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HomeMy WebLinkAbout2016-07-19Meridian City Council July 19, 2016 A meeting of the Meridian City Council was called to order at 6:00 p.m., Tuesday, July 19, 2016, by President Keith Board. Members Present: Keith Bird, Joe Borton, Genesis Milam, Ty Palmer, Anne Little Roberts and Luke Cavener. Member Absent: Mayor Tammy de Weerd. Others Present: Bill Nary, Jaycee Holman, Bruce Chatterton, Sonya Watters, Kyle Radek, Jeff Lavey, Scott Colaianni, Mark Neiemeyer, Mike Barton, and Dean Willis. Item 1: Roll-call Attendance: Roll call. X_ Anne Little Roberts X _ Joe Borton X__ Ty Palmer X_ Keith Bird X__ Genesis Milam __X__ Lucas Cavener Mayor Tammy de Weerd Bird: Welcome to the City Council meeting for Tuesday, July 19, 2016. Welcome you all and we will start with roll call, Madam Clerk. Item 2: Pledge of Allegiance Bird: Now, if we will raise for the Pledge of Allegiance. Pledge of Allegiance recited.) Item 3: Community Invocation by Larry Woodard with Ten Mile Christian Church Bird: Now, if you will, please, join us in the community invocation by Larry Woodard or take this as a time of reflection. Welcome, Larry. Woodard: I have been coming so often that I feel like I ought to be the Council Chaplain. Bird: We can certainly do that. Milam: Second. Woodard: I just want to tonight in my prayer echo the thoughts of the Mayor when she talked about the police shootings in Dallas and Baton Rouge and, then, here we have another one today and she asked the question where is our moral compass at this time in our nation? So, with that as a backdrop, let me just pray. Our Dear Heavenly Meridian City Council July 19, 2016 Page 2 of 23 Father, this has been a couple of terrible weeks for our nation. There seems to be anger at every turn and it is causing our policemen and women to be ambushed on a regular basis. My prayer tonight is that at least in Meridian, Idaho, we revisit the moral compass that we -- that has made our nation great and turn again to you for solace and help. I ask that our local police force be kept safe. When they leave their homes each day for duty may they hug their wife or husband a bit tighter than before and simply whisper a prayer of safety for all. One of the long time Meridian policemen and his family attend our church and I watched his daughter grow up from a little girl to a young lady. I can remember the anguish when he volunteered to go with a Marine unit to Iraq. I thank God that you have protected him and others as they perform their duties. Our moorings are rooted in your word the Bible. It is in this book we hear your wishes for us to live moral lives. So many of these wishes are being ignored and we are paying the price. Tonight I simple ask you, God, to protect our men and women in uniform, whether it's a police officer, emergency personnel, fireman, or a member of the armed services serving overseas this hour. Lastly, I pray for Mayor Tammy who gives this city a moral bearing that many follow and our City Council members who have wisely guided our city over the years. May they individually turn to your word on a daily basis to find the direction needed to lead a growing city that within the next year or two will exceed 100,000. Bless this Council tonight and the decisions being made in Jesus' name, amen. Item 4: Adoption of the Agenda Bird: Thank you, Larry. Council, adoption of the agenda. Borton: Mr. President? Bird: Mr. Borton. Borton: Item 5 -- or, excuse me, 6-A is proposed resolution number 16-1150. Item 8-B is proposed resolution number 16-1151 and we will be adding Item No. 11 to the agenda, an Executive Session per Idaho Code 74-206(1)(f) and with that I would move for the adoption of the amended agenda. Cavener: Second. Milam: Second. Bird: Okay. You have heard the motion and second of it. All in favor signify by aye. Any opposed? MOTION CARRIED: ALL AYES. Item 5: Consent Agenda A. Approve Minutes of June 28, 2016 City Council Meeting Meridian City Council July 19, 2016 Page 3 of 23 B. Approve Minutes of July 5, 2016 City Council Meeting C. Final Order for Isola Creek No. 4 (H-2016-0050) by Isola Creek, LLC Located North Side of W. Ustick Road and East Side of N. Ten Mile Road D. Final Order for Bainbridge Park Subdivision for (H-2016-0070) by Brighton Development Generally Located South of West Chinden Blvd and West of North Ten Mile Road E. Final Order for Chesterfield Subdivision No 4 By Kent Brown Planning Generally Located at South of West Pine Avenue Between North Black Cat Road and N Ten Mile Road F. Final Order for Trilogy Subdivision No 1 (H-2016-0062) By Conger Management Group Generally Located at the SE Corner of W Chinden Blvd and N Black Cat Road G. Final Plat for Hill's Century Farm No. 4 (H-2016-0072) by Brighton Investments, LLC Located East of S. Eagle Road, Midway Between E. Amity and E. Lake Hazel Roads 1. Request: Final Plat Approval Consisting of Thirty-Seven (37) Building Lots and Seven (7) Common Lots on 15.56 Acres of Land in the R-8 Zoning District H. Final Plat for Heritage Grove No. 4 (H-2016-0071) by Green Village Development, Inc. Located North of E. Ustick Road and West Side of N. Locust Grove 1. Request: Final Plat Approval Consisting of Thirty-One 31) Single Family Residential Lots and Six (6) Common Lots on 5.22 Acres of Land in the R-15 Zoning District I. Final Plat For Whiteacre Subdivision No. 1 (2016-0073) By Whiteacre Development Corp Located at the West Side of North Meridian Road Between W. Ashton Drive and W. Lava Falls Drive Request: Final Plat Approval Consisting of Twenty) 20 Residential Lots and (Five) 5 Common Lots on 5.55 Acres of Land in the R-8 Zoning District J. Final Plat for Kenners Subdivision (H-2016-0079) by Tealeys Land Surveying Located at 2050 N Dixie Lane Meridian City Council July 19, 2016 Page 4 of 23 1. Request: Final Plat Consisting of (8) Eight Single- Family Residential Lots and (1) Common Lot on Approximately 1.28 Acres in the R-8 Zoning District K. Approval of Purchase of Vactor 2100 Plus Combination Sewer Cleaning Truck from MetroQuip, Inc. and Authorization for the Purchasing Manager to Sign the Purchase Order for the Not-to-Exceed Amount of $481,349.00 L. Approval of Purchase of Allen Bradley PLC Equipment from Columbia Electric Supply for the Not-to-Exceed Amount of $111,959.21 and Authorize the Purchasing Manager to Sign the Purchase Order Bird: Next item. Five. Consent Agenda. Borton: Mr. President? Bird: Mr. Borton. Borton: I move that we approve the Consent Agenda as published and for the President to sign and Clerk to attest on all necessary papers. Milam: Second. Bird: Okay. We have had a motion and a second. Clerk -- Madam Clerk. Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea. MOTION CARRIED: ALL AYES. Item 6: Community Items/Presentations A. Mayor's Office: Resolution No. 16-1150: Resolution for the Appointment of Jacy Jones to Seat 3 of the Meridian Historic Preservation Commission Bird: Okay. Item 6-A, from the Mayor's Office, we have got a resolution for the appointment of Jacy Jones to Seat 3 of the Meridian Historic Preservation Commission and I don't think -- I think we all know Jacy and she happens to be here. She -- she couldn't miss a Tuesday night, so -- I would entertain a motion to accept that resolution. Palmer: Mr. President? Meridian City Council July 19, 2016 Page 5 of 23 Bird: Mr. Palmer. Palmer: I move we approve Resolution 16-1150. Little Roberts: Second. Bird: You have heard the motion and a second. Madam Clerk. Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea. MOTION CARRIED: ALL AYES. Bird: Congratulations. Thanks, Jacy. Okay. Jacy, would you like to -- would you like speak? Jones: Mr. President, Council, thank you so much for the opportunity to allow me the chance to be involved with the community in this position. I am really excited. The commission has some fun stuff coming up, so you will see me back here. The Mayor kind of prefaced you on the children's museum project, which I am involved in, and I'm excited to get caught on what the commission has been doing and do good work. So, thank you all very much. Bird: Thank you for accepting it. Thank you. Jones: Thank you. Have a good evening. B. Hometown Hero Award Bird: Okay. Item 6-B is a Hometown Hero Award and I will turn this over to Chief Niemeyer for this. Niemeyer: Mr. President, Members of Council, thank you. It's a great honor every so often we get to stand before you and our community and exemplify and talk about a community that has done something that truly does exemplify why Meridian is so great and tonight we are going to be here to honor Matt Huff. I'm going to turn the podium around as I was talking to Mr. President about -- and announce this, so please join me in recognizing Matt. So, Matt, I'm going to have you come up and join me and I'm also going to have Taeton's family come up and join me as well. Taeton, you're up here front and center, buddy. So, as you know, Mr. President and Council, members of the community, the Mayor started a Hometown Hero Award program a few years ago and tonight we are very honored to stand before you and recognize one of community members Matt Huff. On the evening of June 21st at the Tuscany Triple, which is a kids triathlon that takes place in the Tuscany Subdivision, a resident of the subdivision saved a child who had jumped in the pool and was having some problems. Matt Huff was outside the pool enclosure watching his own children compete and as he did so Meridian City Council July 19, 2016 Page 6 of 23 he noticed that a young boy was having some trouble after he had jumped into the pool and that young boy is standing right here next to me. So, Matt immediately climbed a -- how did you describe that? The fence? Like a wrought iron fence, pretty tall, and scaled that as soon as he realized that this child was having trouble and jumped into the water fully clothed -- I don't know if that was the same clothes you had on or not -- fully clothed and was able to get Taeton out of the pool. Without his quick actions this outcome may have been much worse and this really exemplifies what this community is about and the people that live here, looking out for one another in these types of situations. So, Matt, what I would like to do is on behalf of the Mayor, the City Council, and the fire department read to you a Hometown Hero Award that we have for you. Presented -- the Hometown Hero Award is presented to Meridian residents who perform selfless -- selfless acts of heroism, going above and beyond the call of duty in service to others in our community without regard for attention or personal gain. So , this is presented to Matt Huff in recognition of your quick execution and taking charge and administering lifesaving actions to a young boy who was drowning. Your prompt service on the 21st day of June, 2016, unquestionably saved his life, given this 19th day of July, 2016. So, with that, Matt, I would like to present to you this award. Huff: I appreciate that. Thank you very much. It's an honor and I appreciate the recognition and I'm just grateful that he was okay and here to enjoy another day and be a kid and I'm sure that there was many more people right behind me and I just happened to be the first one in the pool and I feel like God helped me that day be alert and aware and in the right position to help him and I want to definitely recognize his hand and, you know, I felt that shortly after -- after it happened that I was positioned that day to not stand and wait as we all do in a lot of situations where something goes wrong and the first thing we do is panic and time goes by and goes by, but for some reason that day I was there and jumped over that fence and -- can't really remember what happened, but I helped him out and I'm grateful and honored by my good friend Romeo Gervais, he definitely knows I wouldn't do this for the recognition and I appreciate him and I appreciate all of you. This is an honor and just hope that all of us can pay it forward anytime we can to jump in and help. When I was a boy I remember I was probably four or five years old -- it's one of my earliest memories, I was at a grocery store with my dad, he was going to college in Logan at Utah State and we were sitting in the car and mom had ran in the store to get some groceries and there was a guy that just, you know, looked out of place, he was standing in front of the grocery store and my dad kept watching him and soon enough a lady came out and this guy grabbed her purse and took off running. I remember my dad jumping out of the car and running with one of the other store employees and they chased this guy down and stopped him and my dad was a hero to me when I was that age and I have always remembered that and always tried to -- to help out whenever I could. So, I