HomeMy WebLinkAboutTask Order 10626.a to J-U-B - Well 22 Water Treatment FacilityTASK ORDER NO, 10626.a
Pursuant to the
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
CITY OF MERIDIAN (OWNER) AND JUB ENGINEERS, INC (ENGINEER)
This Task Order is made this day of October, 2016 and entered into by and between the
City of Meridian, a municipal corporation organized under the laws of the State of Idaho,
hereinafter referred to as "City", and accepted by (JUB ENGINEERS, INC), hereinafter
referred to as "Engineer" pursuant to the mutual promises, covenant and conditions
contained in the Master Agreement (Category 1d) between the above mentioned parties
dated September 25, 2014. The Project Name for this Task Order 10626.a is as follows:
CITY OF MERIDIAN
WELL 22 WATER TREATMENT FACILITY
PROJECT UNDERSTANDING
The City of Meridian (City) domestic water system experiences water quality issues related
to the precipitation of iron and manganese from groundwater resulting in brown water
events, reduced chlorine residuals, extended system flushing, and customer complaints.
The City conducted a pilot study in September 2011 to evaluate the feasibility of various
water treatment options.
The purpose of this project is to investigate feasible treatment options and implement the
preferred water treatment technology at Well 22 located in Bear Creek Park east of
Stoddard Road, approximately 2,200 feet south of Overland Road. The City intends to
construct a filtration system for the approximately 2,000 gallon per minute (GPM) Well 22.
The project will consist of:
(1) Establishing iron and manganese removal criteria at Well 22.
(2) Completing final design and preparing specifications for the procurement of an iron
and manganese removal system from an equipment supplier using a competitive
procurement process.
(3) Completing final design and preparing a construction document package for City's
use in obtaining bids for the construction and installation of the previously procured
equipment.
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JUB ENGINEERS, INC
Maior Tasks
J-U-B ENGINEERS, lnc. (J-U-B) will perform the following tasks on the iron and manganese
removal project at Well 22:
Task 1 - Project Management and Administration
Task 2 - Pilot Test (scope provided - necessity to complete to be determined later)
Task 3 - Entitlements (if necessary)
Task 4 - lron and Manganese Removal Equipment Procurement Package
Task 5 - Bidding Assistance - Equipment Procurement
Task 6 - Survey and Mapping
Task 7 - Preliminary Engineering Report
Task 8 - Final Design for 90% and 100% Submittal
Task 9 - Bidding Assistance - Construction of the Water Treatment Facility
Task 10 - Programming and Startup Assistance
Task 11 - Agenry Coordination, Meetings and Permitting
OITUNER INFORMATIOiI. RESPONSIBILITIES and PROJECT ASSUTPTIONS
Proiect Scoplng As3umption3
1. The City will provirle to J-U-B the following for Well 22:
a. Updated water quality information for Well 22.
b. Record drawings for Well 22, including the well construction log and he pump
station.
c. Pump curve and pump setting information for the well pump as cunently installed.
d. Historical geotechnical reporE and/or drilling logs for the Well 22, as available.
e. Site access for J-U-B to locate equipment and personnel at Well 22 to perform the
pilot test. The City will also provide power (1 10 VAC) for injection equipment and
lighting.f. SCADA l/O standards and guidance to J-U-B on the requirements of the
instrumentation and controls and SCADA systems for the project.
g. Standard City PLC specifications for incorporation into the project.
2. The City will provide the following during any bitJding or procurement process:
a. All bidding and contrac{ documents including, but not limited to, advertisement for
bids, bid forms, contactsi/agreements, condition of the contract, award, bonding
and insurance requirements.
b. lncorporate J-U-B's technical specifications and drawings into Bidding and
Contract Documents using the City's contracting boiler plate to bid procurement of
the treatment equipment.
c. Provirle all administration to bid and procure the iron and manganese removal
water treatment equipment.
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d. lncorporate J-U-B'S technical specifications and drawings into Bidding and
Contract Document using the City's contracting boiler plate to bid the construction
and startup of the water treatment facility.
e. The City will distribute the Bidding and Contrac't Documents for the construc'tion of
the iron and manganese removal water treatment facility.f. Following a review of the bids received for the construction of the water treatment
facility, the City will award and execute a contrac{ with the successful bidder.
3. The City will:
a. Provide on4oing review of J-U-B'S work and timely consideration of design issues
wilhin a time acceptable to the City and J-U-B.
b. Pay for all permits and fees needed for the project.
c. Provide project manager to serve as a liaison with other City departments and
divisions to facilitate the project reviews and approval process.
4. J-U-B will:
a. Submit invoices by email or hard copy (mail).
b. Provide pilot testing equipment, chemical feed equipment, and fteld analytical
equipment ior the pilot test period. Pilot testing will include greensand and
pyrolusite.
