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HomeMy WebLinkAbout2007-10-04City of Meridian Historic Preservation Commission Meeting Meridian City Hall — Mayors Conference Room October 4, 2007 @ 5:30 P.M. 1. Roll -call Attendance: O Walter Lindgren — Chair X Frank Thomason X Tom Hammond — Vice Chair X Carol Harms O Steve Turney Others Present: Will Berg. Hammond: I call the meeting to order for Meridian Historic Preservation Commission, Thursday, October 4 . It's 5:56. 2. Adoption of Agenda: Hammond: Motion to adopt the agenda. Harms: I would like to make a motion that we adopt the agenda. Thomason: Second. Hammond: All in favor. All opposed. THREE AYES. TWO ABSENT. MOTION CARRIED. 3. Introduction of Guests: Hammond: Introduction of guests. We don't have any. Will's a guest. Berg: I'm always a guest. Hammond: Furniture. You're part of the furniture. Will Berg is here as a person from the City. 4. Approval of September 6, 2007 Meeting Minutes: Hammond: Everyone have a chance to read the minutes from September 6, 2007? And are there corrections or deletions? (Inaudible). Meridian Historic Preservation Commission October 4, 2007 Page 2 of 14 Thomason: Mr. Chair. Just one very minute silly clarification. On page 22, down toward the end, about 10 lines up, which says Thomason: It's a visual. The word would have been statement. It's a visual statement. So that's just a very minor issue but I wanted to clarify the record. Hammond: How far down on the page? Thomason: Let's see, 10 lines up from the bottom. Says Thomason: It's a visual. Inaudible should be statement. It's a visual statement. Hammond: Okay. Thomason: Just in the off chance that someone (inaudible). Hammond: Any other deletions, corrections? I would call for a motion to approve the minutes as amended. Thomason: Mr. Chair, I would move we kept the minutes as slightly amended. Harms: Second. Hammond: All those in favor. All opposed. THREE AYES. TWO ABSENT. MOTION CARRIED. 5. Budget / Finance Report: Hammond: Now, Budget / Finance Report. Will, we were talking about (inaudible). Berg: Sure. I think you got the updated finance report. And that shows pretty much, I think, our final bills that we approved and have paid up-to-date. If there are any questions about those, it does show the supplies that we paid for, the Historical Society, the invoices for the frames from Meg from Finer Frames for the Chamber of Commerce Business After Hours with the Bank of Cascades. It shows the invoice for the Chamber of Commerce at the Scarecrow Festival and it shows the $3,000 for Madeline Bukendorf for her consulting up to this point. And if you look on this back page it shows the balance of what we had allocated for the last budget year. Which, if you look at that, that's pretty close to what we anticipated. If we included the conference we'd probably be using about $2,000; $1,500 1 think is kind of what we look at for conferences depending on how far away it is. So we're right in there for this year with the activities and events that we planned. This is not the final but this is probably pretty close. I don't see any other bills coming in. Meridian Historic Preservation Commission October 4, 2007 Page 3 of 14 Hammond: And this is in fiscal year from statement two, right? Berg: Not quite, but, well - - it's not a finalized statement but that is the end of our year so we'll be starting over for now for the next year. Hammond: As of October 1 st Berg: Yes. Harms: So this money is not available any longer? Berg: No. Unless we accrued some deals that I haven't seen yet, last month. That's why we're getting Madeline's in as of to that final point, as much as she had to bill us, as of September 30th. So everything seems to be in order. So if that's the case it would probably be good just to approve the financial statement or budget report or what ever we'd like to do as of this date. Or as of September 30th, would probably be better. Hammond: Any questions (inaudible) to Will? Thomason: Just for the record, Mr. Chair, we'd like to express appreciation to Will and his staff for getting this together. This is very logically presented in a way that's understandable and I'm very proud that we're on track as far as the budget for the just completed fiscal year. Berg: Hopefully it's a pretty simple little spreadsheet that they put together so we can kind of see how money goes. Harms: I don't think we need anything more complicated than that. Mr. Chairman, move that we accept the financial report as presented. Thomason: Second. Hammond: All in favor. All opposed. THREE AYES. TWO ABSENT. MOTION CARRIED. 6. HPC Page on City's Website Update: Hammond: The update on the website. Berg: That's mine, I guess, Mr. Chairman. Meridian Historic Preservation Commission October 4, 2007 Page 4 of 14 Hammond: Yes, it is. Berg: And we haven't done anything too structurally. We have been putting a couple different photos, trying to get some other photos on, and that's all we've done right now. We're kind of waiting for that walking tour update and maybe getting that kind of fixed. What we also need is to maybe put the questionnaire on from our event coming up just as kind of something else that we do and they could have the questions and the answers. And the points there. So maybe we could do that too just so there can be some eye-catching things about some history of the City. But we haven't done any more to that other than some of the pictures. But we try to do something to update it and bring it (inaudible). We talked about there were some pictures on that, on our page that were just kind of snapshots from some other place and what we're going to do is get some pictures of like Generation Plaza to be on the front cover and maybe some of the other buildings other than what we have; the two that we have, put on the National Register. We're working towards that. Harms: I think we should also include something from out in the country like the barn (inaudible) that we were looking at, just to show that we are not looking specifically in the City of Meridian but (inaudible) out there as well. Berg: I think that's a good idea. I talked to Walt a little bit about that. He wanted to make sure that (inaudible) was a little bit more on board but that farm would be an ideal one to put. Or any of the other ones that we may have around the City that are not necessarily in the City limits but in the City as a community. Harms: That old house and barn at the end of where Pine goes to Nola before that's gone. Are we going to just kind of look at that? Thomason: Good question. Do you know anything about the timetable for the - - Nothing imminent. Berg: The Pine Street extension? Thomason: Was Madeline going to look at that? Hammond: Yes. Berg: And I think she should be probably having some photos so maybe we can take some of those photos that she takes for her report. But I think - - and that's on her list. I'm pretty sure. Meridian Historic Preservation Commission October 4, 2007 Page 5 of 14 Hammond: We talked about that (inaudible). Will the transcriber take all my yeahs out? Thomason: Yeah. Berg: We can sure do that. Hammond: Any other comments or questions for Will about the website? Berg: Have any of you been going out on it lately or - - if you get a minute? Hammond: For a long time I didn't do that. Berg: If you do, maybe a key thing would be maybe before our meeting or after our meeting just to go out there and just look at it because we're not making changes every day but that way you can maybe see what it's like and see if we made some changes by the next 30 days. Harms: I did look at it a couple of weeks ago. Probably within the last 30 days at least. And I really thought it was nice. So I can go back and look at it again if you wanted. I think we should. Are you posting our meeting's minutes or agenda or anything like that on there? Berg: Yes, they're on there. Harms: I thought so. Berg: The minutes aren't posted until they're approved. Like tonight. So, yes. Harms: I can't wait to see this walking tour on here. I think that's going to be very, very nice. Maybe do a presentation in front of the Chamber and let everybody know those who couldn't join Lila in person now have the opportunity to go to the website, take a look at that. Hammond: Great segue way. Do you have any reports on the website? Berg: No. 7. Walking Tours Project Update: Hammond: And the next topic is the walking tours project update. That's what Steve's project was. And do you have any comments on that, Will? Meridian Historic Preservation Commission October 4, 2007 Page 6 of 14 Berg: No, I don't have any comments about it but I do have for each one of you a CD of Lila's voice and we are trying to transcribe this so that we have it kind of in text so that maybe if we needed to pull a certain building we could take that and put it and attach it to that certain building so we'd have some documentation from her dialog. Thomason: Mr. Chairman, a question. Was this something you did as far as providing these? Berg: Yes, this is a recorder from Sunday, the 23rd. And all we did was just took this off the recorder and then said we're transcribing this so we have it in written form. Harms: You keep saying we. I think (inaudible) you. Berg: My staff. My staff is doing that. Thomason: City Clerk and staff. Berg: Is that when they do good, it's we and if it's bad, it's them? If we do bad, it's me. And if we do good, it's my staff. They're doing a good job. So we're working on that and we started it but, I don't want to say it's not top priority but we're trying to get to it along with all the other meetings. But that will get you started and that will give you something to listen to if you want to, like you said, miss part of it. Maybe see how it went the