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HomeMy WebLinkAboutTask Order 10640.a Civil Survey Consultants Water Main ExtensionTASK ORDER NO. 10640.a Pursuant to the MASTER AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN CITY OF MERIDIAN (OWNER) AND CIVIL SURVEY CONSULTANTS (ENGINEER) This Task Order is made this _ day of October, 2016 and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "City", and accepted by CIVIL SURVEY CONSULTANTS, hereinafter referred to as "Engineer" pursuant to the mutual promises, covenant and conditions contained in the Master Agreement (Category 1b) between the above mentioned parties dated October 1, 2015. The Project Name for this Task Order 10640.a is as follows: CITY OF MERIDIAN E. LAKE HAZEL RD AND S. LOCUST GROVE RD WATER MAIN EXTENSION PROJECT UNDERSTANDING The Engineer shall provide professional engineering services related to the design of approximately 3,000 linear feet of 12" water main in Locust Grove Road (Mary Lane to Lake Hazel Road) and approximately 5,300 linear feet of 12" water main in Lake Hazel Road (Locust Grove Road to Eagle Road). The design is expected to include six to eight fire hydrants at locations identified by the City. The new water main will need to be bored underneath the existing Farr Lateral bridge at two locations, one on Locust Grove Road and one on Lake Hazel Road. The new water main will also need to be installed underneath the existing McBirney Lateral culvert pipe on Locust Grove Road. A crossing agreement with the Bureau of Reclamation will be required to complete this work. There is an existing high pressure natural gas pipeline that crosses Locust Grove Road and Lake Hazel Road. A crossing agreement with Williams Pipeline will be required to complete this work. SCOPE OF WORK Task 1 — Administration 1.1 This task includes duties associated with setting up the contract, submitting monthly invoices and ongoing project management. TASK ORDER 10640.a — Locust Grove and Lake Hazel Road Water Extension Design Page 1 of 5 Civil Survey Consultants 2-n and Data Collectio 2.1 This task includes field work associated with performing topographic survey required to complete the design. Topographic survey shall extend from fence line to fence line or a maximum of 20' beyond edge of pavement along both sides of Locust Grove Road and Lake Hazel Road as required to complete the design. Engineer shall conlact dig-line and request that existing utilities are located. Engineer shall survey utility markings and draft markings on topographic drawing. 2.2 This task includes oflice work associated with drafting the topographic survey and establishing the public right-of-way. We anticipate that for the purposes of this project we will be able to define the existing public right-of-way from record of surveys and subdivision plats recorded with Ada County. Task 3 - Crossinq Aqreements 3.1 This task includes preparing and submitting a crossing agreement application to the Bureau of Reclamation and coordination with the Bureau and the City to obtain an executed agreement. 3.2 This task includes preparing and submitting a crossing agreement application to Williams Pipeline and coordination with Williams Pipeline and the City to obtain and executed agreement. Engineer shall contact Williams Pipeline to notify them or the project and determine their requirements for crossing the existing high pressure gas pipeline. Task 5 - Con ction Document Prepa n and Review 5.1 Develop plans, specifications, cost estimate and bid schedule that meet current design standards and standard specifications of the City and ISPWC. Technical Specifications will conform to the formatting of the ISPWC. . A Traffic Control Plan will be prepared and included in the construction plans. The traffic control plan will be submitted to ITD and ACHD for review and approval. Engineer will revise plans as necessary and resubmit' o The conhactor will use the plan to assist in obtaining a permit from ITD and ACHD. Task 4 - Desion lmorovements 4.1 This task includes designing water system improvements. The topographic survey drawing, existing utility locations and public righlof-way shall be evaluated to identify potential localions for new water main. TASK OROER 1O64O.a - Loqrst Grovo and Lake Haz6l Road Wat€r E)densiofl Design Civil Survey Consultaris Pa96 2 of 5 o The contractor will make all necessary revisions to the traffic control as required by ITD and ACHD. A preliminary Storm Water Pollution Prevention Plan (SWPPP) with an EPA Construction General Permit (CGP) or an Erosion and Sediment Control plan (ESCP) will be prepared and submitted to the City, ITD and ACHD for review and approval. The ESCP will be prepared in accordance with lhe City of Meridian Construction Stormwater Management Program. Engineer will revise plans as necessary and resubmit. 5.2 Submit five (5) full size copies of plans and two (2) copies of specifications to City Engineering for departmental review and comment. Engineer will revise plans as necessary and resubmit. 5.4 Submit three (3) full size copies of revised plans and one (1) set of specifications to City Engineering for Development Services and Environmental review. Engineer to revise plans as necessary and resubmit. 5.7 Prepare final construction documents with inclusion of any changes from the review phases and provide the foilowing copies during and after the bidding phase: Ten (10) hard copies of plans and a PDF of plans and specifications for bid and distribution purposes. Up to five (5) hard copies of plans for contractois use. Task 6 - Construction Services 6.1 Provide one set of construction stakes for the design improvements. We anticipate that all staking will be completed in four trips to the site. Stakes will be provided for the water main at each valve, tee, or bend. An intermediate point will be provided when the distance between stakes is greater than 300 LF. Vertical control will not be provided. TASK ORDER 10640.a - Locust Grow and Lak€ Hazel Ro.d Wat€r ExtonBion D6stn Ovll S!.vey Consullants Page 3 of 5 5.3 One (1) full size copy of plans shall be submitted to ldaho Power, Century Link, lntermountain Gas and Cable One for review and comment if new water main is located outside of dedicated utility corridor. 5.5 Submit one (1) full size copy of plans and specifications to ACHD for review and approval. Engineer will revise plans as necessary and resubmit. Provide one (1) full size and one (1) 11'xl7" set offinal approved and stamped plans to ACHD. 5.6 Submit three (3) full size copies of plans and specifications to ldaho Department of Environmental Quality for review and approval. Engineer will revise plans as necessary and resubmit. Staking will be completed within 48 hours when requested in writing by the Contractor. 6.2 Engineer shall attend the pre-bid meeting. 6.3 Engineer shall attend the pre-construction meeting. 6.4 Answer RFI's from contractor during bidding and construction about the design. 6.5 Review material specifications submitted by contractor. 6.6 Prepare record drawings meeting lhe City of Meridian Acceptance of Rec ordtEl e ctro n ic D raw in g s, dated October 2 5, 20 1 2. ASSUMPTIONS o Right-of-way or boundary surveys are not included in lhis scope ofwork.. Iitle reports are not part of the scope of work.. The City shall be responsible for all fees associated with the Bureau of Reclamation and Williams Pipeline crossing agreements.. Design of a structural roadway section is not part of this scope. The City shall request that ACHD provide the roadway section to be used for pavement repairs.. Propery owner notification is not part of this scope of services. TIME OF COMPLETION and COMPENSATION SCHEDULE The following schedule is based on a Notice to Proceed (NTP) from the City by October 2016 and resulting in Final Plans by January 2017. A NTP issued on a different date will change the schedule accordingly. COMPENSATION AND COMPLETION SCHEDULE Task Description Oue Date Compensation 1 . 30 days after completion of construclion $1,000.00 2 Surveying and Data Collection .14daysaflerNTP $ 12,972.00 3 Crossing Agreements . 90 days affer NTP $1,452.00 Desiqn lmprovements . 40 days afier NTP $5,808.00 5 Construction Documents . 90 days aner NTP $21,485.00 6 . 30 days afier completion of construclion $11,989.00 7 Miscellaneous Printing and Crossing Agreement Fees . 