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HomeMy WebLinkAbout2004 06-08 Pre2. CITY OF MERIDIAN PRE -COUNCIL MEETING AGENDA Tuesday, June 8, 2004 at 6:00 p.m. City Council Chambers Roll -call Attendance: X Shaun Wardle X Bill Nary X Charlie Rountree X Keith Bird X Mayor Tammy de Weerd Adoption of the Agenda: Approve 3. Discussion of Open Burning Amended Ordinance: Discussed / Put on City Council Agenda (*10 minutes) 4. Discussion of Fireworks Amended Ordinance: Put on City Council Agenda (*10 minutes) 5. Every 15 minutes Tape: Watched (* 20 minutes) 6. Valley Ride — Kelly Fairless: Presented (*20 minutes) *Approximate allowable time set for agenda item may change depending on discussion. Please use the designated minutes as a guideline only. Meridian City Pre -Council Agenda — June 8, 2004 Page 1 of 1 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Meridian City Pre -Council Meetina June 8, 2004 The Meridian City Pre -Council meeting was called to order at 6:00 P.M. on Tuesday, June 8, 2004 by Mayor Tammy de Weerd. Members Present: Mayor Tammy de Weerd, Bill Nary, Keith Bird, Shaun Wardle and Charlie Rountree. Staff Present: Gary Smith, Brad Watson, Bill Nichols, John Overton and Will Berg. Item 1. Roll -call Attendance: X Bill Nary X Keith Bird X Shaun Wardle X Charlie Rountree X Mayor Tammy de Weerd Item 2. Adoption of the Agenda: Bird: Mr. President. Nary: Mr. Bird. Bird: We need to change the agenda seeing how the tape isn't working on every 15 minutes and Mayor has requested that we go into Executive Session as per Idaho State Code 67-2345(1)(a). We will make that item five still and if Kelly Fairless gets here before it's time to go in then we will put six and move this to five if that's okay with the Council. With that, I'd move that we approve the agenda as revised. Rountree: Second. Nary: It's been moved and seconded to adopt the agenda as revised. All those in favor, say aye. ALL AYES. MOTION CARRIED. Item 3. Discussion of Open Burnina Amended Ordinance: Nary: Chief, I don't know do you just want to go ahead and talk about both that and the Fireworks Amended Ordinance at the same time. Talk about Item 3 and 4. Meridian City Pre -Council Meeting June 8, 2004 Page 2 of 17 Bowers: Yeah, okay. Mr. President, City Council and Mayor. Basically this is a new ordinance that DEQ came out with. Several years ago they come up with the five levels of concentration: the good; the moderate; the unhealthy; very unhealthy; and hazardous. That was very confusing for different counties, different cities to go by, so the DEQ and I believe COMPASS as Bill Nichols was saying, got together and green, yellow — they go by colors now. There is only three colors. So, Bill received this information from COMPASS. We had been discussing this many months ago and basically just a few changes in it as you could tell. The Fire Department, the Chief, the Fire Marshall a law enforcement officer to enforce this ordinance. Is there anything else, Bill Nichols that we need to add to this? Nichols: Mr. President. Nary: Mr. Nichols. Nichols: Madame Mayor and members of the Council COMPASS asked that Meridian update it's air quality ordinance and so we got some material from COMPASS to coordinate our ordinance with the Idaho Department of Environmental Quality rules and Chris Gabbert in our office worked on this and come up with a draft, which he also provided to COMPASS for comment and it was approved by them. It's essentially a cleanup of the existing ordinance to tie in with how things are done with regard to a burn ban and it allows within the City limits those enforcement officers to be able to ask or tell someone that they need to stop their burning or whatever it might be because of the particular levels, etcetera. So, it's mostly a cleanup and just to tie in it to what's actually being done at the state level. Bowers: Thank you, Bill. Nary: Council is there any questions? Bird: Mr. President. Nary: Mr. Bird. Bird: As we all did I am sure, got an email from Mr. Crane regarding this. Charles Crane. De Weerd: No. Bird: Maybe I was the only one. De Weerd: You are the lucky one. Meridian City Pre -Council Meeting June 8, 2004 Page 3 of 17 Bird: I don't think this affects him at all. I do have one question. Who will call the — will it be the DEQ that calls the air quality and tells us whether it's a burn ban or what it is. Or will it stay the same as it is now? Bowers: To my knowledge, Councilman Bird, yes. We will receive a warning from DEQ or — well, we receive paperwork from them everyday saying if it's good or bad, so, yes. Bird: So, it continues that way? Bowers: Yes, from what I understand. There is no changes in that. De Weerd: Mr. President. Nary: Madame Mayor. De Weerd: And too this is just to bring us inline and consistent, not only with what the state is looking at, but with the rest of the ordinances countywide — or valley -wide. Nary: Chief, in looking