HomeMy WebLinkAboutAmendment No. 1 to Varsity Facility Services for _Janitorial Services_Page 1
Memo
To: C. Jay Coles, City Clerk,
From: Keith Watts, Purchasing Manager
CC: Eric Jensen
Date: 11/21/2016
Re: December 13th City Council Meeting Agenda Item
The Purchasing Department respectfully requests that the following item be placed on the
December 13th City Council Consent Agenda for Council’s consideration.
Approval of Contract Amendment No. 1 to Varsity Facility Services for “JANITORIAL
SERVICES” for a Not-To-Exceed amount of $198,325.08.
Recommended Council Action: Award of Contract Amendment No. 1 to
Varsity Facility Services for the Not-To-Exceed amount of $198,325.08.
Thank you for your consideration.
City of Meridian
Purchasing Dept.
a 11
CONTRACTOR NAME:
Varsity Facility Services
ADDRESS:
1055 S, 3600 W.
Salt Lake City, UT 84104
CITY OF MERIDIAN
CONTRACT AMENDMENT No, 1
VARSITIY FACILITY SERVICES
For
JANITORIAL SERVICES - 10150
Public Works
33 E, Broadway
Meridian, ID 83642
Contract Name: Janitorial Protect No, 10150
Previous Amendment Date; WA Previous Amendments; 0
Current Contract Oates: START: 10/11201 COMPLETION: 9/30/16
Current Contract Amount (inclusive of Previous Amendments to Date): $169,777,64
AMEC(OMENT TO EXERCJ,SE OPTION TO RENEW
lCheck all That AnoNl
Amendment to Contract Performance
X Amendment to Contract Dates
X _ Amendment to Contract Amount
Other. (Explain)
WC3l.1111" ! IVN VY KCASVN rVK AMtNUMCN 1: tAUMCn all relevant docu nentavon derailing amenttmenty
Executing the first of four amendments allowed per the original agreement and the revised Service Locations and Payment
Schedule attached.
Amendment Date: 1112212016
New Contract Dates: START:iso1/2016 COMPLETION: 9130J2017
Amount of Amendment Change $ 198.325.08
Current Contract Amount (Inclusive of Prvvlous Amendments to Date): S36& 10212.
ALL OTHER TERMS AND CONDITIONS OF THE ORIGINAL CONTRACT AND PREVIOUST
AMENDMENTS REMAIN UNCHANGED AND IN FULL FORCE AND EFFECT.
CITY OF ME 1 VARSITY FAC)LITY SERVICES
BY: _ BY:
TAMMY de W MAYOR
TQC)
ITEogUcli
Dated; R 0 Dated:
Approved by City as to Ciptent
Attesk w
m
j 1AN BY:
0
n EA KEITH R SING MANAGERTTSPU
C. JAYCOLEW CITY CLERK 2^ L
1. Service Locations
The work shall be performed at the City locations identified in this section. The City
reseryes the right to add or delete locations.
LOCATION ADDRESS SQUARE FOOTAGE
Estimated area of
service)
City Hall (including
Heritage Building)
33 E Broadway 83,300
Police Station
Administration Building
1401 E. Watertower 32,000
Police Station
K-9 Building
1401 E. Watertower 540
Police Station
Public Safety Training
Center (PSTC)
1223 E. Watertower 12,700
Water Administration 2235 NW 8tn St 8,000
Wastewater Resource
Recovery Facility -
Administration Building
3401 N. Ten Mile 12,200
Wastewater Resource
Recovery Facility -
Controls Building
3401 N. Ten Mile 3,600
Wastewater Resource
Recovery Facility - Lab
Building (only area
specified)
3401 N. Ten Mile 2,500
Parks and Recreation
Maintenance Building
1700 E. Lanark 2,500
Community Center 213 E ldaho 4,200
Fire Station 1 540 E. Franklin Road, Meridian 4,400
Fire Station 2 2401 N. Ten Mile Road,
Merid ian
2,300
3545 N. Locust Grove, Meridian 2,300
Fire Station 4 2515 S. Eagle Road, Meridian 2,300
Fire Station 5 600'l N Linder Road, Meridian 2,300
Fire Safety Center 1901 E. Leighfield, Meridian 920
Parks and Recreation
Homecourt
936 W. Taylor Street, Meridian 41,000
Measurements are approximations only. lt is up to the Service Provider to freld-verify dimensions to satisly their needs
Fire Station 3
MILESTONE / PAYMENT SCHEDULE
Total and complete compensation for this Agreement shall not exceed
198,325.08.