30 days affer completion of construction $1,000.00 TASK ORDER TOTAL:706.00 TASK OROER 10640.a - Loq,st Grove 8nd L.ke Hazel Rosd Water Extension Design Clvll Sur\/ey Consultants Pag€ 4 of 5 Administration 4 Construction Services The Not -To -Exceed amount to complete all services listed above for this Task Order No. 10640.a is Fifty -Five Thousand Seven -Hundred Six dollars and 00/100 ($55,706.00). No compensation will be paid over the Not -to -Exceed amount without prior written approval by the City in the form of a Change Order. The hourly rates for services and direct expenses are per the Master Agreement (by this reference made a part hereof) and will be the basis for any additions and/or deletions in services rendered. Travel and meals are excluded from this Task Order unless explicitly listed in the Scope of Services and Payment Schedule. CITY OF MERIDIAN BY: - TAMMY de E D, MAYOR Dated: 10/ 1// kl � Approved by Council: 10/_ Attest: C.Jay Cbies, CIVY CLERK CIVIL SURVEY CONSULTANTS BY: COREY PEACOCK, Partner Dated: =Go�Q�Rp,?EDAU�,GS i Wiry of w E IDIgNJ Purchasing Approval Depart { Approval BY: BY: KEITH WATTS, Purchasing Manager WARREN STEWART, Engineering Manager Dated::—'?/2 7IZ& Project Manager Brent Blake Dated:: q TASK ORDER 10640.a — Locust Grove and Lake Hazel Road Water Extension Design Page 5 of 5 Civil Survey Consultants CONTRACT CHECKLIST Date:REQUESTING DEPARTMENT Project Name: Project Manager:Contract Amount: Contractor/Consultant/Design Engineer: Is this a change order?Yes No Change Order No. Fund:Budget Available (Purchasing attach report): Department Yes No Construction GL Account FY Budget:Task Order Project Number:Enhancement:Yes No Professional Service Equipment Will the project cross fiscal years?Yes No Grant Grant #:Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status (Federal Funded) Print and Attach the determination Print, attach and amend bid by addendum (if changed)www.sam.gov Print and attach Master Agreement Category (Bid Results Attached)Yes No (Ratings Attached)Yes No Date MSA Roster Approved: Typical Award Yes No If no please state circumstances and conclusion: Date Award Posted: 7 day protest period ends: PW License Expiration Date:Corporation Status Insurance Certificates Received (Date):Expiration Date: Rating: A Payment and Performance Bonds Received (Date):Rating: N/A Builders Risk Ins. Req'd:Yes No (Only applicabale for projects above $1,000,000) Reason Consultant Selected 1 Performance on past projects Check all that apply Quality of work On Budget On Time Accuracy of Construction Est 2 Qualified Personnel 3 Availability of personnel 4 Local of personnel Description of negotiation process and fee evaluation: Date Submitted to Clerk for Agenda:By: Purchase Order No.:Date Issued: WH5 submitted (Only for PW Construction Projects) NTP Date: Contract Request Checklist.5.24.2016.Final N/A N/A N/A N/A GoodstandingN/A N/A I. PROJECT INFORMATION 1/16/2016 1/4/2017 N/A 2017 9/2/2016 Public Works Water Main Extension - Lake Hazel Road V. BASIS OF AWARD N/A N/A IV. GRANT INFORMATION - to be completed only on Grant funded projects VI. CONTRACTOR / CONSULTANT REQUIRED INFORMATION 10/1/2015 September 29, 2016 VIII. AWARD INFORMATION Approval Date Enter Supervisor Name Date Approved Warren Stewart 9/13/2016 VII. TASK ORDER SELECTION (Project Manager to Complete) Met with JUB to scope project, compared past task order budgets on recent projects of similar scope. Negotiated line items to an agreeable amount. N/A Award based on Low Bid Highest Ranked Vendor Selected $55,706Brent Blake If yes, has policy been purchased? Civil Survey III. Contract TypeII. BUDGET INFORMATION (Project Manager to Complete) 60 3490 96140 10640.a TASK ORDER 1b RFP / RFQBID IDAHO SECRETARY OF STATE Viewing Business Entity Page 1 of2 View Document Online View Docu ent Online ocument O nline View Document nline View Docu ent Online View Document Online View Docu ent Online View Document Online View Document Online rmat Imaqe (TIFF format) Lawerence Denney, Secretary of State I New Search ] [ Back to Summarv ] I Get a certificate of exi.stence for CIVIL SURVEY CONSULTANTS. INC. ] I Monitor CIVIL SURVEY CONSULTANTS. INC. business filinos ] crvrL SURVEY coNSULTANTS, rNC. 2893 SOUTH MERIDIAN ROAD MERIDIAN, ID 83642 Type of BusinESS: CORPORATION, GENERAL BUSINESS Status: GOODSTANDING 27 Nov 1992 State of Origin: IDAHO Date of 27 Nov 1992 Origination/Authorization: Initial Registered Agent: GLENN K BENNETT 42 PEREGRINE DRIVE BOISE, ID 83716 Organizational ID / Filing C100243 N umber: Number of Authorized Stock 1000 Shares: Date of Last Annual Report: 26 Sep 2015 Annuat Report Due: Nov 2017 Original Filing: I Helo Me Print/View TIFF ] Filed 27 Nov 1992 INCORPORATION View Imaoe (PDF format) View Imaqe (TIFF format) Annual Reports: I Helo Me Print/View TIFF I View Document OnlineReport for year 2016 Report for year 2015 Report for year 2014 Report for year 2013 Report for year 2012 Report for year 2011 Report for year 2010 Report for year 2O09 Report for year 2OOB Report for year 2OO7 Report for year 2006 Report for year 2OO5 REPORT REPORT REPORT REPORT REPORT REPORT REPORT REPORT REPORT REPORT View I ANNUAL ANNUAL AN NUAL ANNUAL ANNUAL AN NUAL ANNUAL ANNUAL AN NUAL ANNUAL ANNUAL REPORT https://www.accessidaho.org/public/sos/corp/C'l 00243.htm1 9t29t2016 IDSOS Viewing Business Entity aiAD'GERTIFIGATE OF LIABILITY INSU RANCE 1/ t6 / 2016 REVEION NUIBER: ONLYIIATTERCERTFICATEIS ALTERNEGATTYEAFFIR ANVE CERTIFICATE REPRESEMTANVE THISHOLDER.tcATERTIFCETHEUPONHOERSRIGI{TSANDcoFlot{INFOR,UAOFASISSUEDTHIS sPOLICIETHEBYAFFORDEDTHECOVERAGEOREXTENDLAl'END,L ORt{oTTECADOESCERTIFI DAUTHORIZElt{GSUTHENts tNsuRER(S ),BETWEECOI{IRACTCONS'NTUTENOTtrcEsII{SURANCETHtsBELOW TE HOLOERCACERTIFITHANOEORPRODU BROGANONISAt{T:policies th€toWAIVESUsobi6clD.lfb€cn&rsodtlgpolicy(hs)ADDtrpNALholdsrthctfi}PORT to tlloconrrrnoldoosthisrirhtscorlificatestabmcatGodoasamontafllhcmaycondlioos.nd polrcytor,nS certficata hold.r in li.u of such .odoasemlotlt). *r (888) 443-6172( 866) 4 67- 87 30 ,isunEaG) Af Fo$lrxtc cov€]n^cE lisreER^ Eartford Ca6uaLtY Ins Co PAYNEVIEST INSURANCE INC/ PES 480480 P: (866) 467-8730 F: (888) PO BOx 3 3015 SAN ANTON IO IX 78265 443- 6tL2 ramE., sartford urdervrlL€ls Ins Co CIVI1 SURVEY CONSU],TANTS INC 2893 S }4ERIDIAN RD MERIDIAN ID 83642 COVERAGES CERNFICATE M,HBE& HAVETI{AT I€TI/YIIHSTAND I-IAVE PERIOOPOLrcYTHEFORAI]OVETI'REOrNs NAMEDTOHEDISSUEoBELISIEINSURANCEOFPOLlcIESTHERTIFYTOCESTHIS WHICHRESPECTOTHERORcoNTRACTOFtoNcoNotToTNTERMANINGR€OUIREME T HETOHEREINsSCRItsEODEPOLlcIESBYAfFOROEDTH€URAT'ICEtNsORBI Aro CLAIMSBYREDUCEONAEESHOWNP(]L LIMIISICIESOFSL,CHcoNorloNsANOEXCLUSIONSTERMS, 1,000,000€ACrl occ(rRRE{cE 300,000DAMAGE TO REI{IED 10,000MEDE(P(at@PtF)x 1,000,000PBSOIIA ' 'OV INJURY 2,000 000G€NERAL AGGREGATE 2,000,000PRODUqTS COMP'OP AGG otlol/2o7634 SBA vQ0524 X COIIERCIAL GEITERAL LI.ASIUTY x General Liab OCCUR LOC GEN'L JECI OT}IER r,000,000CO ANEO gNGLE x BoOrlY u,uuRY (Px ...dcnl) xx ol/ a4/zDt'to!lo1l20!6 ^UTO OEILE I] BIL,ITY HIREO sca€outEo AUiOS iloria!YNEo AUIOS ALL OlltlED arJto6B 2,000,000EACH OCCURREI'/CExx 2,000.000AC€REG TE occuR EICESS LAA ol/04/zot'lot/04/2016l4 sBA vQ0524 x 110,000 A E L EACH ACCID€NI E,L OISEASE- E ETTTOYEE E L DISEASE - POIICY LII/IT ,.o,rzrs @*Ets/r*.,rlDlrtrtrE rrr,,I, f, ANY PROPFOETOfVPIAIN€TVE]GCUNVE'/IT oiFtc€R/i€raB ExcLuo@? oEscEiPTlON OF OPEFATIO'IS t lor s.i.a"r. ..t t" rnr.t .O ir md tPP E r.qra{d)oeEernorv e oeqeuors / locarraas / vrliEPRD '10'1. Those usual to the Insured's Operations' CANCELLATIOiI SHOULD ANY OFTHE ABOVE DESCRIBED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE PO{.ICIES BE CANCELLED sEWIN lr-- *7*lt"x-Attlt1<rwED ffiSefiAilwCity of Meridian 33 E BROADWAY A\rE I4ERIDIAN, TD 83642 CERTIFICATE HOTDER 14 ACORD1 ACORD 25 (Zt1lU01)Ths AcoRD namo and logo are registered nrarks of AcoRD TION. All rightt rosorvoc OF INSURED,t6ccalifioalD AEEN THIStoOOCUMENI INDlcATEO SUBJECTTr€PERTAIN.ISSUEDCERTIFICAIE 07/04/2011 BOOILY li(IJRY (P.r F.F) 34 UEC NO1871 tr Fi |'qL  Page 1 Memo To: C. Jay Coles, City Clerk, From: Keith Watts, Purchasing Manager CC: Brent Blake Date: 9/26/16 Re: October 11th City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the October 11th City Council Consent Agenda for Council’s consideration. Approval of Task Order 10640.a to Civil Survey Consultants for the “Water Main Extension: Locust Grove Rd (Mary Lane to Lake Hazel Rd) and Lake Hazel Road (Locust Grove Rd to Eagle Rd)” project for a Not-To-Exceed amount of $55,706.00. Recommended Council Action: Award of Task Order 10640.a to Civil Survey Consultants for the Not-To-Exceed amount of $55,706.00 Thank you for your consideration. City of Meridian Purchasing Dept.