rest of the day and see some of the other comments. I do have the video but I have not been able to run down to get that video on a DVD. And that will be interesting to have just for future reference too. Having Tom take a picture of a split for (inaudible). Hammond: (Inaudible). Harms: Well, it was so interesting to listen to her that I forgot a lot of times that you were back there and then I realized that I was probably standing in the way. Or maybe it wasn't - - thank you. Hammond: I was trying to be innocuous because I think (inaudible) on our plate (inaudible). Harms: And you moved in to hear her and then you realized oh, woops, Tom's right there too. Get out of the way. Hammond: And for the record (inaudible) that was a really awesome time, really fun (inaudible). Meridian Historic Preservation Commission October 4, 2007 Page 7 of 14 Harms: (Inaudible) I had to leave early because it was fascinating. Berg: What with playing a part in all these outside field trips but maybe we could do another one this spring and take a different road, take the second tour and get that road. I know with recording -wise and stuff and the wind's blowing and I'm sure filming it is the same way but it'd be nice just to take an hour or two and just do that. Hammond: (Inaudible) I'm sure she would. 8. Review Upcoming Training Seminars: Hammond: Let's go on to item eight, review upcoming training seminars. Do you have any questions? Walter handles that. Berg: Walt has all of that. He hasn't given me anything and - -. Hammond: Nothing really impending soon so (inaudible). 9. Sleepy Hollow Farm Project Update: Hammond: And then (inaudible) on the Sleepy Hollow Farm project. Do you have anything on that? Berg: I haven't got an update. I know he's had some other conversations with Jim Jewett but I don't know and I thought the last I heard was Jim was really weighing some of the tax advantages that he had gotten from the State and Federal people but that's all I could tell you. The project over there is proceeding along. In fact, they're trying to get their rearrange of Overland Road because they need to put a bridge across the canal and a sewer line under the canal. So they're proceeding pretty fast over the wintertime to get that project done so the realignment of Overland Road's going to happen. And that's where his project really is, abuts, so - Hammond: So there's not, there's nothing major (inaudible) construction (inaudible) soon? Berg: My understanding, no. It would be just if they get damage or something from vandalism he's trying to protect it but, you know, there's nothing really out there really, fences or caution tape or anything like that to tell people to get off. I did mention to Walt to maybe ask them about no trespassing signs which is not anything other than if somebody is there you could (inaudible). And I've taken a few pictures. I think I passed them around to you. We just need to kind of keep an eye on it. And that's another thing that we could check with Walt with his updated (inaudible). Meridian Historic Preservation Commission October 4, 2007 Page 8 of 14 Hammond: I can't (inaudible). Berg: You know, we could get the Optimist trailer, the old Optimist trailer and just put a candle in the inside of it. Harms: Sometimes I think the no trespassing signs, the more you alert people not to go in there the more temptation it is. It's been sitting there undisturbed for so long because people didn't know whether or not there was somebody in there and if you just kind of let it go like that, there's a better chance of it not being - -. Berg: I think you got to have some kind of things going on within the property. I think people keep (inaudible) there's no activity at all around it so there must not be anybody around. Harms: (Inaudible) have the rotating lights, whatever you need to do. Berg: Or have a couple vehicles parked there once in a while, just some of those kind of things. Harms: It makes a difference. People just don't - - Berg: We were going to arrange to take a tour out there and maybe that's something that we can maybe do on a Saturday afternoon or something. Or Sunday afternoon. Harms: Halloween's coming up. Berg: I was hoping before the Christmas tree sale and stuff, we'd get that in. Harms: Oh, the Christmas tree sale. You could do that. We have so many ideas for you Mr. Chairman. Hammond: Co -Chairman. Harms: Tonight you're Mr. Chairman. A tour would be good. Hammond: I think that would be a - -. Harms: Before it gets too much colder too. Hammond: (Inaudible). Meridian Historic Preservation Commission October 4, 2007 Page 9 of 14 Berg: I will check with Walt, see if he can arrange something or disengage out there or see what he thinks. Obviously it's going to have to be in the daylight hours. Hammond: Correct. He will be back soon? Berg: He's going to be gone for two weeks I believe so I don't know if it's the 15th of October or some, or the 14tH Hammond: Yes. So if there are no other comments, we'll bring this up at the next Commission. 10. Business After Hours Program Follow -Up: Hammond: Item number 10, Business After Hours program follow-up. I'll just make one comment. It was, I thought it was tremendously successful. Harms: You know, I had three things (inaudible). Hammond: The pictures that we donated to Business After Hours, three of those, four, were raffled off and one was given to the bank and Meg Glasgow of Finer Frames did an outstanding job of framing those. They were actually gorgeous. Thomason: (Inaudible) the work. Hammond: And the one we gave the bank, Elizabeth (inaudible), was really appreciative of that. So I thought that went really, really well. It got us a lot of exposure and they allowed us to present that one picture in front of everybody about an hour, half hour. So I think it was successful. Thomason: Oh, I agree. I had nothing but positives and it continues our outreach and our partnership with Chamber. Harms: Are we planning on doing like that with those pictures maybe for the new City Hall when it's finished? Will we be able to do a presentation, maybe have them (inaudible). Is that something we should budget? Hammond: I was thinking about that. One thing is, are there places in the new City Hall to have a display of the history of Meridian somewhere in there? I don't know. Berg: In the new City Hall, as you come in the main entrance, to the immediate left is where the Historical Society have a space that they can have displays and have whatever. I don't know what the art is going to be throughout the building. I guess the Art Commission is working on some certain things. As far as my department we Meridian Historic Preservation Commission October 4, 2007 Page 10 of 14 can have all the history stuff we want in there because I'm, sorry, I think my department is about history because that's what records are. I don't know what the other departments are going to have. We're going to have a lot of hallways so think we can incorporate historic pictures throughout. I'm trying to push to have each of the conference rooms that we have throughout the building named after a former mayor so we can be called to have a little history about that mayor, a picture, and that way, you know, it's not the conference room in the City Clerk's office, it's Grant Kingsford Conference Room. You know, something of that nature. Thomason: Mr. Chair, I can't wait to meet in the Postlewait Room. Berg: I knew you'd want that. Hammond: We'll keep that on the agenda. We'll keep bringing it up. Well, Carol, I think it's something we need to keep on pushing because, and (inaudible) pictures in the City Hall here. (Inaudible) presentation in them, some splash from our newspaper. Harms: Well, my thought was we're also in touch with Meg's printing capability but we certainly would want to have the same type style which (inaudible) and maybe start deciding in advance what we want. And maybe we can do more than one presentation? Maybe we have different occasions and we just keep adding to it but they would need to know how many we intend to end up with giving them so they make the space work. Does that make sense? Berg: I'm sorry. I didn't catch all the conversation but Meg is the chairman of the Arts Commission so maybe you can contact and talk to Meg and see what they are in charge or what they've been charged to do. Because I don't think they're in charge of the whole decoration of the whole City Hall. So there are going to be some pieces and parts that we can some historical renderings of what City of Meridian is. For instance, one, out in the Plaza I'm pretty sure is going to be some historical feature because we're going to at least recognize the site as being the old Creamery site. And that's out there in the Plaza. We'll have a restroom with some walls in there. Those are going to be decorated. And then there are some freestanding walls that will be decorated with historical photos. Similar to Generation Plaza. They have some of those signs. Not exactly the same but that kind of thing where there'll be some of those features. Harms: I think that's great but I think that the more occasions we have to do presentations, the more people will understand some of what we do and maybe we can go by era or doing this period of time, this was Meridian's history. During this period of time, during this period of time, we can go over the different periods of Meridian Historic Preservation Commission October 4, 2007 Page 11 of 14 time. We can use that or maybe we want to do it all at once. We can (inaudible) that. Thomason: Sounds (inaudible). Hammond: Yes, I'll talk to Meg and see what it is. Harms: Yes, get a conversation with her, right. Hammond: And maybe (inaudible) and the Council. Berg: So as far as Business After Hours, is that something we want to pursue again next year? Hammond: My vote would be yes. (Inaudible) another building or another - -. Harms: Venue? Hammond: Venue. Thank you. That has some historical significance if we can. I mean, that would be perfect. Berg: Can you bring that information next meeting and we can talk about it? Hammond: (Inaudible). Harms: (Inaudible). That's good. Hammond: So, any other comments about Business After Hours? Harms: Do you want to entertain a motion that we go ahead and participate in this? Hammond: Oh, sure. Harms: Or do you want to wait until the full Commission is here? Berg: (Inaudible) what we have. Hammond: Put this After Hours on the agenda. Harms: Because I agree (inaudible). 11. Harvest Festival / Scarecrow Event: Meridian Historic Preservation Commission October 4, 2007 Page 12 of 14 Hammond: Number 11, Harvest Festival / Scarecrow Event, which is tomorrow and Saturday. And our main (inaudible) is to get some volunteers for the treasure hunt, which is Saturday. What time Saturday, Carol? Harms: I plan to be here a little before one but I believe we're supposed to be someplace at 1:15. 1 have all the information at home (inaudible). My husband will be joining me. Berg: Can you email that to Tom so he can make sure Carol or whoever, Carol and - -. Hammond: I prefer that Carol be there because we were talking to her on the tour and she was asking questions. Harms; She was writing a lot of - -. Hammond: All that stuff down. So I see she's fairly heavily involved in it. I hope some of the Circle Society will be there. (Inaudible). Thomason: Just a suggestion. You might want to call tomorrow. Call Terry Sackman, just to check with her because I know the Chamber, was Tuesday, was asking for volunteers including for the treasure hunt so maybe they could maybe have something to help out with. Hammond; Yes, I could do that. I could have Doreen - -. Thomason: What's her name? Hammond: Vitale. Thomason: Vitale. Hammond: Is the coordinator for volunteers. Thomason: That's right. Hammond: She sent me an email yesterday with an update and with the new list. And Saturday, they do have some people Saturday. And Friday is pretty well covered. (Inaudible). Thomason: (Inaudible) break it up by the - -. Berg: So, who are you involved with? Meridian Historic Preservation Commission October 4, 2007 Page 13 of 14 Hammond: (Inaudible). Berg: And see, on Saturday morning, you have a group that's out there at the fly football. Hammond: Pretty thin Saturday. I'm showing up at set-up at seven. Berg: Saturday morning? Hammond: I've got to be back by about 7:30 to help set up our chili cook -off. Berg: I know. I'll be over there all day Saturday so - -. And it's going to be a new thing too. We'll see how that chili cook -off really works during the Harvest Festival. Hammond: Any other comments about the Scarecrow / Harvest Festival / Treasure Hunt? Thomason: Mr. Chair, just a question. Do you happen to know how many teams have entered the chili cook -off? Hammond: The last I heard was nine. There were five when the paper printed. Heard there were nine. (Inaudible). Harms: You know, worst case scenario, with the treasure hunt my husband and I can handle judging if that goes pretty quickly. And maybe we don't have to have people at the different stations who were supposed to take pictures of things. Did we do that last year? I don't remember - -. Hammond: I wasn't here last year. I was out of town. Harms: Oh, I was there but I don't remember seeing anybody with a Polaroid in their hand but I didn't do the judging either so I might have missed that but we may be able to bypass that (inaudible). We'll make it work. Hammond: Well, I bet there'll be people around and I'll bet Lila Hill will be around (inaudible). Harms: It was fun, and it was fun to see the young people get excited about that last year. And they were so surprised at the cash prize because I'm sure they were thinking $5 or $10 and it was more than that. (Inaudible). It was fun. 12. Development Project Comments: Meridian Historic Preservation Commission October 4, 2007 Page 14 of 14 Hammond: Any other comments? (Inaudible) July 12th and if this were Walter and Will, I would need development project comments. Berg: I don't know if we have received any or had anything for that so I'd say we'll just leave it up to Walt at the next meeting. Hammond: Any other comments? Additions to the agenda? We're good. Then I would call for a motion - -. Berg: Just for the next meeting. Hammond: Oh, yes, I'm sorry. Thursday, November 1St, 2007. 5:30. Now, I'll call for motion for adjournment. Harms: I make a motion that we adjourn the meeting. Thomason: Second. Hammond: All those in favor. THREE AYES. TWO ABSENT. MOTION CARRIED. 13. Next Meeting: Thursday, November 1, 2007 at 5:30 pm MEETING ADJOURNED AT 7:07 P.M. APPROV IV DATE APPROVED ATTESTED: LLIAM G. BERG JR., CI CLERK