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HomeMy WebLinkAbout2004 06-01 PreCITY OF MERIDIAN PRE -COUNCIL MEETING AGENDA Tuesday, June 1, 2004 at 5:00 p.m. City Council Chambers Roll -call Attendance: X Shaun Wardle X Bill Nary X Charlie Rountree X Keith Bird X Mayor Tammy de Weerd 2. Adoption of the Agenda: Approve 3. Executive Session per Idaho State Code 67-2346(1)(a): No Decision (*90 minutes) 4. Discussion and Presentation by COMPASS on Transportation Improvement Plan and Corridor Studies: Presented (* 30 minutes) *Approximate allowable time set for agenda item may change depending on discussion. Please use the designated minutes as a guideline only. Meridian City Pre -Council Agenda — June 1, 2004 Page 7 of 1 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Meridian City Pre -Council Meeting June 1, 2004 The Meridian City Pre -Council meeting was called to order at 5:00 P.M. on Tuesday, June 1, 2004 by Mayor Tammy de Weerd. Members Present: Mayor Tammy de Weerd, Bill Nary, Keith Bird, Shaun Wardle and Charlie Rountree. Staff Present: Will Berg, Gary Smith, Steve Siddoway. Item 1. Roll -call Attendance: X Bill Nary X Keith Bird X Shaun Wardle X Charlie Rountree X Mayor Tammy de Weerd Item 2. Adoption of the Agenda: Rountree: Mr. Vice -President. Bird: Mr. Rountree. Rountree: I move that we adopt the agenda as published for Tuesday, June 1, 2004 Pre -Council. Wardle: Second. Bird: Okay. We have a motion to adopt the agenda with a second. All in favor say aye. Opposed? ALL AYES. MOTION CARRIED. Item 3. Executive Session per Idaho State Code 67-2345(1)(a): Bird: Item 3 is an Executive Session per Idaho State Code 67-2345(1)(a). We need a motion on that. De Weerd: Mr. President. Bird: Yes. De Weerd: Could we also add — oh, gosh — Bird: Is it 'b" or "b"? De Weerd: Yeah, probably "c", if you could add "c" to that. Meridian City Pre -Council Meeting June 1, 2004 Page 2 of 6 Bird: Okay, we could take care of that in the motion. Wardle: Mr. Vice -President I move that we move into an Executive Session per Idaho State Code 67-2345(1)(a) and (1)(c). Bird: Do we have a second? Rountree: Second. Bird: We have got a second. Roll call vote, please. Roll call vote: Wardle, aye; Rountree, aye; Bird, aye; Nary is absent. Bird: Council, we will come out of Executive Session. I would entertain a motion to come out of Executive Session, no judgments made. Rountree: Mr. Vice -Chair — Vice -President, excuse me. Bird: Yes, sir. Rountree: I move that we come out of Executive Session. Wardle: Second. Bird: All in favor? ALL AYES. MOTION CARRIED. Bird: Okay, I will turn it over to the President now that he has been sitting here. Item 4. Discussion and Presentation by COMPASS on Transportation Improvement Plan and Corridor Studies: Often: I want to thank the Council for providing us time to go through the — well, actually two reasons I am here today is to go through the transportation improvement program guide book that COMPASS just developed and also to talk about the upcoming 2026 corridor study just to give you a heads up on that. I wish I could say this is a compelling document to read, but basically it's a summary of all of the — maybe to some people it is. Maybe Charlie. Rountree: No. Often: Well, we did put together and compiled all of the COMPASS policies and procedures relative to the transportation improvement program. We didn't really want to wait until August, September, and October when we typically come out to Meridian City Pre -Council Meeting June 1, 2004 Page 3 of 6 the cities and work with the task forces and kind of, you know and kind of bring this on at that time. I want to give everybody a heads up that we do have now a very simple form to help COMPASS get better information on the projects that the cities and others are contemplating. Typically, we've kind of — there was no structure to the projects solicitation. We would get narratives in from the cities and we spend a lot of time trying to figure out really what the project is that they are trying to accomplish; get cost estimates prepared by ACRD; and so we are trying to get a lot of that information earlier in the process and to help promote some coordination between the cities and ACHD on the projects that they want because ultimately these also — in Ada County a large portion of projects are ACHD projects and they needed to be coordinated with their five-year work program process. I don't know if there is much more to go this — we do — we'd be happy to go when the transportation task force has it's own meeting and really want to go into detail on these, but I will — the tendencies in the most part might be the most interesting part to read. That's where we have the forms. We tried to put in all the information that folks will need to develop their projects, things that tend to get buried and you know in COMPASS Board minutes and things like that. We did put in the federal regulations for the (inaudible). We put in the definition of regionally significant, just to keep that in mind as the projects are being considered that if they need to do an air quality conformity analysis, we kind of have that on the radar screen. We have the project request form. We also included the rankings for enhancement applications. Those are typically notices that come out of November for the next round and that would be the next fiscal year would be 2008 for enhancement projects. We try to give people information on the COMPASS criteria that the COMPASS Board adopted, so they could keep that in mind as they are preparing those applications. We included all of the criteria that the COMPASS Board has adopted in prioritizing projects that use the surface transportation urban monies, you know, you name it. Hopefully everything is here. We also have an amendment form because we found with some amendments we want to make sure we have some checks and balances that if it is on a regionally significant process the amendment might trigger an air quality conformity review. That's really all I wanted to say about it. It's, you know, a highly technical document, but it hopefully it will help speed and streamline the process. So, with that if there are any questions, I will be happy to answer them. Nary: Council, any questions? Rountree: I don't have any specific questions. I don't know if staff has had an opportunity to see it and they might have some questions. Nary: No, you haven't seen