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HomeMy WebLinkAbout2008-07-10 /'~ City of Meridian Historic Preservation Commission Meeting Meridian City Hall -Mayors Conference Room Thursday, July 10, 2008 @ 5:30 P.M. Item 1. Roll-call Attendance: X Walter Lindgren -Chair X Frank Thomason X Tom Hammond -Vice Chair X Carol Harms O Steve Turney Others Present: Lila Hill, Carol Jetton, Will Berg Item 2. Adoption of Agenda: Lindgren: Item Number 2 is the adoption of the agenda. Has everybody had a chance to review the agenda? Hammond: I make a motion that we approve the agenda. Thomason: Second. Lindgren: We have a second. Any other discussion? All those in favor say aye. ALL AYES: MOTION CARRIED Item 3. Approval of June 5, 2008 Meeting Minutes: Lindgren: Item Number 3 is the approval of the June 5t" Meeting Minutes. I don't believe we have those here yet because Will would have had those. We can go ahead and just move on. Item 4. Budget /Finance Monthly Report: Lindgren: Item Number 4 is the budget /finance monthly report. Again those are items that Will brings so I don't have this report in front of me. Item 6. Items for Time Capsule in the New City Hall Plaza Area: Lindgren: There appears to not be an Item Number 5 so we'll just go into Item Number 6 the items for the Time Capsule in the New City Hall Plaza Area. Quite frankly I have lost sight of what's happening with this. I don't even know who is Meridian Historic Preserva~~on Commission July 10, 2008 Page 2 of 23 driving that anymore quite frankly. I spoke with Meg some time ago and had a call into her we just have missed each other. Harms: Will sent out an email didn't he with all the different groups and the things that they had to contribute. Lindgren: It's a matter of whose kind of collecting them. Hammond: My recollection is we're part of that group and not the driving force. Lindgren: Who is the driving force because I'm not sure I understand. Hammond: In my mind I think it was Meg and her Committee but I don't know. All know is it wasn't us that was the driving force. Thomason: I agree with that and my recollection is also that some mention was made that we would make some attempt to have the Mayor involved at least so far as bringing her into this would be a wise thing to do. Then we were going to ask the Historical Society and then anyone else that would be interested. Lindgren: Item Number 6 I'm not sure we have much discussion on this today We'll have to continue to track it. Item 7. Review (and approve) new RFP for Consultant to assist HPC with registration of two historic structures (TBD): Lindgren: Review and approve new RFP for Consultant to assist registration. There really is no update on any historic structures. Lila you mentioned the folks that you talked to again. Hill: The Idaho Department of Transportation I believe it was in conjunction with the Highway Department was doing a generalized study of what had been surveyed. I did some extra leg work and did a little looking for tag which is Barbara ower and Elizabeth Ja~}e~ek=s and helped them with some of that registration stuff. J K~.oyC, Lindgren: Lila their surveying certain areas you are saying? Hill: They have just completed theirs and turned it in because they had houses that were not listed like the one that we talked about on Ustick and Locust Grove. Lindgren: It's never been surveyed. Hill: I haven't had time to sit down with what has been surveyed and what hasn't and see what was done in the survey that those gals did earlier because they will agree with me that it hasn't all been done. ~ /'~ Meridian Historic Preserva~~~n Commission July 10, 2008 Page 3 of 23 Lindgren: It's out of the downtown core area it's an isolated - do you think that's the reason why it's just kind of been left alone? Hill: I have no idea. Thomason: Do you know that location would that be under the purview of the Ada County Highway District. Hill: I don't know if that's in our city impact or if it's in Ada County and you get into a grey area there. Lindgren: You're talking about that particular structure. Hill: Yes. There it is. It's not. Lindgren: It's within the area of impact which is fine. Hammond: It's outside the city limits. Lindgren: But it's within the area of impact. Hill: If the state doesn't have it the county doesn't have it either. There are still houses in town in the original area that could be used. Lindgren: How many properties would you say that are out there like that? Hill: I don't have any idea. Lindgren: Should we entertain getting some survey work out of that? Hill: I think we need to determine what has not been surveyed. Lindgren: Yes and you're saying as far as you can tell that hasn't been surveyed. Hill: Well not by the county and not by the state and we didn't do it because all we did was Old Town. Lindgren: If we were to entertain hiring a consultant to do some survey work what in your mind is the best way for us to determine which properties are out there? Hill: Give me a little time to work on that. Lindgren: Do you mind doing that for us? ~ ~ Meridian Historic Preserva~~.,n Commission July 10, 2008 Page 4 of 23 Hill: I can do that because I can go through the survey that was done. Lindgren: Maybe