at this ordinance the question I had is in the air -pollution alert, I think was Mr. Bird's question — it looks like it's 5-3-5(b) — it says it is the DEQ that issues the air quality index alert that reaches 74 or higher is what kicks in the requirements of this. But, there isn't any provision in here — at least I didn't notice a revision in here that talks about how do we notify the public of that? Because we are going to basically — and I know it's just an amended ordinance, but we are essentially criminalizing behavior based upon information from DEQ. So, I guess I wasn't sure whether or not it was necessary in the ordinance or recommended by COMPASS that we put information in here so how would we notify people of that — that type of thing before we just cited them for — Bowers: That's a very good question. I am not really sure if Bill Nichols could answer that or not. They do change daily their message on the phones, but you would have to know the telephone number. Several times last year when it got real bad or even the first of this year when it got bad it did come out at the news at night time on the news channels 6, 7 and 12 and 2 basically did announce it. I heard it a couple of times and also then it did come out in the paper, the Valley Times and also the Statesman. How we would get to the people that day that might be a little difficult, I don't know. Nichols: Madame Mayor, Mr. President. Nary: Mr. Nichols. Nichols: Yet under sub -paragraph "c" in that same section 5-3-5 it places on the permit holder or the person that is operating this solid fuel appliance — whoever is Meridian City Pre -Council Meeting June 8, 2004 Page 4 of 17 doing the burning to be aware of what the air quality index and stagnation forecast and so forth are. That's the policy that is here. It's basically, if you are going to burn wood to heat your home with, if you are going to bum you get a permit to burn, agricultural waste or whatever it is you have to know what the level is each day. As Fire Chief noted when those unhealthy air designations go out that the news media are pretty good about getting those out on the air. Most of the weather people include that as part of their weather forecast information what the level is. If there is anything additional you want to put in here, we could sure look at doing that, but this is the way it is now. Bowers: Mr. President. Nary: Chief. Bowers: Whenever anybody comes in and gets a bum permit from us, we hand them a form that tells them what telephone number and it says right on it — it states right on it before you burn, you need to call this number. How many people do? I don't know, I can't tell you that but we do hand out a piece of paper with our burn permits. Nary: Just so I am clear. I am not trying to belabor the point on this, but this applies — I mean, I agree I think the people have a permit, you can give them notice, but the responsibilities are the people that have a continuing operation — do the same thing through education and I guess whether it needs to be part of the ordinance or whether it needs to be just part of a protocol or what the notification is because this applies to people burning their fireplace, didn't it? People that are wood burning? Bowers: No. This is basically — Nary: Okay so it's just the permits and just the people that have a continuing operation? Bowers: Yes. Nary: Okay. So, we could provide them notice up front? Nichols: Well, Mr. President. Nary: Yes, Mr. Nichols. Nichols: I am not sure whether we can say that it doesn't apply to that. If you look at the definitions — Nary: Well, I saw fireplaces in the one you pointed out that's why I asked because those would be the ones that I would be the most concerned with Meridian City Pre -Council Meeting June 8, 2004 Page 5 of 17 because, you know, notice to them is more generalized, so again, whether it needed to be in the ordinance or whether it needed to be at least in some way to educate the public that when there is a burn ban this is how it applies to you and when they do (inaudible) sometimes through PSA's on TV, but I just haven't seen the word fireplaces in (inaudible) and that was why I asked if it applied to people that had a home fireplace. Rountree: Mr. President. Nary: Mr. Rountree. Rountree: That's real confusing to me. Under 5-2-4, prohibition against open burning that has two paragraphs "a" and "b". The first one says you aren't going to have an outdoor fire of any kind. The next one talks about you are not going to have a fire of any kind and in it it says there is an exception for this under Section 5-2 — and I am not sure, my old eyes can't make out that next number. It's either a five or a six. If it's a 5-2-5 there is no section 5-2-5. And if it's a 5-2-6 you jump from you can't have an outdoor fire to permits, which leads to my final comment. This day and age I see no reason why in an urban environment, outdoor, open