it, or no you don't have any questions? Or both? Siddoway: This is Steve in the planning staff. We haven't — I haven't seen it myself. I don't know if Anna has, but — Meridian City Pre -Council Meeting June 1, 2004 Page 4 of 6 Often: It went through our TAC the Technical Advisory Committee and the COMPASS Board. Siddoway: Yeah. Otten: I am sure she read it too. She did. With that I will talk briefly about the 2026 corridor study and actually the COMPASS and partnership with ITD will be very shortly issuing an RFQ for two major corridor studies and both the cross over into Canyon County. One is on Highway 44, which is kind of outside of Meridian's jurisdiction, but you might be interested in knowing that. There is also a corridor study from 2026 and both studies will start about Eagle Road and head west onto 1-84. Boy there is just so much that I could talk about. We are initially here to see what Meridian's interest is in participating even in the consultant selection process. The 2026 right now overlooking about a million dollars in consultant fees that would be available through ITD. That's a significant project. Both projects are going to take about two years to completion. We are really trying to encourage local government. These are going to be very detailed; intensive looks at those corridors to the parcel level. The two priorities that ITD has, which also COMPASS shares are quarter preservation and that means getting a good understanding of the future right of way that will need a long 2026. You kind of had your hands full with that, just in the Meridian area and the north Meridian trying to kind of put the finger in the dike. The other priority is access management and I do — Brad gave me a copy of the letter that you all had sent ITD on and it's a great step. A good example for the other local governments on taking a good position on supporting access management. My perspective -- at COMPASS we want the products to be very usable for local governments and that means high use of GIS. There is a lot of data out there and even on the Ada County side that we need to use; and have the consultants use that deal with land use, zoning. We have the good aerials to really look at a parcel level, detail of what's happening in that area. Don't want to get into land use issues in particular. I think that the level for a quarter study is are we having an urban road or a rural cross section. I think 2026, everyone's probably going to agree that it's going to get to an urban. We will look at the alternatives analysis, but we will suspect that there will be an urban cross section and how that's going to be and the points of access are all really going to have to be spelled out in that corridor plan. We also have in the initial scope, we want a heavy involvement of fronting property owners as well. Since you get into access management that can be a real make or break, a real drag on moving the study forward if people find out about specific access recommendations applied to their property. We want to pull together that stakeholder group, particularly just to deal with access management issues. We have been to all the local governments last month and this month pretty much along the corridor to involve — just to gage a level of interest that folks have in participating. I will probably follow up with a letter, you know specifically asking for Meridian's interest in consultant selection or at least a steering committee as the project goes forward. It's a big commitment, we know of the time of elected officials and of staff, but we feel that local knowledge Meridian City Pre -Council Meeting June 1, 2004 Page 5 of 6 is really valuable to the success of the study. With that I will just stand for any questions you may have on those. Nary: Council, is there any questions on the corridor study? Bird: I have none. De Weerd: Yeah, what did she say? Sorry. Otten: I guess the other thing that I wanted to add to that too — part of what we would want the consultant to look at is the arterial sections. We may not know — let me think — in 2026 exactly where we might have large arterial crossings. We know, at least on the existing functional class we have our arterials, intersecting arterials and we do want some attention paid to those intersections on what the future design of those might need to be — similar to the Highway 16 corridor study. Looking at the intersection with Highway 44 in recognizing the need for a great separated interchange there. We would want that similar attention now that we are using the new model at COMPASS, what are those volumes telling us at some of those intersections. That's it. Any questions? Thank you. Don Kostelec is here too from ACHD if you had any questions about the TIP or any particular projects that he could answer. He has the status report. Kostelec: That's the only thing that I will hand out. Last year, through Gary we worked through the transportation task force and put the request together. What we try to do is give the periodic update and it's about time to get that task force back together and to be thinking about that. So, we have prepared what the latest is on those so you guys can be thinking about those over the next couple of months to make those recommendations. Nary: Thank you. Kostelec: That's two-sided. De Weerd: Mr. President. Nary: Madame Mayor. De Weerd: I not only have Gary and one of our committee members here. Do you have any comments? Rountree: Mr. President. Nary: Mr. Rountree. Rountree: I have a question. What's a timeline you want a response from us on participation and the corridor study is in terms of --? Meridian City Pre -Council Meeting June 1, 2004 Page 6 of 6 Often: Probably about two to three weeks. If we can get an RFQ out, we usually — it would be at least a month after that before we are ready to look at the initial proposals. Rountree: So, are you going to follow up with a letter? Often: Yeah, I will follow up with a letter to the Mayor requesting that. Bird: So, before July 1s�? Often: Yeah. Bird: Okay Nary: Thank you very much. If there are no other questions, I guess we have reached the end of our agenda and I would take a motion to adjourn. Bird: So moved. Rountree: Second. Nary: Moved and seconded to adjourn the Pre -Council meeting of June 151. All those in favor, say aye. ALL AYES. MOTION CARRIED. MEETING ADJOURNED AT 6:57 P.M. (TAPE ON FILE OF THESE PROCEEDINGS) APPROVED: