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Home My WebLink AboutTask Order 10601.F to MTI for WRRF Capacity Expansion Special Inspections Page 1 Memo To: C.J Coles, City Clerk, From: Keith Watts, Purchasing Manager CC: Emily Skoro Date: 12/8/2016 Re: December 13 th City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the December 13 th City Council Consent Agenda for Council’s consideration. Approval of Task Order 10601.F to MTI for the “WRRF CAPACITY EXPANSION SPECIAL INSPECTIONS” project for a Not-To-Exceed amount of $333,107.00. Recommended Council Action: Award of Task Order 10601.F to MTI for the Not-To-Exceed amount of $333,107.00 Thank you for your consideration. City of Meridian Purchasing Dept. EIDIAN16--,, Public IDAHO Works Department TO: Keith Watts FROM: Emily Skoro Staff Engineer II DATE: 12/7/2016 Mayor Tammy de Weerd City Council Members: Keith Bird Joe Borton Luke Cavener Genesis Milam Anne Little Roberts Ty Palmer SUBJECT: TASK ORDER 10601.F — WRRF LIQUID STREAM EXPANSION PROJECT MATERIALS TESTING AND SPECIAL INSPECTION WITH MTI FOR A NOT -TO -EXCEED AMOUNT OF $333,107.00 PURSUANT TO THE MASTER AGREEMENT APPROVED BY CITY COUNCIL ON OCTOBER 1, 2014. I. DEPARTMENT CONTACT PERSONS Emily Skoro, Staff Engineer II 489-0356 Clint Dolsby, Assistant City Engineer 489-0341 Warren Stewart, City Engineer 489-0350 Dale Bolthouse, Interim PW Director 985-1257 II. DESCRIPTION A. Back rg ound Council approved the final phase of the Liquid Stream Capacity Expansion design project in January of 2016. The project will ensure that the WRRF will meet future capacity demands as the City continues to grow, as well as completing the first phase of upgrades required to meet the new regulations set forth in the NPDES permit. Construction of this project is planning to commence in mid Januar y. Special inspection and material testing is required during the construction phase of the project. B. Proposed Protect The Liquid Stream Capacity Expansion Construction Project requires special inspection services due to the size and technical nature of this project that includes the construction of several new wastewater process facilities and buildings. Page 1 of 3 MTI will provide special inspection services for this construction project. Special inspection sei vices will include but are not limited to soils testing & inspection, concrete testing & inspection, masonry testing & inspection, seepage testing & inspection, steel testing & inspection, and asphalt testing & inspection. III. IMPACT A. Fiscal Impacts The project is under the WRRF Capacity Upgrades enhancement. The enhancement value is currently $44,479,699.00 for FY 15, 16, 17, 18, and 19. The enhancement value for FYI is $11,335,000. Project Costs: ------------------ ---------------.----------------------------------- Fiscal Year 2017 Account Code / Codes ------------------------ Costs ---------------------------------------- Construction Contract ------------------------------ : 60-3590-96151 ------------------------------ $9,500 000.00 ---------------------------------------------------------------------- Engineering Services During ; 60-3590-96151 ------------------------------ $491,259.00 Construction ------------------------;- -------------------------------------------------------- Special Inspection ; 60-3590-96151 $333 107.00 Survey Staking --------------------- ; 60-3590-96151 ------------------------------- ----------------------------- $16,500.00 ------------------------------------------------------------------------ Total ------------------------------ $10,340,866.00 ------------------------------------------------------------------------------------------------------- Fiscal Year 2018 ------------------------------------------ Construction Contract ----------------------------- 60-3590-96151$18,000,000.00 ------------------------------ ----------------------------------------------------------------- ;Engineering Services During 60-3590-96151 $587,569.00 Construction --------------------------------------------------------------------------------------------------------- Programming (estimated) 60-3590-96151$500,000.00 ------------------------------------------- PLC Hardware (estimated) 60-3590-96151 ,------------------------------, $325,000.00 - - - -------------------------------------------------------------------------- ------------------------------- Total$19,412,569.00 ----------------------------- ----------------------------------------- Fiscal Year 2019 ----------------------------- ; ---------------------------- - - - - - - - ------------------- Construction Contract ------------------------------- 60-3590-96151 ----------,------------------------------ ------------------------------ $8,065,000.00 Engineering Services During 60-3590-96151 $384,407.00 Construction --------------------------------------- Programming (estimated) ----------------------- 60-3590-96151 '---------------------------- - $750- 000.00 ---------------------------------------- - ------------------------------- -------------------------------------- Total$9,199,407.00 ----------------------------- --------------------------------------- ---------------- ------------------ Total Pro'ect_Cost_i---------- $38,952,842.00 Page 2 of 3 Available Project Funding ____________________________________________________ � FiaoolYuur : Account Code /Codes : � --------------------------------- 3590'96151 $444,699.00� �-_---__-_----_-_'-----_-----_-----_--_-__-_---'-_--`--__-� �j�}�� | 35g�-��l�] � 00�00� �-___-_---__------�-------_-------_----_---_'-''�-'-�----_� �/7Y17� 3590-46]5l � $11,335,000.00 .----------------.-----------------.---------'---'`-----. �FY18 | 3590-46151 00000� --------------------------------- .---------------------------------- _---_--_----------` �F}70 | 3�40-4�l�] � 00�00/ �----------------�---__-------_-_-'----------��z---_-- � Iutu{ ',$440�� B. Time Constraints Approval ofthis contract is required for the Capacity Expansion Construction Page 3 of 3 TASK ORDER NO. 10601.F Pursuant to the MASTER AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN crTY oF MERTD|AN (OWNER) AND MATERTALS TESTTNG AND INSPECTION (ENGINEER) This Task Order is made this 13th day of December.2016 and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of ldaho, hereinafter refened to as "City", and accepted by (ENGINEER). hereinafter referred to as "Engineer" pursuant to the mutual promises, covenanl and conditions contained in the Master Agreement (category 4a) between the above mentioned parties dated October 1,2014. The Project Name for this Task Order is as follows: WRRF CAPACITY EXPANSION SPECIAL INSPECTIONS TASK 1 - Earthwork Activities: We are anticipating MTI's lead inspector onsite for three and a half months, 4 hours a day for a total of 288 hours; approximately two months, 6.5 hours a day for a total of 220 hours; and approximately one month, 6 hours a day for a total of 111 hours. MTI is anticipating the assisting technician onsite for a total of approximately eight months, 4 hours a day for a total of 641 hours. We have estimated a total of 1,260 hours for compaction testing, shoring monitoring, and fill placement monitoring; and 170 hours for geotechnical engineer observations. TASK 2 - Concrete: We are anticipating MTI'S lead inspector onsite for three months, 4 hours a day for a total of 252 hours; approximately five months, 6.5 hours a day for a total of 664 hours; and approximately four and a half months, 6 hours a day for a total of 555 hours. MTI is anticipating the assisting technician onsite for a total of approximately eighlteen months,4 hours a day for a total of 1460 hours. We have estimated a total of 2,931 hours for concrete foundation inspections and concrete testing. Task Order 10601.F WWRF CaFacity Expansion Special lnspections MTI Page 1 of 5 SCOPE OF WORK TASK 3 - Structural Steel Erection and Welding Activities: We are anticipating MTI's lead inspector onsite for one week, 4 hours a day for a total of 18 hours and approximately one month, 6 hours a day for a total of 111 hours. This will result in 129 hours for the steel inspector. TASK 4 - Masonry: We are anticipating MTI's lead inspector onsite for three and a half weeks, 4 hours a day for a total of 72 hours; approximately two months, 6.5 hours a day for a total of 220 hours; and approximately three months, 6 hours a day for a total of 333 hours. This will result in a total of 625 hours for the senior inspector. TASK 5 - Asphalt: We anticipating the assisting technician onsite for a total of approximately one month, 4 hours a day for a total of 99 hours. ASSUMPTIONS COMP ENSATION SCHEDULE COMPENSATION SCHEDULE Task Description Qtv Unit Rate Sub-Total 1 SOILS TESTING & INSPECTION a Soils tield Density Techni.ian D2922/693A 1260 HR S4s 5s6,700.00 b Proctor D698, 01557[99, T180 5 s140 s700.00 c Sieve - Coarse & Flne C117, C136/I11,I27 5 EA S7s 537s.00 d Atterber8 Limits D4318n89, T90 EA Seo e Subgrade lnspector !10 HR S8o s13,600.00 f Sample Pick Up HR S4s So.oo Sub-Total $71,375.00 2 CONCRETE TESTING & INSPECTION Concrete lnspector 2931 HR 542 s123,102.00 tpoxy Eolt/Dowel lnspector HR 542 5o.oo Task Order 10601.F WWRF Capacity Epansion Special tnspections MTI Page 2 of 5 While preparing our scope of services and fee estimate, we have made the following assumplions: . lf the construction schedule does not follow MTI's estimated production rates and schedule, the quantities and number of trips required will vary. Please review the number of trips and quantities to insure that each item follows your construction schedule/production rates. Variances from our estimate and your schedule/production rates will be billed at the indicated unit rates. The result may be a decrease or increase in the total testing and inspection costs. EA So.oo Concrete Cylinders C39/T22 3000 EA 517 s51,000.00 Temp€rature Data Log8er (per Day)EA 520 5600.oo Sand Equival€nt O2419/t175 1 EA s60 Sieve - Coarse & Fine C117, CI36/I1Lf27 1 EA 515 975.00 Eracture Face 05821/.TM1 1 EA sso 5s0.oo Potential Alkali.Silica ReactivityC586 1 EA S9oo s900.00 Cylinder Pick Up 1 HR 542 s42.00 Sub-Total $175,829.00 3 MASONRY TESTING & INSPECTION 625 HR s25,2s0.00 Cube Compressive StrenSth Grout/Monar/Gypsum EA S17 So.oo Grout Pnsms C1019 6 TA s17 9102.00 CMIJ CompressiveStrength (Prism Grouted) (Set of 3) EA s2ss S1,s3o.oo CMIJ Compressive Strength (8lock Only) (Set of 3) c140 6 EA 590 5s40.00 CMU Absorption, Density & Moisture (Set of3) c140 EA s10s So.oo Cylinder Pick Up HR 542 So.oo Sub-Total $28,422.00 4 STEEL TESTING & INSPECTION Structural Steel lnspector L29 HR 5s2 s6,708.00 Ultrasonia lnspection HR 572 Fab Shop lnsp€ction HR S6s So.oo Fireproof ing lnspector HR 542 FireprootinB Density Sample E605 EA S3o So.oo Sond Test of FireproofinS E736 S1s