appreciate this honor and, again, I hope we can all step up and do our part in the community. I appreciate it very much. Thank you. C. Police Department: Re-Accreditation Accomplishment for Meridian Police Department Meridian City Council July 19, 2016 Page 7 of 23 Bird: Thank you, Matt. Thank you very much. Item C, Police Department. Chief. Lavey: Mr. President, Council, thank you for the opportunity to speak to you today. I don't know if he's still here, but I would like to thank Larry for his kind words and prayer for the law enforcement officers. It has been a difficult past couple of weeks and we are still thinking of the officers in Dallas and in Baton Rouge and, then, of course, today in Kansas City. However, I am grateful to be a part of this community and this has been a great start for this Council session. It's been all positive. It's been pretty awesome. And so I would like to keep it on that track if I could. A little bit of history in the Meridian Police Department is we wanted to participate in the state accreditation process with the Idaho Chief of Police Association and, frankly, it took four chiefs for that to happen and it wasn't anything special that I think that we did, it's just that this city has been growing so rapidly and it takes a great deal of work to do to accomplish that and so we were grateful enough to receive our state accreditation in 2013 after many, many years of hard work and he was supposed to be here today, he's running late, but Lieutenant Scott Colaianni has been the liaison to really make that happen and -- and it's been his staff and himself, really, has put in a great deal of work and so if he happens to show up, call him on being late first and, then, we can congratulate him on his efforts. Really what it is is 94 standards that the chiefs of police have agreed upon in the state of Idaho that are best practices for our state . They cover anything from mission statements, to strategic planning, policies and procedures, use of force, driving, equipment, evidence storage, evidence handling, vehicles and the list goes on. They come into your department and they turn it upside down and you really are vulnerable. They come in, they look at every nook and granny, every policy. They talk to people on the street, they talk to officers in the station and they go ride with officers to find out are you really doing what you say you're doing. So , in 2013 we were accredited. It was supposed to be good for five years. Well, one year later the state association decided, you know, things change so much in five years that we think it should be three. So, we had to get reaccredited after three years, instead of five. So, this is about two years too soon for me. But I put a letter on each of your keyboards, just so you would know what I'm talking about and I also left a letter for the clerk for the -- for the record as well. But I'd like to read into the record the short letter if I could. It says: Dear Mayor and Council Members, it is a pleasure to inform you that the Meridian Police Department has successfully completed Idaho Chiefs of Police Association reaccreditation process. During an on-site inspection by members of ICOPA accreditation team on May 18th, 2016, your police department was found to be in compliance with all accreditation standards set by ICOPA. The milestone achievement came with no small effort. Our special thanks go out to Chief Jeff Lavey and to his staff for taking the opportunity and putting forth their efforts in meeting the accreditation standards set forth by ICOPA. This is an accomplishment that you and the citizens of Meridian can be proud of as it demonstrates your dedication to maintaining a progressive and professional police department for your community. Once again on behalf of the Idaho Chiefs of Police Association we congratulate you and your city on this outstanding achievement and the last item I would have -- I would tell you is that we were the 14th department in the state of Idaho and now I think there Meridian City Council July 19, 2016 Page 8 of 23 is only 18 police departments and one sheriff's office that's accredited within your state. So, with that being said I will stand for any questions. Bird: Any questions or comments, Council? Congratulations, chief -- Lavey: Thank you. Item 7: Items Moved From the Consent Agenda Bird: -- to you and your staff. Very appreciative. Okay. We had no items moved from the Consent Agenda. Item 8: Action Items A. Public Hearing: Proposed Homecourt User Fees of the Meridian Parks and Recreation Department Regarding the Facility Located at 936 Taylor Avenue, Meridian Bird: So, we will start with the Action Items. 8-A is a public hearing on the proposed user fee for Meridian Parks and Recreation Department regarding the facility located at 936 Taylor Avenue, Meridian. Garrett, I guess it's you? White: It looks like it. Councilman Bird and Members of the Council, first of all, thank you for the opportunity to come and talk to you guys tonight. The fees that you guys see proposed in front of you now are the current fees that the YMCA currently hosts for the home court. One reason why we wanted to go with these proposed fees is to keep a smooth transition from the ownership of the Y to the ownership of the city. Along with those, the smooth transition period, we have compared these fees to other gym rentals, basically, around the valley and around Idaho and in particular Boys and Girls Club, part of the Garden City facility as well and City of Boise and Fort Boise Community Center. Looking at those rates that -- the fees you see in front of you are the going rate per hour per court for that. The discount proposed in front of you on the ten percent for 200 hours or more booked throughout the year to 500 or more for a 20 percent discount throughout the full year, are basically a full discount for that. The way we are running -- the way we are holding that is you book it, you pay for it, so -- and all those fees have to be paid for up front to get that discount. The open gym fees that you see as well in front of you are the fees to help cover the cost of the program. We want to run that open gym program for community members that aren't involved in a league -- aren't involved in a line membership, that aren't involved in a youth organization, they just want to come out and shoot hoops, hang out with friends and