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HomeMy WebLinkAboutAccept Payment in Lieu of Installing Street Lights Silverwater Sub No. 3 Page 1 of 3 Mayor Tammy de Weerd City Council Members: Joe Borton Keith Bird Genesis Milam Luke Cavener Ty Palmer Anne Little Roberts Public Works Department TO: Mayor Tammy de Weerd Members of the City Council FROM: Austin Petersen – Transportation and Utility Coordinator DATE: November 7, 2016 SUBJECT: AGREEMENT TO ACCEPT PAYMENT IN LIEU OF INSTALLING STREET LIGHTS AT SILVERWATER SUBDIVISION NO. 3 I. RECOMMENDED ACTION A. Move to: 1. Approve the attached agreement with Challenger Development, Inc. (Challenger 2. Authorize the Mayor to sign the agreement II. DEPARTMENT CONTACT PERSONS Austin Petersen, Transportation and Utility Coordinator 489-0352 Warren Stewart, PW Engineering Manager 489-0350 Dale Bolthouse, Interim Director of Public Works 985-1257 III. DESCRIPTION A. Background The approved street light plan for Silverwater Subdivision No. 3 (Exhibit A in the attached agreement) includes the installation of three Type 1 street lights along the frontage of Victory Road. Two of these poles were not able to be installed due to conflicts with the overhead power lines. ACHD has plans to widen this section of Victory Road to three lanes between 2026 and 2030. During that widening project, it is likely that the power lines will be relocated to a position behind the sidewalk. This would make room for the street lights to be installed. Alternatively, and the poles could be installed on the north side of the roadway once the ultimate road section is known. It would not be prudent to install the lights on the north side of victory prior to the completion Page 2 of 3 of ACHD’s road widening project design, because we cannot ensure that the light will be placed in a location where it will not need to be relocated. Also, there is currently no power on the north side of the road. B. Proposed Project Because the poles were not able to be installed along the frontage of the development due to conflicts with the overhead power, it has been determined that the developer should remit sufficient funds for the City to install the lights. According to the attached agreement, Challenger Development will pay the City the estimated amount required to purchase and install the poles, $8980.00. The City will then use these funds install the poles after, or in conjunction with, ACHD’s upcoming road widening project. IV. IMPACT A. Strategic Impact: This agreement is in alignment with the Public Works Department’s Strategic Plan 2010-2015 Objective ENG-12, which is to increase street lighting throughout the City to enhance the safety of our citizens in a fiscally responsible manner. B. Service/Delivery Impact: This agreement will increase the street lighting along Victory Road while ensuring that the lights are installed in the appropriate location and will not need to be relocated in the near future. C. Fiscal Impact: Per this agreement the City will receive $8,980.00. This is the estimated amount required to install the two street lights along Victory Road, and these funds will be reserved for that specific purpose. V. ALTERNATIVES A. The Mayor and City Council could choose not to approve this agreement, and not require Challenger to remit the funds to install these lights. This would require the City to pay for the lights, or it would leave a gap in what would otherwise be ¾ of a mile of continuously lit roadway per City Standards. VI. TIME CONSTRAINTS Council approval of this agreement will allow Challenger to remit the required funds to the City and to start issuing certificates of occupancy on new homes once all other requirements have been met. AGREEMENT TO ACCEPT PAYMENT IN LIEU OF INSTALLING STREETLIGHT AT SILVERWATER SUBDIVISION NO. 3 THIS AGREEMENT for streetlight installation, made this day of NUiI 69h- , 2016 between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, whose address is 33 East Broadway Avenue, Meridian, Idaho (hereinafter "City"), and Challenger Development, Inc., whose address is 1977 E. Overland Road, Meridian, ID 83642 (hereinafter "Challenger"). WHEREAS, Challenger has received from City, conditional approval of the for Silverwater Subdivision No. 3 in Meridian ID, case no FP -15-012; and, WHEREAS, one of the General Requirements of City's approval of FP -15-012 is to install street lights on all public roadways per the City of Meridian Improvement Standards for Street Lighting; and, WHEREAS, Challenger is currently unable to install two required streetlights on Victory Road in a location where they are not in conflict with overhead utility lines, and Ada County Highway District plans to widen this section of Victory Road within the next ten years. WHEREAS, when this section of Victory Road is widened, City is willing to install the required streetlights if Challenger has paid to City the estimated amount necessary to install the streetlights along Victory Road, NOW THEREFORE, THE PARTIES AGREE AS FOLLOWS: Challenger shall pay to the City the amount of $8,980.00 as the amount necessary to supply, wire, and install the 2 streetlights on the frontage of Victory Road labeled numbers 41472C and 41473C in the approved street light plan, attached hereto as Exhibit A and incorporated by this reference. This amount is to be remitted to the City prior to the issuance of a Certificate of Occupancy. The quote from B&B electric indicating the cost of installation is attached hereto as Exhibit B. City agrees to accept the amount set forth in Article 1 in lieu of requiring Challenger to install the streetlights on Victory Road, 3. Upon payment of the amount in Article 1 by Challenger to City, Challenger's requirement to install the type 1 streetlights on Victory Road shall be considered satisfied. 4. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their heirs, successors and assigns, and shall survive any transfer by Challenger of Challenger Property. IN WITNESS WHEREOF, the parties shall cause this Agreement to be executed by their duly authorized officers the day and year first above written. Challenger Developrne�—ht, In , CITY OF MERI AN Corey Barton, president 1aj/ttr►q-de-lflteErd�tta� �Q fit too!v ' •reid�wwsie °' .',r owv_v,�n saeis c� 16Z OHtl01 NNIOIH3N "� -ori sm�nisN=©nr —Ct .A .•..� C OIV 140ISIA109AS H31tlMH3AlIS t 3 E _ .€ j :5 �ttS nay . g En ERR. it ENE h sr 1. y g" t .,U 15P igi 8" s y� �E fou F G S y[ az4CsJ f,1 u 1 J Its Ln 8 C S P F.] LU F 3l 4 i� 4U. k�i i •�BC Y fit 7287 W Airway Court Boise, ID 83709 208-323-8408 STATE OF IDAHO LICENSE C2209 TRILOGY DEVELOPMENT 2364 S. TITANIUM PL. MERIIDIAN, ID 83642 SILVERWATER #3 MERIDIAN ID Qty Description Total 1 SUPPLY AND INSTALL 2 TYPE I (DAVIT) ON VICTORY RD 8,980.00 B&B ELECTRIC. ONLY ITEMS ON RESERVES THE RIGHT TO REMOVE ITEMIZED LIST INCLUDED IN MATERIAL THAT HAS NOT BEEN PRICE INCLUDES: SPECIFIED AMOUNT OF TRENCHING, WIRE & CONDUIT. PAID FOR. PERMIT IF REQUIRED. PRICE DOES NOT INCLUDE: EXTRA LABOR OR MATERIAL IF ROCK OR WATER IS ENCOUNTERED. FINAL BILLING MAY CHANGE DUE TO IN FIELD AIDUSTMENTS, ALL SLEEVES BY OTHERS. PRICE GOOD FOR 45 DAYS FROM ALL MATERIALS REMAIN PROPERTY DATE. NO WARRANTY ON LABOR OF B&B ELECTRIC UNTIL FINAL BILL OR MATERIAL NOT SUPPLIED BY IS PAID IN FULL. B&B ELECTRIC B&B ELECTRIC. ONLY ITEMS ON RESERVES THE RIGHT TO REMOVE ITEMIZED LIST INCLUDED IN MATERIAL THAT HAS NOT BEEN ESTIMATE. PAID FOR. Signature Total $8,980.00