we can have Will and the city draft up an RFP for the work. In the meantime we can define the scope a little bit. I'm meeting tomorrow with the Mayor and Jim Zamzow and Art Gregory to go walk through and talk about possibilities. Hill: The Gregory is Quentin Gregory's son. Lindgren: Since we're talking about that I'm open to discussions or possible thoughts about the Zamzow's. What are our initial feelings? I would just like to take a poll and see what we think about it. Hill: when I was visiting with those new people out at the hospital waiting yesterday they have been here three years. He said the one thing he would like to see saved is Zamzow's. Thomason: Are we talking the old mill? Lindgren: When you really drive by it there are pieces that could be saved. I think it could be a hybrid of pulling some things down and building around it and salvaging portions of it. The issue that they have is the facility itself for that to be a viable development salvaging some of those structures is going to be very challenging. As a land owner and a business owner it seems obvious and likely that he's going to want - Hill: He's going to come with his work done. Lindgren: What I understand about both Zamzow and Art is they are very passionate about those structures. There is some room I think if we can have a collaborative effort I think we can find a nice ground. Lila what are the more important structures? There are several things going on there. Do you know if you could describe to me quickly what ones are the significant structures because those were done in phases I assume. Hill: Yes I don't know how early the scales went in. I have no idea but originally it was Wick Baugh Elevator. Lindgren: That's what the walking tour says. Hill: That was the firm from Caldwell or Nampa and then it was purchased from them but I think there was an interim owner before Zamzow's bought it because August Zamzow was the manager for many years before they ever bought it. They came here in the early to mid 30's. /'~ Meridian Historic Preservai~~n Commission July 10, 2008 Page 5 of 23 Harms: Some of the Zamzow's sons or children I think went to Blue Valley Elementary. Lindgren: I'm wondering what you think has potential option. You have some of the elevators. Is there more than one elevator? Hill: What we're talking about are the grain storage elevators. Lindgren: What do they refer to these fingerlike pieces back and forth? Hill: That's for mixed grain. Lindgren: A lot of those pieces wouldn't harm it I wouldn't think if you were to pull some of those off so kind of clean it up in a way. Hill: As long as they're not grinding grain. Lindgren: If they are looking to possibly move out to somewhere else say downtown what they're looking from our group or from the Mayor is some idea of what could happen and what could be done with this particular site. The question is how you preserve the important structures if they're not all important and still make a viable development that can filter in revenue. Thomason: Now if I understand aren't they still mixing in there? But they're not using andy of the - Hill: I don't know if they're still grinding any grain or not. I doubt. it. Thomason: That's one of the questions if they're even still using any of these old mechanisms. Lindgren: What I mean Frank is if they move from the site then all of that is mute in away. t'm talking about being able to sell it to say a private developer or having some sort of public private collaboration development that Zamzow's would have a very strong voice in how that plays out. Hill: There might even be a Purina connection there because they were the Purina dealer forever and a day. Lindgren: I guess what we're talking about is an adaptive reuse like we talked about the creamery which we were late in the process of getting that started 15 years ago. I'm assuming that the structures are intact. The idea is can certain pieces be -what do you call the docks. Was that part of the original? Hill: It had to have been. ~ ~ Meridian Historic Preservai~~n Commission July 10, 2008 Page 6 of 23 Lindgren: It had to have been because that was the only way they would be able to offload product. Hill: That's where you backed up to get your sacks of grain and sacks of seed. Lindgren: I guess what I'm getting as is I really want to see where you could actually pull pieces off. I'm maintaining kind of this integrity of as much as possible and then build around it. Hill: and still make it safe for the public. Lindgren: Do you see what I'm saying. In time they will be moving out of that facility. That's what they're looking at is how do we preserve that structure but yet make it viable. Hammond: Is the sale of that property going to be contingent on them being in control of the destiny? Lindgren: Possibly. Without knowing I would guess yes. It could be a little market in there. All of those things but obviously to develop that it has to make sense. Hammond: Do these questions need to get answered by tomorrow? Lindgren: No I'm just throwing this out because we're going to walk through it with them tomorrow and we're going to try to get some images like we talked about originally. We were talking about it with Jim Jewett