burning should be permitted under any circumstance. If something needs to be gotten rid of, we have a service in town that if need be they will come and haul it away for you. I have a hard time thinking why we would need to even allow open burning. De Weerd: Mr. President. Nary: Madame Mayor De Weerd: I guess I would agree to a certain extent, but being how I was in the city and I had a ditch that ran behind my house and I liked to burn it to keep the weeds down and the ditch was in the city as well — that's — I know a lot of people and farmers included they will burn those ditches to keep the weeds down and that's the only thing — Rountree: They have weed whackers now Bowers: Mr. President. Nary: Chief. De Weerd: (Inaudible) what are those weeds called, I don't know? Nary: Chief before you respond, I would note Councilmember Rountree that I think the reason 5-2-5 isn't here is because it's not being amended. That's the reason it's not in this draft because this is merely an amended section of the code. So, there is a 5-2-5 it's just not been amended so that's why that reference Meridian City Pre -Council Meeting June 8, 2004 Page 6 of 17 is okay. But, I would agree with it and then Chief maybe you can respond because it does say in "a" you may not have an outdoor fire of any kind for any purpose and then in `b" it says well you can get a burn permit — you can't use your burn permit and some of the things that you can get a burn permit for is an outside fire. So, it seems contradictory at least — Nichols: Mr. President. Nary: Mr. Nichols. Nichols: You have to look at the part that is underlined just ahead of that. It says, (inaudible) is allowed under 5-2-5, no one can have an outdoor fire and then it says no burning permit holder shall (inaudible) and so forth subject to 5-2- 5. Rountree: So, what does 5-2-5 say? Nichols: Well, I will look real quick. Bird: You have to go into your city code (inaudible). Nary: Yeah, I happen to have it pulled up here and that is fire's allowed with a permit that's the exceptions and it has agricultural burning, irrigation ditches and fence rows, fires used for control or early (inaudible) fire hazard or for weed control when no alternative control method exists. Fires used in training of organized firefighting personnel, special fires are allowed with discretion to the Fire Chief; fires that are allowed without a permit or use for the preparation of food and camp fires under the control of a responsible person. I am assuming that is for a barbeque. Rountree: Yeah, barbeque. Nary: Thank you, Mr. Nichols for pointing that out. So, Chief now that we cut you off about three times (inaudible) — Bowers: That's okay that's basically what I was going to say. We do allow weed burning on irrigation ditches in the City. That is the only thing we do allow in the City to be burnt and that's through the summertime. Now, wintertime, once we are off the weather gets very cold we do allow warming fires for their tools. Sometimes that gets a little out of hand so we have to shut that off, too, sometimes. Their little warming fires tum out to be as big as a house. De Weerd: Farm fires. Bowers: Ceremonial fires, we do allow even without permits there is somebody called today and they are going to do a pig, you know bake a pig in his backyard. Meridian City Pre -Council Meeting June 8, 2004 Page 7 of 17 Stuff like that, you know, but anything else, wood, tires, trash we do not give any permits for that at all. Nary: Chief, I guess we kind of talked around this a little bit on the issue of fireplaces and looking again at these things that defines fireplace in the code and it sounds like it in your house fireplace, but the rest of this stuff talks about — it seems like outside burning and then there is that revision that talks about fireplaces as whether or not it's permitted during that. I mean I think we can educate the folks, but are we — is there some contradictory information that maybe I am just not (inaudible) out of it about whether we are trying to address outside burning and not people's in-home fireplaces or are we trying to address both? Bowers: Mr. President when COMPASS started this, if you remember you might have seen some commercials of no burning of bum barrels. You have seen that a few times? Nary: Sure. Bowers: That was the start of it, but now the next thing is to go to this as the air quality. Now, I believe and Will Berg possibly Bill Nichols can help me. I think we do have an ordinance for burning in the home because if they have to have approval from the City Clerk if they have — if that is their only burning or only heating source I believe we do have an ordinance like that that takes care of that. De Weerd: Mr. Nary, I mean Mr. President. Nary: Madame Mayor. De Weerd: They are getting more and more that you see these campfire — the approved burning pits for roasting marshmallows and maybe your hotdogs, but that they