, I apologize it took a little more time than you wanted -- or we wanted here. Again, I appreciate the time. Appreciate the questions. I stand for any questions, but, again, contact me afterwards if you have more detailed questions . Mr. Palmer, I apologize if you didn't get what you wanted, but you know where we reside. Find us and we will help you out. Again, Mayor, Members of the Council, appreciate it. De Weerd: Thank you, Todd. Appreciate it. Yeah. Any feedback, please, let Todd know and -- because he's going to -- to focus quarterly on -- on different topics and we hope to have these on annual rotation. So, if there are ways we can improve it, we would love your feedback. Cavener: Madam Mayor? De Weerd: Yes, Mr. Cavener. Cavener: Either for Todd or maybe for you or other directors. One thing that has always been a challenge for me to wrap my head around is when Todd gets up he talks about levels of service and I have had three different liaison roles in the past three different years. I guess five different liaison roles. And each department director talks about their level of service. One thing that I have learned is that one director's opinion of level of service is different. You know, they vary from department to departme nt. So, for me it would be helpful to either have a presentation from directors about when they talk about this level of service and what they are talking about, what they are trying to articulate, because I think it's easy for me to grasp -- we want to continue being great, but what is that? What is that great thing and how is it different in Police than it is in Fire. How is it different in Fire than Parks. So, as we continue to use that term -- I know for me it would be more beneficial to have a bett er understanding as to what we are referring to when we talk level of service. De Weerd: And I think that's exactly what our fire chief had been pursuing over the last couple of months and got an answer last week on what that standard is. So, we can start bringing back comparisons. Steve in the Parks Department has a level of service that was defined through public participation. We are always under -- I don't think we are ever over, but it's always a standard we are chasing on parks per thousand -- acres per thousand and -- and we will get that from the police chief. Certainly as part of the strategic plan updates that's going to be discussed on what some of those variances are . Over under. So, those are all things that you should start seeing in your dashboards. You will start hearing about in the strategic plan updates and you will start hearing more often from the Meridian City Council December 20, 2016 Page 23 of 73 department directors. So, perfect point. Thank you. I'm going to go ahead and move the rest of the Department Reports after our Action Items. So, I assume that many of those that are in attendance are here for the Action Items. So, Council, any issues with that? Bird: I have none. Item 9: Action Items A. Public Hearing for Seyam Subdivision (H-2016-0123) by Volante Investments LLLP, Located on the North Side of E. Franklin Road and Approximately 1/2 Mile East of N. Eagle Road 1. Request to Vacate Plat Note #10 and the Graphic Depiction on the Seyam Subdivision Plat Which States Lot 3, Block 1 is a Non-Buildable Lot De Weerd: Okay. Item 9-A is a public hearing on H-2016-0123. I will turn this over to Josh. Beach: Madam Mayor, I believe this is a -- there is memo that was written. I'm not sure if C.Jay had agreed to read that for us. De Weerd: Yes, he did. Coles: Madam Mayor, I will take the lead here. You have in front of you a memo written by myself. This item was previously heard on November 22nd before the Council. When we went back -- we put a resolution on Council agenda. When we get back to verify that we had met all of our statutory requirements for noticing, we couldn't prove that we had mailed out the vicinity notice for the public hearing back on the 22nd of November. So, we are bringing it back before Council to meet the statutory requirement. But Council has previously heard this item on the 22nd. So, that's why it's before you today was to meet the statutory requirement for noticing. Nary: Madam Mayor? De Weerd: Mr. Nary. Nary: Madam Mayor, Members of the Council, Mr. Miller is here from the Van Auker group to speak to this item if necessary. We did add the resolution, which is a little more unusual than you would normally see on these, so that we could expedite this, since it had already been heard and that way we wouldn't delay this into the new year. The findings have already been completed, everything's been done, we just wanted to make sure that if there were property owners that Meridian City Council December 20, 2016 Page 24 of 73 had a concern, they had an opportunity under the statute to have notice and opportunity to be heard in front of you. I don't know that we have any here, other than the Van Auker group, so -- De Weerd: So, C.Jay, just a question on how many affected property owners, then -- how -- so, do I understand it that no one received notice? Coles: That's correct, Madam Mayor. De Weerd: Okay. And so how many were affected within that 300 feet? Coles: There were four properties within the 300 foot radius. De Weerd: Okay. Thank you. So, for the public record, a brief introduction? Josh? Is there anyone here to testify on this item? Just a brief -- oh, yes. Caleb. Are you hear to testify? You want to turn your mike on. Hood: Can you hear me now? Okay. De Weerd: We can. Hood: So, this is a vacation application, Madam Mayor, Members of the Council, at the location highlighted on your screen, which is probably why no one really wants to -- to talk about this application. It is the vacation from when the preliminary plat was approved. So, I know Brad Miller is here representing the applicant. We have not received any comment or testimony from anyone else, but do have testimony from the applicant in agreeance with the staff report, so -- if you have any questions about it -- I'm trying to be as brief as possible on this application. De Weerd: Thank you, Caleb. Does the applicant have any comments? It's a nice Christmas gift there, Brad. Bird: Madam Mayor? Nary: Madam Mayor? De Weerd: Mr. Nary. Nary: Just for the record -- so, this is the project that was the storage units that they own both properties and so the original vote that was taken, essentially -- because of the noticing issue, essentially, was void and so that's why we would need to revote on this project tonight. De Weerd: Thank you. Mr. Bird. Meridian City Council December 20, 2016 Page 25 of 73 Bird: If we don't have any public hearing or -- I move that we closed the public hearing on H-2016-0123. Borton: Second. De Weerd: I have a motion and a second to close the public hearing on Item 9- A. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. B. Resolution No. 16-1190: Seyam Subdivision (H-2016- 0123) by Volante Investments LLLP, Located on the North Side of E. Franklin Road and Approximately 1/2 Mile East of N. Eagle Road Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Mr. Nary, we don't -- we just pass the resolution, don't we? Nary: Yes, sir. Bird: Madam Mayor, I move we approve Resolution No. 16-1190. Borton: Second. De Weerd: I have a motion and a second to approve Item 16-1190. Mr. Clerk, will you call roll. Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. C. Public Hearing for 43 North Subdivision (H-2016-0090) by KGA Development, LLC, Located at 1318 NE 4th Street 1. Request: Preliminary Plat Consisting of 22 Building Lots and One (1) Common Lot on 1.81 Acres of Land in the R-15 Zoning District Meridian City Council December 20, 2016 Page 26 of 73 De Weerd: Item 9-C is a public hearing on H-2016-0090. I will open this public hearing with staff comments. Beach: Very good, Madam Mayor, Members of the Council. This is an application for a preliminary plat. This site consists of approximately 1.813 acres of land, zoned R-15, which is located at 1318 Northeast 4th Street, as you can see on your map. The Comprehensive Plan designation for this property is high- density residential. The proposed plat consists of 21 building lots and four common lots on the 1.813 acres of land that, as I said, in the R-15 zoning district. The gross density for this is 11.29 dwelling units per acre, with an average lot size of 2,650 square feet. The applicant is proposing two common driveways in this project. Staff has reviewed the dimensions of the common driveways depicted on the plat and they are consistent with the standards in the UDC and the applicant is also seeking approval of an alternative compliance request . The specific section relates to common driveways and the applicant has made the following requests: They are -- and, again, this is -- was approved by the director, but just for your information -- to allow for a five foot sidewalk, instead of what would normally be required, a five foot landscape buffer to any lots that do not take access to the common driveway. Staff thought this was a good idea to provide connectivity through the subdivision, so if you can kind of see here there is the sidewalk -- follow my arrow. Normally that would be required to be a landscape buffer for these lots here that don't take access to the common driveway. Again, staff is supportive of that. There are some -- some existing structures on the property that will have to be demolished as part of this project. Regarding block length standards, staff has reviewed those and they are in compliance. Vehicular access is proposed for this site via one access to East Badley Avenue and one onto Northeast 4th Street by way of a 22 foot common lot. As proposed, ten of the lots have direct lot access to Northeast 4th Street. Proposed Northeast 4th Street depicted on the plat is a public street. A total of 50 feet of right of way is proposed for Northeast 4th Street, which the applicant is proposing to construct half plus 12. So, that portion of 4th isn't currently constructed, but it will be as part of this project, as well as curb, gutter and sidewalk. There is a requirement for an underground pressurized irrigation system. The applicant is proposing to use city's domestic water for irrigation. However, as noted in the UDC, the applicant has not provided a waiver -- or a requirement from the irrigation district as proof that they do not have water rights, so the city's domestic water at irrigation and shall be a last option in providing irrigation water to this proposed development. So, the applicant, A, is coming forward tonight to ask for that and, B, will be required to provide a letter from the irrigation district indicating that they do not have water rights. The applicant is proposing attached single family homes. The applicant has submitted conceptual sample elevations for future homes in the development . The elevations provided by the applicant appear to meet the standards set forth in the UDC, as well as the architectural standards manual. A design review application is required to be submitted prior to the issuance of building permits for the single family detached homes. The Commission did recommend approval. Summary Meridian City Council December 20, 2016 Page 27 of 73 of the Commission hearing that was held on the 17th of November. The applicant's representatives Sabrina Durtschi was in favor. Several -- excuse me -- Lucile Leavell was in opposition. She commented. As well as Tuck Ewing. We did not receive written testimony. Bill Parsons also commented on the application. Key issues of discussion by the Commission were the lack of open space due to the acreage of the site being below the five acre threshold. The Commission did not make any changes and, as I said, outstanding issues for the Council are the applicant does not have irrigation water available to their property and is requesting to use city water for irrigation. And with that I will stand for any questions you have. De Weerd: Thank you, Josh. Any questions for staff? Bird: I have none, Mayor. De Weerd: Is the applicant here? Good evening. If you will, please, state your name and address for the record. Durtschi: Absolutely. Madam Mayor, Members of the Council, hello and good evening. De Weerd: Good evening. Durtschi: For the record my name is Sabrina Durtschi and I'm here on behalf of Briggs Engineering and the applicant. My business address is 1800 West Overland Road, Boise, Idaho. 83705. De Weerd: Thank you. Durtschi: Thank you. And I took a cue from you guys rescheduling everything, but I figured you probably didn't want me to regurgitate everything that your staff -- planner had already done, so I didn't really prepare a big presentation. We are requesting a waiver for the irrigation. I do have a letter from the Nampa-Meridian Irrigation District that basically states that while we have valid water rights available to the site, it appears that the water users facilities have been eliminated by the previous development. So, due to this fact water is currently undeliverable to our property. So, other than that -- I did have a few side notes. During the Planning and Zoning hearing and I just thought that this is a really special area within the city. I know it's going to begin to start to be developed. There is a lot of in-fill projects coming out, but with the proximity to the downtown corridor and to Cherry Lane-Fairview with all the shops and restaurants, we just were excited to do this development and provide some density to help support your downtown core and with that I say happy holidays and respect fully request approval of our application and I will stand for any questions that you may have . Thank you. Meridian City Council December 20, 2016 Page 28 of 73 De Weerd: Thank you. Council, any questions at this point? Bird: I have none. De Weerd: Okay. Thank you. Durtschi: All right. Thank you. De Weerd: Okay. Mr. Clerk, did we have citizens signed up to testify? Coles: Madam Mayor, we had one. Tuck Ewing. Indicated neutral. But would like to testify. De Weerd: Okay. Welcome. If you will, please, state your name and address for the record. Ewing: Madam Mayor, Council, Tuck Ewing, representing the Ewing Company. 1500 North El Dorado, Boise. 83704. De Weerd: Thank you. Ewing: As indicated by staff, we -- we did testify at the Planning and Zoning and we are neutral on the project for sure. I think our only concern -- we own the property just to the west of the applicant's property and we made a comment, certainly at the Planning and Zoning stage , that the utilities certainly controlled by the City of Meridian and also, you know, Idaho Power, but certainly water, sewer -- we have been in discussions with staff on previous projects and -- and certainly the indication was that the utilities will loop in that section that tie not only water, but sewer altogether with how those properties combined. I know the applicant made a comment that they would be willing to -- to get with us and certainly if we were willing to participate financially, they would stub utilities to us. Our thought, really, is the to and through and our request is is that part of the development agreement is that utilities are stubbed to and through to the property, being our property, to the west to make the connectivity available to us . We certainly don't want to go in and have to tear up Northeast 4th Street to tie into those utilities and so our request as the property owner is that those utilities are stubbed to us to the west to make that connectivity. So, with that I will stand for any questions. De Weerd: Thank you, Tuck. Council, any questions? Bird: I have none. De Weerd: Okay. Thank you. Ewing: Thanks. Meridian City Council December 20, 2016 Page 29 of 73 De Weerd: Is there anyone else who would like to provide testimony on this application? Okay. Seeing none, Sabrina, can you respond to the testimony? If you will just restate your name. Durtschi: Absolutely. Madam Mayor and Council, Sabrina Durtschi. 1800 West Overland Road, Boise, Idaho. 83705. We were aware of the neighbor's concern about the stub and I talked to our staff engineer. They said that they would be more than happy to coordinate with the City of Meridian, make sure that there is coordination during construction. Obviously, our developer only wants to pay the infrastructure for his cost concerning the subject site and not another person's subject site. So, obviously, if the -- the neighbor would like to pay for the stub, I don't see how we could -- there would be any issue of coordinating that. I think those are our comments on it. Yes. De Weerd: And I guess the question for staff -- I thought we had an ordinance that did require developments to have a to and through. Bird: That's right. De Weerd: I guess at our level we have never -- the financial aspect has never been brought up, but I thought it was the responsibility of the developing property. Can you address that? Radek: Madam Mayor, Council Members, I believe -- and, Josh, correct me if I’m wrong. I believe in this case the development is going to and through, because in our minds the street in front of your property is though. What -- what Mr. Ewing is asking for is for a stub from the street into the property. So, in our minds the facility is at their property and they are asking for a stub to be placed into their property, you know, to the extent the right of way and that's something that is I think beyond the to and through requirement. De Weerd: Okay. So, you have looked at it to -- how it fits our ordinance and comfortable with the requirements as stated? Radek: Madam Mayor, that's correct. De Weerd: Okay. Thank you. Durtschi: Thank you. De Weerd: Any other questions from Council? Borton: Madam Mayor? De Weerd: Mr. Borton. Meridian City Council December 20, 2016 Page 30 of 73 Borton: And I don't know if Mr. Ewing wants to comment on it. I don't know if -- was that characterization of what's being requested consistent with what your concerns were? De Weerd: If Council would like Mr. Ewing to come forward we will ask him. Borton: Please. Thank you. De Weerd: If you will just restate your name. Ewing: Tuck Ewing. De Weerd: Thank you. Ewing: Madam Mayor, Mr. Borton, our comment really is is that, obviously, has the right of way for Northeast 4th Street. Our concern is is that the applicant is proposing to improve Northeast 4th Street certainly within this development , but in the future our property -- our subject property being to the west of that will require us to go and if -- if there is no stub available that goes west of the proposed improvement, we will be required, then, to go in and tap or -- or cut into that new road section and I guess our perspective is is that the to and through certainly with the right of way that ACHD now controls, that we have dedicated quite some time ago, our feeling is that the to and through should -- we are not asking for a stub necessarily -- well, I guess we are to our property, but just to our property line, so that we don't have to go cut into the new ACHD road to make some type of a tap while they are running that new service through Northeast 4th. So, our understanding was is that if ACHD right of way is by staff definition to and through, we need to understand how we facilitate that, then, because we won't have potentially access to that without getting into the ACHD right of way to tap into the city's sewer and water. So, I don't know if that answers your question, but our definition was the to and through being -- I know they are not direct property lines, obviously, because there is an ACHD right of way through there, but with that new improvement going in the ACHD right of way being in the sewer and the water, we feel that a stub should be provided, so that we can tie onto that without having to go back into that right of way. De Weerd: Well -- and I guess that's what I heard the applicant offer is if you want to coordinate that, what they are doing is what the city has required through our ordinance. Anything over and above that, so you don't have to tap into the new road, you can coordinate now, so you wouldn't have to. But that's at your convenience. Ewing: And at our cost. So, if that -- and I guess that's what I need to understand, Madam Mayor, is if an ACHD roadway separates a property, then, the only requirement for the development is that you put it in the ACHD right of way and you do not have to provide that service to the neighboring property and Meridian City Council December 20, 2016 Page 31 of 73 it sounds like that's what I'm hearing and certainly if that's the requirement, that's fine, then, we will take that as for what it is. De Weerd: And it sounds like that is the requirement. Ewing: Okay. We will certainly take that under consideration. De Weerd: Okay. Any other questions for Mr. Ewing? Borton: Thank you. Ewing: Thank you. De Weerd: Thank you. Okay. Council, any other information needed from the applicant, staff, or Mr. Ewing? Okay. If there is -- does the applicant have any further comment? Council, if there is nothing further, I would entertain a motion to close the public hearing. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we close the public hearing on H-2016-0090. Milam: Second. De Weerd: I have a motion and a second to close the public hearing. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move that we approve H-2016-0090 and include all staff, applicant, and public testimony and to include as stated in our ordinance that the water and sewer will be brought through and -- through and to and that's it. Milam: Second. De Weerd: Okay. I have a motion and a second to approve Item 9 -C. Any discussion? Meridian City Council December 20, 2016 Page 32 of 73 Beach: Madam Mayor? Sorry, this is staff down here. Quick -- just to make sure we are clear on the record what to and through means in this case. It's just that the utilities be available within that right of way -- Bird: Yes. Beach: -- and not to the adjacent property. Bird: I don't think there is a location to -- that exists to the next property, so where -- where are you going to put it? There is no way you can. De Weerd: Okay. Anything further? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: That was explained as being consistent with how the to and through rule has always been applied with regards to right of way. De Weerd: Okay. If there are no further questions, Mr. Clerk. Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. D. Public Hearing for Black Cat and Chinden Annexation (H-2016-0120) by Pine Street LLC, Located at 6280 N. Black Cat Road 1. Request for Annexation and Zoning of 3.51 Acres of Land with an L-O Zoning District De Weerd: Item 9-D is a public hearing for H-2016-0120. Open this public hearing with staff comments. Beach: Madam Mayor, Members of the Council, this is a Black Cat and Chinden annexation. The subject property consists of approximately 3.51 acres of land, which is currently zoned RUT, located at 6280 North Black Cat Road, which is the northeast corner of Black Cat and Chinden. That plan was submitted that depicts two 12,000 square foot office buildings. The design of the site should comply within the design review standards listed in UDC and the guidelines in the architectural standards manual. The applicant is going to be required to come Meridian City Council December 20, 2016 Page 33 of 73 forward and submit for a certificate of zoning compliance and design review, which requires a number of things, including pedestrian connectivity, bike racks, striping and will be required to meet all those standards, as well as the applicant is required to provide the 35 foot landscape buffer along with the Chinden Boulevard frontage and a 25 foot along the Black Cat Road and I believe it's a 20 along the Ramblin Court. Go back to the aerial here. Ramblin Court being this county subdivision here. So, there is an existing home and associated outbuildings on the site that will be removed as part of the development and I believe the applicant has some additional questions and comments about that requirement and Chinden Boulevard, as I said, is a state highway. The UDC prohibits access to state highways at locations other than at section line roads. The applicant is not proposing to connect directly to the Chinden Boulevard as you see here in their site plan. They are proposing to connect to a future road, which in this case is called Exeter, which will be part of the Trilogy Subdivision that was approved earlier last year, as well as to the Ramblin Court to the south. So, as I said, a public street is proposed as the sole access to serve the commercial development. In addition, the applicant will be required to construct a landscape buffer and sidewalk along the east side of the property along future North Exeter Avenue. So, if this property were to develop now, this road is not currently constructed, so their sole access would be on Ramblin Court, with a future access out to the Exeter Road. Chinden Boulevard adjacent to the property is classified as an entryway corridor and so, as I said, they are required to do a 35 foot landscape buffer. There are large tree s on the site, which the applicant is proposing to remove and to relocate any tree over four inches in caliper that is removed from the property shall be replaced and mitigated. The applicant will be required to coordinate with the -- Elroy Huff of the Parks Department. As I said, the site currently contains multiple buildings and shall either be removed or relocated upon development. A ten foot wide multi-use pathway is required to be constructed on the site along Chinden Boulevard within a public use easement. Elevations -- excuse me -- were submitted. I neglected to make a slide of those, but they do generally comply with the architectural standards manual and the UDC requirements. The Commission did recommend approval at their November 17th hearing. The applicant's representative, Jerrod Wallgren, was in favor. There was none in opposition. Mr. Wallgren also commented. I did not receive any written testimony. Mr. Parsons did -- for staff also made some comments. Key issues of discussion by the Commission were when to remove the house and whether to require the home to connect to city utilities for a short period of time or to let them stay on septic or well until the property develops and the timing of that . Key Commission changes to the staff recommendations were they modified 1.1 .1K to read as follows: The single- family home shall be removed prior to issuance of the first certificate of zoning compliance for the site. There are no outstanding issues for City Council and we did not receive any written testimony since the Planning and Zoning Commission. With that I will stand for any questions you have. De Weerd: Council, any questions? Meridian City Council December 20, 2016 Page 34 of 73 Bird: I have none. De Weerd: So, Josh, the discussion from the Commission was to remove the home prior to issuance, but they will allow them to stay on well and septic until then? Beach: Until that time. De Weerd: Okay. Just wanted to clarify that. Does the applicant wish to make any comment? Good evening. If you will, please, state your name and address for the record. Wallgren: Madam Mayor, Council, my name is Jarrod Wallgren. I’m with JGT Architecture, located at 1212 12th Avenue South in Nampa. 83651. De Weerd: Thank you. Wallgren: I am representing the applicant for this project and it's located at Black Cat and Chinden, which is becoming an increasingly major arterial intersection and the future land use of the surrounding area there across the street on the other three corners are pretty heavy use -- regional commercial. It looks very similar to the pattern down at Chinden and Linder, so -- with the Fred Meyer, all the development down there I think is kind of the intended pattern of development for this corner and so this light commercial use to buffer the residential to the east I think is a very adequate , acceptable, appropriate use for that site. The owner of this property is a doctor. He's in the medical field and feels like he has connections within that field that this would be a good site for medical office use, either for himself or potential other tenants. Right now our plans that we have shown are the kind of first step vision. You know, this annexation is the first part of the process and so once we have this accomplished he can, then, go market to people to occupy these buildings and so we agree with all of the requirements in the staff report regarding setbacks and landscape and all the requirements that we will address in detail at the design review and CZC stage. We have issued a couple of site concepts just to have a little bit of flexibility, given that it is something that will be in a development agreement. The owner wanted a couple options there, depending on how the site developed. Our elevations -- we are attempting to do a nice modern, contemporary, professional building that's also complementary to the residential next door and at the P&Z hearing it did come up that their -- that the existing house on the site -- he does own the property and has tenants there. He intends to continue that use until time of development and I think the P&Z Commission was agreeable to that concept. Don't have exact timing on that, but, hopefully, it's soon. And our one possible concern with the language of that revision to the motion was that the house be removed upon issuance of the certificate of zoning compliance . That poses a little bit of construction sequencing issues, because normally we submit Meridian City Council December 20, 2016 Page 35 of 73 for design review and CZC as the first part of the process. Once we have approval on that, the design team takes, you know, a couple months to design the construction document package and, then, has to do four to six weeks for permitting. So, there could be several months in between that CZC process and the time of construction. So, for a contractor to demolish the building, wait around and, then, come back -- that's the only thing we have a little bit of a question about. If there is a way that could be modified to the house to be removed as part of the first building permit or prior to certificate of occupancy, that's the only thing that we would ask you to maybe consider. Other than that we agree with all the -- the staff report and I will stand for any questions. De Weerd: Thank you. Council, any questions? Bird: I have none. De Weerd: Okay. Thank you. Wallgren: Thank you. De Weerd: Mr. Clerk, did we have anyone signed up to weigh in? Coles: Madam Mayor, the only individual on the form is the applicant 's representative Jerrod Wallgren. De Weerd: Okay. Thank you. Is there anyone who wishes to provide testimony on this item? Okay. Council, any questions for staff or the applicant? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Any concern from staff with editing that condition so the home removal has to occur prior to the first -- the issuance of the first building permit? Beach: So, discussions at Planning and Zoning and internally, we have concerns with nonconforming changing and allowing nonconforming uses. Again, it's up to your discretion to do whatever you would like with it, but I think staff's perspective is that if this is annexed into the city and we don't connect it to utilities, it could be -- it could 20 years before they decide they want to develop the property and, then, we have got a situation where we didn't get the utilities connected right away, because we allowed this nonconforming use to stay in or allowing it as an L-O zone. Residences typically aren't allowed in an L -O zone. So, that's staff's really only concern. There is several ways you could change this language here and it doesn't have to be with the first certificate of zoning compliance, it can be with certificate of occupancy -- we want some condition in there that requires them to remove the home and typically we don't like them to Meridian City Council December 20, 2016 Page 36 of 73 just stay on septic and well if they are being annexed into the city. Typical policy is I believe within 60 days of annexation that that happen, so -- Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Josh, I realize that it's not normal for -- but we are talking about one house and we don't want it to stay there for 20 years, which, hopefully, isn't the case. Could we change it to something like until the issuance of the first building permit or two years, whichever is sooner? Something like that? Beach: You very well could do that. That comes back to who is tracking it to make sure that it happens in two years. Milam: You are. Beach: Thank you. Big responsibility now. It becomes difficult to manage, you know, with lots of things that we are doing and putting these time frames on things, there is not a way for me to get an automatic response two years from now saying, hey, go check on this to make sure that it has taken place. Milam: Right. Beach: So, that becomes a little difficult. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Josh, it would be -- it's kind of rough for them to run in the -- our city water and sewer without a preliminary plat. Why would we not -- and this would kind of track it by -- why not the house has to be out when the preliminary plat is approved? I mean -- Beach: In this case I'm not sure that they are even going to do a preliminary plat. There is no requirement for that here. They can just -- Bird: How about a final plat? Beach: Again, there is no indication that they are going to do a plat. They have a lot, they can build -- Bird: That was a good idea, because I can gua rantee you if we are going to look at it in two years from now we will all have forgot it. But it's -- but in the same token, without -- without them knowing how they are going to set the building and Meridian City Council December 20, 2016 Page 37 of 73 stuff, they don't know how their water and sewer and i s going to go across their property I don't think. Maybe they do. But, in the same token, I'm like everybody else, I don't want to see that house sitting out there 20 years from now on septic and -- and well water. We -- we get ourselves in too much hot water doing that. Palmer: Madam Mayor? De Weerd: Forgive the pun; right? Mr. Palmer. Palmer: Madam Mayor. A question for staff. Given that this property is right there on an arterial road, does it present less of a potential problem as one th at may be similar in the middle of a square mile somewhere when it comes to -- if it is, five, six, ten years? Beach: Are you asking if the location of it causes a larger problem? Palmer: Or if the location of it makes it less of a problem than it would be -- Beach: I don't think so. Palmer: Okay. Beach: I don't think the location of it necessarily matters. I would say the planners don't typically like nonconforming situations. If we have the opportunity to make something meet code, it's easier to deal with it now than it is potentially two years from now when we have all forgotten about it. Palmer: Madam Mayor -- and follow up. To solve that problem I think we need a big white board somewhere where we can list all of these things that we do with billboards and whatnot to solve that problem for the future. Milam: A computer? Hood: Madam Mayor? De Weerd: Aren't you the tech guy and you're suggesting a white board? Milam: Right. De Weerd: Okay. Hood: It seems to me, if I may, Madam Mayor, if the Council is inclined to leave the home, Josh mentioned that's the main issue that -- that at least planning had is creating a nonconforming use. Just to kind of help you wordsmith this condition, but one of my concerns is, essentially, what Josh mentioned, but we at planning aren't involved in the building permit issuance process, so there is no Meridian City Council December 20, 2016 Page 38 of 73 way -- we would have to make another site check out there to go verify and, then, tell building it's okay to issue a building permit, which isn't our typical process. So, again, we are tracking something or making a note somewhere to say, hey, building, before you issue a permit come see us, because we got to go do a site check to see if the home comes down. So, really, the way we avo id some of this is just say take the home down before -- there is some incentive for them to do that, so we can get them building permits and it's easy for us to track, because we are doing something. The other -- the other issue that I see with the two-year thing is, well, what if they don't? What's the penalty? What if it is 20 years? There is no penalty. There is no revocation clause, there is no -- nothing built into that. So, then, what? Okay. It's two years. We tracked it. Josh comes back in two years and it's still there. What do we do? Milam: De-annex. Hood: Well, if that's what you want to do, then, we need to write that into the condition I guess is my point. There needs to be -- if you are going to allow it there probably should be something. If not, then, the city is going to remove it at our cost and we are going to bill you to do it. Or for something along those lines. So, just -- that's why for us certificate of issuance of -- with the CZC made sense, is because that's when we are involved in the next step and we don't have to track something additional and do all that. So, that's why from our perspective it made sense to have it written that way. It doesn't require any additional steps on our part, so -- it's selfish. But it's easier for us to track it that way. Beach: I would also say, Madam Mayor, that we -- we didn't know -- we assumed that -- that -- at the time the house was going to be removed, so it was probably naive on staff's part. So, typically it's -- we are in a situation now where there is not really much incentive for the city to annex the property at the current stage if the property is not going to be developed for hypothetically 20 years and , right, if they have a plan in mind, this is what we are going to do, these are the buildings we are going to build, we have got some tenants -- potential tenants for the property already, they have already made a purchase option, I think that may make more sense. But, again, it is up to you to decide what you want to do, but if they are not going to develop it for a while and we are not going to get utility connections, which is what we typically get with these, maybe it's premature. I'm not sure. So, I just wanted to throw that out. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Madam Mayor, I'm comfortable with us as Council, you know, kind of looking at a map and saying if -- if the majority of the six of us feel that we are confident enough that they are going to move forward, that this property is going to get developed because of its location, that we take that risk to move forward Meridian City Council December 20, 2016 Page 39 of 73 and simplify things for the developer and welcome them into Meridian bringing some more essential medical service to us. I'm not sure how the rest of the Council feels, but I'm comfortable rolling the dice on this particular situation . Milam: I am in this particular situation as well and I think having a time -- maybe a time frame added in there, a little extra protection, whatever it does for us, without some -- I mean somebody that's going to police that, but it does bring to issue something else that obviously isn't going to help us with this, but maybe we should talk to IT and have some kind of system where planning can put a flag on a parcel that is going to be seen when they go to get building permits. I mean there should be -- we are a city, we should be working together -- our departments work together in that manner and be able to see what's gone on. We should be able to approve this -- something like this and let this applicant have a tenant on the property and not -- and not allow it, because it causes a hardship for our employees and -- and I understand everything you were just saying and this isn't to you, but I'm saying the system is flawed and we need it -- and we should improve the system. Hood: So, Madam Mayor, can I just respond to that? Because I do -- I do think it was -- like I said, it was selfish. We can do it. We have the system in place to do it. It's just not the typical process to flag a property -- we do, we flag them in Accella is our system, but it does require us to go out there and verify -- site check that. It's a half hour away from the office. And we are talking about level of service again. Right now that's a half hour Josh could be -- we have the software to do it. We can track it. If that's what you want to do, we will do it. We wrote it this way, because it's built into our process this way. De Weerd: But, Caleb, why don't you contact the applicant and put that burden of proving on them? Hood: I mean ultimately that is -- the burden is on them. We would still have to verify that, though. Which isn't typical in the process. Once we issue a certificate of zoning compliance, we have given our go ahead that everything -- basically we are good for construction. That's what our certificate of zoning compliance and design review does. We are, then, out of the process until occupancy. You could do it from -- from my standpoint occupancy would be easier, because we are going back out there again at occupancy to verify the landscaping is in, bike racks, and all that. Parking stalls are all striped and that. De Weerd: Occupancy is not the best either, because what if it's still there? Then you're -- you're in a real conundrum. So, Council? Bird: Madam Mayor? De Weerd: Mr. Bird. Meridian City Council December 20, 2016 Page 40 of 73 Bird: We can sit here and talk all night on it. Let's -- let's get a yes or no. I move we close the public hearing on H-2016-0120. Milam: Second. De Weerd: I have a motion and a second to close the public hearing on Item 9- D. All those in favor say aye. Any opposed? Okay. MOTION CARRIED: ALL AYES. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move that we approve H-2016-0120 and to include all staff, applicant, public testimony and to let the house stay on the existing utilities until certificate of zoning and design review application is submitted or one year from this date. Cavener: Second. De Weerd: I have a motion and a second to approve Item 9 -D with requirements as stated. Any discussion? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Question for Mr. Nary. What -- what -- or staff. What are the consequences if a year passes, annexation is approved, completed and the house isn’t removed? Nary: So, Madam Mayor, Members of the Council, I was thinking of that. I mean we -- at that juncture it's not common for us to put findings to de-annex properties, so we would need a development agreement as a contractual commitment from the property owner to remove it within the year or suffer the consequence of de-annexation. I think the reason staff was using the C ZC is it's typical in a majority of development -- that's when you have made a decision to develop your property. It's step one of a number of steps that are required and although there is some lag time, as the applicant testified to, between CZC approval and actual turning dirt and building a building, that window usually is fairly small and so that's why that was the -- the trigger that Planning used. But we could certainly create a development agreement that requires they contractually agree to that one year. I would anticipate either, one, a problem with them signing it or them coming back in front of you in a year and asking for an extension. But that's your call. We can do that, but that adds a different wrinkle -- trying to enforce findings as a means to de-annex is more problematic Meridian City Council December 20, 2016 Page 41 of 73 to me than having a contract. I'd rather have a development agreement that states that that's what they are agreeing to. But that's how we would do it. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: And I plan -- and we do plan on having a development agreement; right? Beach: Letter's A through K here are the development -- Bird: Yeah. And as Mr. Nary says, that can be shoved right there and, hopefully, we won't have to deal with it, but if we do we do. De Weerd: Any further discussion? Mr. Clerk, will you call role. Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. E. Public Hearing For Movado Estates Subdivision (H-2016- 012) by DevCo, LLC, Located at the South Side of E. Overland Road Between S. Topaz Way and S. Cloverdale Road 1. Request: Annexation and Zoning of Approximately 102.69 Acres from RUT in Ada County to the R-8 Zoning District (58.64 Acres) and R-15 Zoning District (44.05 Acres) 2. Request: Preliminary Plat Consisting of 430 Single Family Residential Lots, 39 Common Lots, and Nine (9) Other Lots on Approximately 102.69 Acres in the Proposed R-8 and R-15 Zoning District De Weerd: Item 9-E is a public hearing for H-2016-012. Open the public hearing with staff comments. Beach: This is an annexation -- excuse me -- an application for annexation and zoning and for preliminary plat. The site consists of approximately 102.69 acres of land, which is currently zoned RUT within Ada county. It's located on the south side of East Overland Road, between South Topaz Way and South Cloverdale Road. As I said, this is an annexation, so there is no current history Meridian City Council December 20, 2016 Page 42 of 73 in the City of Meridian for this property. The Comprehensive Plan future land use map designation is medium density residential. The applicant has applied for annexation and zoning of 102.69 acres of land with both R-8 and R-15 zoning districts. Staff believes the proposed zoning designation are generally consistent with the policies in the Comprehensive Plan. The applicant proposes to develop 430 new single family residential homes, both attached and detached. Le gal description submitted with the applicant shows the boundary of the property proposed to be annexed. The property is contiguous to land that has been annexed into the city and the area of city impact. Additionally staff had a requirement in the staff report that ten days prior to the City Council hearing the applicant provide a revised legal description that includes the 11.56 acres of land not shown in the original application. I will let the applicant address that when they come up. A preliminary plat consisting of 430 building lots and 39 common lots, as well as nine other lots in the R-8 and R-15 zoning districts is proposed for that acreage. There is an existing single family home on the site. Go back here to the aerial. You can -- it's a very large site. You can kind of see the existing home. Most of us have driving past this home on a drive on Overland Road there. Development of this site is required to comply with the dimensions listed in UDC. A minimum 35 foot wide street buffer is required along East Overland Road. A 25 foot wide landscape buffer is required along South Cloverdale Road and a 20 foot wide street buffer is required along South Movado Way. Going back to the plat here, it is a collector road. So, as you see here on the plat Overland Road is here on the top. This is their South Movado Way here. It is designated as a collector. And, then, Cloverdale Road touches the property here on the -- on the east side. The plat is required to comply with block length standards and staff has reviewed the proposed plat and with the exception of the southeast corner of the property has found it to be in compliance with the aforementioned standards. The southeast corner of the property is encumbered by -- on three sides by significant irrigation facilities. The Eight Mile Creek and -- the Eight Mile Creek and the Ridenbaugh Canal. These facilities fairly limit the ability to break up the block length. The applicant has provided two pathway common lots to help in alleviating that problem. So, southeast corner, if you have found my cursor, is here. Staff did what we could. We have got some turns there, obviously, with the cul-de-sac and some other ways to potentially break up that block length and as you can see there is some significant irrigation facilities that wrap around that area, so it's harder to get compliance. I will mention that the previous public hearing that we had at Planning and Zoning there were some concerns by the neighbors -- I believe mostly to the south that there was not a direct lot access -- or direct access to Cloverdale Road. My understanding is there was a hearing at the highway district where they agreed to not have a vehicular connection to Cloverdale Road. So, it would be just up to Overland, out to Pewter Way here that is part of the Silverstone project and then -- and, then, to the south as you can kind of see here on this map here, there is a connection to the Muir Wood Subdivision that's directly to the south. Two of the common driveways included in the plat are proposed as emergency access for the fire department. I will indicate those here. So, common driveways would be right Meridian City Council December 20, 2016 Page 43 of 73 here serving several lots and the fire department has indicated that those are designated as no parking and no parking signs being -- no parking signs being installed, they would be okay with that being an emergency access. The majority of the proposed streets depicted on the plat are public, with the exception of the streets through the -- what the applicant is calling the Village Cottages, which is this -- this area here and so they would be providing several gates -- two gates as part of that development and these are single family attached homes and with a private road and if you recall I have a slide further down that shows the connection to what we approved earlier this year as the Silverstone Apartments as indicated here. The applicant is providing a common driveway that will provide access both to the apartments and the secondary access to the -- the Village Cottages portion that will connect to this public road here on Pewter Falls. As I said, these cottages will feature private streets with multiple common driveways. The homes are designed with shared common walls and abutting garages with 105 residential homes in the Village Cottages. The applicant has provided two gated entries for the residents. Private streets will be owned and operated by the Village homeowners association, which repairs and maintenance will be afforded by their association fees. T he applicant is requesting alternative compliance to allow for 105 homes on the private street and also for a common driveway off of a private street, if that makes sense. City Code allows for up to 50 dwelling units within a gated community. Staff has interpreted that to allow 50 dwelling units per gate, which brings it to a hundred. The applicant is requesting 105, which is five over what staff had interpreted and was approved by the director. As part of this -- is mentioned as part of the Silverstone application, the application provided a secondary access off of Pewter Falls. The three public street accesses are proposed. One via east Overland Road and two on the west side of the development, which is East Copper Point Way on the south and east Pewter Falls Street. Both are local streets. In an effort to improve safety, the UDC limits access points to arterial streets by combining and/or limiting access points in accord with this requirement and as proposed by the applicant, staff recommends there not be a direct connection to South Cloverdale Road. There are some significant challenges with providing a direct access and, as I said, the highway district did not require it and there are two existing streets to the site, as Pewter Falls Drive on the south, which is going into the Silverstone Business Park and one via Copper Point Way. Excuse me. Which is in the Sutherland Farm Subdivision, not Muir Woods. The pathways master plan depicts a regional pathway and there is a nice pathways plan provided by the applicant. It depicts a regional pathway on the site along the south side of Eight Mile Creek. The applicant provides -- proposes to provide the extension of the regional pathway as an amenity for the proposed subdivision. A ten foot wide multi-use path should be paved and landscaped in accord with UDC. There is an existing multi- use pathway that was created with the Sutherland Farm Subdivision. This pathway currently dead-ends on the eastern portion -- the eastern property line of that subdivision. So, you see here a little bit further to the east here, that halfway dead-ends. The applicant has proposed to route this pathway up through their subdivision and connect to what will be their regional pathway along the south Meridian City Council December 20, 2016 Page 44 of 73 side of the Eight Mile Creek, which I think is a win for the city to get the pathway to extend. City Council is the decision maker in allowing for water amenities to remain open. City -- the applicant requests a waiver from Council to allow the Eight Mile and Ridenbaugh to remain open due to their large capacities. The applicant proposes to provide a bridge over the Eight Mile Creek for vehicular and pedestrian crossing. The applicant also proposes to construct a pedestrian bridge over the Ridenbaugh Canal to facilitate pedestrian connection with the proposed sidewalk along South Cloverdale Road. As mentioned above, the pedestrian connection should happen. Staff is -- has a condition in the staff report that the applicant provide that with the third phase and I believe the applicant will address that when they come up. Landscape proposed a variety of fence types and materials. All of the proposed fencing shall comply with the requirements of the UDC. The applicant, again, is required to mitigate any trees that are larger than four inches in caliper and will be required to coordinate with the Parks Department. The attached sidewalk exists along East Overland Road. However, there is existing gravel in between the existing curb and the sidewalk and must be removed and the area vegetated with the first phase of development. A detached sidewalk shall be constructed along the entire frontage of South Cloverdale Road with the applicable phase. The applicant is proposing 15.41 acres, which is approximately 15 percent open space for the development. The applicant is also proposing eight amenities for the subdivision that include a clubhouse, a pool, two separate play structures, a water feature, an outdoor fitness facility, picnic area and two sections of a multi-use pathway. The applicant is also proposing pedestrian pathways throughout the development and several playfield and other non-qualified amenities are being proposed. The proposed amenities appear to meet the requirements of the common open space and site amenities as set forth in the UDC. I will mention the Village Cottage portion of the development is age restricted and will be for residents 55 years of age and older. The clubhouse and open space provided for that portion of the project will be for the sole use of the -- of the residents within the gated portion. The residents who live within the gated portion of the development will, however, be able to use the open space and amenities in the overall development . Street lighting is required to be installed with the development. The applicant has submitted some conceptual sample building elevations for future homes in the development. Building materials appear to meet the requirements of the architectural standards manual and because homes on lots that back up to South Cloverdale Road will be highly visible, staff recommends the rear or sides of those structures meet some additional architectural standards, CZC and design application -- design review application, rather, are required to be submitted prior to the issuance of building permits for any single family attached homes and for the clubhouse structure. Commission did recommend approval. Summary of the Commission hearing. Mr. -- Mr. Conger, the applicant, is in favor and opposition were Lee Coulson, Mark Taylor, Dale Eldridge, Guy Beedle, Elvira Vansickel and Ross Boyack were in opposition. Those folks also commented. There was no written testimony received. I was the staff that presented the application . Mr. Parsons also made comment. Key issues of public testimony were the increased Meridian City Council December 20, 2016 Page 45 of 73 traffic through the Muir Woods and Sutherland Farms Subdivisions as a result of this proposed subdivision. To go back, those are the two to the south -- you can kind of see the break. Up here your Muir Woods and this is the Sutherland Farm Subdivision. Another concern was the number of lots against the existing homes. The potential for a continued pathway along the Ridenbaugh Canal. I will address that quickly. The -- the -- some of the residents were hoping that the pathway could continue on the north side of the Ridenbaugh Canal. We did reach out to the irrigation district, as well as the Parks Department to see if that was something we could do. The irrigation district said absolutely not. That's where their access road is on the north side and they do not want a pathway there. Lack of direct subdivision access to Cloverdale Road, which, again, was not required by the highway district. Key issues of discussion by the Commission were potential for continued pathway along the Ridenbaugh Canal, which was addressed. Timing of the pedestrian bridge over the Ridenbaugh Canal. Potential for a direct access to Cloverdale, which, again, we have addressed. The 105 units in a gated portion versus -- versus the one hundred that is allowed per code. Several Commission changes to staff recommendations are they modified condition 1.1.2C and, pardon me, let me bring this over, so you can follow along as I go through this. So, 1.1.2C to read as follows: The applicant shall be allowed to have 105 units within the , quote, Village Cottages portion of the subdivision, rather than the one hundred that would otherwise be allowed by code. And Condition 1.1.1C to read as follows: The applicant shall construct the pedestrian crossing over the Ridenbaugh Canal with phase 5-A as shown on the phasing plan. Remove Condition 1.1.E and 1.1.2D. Modify Condition 1.1.1F to read as follows: The applicant shall construct an additional portion of a ten foot multi-use pathway starting from the southwest corner of the property where Copper Point Way connects to the property and travels west adjacent to Lots 89, 87, 84 of Lot 2, and traveling north along Rolling Hills Avenue, where it will, then, cross East Pewter Falls Drive and continuing north adjacent to Lot 20 of Block 1, where it will connect with the regional pathway on the south side of Eight Mile Creek. I will let you know that we had some incorrect lot and block numbers there, so we will need to address that condition to -- to clarify. We had a landscape plan and a preliminary plat that had different lots and blocks and so will need to clarify that a little bit. Remove Condition 1.1.2 C. Modify Condition 1.1.3A to read as follows: Ridenbaugh Canal is required to be fenced with an open vision fence at least six feet in height and having an 11 gauge, two inch mesh or other construction equal in ability to deter access to the waterway in accord with UDC. Modify Condition 1.1.5 to read as follows: A minimum five foot wide detached sidewalk shall be constructed along Cloverdale Road where none exists with Phase 5-A of the development and to coordinate with Nampa- Meridian Irrigation District and the Ada County Highway District relocation of the Ridenbaugh Canal and Cloverdale Road improvements. The outstanding issues for City Council. The applicant requests to leave the Eight Mile Creek open and which requires Council approval. There is none -- there was no additional written testimony received after the Planning and Zoning Commission. With that staff will stand for any questions you have. Meridian City Council December 20, 2016 Page 46 of 73 De Weerd: If everyone followed you, was there questions you have if everyone followed you -- Council, any questions? Bird: I have none, Mayor, at this time. De Weerd: This is a pretty extensive application. Welcome, Jim. If you will, please, state your name and address for the record. Conger: Yeah. Good evening, Madam Mayor, Members of the Council. Jim Conger. 4824 West Fairview Avenue. Madam Mayor, you are correct. It -- on the surface and in paper it looks to be a pretty extensive project , because it is big. it's -- it's one of -- one of your last big portions, you know, adjacent to Overland and in that kind of quadrant of Meridian . So, with that we are extremely happy to be here to present the Movado Community to you tonight. It's actually 14 months of planning, designing, meetings and -- and work to bring you this actual in-fill development that has a spectacular use of -- of uses here in the south Meridian area. I will share to -- share with you tonight our residential development component, which is what's in front of you with the preliminary plat shown in the tan, orange, and yellow areas. Again, a wonderful mix of housing products to include our suburban, our urban, and our Village Cottage collections. Jumping into our Movado south area, which is our suburban collection and it has the Ridenbaugh Canal as the buffer between our new homes and the existing -- not only Meridian, but Boise neighbors to the south. These are traditional lots, which will vary in sizes and range up to a third acre. This housing type is typically little larger lots with anticipated homes starting in the 400,000 dollar range. Next we move into our Movado north area, which is our urban collection. It's kind of the orange -- I call that orange -- I'm not certain now it is orange -- area. This urban is situated at the Eight Mile Creek and it is really our residential buffer in transition to the future commercial and the heavier uses on Overland Road. This collection consists of single level and two-story homes, while providing houses that range -- that start in the 200,000 dollar range. Our third area and kind of our third product might actually be our most -- most exciting for us is -- it's the Village Cottage collection. Josh had indicated that earlier. This section of Movado is the gated Village area that is designed for the more mature buyer. We have had extensive experience with similar neighborhood s and understand the needs of this particular homeowner. They place a large value on a -- large livability value on a simple and secure lifestyle. Our homeowners will be attracted to the neighborhood because of the secured gate area , the secure gated environment, and the all-inclusive maintenance program. Our thoughtfully designed clubhouse provides a much desired gathering spot for social interaction, which is much needed, and the extensive pathway system provides a much needed and ample walkability to the adjacent services that Silverstone has to offer and it's growing every day. These homes will be smaller in square footage, from 1,500 to 1,900. Single levels. Very well appointed. And their price point starting in the 300,000 dollars and up. That's the fun product part of the Meridian City Council December 20, 2016 Page 47 of 73 project. Actually, what -- what is so great about a 430 lot project is -- is the budget we get and the magnitude of providing the amazing amenity package that gets to come with this. First starting with over 15 acres of open space when we are completed with this project and we have purposely designed the amenities that would best fit the actual homeowners that would be in the three different segments of our community. The Movado community parks that will consist of open fields, walking, running and youth sports, as well as picnic areas, playground areas designed with climbing domes, swing set, play structures, park benches and big wheel pathways. We will have the community center that Josh alluded to in the center of the project , which is open to all of our three neighborhood areas, which will have adult and children pools, changing room, sundeck lounging areas, shaded trellis seating areas, to name a little bit of the excitement that will go in that facility. We will also have -- in the corners you can see in the bottom right-hand of your screen -- we have done one of these in Boise and we are super excited to do the first one in -- in Meridian. It's a natural athletic park. It will have climbing boulders, a natural park, log balance beam, as well as kind of berms and sand play pits. What we see is little kids getting away from the Game Boy and, actually, getting a little bit dirty is what our intention was when we put our first ones in Boise and it's going to be spectacular . But possibly, with all that excitement, the best amenity we think we are possibly bringing is the completion of the regional pathway that will go from the Silverstone in red on your screen -- will go from the Silverstone commercial park and connect to Cloverdale Road. This is the easternmost area and the final section of your regional pathway. With this pathway we have also, at our expense, will be putting in the pedestrian bridge that will cross the Ridenbaugh Canal at its eventual location and will really be a nice -- nice cap. Upon completion, obviously, it's going to be a great accomplishment for the City of Meridian to tie to its eastern boundary and I personally look forward , as we did a little while back, standing on this regional pathway when we get the bridge completed, with Council and Mayor and have a definitely celebratory ribbon- cutting, because it will be worthy of that. We are certainly pleased to be the developer to the project and the funds that will be able to make this final part of the pathway a reality. We have, basically, worked with passion for the last -- this has been over 18 months of dealing closely with your Fire Department -- Perry, who is here, is absolutely spectacular and always has his door open . Your Public Works Department. Your Parks Department. Your Planning Department. Ada County Highway District. Nampa-Meridian Irrigation District. All of this to fully understand the agency requirements, so we could bring you a project that meets code and is approvable tonight. In closing, Movado will be amazing. It's large enough to provide some wonderful housing options for the city and a great amenity package that will allow these neighborhoods to live -- live perfectly with -- with the open space and the amenity packages. Again, we have worked continuously with your staff and appreciate their time and insight and we respectfully request approval of the Movado development in accordance with the staff report, which are the conditions of approval that were updated for the Planning and Zoning Commission hearing that were approved. So, everything Meridian City Council December 20, 2016 Page 48 of 73 Josh went through I am not going to go through that, unless you would like me to, but what that was was the conditions that were approved by the Planning and Zoning Commission that were sent to you as recommendations, of course. So, thank you and we look forward to your approval tonight. De Weerd: Thank you, Jim. Any questions from Council? Bird: Not at this time. De Weerd: Mr. Clerk. Coles: Madam Mayor, we had a few individuals sign up to provide testimony. The first is Lee Coulson, who indicated against the project. Also indicated neutral, but wishes to testify. De Weerd: Thank you for joining us. If you will, please, state your name and address for the record. Coulson: Lee Coulson. I live on 2509 South Goshen Way. I have a presentation. I wasn't sure how to -- if I could e-mail it or if I could just give you a copy? De Weerd: Yes. If you will give it to our c lerk, he will pass those out. Is there a chance that we can show that up on the screen so people -- Beach: Do you have the ability to e-mail that? De Weerd: Tomorrow we can. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Can I ask a quick question of the applicant while we are doing that? On one item? The fencing along the Ridenbaugh Canal -- I know the UDC speaks to the two inch mesh requirement. Has that been decided what type of fencing specifically is going to go adjacent to that? Conger: Yeah. Madam Mayor, Council Member Borton, Jim Conger, again, for the record. Yeah. Right now it would be back of our home sites and it would be a wrought iron would be our preference. Borton: Okay. Thank you. Beach: Bear with me here. Meridian City Council December 20, 2016 Page 49 of 73 Coulson: Sorry for the delay. De Weerd: That's fine. You have a lot of information to cover in three minutes, so if you will state your name and address we will get going. Coulson: All right. My name is Lee Coulson. I live at 2509 South Goshen Way. And that's in Muir Woods. The reason for this -- I did this survey because I was at the Meridian Planning and Zon ing meeting and also the ACHD meeting and the feeling of those meetings was there was little purpose for people to go south on Cloverdale or east on Victory Road. And so my first question of the survey -- this -- so this -- I developed the survey and I asked the Muir Wood HOA and also Sutherland Farms HOA to send it out to their homeowners and just to get a feel for how much access is needed, a direction. And so the first pie chart was a question: How often do you travel that direction and so 43 percent -- so, seven percent said none. Thirty-three percent is five trips and, then, ten trips and 15 -- you can kind of see the percentages there. This is a -- there were 104 responses and you can kind of see how the responses are divided up between Muir Woods and Sutherland Farm. I'm still getting some responses from Sutherland Farm, because that was sent just recently. And, then, another question I had is traveling southeastern out of the subdivision, which route would you prefer. So, the spot in the Movado Subdivision is a location where every homeowner in that subdivision will have to start from. The -- and, then, if you're going to go south to -- either South Cloverdale or east onto Victory. Then I proposed on the next page -- well, what if we had a third route, what would you prefer and overwhelmingly 88 percent of the homeowners were for route three, which is a connection onto Cloverdale. Not too surprising. But, then, there is a -- going onto the next page. There is a -- the elementary school nearby, which most of the kids will have to go to and they will have to get there some way, either using route two or route one. Route one goes to Overland Road and, then, down on Cloverdale and, then, route two was through Sutherland Farms and Muir Woods. So, 87 percent felt that they would go that direction. Then I -- then I asked, well, what if there was a route three connection onto Cloverdale and that's hard to read, but it's 94 percent of the homeowners said they would take route three. I asked them -- I did ask the developer at the ACHD meeting that -- at the end of it, well, why not put a bridge -- if the Ridenbaugh Canal has to be built, why not put a bridge over it and he stated he would like to spend his funds elsewhere , you know, which is understandable, but, you know, we are -- we are heavily impacted. When Sutherland Farm was built they were asked to build a bridge across the Ridenbaugh Canal, which is that north connection there. But we would really feel that there is a need for a connection onto Muir Woods and I did -- I asked the Meridian -- Nampa-Meridian Irrigation Company and currently as of December 12th they haven't seen -- received any plans for the actual removal of the Ridenbaugh. Then on that last page there is a pathway along the Ridenbaugh -- so, this is the pathway stated -- sorry, I'm jumping topics. This is a question regarding for the proposed pathway. There is a pathway from Mountain View High School that follows the Ridenbaugh to Eagle Road and, then, the Meridian City Council December 20, 2016 Page 50 of 73 north of Sutherland Farm -- it's on the south side of the Ridenbaugh and it kind of ends near where this development is at the end of Sutherland Farm and I back up to the Ridenbaugh Canal and there are -- it's being used right now. There is people on it every day. They are using the canal maintenance road as a pathway right now and so I asked, well, what if -- so, the proposal is to hook up to Eight Mile Creek and what's involved is crossing a couple of roads to get to Eight Mile Creek. Or if a path could be continued and since 74 percent of the people like the idea of it going along the Ridenbaugh -- ten percent didn't care, 16 percent were in favor of the current developer's plan. I do -- there was talk -- so, this is the last page -- of -- well, the Meridian Irrigation Company -- it doesn't allow for a pathway to be on the north side of the canal , which is true, but as you can see in this picture, this is from Eagle Road to Mountain View High School, the -- you can see the canal maintenance road and, then, highlighted is the pathway. That pathway is not on the canal easement. So, they don't care that it's there and the same can be done to make a pathway along the Ridenbaugh. They can't -- they can't replace the maintenance road, but just outside of that they can, because the canal easement -- De Weerd: Lee, your time is up. I would ask if you can summarize your testimony. Coulson: Okay. So, that was my last statement. Then I asked for several comments and, basically, the tone of the neighborhoods are is that they would like access to Cloverdale and -- and preferably if they -- they would also like a pathway to continue on the Ridenbaugh. That's all I have. De Weerd: Thank you. Coulson: Sorry if I -- De Weerd: Mr. Palmer. Palmer: Yes, Madam Mayor, a quick question for you. What was your sample size for your survey? Coulson: I -- I know there were -- so, there were 104 that responded. The -- so, that's -- so, 60 percent were Muir Woods, so that would be like 60 homeowners versus, you know, 40 from Sutherland Farm. De Weerd: Any other questions from Council? Thank you. Coulson: Thanks. Meridian City Council December 20, 2016 Page 51 of 73 De Weerd: Oh. I guess I do have a question. As you -- what was the discussion from Ada County Highway District Commissioners that they did not require the connection out to Cloverdale? Coulson: Well, they felt the roadways through Muir Woods -- right now they support 2,000 trips a day and right now they are only receiving about 1,000 trips per day. So, they felt there is enough capacity on the roads. I think it's unfair, though, that we should be burdened with tha t capacity was my thought. Just to save on a bridge. De Weerd: Thank you. Coulson: Thanks. Coles: All right. The second individual we have is Vern Williams signed up against, but would like to testify. De Weerd: Good evening. Thanks for hanging in with us. If you will, please, state your name and address for the record. Williams: My name is Vern Williams. I live at 2540 South Tristram Way in Meridian. De Weerd: Thank you. Williams: So, Madam Mayor and Council Members, thank you for -- for this time. First I -- I want to take a moment to thank you. We were here about a year ago, you may recall, with some apartment complexes that were proposed on EasyJet and Eagle Road and that -- that particular project was not opposed by ACHD and it was not opposed by Planning and Zoning, other than they wanted to limit the levels to two stories. So, even though that those two entities approve the project, the Council members still listened to the homeowners and sided with them and made a change and now that area is now being developed as single family dwellings. So, we want to appreciate and we want to thank you for that. First of all, when I heard that -- I just heard this yesterday that there was not going to be an access to Cloverdale here and I was -- I was just really surprised that -- that with all the engineering thought and all of the -- the money and the -- and the energy that has been put into this, that they would not want to have that access. After looking at the -- the plans and so on -- it's a beautiful project. It's a great place -- you know, I would -- I would want to live there. But I would also want to have access to Cloverdale. One think you have to ask yourself I think is how many children are going to be in this area that are all going to need to go to Pepperhills Elementary and how are they going to get there? Their parents are going to have to take -- as Mr. Coulson showed, they are going to have to take a route out through Sutherland Farm and Muir Woods and drive traffic that way. They are not going to go north onto Overland and over to Cloverdale. So, I just Meridian City Council December 20, 2016 Page 52 of 73 really urge you to consider this and I'm not sure why -- why we wouldn't want to have a -- a connection to Cloverdale. It just doesn't make sense to me why we wouldn't. I would even think the developer would want that for access to -- to the homes in there. Unless it's a cost thing. You know, if it's the cost of building a bridge and maybe moving a few lots, maybe it's a money thing, but I don't think that should be considered. I think the developer has a responsibility to provide an access to Cloverdale for all of these houses and not expect that traffic to be dumped out through existing homeowners and their roads. So, I spent some time reading the comments that Mr. Coulson had in there and I would urge you to read some of those. There is -- there is some very good comments and I'm sure those are comments for people that probably couldn't be here tonight and still want to have their voice heard. So, thank you. De Weerd: Thank you, Mr. Williams. Appreciate it. Coles: Our next individual is Terrell Williams. Signed up against and would like to testify. De Weerd: Thank you for joining us. If you will, please, state your name and address for the record. T.Williams: Terrell Williams. 4267 East Easy Jet Drive. Meridian. De Weerd: Thank you. T.Williams: Madam Mayor and Council, appreciate what he was -- to talk about this. And it did come as quite a surprise to us to find that that access to Cloverdale had disappeared, because we assumed it would be there. This is a beautiful development and we certainly welcome it. But as noted it's a very large development. It's 550 homes and the entire brunt, almost, of that traffic is thrust upon Sutherland Farm and Muir Wood, because very few people, if they are accessing the school or other areas, are going to go out clear to Overland and try to deal with Overland traffic when they can come through our subdivisions and it really is not reasonable to expect that kind of in flow of traffic to people -- to go into the existing areas simply to save money for a developer, which to me can be the only possible motivation for this. And if you look at the routes, inside that area there are tortious routes if you do not have access to Cloverdale. So, not only is this a benefit -- or a relief of a problem for Muir Wood and Sutherland Farm, but also it's in the interest of the people who live in that development to have better access to the places that they are going, rather than have to travel through all of that residential area to get out of there. From a fire standpoint I can't imagine you wouldn't be better off to have better fire access through Cloverdale. So, the -- to me the impact on Muir Wood and Sutherland Farm overrides any other kind of considerations. I realize we don't have very many people here. The last time we were here we were here with pitch forks and torches. But this time there are only a few of us, we have ba d roads, we have Meridian City Council December 20, 2016 Page 53 of 73 Christmas, and it was -- I was surprised -- I'm sort of surprised to many of us that this happened, because we were not notified, because we are a distance from this development. It doesn't look like we would be impacted, but the impacts will be huge. The only reasons I can see that we wouldn't do this is -- is the cost of the access to Cloverdale and the additional entry onto Cloverdale, because Cloverdale is becoming a much more traveled road. Something needs to be done about that, but that's not our issue here. The other one would be simply to say that the -- it would wipe out a few lots and the developer would be able to do fewer things. Well, this size -- ultimately 550 homes in there and the only kind of access you're going to have -- and to do this later you're going to have to remove some houses to get access to Cloverdale. The time to do this is now, not when there would be a huge impact in the future. So, I would ask you to -- whatever. To table this, to go back and reconsider it, give a chance for more people from the area to give input, because we were not notified ahead of time, because we are outside the range of people who were notified, but we are the ones who will be impacted. I appreciate your time. I hope you will give this very strong consideration and I do appreciate what you did last time for us . It was wonderful. Thank you. De Weerd: Thank you. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: So, if we -- it does, obviously, make a lot of sense for there to be a Cloverdale access. It puts a lot of pressure on these subdivisions. Is it -- I don't know if I missed something. Was it the applicant's decision or the ACHD's decision to not have access to Cloverdale? Beach: Are you asking staff or the applicant? Milam: I'm asking staff. De Weerd: I think it's staff for now. Beach: Very good. My understanding from the applicant is that ACHD did not require the connection, so it's the applicant's preference based on logistics of constructing it to not provide that. Again, the applicant can -- I think could further clarify. De Weerd: Yeah. We will ask him when he comes up. Milam: And Justin maybe. Bird: Madam Mayor? Meridian City Council December 20, 2016 Page 54 of 73 De Weerd: Mr. Bird. Bird: Josh, put up the site deal. I -- I don't know if there is -- Beach: Is this what you're looking for, Mr. Bird? Bird: Yeah. I -- it's going to be pretty hard on their property to go out to Cloverdale. You got to go over the canal -- Beach: And so the Ridenbaugh -- Bird: You already got a bridge sitting right there, so -- Beach: There is actually two bridges there. Bird: Yeah. Beach: The Ridenbaugh crosses there and, then, it comes back -- Bird: Right there. But -- well, Cloverdale has got one bridge. Oh, it is two bridges. That is two bridges. So, I guess -- I guess they could put one in between it if they go through, but -- is that white -- is that a right of way -- ACHD right of way, the white in there? Right there. Beach: No. That would be the future location of the irrigation canal would go through there. Right now the proposal -- just to clarify, they are going to realign the Ridenbaugh Canal -- Bird: Oh, they are going to -- Beach: -- and take out the two bridges and it will go here. So, they are hoping to eliminate bridges altogether here. And I guess you can, again, I guess address that with the applicant. Their thought is that that eliminate s two bridges. De Weerd: Okay. Mr. Clerk. Coles: Next we have John Bugsy. Signed up against and would like to testify. De Weerd: Okay. So -- thank you. So, the -- the sentiment is the same as previous testifiers with the -- with the traffic and the amount it does on the surrounding neighborhoods. Coles: Okay. Next we have Jason -- I want to say Adiker? Attinger. Signed up as neutral. Meridian City Council December 20, 2016 Page 55 of 73 De Weerd: Good evening. Attinger: Good evening, Madam Mayor, Council. Jason Attinger. 2626 South Tristram Way in Sutherland Farm. Before you hack the clock, could I have staff put up the gentleman from Muir Woods presentation? I just want to reference a map in there, before you hack my three minute clock. Because -- I'm just going to restate -- just to point out some facts that you may have -- you know, it's kind of hard to see -- if you may have overlooked it, as much as you have looked at a -- kind of an overview map, because the map that they are showing is kind of a detailed in -- in maps. Scroll towards the top. Right -- one more. I think -- right there. That will work. I apologize for not being at the P&Z meeting. I was unavailable. But Isis didn't have fun. I just got back from seven months deployment. So, it was a good time. De Weerd: Thank you for your service. Attinger: Thank you. Anyway, I live -- if staff can put a mouse over that. Where it says route two and just -- just a little bit to the west of that where it comes down a little -- further west. Further west. Where it meets. Right there. So, that is the corner of Tristram in Hollandale and Hollandale being the single point kind of funnel to the west -- or to the east. So, all the traffic that -- I'm sure the Muir Wood already appreciates from Sutherland Farm already goes through there and I live on the corner house, so my stuff -- I just got hit this week by a teenager sliding through trying to get back from lunch and I know a little girl was hit across the street a few years ago there. There is a stop sign -- I know I have talked to you guys plenty of times. We also had an officer out there for a week and people failed to stop there. My seven-year-old son and his friends come over we were having to watch them very much because of the traffic, which I guess is estimated at a thousand cars a day right now. I take the route -- I work at the base -- through Goshen down to Victory, as I'm sure many of the people who work out at Micron and southeast traffic do flow that way, they take Victory over Overland and the highway because of the traffic flow and I'm sure Pepper Ridge where my son attends to that, he went -- and my daughter, we went out through Muir Woods as well. So, as you can see the traffic gets flowed through that single road. If you're going to the west, you have got multiple options. Copper Point. They can go through Sutherland Farm out Easy Jet. They can go to the south out there as well to get to Eagle. I forget the name of the road, but as you go east there is one road which comes down around the corner there through Knapp, Pine Bluff through Hollandale and, then, out through Muir Wood and, then, they have two options there, either to the north or south to Cloverdale access. So, that's -- I'm worried about the traffic flow through there. Increased -- specifically around the a.m. traffic and the p.m. traffic between 3:00 and 5:00 o'clock when people are coming off work they are -- they want to avoid Overland. You know, realistically, nobody is going to want to go through multiple traffic lights to the north when they can easily cut through a subdivision where they really can go through rolling stops at stop signs and that's realistically what Meridian City Council December 20, 2016 Page 56 of 73 happens right now. I typically pull in my -- my driveway -- I know I'm coming up on my time here, so I will summarize -- and I get out of my car and, then, I jump back into the road -- I'm sorry. I was being very animated. I usually jump out in the road and -- you know, you would probably advise against this, but I do some civic policing of my own and I tell people to slow down as they go through the neighborhood and roll through the stop sign and I point out the fact that the stop sign was recently -- recently replaced by ACHD after it's been hit this week and the guy in Muir Wood behind, his pine tree was hit because of somebody rolling, instead of stopping, and, of course, we all know it's a sheet of ice in there right now. But -- so, I'd like you to reconsider and look -- at least look at this from a realistic standpoint. Look at the survey they have done in front of you. I will tell you that as a Sutherland Farm homeowner we just received the survey, like in the last couple of days. My wife e-mailed it to me today at work, so I'm sure my vote is not reflected into his pie chart there and you would have a larger sample had we received it sooner and just look at yourself as a person that travels this area, which route would you take. Thank you. Stand for any questions. De Weerd: Well, I do have one question for you. So, just trying to get an idea of the route two. Do the houses -- do the driveways adjoin the roads. Are they directly onto the roads? Attinger: Yes. De Weerd: Okay. Thank you. Coles: All right. Next we have Dale Eldridge. Signed up as neutral, but would like to testify. De Weerd: Good evening. If you will, please, state your name and address for the record. Eldridge: Okay. It's Dale Eldridge. 12276 Muir Ridge Drive, Boise, Idaho. Madam Mayor, Members of the Council. I attended the Planning and Zoning meeting, as well as the ACHD meeting, so just a couple things I'd like to mention on that. At Planning and Zoning meeting it was mentioned that we have a lot of growth. We have more traffic. I agree with that. That's sometimes a good thing, but I think it's inappropriate that traffic is being forced through the route that was previously mentioned. Our homes are all front facing, so we have to back out try and get on a driveway that was never designed for the volumes of traffic that this is going to only add to. ACHD's comment was traffic calming. That was their response on that that's something we should look at. I think it's inappropriate that we should have to look at speed bumps to degrade our subdivision to accommodate another development when there are alternatives that are really just about cost and the amount of money that a developer can make. So, you know, in summary I would ask that you reevaluate the requirement for an access Meridian City Council December 20, 2016 Page 57 of 73 to Cloverdale, so that it does not impact the existing residents unduly in this area. Thank you for your time. De Weerd: Thank you. Eldridge: I would also add that I represent the homeowners association as a board member. Many of them couldn't be here because of the holidays and the timing. As well they wanted to try and keep it brief and funnel it through myself and Mr. Coulson, who -- who has done a lot of work to try and funnel this. So, again, thank you. De Weerd: Thank you very much. Coles: Next we have Kim Rackham signed up against, but does not wish to testify. Is that still accurate? Yes. Excuse me. De Weerd: Good evening. Rackham: Good evening. Kim Rackham. 