HomeMy WebLinkAbout2016-07-26E I Its � CITY COUNCIL REGULAR
MEETING AGENDA
City Council Chambers
33 East Broadway Avenue
Meridian, Idaho
Tuesday, July 26, 2016 at 6:00 PM
1. Roll -Call Attendance
O Anne Little Roberts O Joe Borton
X Ty Palmer X Keith Bird
X Genesis Milam X Luke Cavener
O Mayor Tammy de Weerd
2. Pledge of Allegiance
3. Community Invocation by Pastor Troy Drake with Calvary Chapel
4. Adoption of the Agenda Adopted
5. Consent Agenda Approved
A. Approve Minutes of July 12, 2016 City Council Workshop Meeting
B. Commercial Real Estate Purchase and Sale Agreement for Well Lot #9
Expansion for the Not -to -Exceed Amount of $35,000.00
C. Data Exchange License Agreement with Intermountain Gas Company
D. Resolution No. 16-1152: A Resolution of the City Council of the City of
Meridian, Idaho, Setting Forth Certain Findings and Purposes to Declare
Surplus Property and Authorizing the Mayor of the City of Meridian to sell a
2005 Ford Explorer to the Kuna Rural Fire District.
E. Final Order for Hill's Century Farm No. 4 (H-2016-0072)
F. Findings of Fact, Conclusions of Law for Harmony Hills Assisted Living (H-
2016-0061)
G. Findings of Fact, Conclusions of Law for Brundage Estates (H-2016-0001)
H. Amended Development Agreement for Fall Creek (MDA -H-2016-0009)
Meridian City Council Meeting Agenda Tuesday, July 26, 2016 — Page 1 of 4
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
Final Order for Heritage Grove No. 4 (H-2016-0071)
J. Final Order for Whiteacre Subdivision No. 1 (2016-0073)
K. Final Order for Kenners Subdivision (H-2016-0079)
L. Final Plat for Normandy Subdivision No. 2 (H-2016-0084)
M. Final Plat for Normandy Subdivision No 3 (H-2016-0085)
6. Community Items/Presentations
A. Valley Regional Transit (VRT) Lifestyle Service
B. Addendum No. 1 to FY16 Cooperative Agreement Between Valley Regional
Transit and the City of Meridian for Lifestyle Service Approved
7. Items Moved From the Consent Agenda None
8. Action Items
Land Use Public Hearing Process: After the Public Hearing is opened the staff report will be
presented by the assigned City planner. Following Staff's report the applicant has up to 15
minutes to present their application. Each member of the public may provide testimony up to 3
minutes or if they are representing a larger group, such as a Homeowners Association, they are
allowed 10 minutes. The applicant is then allowed 10 additional minutes to respond to the
public's comments. No additional public testimony is taken once the public hearing is closed.
A. Approval of the Amended Revenues and Expenditures for Fiscal Year 2016
in the Amount of $90,410,071 Approved
B. Approval of the Tentative Proposed Revenues and Expenditures for Fiscal
Year 2017 in the Amount of $119,946,412 Approved
C. Public Hearing for Gibson Amity Property (H-2016-0036) by CLG, Inc.
Located 357 E. Amity Road Approved
Request: Annexation and Zoning of Approximately 5.864 Acres of
Land with an I -L Zoning District
D. Public Hearing for Pope's Garden (H-2016-0006 REVISED) by Iron Mountain
Real Estate Located at 2662 E Magic View Drive Denied
Meridian City Council Meeting Agenda Tuesday, July 26, 2016 — Page 2 of 4
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
1. Request: Amendment to the Comprehensive Plan Future Land Use
Map to Change the Land Use Designation on 5.28 Acres of Land from
Office to Medium High Density Residential
2. Request: Annexation and Zoning of 5.28 Acres of Land from the RUT
to the R-15 Zoning District
3. Request: Preliminary Plat Approval consisting of (Nineteen) 19
Building Lots, (Four) 4 Common Lots and (One) 1 Other Lot on 5.28
Acres of Land in the R-15 Zoning District
4. Request: Conditional Use Permit Approval for a Multi -Family
Development Consisting of 76 Dwelling Units in the R-15 Zoning
District
E. Public Hearing for Bancroft Square (H-2016-0055) by Schultz Development
Located 2750 S. Eagle Road Approved
1. Request: Rezone of 6.54 Acres of Land from the R-4 to the R-8
Zoning District
2. Request: Preliminary Plat Approval Consisting of Thirty -Three (33)
Building Lots and Five (5) Common Area Lots on 5. 41 Acres of Land
in the Proposed R-8 Zoning District
3. Request: Modification to the Conditional Use Permit/Planned
Development (CUP -02-005) to Change the Approved Use from
Office/Multi-Family to Single Family Residential
4. Request: For An Amendment to the Development Agreement
(Sutherland Farm, Inst. (102143307) to Updated the Development
Plan for this Site
F. Public Hearing for Binary Subdivision (H-2016-0078) by Tealeys Land
Surveying, Inc. Located 1351 E. Fairview Avenue Approved
1. Request: Short Plat Approval of Two (2) Commercial Lots on
Approximately 0.689 Acres in the C -G Zoning District
9. Ordinances
A. An Ordinance No.: 16-1701 (H-2016-0009 Fall Creek Meadows Subdivision)
For Annexation and Rezone of a Parcel Located in the E 1/2 of the NW 1/4
of Section 24, Township 3 North, Range 1 West, Boise Meridian, Ada
County, Idaho, Situated in Ada County, Idaho, and Adjacent and
Meridian City Council Meeting Agenda Tuesday, July 26, 2016 — Page 3 of 4
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
Contiguous to the Corporate Limits of the City of Meridian; This Parcel
Contains 13.17 Acres More or Less. Establishing and Determining the
Land Use Zoning Classification of Said Lands from RUT to R-8 (Medium
Density Residential) District in the Meridian City Code Approved
10. Future Meeting Topics
A. Discussion of Public Hearing on August 9, 2016 for PY2016 Community
Development Block Grant (CDBG) Action Plan
Adjourned at 9:10 p.m.
Meridian City Council Meeting Agenda Tuesday, July 26, 2016 — Page 4 of 4
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
Item #8C: Gibson Amity Property (H-2016-0036)
Application(s):
➢ Annexation and Zoning
Size of property, existing zoning, and location: This site consists of 5.864 acres of land, zoned RUT (Ada County), located at 357
E. Amity Road.
Adjacent Land Use & Zoning:
1. North: E. Amity Road and property zoned RUT in Ada County
2. East: Vacant property, zoned RUT in Ada County
3, South: Vacant land, zoned R-4
4. West: A proposed storage facility, zoned I -L
History: Gravel mining operations were approved through the County
Comprehensive Plan FLUM Designation: Mixed Use—Non Residential (MU -NR)
Summary of Request: The applicant requests annexation and zoning of 5.864 acres of land with an I -L zoning district, consistent with
the MU -NR land use designation.
A concept plan was submitted that depicts the two (2) industrial buildings (one approximately 16,500 square feet and the other 15,000
square feet) and associated site/landscape improvements.
The three (3) buildings will remain and operate as a contractor's yard, so the applicant will need to meet the specific use standards for
the contractor's yard listed in UDC 11-4-3-8.
Cross access is required to the property to the east in accord with UDC 11-3A-3. Cross access is only required to the property to the
west if that property develops with something other than a storage facility.
The applicant is requesting to delay the connection to City utilities until they are available for connection. Based on discussions with the
Public Works Department, the public utilities will be extending to this area as part of planned capital projects. The water extension is
tentatively scheduled for completion the summer of 2016.
Design work is underway for the sanitary sewer, and construction will be completed by December of 2017. Utility connections to the
site are contingent on these extension plans. The DA will restrict the site from being developed until the services are available, unless
the Council allows the applicant to move forward with a contractor's yard prior to completion of the utility extension.
Staff recommends a minimum 20 -foot wide driveway with a minimum 5 -foot wide pathway/sidewalk is provided from the proposed site
to the property to the east. This will enhance interconnectivity between the site and the future development of the adjacent property.
A 25 foot landscape buffer is required along E. Amity Road. The City's Pathways Master Plan indicates a multi -use pathway crossing
the subject property within the pipeline easement. Because the easement bisects at an angle and the applicant is proposing to operate
a contractor's yard from the site, both Planning and Parks staff believe the 10 -foot multi -use pathway is better suited along south side
of E. Amity Road, in lieu of a 5 -foot wide detached sidewalk. Therefore, staff recommends that a 10 -foot multi -use pathway be
constructed across its Amity Road frontage. A public pedestrian pathway easement shall be provided for the required
sidewalk/pathway. The pathway should be detached from the future curb and have landscaping between the curb and pathway. The
applicant should also coordinate and receive approval from ACHD on the construction of the pathway adjacent to Amity Road.
Elevations were not provided with the subject application. Any new buildings are subject to the City's Architectural Standards Manual.
The site is developed with three existing buildings and staff is requiring the existing buildings brought into compliance with our current
design standards or removed from the property.
Written Testimony Since Commission Hearing: None
Commission Recommendation: Approval with Conditions
a. Summary of Commission Public Hearing:
L In favor: Tamara Thompson
ii. In opposition: None
iii. Commenting: None
iv. Written testimony: Tamara Thompson, Applicant's Representative (response to the staff report)
v. Staff presenting application: Josh Beach
vi. Other staff commenting on application: Bill Parsons
b. Key issue(s) of Public Testimony:
L None
c. Key Issues of Discussion by Commission:
i. Timing of the architectural improvements for the buildings that will remain on site.
ii. Timing for redevelopment of the property.
iii. Condition 1.1.1C regarding cross -access to the parcel to the east and whether that is appropriate.
iv. Removal of the existing telecommunications tower on site.
d. Commission Change(s) to Staff Recommendation:
i. Modify condition 1.1.1C to read "Reciprocal cross access to the east will be granted when the property is
annexed to the City of Meridian and is developed as a compatible use."
ii. Modify condition 1.1.1 D and 1.1.1 E to require these improvements within six(6) months of connection to city
utilities.
M. Modify 1.1.1 K to require the existing buildings to be brought up to city code and design review within six (6)
months of sewer and water connections, and that the communications tower be removed upon annexation.
e. Outstanding Issue(s) for City Council:
i. None
Notes:
Possible Motions:
Approval
After considering all staff, applicant and public testimony, I move to approve File Number H-2016-0036, as presented in the staff
report for the hearing date of July 26, 2016, with the following modifications: (Add any proposed modifications to conditions)
Denial
After considering all staff, applicant and public testimony, I move to deny File Number H-2016-0036, as presented during the
hearing on July 26, 2016, for the following reasons: (You should state specific reasons for denial)
Continuance
I move to continue File Number H-2016-0036 to the hearing date of (insert continued hearing date here) for the following
reason(s): (You should state specific reasons) for continuance)
Item #8D Pope's Garden (H-2016-0006)
Application(s):
➢ Annexation & Zoning
➢ Comprehensive Plan Map Amendment
➢ Conditional Use Permit
➢ Preliminary Plat
Size of property, existing zoning, and location: This site consists of 5.28 acres of land, zoned RUT in Ada County, located at 2662
E. Magic View Drive.
History: This property was previously platted as Lot 5 in the Amended Magic View Subdivision.
Comprehensive Plan FLUM Designation: Office
Summary of Request: The applicant proposes to amend the FLUM contained in the Comprehensive Plan to change the land use
designation on 5.28 acres of land from Office to MHDR. Annexation & zoning of the property is also requested with an R-15 zoning
district consistent with the proposed FLUM designation of MHDR. A CUP is requested for a multi -family development in the proposed
R-15 zoning district.
The revised site plan depicts (19) 4-plex structures with a total of 76 dwelling units. The proposed R-15 zoning district will
accommodate the proposed multi -family development with a gross density of 14.39 dwelling units per acre.
The proposed R-15 zoning provides a transition in zoning & uses from the west from Waverly Place subdivision with attached SFR
homes & R-8 zoning (and further to the west from Woodbridge subdivision with SFR detached homes and R-4 zoning) and from the
north from Greenhill Estates subdivision with single-family detached homes & R1 zoning in Ada County (designated as Low Density
Residential on the FLUM) to future office and commercial uses to the east & south of Magic View Drive.
A revised preliminary plat consists of 19 building lots, 4 common area lots & 1 other lot. There is an existing home & accessory
structures on this site that are required to be removed prior to City Engineer signature on the final plat.
The proposed plat depicts access for the development via two points on E. Magic View Drive at the southern boundary of the site.
Magic View is designated as a local street west of S. Wells Street and as a collector street east of Wells where the access is proposed.
Council approval of the east access via E. Magic View Drive is required as the UDC limits access to collector streets when access via a
local street is available.
A minimum of 10% (or 0.53 of an acre) of qualified open space is required in accord with UDC standards; a total of 21.5% (or 1.13
acres) is proposed. A minimum of 5 qualified site amenities are required with this development. The applicant proposes a tot lot with
children's play equipment, a hardscaped plaza area with seating, (3) 50'x 100' open grassy areas, and a fitness facility as amenities in
accord with UDC standards.
The unopened ROW at the northwest boundary of this site where Hickory Way was previously required to be extended south from
Autumn Way is now required to be improved by the developer with a minimum 20' wide pedestrian, bicycle and emergency access.
One concept building elevation was submitted for the proposed 4-plex structures on the site in 4 different color schemes. Building
materials consist of horizontal & vertical lap siding with stone veneer accents and architectural shingles. These elevations are
conceptual only and not approved with this application; compliance with the design standards contained in the Architectural Standards
Manual is required, which require more variety between structures.
Commission Recommendation: Denial
Summary of Commission Public Hearing:
i. In favor: Kevin Amar, Kent Brown
ii. In opposition: John Overton; Jim Voorhees; Mary Rockrohr; Kelly Barber; Ian Sodine; John Stefan; Dale Sharp; Ron Peterson;
Katie Smith; Lorrie Somazzi; Kathryn Jones; Ronald Vance; Celeste Fox; David Ballard; Andrea Stoffle; Kelly Ketlinski; Kevin
Ehle; Brent Belliston; Roger Tebow; Gloria Nanney; Larry Andrews; Gene Fox
iii. Commenting: None
iv. Written testimony: Petition from neighbors (see public record); Walter Poly
Key Issues of Public Testimony:
i. Objection to the change to the FLUM from Office to Medium High Density Residential;
ii. Not enough transition from the R1 neighborhood to the north to the proposed multi -family development;
iii. Increased traffic generated by multi -family development and impact to adjacent residential areas;
iv. Concern regarding management of the apartments if the structures are on separate lots under different ownership.
Key Issue(s) of Discussion by Commission:
i. The appropriateness of a multi -family development in this area vs. office as currently designated;
ii. Traffic impacts on adjacent developments and streets generated by development of this property.
iii. Maintenance of the back side of the berm along the north boundary of the site.
Commission Change(s) to Staff Recommendation:
i. The Commission voted to deny the subject applications based on maintaining the integrity of the current plan and addressing
traffic issues in this area before any zoning changes happen.
Outstanding Issue(s) for City Council:
i. The Commission requested the Mayor and City Council send a letter to ACHD requesting a traffic study be done in this area to
address access and traffic issues. This issue was discussed with the transportation commission and they also agree that an
analysis for long term access and connectivity needs to be done of this area.
Written Testimony since Commission Hearing: Jane & Samuel Snider (requests denial based on impact of the proposed
development on the existing traffic problems in this area; requests ACHD provides a traffic solution before more development occurs);
petition from Woodbridge HOA w/227 signatures (requests denial based on the impact of traffic on nearby subdivisions, school class
size and student/teach ratio, utilization of existing nearby subdivision amenities without support by this development, and preference of
office uses per the current plan); and petition from homeowners in Greenhill Estates w/42 signatures (doesn't provide enough transition
from the R1 neighborhood from the north to the proposed R-15 development; increased traffic; effect on established neighborhoods
and infrastructure; preference of office uses per the current plan).
Notes:
Possible Motions:
Denial
After considering all staff, applicant and public testimony, I move to deny File Number H-2016-0006, as presented during the
hearing on July 26, 2016, for the following reasons: (You should state specific reasons for denial)
Approval
After considering all staff, applicant and public testimony, I move to approve File Number H-2016-0006, as presented in the staff
report for the hearing date of July 26, 2016: (Add any proposed modifications to conditions)
Continuance
I move to continue File Number H-2016-0006 to the hearing date of July 26, 2016 for the following reason(s): (You should state
specific reason(s) for continuance.)
Item #8E: Bancroft Square (H-2016-0055)
Application(s):
➢ Rezone
➢ Preliminary Plat
➢ Conditional Use Permit Modification
Size of property, existing zoning, and location: This site consists of 5.41 acres of land, zoned R-4, located at the southeast corner
of S. Eagle Road and E. Easy Jet Drive at 2750 S. Eagle Road.
History: This property was annexed and included in the planned development and preliminary plat for Sutherland Farm Subdivision.
The PD conceptually approved office/multi-family uses on this site as a land use exception in the R-4 zoning district; detailed CUP
approval was required.
Comprehensive Plan FLUM Designation: MU -C
Summary of Request: The applicant proposes to rezone 6.54 acres of land from the R-4 to the R-8 zoning district for the development
of 33 SFR homes with a density of 6.10 units/acre.
A modification to the previously approved CUP/PD is requested to change the use approved for this property from office/MFR to SFR
at a density desired in MU -C designated areas.
A preliminary plat is proposed consisting of 33 building lots & 5 common area lots.. Access is proposed at the north boundary via Easy
Jet Drive with a stub street to the south for future interconnectivity. Access is also proposed to the east via S. Nephrite Way; no access
is proposed via Eagle Road and is prohibited.
A landscaped street buffer is required along Eagle Road in accord with UDC standards. Landscaped parkways are proposed along E.
Girdner Drive/Court.
A minimum of 10% qualified open space is typically required to be provided along with (1) site amenity for developments 5 acres or
more in size which in this case amounts to 0.54 of an acre. Because this property was originally included in the preliminary plat for the
Sutherland Farm development and is included in the PD, the applicant requests this property is allowed to develop as originally
intended as the last phase of the subdivision and that qualified open space and site amenities for the overall development be
considered to cover this portion of the site as well. A total of 11.3% (or 13.24 acres) of qualified open space has already been provided
with the Sutherland Farm development along with site amenities consisting of a % mile long regional pathway along the Ridenbaugh
Canal, a 5.9 acre park, a 2.5 acre park, tot lots, a gazebo, swing set and horseshoe pits. The applicant states they have discussed
incorporating the subject property into the HOA with the Sutherland Farm HOA and have reached an agreement but it has not yet been
finalized. In the event the agreement is not finalized, Staff recommends the plat is revised to provide the full 10% qualified open space
— currently, 7.9% (or 0.43 of an acre) is proposed.
Conceptual building elevations for homes within this development have been submitted with a variety of building materials. One & two
story structures are proposed ranging in size from 1,200-2,200 s.f., similar to the size of homes in Sutherland Downs subdivision to the
north. Because homes on lots that back up to or face S. Eagle Road and E. Easy Jet Drive are going to be highly visible, staff
recommends the rear and/or sides of homes on lots that face or back up to these roadways incorporate articulation through changes in
materials, color, modulation, and architectural elements (horizontal and vertical) to break up monotonous wall planes and roof lines.
Commission Recommendation: Approval
Summary of Commission Public Hearing:
i. In favor: Matt Schultz, Robert Nielson
ii. In opposition: None
iii. Commenting: Bonnie Broussard; Fred Kuperus
iv. Written testimony: Matt Schultz, Applicant's Representative; Mike and Annette Wheeler, Arnie and Kay Veers, Bill and Sally
Riggs, James and Marsha Harris, Joann St. Charles and Robert Nelson, Kent and Mary Ellen Wheeler, Robert and Laurel
Nielson, Tom Reynolds, Ken Aileen Scalian (all in favor of the development provided that the minimum open space & site
amenity requirements are provided with this development, or in the alternative, that the development is included in the HOA for
either Sutherland Farms or Sutherland Downs in order to help bear the cost of maintenance of those private common areas and
also be subject to certain architectural design guidelines as determined appropriate for this development).
v. Key Issue(s): In favor of proposed development.
Key Issue(s) of Discussion by Commission:
i. In favor of proposed development.
Commission Change(s) to Staff Recommendation:
i. None
Outstanding Issue(s) for City Council:
i. None
Written Testimony since Commission Hearing: None
Notes:
Possible Motions:
Approval
After considering all staff, applicant and public testimony, I move to approve File Number H-2016-0055, as presented in the staff
report for the hearing date of July 26, 2016: (Add any proposed modifications to conditions)
Denial
After considering all staff, applicant and public testimony, I move to deny File Number H-2016-0055, as presented during the
hearing on July 26, 2016, for the following reasons: (You should state specific reasons for denial)
Continuance
I move to continue File Number H-2016-0055 to the hearing date of July 26, 2016 for the following reason(s): (You should state
specific reason(s) for continuance.)
Item #8F: Binary Subdivision (H-2016.0078)
Application(s):
➢ Short Plat
Size of property, existing zoning, and location: This site consists of 0.689 acres, zoned C -G, and is located at 1351 E. Fairview
Avenue.
History: In 2007, the property received Preliminary/Final Plat approval (PFP-07-003) for the four (4) lot Intermountain Outdoor
Subdivision,
In 2011, portion of the property was developed with a Dutch Bros. Coffee Kiosk (CZC-11-002).
Summary of Request: The proposed short plat depicts two (2) commercial lots on 0.689 acres of land in a C -G zoning district. The
proposed plat is a re -subdivision of Lot 2, Block 1 of Intermountain Outdoor Subdivision. The existing Dutch Bros. Coffee is located on
Lot 2 , Block 1 of the Intermountain Outdoor Subdivision.
The existing landscaping along the north (25 feet) and west (10 feet) boundaries of the site were installed with the construction of the
Intermountain Outdoor Subdivision, and meet current landscape standards. These areas must remain protected during the construction
on this site.
Access to the site is provided to E. Fairview Avenue and N. Stonehenge Way through a reciprocal cross access agreement (Instrument
#108086119).
Staff has reviewed the proposed short plat for substantial compliance with the criteria set forth in UDC 11-6B-5 and deems the final plat
to be in substantial compliance with said requirements to recommend approval as proposed.
Written Testimony: Pat Tealey, Applicant's Representative (in agreement w/staff report)
Staff Recommendation: Approval
Outstanding Issue(s) for City Council: None
Notes:
Possible Motions:
Approval
After considering all staff, applicant and public testimony, I move to approve File Number H-2016-0078, as presented in the staff
report for the hearing date of July 26, 2016: (Add any proposed modifications to conditions)
Denial
After considering all staff, applicant and public testimony, I move to deny File Number H-2016-0078, as presented during the
hearing on July 26, 2016, for the following reasons: (You should state specific reasons for denial)
Continuance
I move to continue File Number H-2016-0078 to the hearing date of July 26, 2016 for the following reason(s): (You should state
specific reason(s) for continuance.)
Meridian City Council Meeting
DATE: July 26, 2016 ITEM NUMBER: 5A
PROJECT NUMBER:
ITEM TITLE:
Approve Minutes of July 12, 2016 City Council Workshop Meeting
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: July 26, 2016 ITEM NUMBER: 5B
PROJECT NUMBER:
ITEM TITLE: Commercial Real Estate Purchase
Commercial Real Estate Purchase and Sale Agreement for Well Lot #9
Expansion for the Not -to -Exceed Amount of $35,000.00
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Closing to Scott Darling at TitleOne Corporation who will act as the Closing Agent ("Closing
Agent") for this transaction. The Purchase Price shall be payable as follows:
1.3.1 An earnest money deposit of One Thousand and No/100 Dollars ($1,000.00) shall
be paid by Buyer within ten (10) business days of the execution of this Agreement (the "Deposit").
The Deposit shall be payable, in trust for the benefit of this transaction, to TitleOne Corporation,
1101 W. River Street, Suite 201, Boise, ID 83702, (the "Title Company"), attention Scott Darling.
The Closing Agent shall hold the Deposit in an escrow account (the "Escrow"), with any interest
accruing to Buyer. The amount of the Deposit and any accrued interest shall be applied to the
Purchase Price at the Closing of the purchase.
1.3.2 The remaining balance of the Purchase Price of Thirty Four Thousand and No/100
Dollars ($34,000.00) shall be paid in cash or its equivalent, at the close of Escrow (the "Closing").
1.4 Conveyance of Title. Title to the Real Property shall be conveyed by a Warranty
Deed in the form attached hereto and by this reference incorporated herein as Exhibit 1.5. Title to
the Real Property shall be marketable and insurable and shall be free and clear of all liens,
encumbrances, and restrictions, exclusive of (i) real property taxes for the current year which are
not due and payable on or before Closing, and (ii) liens, encumbrances, and conditions accepted
in writing by the Buyer on or before CIosing.
1.5 Title Insurance.
1.5.1 Title Commitment. on the acceptance of this Agreement by the Seller,
the Parties shall order a commitment for an ALTA standard property owner's title insurance policy
("Title Commitment") to be issued by Title Company, covering the Real Property.
1.5.2 Unapproved Exceptions. If any exceptions shown on the Title Commitment
are not approved in writing by the Buyer before Closing and cannot be removed by the Seller by
Closing, then the Buyer shall have the right to terminate this Agreement, and each Party shall be
fully released and discharged from any further obligations under this Agreement.
1.5.3 Policy. At Closing, the Buyer may purchase an ALTA standard or extended
property owner's title insurance policy ("Policy") at Buyer's sole expense in the insured amount
of the Purchase Price of the Real Property.
1.6 Possession. The Seller shall deliver actual possession of the Real Property to the
Buyer at Closing.
1.7 Prorated Taxes. Taxes assessed by Ada County on the Real Property shall be
prorated and paid by Seller based on the last tax assessment available before Closing.
2. RE WARRANTIES, AND COVENANTS OF THE SELLER.
The Seller represents and warrants to, and covenants with, the Buyer as follows:
2.1 Authority of the Seller. The execution, delivery, and consummation of this
Agreement by the Seller has been duly approved in accordance with applicable law and any
COMMERCIAL REAL ESTATE PURCHASE AND SALE AGREEMENT - 2
documents or instruments governing the Seller. The execution, delivery, and consummation of
this Agreement by the Seller will not, with the passage of time, the giving of notice, or otherwise,
cause the Seller to be in violation or breach of any law, regulation, contract, agreement, or other
restriction to or by which the Seller or the Real Property is subject or bound.
2.2 Consents. Except as disclosed in writing to the Buyer before the Closing, Seller is
not required to obtain the approval or consent of any person, firm, or other entity to permit the
Seller to consummate the transactions contemplated by this Agreement.
2.3 Property Ownership. The Seller owns and possesses all right, title, and interest
in and to the Real Property free and clear of all covenants, conditions, easements, liens, and
encumbrances.
2.4 No Litigation. There is no equitable, legal, or administrative suit, action,
arbitration, or other proceedings pending or threatened against or affecting the Seller or the Real
Property.
2.5 Information to be Provided. Within ten (10) business days after the date this
Agreement is accepted by the Seller, the Seller shall deliver to the Buyer the following:
2.5.1 Contracts. All contracts of any kind or nature that will survive the Closing
and that relate to the Real Property.
2.5.2 Leases. A copy of all leases relating to the Real Property, together with any
amendments to them.
2.5.3 Permits. A copy of any licenses, certificates, permits, approvals, conditions
or similar items, in the Seller's possession relating to any portion of the Real Property.
2.6 Conduct Pending Closing. From the Effective Date to Closing, the Seller shall
(i) maintain the Real Property in good repair and condition, (ii) continue to operate the Real
Property in the manner previously operated by the Seller, (iii) not enter into any new leases or
licenses relating to the Real Property, other than in the ordinary course of operating the Real
Property, and (iv) perform all acts necessary to insure that the representations, warranties, and
covenants of the Seller shall be true, complete, and accurate in all respects on and as of the date of
closing to the same force and effect as if made at Closing. Buyer acknowledges that the Seller's
Ada County Parcel No. 51212438770 which includes the Real Property is currently being
marketed for sale. From the Effective Date of this Agreement, any contract for sale of any portion
of the real property described by Seller's Ada County tax parcel No. S 121243 8770 shall be made
subject to this Agreement.
2.7 Access to Real Property. After the Effective Date of this Agreement, the Buyer
and the Buyer's authorized representatives shall have reasonable access to the Real Property.
2.8 Indebtedness. The Seller shall pay all indebtedness, obligations and liabilities
incurred in connection with the Real Property and the operation of the Real Property for the period
ending midnight of the date of Closing.
COMMERCIAL REAL ESTATE PURCHASE AND SALE AGREEMENT - 3
3. CONDITIONS PRECEDENT TO CLOSING.
3.1 Conditions Precedent to Obligations of the Buyer. The obligations of the Buyer
under this Agreement are subject to the satisfaction of the following conditions:
3. 1.1 Property Boundary Adjustment.
a. Before Closing, Buyer shall have obtained, at the Buyer's sole cost,
tentative approval of the City of Meridian of a property boundary adjustment ("PBA") of the Real
Property pursuant to Section 11 -6B -S of the Meridian City Code. Seller shall cooperate with the
PBA application, including but not limited to the execution of affidavit(s) of legal interest which
are substantially in the form attached hereto and by this reference incorporated herein as Exhibit
3.1.1(a).
b. Before Closing, after Buyer receives tentative approval of the PBA
application, Buyer shall obtain at Buyer's sole expense, a legal description of the Real Property by
a registered surveyor licensed by the State of Idaho which shall be attached hereto and by this
reference incorporated herein as Exhibit 3.1.1(b).
c. As a condition of approval of the PBA, Buyer shall obtain at Buyer's
sole cost, a new legal description of the Retained Property by a registered surveyor licensed by the
State of Idaho.
d. As a condition of approval of the PBA, the Buyer shall obtain, at the
Buyer's sole cost, a new certified Record of Survey by a registered surveyor licensed by the State
of Idaho depicting the changes to the properties affected by the PBA.
e. Any other conditions of approval of the PBA, which shall be
fulfilled at Buyer's sole cost and expense.
3.1.2 Relocation of Utility Easement(s) and Associated Infrastructure. Before
Closing, Buyer shall have successfully negotiated new Intermountain Gas and Century Link
Easements, and Buyer shall have caused the associated underground utility infrastructure to be
relocated on the Retained Property to a location as generally depicted in Exhibit 1.1. All costs
related to this condition shall be borne by Buyer.
3.2 Other Conditions Precedent to Closing.
3.2.1 Re resentations and Warranties True. The representations and warranties
of the Seller are true, complete, and accurate as of the date of this Agreement and as of the date of
Closing as if made as of such date.
3.2.2 Covenants Performed. The Seller and Buyer shall have performed all
obligations, covenants and agreements to be performed before Closing as set forth in this
Agreement.
3.2.3 Title Policy. The Title Company is prepared to issue a policy in accordance
with the provisions of Section 1.6.3.
COMMERCIAL REAL ESTATE PURCHASE AND SALE AGREEMENT - 4
3.2.4 Execution and Delivery of Documents. The Seller (and others where
required) shall have executed and delivered to the Closing Agent the following:
(a) The Warranty Deed;
(b) The Access Easement Agreement; and,
(c) Any other documents necessary to effect the transfer of title
contemplated by this Agreement.
4. CLOSING.
4.1 Closing Fees. Buyer shall be responsible for paying all of the Closing Agent's
Closing fees at Closing.
4.2 bate of Closing. The Parties shall submit all required documents to Closing Agent
in advance of the planned Closing date of October 1, 2016, or at such other time, date, and place
as may be mutually agreed between Seller and Buyer. Unless otherwise mutually agreed, if this
transaction has not closed by October 31, 2016, this Agreement shall be deemed to be canceled.
If the failure to close is due singularly to either Buyer's or Seller's inaction, the remedies set forth
in Section 6 shall apply as if the non -acting Party had committed a default. If the failure to close
is due to mutual decision or joint inaction by Buyer and Seller, the Deposit shall be returned to
Buyer, any Title Commitment termination fee and Escrow fees charged by the Title Company shall
be split equally between the Parties, and any other costs that have been incurred shall be the
obligation of the Party that incurred the same.
4.3 Closing Agent Instructions. Buyer and Seller shall execute and deliver to the
Closing Agent instructions on the form generally provided by the Closing Agent with such
modifications as are reasonably agreed to by Buyer and Seller.
5. DOST -CLOSING OBLIGATIONS.
5.1 As soon as practicable after Closing, as a condition of approval of the PBA, Buyer
shall obtain new tax parcel numbers from the Ada County Assessor.
6. REMEDIES.
6.1 Default by Buyer. If Buyer shall default in the performance of any of the terms
and conditions of this Agreement prior to Closing; if the Closing shall not occur through the fault
of Buyer, or if Buyer's FY 2017 budget fiords for expenses related to this Agreement are not
appropriated by the Meridian City Council and therefore Buyer does not close the purchase of the
Real Property, Seller shall, as its sole remedy, retain the Deposit as liquidated damages, and this
Agreement shall be canceled.
6.2 Default by Seller. If Seller shall default in the performance of any of the terms
and conditions of this Agreement prior to Closing, or if Seller is otherwise unable to deliver
merchantable title to the Real Property, Buyer may, at its option, (i) rescind this Agreement and
COMMERCIAL REAL ESTATE PURCHASE AND SALE AGREEMENT - 5
recover from Seller the Deposit, or (ii) pursue any other legal or equitable remedy, including
without limitation a suit for specific performance.
