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Home My WebLink AboutContract Amendment No.1 to Janitorial Services Page 1 Memo To: C. Jay Coles, City Clerk, From: Keith Watts, Purchasing Manager CC: Eric Jensen Date: 11/21/2016 Re: December 6 th City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the December 6 th City Council Consent Agenda for Council’s consideration. Approval of Contract Amendment No. 1 to Varsity Facility Services for “JANITORIAL SERVICES” for a Not-To-Exceed amount of $198,325.08. Recommended Council Action: Award of Contract Amendment No. 1 to Varsity Facility Services for the Not-To-Exceed amount of $198,325.08. Thank you for your consideration. City of Meridian Purchasing Dept. CONTRACT CHECKLIST Date: REQUESTING DEPARTMENT Project Name: Project Manager: Contract Amount: Contractor/Consultant/Design Engineer: Is this a change order? Yes No Change Order No. Fund: Budget Available ( Purchasing attach report ): Department Yes No Construction GL Account FY Budget: Task Order Project Number: Enhancement: Yes No Professional Service Equipment Will the project cross fiscal years? Yes No Grant Grant #: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status (Federal Funded) Print and Attach the determination Print, attach and amend bid by addendum (if changed) www.sam.gov Print and attach Master Agreement Category (Bid Results Attached) Yes No (Ratings Attached) Yes No Date MSA Roster Approved: Typical Award Yes No If no please state circumstances and conclusion: Date Award Posted: 7 day protest period ends: PW License Expiration Date: Corporation Status Insurance Certificates Received (Date): Expiration Date: Rating: Payment and Performance Bonds Received (Date): Rating: Builders Risk Ins. Req'd: Yes No (Only applicabale for projects above $1,000,000) Reason Consultant Selected 1 Performance on past projects Check all that apply Quality of work On Budget On Time Accuracy of Construction Est 2 Qualified Personnel 3 Availability of personnel 4 Local of personnel Description of negotiation process and fee evaluation: Date Submitted to Clerk for Agenda: By: Purchase Order No.: Date Issued: WH5 submitted (Only for PW Construction Projects) NTP Date: Contract Request Checklist.5.24.2016.Final $198,325 Eric Jensen If yes, has policy been purchased? Varsity Facility Services III. Contract Type II. BUDGET INFORMATION (Project Manager to Complete) Multiple TASK ORDER RFP / RFQ BID VII. TASK ORDER SELECTION (Project Manager to Complete) Per Contract Award based on Low Bid Highest Ranked Vendor Selected VIII. AWARD INFORMATION Approval Date Enter Supervisor Name Date Approved Max Jensen November 21, 2016 I. PROJECT INFORMATION 8/8/2016 9/1/2017 N/A 1 FY17 11/21/2016 Public Works Janitoria Services V. BASIS OF AWARD N/A N/A IV. GRANT INFORMATION - to be completed only on Grant funded projects VI. CONTRACTOR / CONSULTANT REQUIRED INFORMATION Current N/A N/A C -/WEND CITY OF MERIDIAN CONTRACT AMENDMENT No. 1 VARSITIY FACILITY SERVICES For JANITORIAL SERVICES - 10150 CONTRACTOR NAME: bFPARTUr-Nr u Varsity f=acility Services Public Works ADDRESS: ADDRESS: �� 1055 S. 3600 W. 33 E. Broadway Salt Lake City, LIT 84104 Meridian, ID 83642 Contract Name: Janitorial Prolect No. 10160 Previous Amendment Date: _WA Previous Amendments: 0 Current Contract Dates: START: 1011/201 COMPLETION: 9130/16 Current Contract Amount (inclusive of Previous Amendments to Date): $169,777, Muti,NOMENT TO EXERGISF rSPTlnt4 IQ RENEW tCheck all that ADON — Amendment to Contract Performance _ X Amendment to Contract Dates X Amendment to Contract Amount ,_ Other (Explain) DESCRIPTION OF REASON FOR AMENDMENT: (Attach iU relevant documentation dstaNing amartdmttntj: Executing the first of four amendments allowed per the original agreement and the revised Service Locations and Payment Schedule attached. Amendment Date: 11/22/2016 New Contract Dates: START: 1011/201 COMPLETION: 913012017 Amount of Amendment Change S 196.325.$ I Current Contract Amount (Inclusive of Previous Amendments to Date): 5368.102,72. i ALL OTHER TERMS AND CONDITIONS OF THE ORIGINAL CONTRACT AND PREVIOUS L AMENDMENTS REMAIN UNCHANGED AND IN FULL FORCE AND EFFECT. CITY OF ME VARSITY FAC ITY SERVICES BY: BY: TA MY de D, M OR. — ase an Go�pORATEDq�c Dated: �sr Dated: \ �L `+ �;rvor Attest' ID o Approved by City as to C ntent /Z 0 �% BY: CLERK mF� SEq� �Al KEITH: TTS, PUR ASING MANAGER C J COL , _ 1. Service Locations The work shall be performed at the City locations identified in this section. The City reseryes the right to add or delete locations. LOCATION ADDRESS SQUARE FOOTAGE (Estimated area of service) City Hall (including Heritage Building) 33 E Broadway 83,300 Police Station Administration Building 1401 E. Watertower 32,000 Police Station K-9 Building 1401 E. Watertower 540 Police Station Public Safety Training Center (PSTC) 1223 E. Watertower 12,700 Water Administration 2235 NW 8tn St 8,000 Wastewater Resource Recovery Facility - Administration Building 3401 N. Ten Mile 12,200 Wastewater Resource Recovery Facility - Controls Building 3401 N. Ten Mile 3,600 Wastewater Resource Recovery Facility - Lab Building (only area specified) 3401 N. Ten Mile 2,500 Parks and Recreation Maintenance Building 1700 E. Lanark 2,500 Community Center 213 E ldaho 4,200 Fire Station 1 540 E. Franklin Road, Meridian 4,400 Fire Station 2 2401 N. Ten Mile Road, Merid ian 2,300 3545 N. Locust Grove, Meridian 2,300 Fire Station 4 2515 S. Eagle Road, Meridian 2,300 Fire Station 5 600'l N Linder Road, Meridian 2,300 Fire Safety Center 1901 E. Leighfield, Meridian 920 Parks and Recreation Homecourt 936 W. Taylor Street, Meridian 41,000 'Measurements are approximations only. lt is up to the Service Provider to freld-verify dimensions to satisly their needs Fire Station 3 MILESTONE / PAYMENT SCHEDULE Total and complete compensation for this Agreement shall not exceed $198,325.08. TASK AND LOCATION City Hall (including Heritage Building)$7,254.38 $87,052.56 Police Station Admin Building $3,392.55 $40,710.60 Police Station K-9 Building $127.40 $1,528.80 Police Station Public Safety Training Center (PSTC)$'1,002.59 $12,031.08 $347.56 $4,170.72 Wastewater Resource Recovery Facility - Admin Building $8,3s5.84 Wastewater Resource Recovery Facility - Controls Building $280.86 $3,370.32 Wastewater Resource Recovery Facility - Lab Building $340.47 $4,085.64 Parks and Recreation Maintenance Building $199.89 $2,398.68 Community Center $532.97 $6,395.64 Fire Station 1 $39.66 $475 92 Fire Station 2 $25.00 $300 Fire Station 3 $25.00 $300 Fire Station 4 $25.00 $300 Fire Station 5 $25.00 $300 Fire Safety Center $20.44 $245.28 Parks and Recreation Homecou rt $2,192.00 26,304.00 GRAND TOTAL $16,527.09 $198,325.08 EXHIBIT C MONTHLY YEARLY Water Administration $696.32 IDSOS Viewing Business Entity Page 1 of I IDAHO SECRETARY OF STATE Viewing Business Entity Lawerence Denney, Secretary of State I New Search ] [ Back to Summarv ] I Monitor VARSITY FACILITY SERVICES business filinos ] VARSITY FACILITY SERVICES 315 S FIFTH AVE PO BOX 1692 POCATELLO, ID 83201 Type of Business: ASSUMED BUSINESS NAME Status? CURRENT State of Oraginr IDAHO Date of 09 Jun 2011 Origination/Authorization : File Number: D148205 Original Filing: I Help Me Print/View TIFF ] Filed 09 Jun 2O11 ORIGINAL View Image (PDF format) View FILING Imaoe (TIFF format) TdAh6 qp.rctarv nf qtetp'c Mrin pa.ro State of Idaho Home Paoe Comments, questions or suggestions can be emailed to: sosinfo@sos.idaho.oov https ://www.accessidaho.orgipublic/sos/corp/D I 48205.html 1112112016