HomeMy WebLinkAboutTask Order 10594 a - E State Ave Water Sewer ImprovementsTASK ORDER NO. 10594.a
Pursuant to the
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
CITY OF MERIDIAN (OWNER) AND J -U -B Engineers (ENGINEER)
This Task Order is made this 6th day of September, 2016 and entered into by and
between the City of Meridian, a municipal corporation organized under the laws of the
State of Idaho, hereinafter referred to as "City", and accepted by J -U -B Engineers,
hereinafter referred to as "Engineer" pursuant to the mutual promises, covenant and
conditions contained in the Master Agreement (Category 2C) between the above
mentioned parties dated Oct 22, 2013. The Project Name for this Task Order 10594.a
is as follows:
CITY OF MERIDIAN
E. State Ave Water and Sewer Improvements
PROJECT UNDERSTANDING
The CITY intends to extend new collection sewer in East State Avenue from Meridian
Road to west of Cathy Avenue. Sewer services for homes fronting State Avenue will be
connected to the new collection sewer. This project conforms to the CITY's overall
objective of decommissioning existing alley sewers in the downtown area. Overall the
project will encompass approximately 2,300 lineal feet of 8 -inch collection sewer and
350 lineal feet on NE 4th Street between State Avenue and Pine Avenue. The NE 4th
Avenue branch will serve frontage properties.
In addition, the CITY intends to install new 8 -inch water main from the existing stub -out
east of Meridian Road, across to NE 2nd Avenue, which encompasses approximately
900 lineal feet of new water main, and 24 water services. The existing 6 -inch water
main will be abandoned in-place.
The CITY's goal is to complete design of the water and sewer improvements in FY2016
with construction in FY2017.
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OWNER INFORMATION and RESPONSIBILITIES
1. The City will provide J -U -B with the following:
a) Provide on-going review of J -U -B's work and timely consideration of policy
issues with a time acceptable to the CITY and J -U -B.
b) Record drawings of Split -Corridor water and sewer project and any
available record information on sewers within the alleys north and south of
State Avenue. Provide record drawings on water improvement projects
within State Avenue and current improvements planned the Pine Avenue
project.
c) CCTV inspection video of existing alley sewers north and south of State
Avenue, and the sewer at the intended point of connection. Additional
CCTV may be required by the CITY depending on date and quality of
existing CCTV.
d) GIS shape files or CAD drawings of existing utilities along the project
corridor.
e) Pay for all permits and fees needed for the project that are not provided by
the General Contractor (GC).
f) Provide project manager to serve as a liaison with other City departments
to facilitate the project reviews and approval process.
g) Assist the Engineer with landowner coordination for the placement of new
sewer service stub -outs, water service routing, and general project
coordination. The CITY will provide all mailing costs to the landowners.
h) Assist the City with ACHD coordination throughout the project.
i) Provide approximate burial depth measurement for existing water mains in
the project area.
SCOPE OF WORK
J -U -B's scope of services is specifically limited to the following:
Task 1 — Project Administration
1. Kickoff Meeting: Attend a kick-off meeting with the CITY for the purpose of
discussing the project approach, obtaining available information, landowner
coordination and determining project schedule.
2. Progress Meetings: Attend regular progress meetings during the design phase
with the CITY as needed throughout the project to discuss project status, provide
budget status summaries, present deliverables, and receive direction from the
CITY. It is assumed that three (3) such meetings will be required at the various
project deliverable stages.
3. Project Administration and Tracking. Monitor team progress, action item lists,
task deadlines, items needed from CITY; provide documentation, sub consultant
administration, and monthly updates to project team and CITY as needed.
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Task 2 — Topographic Survey and Base Mapping
1. Survey and Base Mapping: J -U -B shall complete a topographic survey along
The proposed project limits as defined below.
A. Research and Utility Request: Research available land monuments, plats,
records of survey, and right-of-ways on the project sites. J -U -B shall contact
utility companies prior to survey via Dig -line to request available utility
mapping. Utilities will be shown to the extent they are visible in the field or
located by the utility or Owner.
B. Survey Control Establish survey control along the alignment using:
horizontal coordinate system, NAD 1983 translated to the Ada County G.I.S.
system, and vertical control based on NAVD 1988. Land monuments will be
located and shown where found from visual observations during the field
survey. Temporary construction benchmarks (T.B.M.'s) will be established on
each block of the site.
C. Topographic Survey: Complete topographic survey along the project limits.
The level of detail for the topographic survey will be commensurate with open
trench replacement to locate visual physical features, such as fences, utility
poles, surfacing, utilities to the extent that they are found or field located by
the utility companies, edge of pavement, face of curb, sidewalks, signal
poles, signs, mail boxes, water meter boxes, water valves, large trees, and
include monuments of record and physical survey of monuments and property
pins that are found. Width of survey will extend from ROW to ROW on State
Avenue and NE 4th Street with additional detail areas at street intersections,
points of connection, driveways, and existing structures. Sill elevations of the
existing homes fronting State Avenue and NE 4th Street will be established for
reference in designing service line depth. The presence of basements will be
visually determined while this work is being completed.
Additional topographic survey will be completed at the intersection of Main
Street and State Avenue. Topographic survey shall extend 50' beyond the
State Avenue ROW in each direction as this intersection. This intersection is
likely under the ACHD's no cut moratorium and may require full replacement
or overlay of the existing pavement. Similarly, the intersection of State and
NE 2nd Avenue topographic survey shall be expanded.
D. Base Mapping: Prepare topographic mapping in Civil 3D 2015 at a 1" = 20'
scale, 11"x17". Topographic features will be depicted using standard
symbols. Topographic features will be shown on the design plans. Locations
(X & Y coordinates) and elevations of local TBMs will be shown. Street ROW
will be shown based on the CITY's G.I.S. mapping. Water system and water
service will be shown based on CITY's G.I.S. mapping and as marked by the
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CITY in the field. Storm drainage systems will be referenced based on
ACHD's available G.I.S. information and field survey of visible storm drainage
facilities. Roadway will be cross-sectioned at 50' to 100' intervals, on
centerline, edge of pavement, gutter, top of curb and natural ground near
ROW. Property addresses and ownership will be shown from available GIS
information adjacent to the project corridor.
Task 3 — Preliminary and Final Design Services
1. 30% Preliminary Design:
A. Review Existing Data, Information: J -U -B shall review CCTV inspection
video on the existing alley sewers north and south of State Avenue. The
review shall be used to determine approximate location of existing services
connections at the main. In addition, major structural deficiencies in the
existing sewer will also be logged for possible incorporation into the project to
maintain the viability of the existing sewers until abandonment can occur. A
review log will be prepared summarizing the CCTV and the approximate
locations of the service connections will be shown on the base mapping.
B. Preliminary Design of Alignment: J -U -B shall complete preliminary design of
the vertical and horizontal alignments of the collection sewer. The preliminary
design profile shall include an allowance for service rerouting and known
basements containing water services. The properties of apparent controlling
service lines will be identified based on length of service line, depth of service
connection at existing sewer, and presence of basement with sewer services.
Horizontal alignment shall consider ACHD and City corridor compliance,
sanitary separation and constructability.
Presently homes in East Carlton immediately west of Cathy Lane are served
from an alley sewer between State Avenue and Carlton Avenue. The sewer
flows to an existing sewer in Cathy Lane. A preliminary evaluation will be
completed to determine if the State Avenue sewer can intercept the existing
sewer in Cathy Lane. In addition, the home lying east of the State Avenue and
Cathy Lane and near Five Mile Creek will be evaluated for possible service.
C. Preliminary Plan/Profile: A preliminary review roll -plot shall be prepared
showing base mapping, approximate location of existing service connections
on existing mains, preliminary determination of grade controlling services,
approximate service line location from sewer main to street ROW, vertical
profile, known utilities, horizontal alignment showing new manhole locations,
etc.
D. Preliminary Water Main Alignment: J -U -B shall preliminarily design the
water line extension from the existing point of connection east of Meridian
Road to NE 2nd Avenue. The new water main will be placed in CITY and
ACHD corridors unless practically unfeasible due to sanitary separation with
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the new sewer, constructability, utility conflicts or escalated construction cost.
Water improvements will be shown on the roll plot view.
E. J -U -B will meet with the CITY to review the preliminary plan and profile and
gather CITY input on the preliminary design. Additional or missing information
on subject properties or services shall be identified for final design at the review
meetings. Review meetings are accounted for under Task 1.
F. Deliverables:
30% Complete Preliminary Water/Sewer Plan/Profile Roll -plot, (2)
copies at scale TBD.
2. 75% Comalete Design Package:
A. Final Design: J -U -B shall revise the conceptual alignment and profile from the
CITY's review comments and complete final design of the selected sewer
alignment and water main extension. Design shall include locating the
landowner's preferred location of the sewer service connection at the street
ROW. Design of the collection sewer profile will be based on an assumed
service line routing on the private property; however, only the sewer service
line from the collection sewer to street ROW will be designed and shown on the
plans. Design shall incorporate utility corridor compliance, service connections,
manhole connections or replacement, utility separations, utility conflicts, sewer
abandonment where applicable, constructability, construction access,
excavation depths, minimization of pavement repair and impacts to traffic and
adjoining properties. Water main design shall include new water services from
the main to the existing water boxes, main connection details, valving, thrust
restraints and related details. Pavement section shall be based on ACHD's
standards for local roads. Known utility or non -potable water crossing will be
indicated on the plans. Full intersectional paving shall be shown at State
Avenue and Main Street if required by ACRD.
B. Construction Plans: Plan and profile sheets will be prepared showing
proposed sewer, sewer service connections, surface repair, manhole
replacements or connections, existing sewer connections, water improvements,
surface repair and other pertinent details. Plans will be 11 "x17" with a 1 "=20' or
similar scale. Details will utilize CITY and ISPWC standard drawings as
applicable.
C. SWPPP and ESC: J -U -B will prepare a SWPPP narrative per the 2012
Construction General permit and the CITY ESC plan requirements and
standards for initial review by the CITY's Environmental Division. The SWPPP
and CITY's ESC requirements will be incorporated into the technical
specifications.
D. Technical Specifications: Prepare revisions to the most current versions of
the standard specifications (2012 ISPWC and Meridian's Supplemental
Specifications and Standard Drawings) for the project. Special provisions shall
be developed for specialty work items in conformance with ISPWC formatting.
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E. An opinion of probable construction cost and preliminary bid schedule will be
prepared.
F. A senior engineer will perform a QC of the plans and technical specifications.
G. J -U -B will submit the 75% review package to the CITY for review and
comment. One (1) set of SWPPP narrative and ESC plans will be submitted to
CITY's Environmental Division. One (1) set of plans will be submitted to the
utility companies for informational purposes. J -U -B will meet with the CITY to
review submittal package and receive comments and direction from Public
Works staff on the project.
H. Deliverables:
L Four (4) copies of 75% review package, plans, specifications, SWPPP,
cost estimate.
3. 90% Final Design Package (Agency Review): J -U -B shall complete the
following subtask in preparation of the 90% complete agency review package.
A. Final Design: Revise the alignment, profile, and details from the CITY's 75%
review comments as applicable. Complete final design of the collection sewer
and water main extension by addressing pertinent issues with the alignment,
profiles, service line stub -out locations or depths, ACHD/CITY corridor
compliance, constructability, surface disturbance, sanitary separations, utility
conflicts, excavation depths, and other pertinent design issues.
B. 90% Construction Plans: Plan and profile sheets will be revised to include
90% design revisions, and details. Plans will be 11"x17" with a V=20' or
similar scale. Details will utilize CITY and ISPWC standard drawings as
applicable.
C. SWPPP and ESC: Revise the 75% submittal package per CITY's comments
and incorporate final design modifications into the technical specifications. The
City Environmental Division will approve the plan.
D. Technical Specifications: Finalize revisions to the standard specifications
and special provisions as required.
E. Update the opinion of probable construction cost and preliminary bid schedule
as necessary.
F. A senior engineer will perform a QC of the plans and technical specifications.
G. J -U -B will submit the 90% review package to the CITY and the agencies (Task
5) for review and comment. J -U -B will meet with the CITY to review submittal
package and receive comments and direction from Public Works staff on the
project as provided in Task 1.
H. The CITY will provide full review and comments from the Community
Development Divisions as appropriate.
I. Deliverables:
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Four (4) copies of 90% review package, plans, specifications, SWPPP,
opinion of probable construction cost estimate.
ii. Technical specifications in word format for CITY review and editing.
iii. Two copies (2) of the SWPPP and ESC
4. 100% Final Desitin and Project Manual Packane (QLPE Review. Bid Ready):
A. J -U -B will incorporate CITY and agency review comments (as applicable) and
revise the Construction Plans, Technical Specifications, and SWPPP.
B. Update opinion of probable construction cost and preliminary bid schedule.
C. J -U -B will submit six (6) copies of the 100 %( Bid Ready) submittal package
for CITY QLPE review and approval. If revisions are necessary, J -U -B will
incorporate and resubmit submittal the package.
D. Deliverables:
i. Six (6) copies of the Final (100% QLPE, Bid Ready) Plans and Project
Manual, final opinion of probable construction cost.
ii. Electronic pdf version of the 100% Plans, technical specifications,
SWPPP.
Task 4 — Landowner Coordination
1. J -U -B shall assist the City with landowner coordination on the project during the
design phase which will include the following:
A. Right of Entry Letter: J -U -B will create a right of entry form, informational
letter and project vicinity map for CITY review and approval. The flyer will
have J -U -B and City contact information that interested parties can call for
additional information along with the anticipated timeline to complete the work.
All landowner mailings will be sent by the CITY.
B. Landowner Meetings and Service Line Routing: J -U -B will visit each
property and meet with each landowner (approximately 73) to determine
approximately where the existing service exits the building, preferred routing of
the new service line, and determination if basements are present. J -U -B will in
conjunction with the landowner and CITY staff will develop a preferred corridor
for the new service line. Sewer service depth at the existing structures shall
be estimated from existing mainline invert elevations at the observed service
connections from the CITY's CCTV and assumed grade to the structure.