1. NOTICES.
All notices, demands, and requests which may or are required to be given by either party to the
other shall be in writing and shall be personally served on the designated party; delivered by
courier; sent by United States certified or registered mail, postage prepaid, return receipt requested;
sent by facsimile transmission; or sent by email transmission addressed to the parties as follows,
unless a party hereto otherwise designates a different notice address or recipient in writing:
Seller:
Christopher W. "Kit" Clark
4414 S. Gekeler Lane
Boise, ID 83716
Telephone: 208-342-8901
Facsimile: 208-338-2215
Email: kitclark(crQ,�yankemachine.com
Buyer:
Ted Baird
33 East Broadway Avenue, Suite 306
Meridian, ID 83642
Telephone: 208-898-5506
Facsimile: N/A
Email: tbaird@meridiancity.org
Any notice given in the form set forth herein shall be deemed given and received as follows: if
personally delivered or sent by courier, when delivered; if sent by mail on the third business day
following the mailing thereof; if sent by facsimile transmission, it shall be deemed delivered on
the date the recipient provides written acknowledgement (via facsimile or other method) of
receipt of the same; and if sent by e-mail transmission, it shall be deemed delivered on the date
the recipient provides written acknowledgement (via email or other method) of receipt of the
same.
8. GENERAL PROVISIONS.
8.1 Broker Fees. Except as disclosed in writing to the Parties before Closing, the
Buyer is not obligated to pay any fee or commission to any broker, finder, or intermediary for or
on account of the transaction contemplated by this Agreement. Any fees paid by Seller to Seller's
broker shall be paid by separate arrangement between Seller and Seller's broker.
8.2 Governing Law, Jurisdiction, and Venue. This Agreement shall be construed
and interpreted in accordance with the laws of the State of Idaho. The parties agree that the courts
of Idaho shall have exclusive jurisdiction and agree that Ada County is the proper venue.
8.3 Time of the Essence. Time is of the essence with respect to the obligations to be
performed under this Agreement.
COMMERCIAL REAL ESTATE PURCHASE AND SALE AGREEMENT - 6
8.4 Rights Cumulative. Except as expressly provided in this Agreement, and to the
extent permitted by law, any remedies described in this Agreement are cumulative and not
alternative to any other remedies available at law or in equity.
8.5 Nonwaiver of Remedies. The failure or neglect of a Party to enforce any remedy
available by reason of the failure of the other Party to observe or perform a term or condition set
forth in this Agreement shall not be a waiver of such term or condition. A waiver by a Party
(i) shall not affect any term or condition other than the one specified in such waiver, and (ii) shall
waive a specified term or condition only for the time and in a manner specifically stated in the
waiver.
8.6 Successors and Assigns. Subject to any express provisions in this Agreement
regarding restrictions on transfers or assignments, this Agreement shall be binding upon and inure
to the benefit of the parties and their respective successors, assigns, heirs, and personal
representatives.
8.7 Entire Agreement. All Exhibits to this Agreement are a part of this Agreement.
This Agreement, together with the accompanying Exhibits, is the entire agreement among the
parties and supersedes all prior memoranda, correspondence, conversations and negotiations.
8.8 Severability. The invalidity of any portion of this Agreement, as determined by a
court of competent jurisdiction, shall not affect the validity of any other portion of this Agreement.
8.9 Counterparts. This Agreement may be executed in one or more counterparts, each
of which shall be deemed to be an original, but all of which together shall constitute one and the
same instruments.
8.10 Survival of Representations, Warranties, and Covenants. All representations,
warranties, and covenants of the Parties set forth in this Agreement shall survive the Closing and
shall survive the recording of the Warranty Deed and the Access Easement Agreement.
8.11 Execution of Agreement. Seller acknowledges that this Agreement will be
executed by Seller before Buyer executes the Agreement and that the execution of the Agreement
by the Buyer is contingent upon ratification of the terms and conditions of this Agreement by the
Meridian City Council and the Council's authorization for the Meridian City Mayor to execute this
Agreement on behalf of the Buyer.
9. SIGNATURES.
Dated: , 2016
BUYER, CITY OF/MERIDIAN
COMMERCIAL REAL ESTATE PURCHASE AND SALE AGREEMENT - 7
ATTEST:
aw
City of
;City ClerkE II� DiNI`
JAN.Z=
sm. SEAL
Dated:
Dated: Jc� �a / , 2016
SELLER, Susan L. Norby
SELLER, Jill M. Stevens
COMMERCIAL REAL ESTATE PURCHASE AND SALE AGREEMENT — 8
STATE OF IDAHO )
ss
County of Ada ) iJ
On this<� day of J—VL� , 2016 before me, personally
appeared and know or identified to me to be the it Clerk,
respectively, o` the ity of Meri iar , who executed the instrument of behalf o saI? i y, and
acknowledged to me that such City executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official
seal the day and year in this certificate first above written.
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Notary Public for Idaho
Commission expires: K U' q-`
COMMERCIAL REAL ESTATE PURCHASE AND SALE AGREEMENT - 9
STATE OF IDAHO }
} ss,
County of Ada )
On this /y day of ,� , 2016, before me, personally appeared Susan L.
Norby, known or identified to me (or proved to me on the oath of
}, to be the person whose name is subscribed to the within
instrument, and acknowledged to me that she executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the
daX, 7e%. in this certificate first above written.
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STATE OF IDAHO
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County of Ada } Je.-
On this / y'day of , 2016, before me, personally appeared Jill M.
Stevens, known or identified to me (or proved to me on the oath of
), to be the person whose name is subscribed to the within
instrument, and acknowledged to me that she executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the
day and year in this certificate first above written.
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COMMERCIAL REAL ESTATE PURCHASE AND SALE AGREEMENT - 10
EXHIBIT 1.1
—711I
I
I
I
I
Aprox 5700 sq ft of Real Property to be conveyed I
I
I
Additional Meridian Access Easement I
I
Relocated Gas Easement g�
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14
1 r
FOLM A11 W ecu~ — N 89-391
N 1Y BELOW GROUND
114.00'
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W I I MERUAN DOMESAC I
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pasnkG 30' MERIDIAN
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PARCEL A I o
43995 SF I
1.010 Acres ! N
COMMERCIAL REAL ESTATE PURCHASE AND SALE AGREEMENT - 11
M11
V.
to
'_� ROS 2833
RECORDING REQUESTED BY AND
WHEN RECORDED RETURN TO:
Exhibit 1.2A — Form of Access Easement.
[SAMPLE FORINT]
(Space Above For Recorder's Use)
ACCESS EASEMENT AGREEMENT
This Access Easement Agreement is made effective this [insert date], by and between
insert name of antor] ("Grantor"), and [insert name of rantee] ("Grantee"). The Grantor and
Grantee may be collectively referred to as the parties.
RECITALS:
WHEREAS, Grantor is the owner of that certain property near the corner of [insert cross
streets] in [insert CL , State], as more fully described in Exhibit A, which exhibit is attached hereto
and incorporated herein ("Grantor's Property");
WHEREAS, Grantee is the owner of that certain property on the corner of [insert cross,
streets] in [insert City, State] as depicted in Exhibit B, which exhibit is attached hereto and
incorporated herein ("Grantee's Property");
WHEREAS, Grantor desires to grant and Grantee desires to receive an easement for ingress
and egress across the Grantor's property as depicted on Exhibit C under the terms and conditions
outlined hereafter.
AGREEMENT:
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of
which are hereby acknowledged, the parties hereby agree as follows:
1. Grant. Grantor hereby grants a non-exclusive perpetual access easement over, on, across,
and through the Grantor's Property for ingress and egress in the location depicted on Exhibit C
("Easement"). The ingress and egress shall be approximately [insert feet/inches] wide. rprovide
description]
COMMERCIAL REAL ESTATE PURCHASE AND SALE AGREEMENT -12
Z. Purpose of Easement. The Easement shall be used for vehicular ingress and egress to the
City of Meridian Well No. 9 for the City of Meridian and its respective representatives, customers,
invitees, and agents. No parking of any vehicles shall be permitted on the Easement.
3. Binding on Successors. This Easement and the vacation of any previously existing
easements shall be recorded in the official records of [ insert City, State], and shall be binding on
the heirs, successors, administrators, executors and assigns of all parties hereto and shall run with
the land.
4. Counterparts. This Easement may be executed in counterparts, each part being
considered an original document, all parts being but one document.
S. Indemnification. To the extent allowed by law, the Grantee agrees to indemnify, defend
and hold the Grantor, and its successors, assigns, and agents harmless from any and all claims,
liability, losses, costs, charges, or expense that arise from their respective use or use by their
respective customers, agents, invitees, or representatives of the Easement.
5. Remedies. In the event of a breach hereunder by any party, the non -breaching party shall
have all remedies available at law or in equity, including the availability of injunctive relief. In
any suit, action or appeal therefrom to enforce or interpret this Easement, the prevailing party shall
be entitled to recover its costs incurred therein, including reasonable attorneys' fees and
disbursements.
7. Termination of Previous Easements. The Grantee hereby terminates any and all existing
access easements on the Grantor's Property in favor of Grantee or its affiliates or benefiting the
Grantee's Property. This Easement is intended to replace any such previously granted access
easements and shall not be effective until such easements are vacated in the public records of j
insert City, State.
S. Easement Obstructions. No fence or other barrier shall be erected or permitted within or
across the Easement which would prevent or obstruct the passage of vehicular travel; provided,
however, that the foregoing shall not prohibit (i) the temporary erection of barricades which are
reasonably necessary for security and/or safety purposes in connection with the construction,
reconstruction, repair and maintenance of improvements, including the Easement, on the Grantor's
Property, it being agreed by the parties however, that all such work shall be conducted in the most
expeditious manner reasonably possible to minimize the interference with the use of the Easement
by Grantor, and such work shall be diligently prosecuted to completion, or (ii) the construction of
limited curbing or other forms of traffic controls along the outer perimeter of the Easement.
9. Notices. All notices, demands and requests required or desired to be given under this
Agreement must be in writing and shall be deemed to have been given as of the date such writing
is (i) delivered to the party intended, (ii) delivered to the then current address of the party intended,
or (iii) rejected at the then current address of the party intended, provided such writing was sent
prepaid. The initial address of the signatories hereto is:
Grantee:
COMMERCIAL REAL ESTATE PURCHASE AND SALE AGREEMENT -13
Grantor:
Upon at least ten (10) days' prior written notice, each parry shall have the right to change
its address to any other address within the United States of America.
10. Dedications. Grantor excepts and reserves unto itself, its successors and assigns, the right
to dedicate the Easement as a public street or drive at any time at its sole election. Upon any such
dedication all private rights of Grantee therein shall automatically terminate and expire. Until and
unless an express dedication is made of the Easement, no use hereunder shall be deemed to
constitute the Easement as a public way or a quasi -public way, but to the contrary the Easement
shall constitute and remain a private way and drive. No dedication shall, however, be made of the
Easement unless:
11. Such Easement is accepted by the public entity for maintenance as a public street or drive; and
12. The dedication does not preclude or prevent the continued use by Grantee of the entrance to
and exit from the Easement then being used incident to the Grantee's Property.
IN WITNESS WHEREOF, the undersigned have caused this Easement to be executed the
day and year first written above.
[NOTARIZED SIGNATURES OF GRANTOR AND GRANTEE]
COMMERCIAL REAL ESTATE PURCHASE AND SALE AGREEMENT -14
Exhibit 1.2B
Buyer's Property
(Legal Description of the Buyer's Property to be inserted pursuant to Article 1.2) of this
Agreement)
COMMERCIAL REAL ESTATE PURCHASE AND SALE AGREEMENT -15
Exhibit 3.1.1(b) - Legal Description of Real Property
An approximately 5,700 square foot portion of the real property legally described in the land
records of Ada County Idaho as Parcel No. S 1212438770 @ W SIDE SW4SE4 SECTION 12 3N
1 W, PARCEL B, RIS 7414 #43 8401-B
(Legal Description of the Real Property to be obtained pursuant to Article 3.1.1(b) of
this Agreement).
COMMERCIAL REAL ESTATE PURCHASE AND SALE AGREEMENT - 18
CHRISTOPHER W. CLARK, ESQ.
P.O. Box 5405 (83705)
4414 S. Gekeler Lane
Boise, ID 83716
208/342-8901
2081338-2215 (fax)
kitelarkAyankemachine.corn
July 15, 2016
Ted Baird, Esq.
Deputy City Attorney
33 East Broadway Ave.
Suite 306
Meridian, ID 83642.
Re: TitleOne File No.: 16272053; Norby/Stevens to City of Meridian
A portion of Ada County Parcel No. 51212438770
Dear Ted:
Enclosed herewith are two original signature copies of the proposed Commercial Real Estate
Purchase and Sale Agreement ("Agreement") for the above referenced property. Both copies have
been executed by the Sellers. Please have both copies of the Agreement signed by the City of
Meridian, retain one copy and return one original to me for our files.
Please note that within ten business days of the City's execution of the Agreement, the earnest
money deposit of $1,000 should be paid in trust to TitleOne Corporation.
If you have any questions or concerns please contact me.
Best regards,
CHRISTOPHER W. "KIT" CLARK
General Counsel
CWC/lo
Enc.
Meridian City Council Meeting
DATE: July 26, 2016
ITEM NUMBER:
PROJECT NUMBER:
ITEM TITLE: Data Exchange License Agreement
Data Exchange License Agreement with Intermountain Gas Company
MEETING NOTES
Community Item/Presentations Peb.4b ntact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Data Exchange License Agreement
THIS LICENSE AGREEMENT (hereinafter referred to as the "AGREEMENT") made
and dated this N'r,4 day of YUL_ 2016, by and between
INTERMOUNTAIN GAS COMPANY. hereinafter referred to as "IGC"), an Idaho
corporation, with offices at 555 S Cole Rd and the City of Meridian, an Idaho municipal
corporation whose address is 33 E. Broadway Avenue, Meridian, Idaho (hereinafter
referred to as "Recipient"). Each or both may also hereinafter be referred to as the
"Party" or "Parties" respectively.
WHEREAS, IGC possesses certain technical, digital, documentary, land base, facility,
photographic, or other information or data which IGC considers proprietary to it and
relates to its Geographic Information System (GIS) data base (hereinafter referred to as
"PROPRIETARY INFORMATION"), and
WHEREAS, Recipient desires to use portions of IGC's PROPRIETARY INFORMATION
for the purposes of developing maps and mapping applications, and Recipient desires
to obtain the right to use IGC's PROPRIETARY INFORMATION and updates thereto in
exchange for providing IGC upon request with;
A. Access to Recipient's corresponding GIS database, as updated. The access
shall consist of supplying requested land base data, aerial photos, and/or
facility data.
B. Authorization to use Recipient's GIS information to update and augment
IGC's PROPRIETARY INFORMATION.
C. Maps and other types of data developed with the aid of IGC's
PROPRIETARY INFORMATION.
WHEREAS, it is recognized that in anticipation of any current or future need to share
information or coordinate projects between the Parties, it may be both necessary and
desirable that IGC provide to Recipient the above-described PROPRIETARY
INFORMATION.
NOW, THEREFORE, in consideration of these promises, and of the mutual promises
and covenants contained herein, the Parties hereto agree as follows:
IGC shall provide to Recipient certain PROPRIETARY INFORMATION
designated in Exhibit A attached hereto for the LIMITED USE ONLY as set forth
in Section 3 of this Agreement, including requested land base, aerial photos,
and/or facility data. The PROPRIETARY INFORMATION to be disclosed by IGC
may be contained in documents, electronic media (ArcGIS Geodatabase, ArcGIS
Shapefile, DXF, DWG, JPEG, and/or .TIF format only), and other materials.
2. The Parties hereto agree that IGC retains all right, title, and interest in and to the
disclosed PROPRIETARY INFORMATION and that Recipient is not hereby
granted any right, license or interest in the PROPRIETARY INFORMATION,
Page 1 of 6
except as specifically provided in this Agreement. Recipient shall not distribute,
sell, license, or reproduce the PROPRIETARY INFORMATION, except as
specifically set forth herein. IGC shall be under no obligation as a result of this
Agreement to disclose any PROPRIETARY INFORMATION other than the
PROPRIETARY INFORMATION listed in Exhibit A, attached hereto.
3. IGC may grant Recipient the right to make limited public disclosure of the
PROPRIETARY INFORMATION obtained from IGC upon receipt of advance
written authorization from IGC and in accordance with this section. This
disclosure may include producing and distributing paper or Mylar documents
using the data (e.g. construction drawings, plan sets, maps), publishing articles
relying on or citing the data, or such other types of disclosure as IGC may
authorize in advance in writing. Any disclosure or release of data obtained from
IGC shall attribute the data to IGC; such attribution shall take the form of text
incorporated into example maps and drawings and summary data tables as well
as all project reports, papers, and articles presented or published for public
disclosure. Such authorized disclosure of information shall in no way operate to
modify Recipient's obligation to protect the propriety nature of other
PROPRIETARY INFORMATION in accordance with the terms of this
AGREEMENT. Limited disclosure of PROPRIETARY INFORMATION as
permitted pursuant to this AGREEMENT shall not change the proprietary
character of the PROPRIETARY INFORMATION, but IGC shall have no
proprietary interest in the example maps, drawings, summary data tables, or
other forms in which the PROPRIETARY INFORMATION is disclosed and the
information as contained in example maps, drawings, summary data tables, and
other authorized forms shall not be deemed Proprietary Information.
4. IGC is not providing, nor is Recipient obtaining, the right to make copies of the
PROPRIETARY INFORMATION furnished pursuant to this AGREEMENT,
except that Recipient may make backup copies for its own use. Recipient shall
also not obtain as a result of this Agreement the right to make IGC's
PROPRIETARY INFORMATION available to or distribute to third parties in either
computer or non -computer readable form, except as set forth in Paragraph 3, or
the right to use IGC's PROPRIETARY INFORMATION for purposes of design,
analysis, or any information gathering for third parties. IGC reserves the
exclusive right to reproduce and make available to others, on such terms and
conditions as IGC may determine, IGC's PROPRIETARY INFORMATION in
either computer or non -computer readable form.
5. The points of contact for the parties with respect to the provision of
PROPRIETARY INFORMATION are as follows:
Page 2 of 6
Intermountain Gas Co.
A Division of MDU Resources Group, Inc.
Dennis W. Hammer
Manager, Enterprise GIS System
555 S Cole Rd
Boise, ID 83709
208-377-6031
City of Meridian
Matthew Tenold, GIS Analyst
33 E. Broadway Avenue
Meridian, ID 83642
208-489-0506
6. Recipient shall restrict disclosure of IGC's PROPRIETARY INFORMATION to
only those employees who have a job-related need for the PROPRIETARY
INFORMATION and who have been advised of and agreed to the restrictions on
disclosure and use contained in this Agreement. Upon discovery by Recipient of
any unauthorized use or disclosure, Recipient shall immediately notify IGC and
shall endeavor to prevent further unauthorized use or disclosure.
7. In the event of any breach of this AGREEMENT by Recipient, Recipient agrees
that injunctive relief will be essential for IGC's protection. Accordingly, IGC and
Recipient agree and consent that in the event of any breach or threatened
breach of this AGREEMENT, IGC may obtain such injunctive relief, in addition to
any other legal remedy and/or damages, as it believes necessary in order to
prevent any threatened or continued violation of the terms of this AGREEMENT.
Recipient further acknowledges that any disclosure of PROPRIETARY
INFORMATION in breach of this AGREEMENT may result in substantial
damages to IGC, and that IGC has the right to initiate legal action to recover its
damages in the event of such a breach. In the event that IGC, based on this
AGREEMENT, seeks injunctive relief, Recipient agrees to waive any requirement
that IGC post a bond or other security for the requested injunctive relief.
8. Any PROPRIETARY INFORMATION delivered by IGC to Recipient pursuant to
this AGREEMENT shall be for use solely as specified in this Agreement. No
other use of PROPRIETARY INFORMATION may be made without the prior
written consent of IGC.
9. Recipient's obligations with respect to disclosing and using PROPRIETARY
INFORMATION, as set forth in this AGREEMENT, are not applicable to any such
information or data if same is:
a. In the public domain at the time of receipt or comes into the public domain
thereafter through no act of Recipient in breach of the AGREEMENT, or
b. Is in Recipient's possession prior to disclosure by IGC, or
Page 3 of 6
c. Disclosed with the prior written approval of IGC, or
d. Independently developed, without aid from IGC's PROPRIETARY
INFORMATION, by Recipient, or
e. Lawfully disclosed to Recipient by a third party under conditions permitting
such disclosure.
10.The term of this AGREEMENT shall be for as long as the information is in
possession of Recipient, or until terminated by either Party. Either Party shall
have the right to terminate the AGREEMENT upon 30 days written notice to the
other.
11. Upon expiration or termination of this AGREEMENT, in accordance with its
terms, Recipient will, within a reasonable period of time thereafter, return all
PROPRIETARY INFORMATION received from IGC under this AGREEMENT
along with all copies thereof, or certify in writing that all such PROPRIETARY
INFORMATION has been destroyed. Upon receipt of replacement or updated
PROPRIETARY INFORMATION from IGC, Recipient will, within a reasonable
period of time thereafter, return the prior versions of such PROPRIETARY
INFORMATION received from IGC under this agreement along with copies
thereof, or certify in writing that all such PROPRIETARY INFORMATION has
been destroyed.
12. PROPRIETARY INFORMATION transmitted to Recipient pursuant to this
AGREEMENT shall not constitute any representation, warranty, assurance,
guarantee or inducement by IGC to Recipient that any patent or other proprietary
intellectual property rights owned or controlled by any third party have not been
infringed, and nothing in this AGREEMENT shall be construed as a warranty or
representation of any kind with respect to the content or accuracy of data,
documents and information transmitted by IGC under this AGREEMENT.
13. Recipient agrees to indemnify and hold harmless IGC against any and all claims,
causes of action or damages, liabilities, including attorneys' fees and expenses,
brought as a result of or arising from Recipient's use of the PROPRIETARY
INFORMATION.
14. The Parties hereto agree that any suits or claims arising from this AGREEMENT
shall be brought in the County of Ada, State of Idaho.
15. This AGREEMENT shall be governed by and interpreted in accordance with the
laws of the State of Idaho.
16. This AGREEMENT contains the entire understanding between the Parties
relative to the protection of the PROPRIETARY INFORMATION and supersedes
all prior and collateral communications, reports, and understandings between the
Parties with respect thereto. No change to, modification of, alteration of, or
Page 4 of 6
EXHIBIT "A"
INTERMOUNTAIN GAS COMPANY
This document is an attachment to the Data Exchange License Agreement between
INTERMOUNTAIN GAS CO (IGC) and City of Meridian (Recipient).
Description of PROPRIETARY INFORMATION
Natural Gas main distribution network owned and maintained by Intermountain Gas
Company.
Page 6 of 6
Meridian City Council Meeting
DATE: July 26, 2016 ITEM NUMBER: 5D
PROJECT NUMBER:
ITEM TITLE:
Resolution No. <(D " : A Resolution of the City Council
of the City of Meridian, Idaho, Setting Forth Certain Findings and Purposes
to Declare Surplus Property and Authorizing the Mayor of the City of
Meridian to sell a 2005 Ford Explorer to the Kuna Rural Fire District.
MEETING NOTES
A -PPROVED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
CITY OF MERIDIAN RESOLUTION NO. I L -
BY THE CITY COUNCIL: BIRD, BORTON, CAVENER,
MILAM, PALMER, LITTLE ROBERTS
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MERIDIAN,
IDAHO, SETTING FORTH CERTAIN FINDINGS AND PURPOSES TO DECLARE
SURPLUS PROPERTY AND AUTHORIZING THE MAYOR OF THE CITY OF
MERIDIAN TO SELL A 2005 FORD EXPLORER TO THE KUNA RURAL FIRE
DISTRICT.
WHEREAS, it is in the best interest of the City of Meridian to declare that a certain 2005
Ford Explorer as attached in Exhibit "A" as surplus as this particular item is no longer needed or
used by the City of Meridian;
WHEREAS, the City of Meridian's purchasing policy allows surplus City property to be
sold to other government agencies when the value of the property in question is of nominal value,
that is, valued at less than the cost of disposing of the property;
WHEREAS, the cost of maintaining the 2005 Ford Explorer would result in the
unnecessary expenditure of City funds; and
WHEREAS, the City of Meridian desires to sell a 2005 Ford Explorer listed in Exhibit "A"
to Kuna Rural Fire District, a government agency, the mission of which is to provide fire
protection, 911 ALS ambulance service, rescue services and wildland fire protection.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE CITY OF MERIDIAN, IDAHO, AS FOLLOWS:
Section 1. That the Mayor and City Council hereby authorize and declare that certain
2005 Ford Explorer attached hereto as Exhibit "A" is surplus property.
Section 2. That the Mayor and City Council hereby authorize the conveyance of the
2005 Ford Explorer listed in Exhibit "A" for $3,000, to the Kuna Rural Fire District.
ADOPTED by the City Council of the City of Meridian, Idaho, this 26th day of July, 2016.
APPROVED by the Mayor of the City of Meridian, Idaho, this 26th day of July, 2016.
City Council President, Keith Bird
QO�P ei) AUGUST'
Chv of
�E IDIAN*--
ANO
SEAL
ATTEST:
Holman, City Clerk
RESOLUTION AUTHORIZING SALE OF 2005 FORD �R TO KUNA RURAL FIRE DISTRICT
%=" V
Al ASSET TAG # CITY OF MERIDIAN DEPARTMENT
N/A I ASSET INFORMATION FORM I Fire
QUANTITY
DESCRIPTION
SPECIFIC LOCATION
1
2005 Ford Explorer— MF015
Fire Administration
MODEL
MANUFACTURER
SERIAL #
VENDOR
Explorer
Ford
Vin #:
1FMZU72K65ZA69664
Dan Wiebold -Nampa
ORIGINAL COST
ACQUISITION DATE
I LIFESPAN
20,646
7/18/2005
110 years
❑ Add New Asset
Upon receipt of a new asset take the time to adhere a tag and complete the "Asset Information
Form" and forward to Finance.
® Dispose Asset
(please give a brief description of how you disposed of the asset)
Sell to Kuna Fire.
❑ Transfer Asset
❑ Retire Asset
ASSET DISPOSAL
To dispose of an item complete the "Property
Disposal Authorization Request" or "Asset
Information Form".
Once the form is complete it should be routed
as follows:
A. Signature and date of Department
Director.
B. Send to Finance Department for review and
signature.
C. Finance will route to Mayor for approval.
D. Mayor will route form back to Finance.
E. Finance will return the approved form to
the Department (and Legal, if resolution is
required) so they can proceed with
disposal.
do &au zntivf aU,1>,Lw-X ,
P
DISPOSAL VALUE $ 3,000.00
(use your best estimate)
PROPERTY DISPOSAL AUTHORIZATION REQUEST
Reason for disposal of property:
Exceeded vehicle life. Replaced by new vehicle.
Condition of asset to be disposed:
Fair. Current mileage = 82,165
artrrfiYDirector proval to Dispose or Retire an Asset
Fina
Mayor Apgr al toAispose or Retire an
Resolution No.: I Approved by Council Date:
Final Disposition of Property Vendor/Agency & Date:
Note: All Donations must be approved by Council through Resolution.
7-i-3-/6
Date
IINLOY
Date
Date
Meridian City Council Meeting
DATE: July 26, 2016
ITEM NUMBER:
PROJECT NUMBER: H-2016-0072
ITEM TITLE: Hill's Century Farm No. 4
Final Order for Hill's Century Farm No. 4 (H-2016-0072)
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR HILL’S CENTURY FARM SUBDIVISION NO. 4 (H-2016-0072)
Page 1 of 3
BEFORE THE MERIDIAN CITY COUNCIL
HEARING DATE: JULY 19, 2016
IN THE MATTER OF THE
REQUEST FOR FINAL PLAT
CONSISTING OF THIRTY SEVEN
(37) BUILDING LOTS AND SEVEN
(7) COMMON LOTS ON 15.56
ACRES OF LAND IN AN R-8
ZONING DISTRICT FOR HILL’S
CENTURY FARM SUBDIVISION
NO. 4
BY: BRIGHTON INVESTMENTS,
LLC
APPLICANT
)
)
)
)
)
)
)
)
)
)
)
)
)
CASE NO. H-2016-0072
ORDER OF CONDITIONAL
APPROVAL OF FINAL PLAT
This matter coming before the City Council on July 19, 2016 for final plat approval
pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the
Administrative Review is complete by the Planning and Development Services Divisions of the
Community Development Department, to the Mayor and Council, and the Council having
considered the requirements of the preliminary plat, the Council takes the following action:
IT IS HEREBY ORDERED THAT:
1. The Final Plat of “PLAT SHOWING HILL’S CENTURY FARM
SUBDIVISION PHASE 4, LOCATED IN A PORTION OF THE SOUTH ½ OF
THE NW ¼ AND THE NORTH ½ OF THE SW ¼, SECTION 33, TOWNSHIP
3 NORTH, RANGE 1 EAST, BOISE MERIDIAN, CITY OF MERIDIAN, ADA
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR HILL’S CENTURY FARM SUBDIVISION NO. 4 (H-2016-0072)
Page 2 of 3
COUNTY, IDAHO, 2016, HANDWRITTEN DATE: 06/07/2016, AARON L.
BALLARD, PLS, SHEET 1 OF 4,” is conditionally approved subject to those
conditions of Staff as set forth in the staff report to the Mayor and City Council
from the Planning and Development Services divisions of the Community
Development Department dated July 19, 2016, a true and correct copy of which is
attached hereto marked “Exhibit A” and by this reference incorporated herein, and
the response letter from Van Elg, Brighton Corporation, a true and correct copy of
which is attached hereto marked “Exhibit B” and by this reference incorporated
herein.
2. The final plat upon which there is contained the certification and signature of the
City Clerk and the City Engineer verifying that the plat meets the City’s
requirements shall be signed only at such time as:
2.1 The plat dimensions are approved by the City Engineer; and
2.2 The City Engineer has verified that all off-site improvements are
completed and/or the appropriate letter of credit or cash surety has been
issued guaranteeing the completion of off-site and required on-site
improvements.
NOTICE OF FINAL ACTION
AND RIGHT TO REGULATORY TAKINGS ANALYSIS
The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may
request a regulatory taking analysis. Such request must be in writing, and must be filed with the
City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at
issue. A request for a regulatory takings analysis will toll the time period within which a Petition
for Judicial Review may be filed.
Please take notice that this is a final action of the governing body of the City of
Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an
interest in real property which may be adversely affected by this decision may, within twenty-
eight (28) days after the date of this decision and order, seek a judicial review pursuant to Idaho
Code§ 67-52.
By action of the City Council at its regular meeting held on the
r,
2016.
Attest:
Jaycee rich'
City Clerk
MIJ
���cuyor
C�Vt ERID
L
By: i
T miny e We6rd
r Mayor, City of Meridian
0
W
day of
Copy served upon the Applicant, Planning and Development Services Divisions of the
Community Development Department and City Attorney.
By:IdeziteDated: -7-6� l'/
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR HILL'S CENTURY FARM SUBDIVISION NO.4 (H-2016-0072)
Page 3 of 3
EXHIBIT A
Hill’s Century Farm Subdivision No. 4 – FP H-2016-0072 PAGE 1
STAFF REPORT
MEETING DATE: July 19, 2016
TO: Mayor and City Council
FROM: Sonya Watters, Associate City Planner
208-884-5533
Bruce Freckleton, Development Services Manager
208-887-2211
SUBJECT: Hill’s Century Farm Subdivision No. 4 – FP H-2016-0072
I. APPLICATION SUMMARY
The applicant, Brighton Investments, LLC, has applied for a final plat (FP) consisting of 37 building
lots and 7 common lots on 15.56 acres of land in an R-8 zoning district. This is the fourth phase of
development of Hill’s Century Farm Subdivision.
II. STAFF RECOMMENDATION
Staff recommends approval of the Hill’s Century Farm Subdivision No. 4 final plat based on the
analysis provided below in Section V.
III. PROPOSED MOTION
Approval
I move to approve File Number H-2016-0072, as presented in the staff report for the hearing date of
July 19, 2016, with the following modifications: (Add any proposed modifications.)
Denial
I move to deny File Number H-2016-0072, as presented during the hearing on July 19, 2016, for the
following reasons: (You should state specific reasons for denial.)
Continuance
I move to continue File Number H-2016-0072 to the hearing date of (insert continued hearing date
here) for the following reason(s): (You should state specific reason(s) for continuance.)
IV. APPLICATION AND PROPERTY FACTS
A. Site Address/Location:
The subject property is generally located east of S. Eagle Road, midway between E. Amity and E.
Lake Hazel Roads, in the west ½ of Section 33, T. 3N., R. 1E.
B. Applicant:
Brighton Investments, LLC
12601 W. Explorer Drive, Ste. 200
Boise, ID 83713
C. Owner:
Same as applicant
EXHIBIT A
Hill’s Century Farm Subdivision No. 4 – FP H-2016-0072 PAGE 2
D. Representative:
Van Elg, Brighton Corporation
12601 W. Explorer Drive, Ste. 200
Boise, ID 83713
V. STAFF ANALYSIS
The proposed final plat depicts 37 single-family residential building lots and 7 common lots on 15.56
acres of land in an R-8 zoning district. The gross density of the proposed subdivision is 2.38 dwelling
units (d.u.) per acre with a net density of 4.33 d.u. per acre. The minimum property size is 8,616
square feet (s.f.) with an average size of 10,053 s.f.
A 90’ x 60’ youth soccer field (multi-use facility – stormwater and active recreation) is proposed
within the center of the large common area on Lot 1, Block 13. The landscaping within this area is
required to comply with the standards for stormwater integration listed in UDC 11-3B-11C.
All of the lots proposed in this phase are for single-family detached homes and must comply with the
dimensional standards of the R-8 zoning district listed in UDC Table 11-2A-6. Staff has reviewed the
proposed plat and found it in compliance with the aforementioned dimensional standards.
Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary
plat in accord with the requirements listed in UDC 11-6B-3C.2. The number of buildable lots and
common area is the same. Therefore, staff deems the proposed final plat in substantial compliance
with the approved preliminary plat.