are coming in all shapes and sizes now and they are outdoor bumings, so that might be what it's referring to in terms of a fireplace because it is a safety approved, pit type of a thing and they are becoming more and more popular. Bird: Mr. President. Nary: Mr. Bird. Bird: I disagree. A fireplace is not an open fire — open burning because it is enclosed. You are talking about a fire pit that is open burning and that's what this ordinance is, is open burning. A stove, like a heating stove or a barbeque or something like that is enclosed, but the fireplace is an enclosed burning. This ordinance takes care of the open burning, which is burning your trash can, which we used to do all the time, so I believe this ordinance has got that pretty well covered -- all the open burning amended ordinances and I don't think there Meridian City Pre -Council Meeting June 8, 2004 Page 8 of 17 needs to be any open flame fires within the City out in the backyard or where they are at. Nary: Mr. Bird, I agree with you — a fireplace is defined in here as a residential solid fuel burning device, which is a permanent structural feature of a building. But, I think what Madame Mayor is talking about and I know this because I have one is an outside fire pit. I know you can buy one, we have one that is portable and it's metal and it's enclosed, but it's still outside and it's like — you know to me it's no different than a barbeque, but it still needs to be attended and I don't know that we really address that very well in here and again it's just because I think technology and change in what people use and stuff so I am not sure whether or not that is just leading I know we are just trying to amend COMPASS's recommendation and some of the provisions and maybe what's not clear to make and it's my own fault for not looking at it closely enough ahead of time is this is just the amended portions and some of I think are questions because some of the portions aren't being amended, and therefore, maybe some of those questions could be answered by us looking at that and Council, I mean if you are comfortable with this to this point, we could certainly either put this back on next week on the agenda or as a department report to give us time to look at the whole ordinance to see if there is questions that we have or we think it's something else or we can put this forward if you are ready to put it on the agenda. Whatever your preference is. I just think some of the questions we have and I keep having is because I need to look at all of the ordinance, not just the amended portions and make sure that it all makes some sense -age in my mind, but I don't know what everyone else's thoughts are. Bird: Mr. President. Nary: Mr. Bird. Bird: I agree with you. I think we need to make it very clear. I don't think that it's real clear right now. I am like you, I do have some questions, which probably if I researched both of them they are probably answered there, but I'd like to see it come back before Pre -Council next week and then we can take it on from there. If that's agreeable to the other Council people. Wardle: Sounds good Nary: Is that okay, Chief, so we will go ahead and put it on next Tuesday on Pre - Council again and then we will have an opportunity to kind of do the whole ordinance. Bowers: I will get with Bill Nichols and we will go through it a little farther. Thank you. Item 4. Discussion of Fireworks Amended Ordinance: Meridian City Pre -Council Meeting June 8, 2004 Page 9 of 17 Bowers: New fireworks ordinance — basically there are several changes — not changes just a few changes in the firework's ordinance. We did not have — there was — excuse me there was a little discrepancy in the ordinance before of who or where the money went to after investigating the people that come in and got the permits. Did Will Berg do that? Did the Fire Department do that? So, that has been cleaned up in this ordinance. We also — we are not under the Uniform Fire Code anymore we are under the International Fire Code so we changed that in the ordinance. We also put in there that the parent or guardian is responsible for a child that has purchased fireworks and has went out and caused damage. Always before we had that in our ordinance, but there was like a $2,500 cap on it and talking with Bill Nichols on that $2,500 doesn't pay for very much. Nary: Doesn't pay for your house that's for sure. Bowers: That's exactly right. Bird: (Inaudible)attorneyfee. Bowers: Yeah. Also we are going to have them place that on a sign on the fire works booth or stand or tent now visible so that the parents can see that. Also, under the firework's temporary stands and tents that had changed from the Uniform Fire Code now to the International Fire Code on verbiage. So, we had changed that and I believe that's all the changes for the ordinance and you probably don't have the whole ordinance again, Mr. President, probably. Nary: Council, any questions for the Chief on this one? This one sees a little bit clearer. Bowers: It is. Nary: There is only a couple of little changes and certainly that notice provision is good, but Council is there other questions, I am sorry? Rountree: Since we don't have the whole ordinance I just have a question. What's the age limit on being able to purchase fireworks? Bowers: I believe it was 16, 1 believe is what it was. Bird: I believe it was 16 because that's kind of uniform throughout the Valley isn't it? Bowers: Yes. Bird: I would if we have no problems with this I would like to see this on the Consent Agenda next week. We don't have to put it on for public hearing or Meridian City Pre -Council Meeting June 8, 2004 Page 10 of 17 anything because there is no fees changes or anything like that. This needs to be enforced here shortly. Nary: Mr. Berg. Berg: Mr. President, members of Council and Mayor we have already had the applications for this summer season. This is just going to help us determine where those fees go. Before it was the $25 where there was a concern about it that said investigations and then in another place it said inspections, so we have cleared that up — the $25 (inaudible) both. The fees or the applications had to be in by April 15th for this summer season, so this would be hopefully in effect before the winter season. Nary: But isn't the sign provision (inaudible) in effect before the Fourth of July sales? It's going to be required that they have it. It's not part of the permit. Berg: That part is correct. (Inaudible discussion) Bird: Permit fees. Nichols: Mr. President. Nary: Mr. Nichols Nichols: Should note too that this will result in a reduction and then the fees are charged to the stand owners in order to be in compliance with the state law caps on how much you can charge and I just did a — I 'd like us to research that age for purchase and make sure that — because I am not — I just did a search with the word age and I don't find anything other than in the form of application and with regard to how old somebody has to be to work inside one of those facilities, so we would like to look at that and get back to you. Rountree: (Inaudible discussion) Bowers: We will find out. Nary: So, Council do you want to go ahead and put this on the agenda for next week? Is that okay for everyone? Rountree: Mr. President along as Council is okay with these search for age (inaudible ----------------). Bird: Yes. Meridian City Pre -Council Meeting June 8, 2004 Page 11 of 17 Nary: Okay. Chief thank you very much. Bowers: Thank you President, City Council, Mayor, thank you. Item 5. Every 15 minutes Tape: (Item 5 was discussed on first page — Tape wasn't working). Item 6. Valley Ride — Kelly Fairless: Nary: Council, Ms. Fairless is here we could probably go ahead with the Valley Ride's presentation (inaudible--------) before our Executive Session if that's still all right with everyone? Rountree: That would be great. Bird: That would be great. Nary: Unless you would rather wait? Rountree: Do you want to wait? (Speaker ?): They have to go to Wilder tonight, too. Fairless: Mr. President, Madame Mayor, members of the Council, thank you very much for the opportunity to come and talk to you this evening. I am here to review our budget request for this year with the City of Meridian and to also give you an update on what we have been doing in the last year and what we have to look forward to in Fiscal Year 2005. 1 understand how tight budgets are and I'd like to have this opportunity every year to let you know what you are getting for your money and giving you an opportunity to provide us with comments and feedback about things that you would like to see us be doing in the future as well. The theme for the past year has really been building a solid foundation for the future regional system. We through a variety of efforts we have been building a solid foundation by developing our regional participation through the implementation of our strategic board adhoc committees and our community outreach plan. We have been getting a solid organizational structure in place through the implementation of some internal reorganization and also some staff realignments that I think have really improved our agencies efficiency. We are developing performance measure systems that as we implement new services we will be able to look at performance measures and track our performance over time and be able to provide the kind of feedback that we hear from or get requested from elected officials and the citizens about how we are doing and we have done that through the implementation of a financial and accounting software system that specifically is designed for public transportation called Fleetnet. We also are doing regional service coordination through the Meridian City Pre -Council Meeting June 8, 2004 Page 12 of 17 development of our regional operations and capital