family, play some pick-up games, get some instruction for kids, things like that. So, the fees there are very similar to what the going rate is again for open gym facilities all around Idaho in particular. They also reflect very similar to what Fort Boise does in their open gym program. Those fees are, basically, to cover the cost of the program. The hourly court rentals, like I mentioned before, will actually help cover the O&M Meridian City Council July 19, 2016 Page 9 of 23 portion for the hour that is reserved. That's basically what I have to say with the fees. Any questions for me? Bird: Council, any questions? Cavener: Mr. President? Bird: Mr. Cavener. Cavener: Garrett, a couple questions. Related to the fees that's for open gym time , how are you verifying if someone is coming in is a Meridian citizen or not, specifically when they are youth? White: For youth -- if they are coming with youth they have to be a certain age for that or they have to be accompanied by an adult. At that point we look at their IDs, car registrations, anything that will prove that they are a Meridian resident at that time. Cavener: Mr. President, additional follow up? Bird: Go ahead. Cavener: Can you just maybe walk us through a little bit more of the thought process on charging a fee for those that want to access the open gym? White: Sure. And so the fees are there, basically, to cover the cost of O&M during that time, as well as staffing for that time as well. We want to host those type of things and, like I said, cover the cost of the program and -- very similar to like all sports programs run, every league has some cost, whether they are resident or nonresident, that pertain to cover the cost of that league. We wanted to do the same thing. It's run as a recreational program to help cover cost of the facility. Cavener: Mr. President, one additional if I may. Bird: Mr. Cavener. Cavener: Do you have an assumption about how many users you're going to have in the gym at a given hour to be able to cover the O&M? White: Not necessarily. I mean it could be heavier one day and heavier the next. It's kind of one of those -- you want to have between 12 to 15 people there to help cover that hour -- or per hour. The reality is we don't know until we really get in there and run the program, very similar to like we do with a current recreational program, you try it and adjust things and, really, we can come back at the end of the year and -- I know with my programs I evaluate them monthly, weekly, that type of thing, kind of see how things are going. The current open gym idea right now we are going with -- we have had a lot of requests for open gym volleyball and open gym basketball. Pickle Ball in Meridian City Council July 19, 2016 Page 10 of 23 the evenings, because right now there is really no indoor Pickle Ball in the evenings. As well as just a fun family night. Not competitive. Come down and shoot hoops with the kids and things like that. So, that schedule has not necessarily been set in stone yet by any means, but we are looking at Monday through Friday in the evening time for those, so I hope that answers your question. Cavener: Thank you. Bird: Any additional questions? Okay. This is a public hearing. Anybody would like to testify? Seeing none, Council, what's your privilege? Little Roberts: Mr. President? Bird: Mrs. Little Roberts. Little Roberts: I move we close the public hearing. Borton: Second. Bird: Motion to close the public hearing. All in favor say aye. Opposed? MOTION CARRIED: ALL AYES. B. Resolution No. 16-1151: A Resolution Amending the Meridian Parks and Recreation Department Fee Schedule to Include User Fees for the Homecourt; Authorizing the Meridian Parks and Recreation Department to Collect Such Fees; and Providing an Effective Date Bird: Okay. We will go onto 8-B, which is the resolution approving these fees. Little Roberts: Mr. President? Bird: Mrs. Roberts. Little Roberts: I move we accept proposal 16-1151 to accept the user fees for home court. Borton: Second. Bird: Okay. We have had a motion and a second to approve resolution 16-1151. Madam Clerk. Cavener: Mr. President? Bird: Yes. Meridian City Council July 19, 2016 Page 11 of 23 Cavener: Real quick, a comment if I may. Bird: Okay. Cavener: I appreciate the work that's went into parks on this. I have just -- I have struggled from the get go on this that we are our charging our residents a fee to come in and use the gym that our taxpayers have helped pay for, so I will be voting no on this. It's not a reflection of the work that Parks has done, it's just my perception on what we should be charging our taxpayers. Bird: Thank you. Any other comments? Madam Clerk. Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, nay; Palmer, yea; Little Roberts, yea. MOTION CARRIED: FIVE AYES. ONE NAY. C. Public Hearing Continued from June 28, 2016 for Brundage Estates (H- 2016-0001) by L.C. Development, Inc. Located East of S. Linder Road Between Victory and Amity Roads 1. Request: Preliminary Plat Consisting of 366 Building Lots, 20 Common Lots and 1 Other Lot on 136.63 Acres of Land in an R-4 Zoning District Bird: Okay. Public -- next 8-C, public hearing from -- continued from June 28th for the Brundage Estates, H-2016-0001 the LC Development. Is that you, Sonya? Watters: It is, Councilman Bird. If you will all recall at the last hearing the applicant addressed some concerns with staff there were several block lengths that exceeded our maximum length standards. She has shown a conceptual development plan with some changes to the plat and, then, the Council had directed the applicant to come back with a revised plat showing those changes. The applicant has done so. That should be part of your packet. She is asking for condition number 1.1.5, which requires a minimum of 14.99 percent of qualified open space just to be modified slightly to -- it's just a -- still 14 percent, it's just a little under what was shown previously, so if the Council makes a motion to approve this tonight I would just ask that condition 1.1.6 be modified accordingly and this is here on the overhead. The plat on the left is the previous plat that was submitted with this application. The revised one is on the right. Bird: Council, any questions for staff? Does the application want to testify? Okay. Have we got any questions for the applicant? Anything else, Sonya? Meridian City Council July 19, 2016 Page 12 of 23 Watters: Nothing else, Councilman Bird. Bird: Council, anything needed by anybody? So, if not I will entertain a motion to close the public hearing. Borton: Mr. President? Bird: Mr. Borton. Palmer: I move we close the public hearing on Item 8-C, H-2016-0001. Cavener: Second. Bird: You have heard a motion to close the public hearing on H-2016-0001. All in favor say aye. Any opposed? Okay. MOTION CARRIED: ALL AYES. Bird: Council, you need any questions or any discussion? If not I would entertain a motion one way or the other. Borton: Mr. President? Bird: Yes, Mr. Borton. Borton: Go ahead. Cavener: No. Go ahead, Mr. Borton. Didn't we already approve 8-C-1? Isn't that what we just voted on? Bird: We just closed the public hearing. Cavener: Okay. I thought that's what we were doing. All right. Borton: Mr. President? Bird: Mr. Borton. Borton: I move that we approve Item 8-C-1, the revised preliminary plat and to include the reference by staff and the applicant with regards to conditions 1.1.5 and the modified open space calculation. Cavener: Second. Bird: There is a motion and a second. Any discussion? If not, Madam Clerk. Meridian City Council July 19, 2016 Page 13 of 23 Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea. MOTION CARRIED: ALL AYES. D. Public Hearing Re-Noticed from June 23, 2016 for Harmony Hills Assisted Living (H-2016-0061) by Derk Pardoe Located North Side of W. Overland Road and West of S. Stoddard Road 1. Request: Amend the Recorded Development Agreement (DA) (Instrument #114034780) for the Purposes of Incorporating a New Concept Plan, Building Elevations and Certain Provisions of the Development Agreement Bird: Council, 8-D, which is a public hearing for H-2016-0061. I will open the public hearing and staff. Josh. Beach: Thank you, President. This is an application for Harmony Hills Assisted Living. It is an application for a development agreement modification. The site -- the actual site for the development agreement is this entire highlighted area. Their actual site that they will be developing are those two parcels here along Overland Road, just to be clear. The site is east of Tech Lane and north of Overland Road, just -- just east of Stoddard Lane and south of the freeway. The applicant is requesting to amend the recorded development agreement that was approved in 2014. The approved concept plan depicts a mixed use development consisting of three retail buildings ranging in size between 7,000 square feet and 11,250 square feet that is adjacent to Overland Road. A 180 unit multi-family development and a single office pad site adjacent to the interstate. A conditional use permit for the multi-family portion of the site has been granted and is currently developing with a 190 unit apartment complex to the north. So, this -- this portion here is being constructed as we speak. The application now desires to amend the approved concept plan in order to develop a nursing care facility. The new concept plan depicts a 48,000 square foot nursing care facility, two 7,000 square foot retail buildings and a 190 unit apartment complex and a future office pad site. The proposed concept plan also illustrates access to the development, site layout, parking and site circulation. It is important to note -- go back to the site plan here. The property to the west has been approved to develop with a vehicle sales facility, Bish's RV. The recorded plat approved an access to West Overload Road and annotates cross-access to that property. The submitted concept plan was revised to allow the inter -- to allow the inner connectivity between the two uses. Staff has concerns with recreational vehicles using the shared access. With the approval of the Bish's RV Sales facility the applicant was was approved an access to Overland Road farther to the west. Staff encourages the applicant to coordinate with the adjacent property owner to clearly delineate that the shared driveway is to be used as a vehicle sale entrance only and the western most Meridian City Council July 19, 2016 Page 14 of 23 driveway is to be used as a service entrance to minimize conflicts between the two uses. With the recent update to the Unified Development Code, nursing care facilities are now allowed through the approval of condition use permits -- it was previously prohibited. The applicant has subsequently applied for and will be coming before the Planning and Zoning Commission on August 4th for a conditional use permit for this use. So, as you know, this is a development agreement modification. There has been several applications on this site over the years. This is the most recent one to modify that as I said. Staff is in support of this and, as I said, the conditional use permit will be going before the Planning and Zoning Commission on the 4th of August for their review. Stand for any questions you have. Bird: Council, any questions for staff? Cavener: Not at this time. Bird: Not at this time? Is the applicant here? Barfus: Did you have any questions? Bird: Come up, state your name, and address, please. Barfus: My name is Brent Barfus. I am the site superintendent for Ramsey Construction and representing Derk Pardoe on this meeting. Bird: Any questions for the applicant? Thank you very much. Barfus: Thank you. Bird: This is a public hearing. Would anybody else like to testify? Seeing none, Council, need any more questions answered while in the public hearing? If not I would entertain a motion to close the public hearing. Milam: Mr. President? Bird: Mrs. Milam. Milam: I move that we close the public hearing on Item 8-D, H-2016-0061. Little Roberts: Second. Bird: Okay. We got a motion and a second to close the public hearing on 8-D. All in favor say aye. Any opposed? It's closed. MOTION CARRIED: ALL AYES. Milam: Mr. President? Meridian City Council July 19, 2016 Page 15 of 23 Bird: Mrs. Milam. Milam: I move that we approve -- to amend the recorded development agreement, instrument number 114034780, which is Item H-2016-0061, with all staff and applicant comments. Cavener: Second. Bird: We have a motion and a second to approve H-2016-0061. Any discussion? Hearing none, Madam Clerk. Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea. MOTION CARRIED: ALL AYES. Bird: Before we go into Department Reports, I'm glad you made it, Lieutenant Colaianni. Colaianni: Thank you. Bird: We are very proud of you for this accreditation. You did a great job, you and your staff, and the chief said you would be here on time, but -- something come up, so -- Colaianni: I have two words for you. Matt Damon. That's where I have been. I thank you for the kind comments. It wasn't all me. I'm surrounded by some very talented people that help me and support me and they are just as must a part of that, but, thank you, appreciate it. I will pass it on. Item 9: Department Reports A. Parks and Recreation Department: Request for Spending Authority to Use Existing Funds to Landscape the Three Median Islands on Ten Mile Road South of the Ten Mile Interchange Bird: Well, thank you very much for your hard work. Okay. Department Reports. 8-A. Parks and Recreation Department, requesting some spending money. Barton: Good evening, Mr. President, Council Members. Thanks for the opportunity to speak with you tonight. We have two projects that we have savings on. There is -- currently there is three median meeting islands on Ten Mile Road. These are south of the freeway interchange between Overland and the freeway. They were installed without landscaping when the interchange at Ten Mile Road was complete. These Meridian City Council July 19, 2016 Page 16 of 23 islands are -- will always be the city's responsibility to landscape. They are not the detached areas between the curb and gutter and sidewalk. So, we have 108,000 dollars of savings from both the Meridian Road interchange landscaping and the Ustick Road interim improvements that we would like to transfer over to this project to complete the landscape installation of these three roadway islands. Just one thing to note as well. I mean we are -- the city has been paying our landscape contractor to maintain these island in regards to weed control and -- and they have told us that there wouldn't be an additional cost to maintain landscaping, because it's really just plant material and rock that's similar to the islands that are north of the interchange. So, with that I will stand for questions. Bird: Any questions for Mike? I have got one, Mike. It's 108,000? Is that what it's going to cost us to do those three? Barton: Mr. President, we haven't bid it yet. We are requesting to -- just the savings from the other projects to be transferred and spending authority will -- we have a set of plans that are bid ready, so, really, what we need to do is just let bids and -- and see where we end up. We have -- we have an opinion of cost that was right around 100,000 dollars, but those were old costs and they were part of ITD's bid that was going to be a Davis Bacon wage type situation, so we expect it to be less. Bird: Okay. Council, what's your pleasure? Little Roberts: Mr. President? Bird: Mrs. Roberts. Little Roberts: I move we approve the transfer -- is that the appropriate term -- of funds, the savings from the other locations to potentially be used at this location. Ten Mile. Cavener: I will second that. Bird: Okay. You have heard the motion and second. Cavener: Mr. President, just a clarification for the motion maker. I assume that includes the spending authority for 108 -- up to 108,000 dollars? Little Roberts: Yes. Thank you. Cavener: Second agrees. Bird: You have heard the motion and a second. Madam Clerk. Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea. Meridian City Council July 19, 2016 Page 17 of 23 MOTION CARRIED: ALL AYES. B. Parks and Recreation Department: Request for Spending Authority to Use Existing Funds to Relocate the Irrigation Well for Storey Park from 2nd Street into the Park Bird: You have 8-B, too. Barton: Thank you, Council. Mr. President and Council Members, we have another similar request. This one is at a different location. The improvements at Storey Park have been completed and those improvements were completed under budget by 130,000 dollars. We are pretty pleased about that. It was a good project. We have a an irrigation well that we are currently using to irrigate the park. This well was connected years and years ago. It was originally drilled downtown to help prevent infiltration into sewer lines and these wells are no longer needed, they are shallow irrigation wells that weren't installed according to the local -- or the updated standards now for point source protection and groundwater surface contaminants going into the groundwater. So, in addition to its age it was drilled in 1960. There was contamination issues with this well. We are requesting spending authority to take the savings from the Storey Park improvements and -- and get this well and move it into -- drill a new well into the park and, then, our Public Works Department -- they have committed to sealing this well as part of their program. I think they have sealed four or five of these old wells downtown and this is the last remaining one. It was kind of on the list to get rid of and we said, wait a second, we need -- we have been using it for park irrigation water, so this is just a -- a hurdle that we would like to complete and get over and have a proper well that's drilled to the current standards for groundwater protection in the park and eliminate all the infrastructure. There is pipes that go under 2nd Street and across Franklin and -- and so we appreciate your approval of this. Bird: Council, any questions for Mike? Cavener: Mr. President? Bird: Mr. Cavener. Cavener: Mike, is anyone besides the city utilizing the current well? Barton: Mr. President, Mr. Cavener, no. Cavener: Okay. Just one follow up then? My assumption is -- and the public won't be utilizing the new well either, it will just be used by the city for the -- irrigation only? Barton: Yes. Cavener: Okay. Thank you. Meridian City Council July 19, 2016 Page 18 of 23 Bird: Any other questions? Mike, I -- is this -- don't we have a well right there by Mo Brooks field? That little house and stuff, isn't that a well? Barton: Mr. President, that's the pressurized irrigation pump station. Bird: Okay. That -- yeah. Pump station. Barton: So, this well pumps into the vault behind it and, then, we pressurize it and onto the park. So, we would propose to move the well directly next to the house and it would just be a casing above ground. We have power there and all the infrastructure close by. Bird: Any other any questions? Hearing none, I would entertain a motion. Little Roberts: Mr. President? Bird: Mrs. Roberts. Little Roberts: Mr. President, I move that we approve the request for -- to transition the existing well into Storey Park, so close off the first well, with a savings of -- 130,000 of savings. Cavener: Second. Bird: You have heard a motion and second. Any discussion? Hearing none, Madam Clerk. Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea. MOTION CARRIED: ALL AYES. C. City Clerk's Office: Dairy Days After Action Presentation and Discussion Bird: Thanks, Mike. Item C is the City Clerk Office. She's going to give us an update on the Dairy Days after presentation and discussion. Holman: All right. Council President Bird, Members of the Council, I have a memo in your packet that also summarizes all the information from our after action meeting that we had here on July 7th. But it didn't go into your packets until late, so you may not have had a chance to review it. So, I thought I would give you a quick summary. We decided -- actually, the Mayor asked us this year -- she thought it would be a good idea every year after this, since it's an historic event, it's listed out specifically in our ordinance as something that's exempted from needing to pay for a TUP or a citizen's Meridian City Council July 19, 2016 Page 19 of 23 use permit license and it seems to come up every year where we have to refresh our minds as far as kind of what it incorporated and how we do it, that we should do an after-action report that we have given to the dairy board and, then, we always bring it to the Council meeting, get it on the record, that kind of helps us refresh from year to year also. So, I'm just going to summarize really quickly what's in that memo. Nancy Radford and Stacy Arnold put a lot of it together, but we had a whole team that met afterwards. Council Member Bird was there. So, the Diary Days parade, the estimate was approximately 30,000 people. The estimated attendance for the festival, including the art show, was Thursday about a thousand people, Friday it's about 2,500 people and Saturday about 4,500 people. So, we solicited some feedback from the Dairy Board president Hans Bruijn and he -- a few of the things he mentioned in it was they had great weather, high attendance, and they really like the carnival operator this year. Had really good performance from them. The Dairy Board did meet with United Heritage after -- and, Council Member Bird, feel free to add something if I'm missing something, but United Heritage requested a meeting with members of the Dairy Board after the event to discuss concerns about the speed of the parade. They went too -- I guess there was points in the parade where it went too fast and they had a bunch of leftover candy, because they couldn't -- it was going so fast they couldn't hand out all the candy and I know in prior years there has been issues with the parade getting stopped up, kind of going slow and, then, you have a big lag in the parade, then, people come and they try to cross the road in the middle of the parade, which is dangerous. So, I think there was some more attention paid this year trying to keep it -- keep it going, but, then, what would happen is if there was a lag -- I think it -- is it the Shriners that do the little cars? That would cause sometimes a lag and, then, the parade would hurry up and try to catch up and from what Keith said -- or Council Member Bird, sorry, some of the poor little kids walking were sprinting and exhausted by the end of the parade. So, again, as with every year -- and I think every parade kind of is always a struggle to try to get it just right so that we will conveniently work on for next year. This event this year partnered with the Lion's rodeo and the Lion's rodeo said that Saturday was the biggest crowd that they have had. But Hillary Bodnar said the arts festival had high attendance on Saturday and they hoped to bring it back next year and I think expand it even more. In your memo I included a breakdown of the cost. I don't believe -- unless Lieutenant Colaianni can correct me, that we have gotten a breakdown yet from Specialty Construction on -- okay. We have not received that yet, so we have an estimate there in that cost breakdown for you. We had some recommendations for the 2017 parade. There is some public safety issues, so the event needs to have some more volunteers and I will let Lieutenant Colaianni talk to you about that. Talked about needing to have a barrier between spectators and the parade. Several options were discussed. And that volunteers should walk through the crowd handing out candy, instead of throwing it from the floats. We will have a pre- application meeting next year, which is usually held in about February where we will go over these after-action notes and continue to try to improve it moving forward. With that I will turn it over to Lieutenant Colaianni if he would like to make any comments. Colaianni: Thank you, Council President Bird. I don't have much more to add. I wasn't at the parade this year. I had it off, so -- but understand it was a big success. Meridian City Council July 19, 2016 Page 20 of 23 But I did want to pass on some information that was passed onto me by Sergeant Arnold, who couldn't be here tonight. We are going to have to take a look at the volunteers. We just simply felt there weren't quite enough where we were at comfortably with keeping some of the back side intersections sealed up while the parade and everybody came through and the spectators. But certainly something that's achievable. The biggest thing from what I understand we are seeing is there where the split corridor starts and splits out, we have people that will drift over to that island and that side of the street, including kids and as the parade and stuff come through and the candy is thrown, they come out into traffic and so we have to find a way -- and this is what we are going to work on during the off season, we are going to have to find a way to where we can block that somehow, whether it's snow fencing or barricades or something, and post it so we can keep everybody on the east side of the road at that area of the parade. In a perfect world we would hand the candy out, we wouldn't throw it out, because what ultimately happens is when we are throwing candy, depending on your upper body strength, it may carry clear over the crowd or it may drop right in front of the truck and kids and everybody run right up to the truck to get the candy, because it's a big deal and it's a great event and we