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HomeMy WebLinkAbout2013 10-10Meridian 1 Commission To develop, advance and nurture all facets of the arts to enhance the quality of life for Meridian residents and its visitors REGULAR MEETING • AGENDA Thursday, October 10, 2013, 3:30 p.m. City Council Chambers -Meridian City Hall • 33 East Broadway Ave., Meridian, Idaho I . Roll call: _ Stephanie Barnes Nancy Rountree _ Mary Jensen _ Brian Schreiner _ Leslie Mauldin _ Dwight Williams Brad Hoaglun, ex-officio 2. Adoption of the agenda 3. Approval of minutes from August 8, 2013 regular meeting 4. Approval of minutes from August 29, 2013 special meeting S. Approval of minutes from September 12, 2013 regular meeting 6. New business a. Treasure Valley Children's Theater proposal (Mary, Autumn Kersey, TVCT) b. Correspondence from MAC to supporters (Mary) 7. Old business a. Update: Meridian Split Corridor Phase 2 Public Art Project (Mary) (I) October I, 2013 City Council decision: "Under the Sky and Dreaming," by C J. Rench (2) Suggestions for future presentations to City Council (3) Community Recycling Fund grant update (4) Next steps: Communication with finalists, agreement with C.J. Rench, landscaping plan b. Report: Piano donation (Leslie) 8. Reports, presentations, subcommittee reports, staff reports a. Initial Point Gallery (Dwight) (I) October show: City of Meridian Community Center Art Group (2) Fire Prevention Month posters, reception (3) 2014 Initial Point Gallery series Call to Artists a) Released August 29, 2013 b) Due October 18, 2013 c) Special Meeting to jury submissions: Thursday, October 24, 3:30 p.m., City Council Conference Room b. Percent for Art Ordinance Subcommittee Report (Stephanie) 9. Adjourn NEXT REGULAR MEETING: Thursday, November 14, 2013, 3:30 p.m. City Council Chambers, Meridian City Hall, 33 E. Broadway, Meridian, Idaho Meridian ~ Commission To develop, advance and nurture o(l facets of the arts to enhance the quality of life for Meridian residents and its visitors REGULAR MEETING • MINUTES Thursday, October 10, 2013, 3:30 p.m. City Council Chambers -Meridian City Hall • 33 East Broadway Ave., Meridian, Idaho I. Roll call: President Mary Jensen called the meeting to order at 3:40 p.m. and called roll. X Stephanie Barnes X Dakota Seal X Mary Jensen X Brian Schreiner O Leslie Mauldin X Dwight Williams X Nancy Rountree X Brad Hoaglun, ex-officio Staff present were Deputy City Attorney Emily Kane, Administrative Assistant Tina LeBrett, Chief of Staff Robert Simison. Mary introduced Dakota, the new youth member of the Arts Commission. Dakota is a graphic media intern at the City of Meridian and a senior at Meridian Technical Charter High School. 2. Adoption of the agenda Dwight asked that the agenda be amended by the addition of item 8(2), art display request by the Meridian Fire Department, and item 7(d), a budget update. Emily said that approval of the minutes of the August 8, August 29, and September 12 minutes will be completed by November. Nancy moved that the agenda be amended accordingly and adopted. Dwight seconded the motion. Vote in favor of the motion was unanimous. 3. New business a. Treasure Valley Children's Theater proposal Mary introduced Autumn Kersey, director of Treasure Valley Children's Theater and Treasure Valley Youth Theater. Autumn said that children's theater connotes adult actors performing material appropriate for children, and youth theater connotes youth actors. TVYT was recently incorporated and is currently operating under the auspices of TVCT. Autumn provided written materials (attached) and proposed that MAC partner with TVYT to present "Peter Pan, Junior" next spring. It is an 8-week program with 40 hours of training, rehearsal, and preparation time. Kids 8 to 18 would be involved, and the cast would include ensembles so many can participate. Kids are asked to pay a participation fee or find a business in the community to sponsor them, which was a good opportunity for partnership and local investment. Tickets would be sold for $5 per person or $20 for a family of six or more. The youth participants would be challenged to sell at least ten tickets each. Autumn said that MAC would be tasked with finding large rehearsal space and a performance venue. MAC is invited to TVYT's presentation of "School House Rock" on October 26. Nancy confirmed that TVYT is asking MAC to pay the $4,335 set forth on the written budget. MERIDIAN ARTS COMMISSION MINUTES • OCTOBER 10, 2013 • PAGE I Autumn said that yes, she is asking MAC to be the producer and fiscal support for the play, and then to share in the projected $2,000 revenue. Mary said that the tentative rehearsal schedule would be auditions on January 8, rehearsals on the weekends, and performances on the Friday and Saturday before spring break. Mary said that she has spoken with the Parks & Recreation Department to confirm that the activity can be advertised in the Winter Activity Guide, and Autumn has a strong online and social media presence. Robert suggested that MAC consider the participation fee carefully since that would be new. Mary said that Boise asks its participants to pay a fee of $20, and also likes the idea of kids learning how to approach sponsors to cover the cost of this activity. Nancy added that MAC is the only arts commission in the area that has brought Missoula Children's Theater to town and not charged a fee, so the absence of a fee is a rarity. Autumn added that participants leave with a copy of the script, a t-shirt, and several hours of training. Mary said that the family member discount would also help. Nancy moved that MAC sponsor TVYT for the spring children's theater project, instead of Missoula Children's Theater, and become the producer of the play. Stephanie seconded the motion. Six commissioners voted in favor of the motion; Mary Jensen abstained. Emily was directed to work with Autumn to execute an agreement. b. Correspondence from MAC to supporters Mary suggested that MAC connect with and thank its sponsors and supporters with a holiday card. Nancy suggested that it could include an announcement of MAC's 2014 activities. Stephanie agreed that this would be good timing for encouraging sponsors. Dwight said that he would like to add his gallery crew to the mailing list. Nancy moved that MAC design, print, and send a greeting card to its supporters. Brian seconded the motion. Vote in favor of the motion was unanimous. Brian volunteered to design a card. So did Dakota. 7. Old business a. Update: Meridian Split Corridor Phase 2 Public Art Project Mary reported that she appeared before City Council on October I, 2013, and City Council upheld MAC's recommendation of the installation of "Under the Sun and Dreaming," by C J. Rench, at the south parcel of the Meridian Split Corridor. Nancy suggested that in future presentations to City Council, the entire or a majority of commissioners should be present to demonstrate that all commissioners have a vested interest in MAC's decisions. Nancy reported that the Solid Waste Advisory Commission did recommend that City Council recommend that the deadline for spending the Community Recycling Fund monies awarded for this project be extended to September 30, 2014. It is imperative that this project be completed by that time. Nancy is required to go back to SWAC with a new timeline. She suggested that MAC work to raise part of or all of the $20,000 and attempt to return those funds to SWAC, because once this project is funded, the CRF will be empty. Dakota asked how much the public art project costs. Nancy answered $95,000. Mary suggested that MAC postpone a decision on this topic until after the artist was on board. Mary asked whether there was a timeline for returning the money. Nancy said that she needs to report back to SWAC with the timeline once it is coni'trmed with Mr. Rench. Nancy became aware that SWAC's representative on the Selection Panel was not reporting back to SWAC, so she is going to increase efforts to communicate with SWAC. Emily reported that she has communicated with all three finalists. She is working on an agreement with Mr. Rench and has kept him informed to make sure he knows what is going MERIDIAN ARTS COMMISSION MINUTES • OCTOBER 10, 2013 • PAGE 2 on. Emily said that Mike Barton in the Parks & Recreation Department has reached out to Mr. Rench to discuss landscaping and placement of the piece. Council Member Hoaglun said that ACHD is considering placing sidewalks on the island. Nancy asked whether MAC would have an opportunity to visit with Mr. Rench. Brian asked to be kept informed regarding definite plans as they emerge. Emily advised that she would ask Mr. Rench for that information and to let her know when he would be in town so she could schedule a meeting with MAC. b. Report: Piano donation This item was postponed until November. 8. Reports, presentations, subcommittee reports, staff reports a. Initial Point Gallery Dwight reported that the Meridian Fire Department has requested that a 9x7-foot canvas commemorating September I I be displayed in Initial Point Gallery in December. The canvas was hand painted and then handprints from first responders were placed on the canvas at the 9/I I golf tournament. This canvas is on loan to MFD from Disaster Kleen-up until September I I, 2014. The commission authorized Dwight to Dwight said that the Fire Prevention Month posters were supposed to be set up yesterday and it isn't there. Emily said she would follow up with Pam Orr. Mary said that the special Meeting to jury submissions for the 2014 Initial Point Gallery series is scheduled for Thursday, October 24, at 3:30 p.m., in the City Council Conference Room. b. Percent for Art Ordinance Subcommittee Report Stephanie reported that she has obtained record of City projects, including costs, acquisitions, and budgets in FY13. If a one percent PFA ordinance had been in place, the fund would have raised approximately $64,000 in FY13, and the budget for FY14 is even greater. Emily has been tasked with researching other jurisdictions' PFA ordinances; she reported that there are six Idaho cities with PFA ordinances, and she has analyzed two of them. Mary reiterated that a crucial step will be for MAC to determine where this funding will be used. 9. Adjourn Dwight moved that the meeting be adjourned. Nancy seconded the motion. Vote in favor of the motion was unanimous. Mary adjourned the meeting at 4:55 p.m. MERIDIAN ARTS COMMISSION MINUTES • OCTOBER 10, 2013 • PAGE 3