5. Assumptions:
a. The bidding of the iron and manganese removal water treafnent equipment will
be open to adsorptive types of water treatment systems that meet specified
performance requirements.
b. The wastewater from the facility will be discharged to the existing sanitary sewer
main in Bear Creek Park. There will be no bachrvash storage tank. lt is assumed
that the existing sanitary sewer trunk has adequate capacity to receive and
convey the process backwash water. This will be verified in Task 7 by JUB.
c. Space is available on the existing lot for on-site stormwater disposal.
d. lt is assumed that a fire suppression (sprinkler) system will be required.
e. The existing electrical seNice to the site is capable of accepting the electrical
loads associated with the demands for this new equipment, building, and
associated appurtenances. An evaluation to verify this assumption is included in
Task 7 (preliminary engineering report).f. A SWPPP plan will not be required.
g. One meeting will be held between the City and J-U-B's
electricaUinstrumentation/control subcpnsultant during design phase.
h. The filter panel, programming and stiartup will be provlled by the menufaciurer.
6. Construclion Services
a. Services during construction of the water treatment facility are not included in this
Scope of Work. A separate scope of work and associated budget will be prepared
afler the bidding of the construction of the water treatnent facility.
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SCOPE OF K
Fleld T6Ung Paramet l Fllouency
Manganese 60 minutes
lron, Totel 60 minutes
Ammonia Twice Daily
Hydrogen Sulfide Oaily
Chlorine Solution Stength Oaily or more fr€quenty if necessary
Alkalinity Daily
pH 60 minutes or continuous
Free Chlorine Residual 60 minutes or continuous
Source water Chlorine
Demand
Daily
J-U-B will coordinate with the Cig to determine desired free chlorine reskJual after filter and
monitor dosing to achieve it to the extont possible. J-U-B will assist the City in conduc{ing a
traste test of the water prcduced during various pilot test setups.
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Task 1: Project Management and Administration
JUB will provide the overall project planning, management, scheduling, coordination of
efforts and the day-to-day administrative tasks required for this Task Order.
Progress ReporE
The project is assumed to require twelve months for the water treatnent equipment
procurement and design of the water treafnent facility. J-U-B will prepare written monthly
progress reports. The reports will include the following items:
. A written description of the progress of the work accomplished to date.
. A summary of project issues and @noems that need to be resolved.
o A summary of changes in contract amount or time (if applicable).
o Monthly invoices for work completed.
Deliverables for lhis Task
o Monthly progress reports and detailed invoices
TASK 2: Pilot Test
J-U-B will perform a pilot test at Well22lor up to foul (4) days for each media to determine
the recommended conditions for iron and manganese removal. Scope of Work and/or task
order cost revisions may be required at that time. Media to be tested are:
o Pyrolusite. Greensand
The pilot test will consist of testing for each media at varying loading rates to establish filter
performance criteria. FieH tests on the raw water and filter efiluent are expecied to include
the following:
Report
Data produced from the pilot testing will be analyzed to determine the efficacy and efiicienry
of the tested filter media for iron and manganese removal at varying loading rates. The
analysis will also estimate required chlorine dose.
J-U-B will prepare a draft Well 22 Pilol Study Report containing the results of the pilot test
and analysis. The report will include an evaluation of the tested media and treatment
processes for full scale use at Well 22 and wrll serye as a basis of design. Afier meeting with
the City to review the draft report, J-U-B will prepare a final Well 22 Pilol Study Report
incorporating pertinent revisions. Although not required by IDEA, the final report will be
provided to IDEQ as an attachment to the Preliminary Engineering Repod (Iask 7).
Deliverables for this Task
. Draft and final Well 22Ptol Study Report
TASK 3: Entitlements & Public lnvolvement
J-U-B will assist the City in obtaining a certificate of zoning compliance. lf the prefened
layout of new facilities does not meet setback or other dimensional requirements, J-U-B will
assist the City in obtaining a variance. J-U-B will specifically provide the following:
. Certificate of Zoning Compliance - J-U-B will prepare submittal package per Planning
Department requirements for obtaining a certificate of zoning compliance.r Public lnvolvement - if authorized by the City, J-U-B will provide public involvement
services that may include mailers, door hangers, or limited door-to-door visits.r Variance Application - lf required by the final design layout, J-U-B will prepare a
variance application for submittal to the City of Meridian Community and
Development Services (CDS). This will include one (1) pre-application meeting with
the City CDS stafi.
A not-to-exceed amount of $4,800 is included in the overall compensation amount of Task 3
for this item.
TASK 4: lron and Manganese Removal Equipment Procurement Package
J-U-B will prepare technical specifications to solicit bids for water treatment equipment for
the Well 22 treatnent project through a competitive procurement process.
J-U-B will prepare draft performance specifications for the prefened equipment and review it
with the City in a Workshop. lt is anticipated that the specifications will likely include:
. A range of expected well water quality.o The results of the Well 22 pilot testing.. Well production and pressure information.. Equipment performance requirements for removal of iron and manganese and other
pertinent parameters.. Requirements for identifying and defining treatment system operational and
maintenance costs.o Limitations on backwash flow and volume that are allowed.
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. Requirements for a guaranty of treatrnent performance.
o Penahies for not meeting the treatment guaranty.
. Requirements for submittals, training, startup, and operations and maintenance
manuals.
Deliverables for this Tagk
. Draft and final technical performance specification for treatment equipment in
electronic (PDF & word) format.
Task 5: Equipment Procurement Assistance
J-U-B will assist the City during the procurenrent process of the water treatment equipment
in responding to tectnical questions from prospective bidders. J-U-B will assist the City's
evaluation and selection of the proposed treatment equipment following the receipt of bids
through the competitive bidding process. lt is anticipated that the technical information to
evaluate will likely include:
o Bidders'qualificationso General product information. General layout drawings. Product performance information. Treatment system operational and maintenance costs. Example project installations. References
The City will administer the equipment procurement process' J-U-B will assist the City in
responding to technical questions that the City is unable to answer through the review of the
Contract Documents. A not-to-exceed amount of $3,900, based on an aggregate total of
approximately thirty (30) hours, is listed for this task in the compensation schedule.
DoliYerable3 for thic Task
o Written responses to technical questions.
r Technical evaluation of treafnent equipment submittals and @nculrence of City's
recommendation of award of procurement contract.
Task 6: Suruey and Mapping
J-U-B will provide topographical survey and prepare base mapping for the design of the
water treatment facility at the existing well site and for the drain line outfall alignment to
existing sanitary sewer hunk.
It is anticipated that the effort will include:
o Research and Utility Request: Research available land monuments, plats, records of
survey, right-of-ways, and recorded easements on the project site. Contact utility
companies prior to survey via Dig-line to request field locations of utilities and
available utility mapping. Utilities will be shown to the extent they are visible in the
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fi€H, or located by the utility or Owner. lt is assumed that the City will povide Title
Reports ior all properties that will be encroached upon by the proposed project.
Suruey Control: Establish survey control at the site and along the outf;all line
alignment using: horizontral cooldinate system, i.lAD 1983 translated to the Ada
County G.l.S. system, and vertical control based on l,lAVD 1988. Rightof-ways
(ROWs) will be $tablished and shown on the base map using Ada Coun$ G.l.S.
data. Any land monuments will be located and shorrn where fuund from visual
observalions during the freld survey. Well lot lines will be developed frorn field
measurements and recorded plat information.
TBM's: Establish temporary construction benchmarks Cf.B.M.'s) at tro locations on
the well lot.
Topographic Survey: Complete topographic survey as previously described herein.
For the purposes of this scope and fue propeal, it is assumed that survey will include
existing observable features such as building @mers, sidewalks, bnces, edge of
roadways, power poles, and utility boxes, found property pins, and structures'
Existing utilities shall be located to the extent that they are visibly marked by the utility
companies.
Base Mapping: Prepare topographic mapping in Civil 3D 2015 at a 1' = 20' scale,
11\17'. Topographic batures will be depic{ed using accepted J-U-B standard
symbols. Topographic feafures will be shonn on lhe design plsns to the extent that
they are found or fieH located by the utility companies, such as bnces, utility poles,
surfacing, utilities, edge of pavement, face of curb, sidelYalks, striped roadway
centerline, guad rails, signal poles, signs, mail boxes, face of retaining walls,
telephone risers, larye trees, and include monuments of record and physical survey
of monuments and property pins that are found. Provide locations (X & Y
coordinates) and elevation of local temporary benchmarts to be used on Project.
Properff lines will be shown based on Ada County G.l.S. mapping. Contours at one-
half foot (1/2') intervals will be generated. Roadway will be croes-sectioned at 50'
inteilals on centerline, edge of pavement, gutter, top of curb and natural ground near
ROW.
Deliverables fior this Task
o Base mapping pdf with O.S-loot @ntours intervals of the project site, including the
drain line outfall to the existing sanitary sewer.
Task 7: Preliminary Engineering Report
J-U-B will prepare a preliminary engineering report (PER) for the facility in compliance with
IDEQ rules IDAPA 58.01.08, Section 503.
A conceptual design based on the City-selected equipment in Task 3 will be developed in a
workshop approach with the City. The single workshop will address:
o Building and equipment layout and equipment selection. New adjacent building versus building expansion. Site layout. 30% design drawings:o Title Sheet
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o Site Civil Plano Design Criteriao P&lDo Building Layout & Concept Floor Plano Building Elevations. Verification of capacity in adjacent sanitary sewer to receive backwash. Operation and maintenance considerations. An evaluation of the existing electrical service to the site to determine capability of
existing service and transformer to accept the electrical loads associated with the
demands for the planned new equipment, building, and associated appurtenances.r Electrical standby power evaluation
The results of the workshop will be developed into a PER for City and IDEQ approval. The
PER will identify design criteria, site constraints, code requirements, permifting and
entitlement requirements, a list of equipment to be provided in the facility along with their
electrical requirements, and a description of the operation, maintenance, and control of the
facility. A geotechnical report for use in footing/foundation and potential stormwater facility
design will be completed and included in the PER. Geotechnical field work will include two
borings to a maximum depth of 20 feet at the site and installation of one groundwater
observation well. A general building and equipment layout plan will be included. A
conceptual level cost estimate will also be provided in the PER. Six (6) copies of the PER
will be submitted to the City for initial review. Following the City's review, the report will be
updated and provided to the City for submission to the IDEQ as the Preliminary Engineering
Report for approval. J-U-B will incorporate applicable IDEQ comments and publish a final
PER to IDEQ and the City.
Deliverables for thig Task
r Draft PER for City Review. Final Draft PER for IDEQ Reviewo Final PER for City and IDEQ Approval
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Task 8: Design (50%, 90% and l00o/o Submittals)
J-U-B will prepare civil, mechanical, elec{rical, architec{ural and structural design and
prepare plans and specifications for the construction of a treatment facility for iron and
manganese removal at Well 22- The facilities included in the design will be as described in
the PER from Task 7, Major design elements will include the following:
'1. lron and manganese removal equipment including filters, media, backwash cpntroller,
backwash flow meter, backwash flow control, pressure relief valve, piping, and other
related appurtenances.
2. Electrical power and controls for the new treatment and building equipment.
3. Lighting, heating, and ventilation for the new building. JUB will consult with ldaho
Power Company (lPCo) contacts to determine best energy efficienry praclices to be
used ,or the facility, what opportunities exist for incentives or rebales from lPCo, and
whether the incentives or rebates are worth pursuing. Best practices for energy
efiiciency will be followed regardless of incentives. On-site yard piping improvements
needed for the new treatment equipment.
4, Drain line to the existing sanitary sewer main.
Drawings and specifications will be submitted to the City for review and approval at 50%,
90% and 1007o bid-ready completion, Up to six (6) hard copies of the 507o and 90%
submittals will be provided to the City, and six (6) sets of the 100o/o submittal, plus an
electronic copy of the 100% submittal, will be provided to the Crty. The City will submit final
drawings and specifications to the IDEQ for review and approval. An engineer's opinion of
probable construction cost will be updated and submitted with the 90% documents. The
City may require up to five days for review of the 90% submittal and the State will require up
to 30 days for review of the 1fi)o6 submittal.
Subtask 8.1:50o/o Desion
J-U-B will develop preliminary design plans based on the approved PER. The preliminary
design plans will include a site plan, building floor plan, piping and equiprnent plan, building
elevations, and preliminary electrical and control plan. The 50% design package will include
preliminary technical specifications (not including architectural, mechanical or elec{rical) and a
preliminary Opinion of Probable Construction Cost.
ProvirJe 50% plans to City for iniUal revierv.
Eleliverablec:
. 50o/o Complete preliminary design Plans, six (6) copies at scale TBD to City.
o Preliminary Opinion of Probable Construc'tion Cost.
Subtagk 8.2: 90% Aqencv Review Derion. Plans and Soecificationg
J-U-B will finalize design of structures, equipment, major plant piping, process, site plan to
allow final detailing of the same during the 1000,6 design activities. Specific activities, and
work products from 9070 design including the following:
ProJect tanagement
o Conduct constructability review. Conduct operability review. Update enginee/s opinion of probable construction costo Coordination with treatnent equipment vendor
Civil
. Finalize building and major site element horizontal locations.o Finalize floor/control levels and finished grades.. Define contracitor staging, storage, and ofi-site access conkJors.o Prepare site grading, drainage, landscape and Temporary Erosion Sediment Control
planso Prepare yard piping and drain layouts.
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. Prepare access road revisions to building.o Preparetechnical specifications.. Senior staff will complete an intemal QC review.. Erosion and sediment conkol plan, if required by the City.
Architectural
. Finalize building floor plan and elevations for building.o Finalize the structural design concepts for the building.. Review applicable codes for the building wilh City Building, Plumbing, and Eleclrical
Ofiicials and the Fire Marshal. Complete building and fire code analysis.
o Preparetechnicalspecifications.. Senior stiaff will complete an intemal QC review.
Structura!
o Complete structural design for new building and selection of materials of constuction.. Prepare framing plan for building.. Prepare final floor plan for building.o Preparetechnicalspecifications.r Senior stiaff will complete an internal QC review.
Procesc
r Final major equipment sizing calculations.. Coordinate with instrumentation and control system (l&CS) on completion of P&lD's.
o Senior staff will complete an internal QC review.
Mechanical
o Calculate the hydraulic profile for all major gravity prooess pipelines and hydraulic
struc{ures. Establish maximum and minimum water surface elevations for all process
tanks.r Coordinate with architectural and structural team on preparation of building layout. Complete fire sprinkler design.. Assemble catalog cuts for all major process equipment. Complete equipment data
sheets or equipment list on all major equipment items.. Coordinate with l&CS in the finalization of P&lD's.o Finalize ancillary equipment sizing and line sizing calculalions (chemical storage,
feed and delivery systems, etc.).o Final equipment selec'tion (type, size, weight, and anangement).o Finalize selec'tion of piping materials.. Preparetechnical specifications.. Senior staff will complete an intemal QC review.
HVAG/PIumbing
. Energy compliance documents for the mechanical systems.. Prepare mechanical specifications as required.
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. HVAC load calculations and sizing of new HVAC systems as required.
. Ductwork sizing and layout.o Assist in obtaining approval of mechanical/plumbing documents from reviewing
agencies.r Subconsultant will coordinate with J-U-B and other subcrnsultants on applicable
items for City's SCADA integration.. Subconsultant will assist J-U-B in obtaining approval of mechanical documents from
reviewing agencies.
lnstrumontation and Control
o Design to upgrade control system to cunent City standard.o Develop P&lD.o Develop design package to replace the existing control panel and reconnecl existing
instrumentation to the new control panel.
o Develop control panel drawings suitable for UL construction.. Prepare instrumentation and control specifications as reguired.. Subconsultant will coordinate with J-U-B and other subconsultants on applicable
items.r Subconsultant will assist J-U-B in obtaining approval of instrumentation and control
documents from reviewing agencies.
Electrical
o Service load and standby porver calculations.. Site lighting.. lnterior lighting.o Power disbibution.. Energy compliance documents for lighting systems.o Prepare electrical specifications.o SubconsuJtant will coordinate with J-U-B and other subconsuttants on applicable
items.o Subconsultant will assistJ-U-B in obtaining approval of electrical documents from
reviewing agencies.
Assot Management lncorporation
The new components will be identified and labeled on the plans per the nomenclature
standards identified in the CITY's Asset Management poliry. AsseB involved will include
pumps, valves, flowmelers, mechanical and electrical components, and other equipment as
identified by the CITY. An inventory shall be prepared in a table and included with the
technical specifications for use and implementation of tagging by the contractor.
Quality Control
J-U-B and subconsultants will perform quality control (QC) reviews of by a senior engineer
to provide an independent review of the 90% design prior to submittal to City.
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90% D$ign Workshop
J-U-B will conduct a design workshop to review the work products with the City's personnel
and other key project staff. Workshop minutes, including the City's comments will be
prepared and distributed to attendees. J-U-B will implement City and agency review
comments fron the 90% review as waranted. Completion of the final design will include
plans, technical specifications, bid schedule and the Enginee/s Opinion of Probable
Construction Cost. These items will be submitted to the City for bidding purposes.
Deliverableg:
o 90% complete design plans, specifications, and special provisions, six (6) copies at
scale TBD to City.
. Opinion of Probable Conshuction Cost.
Subtssk 8.3: 100% Gontract Document PreDaration
JUB will complete final technical contract drawings and specfications for competitive
bidding. Key activities during this phase will include:
Design Management
. Conduct final reviews and incorporate 90% design review commenb.
Contract Document Completion
. Prepare final construction drawings.. Prepare final technical specifications.o Prepare final calculations.. Complete final checking and coordination review, agency permitting compliance
reviews.
lncorporation of Final Review Commentg
J-U-B will modify the contract documenb to reflect all agreed upon 90% review comments
from the City, IDEO, ACHD and J-U-B's quality control review. The final documents will
then be provided to the City for submission to the IDEQ for review and approval. These
plans will be incorporated into the building permit package in Task't0.
Deliverables:
o 100o/o complete bid-ready phns, specifications, and special provisions, six (6) copies at
scale TBD to City.
o Bid Schedule.
. Opinion of Probable Construclion Cost.
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Task 9: Bidding Asslstance - Water Treatment Facility
J-U-B will assist the City during the bidding process for the construction of the new water
treatment facility in responding to technical questions from prospective bidders.
The City will facilitate the bidding process. J-U-B will assist the City in responding to
technical questions that the City is unable to answer through review of the Contract
Documents for City's use in preparation of addenda. A total not-to-exceed amount of
$7,800, based on an aggregate of approximately sixty (60) hours, including subconsuftanb,
is listed in the Compensation Schedule contained herein.
Deliverables for this Task
o Written responses to technical questions submitted during the bidding
Task 10: Programming and Startup Assistance
J-U-B will, via their subconsultant, assist the City with programming and staltup services.
These services are:
Well22o Program the PLC and HMI to meet current City requirements;
o Verlfy all l/O points are connected and configured properly;
o Functional test of the control system to ensure proper operation;o Coordinate well operation with filter operation.
a
a SCADA Water Mastero Configure communications to the Well 22 site;
o Add additional displays to the Wonderuvare application to display filter status;
o Add additional tags as required to trend fiher operation;
o Add filter alarms to existing alarm softrare;o Functional test of all remote control and alarm notifications.
Task 1l: Agency Coordination and Permitting
J-U-B will assist the City with agency approval process. J-U-B will submit the plans, on
behalf of the City, specifically limited to the following:. DEQ Plan Approval. Complete the DEQ Checklist and submit copies of the design
for review. J-U-B will make required changes to the plans and specifications based
on their revianv.o Ada County Highway District Plan Approval. Submit copies of the design to ACHD
for review and approval.. Crty of Meridian Building Permit. Complete the Building Permit application and
submit copies of the design for review. J-U-B will meet with the Building Department
to discuss their review of the plans, if necessary. RequiEd comments will be
integrated into the plans and resubmitted for review and approval. This process is
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estimated to take one (1) month. This excludes revisions that require modification to
the base design.
City of Meridian Parks and Recreation Departnent. Coordinate with the Parks and
Recreation (P & R) Deparlment on building siting and architectural trcatnents. Three
meetings are anticipated with P & R staft one prior to design initiation, one upon
completion of the PER, and one prior to 90% design completion.
TIME OF COMPLETION and COMPENSATION
SCHEDULE
The following schedule is based on a Notice to Proceed (NTP) from the City on or about
October 1, 2016 and resulting in Final Design being completed by November 2017. A NTP
issued on a difierent date will change the schedule accordingly.
COMPENSATION AND COMPLETION SCHEDULE
Ta!k Descrlptlon Due Dato Compematlon
1 Project Managoment and Administration Ongoing throughout poect $12,500
Pilot Test 56 days after NTP br this task $23,200
3 Entitements & Public lnvolvement (if
n€cesgary)
Ongoing hroughout projecl $4,800
1 lron and Manganese Rorrcval Equipm€nt
Procursment Package
45 days after NTP br thb task $7,000
5 Buding Assistance - Equipment
ProcuGment
Dspendent on City's
Scheduling
$3,900
3 Survey and Mapping 30 afier NTP for his task $2,700
7 Preliminary Engineering Report 60 days after NTP br this task w,200
6 Final Design for 90% and 100oA Submittal 90 days atur NTP br this task $119,500
0 Bidding Assisbnoe - Construction of th6
Water Treatrnent Facility
Dependent on City's
Schedulinq
$7,800
Programming and Startup Dependent on City's &
Contracto/s Scheduling
$8,700
11 Agency Coordination, Meetings and
Permitino
Ongoing th.ough Tesk 7
thouqh I $9,400
TASK ORDER TOTAL
'2/l3,7OO
T.!k Od.r 106264 WEI.I22 WAIER TREATMENT FACILITY
JUB ENGINEERS, IT{C
Construction Phase Services
Services during construction of the water treatment facility are not included in this scope of
work. J-U-B will submil a separate scope and budget for these services prior to the start of
construction ac{ivities.
2
t0
P{o 14 of 15
The Not -To -Exceed amount to complete all services listed above for this Task Order No.
JUB10626.a is Two hundred forty three thousand seven hundred dollars ($243,700.00). No
compensation will be paid over the Not -to -Exceed amount without prior written approval by
the City in the form of a Change Order. The hourly rates for services and direct expenses
are per the Master Agreement (by this reference made a part hereof) and will be the basis
for any additions and/or deletions in services rendered. Travel and meals are excluded from
this Task Order unless explicitly listed in the Scope of Services AND Payment Schedule,
CITY OF MERIDIAN JUB ENGINEE S, INC
BY: BY:
-a
TAMMY MAYOR BRIAN SMITH, P. .
Dated: 10 / (/ �(J [ Dated: 2(P SP-P'r'Ff4 M 2O t
So AUGUST'
Approved by Council:
s city of
�E IDIA14
Attest: / IDAHO
s SEAL
C. JAY WILES,
Purchasing Approval =STEWART,
BY: �� -
KEITH WATTS, Purchasing Manager ty Engineer
Dated: 9' - Z-? — 16
City Project Manager:
Kyle Radek
.' 7/ `27�
Task Order 1062eA WELL 22 WATER TREATMENT FACILITY Page 15 of 15
JUB ENGINEERS, INC
IDSOS Viewing Business Entity Page 1 of 3
IDAHO SECRETARY OF STATE
Viewing Buslness Entity
Lawerence Denney, Sec'etary ol State
I New Search ] [ Back to Summarv ]
I Get a certificate of existence for J-U-B ENGINEERS. INC. ]
I Monitor ]-U-B ENGINEERS. INC. business filinos l
l-u-B ENGTNEERS, rNC.
250 S BEECHWOOD AVE STE 201
BOISE, ID 83709
Type of Business: CORPORATION, GENERAL BUSINESS
Status: GOODSTANDING 21 Mar 1969
State of Origin: IDAHO
Date of 21 Mar 1969
Origination/Authorization:
Current Registered Agent: PAUL D. FISK
250 S BEECHWOOD AVE STE 201
BOISE, ID 83709
Organizational ID / Filing C40668
N umber:
Number of Authorized Stock 100000
shares:
Date of Last Annual Report: 22 )an 2016
Annual Report Duet Mar 2077
Original Filing:
I Helo Me Print/View TIFF ]
Filed 21 Mar 1969 INCORPORATION View Imaoe (PDF format)
view Irnaoe (nf f formatt
Amendments:
I HelD Me Print/View TIFF ]
PDF for ViewAmendment Filed 05 ,un
L973
Amendment Filed 23 APr
1975
Amendment Filed 07 Jun
L979
Amendment Filed O2 Sep
19aO
STOCK
CHANGE
STOCK
CHANGE
OTHER.
APPT OF RA
OTHER - CHG
OF RA - ARLIN
BROSKE, BOISE
ARTICLES
RESTATEM ENT
STOCK
CHANGE
e TlFF
Amendment Filed 08 Dec
1980
Amendment Filed 08 Dec
1980
Annual Reports:
View Imaqe ( PDF format)
Imaoe (TI FF format )
View Imaoe (PDF format) View
Imaoe (TIFF format)
View I maoe (PDF for mat')
View I aoe (TIFF for mat)
https ://www.accessidaho.org/public/sos/corp/C40668. html 9129/2016
Iil
t
t
View Imaoe (PDF format)
View Imaoe (TIFF format)
View Imaoe ( PDF format) View
Imaoe (TIFF format)
9t2912016 2:O5 PM
Personnel Costs
Fund# Dept.f G/L#Proj.#Total
60 3490 41200 10626 Wages
50 3490 41206 PT/SeasonalWaBes
60 3490 41210
3490 41304
60 3490 42021 s
3490 42022 10626 PERSI s
60 3490 42023 10626 Worker's comp s
3490 42025 10626 Employee lnsurance s
TotalPersonnel Costs $
Operating Expenditures
Fund# Dept.# C/Ld
City of Meridian FY2017 Budget Enhancement Form (E-100)
Full Time Equivalent (FTE)
G/Ld Description E IDIAN
Enhancement Details
Well 22 Water T.eatment
Department Name: Public works
Presenting Department Name: Public Works
Department {
Primary Funding Source
Priority*
ctP#
Project i
3490
60
Proj.#G/L# Description One-Time On-Going Total 11
60 3490 10626 5
60 5
60 3490 10626 s
60 3490 10626 s
60 3490 10626 s
50 3490 10525 5
60 3490 10626 s
60 3490 10626 5
50 3490 10626 s
60 3490 10626 5
60 3490 10626 5
60 3490 10626 s
50 3490 10526 s
60 3490 10626 s
Total Operating Expenditures S s
Capital Outlay
Fund# Dept.f G/L#Proj.f G/Lf Description Total
3490 96133 'to626 Well 22 Water Treatment S 8oo,ooo
60 3490 10626
60 3490 10626
60 3490 10626
60 10626
Total Capital Outlay S 80o,00o
Total Enhancement Cost - Lifetime
Prior Year(s) Fiscal Year Fiscal Year
Funding 2077 2018
7279
10626
s
Fiscal Year
2019
FiscalYear
2020
FiscalYear
2021
Revenue S
Total Personnel Costs S
Total Operating Expenditures S
Total Capital Outlay S 800,000
Total Enhancement Request $ 800,000
Department Name Public Works
Well 22 Water Treatment
Operating
Capital
Total
s
s
s s s
s 800,000 800,000
5 5 800,000 S 800,000 S s s Title
Total Estimatcd Project Cost: $ 1,600,000
Cily of Meridian FY2017 Budget Enhancement Form (E,100)F:\BUDGET\FY2o17\WaleiFY2o17 Budget Enhancemenl Form_Water_#11_well 22 water Treatment
Pleose only cofiplete the
Ilelds highllghted ln Aqua.