VI. SITE SPECIFIC CONDITIONS
1. Prior to City Engineer signature on the final plat, the applicant shall remove all existing structures
on the site.
2. The applicant shall construct all proposed fencing and/or any fencing required by the UDC,
consistent with the standards as set forth in UDC 11-3A-7 and 11-3A-6B.
3. The rear or side of structures on Lot 17, Block 5; Lots 3-15, Block 10; and Lots 2-3, Block 15,
that face E. Taconic Drive, shall incorporate articulation through changes in materials, color,
modulation, and architectural elements (horizontal and vertical) to break up monotonous wall
planes and roof lines in accord with UDC 11-3A-19 and the Meridian Design Manual per
requirement of the development agreement.
4. A floodplain permit application is required to be submitted, reviewed and approved prior to any
development within the overlay district (Lots 17-25, Block 5) until August 28th due to FEMA
LOMR condition of approval.
5. The Ten Mile Creek, a natural waterway, is required to be left open as a natural amenity and not
be piped or otherwise covered.
6. The final plat prepared by KM Engineering, stamped on June 7, 2016 by Aaron L. Ballard shall
be revised as follows:
a. Label Lot #15 in Block 10
b. Note #14: Include recorded instrument number.
c. Note #15: Include recorded instrument number.
EXHIBIT A
Hill’s Century Farm Subdivision No. 4 – FP H-2016-0072 PAGE 3
7. The landscape plan prepared by KM Engineering, dated June 5, 2015, shall be revised prior to
signature on the final plat by the City Engineer as follows:
a. Stormwater swales in required landscape areas are required to be vegetated with grass or
other appropriate materials; gravel, rock, sand or cobble are not permitted on the surface
unless designed as a dry creek bed or other design feature, per UDC 11-3B-11C.
8. The water main in S. Woodville Drive shall be 12-inch diameter.
VII. ONGOING CONDITIONS OF APPROVAL
1. The applicant and/or assigns shall have the continuing obligation to provide irrigation that meets
the standards as set forth in UDC 11-3B-6 and to install and maintain all landscaping as set forth
in UDC 11-3B-5, UDC 11-3B-13 and UDC 11-3B-14.
2. All common open space and site amenities shall be maintained by an owner's association as set
forth in UDC 11-3G-3F1.
3. The project is subject to all current City of Meridian ordinances and previous conditions of
approval associated with this site (AZ-14-012; PP-14-04).
4. The applicant and/or property owner shall have an ongoing obligation to prune all trees to a
minimum height of six feet above the ground or sidewalk surface to afford greater visibility of the
area.
5. The applicant shall have an ongoing obligation to maintain all pathways.
6. The applicant has a continuing obligation to comply with the outdoor lighting provisions as set
forth in UDC 11-3A-11.
7. The applicant and/or property owner shall have an ongoing obligation to maintain all landscaping
and constructed features within the clear vision triangle consistent with the standards in UDC 11-
3A-3.
8. Future homes constructed within this development shall be generally consistent with the
conceptual building elevations included in the development agreement.
VIII. PROCESS CONDITIONS OF APPROVAL
1. No signs are approved with this application. Prior to installing any signs on the property, the
applicant shall submit a sign permit application consistent with the standards in UDC Chapter 3
Article D and receive approval for such signs.
2. The applicant shall complete all improvements related to public life, safety, and health as set forth
in UDC 11-5C-3B. A surety agreement may be accepted for other improvements in accord with
UDC 11-5C-3C.
3. The applicant shall obtain approval for all successive phases of the preliminary plat within two
years of the signature of the City Engineer on the previous final plat as set forth in UDC 11-6B-
7B or obtain approval of a time extension as set forth in UDC 11-6B-7.
4. Upon installation of the landscaping and prior to inspection by Planning Division staff, the
applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A.
5. The applicant shall pay any applicable impact fees prior to the issuance of a building permit.
EXHIBIT A
Hill’s Century Farm Subdivision No. 4 – FP H-2016-0072 PAGE 4
IX. GENERAL REQUIREMENTS
1. Sanitary sewer service to this development is available via extension of existing mains adjacent to
the development. The applicant shall install mains to and through this subdivision; applicant shall
coordinate main size and routing with the Public Works Department, and execute standard forms
of easements for any mains that are required to provide service. Minimum cover over sewer
mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate
materials shall be used in conformance of City of Meridian Public Works Departments Standard
Specifications.
2. Water service to this site is available via extension of existing mains adjacent to the development.
The applicant shall be responsible to install water mains to and through this development,
coordinate main size and routing with Public Works.
3. Street signs are to be in place, sanitary sewer and water system shall be approved and activated,
fencing installed, drainage lots constructed, road base approved by the Ada County Highway
District (ACHD) and the Final Plat for this subdivision shall be recorded, prior to applying for
building permits.
4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the
applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A.
5. A letter of credit or cash surety in the amount of 110% will be required for all incomplete
fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat.
6. The City of Meridian requires that the owner post with the City a performance surety in the
amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior
to final plat signature. This surety will be verified by a line item cost estimate provided by the
owner to the City. The applicant shall be required to enter into a Development Surety Agreement
with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit,
cash deposit or bond. Please contact Land Development Service for more information at 887-
2211.
7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of
20% of the total construction cost for all completed sewer, and water infrastructure for a duration
of two years. This surety amount will be verified by a line item final cost invoicing provided by
the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash
deposit or bond. Please contact Land Development Service for more information at 887-2211.
8. All development improvements, including but not limited to sewer, water, fencing, pressurized
irrigation and landscaping shall be installed and approved prior to obtaining certificates of
occupancy, or as otherwise allowed by UDC 11-5(c) -1.
9. Applicant shall be required to pay Public Works development plan review, and construction
inspection fees, as determined during the plan review process, prior to the issuance of a plan
approval letter.
10. It shall be the responsibility of the applicant to ensure that all development features comply with
the Americans with Disabilities Act and the Fair Housing Act.
11. Applicant shall be responsible for application and compliance with any Section 404 Permitting
that may be required by the Army Corps of Engineers.
12. Developer shall coordinate mailbox locations with the Meridian Post Office.
13. All grading of the site shall be performed in conformance with MCC 11-1-4(b).
EXHIBIT A
Hill’s Century Farm Subdivision No. 4 – FP H-2016-0072 PAGE 5
14. Compaction test results shall be submitted to the Meridian Building Department for all building
pads receiving engineered backfill, where footing would sit atop fill material.
15. The engineer shall be required to certify that the street centerline elevations are set a minimum of
3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom
elevation of the crawl spaces of homes is at least 1-foot above.
16. The applicants design engineer shall be responsible for inspection of all irrigation and/or
drainage facility within this project that do not fall under the jurisdiction of an irrigation district
or ACHD. The design engineer shall provide certification that the facilities have been installed in
accordance with the approved design plans. This certification will be required before a certificate
of occupancy is issued for any structures within the project.
17. At the completion of the project, the applicant shall be responsible to submit record drawings per
the City of Meridian AutoCAD standards. These record drawings must be received and approved
prior to the issuance of a certification of occupancy for any structures within the project.
18. 100 Watt and 250 Watt, high-pressure sodium street lights shall be required on all public
roadways per the City of Meridian Improvement Standards for Street Lighting. All street lights
shall be installed at developer’s expense. Final design shall be submitted as part of the
development plan set for approval, which must include the location of any existing street lights.
Street lighting is required at intersections, corners, cul-de-sacs, and at a spacing that does not
exceed that outlined in the Standards. The contractor’s work and materials shall conform to the
ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of
Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of
existing street lighting.
19. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of
way (include all water services and hydrants). The easement widths shall be 20-feet wide for a
single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but
rather dedicated outside the plat process using the City of Meridian’s standard forms. The
easement shall be graphically depicted on the plat for reference purposes. Submit an executed
easement (on the form available from Public Works), a legal description, which must include the
area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances
(marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a
Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this
document.
20. Applicant shall be responsible for application and compliance with and NPDES permitting that
may be required by the Environmental Protection Agency.
21. Any existing domestic well system within this project shall be removed from domestic service per
City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at
(208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic
purposes such as landscape irrigation if approved by Idaho Department of Water Resources
Contact Robert B. Whitney at (208)334-2190.
22. Any existing septic systems within this project shall be removed from service per City Ordinance
Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and
inspections (208)375-5211.
23. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round
source of water (MCC 9-1-28(c) -1). The applicant should be required to use any existing surface
or well water for the primary source. If a surface or well source is not available, a single -point
connection to the culinary water system shall be required. If a single-point connection is utilized,
EXHIBIT A
Hill’s Century Farm Subdivision No. 4 – FP H-2016-0072 PAGE 6
the developer will be responsible for the payment of assessments for the common areas prior to
development plan approval.
X. EXHIIBITS
A. Vicinity Map
B. Approved Preliminary Plat (dated: 11/7/14)
C. Proposed Final Plat (dated: 6/7/16)
D. Proposed Landscape Plan (dated: 6/7/16)
EXHIBIT A
Hill’s Century Farm Subdivision No. 4 – FP H-2016-0072 PAGE 7
Exhibit A – Vicinity Map
EXHIBIT A
Hill’s Century Farm Subdivision No. 4 – FP H-2016-0072 PAGE 8
Exhibit B – Approved Preliminary Plat (dated: 11/7/14)
Phase 4
EXHIBIT A
Hill’s Century Farm Subdivision No. 4 – FP H-2016-0072 PAGE 9
Exhibit C – Proposed Final Plat (dated: 6/7/16)
EXHIBIT A
Hill’s Century Farm Subdivision No. 4 – FP H-2016-0072 PAGE 10
Exhibit D –Proposed Landscape Plan (dated: 6/7/16)
EXHIBIT A
Hill’s Century Farm Subdivision No. 4 – FP H-2016-0072 PAGE 11
EXHIBIT B
Sonya Watters
From: Van Elg <velg@brightoncorp.com>
Sent: Wednesday, July 13, 2016 12:23 PM
To: Sonya Watters; Barbara Shiffer, Charlene Way; Jacy Jones; Machelle Hill
Subject: RE: Hill's Century Farm Sub. 4 FP H-2016-0072 Staff Report for July 19th Council Mtg
Sonya,
We have reviewed the staff report and agree with the recommended Conditions of Approval for the Final Plat of:
"Century Farm Subdivision No. 4".
As noted below, we agree that this item may be placed on the consent agenda of July 191h, 2016.
Thank you for your kind assistance.
Van Elg, Planning Manager
Brighton Corporation I www.BrightonCorp.com
12601 W. Explorer, Suite 200 1 Boise, ID 83713
Office 208.378.4000 1 Cell 208.576.1795
® 7i7
From: Sonya Watters [mailto:swatters@meridiancitv.org]
Sent: Tuesday, July 12, 2016 3:16 PM
To: Barbara Shiffer <bshiffer@meridiancity.org>; Charlene Way <cwav@meridiancity.org>; Jacy Jones
<Iiones@meridiancity.org>; Machelle Hill <mhill@meridiancity.org>
Cc: Van Elg <velg@brightoncorp.com>; Jon Wardle <iwardle@brightoncorp.com>; Mike Wardle
<mwardle@ brightoncorp.com>
Subject: Hill's Century Farm Sub. 4 FP H-2016-0072 Staff Report for July 19th Council Mtg
Attached is the staff report for the proposed final plat for Hill's Century Farm Sub. 4. This item is scheduled
to be on the Council agenda on July 19th. The hearing will be held at City Hall, 33 E. Broadway Avenue,
beginning at 6:00 pm. Please call or e-mail with any questions.
Applicant - Please submit a written response to the staff report to the City Clerk's office
(mhi[L@meridiancity.orQ, ijones@meridiancity.org), cway@meridiancity.orQ, bshiffer@meridiancity.orQ and
myself (e-mail or fax) by 3:00 pm the Thursday prior to the meeting.
If you are in agreement with the conditions of approval contained in the staff report and you submit a
written response accordingly by Thursday at 3:00 pm, your item will be placed on the consent agenda;
consent agenda items are passed in one motion by the Council at the beginning of the meeting. Note: If you
are in agreement with the staff report, it is still recommended you attend the meeting in the event the
item is pulled off of the consent agenda.
If you do not respond to the staff report by Thursday, or if you have concerns with the conditions of
approval, your project will be placed on the regular agenda.
Thanks,
Meridian City Council Meeting
DATE: July 26, 2016 ITEM NUMBER: 5F
PROJECT NUMBER: H-2016-0061
ITEM TITLE: Harmony Hills Assisted Living
Findings of Fact, Conclusions of Law for Harmony Hills Assisted Living (H-
2016-0061)
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
CITY OF MERIDIAN
FINDINGS OF FACT, CONCLUSIONS OF LAW E flu"I IAN
AND DECISION & ORDER
In the Matter of the Request for an Amendment to the Development Agreement for Harmony Hills
Assisted Living for the purposes of incorporating a new concept plan, building elevations and
modifying certain provisions of the development agreement, by Derk Pardoe.
Case No(s). H-2016-0061
For the City Council Hearing Date of: July 19, 2016 (Findings on July 26, 2016)
A. Findings of Fact
1. Hearing Facts (see attached Staff Report for the hearing date of July 19, 2016, incorporated by
reference)
2. Process Facts (see attached Staff Report for the hearing date of July 19, 2016, incorporated by
reference)
3. Application and Property Facts (see attached Staff Report for the hearing date of July 19, 2016,
incorporated by reference)
4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing
date of July 19, 2016, incorporated by reference)
B. Conclusions of Law
1. The City of Meridian shall exercise the powers conferred upon it by the "Local Land Use
Planning Act of 1975," codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503).
2. The Meridian City Council takes judicial notice of its Unified Development Code codified at
Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by
ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of
Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps.
3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A.
4. Due consideration has been given to the conunent(s) received fiom the governmental
subdivisions providing services in the City of Meridian planning jurisdiction.
5. It is found public facilities and services required by the proposed development will not impose
expense upon the public if the attached conditions of approval are imposed.
6. That the City has granted an order of approval in accordance with this Decision, which shall be
signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the
Community Development Department, the Public Works Department and any affected party
requesting notice.
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
CASE NO(S). H-2016-0061 - 1 -
7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the
hearing date of July 19, 2016, incorporated by reference. The conditions are concluded to be
reasonable and the applicant shall meet such requirements as a condition of approval of the
application.
C. Decision and Order
Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon
the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that:
1. The applicant's request for an amendment to the development agreement is hereby approved
per the provisions in the Staff Report for the hearing date of July 19, 2016, attached as Exhibit
A.
D. Notice of Applicable Time Limits
Notice of Development Agreement Duration
The development agreement shall be signed by the property owner and returned to the City
within six (6) months of the City Council granting annexation and/or rezone (UDC 11 -5B -3D).
A development agreement may be modified by the city or an affected party of the development
agreement. Decision on the development agreement modification is made by the city council in
accord with this chapter. When approved, said development agreement shall be signed by the
property owner(s) and returned to the city within six (6) months of the city council granting the
modification (UDC 11-513-317).
A modification to the development agreement may be initiated prior to signature of the
agreement by all parties and/or may be requested to extend the time allowed for the agreement
to be signed and returned to the City if filed prior to the end of the six (6) month approval
period (UDC 11-513-317).
E. Notice of Final Action and Right to Regulatory Takings Analysis
1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development
application entitles the Owner to request a regulatory taking analysis. Such request must be in
writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the
final decision concerning the matter at issue. A request for a regulatory takings analysis will
toll the time period within which a Petition for Judicial Review may be filed.
2. Please take notice that this is a final action of the governing body of the City of Meridian.
When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person
who has an interest in real property which may be adversely affected by the final action of the
governing board may within twenty-eight (28) days after the date of this decision and order
seek a judicial review as provided by Chapter 52, Title 67, Idaho Code.
F. Attached: Staff Report for the hearing date of July 19, 2016
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
CASE NO(S). H-2016-0061 - 2 -
By action of the City Council at its regular meeting held on the day of �' ,
2016. r
COUNCIL PRESIDENT KEITH BIRD
COUNCIL VICE PRESIDENT JOE BORTON
COUNCIL MEMBER ANNE LITTLE ROBERTS
COUNCIL MEMBER TY PALMER
COUNCIL MEMBER LUKE CAVENER
COUNCIL MEMBER GENESIS MILAM
MAYOR TAMMY de WEERD
(TIE BREAKER)
VOTED
VOTED
VOTED
VOTED
VOTED
VOTED --
i
VOTED
i
Tammy de Weerd
Attest: AP -PI, AUGvsT,
�i0
C _ w
1 i n .q City of
City Clerk
DA
SEAL
Copy served upon Applicant, Community Development Department, Public Works Department and City
Attorney.
By: i � L 4�Lk Dated:
ity Clerk's Office
--/-,-X7, 1 �2
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
CASE NO(S). H-2016-0061 - 3 -
EXHIBIT A
Harmony Hills Assisted Living – MDA H-2016-0061 1
STAFF REPORT
HEARING DATE: July 19, 2016
TO: Mayor and City Council
FROM: Josh Beach, Associate City Planner
208-884-5533
SUBJECT: Harmony Hills Assisted Living – MDA H-2016-0061
I. SUMMARY DESCRIPTION OF APPLICANT’S REQUEST
The applicant, Derk Pardoe, requests a modification to the existing development agreement (MDA) for the
purposes of incorporating a new concept plan, building elevations and modifying certain provisions of the
development agreement. See Section IX Analysis for more information.
II. SUMMARY RECOMMENDATION
Staff recommends approval of the proposed MDA as requested by the applicant.
The Meridian City Council heard these items on September 18, 2012. At the public hearing, the
Council approved the subject CPAM, AZ, and PP requests.
a. Summary of City Council Public Hearing:
i. In favor: Brent Barfus
ii. In opposition: None
iii. Commenting: None
iv. Written testimony: None
v. Staff presenting application: Josh Beach
vi. Other staff commenting on application: None
b. Key Issues of Discussion by Council:
i. None
c. Key Council Changes to Staff/Commission Recommendation
i. None
III. PROPOSED MOTION
Approval
After considering all staff, applicant and public testimony, I move to approve File Number H-2016-0061 as
presented in the staff report for the hearing date of July 19, 2016, with the following modifications: (Add
any proposed modifications.)
Denial
After considering all staff, applicant and public testimony, I move to deny H-2016-0061 as presented during
the hearing on July 19, 2016, for the following reasons: (You should state specific reasons for denial.)
Continuance
I move to continue File Number H-2016-0061 to the hearing date of (insert continued hearing date here) for
the following reason(s): (You should state specific reason(s) for continuance.)
IV. APPLICATION AND PROPERTY FACTS
A. Site Address/Location: The site is located on the north side of W. Overland Road, west of S. Stoddard
Road in the southwest ¼ of Section 13, Township 3 North, Range 1 West. (Parcel #’s R4885160020,
EXHIBIT A
Harmony Hills Assisted Living – MDA H-2016-0061 2
R4885160030, R4885160040, R4885160050, R4885160062, R4885160070, R4885160080 and
R4885160090)
B. Owner/Applicant:
Derk Pardoe
3454 Stone Mountain Lane
Sandy, UT 84072
C. Representative:
Brian Carlisle, The Richardson Design Partnership, LLC
510 South 600 East
Salt Lake City, UT 84102
D. Applicant's Statement/Justification: Please see applicant’s narrative for this information.
V. PROCESS FACTS
A. The subject application is for a development agreement modification. A public hearing is required
before the City Council on this matter, consistent with Meridian City Code Title 11, Chapter 5.
B. Newspaper notifications published on: June 6, and June 20, 2016
C. Radius notices mailed to properties within 300 feet on: June 2, 2016
D. Applicant posted notice on site by: July 5, 2016
VI. LAND USE
A. Existing Land Use(s): A portion of the site is currently being developed with 190 unit apartment
complex. A portion of the site remains vacant along the Interstate and the W. Overland Road.
B. Adjacent Land Use and Zoning:
1. North: I-84
2. East: Western Electronics Building and University of Phoenix, zoned I-L and C-G
3. South: Overland Road and Sagewood Subdivision (currently under construction), zoned L-O and R-
8
4. West: Vacant industrial property, zoned I-L (Future site of recently approved Bish’s RV Sales)
C. History of Previous Actions:
In 2001, the property received a conditional use permit/planned unit development approval (CUP-
01-009), under the name of Treasure Valley Technical Center, which allowed for daycare, office,
retail and industrial uses. As part of that approval a conceptual site plan was approved and any
future daycare, office and retail uses require conditional use permit approval.
In 2007, a preliminary plat and final plat (PP-07-013 and FP-07-036) was approved for the 26 +/-
acre portion of the site to the north and west of Western Electronics that consisted of 11 building
lots and 2 common lots.
In 2008, the property received comprehensive map amendment and rezone (CPA-08-005 and RZ-
08-003) approval to change the land use from industrial to commercial and rezone the property
from the I-L zone to the C-G zone. With the rezone of the property, the City required a
development agreement (DA) that recorded as instrument #108119853. The recorded DA requires
compliance with a specific concept plan and building elevations.
EXHIBIT A
Harmony Hills Assisted Living – MDA H-2016-0061 3
In 2014, the property received approval to modify the development agreement #108119853 (MDA-
14-003) to develop the property as a mixed use development consisting of office, multi-family and
retail uses. The subject DA recorded as Instrument #114034780.
VII. ANALYSIS
The applicant is requesting to amend the recorded development agreement (DA) approved in 2014 (Instrument
#114034780). The approved concept plan depicts a mixed-use development consisting of three (3) retail
buildings ranging in size between 7,000 square feet and 11,250 square feet adjacent to Overland Road, 180-unit
multi-family development and a single office pad site adjacent to Interstate I-84.
A conditional use permit for the multi-family portion of the site has been granted and is currently developing
with a 190 unit apartment complex.
The applicant now desires to amend the approved concept plan in order to develop a nursing care facility. The
new concept plan depicts a 48,000 square foot nursing care facility, two (2) 7,000 square foot retail buildings,
190 unit apartment complex and future office pad site. The proposed concept plan also illustrates access to the
development, site layout, parking and site circulation.
It is important to note the property to the west has been approved to develop with a vehicle sales facility (Bish’s
RV). The recorded plat approved an access to W. Overland Road and annotates cross access to said property.
The submitted concept plan was revised to allow the interconnectivity. Staff has concerns with recreational
vehicles using the shared access. With the approval of the Bish’s RV Sales Facility, the applicant was approved
an access to Overland Road, farther to the west. Staff encourages the applicant to coordinate with the adjacent
property owner to clearly delineate that the shared driveway is to be used as a vehicle sales entrance only and
the western most driveway is to be used as a service entrance to minimize conflicts between the two uses.
In conjunction with the concept plan, the applicant has also submitted architectural elevations for the assisted
living facility. The submitted elevations incorporate the following building materials: stone wainscot, a mix of
wood siding, variations in the wall planes and rooflines and decorative corbels. In general staff is supportive of
the submitted elevations however; final design is subject to the design standards set forth in UDC 11-3A-19 and
the Architectural Standards Manual.
With a recent update to the Unified Development Code (UDC), nursing care facilities are now allowed through
the approval of a conditional use permit; it was a prohibited use with the previous development agreement
modification.
NOTE: A separate CUP application has been processed and is scheduled to be heard by the Planning and
Zoning Commission at their August 4th hearing.
DA Modification: In general, staff is supportive of the concept plan, building square footages and design
concepts proposed with the subject application. To move forward with development of the site as proposed by
the applicant, staff recommends the following DA modifications (NOTE: The recorded development agreement
for this property recorded with the incorrect DA provisions. To correct the discrepancy, Staff has included the
new DA provisions, modified provisions and the original DA provisions that were required to be included in the
amended DA:
1. Development of the property shall substantially comply with the concept plan and building elevations
attached in Exhibit A.3 and A.5 and the design standards listed in UDC 11-3A-19 and the guidelines
contained in the Architectural Standards Manual.
EXHIBIT A
Harmony Hills Assisted Living – MDA H-2016-0061 4
2. Other than the one (1) previously approved access to Overland Road (PP-07-013), direct lot access to
Overland Road is prohibited unless waived by City Council in accord with UDC 11-3A-3.
3. The applicant shall provide cross access to the property to the west (Parcel #S1213336006) through the
retail portion of the development as depicted on the Kennedy Commercial Center Subdivision Final Plat
(FP-07-036).
4. Any future multi-family use on the site must obtain approval of a conditional use permit and comply
with the specific use standards set forth in UDC 11-4-3-27.
5. Sanitary sewer service to the Kennedy Commercial development is currently being accomplished via a
temporary lift station which pumps to a discharge manhole in Overland Road. It shall be the
responsibility of this developer to commission a study of the lift station capacity, and make any
upgrades that are needed to accommodate this new proposal.
6. A 25’ wide landscape buffer between uses shall be constructed along the western boundary of this
property adjacent to the residential portion of the development. The buffer shall be constructed in
accord with UDC 11-3B-9 and is intended to eliminate the need for the existing industrial zoned
property to the west (Parcel #S1213336006) to construct a land use buffer.
7. Any nursing care facility use on the site must obtain approval of a conditional use permit and comply
with the specific use standards set forth in UDC 11-4-3-29.
Staff recommends approval of the development agreement modification with recommended provisions attached
in Exhibit A.6.
VIII. EXHIBITS
A. Drawings/Other
1. Vicinity/Zoning Map
2. Approved Concept Plan
3. Proposed Concept Plan
4. Approved Elevations
5. Proposed Elevations
6. Proposed Change to the Development Agreement
EXHIBIT A
Harmony Hills Assisted Living – MDA H-2016-0061 5
Exhibit A.1: Vicinity/Zoning Map
EXHIBIT A
Harmony Hills Assisted Living – MDA H-2016-0061 6
Exhibit A.2: Approved Concept Plan
EXHIBIT A
Harmony Hills Assisted Living – MDA H-2016-0061 7
Exhibit A.3: Proposed Concept Plan
EXHIBIT A
Harmony Hills Assisted Living – MDA H-2016-0061 8
Exhibit A.4: Approved Building Elevations
EXHIBIT A
Harmony Hills Assisted Living – MDA H-2016-0061 9
Exhibit A.5: Proposed Building Elevations
EXHIBIT A
Harmony Hills Assisted Living – MDA H-2016-0061 10
Exhibit A.6: Proposed Changes to the Development Agreement (The changes below represent the
modified changes to the amended development agreement. DA provisions 5.1.2, 5.1.3 and the addition of
5.1.6 represent the changes City Council approved with the MDA Findings for file # MDA-14-003. These DA
provisions were never incorporated into the recorded DA. Staff is correcting the error with the subject
application.)
5. CONDITIONS GOVERNING DEVELOPMENT OF SUBJECT PROPERTY:
5.1.1 Development of the property shall substantially comply with the concept plan and building elevations
attached in Exhibit A.3 and A.5 and the design standards listed in UDC 11-3A-19 and the guidelines
contained in the Architectural Standards Manual.
5.1.2 Other than the one (1) previously approved access to Overland Road (PP-07-013), direct lot access to
Overland Road is prohibited unless waived by City Council in accord with UDC 11-3A-3.
5.1.3 The applicant shall provide cross access to the property to the west (Parcel #S1213336006) through the
retail portion of the development as depicted on the Kennedy Commercial Center Subdivision Final Plat
(FP-07-036). A copy of the recorded cross access agreement shall be submitted with the first certificate
of zoning compliance application for the retail portion of the development.
5.1.6 A 25’ wide landscape buffer between uses shall be constructed along the western boundary of this
property adjacent to the residential portion of the development. The buffer shall be constructed in
accord with UDC 11-3B-9 and is intended to eliminate the need for the existing industrial zoned
property to the west (Parcel #S1213336006) to construct a land use buffer.
5.1.7 Any nursing care facility use on the site must obtain approval of a conditional use permit and comply
with the specific use standards set forth in UDC 11-4-3-29.
Meridian City Council Meeting
DATE: July 26, 2016 ITEM NUMBER: 5G
PROJECT NUMBER: H-2016-0001
ITEM TITLE: Brundage Estates
Findings of Fact, Conclusions of Law for Brundage Estates (H-2016-0001)
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
CITY OF MERIDIAN
FINDINGS OF FACT, CONCLUSIONS OF LAW
AND DECISION & ORDER
In the Matter of the Request for a Preliminary Plat Consisting of 366 Building Lots, 20 Common
Lots and 1 Other Lot on 136.63 Acres of Land in the R-4 Zoning District for Brundage Estates
Subdivision, by L.C. Development, Inc.
Case No(s). H-2016-0001
For the City Council Hearing Date of: June 7, 21, 28 and July 19, 2016 (Findings on July 26, 2016)
A. Findings of Fact
1. Hearing Facts (see attached Staff Report for the hearing date of July 19, 2016, incorporated by
reference)
2. Process Facts (see attached Staff Report for the hearing date of July 19, 2016, incorporated by
reference)
3. Application and Property Facts (see attached Staff Report for the hearing date of July 19, 2016,
incorporated by reference)
4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing
date of July 19, 2016, incorporated by reference)
B. Conclusions of Law
1. The City of Meridian shall exercise the powers conferred upon it by the "Local Land Use
Planning Act of 1975," codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503).
2. The Meridian City Council takes judicial notice of its Unified Development Code codified at
Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by
ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of
Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps.
3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A.
4. Due consideration has been given to the comment(s) received from the govermnental
subdivisions providing services in the City of Meridian planning jurisdiction.
5. It is found public facilities and services required by the proposed development will not impose
expense upon the public if the attached conditions of approval are imposed.
6. That the City has granted an order of approval in accordance with this Decision, which shall be
signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the
Community Development Department, the Public Works Department and any affected party
requesting notice.
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
CASE NO(S). H-2016-0001 - 1-
7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the
hearing date of July 19, 2016, incorporated by reference. The conditions are concluded to be
reasonable and the applicant shall meet such requirements as a condition of approval of the
application.
C. Decision and Order
Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon
the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that:
1. The applicant's request for preliminary plat is hereby approved per the conditions of approval
in the Staff Report for the hearing date of July 19, 2016, attached as Exhibit A.
D. Notice of Applicable Time Limits
Notice of Preliminary Plat Duration
Please take notice that approval of a preliminary plat, combined preliminary and final plat, or
short plat shall become null and void if the applicant fails to obtain the city engineer's signature
on the final plat within two (2) years of the approval of the preliminary plat or the combined
preliminary and final plat or short plat (UDC 11 -6B -7A).
In the event that the development of the preliminary plat is made in successive phases in an
orderly and reasonable manner, and conforms substantially to the approved preliminary plat,
such segments, if submitted within successive intervals of two (2) years, may be considered for
final approval without resubmission for preliminary plat approval (UDC 11-613-713).
Upon written request and filed by the applicant prior to the termination of the period in accord
with 11 -6B -7.A, the Director may authorize a single extension of time to obtain the City
Engineer's signature on the final plat not to exceed two (2) years. Additional time extensions up
to two (2) years as determined and approved by the City Council may be granted. With all
extensions, the Director or City Council may require the preliminary plat, combined
preliminary and final plat or short plat to comply with the current provisions of Meridian City
Code Title 11. If the above timetable is not met and the applicant does not receive a time
extension, the property shall be required to go through the platting procedure again (UDC 11-
6B -7C).
E. Notice of Final Action and Right to Regulatory Takings Analysis
1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development
application entitles the Owner to request a regulatory taking analysis. Such request must be in
writing, and must be filed with the City Cleric not more than twenty-eight (28) days after the
final decision concerning the matter at issue. A request for a regulatory takings analysis will
toll the time period within which a Petition for Judicial Review may be filed.
2. Please take notice that this is a final action of the governing body of the City of Meridian.
When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person
who has an interest in real property which may be adversely affected by the final action of the
governing board may within twenty-eight (28) days after the date of this decision and order
seek a judicial review as provided by Chapter 52, Title 67, Idaho Code.
F. Attached: Staff Report for the hearing date of July 19, 2016
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
CASE NO(S). H-2016-0001 - 2 -
By action of the City Council at its regular meeting held on the 2 (� day of
2016.
COUNCIL PRESIDENT KEITH BIRD VOTED
l
COUNCIL VICE PRESIDENT JOE BORTON VOTED
COUNCIL MEMBER ANNE LITTLE ROBERTS VOTED
COUNCIL MEMBER TY PALMER VOTED
COUNCIL MEMBER LUKE CAVENER
VOTED t
COUNCIL MEMBER GENESIS MILAM
VOTED
ZT
MAYOR TAMMY de WEERD VOTED
(TIE BREAKER)
Mayor Tammy de Weerd
Attest: QO5L AUGvsr,
0 �m
V o
2 "'
city of
Jaycee Ho n
_ tomo
City Clerk SEAL
Copy served upon Applicant, Community Development Department, Public Worlcs Department and City
Attorney.
By: �N6& A Q _ 7M) Dated: J7,
,
City Cleric's Office
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
CASE NO(S). H-2016-0001 - 3 -
EXHIBIT A
Brundage Estates – PP H-2016-0001 PAGE 1
STAFF REPORT Hearing Date: July 19, 2016
(Continued from: June 7, 21, and 28, 2016)
TO: Mayor & City Council
FROM: Sonya Watters, Associate City Planner
208-884-5533
Bruce Freckleton, Development Services Manager
208-887-2211
SUBJECT: Brundage Estates – PP (H-2016-0001)
I. SUMMARY DESCRIPTION OF APPLICANT’S REQUEST
The applicant, L.C Development, Inc., has submitted an application for a preliminary plat (PP)
consisting of 366 building lots, 20 common lots and 1 other lot on 136.63 acres of land in the R-4
zoning district.
II. SUMMARY RECOMMENDATION
Staff recommends approval of the proposed PP application in accord with the Findings of Fact and
Conclusions of Law in Exhibit C.
The Meridian Planning & Zoning Commission heard these items on March 17 and May 5, 2016.