out there and how we might just use some adaptive reuse type facilities. Harms: Are those stock positions so that they could be used as a stage for an outdoor even built up a stage utilizing the base? Hill: It was not an audience area because it was just a drive in wide enough for a truck or two between the docks and the railroad tracks. Lindgren: Well there was at least 100 feet from the centerline of the tracks to the easement. It's a 100 foot easement from the sides of the track. Harms: I like the outdoor symphony and I like the outdoor concert. I like that outdoor movie family thing. I like all of that brought downtown. I like the museum because there's so much utilization. Purina I don't know do they make people food? don't think they do. I like the town center history and the entertainment. We don't really have a place for that in Meridian. ~ ~ Meridian Historic Preservat~~n Commission July 10, 2008 Page 7 of 23 Thomason: In connection with that the new city hall will have an amphitheatre outdoors in front and open air performances so ancillary uses would be very appropriate. Lindgren: We never surveyed that did we? Harms: They are on the other side of the tracks from city hall right? Lindgren: No. There was an alley. Harms: It could be just an extension. Lindgren: The question is for one this goes back to one of the things we talked about previously in the meeting was we talked about getting an RFP together for some survey work Will to identify some particular properties that are outside of the old town core that we haven't done yet. Included in that is this property and it needs to be surveyed. Hill: It wasn't on the 28 sewer list so it didn't get included. Thomason: So this was outside? This would be outside of the core strictly speaking. Lindgren: It's still in the old town core it wasn't within our original survey. Hill: It wasn't in existence to the point of showing up on the sewer district assessment. Lindgren: I'm not sure that was the criteria for our survey work. Hill: But that's what the criteria was for the first survey work. Everything that wasn't there or not being served by the city sewer hasn't been done. Lindgren: Maybe that is true then. Thomason: Mr. Chairman we would be of assistance to you if you need anything tomorrow. I certainly would be supportive of targeting the Zamzow's property for an official survey. Hill: Burney agreed to it at one time. Thomason: That might be a logical first step. Lindgren: I agree. I don't know if this is just a separate RFP because we can readily identify this property versus -well Lila had mentioned when we talked earlier in the '~`` /~. Meridian Historic Preservat~~n Commission July 10, 2008 Page 8 of 23 meeting about identifying these other properties but that may take a little bit of time. I think if we can identify this property - identify a scope of work for the survey work on this piece of property hire a consultant and then we can add to that scope don't you think? We could just provide an amendment to that scope and have the consultant just continue on with the survey work while we figure out which properties we want to survey. Thomason: Would that work Will? Lindgren: Similar to what we would do with Emily originally. Berg: I think you put it specifically in the RFP saying there may be additional work within some perimeters of similar RFP. Lindgren: I know getting the RFP's drafted can take some time. If we know this property and then in the meantime we can get these other properties identified. Thomason: Then we should be done. Lindgren: This one needs to happen relatively quickly in my opinion so I don't want to wait to put it in with the other ones. Do you agree with that? Will is that something you can help us establish? Any other thoughts on that? I like your ideas Carol. Let me back up with the survey work. If we find out this is an eligible property with the existing - I guess my question is how do we address it if we really want to clean up so to speak the site and clean up some of the stuff that might otherwise be I guess -this is just an open question. Personally what I would like to see if we're doing a redaptive reuse is have it very pedestrian friendly with lots of storefronts, open air, in and out. The issue is that's not really how the structure is set up today. I guess if the survey comes back that it's an eligible property are we running the risk of limiting it? Do you understand? If it comes back eligible does that mean that we're held to the standards of saying they really ought to maintain the original shape and condition of the building? Hill: I don't think the shape has changed in - I don't remember them ever doing anything to it. Lindgren: Meaning can we cut openings into it? Can we - Hill: Not if it's on the register. Lindgren: Well it's not on the register -well not yet. That's a question. If we do the survey work and find out its eligible -it's just a question I don't fully understand is how do we - if we were to register it, yes we really don't and shouldn't be modifying it. Do you understand where I'm going with this? Meridian Historic Preservat~un Commission July 10, 2008 Page 9 of 23 Harms: Well I don't know. I think you can go ahead with the