certainly don't want to see anybody get hurt. We want to diminish that greatly. And so we are going to have to come up with a balance. I know that there is cost and I know that this is an historical event and certainly we are not going to burden it to the point where there is so much money involved on our end or their end that we take this great thing away from the city, but we are going to have to make some tweaks and changes going into next year to take a look at safety on the route, maybe handing out candy, maybe doing some additional barricades at that split corridor to prevent something from happening. So, that's really all I wanted to say. I will stand for any questions from the police perspective. Bird: Council, any questions? Cavener: Mr. President? Bird: Yes, Mr. Cavener. Cavener: Scott, in here one of the suggestions was for the Parks Department to be more included with the overall planning of the event. Just from your perspective should police be involved in that as well? Colaianni: We are from the -- Mr. President and Mr. Cavener, we are -- they are involved in the process. We are in it very early on. There is a great amount of planning that goes in. I know that we will start in February again, but we are part of that process and go to their meetings. Quite honestly, as this new route is developed with the split corridor it's still a work in progress. We have only had a couple of parades there and this one -- this one is getting big. I will be honest with you, those are big numbers and it's getting to be bigger and bigger and so as things grow it takes more resources. I just came from a four hour meeting learning that and so as events Meridian City Council July 19, 2016 Page 21 of 23 get bigger it takes more resources. So, we are going to take a look at it, but we are involved. Thank you. Cavener: Great. Colaianni: Any other questions? Milam: Mr. President? Bird: Madam. Milam: Scott, I just wanted to I guess reiterate part of what you just said from my own perspective. As we were driving on the -- on the float that was the main thing that I came back with. I'm like we got to do something about that. Colaianni: Uh-huh. Milam: Because there were -- yeah, there were kids all on the side just running -- trying to run into the road and get candy. Cars were driving by still at a fast speed and it was really scary to watch. So, something definitely needs to be done about the intersection, maybe blocked off sooner I think. Holman: Well, one of the issues that was brought up at the meeting from a police perspective -- and since Lieutenant Colaianni wasn't there, is I know Sergeant Arnold said they would walk down the row pushing people back and as soon as they get to the other end they have already pushed back out again, so they had to go ba ck and do the same thing, because people will keep moving back out and so I think that's why it was discussed more volunteers and there is some numbers in that memo there, but they -- they think more volunteers will help with some crowd control to keep people safe. Colaianni: I will say this, the first parade I went to was in 1997 and it's much bigger now. So, there is more that goes on. Bird: Okay. Colaianni: Thank you. Bird: Let me clarify one thing. I was -- I was there as a representative of the Meridian Dairy Board, not for the city, and looking at the Meridian Dairy Show Board from their perspective -- my perspective from their view, they -- we have almost -- we have almost been so successful that we -- that we got ourselves in some problems, but I think it went very good. We had large crowds. The dairy show board spends quite a bit of money to put on the show. We had the fireworks on Friday night, which -- and, then, we had a band and we -- Hillary and Ellen DeAngelis within three months put on an art show that's -- I'm sure it's just going to get larger and larger and larger. So, the Meridian City Council July 19, 2016 Page 22 of 23 meeting, Jaycee, was very, very good. I think all of us come away with some ideas and Sergeant Arnold had some great ideas. Having watched this parade since the mid 60s and being -- being a participant in it since the mid '90s, I -- I have just seen it grow and grow and grow and I -- I don't want to lose it, but I want people to be safe and I think -- I think we can, but it's -- it's like every other community, the larger you get the less volunteerism you have. You know, in the '70s or something it -- you had -- you had Kiwanis or Lions or somebody down -- volunteers out there. The parade wasn't -- you didn't need them, but you had them. Now when we need them we don't have that. So, hopefully we can -- we can get back to that, but as a dairy show board member I -- I just want to thank the Police Department, the city clerks. Nancy has been so fantastic with making sure that everything is in line. The Police Department has always been first class. The Fire Department has always been right there. So, we just as a citizen I appreciate what you do for that parade, because that is probably the state's biggest parade. Colaianni: It's big now. We will strike a balance. Holman: And the Parks Department spends a lot of time picking up some trash, too. They put in a lot of hours. Colaianni: Thank you. Holman: Thanks. Item 10: Future Meeting Topics Bird: Okay. Moving on. Anything for future topics? Item 11: Amended onto the Agenda: Executive Session per Idaho State Code 74-206 (1)(f) – To Consider and Advise Its Legal Representatives in Pending Litigation Bird: If not, I would entertain a motion on the Executive Session. Borton: Mr. President? Bird: Mr. Borton. Borton: Move that we go into Executive Session pursuant to Idaho State Code 74 - 206(1)(f). Cavener: Second. Bird: Hearing the motion and second, Madam Clerk. Meridian City Council July 19, 2016 Page 23 of 23 Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea. MOTION CARRIED: ALL AYES. EXECUTIVE SESSION: (6:54 p.m. to 7:16 p.m.) Bird: Council, I would entertain a motion to come out of Executive Session. Milam: So moved. Cavener: Second. Bird: All in favor? MOTION CARRIED: ALL AYES. Bird: Now I would entertain a motion to adjourn. Palmer: Mr. President, I move we adjourn. Bird: Thank you. Milam: Second. Bird: All in favor? MOTION CARRIED: ALL AYES. MEETING ADJOURNED AT 7:17 P.M. AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) AT EST, Cily of w JA CEE OLMAN, CITY CLERK N' o Ho s SEAL