At the public hearing on May 5th, the Commission moved to recommend approval of the subject
PP request.
a. Summary of Commission Public Hearing:
i. In favor: Becky McKay
ii. In opposition: None
iii. Commenting: None
iv. Written testimony: None
v. Staff presenting application: Sonya Watters
vi. Other staff commenting on application: None
b. Key issue(s) of Public Testimony:
i. None
c. Key Issues of Discussion by Commission:
i. Staff’s requirement for pathways to be provided within blocks that exceed the
maximum length standard to comply with UDC 11-6C-3F.
d. Commission Change(s) to Staff Recommendation:
i. Modification to condition #6.3 to remove the requirement for a public park to be
provided with the development; City Council shall determine whether the park is to be
City owned or private.
ii. The Commission supported staff’s recommendation on the requirement of pathways to
be provided within blocks that exceed the maximum block length standard.
e. Outstanding Issue(s) for City Council:
i. The applicant requests a “step” down in density for the portion of the site designated on
the FLUM as medium density residential to allow a density of 2.68 dwelling units/acre
consistent with the low density residential designation.
ii. The applicant requests Council waive the requirement for pathways to be provided to
break up the length of Blocks 1, 11, 16 and 17 (see condition #1.1.2c).
EXHIBIT A
Brundage Estates – PP H-2016-0001 PAGE 2
The Meridian City Council heard these items on June 7, 21 and 28, and July 19, 2016. At the
public hearing on July 19th, the Council approved the subject PP request.
a. Summary of City Council Public Hearing:
i. In favor: Becky McKay
ii. In opposition: None
iii. Commenting: Chris Dixon
iv. Written testimony: Russ & Cara Fulcher; Chris Dixon; Becky McKay, Applicant’s
Representative
v. Staff presenting application: Sonya Watters
vi. Other staff commenting on application: Caleb Hood; Mike Barton; Bruce Chatterton
b. Key issue(s) of Public Testimony:
i. The Fulcher’s are opposed to the development as proposed due to what they feel is too
high of density. They’re also concerned about the location of the Harris/Linder
intersection/entrance due to the topography of the land not providing enough visibility
to northbound traffic as the proposed location sits atop a natural rise – they would like
to intersection to be shifted to the north and signalized with slow down warnings posted
on Linder Road. They would also like to have an increased building setback for homes
that back up to Linder Road and/or limit the building height to single-story in that area.
ii. Ms. Dixon requested a public stub street be provided to her property at the southern
boundary of the site (as shown on the revised plat presented at the hearing).
c. Key Issues of Discussion by Council:
i. Proposed block faces that exceed the maximum length allowed by UDC 11-6C-3F;
ii. Topography of the land and visibility pertaining to the Harris/Linder Road
intersection/access based on Mr. Fulcher’s letter of testimony.
iii. Whether the park proposed within the development will be public or private.
d. Key Council Changes to Staff/Commission Recommendation
i. Council voted to approve the plat layout proposed by the applicant with ten (10) blocks
that exceed the maximum block face requirement listed in UDC 11-6C-3F as shown in
Exhibit A.2.
III. PROPOSED MOTION
Approval
After considering all staff, applicant and public testimony, I move to approve File Number H-2016-
0001, as presented in the staff report for the hearing date of June 21, 2016, with the following
modifications: (Add any proposed modifications).
Denial
After considering all staff, applicant and public testimony, I move to deny File Number H-2016-0001,
as presented during the hearing on June 21, 2016, for the following reasons: (You should state
specific reasons for denial)
Continuance
I move to continue File Number H-2015-0001 to the hearing date of (insert continued hearing date
here) for the following reason(s): (You should state specific reason(s) for continuance.)
IV. APPLICATION AND PROPERTY FACTS
A. Site Address/Location:
The site is located east of S. Linder Road midway between W. Victory and W. Amity Roads, in
Section 25, Township 3 North, Range 1 West. (Parcel No.: S1225233910; S1225325650;
S1225314813)
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Brundage Estates – PP H-2016-0001 PAGE 3
B. Owner:
Allen Lee and Dianne Centers
P.O. Box 518
Meridian, ID 83680
C. Applicant:
L.C. Development, Inc.
P.O. Box 518
Meridian, ID 83680
D. Representative:
Becky McKay, Engineering Solutions, LLP
1029 N. Rosario Street, Ste. 100
Meridian, ID 83642
E. Applicant's Statement/Justification: Please see applicant’s narrative for this information.
V. PROCESS FACTS
A. The subject application is for a preliminary plat. A public hearing is required before the Planning
& Zoning Commission and City Council on this matter, consistent with Meridian City Code Title
11, Chapter 5.
B. Newspaper notifications published on: February 29 and March 14, 2016 (Commission); May 16
and 30, 2016 (City Council)
C. Radius notices mailed to properties within 300 feet on: February 24, 2016 (Commission); May
12, 2016 (City Council)
D. Applicant posted notice on site(s) on: March 5, 2016 (Commission); June 6, 2016 (City Council)
VI. LAND USE
A. Existing Land Use(s) and Zoning: There is currently a single-family home on this property
surrounded by agricultural land and an uninhabited farm house and accessory building, zoned R-
4.
B. Character of Surrounding Area and Adjacent Land Use and Zoning:
1. North: Single-family residential (Edgehill & Kentucky Ridge Estates), zoned R-4
2. East: Single-family residential (Biltmore Estates & Graycliffe Estates), zoned R-4 & R-8
3. South: Rural residential/agricultural, zoned R-4 and RUT in Ada County
4. West: S. Linder Road, rural residential/agricultural, zoned RUT in Ada County
C. History of Previous Actions: In 2014, this property was annexed and zoned (AZ-13-014) R-4
with the Victory South annexation (Ordinance #14-1594). A development agreement is required
to be executed for this property as a provision of annexation prior to development of this site.
D. Utilities:
1. Location of sewer: Sanitary sewer service to the subject property does not currently exist. A
15-inch diameter mainline will need to be extended from W. American Fork Drive (W.
Kodiak Drive) south 2200 feet to the master plan manhole north of W. Eggers Place. From
this point South to a point approximately 250-feet south of Victory Road the line will need to
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be 12-inch in diameter, and then it drops to 10-inch diameter. A 10 inch sanitary sewer main
will need to be extended into the development from Linder Road. The developers of
Southridge Estates and Fall Creek subdivisions are required to extend the trunk along their
Linder Road frontage to the Ridenbaugh Canal. From there, the developer of Edgehill
subdivision will extend the necessary public utilities in S. Linder Road to the northern
boundary of this site.
2. Location of water: Domestic Water service to the subject property does not currently exist,
and is dependent on the establishment of Pressure Zone #5. This new Pressure Zone will
provide service to lands above an approximate elevation of 2700 feet. The Public Works
Department will be completing a FY 2016 Capital Improvement Project to construct a
pipeline from the existing Pressure Zone #5 west to the vicinity of this development. This
developer will be responsible to plan for two connections to Zone #5, the first will be from a
connection to the mainline extension from Harris Road, and the other by either; a connection
at Amity Road or Linder Road, or completion of Well 32 and connection to well.
3. Issues or concerns: The development of this subdivision is dependent on the extension of
existing sanitary sewer mains, and water services being available from the city’s
Pressure Zone 5.
E. Physical Features:
1. Canals/Ditches Irrigation: The Calkins Lateral runs along the southwest boundary and the
Sundall Lateral runs along a portion of the northeast boundary of the site; another smaller
ditch runs through the site.
2. Hazards: The Williams Pipeline crosses this site and may present a hazard; the applicant
should consult the Developer’s Handbook when developing this site.
3. Flood Plain: This site does not lie within the Meridian Floodplain Overlay District.
VII. COMPREHENSIVE PLAN POLICIES AND GOALS
Land Use: The Comprehensive Plan Future Land Use Map (FLUM) designates the northern 64+/-
acres of this property as LDR (low density residential) and the southern 73+/- acres as MDR (medium
density residential).
The LDR designation allows for the development of single-family homes on large lots where urban
services are provided. Uses may include single-family homes at gross densities of three dwelling units
or less per acre.
MDR designated areas allow smaller lots for residential purposes within City limits. Uses may
include single-family homes at gross densities of 3 to 8 dwelling units per acre (d.u./acre).
The proposed overall density of this development is 2.68 dwelling units (d.u.) per acre; with a net
density of 3.5 d.u./acre which is consistent with the LDR designation but a little low for the MDR
designated area. Council approval of a “step” down in density from MDR to LDR is required for
approval of the proposed density on the southern portion of the site.
Transportation: The Master Street Map depicts a north/south and east/west collector street on this
property. In accord with the MSM, the proposed plat depicts the extension of W. Harris Street to the
west to Linder Road and the extension of S. Oakbriar Way to the south, which will eventually connect
to W. Amity Road. Another collector street (W. Smokey Lake Drive) is also proposed from S. Linder
Road.
Staff finds the following goals and objectives of the Comprehensive Plan to be applicable to
development of this site:
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“Support a variety of residential categories (low-, medium-, medium-high and high-density
single-family, multi-family, townhouses, duplexes, apartments, condominiums, etc.) for the
purpose of providing the City with a range of affordable housing opportunities.” (3.07.01E)
The proposed low density residential development will contribute to the variety of housing
options located within the City. Staff is unaware how “affordable” the housing will be.
“Require new residential development to meet development standards regarding landscaping,
signage, fences and walls, etc.” (3.05.02C)
Street buffer landscaping is required along S. Linder Road, an arterial street; and W. Harris
Street, S. Oakbriar Way, and W. Smokey Lake Drive, all collector streets, per UDC Table 11-
2A-5 in accord with the standards listed in UDC 11-3B-7C. Separate permits shall be
obtained for signage and fencing. Fencing shall comply with the standards listed in UDC 11-
3A-7.
“Protect existing residential properties from incompatible land use development on adjacent
parcels.” (3.06.01F)
The proposed low-density residential development should be compatible with existing and
approved rural, low and medium density residential and agricultural uses.
“Require common area in all subdivisions.” (3.07.02F)
The minimum of 10% (or 13.66 acres) qualified open space is required to be provided within
the development per UDC 11-3G-3A. The proposed plat depicts a total of 20.48 acres (or
14.99%) of qualified open space to be provided on the site in accord with UDC 11-3G-3B.
“Develop pathways to connect Meridian with Boise, Nampa, Kuna, and Eagle.” (6.01.02C)
The City’s Master Pathways Plan depicts a multi-use pathway through this site within the
William’s Pipeline easement and also at the southwest corner of the site along the north side
of the Calkins Lateral. The proposed plat depicts a pathway along the pipeline easement but
not along the lateral; staff recommends a pathway also be provided along the lateral in
accord with the Pathways Plan. These pathways will contribute to providing pathway
connections to surrounding jurisdictions.
“Review new development for appropriate opportunities to connect local roads and collectors
to adjacent properties (stub streets). (3.03.020)
The proposed plat depicts stub streets to the north to Edgehill Subdivision, to the east to
Biltmore Estates and Graycliff Estates subdivisions, and to the south to rural
residential/agricultural property to the south for future extension and interconnectivity.
“Require pedestrian access connectors in all new development to link subdivisions together to
promote neighborhood connectivity as part of a community pathway system.” (3.03.03B)
A segment of the City’s multi-use pathway system is proposed through this site within the
Williams Pipeline easement; there are no micropath connections stubbed to this site and none
are proposed to adjacent properties, only sidewalks along the stub streets. To promote
neighborhood connectivity, staff recommends a pedestrian pathway is added to the south.
“Permit new development only where urban services can be reasonably provided at the time
of final approval and development is contiguous to the City.” (3.01.01F)
City services are not currently available, however they will be extended by the developer to
the proposed lots upon development of the site in accord with UDC 11-3A-21.
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VIII. UNIFIED DEVELOPMENT CODE (UDC)
A. Purpose Statement of Zone: Per UDC 11-2A-1, the purpose of the residential districts is to
provide for a range of housing opportunities consistent with the Meridian Comprehensive Plan.
Residential districts are distinguished by the allowable density of dwelling units per acre and
corresponding housing types that can be accommodated within the density range.
B. Schedule of Use: Unified Development Code (UDC) Table 11-2A-2 lists the principal permitted
(P), accessory (A), conditional (C), and prohibited (-) uses in the R-4 zoning district. Any use not
explicitly listed, or listed as a prohibited use is prohibited. Single-family dwellings are listed as a
principal permitted use in the R-4 zoning district.
C. Dimensional Standards: Development of the site should be consistent with the dimensional
standards listed in UDC 11-2A-5 for the R-4 zoning district.
D. Landscaping: Street buffer landscaping is required as set forth in UDC Table 11-2A-5 for the R-4
zoning district.
E. Off-Street Parking: Off-street parking is required in accord with UDC Table 11-3C-6 for single-
family dwellings.
IX. ANALYSIS
A. Analysis of Facts Leading to Staff Recommendation:
This property was part of the Victory South annexation that was processed as a “Category B”
annexation. One of the provisions of the Declaration of Consent to Annexation is that the
property may not develop (or receive development approval) until such time as the property
owners and the City execute a Development Agreement (DA). Therefore, in compliance with this
provision, staff recommends a DA with the provisions contained in Exhibit B of this report. The
DA is required to be approved by City Council and recorded prior to submittal of a final plat
application.
The applicant has applied for a preliminary plat consisting of 366 building lots, 20 common area
lots and 1 other lot for a City park on 136.63 acres of land in the R-4 zoning district. The
minimum lot size is 8,000 s.f. with the average lot size being 10,127 s.f. As discussed above in
Section VII, the proposed density of 2.68 d.u./acre is consistent with the LDR FLUM designation
and the goals and objectives of the Comprehensive Plan; however, the density is slightly under
that desired in MDR designated areas.
The preliminary plat is proposed to develop in 11 phases as shown on the plat in Exhibit A.1. The
tot lot on Lot 17, Block 5 is proposed to be constructed in Phase 1; the linear open space and
multi-use pathway within the pipeline easement is proposed to be constructed with Phases 7 and
10; and the City Park is proposed to be constructed in Phase 10. Because the Park’s Department
does not have improvement of the park in their Capital Improvement Plan, the City prefers it to
be constructed in final phases of development.
Existing Structure(s): There is an existing home and accessory structures on the site that are
proposed to be removed. All structures are required to be removed prior to signature on the final
plat by the City Engineer for the phase in which they are located.
Williams Gas Pipeline: A 3,100+/- foot long section of the Williams Pipeline bisects this site.
The Williams Pipeline is a natural gas pipeline that serves as a primary artery for the transmission
of natural gas to the Pacific Northwest and Intermountain Region.
The proposed plat depicts a 75-foot wide right-of-way/easement for use by the pipeline company.
All development shall comply with the Williams Gas Pipeline Developers’ Handbook. An
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encroachment permit is required for any development/improvements within the pipeline
easement.
Dimensional Standards: All of the lots in the proposed subdivision are required to comply with
the dimensional standards listed in UDC Table 11-2A-5 for the R-4 zoning district. Staff has
reviewed the proposed lots and found them in compliance with these standards except for Lot 20,
Block 12 which doesn’t meet the minimum street frontage of 60-feet; the plat should be revised
accordingly.
Block Length: The maximum block length standard is 750 feet without an intersecting street or
alley; when a pedestrian connection is provided, the maximum block length may extend up to
1,000 feet. The Council may approve a block face up to 1,200 feet in length where block design is
constrained by site conditions such as an abutting arterial street or highway, a limited access
street, steep slopes in excess of 10%, a large waterway and/or a large irrigation facility, etc. as set
forth in UDC 11-6C-3F.
The face of Block 1 that lies adjacent to S. Linder Road exceeds the maximum block length at
approximately 850 feet; a pedestrian pathway should be provided midway between Linder Road
& W. Smokey Lake Drive in order for the block length to exceed 750 feet. The face of Block 16
and the face of Block 17 that fronts on W. Briarcliff Drive also exceed the maximum block length
at approximately 950 feet; a pathway should also be included within these blocks. The face of
Block 11 exceeds the maximum block length; however, because it abuts a large waterway
(Calkins Lateral) and an arterial street (Linder), it’s allowed to extend up to 1,200 feet if
approved by Council; if approved by Council, staff also recommends a pathway connection
is provided through Block 11 to the multi-use pathway required along the lateral.
Access: Access to this development is proposed on the plat from two public street accesses (W.
Smokey Lake & Harris) via S. Linder Road. When Harris Street is constructed to the east, access
will also be available via S. Meridian Road.
The extension of stub streets approved to the north and east are also proposed for
interconnectivity between developments. Note: The alignment of proposed streets to existing
approved stub streets appears to be off (i.e. Barton Flat, Radford and Harris).
Vehicular crossings over the William’s Pipeline are limited.
A Traffic Impact Study (TIS) was prepared by Six Mile Engineers and has been submitted to
ACHD for their review and comment. The 366 dwelling units proposed with this development
will generate approximately 3,484 vehicle trips per day with anticipated build-out in 2024.
Comments have not yet been received from ACHD on this application.
Utilities: Street lighting is required to be installed within the development in accord with the
City’s adopted standards, specifications and ordinances. All development is required to connect
to the City water and sewer system unless otherwise approved by the City Engineer in accord
with UDC 11-3A-21.
Pressurized Irrigation (PI): An underground PI system is required to be provided to each lot in
the subdivision as proposed in accord with UDC 11-3A-15.
Storm Drainage: A storm drainage system is required for the development in accord with the
City’s adopted standards, specifications and ordinances. Design and construction shall follow best
management practice as adopted by the City in accord with UDC 11-3A-18. Storm drainage
seepage beds are depicted within common areas on the preliminary plat.
Landscaping: A landscape plan was submitted with this application for the area proposed to be
platted as shown in Exhibit A.3. A minimum 25-foot wide street buffer is required along S.
Linder Road, an arterial street; and a 20-foot wide street buffer is required along W. Harris Street,
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S. Oakbriar Way, and W. Smokey Lake Drive, collector streets, as set forth in UDC Table 11-2A-
5. A 30-foot wide buffer is proposed along Linder and a 20-foot wide buffer is proposed along the
collector streets in accord with the aforementioned requirements. Landscaping is required to be
provided in accord with the standards listed in UDC 11-3B-7C as proposed.
There are several existing trees on the site that are proposed to be removed. The applicant
should contact Elroy Huff, City Arborist, at 888-3579 to schedule an appointment to
confirm mitigation requirements prior to removal of any trees on the site. Mitigation
calculations for existing healthy trees proposed to be removed should be included on the
landscape plan submitted with the final plat application(s).
Berms are proposed within the street buffers along S. Linder Road, W. Harris Street, and S.
Oakbriar Way.
Landscaping is required along all pathways on the site in accord with the standards listed in UDC
11-3B-12C. If landscaping is not allowed within the pipeline easement, the applicant may request
alternative compliance as set forth in UDC 11-5B-5.
City Park: The applicant proposes to dedicate 8.24 acres of land for a City neighborhood park
which will be combined with another 1.77 acres in Graycliff Estates and 1 acre in Biltmore
Estates subdivisions to the east for a total of 11+/- acres.
A conceptual park master plan was submitted to the Park’s Department for review and comment.
The plan included in Exhibit A.4 incorporates Park’s comments. The plan depicts half basketball
courts with benches, a shelter, play area (tot lot) and open play areas as amenities along with a
parking area and restrooms.
Open Space & Site Amenities: Based on the area of the preliminary plat (136.63 acres), a
minimum of 10% of the site (or 13.66 acres) is required to consist of qualified open space as
defined in UDC 11-3G-3B.
The applicant proposes a total of 14.99% (or 20.48 acres) of qualified open space consisting of an
8.24 acre City neighborhood park, 2 pocket parks consisting of 0.8 and 1.3 acres, a linear open
space area where the William’s pipeline is located and a multi-use pathway is proposed, ½ the
street buffer along S. Linder Road, the street buffers along the collector streets (Harris, Oakbriar
and W. Smokey Lake), and the parkways along streets within the development.
In accord with UDC 11-3G-3A.2, a minimum of 6 qualified site amenities are required to be
provided with this development as set forth in UDC 11-3G-3C as proposed. The applicant
proposes to provide a tot lot with a play structure and a park bench, a multi-use pathway through
the William’s pipeline easement, micro-paths providing connection to the multi-use pathway and
the pocket parks; and a 20’ gazebo in the smaller pocket park. Staff also recommends a multi-
use pathway is provided along the north side of the Calkins Lateral in accord with the
Pathways Master Plan. The amenities proposed and recommended by staff comply with the
minimum requirements. A detail of the play structure and gazebo should be submitted with
the final plat application for the phase in which it is located.
Sidewalks: Sidewalks are required along all public streets as set forth in UDC 11-3A-17.
Minimum 5-foot wide detached sidewalks are required along S. Linder Road, an arterial street;
and W. Harris Street, S. Oakbriar Way, and W. Smokey Lake Drive, collector streets. The street
sections shown on the preliminary plat depict 5-foot wide detached sidewalks throughout the
development.
Parkways: Six-foot wide parkways are proposed along local streets within the development; and
8-foot wide parkways are proposed along collector streets where detached sidewalks are
proposed. The UDC (11-3A-17) requires root barriers to be constructed with 6-foot wide
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parkways. An alternative would be to provide 8-foot wide parkways, which allows the planting of
Class II trees without root barriers. The landscape plan submitted with the final plat should
either depict root barriers or 8-foot wide parkways in accord with the standards listed in
UDC 11-3A-17E.
Pathways: A 10-foot wide regional multi-use pathway is required within the William’s pipeline
easement and along the north side of the Calkins Lateral per the Pathways Master Plan. A
pathway is proposed as required within the pipeline easement but not along the Calkins Lateral;
the plans should be revised to also include the pathway along the lateral.
Internal micropath connections are proposed to the linear open space area where the pipeline is
located; however, no pathway connections are proposed to future developments (there are no
existing pathway stubs to this site from adjacent existing/approved developments). To enhance
pedestrian connectivity between developments, staff recommends a micropath is provided
to the south boundary of the site through Block 18 from the sidewalk along W. Wilton
Woods Drive in the vicinity of Lot 20. Staff also recommends pathways are provided as
required above under the block length section.
Four-foot tall bollard lighting, or other appropriate lighting source, is required along all
pathways through common areas that are not visible from a public street as set forth in
UDC 11-3A-8H, unless waived by the Director. The landscape plan should be revised to
include lighting along pathways in accord with this requirement.
Waterways: The UDC (11-3A-6A) requires all irrigation ditches, laterals, canals and drains
intersecting, crossing or lying within the area being developed to be piped or otherwise covered.
The Calkins Lateral runs along the southwest corner of this site and the Sundall Lateral runs
along the northeast corner of the site; another smaller irrigation ditch also crosses the site. The
applicant requests approval of a waiver from Council to allow the Calkins lateral and the
portion of the Sundall Lateral that lies north of W. Buroak Drive to remain open and not be
piped as set forth in UDC 11-3A-3A.6A due to the large capacity of the facilities; the
applicant states it would take a 36 inch or larger reinforced concrete pipe to pipe the
facilities.
The applicant would like to utilize portions of the facilities as a water amenity. As such, the
UDC (11-1A-1) requires the banks of waterways improved as part of the development in all
places to be no steeper than one foot (1’) vertical per every four feet (4’) horizontal and
have a depth and velocity in all places adjacent to and located on said development to have
a maximum depth (feet) multiplied by the peak velocity (feet per second) not to exceed four
(4). Documentation of compliance with these items is required.
Floodplain: This site does not lie within the Meridian Floodplain Overlay District.
Building Elevations: The applicant has submitted conceptual building elevations for the future
homes in this development, included in Exhibit A.5. Building materials appear to consist of
stucco; and lap, board & batten and shake siding with stone accents. The design standards are
proposed to be similar to those of the adjacent Biltmore Estates subdivision.
Because the rear and/or sides of homes on lots adjacent to S. Linder Road, an arterial street; and
W. Harris Street, S. Oakbriar Way, and W. Smokey Lake Drive, collector streets, will be highly
visible, staff recommends the rear and/or sides of structures on these lots incorporate articulation
through changes in materials, color, modulation, and architectural elements (horizontal and
vertical) to break up monotonous wall planes and roof lines.
Fencing: All fencing installed on the site should comply with the standards listed in UDC 11-3A-
6B and 11-3A7.
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Six-foot tall solid fencing is proposed along the back edge of the street buffer/berm along S.
Linder Road and the collector streets. Four-foot tall solid fencing is proposed along internal
common area lots and pathways.
Fencing along the north side of the Calkins Lateral is required to comply with the standards listed
in UDC 11-3A-6B and shall be 6-foot tall open vision material with the ability to deter access to
the ditch.
In summary, Staff recommends approval of the proposed preliminary plat request for this site
with a development agreement and the recommended conditions listed in Exhibit B of this report
in accord with the findings contained in Exhibit C.
X. EXHIBITS
A. Maps/Plans
1. Vicinity Map
2. Preliminary Plat & Phasing Plan (dated: 1/6/16) ~ REVISED
3. Landscape Plan (dated: 1/14/15 7/13/16) ~ REVISED
4. Conceptual Park Master Plan
5. Conceptual Building Elevations
6. Composite Drawing of Overall Centers’ Property
B. Conditions of Approval
C. Required Findings from Unified Development Code
EXHIBIT A
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Exhibit A.1: Vicinity Map
EXHIBIT A
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Exhibit A.2 – Preliminary Plat & Phasing Plan (dated: 1/6/16) ~ REVISED
EXHIBIT A
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Exhibit A.3: Landscape Plan (dated: 1/14/15 7/13/16) ~ REVISED
EXHIBIT A
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EXHIBIT A
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EXHIBIT A
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EXHIBIT A
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EXHIBIT A
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EXHIBIT A
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EXHIBIT A
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Exhibit A.4: Conceptual Park Master Plan
EXHIBIT A
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Exhibit A.5: Conceptual Building Elevations
EXHIBIT A
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Exhibit A.6: Composite Drawing of Overall Centers’ Property
EXHIBIT A
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Exhibit B: Conditions of Approval
1.1 Site Specific Conditions of Approval
1.1.1 A Development Agreement (DA) was required as a provision of the Declaration of Consent to
Annexation of this property. Prior to development of this property, a DA shall be entered into
between the City of Meridian, the property owner(s), and the developer.
The Applicant shall contact the City Attorney’s Office to initiate this process. The DA shall be
signed by the property owner and returned to the City for Council approval and
subsequent recordation prior to submittal of the first final plat application. Currently, a fee
of $303.00 shall be paid by the applicant to the City Clerk’s office prior to commencement of the
DA. The DA shall, at minimum, incorporate the following provisions:
a. Direct lot access to S. Linder Road, an arterial street, and W. Harris Street, S. Oakbriar Way,
and W. Smokey Lake Drive, collector streets, is prohibited in accord with UDC 11-3A-3.
b. All development within the 75-foot wide Williams pipeline easement that bisects this site
shall comply with the Williams Gas Pipeline Developers’ Handbook. An encroachment
permit is required for any development improvements within the pipeline easement.
c. Future development of this site shall be generally consistent with the preliminary plat and
conceptual building elevations submitted with this application included in Exhibit A.
d. The rear and/or sides of homes on lots that face or back up to S. Linder Road, an arterial
street; and S. Oakbriar Way, W. Harris Street, and W. Smokey Lake Drive, collector streets,
shall incorporate articulation through changes in materials, color, modulation, and
architectural elements (horizontal and vertical) to break up monotonous wall planes and roof
lines.
e. All existing structures on the site are required to be removed prior to signature on the final
plat by the City Engineer for the phase in which they are located.
1.1.2 The preliminary plat included in Exhibit A.2 dated 1/5/16 shall be revised as follows:
a. Increase the street frontage of Lot 20, Block 12 to a minimum of 60 feet in accord with UDC
Table 11-2A-5.
b. Modify Note #8 in the “Notes” section to include Lot 1, Block 10 as a common/open space
lot.
c. Provide pedestrian pathways midway within Block 1 between Harris Street & W. Smokey
Lake Drive from the sidewalk along Bozeman Trail to the sidewalk along Linder; within
Blocks 16 and 17 that front on W. Briarcliff Drive; and within Block 11 to the pathway
required along the Calkins Lateral to comply with the block length standards listed in UDC
11-6C-3F.
d. Revise Block 11 to comply with the block length standards listed in UDC 11-6C-3F,
unless Council approves the proposed block length due to it being constrained by a
large waterway (Calkins Lateral) and an arterial street (Linder Road).
e. Provide a micropath connection to the south boundary of the site through Block 18 from the
sidewalk along W. Wilton Woods Drive in the vicinity of Lot 20.
f. Depict root barriers where 6-foot wide parkways are proposed, as set forth in UDC 11-3A-
17E.2; or, provide 8-foot wide parkways.
g. Ensure that the alignment of proposed streets to existing approved stub streets is correct (i.e.
Barton Flat, Radford and Harris).
EXHIBIT A
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1.1.3 The landscape plan included in Exhibit A.3 dated 1/14/15 shall be revised as follows:
a. Incorporate the changes required to the plat listed above in condition #1.1.2.
b. Include mitigation calculations for existing healthy trees on the site that are proposed to be
removed from the site. Contact Elroy Huff, City Arborist (888-3579) prior to removal of any
trees from the site to determine mitigation requirements.
c. Landscaping is required adjacent to all pathways in accord with the standards listed in UDC
11-3B-12C. If landscaping is not allowed within the pipeline easement, the applicant may
request alternative compliance as set forth in UDC 11-5B-5.
d. Depict 4-foot tall bollard lighting, or other appropriate lighting source, along all pathways
through common areas that are not visible from a public street as set forth in UDC 11-3A-8H,
unless waived by the Director.
e. Fencing along the north side of the Calkins Lateral is required to comply with the standards
listed in UDC 11-3A-6B and shall be 6-foot tall open vision material with the ability to deter
access to the ditch.
1.1.4 The developer shall construct all proposed fencing and/or any fencing required by the UDC,
consistent with the standards as set forth in UDC 11-3A-7 and 11-3A-6B.
1.1.5 The developer shall provide a minimum 14.9981% (or 20.4823 acres) of qualified open space in
accord with the standards listed in UDC 11-3G-3B as proposed.
1.1.6 In accord with the site amenity requirements listed in UDC 11-3G-3, the developer shall provide
a tot lot with play equipment and a bench, two segments of the City’s multi-use pathway system
(along the north side of the Calkins Lateral and within the William’s pipeline easement), micro-
paths connections to the multi-use pathways, and a 20’ gazebo (or equivalent amenities as
determined by the Planning Director) as proposed in Exhibit A.3.
1.1.7 A detail of the tot lot play structure proposed in the tot lot on Lot 17, Block 5 shall be submitted
with the final plat application for the phase in which it is located.
1.1.8 A detail of the 20’ gazebo proposed in the pocket park on Lot 1, Block 15 shall be submitted with
the final plat application for the phase in which it is located.
1.1.9 If waterways left open on the site are improved as water amenities, the applicant shall submit
documentation verifying compliance with the requirements listed in UDC 11-1A-1, Water
Amenity with submittal of the final plat application that contains the amenity.
1.1.10 All ditches, laterals and canals are required to be piped in accord with UDC 11-3A-6A unless
waived by City Council.
1.2 General Conditions of Approval
1.2.1 Comply with all bulk, use, and development standards of the R-4 zoning district listed in UDC
Table 11-2A-5.
1.2.2 Comply with all provisions of 11-3A-3 with regard to access to streets. Direct lot access to S.
Linder Road, W. Harris Street and S. Oakbriar Way is prohibited.
1.2.3 Construct on-street bikeways on all collector streets as set forth in UDC 11-3A-5.
1.2.4 Comply with the provisions for irrigation ditches, laterals, canals and/or drainage courses, as set
forth in UDC 11-3A-6.
1.2.5 Provide a pressurized irrigation system consistent with the standards as set forth in UDC 11 -3A-
15, UDC 11-3B-6 and MCC 9-1-28.
EXHIBIT A
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1.2.6 Comply with the sidewalk standards as set forth in UDC 11-3A-17. Minimum 5-foot wide
detached sidewalks are required along S. Linder Road, W. Harris Street and S. Oakbriar Way.
1.2.7 Install all utilities consistent with the standards as set forth in UDC 11-3A-21 and 11-3B-5J.
1.2.8 Construct all off-street parking areas consistent with the standards as set forth in UDC 11-3C-6
for single-family dwellings.
1.2.9 Construct the required landscape buffers consistent with the standards as set forth in UDC 11-3B-
7C.
1.2.10 Construct storm water integration facilities that meet the standards as set forth in UDC 11-3B-
11C.
1.2.11 Construct all parkways consistent with the standards as set forth in UDC 11-3A-17E, 11-3G-3B5
and 11-3B-7C.
1.2.12 Comply with all subdivision design and improvement standards as set forth in UDC 11-6C-3,
including but not limited to cul-de-sacs, alleys, driveways, common driveways, easements,
blocks, street buffers, and mailbox placement.
1.2.13 Protect any existing trees on the subject property that are greater than four-inch caliper and/or
mitigate for the loss of such trees as set forth in UDC 11-3B-10.
1.2.14 Comply with all provisions of UDC 11-3A-3 with regard to maintaining the clear vision triangle.
1.3 Ongoing Conditions of Approval
1.3.1 The applicant and/or assigns shall have the continuing obligation to provide irrigation that meets
the standards as set forth in UDC 11-3B-6 and to install and maintain all landscaping as set forth
in UDC 11-3B-5, UDC 11-3B-13 and UDC 11-3B-14.
1.3.2 All common open space and site amenities shall be maintained by an owner's association as set
forth in UDC 11-3G-3F1.
1.3.3 The project is subject to all current City of Meridian ordinances and previous conditions of
approval associated with this site.
1.3.4 The applicant and/or property owner shall have an ongoing obligation to prune all trees to a
minimum height of six feet above the ground or sidewalk surface to afford greater visibility of the
area.
