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Home My WebLink AboutChange Order No. 2 Granite Excavation, Five Mile Trunk Relief and Water Line Replacement 8th Street Park Page 1 Memo To: CJ Coles, City Clerk, From: Keith Watts, Purchasing Manager CC: Max Jensen/PM Date: 12/2/2016 Re: December 13 th 2016 City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the December 13 th City Council Consent Agenda for Council’s consideration. Approval of Change Order No. 2 to Granite Excavation, Inc. for the “Five Mile Trunk Relief and Water Line Replacement at 8th Street Park” project for a Not-To-Exceed amount of $105,370.94. Recommended Council Action: Approval of Change Order No. 2 to Granite Excavation for the Not-To-Exceed amount of $105,370.94. Thank you for your consideration. City of Meridian Purchasing Dept. ovft IDIA Moyor Tommy de Weerd Clty Ccrurcll llcrnbcr,. Keith Bird ,oe Borton Luhe Couener Generir Milqm Anne Little Robertt Ty Polmer Public Works IDAHO Department TO: FROM: Keith Watts Max .Iensen Capital Projects and Facilities Manager DATE: November 22,2016 SUBJECT: Change Order 2 - Five Mile Trunk Relief and Water Line Replacement at 8'h Street Park I. DEPARTMENTCONTACTPERSONS Max Jensen, Capital Projects and Facilities Manager If Applicable Mike Pepin, Public Works Deputy Director Warren Stewart, City Engineer Dale Bolthouse, Acting PW Director 489-0344 489-0355 489-0350 546-8244 il. DE,SCRIPTION A. Background B. Describe Item This change order is for the installation ofadditional new water mains, within the right of way, one block in both directions at the interesection of W. Chateau Ave and NW 1lt Ave and abandoning the existing water mains running through the yards ofresidence. This change will relocate the water mains within the right of way for better maintenance and future replacement access. ilI. IMPACT The projects new water main was designed to tie into the existing water main, from both directions, at the intersection of W. Chateau Ave and NW l lth Ave. At both locations, the existing water mains were found to be running through the yards ofresidence rather than in the right ofway. A. Fiscal Impacts Page I of 2 Proj ect Costs: Fiscal Year 2017 Proiect Fundin Fiscal Year 2017 'lbtal Project Cost Account Code / Codes 60-3490-95000 Total Funding tos,370.94 105,370.94 105,370.94 Departmental Approval: iti Ss OA Page 2 of 2 105,370.94 CONTRACT CHECKLIST Date: REQUESTING DEPARTMENT Project Name: Project Manager: Contract Amount: Contractor/Consultant/Design Engineer: Is this a change order? Yes No Change Order No. Fund: Budget Available ( Purchasing attach report ): Department Yes No Construction GL Account FY Budget: Task Order Project Number: Enhancement: Yes No Professional Service Equipment Will the project cross fiscal years? Yes No Grant Grant #: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status (Federal Funded) Print and Attach the determination Print, attach and amend bid by addendum (if changed) www.sam.gov Print and attach Master Agreement Category (Bid Results Attached) Yes No (Ratings Attached) Yes No Date MSA Roster Approved: Typical Award Yes No If no please state circumstances and conclusion: Date Award Posted: 7 day protest period ends: PW License Expiration Date: Corporation Status Insurance Certificates Received (Date): Expiration Date: Rating: A+; A Payment and Performance Bonds Received (Date): Rating: A+ Builders Risk Ins. Req'd: Yes No (Only applicabale for projects above $1,000,000) Reason Consultant Selected 1 Performance on past projects Check all that apply Quality of work On Budget On Time Accuracy of Construction Est 2 Qualified Personnel 3 Availability of personnel 4 Local of personnel Description of negotiation process and fee evaluation: Date Submitted to Clerk for Agenda: By: Purchase Order No.: Date Issued: WH5 submitted (Only for PW Construction Projects) NTP Date: Contract Request Checklist.3.15.16.Final NA N/A N/A N/A Goodstanding C-16558-U-2-4 6/30/2017 I. PROJECT INFORMATION 6/16/2016 6/9/2017 N/A 2 FY17 12/2/2016 Public Works