HomeMy WebLinkAboutTask Order 10625.a to Hydrologic Inc. Well #15 Reconstruction Design Page 1
Memo
To: C. Jay Coles, City Clerk,
From: Keith Watts, Purchasing
CC: Kyle Radek
Date: 10/20/16
Re: October 25 th City Council Meeting Agenda Item
The Purchasing Department respectfully requests that the following item be placed on the
October 25th City Council Consent Agenda for Council’s consideration.
Approval of Task Order 10625.a to Hydrologic Inc., Inc. for the “Well 15
Reconstruction Design” for a Not-To-Exceed amount of $51,000.00.
Recommended Council Action: Award of Task Order 10625.a to Hydrologic
Inc. for the Not-To-Exceed amount of $51,000.00
Thank you for your consideration.
City of Meridian
Purchasing Dept.
CONTRACT CHECKLIST
Date: REQUESTING DEPARTMENT
Project Name:
Project Manager: Contract Amount:
Contractor/Consultant/Design Engineer:
Is this a change order? Yes No Change Order No.
Fund: Budget Available ( Purchasing attach report ):
Department Yes No Construction
GL Account FY Budget: Task Order
Project Number: Enhancement: Yes No Professional Service
Equipment
Will the project cross fiscal years? Yes No Grant
Grant #: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status (Federal Funded)
Print and Attach the determination Print, attach and amend bid by addendum (if changed) www.sam.gov Print and attach
Master Agreement Category
(Bid Results Attached) Yes No (Ratings Attached) Yes No Date MSA Roster Approved:
Typical Award Yes No
If no please state circumstances and conclusion:
Date Award Posted: 7 day protest period ends:
PW License Expiration Date: Corporation Status
Insurance Certificates Received (Date): Expiration Date: Rating:
Payment and Performance Bonds Received (Date): Rating: N/A
Builders Risk Ins. Req'd: Yes No
(Only applicabale for projects above $1,000,000)
Reason Consultant Selected 1 Performance on past projects
Check all that apply Quality of work On Budget
On Time Accuracy of Construction Est
2 Qualified Personnel
3 Availability of personnel
4 Local of personnel
Description of negotiation process and fee evaluation:
Date Submitted to Clerk for Agenda: By:
Purchase Order No.: Date Issued: WH5 submitted
(Only for PW Construction Projects)
NTP Date:
Contract Request Checklist.5.24.2016.Final
$51,000 Kyle Radek
If yes, has policy been purchased?
Hydro Logic, Inc
III. Contract Type II. BUDGET INFORMATION (Project Manager to Complete)
60
3490
96115
10625.a
TASK ORDER
6A
RFP / RFQ BID
VII. TASK ORDER SELECTION (Project Manager to Complete)
Consultant has track record of quality and timely work in well reconstruction and familiarity with this site and well. Fees for this project were evaluated by the PM and appear
to be reasonable for the type of work being done.
N/A
Award based on Low Bid Highest Ranked Vendor Selected
VIII. AWARD INFORMATION
Approval Date
Enter Supervisor Name Date Approved
Kyle Radek 9/16/2016
October 20, 2016
I. PROJECT INFORMATION
2/16/2016 1/14/2017
N/A
FY17 $100,000
9/16/2016 Public Works
Well 15 Reconstruction Design
V. BASIS OF AWARD
IV. GRANT INFORMATION - to be completed only on Grant funded projects
VI. CONTRACTOR / CONSULTANT REQUIRED INFORMATION
10/1/2014
N/A N/A N/A N/A
Goodstanding N/A N/A
TASK ORDER NO. 10625.A
Pursuant to the
IVASTER AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
crTY oF MER|DTAN (OWNER)AND HYDRO LOG|C, tNC. (HYDROGEOLOGTST)
This Task Order is made this 25th day of October,2016 and entered into by and
between the City of Meridian, a municipal corporation organized under the laws of the
State of ldaho, hereinafter referred to as "City", and accepted by Hvdro Looic. lnc.
hereinafter referred to as "Hydrogeologist" pursuant to the mutual promises, covenant
and conditions contained in the Master Agreement (Category 6A) between the above
mentioned parties dated October 1,2014. The Project Name for this Task Order
10625.4 is as follows:
WELL 15A RECONSTRUCTION DESIGN
PROJECT UN DERSTANDING
Well 15A was originally constructed in 1993. The well was constructed with mild-steel
well casing, which is reaching the end of its useful life. ln addition, the quality of water
produced by the well has varied through time. Cunently, the well is used as a backup
source to provide supply only during peak demands. The well site is centrally located
and equipped with adequate power and a good flush line. Maintaining a well at this site
is very beneficial to City water supply and distribution system.
A new test well was constructed to improve understanding of the hydrogeological
conditions beneath the site. A final report on the test well and production well was
provided in January of 2016 explaining the water quality challenges at the site and
recommending reconstruction of the existing well, rather than abandonment and
construction of an entirely new well on site. lf this reconstruction project is successful,
the reconstructed well will result in cost savings and preservation of the new well option
for the future. lf unsuccessful, the project will result in the proper abandonment of the
existing well which will enable the construction of a new well.
The intent of the project is to improve the quality of water supplied by Well 15A, but also
to prepare the well for either reconstruction or abandonment as dictated by the results
of the project.
Task Order 10625.A Well 15A Reconstruction Design
Hydro Logic lnc
Page 1 of 4
SCOPE OF WORK
Hydrogeologist will provide professional services related to the reconstruction of Well
1 5A as follows:
Task 1: Regulatory permitting and coordination
Contact and file necessary notifications to ldaho Department of Water Resources
(IDWR) and ldaho Department of Environmental Quality (IDEQ) for making
modif ications to the Well # 1 5-A.
Deliverables: Notifications and preliminary reports filed at IDWR and IDEQ.
Deliverables: NA
Task 4: Services During Construction
Hydrogeologist will provide services during construction and recommend corrective or
additional actions needed as required. Hydrogeologist will observe contractor work
including but not limited to, observation, measurements, and multiple (up to 5) camera
surveys. Areas of contractor work and corresponding Hydrogeologist sub-tasks include:
Observation
Camera survey
Scrape sand f ilter tube Observation
Camera survey
Pedorate sand f ilter tube
lnstall temporary 2-inch liner
Refill filter pack with sand Observation, and measurement
Task Order 10625.A Well 15A Reconstruction Design
Hydro Logic, lnc.
Page 2 ol 4
Task 2: Plans and specif ications
Develop plans and specifications for contractors to bid, including sketched assemblies.
Deliverables: Plans and specifications for obtaining bids.
Task 3: Bidding assistance
Hydrgeologist will provide City with a suggested bidders list and will assist in evaluating
contractor quotes/bids.
Flush sand f ilter tube
Observation
Camera survey
Observation, and measurement
Seal sand filler tube with grout
Remove and reinstall pump Observation, and measurement
lnstall cement plug of lower well screens
Deliverables: lnspection records and videos for inclusion in final report.
Task 5: Data collection, reconstruction design, and f inal report
o 5.1 Conduct pump-testing for productive capacity and hydraulic interconnection
to test well zones
5.2 Two ground water quality sampling events, one for project purposes and one
for IDEQ New Source Monitoring for modified well.
5.3 Final submittals to IDEQ and IDWR.
5.4 Development of all measurements and as-built details.
5.5 Design and cost estimate for future reconstruction of supply well.
5.5 Final report to City on all of the above.
Deliverables: Final report to City
Well 15A will not be needed for production and can be taken off-line for contractor work
Well site will be accessible to consultant and contractors starting at Notice to Proceed
(NrP).
TIME OF COMPLETI ON ANd COMPENSATION SCHEDULE
The following schedule is based on a Notice to Proceed (NTP) from the City by October
2016 and resulting in final design being completed by April 2017. A NTP issued on a
different date will change the schedule accordingly.
Task Order 10625.A Well 15A Beconskuclion Design
Hydro Logic, lnc.
a
Page 3 ol 4
Observation, and measurement
Observation, and measurement
Camera survey
ASSUMPTIONS
COMPENSATION AND COMPLETION SCHEDULE
Task
Description
Due Date
Compensation
1
Regulatory permitting and
coordination
■ 11/4//16
$1,500
2
Plans andspecifications
• 11/20/16
$1,800
3
Bidding assistance
■ 12/20/17
$1,000
4
Services during construction
, 3/1/17
$11,500
5
Data collection, reconstruction
design, and final report
■ 4/1/17
$35,200
TASK ORDER
TOTAL: $51,000.00
The Not -To -Exceed amount to complete all services listed above is fifty-one thousand
dollars ($51,000.00). No compensation will be paid over the Not -to -Exceed amount
without prior written approval by the City in the form of a Change Order (change in
scope). Any and all travel will only be reimbursed if pre -approved by the Project
Manager, and only per the City of Meridian Travel Policy. Reimbursable expenses will
be paid at cost and only if pre -approved by the Project Manager. Any travel and/or
reimbursables paid will be paid as part of the Not -To -Exceed Task Order Total per the
Compensation and Completion Schedule above.
CITY OF MEfitDhe►
BY.
TAMMY de, D, MAYOR
HYDRO LOGIC, INC.
BY:
ED SQUIRES, P ESIDENT
Dated: /�z '� 7/ �?o /6 Dated: 1-21-
/ / �Q°FtATEDgVG,G
Approved by Council: 10� 1 (� \zo° s�
r'i� y of c
w
Attest: E r�IgN
m �4Mp
C.JAY LE CITY CLERK 0`�ia EAL
Purchasing.Approval
BY:
KEI TS, Purchasing Manager
City Project Manager
Kyle Radek
Task Order 10625.A Well 15A Reconstruction Design
Hydro Logic, Inc.
Departlf%pt App
BY:�G'��/�' L= l
WARREN STEWA/RT, City Engineer
Dated:
Page 4 of 4
city Of Heridlan
Delailed StaEement of Revenues and E4)enditures - Rev and Exp Report - Kei.th
3{90 - Wet€r Coaatluctlon Ploj€ctr
60 - Erterprlae PuEd
Fron to/t/2015 T}.ro.ug}] 9/3o/2ot'7
Unposted Transactions Included In
Budger with
Amendments Actual
Budget
Remaining
Percent. of
BudgeE
Remaining
Capital Out.lay
wefl *L59 6115
99,999.96 I 0 .00t
Tocal Capital Outlay
TOTAL EXPEN'DITURES
100 .001
0 .00 99 999 .95 100 - 001
Date: 7a/2a/76 02:,t s: {2 Pt4
_- 22,222.26 __ 9-!0
99.999.96
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HYDRO LOGIC, INC.
1OO2 FRANKLIN ST
BOISE, ID 83702
Type of Business: CORPORATION, GENERAL BUSINESS
Status: GOODSTANDING 30 Apr 1999
State of Origin: IDAHO
Date of 30 Apr 1999
Origination/Authorization:
Initial Registered Agent: EDWARD SQUIRES
7721 SETTLERS AVE
BOISE, ID 83704
Organizational ID / Filing Cl28666
N umber:
Number of Authorized Stock 100000
Shares:
Date of Last Annual Report: 29 Feb 2016
Annual Report Due: Apt 2OU
Original Filing:
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