1.3.5 The applicant shall have an ongoing obligation to maintain all pathways.
1.3.6 The applicant has a continuing obligation to comply with the outdoor lighting provisions as set
forth in UDC 11-3A-11.
1.3.7 The applicant and/or property owner shall have an ongoing obligation to maintain all landscaping
and constructed features within the clear vision triangle consistent with the standards in UDC 11-
3A-3.
1.4 Process Conditions of Approval
1.4.1 No signs are approved with this application. Prior to installing any signs on the property, the
applicant shall submit a sign permit application consistent with the standards in UDC Chapter 3
Article D and receive approval for such signs.
1.4.2 The applicant shall complete all improvements related to public life, safety, and health as set forth
in UDC 11-5C-3B. A surety agreement may be accepted for other improvements in accord with
UDC 11-5C-3C.
EXHIBIT A
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1.4.3 The final plat, and any phase thereof, shall substantially comply with the approved preliminary
plat as set forth in UDC 11-6B-3C2.
1.4.4 The applicant shall obtain approval for all successive phases of the preliminary plat within two
years of the signature of the City Engineer on the previous final plat as set forth in UDC 11 -6B-
7B (if applicable).
1.4.5 The preliminary plat approval shall be null and void if the applicant fails to either 1) obtain the
City Engineer signature on a final plat within two years; or, 2) gain approval of a time extension
as set forth in UDC 11-6B-7.
1.4.6 Upon installation of the landscaping and prior to inspection by Planning Division staff, the
applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A.
2. PUBLIC WORKS DEPARTMENT
2.1 Site Specific Conditions of Approval
2.1.1 Domestic Water service to the subject property does not currently exist, and is dependent on the
establishment of Pressure Zone #5. This new Pressure Zone will provide service to lands above
an approximate elevation of 2700 feet. The Public Works Department will be completing a FY
2016 Capital Improvement Project to construct a pipeline from the existing Pressure Zone #5
west to the vicinity of this development. This developer will be responsible to plan for two
connections to Zone #5, the first will be from a connection to the mainline extension from Harris
Road, and the other by either; a connection at Amity Road or Linder Road, or completion of Well
32 and connection to well.
2.1.2 Sanitary sewer service to the subject property does not currently exist. A 15-inch diameter
mainline will need to be extended from W. American Fork Drive (W. Kodiak Drive) south 2200
feet to the master plan manhole north of W. Eggers Place. From this point South to a point
approximately 250-feet south of Victory Road the line will need to be 12-inch in diameter, and
then it drops to 10-inch diameter.
2.1.3 A street light plan will need to be included in the final plat application. The plan will need to
include type 1 lighting along Linder Road in addition to type 2 lighting on the subdivisions
internal streets. Street light plan requirements are listed in section 6-5 of the Improvement
Standards for Street Lighting. A copy of the standards can be found at
http://www.meridiancity.org/public_works.aspx?id=272
2.2 General Conditions of Approval
2.2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works
Department, and execute standard forms of easements for any mains that are required to provide
service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover
from top of pipe to sub-grade is less than three feet than alternate materials shall be used in
conformance of City of Meridian Public Works Departments Standard Specifications.
2.2.2 Per Meridian City Code (MCC), the applicant shall be responsible to install sewer and water
mains to and through this development. Applicant may be eligible for a reimbursement
agreement for infrastructure enhancement per MCC 8-6-5.
2.2.3 The applicant shall provide easement(s) for all public water/sewer mains outside of public right of
way (include all water services and hydrants). The easement widths shall be 20-feet wide for a
single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but
rather dedicated outside the plat process using the City of Meridian’s standard forms. The
easement shall be graphically depicted on the plat for reference purposes. Submit an executed
EXHIBIT A
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easement (on the form available from Public Works), a legal description prepared by an Idaho
Licensed Professional Land Surveyor, which must include the area of the easement (marked
EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for
review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO
NOT RECORD. Add a note to the plat referencing this document. All easements must be
submitted, reviewed, and approved prior to development plan approval.
2.2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round
source of water (MCC 9-1-28C1). The applicant should be required to use any existing surface or
well water for the primary source. If a surface or well source is not available, a single -point
connection to the culinary water system shall be required. If a single-point connection is utilized,
the developer will be responsible for the payment of assessments for the common areas prior to
prior to receiving development plan approval.
2.2.5 All existing structures that are required to be removed shall be prior to signature on the fina l plat
by the City Engineer.
2.2.6 All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting,
crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC
11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any
other applicable law or regulation.
2.2.7 Any existing domestic well system within this project shall be removed from domestic service per
City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at
(208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic
purposes such as landscape irrigation if approved by Idaho Department of Water Resources
Contact Robert B. Whitney at (208)334-2190.
2.2.8 Any existing septic systems within this project shall be removed from service per City Ordinance
Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and
inspections (208)375-5211.
2.2.9 Street signs are to be in place, sanitary sewer and water system shall be approved and activated,
fencing installed, drainage lots constructed, road base approved by the Ada County Highway
District and the Final Plat for this subdivision shall be recorded, prior to applying for building
permits.
2.2.10 A letter of credit or cash surety in the amount of 110% will be required for all uncompleted
fencing, landscaping, amenities, etc., prior to signature on the final plat.
2.2.11 All development improvements, including but not limited to sewer and water, fencing, micro-
paths, pressurized irrigation and landscaping shall be installed and approved prior to obtaining
certificates of occupancy.
2.2.12 Applicant shall be required to pay Public Works development plan review, and construction
inspection fees, as determined during the plan review process, prior to the issuance of a plan
approval letter.
2.2.13 It shall be the responsibility of the applicant to ensure that all development features comply with
the Americans with Disabilities Act and the Fair Housing Act.
2.2.14 Applicant shall be responsible for application and compliance with any Section 404 Permitting
that may be required by the Army Corps of Engineers.
2.2.15 Developer shall coordinate mailbox locations with the Meridian Post Office.
2.2.16 All grading of the site shall be performed in conformance with MCC 11-1-4B.
EXHIBIT A
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2.2.17 Compaction test results shall be submitted to the Meridian Building Department for all building
pads receiving engineered backfill, where footing would sit atop fill material.
2.2.18 The engineer shall be required to certify that the street centerline elevations are set a minimum of
3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom
elevation of the crawl spaces of homes is at least 1-foot above.
2.2.19 The applicants design engineer shall be responsible for inspection of all irrigation and/or
drainage facility within this project that do not fall under the jurisdiction of an irrigation district
or ACHD. The design engineer shall provide certification that the facilities have been installed in
accordance with the approved design plans. This certification will be required before a certificate
of occupancy is issued for any structures within the project.
2.2.20 At the completion of the project, the applicant shall be responsible to submit record drawings per
the City of Meridian AutoCAD standards. These record drawings must be received and approved
prior to the issuance of a certification of occupancy for any structures within the project.
2.2.21 100 Watt and 250 Watt, high-pressure sodium street lights shall be required on all public
roadways per the City of Meridian Improvement Standards for Street Lighting. All street lights
shall be installed at developer’s expense. Final design shall be submitted as part of the
development plan set for approval, which must include the location of any existing street lights.
Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street
Lighting. A copy of the standards can be found on the city of meridian Public Works
Department’s website at http://www.meridiancity.org/public_works.aspx?id=272. The
contractor’s work and materials shall conform to the ISPWC and the City of Meridian
Supplemental Specifications to the ISPWC.
2.2.22 The City of Meridian requires that the owner post to the City a performance surety in the amount
of 125% of the total construction cost for all incomplete sewer, water and reuse infrastructure
prior to final plat signature. This surety will be verified by a line item cost estimate provided by
the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash
deposit or bond. Applicant must file an application for surety, which can be found on the
Community Development Department website. Please contact Land Development Service for
more information at 887-2211.
2.2.23 The City of Meridian requires that the owner post to the City a warranty surety in the amount of
20% of the total construction cost for all completed sewer, water and reuse infrastructure for
duration of two years. This surety will be verified by a line item cost estimate provided by the
owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash
deposit or bond. Applicant must file an application for surety, which can be found on the
Community Development Department website. Please contact Land Development Service for
more information at 887-221.
3. POLICE DEPARTMENT
3.1 The Police Department has no concerns with this application.
4. FIRE DEPARTMENT
4.1 Final Approval of the fire hydrant locations shall be by the Meridian Fire Department in accordance
with International Fire Code Section (IFC) 508.5.4 as follows:
a. Fire hydrants shall have the 4 ½” outlet face the main street or parking lot drive aisle.
b. Fire hydrants shall not face a street which does not have addresses on it.
EXHIBIT A
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c. Fire hydrant markers shall be provided per Public Works specifications.
d. Fire Hydrants shall be placed on corners when spacing permits.
e. Fire hydrants shall not have any vertical obstructions to outlets within 10’.
f. Fire hydrants shall be placed 18” above finished grade to the center of the 4 ½” outlets.
g. Fire hydrants shall be provided to meet the requirements of IFC Section 509.5.
h. Show all proposed or existing hydrants for all new construction or additions to existing
buildings within 1,000 feet of the project.
4.2 All entrances, internal roads, drive aisles, and alleys shall have a turning radius of 28’ inside and
48’ outside, per International Fire Code Section 503.2.4.
4.3 Ensure that all yet undeveloped parcels are maintained free of combustible vegetation as set forth
in International Fire Code Section 304.1.2.
4.4 Fire lanes, streets, and structures (including the canopy height of mature trees) shall have a vertical
clearance of 13’6 as set forth in International Fire Code Section 503.2.1.
4.5 Operational fire hydrants, temporary or permanent street signs, and access roads with an all weather
surface are required to be installed before combustible construction material is brought onto the site,
as set forth in International Fire Code Section (IFC) 501.4 and Meridian amendment to IFC 10-4-2J.
4.6 The roadways shall be built to Ada County Highway District cross section standards and have a
clear driving surface. Streets less than 26’ in width shall have no on-street parking; streets less
than 32’ in width shall have parking only on one side. These measurements shall be based on the
drivable surface dimension exclusive of shoulders. The overhead clearance shall be a minimum of
13’ 6”. The roadway shall be able to accommodate an imposed load of 75,000 GVW as set forth
in International Fire Code Section 503.2.1. and D103.6.1 and D103.6.2.
4.7 The fire department requests that any future signalization installed as the result of the
development of this project be equipped with Opticom sensors to ensure a safe and efficient
response by fire and emergency medical service vehicles. The cost of this installation is to be
borne by the developer. (National Fire Protection Std 1141 Section 5.2.11.1)
4.8 The applicant shall work with Public Works and Planning Department staff to provide an address
identification plan and a sign which meets the requirements of the City of Meridian sign ordinance
and is placed in a position that is plainly legible and visible from the street or road fronting the
property, as set forth in International Fire Code Section 505.1.
4.9 Emergency response routes and fire lanes shall not be allowed to have traffic calming devices
installed without prior approval of the Fire Code Official. National Fire Protection Standard 1141,
Section A5.2.18.
5. REPUBLIC SERVICES
5.1 Republic Services has no comments on this application.
6. PARKS DEPARTMENT
6.1 In accordance with the City of Meridian Pathways Master Plan, a 10' wide multi-use pathway
shall be constructed within the gas line easement. Developer shall submit a public pedestrian
pathway easement, a minimum of 14' wide covering the required multi-use pathway prior to final
plat.
EXHIBIT A
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6.2 In accordance with the City of Meridian Pathways Plan a 10’ multi-use pathway is required along
the north side of the Calkins lateral. The developer shall provide a pathway easement to the City
prior to final plat of the phase adjacent to the lateral and construct the 10’ multi-use pathway.
6.3 City Council shall decide whether the park is City-owned. If not, park shall be owned and
maintained as a park amenity for residents of the development. The preliminary plat depicts 8.24
acres of open space in the center of the development. The City Council and developer may enter
into a Parks Agreement in the future. In the event it is determined the open space will remain
private, the developer shall provide the UDC required amenities and 10 percent open space
consistent with the location delineated on the preliminary plat.”
7. ADA COUNTY HIGHWAY DISTRICT
7.1 Site Specific Conditions of Approval
7.1.1 Prior to ACHD's signature on the final plat which contains the 291st lot make the Harris Street
connection/extension, signalize the Harris Street/SH-69 intersection, and submit an updatedtraffic
impact study. The updated traffic impact study shall include a signal warrant analysis for the
Harris Street/SH-69 intersection, as well as an analysis of the Victory Road/Linder Road
intersection and the Victory Road segment between Linder Road and SH-69.
Additional improvements such as capacity improvements at the Linder Road/Victory Road
intersection and spot widening along Victory Road may be required based on the findings of the
update traffic impact study.
7.1.2 Obtain plan approval and a permit from ITD for installation of the signal at the Harris Street/SH-
69 intersection.
7.1.3 Obtain plan approval and enter into a signal agreement with ACHD. the signal agreement will
allocate the proportional share of the signal installation among area property owners and shall
include a reimbursement mechanism to allow the applicant to be reimbursed for a portion of the
signal costs.
7.1.4 The Harris Street connection can be made at anytime (prior to final platting 291 lots), but Harris
Street/SH-69 intersection will need to be signalized when the connection occurs.
7.1.5 Dedicate 48-feet of right-of-way from the centerline of Linder Road abutting the site. The right-
of-way purchase and sale agreement and deed must be completed and signed by the applicant
prior to scheduling the final plat for signature by the ACHD Commission or prior to issuance of a
building permit (or other required permits), whichever occurs first. Allow up to 30 business days
to process the right-of-way dedication after receipt of all requested material. The District will
purchase the right-of-way which is in addition to existing right-of-way from available Corridor
Preservation Funds.
7.1.6 Widen the pavement on Linder Road to a minimum of 17-feet from centerline plus a 3-foot wide
gravel shoulder adjacent to the entire site.
7.1.7 Construct a 5-foot wide detached concrete sidewalk located a minimum of 41-feet from the
centerline of Linder Road abutting the site. Provide a permanent right-of-way easement for the
sidewalks located outside of the dedicated right-of-way.
7.1.8 Construct center turn lanes on Linder Road at Smokey Lake Drive and Harris Street. Coordinate
EXHIBIT A
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the design and location of the center turn lane with Development Review staff.
7.1.9 Extend Harris Street from its current terminus at the site’s east property line into the site,
intersecting Linder Road at the half mile as a 36-foot residential collector roadway with vertical
curb, gutter, and an 8-foot wide planter strip and a 5-foot wide detached concrete sidewalk.
The right-of-way width may be reduce to 2-feet behind the back of curb. Provide a permanent
right-of-way easement for the sidewalks located outside of the dedicated right-of-way.
7.1.10 Construct Oakbriar Way south from Harris Street at the half mile, as a 36-foot residential
collector roadway with vertical curb, gutter, and an 8-foot wide planter strip and a 5-foot wide
detached concrete sidewalk. The right-of-way width may be reduce to 2-feet behind the back of
curb. Provide a permanent right-of-way easement for the sidewalks located outside of the
dedicated right-of-way.
7.1.11 Construct all other internal local streets as 33-foot street sections with rolled curb, gutter, a 8-foot
wide planter strip, and a 5-foot wide detached concrete sidewalks. Extend the dedicated right-of-
way 2-feet behind the back of the sidewalk or 2-feet behind the back of curb and provide a
permanent right-of-way for the detached sidewalk located outside of the dedicated right-of-way.
7.1.12 Construct 2 knuckles, as proposed.
7.1.13 Construct one cul-de-sac turnaround with a minimum turning radius of 45-feet at the terminus of
Smokey Lake Ct.
7.1.14 Construct Harris Street to intersect Linder Road at the half mile, as proposed.
7.1.15 Construct Smokey Lake Drive to intersect Linder Road, located 1,220-feet north of Harris Street,
as proposed.
7.1.16 Construct Oakbriar Way to intersect Harris Street at the half mile, as proposed.
7.1.17 Construct the following local streets to intersect Harris Street, as proposed:
• La Rumba Avenue, located 440-feet east of Linder Road.
• Leewood Way, located 270-feet east of La Rumba Avenue.
• Woody Hills Drive, located 300-feet east of Leewood Way.
• Contada Ranch Drive, located 510-feet east of Leewood Way.
• Barton Flat Way, located 550-feet east of Contada Ranch Drive.
• Radford Way, located 300-feet east of Contada Ranch Drive.
7.1.18 Construct Wilton Woods Drive to intersect Oakbriar Way, located 850-feet south of Harris Street,
as proposed.
7.1.19 Construct one stub street to the south located 1,080-feet east of Linder Road. Install a sign at the
terminus of the stub street stating that, "THIS ROAD WILL BE EXTENDED IN THE
FUTURE.”
7.1.20 Construct Oakbriar Way a stub street to the south located at the half mile. Install a sign at the
terminus of the stub street stating that, ,“THIS IS A DESIGNATED COLLECTOR ROADWAY.
THIS STREET WILL BE EXTENDED AND WIDENDED IN THE FUTURE.”
7.1.21 Submit the bridge plans for the crossing of the Sundall Lateral (Buroak Drive) for review and
approval prior to the pre-construction meeting and final plat approval.
7.1.22 Payment of impacts fees are due prior to issuance of a building permit.
EXHIBIT A
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7.1.23 Comply with all Standard Conditions of Approval.
7.2 Standard Conditions of Approval
7.2.1 All irrigation facilities shall be relocated outside of the ACHD right-of-way.
7.2.2 Private Utilities including sewer or water systems are prohibited from being located within the
ACHD right-of-way.
7.2.3 In accordance with District policy, 7203.3, the applicant may be required to update any existing
non-compliant pedestrian improvements abutting the site to meet current Americans with
Disabilities Act (ADA) requirements. The applicant’s engineer should provide documentation of
ADA compliance to District Development Review staff for review.
7.2.4 Replace any existing damaged curb, gutter and sidewalk and any that may be damaged during the
construction of the proposed development. Contact Construction Services at 387-6280 (with file
number) for details.
7.2.5 A license agreement and compliance with the District’s Tree Planter policy is required for all
landscaping proposed within ACHD right-of-way or easement areas.
7.2.6 All utility relocation costs associated with improving street frontages abutting the site shall be
borne by the developer.
7.2.7 It is the responsibility of the applicant to verify all existing utilities within the right-of-way. The
applicant at no cost to ACHD shall repair existing utilities damaged by the applicant. The
applicant shall be required to call DIGLINE (1-811-342-1585) at least two full business days
prior to breaking ground within ACHD right-of-way. The applicant shall contact ACHD Traffic
Operations 387-6190 in the event any ACHD conduits (spare or filled) are compromised during
any phase of construction.
7.2.8 Utility street cuts in pavement less than five years old are not allowed unless approved in writing
by the District. Contact the District’s Utility Coordinator at 387-6258 (with file numbers) for
details.
7.2.9 All design and construction shall be in accordance with the ACHD Policy Manual, ISPWC
Standards and approved supplements, Construction Services procedures and all applicable ACHD
Standards unless specifically waived herein. An engineer registered in the State of Idaho shall
prepare and certify all improvement plans.
7.2.10 Construction, use and property development shall be in conformance with all applicable
requirements of ACHD prior to District approval for occupancy.
7.2.11 No change in the terms and conditions of this approval shall be valid unless they are in writing
and signed by the applicant or the applicant’s authorized representative and an authorized
representative of ACHD. The burden shall be upon the applicant to obtain written confirmation of
any change from ACHD.
7.2.12 If the site plan or use should change in the future, ACHD Planning Review will review the site
plan and may require additional improvements to the transportation system at that time. Any
change in the planned use of the property which is the subject of this application, shall require the
applicant to comply with ACHD Policy and Standard Conditions of Approval in place at that time
unless a waiver/variance of the requirements or other legal relief is granted by the ACHD
Commission.
EXHIBIT A
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Exhibit C: Required Findings from Unified Development Code
1. Preliminary Plat Findings:
In consideration of a preliminary plat, combined preliminary and final plat, or short
plat, the decision-making body shall make the following findings:
a. The plat is in conformance with the Comprehensive Plan;
The City Council finds that the proposed plat is in substantial compliance with the
adopted Comprehensive Plan in regard to land use, transportation, and circulation. Please
see Comprehensive Plan Policies and Goals, Section VII, of the Staff Report for more
information.
b. Public services are available or can be made available and are adequate to
accommodate the proposed development;
The City Council finds that public services are not available at this time. When available,
services will be provided to the subject property upon development. (See Exhibit B of the
Staff Report for more details from public service providers.)
c. The plat is in conformance with scheduled public improvements in accord with the
City’s capital improvement program;
Because City water and sewer and any other utilities will be provided by the development
at their own cost, the City Council finds that the subdivision will not require the
expenditure of capital improvement funds.
d. There is public financial capability of supporting services for the proposed
development;
Based on comments provided from public service providers (i.e., Police, Fire, ACHD,
etc.), the City Council finds there is public financial capability of supporting services for
the proposed development. (See Exhibit B for more detail.)
e. The development will not be detrimental to the public health, safety or general
welfare; and
The City Council finds the proposed development will not be detrimental to the public
health, safety or general welfare. ACHD considers road safety issues in their analysis.
f. The development preserves significant natural, scenic or historic features.
The City Council is unaware of any significant natural, scenic or historic features that
exist on this site.
Meridian City Council Meeting
DATE: July 26, 2016
ITEM TITLE: Fall Creek
ITEM NUMBER: 5H
PROJECT NUMBER: H-2016-0009
Amended Development Agreement for Fall Creek (MDA -H-2016-0009)
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
6.1.1 Future development of Fall Creek Meadows Subdivision shall be
consistent with the preliminary plat, landscape plan (including the common open
space; amenities and pedestrian connections, including the school on the east
boundary) and building elevations attached in Exhibit of the Findings of Fact
and Conclusions of Law, attached hereto as Exhibit `B ".
6.1.2 All single-family dwellings constructed within the project shall
substantially conform to the materials and elevations proposed and included in
Exhibit A.4 of the Findings of Fact and Conclusions of Law, attached hereto as
Exhibit "B ". The rear or sides of structures on lots that back up to S. Linder
Road (Lots 7-11, Block 1) as well as to W. Kodiak Drive (Lots 2-6, Block 1; Lots
2-10, Block 3; and Lots 26-33, Block 5) will be highly visible; these lots shall
incorporate articulation through changes in materials, color, modulation, and
architectural elements (horizontal and vertical) to break up monotonous wall
planes and roof lines.
6.1.3 The Owner/Developer shall construct the remainingportion of W. Kodiak
Drive prior to submitting a final plat for the Fall Creek Meadows Subdivision to
increase vehicular and pedestrian accessibility to the new school.
3. That Owner/Developer agrees to abide by all ordinances of the City of Meridian and the
Property shall be subject to de -annexation if the Owner/Developer, or their assigns, heirs, or
successor shall not meet the conditions of this Addendum, and the Ordinances of the City of
Meridian as herein provided.
4. This Addendum shall be binding upon and insure to the benefit of the parties'
respective heirs, successors, assigns and personal representatives, including City's corporate
authorities and their successors in office. This Addendum shall be binding on the
Owner/Developer of the Property, each subsequent owner and any other person(s) acquiring
an interest in the Property. Nothing herein shall in any way prevent sale or alienation of the
Property, or portions thereof, except that any sale or alienation shall be subject to the
provisions hereon and any successor owner or owners shall be both benefited and bound by
the conditions and restrictions herein expressed. City agrees, upon written request of
Owner/Developer, to execute appropriate and recordable evidence of termination of this
Addendum if City, in its sole and reasonable discretion, had determined that
Owner/Developer have fully performed its obligations under this Addendum.
5. If any provision of this Addendum is held not valid by a court of competent
jurisdiction, such provision shall be deemed to be excised from this Addendum and the
invalidity thereof shall not affect any of the other provisions contained herein.
6. This Addendum sets forth all promises, inducements, agreements, condition, and
understandings between Owner/Developer and City relative to the subject matter herein, and
there are no promises, agreements, conditions or under -standing, either oral or written,
express or implied, between Owner/Developer and City, other than as are stated herein.
Except as herein otherwise provided, no subsequent alteration, amendment, change or
ADDENDUM TO DEVELOPMENT AGREEMENT -Fall Creek Meadows Subdivision - H 2016-0009 Page 2 of 4
Exhibit A
_. Legal Description & Exhibit Map for New Property to be Annexed
Legal Description
Joint School District No. 2
Stoddard Property Parcel t
A parcel located in the E Y2 of the NW'/. of Section 24, 'township 3 North, Range t West, Boise
Meridian, Ada County, Idaho, more particularly described as follows:
Commencing at a Brass Cap marking the northeast corner of the NW I of said Section 24, from
which a brass cap monument marking the southeast corner of said NWi/. bears 8 0081'2.8" W a
distance of 2634.99 feet;
Thence S 0°51'28" W along the easterly boundary of said NW t a distance of 1317.51 feet to a
618 inch diameter iron pin marking the northeast corner of the SE 1/6 of the NW X of said Section
24;
Thence N 89"1729" W along the northerly boundary of said SE f of the NW % a distance of
765.09 feet to a 5/8 inch diameter iron pin POINT OF BEGINNiNG;
Thence leaving the northerly boundary S 45°51'28" W a distance of 94.19 feet to a 518 inch
diameter iron pin;
Thence S 00'61'28"W a distance of 793.26 feet to a 578 inch diameter iron pin;
Thence S 17911'32" W a distance of 222.56 feet to a 518 Inch diameter iron pin;
Thence S 49000123" W a distance of 103.63 feet to a 518 inch diameter iron pin;
Thence a distance of 148.62 feet along the arc of a 970.00 foot radius non -tangent curve right,
said curve having a central angle of 8148`43" and a long chord bearing N 35"01'27 W a distance
of 148.47 feet to a 5/8 Inch diameter Iron;
Thence N 30°38'06" W a distance of 510.19 feet to a 618 inch diameter iron pin on westerly
boundary of the E % of the NW %:
Thence N 00°48'26" E along the said westerly boundary a distance of 818.88 feet to a said point
being witnessed by a $18 inch diameter iron pin which bears S 8795619" E a distance of 3.00 feet
from said point;
Thence leaving said westerly boundary S 87°56'19" E a distance of 464.74 feet to a 518 inch
diameter iron pin;
Thence S 22038'47" E a distance of 241.93 feet to a 5/8 inch diameter iron pin to the POINT OF
BEGINNING.
LAAio
This parcel contains 13.17 acres and is subject to any easements
lQ�pt
lb frrr
��
existing or in use.
a
a
61Land
Vincent Blommer, PLS
Solutions, PC
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July 25, 2014
OF
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Fall Creek Meadows Subdivision H-2016-0044.
Exhibit A
W. OYMAND RD.T N 1/413
24
I
E 464.74' I
S 22'38'47" E 241,93' r
NE CORNER F
CURVE TABLE
CURVE LENGTH RADIUS DELTA MD SRO CHORD
01 166.62 970.00 6'46'43' N 35'01'02° W 148.41
SchE
V-300'
CITY OF MERIDIAN ANNEXATION
PARCEL 1, ROS 9666
PORTION OF PROPOSED
FALL CREEK NIF—ADOWS $LJ8W/1$10N
UNG -0 -ATE 01/15/16
mi. ria. 1501310
SHEET
1 OF 1
LOCATED IN THE E 1/2 Of THE NW 1/4 OF
SECTION 24, T.3N., RAW., B.M.
L MERIDIAN, ADA COUNtY, IDAHO
I 6—A X.C1SL" iikb
Fall Creek Meadows Subdivision H-2016-004.4
4
Exhibit A
- Legal Description & Exhibit Map for New Property to be Annexed
Legal Description
Joint School District No. 2
Stoddard Property Parcel t
A parcel located in the E Yi of the NW'/. of Section 24, Township 3 North, Range 1 West, Boise
Meridian, Ada County, Idaho, more particularly described as follows;
Commencing at a Brass Cap marking the northeast corner of the NW % of said Section 24, from
which a brass cap monument marking the southeast corner of said NWIX bears S 0651'2.8" W a
distance of 2634.99 feet;
Thence S 0'5-1'2&'W along the easterly boundary of said NW'/ a distance of 1317.51 feet to a
518 inch diameter Iron pin marking the northeast corner of the SE Y, of the NW l of said Section
24,
Thence N 89'1 T29" W along the northerly boundary of said SE % of the NW % a distance of
765.09 feet to a 518 inch diameter iron pin POINT OF BEGINNING:
Thence leaving the northerly boundary S 45051'28" W a distance of 94.19 feet to a 518 inch
diameter iron pin;
Thence S 00`5128° W a distance of 793.26 feet to a 518 inch diameter iron pin;
Thence S 17°11'32" W a distance of 222.56 feet to a 518 Inch diameter iron pin;
Thence 8 49000123" W a distance of 103.63 feet to a 518 inch diameter iron pin;
Thence a distance of 148.62 feet along the arc of a 970.00 foot radius non -tangent curve right,
said curve having a central angle of 8048'43" and a long chord bearing N 35401'27'W a distance
of 148.47 feet to a 518 inch diameter iron;
Thence N 30°38'06" W a distance of 510.19 feet to a 518 inch diameter iron pin on westerly
boundary of the E'/ of the NW'l;
Thence N 00°46'2.6" E along the said westerly boundary a distance of 818.88 feet to a said point
being witnessed by a 518 inch diameter iron pin which bears S 87"5619" E a distance of 3.00 feet
from said point;
Thence leaving said vresterly boundary S 87°56'19" E a distance of 464-74 feet to a 51$ Inch
diameter iron pin;
Thence S 22038'47" E a distance of 241.93 feet to a 518 inch diameter iron pin to the POINT OF
BEGINNING,
L r nn�Q
This parcel contains 13.17 acres and is subject to any easements
in
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existing or use,
o , J`1V c
1 256
Vincent Blommer, PLS0.
Land Solutions, PC
N
July 25, 2014NT
stoadnrd Property Parcel I
(�"l�ouiawrj4�unu Go"�.yng Job No. 13.80
Fall Creek Meadows Subdivision H-2016-0044
Exhibit A
.._..-....—.,_..._.----,",^._.�.�.�,�,_.�,�._.� W..ow�u,N m.. N 1j4 '13
• 24
I
E 464,74' ! I
(f i� S 2238'47" E 20.9,T
NE CORNER
CURVE TABLE
CURVE LENGTH RADNS DELTA CHORD BRC CHORD
C1 148.62 970.00 8'46'43' N 35'0I'Q2' W 148.47
/4
SME 1'-300'
CITY OF MERIDIAN ANNEXATION
UW.D.hTE Ot/15/16
PARCEL 1, RCS 9666
PORTION OF PROPOSED
FALL GREEK IdEAADOWS SUBWA$10N
EFINEERIAN;
SOLUTIONS
FRo1. No. 150810
SHEET
1 OF 1
LOCATED IN THE E 1/2 OF THE NW 1/4 OF
1029 N. ROSAM ST., STE, 100
SECTION 24, T,3N., R.W., B.M.
MERIDIAN, ADA COUNTY, IDAHO
MERIDIMI, IDAHO 83692
Pho, (208) 936-a?EO %x (708) qz-o?41
IJ�06-A�k.CtSL" thb
Fall Creek Meadows Subdivision H-2016-004.4
Meridian City Council Meeting
DATE: July 26, 2016 ITEM NUMBER: 51
PROJECT NUMBER: H-2016-0071
ITEM TITLE: Heritage Grove No. 4
Final Order for Heritage Grove No. 4 (H-2016-0071)
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
BEFORE THE MERIDIAN CITY COUNCIL
IN THE MATTER OF THE
REQUEST FOR FINAL PLAT
CONSISTING OF THIRTY ONE (31)
SINGLE FAMILY RESIDENTIAL
LOTS AND SIX (6) COMMON LOTS
ON 5.22 ACRES OF LAND IN THE
R-15 ZONING DISTRICT FOR
HERITAGE GROVE NO. 4.
BY: GREEN VILLAGE
DEVELOPMENT, INC
APPLICANT
HEARING DATE: JULY 19, 2016
CASE NO. H-2016-0071
ORDER OF CONDITIONAL
APPROVAL OF FINAL PLAT
This matter coming before the City Council on July 19, 2016 for final plat approval
pursuant to Unified Development Code (UDC) 11-613-3 and the Council finding that the
Administrative Review is complete by the Planning and Development Services Divisions of the
Community Development Department, to the Mayor and Council, and the Council having
considered the requirements of the preliminary plat, the Council takes the following action:
IT IS HEREBY ORDERED THAT:
1. The Final Plat of "PLAT SHOWING HERITAGE GROVE NO. 4, LOCATED
IN SE 1/4 OF SECTION 31, TOWNSHIP 4N, RANGE 1E, BOISE MERIDIAN,
MERIDIAN, ADA COUNTY, IDAHO, 2016, HANDWRITTEN DATE: JUNE
2, 2016, GLENN K. BENNET, PLS, SHEET 1 OF 3," is conditionally approved
subject to those conditions of Staff as set forth in the staff report to the Mayor and
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR HERITAGE GROVE NO.4 (H-2016-0071)
Page 1 of 3
City Council from the Planning and Development Services divisions of the
Community Development Department dated July 19, 2016, a true and correct
copy of which is attached hereto marked "Exhibit A" and by this reference
incorporated herein, and the response letter from Tucker Johnson, Green Village
Development, a true and correct copy of which is attached hereto marked
"Exhibit B" and by this reference incorporated herein.
2. The final plat upon which there is contained the certification and signature of the
City Clerk and the City Engineer verifying that the plat meets the City's
requirements shall be signed only at such time as:
2.1 The plat dimensions are approved by the City Engineer; and
2.2 The City Engineer has verified that all off-site improvements are
completed and/or the appropriate letter of credit or cash surety has been
issued guaranteeing the completion of off-site and required on-site
improvements.