improvement plan. This is the first time that the system has been looked at as a one system in aiding Canyon County's rather than a lot of different services being provided. We are also working toward high quality and effective public outreach and education through a comprehensive marketing plan, including a review and analysis of our marketing communication strategies designed to maximize our marketing opportunities with the limited resources that we have available. Also we are looking at regional customer service through the planning and implementation of a one-stop shop for public information for public transportation throughout Ada and Canyon Counties. When I go back and review some of the public outreach that was done prior to the citizens voting for a regional public transportation authority, one of the common themes was finding a way to coordinate the services so that people could get information and a one-stop kind of way and so we are really excited about this opportunity. Our specific accomplishments this year have been we are currently in the 15 month of an 18 -month sole -source contract for the services in the Nampa urbanized area. We have a request for proposal and we are involved in a selection process for the local services and the inner county services that Meridian helps fund. So, this is the first time that those services have been competitively procured. It will be a three-year contract with options for up to two one-year extensions. The selection will hopefully be completed in the contract negotiations that started this summer with an anticipated implementation with the new contracts by October 1st. We have been engaged in a major service planning effort through our regional operations plan and that just recently our Board adopted a preferred short-term alternatives which are assuming existing resources, so we are not adding any service in the short term, but looking at how we can reallocate existing resources. It's designed to increase rider ship in both urbanized areas by making the systems more frequent, direct and simple. We are really trying to listen to what the public wants in terms of improving the way the services operate. We will be having public hearings in mid — or in mid and late August and the implementation will start — we will start phasing the implementation starting with Boise urbanized area doing the inner county services next and then the Nampa services and we think that those will be implemented completely within the next year. We are also working on our long-term, six-year plan and that will include a plan for services in every city and both counties. These are based on assumed additional resources and includes a financial plan, a capital improvement plan and an implementation plan. We have also provided the project management for the downtown Boise Mobility Study, which has been a comprehensive look at the transportation system in downtown Boise and we have done that in partnership with a variety of different agencies. Our -- under marketing and customer service we co-sponsored May in Motion exploring transportation alternatives. We'd like to see this become an alternative or an annual event that will help encourage people and Valley residents to try alternative transportation. We are also developing an Art in Transit program in Boise that we would like to be able to apply to services that are provided in other communities. It's been a self-sustaining program. It gives us opportunities to be able to incorporate into our transit facilities, into our services. Some examples of Meridian City Pre -Council Meeting June 8, 2004 Page 13 of 17 that were the shelter prints that Ward Hooper did for us last summer that are displayed in our transit shelters downtown. We have been able to sell the prints for those and in cooperation with the City Art's Commission, we have actually been able to retain some of the proceeds for that and that's what we are using to fund the programs that we are starting this year. So, that's been kind of our seed money. We are going to be having poetry in motion and what we are calling moving art come out in this next couple of months. We have secured what we are calling our ride -line, which is that region -wide phone line. It's going to be 345 -ride. So, we have been successful at confirming that number and we also will have the coordinated public information services through the Internet under the tag line or the Internet address "rideline.org" and we have been able to secure that as well. Under our legislative agenda, we I think, had a very successful year this year — I guess a very successful year would have meant we got funding, but we had a successful year, so, I'll put it that way. We assisted the statewide task force on public transportation and provided staff support for completing that report. We presented that report to a variety of legislative committees. We also were successful at