3700 East Girdner Drive in Meridian. I just wanted to raise one additional point that if the numbers that the -- that the county highway district says the roads can support up to 2,000 trips per day and they are only currently doing a thousand, that with 450 homes would easily exceed that 2,000 trips per day and so I just think that it's important to kind of look at those numbers and say, you know, we need to -- I would be in support of the entrance onto Cloverdale as well. That's -- so, I kind of echo all of the comments from my fellow neighbors about that. De Weerd: Thank you. Rackham: Thank you. Coles: There were no others indicated on the list. De Weerd: Okay. Is there anyone else who would like to provide testimony? Okay. Mr. Conger. Conger: Madam Mayor, Members of the Council, Jim Conger again. I will start out -- really, the only item I think I need to address, besides any of your questions, is going to be the connection to Cloverdale Road and what I would like to do on this slide -- 17 for now. Perfect. Thanks, Josh. So, what was started 18 months ago -- because this was one of the first items in our planning process was meetings with the Ada County Highway District and the -- and the Nampa- Meridian Irrigation District, even before our meetings with your staff. Josh, do you think that's Slide 17? Beach: You know, I don't have numbers on here, so -- Meridian City Council December 20, 2016 Page 58 of 73 Conger: Oh, you don't have numbers. So, let's -- let me play -- I'm going to take this one step further. So, as you can see from this slide, Cloverdale Road has the two bridges. So, our first meeting is with the highway district. They have got issues. Cloverdale is above a level of service that -- that anybody's too proud of and ACHD isn't planning on doing any Cloverdale improvements until 2021 to 2025. They say it's not bad enough capacity that's hitting their threshold prior to that. Now, the two Cloverdale bridges are an ACHD item that's going to be millions of dollars to taxpayer's dollars. So, no -- no connection to Cloverdale is not only driven by our traffic study, that we spent tens of thousands of dollars on, it's actually driven by ACHD, who -- who had from a transportation standpoint the public hearing and what we are hoping is kind of the final say as far as how Cloverdale is going to be treated. They have the bridge responsibility, which when I say they, it's all of us as taxpayer dollars. We have donated -- so, what we went to -- and it seems to lock me out. Josh, do you think it -- yeah. We came in and in the white area came up with the plan to the highway district after I went and had several meetings with Nampa-Meridian Irrigation District, hey, we will donate the land and we will relocate the canal, you can save the taxpayers several millions of dollars of not only bridge repairs when that time comes, but the decades after decades of bridge maintenance that -- that is also another taxpayer burden. So, the canal is going to get relocated, the Ridenbaugh, onto our property. The Eight Mile Canal, it still has to be adjusted between the -- the roadway and the new canal and, then, Cloverdale Road is ultimately going to get widened out and, then, most important by what we have already committed to, Phase 5-A, we will be providing the sidewalk. So, what's going to happen is we are not all going to wait until 2021 to 2025 to get pedestrian access on Cloverdale. With our relocation, which will take years of approving -- approvals. Nothing happens fast with Nampa-Meridian Irrigation District, but that's one of the first tasks we will start working on is the -- ACHD is committed to removing the two bridges once the relocation of the Ridenbaugh is done. That way we are able to widen the road slightly per the ACHD requirements and, then, of course, we have the requirement with ACHD and the City of Meridian to put in the sidewalk. Our requirement by Phase 5-A, which we are fine with. So, the whole process of us -- I'm not saving a penny on a bridge. If a bridge were required by ACHD to go to Cloverdale, they actually would have paid for the bridge , because they are -- we are donating the land to get rid of the two bridges. So, it's not a function of I'm saving a penny. We are actually not saving a penny, we are providing a better system by our land donation for the taxpayers of Ada county to delete these bridges and actually have a smoother transition at Cloverdale there and they already have -- if you were to look at Cloverdale from Overland to Victory already has -- I believe it's the fifth intersection and they have the matching number of intersections. So, if I start moving -- can you unfreeze me, Josh, for a second? Perfect. So, if we start -- one second. If we start looking at your staff report where your staff indicated UDC 11.3.A is to limit the number of access points onto arterials -- that's in your staff report. You take our requirements that we have -- we have a giant investment in this project and Meridian City Council December 20, 2016 Page 59 of 73 access to Cloverdale is not a requirement for us. That's why we worked so heavily with ACHD to eliminate that. It's not a marketing issue for us. ACHD didn't see it necessary, as I indicated. Meridian, your Planning and Zoning staff report didn't see it necessary. Our traffic study, obviously, proved that it was not necessary, which was verified by ACHD. Meridian Fire did not see it as necessary and, again, ACHD did have their public hearing process and night meeting, which the neighbors did attend, and I just want to clear up a couple things. The Boise city neighbors, which are the Muir Wood neighbors that you heard from a couple, not all, are concerned about traffic. We understand that and we are always sympathetic. Now, our traffic study and, then, ACHD's stats and in their report that thousand trips you're hearing -- that roadway is a public roadway designed for 2,000 vehicle trips. The thousand trips that you keep hearing repeated -- and you will -- and it's in the staff report and it's in ACHD's staff report, that is our full build out. It will possibly get -- it actually is -- the way it's worded and the way it is, it's actually less than a thousand trips. So, everybody is saying it's a thousand trips today, plus our 430 homes. No. That is the anticipated trip capture on those roads at build out. So, it is still less than 50 percent of capacity and the road that they all live on, as sympathetic as we all are, is designed to produce traffic east and west and to flow out. Those -- those handful of folks are at the throat of an entry road that that -- that is designed to move 2,000 trips. Lucky for all of us it will only get to 1,000, including -- including us. I think the last item -- when ACHD -- you heard one neighbor talk about ACHD to already talk about traffic calming. They weren't talking about that it's needed, they simply said when your neighborhood gets to a point and you guys feel like -- and they say this to every neighborhood group that comes and speaks. You feel like it gets to a point that you need help out of the highway district, there is a specific form you fill out and if you meet their criteria, then, we will address it. As we all know, ACHD doesn't do traffic bumps. So, they didn't indicate that there would be any traffic bumps. That -- that isn't the case. And the ACHD also said at build out it will be 50 percent of capacity. It would not meet the threshold of spending any money. But the commission wanted the neighbors to understand there is a process. With that I respectfully request that the project be approved per the conditions that were forwarded to you from the Planning and Zoning Commission as Josh outlined earlier and I'm certainly open to any further clarifications if needed. De Weerd: Council, do you have questions for Mr. Conger? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Just -- Jim, just -- I want to make sure that I'm hearing things right. ACHD didn't require you to bring your road through to Cloverdale. Did you -- and maybe you said this and I missed it -- inquire about the ability to do that? Meridian City Council December 20, 2016 Page 60 of 73 Because I think there is a big difference between being told you can't and asking if you can. Conger: Madam Mayor, Council Member Cavener, no, we definitely worked through the process of the land donation to eliminate the bridges and not add anymore. So, we -- I'm certain -- now ACHD's paying the bills, so I'm not going to say that -- that I can put the bridge there or can't put the bridge there. I think I would be speaking for them, so -- I was getting ready to answer that and now I'm back peddling. But, no, the intention was with the collectors that exist east and west through the Silverstone commercial park and north on our new spine, it would take you to Cloverdale, which would give you two free rights to Cloverdale. No one is going to take a left on -- on the backroads. The intention from ACHD was not to have a connection point on that little sliver of land that we have that connects to Cloverdale. Cavener: Thank you. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Josh? Beach: Sir. Borton: Can you pull up the ACHD staff report? Beach: I believe I can. Give me two seconds here. Conger: Thank you for your time. I will sit down and if you do have question s I will just pop back up. De Weerd: Well, Jim, I do. Conger: No. No. I will wait. De Weerd: You know, I guess I'm baffled why ACHD -- and certainly not what you're doing. I see what you're doing in diverting the irrigation as doing something to -- I don't know -- help out, but I'm baffled by ACHD. Certainly they get rid of two obstacles, two bridges, and now they need no bridges, but putting the traffic from this development on -- in another neighborhood that has driveways that back out onto the roadway that they are going to dump a bunch of new cars on blows my mind. If that was a collector, you know, and -- and there were no driveways there, I would understand that they could -- they could say it could accommodate a much greater traffic, but these are homes backing up to a roadway. We don't see them do that anymore in new subdivisions and it's an Meridian City Council December 20, 2016 Page 61 of 73 existing subdivision, but to say that that is an alternative -- I think they are not -- they are looking at only moving traffic and not at the safety of those that are traveling the road or live alongside the road. Conger: Well, Madam Mayor, if I may, Members of the Council, let me help ease -- ease your mind slightly, that, you know, if -- and you guys see projects go through all the time. We have a very long and arduous process getting through the ACC policy manual. So, the policy manual isn't written from ten years ago, it's updated, so it is, I understand, for moving traffic. Of course that's their number one charter. But that policy manual has to stand the test whether you're in the north end of Boise with -- with a hundred attorneys visiting you at your city council meeting or you're out in south Kuna, that policy manual is based off the flows that are allowable and the flows that work for certain roadways. ACHD and their commission had a slight discussion on it. They are not in the business of approving a project that might put another portion of their transportation network at jeopardy and, then, have the taxpayers at their nickel have to repair that. So, our amount of traffic that will go that way is so miniscule that it didn't even get them to the 50 percent threshold at build out for future roadway, because ACHD would not put their roadways in jeopardy of having taxpayers fix a developer problem in five years from now or eight years or ten years from now. So, it is a very strict process of a traffic study that's done by a professional engineer that stamps it -- and ACHD has three or four traffic engineers that take their own data, review the submitted data, and go through a very long process and that process probably took three and a half months to create their staff report . So, it wasn't done fly by night and it certainly does -- it's not even close to even getting on the radar of traffic and -- De Weerd: Well, how many cars is miniscule? Conger: Well, a roadway that's designed for 2,000 vehicle trips per day and it won't get to 1,000 when we are done building our 430 homes. So, we won't -- so, you take a roadway and if -- of ACHD set at, you know, acceptable level of 2,000, so -- so -- and if they are only in the business of moving -- you know, transportation, moving vehicles, and not looking at livability -- I mean we aren't even getting to the 50 percent threshold of that transportation moving of vehicles. So, clearly, one could take a wild guess that we are -- I mean we are not even 50 percent -- De Weerd: You know, Jim, I'm not taking you to task. I am taking ACHD, who is not here, to task and wondering what -- is Justin here? I will take Justin to task, because -- now that I have been pointed out that he is here, we will ask for his comment. But I think you have a beautiful proposal. You are providing the -- the collector infrastructure on your property that you need to . That's not the issue here. It is the issue that the families that are going to live there are going to take their kids to school. Unfortunately, people don't walk anymore or bike, they drive their kids to school, whether it's three blocks or not, and they are going to go Meridian City Council December 20, 2016 Page 62 of 73 through that other subdivision and -- and it is concerning to see the number of driveways that connect to this road that they think can accommodate 2,000 trips a day, so -- and that's my only question. I am concerned about the safety of the families in those subdivisions and that -- along that street. Conger: As are we for sure. De Weerd: And I understand that and I think what you're doin g to take -- to remove the bridges and to put it all on the west side of Cloverdale is awesome. Now, we just need to tell ACHD they need to put a bridge in for you. Instead of two bridges they only have to do one. I think that's an awesome -- Bird: Amen. Conger: Well, Madam Mayor, real quick before you brow beat -- De Weerd: And those are my tax dollars, too, by the way. Conger: Yes. Correct. Yeah. You know, this -- Justin will answer your questions and do very well, but, you know, it's been an 18-month long process of ACHD evaluating what -- you know, and looking at the roads, what traffic is going to Cloverdale, what's going to Overland and I think one of the items that -- that I think we are overlooking a little bit is the diverse product inside of this community. You know, we have 105 homes that are -- are mature buyer. We have, you know -- yes, we have about 140 of the larger lots in the back area. Then you start looking at our other product, which is our density -- as we increase the density towards Overland, half of those are single level, two bedrooms, possibly three, which in themselves become a little more mature buyer. So, the buyer profile in this 430 homes is much different than what you are normally seeing. Our proximity to St. Luke's and several other reasons is why we have taken a different approach of the product that is in this development. So, I think that, coupled with the -- the level of service of Cloverdale and the magnificent spines that run out of this project is why ACHD made this decision over the safety process. But a lot of it has to do with the buyer profile in this development. It is different than what we all normally see and what we normally bring in front of you for sure. De Weerd: Any other questions for Mr. Conger? Lavey: Madam Mayor? De Weerd: Yes. Chief Lavey. Lavey: I'm going to remain neutral, but I do need to say that I live across the street, so -- but this isn't in regard to that. This is already a problem area for us and it's a problem area for several reasons. One is it involves two municipalities. Meridian City Council December 20, 2016 Page 63 of 73 It involves Meridian Police Department and it involves Boise Police Department. And so when there is traffic issues on that road already, it's who -- who addresses those problems. So, we have traffic flowing from the City of Meridian into the city of Boise. Now, I'm not a traffic engineer and I don't know how many trips a day that this project is going to -- to make, but if you drive that route, it might make sense if you go to the west that -- that roadway could handle 2,000 cars a day, but if you look at the route that goes to the east, it absolutely makes no sense to throw more traffic that way, because it's not a straight shot. It's -- it's down, it's a stop sign, it's a left, it's right and it's down a hill, down Goshen, and, then, it's out to Cloverdale. That's the route that they are going to take to get their kids to school and it makes no sense to put more cars on that roadway. I'm not the traffic engineer, I'm a realist. I see it. I drive it. I understand it. You guys have got a difficult decision to make. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Can I ask you a couple questions? De Weerd: Is your microphone on? De Weerd: It absolutely is. Beach: To the highway district staff report? Borton: So, start -- go to page three. There were a couple of comments that I'm trying to reconcile. Page three, the first bullet under conclusions, it makes reference to build-out at 4,055 trips per day. Understanding full build-out, but there is a reference to a 2,000 number -- am I reading something incorrectly? Beach: So, my understanding is this 4,055 is all of the roads through this subdivision at build-out. The 2,000 reference, if my understanding is correct, specifically relating to that road that goes through the Muir Woods Subdivision. Borton: Okay. It's not a project in its entirety? Beach: That's my understanding. Borton: Okay. That's my first question, if the applicant agrees with that. Conger: Yes. Madam Mayor, Council Member Borton, that is correct. That's -- that's not specific to how -- to the Muir Wood Boise area. Borton: So, as a whole it's 4,000 on full build out, 2,000 of which is anticipated to run -- Meridian City Council December 20, 2016 Page 64 of 73 Beach: Again, referencing Jim from earlier, the total build out, roughly a thousand will be going through that road. Borton: Okay. Beach: Through the Muir Wood Subdivision. Is that correct? Conger: Madam Mayor, Council Member Borton, if you -- and, Josh, if you go to page 14 it's Item D that actually states that. And it continues to say it will stay below 1,000 vehicle trips per day. Item D. Right there. It's that paragraph under D. Borton: Okay. The second question was on page eight. Conger: And, Madam Mayor, I might -- and also ask -- that 2,000 threshold is a typical threshold of ACHD when they want to go from a 29 foot road to 33 foot road. So, it's not a -- I mean 29 is the smallest section you can have and the 2,000 -- less than 2,000 still allows for the 29, which is not what these roads are built at. But it's the smallest of the ACHD scale period. Borton: And, Madam Mayor, I think you bring up a great point when we u tilize these objective measurements to determine road capacities. We -- we do it all the time and -- and to the extent you're trying to comply with those measurements in this, I understand what you're doing and it makes sense. The question I had for you on page eight -- trying to reconcile what I heard earlier today was the last paragraph right above paragraph five and it speaks to the Cloverdale Road widening project and is the canal relocation -- it is associated with the widening of Cloverdale Road, the applicant is to be compensated for the right of way dedication. So, is it intended to be a donation or is it a reimbursement to you of impact fees or some other form of compensation? Conger: Madam Mayor, Council Member Borton, as I initially stated and not changing, the canal portion, which was that white segment, is a donation by us. That will not be future ACHD right of way. ACHD when they come do their roadway improvements will have -- we have to set aside a sliver for them that they will have to purchase. Don't -- don't confuse that with the Ridenbaugh Canal relocation. That is one hundred percent donation by us of land to get rid of those bridges. So, that -- those two are not apples to apples. Borton: Okay. All right. Conger: And we did mention the 15 acres open space; right? Palmer: Madam Mayor? Meridian City Council December 20, 2016 Page 65 of 73 De Weerd: Mr. Palmer. Palmer: Madam Mayor, I move we close the public hearing on H-2016-012. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Did anybody want to hear from Justin or have any more questions of ACHD before we close the public hearing? Okay. Palmer: Any seconds? Borton: Second. De Weerd: I have a motion and a second to close the public hearing. All those in favor say aye. Any opposed say nay. MOTION CARRIED: ALL AYES. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Madam Mayor, I move we approve H-2016-012 as presented. Bird: I will second it. De Weerd: I have a motion and a second. Discussion? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: While I'm not a traffic engineer or anything like that, but I can't figure out -- I mean I realize ACHD is going to lose two bridges, but they are not going to get out there and work on that until 2021 or something. I -- I think that they need to have an exit and entrance onto Cloverdale and at that location on Cloverdale where they are at, it's beyond putting lights and Cloverdale to Overland already is widened. I think the project is great. I just -- I can't believe they didn't -- that ACHD didn't ask them to put something out -- I mean we are going to shove everything through a subdivision -- and I realize if you live there, which I have lived by a school for 51 years -- 50 cars a day going by when you have got kids out there is a lot of cars and specially when they are not obeying the traffic and our officers go out and do a great job, but they can't be there 24-7. I -- you know, we hear this all the time. I don't want you coming through our subdivision. We Meridian City Council December 20, 2016 Page 66 of 73 heard it when these two that are saying now was being brought before us, people around them didn't want them in because of the traffic and I can't -- this is a -- this is a very large place and we are putting a lot of -- and it's a nice subdivision, Jim. It's very nice. But I can't figure out why we didn't want to have something out onto Cloverdale Road. And I realize Cloverdale Road is 50 years behind, but it isn't the only road that's 50 years behind. So, is Eagle Road south of Overland. So, we are -- we are dumping -- you know, we are saying let's dump it onto other roads that are already behind, too, without -- and to me that's -- that's a perfect place to dump it out. That's my say. De Weerd: Council, I -- I don't know if you're ready to -- to vote on this, but I would love to see if there would be consideration to continue this to have the developer work with the Ada County Highway District and see if there is an opportunity to make a connection to -- to Cloverdale, rather than approve it with these questions or deny it -- deny a viable and nice subdivision. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I agree with you. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Madam Mayor, I feel like the applicant didn't show up here tonight without having had those discussions and vetted all possibilities. I mean when we asked him, hey, why aren't you doing this, his answer seemed to make perfect sense to me. The streets that will be connected -- the traffic will -- a portion of it will go through our public streets. The neighbors moved in there knowing there was a very large empty property adjacent to theirs and something had to go there. The project is fantastic and nobody is arguing that and -- and I feel like this -- while, sure, it may be more convenient if there is another intersection onto an arterial on paper, we have seen that more intersections on arterials end up being larger complaints later. It seems like that's kind of the purpose of collector streets is to reduce the number of connections to arterials, so that there is less accidents at 50 miles an hour with people pulling out onto arterials and so when it comes to safety, it seems that that makes sense. To me, you know, Fire was mentioned -- or the fire station is the other direction, doesn't appear they would be coming in off of Cloverdale, they would be coming up from Eagle Road, so -- I mean I -- I understand there is driveways that connect to these streets, that there is going to, obviously, be more traffic, but either we do traffic studies or we don't do them and when they tell us that it could handle it, especially at such low capacity -- or I guess it's higher capacity than the study is telling us traffic is going to be there, I understand that maybe you're going to Meridian City Council December 20, 2016 Page 67 of 73 have more cars on your road, but there is connections to your road to blank pieces of property that needed to be filled in and, again, I feel the applicant has gone -- Bird: Call for the question. De Weerd: Mr. Palmer, I'm sorry to cut off, but we have a motion and a second to approve this and -- Palmer: I could wrap up my comments. De Weerd: Okay. Will you wrap up, please. Palmer: It appears that when I made the motion Councilman Cavener might have felt like I might have left something out important, so I want to see if he had anything that we need to address on the motion. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Just asking the maker of the motion to clarify the specific element about leaving the Eight Mile Creek open, because that requires specific Council action. If that was what you were including in your motion. Palmer: Absolutely. And I think that was -- that was noted in the -- Cavener: Okay. Palmer: Yeah. Definitely. Cavener: Thanks for the clarification. Beach: I will say that that did need to be addressed, so I'm glad you mentioned that. Palmer: And I'm including it in the motion, if the second -- Bird: Agreed. De Weerd: Okay. Any other discussion? Mr. Clerk, will you call roll. Roll Call: Bird, nay; Borton, yea; Milam, nay; Cavener, yea; Palmer, yea; Little Roberts, yea. De Weerd: Okay. Motion passes. Meridian City Council December 20, 2016 Page 68 of 73 MOTION CARRIED: FOUR AYES. TWO NAYS. F. Amended onto agenda: Legal Department: Updating the City’s Newspaper of Record De Weerd: Council, we have a conundrum. We have a restaurant that planned for seating us and they are closing and they need an answer on if we are going and a proprietor that is waiting, so -- if we can go to the more immediate business, which I'm sure is why Matt is here. Nary: Madam Mayor, Members of the Council, I will make this as brief as possible for the most important one of your evening . There is an item here on the Department Reports about updating the city's newspaper of record. We were informed yesterday that the ValleyTimes ceased publication as of yesterday. The state code requires the city have an official newspaper of reco rd to publish any public notices. Primarily, obviously, our biggest concern is land use hearings and making sure they are adequately noticed timely for hearings in front of both Planning and Zoning Commission and the Council. There are two incredibly confusing state codes. One is very simple, very direct in relations to cities. It just says we have to have one -- De Weerd: Mr. Nary, can we do it or not? Nary: I just want to set the record, because it's not super clear by the code. The code says we could do it if it's -- it can be either printed in the city or in the county. The Idaho Press-Tribune has an outlet within the county that does print a newspaper and they also print the paper in Nampa at the same location as the Idaho Statesman. So, in our opinion they can be our newspaper of record, so the ordinance that's in front of you on the end of your agen da, we believe is eligible to approve. I asked the publisher to be here tonight in case you had a specific question. I didn't realize it was going to be almost 9 :00 o'clock or after 9:00 when we would get to that. So, if you have a question about it we do believe it's -- it's adequate to move forward. If there is an objection that is raised by another entity, we will address it later. But we want to make sure we don't have a gap in time to getting our notifications public, so -- that was the quick version. Sorry. Thank you. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: While the Press-Tribune -- per the state statute, Bill, the Press-Tribune does publish for the Statesman and does have the Meridian Press, but do they have a business location in Ada county? Meridian City Council December 20, 2016 Page 69 of 73 Nary: They have a publication that they own in Ada county that they publish in Ada county. Bird: Okay. They -- they actually have a place of -- Nary: They own the Kuna-Melba News. Bird: Okay. Nary: So, they actually publish that in Kuna. It is one of their subsidiary businesses, so -- De Weerd: Okay. If there is nothing further -- Cavener: Madam Mayor? I recognize that the hour is coming, but I guess I have an overall larger conversation about who we are selecting as our newspaper of record and what process the city -- I mean when we go through any other type of other purchasing there is an evaluation process, which we make a selection and while I recognize that this is a somewhat timely decision we have to make, I'm just curious what evaluation process the city went through in determining that the Idaho Press-Tribune is the best person to provide this service to the city as a newspaper of record. Nary: Madam Mayor, Members of the Council, our concern was the gap in time and the -- the concern about publication dates getting pushed back. We were looking to make sure it qualified. Because they have a location within Ada county and the Idaho Statesman does not, they actually supersede them based upon that criteria in the code. And, again, the code is very confusing, that's the only reason I asked to put it on the record to make it clear that was our reasoning, because under the code as long as they have a location they publish in the county, that trumps the circulation provision. That's a generalized provision. The provision about the specific location of publication actually is a higher priority selection than circulation. The prices are the same, too. If that was the question. State statute is set by the legislature for public notices on initial cost. It's an issue of location. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Mr. Nary, I guess clarification on the difference between printing versus publishing. I guess I was under the impression that the Statesman is published in Ada county. It may be printed in Canyon county, but the newspaper is published in Ada county. Has a much larger circulation base is the only reason why I bring this up. Meridian City Council December 20, 2016 Page 70 of 73 De Weerd: I'm not sure that that is true in Meridian. Their numbers have been declining, but I couldn't tell you what those numbers are and certainly if my door knocking last year was a good proof that Meridian Press is delivered to many of the subdivisions and more widely distributed, but we -- if we don't do something tonight we can't do anything, because we won't have any newspaper to publish it . So, if -- if this is a temporary gap for some larger thing, maybe that helps bridge -- bridge it, but we need an official paper or -- or we can even meet again. Nary: Madam Mayor, Members of the Council, so in 2002 the city did select the Idaho Statesman at one point in time as the official newspaper of record and later in 2002 they, then, moved to the ValleyTimes. So, we can do further study and analysis and come back with a different recommendation or the same recommendation in 30 days, but as the Mayor said, we can't publish anything, including your meeting schedule, without an official newspaper. Cavener: And, Madam Mayor, that's the point that I'm trying to get at. If the Press-Tribune and Meridian Press is the best option, great. But I think that it's important that we have that information prior to making that decision. So, I have no problem supporting this as a -- as a temporary solution until we as a Council have the opportunity to see what that is. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Before I make a motion, the way I look at it is the Press -Tribune has interest in us. There is very few meetings we have here that they don't have a reporter here and I can tell you it's had -- it's been at least 12, 14 years since I have seen an Idaho Statesman reporter here. So, I have -- we can come back and look at this within 30 days, but right now we have got to -- we have got to pick somebody and I will make a motion that we go with the Idaho Press-Tribune as our official paper at this time. Milam: Second. De Weerd: Okay. I do have a motion and a second, but I do have an ordinance. Mr. Clerk, will you, please, read Item 10-B by title. Coles: Yeah. Thank you, Madam Mayor. City of Meridian Ordinance No. 16 - 1718, an ordinance of the City of Meridian amending Meridian City Code Section 1-5-2 relating to the official newspaper of the City of Meridian and providing an effective date. Item 10: Ordinances Meridian City Council December 20, 2016 Page 71 of 73 B. Amended onto agenda: Ordinance No. 16-1718: AN ORDINANCE OF THE CITY OF MERIDIAN AMENDING MERIDIAN CITY CODE SECTION 1-5-2, RELATING TO THE OFFICIAL NEWSPAPER OF THE CITY OF MERIDIAN; AND PROVIDING AN EFFECTIVE DATE. De Weerd: Does anyone want to hear it read in its entirety? Okay. Do I have a motion? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we pass Ordinance No. 16-1718 with suspension of rules. Milam: Second. De Weerd: I have a motion and a second to approve Item 10 -B. Mr. Clerk, will you call roll. Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea. De Weerd: All ayes. MOTION CARRIED: ALL AYES. F. Public Hearing for PY2015 CDBG Consolidated Annual Performance Evaluation Report (CAPER) G. Resolution No. 16-1191: A Resolution Approving the Submission of the PY2015 CDBG Consolidated Annual Performance Evaluation Report (CAPER) to U.S. HUD for Review De Weerd: We have a proprietor who is waiting on us. Do we have pressing business that has to be done? Hood: Madam Mayor, we have to get our CAPER to HUD by the 30th of December or we will be in violation of our entitlement. So, unfortunately, yes. Unless you want to have a special meeting next week, which even then I don't want to have to overnight it to HUD. That was -- I can do it in three minutes. Really quick. So, I'm here for Sean. This is the Consolidated Annual Performance and Evaluation Report card -- essentially, it's our report back to HUD on how we spent funds this past year. This past year being defined as funds spent by September 30th. So, here are some highlights. We completed -- Meridian City Council December 20, 2016 Page 72 of 73 we -- the gym construction was completed for the Meridian Boys and Girls Club. We used HUD funds, CDBG funds back in 2008 to do design. There was a section of Idaho Avenue, sidewalks between West 1st and West 4th. And Storey Park began design, which will be constructed here the first -- start construction the first of the year and be completed shortly thereafter. CATCH. We assisted three homeless -- emergency homeless families. All three homes -- all three families were stably housed at a cost of about 3,000 dollars from their homeless episode. The Meridian Food Bank provided food to over 52,000 people. We have talked about this before. That doesn't mean 52 separate individuals. It could be repeat folks. On an average they -- about 4,000 patrons a month. Ada County Housing Authority and Neighborworks assisted seven low to moderate- income families with the purchase of their homes. So, ACHA aided five families and Neighborworks did two families. Here are the expenditures. I'm going to just quickly focus on what we didn't spend , because we didn't spend, as you can see in the slide, enough, just to be frank and quick. This does reflect the substantial amendment that you all passed previously this year. The admin dollars will be reallocated to slum and blight plan, which is going to be getting under way here shortly. The Five Mile pathway project was cancelled with a substitute for number two. Let's see. Any other highlights there? Housing -- Housing Authority is spending down their money, but they are spending down previous year's monies and into '15 and '16. '15 expenditures from the previous program year. You can see on the slide -- again, we have some funds remaining. This is what we budgeted and we will move forward those funds that came in under budget for some of those items and, again, there is the Storey Park project. Streetlights was one that was also moved forward. There was a substantial amendment from just recently. Again, you won't see that in the CAPER, because that money wasn't spent by the 30th. So, the city's Finance Department has reviewed the financial reports. The comment period was published in the official newspaper of record on December 5th. We haven't received any comments, although this is a public hearing. So, if someone here wants to provide testimony, I would hope that you would give them a couple of minutes. I'm asking you to hold that public hearing and, then, approve the resolution that follows on your agenda and unless there is any questions that is the CAPER. De Weerd: Is there anyone here that would like to provide testimony? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Seeing nobody does, I move we close the public hearing on PY -2015, CDBG Consolidated Annual Performance Evaluation Report. CAPER. Milam: Second. Borton: Second. Meridian City Council December 20, 2016 Page 73 of 73 De Weerd: I have a motion and a second to close the public hearing. All those in favor say aye. All ayes. MOTION CARRIED: ALL AYES. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we pass Resolution 16-1191. Borton: Second. De Weerd: I have a motion and a second to approve Item 9-G. Mr. Clerk, will you call roll. Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 11: Future Meeting Topics Bird: Who said this was going to be a short meeting? De Weerd: Yeah. Our attorney and our clerk did. Bird: I move we adjourn. Little Roberts: Second. De Weerd: All those in favor say aye. All ayes. MOTION CARRIED: ALL AYES. MEETING ADJOURNED AT 9:16 P.M. (AUD REOOR FNG-QWEILE 7SE PROCEEDINGS) /7 MAYOR MAYOR T M de WEERD DATE APPROVED ATTE T: Go�QOgATED.44,' C. JAY LES, CITY CLERK Of o I m 04 0 SEA I- E IDIAN:--- The office of the .Mayor P R O C L A .rl A TI O N Whereas, being a Mountain View football player is more than tackles, yardage, kickoffs and touchdowns. It is training to build leadership, character, confidence, teamwork and resilience — all traits that are needed to succeed on the field, in the classroom and in the real world; and, Whereas, the Mountain View Football Team's overall record for the 2016 season was eleven wins and two losses; and, Whereas, their hard work and teamwork resulted in recently winning the 2016 State Championship Tournament for football — the first in school history; and, Whereas, the capturing of the state title builds school spirit and allows these student athletes to walk the halls of Mountain View with a little extra swagger; and, Whereas, the leadership, training and discipline of Judd Benedick, Brian Compton, Scott Whiles, John Taylor, Rory Fawley, Anthony Raass, Tyler Horn, Scott McFarland, Brent Koetter, Mike Wooten and Darnell Hasson helped Ty Haun, Chris Evans, Cordell Shelton, Jace Richter, Josh Elsberry, Joey Elwell, Robbie Chase, Erik Haun, Trent Rawdan, Daniel Boots, Bobby Habenicht, Tucker Rovig, Ben Barrus, Cole Franklin, Jamie Nico, Carson Wells, Dawson King, Noah Bryant, Jermaine Howard, Keenan Pattwell, Khalid Hardy, Cade McInerney, Caden Hansen, Cody Hersey, Mikey Guzzetti, Alex Hester, Dylan Arrate, Andrew Flores, Jaymon Barrus, Austin Banner, Nino Gaskins, Ryan Henning, Daniel Skelton, Jared Ponce, Mitch Leiby, Dylan Martinez, Alex Weiskircher, Magnus Wattles, Christian Mondragon, Marshall Altinger, Kyle Hugo, Mitchell Thompson, Cody Wagnon, Gatlin Condie, A.J. Myers, Jason Felter, Ryan Halford, Kyle Pinkston, Bryson Lyons, Braxton Chavez, Zach Flatter, Carter Ballenger, Chase Oneida, Tyler Ho, Carson Hart, Joe Tuinei, Michael Wilmonen, Blake Jablonski, Wes Fletcher, Kyler Chan, Cade Ray, Ethan Ball, Bryce Murdock and Jaren Tilden to focus their talents and passion to become a winning team, with each player making valuable contributions to their victory; Therefore, I, Mayor Tammy de Weerd, do hereby proclaim December 20th, 2016 as Mountain Tiew High Schoolgoot6all State Champions Day in the City of Meridian and call upon the community to join me in congratulating the Mavericks on their remarkable athletic achievement and for representing Meridian so proudly in the/state tournament. Dated this 20'h day of December, 2016. XA��,Vlf- Tammy de Weerd, Mayor Keith Bird, City Council President Joe Borton, City Council Vice President Ty Palmer, City Council Luke Cavener, City Council Genesis Milam, City Council Anne Little Roberts, City Council Meridian City Council Meeting DATE: December 20, 2016 ITEM NUMBER: 6A PROJECT NUMBER: ITEM TITLE: Meeting Minutes Approve Minutes of December 6, 2016 City Council Regular Meeting MEETING NOTES 9 APPIDIED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council December 6, 2016 Page 17 of 17 MOTION CARRIED: ALL AYES. EXECUTIVE SESSION: (6:33 p.m. to 6:47 p.m.) De Weerd: I would entertain a motion to come out of Executive Session. Bird: So moved. It ff . u- •eM De Weerd: All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. De Weerd: If I could have a motion to adjourn. Bird: So moved. Milam: Second. De Weerd: All those in favor say aye. MOTION CARRIED: ALL AYES. De Weerd: Let the record reflect -- Milam: Record. MEETING ADJOURNED AT 6:47 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYORS MY de WEERD DATE APPROVED ATTE GOV�pORATe -1 C. MY C ES, CITY CLERK M j�l j w m2 s� /O,H0 / Meridian City Council Meeting DATE: December 20, 2016 ITEM NUMBER: 6B PROJECT NUMBER: ITEM TITLE: Intermountain Pet Hospital Dog Licensing Designee Agreement between Intermountain Pet Hospital and City of Meridian MEETING NOTES E6 APPROIED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS /rE IDIZ IAN, - DOG LICENSING DESIGNEE AGREEMENT This DOG LICENSING DESIGNEE AGREEMENT is made this _i.i day of Q[ &M h[!L , 20j(.p, by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "City," 33 East Idaho Avenue, Meridian, Idaho 83642, and Intermountain Pet Hospital, hereinafter referred to as "Licensing Designee," whose business address is 800 West Overland Road, Meridian, Idaho 83642. A. Purpose of Agreement: The purpose of this Agreement is to set forth the rights and obligations of City and of Licensing Designee with reference to Licensing Designee's issuance of dog licenses on City's behalf. By entering into this agreement, both parties seek to: 1) encourage and facilitate the licensing of all dogs within the City of Meridian; and 2) implement the provisions of Meridian City Code section 6-2-3(D). B. Time of Performance: This agreement shall be effective from January 1, 2017 to December 31, 2017. C. Designation of authority: City hereby authorizes and empowers Licensing Designee to issue dog licenses on behalf of City in accordance with all applicable provisions of Meridian City Code. D. Responsibilities of Licensing Designee: 1. Issuance of dog licenses: Licensing Designee shall issue dog licensers only after verification of compliance with all provisions of Meridian City Code section 6-2-3(A)(2), including, but not limited to: a. Verification that the owner of any dog to be licensed is eligible for the license fee sought to be paid, i.e., whether dog to be licensed is neutered or spayed; whether dog owner/user is visually or hearing impaired or disabled; whether dog owner is training such dog as seeing eye, hearing ear, or guide dog; and/or whether replacement license tag will indeed replace validly issued, lost tag. b. Collection of appropriate license fee. 2. Rabies education. Licensing Designee shall provide to each dog owner to whom a dog license is issued written information regarding the importance of vaccinating dogs against rabies, as prepared and provided by City. 2017 DOG LICENSING DESIGNEE AGREEWNT • PAGE I OF 5 3. Official log: Licensing Designee shall keep an official, monthly, written log of all dog licenses issued by Licensing Designee on the form provided by City, and shall keep such written log complete and current at all times. 4. Administrative fee: City hereby authorizes Licensing Designee to collect and keep an administrative fee of fifty percent (50%) of the amount of each dog license fee collected on City's behalf. 5. Monthly submission to City Clerk: At the end of each month during the term of this Agreement, Licensing Designee shall submit to the Meridian City Clerk: a. All dog license fees collected by Licensing Designee on City's behalf, and b. A true and correct copy of the Licensing Designee's monthly log, completed in full. Such fees and log shall be submitted to the Meridian City Clerk no later than the tenth (10th) day of the month following the month for which the fees were collected and the monthly log completed. 6. Remission of discrepancy: If, following the Meridian City Clerk's review and accounting of Licensing Designee's issuance of dog licenses, the Meridian City Clerk notifies Licensing Designee of a discrepancy in fees collected and data reported by Licensing Designee in the log or quantity of unissued tags, Licensing; Designee shall remit to City funds in the amount of such discrepancy. Licensing Designee's obligation to remit to City funds in an amount corresponding to the number and type of dog licenses issued and the number of unissued dog license tags returned to City shall not be excused for any reason, regardless of Licensing Designee's assertion of loss, theft, misplacement, mistake, or mismanagement of fees, tags, and/or data. E. Responsibilities of City: 1. Provision of dog license tags: City shall provide dog license tags to Licensing Designee. 2. Monthly accounting: In the event of a discrepancy between the log, fees remitted, and/or unissued tags, the Meridian City Clerk shall notify Licensing Designee in writing and Licensing Designee shall remit to City funds in the amount of the discrepancy. 3. Annual accounting: The Meridian City Clerk shall conduct an annual audit to determine that the fees remitted correspond to the number and type of dog license tags issued by the designee according to the designee's logs. In the event of a discrepancy between the logs, fees remitted, and/or unissued tags, the Meridian City Clerk shall notify Licensing Designee in writing and Licensing Designee shall remit to City funds in the amount of the discrepancy. 2017 DOG LICENSING DESIGNEE AGREEMENT 0 PAGE 2 OF 5 F. Independent Contractor: In all matters pertaining to this agreement, Licensing Designee shall be acting as an independent contractor, and neither Licensing Designee, nor any officer, employee or agent of Licensing Designee, will be deemed an employee of City. The selection and designation of the personnel of City in the performance of this agreement shall be made by City. G. Hold Harmless: In all matters pertaining to this Agreement, Licensing Designee shall save and hold harmless City from and for any and all losses, claims, actions, judgments for damages, or injury to persons or property and/or losses and expenses caused or incurred by Licensing Designee, its servants, agents, employees, guests, and business invitees in the course of implementing the terms of this Agreement, and not caused by or arising out of the tortious conduct of City or its employees. H. Notices: Any and all notices required to be given by either of the parties hereto, unless otherwise stated in this agreement, shall be in writing and be deemed communicated when mailed in the United States mail, addressed to City as follows: City Clerk, City of Meridian, 33 E. Idaho Avenue, Meridian, Idaho 83642, or to Licensing Designee as follows: Intermountain Pet Hospital, 800 West Overland Road, Meridian, Idaho 83642 Either party may change its address for the purpose of this paragraph by giving written notice of such change to the other in the manner herein provided. I. Attorney Fees: Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorneys' fees as determined by a Court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. J. Assignment: It is expressly agreed and understood by the parties hereto, that Licensing Designee shall not have the right to assign, transfer, hypothecate, subcontract, or sell any of its rights or responsibilities under this Agreement except upon the prior express written consent of City. K. Discrimination Prohibited: hi performing the Services set forth herein, Licensing Designee shall not discriminate against any person on the basis of race, color, religion, sexual orientation or gender identity, national origin or ancestry, age or disability. L. Reports and Information: At such times and in such forms as the City may require, there shall be furnished to the City such statements, records, reports, data and information as the City may request pertaining to matters covered by this Agreement. M. Audits and Inspections: At any time during business hours and as often as the City may deem necessary, there shall be made available to the City for examination all of Licensing Designee's records with respect to all matters covered by this Agreement. 2017 DOG LICENSING DESIGNEE AGREEMENT • PAGE 3 OF 5 N. Compliance with Laws: In performing the scope of services required hereunder, Licensing Designee shall comply with all applicable laws, ordinances, and codes of Federal, State, and local governments. O. Changes: Proposed changes to any portion of this Agreement shall be submitted in writing. The party to whom the change is proposed shall have thirty (30) days to accept or reject the proposed change. Changes which are mutually agreed upon by and between the City and Licensing Designee shall be incorporated into this Agreement by written amendment signed by both parties. P. Termination: 1. Written notice: If, through any cause, Licensing Designee, its officers, employees, or agents fails to fulfill in a timely and proper manner its obligations under this Agreement, violates any of the covenants, agreements, or stipulations of this Agreement, falsifies any record or document required to be prepared under this agreement, engages in fraud, dishonesty, or any other act of misconduct in the performance of this contract, or if the Meridian City Council determines that termination of this Agreement is in the best interest of City, the City shall thereupon have the right to terminate this Agreement by giving Licensing Designee at least fifteen (15) calendar days written notice. Licensing Designee may terminate this agreement at any time by giving at least fifteen (15) calendar days written notice to City. 2. Remittance to City: In the event of any termination of this Agreement, all finished or documents, data, and reports prepared by Licensing Designee pursuant to Meridian City Code and/or under this Agreement, completed or incomplete, shall, at the option of the City, become its property, and Licensing Designee shall remit to City all licensing fees collected by Licensing Designee on City's behalf and all unissued dog license tags. Upon such remittance following termination, the Meridian City Clerk shall conduct an accounting(s) as set forth in sections E(2) and E(3) of this Agreement, and Licensing Designee shall remit to City funds in the amount of the discrepancy. Licensing Designee shall not thereby be relieved of liability to the City for damages sustained by the City by virtue of any breach of this Agreement by Licensing Designee. This provision shall survive the termination of this agreement and shall not relieve Licensing Designee of its liability to the City for damages. Q. Construction and severability: If any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability Of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. R. Entire agreement: This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral or written, whether previous to the execution hereof or contemporaneous herewith. 2017 DOG LICENSING DESIGNEE AGREEMENT • PAGE 4 OF 5 S. Applicable law: This Agreement shall be governed by and construed and enforced in accordance Nvith the laws ol'the State of Idaho, and the ordinances of the City of Meridian. 'T. Approval required: This Agreement shall not become effective or binding until Approved by City. LICENSING DESIGNEE: WTURMOUNTAIN PETHOSPITAL 1 esigncc Si,natory` ,. l Print Name CITY OF M `hammy de erd, Mayor Attest: SDA m2 S'�q No L C.h Cole, City Clerk ---- a lREASURE�P���� 2017 DOG t.ICF,NSING DI SIGNri; n PAGE 5 m 5 Meridian City Council Meeting DATE: December 20, 2016 ITEM NUMBER: 6C PROJECT NUMBER: H-2016-0124 ITEM TITLE: Goldengrove Subdivision Final Order for Goldengrove Subdivision (aka Logan Creek) (H-2016-0124) by Heartland Homes, LLC Located at 4617 Martinel Lane MEETING NOTES mt APPROIED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR GOLDENGROVE SUBDIVISION – FP H-2016-0124 Page 1 of 3 BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: DECEMBER 20, 2016 IN THE MATTER OF THE REQUEST FOR FINAL PLAT CONSISTING OF SIXTY-SEVEN (67) BUILDING LOTS AND FIFTEEN (15) COMMON LOTS ON 21.75 ACRES OF LAND IN THE R-4 ZONING DISTRICT FOR GOLDENGROVE SUBDIVISION BY: HEARTLAND HOME, LLC APPLICANT ) ) ) ) ) ) ) ) ) ) ) ) ) CASE NO. H-2016-0124 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT This matter coming before the City Council on November 22 and December 6, 2016 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of “PLAT SHOWING GOLDENGROVE SUBDIVISION, A RE- SUBDIVISION OF LOTS 1 AND 3 OF MARTINEL SUBDIVISION AS RECORDED IN BOOK 66 PAGE 6764, RECORDS OF ADA COUNTY, IDAHO LOCATED IN THE SW ¼ SW ¼ OF SECTION 28, T.3N., R.1E., B.M. ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR GOLDENGROVE SUBDIVISION – FP H-2016-0124 Page 2 of 3 CITY OF MERIDIAN, ADA COUNTY, IDAHO 2016,” is conditionally approved subject to those conditions of Staff as set forth in the staff report to the Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated November 22 and December 6, 2016, a true and correct copy of which is attached hereto marked “Exhibit A” and by this reference incorporated herein, and the response letter from Kent Brown, Applicant’s Representative, a true and correct copy of which is attached hereto marked “Exhibit B” and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City’s requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty- eight (28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the DeCem bZy-- , 2016. City Clerk By: Tammy W erd - May • Ci of Meridian day of Copy served upon the Applicant, Planning and Development Services Divisions of the Convnunity Development Department and City Attorney. By: D Dated: 01 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR GOLDENGROVE SUBDIVISION — FP H-2016-0124 Page 3 of 3 EXHIBIT A Goldengrove Subdivision – FP H-2016-0124.doc PAGE 1 STAFF REPORT MEETING DATE: December 6, 2016 (Continued from: November 22, 2016) TO: Mayor & City Council FROM: Sonya Allen, Associate City Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: Goldengrove Subdivision - FP (H-2016-0124) I. APPLICATION SUMMARY The applicant, Heartland Home, LLC, has applied for a final plat (FP) consisting of 67 single-family residential building lots and 15 common lots on 21.75 acres of land in the R-4 zoning district for Goldengrove (fka Logan Creek) Subdivision. II. STAFF RECOMMENDATION Staff recommends approval of the Goldengrove Subdivision final plat based on the analysis provided below in Section V. III. PROPOSED MOTION Approval I move to approve File Number H-2016-0124 as presented in the staff report for the hearing date of December 6, 2016, with the following modifications: (Add any proposed modifications.) Denial I move to deny File Number H-2016-0124, as presented during the hearing on December 6, 2016, for the following reasons: (You should state specific reasons for denial.) Continuance I move to continue File Number H-2016-0124 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for c ontinuance.) IV. APPLICATION AND PROPERTY FACTS A. Site Address/Location: The subject property is located at 4617 and 4620 S. Martinel Lane, in the southwest ¼ of Section 28, T. 3N., R. 1E. B. Applicant: Heartland Home, LLC 9895 W. Cable Car Street Boise, Idaho 83709 C. Owner: Same as Applicant EXHIBIT A Goldengrove Subdivision – FP H-2016-0124.doc PAGE 2 D. Representative: Kent Brown, Kent Brown Planning Services 3161 E. Springwood Drive Meridian, ID 83642 V. STAFF ANALYSIS The proposed final plat depicts 67 building lots and 17 common area lot on 21.75 acres of land in the R-4 zoning district. There are two existing homes on this site that are proposed to remain on lots in the proposed subdivision. All of the lots proposed are for single-family detached homes and comply with the dimensional standards of the R-4 zoning district listed in UDC Table 11-2A-5. A tot lot with play equipment and benches are proposed as amenities with this development. Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat [fka Logan Creek Subdivision (H-2015-0037)] as set forth in UDC 11-6B-3C.2. The total number of buildable lots is the same and the amount of qualified open space complies with the minimum UDC standards. Therefore, staff finds the proposed final plat in substantial compliance with the approved preliminary plat. VI. SITE SPECIFIC CONDITIONS 1. Applicant shall meet all terms of the approved annexation (AZ-14-016) and preliminary plat and amended development agreement (H-2015-0037, Inst. #2016-084034) for this development. 2. The applicant shall obtain the City Engineer’s signature on the final plat by April 12, 2018 or, apply for a time extension in accord with UDC 11-6B-7. 3. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat prepared by Carl Porter, PLS., stamped and dated 11/16/16, shall be revised prior to City Engineer signature on the final plat as follows: a. Note #2: “Portions of Lots 3 & 5, Block 2, Lots 1, 4, 6 & 2726, Block 5, Lots 10 & 11, Block 6 and all of Lot 4, Block 12 and Lots 5 & 27, Block 5 are servient to and contain . . .” b. Include a note listing the lot and block numbers of the common lots and state who will own and maintain those lots. c. Create a 30-foot wide blanket easement for an 8-inch diameter water main, and an 8-inch diameter sewer main through Lot 5, Block 1to the right-of-way of S. Eagle Road. (See Site Specific Condition #13) No trees are allowed within this easement. d. Create a 20-foot wide blanket easement for an 8-inch diameter water main through Lot 14, Block 5 to the east boundary. (See Site Specific Condition #14) No trees are allowed within this easement. e. Note #8: The water main that is the subject of this easement will need to be relocated within the new right-of-way of S. Martinel Lane, and the existing easement will need to be vacated prior to signature on the Final Plat by the City. This note and the graphical depiction would then not be needed on the plat. f. Note #9: … TO REMAIN. g. Note #10: The Idaho Power facility that is the subject of this easement will need to be relocated, or an alternate means of service be provided within a new easement if needed, and EXHIBIT A Goldengrove Subdivision – FP H-2016-0124.doc PAGE 3 the existing easement will need to be vacated prior to signature on the Final Plat by the City. This note would then not be needed on the plat. h. Note #12: The existing ingress/egress easement via E. Amity Road that was dedicated via Instrument #100041031 is required to be relinquished, with evidence of said relinquishment provided to the city prior to signature on the Final Plat by the City; This note would then not be needed on the plat. 5. The landscape plan prepared by Jensen Belts Associates, stamp dated 12/1/16, shall be revised as follows: a. Remove all trees in Lot 6, Block 1 that are within the required water and sewer main easement. b. Remove the trees depicted in Lot 14, Block 5 as they are within a required water main easement. 6. Prior to signature on the final plat, any existing structures that do not meet the setback requirements of the R-8 district shall be removed. All existing structures proposed to remain shall comply with the setback requirements listed in UDC Table 11-2A-5. 7. All fencing installed on the site must comply with the fencing plan depicted on the landscape plan, the conditions in this report, and with the standards listed in UDC 11-3A-6 and 11-3A-7. If permanent fencing does not exist at the subdivision boundary, temporary construction fencing to contain debris shall be installed around this phase prior to release of building permits for this subdivision. 8. Building height is restricted to single-story on Lot 23, Block 5 (depicted on the preliminary plat as Lot 5, Block 2) and a single-story or single-story with a bonus room on Lots 21 and 24-26, Block 5 (depicted on the preliminary plat as Lots 3, 4 and 6, Block 2) per the terms specified in the Memorandum of Understanding between the developer and the Shoemaker’s. Per the Memorandum of Understanding, if a single level with upstairs bonus room is constructed, the following shall apply: 1) Upstairs square footage shall be contained within the attic space of the first level; 2) Bonus room square footage shall face the front of the home with windows and/or dormers also only located on front of home; and 3) All dormers and windows on back of home must be designed for the first floor only. 9. The developer shall provide a 16-foot wide privacy gate and access to the subdivision for the Taylor property (#R5475470020); relocate the northern stretch of the irrigatio n ditch located on the Taylor & Morgan properties to completely on the Taylor property & construct a concrete ditch; relocate the Taylor’s existing fence to the west side of the relocated ditch; and building height shall be restricted to a single-story on Lots 9 and 11-18, Block 6 (depicted on the preliminary plat as Lots 33-36 and 38-41, Block 1), per the terms of the Memorandum of Understanding (and first amendment) between the developer and the Taylor’s and the Morgan’s. 10. Development of homes within this subdivision shall be generally consistent with the building elevations approved with the preliminary plat. 11. The rear and/or side of structures on Lots 1-4 and 7, Block 1 that face S. Eagle Road and Lots 1- 7, Block 3 that face E. Amity Road, shall incorporate articulation through changes in two or more of the following: modulation (e.g. projections, recesses, step-backs, pop-outs), bays, banding, porches, balconies, material types, or other integrated architectural elements to break up monotonous wall planes and roof lines that are visible from the subject public street. Single-story structures are exempt from this requirement. 12. Comply with the stormwater integration standards listed in UDC 11-3B-11C. EXHIBIT A Goldengrove Subdivision – FP H-2016-0124.doc PAGE 4 13. Water service to this development is master planned to come from mains in South Eagle Road and E. Amity Road. The applicant shall be required to connect the internal mains to the existing water main in S. Eagle Road, parallel to the proposed 8-inch diameter sewer main through common area Lot 5, Block 1, near the corner of S. Palatino Avenue and E. Taormina Street. These mains shall be centered in a 30-foot wide common lot with a blanket easement for water and sewer. 14. Applicant shall also be required to stub an 8-inch diameter water main to the east boundary through Lot 14, Block 5. This main shall be centered in a 20-foot wide common lot with a blanket easement for water. 15. All common driveways proposed on the site shall comply with the standards listed in UDC 11- 6C-3D. 16. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat does not relieve the Applicant of responsibility for compliance. VII. GENERAL REQUIREMENTS 1. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 3. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 5. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat. 6. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the EXHIBIT A Goldengrove Subdivision – FP H-2016-0124.doc PAGE 5 Community Development Department website. Please contact Land Development Service for more information at 887-2211. 8. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. 9. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 10. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 11. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 12. Developer shall coordinate mailbox locations with the Meridian Post Office. 13. All grading of the site shall be performed in conformance with MCC 11-1-4B. 14. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 15. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 16. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 17. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 18. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer’s expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor’s work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 19. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to signature of the final plat by the City Engineer. EXHIBIT A Goldengrove Subdivision – FP H-2016-0124.doc PAGE 6 20. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 21. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at (208)888-5242 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 22. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 23. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 9-1-28.C.1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. V. EXHIIBITS A. Vicinity/Zoning Map B. Approved Preliminary Plat (dated: 11/24/15) C. Proposed Final Plat (dated: 11/16/16) D. Proposed Landscape Plan (dated: 12/1/16) E. Proposed Play Equipment F. Exhibit Maps for Lots Accessed by a Common Driveway EXHIBIT A Goldengrove Subdivision – FP H-2016-0124.doc PAGE 7 Exhibit A – Vicinity/Zoning Map EXHIBIT A Goldengrove Subdivision – FP H-2016-0124.doc PAGE 8 Exhibit B – Approved Preliminary Plat (dated: 11/24/15) EXHIBIT A Goldengrove Subdivision – FP H-2016-0124.doc PAGE 9 Exhibit C – Proposed Final Plat (dated: 11/16/16) EXHIBIT A Goldengrove Subdivision – FP H-2016-0124.doc PAGE 10 EXHIBIT A Goldengrove Subdivision – FP H-2016-0124.doc PAGE 11 EXHIBIT A Goldengrove Subdivision – FP H-2016-0124.doc PAGE 12 Exhibit D –Proposed Landscape Plan (dated: 12/1/16) EXHIBIT A Goldengrove Subdivision – FP H-2016-0124.doc PAGE 13 EXHIBIT A Goldengrove Subdivision – FP H-2016-0124.doc PAGE 14 Exhibit E: Proposed Play Equipment EXHIBIT A Goldengrove Subdivision – FP H-2016-0124.doc PAGE 15 EXHIBIT A Goldengrove Subdivision – FP H-2016-0124.doc PAGE 16 Exhibit F: Exhibit Maps for Lots Accessed by a Common Driveway EXHIBIT B Sonya Allen From: kentlkb <kentlkb@gmail.com> Sent: Monday, December 05, 2016 3:08 PM To: Sonya Allen Subject: RE: Goldengrove Sub - FP H-2016-0124 Staff Report for Dec. 6th Council Mtg Yes Sent fi•om my Verizon, Samsung Galaxy smartphone -------- Original message -------- From: Sonya Allen <sallen@,meridiancity.org> Date: 12/5/16 2:59 PM (GMT -07:00) To: Bruce Freckleton <bfrecldeton@meridiancity.org> Cc: "trent brown (kentlkb ,gmail.com)" <kentlkb@,gmail.com> Subject: RE: Goldengrove Sub - FP H-2016-0124 Staff Report for Dec. 6th Council Mtg Are you in agreement with the staff report? Sonya Allen I Associate City Planner City of Meridian I Community Development Department 33 E. Broadway Ave., Ste. 102, Meridian, Idaho 83642 Phone: 208-884-5533 1 Direct: 208-489-0578 1 Fax: 208-489-0578 Built for Business, Designed for Living www.meridiancity.org/community development.aspx UUUU12 All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, in regards to both release and retention, and may be released upon request, unless exempt from disclosure by law. Meridian City Council Meeting DATE: December 20, 2016 ITEM NUMBER: 6D PROJECT NUMBER: H-2016-0125 ITEM TITLE: Whiteacre Subdivision No. 2 Final Order for Whiteacre Subdivision No. 2 (H-2016-0125) by Whiteacre Development Corp., Located West Side of N. Meridian Road, Between W. Ashton Drive and W. Lava Falls Drive MEETING NOTES 9 APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR WHITEACRE NO. 2 (H-2016-0125) Page 1 of 3 BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: DECEMBER 6, 2016 IN THE MATTER OF THE REQUEST FOR FINAL PLAT CONSISTING OF THIRTY ONE (31) SINGLE FAMILY RESIDENTIAL BUILDING LOTS AND ELEVEN (11) COMMON LOTS ON APPROXIMATELY 7.04 ACRES IN THE R-8 ZONING DISTRICT FOR WHITEACRE NO. 2 SUBDIVISION. BY: WHITEACRE DEVELOPMENT CORP. APPLICANT ) ) ) ) ) ) ) ) ) ) ) ) ) CASE NO. H-2016-0125 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT This matter coming before the City Council on December 6, 2016 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of “PLAT SHOWING WHITEACRE SUBDIVISION NO. 2, LOCATED IN SE ¼ of THE NE ¼ OF SECTION 36, TOWNSHIP 4N, RANGE 1W, BOISE MERIDIAN, MERIDIAN, ADA COUNTY, IDAHO, 2016, HANDWRITTEN DATE: 10/31/16, GREGORY G. CARTER, PLS, SHEET 1 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR WHITEACRE NO. 2 (H-2016-0125) Page 2 of 3 OF 3,” is conditionally approved subject to those conditions of Staff as set forth in the staff report to the Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated December 6, 2016, a true and correct copy of which is attached hereto marked “Exhibit A” and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City’s requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR WHITEACRE NO. 2 (H-2016-0125) Page 3 of 3 interest in real property which may be adversely affected by this decision may, within twenty- eight (28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the _____________ day of ________________________, 2016. By:____________________________________ Tammy de Weerd Mayor, City of Meridian Attest: _______________________________ C. Jay Coles City Clerk Copy served upon the Applicant, Planning and Development Services Divisions of the Community Development Department and City Attorney. By:____________________________ Dated:________________________________ interest in real property which may be adversely affected by this decision may, within twenty- eight (28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the DecembeK , 2016. City Clerk 0 By: Tammy de rd Mayor,ty f Meridian day of Copy served upon the Applicant, Planning and Development Services Divisions of the Conn-nunity Development Department and City Attorney. By: -Gl / C Dated:W d/(::�U .62 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR WHITEACRE NO.2 (H-2016-0125) Page 3 of 3 Exhibit A Whiteacre Subdivision No. 2– FP (H-2016-0125) PAGE 1 STAFF REPORT MEETING DATE: December 6, 2016 TO: Mayor and City Council FROM: Josh Beach, Associate City Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: Whiteacre Subdivision No. 2 – FP (H-2016-0125) I. APPLICATION SUMMARY The applicant, Whiteacre Development Corp, has applied for final plat (FP) approval of 31 single- family residential building lots and 11 common lots on 7.04 acres of land in an R-8 (medium-density residential) zoning district, for Whiteacre Subdivision No. 2. II. STAFF RECOMMENDATION Staff recommends approval of the Whiteracre Subdivision No. 2 final plat subject to the conditions noted in Sections VI and VII below. These conditions shall be considered in full, unless expressly modified or deleted by motion of the City Council. III. PROPOSED MOTION Approval I move to approve File Number H-2016-0125 as presented in the staff report for the hearing date of December 6, 2016, with the following modifications: (Add any proposed modifications.) Denial I move to deny File Number H-2016-0125, as presented during the hearing on December 6, 2016, for the following reasons: (You should state specific reasons for denial.) Continuance I move to continue File Number H-2016-0125 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance.) IV. APPLICATION AND PROPERTY FACTS A. Site Address/Location: The site is located on the west side of N. Meridian Road, between W. Ashton Drive and W. Lava Falls Drive, in the NW ¼ of Section 36, Township 4N., Range 1W. B. Applicant/Owner: Whiteacre Development Corp 701 Allen Street STE 104 Meridian, ID 83642 C. Representative: Kent Brown, Kent Brown Planning Services 3161 E. Springwood Dr. Exhibit A Whiteacre Subdivision No. 2– FP (H-2016-0125) PAGE 2 Meridian, ID 83642 V. STAFF ANALYSIS The proposed final plat depicts 31 single-family residential building lots and 11 common lots on 7.04 acres of land in an R-8 zoning district. The gross density of the proposed subdivision is 4.4 dwelling units (d.u.) per acre with a net density of 5.6 d.u. per acre. All of the lots are for single-family detached homes and must comply with the dimensional standards of the R-8 zoning district listed in UDC Table 11-2A-6. Staff has reviewed the proposed plat and found it in compliance with the aforementioned dimensional standards. Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat in accord with the requirements listed in UDC 11-6B-3C.2. The number of buildable lots and common area is the same as shown on the approved preliminary plat; therefore, staff finds the proposed final plat in substantial compliance with the approved preliminary plat. VI. SITE SPECIFIC CONDITIONS 1. The applicant shall comply with all applicable conditions of approval associated with this site (H- 2016-0019, and recorded development agreement instrument #2016-051942). 2. The applicant has until July 19, 2018, to obtain City Engineer’s signature on the final plat or apply for a time extension in accord with UDC 11-6B-7. 3. A paved, 10-foot wide multi-use pathway and associated landscaping shall be constructed along the north side of the White Drain in accord with the Pathways Master Plan. The applicant shall construct the pathway along the White Drain with the second phase of development. 4. Prior to signature on the final plat, the applicant shall provide an exhibit depicting the setbacks, building envelope and orientation of lots and structures. 5. The final plat prepared by prepared by Idaho Survey Group, dated 10/31/16, prepared by Gregory G. Carter, shall be revised as follows: a. Include the instrument # for the development agreement noted above in note #7. b. Include the instrument # for note #10 referencing the ACHD Sidewalk Easement Instrument Number. c. Note #9 is incorrect and should read as follows: Direct vehicular access to N. Meridian Road is prohibited unless specifically allowed by the Ada County Highway District and the City of Meridian. Lot 9, Block 4 is subject to a common driveway access easement in favor of lots 6, 7, 8, and 10, Block 4 and Lot 9, Block 4 is also subject to a blanket utility easement. 6. The submitted landscape plan prepared by South Landscape Architecture, dated 02/05/16 shall be revised as follows: a. Lot 9, Block 5 shall be fenced in accord with UDC 11-3A-7 with and landscaped in accord with UDC 11-3B-12. b. The fencing proposed along the north boundary of Lot 2, Block 4 and 17, Block 1 and the east boundary of Lot 16, Block 4 and Lot 2, Block 6 shall meet the requirements as set forth in UDC 11-3A-7 figure 1. Exhibit A Whiteacre Subdivision No. 2– FP (H-2016-0125) PAGE 3 c. The White Drain is required to be fenced with an open vision fence at least 6 feet in height and having an 11-guage, 2-inch mesh or other construction, equivalent in ability to deter access to the waterway in accord with UDC 11-3A-6B. d. A 14-foot wide recreational pathway easement is required to be provided along the north side of the White Drain for the multi-use pathway. The pathway needs to be paved and landscaping in accord with UDC 11-3B-12. The applicant shall coordinate with Jay Gibbons, Park’s Department (208-888-3579), on the location of the easement. The easement should be submitted to the Park’s Department for approval by the City Council and subsequent recordation, prior to signature on the final plat by the City Engineer. 7. The existing structures shall be removed prior to City Engineer signature on the final plat. A demolition permit shall be procured from the Building Division. 8. Prior to signature of the final plat by the City Engineer, the applicant shall provide a letter from the United States Postal Service stating that the applicant has received approval for the location of mailboxes. Contact the Meridian Postmaster, Sue Prescott, at 887-1620 for more information. 9. All fencing installed on the site must comply with the fencing plan depicted on the landscape plan, the conditions in this report, and with the standards listed in UDC 11-3A-6 and 11-3A-7. 10. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat does not relieve the applicant of responsibility for compliance. 11. The applicant shall construct homes within the proposed development consistent with the elevations approved with the recorded development agreement. 12. A street lighting plan will be required with the submittal of development plans. Plan requirements can be found in section 6-5 of the Improvement Standards for Street Lighting at http://www.meridiancity.org/public_works.aspx?id=272 13. At the time Cedar Springs No. 1 was constructed, the developer installed water and sewer mains to the south side of the White Drain in N. Elsinore Avenue. That developer deposited funds with the City to be applied towards the completion of the utility extension under the White Drain. Upon completion of the crossings and prior to final acceptance by the City, the developer shall request in writing the release of these funds. VII. GENERAL REQUIREMENTS 1. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 3. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. Exhibit A Whiteacre Subdivision No. 2– FP (H-2016-0125) PAGE 4 5. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat. 6. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 8. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. 9. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 10. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 11. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 12. Developer shall coordinate mailbox locations with the Meridian Post Office. 13. All grading of the site shall be performed in conformance with MCC 11-1-4B. 14. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 15. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 16. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 17. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the projec t. 18. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer’s expense. Final design shall be submitted as part of the development plan Exhibit A Whiteacre Subdivision No. 2– FP (H-2016-0125) PAGE 5 set for approval, which must include the location of any existing street lights. The contractor’s work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 19. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to signature of the final plat by the City Engineer. 20. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 21. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at (208)888-5242 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 22. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 23. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 9-1-28.C.1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single -point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. V. EXHIIBITS A. Vicinity Map B. Approved Preliminary Plat (dated: 02/10/16) C. Proposed Final Plat (dated: 05/27/16) D. Proposed Landscape Plan (dated: 06/15/16) Exhibit A Whiteacre Subdivision No. 2– FP (H-2016-0125) PAGE 6 Exhibit A – Vicinity Map Exhibit A Whiteacre Subdivision No. 2– FP (H-2016-0125) PAGE 7 Exhibit B – Approved Preliminary Plat (dated: 02/10/16) Exhibit A Whiteacre Subdivision No. 2– FP (H-2016-0125) PAGE 8 Exhibit C – Proposed Final Plat (dated: 10/31/16) Exhibit A Whiteacre Subdivision No. 2– FP (H-2016-0125) PAGE 9 Exhibit D – Proposed Landscape Plan (dated: 02/05/16) Exhibit A Whiteacre Subdivision No. 2– FP (H-2016-0125) PAGE 10 Meridian City Council Meeting DATE: December 20, 2016 ITEM NUMBER: 6E PROJECT NUMBER: H-2016-0130 ITEM TITLE: Roundtree Place Subdivision Final Plaf for Roundfree Place Subdivision (H-2016-0130) by Trilogy Development Located 755 S. Linder Road MEETING NOTES 9 APPROIED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: December 20, 2016 ITEM NUMBER: 6F PROJECT NUMBER: H-2016-0127 ITEM TITLE: Oaks South Subdivision No. 5 Final Plat for Oaks South Subdivision No. 5 (H-2016-0127) by Thomas Coleman, Coleman Homes, LLC Located South Side of W. McMillan Road, Approximately'A Mile East of N. Black Cat Road MEETING NOTES Ff APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: December 20, 2016 ITEM NUMBER: 6G PROJECT NUMBER: H-2016-0126 ITEM TITLE: Knightsbridge Subdivision Final Plat for Knightsbridge Subdivision (H-2016-0126) by Schultz Development Located 3870 E. Victory Road MEETING NOTES i 41.E tl i11� t Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: December 20, 2016 ITEM NUMBER: 6K PROJECT NUMBER: ITEM TITLE: Approval of Task Order 10628.6 Approval of Task Order 10628.6 to MURRAY SMITH & ASSOCIATES for the "WATER MASTER PLAN 2017 UPDATE - PHASE 2" project for a Not -To - Exceed amount of $159,912.00 MEETING NOTES �,✓ 08610 Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Page 1 Memo To: CJ Coles, City Clerk, From: Keith Watts, Buyer CC: Kyle Radek Date: 12/15/2016 Re: December 20 th City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the December 20 th City Council Consent Agenda for Council’s consideration. Approval of Task Order 10628.B to MURRAY SMITH & ASSOCIATES for the “WATER MASTER PLAN 2017 UPDATE – PHASE 2” project for a Not-To-Exceed amount of $159,912.00. Recommended Council Action: Award of Task Order 10628.B to MURRAY SMITH & ASSOCIATES for the Not-To-Exceed amount of $159,912.00. Thank you for your consideration. City of Meridian Purchasing Dept. CONTRACT CHECKLIST I. PROJECT INFORMATION Date: 12/14/2016 REQUESTING DEPARTMENT Public Works Project Name: Water Master Plan, Phase 2 Project Manager: Kyle Radek Contract Amount: $159,912 Contractor/Consultant/Design Engineer: Murray, Smith, and Associates Is this a change order? Yes ❑ No 0 Change Order No. I1. BUDGET INFORMATION (Project Manager to Complete) III. Contract Type Fund: 60 Budget Available (Purchasing attach report): Department 3210 Yes I] No ❑ Construction ❑ GL Account 55090 FY Budget: 273,056 Task Order p Project Number: 10628 Enhancement: Yes ❑ No ❑ Professional Service ❑ Equipment ❑ Will the project cross fiscal years? Yes El No ❑ Grant ❑ IV. GRANT INFORMATION - to be completed only on Grant funded projects Grant #: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status (Federal Funded) Print and Attach the determination Print, attach and amend bid by addendum (if changed) www.;am.gov Print and attach V. BASIS OF AWARD BID RFP / RFQ TASK ORDER Award based on Low Bid Highest Ranked Vendor Selected Master Agreement Category 1c (Bid Results Attached) Yes ❑ No ❑ (Ratings Attached) Yes ❑ No ❑ Date MSA Roster Approved: 10/1/2016 Typical Award Yes ❑ No ❑ If no please state circumstances and conclusion: Date Award Posted: 7 day protest period ends: VI. CONTRACTOR / CONSULTANT REQUIRED INFORMATION PW License Expiration Date: Corporation Status Insurance Certificates Received (Date): Expiration Date: Rating: Payment and Performance Bonds Received (Date): Rating: Builders Risk Ins. Req'd: Yes ❑ No ❑ If yes, has policy been purchased? (Only applicabale for projects above $1,000.000) Vil. TASK ORDER SELECTION (Project Manager to Complete) Reason Consultant Selected 1 Performance on past projects Check all that apply O Quality of work P1 On Budget ID On Time ❑ Accuracy of Construction Est p 2 Qualified Personnel O 3 Availability of personnel p 4 Local of personnel Description of negotiation process and fee evaluation: PM and consultant reviewed scope of work. Reduced effort in some areas such as CIP workshop. Cost is in line with past master planning efforts which occur infrequently. Last master plan effort was scoped in 2010 for a cost of $200,000 based on an estimated 1420 hours of consultant effort. The u rent cost is $160,000 based on an estimated at 972 hours. The per hour cost of the current effort very similar when cost inflation over 6 years is considered. y_ v� Z� ll E r upervisor Name Date pproved VIII. AWARD INFORMATION Date Submitted to Clerk for Agenda: Approval Date By: Purchase Order No.: Date Issued: WI -15 submitted (Only for PW Construction Projects) NTP Date: Contract Request Checklist.5.24.2016.Final VE IDIAN*- Public IDAHO Works Department TO: Keith Watts, Purchasing Manager FROM: Kyle Radek Assistant City Engineer DATE: November 14, 2016 Mayor Tammy de Weerd City Council Memberst Keith Bird )oe Borton Luke Cavener Genesis Milam Anne Little Roberts Ty Palmer SUBJECT: TASK ORDER 10628.b ACCORDING TO THE MASTER AGREEMENT WITH MURRAY, SMITH & ASSOCIATES DATED OCTOBER 22, 2013, FOR WATER MASTER PLAN PHASE 2, FOR AN AMOUNT NOT TO EXCEED $159,912. I. DEPARTMENT CONTACT PERSONS Kyle Radek, Assistant City Engineer 489-0343 Warren Stewart, City Engineer 489-0350 Dale Bolthouse, Interim PW Director 489-0372 II. DESCRIPTION A. Background The Water Master Plan is an important document that is used to examine our existing water supply and distribution system and plan for the future needs of our growing community. An updated master plan is not only a regulatory requirement, but good practice for an expanding utility. The City's last water master plan was completed in 2012. Updating our master plan every 5 years allows us to effectively make revisions to growth and demand projections and corresponding adjustments and corrections to system plans. B. Proposed Project The proposed project is the second phase of an updated water master plan to be completed in calendar year 2017. The first phase included an update of the City's hydraulic model including model calibration, an analysis of growth scenarios in South Meridian, and an analysis of water main replacement program needs. Phase 2 will include additional tasks addressing: • Population and Demand Projections Page 1 of 2 • Water Supply Planning • System analysis • Water Quality and Regulations • Operations and Maintenance • Capital Improvement Plan • Financial Analysis Phase 2 will result in a Final Master Plan approval by the Idaho Department of Environmental Quality and presentation to City Council. IMPACT A. Fiscal Impacts Project Costs and Funding: Fiscal Year 2017 Cost Water Master Plan Phase 2 $159,912 Total $159,912 Funding Fiscal Year 2017 Budget Acct Code 3210-55090 $273,056 B. Alternatives The City could delay Phase 2 of the master plan update, however, the existing plan becomes less valuable and less suitable to satisfy regulatory requirements as it ages. Additionally, Phase 1 is mostly complete. This work will become dated and less valuable to Phase 2 if Phase 2 is delayed. Portions would have to be redone which would mean additional expense. C. Time Constraints Approval of this item will allow Phase 2 of water master plan update to be completed by the end of CY 2017. Departmental Approval: e Page 2 of 2 TASK ORDER NO. 10628.8 Pursuant to the IVASTER AGBEEMENT FOR PROFESSIONAL SERVICES BETWEEN crTY oF MERTDTAN (CITY) AND MURRAY SMTTH & ASSOCIATES, lNC. (MSA) (ENGINEER) This Task Order is made this 20th day of December,2016 and entered into by and between the City of Meridian, a municipal corporation organized under the laws ol the State of ldaho, hereinafter referred to as "City", and accepted by N INEER hereinafter referred to as "Engineer" pursuant to the mutual promises, covenant and conditions contained in the Master Agreement (category 1C) between the above menlioned parties dated October 1 , 201 6. The Project Name for this Task Order is as follows: WATER MASTER PLAN 2017 UPDATE - PHASE 2 Background This project will serve to provide the City with a Department of Environmental Quality (DEQ) approved Plan to specifically address the water system section 58.01.08, of the ldaho Administrative Code. This Plan will serve as an update to previous water planning efforts and in particular the 201 1 Water Master Plan. The project will employ workshops to solicit staff input and develop consensus where appropriate. As part of this planning effort the evaluation of an overall pipe replacement program will be included as part of the System Analysis Section. An overall 2O-year capital improvement plan will be generated at the conclusion of the Plan that will describe the projects in a prioritized order and provide order of magnitude costs. A high-level cash flow financial review will also be included to identify any potential shortfalls in the City's funding. The City is again experiencing very high growth rates after recovering from the recent recession. Similar to the 2011 Plan, the City's goal is to provide a detailed analysis of what is required over the next five years while also having a longer-term capital improvements vision. The City is planning to proceed with this project in two phases, the first of which has been underway since February of 2016. The first phase was intended to develop several information sources that will be utilized in the development of the overall TaskOrder'10628.8 Water Masler Plan Update 2017 - Phase 2 MSA Page 1 of 18 planning document. These efforts focused on updating and calibrating the hydraulic model in addition to collecting benchmarking data for similar utilities. The following tasks have been identified for inclusion in the Phase 2 Task Order: 1 - Project lvlanagement 2 - Dala Collection 3 - System Description 4 - Population and Demand Projections 5 - Water Supply Planning 6 - System Analysis 7 - Water Quality and Regulations 8 - Operations and Maintenance 9 - Capital lmprovement Plan 10 - Financial Analysis 11 - Draft and Final Plan Development Subtask 1.1 - Kick-Off Meeting A kick-off meeting will be held, once notice to proceed has been received, to officially start the project and discuss the details of the approved scope. IvISA will lead the kick-off meeting with City Staff to introduce the project team, establish project ob.jectives, review consultant and City communication protocol, discuss the project scope and examine the project schedule. The primary focus of this meeting will be a discussion of the City's goals for the project and DEQ's requirements. The kick-off meeting will include the local DEQ staff responsible for reviewing the Plan. This meeting will ensure that any particular areas DEQ would like the City to address will be adequately covered during Plan development. a ra a a a a a a Task Task Task Task Task Task Task Task Task Task Task Task Order 10628.8 Water Masler Plan Update 201 7 - Phase 2 MSA Page 2 of 18 SCOPE OF WORK Task'l - Project Kick-Off & Management Assumptionso Assumes up to a four (4) hour kick-off meeting with the IVSA project manager, one (1) task lead and one (1) support staff. Two (2) hours of preparation tlme is included for the PM and task lead. lf DEQ statf are not available for the kick-off meeting, MSA will coordinate with them directly. Deliverables. Action items from the kick-off meeting (delivered electronically) Summary from DEQ meeting/discussions (delivered electronically)a a Subtask 1.2 - General Project Management and Meetings The purpose of this task is to provide management of the project team, schedule and budget. lncluded in this task are monthly invoicing, budget and schedule review, updates, and general administrative tasks. As project manager, David Stangel, will maintain regular communication with the City and the team throughout the duration of the project, lead meeting and workshop discussions, keep the City up-to-date on any study issues or details and make sure the City's input is incorporated into the work product. The project will be managed to maintain the scope, schedule, and budget. At a minimum, updates on project schedule and budget will be provided as part of the monthly invoicing process. Assumptionso Meeting and workshop facilitation will be limited to those specifically identified in this scope of work. . The City will provide clear, concise and timely input and review on the work products produced by the consultant. . Four (4) hours per month have been budgeted for project management and meeting time for the twelve (12) month project duration. o Monthly project status meetings will be held with the City. No time will be charged for travel by lt/SA. Deliverableso Monthly invoices due to the City's project manager each month Monthly Project Updates - specifically including budget and schedule status Task Order 10628.8 Water Master Plan Update 2017 - Phase 2 MSA Page 3 of 18 Task 2 -Data Collection & Analysis ln this task, MSA will review background information already provided by the City and develop a formal data request for any additional information required for completion of the work. MSA will endeavor to limit the number of data requests that are made in an effort to minimize the required City Staff time. ln this task, MSA will be responsible for identifying any required additional information and the City will be responsible for the collection and delivery of the requested information. lt is anticipated that additional data requests will be made throughout the project, however the majority of the data required will be requested at the beginning of the project. Assumptions. MSA and the City will endeavor to identify and collect required data in a timely manner so as to not impact the project schedule. Deliverables. Formal data request(s) Task 3 -System Description ln this task, an existing system description will be updated for inclusion in the Plan. Existing information from previous efforts will be leveraged where possible. This task will also include an update of the general description of the project area (water system service area) existing conditions. This description will meet the requirements of DEQ for the development of a Facilities Plan as outlined in ldaho Administrative Procedures Act (IDAPA) 58.01.08. The System Description is anticipated to include, at a minimum, the following com ponents:. Utility management structure System background Service Area and Pressure Zones . lnventory of existing facilities (wells, booster stations, reservoirs, PRVs) . Related plans, interties and service agreements Assumptionso The City will provide GIS based information including; aerial photos, parcels, roads, contours, land use and/or zoning, city boundaries, service area boundaries, hydrology, water system features, and other available data for use in this section, as well as for general base mapping for all figures in the Plan. a Task Order 10628.8 Water Master Plan Update 2017 - Phase 2 IUSA Page 4 oi 18 a a a MSA will endeavor to minimize the information requested from the City to complete this work. All known and readily available information will be collected and developed into preliminary draft form prior to submittal of a data request to the City. The project is not scoped to include all the requirements for the DEQ SRF Loan (58.01.20 and 58.01.22) program. Those elements could be added during or after the completion of the Plan per an additional scope of work. The hydraulic profile format will be updated from what was provided as part of the last Plan. Deliverablesr A Draft Technical lt/emorandum (electronic version) System Description will be delivered to the City. Task 4 - Population and Demand Projections The development of future population growth and associated water demand projections is a fundamental building block for determining the City's future needs. Of equal importance is understanding where in the system growth will occur so that infrastructure is adequately sized. ln this Task, l\4SA will work with the City to develop and describe these items. Several pieces of information will be required to successfully project population and demands including:o Current and future service area boundaries Location based population and employment information Pressure zone delineation Historical water usage by customer location Historical water production records Five (5) and 20-year population and employment projections Existing and future service area a o ll a a ll Current population and water production records will be used to determine per capita demands that can then be used for future forecasting. Historical SCADA will be used to determine the appropriate peak day and peak hour factors that should be used. As part of the Phase 1 work MSA has made population projections for the City using COil/PASS information and statf input. The COtvIPASS data utilizes traffic analysis Task Order 10628.8 Water Master Plan Update 2017 - Phase 2 Page5ol 18 I\,ISA zone (TAZ) based data that can be overlaid with the City's service area and pressure zones. It is the intent of the Plan to tie future improvements to population and the related water usage thresholds, not necessarily dates in time. This will enable the City to utilize maximum day demands (MDD) for example, as "trigger points" for determining when new supply or storage should be constructed. Assumptionsr MSA will utilize COTUPASS based planning data unless other information is provided. o Five (5) and twenty (20) year projections will be made for population and demand by pressure zone. Deliverableso A Draft Technical lt/emorandum (electronic version) summarizing the population and demand projections. Task 5 - Water Supply Planning This Plan section includes a number of water supply related items including:water rights, interties, an evaluation of threats to the City's water sources and a comparison of rights, storage and pumping capacity to demands under existing and future conditions. The City as part of the last Plan developed a Conservation Plan, which will be updated as a separate effort by City staff. Subtask 5.1 - Water Bights Analysis MSA will provide a summary document for inclusion in the Plan that describes the City's current water rights and permits that will not exceed two (2) pages in length. Other information provided by the City can be included as an appendix to the Plan. Deliverables. A document summarizing the City's existing water rights planning eftorts and strategy will be provided to the City as part of the overall Water Supply section. Task Order 10628.8 Waler l\.4aster Plan Updale 2017 - Phase 2 i,lSA Page 6 ol 18 Assumptions. The City or their consultant will provide a summarized listing of water rights and general strategy for portfolio development and protection for inclusion in the Plan. Subtask 5.2 - lnterties The City has opportunities in a few locations to create emergency interties with adjacent public water purveyors. ln most cases the interties would be constructed to provide a two-way flow of water under emergency conditions. The last Plan identified a number of potential locations for interties. Since that time no interties have been constructed. This task will reevaluate those locations and assist the City in identifying the highest priority location to install an emergency intertie and address the potential benefit. The analysis will include evaluating which areas have less piping redundancy or are primarily served by wells with water quality issues. A map including the location of the potential interties and a suggested timeframe for implementation would be included in the document. Assumptionso No time has been budgeted to conduct discussions with adjacent purveyors on the details of an interagency agreement regarding the interties. The documentation will simply identify the potential locations and the City will conduct formal discussions outside the scope of the Plan. Deliverableso A recommendation of the location for an initial intertie to be constructed will be provided as part of the overall Water Supply section. Subtask 5.3 - Water Supply Threat Analysis As a follow up to the last Plan, the City and MSA conducted a thorough long term water supply planning etfort ("City of N/eridian, Water Supply Planning", October 2014, IVSA). That analysis focused on identifying current and potential water supply threats and potential mitigations to the threats. The effort included several workshops where a number of subject matter experts participated. Ultimately a number of near and long term mitigation strategies were identified, some of which the City has begun to implement. This task will serve to solicit input from a similar group of subject matter experts on if and how the threats that were previously identified have changed. Any emerging threats will also be identified. The subject matter experts will provide a short written document summarizing their conclusions. City staff and MSA will then meet to review the findings and develop and overall summary which will be included in the Water Supply Section. ln addition to MSA and City staff, the analysis documents will be solicited from Dr. David Tuthill, former director of the ldaho Department ol Water Resources and an expert in ldaho's adjudication process. Kevin Boggs of CH2M HILL and Terry Scanlan of SPF, two local hydrogeologists who were involved in recent City projects and the past water supply planning will provide expert opinion. The City's water rights attorney Charlie Honsinger will also provide expert perspective. Task Order 10628.8 water Master Plan Update 201 7 - Phase 2 MSA Page 7 of 18 Assumptions. The City's water rights attorney will bill the City directly for their time. Any additional analysis requested by the City outside of the workshop will be considered out of scope work and will require separate authorization. A cumulative $10,000 budget (including 10% markup) has been assumed for contracting Dr. Tuthill, tt/r. Boggs and fMr. Scanlan. Deliverablesr A document summarizing changes in the City's short and long term water supply strategy will be provided as part of the overall Water Supply section. Subtask 5.4 - Water Supply, Pumping and Storage Analysis Calculations of water rights and water supply versus demand will be conducted on a pressure zone by pressure zone basis for existing, five and twenty year horizons. This will include the evaluation of standby power as well as peak hour demand and maximum day demand plus fire flow compared with available supply. This subtask will also include a calculation of booster pumping and reservoir capacity compared to demand under existing and future conditions. This task will specifically evaluate the impact from a storage requirement standpoint of taking the elevated storage tank out of service. Assumptions. The format utilized for previous water supply evaluations provided to the City will be used. Two storage calculations will be performed, one with the elevated tank and one without. Supply will also be evaluated with and without the newly acquired "Winnipeg" well. Deliverables. A document summarizing the City's water supply versus demand will be provided as part of the overall Water Supply section. Subtask 5.6 - Water Supply Documentation A draft technical memorandum will be produced allowing City review prior to the delivery of the draft Plan. The documentation will include; summary of water rights, intertie analysis and recommendation, water supply threat update summary, and pumping and storage analysis. a a a a Task Order 10628.8 Water Master Plan Update 201 7 - Phase 2 MSA Page 8 of 18 Assumptionso An updated Conservation Plan may or may not be included as appendix to this document depending on the timing of its completion. No time or budget has been included in this scope to support the development of the Conservation Plan. Deliverableso A draft technical memorandum tor the Water Supply section. City comments will be incorporated into the draft Plan. Task6-SystemAnalysis Task 6 includes analysis of the major components of the City's dlstribution system other than supply. The analysis will identify deficiencies and improvements associated with system capacity. As part of the Phase 1 work, MSA has evaluated the age distribution of the system piping and has identified several possible replacement schedules. As part of the Phase I work MSA updated and calibrated the hydraulic model for use as part of the overall planning effort. Subtask 6.1 - Performance Standards The performance standards applicable to the City's system and used in the hydraulic analysis will be identified including minimum and maximum pressures, velocity and fire flows. Many of these standards will be based on the DEQ requirements described in the IDAPA, or if desired, a more conservative standard, set by the City. A discussion that may include the City's fire chief is included in the scope. Assumptionso The performance standards agreed upon as part of this subtask will be used to identify hydraulic deficiencies in the hydraulic analysis. The performance standards will be utilized in subtask 5.4 to determine supply, pumping and storage requirements. Deliverables. A document summarizing the City's selected performance criteria will be provided to the City. Subtask 6.2 - Future Demand Allocation Utilizing information developed as part of the Phase 1 work, MSA developed five (5) and 20-year demand projections. This information will be utilized to allocate demand at each of the model nodes for the 5 and 20 year scenarios. MDD and PHD factors will be applied to ADD to create each of the future demand scenarios. Task Order 10628.8 Water Master Plan Update 2017 - Phase 2 MSA Page I of 18 Assumptions. No additional future demand analysis will be conducted as part of this task. Deliverables. A working steady state model with existing and future demands will be delivered. Subtask 6.3 -Model Analysis MSA will perform the existing and future evaluations to identify deficiencies based on the design criteria. lt is anticipated that steady state evaluations under ADD, MDD, PHD and Fire Flow for existing, five (5) and twenty (20) year scenarios will be conducted. Assumptionso The calibrated steady state model will be used in the existing and future analysis. Deliverables. An updated hydraulic model which includes all existing and future scenarios will be available for delivery to the City. Subtask 6.4 -Pipe Replacement Program As pafi of the Phase 1 Plan scope, MSA evaluated the age, material and size distribution of the City's piping. A number of potential replacement options were identified assuming a 100-year pipe life. This task documents those options and includes them in the system analysis workshop in term of overall capital planning. Assumptionsr Work products prepared as part of the Phase 1 scope will be utilized in this subtask. Deliverableso A summary of the pipe replacement analysis will be developed for inclusion in the overall Plan. Task Order 10628.8 Water iraster Plan Update 2017 - Phase 2 [,,ISA Page 10 ol 18 Subtask 6.5 - System Analysis Workshop Once the model has been simulated under existing, 5 and 20 year scenarios and the capacity of all lacilities have been assessed a workshop will be conducted with City staff to discuss the resulting deficiencies and alternatives for potential improvements. The pipe replacement program will be included in this workshop. lf new possible improvements are identified in this workshop, some additional modeling to verify their operation may be required. Assumptionso A one day workshop of up to six (6) hour duration for three (3) MSA staff will be held on-site with City staff and MSA to discuss the deficiencies and identify potential solutions. One day of preparation time for the project manager and staff engineer are included in the budget. a . Budget to perform additional modeling is limited to eight (8) hours. Deliverables. A preliminary listing of the potential capital improvement projects will be produced. Subtask 6.6 - System Analysis Documentation The system analysis section will constitute a large and important chapter in the final Plan. A draft technical memorandum will be produced allowing City review prior to the delivery of the draft Plan. The documentation will include; performance standards, model analysis, and the results of the system analysis workshop. The model development and calibration information will be provided in an Appendix. Task 7- Water Quality & Regulations Task 7 will be focused on updating the water quality and regulations section from the last water master plan. No significant changes are proposed; however, all existing regulations will be updated, new ones that have been added and a short summary of future proposed regulations will be provided. A summary of areas of concern for the City lrom a water quality perspective will be provided. Assumptionso The format from the last water master plan will be used unless otherwise specified by the City. Any water quality threats and related mitigation efforts will be addressed in the water supply section in relation to the prior water supply planning. The City will provide a summary of all water quality sampling since 2010. a a Task Order 10628.8 Water i/aster Plan Update 201 7 - Phase 2 MSA Page 11 ot 18 Deliverables. A draft technical memorandum for the System Analysis section. City comments will be incorporated into the draft Plan. Deliverables. A draft technical memorandum for the Water Quality section. City comments will be incorporated into the draft Plan. Task 8 - Operations and Maintenance IVSA will work with City staff to update the operations and maintenance (O&M) section that was included in the last Plan. IVISA would propose to update the following items in this section of the Plan:o Water system management and personnel . Operatorcertification . System operation and control o Cross connection plan . Emergency response program . Safety procedures . Customer complaint response program . Record keeping and reporting . Current leak detection program o Current flushing program o Current valve maintenance program . Operations & maintenance needs and improvements . Meter testing and replacement program o Water operations facilities . Sampling program . Security needs MSA perlormed O&M benchmarking of at least eight other similar sized utilities in the inland northwest as part of the phase 1 scope of work. The benchmarking items included; number of staff, size of system, yearly budget, yearly capital and replacement budget, leak detection and flushing program. As part of this scope the Task Order 1 0628.8 Waier Master Plan Update 2017 - Phase 2 MSA Page 12 oI 18 previously collected information will be summarized and documented in the Plan. As part of this effort MSA will review the benchmarking with the City staff and agree upon takeaways and recommendations to be included in the Plan. MSA will also conduct onsite interviews with staff concerning current O&M procedures. MSA will review the City's procedures in light of the American Public Works Association (APWA) certif ication program. As part of this task tt/SA will provide a high-level review of the City's current design and construction standards. A short written summary of the review will be provided to the City, however will not be included in the overall Plan documentation. O&[r/ related items may be included in the capital improvement plan. This subtask budget does not include creating the items listed above. The budget assumes that the City has these items available for review and inclusion in the Plan. Up to one day of on-site meetings and interviews by two (2) IVSA staff will be conducted with City O&M staff. Two (2) days of senior engineer time has been allocated to reviewing the City's design and construction standards. Deliverables. A draft technical memorandum for the O&lV section. City comments will be incorporated into the draft Plan. Task 9 - Capital lmprovement Plan Task 9 will be focused on the development of a capital improvement plan (ClP) for the next twenty (20) years but will focus on the next five (5). There are two primary pieces to this task; the development ot the unit costs that are applied to each of the identified project and the CIP prioritization workshop. a Task Order 10628.8 Water Master Plan Update 2017 - Phase 2 MSA Page 13 of 18 Assumptions. The City will provide copies (preferably electronic) of above listed items where available. o The City will provide capital costs for any O&lVl items that are to be included in rhe clP. Subtask 9.1 - Development of Unit and Project Costs Based on the recommendations lrom Tasks 5, 6, 7, and 8, a list of proposed projects based on hydraulic deficiencies, condition related issues provided by the City or O&M items will be generated. Unit costs for pipelines, wells and reservoirs in particular will be developed as needed for generating project specific order of magnitude costs. Each project will be described in terms of the reason for the improvement, the location, its size and extent, as well as the total project cost including engineering and construction. Conesponding figures will be generated showing the improvement along with a unique identifier that will also be populated in the hydraulic model. MSA will compare the capital improvements identified within the City's existing CIP with those generated as part of this Plan. Where project costs are different, these differences will be reviewed and incorporated into the Plan where appropriate. Where possible, a demand threshold will be identified that defines when a specific project is required, that will also be associated with a projected timeframe. Assumptions. The City will provide bid tabs for any water projects constructed over the past ten (10) years. . The City will provide the existing water system capital project list. . City will provide information on any projects required due to condition issues. No time has been included for MSA to evaluate system condition. MSA will utilize cost estimating conducted for other ldaho and northwest utilities cost estimate references (e.9. RS lvleans) and the current Engineering News Record (ENR) indices. a Order of magnitude cost estimates in 2017 dollars that are accurate to within plus 50% and minus 30%. Deliverables. A draft CIP will be developed as part of this subtask. Subtask 9.2 - CIP Prioritization Workshop MSA will conduct a prioritization workshop based on the draft ClP. MSA will work with the City to develop criteria for the prioritization based on a number of factors including;whether it is an existing deficiency or not, the extent of the deficiency, number of customers impacted, type of customer impacted, whether it addresses both a hydraulic and condition deficiency, and others. Projects to be implemented in the first five (5) years will be identified lirst, then those in the six (6) to 20-year timeframe. The CIP documentation developed in Subtask 9.1 will be updated at the conclusion of this subtask. a Task Order 10628.8 Water [,4aster Plan Update 2017 - Phase 2 MSA Page 14 of 18 Assumptionso A four (4) hour on-site workshop has been budgeted for this task. Appropriate MSA task leads and City staff will be required. o MSA will leverage City staff and existing City CIP documentation where possible and appropriate. Deliverables. A draft prioritized CIP will be developed. Assumptions. The technical memorandum delivered in this subtask will be converted into a Plan chapter once comments have been received. Deliverableso A draft technical memorandum for the Capital lmprovements section. City comments will be incorporated into the draft Plan. Task 10 - Financial Evaluation A high-level evaluation of the adequacy of the City's current rate and fee structure to pay for the identified improvements will be conducted. This evaluation will utilize the City's existlng rate model spreadsheet. A recommendation related to the adequacy of existing rates and subsequent rate increases required to pay for identified improvements under the S-year timeframe will be provided. a No subconsultant time is included in this task No evaluation of alternative rate structures or SDCs is included Task Order 10628.8 Water Master Plan Update 2017 - Phase 2 MSA Page 15 of 18 Subtask 9.3 - Capital lmprovement Documentation The capital improvement section will constitute an important chapter in the final Plan. A draft technical memorandum will be produced allowing City review prior to the delivery of the draft Plan. The documentation will include a discussion of the major projects, the deticiencies they address and how they were prioritized. A table and corresponding figure will be utilized to convey the overall CIP information in a concise manner. A comparison of the proposed CIP with the City's current 5 and .l 0 year capital planning documents will be conducted as part of this task. Unit cost information will be provided in an Appendix. Assumptions. No validation of the City's spreadsheet or changes to basic assumptions will be made as part of this task. The rate spreadsheet will be used "as-is". City to provide summary rate/financial documentation of historical analysis for inclusion in the Section. Deliverables. A draft technical memorandum for the Financial Analysis section will be developed. City comments will be incorporated into the draft Plan. Once each of the Plan sections have been developed and submitted to the City an Executive Summary Section will be developed for City review. Task I I includes the overall generation of the draft and final Plans. The City and DEQ will provide review Page 16 ot 18 Task 11 - Report Preparation As previously described, MSA will develop a Plan with the sections described in this scope and ultimately obtain DEQ approval. Task 11 is intended to take the work products and findings from the previous tasks and consolidate them into a single document. The Plan is anticipated to include the following major chapters: 1. lntroduction/Executive Summary 2. Existing System Description 3. Population and Demand Projections 4. Supply Planning a. Water Rights Documentation b. lnterties c. Supply Threat Summary d. Supply Versus Demand 5. System Analysis a. Hydraulic Analysis and Deficiencies 6. Water Quality and Regulations 7. Operations and Maintenance 8. Capital lmprovement Plan 9. Financial Plan l0.Appendix Task Order 10628.8 Water Masler Plan Update 2017-Phase2 MSA and comment on the draft prior to developing the final Plan. Review meetings are included with both the City and DEQ. What is included in the appendix for supporting documentation will be agreed upon by MSA and the City. A public council presentation will be provided by MSA once the draft has been reviewed by the City. The public council presentation will be held not only to present a summary of the plan to the City Council, but to meet DEQ requirements for public presentation of the Plan. A final document that incorporates all final City (staff and council) and public comments will be prepared and submitted to the City and DEQ. Assumptions. Draft and final deliverables will be in electronic format, except where requested by the City and DEQ. ln those cases, where printed versions are required, no more than 5 total hard copies will be produced (1 DEQ, 4 City). o Review period for the draft submittal by the City has been scheduled to take no more than ten (10) work days. o Review period for the draft submittal by DEQ, has been scheduled to take no more than twenty (20) work days. Deliverables. Draft and final versions of the document will be delivered to the City and DEQ. An electronic PDF version of the document will also be delivered to the City of both the draft and final. TIME OF COMPLETION an d COMPENSATION SCHEDULE The following schedule is based on a Notice to Proceed (NTP) from the City by December 2016 and resulting in completion by December 2017 COMPENSATION AND COMPLETION SCHEDULE Task Descri ption Compensation 1 Pro ect lvlanagement & Ir/eetings $13,670 2 Data Collection $1,942 3 Existin g System Description $4,472 4 Population and Demand Pro jections $8,893 5 Water Supply Plannin o $32,681 6 System Analysis $24,944 7 Water Quality and R egulations $4,1 31 Task Order 10628.B Water Master Plan Update 2017 - Phase 2 MSA Page l7 ol 18 The Not -To -Exceed amount to complete all services listed above is (one hundred fifty nine thousand, nine hundred 1welve dollars) ($159,912,00). No compensation will be paid over the Not -to -Exceed amount without prior written approval by the City in the form of a Change Order, Any travel or reimbursable expenses paid will be done per City policy, at cost, as part of the Not -To -Exceed Task Order Total, and only if pre - approved by the Project Manager LODEN 111H M. BY: TAMMY�-ERD, Mayor Dated: I3/ W D:91& Approved by Council: Q/ )0/ 1?01% Attest: Purchasing Approva By: KEITIATRSSe�,,P-�lrchasing Manager Dated: / 6 DAVID STANGEL "OvWCUA - 04 City Public I i c- ks De #aent BY: �tj E cl -414, K ity Pngineeir'4& P64 Dated: I Z-// //(v Task Oider 0628,8 Water P,Aasler Plan Updcito 2017 Phase 2 Page 18 of 18 MSA Meridian City Council Meeting DATE: December 20, 2016 ITEM NUMBER: 6L PROJECT NUMBER: ITEM TITLE: Congressman Raul Labrador Resolution No.: A Resolution Approving an Extension of the Lease Agreement Between the City of Meridian (Lessor) and Congressman Raul Labrador (Lessee)for a two year Lease Term Extension for Approximately 1,812 Square Feet of Office Space at the Meridian City Hall at 33 East Broadway Avenue, Meridian Idaho to be used for a Local Congressional Staff Office. MEETING NOTES C✓i APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN RESOLUTION NO. 16- 11 YS BY THE CITY COUNCIL: BIRD, BORTON, CAVE NER, MILAM, PALMER, LITTLE ROBERTS A RESOLUTION APPROVING AN EXTENSION OF THE LEASE AGREEMENT BETWEEN THE CITY OF MERIDIAN (LESSOR) AND CONGRESSMAN RAUL LABRADOR (LESSEE) FOR A TWO YEAR LEASE TERM EXTENSION FOR APPROXIMATELY 1,812 SQUARE FEET OF OFFICE SPACE AT THE MERIDIAN CITY HALL, 33 EAST BROADWAY, MERIDIAN IDAHO TO BE USED FOR A LOCAL CONGRESSIONAL STAFF OFFICE; AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST SAID AGREEMENT ON BEHALF OF THE CITY OF MERIDIAN; AND PROVIDING AN EFFECTIVE DATE. BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF MERIDIAN, IDAHO WHEREAS, the City of Meridian has approximately 1,812 square feet of office space at the Meridian City Hall that is currently leased to Congressman Raul Labrador as approved by Resolution 10-767 and renewed by Resolutions 12-902 and 14-1035; and, WHEREAS, the City of Meridian has no immediate plans to use the 1,812 square feet of space for City business and Congressman Raul Labrador desires to renew the lease for an additional two years. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO AS FOLLOWS: SECTION 1. The 1,812 square feet of space in Meridian City Hall described in the lease agreement amendment between Congressman Raul Labrador and the City of Meridian is not otherwise needed for City purposes. SECTION 2. That the terms of the District Office Lease Amendment and Attachment (attached hereto and incorporated herein) between Congressman Raul Labrador and the City of Meridian are just and equitable, and the same is hereby approved as to both form and content. (Copies of the original District Office Lease and Local Addendum being amended are attached hereto for reference). SECTION 3. That the Mayor and City Clerk be, and they hereby are, authorized to respectively execute and attest said Lease Agreement for and on behalf of the City of Meridian. SECTION 4. This Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this X day of O U'l 2016. APPROVED by the Mayor of the City of Meridian, Idaho, this O day of 2016. GQ�poRATEI) c or t0 l� = u 4 ATTEST: ���o` AL y�AN rha REASUfiOJP By: APPROV Mayor T& de Weerd (SEAL) C.Jby Colds, City Clerk RESOLUTION APPROVING AN EXTENSION OF THE LEASE AGREEMENT BETWEEN THE CITY OF MERIDIAN AND CONGRESSMAN RAUL LABRADOR Meridian City Council Meeting DATE: December 20, 2016 ITEM TITLE: Police Canine "Odin" ITEM NUMBER: 6M PROJECT NUMBER: Resolution No.: A Resolution of the Mayor and the City Council of the City of Meridian, Idaho, Setting Forth Certain Findings and Purposes to Approve Retiring Meridian Police Department Police Canine "Odin"; and to Declare Subject Canine Surplus Property of Nominal Value; and to Authorize the Mayor of the City of Meridian To Donate Such Property by Transferring Ownership of Subject Canine "Odin" to His Handler Meridian Police Department K-9 Officer Isaiah Wear; and Providing an Effective Date MEETING NOTES M APPIDIED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN RESOLUTION NO. 1 & — P F7 BY THE CITY COUNCIL: BIRD, BORTON, CAVENER, MILAM, ROUNTREE, ZAREMBA A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO, SETTING FORTH CERTAIN FINDINGS AND PURPOSES TO APPROVE RETIRING MERIDIAN POLICE DEPARTMENT POLICE CANINE "ODIN"; AND TO DECLARE SUBJECT CANINE SURPLUS PROPERTY OF NOMINAL VALUE; AND TO AUTHORIZE THE MAYOR OF THE CITY OF MERIDIAN TO DONATE SUCH PROPERTY BY TRANSFERING OWNERSHIP OF SUBJECT CANINE "ODIN" TO HIS HANDLER MERIDIAN POLICE DEPARTMENT K-9 OFFICER ISAIAH WEAR; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Mayor and City Council have received the recommendation from the Meridian Police Department that police canine "Odin" is suitable for retirement due to performance -related issues that no longer allow for his proper and safe use; and WHEREAS, a retired police canine has no saleable value, as it would be unsafe or inappropriate for possession by the general public; and WHEREAS, the City wishes to divest itself of both ownership and vicarious or direct liability for the subject canine; and WHEREAS, it is in the best interest of the City of Meridian to thus declare that police canine "Odin" as described in the attached Exhibit A is surplus property, with nominal value, no longer needed or to be used by the City of Meridian; and WHEREAS, due to the unique nature of police canine service dogs, the City's purchasing policy for disposal of surplus property of nominal value, authorizes City Council to approve the removal of a police canine from active duty, and authorize transfer of ownership to a qualified handler upon the recommendation of the Chief of Police; and WHEREAS, it is the policy of the Meridian Police Department to recommend and support the transfer of ownership of a retiring canine to its handler or other experienced K-9 Officer so that the canine who has served as a valuable member of the Department may remain and live out the remainder of its days in suitable surroundings and appropriate companionship; and WHEREAS, Meridian Police Department K-9 Officer Isaiah Wear ("Officer Wear") is currently "Odin's" handler and is willing to accept responsibility for the care of "Odin" and RESOLUTION TO RETIRE AND TRANSFER OWNERSHIP OF POLICE CANINE "ODIN"- I of 2 agrees to assume financial responsibility of, and liability for, the dog and to provide a comfortable, humane and caring environment for the remainder of his life; and WHEREAS, Officer Wear agrees to accept ownership of "Odin", as subject canine's present health condition exists without warranty or representation from the City of what that condition is or may become; and WHEREAS, Officer Wear agrees that the subject canine will not perform any searches or activity related to patrol narcotic -related duties or patrol apprehension -related duties; and WHEREAS, Officer Wear agrees to release the City from any and all liability that might arise from owning a retired police canine upon transfer of ownership; and WHEREAS, the Mayor and City Council find that transferring "Odin's" ownership to Officer Wear is the safe, appropriate, and humane method for disposition of "Odin" upon his retirement. NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That the Mayor and City Council approve the retirement of Meridian Police Department police canine "Odin". Section 2. That the Mayor and City Council declare the subject canine to be surplus property of nominal value belonging to the City of Meridian. Section 3. That the City Council authorizes the Mayor to donate by transferring ownership of subject canine "Odin" to Meridian Police Department K-9 Officer Isaiah Wear. Section 4. That this resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this X day of December, 2016. APPROVED by the Mayor of the City of Meridian, Idaho, this �D day of December, 2016. Go�PORA7EogG ATTEST: � u{ By: Mayor Ta de Weerd m2� 410 C. ay C s, City Clark RESOLUTION TO RETIRE AND TRANSFER OWNERSHIP OF POLICE CANINE "ODIN"- 2 of 2 IDIAN CITY OF MERIDIAN PROPERTY INFORMATION FORM DEPARTMENT CONTACT Lt. Stokes CITY TAG #DESCRIPTION tocATloN t1.2tll Canine-Odin Police MANUFACTURER SERTAL / VrN # ACQUISITION DATE ORIGINAL COST L0/3/2OL6 VENDOR TIFESPAN lAddition (No additionol informotion required) PROPERTY DISPOSAL AUTHORIZATION DISPOSAT METHODS Give a brief description of how you plan on disposing the asset **l Auction/Sell X Donation/Transfer Trade ln Discard/Recycle Donation by transferring ownership of Canine Odin to his handler, Officer lsiah Wear. **Pleose remove oll identifying logos prior to disposol REASON FOR DISPOSAL OF PROPERTY Officer Wear is being promoted to Corporal and as a result will be leaving the K9 Unit. Canine Odin is not sutible for continued police service due to significant performance issues and underlying medical concerns. CONDITION OF PROPERTY TO BE DISPOSED N/A Finance Approval Mayor Approval FOR FINANCE USE ONLY /'?-'- 70/6 Date tz.g-tv I I Resolution No.: tle|Qfp:l fgl "f-l t9p9 rtyt tzlolru C* C:\Users\bstokes\Desktop\Odin Disposal Form GL Code: tof2 DEPARTMENT nla nla n/a Sz,ooo 8 years Date r\pproved by Council Date: Meridian City Council Meeting DATE: December 20, 2016 ITEM TITLE Woodburn No. 2 ITEM NUMBER: PROJECT NUMBER: Saleen Property Sewer and Water Easement for Woodburn Subdivision No. 2 MEETING NOTES UV -741 APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION �3W DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ADA COUNTY RECORDER Christopher D. Rich 2016-124044 BOISE IDAHO Pgs=5 LISA BATT 12/22/2016 12:43 PM CITY OF MERIDIAN, IDAHO NO FEE SANITARY SEW) LI R AND WATER MAIN EASEMENT TITS INDEN'T'URE, made this23 day of t; 20 13 between At it -e- L, SOy, , the party of the fust part, and hereinafter called the Grantor, and the City of Meridian, Ada County, Idaho, the party of the second part, and hereinafter called the Grantee; WITNESSETH: WHEREAS, the Grantor desires to provide a sanitary sewer and water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer and water is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelinesfrom. time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer and water maid's over slid 4cr6ss =the following described property: (SEE ATTACHED EXiIO31TS A and B) The easement hereby granted is for the purpose of construction and operation of sanitary sewer and water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EDPR.ESSLY UNDERSTOOD .AND AGREED, by and between the patties Hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance, however, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement, Sanitary Sewer and Water Main Easement Water and Sewer easement THE GRANTOR hereby covenants and agrees that she will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTOR hereby covenants and agrees with the Grantee that should any part of the right-of-way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right -of way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null mid void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that she is lawfully seized and possessed of the aforementioned and described tract of land, and that she has a good and lawful right to convey said easement, and that she will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF, the said parties of the fust part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: Alice L. Saleen 1250 W Ustick Meridian ID 83646 Address STATE OF IDAHO ) ) ss County of Ada ) On this n, -i day of awVA15 t ) 20 195, before me the undersigned Notary Public in and for said State, person&y aali ppeared Chic_- L_ known or identified to me as the person whose name is subscribed to the within instrument, and acknowledged to me that she executed the same. IN WITNESS WHEREOF, I have hereunto set my -band and affixed my official seal the day and year first above written, ®a ®gad a a a 08"' �U S Tj e, > 9 015 �U p qy� tl 0 )j 0 �'ca o yo'© > o '„Ifi rr ' 'Co Q f, p C � Cr "�.� ti - 00 Sanitary Se4gmiff€Waler Mpitf Easq'ment eaSBTJlent 1111 an�ona 1� re Zing Y PUBLIC FOR IDAHO at: ati"-e ( 3 Commission Expires: Zis t'l Water and Sewer GRANTEE: CITY OF MERIDIAN \c C. V u( w Tanury de Weer , ayor x E PIAIV4. m �Ho SEAL A. �v rReASU��` Pte. Attest �apc e�-yL- flIang, City Clerk Approved $y City Council On:% �1<% S'T'ATE OF IDAHO, ) , ss, County of Ada ) On this '!30h day of __D - bet' , 201 � before me, the undersigned, a Notary Public in and for said State, personally appeared Tammy de Weerdand �a3� , know' me to be the Mayor and City Clerk, respectively, ofthd City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same, IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written, Sanitary Sewer and Water Main .Easement easement 0'WAbXj wat�'- NOTARY PUBLIC FOR ibAHo Residing at: �,ff .OILOAJ �tQ) Commission Expi:ros: 3 -a$ - a0a � Water and Sewer Exwb�+ A — — — _ N 88'56105" J�— W 471.13 linm o DO z I r I � PURCHASE PROPERTY I 7.81 ACRES co x 1 DO) 1 0 OI co WII W j 1Lnw i ` 1 04n ca DO to � 1 % c' in Irnp ami t W j �0 � ? N 81'01'42"WJ 125, 46' r 7 729 � I W1n I 'OL, �. I N �� I j �9 Ica 1 Z` o 'AFCO P w a►11�ri 4�w RY G, G P W ¢ i�r 3a' WIDE UTILITY wl I EASEMENT ZI I Q;q1© zjMlEn T.4N. S35 536 1331.44' Lj I N 00'20'141' E 25.00_ _ _ 1330.85' 1/4S36 13N, 52 51 N 88'43'02" W S 172.60' _ 88'43'02" E 2662.29' 51 df 16.0 tidy-UP-1110IMq 12-1]D\a.g\Salem E.4tAd.D 8/16/30 IDAHO DAO 1450 E. WATSRTOWER 0T. SUIT9 1130 SURVEY GROUP, U�RV EY MER 6 AN, IDAHO 05042 GjO U C�o, P. C. 1200, 045.0570 433:43 P4 VDT EXHIBIT FOR 12 "°' I —13D SALEEN PROPERTY SHEET NO. 1 LOCATED IN THE SW 1/4 OF THE SW 1/4 OF SECTION 36, LAN., RAW., 0,M., 0110. DATE ADA COUNTY, IDAHO 0/16/13 l IDAHO 1450 East Watertower St, suite 130 SURVEY Meridian, Idaho 83642 w _ GROUP Phone (208) 846.8570 Fax (208) 884-5399 Job No. 12-130 i� April 19, 2013 DESCRIPTION FOR UTILITY EASEMENT SALEEN RETAIN PROPERTY A utility easement located in the SW 1/4 of the SW 1/4 of Section 36, Township 4 North, Range 1 West, Boise Meridian, Ada County, Idaho being more particularly described as follows: Commencing at a brass cap monument marking the S1/4 corner of said Section 36 from which a brass cap monument marking the SW corner of said Section 36 bears North 88043'02" West, 2662.29 feet; Thence along the South boundary line of said Section 36 North 88°43'02" West, 1330,85 feet to the W1/16 corner of said Section 36; Thence leaving said South boundary line and along the East boundary line of the SW 1/4 of the SW 1/4 of said Section 36 North 00020'14" East, 25.00 feet to a point on the North right-of- way line of W. Ustick Road, said point being the REAL POINT OF BEGINNING; Thence along said North right-of-way line North 88043'02" West, 30.00 feet; Thence leaving said North right-of-way line North 00020'14" East, 426.51 feet; Thence South 69015'45" East, 32.01 feet to a point on the East boundary line of the SW 1/4 of the SW 1/4 of said Section 36; Thence along said East boundary line South 00020'14" West, 415,85 feet to the REAL POINT OF BEGINNING, Containing 12,635 square feet, more or less. Prepared by; Idaho SqrW Qroup, P.C. Gregory G. Carter, P.L.S. S;\ISG Projects\Richards 16ac Bdy-Topo-Platting 12-130\Documents\30 utility easement Saleen Property desc.rtf Meridian City Council Meeting DATE: December 20, 2016 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: Bainbridge Subdivision No. 3 Bainbridge Subdivision No. 3 Release of Water Main Easement MEETING NOTES u APHOIED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ADA COUNTY RECORDER Christopher D. Rich 2016-124043 BOISE IDAHO Pgs=3 LISA BATT 12/22/2016 12:42 PM CITY OF MERIDIAN, IDAHO NO FEE CITY OF MERIDIAN RELEASE OF WATER MAIN EASEMENT WHEREAS, by easement dated July 5t", 2016, and recorded on July 7, 2016 as Instrument Number 2016-060152 of the records of Ada County, State of Idaho, Dallas Hess Inc. granted to the City of Meridian, an Idaho Municipal Corporation, a water main easement for the construction, operation and maintenance of a water line over and across the real property legally described in Exhibit "A" and depicted on Exhibit `B" attached hereto and. incorporated herein. WHEREAS, the continuance of this easement is no longer necessary or desirable because it does not accurately describe easement In relation to the location of the water line as constructed. The Grantor has agreed to grant to the City of Meridian a new Water Main Easement, to be recorded concurrently herewith, that accurately describes and depicts the location of the water main easement. NOW, THEREFORE, in consideration of the premises, the said City of Meridian does hereby release and abandon the said rights and easements hereinabove referred to and described, with the intent that the same shall forthwith cease and be extinguished. IN WITNESS WHEREOF, THE CITY OF MERIDIAN has caused these presents to be executed by its proper officers thereunto duly authorized this f7 day of i "117�e,, , 2016 CITY OF ]3y Tamm d Weerd, Mayor (Jl�w ATTEST AN J o o CJ Col , City Clerk 0, S�,AL STATE OF IDAHO ss County of Ada ) `, On this rpt b day of IDC�UT(tW, 2016, before me, a Notary Public, personally appeared Tammy de Weerd and C.Jay Coles, know or identified to me to be the Mayor and Clerk, respectively, of the City of Meridian, who executed the instrument of behalf of said City, and acknowledged to me that such City executed the same, IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the, day and year in this certificate first above written. (SEAL) .� � ,��� � OI�q. `,��c♦�� . may', � , • 0 Wa�0 w Notary Public r daho Residing at: n '"i AA&Vuo Commission expires: 3. , �()DO—Al Exhibit "A" BAINBRIDGE SUBDIVISION. NO.3 LOT 20 WATER EASEMENT DESCRIPTION A'n.eas,0merit lgtated in_the Southwest One Quarterof the Northwest Ohe Quarter of Section 27, Township 4 North, Range,ti West, Boise Meridian, City of Meridian, Ada County, Idaho, being more particularly described as followsc Commencing at the Section Corner eommon'to Sections 21, 22, 27 and 28 of said Township 4 North, Range 1 West; Thence Sauth 00'29'05" West, a distance of 2638;62feat on the Section Line common to said Sections 27 and 26 to the -One Quarter Section.Corner common to said Sections 27 and 28; Thence'North 79'25'40" East; a distance of.504,654det to the POINT OF BEGINNING; Thence North 2.0°21'13" West, a distance of 27,47 feet to a point of curve; Thence 10:22 feet.on the arc of a curve to the left, said curve having a radius of 80.00 feet;.a central angle: of -07°19'11"; a chord bearing of North 57°55'(18" East, and a chord length of 1.0.21. feet; Thence South 20'21"13" East, a distance of 18.48'feet; Thence South 21`4.4'54" West, a distance of 14,92. feet to the point of beginning. W. CHINDEN EILM (HWY 20/26) l m f io ` V S20"21131'18A6' I i N20°21'13" N1 27AV y �AO,f 8040 321 °44'54" W 14.92' 4� . Sr2% POINT OF -BEGINNING 12 fie iQ Curie-Tabla CURVE : 8.21' .5:22 ,..,:5:28 CHORD BEAKING CHORD LENGTH 1. t� 10;22' 80,00" q N571608"E 10,21' W. CHINDEN EILM (HWY 20/26) l m f io ` V S20"21131'18A6' I i N20°21'13" N1 27AV y �AO,f 8040 321 °44'54" W 14.92' 4� . Sr2% POINT OF -BEGINNING 12 fie iQ Curie-Tabla CURVE : LENGTH RAOIl1S DELTA- CHORD BEAKING CHORD LENGTH 05 10;22' 80,00" 7'1911" N571608"E 10,21' 7880., -`'�•k: {YAC Located in Lot' 20, Block 18 g ev qv THE > ►-.ROuP Bainbridge Subdivision No. 3. 4U Ert ahgie DiM'$M IDD Y,iRNo: 094,wKlllll Water Easement pMt� 7UJA7Fr161i►#R200,97B.Mt6 ExhibitB 1 Of 1 �1N.�IY,YY.'Y W tMta Meridian City Council Meeting DATE: December 20, 2016 ITEM NUMBER: 6 PROJECT NUMBER: ITEM TITLE: Bainbridge Subdivision No. 3 Bainbridge Subdivision No. 3 Revised Water Main Easement MEETING NOTES 9 APPROIED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ADA COUNTY RECORDER Christopher D. Rich 2016-124042 BOISE IDAHO Pgs=5 LISA BATT 12/22/2016 12:41 PM CITY OF MERIDIAN, IDAHO NO FEE WATER MAIN EASEMENT THIS INDENTURE, made this �)D day of 09C, 2016 between Dallas Hess Inc. , the parties of the first part, and hereinafter called the GRANTORS, and the City of Meridian, Ada County, Idaho, the party of the second part, and hereinafter called the GRANTEE; WITNESSETH: WHEREAS, the GRANTORS desire to provide a water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the water main is to be provided for through an underground pipeline to be constructed by others; and WHEREAS, it will be necessary to maintain, service and subsequently connect to said pipeline from time to time by the GRANTEE; NOW, THEREFORE, in consideration of the benefits to be received by the GRANTORS, and other good and valuable consideration, the GRANTORS do hereby give, grant and convey unto the GRANTEE the right-of-way for an easement over and across the following described property: (SEE ATTACHED EXHIBIT A and B) The easement hereby granted is for the purpose of construction and operation of a water line and their allied facilities, together with their maintenance, repair, replacement and subsequent connection at the convenience of the GRANTEE, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said GRANTEE, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs, performing maintenance, replacements or subsequent connections to the water mains, GRANTEE shall restore the area of the easement and adjacent property to that existent prior to undertaking such procedures, However, GRANTEE shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement, Water Main Easement REV. 08/15/16,doc THE GRANTORS hereby covenant and agree that they will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTORS hereby covenant and agree with the GRANTEE that should any part of the right-of-way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTORS do hereby covenant with the GRANTEE that they are lawfully seized and possessed of the aforementioned and described tract of land, and that they have a good and lawful right to convey said easement, and that they will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. G TOR: President Dallas Hess 9w9G414:54 6948 N. Spurwing Way, Meridian ID 83646 Address STATE OF IDAHO ) . ss. County of Ada ) On this 5-0A day of U�, 2016 , before me, the undersigned, a Notary Public in and for said State, personally appeared Dallas Hess fxd- -----------------------------------------, known or identified to me to be the President end- 9e- ray;-+es})GEtivGIy, of the corporation that executed the within instrument, and acknowledged to me that such corporation executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day a d a rst above rift AMANDA MCCURRY ( AL) NOTARY PUBLIC NOT RY PUBLICO IDA]p STATE OF IDAHO Residing at: Commission Expires: Z� Water Main Easement REV. 08/15/16.doe GRANTEE: CITY OF MERIDIAN Tammy de Wed, Mayor v Atte by .Jay Coles, City Clerk Approved By City Council On: 1 S2�z a)6&0 STATE OF IDAHO, ) : ss County of Ada ) On this aO41') day of. A:)p 0 0\JU,V , 20 \ �o , before me, the undersigned, a Notary Public in and for said State, personally appeared Tammy de Weerd and C. Jay Coles, known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. }660.4440* AY • .+ . rST A 6.�. b outw .0 N�J' NOTARY PUBLIC FOR AHO Residing at: Commission Expires: Water Main Easement I REV. 08/15/16.doe November 30, 20.16 Project No, 115167 THE, LAND GROUT', INC. Exhibit "A" BAINBRIDGE SUBDIVISION N0, 3 LOT 20 (REVISED) WATER EASEMENT DESCRIPTION An easement located in the Southwest One Quarter of the Northwest One Quarter of Section 27, Township 4 North, Range I West, Boise Meridian, City of Meridian, Ada County, Idaho; being more particularly described as follows: Commencing at the Section Corner common to Sections 21, 22, 27 and 28 of said Township 4 North, Range 1 West; Thence South 00°29'05" West, a distance of 2638,62 feet on the. Section Line common to said Sections 27 and 28 to the one Quarter Section Corner common to said Sections 27 and Z8;. Thence North 80°08'56" East, a distance of 500.70 feet to the POINT OF BEGINNING; Thence North 20°21'13" West, a distance of 32;46 feet to -a'point of curve; Thence 20.49: feet on -the arc. of a curve to the left, said curve having a radius of 80,00 feet, a central angle of 14040'24'',-a chord bearing of North 5705041" East, and.a chord length of 20.43 feet; Thence South 20°21'13" East, a distance of 14.50 feet; Thence South 21°4454" West,.a distance of 29;83 feet to the point of beginning. PREPARED BY. THE LAND GROUP, INC. James R, Washburn Site Planning • Landscape Architecture • Civil Engineering • Golf Course Irrigation & Engineering • Graphic Design • Surveying 462 E. Shore Drive, Suite 100 • Eagle, Idaho 83616 • P 208.939.4041 • www.thelandgroupincxom ((S.21 S . 2. S.28 S.27 W. CHINDEN BLVD.. (HWY 20/26) I G5 S20021'13"E 14.50' N20021113"W 32,46'. ..-- ..� -- N$0°OS'5gd5 1/4 J y 5.28 5.27r 1 e 19 °054" W 29.83' POINT 0E BEGINNING Curvo Table CURVE LENGTH RADIUS I DELTA CHORD BEARING CHORD LENGTH C5. 20,49' 80,00' 14°40'24" N57°50'41"E 20.43' 1 P�' 7880 W OF A 0 5a ,too' Located in Lot 20 Block 18 HOMONTAL SCALE: 1'- 5D' +; f THE LAND T ROUP WCORPORA�J 462 Easl5hm Ditto, Suite 100 Fapla, td01W 08010 Pilo uo 208.939.4041, FU 208.030.4445 Iy LrnY 1 tN M Mr�tra Nmnd /�'Yn sth aY Y � a n'e:F.0 i bfv41 aA+tt rlbl^4•b.d FYIYJ F'0.n �� V+-ios`+t iup'itrarazfr.N pprNNKtuT�c1a ;ttdtW: Vito d41141" xtb No 3 S" Bainbridge Subdivision • Ch4dtd h` ,F,Y (Revised) Water Easement bearai Exhibit "j Of dierldlan Idaho Meridian City Council Meeting DATE: December 20, 2016 ITEM TITLE: Finance Department Finance Department: Quarterly Update ITEM NUMBER: PROJECT NUMBER: MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION wk DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS December 2016 Finance Quarterly Update December 13, 2016 Agenda •Present Quarterly Update Approach •Property Tax Calculation 101 •Property Tax Levy Rates History •Property Tax Comparison •Property Tax Burden •Property Tax Levy Rate Comparisons •Next Quarterly Update •Questions Quarterly Updates to Council •What are the Quarterly Updates aiming to do? –Present to Council information pertaining to the City in smaller bite size pieces on a Quarterly basis •Scheduled Quarterly Update Topics: –February •Focus on Actual results from audited financials from previous fiscal year –May •Focus on Demographic data –August •Focus on Current Actuals versus Year to Date Projections –November •Focus on Property Tax Property Tax 101 •State of Idaho Code –Title 63 “Revenue and Taxation” –State of Idaho Code –Chapter 8 “Levy and Apportionment of Taxes” •State of Idaho Code 63-802 –“Limitation on Budget Requests –Limitation on Tax Charges –Exceptions” »Cities may increase the property tax funded portion of their budgets by up to 3% over the highest of the previous three years, plus new construction and annexations. •State of Idaho Code –Title 63“Revenue and Taxation” –State of Idaho Code –Chapter 3 “Assessment of Real and Personal Property” •State of Idaho Code 63-301A –“New Construction Roll” »The County accessor shall prepare a New Construction Roll for Cities by the First Monday in June. Property Tax 101 Determined by the highest approved/certified amount of taxes levied in the past three years Cities may increase the property tax funded by up to 3% Ada County provides the City with the Value of New Construction within the taxing districts. Ada County provides the City with the Value of New Annexations within the taxing districts. Property Tax Levy Rate History $28,097,000 Property Tax Levy Rates History •What percentage of Property Taxes make up the total General Fund Revenue? 3% Merit / Compensation Plan 944,359.03$ Allowable Increase at 2%$520,000 FY2017 Current Year Budget Admin 4,957,843.52$ Fire Department 8,866,441.84$ Parks & Recreation 2,716,089.84$ Police 13,553,789.12$ Community Development 1,384,470.12$ Total Personnel 31,478,634.44$ Property Tax Levy Rates History Inverse Relation $7,365,391,672 Property Tax Levy Rates History •How the County calculates the annual levy rate: –Total Requested Property Taxes •Divided by –Total City of Meridian Property Tax Value •Equals –Total Certified Annual Levy Rate Property Tax Levy Rates History $7,365,391,672 $28,097,000 $28,097,000 $7,365,391,672 .003814733 Property Tax Levy Rates History Highest 15 Taxpayers by Value Highest 15 taxpayers for City of Meridian in 2016 Taxpayer Taxable Value 1 Meridian Centercal LLC 165,158,500$ 2 Hot 1 LLLP & Scentsy Inc 114,299,800$ 3 Sundance Investments LLLP 74,096,900$ 4 Meadow Lake Village Retirement 70,184,555$ 5 GSII Merdian Crossroads LLC 51,362,900$ 6 Idaho Power Company 49,113,327$ 7 Blue Cross of Idaho 29,132,000$ 8 Fields at Gramercy LLC 27,500,000$ 9 Volante Investments LLLP 26,506,000$ 10 Regency at River Valley LLC 26,323,300$ 11 Red Tail Communities LLC 25,160,300$ 12 Relo Boise LLC 24,436,100$ 13 Centrepoint Marketplace LLC 23,834,500$ 14 Walmart Stores Inc 21,215,400$ 15 Walmart Stores Inc 20,980,300$ 16 Resnick In Idaho LLC 20,127,200$ 17 St Lukes Health System Ltd 18,733,000$ Highest 15 taxpayers for City of Meridian in 2011 Taxpayer Taxable Value 1 GS II Meridian Crossroads LLC 54,448,200$ 2 Sundance Investments Limited 41,735,400$ 3 Idaho Power Co & Subs 38,243,085$ 4 Meadow Lake Village Retirement 36,855,500$ 5 Blue Cross of Idaho 29,521,200$ 6 St Lukes Regional Medical Cntr 24,181,300$ 7 Kimball Properties Ltd 23,296,400$ 8 Van Auker, Ronald 22,450,800$ 9 Centrepoint Marketplace LLC 21,297,500$ 10 Sundance Investments LLLP 20,618,600$ 11 Resnick in Idaho LLC 19,515,700$ 12 MMP Office No 1 LLC 18,279,000$ 13 Touchmark of the Treasure Valley 15,527,600$ 14 T-7 LLC 15,271,100$ 15 New Albertsons Inc 14,913,400$ Property Tax Comparison Property Tax Burden Property Tax Levy Comparison Recap •We Presented: –Quarterly Update Approach –Property Tax Calculation 101 –Property Tax Levy Rates History –Property Tax Comparison –Property Tax Burden –Property Tax Levy Rate Comparisons Next Quarterly Update (February) •Information will focus on financial results from previous fiscal year –Actual versus Budget •Revenue •Personnel •Operating •Capital –Changes to Fund Balance –Revenue Expense Ratios •What percentage of expenses utilized total available revenue –Top 5 Revenue Sources –Top 5 Expense Sources Questions? Meridian City Council Meeting DATE: December 20, 2016 ITEM TITLE: Police Department ITEM NUMBER: PROJECT NUMBER: Police Department: New Hires & Promotions MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: December 20, 2016 ITEM TITLE: Police Department ITEM NUMBER: PROJECT NUMBER: Police Department: Budget Amendment for K9 School Donations for a Not - To -Exceed amount of $4,181 MEETING NOTES DY101, APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: December 20, 2016 ITEM TITLE: ITEM NUMBER: PROJECT NUMBER: �: t Resolution No.: Adopting Meridian Parks and Recreation Commission's 2017 Pathway Priority Task List MEETING NOTES Aut *6 -6f Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: December 20, 2016 ITEM NUMBER: 8E PROJECT NUMBER: ITEM TITLE: Resolution No.: Adopting 2016 Meridian Pathways Network Map MEETING NOTES n CJ l vv l Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: December 20, 2016 ITEM TITLE: Seyam Subdivision ITEM NUMBER: 9A PROJECT NUMBER: H-2016-0123 A. Public Hearing for Seyam Subdivision (H-2016-0123) by Volante Investments LLLP, Located on the North Side of E. Franklin Road and Approximately 1/2 Mile East of N. Eagle Road 1. Request to Vacate Plat Note # 10 and the Graphic Depiction on the Seyam Subdivision Plat Which States Lot 3, Block 1 is a Non -Buildable Lot MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Changes to Agenda: None Item #9A: Seyam Subdivision (H-2016-0123) See memo from Clerk Application(s):  Vacation Size of property, existing zoning, and location: The property that is the subject of this application is Lot 3, Block 1, Seyam Subdivision, zoned I-L, located on the north side of E. Franklin Road midway between N. Eagle Road & N. Cloverdale Roads. History: When the preliminary plat for this subdivision was approved, Lanark Street was only proposed to extend to the west side of the subject property because the applicant did not wish to extend services & the public street to the adjacent property to the east. To ensure the property owner(s) to the east had access to City services as well as access to the stoplight at the intersection of Touchmark Way and Franklin Road via Lanark Street, this lot was restricted as a non-buildable lot until such time as a new preliminary & final plat is approved which depicts the extension of Lanark Street & City water and sewer services to the east boundary of the site. No Certificates of Zoning Compliance or building permits were allowed to be issued for this lot until that time. Summary of Request: The applicant requests approval to vacate note #10, which states Lot 3, Block 1 is a non-buildable lot, and the associated graphic depiction within said lot on the Seyam Subdivision final plat. Since the final plat for Seyam Subdivision was recorded, the subject developer has purchased the (3) 5-acre properties to the east & intends to submit a preliminary plat application for those properties and the subject property. In the interim, the developer would like to obtain a building permit for a 45,000 square foot warehouse building for a national tenant on the north end of Lot 3, Block 1. Approval of the subject request will allow the developer to get started on construction. Written Testimony: Brad Miller, Applicant’s Representative (in agreement w/staff report) Staff Recommendation: Because the developer now owns the adjacent parcels to the east and access & City services are not being withheld from another property owner, Staff recommends approval to City Council of the vacation request. Notes: Possible Motions: Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2016-0123, as presented in the staff report for the hearing date of December 20th, 2016: (Add any proposed modifications to conditions) Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2016-0123, as presented during the hearing on December 20th, 2016, for the following reasons: (You should state specific reasons for denial) Continuance I move to continue File Number H-2016-0123 to the hearing date of December 20th, 2016 for the following reason(s): (You should state specific reason(s) for continuance.) Item #9C: 43 North Subdivision (H-2016-0114) Application(s):  Preliminary Plat Size of property, existing zoning, and location: This site consists of 1.813 acres of land, zoned R-15, located at 1318 NE 4th Street. History: In 2000, the property was rezoned from R-8 and R-15 to entirely R-15 (RZ-00-001, Ordinance #865). Comprehensive Plan FLUM Designation: HDR Summary of Request: The proposed plat consists of twenty-two (21) building lots and four (4) common lot on 1.813 acres of land in the R-15 zoning district (see Exhibit A.2). The gross density for the subdivision is 11.29 d.u./acre. The average lot size is 2,658 square feet. All of the proposed lots comply with the dimensional standards of the UDC. The applicant is proposing two (2) common driveways in this project. Staff has reviewed the dimensions of the common driveways depicted on the plat and they are consistent with these standards. The applicant is seeking approval of an alternative compliance request to section 11-6C-3 of the UDC. This specific section relates to common driveways, and the applicant has made the following requests: 1. To allow for a five foot sidewalk instead of a five foot landscape buffer to any lots that do not take access to a common driveway. Staff is supportive of the proposed sidewalk along the common driveway instead of the 5 foot landscape buffer. The applicant shall place the five foot sidewalk within the common driveway lot. There are several existing structures on the site that will be demolished as part of this project. Development of this site is required to comply with the dimensional standards listed in UDC 11-2A-3 and Table 11-2A-7 for the R-15 district and. Staff has reviewed the proposed plat and found it to be in compliance with the R-15 dimensional standards. The plat is required to comply with the block length standards listed in UDC 11-6C-3F. Staff has reviewed the proposed plat and found it to be in compliance with the aforementioned standards. Vehicular access is proposed for this site via one access to East Badley Avenue and on to NE 4th Street by way of a 22- foot common lot. As proposed ten of the lots have direct lot access to NE. 4th Street. Since this is a local roadway, UDC does not prohibit access to either of these roadways. The proposed NE 4th Street depicted on the plat is a public street. A total of 50-feet of right-of-way is proposed for NE 4th Street, which the applicant is proposing to construct half plus twelve. Sidewalks are required along all public streets as set forth in UDC 11-3A-17. The applicant proposes to construct a 5-foot wide attached sidewalk along NE 4th Street. An underground PI system is required to be provided to each lot in the subdivision as proposed in accord with UDC 11- 3A-15. The applicant is proposing to use City’s domestic water as irrigation, however as noted in UDC 11-3A-15.C, the applicant has not provided a waiver of requirements from the irrigation district of proof that they do not have water rights. Use of the City’s domestic water as irrigation shall be a last option in providing irrigation water to a proposed development. The applicant is proposing attached single-family homes. The applicant has submitted conceptual sample building elevations for future homes in this development, included in Exhibit A.4. Building materials appear to consist of a mix of shingle siding, lap siding and architectural shingles with stone accents. The elevations provided by the applicant appear to meet the standards set forth in UDC 11-3A-19 or the standards set forth in the City of Meridian Architectural Standards Manual for residential properties. A DES application is required to be submitted prior to issuance of building permits for the single family attached homes. The applicant must comply with the design standards listed in UDC 11-3A-19 and the guidelines contained in the Meridian Design Manual. Commission Recommendation: Approval Summary of Commission Public Hearing: Planning & Zoning Commission heard this item on November 17, 2016. At the public hearing, the Commission moved to recommend approval of the subject AZ request. a. Summary of Commission Public Hearing: i. In favor: Sabrina Durtschi ii. In opposition: Lucille Leavell iii. Commenting: Lucille Leavell, Tuck Ewing iv. Written testimony: None v. Staff presenting application: Bill Parsons vi. Other staff commenting on application: None b. Key Issue(s) of Discussion by Commission: i. Lack of open space due to the acreage of the site being below the 5 acre threshold. c. Key Commission Change(s) to Staff Recommendation: i. None d. Outstanding Issue(s) for City Council: i. The applicant does not have iriigation water available to the property, and is requesting to use city water for irrigation. Written Testimony since Commission Hearing: None Notes: Possible Motions: Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2016-0090, as presented in the staff report for the hearing date of December 20, 2016: (Add any proposed modifications to conditions) Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2016-0090, as presented during the hearing on December 20, 2016, for the following reasons: (You should state specific reasons for denial) Continuance I move to continue File Number h-2016-0090 to the hearing date of _______________ for the following reason(s): (You should state specific reason(s) for continuance.) Item #9D: Black Cat and Chinden Annexation (H-2016-0120) Application(s):  Annexation Size of property, existing zoning, and location: The subject property consists of 3.51 acres of land zoned RUT, located at 6280 N. Black Cat Road. History: None Comprehensive Plan FLUM Designation: MDR Summary of Request: The applicant requests annexation and zoning of 3.51 acres of land with an L-O zoning district. Site Plan: A site plan was submitted that depicts two 12,000 s.f. office buildings. The design of the site should comply with the design review standards listed in UDC 11-3A-19 and the guidelines contained in the Architectural Standards Manual. A minimum 5-foot wide detached sidewalk is required around all buildings as well as those serving public streets. Per UDC 11-3C-6B.1, in commercial districts, one off-street parking space is required per 500 square feet of gross floor area. Based on the total square footage of the offices, forty-eight (48) parking space are required for the development. Additionally, per UDC 11-3C- 6G, one bicycle parking space is required to be provided for every 25 vehicle spaces proposed on the site, in compliance with the standards listed in UDC 11-3C-5C. A bicycle rack is required to be provided on the site capable of holding at least two bicycles. There is an existing home and associated outbuildings on the site that will be removed as part of this development. Chinden Boulevard is a state highway. UDC 11-3H-4B prohibits access to state highways at locations other than at section line roads, or at the ½ mile between sections. A note should be placed on the face of the plat prohibiting direct lot access to Chinden Boulevard. The applicant should dedicate right-of-way, in accordance with ITD’s requirements, to allow for future highway expansion (100-feet from centerline proposed). The applicant should construct a 10-foot wide pathway along Chinden Boulevard (see UDC 11-3H-4C.3). Ramblin Court and (Future) N. Exeter Avenue: A public street is proposed as the sole access to serve the commercial development. In addition, the applicant will be required to construct a landscape buffer and sidewalk along the east side of the property along the future N. Exeter Avenue. Once the subdivision to the east develops, alternative access onto Black Cat Road will be provided for the commercial development. The future development shall comply with the applicable standards listed in UDC Table 11-2B-3 for the L-O zoning district. Chinden Boulevard, adjacent to the property, is classified as an Entryway Corridor on the Future Land Use Map, and requires a 35-foot landscape buffer per UDC 11-2A-5. The applicant has proposed to construct a 35-foot wide landscape buffer along Chinden Boulevard, located outside of the future 100 foot right-of-way for the highway. There is approximately 55 additional feet that will be improved with grass, until ITD purchases it for the widening of Chinden Boulevard. This proposal meets the 35 foot minimum landscape buffer requirement and accommodates the 55 feet of additional area needed by ITD for future roadway expansion.) Landscape buffers in accord with UDC 11-2B-3 are required along Ramblin Court, Black Cat and Exeter Avenue. There are large trees on the site which the applicant is proposing to remove or relocate. Any tree over 4” in caliper that is removed from the property shall be replaced by installing additional trees, being the equivalent number of caliper inches of those removed. Required landscaping trees will not be considered as replacement trees for those that are removed. The applicant should coordinate a mitigation plan with Elroy Huff at the Meridian Parks Department. The site currently contains multiple buildings. All buildings should be removed or relocated, prior to issuance of the first certificate of occupancy. UDC 11-3A-17D requires sidewalks on both sides of public streets. Ramblin Court is currently improved with pavement only. The sidewalk on the north side of W. Ramblin Court is to be constructed as part of the Trilogy Subdivision. The applicant shows a sidewalk connection from Chinden Boulevard into the site. All sidewalks shall be constructed in accordance with UDC 11-3A-17. Additionally, the concept plan does not show a 5-foot sidewalk along N. Black Cat. The concept plan shall be modified to reflect that requirement. A 10-foot wide multi-use pathway is required to be constructed on this site along Chinden Boulevard (SH 20/26) within a public use easement in accord with UDC 11-3H-4C.4. Elevations were submitted with the subject application. Staff is supportive of the proposed mix of building materials (lap siding and stucco). Commercial buildings are required to obtain design review approval. In general staff is supportive of the building design submitted with the application. Future buildings constructed within the subdivision must comply with the elevations attached in Exhibit A.4 below. Commission Recommendation: Approval Planning & Zoning Commission heard this item on November 17, 2016. At the public hearing, the Commission moved to recommend approval of the subject AZ request. a. Summary of Commission Public Hearing: vii. In favor: Jerrod Wallgren viii. In opposition: None ix. Commenting: Jerrod Wallgren x. Written testimony: None xi. Staff presenting application: Bill Parsons xii. Other staff commenting on application: None b. Key Issue(s) of Discussion by Commission: ii. When to remove the house and whether to require the home to connect to city utilities for a short period of time, or to let them stay on septic and well until the property develops. c. Key Commission Change(s) to Staff Recommendation: ii. Modify condition 1.1.1k , as follows: The single family home shall be removed prior to issuance of the first certificate of zoning compliance for the site. d. Outstanding Issue(s) for City Council: i. None Written Testimony since Commission Hearing: None Notes: Possible Motions: Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2016-0120, as presented in the staff report for the hearing date of December 20, 2016: (Add any proposed modifications to conditions) Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2016-0120, as presented during the hearing on December 20, 2016, for the following reasons: (You should state specific reasons for denial) Continuance I move to continue File Number H-2016-0120 to the hearing date of December 20, 2016 for the following reason(s): (You should state specific reason(s) for continuance.) Item #9E: Movado Estates (H-2016-0112) Application(s):  Annexation & Zoning  Preliminary Plat Size of property, existing zoning, and location: This site consists of 102.69 acres of land, zoned RUT in Ada County, located on the south side of E. Overland Road between S. Topaz Way and S. Cloverdale Road. History: None Comprehensive Plan FLUM Designation: MDR Summary of Request: The applicant has applied for annexation and zoning of 102.69 acres of land with both R-8 and R-15 zoning districts. As discussed above in Section VII, staff believes the proposed zoning designations are generally consistent with the policies in the Comprehensive Plan. The 11.56 acres of land not included in the original application shall be included in the annexation and shall be included as part of the preliminary plat. The applicant proposes to develop 430 new single-family residential attached and detached homes as shown on the preliminary plat. The legal description submitted with the application shows the boundaries of the property proposed to be annexed. The property is contiguous to land that has been annexed into the City and is within the Area of City Impact boundary. Additionally staff had a requirement in the staff report that ten (10) days prior to the City Council hearing, the applicant provide a revised legal description that includes the 11.56 acres of land not shown in the original application. A preliminary plat consisting of 430 building lots and 39 common lots and 9 other lots in the R-8 and R-15 zoning district is proposed on 102.69 acres of land for Movado Estates Subdivision. The applicant shall include the 11.56 acre portion of the property in this annexation and include it as a lot in the preliminary plat. Staff feels that the zoning for the site shall be C-G to align with the concept plan that was approved with the Silverstone Apartments project. There is an existing single-family home on this site. All existing structures that are required to be removed shall be removed prior to signature on the final plat by the City Engineer. Development of this site is required to comply with the dimensional standards listed in UDC 11-2A-3 and Table 11-2A-6 for the R-8 zoning district and 11-2A-7 for the R-15 zoning district. Staff has reviewed the proposed plat and found it to be in compliance with those standards. A minimum 35-foot wide street buffer is required along E. Overland Road, a 25-foot wide landscape buffer is required along S. Cloverdale Road; and a 20-foot wide street buffer is required along S. Movado Way, a collector street. The plat is required to comply with the block length standards listed in UDC 11-6C-3F. Staff has reviewed the proposed plat and with the exception of the south east corner of the property, has found it to be in compliance with the aforementioned standards. The south east corner of the property is encumbered on three sides by significant irrigation facilities (Eight Mile Creek and Ridenbaugh Canal). These facilities greatly limit the ability to break up long block lengths. The applicant has provided two (2) pathway common lots to help in alleviating the problem. There are five common driveways proposed. The applicant is proposing Lots 153, 154, 155, and 156 of Block 2, to take access from a common driveway, Lots 120, 121, and 122, Block 2 to take access from a separate common driveway, lots 15, 16, 17, 18 and 19, Block 6 from one common driveway, Lots 82 and 86, Block 2 and Lots 87 and 91, Block 2 shall take access from two separate common driveways respectively, and Lots 71, 72 and 73 shall take access from a common driveway and Lots 48, 49 and 50 shall take acc ess from a common driveway. Per UDC-11-6C-3D, common driveways shall serve a maximum of (6) dwelling unit. With the final plat application, the applicant must provide an exhibit that depicts the building envelope, setbacks and orientation of the lots and structures taking access from the common drives. Two (2) of the common driveways included in the plat are also being used as emergency access for the fire department (Lots 71, 72 and 73 and Lots 48, 49 and 50, Block 2). These two (2) common driveways shall be striped and signed as “No Parking.” The majority of the proposed streets depicted on the plat are public, with the exception of the streets through what the applicant is calling “The Village Cottages,” an age-restricted community.” These cottages will feature private streets with multiple common driveways. The homes are designed with shared common walls and abutting garages. With 105 residential home lots in The Village Cottages, the applicant has provided two gated entries for the residents, the main entrance off of the primary subdivisions Spine Road and a secondary on the west side with quick access to the existing Pewter Falls stub. The privates streets will be owned and operated by The Village Home Owners Association with repairs and maintenance paid for by association fees. The applicant is requesting alternative compliance to allow for 105 homes on a private street, and also for a common driveway off of a private street. City code allows for up to fifty (50) dwelling units in a gated community and staff has interpreted this to allow for fifty (50 ) dwelling units per gate. The applicant has proposed two (2) gates for the community, so will be limited to (100) dwelling units in the gated portion of the project. The applicant’s request to have a common driveway off of a private street is approved by the Director. As part of the Silverstone Apartments application, the applicant was required to provide a secondary access to E. Pewter Falls Street. In order to ensure that this access point remains viable for both the future multi-family development and the age- restricted housing, staff added a condition that required this section of road to be public. Three public street accesses are proposed for this development; one via E. Overland Road and two on the west side of the development (E. Copper Pointe Way and E. Pewter Falls Street) both local streets, as shown on the plat. Access to streets must comply with the standards listed in UDC 11-3A-3. In an effort to improve safety, the UDC (11-3A-3) limits access points to arterial streets by combining and/or limiting access points. In accord with this requirement, (and as proposed by the applicant), staff recommends there not be a direct connection to S. Cloverdale Road. There are some significant challenges with providing a direct access. Though staff has not yet received a staff report from ACHD, in an email they have indicated that they are not requiring a direct vehicular connection to Cloverdale Road. Though neither ACHD or City staff are requiring a vehicular connection to Cloverdale Road, the pedestrian connection to Cloverdale Road is essential for providing access to the elementary school on the west side of Cloverdale Road. According to the phasing plan submitted by the applicant, the pedestrian connection would not happen until the sixth phase. Depending on the timing of that phase, there could be upwards of 400 homes in the development before the pedestrian connection is constructed. The applicant shall revise the phasing plan to include the pedestrian connection in the third phase of the development. There are 2 existing stub streets to this site; one via E. Pewter Falls Drive constructed with Silverstone Business Park, and one via E. Copper Pointe Way constructed with Sutherland Farm Subdivision. These stub streets are being extended with the subject project. No other stub streets are proposed or required with this development. Street buffer landscaping is required to be provided as set forth in UDC Tables 11-2A-6 and 11-2A-7. Landscaping within the street buffers should be provided in accord with the standards listed in UDC 11-3B-7C. The Pathways Master Plan depicts a regional pathway on this site along the south side of the Eight Mile Creek. The applicant proposes to provide the extension of the regional pathway as an amenity for the proposed subdivision. The 10-foot multi-use pathway must be paved and landscaped in accord with the standards set forth in UDC 11-3A-8 and UDC 11-3B-12. There is an existing multi-use pathway that was created with the Sutherland Farm Subdivision. This pathway currently dead ends on the eastern property line of that subdivision and was not continued eastward through the Muir Woods Subdivision (Boise City). In order to continue this pathway through to Cloverdale Road, staff feels that the applicant should construct an additional portion of 10-foot multi Use pathway that starts at the south east corner of the property and runs through the proposed subdivision and through the park located at Lot 1, Block 3 to connect with the proposed multi-use pathway on the south side of the Eight Mile Creek. The Eight Mile Creek bisects the property. The Eight Mile Creek lies within a 60-foot wide Nampa Meridian Irrigation District easement. The 10-foot multi-use pathway will be installed within the easement, and the applicant should coordinate with the irrigation district on maintenance of the common lots. The UDC (11-3A-6) requires all irrigation ditches, laterals, canals and drains to be piped unless left open as a water amenity (as defined in UDC 11-1A-1) or linear open space. The City Council may waive this requirement for large capacity facilities. The applicant requests a waiver from Council to allow the Eight Mile Creek and Ridenbaugh to remain open due to their large capacities. The applicant proposes to provide a bridge over the Eight Mile Creek for a vehicle/pedestrian crossing. The applicant also proposes to construct a pedestrian bridge across the Ridenbaugh Canal to facilitate pedestrian connection with the proposed sidewalk along S. Cloverdale Road. As mentioned above. This pedestrian connection should happen with the third phase to facilitate a “safe routes to school” crossing for the children. The landscape plan proposes a variety of fence heights and materials. All of the proposed fencing shall comply with the requirements of UDC section UDC 11-3A-7. The applicant is responsible to mitigate all existing healthy trees 4-inch caliper or greater that are removed from the site with equal replacement of the total calipers lost on site up to an amount of 100% replacement in accord with UDC 11-3B-10. The applicant will need to contact the City Arborist if any trees are to be removed. A detached sidewalk exists along E. Overland Road however, there is existing gravel in between the existing curb and the sidewalk that must to be removed and the area vegetated with the first phase of this development. A detached sidewalk shall be constructed along the entire frontage of S. Cloverdale Road with the applicable phase of development. The applicant is proposing 15.41 acres (15%) of open space for the development. The applicant is also proposing eight (8) amenities for the subdivision that include a clubhouse, a pool, two (2) separate play structure, a water feature, an outdoor fitness facility, a picnic area and two sections of a multi-use pathway. The applicant is also proposing pedestrian pathways throughout the development (See Exhibit A.4 below); several play fields and other non-qualified amenities. The proposed amenities appear to meet the requirements for common open space and site amenities set forth UDC 11-3G. The Village Cottages portion of the development is age restricted and will be for residents 55 years of age and older. The clubhouse and open space provided for that portion of the project will be for the sole use of the residents within that gated portion. The residents who live within the gated portion of the development will however be able to use the open space and amenities in the overall development. Street lighting is required to be installed within the development in accord with the City’s adopted standards, specifications and ordinances. All development is required to connect to the City water and sewer system unless otherwise approved by the City Engineer in accord with UDC 11-3A-21. The applicant has submitted some conceptual sample building elevations for future homes in this development. Building materials appear to consist of a mix of board and batten and horizontal lap siding and stone accents. The applicant has proposed three (3) distinct product types with the application. One product type for the village cottages portion of the development, and two (2) other for both the R-15 and R-8 portion of the Movado portion of the project. Each product type uses similar materials, but varies in style. Staff is supportive of the proposed elevations. Because homes on lots that back up to S. Cloverdale Road will be highly visible, staff recommends the rear or sides of structures on lots that face the street incorporate articulation through changes in materials, color, modulation, and architectural elements (horizontal and vertical) to break up monotonous wall planes and roof lines. In addition, the attached single-family homes will be subject to design review (see below.) A CZC and DES application is required to be submitted prior to issuance of building permits for the single family attached homes and for the clubhouse structure. With the submittal of the DES application, the applicant shall submit a master site plan that designates the design, color schemes and variations for each unit. The applicant must comply with the design standards listed in UDC 11-3A-19 and the guidelines contained in the Architectural Standards Manual. Commission Recommendation: Approval The Meridian Planning & Zoning Commission heard these items on October 20, 2016. At the public hearing, the Commission moved to recommend approval of the subject AZ and CUP requests. a. Summary of Commission Public Hearing: i. In favor: Jim Conger, Applicant ii. In opposition: Lee Coulson, Mark Taylor, Dale Eldridge, Guy Beedle, Elvira Vansickel, Ross Boyack iii. Commenting: Lee Coulson, Mark Taylor, Dale Eldridge, Guy Beedle, Elvira Vansickle, Ross Boyack iv. Written testimony: None v. Staff presenting application: Josh Beach vi. Other staff commenting on application: Bill Parsons b. Key issue(s) of Public Testimony: i. Increased traffic through the Muir Woods and Sutherland Farm Subdivision as a result of this proposed subdivision ii. The number of lots against existing homes iii. Potential for a continued pathway along the Ridenbaugh Canal iv. Lack of direct subdivision access to Cloverdale Road c. Key Issues of Discussion by Commission: i. Potential for continued pathway along the Ridenbaugh Canal ii. Timing of the pedestrian bridge over the Ridenabugh iii. Potential for a direct access to Cloverdale iv. 105 units in the gated portion versus the 100 that is allowed per code d. Commission Change(s) to Staff Recommendation: i. Modify condition 1.1.2(C) to read as follows: “The applicant shall be allowed to have 105 units within “The Village Cottages” portion of the subdivision, rather than the 100 that would otherwise be allowed by section 11-3F-4A.4 of the UDC.” ii. Modify condition 1.1.1 c to read as follows: – Applicant shall construct the pedestrian crossing over the Ridenbaugh Canal with Phase 5A as shown on Phasing Plan dated 09/07/2016. iii. Remove conditions 1.1.1 e and 1.1.2 d iv. Modify condition 1.1.1 f to read as follows: – The applicant shall construct an additional portion of 10- foot multi use pathway starting from the southwest corner of the property where Copper Point Way connects to the property and travels west adjacent to lots 89, 87, 84 of Block 2; then traveling north along Rolling Hills Avenue where it will then cross East Pewter Falls Drive; and continuing north adjacent to lot 20 of Block 1 where it will connect with the Regional Pathway on the south side of Eight Mile (Five Mile) Creek. v. Remove condition 1.1.2 c vi. Modify condition 1.1.3. a to read as follows: – Ridenbaugh Canal is required to be fenced with an open vision fence at least 6 feet in height and having an 11-guage, 2-inch mesh or other construction, equivalent in ability to deter access to the waterway in accord with UDC 11-3A-6B. vii. Modify condition 1.1.5 to read as follows: – A minimum 5-foot wide detached sidewalk shall be constructed along Cloverdale Road where none exists with phase 5A of the development and to coordinate with Nampa-Meridian Irrigation District and ACHD relocation of the Ridenbaugh Canal and Cloverdale Road improvements. e. Outstanding Issue(s) for City Council: i. The applicant requests to leave the Eight Mile Creek open. This requires Council approval. Written Testimony since Commission Hearing: None Possible Motions: Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2016-0112, as presented in the staff report for the hearing date of December 20, 2016: (Add any proposed modifications to conditions) Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2016-0112, as presented during the hearing on December 20, 2016, for the following reasons: (You should state specific reasons for denial) Continuance I move to continue File Number H-2016-0112 to the hearing date of ________________ for the following reason(s): (You should state specific reason(s) for continuance.) City Clerk’s Office  33 E. Broadway Avenue, Meridian, ID 83642 Phone 208-888-4433  Fax 208-888-4218  www.meridiancity.org December 20, 2016 MEMORANDUM TO: Mayor and City Council FROM: C.Jay Coles, City Clerk CC: Bill Nary, City Attorney RE: Seyam Subdivision (H-2016-0123), Items 9A and 9B on December 20, 2016 City Council Meeting Agenda City Council previously heard this project on November 22, 2016 and approved the subject request. However, when the resolution was put on an agenda, it was found that the statutory notice requirement of mailing vicinity notices to property owners within 300 was not met. This project is coming before Council again in order to meet the statutory noticing requirement. The resolution to approve is also on this same meeting agenda. All of this information has been communicated with the applicant, Volante Investments, and they have been amenable during this process. They have also indicated that timelines for their development have not been impacted by our error. CITY OF MERIDIAN CITY COUNCIL PUBLIC HEARING SIGN -IN SHEET Date: December 20, 2016 Item # Project Number: H-2016-0123 WA Project Name: Seyam Subdivision Please print your name For Against Neutral Do you wish to testify (Y/N) y4 T f �r_ City Council Meeting December 20, 2016 Item #9A: Seyam Subdivision Vacation Seyam Subdivision Plat Vacation Item #9C: 43 North Vicinity/Zoning Map Proposed Preliminary Plat Proposed Elevations Item #9DBlack Cat and Chinden Vicinity/Zoning Map Concept Plan #1 Concept Plan #2 Item #9E: Movado Estates -Vicinity/Zoning Map Preliminary Plat Landscape Plan Pathways Plan Pathways Plan Elevations Safe-Routes-to-School Exhibit Access Exhibit Silverstone Apartments Conceptual Development Plan Meridian City Council Meeting DATE: December 20, 2016 ITEM NUMBER: 9B PROJECT NUMBER: H-2016-0123 ITEM TITLE: Seyam Subdivision /&- /W Resolution No.: Seyam Subdivision (H-2016-0123) by Volante Investments LLLP, Located on the North Side of E. Franklin Road and Approximately 1/2 Mile East of N. Eagle Road MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ADA COUNTY RECORDER Christopher D. Rich 2016-124041 BOISE IDAHO Pgs=3 CHE FOWLER 12/22/2016 12:41 PM CITY OF MERIDIAN, IDAHO NO FEE CITY OF MERIDIAN RESOLUTION NO. Z6 — /I q o BY THE CITY COUNCIL: BIRD, BORTON, CAVENER, MILAM, PALMER, LITTLE ROBERTS A RESOLUTION VACATING PLAT NOTE #10, WHICH STATES LOT 3, BLOCK 1 IS A NON -BUILDABLE LOT IN THE SEYAM SUBDIVISION LOCATED ON THE NORTH SIDE OF E. FRANKLIN ROAD, APPROXIMATELY % MILE EAST OF N. EAGLE ROAD, IN THE SW % SECTION 9, TOWNSHIP 3 NORTH, RANGE 1 EAST, BOISE MERIDIAN, CITY OF MERIDIAN, ADA COUNTY, IDAHO; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on November 22, 2016 the City Council of the City of Meridian, held a hearing on the vacation of Plat Note #10, which states Lot 3, Block 1 is a non -buildable lot in the Seyam Subdivision, as shown in the attached Exhibit "A"; and WHEREAS, the subject property is located on the north side of E. Franldin Road, approximately 1/2 mile east of N. Eagle Road, in the SW 1/4 of Section 9, Township 3 North, Range 1 East, Boise Meridian, City of Meridian, Ada County, Idaho; and WHEREAS, after such hearing, the City Council, by formal motion, did approve said described vacation. NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That Plat Note #10, which states Lot 3, Block 1 is a non -buildable lot in the Seyam Subdivision, located on the north side of E. Franldin Road, approximately 1/2 mile east of N. Eagle Road, in the SW 1/4 of Section 9, Township 3 North, Range 1 East, Boise Meridian, City of Meridian, Ada County, Idaho is hereby vacated. A copy of the necessary relinquishment is attached as Exhibit "A". Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. PASSED by the City Council of the City of Meridian Idaho, this ?0 day of December, 2016, SEYAm Sumvisim —H-2016-0123 PAGE 1 OF 2 APPROVED by the Mayor of the City of Meridian, Idaho, this .?b day of December, 2016. Go�4o�ArBnArjQ- � ,2 ATTEST: 0; 'Of DIAI�T I DAHa r By: Mayor Ta y de Weerd `�� ,r��w Jay les, City Clerk R�lht.fig}a%916 STATE OF IDAHO, ) ss County of Ada ) On this -& day of \ SCP mh),or , 2016, before me, the undersigned, a Notary Public in and for said State, personally appeared TAMMY de WEERD and C.JAY COLES, known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. lei SEYAM SUBDIVISION —H-2016-0123 PAGE 2 OF 2 Q l`J EXHIBIT A tt .. �r1noY � wE B✓T[R $ I Y i - - 12 WAIT E (D O i 111 ) p iVS •SIEri A0. W. Its�1 K V to05'—� t.` FS`AAK K. PLAT OF 05Y f DR PA SEYAM SUBDIVISION °� "" °# AT. 