NOTICE OF FINAL ACTION
AND RIGHT TO REGULATORY TAKINGS ANALYSIS
The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may
request a regulatory taking analysis. Such request must be in writing, and must be filed with the
City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at
issue. A request for a regulatory takings analysis will toll the time period within which a Petition
for Judicial Review may be filed.
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR HERITAGE GROVE NO.4 (H-2016-0071)
Page 2 of 3
Please take notice that this is a final action of the governing body of the City of
Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an
interest in real property which may be adversely affected by this decision may, within twenty-
eight (28) days after the date of this decision and order, seek a judicial review pursuant to Idaho
Code§ 67-52.
By action of the City Council at its regular meeting held on the r� day of
- , 2016.
B U{�
Y•
Tammy de Weerd
Mayor, City of Meridian
Attest: , O�QpRATEpgt
Cyte,
ID
Jaycee o,Jman
City Clerk �, S �D AN41 S
1.
rhO TREASVRF•1
Copy served upon the Applicant, Ping and Development Services Divisions of the
Community Development Department and City Attorney.
BY t V--�►
�-2i��AtftJ Dated: —7—c)7 ' I
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR HERITAGE GROVE NO.4 (H-2016-0071)
Page 3 of 3
EXHIBIT A
Heritage Grove Subdivision No. 4 H-2016-0071 PAGE 1
STAFF REPORT
MEETING DATE: July 19, 2016
TO: Mayor and City Council
FROM: C.Jay Coles, Assistant City Planner
208-884-5533
Bruce Freckleton, Development Services Manager
208-887-2211
SUBJECT: H-2016-0071 – Heritage Grove No. 4
I. APPLICATION SUMMARY
The applicant has applied for final plat (FP) approval for thirty one (31) single-family residential
building lots and six (6) common lots on approximately 5.36 acres of land in the R-15 zoning district.
II. STAFF RECOMMENDATION
Staff recommends approval of the Heritage Grove Subdivision No. 4 final plat subject to the
conditions noted in Sections VI and VII below and Findings in Exhibit E. These conditions shall be
considered in full, unless expressly modified or deleted by motion of the City Council.
III. PROPOSED MOTION
Approval
I move to approve File Number H-2016-0071 as presented in the staff report for the hearing date of
July 19, 2016, with the following modifications: (Add any proposed modifications.)
Denial
I move to deny File Number H-2016-0071, as presented during the hearing on July 19, 2016, for the
following reasons: (You should state specific reasons for denial.)
Continuance
I move to continue File Number H-2016-0071 to the hearing date of (insert continued hearing date
here) for the following reason(s): (You should state specific reason(s) for continuance.)
IV. APPLICATION AND PROPERTY FACTS
A. Site Address/Location: (Parcel # S0531449454)
The site is located on west of N. Locust Grove Road and north of E. Ustick Road in the SE ¼ of
Section 31, Township 4N, Range 1E.
B. Owner(s):
Leon & Larue Johnson Family Trust
2453 E Wainwright Drive
Meridian, Idaho 83646
C. Applicant:
Green Village Development
372 S. Eagle Road, Suite #328
Eagle, Idaho 83616
EXHIBIT A
Heritage Grove Subdivision No. 4 H-2016-0071 PAGE 2
V. STAFF ANALYSIS
The proposed final plat depicts thirty one (31) single-family residential building lots and six (6)
common lots on 5.22 acres of land in the R-15 zoning district. This is the fourth and final phase of
development proposed for the Heritage Grove Subdivision. The average lot size proposed for the
development is 4,653 square feet. The gross density for this phase of development is 5.94 dwelling
units per acre with a net density of 9.36 dwelling units per acre.
The proposed open space for this phase consists of 8-foot wide parkways along a majority of the
internal local streets (except for the north side of E. Prairiefire Street) and a micropath lot (Lot 12,
Block 9). The common open space complies with the overall open space approved with the Heritage
Grove development.
Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary
plat (PP-14-001). Because the number of building lots shown on the final plat is the same as the
approved preliminary plat and the amount of qualified open space number is consistent with the
approved landscape plan, staff deems the final plat to be in substantial compliance as required by
UDC11-6B-3C.2.
VI. SITE SPECIFIC CONDITIONS
1. Applicant shall comply with all terms of the approved annexation (AZ-14-003); preliminary plat
(PP-14-001); planned unit development (PUD-14-001), final plats (FP-14-031, FP-15-015 and
FP-15-030), alternative compliance (ALT-15-006) and recorded development agreement (DA
#114041277).
2. The applicant shall obtain the City Engineer’s signature on the final plat by May 2, 2018 or
within two (2) years of the City Engineer’s signature on the previous final plat.
3. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the
accompanying acknowledgement signed and notarized.
4. The final plat prepared by Civil Survey Consultants, Inc., stamped on June 2, 2016, by Glenn K.
Bennett, shall be revised as follows:
a. Notes #11 and #13: Insert recording instrument number.
b. Note #14: Include that this Lot is a common lot and will be owned and maintained by the
Heritage Grove HOA.
5. The landscape plan prepared by The Land Group Inc., dated June 7, 2016, shall be revised as
follows:
a. All fencing shall be installed in accordance with UDC 11-3A-7. Per UDC 11-3A-7A7a, the
applicant is responsible for fencing micropaths to distinguish the common areas from the
private areas. Where the buildable lots abut internal common lots fencing shall meet the
standards of UDC 11-3A-7A7. Lot 10, Block 11 shall be fenced in accord with standards of
UDC 11-3A-7A7.
b. All common open space and site amenities shall be maintained by a homeowner's association
as set forth in UDC 11-3G-3F1.
c. The 8-foot wide parkways adjacent to the local streets may be installed at the time of lot
development as set forth in UDC 11-6C-3H. The parkways shall be planted in accord with
UDC 11-3A-17E and UDC 11-3B-7C.
d. Lot 12, Block 9 shall be landscaped in accord with UDC 11-3B-12.
EXHIBIT A
Heritage Grove Subdivision No. 4 H-2016-0071 PAGE 3
6. All fencing installed on the site shall comply with UDC 11-3A-6 and 11-3A-7. If permanent
fencing does not exist at the subdivision boundary, temporary construction fencing to contain
debris shall be installed around this phase prior to release of building permits for the subdivision.
7. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat does
not relieve the applicant of responsibility for compliance.
8. Prior to the issuance of any new building permit, the property shall be subdivided in accordance
with the UDC.
9. Prior to signature of the final plat by the City Engineer, the applicant shall provide a letter from
the United States Postal Service stating that the applicant has received approval for the location of
mailboxes. Contact the Meridian Postmaster, Kimberly Cutler, at 887-1620 for more information.
10. Future homes constructed in this subdivision shall substantially comply with the sample
elevations and design features included in the development agreement recorded as Instrument No.
114021277.
11. A Street Light Plan will be required with the submittal of the civil construction plans. Plan
requirements can be found in section 6-5 of the Improvement Standards for Street Lighting at
http://www.meridiancity.org/public_works.aspx?id=272
12. Provide valves on the water mains, in all directions at intersection of N Heritage View Ave and E
Prairiefire Street.
13. Connect the water main in N Heritage View Ave to the existing water to north in Quenzer
Commons Subdivision No. 6. This connection is along pressure zone boundary and must remain
closed after construction.
VII. GENERAL REQUIREMENTS
1. Sanitary sewer service to this development is available via extension of existing mains adjacent to
the development. The applicant shall install mains to and through this subdivision; applicant shall
coordinate main size and routing with the Public Works Department, and execute standard forms
of easements for any mains that are required to provide service. Minimum cover over sewer
mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate
materials shall be used in conformance of City of Meridian Public Works Departments Standard
Specifications.
2. Water service to this site is available via extension of existing mains adjacent to the development.
The applicant shall be responsible to install water mains to and through this development,
coordinate main size and routing with Public Works.
3. Street signs are to be in place, sanitary sewer and water system shall be approved and activated,
fencing installed, drainage lots constructed, road base approved by the Ada County Highway
District (ACHD) and the Final Plat for this subdivision shall be recorded, prior to applying for
building permits.
4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the
applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A.
5. A letter of credit or cash surety in the amount of 110% will be required for all incomplete
fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat.
6. The City of Meridian requires that the owner post with the City a performance surety in the
amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior
to final plat signature. This surety will be verified by a line item cost estimate provided by the
owner to the City. The applicant shall be required to enter into a Development Surety Agreement
EXHIBIT A
Heritage Grove Subdivision No. 4 H-2016-0071 PAGE 4
with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit,
cash deposit or bond. Please contact Land Development Service for more information at 887-
2211.
7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of
20% of the total construction cost for all completed sewer, and water infrastructure for a duration
of two years. This surety amount will be verified by a line item final cost invoicing provided by
the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash
deposit or bond. Please contact Land Development Service for more information at 887-2211.
8. All development improvements, including but not limited to sewer, water, fencing, pressurized
irrigation and landscaping shall be installed and approved prior to obtaining certificates of
occupancy, or as otherwise allowed by UDC 11-5(c) -1.
9. Applicant shall be required to pay Public Works development plan review, and construction
inspection fees, as determined during the plan review process, prior to the issuance of a plan
approval letter.
10. It shall be the responsibility of the applicant to ensure that all development features comply with
the Americans with Disabilities Act and the Fair Housing Act.
11. Applicant shall be responsible for application and compliance with any Section 404 Permitting
that may be required by the Army Corps of Engineers.
12. Developer shall coordinate mailbox locations with the Meridian Post Office.
13. All grading of the site shall be performed in conformance with MCC 11-1-4(b).
14. Compaction test results shall be submitted to the Meridian Building Department for all building
pads receiving engineered backfill, where footing would sit atop fill material.
15. The engineer shall be required to certify that the street centerline elevations are set a minimum of
3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom
elevation of the crawl spaces of homes is at least 1-foot above.
16. The applicants design engineer shall be responsible for inspection of all irrigation and/or
drainage facility within this project that do not fall under the jurisdiction of an irrigation district
or ACHD. The design engineer shall provide certification that the facilities have been installed in
accordance with the approved design plans. This certification will be required before a certificate
of occupancy is issued for any structures within the project.
17. At the completion of the project, the applicant shall be responsible to submit record drawings per
the City of Meridian AutoCAD standards. These record drawings must be received and approved
prior to the issuance of a certification of occupancy for any structures within the project.
18. 100 Watt and 250 Watt, high-pressure sodium street lights shall be required on all public
roadways per the City of Meridian Improvement Standards for Street Lighting. All street lights
shall be installed at developer’s expense. Final design shall be submitted as part of the
development plan set for approval, which must include the location of any existing street lights.
Street lighting is required at intersections, corners, cul-de-sacs, and at a spacing that does not
exceed that outlined in the Standards. The contractor’s work and materials shall conform to the
ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of
Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of
existing street lighting.
19. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of
way (include all water services and hydrants). The easement widths shall be 20-feet wide for a
single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but
EXHIBIT A
Heritage Grove Subdivision No. 4 H-2016-0071 PAGE 5
rather dedicated outside the plat process using the City of Meridian’s standard forms. The
easement shall be graphically depicted on the plat for reference purposes. Submit an executed
easement (on the form available from Public Works), a legal description, which must include the
area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances
(marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a
Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this
document.
20. Applicant shall be responsible for application and compliance with and NPDES permitting that
may be required by the Environmental Protection Agency.
21. Any existing domestic well system within this project shall be removed from domestic service per
City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at
(208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic
purposes such as landscape irrigation if approved by Idaho Department of Water Resources
Contact Robert B. Whitney at (208)334-2190.
22. Any existing septic systems within this project shall be removed from service per City Ordinance
Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and
inspections (208)375-5211.
23. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round
source of water (MCC 9-1-28(c)-1.). The applicant should be required to use any existing surface
or well water for the primary source. If a surface or well source is not available, a single-point
connection to the culinary water system shall be required. If a single-point connection is utilized,
the developer will be responsible for the payment of assessments for the common areas prior to
development plan approval.
VIII. EXHIBITS
A. Vicinity Map
B. Approved Preliminary Plat (PP-14-001)
C. Proposed Final Plat (stamped/dated: 6/2/2016)
D. Proposed Landscape Plan (dated: 6/7/2016)
EXHIBIT A
Heritage Grove Subdivision No. 4 H-2016-0071 PAGE 6
Exhibit A – Vicinity Map
EXHIBIT A
Heritage Grove Subdivision No. 4 H-2016-0071 PAGE 7
Exhibit B – Approved Preliminary Plat (PP-14-001)
EXHIBIT A
Heritage Grove Subdivision No. 4 H-2016-0071 PAGE 8
Exhibit C – Proposed Final Plat (stamped/dated: 6/2/16)
EXHIBIT A
Heritage Grove Subdivision No. 4 H-2016-0071 PAGE 9
Exhibit D –Proposed Landscape Plan (dated: 6/7/16)
C.Jay Coles
From: Tucker Johnson <tj@skylineid.com>
Sent: Thursday, July 14, 2016 2:54 PM
To: C.Jay Coles
Cc: Machelle Hill; Charlene Way; Jaycee Holman
Subject: Heritage Grove No. 4 - agree with staff report H-2016-0071
C.Jay,
We are in agreement with the staff report for Heritage Grove No. 4 and request that this item be placed on the consent
agenda.
Thank you
TuckerJohnson
Green Village Development, Pres.
Meridian City Council Meeting
DATE: July 26, 2016 ITEM NUMBER: 5J
PROJECT NUMBER: 2016-0073
ITEM TITLE: Whiteacre Subdivision No. 1
1
Final Order for Whiteacre Subdivision No. 1 (2016-0073)
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
BEFORE THE MERIDIAN CITY COUNCIL
IN THE MATTER OF THE
REQUEST FOR FINAL PLAT
CONSISTING OF TWENTY (20)
SINGLE FAMILY RESIDENTIAL
BUILDING LOTS AND FIVE (5)
COMMON LOTS ON
APPROXIMATELY 5.55 ACRES IN
THE R-8 ZONING DISTRICT FOR
WHITEACRE NO. 1 SUBDIVISION.
BY: WHITEACRE DEVELOPMENT
CORP.
APPLICANT
HEARING DATE: JULY 19, 2016
CASE NO. H-2016-0073
ORDER OF CONDITIONAL
APPROVAL OF FINAL PLAT
This matter coming before the City Council on July 19, 2016 for final plat approval
pursuant to Unified Development Code (UDC) I 1-6B-3 and the Council finding that the
Administrative Review is complete by the Planning and Development Services Divisions of the
Community Development Department, to the Mayor and Council, and the Council having
considered the requirements of the preliminary plat, the Council takes the following action:
IT IS HEREBY ORDERED THAT:
1. The Final Plat of "PLAT SHOWING WHITEACRE SUBDIVISION NO. 1,
LOCATED IN NW/40F SECTION 36, TOWNSHIP 4N, RANGE IW, BOISE
MERIDIAN, MERIDIAN, ADA COUNTY, IDAHO, 2016, HANDWRITTEN
DATE: 05/27/16, GREGORY G. CARTER, PLS, SHEET 1 OF 3," is
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR WHITEACRE NO. 1 (H-2016-0073)
Page 1 of 3
conditionally approved subject to those conditions of Staff as set forth in the staff
report to the Mayor and City Council from the Planning and Development
Services divisions of the Community Development Department dated July 19,
2016, a true and correct copy of which is attached hereto marked "Exhibit A" and
by this reference incorporated herein.
2. The final plat upon which there is contained the certification and signature of the
City Clerk and the City Engineer verifying that the plat meets the City's
requirements shall be signed only at such time as:
2.1 The plat dimensions are approved by the City Engineer; and
2.2 The City Engineer has verified that all off-site improvements are
completed and/or the appropriate letter of credit or cash surety has been
issued guaranteeing the completion of off-site and required on-site
improvements.
NOTICE OF FINAL ACTION
AND RIGHT TO REGULATORY TAKINGS ANALYSIS
The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may
request a regulatory taking analysis. Such request must be in writing, and must be filed with the
City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at
issue. A request for a regulatory takings analysis will toll the time period within which a Petition
for Judicial Review may be filed.
Please take notice that this is a final action of the governing body of the City of
Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR WHITEACRE NO. 1 (H-2016-0073)
Page 2 of 3
interest in real property which may be adversely affected by this decision may, within twenty-
eight (28) days after the date of this decision and order, seek a judicial review pursuant to Idaho
Code§ 67-52.
By action of the City Council at its regular meeting held on the
12016.
Attest:
Jaycee Rol
City Clerk
By9,1
Tammy de Weerd
Mayor, City of Meridian
6
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Copy served upon the Applicant, ammng and Development Services Divisions of the
Community Development Department and City Attorney.
By:_��Jl � �-C� Dated: —7—A 7-- flee
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR WHITEACRE NO. 1 (H-2016-0073)
Page 3 of 3
EXHIBIT A
Whiteacre Subdivision– FP (H-2016-0073) PAGE 1
STAFF REPORT
MEETING DATE: July 19, 2016
TO: Mayor and City Council
FROM: Josh Beach, Associate City Planner
208-884-5533
Bruce Freckleton, Development Services Manager
208-887-2211
SUBJECT: Whiteacre Subdivision – FP (H-2016-0073)
I. APPLICATION SUMMARY
The applicant, Whiteacre Development Corp, has applied for final plat (FP) approval of 20 single-
family residential building lots and 5 common lots on 5.55 acres of land in an R-8 (medium-density
residential) zoning district, for Whiteacre Subdivision.
II. STAFF RECOMMENDATION
Staff recommends approval of the Whiteracre Subdivision final plat subject to the conditions noted in
Sections VI and VII below. These conditions shall be considered in full, unless expressly modified or
deleted by motion of the City Council.
III. PROPOSED MOTION
Approval
I move to approve File Number H-2016-0073 as presented in the staff report for the hearing date of
July 19, 2016, with the following modifications: (Add any proposed modifications.)
Denial
I move to deny File Number H-2016-0073, as presented during the hearing on July 19, 2016, for the
following reasons: (You should state specific reasons for denial.)
Continuance
I move to continue File Number H-2016-0073 to the hearing date of (insert continued hearing date
here) for the following reason(s): (You should state specific reason(s) for continuance.)
IV. APPLICATION AND PROPERTY FACTS
A. Site Address/Location:
The site is located on the west side of N. Meridian Road, between W. Ashton Drive and W. Lava
Falls Drive, in the NW ¼ of Section 36, Township 4N., Range 1W.
B. Applicant/Owner:
Whiteacre Development Corp
701 Allen Street STE 104
Meridian, ID 83642
C. Representative:
Kent Brown, Kent Brown Planning Services
3161 E. Springwood Dr.
EXHIBIT A
Whiteacre Subdivision– FP (H-2016-0073) PAGE 2
Meridian, ID 83642
V. STAFF ANALYSIS
The proposed final plat depicts 20 single-family residential building lots and 5 common lots on 5.55
acres of land in an R-8 zoning district. The gross density of the proposed subdivision is 3.57 dwelling
units (d.u.) per acre with a net density of 5.49 d.u. per acre. All of the lots are for single-family
detached homes and must comply with the dimensional standards of the R-8 zoning district listed in
UDC Table 11-2A-6. Staff has reviewed the proposed plat and found it in compliance with the
aforementioned dimensional standards.
The proposed common open space for the first phase consists of the Meridian Road street buffer, and
a portion of the “park” which consists of roughly 31,600 square feet. The remaining portion of the
park, pathways, amenities and the Meridian Road street frontage improvements, not included with
this phase must be installed prior to the first day of school of the 2017-2018 school year per the
recorded development agreement.
Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary
plat in accord with the requirements listed in UDC 11-6B-3C.2.
The number of buildable lots and common area is the same as shown on the approved preliminary
plat; therefore, staff finds the proposed final plat in substantial compliance with the approved
preliminary plat.
VI. SITE SPECIFIC CONDITIONS
1. The applicant shall comply with all applicable conditions of approval associated with this site (H-
2016-0019, and recorded development agreement instrument #2016-051942).
2. The applicant has until June 7, 2018, to obtain City Engineer’s signature on the final plat or apply
for a time extension in accord with UDC 11-6B-7.
3. The applicant shall comply with the approved home elevations. Future homes adjacent to N.
Meridian Road (Lots 2-7, Block 1) shall incorporate a mix of materials, windows and decorative
trim, and two variations in the roof lines to provide articulation and modulation to the side and
rear facades that face the arterial street.
4. Prior to signature on the final plat the applicant shall record, a perpetual ingress/egress easement
for the common driveway with the Ada County Recorder, this shall include a requirement for
maintenance of a paved surface capable of supporting fire vehicles and equipment.
5. The final plat prepared by prepared by Idaho Survey Group, dated 05/27/16, prepared by Gregory
G. Carter, shall be revised as follows:
a. State that this development is subject to a development agreement and include the
applicable instrument number and include as note # 9.
b. Note #1 references Lot 17, Block 1, however, there is no such common lot associated with
this plat. Remove this reference.
c. The applicant shall enter into a license agreement with ACHD for the landscape
improvements within the public right-of-way.
Provide two (2) full size copies of the plat with the aforementioned changes prior to obtaining City
Engineer’s signature on the final plat.
6. The submitted landscape plan prepared by South Landscape Architecture, dated 06/15/16shall be
revised as follows:
EXHIBIT A
Whiteacre Subdivision– FP (H-2016-0073) PAGE 3
a. Lot 16, Block 1 shall be landscaped in accord with UDC 11-3B12(C).
b. The fencing proposed along the north boundary of Lot 16, Block 1 shall meet the
requirements as set forth in UDC 11-3A-7 figure 1.
Provide two (2) full size copies of the plat with the aforementioned changes prior to obtaining City
Engineer’s signature on the final plat.
6. The existing structures shall be removed prior to City Engineer signature on the final plat. A
demolition permit shall be procured from the Building Division.
7. Prior to signature of the final plat by the City Engineer, the applicant shall provide a letter from
the United States Postal Service stating that the applicant has received approval for the location of
mailboxes. Contact the Meridian Postmaster, Sue Prescott, at 887-1620 for more information.
8. All fencing installed on the site must comply with the fencing plan depicted on the landscape
plan, the conditions in this report, and with the standards listed in UDC 11-3A-6 and 11-3A-7.
9. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat does
not relieve the applicant of responsibility for compliance.
10. The applicant shall construct homes within the proposed development consistent with the
elevations approved with the recorded development agreement.
11. A street lighting plan will be required with the submittal of development plans. Plan
requirements can be found in section 6-5 of the Improvement Standards for Street Lighting at
http://www.meridiancity.org/public_works.aspx?id=272
12. Applicant has been approved for two (2) building permits prior to having the plat recorded. Prior
to applying for these two permits, the applicant shall ensure that; street signs (at least temporary
signs) are to be in place, sanitary sewer and water system shall be approved and activated, and
that a compacted road base is in place. The intent is to make sure that emergency services can
have access to buildings under construction, as well as having live fire hydrants for the protection
of structures.
VII. GENERAL REQUIREMENTS
1. Sanitary sewer service to this development is available via extension of existing mains adjacent to
the development. The applicant shall install mains to and through this subdivision; applicant shall
coordinate main size and routing with the Public Works Department, and execute standard forms
of easements for any mains that are required to provide service. Minimum cover over sewer
mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate
materials shall be used in conformance of City of Meridian Public Works Departments Standard
Specifications.
2. Water service to this site is available via extension of existing mains adjacent to the development.
The applicant shall be responsible to install water mains to and through this development,
coordinate main size and routing with Public Works.
3. Street signs are to be in place, sanitary sewer and water system shall be approved and activated,
fencing installed, drainage lots constructed, road base approved by the Ada County Highway
District (ACHD) and the Final Plat for this subdivision shall be recorded, prior to applying for
building permits.
4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the
applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A.
5. A letter of credit or cash surety in the amount of 110% will be required for all incomplete
fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat.
EXHIBIT A
Whiteacre Subdivision– FP (H-2016-0073) PAGE 4
6. The City of Meridian requires that the owner post with the City a performance surety in the
amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior
to final plat signature. This surety will be verified by a line item cost estimate provided by the
owner to the City. The applicant shall be required to enter into a Development Surety Agreement
with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit,
cash deposit or bond. Please contact Land Development Service for more information at 887-
2211.
7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of
20% of the total construction cost for all completed sewer, and water infrastructure for a duration
of two years. This surety amount will be verified by a line item final cost invoicing provided by
the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash
deposit or bond. Please contact Land Development Service for more information at 887-2211.
8. All development improvements, including but not limited to sewer, water, fencing, pressurized
irrigation and landscaping shall be installed and approved prior to obtaining certificates of
occupancy, or as otherwise allowed by UDC 11-5(c) -1.
9. Applicant shall be required to pay Public Works development plan review, and construction
inspection fees, as determined during the plan review process, prior to the issuance of a plan
approval letter.
10. It shall be the responsibility of the applicant to ensure that all development features comply with
the Americans with Disabilities Act and the Fair Housing Act.
11. Applicant shall be responsible for application and compliance with any Section 404 Permitting
that may be required by the Army Corps of Engineers.
12. Developer shall coordinate mailbox locations with the Meridian Post Office.
13. All grading of the site shall be performed in conformance with MCC 11-1-4(b).
14. Compaction test results shall be submitted to the Meridian Building Department for all building
pads receiving engineered backfill, where footing would sit atop fill material.
15. The engineer shall be required to certify that the street centerline elevations are set a minimum of
3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom
elevation of the crawl spaces of homes is at least 1-foot above.
16. The applicants design engineer shall be responsible for inspection of all irrigation and/or
drainage facility within this project that do not fall under the jurisdiction of an irrigation district
or ACHD. The design engineer shall provide certification that the facilities have been installed in
accordance with the approved design plans. This certification will be required before a certificate
of occupancy is issued for any structures within the project.
17. At the completion of the project, the applicant shall be responsible to submit record drawings per
the City of Meridian AutoCAD standards. These record drawings must be received and approved
prior to the issuance of a certification of occupancy for any structures within the project.
18. 100 Watt and 250 Watt, high-pressure sodium street lights shall be required on all public
roadways per the City of Meridian Improvement Standards for Street Lighting. All street lights
shall be installed at developer’s expense. Final design shall be submitted as part of the
development plan set for approval, which must include the location of any existing street lights.
Street lighting is required at intersections, corners, cul-de-sacs, and at a spacing that does not
exceed that outlined in the Standards. The contractor’s work and materials shall conform to the
ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of
EXHIBIT A
Whiteacre Subdivision– FP (H-2016-0073) PAGE 5
Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of
existing street lighting.
19. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of
way (include all water services and hydrants). The easement widths shall be 20-feet wide for a
single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but
rather dedicated outside the plat process using the City of Meridian’s standard forms. The
easement shall be graphically depicted on the plat for reference purposes. Submit an executed
easement (on the form available from Public Works), a legal description, which must include the
area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances
(marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a
Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this
document.
20. Applicant shall be responsible for application and compliance with and NPDES permitting that
may be required by the Environmental Protection Agency.
21. Any existing domestic well system within this project shall be removed from domestic service per
City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at
(208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic
purposes such as landscape irrigation if approved by Idaho Department of Water Resources
Contact Robert B. Whitney at (208)334-2190.
22. Any existing septic systems within this project shall be removed from service per City Ordinance
Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and
inspections (208)375-5211.
23. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round
source of water (MCC 9-1-28(c)-1.). The applicant should be required to use any existing surface
or well water for the primary source. If a surface or well source is not available, a single-point
connection to the culinary water system shall be required. If a single-point connection is utilized,
the developer will be responsible for the payment of assessments for the common areas prior to
development plan approval.
V. EXHIIBITS
A. Vicinity Map
B. Approved Preliminary Plat (dated: 02/10/16)
C. Proposed Final Plat (dated: 05/27/16)
D. Proposed Landscape Plan (dated: 06/15/16)
EXHIBIT A
Whiteacre Subdivision– FP (H-2016-0073) PAGE 6
Exhibit A – Vicinity Map
EXHIBIT A
Whiteacre Subdivision– FP (H-2016-0073) PAGE 7
Exhibit B – Approved Preliminary Plat (dated: 02/10/16)
EXHIBIT A
Whiteacre Subdivision– FP (H-2016-0073) PAGE 8
Exhibit C – Proposed Final Plat (dated: 05/27/16)
EXHIBIT A
Whiteacre Subdivision– FP (H-2016-0073) PAGE 9
Exhibit D – Proposed Landscape Plan (dated: 06/15/16)
Meridian City Council Meeting
DATE: Julv 26, 2016
ITEM NUMBER: 5K
PROJECT NUMBER: H-2016-0079
ITEM TITLE: Kenners Subdivision
Final Order for Kenners Subdivision (H-2016-0079)
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
BEFORE THE MERIDIAN CITY COUNCIL
IN THE MATTER OF THE
REQUEST FOR FINAL PLAT
CONSISTING OF EIGHT (8)
SINGLE FAMILY RESIDENTIAL
BUILDING LOTS AND ONE (1)
COMMON LOT ON
APPROXIMATELY 1.28 ACRES IN
THE R-8 ZONING DISTRICT FOR
KENNERS SUBDIVISION.
BY: TEALEY'S LAND SURVEYING
APPLICANT
HEARING DATE: JULY 19, 2016
CASE NO. H-2016-0079
ORDER OF CONDITIONAL
APPROVAL OF FINAL PLAT
This matter coming before the City Council on July 19, 2016 for final plat approval
pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the
Administrative Review is complete by the Planning and Development Services Divisions of the
Community Development Department, to the Mayor and Council, and the Council having
considered the requirements of the preliminary plat, the Council takes the following action:
IT IS HEREBY ORDERED THAT:
1. The Final Plat of "PLAT SHOWING KENNERS SUBDIVISION, LOCATED IN
SW 1/a OF SECTION 5, TOWNSHIP 3N, RANGE IE, BOISE MERIDIAN,
MERIDIAN, ADA COUNTY, IDAHO, 2016, HANDWRITTEN DATE:
06/17/16, PATRICK A. TEALEY, PLS, SHEET 1 OF 3," is conditionally
approved subject to those conditions of Staff as set forth in the staff report to the
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR KENNERS SUBDIVISION (H-2016-0079)
Page 1 of 3
Mayor and City Council from the Planning and Development Services divisions
of the Community Development Department dated July 19, 2016, a true and
correct copy of which is attached hereto marked "Exhibit A" and by this reference
incorporated herein, and the response letter from Pat Tealey, a true and correct
copy of which is attached hereto marked "Exhibit 13" and by this reference
incorporated herein.
2. The final plat upon which there is contained the certification and signature of the
City Clerk and the City Engineer verifying that the plat meets the City's
requirements shall be signed only at such time as:
2.1 The plat dimensions are approved by the City Engineer; and
2.2 The City Engineer has verified that all off-site improvements are
completed and/or the appropriate letter of credit or cash surety has been
issued guaranteeing the completion of off-site and required on-site
improvements.
NOTICE OF FINAL ACTION
AND RIGHT TO REGULATORY TAKINGS ANALYSIS
The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may
request a regulatory taking analysis. Such request must be in writing, and must be filed with the
City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at
issue. A request for a regulatory takings analysis will toll the time period within which a Petition
for Judicial Review may be filed.
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR KENNERS SUBDIVISION (H-2016-0079)
Page 2 of 3
Please take notice that this is a final action of the governing body of the City of
Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an
interest in real property which may be adversely affected by this decision may, within twenty-
eight (28) days after the date of this decision and order, seek a judicial review pursuant to Idaho
Code§ 67-52.
By action of the City Council at its regular meeting held on the day of
< , 2016.
BY'
ammy de Weerd
Mayor, City of Meridian
Attest: CTEO AU,;,,
Jaycee nos
City Clerk
"T
v
E IDIAN
IDANp
SEAL
JP;
Copy served upon the Applicant, Planning and Development Services Divisions of the
Community Development Department and City Attorney.
By: AAc�ewf�+l,ize
Dated: 7 4,55,
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR KENNERS SUBDIVISION (H-2016-0079)
Page 3 of 3
EXHIBIT A
Kenners Subdivision– FP (H-2016-0079) PAGE 1
STAFF REPORT
MEETING DATE: July 19, 2016
TO: Mayor and City Council
FROM: Josh Beach, Associate City Planner
208-884-5533
Bruce Freckleton, Development Services Manager
208-887-2211
SUBJECT: Kenners Subdivision – FP (H-2016-0079)
I. APPLICATION SUMMARY
The applicant, Tealey’s Land Surveying, has applied for final plat (FP) approval of 8 single-family
residential building lots and 1 common lot on 1.28 acres of land in an R-8 (medium-density
residential) zoning district, for Kenners Subdivision.
II. STAFF RECOMMENDATION
Staff recommends approval of the Kenners Subdivision final plat subject to the conditions noted in
Sections VI and VII below. These conditions shall be considered in full, unless expressly modified or
deleted by motion of the City Council.
III. PROPOSED MOTION
Approval
I move to approve File Number H-2016-0079 as presented in the staff report for the hearing date of
July 19, 2016, with the following modifications: (Add any proposed modifications.)
Denial
I move to deny File Number H-2016-0079, as presented during the hearing on July 19, 2016, for the
following reasons: (You should state specific reasons for denial.)
Continuance
I move to continue File Number H-2016-0079 to the hearing date of (insert continued hearing date
here) for the following reason(s): (You should state specific reason(s) for continuance.)
IV. APPLICATION AND PROPERTY FACTS
A. Site Address/Location:
The site is located at 2050 N. Dixie Lane, east of N. Locust Grove Road on the north of E.
Fairview Ave., in the SW ¼ of Section 5, Township 3N., Range 1E.