survey. It doesn't mean you need to proceed with adding it to the register. You just need to know at this point if it's an eligible or ill eligible property at the same time, simultaneously can pursue the cultural center. You were -you have a better eye for that than I do. Can it stay in its same shape without doing too much cutting with a little bit of change or do we not proceed and you have to do massive changes to it. I think that can happen simultaneously. Thomason: Would it possible, feasible, doable to have simultaneous analysis; one being the eligibility issue and the other being yourself or someone else who maybe specializes in adaptive reuse to have both questions answered in the same time frame. Lindgren: Yes. WE spoke about it so long ago and Jim Zamzow was out for quite some time so he's now back and that's why we rescheduled this. When we originally talked, I think I did mention the gentlemen from the foundation that we took out to Sleepy Hollow. His name escapes me right now but he's an architectural historian and one thing that their group did was able to bring the structural engineer for one and just a cursory structural analysis similar to what we did with Sleepy Hollow. You're right, in terms of architecture I think there's - we just have to balance the issues that we have in front of us. I think the economics is probably going to be the bigger. To me, that's going to be wagging the tail on this. Hill: Well and they may come with ideas. Lindgren: They may be able to help us use those economics. They may not I don't know. We'll find out. Harms: I understand, that there are some strong emotional components to this. I think we would be showing respect for that by coming through simultaneously with these two processes and when we reach a conclusion based on the outcome of those. Lindgren: That's a great point Carol.. I think what I'm going to do tomorrow and I think I chatted with her before about this but I think I may just call Ann and pick her brain about this issue and say you know here's what we're looking at, here's what might come down how do you see our options in this case because there's a lot of different issues and factors. If it's to stay in its original shape -and it can be cleaned up and still maintain the integrity of the - Hill: Oh come on it's a farm property. Thomason: We can keep in mind that the commitment I understand has been made by the city to have very portion of Meridian's farming heritage reflected in public art work and in that area. What we're talking about the Zamzow's Property is certainly Meridian Historic Preservat~.,n Commission July 10, 2008 Page 10 of 23 a complimentary agricultural heritage based on the crops and processing of the grain and crops. There should be a synthesis possible that's reflected in whatever the architect is able to do. Lindgren: I can see it in my minds eye it's just -there are questions I think that Zamzow's themselves need to help us answer. I think the economics is one. Thomason: You can have the Meridian farming areas reflected in more than just cows and the milking. Lindgren: But if that can get kind of a breath of fresh air pumped into it. I think it's a neat structure. It has - I love what it does. It's the skyline of Meridian really. Anyway, I'll follow up with you guys. I'll let you know how that goes tomorrow. Thomason: Thank you for doing this. I'm really pleased that you're meeting with the Mayor and the Zamzow family to get this ball rolling. Lindgren: The other thing speaking of that art work. Art Gregory defiantly wanted to be a part of that too. It's just a matter of getting with Meg. We just miss each other but I think he has a lot and wants to have add to the direction - Hill: The history of Grandma Zamzow's. Lindgren: His official role over there is the historian I guess or is that even - Hill: I don't know how they connection goes. I talked to him a long time ago. Thomason: He does a lot of PR for the business and he is really connected through his long association with the family. Don't forget the Zamzow's not only (inaudible) new facility across the street from Silverstone so they have a continuing economic (inaudible) in our community. Lindgren: I think we need to listen more than talk with them and find out what they want to do and how we're able to help them through this. Let's move on. Item 7. Update on June 21, 2008 Walking Tour by Tom Hammond: Lindgren: Item Number 8. Update on the June 21, 2008 Walking Tour. I'm not sure if this is a new item. Hammond: It was June 7t". It was originally the 21St. Lila is here so I can tell you we had a great time. Lindgren: Why is Lila laughing? Meridian Historic Preservai~un Commission July 10, 2008 Page 11 of 23 Hammond: We had about 14 or 15 people. We asked for (inaudible) we raised about 80 dollars for the historical society and took about an hour and a half and we ended up at Rick's Press Room and had about another hour of question and answers. It was just fun. Lindgren: You think everyone got a lot out of it? Hammond: Yes and we would like to do another one. We did the Old Town area but we want to do one called the northeast section. There's a lot of stuff that's going on down there. Hill: Well there's -it's not a walking tour. It would have to be a motorized - a couple of vans or something. Hammond: Hire the Boise bus or something. Lindgren: Logistically did it work out okay? In terms of getting around and localizing? Hammond: We borrowed -the Chamber of Commerce has a portable loud speaker we used -the batteries running out were my fault but while the batteries were working it worked well. Lindgren: Anything we need to add or talk about for the next one? Hammond: I think we - we intended on opening it up to the public but we didn't know how many people would show up and we didn't want to have 100 people and 15 or 20 was a good group. We could have handled a few more people. Lindgren: Could we maybe plan for to just get ahead of it -the Scarecrow Festival maybe? Try to - Hammond: The optimist club wants to do some sort of thing like they did before and maybe just change the - Lindgren: That's when our treasure hunt is isn't it? Hammond: Yes. Harms: Who's going to do the scarecrow because the Chamber - Lindgren: That's right - Hill: It's been rumored the downtown merchant hasn't it? Meridian Historic Preservation Commission July 10, 2008 Page 12 of 23 Thomason: Downtown Business Association. Lindgren: Are they picking it up? Thomason: Is discussing that. If they do, which has not been decided, would be downtown only. We could not take on the entire community. At this point, we'll know more next week and we'll bring it up at that time. Lindgren: You know I forgot. I'm sorry I forgot that. It's just because the funding they were constantly -why did the Chamber drop it? Harms: It was just money losing activity. Hill: Well it spread too far and not enough volunteers. Lindgren: Maybe they ought to just focus in a little bit and build on it later. Maybe the downtown wouldn't be such a bad idea. Hammond: Whether we did it in conjunction it could be a stand alone thing too. Thomason: From this group, would HPC be interested in the funding in what would be the 3~d scavenger hunt if in fact the DBA decides next week to do a downtown only scarecrow event? Lindgren: I would say so. Berg: What's the funding? Man the booth and do the tours? Lindgren: Before it was - Berg: We could solicit prizes. Lindgren: Yes before it was a little bit more structured in that sense. We had - I'm not sure where all of that money went to was it for advertising as well as - Hill: Carol did a lot of the work on the last one talk to her. Lindgren: Where did all the money go Carol? Harms: Well I think if I remember - I don't remember other than the prizes were given by a bank. I think - Hill: Key Bank. Harms: Was it - we did? ~"~ Meridian Historic Preservation Commission July 10, 2008 Page 13 of 23 Thomason: We gave $1,000 to the Chamber I think though didn't we? Lindgren: We did. Harms: I didn't get in on the funding part. I just - Lindgren: I didn't know how the money was allocated. We had some obviously for prizes but it certainly wasn't - Hill: One of the problems is we have done everything of note downtown that we can do with short explanations. Harms: You can just see so many rooftops and so many alleys and it gets really old. Lindgren: People have ADD. If you do the same as last year I'm sure no ones going to remember. Thomason: It's a new crop of people. Lindgren: That's right. Harms: I think I have three of them on the computer so I can just look at the first one. Lindgren: Carol I'm sure if you recycle them I'm not sure. You might have one that might be I don't know. Thomason: I think the big issue for the DBA is going to be that sipping with the scarecrows. I think that was a big money loser for the chamber was that wine event. Lindgren: Was it really? Harms: Yes. Lindgren: It was really heavily attended and it's a wonderful event. Thomason: You might ask them to keep one - Harms: I think when they came out with the key reasons of not continuing on I think the sipping with the scarecrows was one thing that they did. Lindgren: Did they just not charge enough? Was it the entertainment, food, just gets out of control? ri Meridian Historic Preservation Commission July 10, 2008 Page 14 of 23 Harms: It wasn't the chili part of it. That changed. They had the chili cook-off - Thomason: That won't happen again. The chili cook-off should not have been moved from January to the fall scarecrow event. The Chamber recognizes that. Hill: It has to be cold to enjoy chili. Lindgren: Tom so your next walking tour you were thinking -well it's not yours - Hammond: Sometime late summer early fall or before it gets too cold. Like Lila said we probably need -maybe we could rent one of those buses the tour buses as we've done before. I don't know how expensive they are. Hill: Or maybe even the senior citizens they have a 15 passenger van. Thomason: They have a van but I don't know that it's 15 passengers. Hill: A couple of those would probably handle everybody we would get. I'm to have some thyroid surgery in August so how that effects my vocal chords - Thomason: You better hurry up and have it before then. Hill: No. How about I fix my vocal chords. Lindgren: If this does get picked up that would be wonderful. Let's stay tuned. Hammond: I'll keep it on the agenda. Item 9. HPC Page on City's Website Update: Lindgren: I'm going to move along here. Item Number 9 is the HPC Page on the City's Website. Any updates on that Will? Berg: Only if you had any other comments or wanted some other things done. Thomason: Mr. Chairman I would like to commend Will. Has anyone else noticed that the photo of the commissioners is hanging in the hallway? Lindgren: I haven't been back there. Thomason: It's been there about a week? I just noticed it the other night. That's thanks to Will. I think it was presumed to the preservation month of May but it doesn't hurt to have a little exposure like that. Lindgren: Is that on the website or will it be on the website? /'e Meridian Historic Preserva~,~n Commission July 10, 2008 Page 15 of 23 Berg: We can put it on the website. I didn't know if people would like the photo or not. It's hanging there. Hammond: Can you airbrush it. Berg: Yes we could but that brings up another point that we could get another group photo somewhere with a historical background or something of that nature. That was taken with the proclamation in the conference room. Lindgren: If it's not too goofy let's get it on the website and then maybe we can update it eventually. Is it goofy? Thomason: Check it out on your way out. Harms: It was the one that we saw right? They were all fine the ones that we saw that were emailed to us. Didn't you email those? You were all pretty and it was very nice. Berg: Take a drink as you walk out of the building and just see it. That's a drink of water. Item 10. Identify Upcoming Projects for 2008: Lindgren: Item Number 10 identify upcoming projects. I think we started talking a little bit about that. If we can get an RFP started Will on this survey. I don't have much else to add in terms of historic structures just yet but it may take us into next year. Does anybody else have anything on that? I think the other thing is whatever comes out for this meeting tomorrow may -we'll see if that's something that will need this group to come up with some additional thoughts. Item 10. Current City Applications (Review and Comment): Lindgren: Item Number 11 is current city applications. Do we have any? I can go look at the photo? Berg: Yes let's just take a pause for a minute. Lindgren: Talk amongst yourselves. Break Item 3. Approval of June 5, 2008 Meeting Minutes: Meridian Historic Preserva~~.,n Commission July 10, 2008 Page 16 of 23 Lindgren: Did everybody have a chance to - I think we have the minutes now. I would like to go back to Item Number 3. The current city applications we kind of have a few here since we are late in our schedule. Wh~r don't you guys take a few minutes if you don't mind and take a look at the June 5t meeting minutes? Will do you have a copy? Thomason: Mr. Chairman I would just note for the record that I think starting on Page 16 and continuing on through several pages there's a discussion on the Zamzow's Property. That's very helpful and I just wanted to point that out. I have no problem with the minutes. Lindgren: Yes. Thank you. Thomason: Mayor de Weerd was at the meeting and was part of this discussion. Lindgren: I would entertain a motion on the minutes. Thomason: I'll make a motion that we approve the minutes of June 5th as presented. Lindgren: Do I have a second. Harms: Second. Lindgren: Any other discussion over that? If not all those in favor of approving the June 5th meeting minutes say aye. ALL AYES: MOTION CARRIED Item 10. Current City Applications (Review and Comment): Lindgren: Item Number 11. We have current city applications. We have quite a few here. I think what I would ask is maybe what we could do is address - Mr. Berg, is there any issue of me doing these offline and reviewing them? Berg: I would make a recommendation to you Mr. Chairman that you do a rough review of those applications and then email back to me and I can address it to the rest of the commission the timeframe in which we need to respond. I'm not so sure that we have to respond right away to some of those. Lindgren: Mr. Berg I have a lot of these are being heard August 7th if not sooner and considering our meeting is the second Thursday of August, which I'm not sure the date of that. I can do a quick review and if there are any items of interest that we might need to look at I would certainly pass them on. One I think I'm going to have to recuse myself because it is our downtown parking and I'll be happy to share that with you guys today. Meridian Historic Preservar~un Commission July 10, 2008 Page 17 of 23 Berg: I would give that one to the vice chair and let him review it. Lindgren: Actually one I do want to talk about if you don't mind. This is ours. That's MDC's application for Conditional Use on behalf of ours because technically MDC still owns the property. This is the 2"d of Broadway one. Berg: When is that one up? Lindgren: The 17t" I think. July 17tH Thomason: Is this The HUB? Lindgren: Yes so Shaun Wardle is - Berg: Before the P&Z Commission? Lindgren: Yes I think its P&Z because it's decided at P&Z. All that is is there are two applications and I think this one is tied to it as well. There are two applications that are tied to it and they have to do with parking. For our particular project for example part of our process is that we were proposing to develop that corner where H&H is. There's a quandary at the city because they already freed it to do infill but part of their ordinance is to not have parking abut streets and what have you there's the quandary. They understand that and they're wrestling with that. This is for temporary parking between 2"d and 3~d adjacent to the building. There is also one think he is representing as well is the parking in front of city hall. I don't know if it really impacts this group in a historical sense. Thomason: I don't think so. Lindgren: Tom if you would take that back and provide your comments to the group if you don't mind. Is everybody comfortable with that? This would take us into the wee hours of the night. Berg: Are any of those really urgent ones? Lindgren: The July 17~' is the two parking ones. Harms: Are those properties right here and something we need to look at? Lindgren: I can go through these really quick for you. Berg: Hopefully they are all just somewhere in the Old Town area. That doesn't mean they have anything to do with historical values or historical concerns. It wasn't ,~ /`~ Meridian Historic Preservai~on Commission July 10, 2008 Page 18 of 23 for the City Clerk's Office to determine who's this was it was just to determine if it's in this area. Lindgren: Do we get copied on all applications? Berg: No not at this time. Lindgren: For example we have north of Overland Road and south of 184. That's by the Walgreen's I think. These are really -but they may impact. If they are farming homesteads or what have you. It's hard to say whether or not it is impacting. Berg: I don't know what the new direction may have been. It was just supposed to be a specific area only because that's of your specific interest but I will check that out. Lindgren: What is our interest? Berg: You would have to have somebody review the application to say yes, we do have an interest and maybe they should be giving those to me so I can say yea or nay. Lindgren: I'm fine that we get them. We can determine if this is even relative to our group. I would rather have more than have one slip through the cracks. Harms: For example the one north of Overland and south of the Interstate is that triangular section of ground if there's no old structure on it we're saying that's not something we probably need to comment on? Lindgren: Exactly. I think potentially all of these are not related to us but one could. We want to make sure that if one is that we have a copy of that. Berg: Let's work on that. Item 12. Update on New City Hall Building: Lindgren: Item Number 12. Any update on the new city hall building? I'm not sure. Will how are we doing? Berg: Yes there are some things I wanted to talk about. Just so you know that the completion date is still for October 15th. We anticipate moving in probably within the next couple of week after that. Thomason: By Halloween anyway. Meridian Historic Preservation Commission July 10, 2008 Page 19 of 23 Berg: Somewhere between now and then I would like to get the commission together and maybe taking a walking tour of the site and the building and see what's kind of going on the inside. Do you want to pass this around? That's just the upstairs. Harms: I think that was the one that you emailed and then at the last meeting Mayor de Weerd said that they had just come back from the tour and wish that they had kind of included us in that. She said it's so much better to see it than to visualize those photos in terms of space because you can't really tell. I think those photos give us a pretty good idea. Lindgren: What is this again? Hill: The history center. Lindgren: Isn't that on the ground floor? Berg: It's right when you come in the main entry on the left hand side. Harms: I apologize that is different. Lindgren: These are updated? Berg: Well I'm not sure how updated they are but they are the most current things have. It talks about those panels and sometimes we talk about them and we try to explain them but this is what the plans call for. Thomason: Mr. Chairman when the move -the historical society files -when it's time to move those in Lila would it be appropriate for us as a group to entertain incurring some costs for that? Hill: well the moving is not that expensive really. The thing that's going to be difficult is getting all of the newspapers for instance when we get to that point and we may not bring those newspapers in for awhile. I think I will continue at least through May of next year because that's when we'll be a century away. Thomason: When the move occurs and apart from the newspapers is there a piece of equipment -- just keep that in mind. Hill: Well Carol and I have been out doing a little bit of pricing. We have no desk or tables. We have nothing. We could probably spend up to maybe $3,000 and give us a $1,000 cushion which is about the extent of our finances. We had thought maybe we could pick up some things that were being replaced at the Methodist church but they're all going to the thrift shop. -"' /`t Meridian Historic Preservat~v~1 Commission July 10, 2008 Page 20 of 23 Thomason: My question is are those the kinds of things that we as a commission could