Five Mile Trunk Relief and Water Line Replacement at 8th Street Park V. BASIS OF AWARD N/A N/A IV. GRANT INFORMATION - to be completed only on Grant funded projects VI. CONTRACTOR / CONSULTANT REQUIRED INFORMATION December 2, 2016 Council VIII. AWARD INFORMATION Approval Date Enter Supervisor Name Date Approved VII. TASK ORDER SELECTION (Project Manager to Complete) 6/16/2016 Award based on Low Bid Highest Ranked Vendor Selected $105,371 Max Jensen If yes, has policy been purchased? Granite Excavation / Civil Survey Consultants (Design) III. Contract Type II. BUDGET INFORMATION (Project Manager to Complete) 60 3490 95000 10366.b TASK ORDER RFP / RFQ BID <>{4tY}- CHANGE ORDER CHANGE ORDER NO ') PROJECT NO '16-0323 CHANGE ORDER DAIE 11t212016 EFFECTIVE DATE: CONTRACTOR Granite Excavation lnc PRoJECT: Five Mile Trunk Relief and Water Line Replacement at 8lh Street Park The Contraclor ls hereby dlrected to haks the followlng chEnges lrom tho Gontract Documoni' and Plans. Descrlptlon of addltlonal work: (att6ch additional pa96s if neoded) The new water main at the intersection of W. Chateau Av€. and NW l lth Ave was designed to tie into tho €xisling waler main heading south in NW 1lth Ave. andthe existing heading wEst in W. Chsteau Ave. The exjsting wster mslns al both locations\rere found t; be on the backsido ofthe sideryalk and not wiihin the right-of-way.- This change is to exlend the new water main from lhe intersection ot W. Chateau Ave 6nd NW 'llth south to the intersec,tion of NW 11lhAw. and Fairwood Ct, and lyest to the intersection of W. Chaleau and NW 12thAve. and abandoned the exisling u,aler main. This change will place lhe water main in lhe rlght-of-way where il can be accessed for tuture malntenance. WHO REOUESTED THE CHANGE E clty tr Contractor WHY IS THE CHANGE NEGESSARY Check a lhal epply @ Unforeseen / Hidden Conditions E Error with the Plans and/or Specifications I Scope Change fl Other - desc.ibs b6ln" Explanatlon: Designed plans were based upon record drawings the City recaived trom subdivision developerwhen subdivision was developed Ihe field locatlon ofthe existlng water main was not as what was depicled on lhe record dEwings REASON FOR CHANGE OROER VS. BIDDING ADDINONAL WORK Check etl lhaa .pply E The work is in the area of the original contract and a contlict with the on-site contractor is probable and would make coordinalion of work difficult and bidding unreasonable. E Time is of the essence and bidding would require the contraclor to stop work and lhe City would face costly standby fees therefore making bidding disadvantageous E Emergency Work to correct unsafe conditions. D Other - descniba Dolorv Explanatlon: {aur.hed .ddlllon.l p!g.r ll needsd) Page 1 of 2 CITY OF MERIDIAN 33 EAST BROADWAY MERIDIAN, ID 83642 11t212016 CHANGE IN CONTRACT PRICE: ' CHANGE IN CONTRACT TIMES: Original Contract Price: $815,927.38 Original Contract Times: 150 days Net changes from previous Change Orders Net changes form previous Change Orders (calendar days) No. 0 to No. 1 No. 0 to No. 1 Noll cha oro order numbers here $4 595,83 Note rlianoe order numbers here 1 days Tact dolfx a �lTmWIV060016 Net Increase (decrease) of this Change Order: Net Increase (decrease) of this Change Order: (calendar days) $105,370.94 37 days Enter dolor arneun "o order Total Change (Increase / decrease) to date: Total Days (increase /decrease) to date: (calendar days) $109,966.77 38 days New Contract Price with all Approved Change Orders: New Contract Times with all Approved Change Orders: (calendar days) $925,894.15 188 days APPROVE u(chastng Me aper) ACCEPTED. (Contractor) By, By.I s Date: / l�j Date: RECOMMEN%DE : i(y Project Manager) DATE APPROVED BY COUNCIL (if required) BY: {f� / t C—' NO SIGNATURE REQUIRED / % Date: f i Z / C� DATE METHOD OF COST DETERMINATION / COST ANALYSIS OR VERIFICA Cost Breakdown Report from Contractor Purchasing Use Only Budget Available (Attach Report) Budget Information: Budget FY Amendment: Date Submitted to Clerk for Agenda: Approval Date: Purchase Order No. Date Issued: Page 2 of 2 GRANITE Excavation Inc, Ca-scade, ID 23 Warm Lake Hwy, Cascade, lD 83611 (208) 382-4188 Change Order #2 To: CITY OF MERIDIAN From: Granite Excavation, lnc. Public Works License Number: PWC-C-16558-Unlimited-2-4 Date: 11/16/2016 Project Name: 5 MILE TRUNK Key # Pro.iect # Prepared by: Dusty Hibbard Attn.: MAX JENSEN Item No. ltem Desc ption NW llTH AVENUE TO NW 12TH AVENUE 2 Pavement Restoration 3 6' PvC, AWWA C900, DR 18 - Water Main 4 10' PVC, AWWA C900, DR 18 - Water Main 5 6" Gate Valve 6 8" Gate valve 7 10" 6ate valve 8 3/4" Double Water Setuice Connection 9 3/4" Single Water Service Connection 10 Concrete Repair 11 Lawn Sod Restoration 12 Abandon Eristing Water Main 13 Abandon Existing Water Service 14 Connect ExistingWater Lines to New Water Service 15 Fire Hydrant 16 Misc FiUings for all above items not specifically called out 17 Traffic Control 19 Storm Drain Crossings 20 lrri8ation Non Potable Crossing PerSettlers lrrigation Specification Chateau Avenue to Fairwood Court 22 PavementRestoration 23 10' PVC, AWWA C900, DR 18 - Water Main 24 8" Gate Valve 25 10" Gate Valve 26 3/4" Double Water Service Connection 27 Concrete Repair 2a Lawn Sod Restoration 29 Abandon Existing Water Main Quantity Unit Unit Price 200 10 220 SY LF tF EA EA EA EA EA SY 5F EA EA EA EA TS ts EA Ls S44.20 s60.00 s61.00 S1,038.37 51,332.00 s1,806.00 s1,886.50 51,736.51 s767 .7 t S2.30 s621.s0 s3s8.66 5t64.27 S2,375.00 s8,277.24 583s.22 51,150.00 514,1s6.88 s48.46 s61.00 s1,332.00 s1,805.00 s1,886.s0 597.77 s2.30 s621.s0 TotalPriae s8,840.00 5600.00 s13,420.00 s1,038.37 s1,332.00 s3,612.00 s1,886.50 s1,736.51 52,012.s2 s 138.00 S621.so 5717.32 5328.s4 s2,37s.00 s8,277.24 S835.22 52,300.00 S14,1s6.88 56,7a4.40 s12,505.00 s1,332.00 53,612.00 S3,773.00 s5,4'ts.t2 s124.20 S621.so 12 60 1 1 2 1 1 1 2 2 1 1 1 2 1 740 205 1 2 2 56 54 1 SY LF EA EA EA SY SF EA Abandon ExistinB Water Service Connect Existing Water Lines to New Water Sedice Traflic Rated Vault & Lid Misc Fittings for all above items not speciflcally called out Traffic Control Blank Blank TEMPORARY ASPHALT PAVING 30 31 32 33 34 35 37 4 2 1 1 7 1 1 EA EA EA LS LS ts ts s3s8.66 s378.00 5754.72 s3,136.14 s83s.22 s0.00 50.00 TOTAL: 57,434.64 S7s6.oo 57s4.!2 s3.136.14 S835.22 So.oo So.oo 510s,320.94 38 39 40 Temporary Asphalt - Chateau Ave. (Base Bid) Temporary Asphalt - NW 11th to NW 12th Avenue Temporary Asphalt - Chateau Ave. to Fairwood Court 4069 200 140 s12.99 s20.00 s24.02 SY SY SF Change Order Notes: Total Contract Price before this Change Order: Change Order Amount Total Contract Price to date includang this Change Order:So.oo Total Contract Days before this Change Order 24 Total Contract Days added or Subtracted due to this Change Order: 24 Accepted: The above prices, specifications and conditions are satislactory and are h€rebyaccepled Buyer Signature Date of Acceptance Confirmed: Granite Excavation, lnc. authorized sisnatur", Dusty Hibbard Project Manager: Dusty Hibbard ss2,8s6.31 54,000.00 s3,362.80 Total Contract Days including this Chan8e Order: clty of ueridLao Detaj.led Scatement of Revenues and Expenditures - Rev and Exp Report - Keith - unposted Transactions Included In Report 3a90 - wator CoratructioD Prolccts 60 - &tcrlrEiae Eu.Ed F,fo,n. LO/t/20t5 Through 9/30/2017 waterline Repfacement - W. Elm Pf, N Linder to End - Cons tru 10574 . a 10577.a Waterline RepLacernen! !1. 9{ashington, W. Carl.ton Water and Sewer Line Replacement - E. Pine ave - !'leridi.an Rd CapiEal Outs1ay service Line/Main Replacement Carryforrard Totsal Capital Outlay 40,207.00 24,494 .90 l4o,2o7.oo) /.24 ,49A .90) Budgec wiEh Current Year AcEual Budget Remaining Percent. of Budget Remaining 699,999.96 0.00 0.00 (6, 143 . 8s ) 699,999.96 5, 143 . 85 100.00t 0.00t 9s000 10520.b 10618 . a Carr. . . 0 .00 0.00 0.00t 0.00t Sewer Irine Replacement - West Washington St - NW 4th Eo NU 1 0.00 490,920.72 9,000.00 0 .00 (9, 000 . 00 ) 494 ,920 .42 0.00t 100 .00t 1 190 920. 08 6',l 562 .05 1 123 358.03 94.33t TOTAL EXPEN'DITURES r., 190, 920.08 67 ,562.05 1 123 358.03 94.33t Date:72/2/76