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HomeMy WebLinkAbout2007-09-06City of Meridian Historic Preservation Commission Meeting Meridian City Hall — Mayors Conference Room September 6, 2007 @ 5:30 P.M. Item 1. Roll -call Attendance: X Walter Lindgren — Chair X Frank Thomason X Tom Hammond — Vice Chair O Carol Harms X Steve Turney Members Present: Walter Lindgren, Tom Hammond, Frank Thomason and Steve Turney. Members Absent: Carol Harms. Others Present: Will Berg, Lila Hill, Carol Jetton. Lindgren: Call to order the monthly Commission Meeting. Today's date approximately 5:50. Real quickly, roll call (inaudible). 2. Adoption of Agenda: meeting for this Historic Preservation is Thursday, September 6, 2007, at We also have in attendance Lila Hill and Lindgren: The adoption of the agenda. Has everybody had a chance to read the Agenda? Would anybody like to amend or comment? If not, I'd like to (inaudible). Second? All those in favor of approval of the agenda, say aye. FOUR AYES. ONE ABSENT. MOTION CARRIED. 3. Approval of August 2, 2007 Meeting Minutes: Lindgren: Item number three, the approval of August 2, 2007 meeting minutes. Have you had a chance to at least peruse the minutes? Questions, any comments? (Inaudible). Meridian Historic Preservation Commission September 6, 2007 Page 2 of 33 Thomason: Mr. Chairman, if there are no comments, I move we approve the minutes as presented previously. Turney: Second. Lindgren: Any discussion on that? If not, we'll call for a vote. All those in favor of approving the minutes from August 2"d, say aye. FOUR AYES. ONE ABSENT. MOTION CARRIED. 4. Budget / Finance Report: Lindgren: Mr. Berg, do you want to make comments or do you want to address where we are or maybe we can talk about the Society's needs and how we might be able to facilitate those? (Inaudible). Berg: Sure, thank you Mr. Chairman. Before you, you have the little financial report from the Accounting Department on the Historic Preservation budget. And we do, it does show the $1500 for the Idaho Historical Preservation check so I've really got to find out where that check is because you didn't call me about it. And I've (inaudible) so I will (inaudible). Lindgren: If this shows up as a line item, does that mean it's gone through the records then? I mean is that necessarily the truth? Necessarily the case. Berg: No. It shows on this page here, it shows that we paid four different - - Lindgren: So the check's in the mail? Berg: Yes, but it does show July 24th as the date so I'm going to find out if we did have a check and then if we don't have it, then it just means it didn't run through the bank. If not, then maybe we'll put a cancel on the check. (Inaudible). I'll check that out, okay? Lindgren: Yeah, just so you know (inaudible). I think I just called you and left a voicemail. (Inaudible). Berg: You called me and sent me - - Lindgren: And I've got some correspondence with her and she's saying there is none so - - could you follow up with those guys in the City? Meridian Historic Preservation Commission September 6, 2007 Page 3 of 33 Berg: Well, I can - - I don't know if you can kind of read this form. There's a column of (inaudible) budget and there's a column that's kind of the expenditures. That shows what we did pay out so I will check that out and see where the check is. Lindgren: I (inaudible) so bare with me but the Society has, there's $2000 budgeted for this week? Berg: There's $2000 budgeted under our budget that we set aside for this telephone expense that we know we have. And it kind of splits the $2000 just so that in case there's another thing that might have come up. In other words, that $2000 is really part of our budget. Lindgren: It's just not how it reads on this is the reason why that - -. You understand what I'm saying? Berg: Yes. It's split on this piece of paper but it's (inaudible) underneath the City budget for (inaudible). We just made sure we had money there to cover the telephone expense. At one time there was a copy expense, at one time. We just want to make sure we had money in there to cover that so they weren't left holding the bag of that expense and didn't know where the money was going to go. Lindgren: So combined, there is actually $13,700 available to this (inaudible)? Berg: Yes. Lindgren: Is it technically under the Preservation Commission? And then - - okay. Very good. Hill: (Inaudible). Berg: Yes. We've been paying the bill. Hill: (Inaudible) had to have the printer (inaudible). The laser printer has died and he couldn't even figure out how to get it open. (Inaudible). Berg: We at one time - - is the copier still working? Hill: No. Berg: See, we had provided them a copier and then we had bought supplies for that copier but then it has cashed in. And I guess some of this is just to look down in the long range because in next year and the next year we're going to have some (inaudible) for some budget items or some operation expense. When the Historical Meridian Historic Preservation Commission September 6, 2007 Page 4 of 33 Society is actually in the City Hall building and probably (inaudible) we will have a kind of a place also to at least show the citizens that we do have some history --. Lindgren: What is the occupancy of the building (inaudible)? Berg: We're looking at a year from now. August of 2008. Lindgren: So it'll still be under 2008 fiscal? Berg: Yes, but it'll be a couple months before - -. Lindgren: Before we get into 2009, which would be okay too. I'm just looking ahead at some of the things that we might want to "invest" in or if there's things that we want to be doing to help. Berg: And next Spring would be a good idea to kind of brainstorm some of that so when we go into the budget year for October of 2008, we would have that ready to go because that would be a full year of occupying the new space and having some operational expenses. Lindgren: This is a good time to go through some of these items with the Society. Do you guys want to maybe walk us through there (inaudible). Hill: (Inaudible) tissue and a 15 x 20 was given the opportunity to at least be able to have (inaudible). Permalife is (inaudible). The full top file folders, just the legal file folders with the whole thing across, and the third cut file folders. But we're putting Optimist Club minutes in those in the acid -free and (inaudible). So there's more of that that will need to be done. Practically all the old Board minutes. And we have just other collectives that need to be done. Eventually we can get a Xerox, which we don't have now. Then we can go ahead and make copies on acid -free paper (inaudible). Lindgren: Those aren't the (inaudible). Hill: Yeah, but in order for it to be considered long life usage, it needs to be Xerox copies. Your ink jet is not a long life (inaudible), see? Until they have to be photocopied. Lindgren: Oh, I see. (inaudible) copies. Hill: Either that or we get a laser printer. Lindgren: (Inaudible). Meridian Historic Preservation Commission September 6, 2007 Page 5 of 33 Berg: And to be quite honest (inaudible) that's one of the things we need to think about. Lindgren: Is that the responsibility of the group or is that a City item that frankly, we've talked about different funding sources, but - -. Hill: But at this point I foresee that we will give the City ownership of the stuff and it will be under the Commission's supervision and we will be able to ask for an increase (inaudible) to be the liaison for that group between (inaudible). Because of the age group and once we pick up several (inaudible). Berg: I guess in my thinking of ten years even ago, just ten years, that (inaudible) was a very strong group where the Historic Preservation Commission was kind of just getting started (inaudible) role for the history of Meridian and so maybe you see some of that responsibility and accountability changing a little bit. Especially, like Lila said, a voluntary group that because on just citizens agreeing to be a part of it to an organized commission that maybe can direct and be more accountable to some of the items and responsibilities that the Circle Society's taken on. Hill: And also we have been given some permission to go into City Hall. The Meridian Historic Foundation has about $2000 or $3000 less and their job was specifically to find a place for us to have, for our own. And they have not done that. They did (inaudible). Lindgren: Lila, is that group getting together? That was Terry, wasn't it? Hill: Yeah, (inaudible). Berg: That's the group that I think, Walt, you and I had a discussion about that we probably all three get together with the leaders and discuss some of the, identify some of the (inaudible). Lindgren: Yeah, where's our account? I mean, how does this work? Hill: Well, John takes care of it. Berg: Nothing to do with the City because (inaudible) and we don't have anything to do with it (inaudible). Hill: But the funds that came were left from (inaudible). Meridian Historic Preservation Commission September 6, 2007 Page 6 of 33 Lindgren: And you're suggesting, the point is that since the facility is already being provided they think that money could be used toward operational, whatever. Hill: (Inaudible) I think I'm showing you guys (inaudible). Lindgren: I think we need to take a motion. (Inaudible) some boxes as well as part of, to add to this list. So maybe the goal here, as we talked earlier, our plan was to go ahead and maybe entertain a motion to, I guess, allot up to upwards of $500 for the site (inaudible) discussion. If not, I'd like to entertain a motion. Berg: I think the type of motion would be at least to approve the purchase, or we reimburse the purchase of supplies up to a certain amount specifically for the items that we also use (inaudible) help with supplies on these records. Lindgren: So this would be a reimbursable in that case. You guys could cover the initial - -. Berg: If they provide us with an invoice I'm sure we'd reimburse them or pay that invoice for them. Lindgren: And, again upwards of, let's say $500, just to keep a nice - - Berg: Whatever the initial (inaudible) the City. Lindgren: (Inaudible). Hammond: I'd like to make a motion to approve up to $500 reimbursement to cover (inaudible) acid -free tissue, file folders, and boxes. Hill: Legal paper. Hammond: Etcetera. Yeah, as needed, up to $500. Thomason: Seconded. Lindgren: Any other discussion on that? All those in favor of approval of (inaudible) motion to approve upwards of $500 (inaudible) for the site, say aye. FOUR AYES. ONE ABSENT. MOTION CARRIED. Lindgren: Okay. Berg: Anybody else have any problems with the financial statement. Meridian Historic Preservation Commission September 6, 2007 Page 7 of 33 Lindgren: No, just looking ahead, we'll have some invoices we'll be getting from Madeline as her work proceeds. And we'll talk about that (inaudible). Berg: It's just at the point those invoices as long as they're separated out from what this current fiscal year is, we'll have it split that way. Lindgren: You (inaudible). Berg: At the next meeting we approve (inaudible) cover through September. Lindgren: That's a good point because the fiscal year ends (inaudible). So do we have to - -. Because we've got to get billing into (inaudible) by somewhere in the week between the 17th and 23rd Hammond: Didn't we make a motion up to a certain point (inaudible)? Lindgren: Yeah, we just need to be able to bill everything before September 30th to (inaudible). And that's to receive matching the matching funds from (inaudible). Berg: So we need to bill (inaudible)? Or do we need to show that the bills were in September before (inaudible)? Lindgren: (Inaudible) so that's what I'm wondering. Since we're talking about it, first of all, we really need to make sure that contract's in place and get that addressed. And I know it hasn't been yet. I believe it has to happen in fairly short order. But I'd sooner have it happen in the next week. Does that have to go through any public hearing at this point? Berg: It just has to be approved by the City Council. The City would have to contract, the contract dated from, what was it, June or July? So all the stuff (inaudible) that point is no problem. Lindgren: The point is that has to be approved (inaudible). And that's approved at some point. But she can't be billing (inaudible). I guess she could submit it though and wait for that process to happen. Berg: Yes, she can. If we're looking at the (inaudible) reimbursement, is that what we're looking at? We really need to have her send us a bill anyway. So we can get them sent to SHIPO. Lindgren: And, speaking of (inaudible), Madeline mentioned in an email she was planning on turning in both of her projects. One, that initial effort for the Telephone Meridian Historic Preservation Commission September 6, 2007 Page 8 of 33 Exchange Building, the nomination. And the other one is identifying the County rural sites inventory. She's talking about the week between the 17th and 21St so she should be in good shape that way. I think the important thing is with the City is make sure we get that contract resolved and then getting SHIPO's billing. As far as Stacy's concerned, we just have to (inaudible) for September as well. Berg: As far tas the City? Lindgren: Yeah. Berg: They don't have to be in to me October 1St. But some time, you know, right after October 1St. They just have to be work that's completed as of September 30tH So we receive a lot of bills after October 1St because, you know, you get the telephone bill, you get it afterwards (inaudible). So as long as we have the work completed up to September 30th on that invoice - -. Lindgren: But in this case, SHIPO's going to drive that schedule. Berg: They're going to drive it sooner. Lindgren: Yes, yes. Is there, I guess what I'm getting at, is there any reason that we have to, is there anything for us to prove, 1 guess? Berg: Well, in all honesty according to the contract we should approve for the middle (inaudible). Lindgren: Can we do it offline? Berg: We may have the, give the authority to the Chairman to review those and approve them and then officially (inaudible) in our regular meeting. Lindgren: Can I just (inaudible) we can do it, you know. And what we could do, we could (inaudible) motion to, I guess (inaudible) power is the right word but, allow the Chair to do that but in the meantime what I could do is at least have everybody have a view of their own email and so at least have it in front of them and not just (inaudible). Berg: And then if there's a real problem that they have, they can address it with you so that you may not want to. Lindgren: I guess the other thing you could do is have a special meeting. I'm not sure we need to do that. I mean, that just seems a little - -. Meridian Historic Preservation Commission September 6, 2007 Page 9 of 33 Berg: And then approve that action in the October meeting (inaudible). And then it's in the record. Lindgren: That's right. So do we need to make a motion to do this or can we - -? e). Berg: I would say it's, if you're not going to have invoice and approval on that (inaudible) to direct you to approve those and email them out and approve them so nobody has a problem so that we can get them submitted to SHIPO (inaudible). Because that is the time frame that we're looking at (inaudible). Lindgren: No. Good thing (inaudible). Berg: And if we got (inaudible) every week, it would be a problem. Lindgren: But that does require a motion. Berg: I would. Recommend that you do that motion. Lindgren: Can I entertain a motion to, I guess, have the Chair review, and again, maybe I should state what that is. I'd like to entertain a motion that would allow the Chair to approve or, I guess in this case (inaudible), the billings for Madeline regarding the two exercises, actually the three. One's a nomination for (inaudible) the Telephone Exchange Building, the inventory for the County rural site, and also consulting work she's being doing for the (inaudible) farm. With the condition that we'll go ahead and forward an email of that invoice to all the commissioners (inaudible) to review. If that makes sense. And (inaudible). I entertain a motion to do so. You want me to repeat that? Hammond: l would move that we approve. To allow you the authority to approve or disapprove, deny those exercises (inaudible) at your discretion. Turney: Second. Thomason: Second. Lindgren: Any other discussion on that? All those in favor say aye. FOUR AYES. ONE ABSENT. MOTION CARRIED. Lindgren: Anything else in the budget (inaudible). One other item, I guess is, I'll also be putting together a request for SHIPO funding. Again, just the typical things, need to get them in by end of September. If we're still targeting the $3000 that's been issued for us. Barring any other - -. I think they've been pretty good about Meridian Historic Preservation Commission September 6, 2007 Page 10 of 33 getting (inaudible). That's got to go into - -, by the end of September so I'll make sure it gets done. 5. Update of HPC Page on City's Website: Lindgren: Item number five, update on HPC's City website. I think (inaudible) facilities and stuff. I know. Berg: I think we updated all the information. We get the information on the walking tour, we'll be adding that to it. We're trying to find a picture to put on that front page (inaudible) pulled a picture out of someplace. Lindgren: Vermont. Berg: They're looking through Shelly's inventory of pictures to get some, something that's local here. (Inaudible) Heritage Building or something (inaudible). Hill: (Inaudible) authentic verification. The Heritage Building is not an authentic restoration by any - -. Berg: Well, maybe we'll write a postcard to put on there too. But anyway, I think that's (inaudible) pictures and we'll put those on. 6. Update of Walking Tours Project: Lindgren: Yes, okay, speaking of which maybe just rolling to item six as well as we're talking (inaudible). You know, I don't know, where we are today with that. Steve, do you want to give a brief update? Turney: Yes, Mr. Chair. The Walking Tour update. Captured all the text (inaudible) the Walking Tour booklet. It's a tri -fold. And so I have that done. I have captured all of the photos that we've done for our surveys, color photographs and a disk because I wanted to show everybody that we have that. Also scanned all of these surveys of the property and it is listed under each address so that we have these in the front in the PDF form. But within these disks are a lot of the color photographs throughout Meridian that I would then take some of these and insert new color photographs into that tri -fold of the Walking Tour with the same text and try and get that out to the Commissioners for review if you want any text but at the very least that tri -fold will be updated instead of a copy of the copy when we print those out, in color or black and white, as we suggest. But I can provide those in color. And then once that is accomplished and if we want to update those with any new facilities, new buildings we attach to do that electronically because we'll have that document in an electronic format. And I'm hoping to get that pretty quick after this meeting. Meridian Historic Preservation Commission September 6, 2007 Page 11 of 33 Lindgren: And this is in addition to hard copy we're talking about results seen? Okay, great. Turney: Just copies that had all the photos. So if you want to look through those and recommend something for the website, any one of those. This is the master so (inaudible). Lindgren: (Inaudible). I thought it certainly works. Hill: Could we have a copy of (inaudible)? Lindgren: Well, if you want that CD, that's really (inaudible). Turney: That CD has these in a PDF format so you can print them out. Hill: Oh, okay. Turney: It's under the address of each server. Hill: Like what she has (inaudible) original survey. Lindgren: What we did (inaudible). Hill: The reconnaissance survey that we did in (inaudible) so we can collate all of these surveys. When you go to it, you'll have everything in the same thing. Lindgren: Okay, you're talking about just physically having them as a part of it so even though Emily probably at one point referenced those, I assume, right? Hill: I hope she did. I don't know. Lindgren: I'm going to assume she did. But you're saying physically tie those together. Turney: And I don't know if it would be worth putting it on the website but if you wanted to, all of these are on PDF format so if you wanted to put them in there, you probably could open them and see that survey if it (inaudible). Hill: We could see what she put on that isn't there before (inaudible). Lindgren: Will, are the photos, the photos jpeg's then? Or are they scanned as PDF or jpeg's? Meridian Historic Preservation Commission September 6, 2007 Page 12 of 33 Turney: Jpeg's. Lindgren: Jpeg's, okay, so who are we going to have kind of incorporate this into the website? Meaning, I assume, can your IT guys help us with, you know, selecting (inaudible), being able to pop up, that sort of thing? I mean, you know, create the (inaudible) towards the virtual walking tour within our site. Because that really I think when the IT folks probably would need to be (inaudible). Turney: Once I completed the composition of the working, or the walking tour, excuse me, and email that to all of you, you could take that and (inaudible) put it onto the website. Lindgren: But what kind of format are you (inaudible)? Turney: It would be - -. I could easily PDF it. I could do, you know, something that anyone can open with pre -wire and Adobe (inaudible) is free. So I will be doing it in (inaudible) Word. I'll probably be using Adobe Illustrator to put it together. And then once that's — that'll be the soft document. The editable document and we'll keep that. But then I can lock it in as a PDF so then it can be shared and edited and that PDF will be easily launched from the website. Lindgren: Yes, and what I'm wondering is (inaudible) being able to launch a PDF on the website as it really is on the website. That is, there's text and then you might have an (inaudible) photo and you click that photo and I think it's really, you know, it's an interactive type thing. So it's really gone (inaudible). Turney: Yes, it is. Lindgren: That would probably require IT folks to be (inaudible). I mean, you know, if they're going to be clicking on images and, you know, some sort of (inaudible). Turney: Depending on what you want, you know, if you want images to sort of fade (inaudible) it takes a little bit of a VanWyk to, you know, when you look at a web design you want it to be fast. You can not (inaudible) what computer you're looking on it and if it takes too long to regenerate a photograph and they'll ditch the search. So, but I can get it to you in the soft format (inaudible) with those photographs and I'm not sure what we use, whether it's the Illustrator or you know, for the web. But I do know that you guys have that. That's probably how the formatting (inaudible). Lindgren: So (inaudible) PDF on the website, just a simple click, and you have the whole document (inaudible) or you can have it if it caused too much challenge to do Meridian Historic Preservation Commission September 6, 2007 Page 13 of 33 that. You have a soft version I think is proper if you put here and if you're on update, for example. Turney: I think (inaudible) in the same photos we're talking about are on that disk that we just handed out that ought to be capturing it also on the Walking Tour. So if we just want to capture those photos, those are large format and it opened it up in slide show. It wasn't PowerPoint. It was (inaudible) format. Getting outside of my (inaudible). Hill: This is already updated? Turney: This is an `05. These surveys were in '05. Hill: (Inaudible) has a thing for (inaudible). Some of them that I don't agree with their eligibility (inaudible). Tammy's probably (inaudible). Turney: Tea Room (inaudible). Hill: Yes, it was. Lindgren: So in terms of, well I know we talked a little bit about, in terms of that, I mean whether or not the Scarecrow Fest, I'm not sure. Maybe it's just getting close. don't where we are. Hill: You talked to her about it. I did my chore with (inaudible). Lindgren: You know, we did talk about having some sort of audio tour and really maybe just (inaudible) in the winter time or whatever. Hill: Or maybe, I think we just need to take time and go right around town. One of the things I still would like to do sometime is tour the cemetary. Turney: That'd be great. That's a great idea. Hill: To the old part of the cemetery. Lindgren: And have you started on that? Hill: Well, I don't know if that needs to be (inaudible) but I think we need to weave those families in. Because you go down the row and here they all are. They're all just laid out by (inaudible). Meridian Historic Preservation Commission September 6, 2007 Page 14 of 33 (Inaudible): Hill: Well, I wanted to talk to her about it and see if that would be something they might (inaudible). Because it would involve studying the old people that were here, the earlier people. It would involve connection. Some of those sorts of things. Hammond: Connecting a person with the land parcel? From building to (inaudible) other thing. Hill: We have five, I believe, World War I veterans buried out there (inaudible). What's the name of the (inaudible)? Have this picture out there. And I've got to go and make sure that it is because the picture that was in the paper, she didn't (inaudible). It's the fella who was supposed to be (inaudible). What's his name? Hammond: Hutchison. Hill: Floyd E. Hutchison, yeah. And the picture in the paper doesn't match the picture that they have at all. One of them has lots of black hair and one of them doesn't. One of them has a square jaw and the other one has a pointed jaw bone. Hammond: Are the City guys looking at doing for the Scarecrow or are you just - -? Hill: No, (inaudible). Hammond: Oh, okay. Lindgren: Yeah, no doubt. As far as the Walking Tour goes, so do you think by the next meeting we should have a pretty good graphic we can go through? And then, Lila, do you think at that time would be a good time to start maybe looking at (inaudible) a video didn't we about a walking tour? Hill: (Inaudible) late in September and we're almost out. We're getting (inaudible). Thomason: (Inaudible) next meeting is the day before the Scarecrow Festival. Lindgren: That's correct. So as far as that goes, that's not, we talked about tying it to - -. I think that sooner or later though, I think it would be helpful to combine this effort, and to get your, what we talked about, your anecdotal pieces. Hill: One of the other things that needs to be done, and it may be something that the school kids would be interested in. We have, or rather I have, (inaudible) I have a very large collection of Meridian photos (inaudible). Meridian Historic Preservation Commission September 6, 2007 Page 15 of 33 Lindgren: Who is this teacher? Hill: Jenny Kellerman. And she's out at the Meridian Academy. Lindgren: Couldn't they as part of this project is just to help with this process and interview you and other folks that might - -. And just if they can get their hands on a camera or we could maybe help them with that but just to - -. Because we've been wanting to do this for some - -. How long have we been talking about this and just haven't done anything about it? I don't know if that could be the project that you're looking for is just to, and tie it to the Walking Tour (inaudible). Hill: Well, anything we get them to do is more than we're going to get done. Lindgren: Yeah, I think you've got a willing partner there in that class that would, I think - -. Hill: And I don't know if they could do. They probably could do a PowerPoint presentation with the slides that we have. Thomason: So it would be helpful if Lila were to invite and even bring this Jenny to the next meeting? Hill: Well, I thought about inviting her today and I thought you guys (inaudible) tonight. Lindgren: I just think that that's something we've been talking about so long and we just have not acted on it as quick as we hoped to. Berg: You know, without being too involved with some of these other things, I don't see why we couldn't even do PowerPoint presentation on the Walking Tour? We'll need to organize it which, I'm sorry, many high school kids are way more - -. I'm challenged on some of these technical programs but I'm sure they could put together a nice PowerPoint that you could have on the website to get something started for our Walking Tour or even a tour of Meridian - -. Lindgren: That's what I'm suggesting that they probably do have access to these kind of resources and I'm sure they're knowledge based Hill: (Inaudible) State of the City address that they showed a video or something of kids just going around different places - - Meridian Historic Preservation Commission September 6, 2007 Page 16 of 33 Lindgren: Exactly. Something of that nature. And that could happen fairly quickly. They could start, at least have everything processed and over the next semester or whatever their project duration is, they could put together a nice little - -. Hill: (Inaudible) even the histories of the early common schools. Because those are what we have more than anybody else has in the whole County. Lindgren: And quite frankly (inaudible) they've got that. Hill: Well, the teachers don't understand the common school to begin with. You start talking to them and you say common school and they don't realize it's an independent district (inaudible) dividend from the County, that they would each have their own little board, they each hired their own janitor. It was a totally independent school district when they were (inaudible). Thomason: I know there were a couple, three dozen of them too. Hill: Oh yeah, more than that. Thomason: Thirty-three, forty? Hill: There were originally 52 schools. Some of them consolidated before the original consolidation. Thomas: Each a district? Hill: Each a district. And they eventually (inaudible) which I think is 35 or 36, then went into the big consolidation in '49 and '50. Thomason: I know the number 33 is what became a high school, isn't it? Hill: Thirty-three is the original number of the grade school from 1886. (Inaudible): Then an elementary school (inaudible). Thomason: Sure. I was in the fourth and fifth grades when Lila's property (inaudible) to a school. Lindgren: We've got a lot of things to do so I want to - -. Anything else (inaudible)? Berg: I went to kindergarten with Tom's (inaudible). Meridian Historic Preservation Commission September 6, 2007 Page 17 of 33 Hammond: Can we talk about taking Lila in a van on the 23rd of this month? (Inaudible). So is that not going to happen? That was a tentative date. Thomason: Was there a reason why we couldn't do that? Hammond: (Inaudible) it's in my plans, so - -. Lindgren: What day of the week was that? Hammond: Sunday. Lindgren: Oh, Sunday afternoon. (Inaudible). We have the information. Why don't we do that? It's purely if we can make it. If not - -. Thomason: What's the date again? Lindgren: Twenty-third. Thomason: Twenty-third of September? Hill: What time do you get through with your paper stuff on Sunday? Thomason: I'll try to make it. That's quite a thing to do. Oh, Dairy's a lot. But knowing it's coming, I can plan for that. Lindgren: What time do you think? Thomason: Oh, in the afternoon. I know we need daylight so why don't we shoot for 4:00? Is that okay? Hill: 4:00 sounds fine. Lindgren: How long do you think it might take if we - - Hill: Well, it depends on how many parts of town you want to travel through. Lindgren: Well, we're talking about the main, what (inaudible) person has on the Walking Tour. Hill: And a lot of them won't go on the Walking Tour. Lindgren: (Inaudible) gotcha. We're stili going to record it, so be careful. Posterity. Meridian Historic Preservation Commission September 6, 2007 Page 18 of 33 Hill: I may say off the record. Hammond: You know, you guys keep it clean. I don't - - Lindgren: Do you have a video camera? I think I might be able to get one. Hill: Well, I don't know if you want to video this. I think it's for your information. Lindgren: No, I'm not talking about doing an audio. Berg: We probably can get a digital recorder and also have a - - Lindgren: At least an audio, yeah. I mean, that's all we need. Berg: I think it'd be nice to have a video, if you have one, we can do it. Hill: (Inaudible). Lindgren: Way to go. Berg: I can see if we have any -- Lindgren: Could you check that, Will? Hammond: (Inaudible) make a motion that we approve renting a video camera to capture that. Lindgren: Well, why don't we do that? Can we, is that a motion? Hammond: Yes. Lindgren: Kind of a second. I think that's a good idea. What we'll do is we'll allow Will the opportunity to go ahead to see if he can find one in the City. If not, we'll certainly figure it out. All those in favor of renting a camera as a second option, say aye. FOUR AYES. ONE ABSENT. MOTION CARRIED. Lindgren: I can work with Will on that. Let's move on. (Inaudible) 4:00. We're going to be meeting here, is that - -? Hammond: That might be good. Meridian Historic Preservation Commission September 6, 2007 Page 19 of 33 Thomason: In front of City Hall? Hill: In the City Hall parking lot or something? Lindgren: Will, do you think you can send out a reminder email? Maybe Thursday or Friday? Berg: Yeah. Or maybe Tuesday? Whoever can make it, make it. 7. Review Upcoming Training Seminars: Lindgren: Item number seven, review of upcoming seminars. I don't have that information, Tom, but I know we talked about it. Hammond: Yes (inaudible). Was it Minneapolis? Lindgren: Yeah, it was October 2"d. It was October - - Hammond: It was October something. Lindgren: It was October 2"d'1 Hammond: Fourth or fifth. Hill: Just don't go to the restroom. Thomason: In the airport. Not that much (inaudible). I was on the floor. Lindgren: Is that something you still want to (inaudible)? Yeah, if you have that. I have not gotten it this year unfortunately but - -. Is that something you still are interested in? Can do? Hammond: What was it, October 2"d? Not sure (inaudible). Lindgren: It's October 2"d. You know what we could do, we could always get it on the next time if you want. I don't want to push this either. I just want - -. Hammond: (Inaudible). Lindgren: Tom, would you be willing to - -. I think what happens is, the following year we'll have an opportunity to (inaudible) the NAPC. Which is probably going to be a lot more productive for you. (Inaudible). Meridian Historic Preservation Commission September 6, 2007 Page 20 of 33 Hammond: Why don't we shoot for that? (Inaudible). Lindgren: It's the end of July. And I don't know if (inaudible). I don't know if there's anything else in terms of training centers but we may just investigate for next year as far as - -. Is that okay? Hammond: Yes. 8. Follow Up on Sleepy Hollow Farm: Lindgren: Item number eight, follow up - -. Yes, Carol? Jetton: I have to leave in just a few minutes. Is there something you wanted about the Scarecrow Festival? Could we kind of jump there or (inaudible)? Is that a problem? Lindgren: We could, we could. Jetton: Is that a problem? Lindgren: No, that's not. Jetton: Because I do have to leave. Lindgren: Sure. Let's do that. (See item ten). Lindgren: A lot has happened. I got to keep track of when it's happened. I met with Madeline and Fred Walter. You know Fred? He's an architectural historian. And he's a licensed architect but his book's on historical and he works for the Idaho Historic Foundation. Does that sound right? Hill: Could be. (Inaudible) but not an official state (inaudible). Lindgren: Well, in our case they've actually provided a help desk, help fund I guess, the (inaudible). Keith Jones came