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HomeMy WebLinkAbout2013 03-14Meridian ~ Commission To develop, advance and nurture all facets of the arts to enhance the quality of life for Meridian residents and its visitors REGULAR MEETING • AGENDA I. 2. 3. 4. 5. Thursday, March 14, 2013, 3:30 p.m. Council Chambers -Meridian City Hall • 33 East Broadway Ave., Meridian, Idaho Roll call: Jesse Fay Leslie Mauldin Meg Glasgow Nancy Rountree Mary Jensen Dwight Williams Adoption of the agenda Approval of minutes from February 21, 2013 special meeting New business None Old business a. Meridian Road Interchange concept design (Brian McClure, Community Development ) (I) Timeline for selection of artist and art (2) Timeline for construction of bridge and installation of art b. Concerts on Broadway (Leslie, Nancy) (I) Dates, performances: (a) Saturday, June 22, 2013: High Street (b) Saturday, July 20, 2013: Kings of Swing (c) Saturday, August 10, 2013: Kevin Kirk & Onomatopoeia (2) Next steps: (a) Budget/funding (b) Marketing (c) Equipment rental -determine needs, book rentals (d) Temporary Use/Special Event permit, Park Alcohol Permit (e) Vendors? c. Meridian Split Corridor Phase 2 Public Art Project - RFP stage (Meg) (I) Finalists: Joseph Castle and Marty Lyon; Delia DeLapp; and C.J. Rench (2) Proposal deadline: (3) Next steps: (a) Schedule selection panel proposal spot-check meeting (b) Schedule public viewing/comment collection locations (c) Schedule selection panel decision/recommendation meeting d. Missoula Children's Theater update (Mary) (I) Final dates, locations: (a) Auditions: Monday, March 18, 2013, Meridian City Hall (b) Rehearsals: March 18-20, 2013, Meridian City Hall (c) Dress rehearsal: March 21, 2013, Rocky Mountain High School (d) Performance I: Friday, March 22, 2013, 7:30 p.m., RMHS (e) Performance 2: Saturday, March 23, 2013, 1:00 p.m., RMHS (2) Next steps/remaining tasks? 6. Reports, presentations, subcommittee reports, staff reports None 7. Adjourn NEXT REGULAR MEETING: Thursday, April I I, 2013, 3:30 p.m. City Council Chambers, Meridian City Hall, 33 E. Broadway, Meridian, Idaho Meridian ~ Commission To develop, advance and nurture oll facets of the arts to enhance the quality of life for Meridian residents and its visitors REGULAR MEETING • MINUTES Thursday, March 14, 2013, 3:30 p.m. Council Chambers -Meridian City Hall • 33 East Broadway Ave., Meridian, Idaho I. Roll call: X Jesse Fay X Meg Glasgow X Mary Jensen 2. Adoption of the agenda O Leslie Mauldin X Nancy Rountree O Dwight Williams Motion by Meg and second by Nancy to adopt the agenda -all ayes -motion carried. 3. Approval of minutes from February 21, 2013 special meeting Motion by Meg and second by Nancy to approve the minutes -all ayes -motion carried. 4. New business None 5. Old business a. Meridian Road Interchange concept design (Brian McClure, Community Development ) (I) Timeline for selection of artist and art (2) Timeline for construction of bridge and installation of art Brian McClure of Community Development reported they are in the preliminary design phase at this point. Several cost estimates were provided. b. Concerts on Broadway (Leslie, Nancy) (I) Dates, performances: (a) Saturday, June 22, 2013: High Street (b) Saturday, July 20, 2013: Kings of Swing (c) Saturday, August 10, 2013: Kevin Kirk & Onomatopoeia (2) Next steps: (a) Budget/funding (b) Marketing (c) Equipment rental -determine needs, book rentals (d) Temporary Use/Special Event permit, Park Alcohol Permit (e) Vendors? Nancy reported the COB time lines. Met with Dairy Board and are linked into Dairy Days for the concert in June. Provide information to the Dairy Board in the performance for High Street for any advertising that is being done. Sponsorship provided by Investment Resources of America. Will not see any money this year for the foundation. Nancy is putting together some information that will be brought to MDC for a commitment by them to match what funds have been contributed at this time. c. Meridian Split Corridor Phase 2 Public Art Project - RFP stage (Meg) (I) Finalists: Joseph Castle and Marty Lyon; Delia DeLapp; and C.J. Rench (2) Proposal deadline: (3) Next steps: (a) Schedule selection panel proposal spot-check meeting (b) Schedule public viewing/comment collection locations (c) Schedule selection panel decision/recommendation meeting Meg reported Committee met and selected three artists' teams to create concepts and ideas for the proposal. Proposals from the three finalists are expected to be received by May 13`h. Next steps include get the proposals in and get them ready for the city wide tour -suggested making a presentation about these at the Chamber and Kiwanis -some live presentation to get instant feedback. Public viewing location suggestions are library and Kiwanis. Panel decision/recommendation meeting is set for late June. Missoula Children's Theater update (Mary) (4) Final dates, locations: (a) Auditions: Monday, March 18, 2013, Meridian City Hall (b) Rehearsals: March I8-20, 2013, Meridian City Hall (c) Dress rehearsal: March 21, 2013, Rocky Mountain High School (d) Performance I: Friday, March 22, 2013, 7:30 p.m., RMHS (e) Performance 2: Saturday, March 23, 2013, 1:00 p.m., RMHS (5) Next steps/remaining tasks? Mary reported that the directors arrive on Sunday. They do have housing. Auditions are on Monday at the City Chambers. Auditions on Monday are 4:30-6:30 p.m. Volunteers needed for Thursday night. Doors open 45 minutes prior to show time. Mary met with Natalie of Mayor's Office regarding the Secret Garden discussing generating interest for the performances -most will be media and Internet based advertisement. Nancy reported that the donation from D.L. Evans Bank is ready to be picked up. Nancy and Mary will be meeting with Blake of Idaho Power Co. MAC did not get the bigger grant from Idaho Power for this project, but will be supported by Idaho Power in some form. 6. Reports, presentations, subcommittee reports, staff reports None 6.A. Added to Agenda -Student Art Exhibit Discussion -Motion by Mary and second by Jesse to include an update for the student art exhibit in the gallery -all ayes -motion carried. Jesse reported he contacted Ms. Chatten, the teacher and she is up for the project. A parental consent form is required if the exhibits are to be sold -Emily reported she has a parental consent form she can provide to allow the MAC to show their artwork. Nancy asked to update the MAC email distribution to include Emily and Mary. 7. Adjourn Motion by Mary and second by Nancy to adjourn the meeting -all ayes -motion carried. Meeting adjourned at 4:30 p.m. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) APPROVED ARY EN -CHAIR ATTEST: JAY EE L. HOLMAN, CITY CLERK `t' ~ ! f ~ Z~ 13 DATE APPROVED O~,SEp AU(;(,ST1 ~G~~ ,~ _ . ~~v ~~ . _,. / ' ~' Li a ~~ANO r dC S~ o s e ~yr6e ~ ~ u ~ 7 iF 1.6~!