B. Applicant/Representative:
Pat Tealey, Tealey’s Land Surveying
12594 W. Explorer, Ste. 150
Boise, ID 83713
C. Owner:
Kouba Homes, LLC
EXHIBIT A
Kenners Subdivision– FP (H-2016-0079) PAGE 2
5637 N. Claret Cup Way
Meridian, Idaho 83646
V. STAFF ANALYSIS
The proposed final plat depicts 8 single-family residential building lots and 1 common lot on 1.28
acres of land in an R-8 zoning district. The gross density of the proposed subdivision is 6.25 dwelling
units (d.u.) per acre with a net density of 8.10 d.u. per acre. All of the lots proposed in this phase are
for single-family detached homes and must comply with the dimensional standards of the R-8 zoning
district listed in UDC Table 11-2A-6. Staff has reviewed the proposed plat and found it in compliance
with the aforementioned dimensional standards.
Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary
plat in accord with the requirements listed in UDC 11-6B-3C.2.
The number of buildable lots and common area is the same as shown on the approved preliminary
plat; therefore, staff finds the proposed final plat in substantial compliance with the approved
preliminary plat.
VI. SITE SPECIFIC CONDITIONS
1. The applicant shall comply with all applicable conditions of approval associated with this site (H-
2016-0018).
2. The applicant has until May 17, 2018, to obtain City Engineer’s signature on the final plat or
apply for a time extension in accord with UDC 11-6B-7.
3. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the
accompanying acknowledgement signed and notarized.
4. Future homes constructed within the subdivision must comply with the submitted elevations
approved with the preliminary plat.
5. Prior to signature on the final plat, the applicant shall provide written documentation from the
Wingate Place No. 2 HOA for the construction and maintenance of multi-use pathway in Lot 1,
Block 6 of Wingate Place No. 2.
6. Prior to signature on the final plat, the applicant shall provide proof that any right to access N.
Dixie Lane has been relinquished.
7. The existing structure shall be removed prior to City Engineer signature on the final plat. A
demolition permit shall be procured from the Building Division.
8. The final plat prepared by prepared by Tealey’s Land Surveying, dated 06/17/16, prepared by
Patrick A. Tealey, is approved as shown.
9. The applicant is required to install a five foot wide landscape buffer on the north side of Lot 7,
Block 1. The landscaping shall meet the requirements of UDC 11-3G-3. shown.
6. The existing structure shall be removed prior to City Engineer signature on the final plat. A
demolition permit shall be procured from the Building Division.
7. Prior to signature of the final plat by the City Engineer, the applicant shall provide a letter from
the United States Postal Service stating that the applicant has received approval for the location of
mailboxes. Contact the Meridian Postmaster, Sue Prescott, at 887-1620 for more information.
8. All fencing installed on the site must comply with the standards listed in UDC 11-3A-6 and 11-
3A-7.
EXHIBIT A
Kenners Subdivision– FP (H-2016-0079) PAGE 3
9. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat does
not relieve the applicant of responsibility for compliance.
10. Prior to the issuance of any new building permits, the property shall be subdivided in accordance
with the UDC.
11. Prior to signature on the final plat, the applicant shall provide an exhibit depicting the setbacks,
building envelope and orientation of lots and structures for those lots taking access from the
common driveways (Lots 3-6, Block 1) in accord with UDC 11-6C-3D7.
12. A street light plan will need to be included in the final plat application. The plan will need to
include the installation of a type 2 street light at the corner of E Oakcrest Drive and N Dixie Ave.
Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street
Lighting. A copy of the standards can be found at
http://www.meridiancity.org/public_works.aspx?id=272
13. An existing temporary sanitary sewer and water main easement in favor of the City of Meridian
currently exists across Lots 1 and 2, Block 1. The easement was created with the Wingate Place
Subdivision No. 2 final plat. Existing sewer and water mains currently traverse through these
easements, however with the development of Kenners Subdivision; theses mains will be relocated
into the new public right-of-ways of E. Oakcrest Drive and N. Dixie Avenue, thereby rendering
the easement alignment obsolete. To address the relinquishment of this easement, applicant shall
create plat note that acknowledges the easement with reference to the recorded final plat of
Wingate Place Subdivision No. 2, and then work with the City Attorney’s Office to process a
Relinquishment document that would be executed by the City, and then recorded into Ada
County Records. The recording instrument number would then be made part of the note
described above.
VII. GENERAL REQUIREMENTS
1. Sanitary sewer service to this development is available via extension of existing mains adjacent to
the development. The applicant shall install mains to and through this subdivision; applicant shall
coordinate main size and routing with the Public Works Department, and execute standard forms
of easements for any mains that are required to provide service. Minimum cover over sewer
mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate
materials shall be used in conformance of City of Meridian Public Works Departments Standard
Specifications.
2. Water service to this site is available via extension of existing mains adjacent to the development.
The applicant shall be responsible to install water mains to and through this development,
coordinate main size and routing with Public Works.
3. Street signs are to be in place, sanitary sewer and water system shall be approved and activated,
fencing installed, drainage lots constructed, road base approved by the Ada County Highway
District (ACHD) and the Final Plat for this subdivision shall be recorded, prior to applying for
building permits.
4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the
applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A.
5. A letter of credit or cash surety in the amount of 110% will be required for all incomplete
fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat.
6. The City of Meridian requires that the owner post with the City a performance surety in the
amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior
to final plat signature. This surety will be verified by a line item cost estimate provided by the
owner to the City. The applicant shall be required to enter into a Development Surety Agreement
EXHIBIT A
Kenners Subdivision– FP (H-2016-0079) PAGE 4
with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit,
cash deposit or bond. Please contact Land Development Service for more information at 887-
2211.
7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of
20% of the total construction cost for all completed sewer, and water infrastructure for a duration
of two years. This surety amount will be verified by a line item final cost invoicing provided by
the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash
deposit or bond. Please contact Land Development Service for more information at 887-2211.
8. All development improvements, including but not limited to sewer, water, fencing, pressurized
irrigation and landscaping shall be installed and approved prior to obtaining certificates of
occupancy, or as otherwise allowed by UDC 11-5(c) -1.
9. Applicant shall be required to pay Public Works development plan review, and construction
inspection fees, as determined during the plan review process, prior to the issuance of a plan
approval letter.
10. It shall be the responsibility of the applicant to ensure that all development features comply with
the Americans with Disabilities Act and the Fair Housing Act.
11. Applicant shall be responsible for application and compliance with any Section 404 Permitting
that may be required by the Army Corps of Engineers.
12. Developer shall coordinate mailbox locations with the Meridian Post Office.
13. All grading of the site shall be performed in conformance with MCC 11-1-4(b).
14. Compaction test results shall be submitted to the Meridian Building Department for all building
pads receiving engineered backfill, where footing would sit atop fill material.
15. The engineer shall be required to certify that the street centerline elevations are set a minimum of
3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom
elevation of the crawl spaces of homes is at least 1-foot above.
16. The applicants design engineer shall be responsible for inspection of all irrigation and/or
drainage facility within this project that do not fall under the jurisdiction of an irrigation district
or ACHD. The design engineer shall provide certification that the facilities have been installed in
accordance with the approved design plans. This certification will be required before a certificate
of occupancy is issued for any structures within the project.
17. At the completion of the project, the applicant shall be responsible to submit record drawings per
the City of Meridian AutoCAD standards. These record drawings must be received and approved
prior to the issuance of a certification of occupancy for any structures within the project.
18. 100 Watt and 250 Watt, high-pressure sodium street lights shall be required on all public
roadways per the City of Meridian Improvement Standards for Street Lighting. All street lights
shall be installed at developer’s expense. Final design shall be submitted as part of the
development plan set for approval, which must include the location of any existing street lights.
Street lighting is required at intersections, corners, cul-de-sacs, and at a spacing that does not
exceed that outlined in the Standards. The contractor’s work and materials shall conform to the
ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of
Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of
existing street lighting.
19. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of
way (include all water services and hydrants). The easement widths shall be 20-feet wide for a
single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but
EXHIBIT A
Kenners Subdivision– FP (H-2016-0079) PAGE 5
rather dedicated outside the plat process using the City of Meridian’s standard forms. The
easement shall be graphically depicted on the plat for reference purposes. Submit an executed
easement (on the form available from Public Works), a legal description, which must include the
area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances
(marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a
Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this
document.
20. Applicant shall be responsible for application and compliance with and NPDES permitting that
ma y be required by the Environmental Protection Agency.
21. Any existing domestic well system within this project shall be removed from domestic service per
City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at
(208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic
purposes such as landscape irrigation if approved by Idaho Department of Water Resources
Contact Robert B. Whitney at (208)334-2190.
22. Any existing septic systems within this project shall be removed from service per City Ordinance
Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and
inspections (208)375-5211.
23. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round
source of water (MCC 9-1-28(c)-1.). The applicant should be required to use any existing surface
or well water for the primary source. If a surface or well source is not available, a single -point
connection to the culinary water system shall be required. If a single-point connection is utilized,
the developer will be responsible for the payment of assessments for the common areas prior to
development plan approval.
V. EXHIIBITS
A. Vicinity Map
B. Approved Preliminary Plat (dated: 06/01/15)
C. Proposed Final Plat (dated: 2/11/16)
EXHIBIT A
Kenners Subdivision– FP (H-2016-0079) PAGE 6
Exhibit A – Vicinity Map
EXHIBIT A
Kenners Subdivision– FP (H-2016-0079) PAGE 7
Exhibit B – Approved Preliminary Plat (dated: 06/01/15)
EXHIBIT A
Kenners Subdivision– FP (H-2016-0079) PAGE 8
Exhibit C – Proposed Final Plat (dated: 06/17/16)
1
Joshua Beach
From:Pat Tealey <ptealey@tealeys.com>
Sent:Thursday, July 14, 2016 10:33 AM
To:Joshua Beach
Subject:RE: Kenners Sub. Final Plat
Josh
I have read the attached Final Plat requirements and presented them to the owner. We have no comment and agree
with the requirements as noted in the Staff Report.
Patrick A. Tealey
PLS #4347
Tealey’s Land Surveying
12594 W. Explorer Dr. #150
Boise, ID 83713
(208)385-0636 ph
(208) 385-0696 fx
From: Joshua Beach [ mailto:jbeach@meridiancity.org ]
Sent: Thursday, July 14, 2016 8:27 AM
To: Pat Tealey < ptealey@tealeys.com >; Barbara Shiffer < bshiffer@meridiancity.org >; Charlene Way
<cway@meridiancity.org >; Jacy Jones < jjones@meridiancity.org >; Machelle Hill < mhill@meridiancity.org >; Andrea
Pogue < apogue@meridiancity.org >; Bill Nary < bnary@meridiancity.org >; Emily Kane < ekane@meridiancity.org >;
Michelle Albertson < malbertson@meridiancity.org >; Ted Baird < tbaird@meridiancity.org >
Subject: Kenners Sub. Final Plat
Pat - Please submit a written response to the staff report to the City Clerk’s office
(jholman@meridiancity.org , mhill@meridiancity.org , jjones@meridiancity.org ) and myself (e-mail or fax) by
3:00 pm the Thursday prior to the meeting.
If you are in agreement with the conditions of approval contained in the staff report and you submit a
written response accordingly by Thursday at 3:00 pm, your item will be placed on the consent agenda;
consent agenda items are passed in one motion by the Council at the beginning of the meeting. Note: If you
are in agreement with the staff report, it is still recommended you attend the meeting in the event the
item is pulled off of the consent agenda.
If you do not respond to the staff report by Thursday, or if you have concerns with the conditions of
approval, your project will be placed on the regular agenda.
Josh Beach
Associate Planner
2
Community Development Department
33 E. Broadway Avenue
Meridian, Idaho 83642
Phone: (208)489-0576
Fax: (208)888-6854
jbeach@meridiancity.org
Meridian City Council Meeting
DATE: July 26, 2016 ITEM NUMBER: 5L
PROJECT NUMBER: H-2016-0084
ITEM TITLE: Normandy Subdivision No. 2
Final Plat for Normandy Subdivision No. 2 (H-2016-0084)
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: July 26, 2016 ITEM NUMBER: 5M
PROJECT NUMBER: H-2016-0085
ITEM TITLE: Normandy Subdivision No 3
Final Plat for Normandy Subdivision No 3 (H-2016-0085)
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: July 26, 2016 ITEM NUMBER: 6A
PROJECT NUMBER:
ITEM TITLE: Valley Regional Transit
Valley Regional Transit (VRT) Lifestyle Service
MEETING NOTES
V/
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Access to Independence
-Meridian Lifestyle Service
Access to Independence Partners
-Boise State University
-Boise At Home
-Senior centers
-Transportation providers
-Treasure Valley Transit
-Older adults and persons with disabilities
-Idaho Commission on Aging
-National Federation of the Blind
Design Criteria
Access to “Quality of Life” services
Integration into the community
Convenient, reliable, and familiar
Lifestyle Transportation Service
Community oriented
Small service areas
Designated vehicle and driver
Free transportation to any location
within service area
If this service was made
available in your community,
how often would you use it?
Never
Once a
week
Twice a
week
2-3 times a
week
3-5
times a
week more than 5
0% 35% 38% 21% 6% 0%
n= 73
Top Destinations
12% 11%
8% 8% 7% 6% 6% 6% 5% 5%
0%
2%
4%
6%
8%
10%
12%
14%
Top 10 Destinations
n=202 destinations
Top Destinations
Percentage
Village 12%
Winco 11%
Fred Meyer- Locust Grove 8%
St Lukes Eagle 8%
Library 7%
Walmart 10 Mile 6%
Walmart Fariview 6%
Walmart Overland 6%
Meridian Senior Center 5%
Albertsons Meridian 5%
-Transfers between the two zones
-“Social Trips” organized grocery trips
Service Model
Monday- Saturday
9am-3pm
I need a ride
Implementation
Program Launch October 2016
Implementation Costs
Item/Activity Costs
Vehicle 1 *20% of new vehicle $13,000
Vehicle 2 *20% of new vehicle $13,000
Marketing and Administrative Support $28,500
Provider/Driver Training $4,000
Start Up Costs (Computer, phones, workstation) $1,500
Financials
2017 2018 2019
Total Fed Local Total Fed Local Total Fed Local
Meridian N
Lifestyle
$97,797 $78,238 $19,559 $96,242 $48,121 $48,121 $98,648 $49,324 $49,324
Meridian S
Lifestyle
$97,797 $78,238 $19,559 $96,242 $48,121 $48,121 $98,648 $49,324 $49,324
$39,118 $96,242 $98,648 The graphic below represents the flow of funds to support a Lifestyle Serivice for operations.
Federal Funds:
5310/5307
Local Funds:
Local Government
Local Businesses
Community
Organizations
State Agencies (AAA)
Valley Regional Transit
receives full cost of
operations *Valley Regional Transit
reimburses service provider
for labor, fuel and
associated service costs
Valley Regional Transit
retains remainder of
costs to support ongoing
operations
Schedule
-Meridian Transportation Commission- July 18
-Harvest Church Orientation- July 19
-Vehicle Procurement Initiated- July 25
-Meridian City Council- July 26
-VRT Executive Board- August 1
-Vehicle Vendor Awarded- August 30
-Initiate Driver Training September 19
-Vehicles Arrive October 11
-Pilot Year Launch October 24
Co
m
m
u
n
i
t
y
O
u
t
r
e
a
c
h
/
P
r
o
g
r
a
m
P
r
o
m
o
t
i
o
n
Current Meridian Service
0
50
100
150
200
250
300
350
November December January February March April May June
Number of
Rides
Meridian City Council Meeting
DATE: July 26, 2016 ITEM NUMBER: 6B
PROJECT NUMBER:
ITEM TITLE: Cooperative Agreement
Addendum No. 1 to FYI Cooperative Agreement Between Valley Regional Transit and
the City of Meridian for Lifestyle Service
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
ADDENDUM NO. 1 TO COOPERATIVE AGREEMENT
BETWEEN
VALLEY REGIONAL TRANSIT
AND
CITY OF MERIDIAN
FOR
LIFESTYLE SERVICE STARTUP COSTS
FOR OLDER ADULTS AND PERSONS WITH DISABILITIES
THIS ADDENDUM TO THE FY 2016 COOPERATIVE AGREEMENT
("Addendum") is entered into this -day of July, 2016 by and between VALLEY
REGIONAL TRANSIT, a regional public transportation authority authorized under Chapter 21,
Title 40, Idaho Code ("VRT"), and the City of Meridian, a municipal corporation organized,
existing and authorized under Chapter 1, Title 50, Idaho Code ("Member")
RECITALS
A. On the 4th day of November, 2015, VRT and Member entered into the FY 2016
Cooperative Agreement for financial support to VRT
B. Pursuant to Section 4(c) of the FY 2016 Cooperative Agreement, VRT and
Member agreed to cooperatively develop plans for the additional service within the City of
Meridian. The parties agreed to memorialize the details of the additional service and the exact
amount to be paid by member through the execution of an addendum to the Cooperative
Agreement in an amount not to exceed $60,000.00.
C. By this First Addendum, both VRT and Member desire to amend the 2016
Cooperative Agreement to memorialize Member's commitment to fund additional services.
NOW, THEREFORE, in consideration of foregoing recitals, which are made a part of
this Addendum and not mere recitals, and for other good and valuable consideration, the receipt
and sufficiency of which are hereby acknowledged, the Cooperative Agreement shall be
modified in the following particulars:
Section 4(c) of the Cooperative Agreement (Payment) shall be repealed and replaced
as follows:
For Lifestyle Service to be provided within the City of Meridian, VRT has developed a
business plan, attached hereto as Exhibit A. The amount to be paid by Member to VRT for
Lifestyle Service start-up costs shall be $60,000.00 for the Items listed in Exhibit B, attached
hereto and incorporated herein by this reference. Upon the execution of this Addendum, VRT
will provide an invoice to Member for the amount agreed upon herein.
Page 1 of 18
ALL OTHER TERMS OF THE COOPERATIVE AGREEMENT SHALL REMAIN
THE SAME.
Each party hereto represents and warrants that each person executing this 2016 FIRST
ADDENDUM on behalf of such party is, at the time of such execution, duly authorized to do so
by such party's governing body, and is fully vested with the authority to bind such party in all
respects.
EXECUTED and effective as of the date first above written.
Valley Regional Transit:
Kelli Fairless
Executive Director
City of Meri ian:
a
Page 2 of 18
EXHIBIT A
Lifestyle Service Business Plan
Page 3 of 4
EXHIBIT B
Meridian Lifestyle Service
Valley Regional Transit will partner with a local community organization to pilot a Lifestyle
Transportation service for Meridian residents. This new service is designed to address the daily
transportation needs of seniors and persons with disabilities by providing a reliable, direct, and easy to-
use service. The service will designate two service areas, dividing the Meridian community into a
southern and northern service area. Each service area will designate an accessible vehicle and driver(s)
to provide transportation free of charge to any location within the service area boundaries. Service
hours will run operate from 9am-3pm, Monday-Saturday and will be directly operated by the partnering
community organization acting as a service provider.
The service will also partner with the Cherry Lane Library to allow riders to transfer between the two
service areas if needed. Additionally, the service will connect riders to the fixed route system, allowing
riders access to downtown Boise. However, the main focus of the service will be to provide connectivity
and easy access within Meridian.
The service is targeted to begin operations in October 2016. Valley Regional Transit will work
throughout the summer of 2016 to train the new service provider and implemented a robust marketing
strategy to promote the service. Additionally, Valley Regional Transit will purchase two new accessible
vehicles to be dedicated to the Meridian Lifestyle Service.
Provided below are the projected startup costs needed to prepare the program to be fully operational in
October 2016.
Item/Activity Costs
Vehicle 1 *20% of new vehicle $13,000
Vehicle 2 *20% of new vehicle $13,000
Marketing and Administrative Support $28,500
Provider/Driver Training $4,000
Start Up Costs (Computer, phones, workstation) $1,500
Total $60,000
Page 4 of 4
Contents
Background...................................................................................
Purpose.....................................................................................
Problem/Need..............................................................................
Solution........................................................................................
Service Area Characteristics.....................................................
Service Providers......................................................................
Ride Request Process...............................................................
Rideline Staff Duties.................................................................
Customers Outreach................................................................
Marketing Size and Conditions.....................................................
Finances........................................................................................
Expenses...................................................................................
Revenue....................................................................................
Challenges....................................................................................
Implementation Criteria...............................................................
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..........................................................28
.........................................................28
.........................................................34
.........................................................35
.........................................................48
.........................................................5g
.........................................................68
........................................................ 849
........................................................9-�
........................................................9-�
.....................................................103
.....................................................103
......................................................114
......................................................12- 5
......................................................13- b
Access to Independence Lifestyle Service- Business Plan
Background
Valley Regional Transit (VRT) is the regional public transportation authority (RPTA) for Ada and Canyon
counties. VRT was formed by citizen vote in 1998 per the provisions in Idaho Code Title 40, Chapter 21,
and the enabling statute for RPTA's. The enabling statutes states that an RPTA maintains exclusive
jurisdiction over all publicly funded public transportation services within the established boundary (IC
40-2109). It also outlines the authorities of an RPTA which includes the responsibility to provide
efficient and effective public transportation, to coordinate regional services and encourage the provision
of services through the private sector (IC 40-2104).
VRT adopted an update to the strategic plan in 2015 reiterating the organization's mission "to develop
and manage transportation resources and to coordinate the effective and efficient delivery of safe
transportation options to the region's citizens."
Purpose
The purpose of this document is to outline the service characteristics associated with a new mobility
option for seniors and persons with disabilities, Access to Independence Lifestyle Service (Lifestyle
Service). The new service is designed to address the daily transportation needs of this population sector
by providing reliable, direct, and easy to -use service within each community. The service will designate
an accessible vehicle and driver(s) to a specific service area. The Lifestyle service will provide service to
any location within the service area boundaries for a designated number of hours per week (35-40
hrs/week).
The Lifestyle Service will be implemented through a phased approach, originating with the communities
with the greatest need for transportation services. These services will work in coordination with the
existing Community Link mobility option for seniors and persons with disabilities in the early years of
operation, but will ultimately replace or redefine the majority of Community Link partnerships as they
currently exist. These same coordinating partners may continue to provide transportation services
under an adopted framework of the Lifestyle Service. The development of the Lifestyle Service will act
to:
• Increase coverage of high quality, consistent transportation services throughout the Treasure
Valley;
• Coordinate efforts of local champions in the community to reduce duplication of services;
• Free up capacity on existing services to take on additional riders;
• Enable existing services to satisfy the demand for long distance trips (beyond service area
boundaries);
• Standardize operations for Rideline staff incorporating a dedicated vehicle that will not leave the
service area, a standardized reimbursement rate for service operations, and software
applications t to facilitate scheduling activities;
• Improve access to "quality of life services" for residents, therefore, creating an increased
independence for Treasure Valley Residents.
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Problem/Need
A major barrier to independence for seniors and persons with disabilities is the lack of transportation
options to access daily activities in their community. VRT currently offers transportation service to help
address some of these needs through an Acquisition of Service program, CommunityLink. VRT has
traditionally experienced challenges with the CommunityLink service, as many of the service providers
are unable to provide consistent service to the community beyond their constituents. Additionally, each
service provider requires a different reimbursement rate for the trips provided, and have been
inconsistent in invoice methodology/submittal, thus, causing a number of accounting challenges. Each of
these programs receives 5310 Federal Funding to support up to 80% of the cost to deliver a ride. The
remaining 20% of funding comes from and state agencies or in-kind support.
These resources are made available to each service provider to support rides for certain characteristics
(i.e., veteran, senior, Meridian resident). The various resources and rider characteristics present
challenges in maximizing program efficiency as certain rider sponsorships limit the ability to use an
available service in a given community.
The demand for these lifestyle services has seen a sharp increase in recent months, placing a strain on
VRT staff and vehicles. This growing demand is quickly exhausting the supply of vehicles and personnel.
The demand significantly impacts VRT capabilities to meet the needs of this population and concurrently
diversify mobility programs beyond seniors and persons with disabilities. A more efficient and
coordinated effort is needed to establish dedicated services specific to certain geographies t to disperse
this demand to a more appropriate and localized scale.
Establishing these geographic service areas will provide more consistency in resource allocation and
enable VRT to efficiently schedule more riders onto fewer vehicles. The use of technology to assist with
scheduling and monitoring services will facilitate the level of coordination required to adequately
service this population. Furthermore, the designation of service areas will create a simplified and easy -
to -use delivery model for riders, service providers and transit administrators.
The fundamental element to the delivery of the Lifestyle Service involves identifying local community
organizations to provide services. Local organizations with extra capacity and resources will be identified
to help lower program costs and, more importantly, promote community engagement. Identifying
locally recognized service providers was identified as a major "service criteria" by customer groups
participating in the service.
Solution
The demand for transportation services by senior and persons with disabilities will substantiate the
implementation of approximately nine service areas in the Large Urban area, four service areas in the
Small Urban area, and eight service areas in the surrounding rural area by 2021. This business plan will
focus on the urban areas. A special rural plan will be developed once urban several urban services are
fully implemented.
Service area designations are based on the amount of existing transportation options and the projected
demand from the target population. These designations are based on the assumption that one service
area should be able to accommodate 20-25 one way trips per service day. Service area boundaries will
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need to be carefully defined to ensure maximum efficiency to satisfy these performance goals. Each
service area will be equipped with one accessible vehicle from the VRT vehicle share program. However,
vehicles assigned to each service area are designed to not leave the area for trip origination; unless
there is a need for maintenance as a part of a scheduled rotation. This criteria will significantly reduce
the burden on VRT staff to consistently shuttle vehicles across the region for various partners. For riders
and transportation providers, this designated accessible vehicle will ensure that reliable transportation
is available to satisfy rider needs.
Service Area Characteristics
Each service area will differ slightly based on existing services, demographics and general makeup of
each community. However, the target size for a service area will be roughly 10-15 sq miles. These
service area parameters should be expansive enough for an appropriate and diverse number of services
and amenities; however, each community will need to be carefully examined to ensure that density,
geography and amenities are taken into account. An in-depth analysis conducted by VRT of each
targeted community will reveal the individualized specific characteristics for planning purposes.
Provided below is an example of a potential service area in Southern Boise. This example is meant to
show solely the extent of a service area (10-15 sq miles).
Figure 1 Potential Service Area in South Boise
The geographic scale of this service areas is supported by a recent study from Boise State University
which identified the average distance to grocery stores in Ada County as 1.2 miles, and the average
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distance to a convenient store/ gas station are 2.5 miles. 'The projected trip characteristics will use the
later distance (2.5 miles) as the average one-way trip for Lifestyle service customers. The projected time
to accomplish a 2.5 mile trip will be approximately 15 minutes. Particular service hours are not yet
defined; however, in order to satisfy the yearly demand for trips, an average of 36-40 hours of service
per week is estimated. Recommended service hours will be for 6 hours through the middle of the day
and be provided 6 days a week. Community specific outreach efforts will help determine the desired
hours of operation of the service.
Service Providers
The service will be directly provided by organizations located within each service area (e.g. faith -based
organizations, human service agencies). These organizations will serve as a Community Hub and will
effectively take ownership over the service area and serve as the primary source for information
regarding the Lifestyle Service. These organizations will ensure that a community -oriented service is
provided, satisfying fundamental service criteria as identified by the target population.
Service Providers will need to dedicate personnel to process ride requests, educate the public, and
manage drivers. VRT will generate manifests detailing the daily schedule for Service Provider's drivers to
follow and will coordinate daily communications with the drivers. Service Providers will work closely
with VRT on the overall management of the service; however, the majority of operational activities will
be assumed by the Service Provider.
Service Providers will be responsible for:
• Providing and managing drivers
• Managing the facility portal, and entering ride requests that do not come through the Customer
Web portal
• Printing daily manifests (back up to GoRide Tablet)
• Verifying trips and documenting appropriate performance information
• Monitoring customer feedback
• Store vehicle during non-operating hours
• Charge and maintain GoRide Tablet
• Daily upkeep of vehicles (cleaning), and
• Coordinating with VRT to promote and educate riders of service characteristics and scheduling
options.
Service Providers will be reimbursed for all costs associated with providing the service. Please see the
Cost/Revenue Model section on page 15 for an overview of reimbursement process.
The fundamental role of the Service Provider will be to maintain a consistent supply of drivers. Each
service area will need to have at least two drivers identified to ensure reliable service. One service area
could potentially hire two par- time driving positions to support the needs of the community. If drivers
are not available to provide service, the service provider will be responsible for informing the
1 https://theb]uereview.org/food-access-and-food-deserts-in-ada-county-idaho/
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public/riders. VRT will assume the responsibility of training drivers, but will not be responsible to
provide drivers.
Service Providers will also assume administrative duties and will need to have personnel available to
monitoring ride requests and assist riders with navigating the ride request platform. Many of these
responsibilities may be spread across multiple staff positions, however; there should be a designated
Provider Administrator to work directly with VRT. The Provider Administrator will be responsible for
monitoring the program, ensuring driver availability, enforce GoRide passenger/driver policies and serve
as a liaison between VRT and riders. The Provider Administrator will be required to meet periodically
with VRT to discuss program operations.
Provided below is a basic breakdown of the duties for drivers and Provider Administrators of the Service
Provider.
Position
Drivers
Provider Administrator
Duties
• Operate Vehicle During
• Process Ride Requests
Service Hours
• Print out Daily Manifests
• Provide High Quality of
for Drivers
Customer Service
• Ensure proper
• Conduct Routine
documentation of
Maintenance Check Ups
performance data
• Maintain General Upkeep
• Ensure consistent supply
of Vehicle
of drivers
• Complete Trip
• Provide customer service
Verification using GoRide
as needed
Tablet
• Refer inquiries regarding
• Participate/Facilitate
day -of- service to Rideline
GoRide's customer
• Coordinate any vehicle
satisfaction outreach
maintenance needs with
• Communicate regularly
VRT
with Rideline dispatch
• Oversee program
operations with VRT and
customers to ensure high
quality reliable service is
provided.
Ride Request Process
Rideline will make considerable efforts to reduce the amount of administrative burden on behalf of the
Provider Administrator. These efforts include the generation of manifests based on the ride requests
entered by the Provider Administrator. Rideline staff has access to a sophisticated scheduling software
system that will enable rides to be seamlessly processed and scheduled. Rideline will use this software
to review ride requests and place them on their designated Lifestyle Service van. Additionally, Rideline
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staff will be responsible for all "day -of' communication regarding manifest changes and rides status
updates.
Riders can gain access to the Lifestyle Service through two options.
1) Riders call into Community Hub to request rides over the phone.
Riders can call into the Community Hub and speak with the Provider Administrator to directly
schedule rides. A vetting process will be conducted to ensure rider requests are within the
designated service areas. The Community Hub will process ride request and enter them into a web
portal. Figure 2 demonstrates customer's ride requests process.
2) Riders sign up to use the customer portal online -
Riders will be granted access to an online venue to request rides. Access to the online portal will be
provided by riders submitting an application to receive log -in information. Rideline staff will review
rider characteristics and grant access to qualified applicants/ trips. Once approved, riders can sign
into the online portal to request rides. Provided below is an example of the Portal User Registration.
Ride Request Process Flow
Marketing initiative
informscustomers of
service characteristics and
scheduling resources
(contact info)
CUStomel's contact
service providers to
schedule ride
Customer sends email
to Rideline requesting
access to Customer
Portal
Rideline reviews customer
information and provides
Customer Portal access
information (if home is within
caruira araal
[Type text]
0 goride
Service provider
enters ride request
into vreb portal
Customer logs onto
Customer Portal and
enters ride request
Rideline stall
processes trips and
places them on
designated Lifestyle
Service vehicle.
Rideline Staff Duties
Several applications will be made to facilitate the scheduling optimization and monitoring process for
Rideline staff and VRT. These new applications will require additional training of Rideline staff in some
cases. The following list provides an overview of the applications that will assist Rideline staff in
processing ride requests and scheduling rides on the Lifestyle service.
• Each service area will have a designated zone within the scheduling software. This zone will
indicate whether a trip request is eligible for a particular Lifestyle service van, or will need to
be placed on another GoRide service.
• Optimizing activities will utilize these zones to ensure manifests are generated accurately.
Rideline staff will work with the Provider Administer and drivers to ensure optimizing
characteristics are appropriately assigned.
• Each vehicle will be equipped with a tablet, providing a standardized approach to monitoring
service delivery and streamlining the trip verification process. Rideline staff will work with
provider administrator to ensure driver accuracy and consistency with tablet use.
• Reminder calls will be provided 24 -hours in advance through Rideline. Rideline staff will be
responsible to update manifest due to late cancellations, no show and/or late additions.
Rideline will work closely with Provider Administrator to handle any scheduling concerns or
adaptations. For example, specialized trips to local events or grocery stores may be incorporated
into the service areas. Regularly scheduled meetings will be held to ensure effective
communication between VRT and the Service Providers.
The daily operational tasks undertaken by Rideline Staff are provided below.
Rideline Staff receives a
ride request through
Customer or Facility Portals
and reviews for
completeness.
Daily Activities
Rideline staff processes
trip request and, using
the optimizing function,
places riders on
designated Lifestyle
Service Vehicle.
End of the Month
Rideline Staff reviews
monthly service and
generates performance
report
FV
Rideline sends manifests
for the following day's
service to Service
Provider via tablet or
email.
VRT's Mobility Manager
conducts regular status
meetings with Service
Providers to address concerns
or questions
VRT staff will also be responsible to address any maintenance needs of Lifestyle Service vehicles, and will
ensure there are back up vehicles to maintain service. VRT Mobility Coordinators will consistently
monitor all vehicles in the fleet and coordinate with Service Providers regarding vehicle's needs.
VRT's Mobility Manager will continue the role of identifying community partners and facilitating the
implementation and standard operating procedures with the Service Provider. As opposed to current
conditions in which the Mobility Manager attempts to tailor programs to meet the needs of the
transportation providers, the Mobility Manager will now be equipped with the structure of a viable
program tailored to meet the needs of the community and structured to ensure a successful and
consistent delivery of service. This framework will enable the Mobility Manager to engage a diverse
range of community organizations to become new partners, as well as, to provide a sound alternative
for many CommunityLink providers to adopt a new service model.