out. Myself, Jim Jewett, Keith Jones, Fred Walters, and Madeline went and toured the farm structure as well as the, what do you call it? The double granary, the silo there. And so we had that meeting. Sorry, I didn't bring a copy. I'll forward it on to you guys. The report from Keith Jones actually was fairly promising on the (inaudible). Probably the one that was more suspect to have problems. And really I think there are some opportunities to do something with that. In that conversation he also talked about 20% tax (inaudible) Meridian Historic Preservation Commission September 6, 2007 Page 21 of 33 Parks Department (inaudible) offers and we were given Don Watts. Contacted Don and actually met up with Don, myself, Jim Jewett concerning just to say this is what it is. And Don is actually (inaudible) tax credit and Jim seems to be real open to it. So I don't know what he's done since that time. I think he's trying to wrap his arms around some other things but in the meantime I think where we left it (inaudible) what his next step is. In talking to Don I think it's just a matter of tracking. If anything else, when you try to obtain tax credit you just have to track (inaudible). Which is maybe so far out still but I think in the meantime I think you're going to see, my hope is that Jim is open to saving these structures and somehow incorporating them into (inaudible). So I'll probably, what I need to do is follow up (inaudible). Through those meetings, I think Jim is, at least he's stated he's open to at least doing something with it. And incorporating this as some sort of adaptive reuse. Whether it be, you know, a multi -tenanted co-op or, you know, some sort of farm city, like a little country market, whatever. Hill: Would it be helpful if I went on the trail of that original (inaudible)? Lindgren: I don't think it would hurt if you can track down. Hill: (inaudible). That original photo may lie in there (inaudible). Lindgren: Yes, I think Jim is - - you know, keep in mind, he's the one that approached the Mayor about - -. I've got to talk to her, I'm not sure I understand it. Not that he's (inaudible) necessarily anyway but he's been real patient with our group, I think, in listening and being thrown a lot of options. And so far I think he's open to it so (inaudible) potentially (inaudible). We do have information. I mean, ITD actually (inaudible) that interchange there. They got funding. They had to do an actual (inaudible) whole property there. And so (inaudible). We got the plan (inaudible). Hill: (Inaudible). We can keep it filed as long as you're working on it. Lindgren: Yes, and probably the next step is to just get back to Jim (inaudible). Hill: (Inaudible) If you want to look for other farm pictures in this area you need to go through the Historical Society (inaudible) and you can get good photos out of there because Wayne (inaudible) took most of the photos for that paper and he was a very fine photographer. And so those would be (inaudible). Lindgren: Yes, if you can, I agree. I think something like that just generates that enthusiasm. I think right now Jim's goal is to get that thing entitled, processed. A lot of it has to do with how ACHD is going to run those (inaudible) big part of it. Meridian Historic Preservation Commission September 6, 2007 Page 22 of 33 Berg: As far as the City's been informed (inaudible). Lindgren: Oh, did they? Berg: And (inaudible) in negotiations for the sewer line which was by the road. So I think those are pretty much (inaudible). So that would help (inaudible). Lindgren: Rerouting of Overland and also the connection north of this; isn't there another ACHD connection to, yeah, it goes underneath the overpass. That's okay. Thomason: (Inaudible) ACHD's producing, was that, I don't think that's part of the (inaudible) work. He's just (inaudible). Berg: (Inaudible). There's a sewer right now underneath the canal (inaudible). Lindgren: And that's why ACHD's really (inaudible). So if we do tunnel work (inaudible) we'll move the road, go through ACRD. (Inaudible). He's not there yet. Berg: Correct. That's part of what he wants to develop (inaudible). Lindgren: And that's great. So (inaudible). I think a lot of things are - - you know, here's a situation where, you know, like the Creamery we're given an opportunity to do something that's if nothing else, we trash. You can't help somebody if they don't want to do it. We're just trying to (inaudible). Berg: And if all we get out of it is a marker on the site I really think that's even an important thing for Meridian. Thomason: It's a visual statement. Lindgren: I think Jim's, you know, we tried to in so many ways through different conversations. So what is the other option? You turn us down and just put up a stucco box of retail usage? You know, here's what we're trying to - -. Think about it. Think about how this could be a very extremely viable project for you. Hill: (inaudible) old school. Lindgren: There you go. Two (inaudible) like Mike had. Hill: No, Franklin from Bricklin. We're the only brick school in the whole district, the whole area actually. Thomason: I still have a crinkly negative photo. Very rare. Meridian Historic Preservation Commission September 6, 2007 Page 23 of 33 Hill: (Inaudible). 9. Business After Hours Program: Lindgren: Item number nine is Business After Hours program. Do we have anything about that? Hammond: A couple things. Elizabeth call you? From the bank? Bank of the Cascades? Lindgren: Yes. Hammond: She wants somebody there. One of us there to talk about (inaudible). (Inaudible) architectural design of that building (inaudible) overall plan for the City. (Inaudible) and she recognizes us as part of the After Hours. And so I told her that you'd probably be a better spokesman. i would do it but if you're going to be there. (Inaudible). Lindgren: Date? Hammond: September 19tH 20tH I took those pictures over to (inaudible) last year. They donated them this year so that helped. And I talked to Meg and she's willing to, she's got two or three prints that she (inaudible). Says, well, I'll put them on a hardboard mat (inaudible). Lindgren: How much did she think (inaudible)? Hammond: (Inaudible). And so the other thing is, I'll be out of town all next week and so when Greg gets those prints that I need (inaudible) and if you get those to him. Lindgren: So how many photos? Hammond: Four. Berg: He's doing four. Are they are already doing somethings? Hammond: She had three or four small ones. They were big as a postcard but not much bigger. (inaudible). Turney: Are they in a collage? Meridian Historic Preservation Commission September 6, 2007 Page 24 of 33 Hammond: No, they're separate photos. Berg: And so Meg can do whatever she wants, a mat. Hammond: (Inaudible) frame two of them and mat the other two. Berg: There's going to be four done by the 17th? And Meg already has a couple? Hammond: Yes, she said she'd already done the first two or three. Berg: But she's doing it because Greg has nothing to do with it. Hammond: Correct. (Inaudible) hanging on the wall. Turney: Did you do one last time, the postcards collage? Hammond: We did. (Inaudible) so I didn't have a set of postcards but (inaudible). Berg: I could get a set of postcards for Lila. Bring them over to me and I can give them to Meg and she could do whatever she wanted to do. Hammond: Sure. Hill: How many you want? Berg: Well, give me a couple sets and I'll have Meg just (inaudible). I mean I thought she could just do the little postcards (inaudible). Hammond: Unless the ones already donated were already (inaudible). Berg: Well, if there's three. Hammond: There's two or three. Hill: There are 12 in a set. Hammond: And that collage last year went over really well. They should frame more (inaudible). Thomason: Did you tell them, same format as last time? Hammond: They're going to be like (inaudible). Or to auction, yeah. I told her that that was fine. Whatever she wanted to do. Meridian Historic Preservation Commission September 6, 2007 Page 25 of 33 Lindgren: Are they kind of running the show (inaudible)? Hammond: (Inaudible) help sponsor the event. Berg: (Inaudible). Lindgren: I thought that was a neat little thing (inaudible). I'll be typing it. Berg: Type it. It'll be a different kind of atmosphere but those things could really be on display on easels. Hammond: In fact, (inaudible) ten minutes before. Hill: We could probably come up with a, from my private stash (inaudible). Thomason: (Inaudible). Berg: The bank? Hill: Frank Johnson's grandparents lived on that corner. And his name was J. Matt Anderson, not the proper James M. Anderson. I can bring in one of the old (inaudible). There is not as far as I know a picture of that corner. There were two of the little square (inaudible). I don't know if (inaudible). Graduated with Keith. Played football at BSU. Mallard, Mike Mallard I think, lived there in one of those. If it wasn't them, it was somebody else. Lindgren: You're talking about the side of the bank building? Hill: Yeah. Berg: There's number one house. We could take it down and fix it up and do the paper - -. Lindgren: And not destroy it. Hill: (Inaudible) died of cancer. Mittliner's (inaudible). One of the Mittliner kids might have a picture. Berg: (Inaudible). Hill: They looked on there. But they did live here. Yeah, there're three or four houses and they were the (inaudible). Lindgren: Is that something you might be able to track down, anything prior to that? Meridian Historic Preservation Commission September 6, 2007 Page 26 of 33 Berg: I was just thinking, I know that the bank is giving, doing all this stuff. It'd be nice maybe to have an older frame of that site to give to them. They could hang it in there as far as a past and present (inaudible). Does that make sense? Hill: I mean, that's the only one I can think of. Lindgren: That's quite an expense. Thank you for letting (inaudible). Berg: They may just want to keep it and hang it on the wall in the lobby area there. Lindgren: That's what I'm wondering. Really, not to be raffled or anything. Berg: You give me a picture (inaudible). Hill: Yeah, when they were cleaning up out here, getting ready to move, I came in and took pictures of it. (Inaudible). Berg: Well, you know, we have a picture (inaudible). Hill: Okay, I don't think that any of the pictures that we have enlarged (inaudible). Berg: But there might be another one. Lindgren: Are you going to (inaudible) at all, or - -? Berg: May? Stowman? Lindgren: Got my number? Berg: I'll forward your (inaudible). Lindgren: You suggested maybe one of the architects but, I hate to pass the buck here but do you think, Lila, do you want say a few words on that property? That night, on Thursday? Berg: You could give a little history of it. Lindgren: That's what I'm wondering and I don't know (inaudible). Hill: You know, if it's part of that early corner because the interurban went around that corner. Meridian Historic Preservation Commission September 6, 2007 Page 27 of 33 Berg: Talk a little bit about that and that's - -. Lindgren: Yeah, just you know, five minutes or so. Hill: Back in the days when it was Front Street and Broadway? Berg: Yeah, you could go to that. (Inaudible). Lindgren: No one there. Hill: It's on a map. We can document it. Lindgren: (Inaudible). Berg: And you know that might be (inaudible) if you had one map that could incorporate this picture. You know with those little small nail lock things - -. Lindgren: Where the plat is part of that collage or whatever that picture - - Hill: I'll look and see what I've got. My sister's coming in a week so I'll need more pictures. Lindgren: We can all, maybe Will, if you can (inaudible). Berg: I will. I'm going to tell you that I'm in a conference that week of 19th 20th 21St So it's very unlikely that I'll be here. But I'll send (inaudible). I don't what the activities, but it's a conference. I'll (inaudible) training goes and all that stuff in Boise but that doesn't - -. Hill: Does your dad have a picture of those buildings? Berg: (inaudible). Hill: He runs around with a camera. Hammond: Do we have time to pick up the pictures? Berg: I'm in training the first part of the week but if, you know, they get them, I'll get them. I'll make arrangements. Not a problem. 10. Harvest Festival / Scarecrow Event: Meridian Historic Preservation Commission September 6, 2007 Page 28 of 33 Lindgren: I'll just (inaudible) Scarecrow event. In talking with, you know Terry's out this week. Or, Terry Sackman's not back until Monday I guess but one of the things we need to do is we need to kind of get this program together. I guess that's why I called. I called first to talk to Terry and I talked to Shannon a little bit and then ended up talking to Marie. I'm not fully understanding what our role is as far as, are we the ones to put this together? What I'm trying to get from them is not only last year's, because I do have a hard copy here at least, but to get previous years and how we might be able to mix in different places - -. Jetton: Last year was the first time that they had to actually go to a place and pick up an item. And I think there were three things that they had to go (inaudible) or something like that so - -. I don't know, every year - -. Gwen and I usually go around and take pictures. And then choose some figures and then write the clues. But like I said every time we go we pretty much beat this to death. I mean, I'm (inaudible) alleys and chimneys (inaudible). Of course, we could probably go back a couple years (inaudible). Lindgren: That's what I was wondering. It's not reinventing it, it's just reordering, reshuffling it. And that's what I'd like to do is get it - -. Jetton: Yeah, that's true. Lindgren: Yeah, I don't know, to be frank with you, I mean, a lot of these, I just - - do you remember what the specific text was? We had about, what twenty -some odd folks do this last year? Jetton: Yeah, every year there have been more people participate. Lindgren: And I guess what I'm getting at is, you know, even if there's leftovers from last year, I mean, who's going to remember that? Hill: I think you could start to throw in a few things like (inaudible) every year. Jetton: Last year I think we had a bonus question like what was Meridian named originally or something and they had to come up with Hunter. Lindgren: Right. Jetton: Then did you want, I don't remember. (End of tape). Meridian Historic Preservation Commission September 6, 2007 Page 29 of 33 Lindgren: (Inaudible) She does some volunteer work apparently. Marie put me on to her. I called Cindy about, she mentioned she had an electronic copy of this program or (inaudible). But I talked to Cindy and she said no, I don't have that. So I don't know who's got it. Jetton: There was some girl that ran a computer company, some kind of a computer repair. She worked the (inaudible) last year. Lindgren: And maybe Marie got mixed up because Cindy didn't know what she was talking about. Really it's just a matter of, I have a couple of formats. I think we can, you know, do something maybe different just to make it up. I don't know who, Carol, who did this thing? You and Gwen had it put together? Jetton: Gwen and I took the pictures and wrote the clues. Lindgren: What about this formatting, this stuff, somebody else? Jetton: See, that's where I kind of put the blame. I think that Marie and somebody did that. Lindgren: So really that's something that we don't really have to mess with. They've got the graphic person that can help. Is that correct? Jetton: I think so, yeah, and I could check with one of them. Lindgren: And if not, I guess we could throw something together really quick. Because I just want to make sure what we're on the hook for here. Jetton: So if we do this, if Gwen and I go and take pictures and do the clues, then did you want two or three places that they would have to pick something up like last year? Lindgren: I think so. I mean, was it three? Jetton: I know, Steve, you did one. (Inaudible) did one and they asked you something. Turney: They ask questions. Lindgren: That's right. Jetton: And it seemed like it was one other, oh, it's a postcard. They had to go into Gwen's shop and get a postcard. Meridian Historic Preservation Commission September 6, 2007 Page 30 of 33 Hill: Here's the library (inaudible). Hammond: (Inaudible) your library card? Hill: (Inaudible). Jetton: Then they took a picture of the Norse (inaudible). Lindgren: Oh, yeah, it says pick up a ribbon. So it must have been (inaudible). So - - I guess. Berg: This would be really kind of neat to have on our website just to promote the Walking Tour. This is last year's obviously but (inaudible). Lindgren: (Inaudible). Berg: Well, maybe just this one cover, this part right here. Lindgren: Or if we can get that - -. How quick can your IT guy get something like that? If you have like a nice jpeg or PDF for that matter? Berg: Well, right now, I've just been having a (inaudible) working on it so it's a matter of trying to get this on there (inaudible). Lindgren: Well, what we can do as soon as we can get the art work because I, again, if there, if I can get with Marie and find out to confirm that she's doing it but as soon as she gets the art work, get it over to you and post it so it's ready to hook up. Berg: Just one sheet like this or something? Lindgren: Yeah, just that. Berg: Then this and this and an example. Sure. Lindgren: I'll call her in the morning just to kind of (inaudible). I'm not sure who has this (inaudible). Do you need help from this group? Jetton: Gwen and I can probably get together and do that but we probably need to check with Marie then to see what happens after we take the pictures and write the clues. Meridian Historic Preservation Commission September 6, 2007 Page 31 of 33 Lindgren: Yes, I just don't know if it has the --. I don't want to use this one. I'm just talking different - -. And we can (inaudible). Hammond: For all intents and purposes it shows the Walking Tour in the same format. You keep that blocked out we can cut and paste new photos with that electronically. Lindgren: I think the heavy thing is coming up with the clues. I couldn't. I don't know enough about them. Jetton: I think I have the last two or three because I put them on my computers. Lindgren: If you have that, that would be critical. Jetton: I don't have the pictures but I just have (inaudible). Then do you want me to get a hold of Gwen and then we'll go ahead and contact Marie? Lindgren: If you don't mind (inaudible). Jetton: And so you still want a couple places that they would have to go to answer the question? So you want a couple people (inaudible). Lindgren: Or at least have their picture taken, so --. But you're right, there's a finite number of buildings that have gathered interest. I think if your clue can have a twist, that's terrific. Hammond: (Inaudible). Lindgren: I think they need it by, I think I've got it at 20. (Inaudible). Let's give (inaudible). Jetton: My home number is 288 -(inaudible). Lindgren: I'm sure I have it. I just need to, whatever we need to do (inaudible). If they're already handling stuff, great. (inaudible). But you're saying, Carol, that somebody else put this artwork together. Jetton: Yeah, Gwen and I did pictures and wrote the clues and then we just handed it out to somebody. Thomason: I'd like to clarify, what I meant was, I would assume that the Chamber is going to assume that we are doing everything on our end. Meridian Historic Preservation Commission September 6, 2007 Page 32 of 33 Jetton: And Gwen may remember, like I said (inaudible). Lindgren: Yeah, I don't think Cindy was the right one. She (inaudible). Jetton: (Inaudible) for a couple years. Lindgren: Because you, that's right. Hill: What used to be here? Occupied this spot for a few years. Thomason: Big splat. Lindgren: Go retrieve a piece of rebar or something. Jetton: A little chip of something. Thomason: Oh, you got brick still, eh? Lindgren: Go pick up a brick. Jetton: They wanted some Meridian Brick Yard but they want (inaudible) much better quality. Lindgren: So that's what we need to do. Jetton: Thank you for (inaudible). Lindgren: Thanks, Carol. Item number eight is follow-up on Sleepy Hollow Farm. (See item eight). 11. Development Project Comments: Lindgren: (Inaudible) development project comments. I have those typed. I haven't really gone through them yet. Berg: There's some dates there. Lindgren: They're November 1St. Those are hearing dates. Berg: I would just suggest, Walter, you go through them and if it's ones that you think the group needs to look at, email me and tell me and I'll go scan and send Meridian Historic Preservation Commission September 6, 2007 Page 33 of 33 them. There may not be any need for us to look at them. But I think somebody needs to look at them to make sure. Lindgren: These are - -. So you need comments by October 25th, is that correct? Berg: So October 4th Lindgren: Which I will not be here. You can still - -. Actually my wife and I are going to Germany. Oktoberfest. Berg: Oh gosh. You should have told Frank. He probably could tell you tales of the best beer. Lindgren: Actually we have an exchange student that we had last year. (Inaudible). I would like to entertain a motion to adjourn the meeting. Hammond: Second. Lindgren: All those in favor, say aye. FOUR AYES. ONE ABSENT. MOTION CARRIED. 12. Next Meeting: Thursday, October 4, 2007 at 5:30 pm MEETING ADJOURNED AT 7:07 P.M. PROV — CHAIRMAN ATTESTE 97 DATE APPROVED .7 cj',r,,�y w-, n WILLIAM G. BERG JR., 4ITY CLEff CJ