Sub-Total $6,708.00 5 ASPHALT TESTING & INSPECTION Asphalt Field Oensity Technician D2922 99 HR S4s s4,4ss.oo Coring 6 HR S12s 57s0.00 Bulk Specific Gravity, Oiameter, Thackness D2726/r166 24 EA Sso 51,200.00 Asphalt Content - lgnitlon Method D6307/T308 6 TA S12s s7s0.00 Mechanical Analysis D5rl44 6 EA s450.00 Specific Gravity - TheoreticelMax (Rice) D204tfi209 EA 51oo So.oo Sub-Total $7,605.00 6 SEEPAGE TESTING Geophyslcal Specielist' (Set up & lnstallation of Equipment)30 HR S9o 52,700.00 Geophysical Specialist, (Oata Collection DurinS 4 Day Test Period)20 HR 590 S1,8oo.oo Report Preparation 30 HR s2,400.00 Task Order 10601.F WWRF Capacity Expansion Spocial lnspections MTI Page 3 ol 5 30 s60.00 542 So.oo So.oo EA So.oo 51s S8o IHH T = = = I = Professional Review The 30 IiR $100 $3,000.00 Mileage 450 EA $0.54 $243.00 Travel Time • Billable 15 WR $65 $975.00 Equipment Rentals - (Eleetronic Monitoring & Data Logging Equip 5 EA $200 $1,000.00 Equipment Rentals - (Evaporation Plan & Weather Station) 5 EA $200 $1,000.00 Sub Total $13,118.00 7 MISCELLANEOUS ITEMS Project Manager 264 HR $60 $15,840.00 Quality Control Plan EA $0 $0.00 Mileage 16500 EA $0.54 $8,910,00 Summary Inspection Report HR $85 $0.00 Professional Engineer 53 NR $100 $5,300.00 Sub Total $30,050.00 TASK ORDER TOTAL: 333107.00 $333,110-7.0-0- The Not -To -Exceed amount to complete all services listed above for this Task Order is three hundred thirty three thousand, one hundred seven dollars ($333,107.OQ). No compensation will be paid over the Not -to -Exceed amount without prior written approval by the City in the form of a Change Order, Any and all travel will only be reimbursed if pre -approved by the Project Manager, and only per the City of Meridian Travel Policy, Reimbursable expenses will be paid at cost and only if pre -approved by the Project Manager. Any travel and/or reimbursables paid will be paid as part of the Not -To - Exceed Task Order Total per the Compensation and Completion Schedule above. CITY OF RIDIAN MATERIALS TESTING & INSPECTION BY: TAMMY PE W.��// Dated. [rV(6 Dated: Approved by Council c7ty or w Attest: $ IDIAN. i �ua►t0 CJ C ES, C Y RK SEAL, � P rhe TRE:ASV��,v Task Order 10601.E WWRF Capacity Expansion Special Inspections MTI Page 4 of 5 PURCHASING DEPARTMENT APPROVAL4*//,b BYBY: KE lTFilffiis,?uiirrasing Manaser City Project Manager: Emilv Skoro REN RT, City Engineer Dated tz Task Order 10601.F WWRF Capacity Expansion Special lnspections MTI Page 5 of 5 CONTRACT CHECKLIST Date: REQUESTING DEPARTMENT Project Name: Project Manager: Contract Amount: Contractor/Consultant/Design Engineer: Is this a change order? Yes No Change Order No. Fund: Budget Available ( Purchasing attach report ): Department Yes No Construction GL Account FY Budget: Task Order Project Number: Enhancement: Yes No Professional Service Equipment Will the project cross fiscal years? Yes No Grant Grant #: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status (Federal Funded) Print and Attach the determination Print, attach and amend bid by addendum (if changed) www.sam.gov Print and attach Master Agreement Category (Bid Results Attached) Yes No (Ratings Attached) Yes No Date MSA Roster Approved: Typical Award Yes No If no please state circumstances and conclusion: Date Award Posted: 7 day protest period ends: PW License Expiration Date: Corporation Status Insurance Certificates Received (Date): Expiration Date: Rating: A Payment and Performance Bonds Received (Date): Rating: N/A Builders Risk Ins. Req'd: Yes No (Only applicabale for projects above $1,000,000) Reason Consultant Selected 1 