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Aea1rY. $HEFT J ICrJ Seyam Subdivision VAC H-2016-0123 Meridian City Council Meeting DATE: December 20, 2016 ITEM TITLE: 43 North Subdivision ITEM NUMBER: 9C PROJECT NUMBER: H-2016-0090 Public Hearing for 43 North Subdivision (H-2016-0090) by KGA Development, LLC, Located at 1318 NE 4th Street 1. Request: Preliminary Plat Consisting of 22 Building Lots and One (1) Common Lot on 1.81 Acres of Land in the R-15 Zoning District MEETING NOTES D44 ARMED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN CITY COUNCIL PUBLIC HEARING SIGN -IN SHEET Date: December 20, 2016 Item # Project Number: Project Name: H-2016-0090 9C 43 North Subdivision Please print your name For Against Neutral Do you wish to testify (Y/N) CITYc')F CITY CLIEMK,', Meridian City Council Meeting DATE: December 20, 2016 ITEM NUMBER: 9D PROJECT NUMBER: H-2016-0120 ITEM TITLE: Black Cat and Chinden Annexation Public Hearing for Black Cat and Chinden Annexation (H-2016-0120) by Pine Street LLC, Located at 6280 N. Black Cat Road 1. Request for Annexation and Zoning of 3.51 Acres of Land with an L -O Zoning District MEETING NOTES C✓i APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS F U T U R E L O T S P L I T BL A C K C A T R D . W. CHINDEN BLVD. W . R A M B L I N C T . FU T U R E R O A D TR A S H EN C L O S U R E PROPOSED OFFICE/COMMERCIAL BUILDING +/- 12,000 S.F. PR O P O S E D O F F I C E / CO M M E R C I A L B U I L D I N G +/ - 1 2 , 0 0 0 S . F . SI T E C O N C E P T F U T U R E L O T S P L I T BL A C K C A T R D . W. CHINDEN BLVD. W . R A M B L I N C T . FU T U R E R O A D TR A S H EN C L O S U R E PR O P O S E D O F F I C E BU I L D I N G +/ - 5 , 0 0 0 S . F . PR O P O S E D O F F I C E BU I L D I N G +/ - 5 , 0 0 0 S . F . PR O P O S E D O F F I C E BU I L D I N G +/ - 5 , 0 0 0 S . F . PROPOSED OFFICE BUILDING +/- 5,000 S.F. AL T E R N A T E S I T E C O N C E P T CITY OF MERIDIAN CITY COUNCIL PUBLIC HEARING SIGN -IN SHEET Date: December 20, 2016 Item # 9D Project Number: Project Name: H-2016-0120 Black Cat and Chinden Annexation Please print your name For Against Neutral Do you wish to testify (Y/N) ,k?PwCA4J-r �i ROP UvM1!k msy + r.1-1 y C) 1": c�, , Meridian City Council Meeting DATE: December 20, 2016 ITEM NUMBER: 9E PROJECT NUMBER: H-2016-012 ITEM TITLE: Movado Estates Subdivision Public Hearing For Movado Estates Subdivision (H-2016-012) by DevCo, LLC, Located at the South Side of E. Overland Road Between S. Topaz Way and S. Cloverdale Road 1. Request: Annexation and Zoning of Approximately 102.69 Acres from RUT in Ada County to the R-8 Zoning District (58.64 Acres) and R-15 Zoning District (44.05 Acres),$• Request: Preliminary Plat Consisting of 430 Single Family Residential Lots, 39 Common Lots, and Nine (9) Other Lots on Approximately 102.69 Acres in the Proposed R-8 and R- 15 Zoning District MEETING NOTES v"'k MIum - P�) 9 APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Movado Estates Meridian City Council Hearing December 20, 2016 Site Plan Suburban Collection Urban Collection The Village Cottages Site Amenities Thank you. Changes to Staff Recommendations •1.1.1 c. –Applicant shall construct the pedestrian crossing over the Ridenbaugh Canal with Phase 5A as shown on Phasing Plan dated 09/07/2016. •1.1.1 e. / 1.1.2 d. –Delete Condition (public road requirement) •1.1.1 f. –The applicant shall construct an additional portion of 10-foot multi use pathway starting from the southwest corner of the property where Copper Point Way connects to the property and travels west adjacent to lots 90, 88, 85 of Block 2; then traveling north along Rolling Hills Avenue where it will then cross East Pewter Falls Drive; and continuing north adjacent to lot 20 of Block 1 where it will connect with the Regional Pathway on the south side of Eight Mile (Five Mile) Creek. •1.1.2 c. –Delete Condition (100 Lot Gated Community Issue) •1.1.3. a. –Ridenbaugh Canal is required to be fenced with an open vision fence at least 6 feet in height and having an 11-guage, 2-inch mesh or other construction, equivalent in ability to deter access to the waterway in accord with UDC 11-3A-6B. •1.1.5. –A minimum 5-foot wide detached sidewalk shall be constructed along Cloverdale Road where none exists with phase 5A of the development and to coordinate with Nampa-Meridian Irrigation District and ACHD relocation of the Ridenbaugh Canal and Cloverdale Road improvements. Canal Relocation Temporary School Access Safe Routes Pathway Connectivity Private Street Village Collection Pathway Connectivity The Village Cottages Regional Pathway Cloverdale Road Limit Access Points •Movado Staff Report Page 8, Paragraph 2: –In an effort to improve safety, the UDC (11-3A-3) limits access points to arterial streets by combining and/or limiting access points. In accord with this requirement, (and as proposed by the applicant), staff recommends there not be a direct connection to S. Cloverdale Road. There are some significant challenges with providing a direct access. Though staff has not yet received a staff report from ACHD, in an email they have indicated that they are not requiring a direct vehicular connection to Cloverdale Road. The Village Cottages Village Gated Community Alternative Compliance Fire Department Village Approval Changes to Staff Recommendations •1.1.1 c. –Applicant shall construct the pedestrian crossing over the Ridenbaugh Canal with Phase 5A as shown on Phasing Plan dated 09/07/2016. •1.1.1 e. / 1.1.2 d. –Delete Condition (public road requirement) •1.1.1 f. –The applicant shall construct an additional portion of 10-foot multi use pathway starting from the southwest corner of the property where Copper Point Way connects to the property and travels west adjacent to lots 90, 88, 85 of Block 2; then traveling north along Rolling Hills Avenue where it will then cross East Pewter Falls Drive; and continuing north adjacent to lot 20 of Block 1 where it will connect with the Regional Pathway on the south side of Eight Mile (Five Mile) Creek. •1.1.2 c. –Delete Condition (100 Lot Gated Community Issue) •1.1.3. a. –Ridenbaugh Canal is required to be fenced with an open vision fence at least 6 feet in height and having an 11-guage, 2-inch mesh or other construction, equivalent in ability to deter access to the waterway in accord with UDC 11-3A-6B. •1.1.5. –A minimum 5-foot wide detached sidewalk shall be constructed along Cloverdale Road where none exists with phase 5A of the development and to coordinate with Nampa-Meridian Irrigation District and ACHD relocation of the Ridenbaugh Canal and Cloverdale Road improvements. Thank you. Site Plan Adjacent Neighbors •Boise Neighbors -Muir Woods –Average Assessed Value: $340,047 (City of Boise) •Meridian Neighbors –Southerland Farms –Average Assessed Value: $349,733 (City of Meridian) •Movado –Suburban Collection –Anticipate home values starting in the low $400,000 Adjacent Neighbors 11.5 Lots 20.5 Lots 16 Lots 12 Lots Location Map The Orchards Gated Community CITY OF MERIDIAN CITY COUNCIL PUBLIC HEARING SIGN -IN SHEET Date: December 20, 2016 Project Number: Project Name: Item # 9E H-2016-012 Movado Estates Subdivision Please print your name For Against Neutral Do you wish to testify (Y/N) Y -Y, Y� - N RECEIVED C1TY0FC0FW,,W CITY CLERKS OFFICE Movado Traffic Survey TRIPS PER WEEK TOO SOUTH H cC ILOOVERDALE AN JOO R ,EAST VICTORY None 5 10 15 20 25 30 ❑ More than 30 VJFIERE DO YOU LIVE Muir Woods Sutherland Farm 1 4 y E Overland Rd m E Overland Rd E Overla W Overland Rd W Overland ch 3 Route 1 Sc - o Aimga Or E 06° A 'r' �ptmgaOr y o, o, N •. W Silverking SI o � .o � dim S WPeppermint D,. � W MaN--%e f% -geek a �OpPer Point Or y y C 3 a o N E Copper Pond Way . Pepper Rid e Elementary School Or `� W Muir Ridge Dr W Mu�tR�JOe Dr E Raja Dr d E Raja Dr � N Route 2 `o it SILo i D WI I°Ilandale Or D h m .EagYJer 3e%D( EEa" y A Dr x v _ EGirdnerOr r o N m 3 v_ �Oryer 9 � ka Y °r C� E Los Altos Or m N Tioga St N MacKay D, N y W PtK.nnlr. Dr i 9 p E Victory Rd E Victory Rd E VlCtory Rd E Victory Rd W V,,.: ltd W V'CW'' If traveling South East from the new Movado subdivision, which route would be preferable? Route 1 Route 2 2 D V E Overland Rd E Overland Rd E Overt, ch 3 Route 1 SC 06 N J� A O� l G d N '.V overland Rd W Overland {, rArnharxrA Cnnel 3 d Fi n�t)a f1' E � Nmga Of W Silverking St �i G i4•ppermial Dl �L N. 9 r7 0 N v 'OPPer Point Dr Route 3 3 E Copper Point Way krdnnhn yn rano) -- Pepper Ridge Elementary School 0 D, IV Muir Ridge Or W M&a\tf9R Or E Rap Dr f Raja Ur y r Route 2 it SI, o `o \ x h Y het Dr m :EasYJel or m Efas'1 y A N O FGlydnerOr d 7 o°g'ei Iva), a` E Los Altos Or m Tioga St y MacKayp N :l Pecocir. I: 3 m o set m a o y :O O O F Victory Rd E Victory Rd E Victory Rd E Victory Rd W Victory itd W Victory Which route would be preferable if a 3rd option was available? ■ Route 1 ■ Route 2 ■ Route 3 3 D E Overland Rd E ov'dimo Rd i Uvcrl ch Route 1 Sc 06 N A 0 j . G N �i O �oNPer Point Or E Copper Point Way H:Crrcaugn ':ana W Overland Rd W Overland RNtntrn:+rih Cnnal _a A:mna Qt n c �prmga Or N' V75ilrerkiny S9 w N. n f 9 \ \\� W Hanzzve�C, O K 9 0 1 N }N i n � o ry / nai p P per Ridge �- Eleme ry School© E Raja Dr v F Raja Dr _ N < Route 2 y 1- rs�< 11 S% o y � �eiQr • Fast Jpr Dr Egas'I ti •,. 4 � V FGirdner Dr r v Cosi i A� 7o er N o waY r, o` E Los Altos Dr m Tioga St N MacKayO N 3 N W Peconic Or in w 3 •Sri x 0 N 9 o a F Victory Rd E Victory Rd F Victory Rd IVictory Rd W Victory Rd W Victory Please choose the route that will most likely be used when traveling from the Movado Subdivision to Pepper Ridge Elementary Route 1 Route 2 4 P E Overland Rd E Overland Rd E Overl � h 3 Route 1 a SC, 06 N d/ A O; L N C, 0 d VI Ovnrland Rd W Overland HA"haryh Caner 3 i Arm9a Dr n E 3l pamga or rn' V! Silverlting St N N �+ Wa < 'P Cf a `\t o C O 'opAer Point Or Route 3 E Copper Pont Way krdmbnugh Caw1 P I Eleme r Or E Raja Dr E Raja Dr N Route 2 n it St o — 4 y f'vSY n a het Of y . Jer Dr `° EE SY z � S y .� FGirdner Of r v Cos 3a i A h o' 4 over way C` E Los Allos Or �- m N N MacKayo N w W Peconlc Or ` N p 0 E Victory Rd E Victory Rd E Victory Rd f: Victory Rd W Victory Rd What if there was a third choice. Which route would be preferable when traveling from the Movado Subdivision to Pepper Ridge Elementary 94% -i Route 1 Route 2 Route 3 5 r Ridge School Tioga Si W Victory Df E Copper Point W F P. Wit E Pine Bluff Dr W Sllverking St <n N � � l7 a� EYP N Y t A d A n W Muir Rldge Dr W yMtR�d9e Of W Silverking St N N f12 n n O ✓�Y t 's A O. E Copper Point Way A I a E Pirie Bluff Dr C 1V Ur M1111'M1111'Ridge Dr VI MU"�\a� L !t; j), To continue a walking path along the Ridenbaugh canal to Cloverdale. Which pathway would be more desirable? 74% Path 1 Path 2 Don't care M Section of pathway along the Ridenbaugh, from Eagle road to Mountain View High School. Pathway is not part of the canal easement and runs next to the canal maintenance road along the El Dorado and Gramercy subdivisions. Comments Please do not sacrifice the safety of the roads of the Southerland Farm and Muir Woods subdivisions by lack of an entrance from the Movado subdivision to Cloverdale road. It will cost lives of our children and reduce the quality of living of our neighborhoods. Please do not sacrifice the safety of the roads of the Southerland Farm and Muir Woods subdivisions by lack of an entrance from the Movado subdivision to Cloverdale road. It will cost lives of our children and reduce the quality of living of our neighborhoods. I think it would be a bad mistake to not open Movado to cloverdale which there is already two ways out of there on to cloverdale. it's all about money Meridian gets money from taxes boise get nothing.( the developer is not giving up that much land anyway). no matter how many surveys you do from their offices until you are there observing what's going on it will never be acreat. We at Muir ridge drive do not deserve or want the extra traffic. When it's about saving the developer money He said that he would rather spend the money somewhere else than on a connector to cloverdale ACHC should not be worried about money in this situation they should be worried about impact on the existing home owners that are going to be affected. ACHD is going to realize the mistake they were wrong and we are going to end up with a stop 7 light at muir ridge drive. And we on muir Ridge Drive will never get out of our houses. As is now we have to back into our driveways so we can safely leave our houses. There absolutely needs to be a direct route to Cloverdale that does not involve Muirwood's or Sutherland Farms. This is a quiet neighborhood that doesn't need hundreds of cars driving through it to get to a development that isn't properly laid out with egress and exits Thanks for putting together this survey. It is imperative that we prevail in this effort to have Movado include vehicle access to the east. The Movado Sub should have access from that Sub to Cloverdale using the current road access the farmer uses even if there needs to be a bridge over the rerouted canal. I think the people buying in that neighborhood will find it very inconvenient to not have access from their neighborhood to Cloverdale. It's really sad that such a nice neighborhood will only have one exit out to Overland and a couple more out of their neighborhood thru a business complex. The closest signal light for making a safe left turn onto Overland will require driving through Silverstone business complex quite a ways to make a safe left turn. Really need to consider at least one exit from Movado to Cloverdale. I hope the buyers in that neighborhood are informed that both Peppermill Elementary and Mountain View HS are over capacity and bursting at the seams and may be bused to a different school. I know the streets are public, but when non-residents are cutting through our neighborhood (Muir Woods), 90% speed through the streets to get to Cloverdale or get thru to Eagle. A couple times I have come very close to being hit by people driving too fast. I am in strong favor of Movado sub having an exit to Cloverdale from that neighborhood. The traffic is so bad on Muir Ridge that we don't ever go out in front to enjoy sitting under the Pergala because of the volume and speed of the traffic. Many are people cutting through to Southerland Farms, the sub -division across Eagle from Southerland Farms and to the businesses in the areas West of Southerland Farms. I would never have bought here had I known the Homeowners' Association was going to open the street that leads to Southerland Farms. I think people will cut thru Sotherland and Muir Woods for school access due to going north to Overland is traveling away from their intended destination taking them away from where they want to go, is pretty obvious. It's naive to think traffic will not increase substantially along Muir Ridge. There are already numerous cars that cut through on this road and almost non of them observe the posted speed limit. Allowing Cloverdale access will certainly provide an expected outlet to the east and also increase access for first responders. Muir Ridge and Goshen Way already have a massive amount of traffic from Southerland Farms and the commercial area that now use these roads daily to connect to Cloverdale and Victory. ACHD needs to revise the proposed plan to provide access to Cloverdale from the new subdivision to help prevent an unacceptable amount of traffic through our subdivision. The traffic in front of my house at 12388 w Muir ridge dr is already intolerable with high traffic flow and exceeding speed. I have a difficult time getting out of my driveway. Do NOT decrease the value of my quality of life by compounding an already existing issue. Put an output for this subdivision onto Cloverdale without using MY road. We already have Meridian Speedway for racing, we don't need another Speedway on Muir Ridge. Routing additional traffic on Muir Ridge is a safety issue also, consider the bus stops. Just consider more than the padded wallet of the developer. I do not want cars racing through my subdivision every day. Traffic should be managed by each subdivision and the developer. It should NOT become the burden of an existing subdivision next door. If no access to Cloverdale from Moldova Subdivision, then we must have a signal added at Muir Woods and Cloverdale. We already wait excessively to exit the neighborhood onto Cloverdale. It is untenable to think you could add so much more traffic to Muir Ridge and no signal. Morning commute is regularly backed up from Overland past Muir Ridge between 7:30 and 8 a.m. It would be common sense to plan for a road directly through Movado to Cloverdale. An exit/entrance to Cloverdale would be very benedicial. Movado appears to have the longest frontage to Coverdale Rd yet no planned route onto that road, causing undo traffic in nearby neighborhoods that already have increased traffic demands. Movado subdivision should include an entrance exit onto Cloverdale Road to lessen the traffic burden on Sutherland Farms & Muir Wood Subdivisions. In no way should any additional traffic (vehicle or foot) come through Sutherland Farm or Muir Woods Need an access off of cloverdale for traffic to not impact other subdivisions in area Adding all these homes without adding access to Cloverdale, will force traffic through Sutherland farms and Muir woods subdivisions. With current fire department mutual aid agreements, failure to have a Cloverdale entrance would slow emergency response times to fire and medical emergencies. IS THERE A PLAN TO WIDEN CLOVERDALE? IF SO, WHEN? Access to Cloverdale Rd. should be provided, but the road needs to be widened and improved. Construction should not begin until Cloverdale is improved. This will overcrowd Pepper Ridge Elementary and this needs to be addressed as well. Traffic into that school is already congested and dumping more traffic into that area is going to create serious safety issues. The streets are too narrow in spots to accomodate that much traffic. You need to spend some time doing some serious studies of the traffic impact. Please make a direct entrance to Cloverdale it would help all parties out. It would make no sense to put that many dwellings in without a direct ingress and egress to Cloverdale road. I cannot believe we are even having this discussion. We are very concerned about increased traffic to the Sutherland Farm subdivision and the traffic on E. Pine Bluff Dr. This street does not support increased traffic due to safety reasons for residents and children. Why not open a road to Cloverdale? Is it so the developer can sell more lots? Who wins? The developer. Who loses? All the homeowners in Muir Woods and Sutherland Farm in the traffic path. Really, why not a path to Cloverdale? It seems pretty simple. It just makes sense for more efficient traffic flow. I am appalled that they are even considering NOT having a path to Cloverdale. Somebody somewhere is not doing theirjob. An access is needed to cloverdale to minimize traffic through near by subdivisions! Muir Woods and Sutherland Farms are already being used as cut through by many people, especially after school gets out and 5 o'clock. Prefer that access to Copper Point by the bridge not be allowed (closed). This would require significant distance to backtrack thru the Muir Woods/Southerland Subdivisions. Access is still available thru Pewter Falls. 9 Meridian City Council Meeting DATE: December 20, 2016 ITEM NUMBER: 9F PROJECT NUMBER: ITEM TITLE: Caper Public Hearing for PY2015 CDBG Consolidated Annual Performance Evaluation Report (CAPER) MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS OZ -7j:7 a � .. ,�� -v��: +�. - rte ... � F �- i� ���'� _� ` T s'" 3 • �"��'� �••aC �✓ V46-,K!�"'-adS I � i�`'�.* h ,..d ;mss+ -i •- � '�`�,ti, .'.s-�, ii.� �''�-�'�T-� w ..r �]S? _ • nom' �_���. �� 1 �• _/ L ti s 1 ,yF_ ..� ri ci•�s++�R � 'lam" ��:. t3 4J x �': r TABLE OF CONTENTS I. Introduction..............................................................................................................................3 II. Executive Summary.................................................................................................................5 a. Summary of PY2015 Accomplishments....................................................................6 b. Summary of Resources and Distribution of Funds..................................................7 III. Five Year Plan Assessment of Progress..................................................................................9 a. Five Year Goals and Objectives................................................................................10 b. Lessons Learned..........................................................................................................13 IV. Assessment of Annual Progress............................................................................................15 a. Affirmatively Furthering Fair Housing/ Al Summary and Overcoming Impediments..............................................................................................................15 b. Affordable Housing....................................................................................................17 c. Addressing Worst -Case Needs..................................................................................17 d. Addressing Accessibility Needs................................................................................17 e. Continuum of Care.....................................................................................................18 f. Other Actions..............................................................................................................18 V. Program Narratives.................................................................................................................24 APPENDICES Appendix A: Tables Joint Table 1C, 2C, and 3A—Summary of Specific/Annual Objectives................28 Table 2A—Priority Housing Needs/Investment Plan Table..................................31 Table 213—Priority Community Development Needs.............................................32 Table 313—Annual Affordable Housing Completion Goals....................................33 Appendix B: Reports Summary of Activities(PR03)...................................................................................36 Summary of Consolidated Plan Projects for Report Year 2013 (PR06)................49 Summary of Accomplishments Report(PR23).......................................................51 Financial Summary Report(PR26)............................................................................53 Expenditure Report(PR50)........................................................................................55 Timeliness Report(PR56)..........................................................................................55 Performance Measures Report(PR83)....................................................................58 Strategy Area, CDFI, and Local Target Area(PR84)................................................60 AppendixC: Legal Notices..................................................................................................61 Appendix D: Public Comments...........................................................................................64 City of Meridian, Idaho 2 2015 CAPER DRAFT—November 2016 SECTION I Introduction City of Meridian, Idaho 2015 CAPER DRAFT—November 2016 Section I Introduction The City of Meridian is a recipient of federal Community Development Block Grant (CDBG) funds. The U.S. Department of Housing and Urban Development (HUD) provides these funds to the City on a formula basis. As a recipient of these funds, the City is required to prepare a Consolidated Plan, also known as a five-year strategic plan. The plan identifies the housing and community needs of the City, organizes these needs based on priority, identifies resources that address the community's needs, and establishes annual goals and objectives to meet those needs. The Consolidated Plan is further broken down into annual action plans, which the City prepares and submits to HUD each year. The annual action plan spells out specifically how the City will address the goals and objectives in the Consolidated Plan during that program year. At the end of each program year, the City provides a summary of expenditures and related accomplishments to the public and HUD. This annual assessment is called the Consolidated Annual Performance and Evaluation Report (CAPER). While this report addresses goals achieved by expending funds for the CDBG program, it is important to note that the success of the program is largely dependent on the efforts and resources of other private and public agencies and organizations as well as HUD. CAPER requirements are outlined in 24 CFR § 91.520. The report provides a review and evaluation of the City's performance during the 2015 Program Year (PY2015) and the five-year timeframe of the 2012-2016 Consolidated Plan. The subject program year began October 1, 2015 and ended September 30, 2016. This document includes reports generated by HUD's Integrated Disbursement and Information System (IDIS). These IDIS reports summarize the City's accomplishments for PY2015. HUD - recommended tables complement the narrative section and IDIS reports to provide an update on the City's progress in achieving the goals and objectives identified in the Consolidated Plan. City of Meridian, Idaho 4 2015 CAPER DRAFT—November 2016 SECTION II Executive Summary City of Meridian, Idaho 2015 CAPER DRAFT—November 2016 Section II Executive Summary The performance measurement system outlined in the City's Consolidated Plan is based on the following HUD initiatives: • Create a Suitable Living Environment (SLE) • Provide Decent Housing (DH) • Create Economic Opportunities (EO) These initiatives are carried out by the City of Meridian and various partner agencies and entities. They are consistent with the guidelines set -forth by HUD in accordance with regulations governing the use of CDBG funds and are based on the needs that the City has identified through its own assessment and on-going input from the citizens of Meridian. During PY2015 the City focused on decent housing initiatives and providing a suitable living environment for low -moderate income persons. Consistent with the survey results conducted during the preparation for the 2012-2016 Consolidated Plan, the City attempted to focus on public facility improvements to serve LMI residents and public services. Table 1 provides a summary of PY2015 Action Plan activities, along with an update of activity status. Table 1: Program Year 2015 Goals and Allocation PY2015 $329,895 Goal Allocated Expended Remaining Administration - $65,971.40 $29,275.94 $36,695.46 Meridian Elementary Picnic Shelter SLE $65,000.00 $0.00 $65,000.00 Meridian Food Bank SLE t$41,278.55 $41,278.55 $0.00 Homeless Case Management (CATCH) DH *$3,200.00 $850.00 $2,350.00 5 -Mile Creek Pathway SLE $85,643.56 $0.00 $85,000.00 Housing Authority (Homebuyer Assist) DH $50,000.00 $10,000.00 $40,000.00 NeighborWorks (Homebuyer Assist) DH $50,000.00 $50,000.00 $0.00 Senior Resource Guide SLE $5,000.00 0.00 $5,000.00 TOTAL $131,404.49 $234,045.46 * This project was substantially amended to move funds to a project that could expend. t This project received funds from an amended project. A. Summary of PY2015 Accomplishments The following is a summary of the City's accomplishments in PY2015, including projects that were carried over from previous program years: • Completed of the Boys & Girls Club Gymnasium (funds from PY2008). • Completed construction of Idaho Avenue Sidewalks Project (funds from PY2013). • Began design of Storey Park ADA Restroom Facility (funds from PY2014). City of Meridian, Idaho 2015 CAPER DRAFT—November 2016 • CATCH assisted three (3) homeless or previously homeless families (11 persons) with case management, with all three (3) families becoming able to pay their own rent. • Assisted seven (7) families with obtaining an affordable home in Meridian through homebuyers assistance programs (Funds from PY2014 and PY2015). • Provided assistance to the Meridian Food Bank for the purchase of food. In combination with other monetary donations and support, the Meridian Food Bank assisted over 52,000 individuals and families during the past year. B. Summary of Prior Year Resources and Distribution of Funds During PY2015 the City expended funds on projects that were scheduled or began in previous years. These projects will continue to move forward until complete, unless otherwise annotated. Table 2: Expenditures during Program Year 2015 from previous program years Goal/Activity Budgeted Prior Year Remaining Expended in PY2015 Remaining Suitable Living Environment Storey Park Restroom Facility (PY2014) $80,000.00 $80,000.00 $4,605.00 $75,395.00 Idaho Ave Sidewalk Construction (PY2013) $141,994.05 $91,313.94 $40,233.50 $51,080.44 Decent Housing Ada County Housing Authority (PY2014) $50,000.00 $50,000.00 $50,000.00 $0.00 Total PY2015 Expenditures (non -2015 funds) $94,838.50 C. Distribution of Funds The projects worked on during PY2015 were largely confined to the LML However, due to the nature of the homebuyer assistance programs the homes occupied were spread throughout the city based on price and fair housing choice. The rest of the physical projects for PY2015 are represented below. City of Meridian, Idaho 2015 CAPER DRAFT—November 2016 Geographic Distribution of funds N4.�� City of Meridian, Idaho 2015 CAPER DRAFT—November 2016 SECTION III Five Year Plan Assessment of Progress City of Meridian, Idaho 2015 CAPER DRAFT—November 2016 Section III Five Year Plan Assessment of Progress A. Five Year Goals and Objectives The Consolidated Plan lists three key strategies and five associated objectives to address the identified needs of the community. During the PY2015, the City selected and carried out activities that addressed two of these identified strategies — Suitable Living Environment (SL -1) and Decent Housing strategies (DH -2). As much as the City would like to accomplish goals with the Economic Opportunity (EO -1) strategy, it remains difficult to do so until the Slum & Blight assessment is complete this coming winter. The city continues to opt to work on suitable living environment enhancements and decent housing initiatives. The thought process behind this continues to be that if the city was unable to move forward with one strategy or goal for the time being, it would bolster the other strategies and goals during this time. The City maintains that this is the best avenue forward, and made considerable strides on the Decent Housing front this past year (and committed to doing so again in the most recent action plan). Meridian has chosen a three year period of 2015, 2016, and 2017 to meet its Certification of Overall Benefit. As identified in the attached report (PR26), the City's certification percentage for the first of this three year period is 100.00% benefit to low/moderate income persons. The City made progress on the following objectives through PY2015 activities as described below: Ada County Housing Authority (ACHA) (Decent Housing 2012-2016 Consolidated Plans): As part of a PY2014 substantial amendment, funds from a cancelled fagade improvement project were diverted to other, qualify -able projects. In order to increase the affordability of decent housing as outlined in the Consolidated Plan (DH -2), the City allocated $50,000 for ACHA homeownership assistance through the housing choice voucher program, among other programs the Housing Authority oversees. ACHA has expended all of these 2014 funds, assisting four (4) families during that project. Additionally, the city also provided ACHA with $50,000 for the PY2015 year, and has spent funds on one (1) family thus far. The Housing Authority already has another family slated to close before the holiday season. This program is working extremely well, and hopes to continue to support low -moderate income families in their endeavors to secure decent, safe and affordable housing. This project will contribute to addressing the City's decent housing strategy (DH -2). NeighborWorks Boise (Decent Housing 2012-2016 Consolidated Plans): During the PY2015 year NeighborWorks Boise completed their project ($50,000) by providing two (2) low - moderate income families with homebuyers assistance. The program allows applicants to enter into a self-sufficiency program and home -ownership counseling. These families were able to secure decent, safe and affordable housing in the City of Meridian, contributing to the consolidated plan's strategy DH -2. Meridian Food Bank (Suitable Living Environment, 2012-2016 Consolidated Plan): In PY2015, the City allocated $31,278.55 for use by the Meridian Food bank to purchase food for area City of Meridian, Idaho 10 2015 CAPER DRAFT—November 2016 residents in need to be distributed through their location in downtown Meridian. The Meridian Food Bank expended its entire allocation during the program year. The Meridian Food Bank has been instrumental in filling a critical need within the community. The food bank doesn't receive enough food donations for all of its patrons, and some of those donations are unusable. The funds supplement by filling that gap. This year, council decided to augment the funding by substantial amendment and transfer funds from a program that did not move forward as intended, bringing the total expended for the food bank to $41,278.55. The Food Bank provided food to over 52,000 individuals and families during this past year utilizing all available resource pools (an average of over 4,300 patrons per month. Over ninety-eight percent (98.9%) of those individuals served were low to moderate income persons. This contributed to the availability/accessibility of a suitable living environment (SL -1) as outlined in the Consolidated Plan. Homeless Family Case Management The City provided support to CATCH (Charitable Assistance to Community's Homeless) in the amount of $13,200 for the purpose of increasing staffing time for the one CATCH employee serving homeless families in Meridian. CATCH houses homeless families and provides intensive case management to address issues contributing to the family's homeless episode while preparing the family for self-sufficiency. Due to certain geographical and programmatic constraints this project didn't move forward as the City would have liked. Given that, the City chose to reallocate $10,000 of these funds to the food bank project, as they had a need and an ability to expend in a timely fashion. Explanation in greater detail will be provided in the self- assessment section. However, even though CATCH only drew down $850 of its allocated funding, they were still able to provide assistance to three (3) Meridian families, all of whom were able to eventually pay their own rent through the programs intensive case management. This contributed to the availability/accessibility of a suitable living environment (SL -1) as outlined in the Consolidated Plan. Boys & Girls Club Brush Up (Fagade): The Meridian Boys & Girls Club was to use $13,750 in PY2015 to rehabilitate its aging fagade. However, due to the club's own time constraints and the availability of an on-site vendor, the club chose to forgo its allocation and expend its own funds on new siding. These funds will be reallocated to another qualified project. Idaho Avenue Sidewalks Project (Suitable Living Environment, 2012-2016 Consolidated Plan): In PY2013 the City allocated $141,994.05 to the Idaho Avenue Sidewalks Project. This project filled nearly 1,400 Feet of discontinuous sidewalk in the LMI area. In PY2013 the Environmental Review for this project was completed and a release of funds was subsequently authorized by HUD. The project construction began in late 2015, and completed in the first part of October, 2015. This project completed under budget and the City will seek to reallocate funds to another project. This project contributes to the sustainability of a suitable living environment (SL -3) as identified in the Consolidated Plan. The project expended $40,233.50 during PY2015, and completed under budget. The remaining funds will be reallocated to other projects. City of Meridian, Idaho 11 2015 CAPER DRAFT—November 2016 Slum & Blight Assessment and Plan: Based on the cancellation and related problem surrounding the PY2014 Community Center fagade project (as part of the substantial amendment, it became clear that the City needed to have a plan with which to conduct future Slum & Blight eradication projects. $19,500 has been allocated to this project, and it was expected that the City will hire a consultant during the 2016 calendar year to complete this project. However, due to the nature of the consulting the City had a difficult time locating an agency with the background, as well as negotiating the process. Once complete, this document/study will be used for any future Slum & Blight related projects for the next 10 years, as per HUD guidance. This project is expected to complete in March of 2017. Storey Park ADA Upgrade: $80,000 is allocated to this project through the PY2014 substantial amendment. Storey Park is Meridian's oldest municipal park. Its current state is wholly inadequate for accessibility standards and is in significant need of ADA compliance alignment. The project is seeking to meet these deficiencies, and began design during the summer of calendar year 2016. (SL -3) Five -Mile Creek Pathway: This project was scheduled to begin in PY2015. The budget was for approximately $85,643.56 to construct the second portion of the pathway, which began in PY2009. However, the City required easements in order to carry out the project. While some headway was made in acquiring the easements, it was not enough to move the project along. The project will be substantially amended in PY2016 in order to use those funds in another capacity, as well as keep the project as an alternate in the 2015 Program Year so that it may be completed should the easements be obtained and the funds become available in future years or from unallocated funds from other projects be identified (SL -3). Administration (General): Administrative funds during the PY2015 paid for staff time, staff training, required notices, and other miscellaneous expenses. The City initially funded Administration as $65,971.40 ($62,971.40 in general administration and $3,000 for Fair Housing Education). The City expended $29,275.94 of its allocation of administrative funds ($27,275.94 for general administration and $2,000 for Fair Housing Education). The project is identified in IDIS as complete. The remaining $36,695.46 is considered an unliquidated obligation to assist in paying for the upcoming PY2017-2021 Consolidated Plan during the PY2016 program year. Senior Resource Guide: The City obligated $5,000 in funds to support this project. While it is now moving forward, it experienced some difficulty in finding the appropriate entity to compile the information. The product will be given to groups homes with low-income seniors and distributed to locations that can reasonably be expected to benefit low -moderate income seniors. Meridian Boys & Girls Club Gym Project: This project is now fully complete, and the gym is operational. While it took a considerable amount of time to construct after it was designed, the City has closed this project and updated IDIS on its progression. City of Meridian, Idaho 12 2015 CAPER DRAFT—November 2016 B. Lessons Learned This year provided ample learning opportunities for the City and the CDBG Administrator. The projects from previous years that fail to move forward timely are more problematic than they would appear. The residual effects of failed projects can compound, as this year's timeliness check can attest. The previous year's substantial amendment continues to be a burden, though it is now moving forward. Along similar lines, projects that do not commit to moving forward early in their award can prove problematic. Of the many projects in the PY2015 year, two were unable to move forward due to unforeseen hurdles, and another chose to abandon the allocation altogether due to the restrictive CDBG timeline (specifically, that funding for projects approved in one year doesn't actually come until part way through the following year). These problems, when compounded with the unexpected collapse of a programmed project in the previous year create a burden on timeliness (and the CDBG administrator). Future years will come with more stringent plans for each subrecipient to carry out their projects, and timelines will be devised for reallocation should projects be judged to be untimely (or unable to expend fully in a timely manner). City of Meridian, Idaho 13 2015 CAPER DRAFT—November 2016 SECTION IV Assessment of Annual Progress City of Meridian, Idaho 14 2015 CAPER DRAFT—November 2016 Section IV Assessment of Annual Progress A. Affirmatively Furthering Fair Housing/Analysis of Impediments Summary and Overcoming Impediments The City of Meridian's Analysis of Impediments to Fair Housing (AI) identifies three primary impediments to Fair Housing Choice and one barrier/observation that relates to Fair Housing. Consistent with the City's adopted Fair Housing Action Plan (FHAP), the City included activities in the PY2015 Annual Action Plan to address those impediments. The table below identifies the impediment, the associated activities, and the goals and accomplishments for PY2015. FHAP Identified Impediment Activity Goal/Plan Accomplishment Potential resident Sponsor regional fair housing $3,000 CDBG $2,000 CDBG Administrative funds opposition to affordable awareness campaign Administrative funds contributed to the regional housing development awareness campaign. See below for activities. Provided $2,000 to City of Boise to support the following projects: Five (5) TV stations broadcasted 482 Public Service Announcements (PSAs). This was a decrease of 22% of PSAs from PY15. Six (6) radio stations broadcasted 636 PSAs. Three hundred and fifty of the radio spots were Spanish spots on Spanish radio stations. This represented an increase City of Meridian, Idaho 15 2015 CAPER DRAFT—November 2016 Limited Public Research grant opportunities Transportation to support public transit Opportunities Meet monthly with the various identified local and regional transportation commissions, committees, and task force. Lack of understanding As part of the regional fair by developers and housing awareness campaign, landlords about housing address needs of persons with accessibility disabilities, addressing requirements. information about reasonable accommodations and service animals. City of Meridian, Idaho 2015 CAPER DRAFT—November 2016 of 1 % of radio PSAs from PY15. All PSAs were thirty (30) seconds in length and broadcast in English and Spanish; from April 1 to April 30, 2016 throughout the region. KBOI-TV also sent an email blast about Fair Housing out to 25,000 of their subscribers and Journal Broadcast TV provided 100,000 online display ads. For Rent Magazine donated a full page Fair Housing advertisement, as well. Community Outreach The Fair Housing Working Group attended and provided Fair Housing materials at the KBOI Family Matters Expo on June 18, 2016. The Fair Housing Working Group also participated in the Fair Housing Forum and helped plan a two day Fair Housing training on April 5 and April 6, 2016. City staff time The City is receiving a federal grant committed to this through the Transporation activity. Alternative Program (TAP) for the construction of a multi -use pathway along the railroad corridor. In addition, the City Council allocated $77,000 for PY2016 for part of a Rails with Trails project. These funds may be matched by federal transportation dollars through Valley Regional Transit. City staff time City staff attended all applicable committed to this meetings. activity. Participatein the The City sponsored the regional regional fair housing he campaign as identified awareness campaign above. Q: The City of Meridian CDBG Administrator was nominated and elected to serve for another year as the Fair Housing Working Group Chair within the Continuum of Care. In the coming years, the CDBG Administrator will be facilitating many of the above tasks across several levels of government and non-government partners. In addition to the activities identified above, the Mayor had previously made a declaration in 2012 that April was Fair Housing Month in Meridian. During the month of April posters addressing various issues related to Fair Housing were displayed throughout City Hall. Fair Housing information is available on the City's website, and the City participates in the Idaho Fair Housing Forum which is a "community of stakeholders dedicated to open and respectful discussion of issues impacting housing consumers, providers and advocates." The group meets throughout the year to discuss issues affecting not only the Treasure Valley, but the State as a whole. The website (www.fairhousingforum.org) provides links to news, events, and other fair housing information. B. Affordable Housing Housing Units: In PY2015 the City partnered with Ada County Housing Authority (ACHA) and NeighborWorks Boise to address affordable housing issues. The City allocated a total of $50,000.00 to each agency for homeownership assistance. ACHA and NeighborWorks provided down payment, closing cost, and principle buy down assistance to low income buyers identified through the multiple programs. C. Addressing Worst -Case Needs The City continues to partner with EI Ada Community Action Partnership to provide utility bill assistance through the Meridian Cares Program. Funded with City enterprise revenues (not City of Meridian, Idaho 17 2015 CAPER DRAFT—November 2016 Conduct a fair housing training in Meridian specific to landlords. Conduct an internal training for Ensure all CD staff One (1) City Staff chaired the City Community Development are aware of fair Continuum of Care's Fair Housing (CD) staff on fair housing housing design and Working Group and maintained design and construction construction active membership with the Fair guidelines. guidelines. Housing Forum. The Fair Housing Forum began it's early planning of Accessibility First training to be carried out in the Spring of 2017. Several City staff are expected to attend. The City of Meridian CDBG Administrator was nominated and elected to serve for another year as the Fair Housing Working Group Chair within the Continuum of Care. In the coming years, the CDBG Administrator will be facilitating many of the above tasks across several levels of government and non-government partners. In addition to the activities identified above, the Mayor had previously made a declaration in 2012 that April was Fair Housing Month in Meridian. During the month of April posters addressing various issues related to Fair Housing were displayed throughout City Hall. Fair Housing information is available on the City's website, and the City participates in the Idaho Fair Housing Forum which is a "community of stakeholders dedicated to open and respectful discussion of issues impacting housing consumers, providers and advocates." The group meets throughout the year to discuss issues affecting not only the Treasure Valley, but the State as a whole. The website (www.fairhousingforum.org) provides links to news, events, and other fair housing information. B. Affordable Housing Housing Units: In PY2015 the City partnered with Ada County Housing Authority (ACHA) and NeighborWorks Boise to address affordable housing issues. The City allocated a total of $50,000.00 to each agency for homeownership assistance. ACHA and NeighborWorks provided down payment, closing cost, and principle buy down assistance to low income buyers identified through the multiple programs. C. Addressing Worst -Case Needs The City continues to partner with EI Ada Community Action Partnership to provide utility bill assistance through the Meridian Cares Program. Funded with City enterprise revenues (not City of Meridian, Idaho 17 2015 CAPER DRAFT—November 2016 CDBG), Meridian Cares allows residents living at or below the poverty limit to receive up to $100.00 per year to pay City utility bills (water, sewer, and trash). The program does not differentiate between owners and renters; low-income renters are absolutely (although not exclusively) eligible. The program avoids service interruptions that would otherwise make a housing unit substandard (no water, for example). D. Addressing Accessibility Needs The City of Meridian's Community Development Department which includes the Building and Planning Divisions ensures that ADA requirements are met with all new construction and development projects occurring within the City. The CDBG administrator will look for additional ADA training opportunities to better understand the needs and applications of the CDBG program to ADA compliance. The City also continues to pursue projects like the Centennial Park ADA Restroom Facility and the upcoming Storey Park ADA upgrade to continue to reach accessibility goals. E. Continuum of Care The City of Boise has taken the lead on outlining an inclusive process to establish and implement a continuum of care strategy for Ada County. The City of Meridian has been actively involved in this process. In the meantime, Idaho Housing and Finance Association (IHFA) administers HUD Emergency Shelter and Supportive Housing Grant funds that benefit local homeless individuals and providers. Meridian does not currently have any housing facilities to administer services to this population. The City of Meridian maintains contact with EI -Ada Community Action Partnership, Neighborhood Housing Services (now, Neighborworks Boise), Ada County Housing Authority, Idaho Housing and Finance Association, and others interested in homeless and special needs populations and contributes to the dialogue as opportunities arise. Meridian does not administer any programs for individuals with HIV/AIDS. The Idaho Housing and Finance Association (IHFA) contracts with Housing Opportunities for Persons with HIV/AIDS (HOPWA) service providers throughout the State to facilitate affordable housing for persons with HIV/AIDS and their families. ACHA is the HOPWA provider serving Meridian. ACHA's administration of HOPWA funds is undertaken in accordance with IHFA's HOPWA policies, which are designed to provide resources and incentives to devise long-term comprehensive strategies for meeting the housing needs of persons with HIV/AIDS. The total Continuum of Care Funding for Ada County was $933,085 for fiscal year 2015. There were six projects, four of which were renewed from the previous year. They are as follows: • Coordinated Housing Opportunities & Individualized Services (CHOIS) - $572,327 (PSH) • Shelter Plus Care Region IV - $194,446 (PSH) • CATCH, Inc. - $89,670 (RRH) • Coordinated Entry - $18,000 • HMIS Expansion FY2015 - $30,046 City of Meridian, Idaho 18 2015 CAPER DRAFT—November 2016 • ID -500 CoC Planning Project Application FY2015 - $28,596 (PSH) Denotes Permanent Supportive Housing (RRH) Denotes Rapid Rehousing F. Other Actions in Strategic Plan/Action Plan: 1. Address obstacles to meeting underserved needs The primary obstacle in Meridian to meeting underserved needs continues to be lack of funding to address all of the identified needs. The City continues to work with its local non-profit partners as well as the other government and quasi -government entities to comprehensively and efficiently address the needs of our community. 2. Foster and maintain affordable housing Please see "Affordable Housing" on page 17 above. The City is working to understand the needs and obstacles for affordable housing developers and how the City might be able to assist in the development of affordable housing units. The City does not anticipate utilizing CDBG funding for this purpose due to the limited amount of CDBG funding the City receives. 3. Eliminate barriers to affordable housing As identified in the City's adopted 2012 Analysis of Impediments Report (AI), Meridian's renter households slightly exceed HUD's affordability standard of paying no more than 30 percent of its annual income in housing. According to the 2010 ACS data, Meridian renter households were paying approximately 33 percent of their annual income in housing costs. The Al Report also states that there is a rental gap of just over 1,000 units for renters earning less than $25,000. 4. Overcome gaps in institutional structure and enhance coordination The City continuously seeks to enhance coordination and overcome gaps in institutional structure. Participation in the Continuum of Care, attendance at IHFA (and other stake- holder related events), and participation in regional coalitions and associations to forward program objectives all work toward the end -goal of enhancing coordination. Staff continues to establish standard operating procedures and guiding documents to monitor the program, track financials, ensure compliance, and address program requirements in a timely manner. 5. Improve public housing and resident initiatives The City does not provide these services, but it continues to support Ada County Housing Authority and other providers in improving public housing. 6. Evaluate and reduce lead based paint hazards In September 2014, the City mailed a letter and information brochure about the hazards of lead based paint to all Meridian residents (2,604 households) whose homes were City of Meridian, Idaho 19 2015 CAPER DRAFT—November 2016 built prior to 1978. The brochure also identified ways for residents and homeowners to reduce the risks of lead based paint exposure. The City continues to provide informational resources on its website about the hazards of lead based paint exposure and ways to mitigate those hazards. The CDBG Administrator will revisit the PY2013 mailer program in the coming PY2016 program year to make sure residents stay informed. 7. Ensure compliance with program and comprehensive planning requirements Staff continues to establish standard operating procedures and documents to guide the program, track financials, ensure compliance, and address program requirements in a timely manner. Program monitoring takes place as a desk -side process with each draw. The activities must comply with the stated requirements of the subrecipient agreements, providing requisite data (e.g. demographic data; payroll) for inspection prior to reimbursement. The CDBG administrator communicates regularly with Community Planning and Development staff to stay on top of requirements related to the CDBG program and is unaware of any major missteps over the PY2015. The City also understands that this is a very large and multifaceted program, and will continue working to understand its many nuances and address the related requirements that it entails. The CDBG administrator will also seek out training opportunities in sub -recipient monitoring to grow this portion of the program. 8. Reduce the number of persons living below the poverty level The City focuses primarily on job creation and availability of educational opportunity to reduce the number of persons living below the poverty level. For example, the City, through its Economic Development Administrator, works to recruit new employers and encourage business expansion within in Meridian. 9. Leveraging Resources During Program Year 2015, the City was able to leverage additional resources for several different activities. As in previous years, the Meridian Food Bank combined their CDBG funding with the wide variety of other funding sources they have to meet some of the needs within our community. The food bank has developed fantastic partnerships with donors and food stores that allow them to capitalize on ever donor dollar received in support of their operation. The City of Meridian CDBG Administrator has continued to network and integrate into regional coalitions (Fair Housing Forum; Continuum of Care, etc) and neighboring city counterparts (Boise; Nampa) to benefit from peripheral institutional knowledge. These integrations assist the CDBG Administrator in problem -solving and understanding the nuances of the programs throughout the valley. These knowledge resources enhance the day-to-day operations of the City's CDBG program. City of Meridian, Idaho 20 2015 CAPER DRAFT—November 2016 The city has no HOME or ESG funding and therefore listing resources leveraged for those programs is not applicable. 10. Citizen Comments In addition to the requirements of the Citizen Participation Plan (which is included in the Consolidated Plan), the City took steps to broaden public participation in the PY2015. Because not all residents have access to the internet or read the public notices published in the newspapers, the City designed posters to be displayed at different locations throughout LMI neighborhoods. The posters informed the public about the CDBG program, anticipated projects, and the opportunity to provide comments on the plan. The posters were displayed at the Meridian Food Bank, the Meridian Boys and Girls Club, and Meridian City Hall. In addition, the City utilized social media (e.g.; Facebook and the City's webpage) to reach out to citizens who might not otherwise know about the program. 11. Self Evaluation During the fifth year under the most recent Consolidated Plan (2012-2016), the City has succeeded in addressing two of the three identified strategies in that plan directly. The Homebuyer Assistance programs carried out by the Housing Authority and NeighborWorks Boise were especially successful, making homes affordable in the City of Meridian for seven (7) families. While the PY2015 program for the ACHA program is not yet complete, it is moving along and has one (1) additional applicant scheduled to close on a home by the end of the calendar year. The Meridian Boys & Girls Club Gym Design project finalized and is now closed. The project was open for a considerable amount of time, but the City is excited to see it completed, as is the club. While the concerns over the project were rooted in timely completion, the project was drawn down years earlier for design. Future design projects are not likely to experience the same issues with timely completion, as they are likely to be smaller and more self-contained within the program year. The City will continue to scrutinize projects that are design -only so as to best forecast project completion. CATCH's activity did not progress well through the year. There were some barriers for the organization that were germane to the Meridian rental market. Chiefly, the rental costs in the City of Meridian were prohibitive and the program was not set up to offer rental assistance to families working with CATCH. Additionally, the availability of rental housing also exacerbated this issue. Housing families in the program was therefore difficult within the city limits; a condition of the project. The Meridian Elementary Picnic Shelter was postponed for a period at the request of the subrecipient. While it is now moving forward, in future years the CDBG City of Meridian, Idaho 21 2015 CAPER DRAFT—November 2016 administrator will follow a more regimented construction schedule for projects, and require a more strict schedule be adhered to. The Five -Mile Creek Pathway project could not move forward due to issues with obtaining easements on the adjacent properties. While there was no land disputes noted, it had been difficult to contact the property owners and secure the necessary rights. This led to a backlog that was insurmountable during the program year. The project will be moved via substantial amendment to an alternate, and the funds reallocated to other projects. The Boys & Girls Club fagade project will also be reallocated, as the club decided to forgo its allocation in favor of a quicker product conducted by a vendor already onsite. All other projects for the year are progressing. The Slum and Blight study is slated for procurement presently, and Storey Park expects to be completed in the spring of the coming year. The City will also be producing a new 5 -Year Consolidated Plan during the coming year, and is currently in the selection process for a consultant. The City continues to work to build better relationships across the Treasure Valley, as well as throughout Idaho and the greater Northwest/Region X. The CDBG Administrator continues to be a member of the board for the Northwest Association of Community Development Managers (NWACDM). Networking and relationship building continues along these avenues. City of Meridian, Idaho 22 2015 CAPER DRAFT—November 2016 SECTION V Program Narratives City of Meridian, Idaho 23 2015 CAPER DRAFT—November 2016 Section V Program Narratives A. Assessment of Relationship of CDBG Funds to Goals and Objectives An assessment of the relationship of CDBG funds to goals and objectives is presented under "Five Year Goals and Objectives" on pages 10-13, and "Self Evaluation" on page 21. B. Monitoring and Program Progress The City was monitored by HUD for labor programs during PY2015. During this labor monitoring the City became aware of deficiencies and learned a great deal to enhance its monitoring program. These shortcomings led to additional monitoring of individual projects and contractors, including interviews and corrections to documentation. This process took a considerable amount of time during the program year, and continues as the City hopes to wrap up the final portions of the monitoring's corrective actions. One on-site monitoring was scheduled for the Meridian Food Bank during the program year, but was cancelled due to illness. The rest of the projects were monitored by desk -side due to the constraints of time and personnel. The City will reschedule and conduct an on-site monitoring during the spring of 2017. C. Changes in Program Objectives The City is not proposing any changes to program objectives at this time. D. Assessment of Efforts in Carrying Out Planned Actions As noted throughout this report, the City pursued the resources indicated in the 2012-2016 Consolidated Plan to the greatest extent possible. Specifically, the City's coordination with the Boise City/Ada County Continuum of Care and the Fair Housing Forum with U.S. HUD Boise allowed multiple opportunities to discuss and coordinate information from municipalities (Boise, Nampa), state agencies (Idaho Food Bank; Ada County Housing Authority; Ada County Sherriff's Department; Idaho Housing and Finance, etc.), federal agencies (U.S. HUD Boise; Boise Veterans Affairs) and non -profits (Salvation Army; Charitable Assistance to the Communities' Homeless; EI -Ada Community Action Partnership; etc). These organizations directly or indirectly provide input to the Action Plan process as sister -agencies, responsible authorities or partners in both the creation of the PY2015 Action Plan and the carrying out of activities The activities carried out during PY2015 were consistent with the strategies identified in the 2012-2016 Consolidated Plan. E. Use of CDBG Funds for National Objectives As outlined in Tables 1 and 2, the majority of funds (87.58%) expended in PY2015 met the LMI national objective and the remaining 12.42% of the funds expended were for program administration. City of Meridian, Idaho 24 2015 CAPER DRAFT—November 2016 F. Anti -displacement and Relocation — for activities that involve acquisition, rehabilitation or demolition of occupied real property No activities in PY2015 involved acquisition, rehabilitation, or demolition of occupied real property. G. Low/Mod Job Activities No activities were undertaken in PY2015 related to low/mod job creation. H. Program Income Received No activities in PY2015 generated program income. I. Prior Period Adjustments N/A J. Loans and Other Receivables N/A K. Lump Sum Agreements N/A L. Neighborhood Revitalization Strategies N/A M. Certification of Consistency The City of Meridian did sign and provide a certification of consistency for the City of Boise, as the lead agency for Boise City/Ada County Continuum of Care (CoC) funds. The City of Meridian is actively involved with the CoC and has determined that the proposed plans using HUD funds are consistent with Meridian's strategic plan. N. Did Not Hinder by Action or Inaction The City did not hinder Consolidated Plan implementation by action or willful inaction. City of Meridian, Idaho 25 2015 CAPER DRAFT—November 2016 Appendices City of Meridian, Idaho 26 2015 CAPER DRAFT—November 2016 Appendix A: Tables Joint Table 1C, 2C, and 3A Summary of Specific Annual Objectives Grantee Name: City of Meridian, Idaho Note- Activities that are not nr000sed for advancement in PY2015 are included in gray font. Decent Housing with Purpose of New or Im roved Availabili /Accessibility (DH -1) Specific Objective Source of Funds Program Year Performance Indicators Expected Number Actual Number Percent Completed DR N/A 2012 % 1.1 2013 % 2014 % 2015 % 2016 % MULTI-YEAR GOAL % Decent Housing with Purpose of New or Improved Affordability (DH -2) DH Address the need for CDBG 2012 Households 3 3 100% 2.1 affordable housing by 2013 1 2 >100% supporting a homebuyer assistance program for 2014 2015 1 1 7 % % qualifying households. 2016 1 % MULTI-YEAR GOAL 7 12 >100% Decent Housing with Purpose of New or Improved Sustainability (DH -3) DH N/A 2012 % 3.1 2013 % 2014 % 2015 % 2016 % MULTI-YEAR GOAL % Suitable Living Environment with Purpose of New or Improved Availabilit /Accessibilit SL -1) SL Support public service 2012 People/Residents 2,000 65,000 >100% 2.1 activities that serve the 2013 2,000 59,000 >100% city's LMI residents. 2014 2015 2,000 2,000 55,000 52,000 >100% >100% 2016 2,000 % MULTI-YEAR GOAL 10,000 231,000 >100 % Suitable Living Environment with Purpose of New or ]Improved Affordabilit (SL -2) SL N/A 2012 % 2.2 2013 % 2014 % 2015 % 2016 % MULTI-YEAR GOAL % Suitable Living Environment with Purpose of New or Improved Sustainability (SL -3) SL Invest in public facility CDBG 2012 Public Facilities 1 0 0% 3.1 improvements that serve person with special needs and low income residents 2013 2014 2015 0 1 >100% 1 3 >100% 0 1 100% or are located in LMI 2016 1 % areas. MULTI-YEAR GOAL 3 4>100% City of Meridian, Idaho 27 2015 CAPER DRAFT—November 2016 Economic Opportuni with Pur ose of New or Improved Availabilit /Accessibilit EO -1 Specific Objective Source of Year Performance Expected Actual Percent Funds Indicators Number Number Completed EO Support public service CDBG 2012 People/Residents 10 7 70% 1.1 activities that provide 2013 0 % employment training or 2014 5 % job creation/retention for 2015 5 % the city's LMI residents. 2016 0 % MULTI-YEAR GOAL 20 7 35% Economic Opportunity with Pur ose of New or Improved Availabilit /Accessibilit EO -1 EO Invest in public facility 2012 Businesses or 0 % 1.2 improvements or activities 2013 public facilities 1 % in the downtown area that 2014 0 % address one or more the 2015 1 `%'° conditions which 2016 0 % MULTI-YEAR GOAL 2 % contributed to the deterioration of the area. Economic Opportunity with Purpose of New or Improved Sustainability (EO -3) EO N/A (Prior CONPLAN 2012 % 3.1 Residual) 2013 0 2 >100 % 2014 % 2015 % 2016 % MULTI-YEAR GOAL 0 2 >100 % Nei hborhood Revitalization (NR -1) NR N/A 2012 % 1.1 2013 % 2014 % 2015 % 2016 % MULTI-YEAR GOAL % Other (0-1) O N/A 2012 % 1.1 2013 % 2014 % 2015 % 2016 %° MULTI-YEAR GOAL % Other (0-2) O N/A 2012 % 2.1 2013 % 2014 % 2015 % 2016 % MULTI-YEAR GOAL City of Meridian, Idaho 28 2015 CAPER DRAFT—November 2016 Figure 1111-4. Table 2A — Priority Housing Needs/investment Plan 2012-2016 T' �viority Housing Needs Renter (household Small Related 0-30% LOW 290 75% 31-50% Low 374 85% 51-80% LOW 129 35% Large Related 0-3046 Medium 54 100% 31-50% Medium 41 83% 51-80% Low 65 75% . . .T- ............ Elderly . .. . 0-30% Low 52 44% 31-50% Medium 116 100% 51-80% Medium 92 46% All Other 0-3046 Medium 1-51 - 8896 31-50% Medium 118 100% 51-80% Low 118 35% Owner Small Related 0-30% Medium 180 81% 31-50% Medium 194 75% 51-80% Low 772 63% Large Related 0-30% Medium 65 100% 31-50% Medium 95 69% 51-80% Medium 288 69% Elderly 0-30% Medium 172 62% 31-50% Low 97 21% 51-80% Medium 150 26% All 0-30% Low 65 75% 31-50% Low 161 72% 51-80% Low 247 77% Non -Homeless/ Elderly 0-80% Medium 1,237 Special Needs Frail Elderly 0-80% Medium 434 Severe Mental Illness 0-80% Low 229 Physical Disability 0-80% Medium 387 Developmental Disability 0-80% Medium 1,029 Alcohol/Drug Abuse 0-80% Medium 1,257 HIV/AIDS 0-80% Low 6 Victims of Domestic Violence 0-80% Low 242 torte: need was estimated based on population grovAh between 200o and 2GIO.The city grew I Is% in the last I 0yesus. Source, Compelsensive Housing Affordability Strategy (CHAS) data ie4 U -S. census Burew,.&niefican community Survey. City of Meridian, Idaho 29 2015 CAPER DRAFT—November 2016 Figure IV -3. Table 2A—Prlorlty Housing Activities CDBG Acquisition of existing rental units Production of new rental units Rehabilitation of existing rental units Rental assistance Acquisition of existing owner units Production of new owner units Rehabilitation of existing owner units Homeownership assistance ; 1 2 1 2 1 HOME N/A Acquisition of existing rental units Production of new rental units Rehabilitation of existing rental units Rental assistance Acquisition of existing owner units Production of new owner units Rehabilitation of existing owner units Homeownership assistance HOPWA N/A Rental assistance Short term rent/mortgage utility payments Facility based housing development Facility based housing operations Supportive services Other N/A Source: City oflderidwCommun¢yDE:elopment City of Meridian, Idaho 30 2015 CAPER DRAFT—November 2016 Table 2B Priority Community Development Needs Priority Need Priority Need Level Unmet Priority Need Dollars to Address Need 5 yr Goal Plan/Act Annual Goal Plan/Act Percent Goal Completed Acquisition of Real Property L Disposition L Clearance and Demolition L Clearance of Contaminated Sites L Code Enforcement L Public Facility (General) H X 3 1 0% Senior Centers L Handicapped Centers L Homeless Facilities L Youth Centers M Neighborhood Facilities M Child Care Centers M Health Facilities L Mental Health Facilities L Parks and/or Recreation Facilities H Parking Facilities L Tree Planting L Fire Stations/Equipment L Abused/Neglected Children Facilities L Asbestos Removal L Non -Residential Historic Preservation L Other Public Facility Needs Infrastructure (General) H X Water/Sewer Improvements L Street Improvements M Sidewalks H X $40.233.50 1 0 100% Solid Waste Disposal Improvements L Flood Drainage Improvements L Other Infrastructure Public Services (General) H X $42,128.55 10000 2000/52000 100% Senior Services M Handicapped Services L Legal Services L Youth Services M Child Care Services M Transportation Services L Substance Abuse Services L Employment/Training Services H X Health Services L Lead Hazard Screening L Crime Awareness L Fair Housing Activities L Tenant Landlord Counseling L Other Services Economic Development (General) L CA Land Acquisition/Disposition L CA Infrastructure Development L CA Building Acq/Const/Rehab H X Other C/I ED Assistance to For -Profit L ED Technical Assistance L Micro -enterprise Assistance L Other City of Meridian, Idaho 31 2015 CAPER DRAFT—November 2016 Table 313 ANNUAL AFFORDABLE HOUSING COMPLETION GOALS Grantee Name: Meridian, Idaho Program Year: 2013 Expected Annual Number of Units To Be Completed Actual Annual Number of Units Completed Resources used during the period CDBG HOME ESG HOPWA BENEFICIARY GOALS (Sec. 215 Only) Homeless households 5 3 ® ❑ ❑ ❑ Non -homeless households 2 7 ® ❑ ❑ ❑ Special needs households 0 0 ❑ ❑ ❑ ❑ Total Sec. 215 Beneficiariest-' 0 10 ® ❑ ❑ ❑ RENTAL GOALS (See. 215 Only) Acquisition of existing units 0 ❑ ❑ ❑ Production of new units 0 ❑ ❑ ❑ Rehabilitation of existing units 0 ❑ ❑ ❑ ❑ Rental Assistance 0 ❑ ❑ ❑ Total Sec. 215 Affordable Rental 0 ❑ ❑ ❑ ❑ HOME OWNER GOALS Sec. 215 Only) Acquisition of existing units 0 0 ❑ ❑ Production of new units 0 ❑ ❑ Rehabilitation of existing units 0 ❑ ❑ Homebuyer Assistance 2 7 ® ❑ ❑ Total Sec. 215 Affordable Owner 2 7 ® ❑ ❑ ❑ COMBINED RENTAL AND OWNER GOALS (Sec. 215 Only) Acquisition of existing units 0 ❑ ❑ ❑ Production of new units 0 ❑ ❑ ❑ Rehabilitation of existing units 0 ❑ ❑ ❑ ❑ Rental Assistance 0 ❑ ❑ ❑ Homebuyer Assistance 2 7 ® ❑ ❑ Combined Total Sec. 215 Goals' 2 7 ® ❑ ❑ ❑ OVERALL HOUSING 10 City of Meridian, Idaho 32 2015 CAPER DRAFT—November 2016 GOALS (Sec. 215 + Other Affordable Housing) Annual Rental Housing Goal 0 ❑ ❑ ❑ ❑ Annual Owner Housing Goal 2 7 ❑ ❑ ❑ ❑ Total Overall Housing Goal 2 7 ❑ ❑ ❑ ❑ City of Meridian, Idaho 33 2015 CAPER DRAFT—November 2016 Appendix B: Reports All of the listed reports are appended as a separate attachment. PR -03 PR -06 PR -23 PR -26 PR -50 PR -56 PR -83 Section 1 PR -83 Section 2 PR -83 Section 3 PR -84 City of Meridian, Idaho 34 2015 CAPER DRAFT—November 2016 Appendix C: Legal Notices City of Meridian, Idaho 35 2015 CAPER DRAFT—November 2016 Appendix D: Public Comments No Public Comment was received. City of Meridian, Idaho 36 2015 CAPER DRAFT—November 2016 *� O CD O O o i O O O O � O O 40 U O II } O O O :N 0 U m M o 0v 61 efl .o cm 0 ai a) W ai a 0 0 0 0 0 0 0 0 0 0 (D 0 0 ai E Q) > .0 o0 0 f F- ru a U O M (6 D_ a) c O n. Oco L2 M 0 a m co m N 0 0 0 0 0 0 0 0 0 o ch rn to o a) Z 0 0 0 0 `a o 0 0 0 a) 6 40 } E c) o 0 0 0 0 o o 0 0 o o o 0 ca rn n. o � � a o 2 c F- c c 0 0 0 0 0 0 0 0 0 0 0 0 0 o m o > 0 F- oci Ln-1 CD ; = U) 0 0 o U 0 0 0 0 0 0 0 0 0 0 0 0 0 •- N a) L)U L) O O E a) .� LZ (O w0 N C O O Q. 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Ln ri O 4, N E L E C: C ra C O E j, Na (h E _O C r�0 N O m � +C O M 0 F d L p `p O C H � °1a aQ C: C7 (D a WO W o E a C cn 7 C E E cj E U E 7 fO O 4- a) N (LO (!1 Q V m Cl U c O O o 0 0 0 O ` o y O O O O O O Y O F- 4) O O O O O C Gl y 0 O 0 0 0 C 3 0 :k d L z C E c E m E v N Q Q E O Q M 3 L C cc C d Q � O �p C (6 O ` CO L _ E U O Q U a C O N C O (6 N Z3 -r- -0 C3) N O U a U) (n U O Z m T U) O z� ro-o O U � C C) .� CD to cuO (� T m C U � U m� 0-0 t W U) N N C U) N N aNi E — O 42.FD ami L a J-7 c F- O 0 N o 4 �� O O O w Qj N a O J Z O E 2E O J C N p ANO O -S� X O W -i O O :E Z O N I- a_ :k d L z C E c E m E v N Q Q E O Q M 3 L C cc C d Q � O �p C (6 O ` CO L _ E U O Q U a C O N C O (6 N Z3 -r- -0 C3) N O U a U) (n U O Z m T U) O z� ro-o O U � C C) .� CD to cuO (� T m C U � U m� 0-0 t W U) N N C U) N N aNi E — O 42.FD ami L a J-7 c F- O 0 N LO _1 0 E L C � O E ), i e § § k / CL01 § 0 0 0 0 0 t IL 2 0 - 0 0 $ 0 0 0 0 0 0 \ � § _ # / a § o = o o \ d \ +» 3 \ 0 + *110 & * 7 > ok / \ j LOU © ƒ 0 2 \ A. ,� :n m / \ \ \ } / \ § _ # / a 2 / /\% �� 2a2E \ / E CD cL 0 e / / -0 0) § ®7 $ 3 CL W / C:\ / _ \ ( E k fu E CO / k ae @ \/)\ \ 0 3 < = 3 R u + 99,n +°, M, \ \ � / 0 < ■ \ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 \ OLj 0- 0 0 0 0 0 0 0 0 0 0 0 0 / ƒ o o o 0o o o 0 0 o o 0 0 & 0 e _ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 \ e ƒ 0 0 0 0 0 0 0 0 0 0 0 0 0 / m � I0 0 0 0 0 0 0 0 0 0 0 0 Cl 0 0 / ./ o 0 0 o o o o o 0 0 o o 0 / / � 0 0 0 0 0 0 0 0 0 0 0 0 0 0 \ e � © G a \ },2,0{ / § 2 �� �e § _ e �] (D E \ \ \ �2 \ ] c 5 @ G k z \ \ z CL ƒ i � ��a. Z3 \ LL .m < \ \ / e \ \ \ \ 5 G z z / ® cu \ \ \ ® M \ $ o y = \ < G / < § \ / % / \ \T T / \ 3 < < z < < _ ri 0 N U C) Ln M N M N +� E O1 F- d Ltd ri O }, N C L O E ) i CL U) E o C a W o ai r�o E -0 L L Lc a o D 0 -O 6, c a Q c � CL w O al 7 L O E E U -1 O 4 OL m oW 4- o�Q M C7 no 0 U C O O O O O O a) CL CD O O O O 0 F - y o 0 0 0 0 c m y o 0 0 0 0 c 3 0 gvAG 1/y�� o p O\ `% op Q ® C) p -p p O w T a uj ebb a) E p (9 O N J C a) i� P J a -S� x o W J p p :E Z 2 o a) F 0- 4-1 C E Q Q 0 M (d 0) C Q Q C: Q) E tf ra Q D LO r-1 O N 4-1 C L C C (a C Q CC �u) C _Q m Q Q1 {J Q Q E -Q L L � Q i6 Q) z 1 Q_ LJ C cn L C� Cn C U E O 4� rLo EFE a) a O H Q C7 m 0 u o m r m N I- 0 M cTD N 40 64 L: E L C � G Q CL a) 0 a C C F- C C 3 3 m �a L L 0 0 0 0 Q U.S. DEPARTMENT OF HOUSING AND DATE: 12/13/2016 URBAN DEVELOPMENT TIME: 12:57:33 PM OFFICE OF COMMUNITY PLANNING AND PAGE: 1/5 DEVELOPMENT PR06 - Summary of Consolidated Plan Projects for Report Year IDIS Plan IDIS Year Project Project Title and Description Program Project Estimate 20151 Administration Administration and Project Management for the CDBG CDBG $65,971.40 program during PY2015. 2 Public Services Activities that are subject to the public service cap. CDBG $0.00 3 Public Facilities / Infrastructure Projects that have construction component (Sidewalks, CDBG $0.00 facades, equipment installation). 4 Housing These activities will be directly related to Housing. CDBG $0.00 5 Home Ownership Assistance Downpayment and Home Ownership Assistance programs. CDBG $50,000.00 1/5 U.S. DEPARTMENT OF HOUSING AND DATE: 12/13/2016 URBAN DEVELOPMENT TIME: 12:57:33 PM OFFICE OF COMMUNITY PLANNING AND PAGE: 2/5 DEVELOPMENT PR06 - Summary of Consolidated Plan Projects for Report Year IM Plan IDIS Project Title and Description Program Commited Year Project Amount 20151 Administration Administration and Project Management for the CDBG CDBG $29,275.94 program during PY2015. 2 Public Services Activities that are subject to the public service cap. CDBG $47,128.55 3 Public Facilities / Infrastructure Projects that have construction component (Sidewalks, CDBG $65,000.00 facades, equipment installation). 4 Housing These activities will be directly related to Housing. CDBG $100,000.00 5 Home Ownership Assistance Downpayment and Home Ownership Assistance programs. CDBG $0.00 2/5 U.S. DEPARTMENT OF HOUSING AND DATE: 12/13/2016 URBAN DEVELOPMENT TIME: 12:57:33 PM OFFICE OF COMMUNITY PLANNING AND PAGE: 3/5 DEVELOPMENT PR06 - Summary of Consolidated Plan Projects for Report Year IDIS Plan IDIS Amount Drawn Year Project Project Title and Description Program Thru Report Year 20151 Administration Administration and Project Management for the CDBG CDBG $29,275.94 program during PY2015. 2 Public Services Activities that are subject to the public service cap. CDBG $42,128.55 3 Public Facilities / Infrastructure Projects that have construction component (Sidewalks, CDBG $0.00 facades, equipment installation). 4 Housing These activities will be directly related to Housing. CDBG $60,000.00 5 Home Ownership Assistance Downpayment and Home Ownership Assistance programs. CDBG $0.00 315 415 U.S. DEPARTMENT OF HOUSING AND DATE: 12/13/2016 URBAN DEVELOPMENT TIME: 12:57:33 PM OFFICE OF COMMUNITY PLANNING AND PAGE: 4/5 DEVELOPMENT PR06 - Summary of Consolidated Plan Projects for Report Year IDIS Amount Plan IDIS Project Title and Description Program Available to Year Project Draw 20151 Administration Administration and Project Management for the CDBG CDBG $0.00 program during PY2015. 2 Public Services Activities that are subject to the public service cap. CDBG $5,000.00 3 Public Facilities / Infrastructure Projects that have construction component (Sidewalks, CDBG $65,000.00 facades, equipment installation). 4 Housing These activities will be directly related to Housing. CDBG $40,000.00 5 Home Ownership Assistance Downpayment and Home Ownership Assistance programs. CDBG $0.00 415 U.S. DEPARTMENT OF HOUSING AND DATE: 12/13/2016 URBAN DEVELOPMENT TIME: 12:57:33 PM OFFICE OF COMMUNITY PLANNING AND PAGE: 5/5 DEVELOPMENT PR06 - Summary of Consolidated Plan Projects for Report Year IDIS Amount Plan IDIS Year Project Project Title and Description Program Drawn in Report Year 20151 Administration Administration and Project Management for the CDBG CDBG $29,275.94 program during PY2015. 2 Public Services Activities that are subject to the public service cap. CDBG $42,128.55 3 Public Facilities / Infrastructure Projects that have construction component (Sidewalks, CDBG $0.00 facades, equipment installation). 4 Housing These activities will be directly related to Housing. CDBG $60,000.00 5 Home Ownership Assistance Downpayment and Home Ownership Assistance programs. CDBG $0.00 5/5 0000� o�Lno� o � 01 00 a)a) N � ++ L o Q o Ln of o 00 06 o rri o ui 00 > > O O � o io ^ Ln r� N ldr rl, o f� 1� M N -4 tH O lD M 00 NN i N O N M N Q O � V• k q- N N �- Q1 00 Q -i i -U� at i+ N N ja j ii- if)- if- if} O H QQ(LO C M M M N -IM-4 -4 - M eq P o D o £U i G1 O a` 'C 0 0 0 0 O o Ln Ln o m o N ! 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O H ,)g%N° 1N9 o z o w �'p sn PNo l C O O O O O O CD -4 O O 0 io M rn En 4J a 0 0 0 0 0 0 0 0 0 0 0 0 .Q 7 U U L Y C Ln N O N O N 0 0 0 0 0 0 'a 0 U U O L CD CD 4J C 3 0 m II II o M II II o V V 00 cn V V 00 cn VJ `. -p 'O v T u -O 'D �A J T Ln O O ai Ln3 i ai C T O O C A n J J O m n n J O 00 O u �--� J C '0 O O O O O v O O O O O H W J �-- Z F- W J f- Z m c Ol 0 � o 2 z Office of Community Planning and Development DATE: 12-13-16 �tMENrp�, AQP yp� U.S. Department of Housing and Urban Development TIME: 13:09 III�III Integrated Disbursement and Information System PAGE: 1 * * v PR26 - CDBG Financial Summary Report 2�G II II II Qom= Program Year 2015 9BgA� DEVE�p MERIDIAN, ID PART I: SUMMARY OF CDBG RESOURCES 01 UNEXPENDED CDBG FUNDS AT END OF PREVIOUS PROGRAM YEAR 343,415.29 02 ENTITLEMENT GRANT 329,895.00 03 SURPLUS URBAN RENEWAL 0.00 04 SECTION 108 GUARANTEED LOAN FUNDS 0.00 05 CURRENT YEAR PROGRAM INCOME 0.00 05a CURRENT YEAR SECTION 108 PROGRAM INCOME (FOR SI TYPE) 0.00 06 FUNDS RETURNED TO THE LINE -OF -CREDIT 0.00 06a FUNDS RETURNED TO THE LOCAL CDBG ACCOUNT 0.00 07 ADJUSTMENT TO COMPUTE TOTAL AVAILABLE 0.00 08 TOTAL AVAILABLE (SUM, LINES 01-07) 673,310.29 PART II: SUMMARY OF CDBG EXPENDITURES 09 DISBURSEMENTS OTHER THAN SECTION 108 REPAYMENTS AND PLANNING/ADMINISTRATION 199,103.05 10 ADJUSTMENTTO COMPUTE TOTAL AMOUNT SUBJECTTO LOW/MOD BENEFIT (2,136.00) 11 AMOUNT SUBJECT TO LOW/MOD BENEFIT (LINE 09 + LINE 10) 196,967.05 12 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION 29,275.94 13 DISBURSED IN IDIS FOR SECTION 108 REPAYMENTS 0.00 14 ADJUSTMENT TO COMPUTE TOTAL EXPENDITURES 0.00 15 TOTAL EXPENDITURES (SUM, LINES 11-14) 226,242.99 16 UNEXPENDED BALANCE (LINE 08 - LINE 15) 447,067.30 PART III: LOWMOD BENEFIT THIS REPORTING PERIOD 17 EXPENDED FOR LOW/MOD HOUSING IN SPECIAL AREAS 0.00 18 EXPENDED FOR LOW/MOD MULTI -UNIT HOUSING 0.00 19 DISBURSED FOR OTHER LOW/MOD ACTIVITIES 199,103.05 20 ADJUSTMENT TO COMPUTE TOTAL LOW/MOD CREDIT (2,136.00) 21 TOTAL LOW/MOD CREDIT (SUM, LINES 17-20) 196,967.05 22 PERCENT LOW/MOD CREDIT (LINE 21/LINE 11) 100.00% LOW/MOD BENEFIT FOR MULTI-YEAR CERTIFICATIONS 23 PROGRAM YEARS(PY) COVERED IN CERTIFICATION PY: 2015 PY: 2016 PY: 2017 24 CUMULATIVE NET EXPENDITURES SUBJECT TO LOW/MOD BENEFIT CALCULATION 196,967.05 25 CUMULATIVE EXPENDITURES BENEFITING LOW/MOD PERSONS 196,967.05 26 PERCENT BENEFIT TO LOW/MOD PERSONS (LINE 25/LINE 24) 100.00% PART IV: PUBLIC SERVICE (PS) CAP CALCULATIONS 27 DISBURSED IN IDIS FOR PUBLIC SERVICES 42,128.55 28 PS UNLIQUIDATED OBLIGATIONS AT END OF CURRENT PROGRAM YEAR 5,000.00 29 PS UNLIQUIDATED OBLIGATIONS AT END OF PREVIOUS PROGRAM YEAR 0.00 30 ADJUSTMENT TO COMPUTE TOTAL PS OBLIGATIONS 0.00 31 TOTAL PS OBLIGATIONS (LINE 27 + LINE 28 - LINE 29 + LINE 30) 47,128.55 32 ENTITLEMENT GRANT 329,895.00 33 PRIOR YEAR PROGRAM INCOME 0.00 34 ADJUSTMENT TO COMPUTE TOTAL SUBJECT TO PS CAP 0.00 35 TOTAL SUBJECT TO PS CAP (SUM, LINES 32-34) 329,895.00 36 PERCENT FUNDS OBLIGATED FOR PS ACTIVITIES (LINE 31/LINE 35) 14.29% PART V: PLANNING AND ADMINISTRATION (PA) CAP 37 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION 29,275.94 38 PA UNLIQUIDATED OBLIGATIONS AT END OF CURRENT PROGRAM YEAR 36,695.46 39 PA UNLIQUIDATED OBLIGATIONS AT END OF PREVIOUS PROGRAM YEAR 19,500.00 40 ADJUSTMENT TO COMPUTE TOTAL PA OBLIGATIONS 0.00 41 TOTAL PA OBLIGATIONS (LINE 37 + LINE 38 - LINE 39 +LINE 40) 46,471.40 42 ENTITLEMENT GRANT 329,895.00 43 CURRENT YEAR PROGRAM INCOME 0.00 44 ADJUSTMENT TO COMPUTE TOTAL SUBJECT TO PA CAP 0.00 45 TOTAL SUBJECT TO PA CAP (SUM, LINES 42-44) 329,895.00 46 PERCENT FUNDS OBLIGATED FOR PA ACTIVITIES (LINE 41/LINE 45) 14.09% �tMENr0"' Office of Community Planning and Development DATE: 12-13-16 AQP tioG U.S. Department of Housing and Urban Development TIME: 13:09 Integrated Disbursement and Information System PAGE: 2 20`9 IIIIIIII o PR26 - CDBG Financial Summary Report e Program Year 2015 8qN DE\J MERIDIAN, ID LINE 17 DETAIL: ACTIVITIES TO CONSIDER IN DETERMINING THE AMOUNT TO ENTER ON LINE 17 Report returned no data. LINE 18 DETAIL: ACTIVITIES TO CONSIDER IN DETERMINING THE AMOUNT TO ENTER ON LINE 18 Report returned no data. LINE 19 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 19 LINE 27 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 27 Voucher Voucher Matrix Matrix National Plan Year Plan Year IDIS Project IDIS Activity Number Activity Name Code Objective Drawn Amount 2014 3 64 5974287 Storey Park ADA Upgrade 03F LMC $4,605.00 67 5933934 Administration 05 Matrix Code $850.00 03F Matrix Code $4,605.00 2013 2 57 5869424 Idaho Avenue Sidewalks 03L LMA $35,010.55 2013 2 57 5870137 Idaho Avenue Sidewalks 03L LMA $7,358.95 LMC $10,000.00 2015 1 69 5933940 03L Matrix Code $42,369.50 2015 2 71 5969081 CATCH 05 LMC $850.00 Total 05 Matrix Code $850.00 2015 2 68 5926008 Meridian Food Bank 05W LMC $13,989.28 2015 2 68 5950530 Meridian Food Bank 05W LMC $17,289.27 2015 2 68 5968815 Meridian Food Bank 05W LMC $10,000.00 05W Matrix Code $41,278.55 2014 4 65 5897719 BCACHA 13 LMH $10,000.00 2014 4 65 5926008 BCACHA 13 LMH $10,000.00 2014 4 65 5933934 BCACHA 13 LMH $10,000.00 2014 4 65 5962075 BCACHA 13 LMH $20,000.00 2015 4 70 5937969 Neighborhood Housing Services Homeownership Assistance 13 LMH $25,000.00 2015 4 70 5960162 Neighborhood Housing Services Homeownership Assistance 13 LMH $25,000.00 2015 4 72 5969084 ACHA Homebuyer Assistance 13 LMH $10,000.00 13 Matrix Code $110,000.00 Total $199,103.05 LINE 27 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 27 LINE 37 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 37 Voucher Matrix National Plan Year IDIS Project IDIS Activity Number Activity Name Code Objective Drawn Amount 2015 2 71 5969081 CATCH 05 LMC $850.00 2015 1 67 5933934 Administration 05 Matrix Code $850.00 2015 2 68 5926008 Meridian Food Bank 05W LMC $13,989.28 2015 2 68 5950530 Meridian Food Bank 05W LMC $17,289.27 2015 2 68 5968815 Meridian Food Bank 05W LMC $10,000.00 2015 1 69 5933940 Fair Housing 05W Matrix Code $41,278.55 Total 21D Matrix Code $42,128.55 LINE 37 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 37 Voucher Matrix National Plan Year IDIS Project IDIS Activity Number Activity Name Code Objective Drawn Amount 2015 1 67 5893555 Administration 21A $7,065.56 2015 1 67 5933934 Administration 21A $5,867.05 2015 1 67 5950530 Administration 21A $6,580.59 2015 1 67 5974287 Administration 21A $7,76274 21A Matrix Code $27,275.94 2015 1 69 5933940 Fair Housing 21D $2,000.00 21D Matrix Code $2,000.00 Total $29,275.94 Q'(PnE N T pFy 110,000.00 48.17% Subtotal for : Housing 110,000.00 48.17% *�� 4,605.00 2.02% 03L PI Sidewalks 42,369.50 18.55°/% Subtotal for: Public Facilities and Improvements 9egN 20.57% 05 PS Public Services (General) 850.00 DEVE�'� Matrix Activity Code Group Matrix Code Name Office of Community Planning and Development U.S. Department of Housing and Urban Development Integrated Disbursement and Information System Expenditure Report Use of CDBG Funds by MERIDIAN,ID from 10-01-2015 to 09-30-2016 DATE: TIME: PAGE: Percent Disbursements of Total 12-13-16 12:59 1 13 HR Direct Homeownership Assistance 110,000.00 48.17% Subtotal for : Housing 110,000.00 48.17% 03F PI Parks, Recreational Facilities 4,605.00 2.02% 03L PI Sidewalks 42,369.50 18.55°/% Subtotal for: Public Facilities and Improvements 46,974.50 20.57% 05 PS Public Services (General) 850.00 0.37% 05W PS Food Banks 41,278.55 18.07% Subtotal for: Public Services - 42,128.55 _ 18.45% 21A AP General Program Administration 27,275.94 11.94% 21D AP Fair Housing Activities (subject to 20% Admin Cap) 2,000.00 0.88% Subtotal for :General Administration and Planning 29,275.94 12.82% Total Disbursements 228,378.99 100.000/0 LU W LU o P a Ec E c o E > OL Ln o C:o > o ru f E 0 C Q 0 H C c a raro C �ro t oE C O EC E U o.- fuQJ 0CD Q) Uj O c Ln a U) H 0 0 H LU �- r) L W � n O� �a z LU 5 - LU to � 0 W H 0 Q � Z H z ►U "T, XY O 0: �o PQ:� Ln LU iDCO z 0. 0) o g0 ; C� c Ln oo; Ln LU Q: U : ,a. t - L. 0 ; -i Ln O w ' ,D CO 0 : M 1-1 O W O 00 0 ' Ln d - J Z : o w m Q : Ln Cn Z; oc Q rn > N Q Co ' U Ln w H 0: N N J O� Q W 00 CO 5- W O O Lu Ln to Q QLu } 0' 0 0 0 6 <. 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Q7 Y O O N : al 01 (a a) t' 3 O : al CC En O L Y O L T • L y Ul > In p a0+ Mn L Y Y L O 6 'V u7 v7 c m .O U : Ol N m o N : a) : >O rn to c V- 0)'nV tn U C O (AV) O O ' aj tn 0 6 o a CL � m a) o O : S m En O Zn Zn 7C E N N : U cn o c m E Cp al E a) .ai'72 O L L aj E ' 'O E w "O 'D Ln En 0 0 O M E �' ' V U U `7 a rn C Z L ° E O E : L cn : ;g F z z E E E E m Y 0 p p 0 •= 7 7 O 7 IDIS - PR84 U.S. Department of Housing and Urban Development DATE: 12-13-16 Office of Community Planning and Development TIME: 13:06 Integrated Disbursement and Information System PAGE: 1 CDBG Strategy Area, CFDI, and Local Target Area Report MERIDIAN,ID Program Year 2015 Totals for all Areas Number of new businesses assisted 0 Number of existing businesses assisted 0 Number of jobs created or retained in area 0 Amount of funds leveraged 0 Number of LMI persons assisted By direct benefit activities 0 By area benefit activities 0 Number of LMI households assisted 0 Number of acres of brownfields remediated 0 Number with new access to public facilities/improvements 0 Number of business facades/buildings rehabilitated 0 Slum/blight demolition 0 CITY OF MERIDIAN CITY COUNCIL PUBLIC HEARING SIGN -IN SHEET Date: December 20, 2016 Item # 9F Project Number: Project Name: Please print your name ECETVE DEC 2 0 2016 CITY OF C1wmms PY2015 CDBG For Against Neutral Do you wish to testify (Y/N) Meridian City Council Meeting DATE: December 20, 2016 ITEM TITLE: CAPER ITEM NUMBER: PROJECT NUMBER: 9G Resolution No.: A Resolution Approving the Submission of the PY2015 CDBG Consolidated Annual Performance Evaluation Report (CAPER) to U.S. HUD for Review. MEETING NOTES rte✓ APPROIED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN RESOLUTION NO. �%— %i q BY THE CITY COUNCIL: BIRD, BORTON, CAVENER, MILAM, PALMER, LITTLE ROBERTS A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN APPROVING SUBMISSION OF THE CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT FOR COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM YEAR 2015 ON BEHALF OF THE CITY OF MERIDIAN; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Meridian is an Entitlement City and receives federal funding annually under the Community Development Block Grant (CDBG) program; WHEREAS, pursuant to 24 CFR § 91.520, the City is required to complete and submit a Consolidated Annual Performance and Evaluation Report (CAPER) for each program year (PY) as a condition of CDBG funding; and WHEREAS, pursuant to the Citizen Participation Plan, a public comment period on the CAPER was held from December 5, 2015 to December 20, 2015, and public hearing on the PY15 CAPER was held on December 20, 2016; NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That the PY15 CAPER, a copy of which is attached hereto as EXHIBIT A and incorporated herein by reference is hereby approved as to both form and content. Section 2. That the Mayor, the City Clerk, and the CDBG Grant Administrator are hereby authorized to respectively execute, attest, and submit to HUD said PY15 CAPER for and on behalf of the City of Meridian. Section 3. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this ?0 day of December, 2016. APPROVED by the Mayor of the City of Meridian, Idaho, this day of December, 2016. APPROVED: o��4p CED AUGUST, e City of e d ATTEST: C.✓VtFRTDIANIDAHO. d :o By: �. SEAL' C. yCo , ity lerk °Ss4sTRlrs"�� RESOLUTION APPROVING CDBG PY15 CAPER Page 1 of 1 Meridian City Council Meeting DATE: December 20, 2016 ITEM NUMBER: 10 PROJECT NUMBER: ITEM TITLE: A. Ordinance No.: An Ordinance Amending Meridian City Code as Codified at Title 11, Section 3 Entitles the Unified Development Code, of the Meridian City Code; and providing for a waiver of the reading rules; and Providing an Effective Date. MEETING NOTES pot I ( L-64 Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN ORDINANCE NO. I 1-7/ 9 BY THE CITY COUNCIL: BIRD, BORTON, CAVENER, LITTLE ROBERTS, MILAM, PALMER AN ORDINANCE OF THE CITY OF MERIDIAN AMENDING MERIDIAN CITY CODE SECTION 1-5-2, RELATING TO THE OFFICIAL NEWSPAPER OF THE CITY OF MERIDIAN; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, pursuant to Idaho Code section 50-213, the City Council of the City of Meridian is required to designate a newspaper as the official newspaper of the City of Meridian; WHEREAS, Idaho Code section 50-213 requires that the City Council designate as its official newspaper the Idaho newspaper of general circulation nearest the City of Meridian; WHEREAS, the City Council of the City of Meridian finds the Meridian Press -Tribune, published at 1618 N. Midland Blvd., in Nampa, Idaho, to be the nearest newspaper of general circulation; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, ADA COUNTY, IDAHO: Section 1. That Meridian City Code section 1-5-2 shall be amended as follows: 1-5-2: OFFICIAL NEWSPAPER: The "Valley T;, -., "Meridian Press," printed and published it the City of Eagle at 1618 N. Midland Blvd., in Nampa, Idaho, be and is hereby designated the official newspaper of the city of Meridian, and such ordinances, notices and publications as are required by law to be given publication in a newspaper shall be published in said "Valley T;, -,-, "Meridian Press." Section 2. That this ordinance shall be effective immediately upon its passage and publication. PASSED by the City Council of the City of Meridian, Idaho, this �D day of December, 2016. APPROVED by the Mayor of the City of Meridian, Idaho, this -r)-"') day of December, 2016. � CI1T?A(1( � APPROVED: z�o�� ATTEST: City �f E, Tammy de'W eerd -SEAL_ zv y C. Col leg Mayor °' ` ��,.,�fiRF�S°�� City Clerk OFFICIAL NEWSPAPER ORDINANCE UPDATE PAGE 1 OF 2 Meridian City Council Meeting DATE: December 20, 2016 ITEM NUMBER: 11 ITEM TITLE: Future Meeting Topics PROJECT NUMBER: MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS