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HomeMy WebLinkAboutTask Order 6009.b Rail with Trail Pathway DesignTASK ORDER NO. 6OO9.b Pursuant to the MASTER AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN clry oF MER|D|AN (OWNER) AND CTA ARCHTTECTS ENGTNEERS (ENG|NEER) This Task Order is made this 1'tth day of October, 2016 and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of ldaho, hereinafter referred to as "City", and accepted by CTA ARCHITECTS ENGINEERS, hereinafter referred to as "Engineer" pursuant to the mutual promises, covenant and conditions contained in the Master Agreement (Category 134) between the above mentioned parties dated Oct 1,2014. The Project Name for this Task Order 6009.a is as follows: CITY OF MERIDIAN Railwith Trail Pathway Key No. 13918 - Design Services PROJECT UNDERSTANDING The Rail to Trail Pathway development project includes 3200 linear feet of mixed use pathway. To be located adjacent to the current rail line that runs in an easUwest direction, south of Broadway Street between 8th Street and Meridian Road. lt is anticipated that the project will be a complete project that encompasses all aspects of design and will be completed in 12 months. This section of trail is intended to further the City's commitment to implementing the City's master pathway plan. This project is funded via the Transportation Alternatives Program (TAP) grant. Ihe construction poftion of this project will require prevailing wages be paid. The wage determination for this project is 'Highway'. The current wage determination is Exhibit A, to be used in calculating Engineer's construction cost estimate. SCOPE OF WORK The scope of the Rail to Trail Pathway project will include overall design and documentation as outlined in the following scope of work. Materials Testing and lnspections is a part of the project team under a sub agreement to ENGINEER and will provide geotechnical services to this project. These services are intended to focus on the 3200 linear feet of trail that comprises the pathway as previously described Task Order 6009.b RWT Pathway Proiecl Key No. 13918 CTA Architecls Engineers Page 1 of 12 1.0 Administration 1.1 Project lnitiation Engineer will set up the project files and prepare the kick-off meeting. The meeting will include key stakeholders, and team members with the purpose of defining the project goals, process and key milestones. Products and Deliverable:. Kick-off meeting materials. Project Schedule Assumptions:. Two members of the Engineer team will attend the kick-off meeting. Meeting will nol exceed one (1) hour in duration. 1 .2 Progress Meetings Engineer's project manager will establish bi-weekly progress meelings with the City for the duration of the project. The meeting agenda will be to discuss work performed to date, key tasks to be completed, and identification of potential project issues. Products and Deliverable:. Bi-weekly meetings for the duration of the project. Assumplions:. Twenty-four (24) meetings are assumedo Conducted via conference call. 1.3 Project Coordination Engineer will schedule separate coordination meetings with all stakeholders including, ldaho Transportation Dept. (lTD), Ada County Highway District (ACHD), and the Nampa Meridian lrrigation district (NMID) to review the project concept and ensure all requirements for the project are met. And that related improvements are designed to the appropriate standard and expectation of all authority's having jurisdiction. Products and Deliverables:. ITD Concept Report. NMID lmprovemenls. ACHD Right of Way lmprovementso Secure project approval from all authority's having jurisdiction (AHJ's) Assumptions: No more than nine meetings with be held with the AHJ's. One meeting will be held with each stakeholder at the preliminary design stage One meeting will be held at the 50% construction drawings A final meeting will be held at the 95% construction drawing stage. Task Order 6009.b RWT Pathway Project Key No. 13918 CTA Architecls Engineers Page 2 o( 12 1 .4 Project Management Engineer will staff and manage a projecl team to provide project deliverable, prepare invoices, monitor budget and schedule, and coordinate with the City on a regular basis Products and Deliverable:. Monthly invoices and progress reports Assumptions:. The