HomeMy WebLinkAboutContract Amendment #3 to Extend the Contract for Liquid Emulsion Polymer to BASF Corp Page 1
Memo
To: C. Jay Coles, City Clerk,
From: Keith Watts, Purchasing Manager
CC: Laurelei McVey, Gina Harris
Date: November 21, 2016
Re: December 6, 2016 City Council Meeting Agenda Item
The Purchasing Department respectfully requests that the following item be placed on the
December 6 th City Council Consent Agenda for Council’s consideration.
Approval of Contract Amendment to extend the contract for “Liquid Emulsion
Polymer” to BASF Corporation in the Not-To-Exceed amount of $200,00.00.
Recommended Council Action: Approval of Contract Amendment to BASF
Corporation for the Not-To-Exceed amount of $200,000.00 .
Thank you for your consideration.
City of Meridian
Purchasing Dept.
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CITY OF MERIDIAN
CONTRACT AMENDMENT No 3
BASF CORPORATION
LIQUID EMULSION POLYMER
CONTRACTOR NAME:
DEPARTMENT NAME:
CITY OF MERIDIAN
BASF CORPORATION
WASTEWATER
ADDRE=SS:
ADDRESS;
100 Park Avenue
3401 N Ten Mile Rd
Florham Park, NJ 07932
Meridian, ID 83642
CURRENT CONTRACT INFORMATION:
Contract name & Project No,_... t-lauid Emulslon Polymer– PW -12.10373
Amendment Date: 09-30-2016 Previous Amendments: 2
Current Contract Dates: START: 10-1-2015 COMPLETION; 9-30-2016
Current, Contract Amount Inclusive of Previous Amendments to Date): 620 484,28
AMENDMENT OPTIONS
AMENDMENTTO EXERCISE OPTION TO RENEW
(Check all that AAPIY)
Amendment to Contract Performance
X Amendment to Contract Dates
X Amendment to Contract Amount
— Other: (Explain)
DESCRIPTION OF REASON FOR AMENDMENT; (Attach all relevant documentation detailing amendment):
The City of Meridian is opting to extend'this contract for an additiohai one year. This is the last year of two additional
one year options to extend the five year contract. Contract to end September 2017. BASF will guarantee product pricing
at 1.23/lb for an additional 12 months.
NEW ?ACT INFORMATION
Amendment Date: 11/10/2016
New Contract Dates: START:. 10-1-2016 COMPLETION: 09-30-2017
Amount of Amendment Chante; $200 000.00
Current Contract Amount (Inclusive of All Arrrendrnonts to Date): $820.484.28
ALL OTHER TERMS AND CONDITIONS OF THE ORIGINAL CONTRACT AND PREVIOUS
AMENDMENTS REMAIN UNCHANGED AND IN FULL FORCE AND EFFECT.
CITY OF ERI N
BY: _
TAMMY die W MAY
Dated; �a / ,OR
c i9n
Council Approval Date:
Attest: /%_ f Z
C. JAY COVES,(-2'1TY CLERK
BASF CQPV
APORA Oj-
rJ J
BY: K -
Raaht l 6athyanarayana, Marketing Manager
Dated: I�vfr>4 je I 1 0/(n
Approved by City as to Content
r.. NP
r4f BY:
KEITO AATSPU C ASING AGENT
d0
CONTRACT CHECKLIST
Date: REQUESTING DEPARTMENT
Project Name:
Project Manager: Contract Amount:
Contractor/Consultant/Design Engineer:
Is this a change order? Yes No Change Order No.
Fund: Budget Available ( Purchasing attach report ):
Department Yes No Construction
GL Account FY Budget: Task Order
Project Number: Enhancement: Yes No Professional Service
Equipment
Will the project cross fiscal years? Yes No Grant
Grant #: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status (Federal Funded)
Print and Attach the determination Print, attach and amend bid by addendum (if changed) www.sam.gov Print and attach
Master Agreement Category
(Bid Results Attached) Yes No (Ratings Attached) Yes No Date MSA Roster Approved:
Typical Award Yes No
If no please state circumstances and conclusion:
Date Award Posted: 7 day protest period ends:
PW License Expiration Date: Corporation Status
Insurance Certificates Received (Date): Expiration Date: Rating:
Payment and Performance Bonds Received (Date): Rating: N/A
Builders Risk Ins. Req'd: Yes No
(Only applicabale for projects above $1,000,000)
Reason Consultant Selected 1 Performance on past projects
Check all that apply Quality of work On Budget
On Time Accuracy of Construction Est
2 Qualified Personnel
3 Availability of personnel
4 Local of personnel
Description of negotiation process and fee evaluation:
Date Submitted to Clerk for Agenda: By:
Purchase Order No.: Date Issued: WH5 submitted
(Only for PW Construction Projects)
NTP Date:
Contract Request Checklist.5.24.2016.Final
$200,000 Laurelei McVey
If yes, has policy been purchased?
BASF
III. Contract Type II. BUDGET INFORMATION (Project Manager to Complete)
60
3510
52015
10373
TASK ORDER RFP / RFQ BID
VII. TASK ORDER SELECTION (Project Manager to Complete)
N/A
Award based on Low Bid Highest Ranked Vendor Selected
VIII. AWARD INFORMATION
Approval Date
Enter Supervisor Name Date Approved
Laurelei McVey 10/14/2016
November 21, 2016
I. PROJECT INFORMATION
5/25/2016 6/1/2017
N/A
3
FY17
11/21/2016 Public Works
POLYMER CONTRACT AMENDMENT NO. 3
V. BASIS OF AWARD
N/A N/A
IV. GRANT INFORMATION - to be completed only on Grant funded projects
VI. CONTRACTOR / CONSULTANT REQUIRED INFORMATION
N/A N/A N/A N/A
Goodstanding N/A N/A