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Home My WebLink About2013 12-12Meridian ~ commission To develop, advance and nurture ali facets of the arts to enhance the quality of life for Meridian residents and its visitors REGULAR MEETING • AGENDA Thursday, December 12, 2013, 3:30 p.m. City Council Chambers -Meridian City Hall • 33 East Broadway Ave., Meridian, Idaho I . Roll call: _ Stephanie Barnes _ Mary Jensen _ Leslie Mauldin Nancy Rountree 2. Adoption of the agenda _ Brian Schreiner _ Dakota Seal _ Dwight Williams Brad Hoaglun, ex-officio 3. Approval of minutes: a. August 8, 2013 regular meeting b. August 29, 2013 special meeting c. September 12, 2013 regular meeting d. October 10, 2013 regular meeting e. October 24, 2013 special meeting f. November 14, 2013 regular meeting g. November 16, 2013 special meeting 10. New business a. Power box art (Mary) b. 2014 Concerts on Broadway Series (Leslie) 9. Old business a. Treasure Valley Children's Theater update (Mary) b. Holiday/thank-you cards (Brian, Dakota) (I) All commissioners sign (2) Commissioners' mailing list requests c. Strategic Plan (Mary) (I) Review draft 20 14-20 19 Strategic Plan (2) Strategic Plan Minute agenda item 10. Reports, presentations, subcommittee reports, staff reports a. .Initial Point Gallery (Dwight) b. Percent for Art Ordinance Subcommittee Report (Stephanie) II. Adjourn NEXT REGULAR MEETING: Thursday, January 9, 2014, 3:30 p.m. City Council Chambers, Meridian City Hall, 33 E. Broadway, Meridian, Idaho Meridian ~ Commission To develop, advance and nurture all facets of the arts to enhance the quality of life for Meridian residents and its visitors REGULAR MEETING • MINUTES Thursday, December 12, 2013, 3:30 p.m. City Council Chambers -Meridian City Hall • 33 East Broadway Ave., Meridian, Idaho I. Roll call: President Mary Jensen called the meeting to order at 3:40 p.m. and called roll. X Stephanie Barnes X Brian Schreiner X Mary Jensen X Dakota Seal X Leslie Mauldin X Dwight Williams X Nancy Rountree O Brad Hoaglun, ex-officio 2. Adoption of the agenda Nancy asked that the agenda be amended by the addition of item 4(c), budget information from the Meridian Finance Department. Leslie moved that the agenda be amended accordingly and adopted. Nancy seconded the motion. Vote in favor of the motion was unanimous. 3. Approval of minutes: a. August 8, 2013 regular meeting b. August 29, 2013 special meeting c. September 12, 2013 regular meeting d. October 10, 2013 regular meeting e. October 24, 2013 special meeting f. November 14, 2013 regular meeting g. November 16, 2013 special meeting Emily said that the November 14 and 16 minutes are not yet complete. Nancy and Dwight noted that item 8(a) on the October 10, 2013 draft minutes included an incomplete sentence. Emily stated that she would review the recording and correct that paragraph. Dwight moved that approval of the minutes be postponed to the January meeting to allow more time to review them. Nancy seconded the motion. Vote in favor of the motion was unanimous. Leslie asked that the minutes be sent ahead of time via a-mail. Emily responded that she had sent the minutes via email before the November meeting but would be glad to do it again. Nancy asked that a reminder be sent before each meeting. MERIDIAN ARTS COMMISSION MINUTES • DECEMBER 12, 2013 • PAGE I 4. New business Mary acknowledged the presence of guests Michelle Glaze, Customer Relations and Energy Efficiency representative for Idaho Power, Austin, a student, and Cara Stone. a. Power box art Mary stated that she has no updates on power box art at this time. Nancy said that the Idaho Statesman recently featured an informative article about how the City of Boise handles this project there. Mary said that this project would be well suited for a subcommittee. b. 2014 Concerts on Broadway Series Leslie emailed Matt Summers to propose High Street in July, Kevin Kirk in June and again on Labor Day weekend, and Kings of Swing in August. Wineglass Arts will help with production assistance. Calico, the local high school group, will open. Leslie hopes to hear from the artists by the January meeting, at which point she will work on sound. In 2015 she will look for a guest artist. Mary asked whether all performances would have opening acts. Leslie said that she was trying to set that up. Nancy suggested that the Young Musician award winners could be considered. Nancy asked about budget. Leslie said that she proposed a payment amount similar to last year. Nancy suggested that Leslie work with MDC and Lori Jones of Investment Resources to seek funding. Nancy said that this information is in the spreadsheet from Reta and she would forward that to Leslie. c. Budget information update Nancy confirmed that the amount allocated to MAC for fiscal year 2014 is $20,000. MAC has spent $62.60 for Initial Point Gallery supplies and $57.83 for the strategic planning workshop. Outstanding expenses include Delta James's invoice and the lunch for the strategic planning workshop. Nancy asked Emily whether she had received the invoice from Delta yet. Emily said no and Nancy asked Emily to contact her. Nancy said that the net fund balance, the money that had been allocated to MAC but not spent, is $61,514.29. Nancy asked Robert to confirm that MAC can approach City Council and ask for additional spending authority for this amount. Robert said that the spreadsheet shows places where MAC has been more frugal over the years. $91,500 set aside for the entryway public art project. Nancy asked that MAC consider seeking funding to cover the part of this project that has been funded by the Solid Waste Advisory Commission and give this amount back to SWAC, because SWAC was generous in allowing MAC to carry this amount forward, which never happens. 5. Old business a. Treasure Valley Children's Theater Mary said that the Parks and Recreation Activities Guide will come out December 15. Patrick in MPR helped put in a one-page ad with audition information and showtimes. TVCT did some advertising as well. Fifty-six kids are already registered to audition. TVCT and MAC had a float in the Winter Lights parade last week. TVCT was open with Christmas karaoke and 1,000 flyers about the production were handed out along the MERIDIAN ARTS COMMISSION MINUTES • DECEMBER ~ 2, 2013 • PAGE 2 parade route and during the open house. By the January MAC meeting auditions will be over and MAC can discuss marketing. b. Holiday/thank-you cards All commissioners were signing holiday cards throughout the meeting. Mary sent an email to commissioners requesting that they bring names and addresses for mailing. Nancy asked Emily or Cory to go through the list and make sure there are no duplicates and make sure no one is forgotten. Mary thanked Dakota and Brian for completing this project. c. Strategic Plan Mary thanked those present at the Strategic Plan workshop on November 16, 2013. The Strategic Plan draft is not yet ready for review but will be in January. 6. Reports, presentations, subcommittee reports, staff reports a. Initial Point Gallery Dwight said that the December reception was sparsely attended but the weather was not good. Dwight asked Dakota to approach the school administration art people and procure art for the 3-D cases in the middle of the gallery. Last year the whole gallery was filled with art by Renaissance High School students; this year the plan is to concentrate on 3-D art by high school students. Brian said that there is a district art coordinator. Mary recognized Austin. He said that he is a Renaissance student and that the students and teachers are up to the task. Dwight said that he has been in touch with Lois Chattin of Renaissance, but would like to broaden the scope. Dakota said that the show could still include RHS students' art. Nancy asked Austin to give Dakota his contact information. Dwight said that some artists had been designated as alternates. Emily said that she thought that this year alternates were not designated, but artists not scheduled could still be invited. Mary asked whether there were any thoughts on how to increase attendance at the reception. Dwight said that the cold was a factor. Leslie said that the change from the first Tuesday, the holiday season, and the cold made low attendance an anomaly. Stephanie said that people have asked her how to get on the mailing list. Emily said that she has that list and the plan is to transfer administration of the list to Cory. b. Percent for Art Ordinance Subcommittee Report Stephanie said that Emily prepared a comparison of other cities' percent-for-art ordinances and asked her to send it to the entire commission. Stephanie said that looking at the strategic plan will help narrow the focus of the purpose of funds gathered under apercent- for-art ordinance. Mary said that the subcommittee could meet in late January or February to discuss. 7. Adjourn Nancy moved that the meeting be adjourned. Brian seconded the motion. Vote in favor of the motion was unanimous. Mary adjourned the meeting at 4:30 p.m. MERIDIAN ARTS COMMISSION MINUTES • DECEMBER 12, 2013 • PAGE 3