help with? I don't know the answer to that. Hill: And we don't have any assurance that that would be any leftover office equipment left in here that is not being used in the new building. Unless somebody decides that they have to have a new one. You have a copy of the order Will has them with him for supplies which I think should be adequate. There will undoubtedly be other things. Lindgren: Lila if I may, this is an order that you have confirmed (inaudible) is that the Hill: Yes. Lindgren: We have a pretty comprehensive order here that - Hill: I think so with what we already have. Lindgren: Anything else that we need to talk about? Hill: Except that we're going to have another 50 newspaper boxes but that can't happen until after we're in because I don't have room to put them in my house. Berg: The other items that are in desperate need is this perma-light bond paper that we need to use to make copies of and print on for the time capsule information. Those are going to be consumed pretty fast by the city itself for us actually to preserve some of those documents. Lindgren: I'm going to entertain a motion that we approve these items to be purchased but I guess my question is how would we go about purchasing them? Just be reimbursed? Berg: If you do that we will order this directly through the city even though it will be shipped and in care of. Hill: Then it will be delivered to my house. Lindgren: Has everybody had a chance to review the items that were to be purchased. Does anybody have any comments on that? If not I would like to entertain a motion to approve the purchase order. Hammond: I move we approve the purchase order (inaudible) do we need a total? Berg: Yes. Meridian Historic Preservat~~n Commission July 10, 2008 Page 21 of 23 Lindgren: The $628.35. That's minus shipping -including shipping? Hill: No that doesn't include shipping. Hammond: I move that we approve the $628.35 plus shipping. Thomason: I'll second that one. Lindgren: Okay any other discussion? All those in favor of the approval of the purchase order say aye. ALL AYES: MOTION CARRIED Lindgren: A couple of other items before we break here. I want to alert you to a couple of outings. One is the campout. I think we got an email to everybody about the preservation Idaho. It's in Atlanta, Idaho and it's August 16t" and 17t". It says mark your calendars for a unique two day experience in this wonderful 1863 mining town full of dozens of preservation stories. This old town wants to meet up with old friends and meet new ones. Would it be helpful if I sent out an email to everyone? Berg: I have that on my desk too. I will scan both sides of that and distribute it. Harms: We received something on that already. Lindgren: We did. The other item I guess is a series between September 4t" and 6t". This has to do with structures that would be potentially eligible for registration and being constructed since 1945. Does anyone remember seeing this come through in an email? Harms: It came today. Lindgren: Lila could you forward that to me just in case. I think I might have gotten it just don't remember seeing it. Berg: Or if you could forward it to me I could just spread it to everybody. Lindgren: I'm planning on attending. Thomason: Is that in Boise? Lindgren: It is. If you don't have that could you send that to me. Hill: I better send the whole thing so you can just get it all. Lindgren: I think there's a page missing. /'\ ,i-S, Meridian Historic Preserval~~n Commission July 10, 2008 Page 22 of 23 Berg: Is there a cost? Hill: I don't know I didn't get to that. I was just copying it before I left. Lindgren: Maybe we could rally the group and try to get a group registration together. I understand it's during the week. Any other items? Berg: We do have a financial statement. Lindgren: That's right. Item 4, I don't think I have one. Hill: I had them. Sorry Will. Lindgren: Lila just as a question or Carol. Right now we have $1800 for the society and I probably ask this question every time. That's $600 that's coming from metal edge is that coming from that line item? Berg: It's probably the lower one but see since there aren't really any expenses for phones or it could be miscellaneous out of the historical society very easily. Lindgren: I'm not sure if it's a big issue. Berg: This is kind of a breakdown of how we did this but in reality it's only under one line item. Lindgren: It seems to me a miscellaneous expense. Thomason: I know you're a busy person but would it be possible for you to send just a brief one minute report on your meeting tomorrow? Lindgren: I will do that. Thomason: I would be very interested in hearing how that goes. Lindgren: I will check emails prior. Thomason: What time is your meeting? Lindgren: 3:00. We're meeting at the Wild West. If there's nothing else I'll entertain a motion to adjourn the meeting. Hammond: So moved. Harms: Second. Meridian Historic Preservat~~n Commission July 10, 2008 Page 23 of 23 Lindgren: All those in favor say aye. ALL AYES: MOTION CARRIED MEETING ADJOURNED AT 7:11 P.M. (TAPE ON FILE OF THESE PROCEEDINGS) APPROVED~C"~I~NM~~. ` ~I-~I o8 WALTE I GREN -CHAIRMAN DATE APPROVED ATTEST: ~.~` C~' ~~ '~'~.~~~.~; ~a ~r~ ~, .- ,'4'~~T ~s~ .'`~,~'~' ~`'