Title:
IDAHO
60
60
60
-tubtb tuventme
10526 ltiniformAllowancP
10626 IF|CA
t 10616
3490 10626
I
r------ ------tI
60
3490
9/29/2016 2:05 PM
Evaluation Questions
Please answer all Evaluation Questions using the financial data referenced above
City of Meridian FY2017 Budget Enhancement Form (E-100)
Titlel
Depa.tment Name:Public works
Well 22 Water Treatment
1. Describe what is being requested and why. lf the req uest includes em ployees, provide a basic expla nation of job fundions. lf the request includes consulting or contracting
fees, include a description of the scope of work. lf the request includes equipment, include a description of what the equipment will beusedfor, lftherequestincludes
equipment procurement for the project.
2. Describethe proposed method of fundinB? lf funding is split between Funds (i.e. ,General ,Enterprise, G rant), please include the percentage split. List the amounts and
Enterprise Fund
3. Does this request align with the Department/City's strategic plan? lf not, please explain how this request was not included in the Department/City strategic plan?
Yes. This request aligns with the following strategic objectives:
WA-6, Enhance and protect water quality.
WA-g, Meetconstantly more stringent reSulatory requirements under the Safe DrinkinS Water Act.
4. Ooes this request require resources to be provided by other departments? lf yes, please describe the necessary resources to be provided by other departments
No
5. Does this enhancement include anv needed Eouioment or Software that utili2e the Citv's network? lYes or No)No
6. Anv add itional com ments?
Title:Well 22 Water Treatment Department Name:Public Works
City ot Meridian FY2017 Budget Enhancemenl Form (E-100)F:\BUDGET\FY2o1nWateAFY2o17 Eudget Enhancement Form_Water_#11_Well 22 Waler Trealmenl
Page 1
Memo
To: C. Jay Coles, City Clerk,
From: Keith Watts, Purchasing
CC: Kyle Radek
Date: 9/29/16
Re: October 4th City Council Meeting Agenda Item
The Purchasing Department respectfully requests that the following item be placed on the
October 4th City Council Consent Agenda for Council’s consideration.
Approval of Task Order 10626.a to J-U-B Engineers, Inc. for the “Well 22 Water
Treatment Facility” for a Not-To-Exceed amount of $243,700.00.
Recommended Council Action: Award of Task Order 10626.a to J-U-B
Engineers Inc. for the Not-To-Exceed amount of $243,700.00
Thank you for your consideration.
City of Meridian Purchasing Dept.
CONTRACT CHECKLIST
Date:REQUESTING DEPARTMENT
Project Name:
Project Manager:Contract Amount:
Contractor/Consultant/Design Engineer:
Is this a change order?Yes No Change Order No.
Fund:Budget Available (Purchasing attach report):
Department Yes No Construction
GL Account FY Budget:Task Order
Project Number:Enhancement:Yes No Professional Service
Equipment
Will the project cross fiscal years?Yes No Grant
Grant #:Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status (Federal Funded)
Print and Attach the determination Print, attach and amend bid by addendum (if changed)www.sam.gov Print and attach
Master Agreement Category
(Bid Results Attached)Yes No (Ratings Attached)Yes No Date MSA Roster Approved:
Typical Award Yes No
If no please state circumstances and conclusion:
Date Award Posted: 7 day protest period ends:
PW License Expiration Date:Corporation Status
Insurance Certificates Received (Date):Expiration Date: Rating: A++
Payment and Performance Bonds Received (Date):Rating: N/A
Builders Risk Ins. Req'd:Yes No
(Only applicabale for projects above $1,000,000)
Reason Consultant Selected 1 Performance on past projects
Check all that apply Quality of work On Budget
On Time Accuracy of Construction Est
2 Qualified Personnel
3 Availability of personnel
4 Local of personnel
Description of negotiation process and fee evaluation:
Date Submitted to Clerk for Agenda:By:
Purchase Order No.:Date Issued: WH5 submitted
(Only for PW Construction Projects)
NTP Date:
Contract Request Checklist.5.24.2016.Final
$243,700Kyle Radek
If yes, has policy been purchased?
JUB Engineers, Inc.
III. Contract TypeII. BUDGET INFORMATION (Project Manager to Complete)
60
3490
96133
10626.A
TASK ORDER
1d
RFP / RFQBID
VII. TASK ORDER SELECTION (Project Manager to Complete)
Met with JUB to scope project, compared past task order budgets on recent projects of similar scope. Negotiated line items to an agreeable amount.
N/A
Award based on Low Bid Highest Ranked Vendor Selected
VIII. AWARD INFORMATION
Approval Date
Enter Supervisor Name Date Approved
Warren Stewart 9/2/2016
I. PROJECT INFORMATION
8/24/2016 8/1/2017
N/A
2017
9/2/2016 Public Works
Well 22 Water Treatment Facility Design
V. BASIS OF AWARD
N/A N/A
IV. GRANT INFORMATION - to be completed only on Grant funded projects
VI. CONTRACTOR / CONSULTANT REQUIRED INFORMATION
9/25/2014
N/A N/A N/A N/A
GoodstandingN/A N/A