amending our enabling legislation to make RPTA's exempt from fuel taxes, which was a real critical issue especially for the City of Boise because of the hit to their budget that would of caused. The legislature passed a legislative interim committee. It was one of the only interim committees that were passed this year and they are going to be looking through the summer at public transportation and funding options. The legislature also passed a memorial supporting the concepts asking Congress to support changing the local match for public transportation to be equal to the match that the highway projects have, which is the 7.34 percent. Right now federal match in Idaho for transit projects throughout the country are 20 percent for capital projects. We are looking forward to next year. We are working on developing all of our public information into creating a regional look for our public information for our public transportation services. We are evolving our naming convention to re - generalize the services and designate those services from the actual authority. One of the things that we are doing is all of our fixed route, local services in both urbanized areas will be called Valley Ride and all of our inner -county or limited stop services, those that come through Meridian and serve Meridian will now after the first of October or there -about will be called Valley Ride Express. So, again people won't be wondering — that's one of the most confusing things to people is which services do I get on and where do they go and so we are really trying to coordinate those things. We will be evolving the authorities name to better depict what it is, to better describe what it is we are, which is the Treasure Valley Transit Authority. We will implement the ride line. We hope to have the staff in place and the training done and be able to implement that by December of 2004 and we are going to implement the route restructure as I mentioned before. The funding request I handed out — one correction I just noticed is that it says that it's based on 2003 population, but it's actually 2004. It is the 2004 population that COMPASS has just adopted in March. We separate our request by dues and local contributions. The dues are assessed to the cities and counties based on those population projections at a 60 cents per capita, non- Meridian City Pre -Council Meeting June 8, 2004 Page 14 of 17 duplicated, so the counties cover all the unincorporated areas and the cities cover the incorporated areas. We also have special member's dues that are negotiated with those members. This year's budget request had a modest increase for the special members as well. The dues request really supports the regional planning and transportation administration support. It's basically what funds the umbrella agency of Valley Ride. The local service contributions for the Boise urbanized area in Garden City and Boise are based on a percent of the service within the city limits of each jurisdictions, so right now Garden City has 2 percent of the service going through Garden City and we do that by service miles. So, they cover 2 percent of the local contributions for that and Boise City's request is the 98 percent. Nampa and Caldwell local services are based on the cost of service divided between Nampa and Caldwell and then also the number of routes, so Nampa's is two-thirds because they have two routes in their community and Caldwell's is one-third because they have one -route. The inner county services, we based this year — we did it a little differently and you may notice in the document that I gave you that we based that on the jurisdictions where those services actually travel and then with Nampa and Meridian, those are the two communities in the — along the route that have the direct stops, specifically to transport people who are from here or coming to here, so we divided it out by the Nampa and Meridian portion is a little more than the others and we are also requesting Boise City, Ada County and Canyon County as well as Caldwell contribute to the balance of those services. That's something that we certainly can talk about if you think there is a different way we need to do that. We are just trying to find a fair way to divide those service costs up. That is the local contribution. The remainder of the budget comes from federal 5307 funds. One of the changes this year that's specifically effects Meridian is the Treasure Valley Metro that you have been providing funding support for is no longer eligible under the Surface Transportation Program, which is where it received it's funding while it was a (inaudible) mitigation project. We were able to by using the 5307, which is our formula transit funds in the Nampa urbanized area, we were able to take that service under Valley Ride and because of Meridian's contribution was all local dollars so we were able to spread those out and cover the local match