TASK AND LOCATION
City Hall (including Heritage
Building)$7,254.38 $87,052.56
Police Station Admin Building $3,392.55 $40,710.60
Police Station
K-9 Building $127.40 $1,528.80
Police Station Public Safety
Training Center (PSTC)$'1,002.59 $12,031.08
347.56 $4,170.72
Wastewater Resource Recovery
Facility - Admin Building $8,3s5.84
Wastewater Resource Recovery
Facility - Controls Building $280.86 $3,370.32
Wastewater Resource Recovery
Facility - Lab Building $340.47 $4,085.64
Parks and Recreation
Maintenance Building $199.89 $2,398.68
Community Center $532.97 $6,395.64
Fire Station 1 $39.66 $475 92
Fire Station 2 $25.00 $300
Fire Station 3 $25.00 $300
Fire Station 4 $25.00 $300
Fire Station 5 $25.00 $300
Fire Safety Center $20.44 $245.28
Parks and Recreation
Homecou rt $2,192.00 26,304.00
GRAND TOTAL $16,527.09 $198,325.08
EXHIBIT C
MONTHLY YEARLY
Water Administration
696.32
CONTRACT CHECKLIST
Date: REQUESTING DEPARTMENT
Project Name:
Project Manager: Contract Amount:
Contractor/Consultant/Design Engineer:
Is this a change order? Yes No Change Order No.
Fund: Budget Available ( Purchasing attach report ):
Department Yes No Construction
GL Account FY Budget: Task Order
Project Number: Enhancement: Yes No Professional Service
Equipment
Will the project cross fiscal years? Yes No Grant
Grant #: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status (Federal Funded)
Print and Attach the determination Print, attach and amend bid by addendum (if changed) www.sam.gov Print and attach
Master Agreement Category
Bid Results Attached) Yes No (Ratings Attached) Yes No Date MSA Roster Approved:
Typical Award Yes No
If no please state circumstances and conclusion:
Date Award Posted: 7 day protest period ends:
PW License Expiration Date: Corporation Status
Insurance Certificates Received (Date): Expiration Date: Rating:
Payment and Performance Bonds Received (Date): Rating: N/A
Builders Risk Ins. Req'd: Yes No
Only applicabale for projects above $1,000,000)
Reason Consultant Selected 1 Performance on past projects
Check all that apply Quality of work On Budget
On Time Accuracy of Construction Est
2 Qualified Personnel
3 Availability of personnel
4 Local of personnel
Description of negotiation process and fee evaluation:
Date Submitted to Clerk for Agenda: By:
Purchase Order No.: Date Issued: WH5 submitted
Only for PW Construction Projects)
NTP Date:
Contract Request Checklist.5.24.2016.Final
N/A N/A N/A N/A
CurrentN/A N/A
I. PROJECT INFORMATION
8/8/2016 9/1/2017
N/A
1
FY17
11/21/2016 Public Works
Janitoria Services
V. BASIS OF AWARD
N/A N/A
IV. GRANT INFORMATION - to be completed only on Grant funded projects
VI. CONTRACTOR / CONSULTANT REQUIRED INFORMATION
N/A
December 7, 2016
N/A
VIII. AWARD INFORMATION
Approval Date
Enter Supervisor Name Date Approved
Max Jensen
VII. TASK ORDER SELECTION (Project Manager to Complete)
Per Contract
N/A
Award based on Low Bid Highest Ranked Vendor Selected
198,325EricJensen
If yes, has policy been purchased?
Varsity Facility Services
III. Contract TypeII. BUDGET INFORMATION (Project Manager to Complete)
Multiple
TASK ORDERRFP / RFQBID
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IDAHO SECRETARY OF STATE
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Lawerence Denney, Secretary of State
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VARSITY FACILITY SERVICES
315 S FIFTH AVE
PO BOX 1692
POCATELLO, ID 83201
Type of Business: ASSUMED BUSINESS NAME
Status? CURRENT
State of Oraginr IDAHO
Date of 09 Jun 2011
Origination/Authorization :
File Number: D148205
Original Filing:
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