Performance on past projects Check all that apply Quality of work On Budget On Time Accuracy of Construction Est 2 Qualified Personnel 3 Availability of personnel 4 Local of personnel Description of negotiation process and fee evaluation: Date Submitted to Clerk for Agenda: By: Purchase Order No.: Date Issued: WH5 submitted (Only for PW Construction Projects) NTP Date: Contract Request Checklist.5.24.2016.Final N/A N/A N/A N/A Goodstanding N/A N/A I. PROJECT INFORMATION 9/2/2016 7/1/2017 N/A FY17 10/10/2016 Public Works Department WRRF Liquid Stream Capacity Expansion Project V. BASIS OF AWARD N/A N/A IV. GRANT INFORMATION - to be completed only on Grant funded projects VI. CONTRACTOR / CONSULTANT REQUIRED INFORMATION 9/30/2016 December 8, 2016 December 13, 2016 N/A VIII. AWARD INFORMATION Approval Date Enter Supervisor Name Date Approved Clint Dolsby 10/10/2016 VII. TASK ORDER SELECTION (Project Manager to Complete) The City met with MTI and the design engineer to discuss the scope and MTI's cost development approach for this project. The design consultant compared the cost to similar projects special inspection costs as well. The consultant determined that the approach was good and the City should have appropriate coverage for the necessary requirements of the project. The standard of the industry is for special inspections to be approximately 1% of the construction cost and this falls in line with that metric. Please see attached email from the design consultant. N/A Award based on Low Bid Highest Ranked Vendor Selected $333,107 Emily Skoro If yes, has policy been purchased? Materials, Testing, and Inspection III. Contract Type II. BUDGET INFORMATION (Project Manager to Complete) 60 3590 96151 10601 TASK ORDER 4A RFP / RFQ BID clty of u€ridlaD Detailed statement of Revenues and Expenditsures - Rev and Exp Repor! - Keith - Unposted TransacEions fncluded rn Report 3590 - lnf CoBslructloE Plojaclr 60 - Eag6rprla€ FuDd From 10/1/2015 Through 9/30/2017 9 5151 10501 1050L . e Ca!r... Capital Outlay PreDesigm of Capital Project.s WRRF Capacity Expansi.on WR.RF Capacity Exp - Construction Staking Carryfor\rard Total Capital OuLlay Budgec wit.h Amendments Current Year Actual Budget Remaining Percent of BudgeL Remaioing tI,334,996.96 0 .00 0.00 15, 500 .00 71-,334,996.96 (15,500.00) r00.00* 0 .00t 0.00 r,394,496 .44 100.00* 72,173 ,393 .40 _ __ 2_2._9_Zt TOTAL EXPENDITI]RES 72 729 893.40 t2 ,113 393.40 99.87t Date:12l3/16 l-394.495.44 t2,729 ,893 .40 _.4 15, 500 .00 IDSOS Viewing Business Entity Amendment Filed 17 ,un STOCK 1994 CHANGE Amendment Filed 02 May STOCK 2OO7 CHANGE Annual Reports: Report for year 2015 ANNUAL REPORT Report for year 2O15 ANNUAL REPORT Report for year 2014 ANNUAL REPORT Report for year 2013 ANNUAL REPORT Report for year 2012 ANNUAL REPORT Report for year 2011 ANNUAL REPORT Report for year 2010 ANNUAL REPORT Page I of2 View Imaoe ( PDF format)View TIFF f rmat View Imaoe (PDF format) View Image (TIFF format) I Help Me Print/View TIFF ] View Document Online View Document Online On lin IDAHO SECRETARY OF STATE Viewing Business Entity Lawerence Denney, Secretary of State I New Search ] [ Back to Summary ] I Get a certificate of existence for MATERIALS TESTING & INSPECTION. INC. ] I Monitor MATERIALS TESTING & INSPECTION. INC. business filinos ] MATERTALS TESTTNG & TNSPECTTON, rNC. 2791 S VICTORY VIEW WY BOISE, ID 83709 Type of Business: CORPORAION, GENERAL BUSINESS Status: GOODSTANDING 01 Jun 1994 State of Originr IDAHO Date of 01 Jun 1994 Orag i nation / Autho rization: Current Regastered Agent: DAVID O CRAM 2791 S VICTORY VIEW WY BOISE, ID 83709 Organizational ID / Filing Cl06501 N umber: Number of Authorized Stock 2000 Shares: Date of Last Annual Report: 03 May 2016 Annual Report Due: )un 2Ot7 Original Filing: I Helo Me Print/View TIFF ] Filed 01 Jun 1994 INCORPORATION View Image (PDF format) View Imaoe (TIFF format j Amendments: I Help Me Print/View TiFF ] n View Docu ment Online ocument Onlin View Document Online View Document Online https://www.accessidaho.orglpublic/sos/corp/C 1 0650 l.html t2t812016 CITY OF ]VIERIDIAN Purchasing Dspartment 33 E BROADWAY AVE, STE 106 MERIDIAN, IO 83542 TEL: (208) 489{417 FAX (208) 887-4813 @ CITY OF MERIDIAN Public Works Department 10t10t2016 SUGGESTED VENDOR IS BUDGET AMENDMENT REOUIREO? noMaterials, Testing, and lnspection 2791 S. Victory View Way Boise ldaho 83709 CASE MANAGEMENT TICKET NO. tbd DATE OF REQUEST AVAILAPLE BUDGET AMOUNT $33s,107.00 Purchase Requisition EPROJ CT M ANAG ER mE I s ko ro PAYMENT TERMS NET 30 FREIGHT TERMS PREPAID F.O,B. DESTINATION REQUESTOR Emil Skoro pansion Proiectapacjty ExPROJECT NAME: WRRF Liquid Stream C n ProExRFRIuStreamda 60 96151 1060'1 $ 333,107.00 $ $ $ $ $333 107.00 NOTES: DEPT CODE@IIII IIIIIIIrII IIIIIIII Descri tion of Purchase ACCOUNTING CODES TOTAL AMOUNT - - TASK ORDER / CONTRACT / PROJEC T DESCRIPTION III III PART NUMBER / DESCRIPTION / COMMITMENT NAME / Quantity and Pricin EXPENSE OR PROJECT / GLACCOUNT# COMMITMENT# OTY UNIT UNIT PRICE PURCHASE OROER NUMBER MUSIAPPEAR ON ALL IM/OICES. PACXING SLIPS CARTONS AND CORRESPONOENCE RELATEDIOIHIS ORDER FUND Council Approval Date: - F=t5- - = s sgs,r oTro l From: To: Subje.t: Date: Dave B€rodolt Emilv Skoro REi Cootraator ouestions Tueday, October 11,2016 7:00i51AM Emily - I checked with Chris Tanner our Clvl on Nampa special inspections^esting. We had STRATA provide those services and the cost for the first phase (not quite complete) will hit just over S100K (on about 513M in construction. The Liquid Stream project has a lot more concrete (the bulk of MTI'S cost estimate). Nampa had an Aeration Basin and a pump station wet well structure. Nampa also only had one building structure (as opposed to the 5 we have on Liquid Stream). One item Chris noted was the Misc. ltems cost in MTI'S proposal. Nampa was set up as an on-call service. Theydid not have a staff member on-site. Chris hasspenta lotof timecallingfor inspections. Many times this was less than efficient (either the inspector was there too early or the Contractor had to wait a few hours until testing was completed before moving on). I explained that MTI proposed to staff the project up to 80% at peak times and drop off in slower times. He really liked that approach and felt it would make for an allaround better working relationshlp between the Contractor^pecial inspector. Hefeltfora job this size it would work a lot better to have a more dedicated team to work with the Contractor. Hope this helps. I felt the overall approach was good and it seems like we should have coverage and not create an unnecessary delay in production waiting on inspections. Thank. Dave From: Emily Skoro Imailto:eskoro@meridiancity.org] Sent: Monday, October 10,2016 1:20 PM To: Dave Bergdolt <dbergdolt@ Brwncald.com> Subject: RE: Contractor Questions Dave, Sounds goodl Thanks, Emily Fromi Dave Bergdolt [malllo;dbergdoll@Endneah.com] Sent: Monday, October 10, 2016 1:19 PM To: Emily Skoro Subjectr Re: Contractor Questlons Emily - stuck in a meeting this afternoon. As of this morning we had most eveMhing covered. There is one question about welded steel pipe for mixed liquor. ldon't think this is a material being used