Customers Outreach
Riders will become aware of the system and its specific characteristics through a robust marketing
initiative. This marketing initiative will include partnerships with local businesses, human service
organizations, community organizations, local government and focused social media incorporation.
Fundamental to marketing efforts will be the customer's awareness of the service boundaries and
beneficial, applicable characteristics. These areas will need to be clearly defined to ensure customers do
not place ride requests that originate or terminate outside of the service area. Additionally, marketing
materials will provide information for interested riders to submit a request into Rideline to receive
access to a customer portal, enabling them to schedule their own rides online.
Each Lifestyle Service area will have its own marketing strategy based on the available resources.
However, all marketing initiatives will ensure a clear definition of service area boundaries and rider
requirements. Utilizing a coordinated marketing approach, there are also tremendous opportunities to
work with local businesses. By generating specialized trips to local stores and events, an opportunity
exists for collaborative marketing initiatives. Fundamental to the coordinated marketing strategy will be
to highlight and to promote the s service provided by the local Service Provider. Service Providers should
be recognized throughout the community for the value to enhanced quality of life they are providing
through the delivery of the Lifestyle Service.
Marketing Size and Conditions
The Treasure Valley's senior population is growing. The following table demonstrates the change in
population by age between 2010 and 2040. This table focuses on persons 65 years of age or older. In
raw numbers, the estimated number of seniors (age 65+) will grow from 61,444 in 2010 to 231,555 in
2040, which translates to 377% growth and an additional 170,111 new seniors beyond the 2010 level.
Looking at the senior growth from 2015 — 2020, the senior population is estimated to grow by 23,116
(almost 30%). Looking at the senior growth from 2015 — 2020, the senior population is estimated to
grow by 23,116 (almost 30%). This growth represents a demand for over 53,000 one way trips in the
large urban area and over 11,000 trips in the small urban area by year 2020.
Year
Population 65+
Total Population
% of Population 65+
2010
61,444
581,288
10.6%
2015
78,982
624,998
12.6%
2020
102,098
674,974
15.1
2040
231,555
1,022,000
22.7%
The current CommunityLink delivery model will be unable to comprehensively support this level of
service throughout the region. The proposed strategy will introduce nine service areas in the Large
Urban area and four services areas in the small urban area by the year 2021. These efforts provide an
approach to phase out current Community Link operations in favor of the new Lifestyle Service. Full
implementation of these service areas will address the demand in the region.
Finances
Expenses
The table below demonstrates the overall expenses associated with the growth of the Lifestyle Service
solution over the next five years. The growth of the program will include the transition of current
Community Link providers into Lifestyle Service Providers . For example, the large growth in 2018
represents CommunityLink providers: SHIP, Eagle Senior Center and Star Senior Center making the
transition into Lifestyle Service Areas. CCOA will go through a similar transition beginning in 2019. In
addition to CommunityLink transitions, the Lifestyle program will incorporate new Service Providers.
The Revenue Model on page 12 will demonstrate the proposed funding allocation to support the
Programs Expenses.
Expenses
Number of Service Areas
2017
2018
2019
2020
2021
3 8 10 12
13
Operations
$229,026
$626,004
$802,068
$986,544
$1,095,475
Preventative Maintenance
$29,616
$80,950
$103,718
$127,573
$141,659
Capital
$27,900
$76,260
$97,708
$120,181
$133,451
Administration
$6,846
$18,712
$23,975
$29,490
$32,746
Total
$293,388
$801,927
$1,027,469
$1,263,787
$1,403,330
Operations costs consist of a $15/hour wage for the Service Provider's Program Administrator and
drivers. In addition to fuel, these costs are to be directly reimbursed to the Service Provider on a
monthly basis. Additional costs to support the ongoing operations of the service including: data plan,
marketing, and Rideline wages are to be allocated through VRT internally. The base operational costs
for one service area are provided below.
10
Lifestyle Breakdown —1 Area
OP
Wages
$55,800*
OP
Fuel
$4,069*
OP
Data Plan
$198
OP
Driver Training
$1,200
OP
Rideline Scheduler
$10,075
OP
Marketing
$5,000
*Service Provider Reimbursements (see
page 12)
Preventative Maintenance costs are based the metrics used by VRT's ACCESS paratransit service. These
metrics assign $.50/mile to vehicles to ensure a healthy and reliable vehicle fleet. Based on the
projected demand and trip characteristics of Lifestyle services, each service will require $9,872 in
preventative maintenance. Annual capital costs for each program include a depreciation of $9,300.
These funds will go towards the purchase of a new replacement vehicle in 7 years. Administrative costs
consist of vehicle insurance ($2,222/year) and minor expenses associated with driver certification.
Revenue
Each Lifestyle program will be made eligible for either FTA 5310 AOS funding or FTA 5307 funds. Both
Federal funding sources will be utilized to help support the service throughout the region. In
determining a service area's Federal funding source, several criteria will be examined. This criterion
includes: current provider status, most immediate community need, service geography, and overall
availability of funding sources. The implementation of the Lifestyle Service concept in the Treasure
Valley presents an opportunity to reduce the region's reliance on Federal funds to support mobility
initiatives. Regardless of a program's Federal funding source, each service area will strive to achieve
equal from local funding sources. Local funding can come from a variety of resources, including local
government, local businesses, in-kind contributions and state agencies. Presented below is the proposed
funding allocation to address the first five years of the Lifestyle Service.
Revenue
2017
2018
2019
2020
2021
5307 LU
$156,475
$96,242
$98,648
$153,671
$216,200
5310 LU
X
$260,629
$248,620
$252,785
$264,706
5310SU
$78,238
$128,315
$180,766
$235,763
$220,500
Federal Funding
Total
$234,710
$485,185
$528,034
$642,219
$701,655
Local Funding
Total
$58,678
$316,742
$499,435
$621,568
$701,675
*If needed 5307 SU funding can be used to support Lifestyle Services in the Small Urban Area
The graphic below represents the flow of funds to support a Lifestyle Serivice for operations.
11
Federal Funds:
5310/5307
Local Funds:
Local Government
Local Businesses
Community
Organizations
State Agencies (AAA)
Valley Regional Transit
receives full cost of
operations
Valley Regional Transit
retains remainder of
costs to support ongoing
operations
*Valley Regional Transit
reimburses service provider
for labor, fuel and
associated service costs
Challenges
There are several potential barriers that may impact the success of the Lifestyle Service on a regional
level. These barriers are detailed below, with solutions on how to address them moving forward.
1) Challenge -Rider demand
Despite the demographic trends indicating an aging population that is likely to have a need for
supportive transportation, there is the possibility that riders will not use public transit.
Solution- A robust outreach strategy and careful analysis should be conducted prior to a
Service's launch. These activities should provide enough details on the desirability and intended
use of a Service. Prior to service launch and throughout the Service's operations, marketing
efforts aimed towards generating ridership should be adopted, a marketing micro plan for each
community will be developed to ensure effective participation. Consistent communication with
riders and the community regarding new opportunities should also be considered. Coordinating
"social trips" to grocery stores and key destinations are one alternative to help booster the
programs visibility. VRT's Mobility Manager will facilitate these types of non-traditional
activities.
2) Challenge- Provider participation
Some communities may have difficulty establishing a community hub/service provider.
Solution- Extensive outreach is encouraged to ensure all potential organizations have an
opportunity to participate in the Service. In a worst case scenario, if there are no providers
available within a community, VRT could potential assume the role on a short term basis. The
option should only be made available after all other opportunities have been exhausted. For
12
communities without a plan or vision to establish a community hub/ service provider, careful
consideration should be made before following through with service delivery.
3) Challenge- Funding
Local funding always has the potential to limit service.
Solution- Prior to a full adoption of a Lifestyle Service area, dedicated funding sources must be
identified. Additionally, throughout the implementation of a Service, new funding sources
should consistently be pursued. As provided in the Finances section, each new Service Provider
is supported with 80% of program costs provided through Federal funds for the first year.
However, after the first year this amount is reduced to 50%, requiring higher contributions from
local sources. This reduced reliance on Federal funds is fundamental to the sustainability for a
regional public transportation system, to ensure adequate coverage throughout the region.
Implementation Criteria
In order for a Service to be deemed eligible to begin opertations, the following criteria must be
addressed.
The Service Provider will be fully equipped with:
• At least two fully trained drivers
• A Provider Administratior fully trained on Portals software
• A workstation to process ride requests
• An accessible vehicle equipped with tablet
• Copy of rider policies and procedures
• Established accounting process to invoice and receive reimbursments
• Marketing material
• Formal proceess to refer day of service inquiries to Valley Regional Transit
Valley Regional Transit will distrubute a Provider Handbook detailing the steps and operating procedures
to implement the service.
Rideline will be equipped with:
• Service area zone installed in Software system
• Optimization function specific to each Service area
• Working relationship with Service Provider's Provider Administrator and drivers
• Processes in place to sign up riders for service
Customer base will be equipped with:
• Knowledge of Service area boundaries
• Knowledge of GoRide Passenger Policies
• Step by step guide to access to online portal
13
• Contact information to reach service provider to schedule rides over the phone
Once the Lifestyle Service is fully operational, on a monthly basis,Service Providers will receive a
monthly reimbursment for service hours of drivers and provider administrators. These reimbursements
will be based on a predetermined level of service provided per week, approximately 36-40 hours/ week
and fuel ,and minor upkeep submitted through monthly invoices. Additional costs associated with
operation service (utilities, phones etc.) may also be discussed and incorporated into monthly
reimbursements.
<END>
14
(e) regional r o
TOPIC: Access to Independence: Meridian Lifestyle Service
DATE: July 20, 2016
Summary:
Valley Regional Transit will partner with a local community organization (Harvest Church) to pilot a
Lifestyle Transportation service for Meridian residents. This new service is designed to address the daily
transportation needs of seniors and persons with disabilities by providing a reliable, direct, and easy to -
use service. The service will designate two service areas, dividing the Meridian community into a
southern and northern service area (see Figure 1). Each service area will assign an accessible vehicle and
driver(s) to provide transportation free of charge to any location within the service area boundaries.
Service hours will run operate from 9am-3pm, Monday -Saturday and will be directly operated by the
partnering community organization acting as a service provider.
The service will partner with the Cherry Lane Library to allow riders to transfer between the two service
areas if needed. Additionally, the service will connect riders to the fixed route system, providing access
to Boise and Canyon County. However, the main focus of the service will be to provide connectivity and
easy access within Meridian.
The service is targeted to begin operations in October 2016. Financial support for the program's
implementation and first year operations will be requested from the City of Meridian. Additional
partners will be incorporated to support ongoing costs beyond the pilot year. Valley Regional Transit will
provide FTA funds to match local contributions at an 80/20 rate for the first year, and a 50/50 rate for
the following years.
Provided below is the cost distribution for the first 3 year for the two service areas. If needed, additional
service areas may be incorporated to support additional demand.
700 NE 2nd Street, Suite 100 0 Meridian, ID 83642 • p: 208.846.8547 • f: 208.846.8564 & 1.855.345.7433
2017
2018
2019
Total
Fed
Local
Total
Fed
Local
Total
Fed
Local
Meridian N
Lifestyle
$97,797
$78,238
$19,559
$96,242
$48,121
$48,121
$98,648
$49,324
$49,324
Meridian S
Lifestyle
$97,797
$78,238
$19,559
$96,242
$48,121
$48,121
$98,648
$49,324
$49,324
700 NE 2nd Street, Suite 100 0 Meridian, ID 83642 • p: 208.846.8547 • f: 208.846.8564 & 1.855.345.7433
In order to ensure the program's success, VRT is requesting $60,000 from the City of Meridian to
support a successful launch of the program. Provided below are the proposed expenditures.
Item/Activity
Costs
Vehicle 1 *20% of new vehicle
$13,000
Vehicle 2 *20% of new vehicle
$13,000
Marketing and Administrative Support
$28,500
Provider/Driver Training
$4,000
Start Up Costs (Computer, phones, workstation)
$1,500
Imperative to the success of the program will be to ensure there is marketing and administrative
support to guide the new service provider and educate Meridian residents on the new service.
Marketing initiatives will include approximately $6,000 towards add space in local newspapers, $3,000
in collateral design, $2,500 in printing expenses, and the remainder to be put towards outreach
initiatives and website development. These efforts will take place throughout the summer and fall of
2016.
Valley Regional Transit Planner, Tod Morris, will present the Meridian Lifestyle Service to the Meridian
City Council on July 26, 2016. For more information please contact Tod Morris at 208-258-2713,
tmorris@vallevregionaltransit.org.
COOPERATIVE AGREEMENT
BETWEEN
VALLEY REGIONAL TRANSIT
AND
CITY OF MERIDIAN
FOR
ANNUAL ASSESSMENT
AND
SERVICE CONTRIBUTION
1',
THIS COOPERATIVE AGREEMENT ("Agreement") is entered into this day of
N pVe—nAbelv' 20 0 by and between VALLEY REGIONAL TRANSIT, a regional public
transportation authority authorized under Chapter 21, Title 40, Idaho Code ("VRT"), and the
City of Meridian, a municipal corporation organized, existing and authorized under Chapter 1,
Title 50, Idaho Code ("Member")
RECITALS
A. VRT is the regional public transportation authority created to serve Ada and
Canyon Counties, pursuant to Chapter 21, Title 40, Idaho Code, and as a result of November 3,
1998 public referendum. VRT provides publicly funded or publicly subsidized transportation
services and programs in Ada and Canyon Counties.
B. Member is a municipal corporation authorized under Chapter 1, Title 50, Idaho
Code.
C. Idaho Code § 40-2109(7) provides that VRT may enter into cooperative
agreements with the state, other authorities, counties, cities and highway districts under the
provisions of Idaho Code § 67-2328, which expressly authorizes public agencies to enter into
agreements with one another for cooperative action for purposes within the power, privilege, or
authority of said agencies.
D. Idaho Code § 40-2110 provides that counties, cities, highway districts and other
governmental entities in the region may enter into cooperative agreements with the regional
public transportation authority in order to contribute funds from any source in recognition of
costs of the authority.
E. There are two primary programs which VRT budgets and funds each year. First,
VRT budgets and establishes annual assessments for its regular and special members, with
assessments for its regular members calculated pursuant to a population based formula, and
assessments for its special members calculated pursuant to a negotiated amount. Second, VRT
budgets and establishes service contribution requirements to support the operation of motor bus
services within the Nampa Urbanized Area and the Boise Urbanized Area.
F. VRT has budgeted $207,243 for Member to contribute for its annual assessment
and service contribution; Member has budgeted the same amount for its VRT annual assessment
and service contribution.
Page 1 of 5
G. Service contributions support the following modes:
1) Nampa Express Service (Routes 40 & 43): Operates between Nampa and Boise
making a limited number of designated stops in Caldwell, Meridian, and Boise.
The service operates Monday thru Friday from 5:35 A.M. to 6:25 P.M. The
service generally utilizes 24 passenger, 2 wheelchair capacity buses each
equipped with a bicycle rack.
2) Nampa Limited Stop Service (Route 42): Operates between Nampa and Boise
making several designated stops in Nampa, Meridian, and Boise. The service
operates Monday thru Friday from 5:35 A.M. to 8:27 P.M. The service generally
utilizes 20 passenger, 2 wheelchair capacity buses each equipped with a bicycle
rack.
3). Additional Meridian service (to be determined). VRT will bill the City of
Meridian up to $60,000 annually after the service is determined and implemented
pursuant to the terms of this Agreement.
4). The Community Link transportation network for Older Adults and Persons
with Disabilities. Member will provide up to $30,000 annually as local match for
this program.
AGREEMENT
NOW, THEREFORE, in consideration of foregoing recitals, which are made a part of
this Agreement and not mere recitals, and for other good and valuable consideration, the receipt
and sufficiency of which are hereby acknowledged, it is mutually agreed as follows:
Section 1. Term
This Agreement shall be in effect from the 1St day of October, 2015, and will terminate on
the 30th day of September, 2016, unless earlier terminated pursuant the mutual written agreement
of the parties hereto.
Section 2. Purpose
The purpose of this Agreement is:
a) For Member to pay annual assessment and a service contribution to VRT for
Fiscal Year 2016 in the amount of $117,243 in contribution to the costs of VRT and in support of
transportation services within the Boise Urbanized Area and the Nampa Urbanized Area.
b) For Member to pay monthly invoiced costs in support of the Community Link
network for Older Adults and Persons with Disabilities. Total payment by Member will not
exceed $30,000 annually.
c) For Member to pay for additional service within the City of Meridian. Upon
implementation of any additional service, VRT will bill Member for the cost of service. Total
cost of such additional service shall not exceed $60,000 annually.
Page 2 of 5
d) For VRT to use said annual assessment for costs budgeted under its regional
planning and program administration, and to use said service contribution for costs budgeted
under its regional operating plan.
Section 3. Compliance
VRT, in using said assessment and service contributions, shall comply with all conditions
required by applicable federal, state and local laws and regulations, and shall maintain, in
accordance with generally accepted accounting practices and principles, records and books of
account regarding said dues and operating costs.
Section 4. Payment
a) Member shall pay its annual assessment and service contribution up to the
aforesaid amount of $117,243 within 30 days of invoice to VRT at the following address, unless
Member is notified in writing by VRT of a new address:
Valley Regional Transit
700 NE 2nd St Suite 100
Meridian, Idaho 83642
b) For Community Link network trips, VRT will provide monthly invoices to
member indicating the number of trips completed during the billing period and Member's
portion of the cost of the trips. All trips will be purchased on a per ride basis. The current per
ride amount is $15. In the event that there is a planned increase in the per ride amount, VRT
shall notify member in writing of the amount of the increase. Documentation of the number of
rides being purchased will be included with each invoice. VRT will pay 80% of the cost of the
ride and member will pay 20% of the cost of the ride. Member will pay up to $30,000 annually
in support of the Community Link network.
c) For additional service provided within the City of Meridian, member and VRT
will cooperatively develop plans for the additional service. The parties shall memorialize the
details of the additional service and the exact amount to be paid by member through the
execution of an addendum to this Agreement. Upon the execution of an addendum, VRT will
provide an invoice for the additional service upon implementation of said service. Member will
pay the agreed upon amount, up to $60,000 annually for additional service.
d) Member's address, for the purpose of notice or correspondence, unless VRT is
notified in writing by Member of a new address, is as follows:
City of Meridian
33 E. Broadway
Meridian, Idaho 83642
Section 5. Miscellaneous
a) Each party hereto represents and warrants that each person executing this
Agreement on behalf of such party is, at the time of such execution, duly authorized to do
Page 3 of 5
so by such party's governing body, and is fully vested with the authority to bind such
party in all respects.
b) If any provision of this Agreement is held invalid, illegal, or unenforceable, the
remainder shall be construed to conform to the intent of the parties, and shall survive
the severed provisions.
c) Except as provided otherwise herein, this Agreement and any attachments hereto
constitute the entire Agreement between VRT and Member concerning the subject
matter hereof. The provisions of this Agreement shall be construed as a whole and
not strictly for or against any party.
d) The captions and headings in this Agreement are for reference only and shall not be
deemed to define or limit the scope or intent of any of the terms, covenants,
conditions or agreements contained herein.
e) This Agreement is not intended to create, nor shall it in any way be interpreted or
construed to create, any third party beneficiary rights in any person not a party hereto.
f) This Agreement shall be binding on the parties hereto, and their successors and
assigns.
Section 6. Indemnification
To the extent permissible by law, VRT shall indemnify, defend, protect and hold harmless
Member, and it's officers, agents and employees, from and against any and all liabilities, losses,
suits, claims, judgments, fines or demands arising by reason of injury or death of any person or
damage to any property, including all reasonable costs for investigation and defense thereof
including but not limited to attorney fees, court costs, and expert fees), of any nature whatsoever
collectively, "Claims") arising out of or incident to this Agreement, and any renewal or
extension thereof, and arising out of or caused by the negligent or intentional acts or omissions
of VRT, it's officers, agents and employees, regardless of where the injury, death, or damage
may occur, except to the extent any such Claims arise out of or are caused by the negligent or
intentional act or omission of Member or it's officers, agents and employees. Member shall give
to VRT reasonable notice of any such Claims. VRT shall notify Member of the counsel to be
used in carrying out its obligations hereunder. Member must state any reasonable objection that
it may have regarding the use of said counsel. The provisions of this section shall be deemed to
be a separate contract between the parties and shall survive the expiration or any default,
termination or forfeiture of this Agreement, and any renewal or extension thereof.
Notwithstanding anything to the contrary in the foregoing, Member's right to indemnification
pursuant to the foregoing shall be limited to indemnification for such Claims for which Member
incurs actual liability or expense. The foregoing indemnification includes, without limitation, any
Claim arising out of or caused by the noncompliance of any services, programs, or activities
provided by VRT under this Agreement with all applicable federal, state, and local statutes,
regulations, and requirements, including, but not limited to, the Americans with Disabilities Act
ADA). Notwithstanding anything to the contrary in the foregoing, (i) no employee or officer of
VRT shall be personally liable to Member under this Agreement, (ii) with respect to third party
Claims, both VRT and Member expressly reserve any and all of the privileges and immunities
available to them, if any, under Idaho law, and (iii) the agreement of VRT to hold harmless or
Page 4 of 5
indemnify Member shall be limited to, and be payable only from, VRT's available insurance or
self-insurance coverage for liability assumed by contract available as a part of its general liability
insurance program."
EXECUTED and effective as of the date first above written.
Valley Regional Transit:
Kelli Fairless
Executive Director
City of Meridian:
Page 5 of 5
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Meridian City Council Meeting
DATE: July 26, 2016 ITEM NUMBER: 8A
PROJECT NUMBER:
ITEM TITLE:
Approval of the Amended Revenues and Expenditures for Fiscal Year 2016 in the
Amount of $90,410,071
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: July 26, 2016 ITEM NUMBER: $B
PROJECT NUMBER:
ITEM TITLE:
Approval of the Tentative Proposed Revenues and Expenditures for Fiscal Year 2017 in
the Amount of $119,946,412
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
R,.IDIAN,�E
0r)AHC
Interoffice Memo
07/22/2016
To: Mayor & City Council
From: CFO, Todd Lavoie
Ref: FY2017 Tentative Budget and FY2016 Amended Budget
Action Needed:
1. Council to tentatively approve the proposed revenues and expenditures for
Fiscal Year 2017
$119,946,412
One Hundred Nineteen Million Nine Hundred Forty Six Thousand Four
Hundred and Twelve Dollars
2. Council to approve the amended revenues and expenditures for Fiscal Year
2016
$90,410,071
Ninety Million Four Hundred Ten Thousand and Seventy -One Dollars
Meridian City Council Meeting
DATE: July 26, 2016 ITEM NUMBER: 8C
PROJECT NUMBER: H-2016-0036
ITEM TITLE: Gibson Amity Property
Public Hearing for Gibson Amity Property (H-2016-0036) by CLG, Inc. Located 357 E.
Amity RoadRequest: Annexation and Zoning of Approximately 5.864 Acres of Land with
an I -L Zoning District
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: July 26, 2016 ITEM NUMBER: $D
PROJECT NUMBER: H-2016-0006
ITEM TITLE: Pope's Garden
FUNIC Hearing for ope s Garden - - y iron Mountain
Real Estate Located at 2662 E Magic View DriveRequest: Amendment to the
Comprehensive Plan Future Land Use Map to Change the Land Use Designation on
5.28 Acres of Land from Office to Medium High Density Residential
2. Request: Annexation and Zoning of 5.28 Acres of Land from the RUT to the R-15
Zoning District
3. Request: Preliminary Plat Approval consisting of (Nineteen) 19 Building Lots, (Four) 4
Common Lots and (One) 1 Other Lot on 5.28 Acres of Land in the R-15 Zoning District
A RAr'il IA -,f- ('nnriifinnril I Icr. Permit Arnrnrnynl fnr n Mi ilfi-Fnmily nL=yAlnnmAnf ('nncidinn
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Pope’s Garden
5.28 Acres
34% Open Space (1.84 Acres)
North Landscape Buffer More Than Double
19 Buildings - 76 Units
14.39 Units/Acre
Project Changes
Previous Site Plan
ACHD Commission removed
Hickory Way connection
Allowed for more open space
North landscape buffer
doubled in size
Project Changes
New Site Plan
ACHD Commission removed
Hickory Way connection
Allowed for more open space
North landscape buffer
doubled in size
Open Space & Amenities
Required Open Space - 10%
Pope’s Garden Open Space - 34%
Children’s Play Structure
Fitness Center
Hardscaped Plaza Sitting Area
City of Meridian Comprehensive Plan
Y
City of Meridian Comprehensive Plan
Employment Centers
2 mile radius
Alternative Transportation
Pope’s Garden is within 3⁄4 mile
walking distance of Bus Route 42,
and walking and biking distance to
regional employers developed in
the surrounding area.
Being Good Neighbors
2nd story windows in Woodbridge
face North onto Greenhill Estate lots.
Bank parking
along fence
Pope’s Garden provides a 40’ to 50’
landscape area for next to Greenhill Estates,
much larger than is required by the office
L-O zone (20’).
We are providing between 40’ and 130’
between the buildings and North property
line.
Additionally, the only windows facing to the
north are small transom windows.
Small North facing
transom windows
Being Good Neighbors
Mountain West Bank
Parking
Buffering our Neighbors
Existing trees along the North property
line will help buffer the development
from Greenhill Estates.
We will add a 3’ high berm and a 6’ high
solid fence and 40’ to 50’ of landscaping
to increase the buffer.
Buffering our Neighbors
Picture taken from future 4-plex buildings, looking North to the neighbors.
9’ Solid Screening - 6’ fence on top of a 3’ berm
40’ to 50’ landscaped area
Recently Approved
On April 19, 2016, Meridian City Council
approved the Final Plat for an
R-40 4 story apartment project (96 Units)
adjacent to an
R-4 single family neighborhood
Other Multifamily Projects & Single Family Residential
Traffic Study & Data
AM – 25 Trips
PM – 29
Daily - 323
AM – 8 Trips
PM – 10
Daily - 107
The Meridian Staff Report states: “The proposed MHDR land use would generate fewer
trips per unit than typical development within the existing Office land use.”
Traffic Study
A traffic study was conducted by Thompson Engineers for this project, it estimated that 75% of traffic for Pope’s
Garden will travel east to Eagle Road & I-84. Traffic on the Woodbridge Collector road will increase about 6.2%.
Traffic Data – ITE (Institute of Transportation Engineers)
Comparison between General Office, Medical Office and Multifamily use
74 Unit Apartment Complex – 430 Trips/Day
5 Acre General Office Complex – 496 Trips/Day (115% Increase)
5 Acre Medical/Dental Office Complex – 1626 Trips/Day (378% Increase)
Traffic Data – ITE & ACHD
Medical/Dental Offices are
the most intense weekday
traffic use per 1000 SQFT
of building space.
This is shown in the traffic
calculation data and also in
the amount ACHD charges
for Impact Fees.
Typical Office Development – Wyndstone Place
Dental Office
8,500 SQFT
Dental Office
5,600 SQFT
General Office
15,350 SQFT
Future Office
5,300 SQFT Office
Under Construction
5,300 SQFT
Future Office
3,200 SQFT
Future Office
6,000 SQFT
4 Acre Office Complex
Current Conditions
2 Dental Offices
14,100 SQFT Total
510 Daily Traffic Trips
1 General Office
1 Office under construction
20,650 SQFT Total
228 Daily Traffic Trips
Future Conditions
3 Additional Offices
14,500 SQFT Total
160 Daily Traffic Trips
898
Daily Traffic Trips from a 4 acre
mixed office development.
More than Double a 74 Unit
Apartment Development.
Medical Office Clients
3 Mile Radius
For Office projects on Magic View & Wells St,
patients & clients coming from neighborhoods
to the north, south and west will likely drive
down Locust Grove and through Woodbridge.
From Thousand Springs
subdivision.
Google directions from
Chief Joseph
Elementary area.
From Meridian Greens
subdivision
Meridian City Council Meeting
DATE: July 26, 2016 ITEM NUMBER: $E
PROJECT NUMBER: H-2016-0055
ITEM TITLE: Bancroft Square 2750 S Eagle Rd. Schultz Development
Request: Rezone of 6.54 Acres of Land from the R-4 to the R-8 Zoning District
2. Request: Preliminary Plat Approval Consisting of Thirty -Three (33) Building Lots and
Five (5) Common Area Lots on 5. 41 Acres of Land in the Proposed R-8 Zoning District
3. Request: Modification to the Conditional Use Permit/Planned Development (CUP -02-
005) to Change the Approved Use from Office/Multi-Family to Single Family Residential
4. Request: For An Amendment to the Development Agreement (Sutherland Farm, Inst.
(102143307) to Updated the Development Plan for this Site
MEETING NOTES
A "N _0 ROVED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: July 26, 2016 ITEM NUMBER: 8F
PROJECT NUMBER: H-2016-0078
ITEM TITLE: Binary Subdivision
Public Hearing for Binary Subdivision (H-2016-0078) by Tealeys Land Surveying, Inc.
Located 1351 E. Fairview Avenue
1. Request: Short Plat Approval of Two (2) Commercial Lots on Approximately 0.689
Acres in the C -G Zoning District
MEETING NOTES
ail
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: July 26, 2016 ITEM NUMBER: 1 OA
PROJECT NUMBER:
ITEM TITLE: Future Meeting Topics
Discussion of Public Hearing on August 9, 2016 for PY2016 Community Development
Block Grant (CDBG) Action Plan
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: July 26, 2016 ITEM NUMBER: 9A
PROJECT NUMBER: H-2016-0009
ITEM TITLE: Fall Creek Meadows �( P -, (0 I
An Ordinance (H-2016-0009 Fall Creek Meadows Subdivision) For Annexation and
Rezone of a Parcel Located in the E 1/2 of the NW 1/4 of Section 24, Township 3 North,
Range 1 West, Boise Meridian, Ada County, Idaho, Situated in Ada County, Idaho, and
Adjacent and Contiguous to the Corporate Limits of the City of Meridian; This Parcel
Contains 13.17 AcresMore or Less. Establishing and Determining the Land Use Zoning
Classification of Said Lands from RUT to R-8 (Medium Density Residential) District in the
Meridian City Code
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Exhibit A
Legal Description & Exhibit Map for New Property to be Annexed
Legal Uescription
Joint School District No. 2
Stoddard Property Parcel 1
A parcel located In the E % of the NW Xt of Section 24, Township 3 North, Range 1 West, Eloise
Meridian, Ada County, Idaho, more particularly described as follows:
Commencing at a Brass Cap marking the northeast comer of the PAW l of said Section 24, from
which a brass cap monument marking the southeast corner of said NW/ bears S 0"61'28" W a
distance of 2634.99 feet;
Thence S 0'51'26'W along the easterly boundary of said NW 1 a distance of 1317.51 feet to a
618 inch diameter iron pin marking the northeast corner of the SE % of the NW '/ of said Section
24;
Thence N 8917'29" W along the northerly boundary of said SE % of the NW "l a distance. of
765.09 feet to a 518 inch diameter iron pin POINT OF BEGINNING;
Thence leaving the northerly boundary S 45°51'28" W a distance of 94.19 feet to a 518 inch
diameter iron pin;
Thence S 00"5128" W a distance of 793.26 feet to a 518 inch diameter iron pin;
Thence S 17"11'32" W a distance or222.56 feetto a 518 inch diameter iron pin;
Thence S 49°00'23" W a distance of 103.63 feet to a 518 inch diameter iron pin;
Thence a distance of 148.62 feet along the arc of a 970.00 foot radius non -tangent curve right,
said curve having a central angle of 8046'43" and a long chord bearing N 3501'27'" W a distance
of 148.47 feet to a 518 inch diameter iron;
Thence N 30°38'06" W a distance of 510.19 feet to a 518 inch diameter iron pin on westerly
boundary of the E % of the NVU'/;
Thence N 0004$'26" E along the said westerly boundary a distance of 818.88 feet to a said point
being witnessed by a 518 Inch diameteriron pin which bears S 67"56'19 E a distance of 3.00 feet
from said point,
Thence leaving said vresterly boundary S 87'56'19" E a distance of 464.74 feet to a 518 inch
diameter iron pin;
Thence S 22°38'47" E a distance of 241.93 feet to a 518 inch diameter iron pin to the POINT OF
BEGINNING.
;,L ILAn1a
This parcel contains 13.17 acres and is subject to any easements
��� i T1 s
�I
existing or in use.
0 �
256
Vincent Btommer, PLS
Lancs Solutions, PC
u,
July 25, 2014
�,� of
�n1 Tia
. J � Stoddard Property ParW 1
f „�,. i:anv:cwry4 aoa�a.s»sng Job No. 13.88
Fall Creek Meadows Subdivision H-2016-0044
1
X OVIERLAND 0. .13
1
5 87'S'"s't9" E 1464.74'
i
CURVE TABLE
CURVE LENM RRDW DELTA MD BRO CHORD
C1 148.62 970.00 8.48'43" N 35'01'Q" W 148.47
SCfJ.E 1"300'
CITY OF MERIDIAN ANNEXATION
PARCEL 1, ROS 9666
PORTION OF PROPOSED
FALL GREEK 1AEA ROWS SUBIVASION
EfGINEERING
SOLUTIONS
trMME 01/15/16
PRW. 1,10, 150810
SHEET
1 OF 1
LOCATED IN THE E 1/2 OF THE NW 1/4 4F
1029 N. ROSARLO $I- ST£. too
SECTION 24., T -3N., RAW, B.M.
MERIMN. WHO 53642
Pham {208) sir-0sm fax (208) g -0*11
1FL D6-PAX-C44L aAb
MERIDIAN, ADA COUWY, IDAHO
Fall Creek Meadows Subdivision H-2016-0044