project is expected to be no more than 12 months in duration. lnvoices will be sent to Parks and Recreation Pathways Project Manager: Jay Gibbons 2.0 Aliqnment Survevinq and Mappinq 2.1 Field Survey A field survey will be performed along the project corridor for use to prepare the design and easements. Field surveying tasks will include the following: Products and Deliverable:o Perform a topographic survey along the defined corridor consisling of ground shots at the center line of the street to the right of way bounding the project. The trail adjacent to the irrigation ditch and natural drainage will be surveyed to include points along the top of the bank, fence/property line; to the centerline of the adjacent natural drain including mid points between; at approximately 50 foot intervals along the alignment. The survey will locate any bends or curves in the proposed trail alignment, visible obslructions such as trees, landscaping, driveways, culverts, and other improvements including utilities. Conduct property surveys as needed to determine the existing property boundary lines and existing easements along the corridor.. Elevations will be established at approximately 50 foot intervals, at all bends or curves (point of curvature, point of tangency, and midpoints) along the project alignment on permanent obiects outside the construction limits. Horizontal & vertical control points will be established at inter divisible locations. Assumptions:. Dig Line - Utility paint locates shall be performed . No potholes will be required. 2.2 Base Map Development A topographic base map from field surveys will be prepared to assist in the design of the project. Survey points will be utilized in conjunction with aerial photography and mapping (provided by the City) during the design stages of the project. The Engineer will prepare a property line base map showing property boundary lines, existing easements, and horizontal and vertical control established for future project construction. Task Order 6009.b RWT Pathway Projecl Key No. 13918 CTA Architects Engineers Page 3 of 12 Products and Deliverable. Property Base Map 2.3 Easements Engineer will prepare descriptions and exhibit maps for use in preparing permanent easement documents. Products and Deliverable:. Pathway/recreation easement legal descriptions and exhibit maps Assumptions:o This scope of work does not include setting property corner monuments, center line adjustment monumentation, or Right of Way monumentation.. No Record of Survey is to be filed for this project.. No more than three (3) legal descriptions will be required. 3.0 Desiqn The pathway design will be developed as necessary to provide adequate information for construction of the new pathway and associated features. Engineer will prepare two design alternatives for consideration by the City. Products and Deliverable:. Preliminary construction plans 22" x 34" (bond). Construction Specifications. opinion of Probable construction costs based on prevailing wage determination Assumptions:o No new or additional crossings of Nine Mile Creek are required.. The pathway alignment as currently depicted in the Meridian pathway Master Plan is located on property where the owners are agreeable with the project:o A preliminary plan set will not exceed 35 sheets One (.1) Cover Sheeto One (1) Typical Sections and Meridian Construction Noteso One ( l ) sheet for the existing surveyo Min of two (2) Detail Sheeto Fourteen (14) Plan and Profile Sheets (1" = 20 -0,,for 22 x 34 sheets)o Flood Plain exhibit sheets 3.1 Preliminary Design Review Meeting Engineer will attend a meeting with the City to review and discuss the preliminary design documents. All comments from city and agencies including but not limit;d to the Public works and Parks and Recreation will be provided from the city of Meridian at a design review meeting. Products and Deliverable:o Attend Design Review Meeting and document comments on preliminary design Task Order 6009.b RWT Pathway Projecl Key No. 13918 CTA Architects Engineers Page 4 ol 12 3.2 Draft Final Design Preliminary design comments will be addressed and incorporated as appropriate to develop the draft final design. lt is assumed that two submittal iterations will be required to obtain ACHD, NMID, Parks and Recreation, and Public Works approval. Producls and Deliverable:o Drafl final construction plans approx. 35 sheets 22" x 34" (bond). ConstructionSpecifications. Opinion of Probable Construction Costs Assumptions:. Authorities having jurisdiction (AHJ's) reviews will be concurrent.. Review comments will be discussed as a part of the bi-weekly progress meeting and not a separate review meeting. 3.3 Final Design Draft final design comments will be addressed and incorporated as appropriate to develop the final design. The final design plans will be submitted to ACHD for formal approval for items within ACHD's right of way. The ACHD stamped approved plans will be submitted to the City for formal Public Works approval. Products and Deliverable:. Final construction plans approx. 30 sheets signed and sealed.o Construction Specifications. Opinion of Probable Construction Costs Assumptions:o Authorities having jurisdiction (AHJ's) reviews will be concurrenl.o Review comments will be discussed as a part of the bi-weekly progress meeting and not a separate review meeting. 3.4 Storm Water Pollution Prevention Plan (SWPPP) No SWPPP plan will be prepared. 4.0 Permits The necessary permits for this project are anticipated to be the floodplain development permit, the no rise certification, and the EPA Notice of lntent. Engineer will prepare these permits as a part of this scope of services. The City will also need to obtain a license agreement with the Nampa/Meridian lrrigation Diskict. Engineer will prepare a letter and plan documents for submittal to the City for review and transmittal to NMID. Products and Deliverable:. Floodplain Development Permit. No-Rise Certification. EPA NOI (filed electronically via the NOI website)o Letter and plan package for City's submittal to NMID Task Order 6009.b RWT Pathway Projecl Key No 13918 CTA Architecls Engineers Page 5 of 12 Assumptions:. HEC-RAS modeling and floodplain map revisions will not be required. Clean Water Act Section 404 and 401 permits will not be required. 5.0 Geotechnical Services As a sub Engineer to ENGINEER, Materials Testing and Inspection (MTl) will provide geotechnical services to this project. MTI will conduct field explorations, laboratory testing, and prepare a report to provide information regarding the anticipated thickness of pavement section necessary for the pathway (pedestrian traffic and occasional light duty pickups.) Laboratory testing will be performed on a collected soil sample to determine an appropriale section based on the R-Value or the materials tested. MTI will prepare a report presenting the geotechnical analysis findings and conclusions. Products and Deliverable:. Geotechnical Report Assumptions:. Authorities having jurisdiction (AHJ's) will provide approval to conduct field explorations. onstruction Assis n ot lncluded TIME OF COMPLETION and COMPENSATION SCHEDULE The following schedule is based on a Notice to Proceed (NTP) from the City by OCTOBER 2016 and resulting in Final Design being completed by SEPTEMBER 2017 A NTP issued on a different date will change the schedule accordingly. COMPENSATION AND COMPLETION SCHEDULE Task Description Due Date Compensation 1 Project Managemenucoordination and Progress Meetin gs . September 2017 $10,000.00 2 $10,500.00 3 Design (lncludes: Preliminary Oesign; Construction Specifications, Probable Costs, Draft Final Oocuments, and Final Construction and Specification Documents) . September 2017 $s0,000.00 4 Environmental Assessment / Permittin s . September 2017 $5,000.00 Geotechnical Services . October 2016 $2,100.00 TASK ORDER TOTAL: $77 ,600.00 Task Order 6009.b RWT Palhway Project Key No. .t3918 CTA Archalects Engineers Page 6 of 12 Engineer is available lo provide assistance to the city throughout the bidding and construclion process on an on-call basis under a supplemental agreement when construction is commenced on the project. Aliqnment Survey/Mappinq . October 2016 5 The Not -To -Exceed amount to complete all services listed above for this Task Order No. 6009.a is Seventy -Seven Thousand Six Hundred dollars ($77,600.00). No compensation will be paid over the Not -to -Exceed amount without prior written approval by the City in the form of a Change Order. Any and all travel will only be reimbursed if pre -approved by the Project Manager, and only per the City of Meridian Travel Policy. Reimbursable expenses will be paid at cost and only if pre -approved by the Project Manager. Any travel and/or reimbursables paid will be paid as part of the Not -To - Exceed Task Order Total per the Compensation and Completion Schedule above. CITY OF MERIDIAN BY: TAMMY de WE MAYOR Dated: Approved by Council i0l l// /11 Attest: C.JAY CO`LES, CITY CLERK Purchasing Approval BY: KEITH ATTS, Purchasing Manager City Project Manager Jay Gibbons Task Order 6009.b RWT Pathway Project Key No. 13918 CTA Architects Engineers CTA ARCHITECTS ENGINEERS M Angela M. Hansen, PLA Dated: LED AU Q°gyp/`,UST i c.uy of w IDIAN!�-- IDAHO SEAL Departmejnt A provaI BY: STEV SID OWA , P rks & Rec ' ector Dated: I c' Page 7 of 12 EXHIBIT A General Decision Number: ID160090 03/18/2076 ID90 Superseded General Decision Nurnber: ID20150090 County: Ada County in Idaho. Construction Type: Highway * ENGr03l0-014 07/ 07/2016 ModificationNumlcer PublicationDate0 0t/o8 /20761 03/18/2016 State: I daho GROUP 8 POWER EQUIPMENT OPERATOR: Bulldozer HIGHWAY CONSTRUCTION PROJECTS Note: Under Executive Order (EO) 13658, an hourly minimum wage of 910.15 for calendar year 2016 appl-ies to all contracts subject to the Davls-Bacon Actfor which the solicitation was issued on or afte! .fanuary 1t 2075, 1f thiscontract is covered by the EO, the contractor must pay all workers in anyclassification listed on this wage determination at least 910.15 (or theapplicable wage rate .Iisted on thj-s wage determination, if it is higher) forall hours spent performing on the contract in calendar year 2015. The EO minimum wage rate wi-1l be adjusted annually. Additional information oncontracto! lequirements and worker protections under the EO is availableat wwlr. dol. gov/whd/ govcont ract s . Rates I 28.98 Fringes LL .25 0 - 30 miles: free 30 - 60 miles: 925.00,/per day More than 50 miles: 530.00/per day. If a project is located in more than one zone the lower zone rate shall apply ZONES SHALL BE MEASURED FROM THE THE FOLLOWING U.S, OI'FICES: POST ZONE Zaie Zane Zane BOISE: 304 N. 8TH STREET TWIN FALLS: 253 2ND AVE. WEST POCATELLO: CLARK STREET IDAHO FALLS: 875 NORTH CAPITAL AVE. PAY 1 2 3 LABOo238-03s 06 / 0r /2074 Rates LABORER: Pipelayer. .....5 24.62 Zone Differentlal (Add to Zone 1 rates)i Zane 2 Task Order 6009.b RWT Pathway Projecl Key No. 13918 CTA Architects Engineers Frinqes 10.95 $2.00 Page I of 12 BASE POINTS: Pasco 0-45 radius miles fron the main post office. 45 radius miles and over from the main post office Zone Zone 1 2 CARPENTER, Excludes Form Work....$ CEMENT MASON/CONCRETE FINISHER. . . S ELECTRICIAN.....s HIGHWAY/PARKING LOT STRI P I NG: Pa.inter. . . LABORER: Asphalt, Includes Raker, Shoveler, Spreader and surD2013.-018 A6/11 / 2A13 CARPENTER (Eorm Work Only) Distrlbutor. LABORER: Cornmon or General. LABORER: Grade Checker.. - - - LABORER: Mason Tender -Cement/Concrete............. OPERATOR : Bac khoe /Excavato!/Trackhoe . . OPERATOR: Bobcat,/Skid Steer/Skid Loader. , OPERAIOR: Broom/Sweeper. . . . r\DFD AT.]O ' 2t.15 19.58 23 .34 23.t3 22 ,36 23.45 23 .55 22 .51 8.20 6 ,8'l 9.45 6.26 6 .62 5.83 $ s 25 .41 Rates 26.24 16.00 26 .9'7 21 . 5'7 15.95 Fringes 9.48 5.41 1,2 .70 ..$ ..$ ..s ..$ ..$ ..$ 8.61 3.86 15.50 2A .82 5 24.46 5.88 OPERATOR: Eorkl i ft s OPERATOR: Grader/Blade..........S OPERATOR: Loader. . . ...s OPERATOR: Mechanic . . . . . . . . . . . . . . S OPERATOR: Oiler . . . . . . . . . . . . . . . . . S OPERATOR: Paver (Asphaf t, Aggregate. and Concr:ete )3.86 OPERATOR: Roffer (Subgrade).....9 OPERATOR: RoIIer. . ... . . . . . . . . . . .S Task Order 6009.b RWT Pathway Projed Key No. '139'18 CTA Architects Engineers L9.94 '7 .99 6.46 Page I of 12 OPERATOR: Rotomi Il 28 .45 74 .42 10.00 6 .'1'7 4 .66 $ s TRAFFIC CONTROL: Flagger..... ,.9 OPERATOR: Screed TRAEFIC CONTROL I Labore r-Cones / Barricades/Barrels -SetEer/Mover/Sweeper........ TRUCK DRIVER: Dump Truck s TRUCK DRIVER: Loi^rboy Truck......S L6 .71 20.56 26 .67 10.35 73.21 s 23.93 $ 22.33 L7 .2'7 ..$ TRUCK DRIVER: Oi1 Distlibutor Tluck. TRUCK DRIVER: Water Truck ITELDERS - Receive t ate prescrlbed for craft operatlon to which welding is incidental. per forrning Uolisted classifications needed for work not included within theclassifications listed rnay be added after award onfy as providedstandards contract clauses (29CER 5.5 (a) (1) (ii)). scope of the in the fabor The body of each wage determination lists the classification and wage ratesthat have been found to be prevaiting for the cited type(s) of constructionin the area covered by the wage determination. The classifj.cations are listedin alphabetical order of "identifiers" that lndicate whether the particurarrate is a union rate (current union neqotiated rate for tocal), a survey rate(wei-ghted average rate) or a union average rate (weiqhted union avelaqerate ) . Union Rate I dent i fl er:s A four retter classification abbreviation identifier encrosed in dotted rinesbeginning with characters other than ,'SU" or ',UAVG', denotes that the unionclassification and rate were prevailing for that classification in thesurvey. Example: PLUMo198-005 0'l/07/2014. PLUM is an abbreviatlon identifierof the union which prevaj-l-ed in the survey for this classification, lrhich inthis example would be pr.urnbers. 0198 indicates the locat uni.on nu(ber ordistrict council nunber where applicab.te, i.e., plunrbers Local 019g. The nextnurnber, 005 in the example, is an internaf number used in processing the wagedetelm.ination. 01 /07/20L4 is the effective date of the most currentnegotiated rate, which in this example is July 1,2014. Union prevaifing wage rates arecolfective bargaining agreement updated to reflect all t ate changes(CBA) gover.ning this classification in the and rate. Task Order 6009.b RWT pathway projecl Key No. 13918 CTAArchitects Engineers Page '10 of 12 Survey Rate Identifiers Classifications listed under the "SU" identifier indicate that no one rate prevaifed for thls classification in the survey and the pubfished rate is derived by computing a weighted average rate based on all the rates reportedin the survey fo! that classification. As thj-s weighted average rate incfudes all rates reported in the survey, it may j-nclude both union and non-union rates. Exampler SULA2012-00? 5/L3/2014. SU indicates the rates are survey rates based on a weighted avelage cal-culation of rates and are not:majority rates, LA indicates the State of Louisiana. 2012 ts the year of survey on wh.ich these classifications and rates are based. The next number, 007 in the example, is an internal nunber used in producing the i,rage determination. 5/73/2014 indicates the survey completion date for the classifications and rates under that identifier. Survey wage rate s conducted. ale not updated and remain in effect until a new survey is Un j-on Average Rate ldentifiers Classificati-oo(s) listed under the UAVG identifier indicate that no single majority rate prevailed for those classifications; however, 1003 of the data reported for the classifications was union data. EXAMPLE: UAVG-OH-0o10 A8/29/2a74. UAVG indicates that the rate is a weighted union average rate. OH indicates the state. The next nunlcer, 0010 in the example, is an lnternal nurnlcer used in producing the wage detelr0lnation. O8/29/2A\4 indicates the survey completion date for the classifications and rates under that ident i fier. A UAVG rate will be updated once a year. usually in January of each year, toreflect a weighted average of the current negotiated/CBA rate of the union locals from which the rate is based. WAGE DETERMINAT ION AP PEALS 1.) Has there been an initial decision io the PROCESS matter? This can be * an existing published wage determinatioo* a sulvey underlying a wage determinatj-on* a Wage and Hour Division letter setting determinati.on mat te r* a conformance (additional classification forth a position on a wage and rate ) rul ing On survey related natters, j-nitial contact, includingof surveys, should be wlth the Wage and Hour Regional t hj-ch the survey was conducted because those Regionalresponsibility for the Davis-Bacon survey program. Ifinitiaf contact is not satisfacto!y, then the process and 3.) shouLd be followed, requests for surunar i es Office for the area in offices have the response from thi s described in 2. ) With regard to any other rnatter not yet ripe for the formal process describedhere, initial contact shoul-d be with the Branch of Construction WageDeterminations. Write to: Branch of Construction Wage Determinations Wage and Hour Divi s ion Task Order 6009.b RWT Pathway Project Key No. 13918 CTA Architects Engineers Page 11 ol 12 U. S. Depaltrnent of Labor 200 Constitution Awenue, N.W lalashinqt oo, DC 20270 2.) If the answer to the question in 1.) is yes, then an interested party(those affected by the action) can request review and reconsideration fromthe Wage and Hour Administrator (See 29 CFR Part 1.8 and 29 CFR part f). Write to: Wage and Hour Admini s t rator U, S. Department of Labor 200 Constitution Avenue, N.W washington, DC 20270 The request should be accompanied by a full statement of the interestedpartyrs positi-on and by any infolmatlon (wage palrent data, project descr:iption. area practlce material, etc.) that the requestor considers relevant to the lssue. 3.) If the decision of the Administlator is notparty may appeal directly to the Administrative l,fage Appeals Board) . Write to: favorable, an i-nte re s ted Review Board (forrner.ly the Admi-nistrative Review Board U. S. Department of Labor 200 Constitution Avenue, N.W. [{ashington, DC 20270 4-) A11 decisions by the Admlnistrative Review Board are final . END OF GENERAL DECISION Task Order 6009.b RWT Pathway Projecl Key No. 13918 CTA Architects Engineers Page 12 of 12 CONTRACT CHECKLIST Date: REQUESTING DEPARTMENT Project Name: Project Manager: Contract Amount: Contractor/Consultant/Design Engineer: Is this a change order? Yes No Change Order No. Fund: Budget Available ( Purchasing attach report ): Department Yes No Construction GL Account FY Budget: Task Order Project Number: Enhancement: Yes No Professional Service Equipment Will the project cross fiscal years? Yes No Grant Grant #: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status (Federal Funded) Print and Attach the determination Print, attach and amend bid by addendum (if changed) www.sam.gov Print and attach Master Agreement Category (Bid Results Attached) Yes No (Ratings Attached) Yes No Date MSA Roster Approved: Typical Award Yes No If no please state circumstances and conclusion: Date Award Posted: 7 day protest period ends: PW License Expiration Date: Corporation Status Insurance Certificates Received (Date): Expiration Date: Rating: Payment and Performance Bonds Received (Date): Rating: N/A Builders Risk Ins. Req'd: Yes No (Only applicabale for projects above $1,000,000) Reason Consultant Selected 1 Performance on past projects Check all that apply Quality of work On Budget On Time Accuracy of Construction Est 2 Qualified Personnel 3 Availability of personnel 4 Local of personnel Description of negotiation process and fee evaluation: Date Submitted to Clerk for Agenda: By: Purchase Order No.: Date Issued: WH5 submitted (Only for PW Construction Projects) NTP Date: Contract Request Checklist.5.24.2016.Final $77,600 Jay Gibbons If yes, has policy been purchased? CTA Architects Engineers III. Contract Type II. BUDGET INFORMATION (Project Manager to Complete) 1 5200 93401 6009.b TASK ORDER 13A RFP / RFQ BID VII. TASK ORDER SELECTION (Project Manager to Complete) Per Master Agreement #13A, a fee proposal was provided based on a scope of work prepared for and agreed upon by consultant and City staff. Award of project was based on previous City pathway work, knowledge of specific project requirements, and consultant's availability to meet project timelines. N/A Award based on Low Bid Highest Ranked Vendor Selected VIII. AWARD INFORMATION Approval Date Enter Supervisor Name Date Approved October 5, 2016 I. PROJECT INFORMATION 6/9/2016 6/1/2017 N/A 2016 8/29/2016 Parks and Recreation Rail with Trail Pathway Key No. 13918 Construction Documents V. BASIS OF AWARD N/A N/A IV. GRANT INFORMATION - to be completed only on Grant funded projects VI. CONTRACTOR / CONSULTANT REQUIRED INFORMATION 1-Oct-14 N/A N/A N/A N/A Current N/A N/A Page 1 Memo To: C. Jay Coles, City Clerk, From: Keith Watts, Purchasing Manager CC: Jay Gibbons Date: 10/3/16 Re: October 11 th City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the October 11th City Council Consent Agenda for Council’s consideration. Approval of Task Order 6009.a to CTA Architects for the “Rail with Trail Pathway Design” for a Not-To-Exceed amount of $77,600.00. Recommended Council Action: Award of Task Order 6009.a to CTA Architects for the Not-To-Exceed amount of $ 77,600.00 Thank you for your consideration. City of Meridian Purchasing Dept.