HomeMy WebLinkAboutTag Line Services Agreement for Consulting Services to Determine Future Staffing NeedsSERVICES AGREEMENT
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This Services Agreement (this "Agreement") is made as of this I j - day of W
,
2016, between Tag Line, LLC, an Idaho limited liability company with an address at 313 N.
Storybook Way, Eagle, Idaho 83616 ("Company"), and The City of Meridian, an Idaho Municipal
Corporation with an address at Meridian Police Department, 1401 E. Watertower Street Meridian
Idaho 83642 ("Customer" and together with Company, the "Parties").
WHEREAS, Company provides consulting services and is willing to provide the services
set forth on Annex A to this Agreement and incorporated herein (the "Services"); and
WHEREAS, Customer is willing to purchase the Services from Company on the terms and
conditions set forth in this Agreement;
NOW, THEREFORE, in consideration of the premises and mutual covenants contained
herein, the receipt and sufficiency of which is hereby acknowledged, the Parties agree as follows:
1. Company agrees to provide the Services. In consideration of the Services, Customer agrees
to pay Company the fees set forth on Annex A to this Agreement and incorporated herein.
2. Unless otherwise indicated on Annex A, Customer shall pay the amounts agreed to herein
within 30 days of receipt of invoices.
3. The term of this Agreement shall commence on the day of 2016, and
shall continue in full force and effect until the Services are completed and all amounts due
to Company are paid by Customer, or earlier upon the occurrence of: (i) termination by
Company on not less than 30 days prior written notice to Customer; or (ii) termination by
Customer on not less than 10 days prior written notice to Company.
4. The termination of this Agreement shall not relieve the Parties of any liabilities,
obligations, expenses or charges accruing up to the date of termination, and all rights
accruing to either Party up to the date of termination shall also remain in full force and
effect. Either Party (the "non -defaulting party") may terminate this Agreement immediately
upon written notice to the other Party (the "defaulting party") in the event the defaulting
party fails to cure or diligently proceed to cure any failure to perform any material term or
provision of this Agreement within five (5) days after written notice of such non-
performance is given by the non -defaulting party.
5. Customer warrants that it owns all right, title, and interest in and to any information, data, or
materials furnished to Company hereunder. Company may only use or disclose to any person,
firm or corporation, for any purpose whatsoever, any information, data, or materials
furnished under this Agreement to the extent (a) expressly approved in writing by Customer
or (b) Company is legally compelled to disclose such information, data, or materials.
6. Company warrants that Company's performance of the Services do not and shall not violate
any applicable law, rule, or regulation; any contracts with third parties; or any third -party
rights in any patent, trademark, copyright, trade secret, or similar right, Company makes
no other warranties, whether express, oral, or implied, including WITHOUT LIMITATION
WARRANTY OF FITNESS FOR PURPOSE OR MERCHANTABILITY. IN NO EVENT
SHALL COMPANY BE LIABLE FOR CONSEQUENTIAL, INDIRECT, INCIDENTAL,
SPECIAL, STATUTORY, OR PUNITIVE DAMAGES EVEN IF IT HAS BEEN PUT ON
NOTICE OF THE POSSIBILITY OF SUCH DAMAGES.
7. Customer, to the extent allowed by law, shall indemnify and hold Company harmless from
any and all liability for demands, claims, suits, fines, penalties, and/or other damages,
including reasonable attorneys' fees, costs and expenses incident thereto, in respect of: (i)
the inaccuracy of any information, data, or material provided to Company by Customer; (ii)
any acts or omissions of the Customer which violates any Federal, State, local, and/or other
laws; and (iii) Customer's negligent performance of its obligations under this Agreement.
In the event that any claim, suit or proceeding is brought against Company, it shall give
notice in writing to Customer by mail at its address on file with Company. The provisions
of this paragraph 7 will survive the termination or expiration of this Agreement.
8. Each Party hereto agrees to comply with all applicable rules, regulations and laws of any
governmental body relating to the performance of its obligations under this Agreement,
including but not limited to all applicable rules, regulations and laws of any federal, state,
or local agency.
9. Except as expressly permitted herein, neither Party may assign any rights, or delegate any
duties, under this Agreement without first obtaining written consent from the other Party,
which shall not be unreasonably withheld. Any permitted assignment hereunder will be
binding upon assigns or successors, as the case may be.
10. Both Parties will be excused from, and not be liable with respect to, any failure of its
performance hereunder, other than any failure to make payments of undisputed amounts
owed, to the extent due to causes beyond its reasonable control and without its fault or
negligence; provided, however, that the excused Party will exercise its best efforts to the
extent reasonably practicable, to minimize the effect of such circumstances, and, in the
interim, to provide such services as may be safely and practically performed hereunder.
The Party invoking this section shall provide as much advance notice to the other Party as
reasonably possible.
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11. Failure of either Party to insist upon strict performance of any of the terms and conditions
herein shall not be deemed a waiver of any rights or remedies that either Party shall have
and shall not be deemed a waiver of any subsequent default of the terms and conditions
hereof. No waiver by either Party of any default or breach by the other Party of any
provision of this Agreement will operate as or be deemed a waiver of any subsequent
default or breach.
12. Any provision that by its terms survives the termination of this Agreement will continue in
full force and effect thereafter as provided herein. Paragraphs 6, and 7 herein shall remain
in effect with respect to any occurrence or claim arising prior to the termination of this
Agreement in connection with either Party's performance under this Agreement.
13. The provisions of this Agreement will inure to the benefit of and will be binding upon the
Parties and their respective successors and permitted assigns.
14. This Agreement shall be governed by and construed in accordance with the laws of the
Stale of Idaho without regard to the choice of law provisions thereof.
15. Notices given hereunder shall be in writing and shall be deemed to have been given and
delivered when hand delivered or three (3) days after such notice is deposited with a
recognized express shipping company, postage prepaid and addressed, to the respective
Party:
If to Company:
Tag Line, LLC
313 N. Storybook Way
Eagle, Idaho 83616
Attn: Amy Aaron
And if to Customer:
Meridian Police Department
1401 E. Watertower Street
Meridian, Idaho 83642
Attn:
or to such other address as the respective Parties hereto shall from time to time designate
by notice to the other Party.
16. The terms conditions and provisions of this Agreement, together with the annex attached
hereto and by this reference made a part of this Agreement, constitute the entire agreement
between the Parties hereto and shall supersede all previous communications,
representations, or agreements, either oral or written, between the Parties with respect to
the subject matter of this Agreement.
IN WITNESSWHEREOF, the Parties hereto have executed this Services Agreement, as of
the date first written above.
COMPANY:
TAG LINE, LLC
By: Ault
Name: �,. 1 U�� A a-)
i
Title:
CUSTOMER:
CITY OF MERIDIAN
By: _
Mayor T in y de Weer
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ANNEX A
T4 SERVICES AGREEMENT
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Scope of Work for meridian Police Departn-ent
Police Resource ,final)sis
10 April 5, 2016
C ai: To analyze and determine staffing needs based upon actual workload demand and Meridian Police
Department's {MPD) mission to provide high quality service in partnership with the community. This resource
analysis will review patrol and Analytical Services teams including:
k,Vorklnad Evaluation
We gill analyze MPD workload to assess changes in police activity, data entry and analysis and customer
requests over the past five years and estimate future needs. Data analyzed will include, at a minimum:
_izen calls for service
distribution by hour, day and month - peak call times may require additional staffing
nature of the calls - types of police work required can vary by area and require different staffing
time spent on calls from initial respcnse to clearing the scene to final report (if available)
r Officer -initiated activity
distribution by hour, day and month
nature of the activities
time spent on these activities (if available)
Data entry, analysis and customer requests
• process map identifying work flow by type, quantity and functional area
nature of the reports and activities (N18RS data entry, officer request, public information, etc.)
• time spent on these activities (if available)
i MPD's shift -relief factor for patrol and analytical services staff based on Net Annual Work Hours
> Community changes in Meridian — residential, business and traffic
Personr--1 Allocation N.jodeis
We will research different staffing and resource allocation models that are non-proprietary an: avpropriate fcr
patrol such as the National highway Traffic Safety Administration's Personnel Allocation Model (PAM) for Law
Enforcement and any others you would like included_ Each model will be evaluated on ease of use, effectiveness,
availability of MPD data and fit with the department's goals.
taffinia Reccirnmendations
We will provide staffing estimates based on the workload evaluation and allocation model research. Staffing
recommendations will consider MPD's performance objectives for policing and customer service such as
response time goals for citizen calls and information requests, the amount of time an officer should devote to
calls for service versus other activities, percentage of Priority 1 calls where at least one officer is available and
other services for Meridian neighborhoods, businesses and roadways. The analysis will make recommendations
for additional resource needs or relocation (by time and location), and detect trends in workload to illustrate
changing activity levels and conditions for best population growth predictors.
�,ve will provide: '%Vhat �ve nerd from you
Research, analysis and process mapping Aggregate data on citizen calls for service, officer -
Summary report of the full resource evaluation initiated activity, analytical services and time
with an executive summary of key findings and management in Excel or similar format for Jan
recommended model for continuing use 2011— Feb 2016
Presentation of methods and results to an Shift schedule, RD map, minimum manning and
audience of your choice, if desired other summary data for fan 2011— Feb 2016
Cost.- $9,750.00 Other information as needed
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