Approximate ground elevation at the building's connection point will be
estimated from the sill elevation established in Task 2. Photo images will be
used to document each corridor, building service connection location, and
physical features. A topographic survey shall not be provided, nor is an
exhaustive investigation on features such as underground utilities, landscaping
sprinkler systems, etc. A map sheet shall be prepared for each service line
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showing approximate connection location, routing, topographic survey within
street ROW, parcel boundary and approximate home footprint taken from Ada
County GIS aerial photogrammetry, property images of service line routing, and
other pertinent information. Accompanying the map sheet will be service line
corridor images edited to identify the preferred corridor and point of connection
at the building. The map sheet and corridor images each service line routing
shall be placed in an Appendix with the Technical Specifications.
Scope of the meetings and service line re-routing will vary for each parcel. The
anticipated level of effort is shown on Attachment A.
c. Deliverables:
A project tracking log will be kept to summarize discussions and
feedback.
Service line map sheet and corridor images for each service line in
electronic pdf format for inclusion with the Technical Specifications for
the deliverables in Task 3.
Task 5 — Agency Coordination and Permitting
1. ACHD Coordination and Permitting
A. Coordinate alignments with the Ada County Highway District (ACRD) to
establish acceptable corridor and re -paving plan at Main Street and State
Avenue.
B. Submit 90% Plan Set review for ACHD approval.
ASSUMPTIONS
a) Conceptual layout of the State Avenue sewer was shown as Sewer
Replacement Program Alternative No.2 prepared by J -U -B for the CITY in
February, 2015.
b) Topographic survey on private property or detailed design of each
property's service line on private property is not provided. The General
Contractor (GC) will be responsible for the actual final design and
coordination of each service line with the landowners.
c) Exact locations of utilities are not known and may affect the alignment
during construction.
d) Traffic control plans and approvals shall be secured by the GC.
e) The disturbed area will likely be over one (1) acre is size require a project
specific SWPPP.
f) New service lines will be run from the new water main to new meter
boxes. New meter boxes, meter setters, etc. are anticipated.
g) CITY will specify water service size for non-residential properties.
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h) Full width street restoration is not provided or anticipated.
i) The Pine Avenue improvements (designed by others) are anticipated to
extend sewer within East 2nd Avenue to serve properties between Pine
Avenue and State Avenue.
j) Existing sewer manholes will be abandoned in-place and include
abandonment of mainline where accessible from the existing manhole.
Existing service connections on existing sewer mains will not be
abandoned, only at the re-routing point of connection where the sewer
service exits the building.
k) Exact locations of utilities are not known and may affect the alignment
during construction. No potholing is provided to confirm utility locations,
including the exact elevation of the service line leaving the building.
1) Right-of-way (ROW) and parcel information will be referenced from the
Ada County GIS base mapping. Refer to Task 2 for assumptions
regarding scope of services on the project research and topographical
survey.
m) J -U -B will coordinate and ACHD will perform potholing of the local streets
to determine existing asphalt and street base depth.
TIME OF COMPLETION and COMPENSATION SCHEDULE
The following schedule is based on a Notice to Proceed (NTP) from the City by August
2016 and resulting in Final Design being completed by January 2017. A NTP issued on
a different date will change the schedule accordingly.
Task
Task Name
Schedule
Number
Project Meetings and Administration
$6,920
Task 1
Project Meetings &
On-going throughout other tasks.
Task 4
Administration
$30,625
Task 2 & 3
Topographic Survey Update &
Completed within 120 calendar days
Final Design Services
$109,260
Task 4
Landowner CoordinationOn-
oin as required
Task 5
Agency Coordination &
On-going as required.
Permitting
BUDGET
The CITY will pay ENGINEER for its services and reimbursable expenses on a not to exceed basis
of the total listed below.
Task
Number
Task Name
Amount
Task 1
Project Meetings and Administration
$6,920
Tasks 2 & 3
Topographic Survey Update & Final Design Services
$70,370
Task 4
Landowner Coordination
$30,625
Task 5
Agency Coordination & Permitting
$1,345
TOTAL (T&M NTE
$109,260
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The Not -To -Exceed amount to complete all services listed above for this Task Order
No. 10594.a is one hundred nine thousand, two hundred sixty dollars ($109,260.00).
No compensation will be paid over the Not -to -Exceed amount without prior written
approval by the City in the form of a Change Order. Any and all travel will only be
reimbursed If pre -approved by the Project Manager, and only per the City of Meridian
Travel Policy. Reimbursable expenses will be paid at cost and only if pre -approved by
the Project Manager. Any travel and/or reimbursables paid will be paid as part of the
Not -To -Exceed Task Order Total per the Compensation and Completion Schedule
above.
CITY OF MERIDIAN
Approved by Council:
J -U -B Engineers
BY: U�A
Dated:
Dated: / IC
City Project Manager
Jared Hale
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