without a significant increase in cost. So, we were pretty excited about that. I actually think Meridian's request may be pretty close to what it was last year is what I was hoping. We were trying to not be too far away from last year's request. That is my presentation. I'd be happy to answer any specific questions you might have about what Valley Ride is doing or our budget request. Nary: Council is there questions for Ms. Fairless? Bird: I have none. Nary: Just so you are aware, Council, I think I — this is the same formula that we got at the Board meeting, is it not? Meridian City Pre -Council Meeting June 8, 2004 Page 15 of 17 Fairless: Actually, Mr. President, I am glad you asked that because what it is we went back and we have redone — we have had a budget revision since then. The management committee has not approved this, but I made an assumption since everything went down — all the requests are going down and not up that you all probably wouldn't disagree with that and that you'd rather see the more accurate numbers. We have been — we are working in a brand new accounting system and have found many challenges in terms of getting this budget done, so we have been able to do some refinements that have ought to reduce some of the costs. Nary: Now, have you been in touch with our finance folks here --? Fairless: Yes. Nary: -- because I have given that information to them from the last Board meeting so they would have some numbers to plug into the preliminary budget amounts. Fairless: We did send a letter also to, I believe, the City Clerk or the -- yeah to Will. De Weerd: Mr. President. Nary: Madame Mayor. De Weerd: The letter is $2,100 less than the table you have here. Fairless: That is probably because we were able to do some adjustments. That is — De Weerd: -- no your table is more. Fairless: Oh, the table is more? Oh, thank you, Madame Mayor. The reason for that was I was basing the increase on what was provided last year and after talking to your Finance Department I realized that we didn't have the correct number so I was building it off of a $40,500 contribution last year when it was actually $42,500 and what we did with the inter -county service — the portion of the service that's in Nampa and Meridian is we did a 5 percent increase. The one thing that might happen that I will point out we are in the process of doing this competitive bid and our hope is that we have been realistic enough that we have had determined what the correct budget is, but until we actually negotiate the contract, we don't know for sure how that's going to come out. So, we are — if it turns out that they actually come in less than what we had anticipated on a per hour basis then we could actually come back and decrease those, but I — and if they go higher then we would have to come back and look at how we might adjust the services or make another request. Meridian City Pre -Council Meeting June 8, 2004 Page 16 of 17 Nary: Well, I think what the discrepancy is, is that there is a request on here for this large express service on this table that's not on this letter. Fairless: Oh, okay. De Weerd: No, you add the two together and it's $44,609 instead of $42,509. Nary: Right. Fairless: And the difference is in we were building it off of last year's and I had an incorrect number from last year's. The reason I split those out in a second document was because we were trying to make sure that we are covering all of the communities that are receiving services and again we are working off of our plan for the inner -county services and I just went back and refined those to more accurately reflect what portion Meridian's actually getting in terms of service. Nary: Is there any other questions, Council? Fairless: All right. Thank you, I appreciate it. Nary: I think we are now up to our Executive Session. Bird: Mr. President. Nary: Mr. Bird. Bird: I move that we go into Executive Session as per Idaho State Code 67- 2345(1)(a). Wardle: Second. Nary: It's been moved and seconded to go into Executive Session. Mr. Berg, could you take roll call vote, please. Berg: Thank you Mr. President, members of Council. Roll call vote: Bird, aye; Wardle, aye; Rountree, aye; Nary, aye. ALL AYES. MOTION CARRIED. EXECUTIVE SESSION: Nary: (Inaudible ---) Executive Session. No final decisions were made. I would take a motion to leave Executive Session. Meridian City Pre -Council Meeting June 8, 2004 Page 17 of 17 Bird: So moved. Rountree: Second. Nary: It's been moved and seconded to leave Executive Session. All those in favor, say aye. ALL AYES. MOTION CARRIED. Nary: We have reached the end of our Pre -Council agenda for June 8t'. I would accept a motion to adjourn Rountree: So moved. Bird: Second. Nary: It's been moved and seconded to adjourn our Pre -Council meeting. All those in favor say aye. ALL AYES. MOTION CARRIED. MEETING ADJOURNED AT 7:10 P.M. (TAPE ON FILE OF THESE PROCEEDINGS) APPROVED: