HomeMy WebLinkAbout2016-04-19C (f, 1z, E
II CITY COUNCIL REGULAR
A MEETING AGENDA
City Council Chambers
33 East Broadway Avenue
Meridian, Idaho
Tuesday, April 19, 2016 at 6:00 PM
1. Roll -Call Attendance
X Anne Little Roberts X Joe Borton
O Ty Palmer X Keith Bird
X Genesis Milam X Luke Cavener
X Mayor Tammy de Weerd
2. Pledge of Allegiance
3. Community Invocation by Fr. Mike DiTaranto with Holy Trinity Charismatic
Episcopal
4. Adoption of the Agenda Adopted
5. Proclamation for Doctor of Osteopathic Medicine Week
6. Consent Agenda Approved
A. Sanitary Sewer and Water Main Easement Between The City Of Meridian
And Twelve Oaks, LLC.
B. Sanitary Sewer Easement between The City Of Meridian And Twelve Oaks,
LLC
C. Water Main Easement Between The City Of Meridian and Challenger
Development, Inc.
D. Pedestrian Pathway Easement Between the City of Meridian and Brighton
Development, Inc. Regarding a Public Pathway in Hill Century Farm
Subdivision No.
E. Sanitary Sewer and Water Main Easement Between The City Of Meridian
And Century Farm Owners Association Inc.
Meridian City Council Meeting Agenda Tuesday, April 19, 2016 — Page 1 of 4
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
F. Final Order for Paramount Subdivision No. 31 (H-2016-0021) by SCS
Brighton, LLC Located North of W. McMillan Road and East of N. Linder
Road Request: Final Plat Approval Consisting of Forty -Two (42) Single
Family Residential Lots and Three (3) Common Lots on 10.54 Acres in the
R-8 Zoning District
G. Findings of Fact, Conclusions of Law for Fall Creek Meadows Subdivision
(H-2016-0009) by Bear Creek West Development, LLC Located South of W.
Overland Road on East Side of S. Linder Road Request: Annexation
and Zoning of 13.17 Acre of Land with an R-8 Zoning District Request:
Preliminary Plat Approval Consisting of Ninety -Five (95) Building Lots and
Ten (10) Common Lots on 33.54 Acres of Land in a Proposed R-8 Zoning
District Request: Development Agreement Modification to Incorporate
the Surplus Property Purchased from the School District (Parcel
#S1224244410) into the Existing DA for Bear Creek West Subdivision
(Instrument #106151232)
H. Final Order for Shops at Victory (H-2016-0029) by WL Victory Crossing, LLC
Located South Side of E. Victory Road and East Side of S. Eagle Road
Request: Final Plat Consisting of Three (3) Commercial Lots on 3.68 Acres
in the C -C Zoning District
I. Final Order for Southern Highlands Subdivision No. 3 (H-2016-0032) by
Boise Hunter Homes Located West of S. Eagle Road and North of E.
Taconic Drive Request: Final Plat Approval Consisting of Forty -Seven
(47) Building Lots and Five (5) Common Lots on 19.3 Acres of Land in an R-
4 Zoning District
J. Findings of Fact and Conclusions of Law and Decision and Order of Denial
for Copperbrook Subdivision (H-2015-0029) by Hayden Homes of Idaho,
LLC Located at 4725 N. McDermott Road, in the NE 1/4 of Section 32,
Township 4 North, Range 1 East, Ada County, Meridian, Idaho. Request:
Annexation and Zoning of 51.45 Acres of Land with an R-8 Zoning District
and a Preliminary Plat of 199 Building Lots and 8 Common Lots on 51.45
Acres in the R-8 Zoning District.
K. Resolution No. 16-1133: A Resolution of the City Council of the City of
Meridian, Designating the City's Designated Representatives for
Negotiations with the Meridian Firefighters I.A.F.F. Local 4627 for 2016; and
Providing an Effective Date
L. Resolution No. 16-1134: A Resolution of the City of Meridian Authorizing
the Destruction of Temporary and Semi -Permanent Records of the Meridian
Public Works Department; and Providing an Effective Date.
Meridian City Council Meeting Agenda Tuesday, April 19, 2016 — Page 2 of 4
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
M. Approval of Change Order No 1 to GRANITE EXCAVATION, INC. for the
"Ashford Greens Trunk Sewer" Project for a Not -To -Exceed Amount of
$143,642.87 and Authorize the Purchasing Manager to Sign
N. License Agreement from Retail West to Allow Parking of Heavy Equipment
Item and Promotional Sign at the 502 N. Main Street for Public Works Week
O. Sanitary Sewer And Water Main Easement Between The City of Meridian
And Brighton Investments LLC
P. Sanitary Sewer And Water Main Easement Between The City Of Meridian
And Cottonwood Development, LLC
7. Items Moved From the Consent Agenda None
8. Action Items
Land Use Public Hearing Process: After the Public Hearing is opened the staff report will be
presented by the assigned City planner. Following Staff's report the applicant has up to 15
minutes to present their application. Each member of the public may provide testimony up to 3
minutes or if they are representing a larger group, such as a Homeowners Association, they are
allowed 10 minutes. The applicant is then allowed 10 additional minutes to respond to the
public's comments. No additional public testimony is taken once the public hearing is closed.
A. Public Hearing for Bach Subdivision (H-2015-0044) by The Regency at River
Valley, LLC Located 3400 E. River Valley Street Approved
1. Request: Combined Preliminary / Final Plat Approval Consisting of
Two (2) Building Lots on Fourteen (14) Acres of Land in the R-40 and
C -G Zoning Districts
B. Public Hearing for Rolling Hills Subdivision (H-2016-0037) by Clarence
McLain Located Northwest Corner of E. Overland Road and S. Rolling Hills
Drive Approved
1. Request: Vacate a 10 -Foot Wide Public Utility Easement that was
Created with Lot 1, Block 2 of Rolling Hills Subdivision
C. Public Hearing for Meridian Property Group (H-2016-0004) by Darel T.
Hardenbrook Located 1139 E. Fairview Avenue Continued to May 3, 2016
Request: Annexation and Zoning of 0.63 Acres of Land with a C -G
Zoning District
Meridian City Council Meeting Agenda Tuesday, April 19, 2016 — Page 3 of 4
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
2. Request: Modify the Existing Development Agreement (Inst.
#109134178) to Incorporate Parcel #S1107120620 As Well As to
Modify Certain Other Provisions
9. Department Reports
A. Support Service Department: Update on City Council Chambers
Technology Replacement Motion approved to move ahead with an RFP
using this year's Capital Improvements Fund.
B. Finance: 3% Property Tax and Transfer of Funds to the Public Safety and
Capital Improvement Funds for the FY2017 Budget
C. Community Development: Ada County Highway District (ACRD) Capital
Improvements Plan (CIP) Update and Discussion About Fairview Avenue
D. Police Department: MADC (Mayor's Anti -Drug Coalition) Update
10. Future Meeting Topics
P1. Joint City Council and Meridian Development Cor.. , •
Steeringregarding the results of the survey performed on behalf of the Chamber
Committeeregarding establishing f f• -conference •:
performing arts facility in Meridian on May 1 oth at 5:30 pm.
11. Executive Session Per Idaho State Code 74-206 1(f): To Consider and Advise Its
Legal Representatives in Pending Litigation
Into Executive Session at
Out of Executive Session at
Adjourned at
Meridian City Council Meeting Agenda Tuesday, April 19, 2016 — Page 4 of 4
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
Meridian City Council April 19, 2016
A meeting of the Meridian City Council was called to order at 6:00 p.m., Tuesday,
April 19, 2016, by Mayor Tammy de Weerd.
Members Present: Mayor Tammy de Weerd, Keith Bird, Genesis Milam, Joe
Borton, Anne Little Roberts and Luke Cavener.
Members Absent: Ty Palmer.
Others Present: Bill Nary, Jaycee Holman, Caleb Hood, Josh Beach, Kyle
Radek, Jamie Leslie, David Jones, Todd Lavoie, David Tiede and Dean Willis.
Item 1: Roll-call Attendance:
Roll call.
X_ Anne Little Roberts X _ Joe Borton
___ Ty Palmer X_ Keith Bird
__X__ Genesis Milam __X__ Lucas Cavener
_X Mayor Tammy de Weerd
De Weerd: I'd like to welcome you to the City Council meeting. We always like
to have faces of our citizens in the audience. So, thank you for joining us. For
the record it is Tuesday, April 19th. It's 6:00 p.m. We will start will roll call
attendance, Ms. Holman.
Item 2: Pledge of Allegiance
De Weerd: Item No. 2 is the Pledge of Allegiance. If you will all rise and join us
in the pledge to our flag.
(Pledge of Allegiance recited.)
Item 3: Community Invocation by Fr. Mike DiTaranto with Holy Trinity
Charismatic Episcopal
De Weerd: Item No. 3 is our community invocation. Tonight we have Father
Mike with us. He's going to lead us in the community invocation. Please join us
or take this as an opportunity for a moment of reflection. Father Mike, thank you
for being here.
DiTaranto: You're welcome. This is a privilege, an honor. I never got to do this
in San Francisco, Mayor. All those years there they never -- in fact, no pastor
ever got to do this in San Francisco, so this is great.
De Weerd: Welcome to Idaho.
Meridian City Council
April 19, 2016
Page 2 of 45
DiTaranto: Thank you so much. Great to be here. Let me read something to
you. Let me quote -- let me quote Teddy Roosevelt for you. It says -- sorry. I
lost it for a second. It's coming back. Here we go. It says Teddy Roosevelt was
a man who had a reputation for being frank and direct. In 1900, a year before he
entered the White House, he wrote these words: No commu nity is healthy where
it's ever necessary to distinguish between one politician from his fellows because
he is honest. Moreover, it is not enough that a public official should be honest.
No amount of honesty will avail if he's not also brave and wise. The weakling
and the coward cannot be saved by honesty alone. L eadership requires two
virtues that seem very simple and so they become very inconvenient. Honesty
and courage. All of you have earned the right to be here today by winning the
trust of the people of Meridian. But along with your honor comes a duty of
humility, integrity, and public service. So, let's settle our hearts for just a moment
in prayer. Let's bow our heads. God of justice and mercy, thank you for the gift
of life and the opportunity to serve the people of our city. Help us to act with
character and conviction. Help us to listen with understanding and good will.
Help us to speak with charity and restraint. Give us a spirit of service. Remind
us that we are stewards of your authority. Guide us to be the leaders your
people need. Help us to see the humanity and dignity of those who disagree with
us and treat all persons, no matter how weak or poor, with a reverence your
creation deserves. And, finally, Father, renew us with the strength of your
presence and the joy of helping to build a community worthy of a human person.
We ask this now in the name of your Son Jesus Christ, amen and amen.
De Weerd: Father Mike, I would like to offer you a City of Meridian pin for joining
us and leading us in prayer. Thank you.
DiTaranto: You're very welcome.
Item 4: Adoption of the Agenda
De Weerd: Okay. Item No. 4 is adoption of the agenda.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Under the Consent Agenda we have a couple of resolutions. K is 16-1133
and L is 16-1134. Item 8-C has been requested by applicant to continue to May
3rd and with that I move we adopt the agenda as noted.
Borton: Second.
De Weerd: I have a motion and a second to adopt the agenda as read. All those
in favor say aye. All ayes. Motion carried.
Meridian City Council
April 19, 2016
Page 3 of 45
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Item 5: Proclamation for Doctor of Osteopathic Medicine Week
De Weerd: I will move down to the podium. We have had a lot of discussion at
Council and during our Council meetings about an exciting development that is
rolling out right now as we speak and that is the Idaho College of Osteopathic
Medicine. We are very excited for not only our community, but for the entire
state of Idaho and it certainly gives me privilege and honor to read this
proclamation. Whereas there are currently more than 123,000 osteopathic
physicians, DOs, and osteopathic medical students in the United States and
whereas DOs have made tremendous accomplishments to the American
healthcare system since it was founded by Andrew Taylor Steele, MD, DO, in
1874 and whereas the proposed Idaho College of Osteopathic Medicine, to be
located in Meridian, will be the first medical school in Idaho -- that gives me the
chills -- helping to fill a critical shortage of doctors in Idaho and the region and
whereas DOs are trained to consider the health for the whole person and are
fully licensed to prescribe medicine and practice in all specialty areas of
medicine, including surgery, and whereas osteopathic physicians are dedicated
to improving the health of their communities through education and awareness
based efforts, as well as by delivering quality health services and whereas the
citizens of Meridian, Idaho, recognize the need for osteopathic physicians who
are committed to bringing attention to improving the health of our community
regardless of age, income, or ethnicity, therefore, I, Mayor Tammy de Weerd,
hereby do proclaim April 17th to the 2 3rd to be National Osteopathic Medicine
Week in the City of Meridian and I encourage all of our citizens and community
organizations to support the observance and the proposed Idaho College of
Osteopathic Medicine as we work to address the need for physicians in our state
and the intermountain west. I signed this today and I would like to ask Suzanne
if she would like to make some comments. Thank you so much for being here.
Frederick: Thank you so much, Mayor Tammy. This is awesome. I am Suzanne
Frederick. I'm the executive director of the Idaho Osteopathic Physicians
Association and, then, I have Dr. Debra Roman, a DO, with me this evening and
we are really excited. The Idaho Osteopathic Physicians has fully supported the
new school Idaho College of Osteopathic Medicine. I think this is going to be a
great addition to our state. It's going to bring many more physicians besides just
osteopathic physicians. The graduate medical education that will be created
after the medical school will also open up to MDs and DOs and it's just going to
help our state keep physicians here in the state of Idaho. As you all know, we
have desperately needed physicians for a long time. It's been a challenge and
we are just real excited to be here. So, thank you, Mayor Tammy. Thank you
City of Meridian. We are excited to be here.
De Weerd: We are excited to have you.
Meridian City Council
April 19, 2016
Page 4 of 45
Frederick: Thank you.
Item 6: Consent Agenda
A. Sanitary Sewer and Water Main Easement Between The
City Of Meridian And Twelve Oaks, LLC.
B. Sanitary Sewer Easement between The City Of Meridian
And Twelve Oaks, LLC
C. Water Main Easement Between The City Of Meridian and
Challenger Development, Inc.
D. Pedestrian Pathway Easement Between the City of
Meridian and Brighton Development, Inc. Regarding a
Public Pathway in Hill Century Farm Subdivision No.
E. Sanitary Sewer and Water Main Easement Between The
City Of Meridian And Century Farm Owners Association
Inc.
F. Final Order for Paramount Subdivision No. 31 (H-2016-
0021) by SCS Brighton, LLC Located North of W.
McMillan Road and East of N. Linder Road Request:
Final Plat Approval Consisting of Forty-Two (42) Single
Family Residential Lots and Three (3) Common Lots on
10.54 Acres in the R-8 Zoning District
G. Findings of Fact, Conclusions of Law for Fall Creek
Meadows Subdivision (H-2016-0009) by Bear Creek West
Development, LLC Located South of W. Overland Road
on East Side of S. Linder Road Request: Annexation and
Zoning of 13.17 Acre of Land with an R-8 Zoning District
Request: Preliminary Plat Approval Consisting of
Ninety-Five (95) Building Lots and Ten (10) Common
Lots on 33.54 Acres of Land in a Proposed R-8 Zoning
District Request: Development Agreement Modification
to Incorporate the Surplus Property Purchased from the
School District (Parcel #S1224244410) into the Existing
DA for Bear Creek West Subdivision (Instrument
#106151232)
H. Final Order for Shops at Victory (H-2016-0029) by WL
Victory Crossing, LLC Located South Side of E. Victory
Road and East Side of S. Eagle Road Request: Final Plat
Meridian City Council
April 19, 2016
Page 5 of 45
Consisting of Three (3) Commercial Lots on 3.68 Acres
in the C-C Zoning District
I. Final Order for Southern Highlands Subdivision No. 3
(H-2016-0032) by Boise Hunter Homes Located West of
S. Eagle Road and North of E. Taconic Drive Request:
Final Plat Approval Consisting of Forty-Seven (47)
Building Lots and Five (5) Common Lots on 19.3 Acres
of Land in an R-4 Zoning District
J. Findings of Fact and Conclusions of Law and Decision
and Order of Denial for Copperbrook Subdivision (H-
2015-0029) by Hayden Homes of Idaho, LLC Located at
4725 N. McDermott Road, in the NE 1/4 of Section 32,
Township 4 North, Range 1 East, Ada County, Meridian,
Idaho. Request: Annexation and Zoning of 51.45 Acres
of Land with an R-8 Zoning District and a Preliminary
Plat of 199 Building Lots and 8 Common Lots on 51.45
Acres in the R-8 Zoning District.
K. Resolution No. 16-1133: A Resolution of the City Council
of the City of Meridian, Designating the City's
Designated Representatives for Negotiations with the
Meridian Firefighters I.A.F.F. Local 4627 for 2016; and
Providing an Effective Date
L. Resolution No. 16-1134: A Resolution of the City of
Meridian Authorizing the Destruction of Temporary and
Semi-Permanent Records of the Meridian Public Works
Department; and Providing an Effective Date.
M. Approval of Change Order No 1 to GRANITE
EXCAVATION, INC. for the “Ashford Greens Trunk
Sewer” Project for a Not-To-Exceed Amount of
$143,642.87 and Authorize the Purchasing Manager to
Sign
N. License Agreement from Retail West to Allow Parking of
Heavy Equipment Item and Promotional Sign at the 502
N. Main Street for Public Works Week
O. Sanitary Sewer And Water Main Easement Between The
City of Meridian And Brighton Investments LLC
Meridian City Council
April 19, 2016
Page 6 of 45
P. Sanitary Sewer And Water Main Easement Between The
City Of Meridian And Cottonwood Development, LLC
De Weerd: Okay. Item No. 6 is our Consent Agenda.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I as stated before, Item 6 is Resolution No. 16-1133 and L is 16-1134 and
with that I move we approve the Consent Agenda, for the Mayor to sign and the
Clerk to attest.
Borton: Second.
De Weerd: I have a motion and a second to approve the Consent Agenda. Ms.
Holman will you, please, call roll.
Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, absent;
Little Roberts, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Item 7: Items Moved From the Consent Agenda None
De Weerd: There were no items moved from the Consent Agenda.
Item 8: Action Items
A. Public Hearing for Bach Subdivision (H-2015-0044) by
The Regency at River Valley, LLC Located 3400 E. River
Valley Street
1. Request: Combined Preliminary / Final Plat
Approval Consisting of Two (2) Building Lots on
Fourteen (14) Acres of Land in the R-40 and C-G
Zoning Districts
De Weerd: So, we will move into Item 8-A under Action Items. A public hearing
for Bach Subdivision, H-2015-0044. I will open this public hearing with staff
comments.
Beach: Good evening, Madam Mayor, Members of the Council. This is an
application for a preliminary and final plat. The -- the size of the property -- this is
Meridian City Council
April 19, 2016
Page 7 of 45
14 acres of land that's zoned R-40 and C-G, located at 3400 East River Valley
Street. A little history on this specific property. Move to the next slide here. The
lot -- Lot 1 is this southern portion here. It has already been developed in
apartments and Lot 2, the northern portion was also approved for multi -family
development, but has not yet been constructed. The Comprehensive Plan future
land use map designation for the property is mixed use regional. A combined
preliminary and final plat is proposed consisting of two building lots on 14 acres
in the R-40 and Z-C zoning districts for Bach Subdivision. Both lots comply with
the dimensional standards of the district. One access exists to the site via East
River Valley Street. Move back to the aerial here. Better yet let me go to Google
here. As you can see there is one access existing to River Valley Street.
Another is proposed here off of North Records Avenue. The access here at
River Valley is proposed to shift to the north side of the South Slough with the
proposed plat. Interconnectivity is proposed in between Lots 1 and 2. A cross-
access easement should be depicted on the plat or via a separate recorded
easement. Local street access is not available to this property. Cross-access is
required to be provided to the property to the north with a conditional use permit.
A 20 foot wide landscape buffer is required along the future extension of Records
Avenue and common open space and site amenities were previously provided in
the first phase and are proposed in the second phase in accord with the UDC
standards. Staff did not receive any written testimony and staff is recommending
approval of the application. Stand for any questions you have.
De Weerd: Council, any questions for staff at this point?
Bird: I have none.
De Weerd: Okay. Is the applicant here? If you will -- good evening.
McLaughlin: Good evening.
De Weerd: Thank you for joining us. If you will, please, state your name and
address for the record.
McLaughlin: James McLaughlin. 11650 South State Street, Draper, Utah.
De Weerd: Thank you.
McLaughlin: I'm with Bach Homes, project manager for this development. We
ask for your approval of this subdivision. I would stand for any questions you
may have.
De Weerd: Okay. Council, any questions for the applicant? We have none at
this time.
McLaughlin: Fantastic.
Meridian City Council
April 19, 2016
Page 8 of 45
De Weerd: Thank you.
McLaughlin: Thank you.
De Weerd: This is a public hearing. Is there anyone who would like to provide
testimony on this item? Yes, sir. Good evening. Thank you for joining us. If you
will, please, state your name and address for the record.
Smylie: Yes. My name is Steve Smylie. 3662 East Granger Drive, Meridian,
And Mayor, City Council, I am not standing in -- necessarily in opposition, but I
do have several questions. If you would look at the plat carefully, especially for
Building J, you will note that this is a four story building, which will be directly
across Records looking literally into the bedroom windows of the houses in
Redfeather Subdivision, including ours, and we have concerns -- as you can see
our home is -- there is a -- there is a group of six homes right there that are
directly in the picture and if you could superimpose a four story building there, I
think you can see our concerns quite readily is we want to make sure -- and I
would like the developer to specifically state what exactly that site and sound
barriers are. We would like significant -- because you will notice this is going to
be pretty close to the new Records Avenue. Now, I don't know when this -- that
street is going to be completed, but there will be a significant increase of traffic
there, as would be expected, and we don't necessarily have objections to that,
but we do have very specific concerns, you know, obviously, maintaining
reasonable privacy, maintaining reasonable site and sound barriers and making
sure that the noise and traffic is not excessive and undue and I would really like
to have those -- those conditions addressed if I could by the Council and by the
developer, to make sure that there is adequate, you know, landscaping, sound
barriers, whatever we need to do to make sure that we all are good neighbors
and we all live well together. Thank you.
De Weerd: Thank you. Is there any other member who would like to provide
testimony on this item? Okay. Council, before I ask the applicant up to maybe
respond to the testimony we did have, do you have any questions for staff or Ada
County Highway District?
Cavener: Madam Mayor?
De Weerd: Yes, Mr. Cavener.
Cavener: I have a question for Justin if he -- I thought I saw him. I think he's on
the agenda tonight. And this may even be a question for staff. I'm not sure. But,
Justin, just for clarification, when is Records scheduled to -- to be punched
through? Is that in conjunction with this development? Separate from? Any
insight on that would be most helpful.
Meridian City Council
April 19, 2016
Page 9 of 45
Lucas: Yeah. Madam Mayor, Members of the Council, for the record, Justin
Lucas, representing the Ada County Highway District. Business address is 2775
Adams Street, Garden City, Idaho. Councilman Cavener, the Records Avenue
extension is wrapped up in the approvals with The Village at Meridian and so
through the Idaho STARS program, which is the Sales Tax Anticipated Revenue
-- it's very complicated. But it's going to work. So, ACHD doesn't actually control
the timing of that -- of that project. It has been through for review. They are
planning to move forward. So, it's -- it's not going to be five years away, I think
it's relatively in short order here. Probably within the next few years that that
extension will occur. But, once again, it's a developer driven project as part of
The Village at Meridian approvals.
De Weerd: Can staff maybe add anything to that? Any knowledge about that
moving ahead with The Village at Meridian and certainly with the other apartment
developments north of this, how are they getting out and on what road if Records
isn't being built right now?
Hood: Madam Mayor, Members of the Council, I actually talked to Justin
probably two or three weeks ago about this and asked just for an update of
ACHD and, like he stated, the plans have been reviewed and approved by
ACHD, so I do think it's a matter of -- just a matter of time. My opinion there is a
little bit of a staredown going on here, because it is tied up with The Village
approvals. It's also tied up with the Bach Homes approvals for theirs. So, it's
kind of a staring contest as who can wait the longest to build that infrastructure,
because, as you can see, those apartments aren't there, because Records needs
to exist first and that's a condition of the conditional use permit that's already
been approved for this site. Before you tonight is just a two lot subdivision. The
details of how and how many units have already been discussed and approved --
this is just a two lot subdivision. So, them, as well as projects to their no rth are
all contingent upon Records existing. So, again, you have multiple parties here
that all have that condition and it's who hits their trigger first, who can't wait really
any longer. That's me paraphrasing. But, essentially, that condition is on all of
them saying -- for The Village it's tied to their occupancies , for Bach it's tied to
this phase, that that needs to be extended and I forget The Village apartments or
whatever the next phase -- the next one to the north is called, same deal, they
need to construct that and make that connection. So, I hope that's a little bit of
an update at least of what I know. I have not gotten a straight answer from any
of those parties about the exact timing of records, but if I had to guess I think it's
quicker than the two years that Justin guesses, but don't quote me on that. So,
sorry I'm not much help there, but they are being a little coy in some of those
conversations as well.
De Weerd: Okay. Anything else for Justin? Thank you, Justin. Would the
applicant like to wrap this up?
McLaughlin: I appreciate what staff has mentioned --
Meridian City Council
April 19, 2016
Page 10 of 45
De Weerd: If you will just state your name again for the record.
McLaughlin: James McLaughlin, Bach Homes.
De Weerd: Thank you.
McLaughlin: 11650 South State Street, Draper, Utah. Just reiterating what staff
has communicated, it is a stare down at this point. We really don't have time to
move forward to address the neighbors' concerns. The CUP has been already
approved. This is more of just a plat modificat ion for our subdivision plat, so
that's all I have to say. Appreciate it.
De Weerd: Okay. Council, any questions? Mr. Borton.
Borton: Can you describe briefly the -- and maybe staff can if you can't, describe
the buffer between those houses just for reference, so he knows --
McLaughlin: Sure.
Borton: -- the width and the landscaping?
McLauglin: The drawing depicted on the screen is clearly what -- what we are
doing. We are basing our landscaping based off the CUP approvals. The
approved landscaping includes perennial shrubs, trees, and I believe -- and
maybe staff can correct me -- but there were some additional trees added to the
frontage of Records Road during that approval. Other than that we are meeting
the requirements. Thank you.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: I appreciate that you're meeting the requirements. I guess maybe to
follow up on Councilmember Borton's question, it would be great for -- for us and
for those here in the audience if you could articulate that a little bit about what
that is, recognizing that you're meeting the CUP, but could you perhaps maybe
articulate that and get that on the record?
McLaughlin: I wish I had the plan in front of me to really articulate exactly what
trees and shrubs we had. I don't have that information in front of me right now.
Hood: Madam Mayor, if I can, just to add, Josh and myself -- I mean this is
actually Sonya's project, but she's home with a ill child and so we are both kind of
pinch hitting a little bit here and don't have the details. We certainly can go and
get the landscape plan, the full size, and look at that, but I'm not overly familiar
Meridian City Council
April 19, 2016
Page 11 of 45
with the details there. Again, the planner that is more familiar with that is,
unfortunately, unavailable this evening.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: If not available, at the very least -- unless you have it now.
Beach: I have the -- I'm not able to -- it's on a pdf. I'm unable to zoom in very
far, but this is the approved landscape plan from the conditional use permit. My
understanding is based on the comments in my earlier kind of schpeel there they
are meeting the 20 foot required landscape buffer. I was at the hearing for this
conditional use permit. I remember the discussio n about providing adequate
buffering. Planning and Zoning did not require that. They -- this application
meets that 20 foot required landscape buffer with the landscape materials that
are shown here on the landscape plan and they were not required to -- to add
any additional landscaping or to reduce the size of that building that fronts on
Records Avenue, so --
Borton: Thank you.
De Weerd: So, to your knowledge they are meeting the minimum?
Beach: Correct.
Borton: And, Madam Mayor, maybe for --
De Weerd: Mr. Borton.
Borton: -- Mr. Smylie, if after this hearing at least the metrix from that -- the
setbacks, et cetera, can be provided, so he's got those objective measurements
of what the approved buffer already is.
Milam: He's raising his hand.
Bird: He's got a question.
De Weerd: It looks like -- once you addressed Mr. Smylie, he would -- he has an
additional question, so I might ask the applicant if you would like to take a seat
real quick and --
McLaughlin: Thank you.
De Weerd: -- we will let -- for a follow up comment by Mr. Smylie.
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April 19, 2016
Page 12 of 45
Smylie: Thank you, Madam Mayor. Steve Smylie. 3662 East Granger,
Meridian. I would point out to the Mayor and the Council we -- we are not
opposed to these apartments going in, but what I just heard and -- is, well, we
are going to do the minimum of what we are required to do. I'm asking what
seems common sense, please. These are four story buildings with single level
private homes with their back bedrooms and I don't think minimum will -- you
know, with all due respect and everything like that, I think that it just makes
common sense that we have some specifics of just exactly what that is. Are we
all going to have to grow junipers in our backyard just to protect ourselves? And
I really would like to have that -- that question of mine answered, if I could ask
that, and I really want to insist that minimum is not enough, I would like some
kind of an assurance that they are aware of the building that is being built and the
immediate surroundings. Twenty feet is not very long. That's here to there.
That's pretty -- that's pretty short and their houses literally back up against that
back fence and I would like to know exactly what is going to be done and if -- if
these people can't answer, could we find out the answer? Thank you. I do
appreciate it and I -- and thank you for your patience.
De Weerd: Thank you.
Hood: Madam Mayor, the details of the landscaping on Records are on the
screen. It is the minimum width of 20 feet. There is also going to be a road
there, which is approximately 54 feet wide and, then, that's when their lots will
start and they have probably 12 or 15 foot rear setbacks, so -- I mean those are
the dimensions. I don't know what species of trees are called out here. I can't
tell, because it's pixilated, but these are the details of the landscape plans and
those are the dimensions. So, I don't know what additional details you may want.
If you do want tree species, the exact spacing of them, I mean we could calculate
that out, but, again, you can't see it all the way it's kind of pixilated, but 20 feet on
the landscape plan from the back -- future back of curb and that's what the buffer
will look like on Records.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I think this application is for a preliminary and a final plat. It isn't for the
CUP.
Beach: That's correct.
Bird: This was all taken care of at the CUP. I don't know why we are discussing
it.
Hood: And, Madam Mayor, if I can, I think it is within your purview. I mean a
landscape plan is part of a plat. So, if you want to see additional trees placed in
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April 19, 2016
Page 13 of 45
there I do think that's appropriate. What I think may be in conflict -- if you're
going to say the building now needs to be set back 30 or 35 or 40 feet, that is
where now it's going to be inconsistent with the CUP as approved. So, if you
don't think that that's the right number of trees or the right species of trees, did
you want to see them grow taller, so they are columnar? I mean I do thi nk that is
within your purview, but I would just caution you against making a wider buffer
and those types of things. But certainly as part of a plat we talked about
landscaping. So, if that's something you want to see some additional
landscaping in there, I think that could be appropriate.
Bird: Madam Mayor, follow up?
De Weerd: Mr. Bird.
Bird: I don't disagree that it isn't part of the plat, but in the same token if we are
going to -- if it's going to be in the application why isn't the landscap ing plan in
there with what trees and stuff there is, so we know what there is.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: I think a lot of Mr. Smylie's issue had to do with the building being four
stories tall. Is there anything we can do about that at this point?
Hood: So, Madam Mayor, I'm not the attorney, but, again, the conditional use
permit has been acted on. This is a two lot subdivision. It really has to do with
ownership. I'm just going to play the scenario out. If you require th at or deny this
subdivision, they still have their conditional use permit approval that they could
go forward with and build this project out. It's really for financing and ownership
purposes. So, I'm not advising you to do that, but I think that's -- that's really
what their intent is, is to -- the stuff that's completed so that they can get their
financing together on this other lot.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: The reason for the question as I saw it was not to debate what should or
shouldn't be included, it was merely to articulate those metrix to the public, so
they were aware of those components of the previously approved CUP and I
think we have done that now, which is helpful to Mr. Smylie and everybody else,
so --
Hood: And, Madam Mayor, I would just add that he can come to our office --
again, it's so pixilated here, the details -- we do have the details, I'm just unable
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April 19, 2016
Page 14 of 45
to make them out in the digital version of those, but we do have hard copies and
other better copies of his where we can again get into the details of what those
tree species are and the shrubs and all that. So, we don't have the details, I just
don't --
Beach: We can't read the details.
Hood: I can't read them to you right now.
De Weerd: Council, anything further that you need from either staff or the
applicant?
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Seeing that we are done, I move we close the public hearing on
H-2015-0044.
Borton: Second.
De Weerd: I have a motion and a second to close the public hearing on this
item. All those in favor say aye. Did I hear all ayes?
Cavener: You did, but, Madam Mayor, I guess a point of clarification. Typically
we allow the applicant to have the last opportunity to speak. I know that Mr.
Smylie was the last person to speak on the record.
De Weerd: True. Did you have any further comment? When I mentioned it he
didn't jump up and down, but -- good point. Okay. So, motion does carry.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move that we approve H-2015-0044 and to include all staff, applicant, and
public testimony.
Borton: Second.
De Weerd: I have a motion and a second to approve Item 8-A. Any discussion
from Council? Ms. Holman, will you call roll.
Meridian City Council
April 19, 2016
Page 15 of 45
Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, absent;
Little Roberts, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
B. Public Hearing for Rolling Hills Subdivision (H-2016-
0037) by Clarence McLain Located Northwest Corner of
E. Overland Road and S. Rolling Hills Drive Approved
1. Request: Vacate a 10-Foot Wide Public Utility
Easement that was Created with Lot 1, Block 2 of
Rolling Hills Subdivision
De Weerd: Item 8-B is a public hearing on H-2016-0037. I will open this public
hearing with staff comments.
Beach: Good evening, Madam Mayor. This -- as you said, this is an application
for a -- a vacation for the Rolling Hills Subdivision. The site is located on the
northwest corner of East Overland Road and South Rolling Hill Drive. The
applicant is requesting approval to vacate a ten foot wide public utility and
drainage easement that was created with Rolling Hills Subdivision. The
easement runs north-south through the middle of Lot 1, Block 2 of Rolling Hills
Subdivision. In 2014 the subject property received approval for annexation and
zoning, as well as a Comprehensive Plan map amendment. The concept plan
was approved with the annexation of the property in 2014 and this concept plan
shows that a building pad site lies directly over the easement in question. These
are two different concept plans, just for clarification. The applicant is requesting
this vacation of the public utility easement for the purposes of constructing a
future commercial building on the site as depicted on these approved concept
plans. The applicant has received approval from all the applicable public utilities
to vacate the easement. Staff did not receive any written testimony on this
application and we are recommending approval. Staff stands for any questions
you may have.
De Weerd: Council, any questions?
Bird: I have none, Mayor.
De Weerd: Okay. Would the applicant like to make comment? Good evening.
If you will, please, state your name and address for the record.
McLain: Clarence McLain. 11810 Highlander, Boise.
De Weerd: Thank you.
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April 19, 2016
Page 16 of 45
McLain: And I own this property. Over here I'm trying to put a shop on it. So,
the plan to the right is what I'm proposing to build right now for an office and a
shop, just to workout, and, then, the one to the left is something that I worked
with Bill Parsons on for a future conceptual in order to adopt the surrounding
area as it starts to all turn commercial along that frontage road on Overland.
That's why there is two different plans on this. But the one on the right is what I
hope to accomplish shortly. The vacation runs through the center. There is also
two more easements that are both on the east and west side of the property and
I have also coordinated with all the utilities. I mean part of my agreement is I'm
going to have to carry all the utilities to the end of my property boundary going
down Rolling Hills. That's where they have all been determined. So, there is
pretty much nothing left and no reason to have this. Throughout the
neighborhood there is several other buildings and stuff throughout the years that
have been built on top of this easement. There is one like this and there is one
identical to the east that runs north and south, just like this. It goes all the way
down through the back lots, but, you know, this was developed 50 plus years
ago. So, over the years people have put shops on there and most everybody's
leach field runs through their owner septics, so this is in my eye this easement is
pretty much null and void and so I would like to position my shop the way I can,
as long as I can get this thing pushed through. And that's it.
De Weerd: Thank you. Council, any questions? No? Thank you. Is there
anyone who would like to provide testimony on this item? Yes, sir. Good
evening. If you will, please, state your name and address for the record.
Burak: Steve Burak. I live at 1525 South Rolling Hill. I'm the property directly to
the north of Clarence.
De Weerd: Thank you.
Burak: My only concern is my irrigation comes in right in there at the front of this
easement on the Overland side and with that happening I'm really hoping to not
lose my irrigation water and that's really my only concern with this, because that's
my only source of water for my acre.
De Weerd: Well, I hope you will take comfort that it is a state requirement and a
legal requirement to provide -- to not restrict the access of irrigation water to
another property, so that will -- that is a condition in all of --
Burak: Okay. Yeah. And like I say, that's my only concern. Otherwise, good for
him and I hope it all works out. So, thank you.
De Weerd: Thank you. Is there any further testimony on this item? Okay.
Council, any additional information needed? Anything you would like to add? I'm
glad I asked.
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April 19, 2016
Page 17 of 45
McLain: The irrigation --
De Weerd: If you will just state your name --
McLain: Clarence McLain again.
De Weerd: Thank you.
McLain: 11810 West Highlander, Boise. The irrigation that he's referring to isn't
an irrigation that him, I, or any of the neighbors to my north have rights to, it's
actually a runoff for field that is across from Overland to the south. So, the water
that we have available is just a runoff, but he was -- he's been long enough to
where he was grandfathered in during this Overland expansion, that runoff would
continue to go that way, because typically the irrigation requires any farmers to
be responsible for their runoff water, but has been there a long time and he's
been doing the same thing and so they let him -- so this is going to be there. So,
we don't actually have any rights. All of our water is supposed to come two lots
to the north from the creek up there. That's where we get our irrigation from. So,
if he wanted to use the easement through his property on the east he could
always come from that direction from the north where we have our rights from
and, then, irrigate that direction. And, then, another point is is that that whole
southern portion has already been under review for housing. Boise -- I know
their de-annexing it and Meridian is going to take it on due to sewer issues. So,
it's -- that's going to be kind of a moot point anyways in about a year, because
that's all going to subdivision and they are going pressurized irrigation. So, that
runoff is not even going to be there for much longer. The runoff that he is taking
advantage of, you know. And, then, his neighbor to the east he likes to use that,
too, you know. It's water -- it's free water, it's available water, so I definitely
understand his concern on that, but I have tied it back into the original ditch in the
back, so I mean they don't -- nobody has rights to that and that's kind of been just
kind of a fight between neighbors on who can use it, because of rights, so the
irrigation -- every time I have called them to replot this out, they usually
specifically said we don't want to have nothing to do with it, because it's runoff
and we don't have rights and we don't -- we just want to stay out of it and make
sure it gets back to where -- whatever connection point it came into your
property, make sure it leaves on those and that's where they have left me on
that, so -- you know. But I'm more than willing to work with him if he wants to
actually, you know, start using it a little bit better. I mean I have equipment out
there as we start to push dirt and stuff like that. I mean if he wants to be cordial
about it and start working that way, I'm happy to help him when I can, you know,
just to appease him during this time while we still have that water, whether it be a
year or two or whatever, but -- that's it.
De Weerd: Well, you just made that murky.
Meridian City Council
April 19, 2016
Page 18 of 45
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: So, just to clarify, you're not doing anything to block the runoff.
McLain: No.
Milam: You're willing to help him maintain his access to the runoff, but there is
no legal right to the water.
McLain: There is no legal rights to the water, no. No. No. We have legal rights
to water, but it comes from the creek to the north. The inlet comes in -- on my
side is on the southeast corner and, then, my neighbor to the west also has an
inlet on his side and him and I have tied those two together and we have actually
made that one ditch instead of one that used to run across mine and one that
used to run across his. We just tied them together, so there is only one now
there, but, yeah, it's just -- it's just that, you know, little runoff in that field across
the street is all it is.
Milam: Thank you.
De Weerd: So, you all are tracking this? Right? I'm sorry, I'm confused. Well,
who cares if I'm confused. If anyone else needs clarity maybe Kyle or planning
staff? Any -- where is the -- the water to be delivered? I don't know what a runoff
ditch is and we want to make sure that the water that the property that surround
this are entitled have access to that water.
Hood: And, Madam Mayor, I guess that was what I was going to comment on. I
do not know the specifics of this. So, the first part of your question I can't help
you with that. What I can let you know is that this application to vacate the public
utilities and drainage irrigation easement was transmitted to Nampa-Meridian and
they did not have any concerns with it. So, I don't know exactly, again, the
situation out here. I think you stated earlier -- and as well as the applicant did --
you know, where ever that ditch leaves your property an d enters someone else --
you can move that around, but it has to start and end at the same points. That's
part of the state code requirements. So, you know, I don't know the situation
here, but I do know, again, it was transmitted to the irrigation distr ict and they
commented that they are okay with the vacation of the subject easement. I don't
know if anyone else has anything else to add, but that's --
Radek: Madam Mayor, I would just chime in with a comment that I think what the
applicant is talking about is really a point of law that -- you know, I think it's best if
the two can work it out together, but if -- if not you're going to have attorneys
making money on the deal. So, I would advise them to try to work it out. One
Meridian City Council
April 19, 2016
Page 19 of 45
man's dream can be another man's water right. But I don't know if that's true in
this case or not, I have no idea, and it's beyond my level of expertise.
De Weerd: Well, that was quotable, Kyle. One man's dream is another man's
water right.
Bird: Madam Mayor?
De Weerd: Just I guess to the neighbor. Whatever is legally yours will be
assured that it is delivered without interruption. That's the state code. Mr. Bird.
Bird: I think that, as the applicant stated, this is -- this is a runoff ditch. This isn't
a delivery ditch; right?
McLain: Correct.
Bird: It's runoff from -- is the Benefield property across the --
McLain: Yes, sir.
Bird: -- the 103 acres over there?
McLain: Yes, sir.
Bird: And so this is -- this is a collection ditch. This isn't a water delivery ditch.
So, I --
McLain: Yes. This is a separate --
Bird: Their water in Rolling Hills comes out of -- isn't there a creek or something
that --
McLain: Yes.
Bird: -- runs up that way that comes down?
McLain: Yes.
Bird: You don't -- they don't get the water out of the Ridenbaugh, this is water
that's come out of the Ridenbaugh to irrigate Benefield's.
McLain: Yes.
Bird: Okay. So, is this actually -- this isn't a -- what they call a live ditch, this is
a --
Meridian City Council
April 19, 2016
Page 20 of 45
McLain: Correct. Yes.
Bird: -- this is a drain ditch and I don't know what the law is on or anything, but I
-- he just stated that the guy was grandfathered in, he's not going to bother it, so I
don't -- I think it could be worked out and it's certainly not something that we
need to be making law on.
De Weerd: Okay. Any other questions for the applicant? Okay. Thank you.
McLain: Thank you.
Beach: I'm not sure this is helping or not. This is an aerial of -- this is the
property in question right here where my cursor is and the discussion relates to
water coming out of the Ridenbaugh and heading northwesterly and collecting in
the ditch and that's water that is in question being used to irrigate some of the
property here.
Bird: Go up to the north. I think there is a -- I think there is a ditch up to the north
that comes down Rolling Hill.
Beach: So, I guess it's my understanding that that's where the water -- irrigation
water for this property would, then, come from Five Mile Creek, based on
testimony from the applicant.
De Weerd: Okay. Anything further from Council?
Bird: I have none. Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we close the public hearing on H-2016-0037.
Milam: Second.
De Weerd: I have a motion and a second to close the public hearing on this
item. All those in favor say aye. All ayes. Motion carried.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we approve H-2016-0037, include staff, applicant and public
testimony.
Meridian City Council
April 19, 2016
Page 21 of 45
Milam: Second.
De Weerd: I have a motion and a second to approve Item 8-B. Any discussion
from Council? Ma'am Clerk -- I'm sorry. Madam Ms. Holman, will you, please,
call roll.
Roll Call: Bird, yea; Borton, yea; Milam, yea; Cave ner, yea; Palmer, absent;
Little Roberts, yea.
De Weerd: All ayes. Motion carries.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
C. Public Hearing for Meridian Property Group (H-2016-
0004) by Darel T. Hardenbrook Located 1139 E. Fairview
Avenue Continued to May 3, 2016
1. Request: Annexation and Zoning of 0.63 Acres of
Land with a C-G Zoning District
2. Request: Modify the Existing Development
Agreement (Inst. #109134178) to Incorporate
Parcel #S1107120620 As Well As to Modify Certain
Other Provisions
De Weerd: Item 8-C is a public hearing on H-2016-0004. I will open this public
hearing with the understanding the applicant requested to continue this to May
3rd. Okay. My time is up.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we continue the public hearing on H-2015-0004 until May 3rd, 2016.
Milam: Second.
De Weerd: I have a motion and a second to continue this item to May 3rd. All
those in favor say aye. Did I hear all ayes? Okay. All ayes.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Item 9: Department Reports
A. Support Service Department: Update on City Council
Chambers Technology Replacement
Meridian City Council
April 19, 2016
Page 22 of 45
De Weerd: Item 9-A is a Department Report from our Support Service
Department. There you go. Dave, thanks for coming back.
Tiede: Absolutely, Madam Mayor. Happy to be here. Madam Mayor, Members
of the Council, I'm back here tonight to again discuss with you the City Council
Chambers technology refresh and to report on our findings regarding the capital
project funding. To start off, however, though, I want to give you guys a handout
as far as what some of the things could look like. This is just a -- not a
comprehensive list of all the different types of technologies that might be
addressed in this type of project, but at least give you an idea of where we are
coming from. So, to give a brief overview, we are talking about various
communication tools within this room from monitors, the microphones at your --
at the dais to -- and the monitor and mikes at this podium. The clerk's desk.
Some control systems for the audio visual system. Again more controls.
Streaming. The audio visual system back end that controls all the various
sounds and audio levels and makes the whole sys tem work together, those are
all things that would be covered in this. It would also potentially touch a couple
other rooms, the Council conference room. Part of this system and this closet
back here also feed that panel, so that has to be addressed, otherwise, that
system loses functionality. And, then, also conference room A and B, just
because we do have the option to show meetings in those rooms for overflow
needs. So, anyway, just to give you a brief idea of what types technology would
be addressed with this. Our Finance Department went back to their auditors and
also had more internal discussion and came up with these different funding
source options. Option A would be applicable for a complete overhaul. The
existing communications in this room and other various improvements in
conference room A and B and the Council conference room and that funding
source could either be -- can either be the General Fund or the Capital
Improvement Fund, which is the one that we discussed a week ago. Option B
would include a noncomprehensive view of the various items in this room. So, if
we decided to pick and choose and say we want to make some improvements,
but not all of them -- if we chose to go with that option we would have the
General Fund available to us. The Capital Improvement Fund would not be an
option in that case. Any questions or clarification on those points?
De Weerd: No. Just clarification that if we are going to replace and do the major
overhaul -- all of it at once, you can use the current capital account, which has
more than enough to cover the cost. If you choose to only do certain elements of
it, a budget amendment would have to come back and it would come solely from
the General Fund.
Tiede: That is correct, Madam Mayor. Thank you.
Milam: Madam Mayor?
Meridian City Council
April 19, 2016
Page 23 of 45
De Weerd: Mrs. Milam.
Milam: So, what is the reason for that? Is that because it's a dollar amount?
This is probably a Todd question.
Tiede: It's probably a Todd question.
Milam: Is it a dollar amount that makes it a capital improvement or is it doing too
much all at once as a whole project?
Lavoie: So, Madam Mayor, Councilman Milam, the purpose of the ability to
capitalize everything at one time is -- use the concept of if we built this building
from scratch would we put all the infrastructure in at the same time. If we can we
can capitalize that. If you build or construct a building now and, then, kind of
piecemeal little pieces here and there over the next few years, then, you would
not be able to capitalize that. So, maybe that helps explain it. That since we are
doing it all at one time, we are replacing the infrastructure that you once put into
the building in 2008, we are going to replace it all at the same time, therefore, the
auditors and we feel that we can capitalize that and use Fund 55 for that
purpose.
Milam: Thank you.
De Weerd: Okay. Any other questions from Council?
Borton: Madam Mayor?
De Weerd: Yes, Mr. Borton.
Borton: What -- Todd, what was the -- the content of that capital improvement
fund, what was the fund for to replace that if we were to utilize those proceeds on
this the proceeds wouldn't be available for what was originally intended when that
was created. Does that make sense? It's a great question.
De Weerd: The original --
Borton: And so we funded -- Madam Mayor? We put X amount into that account
to replace certain capital assets, none of which are what we are talking about
now. So, if we were to use those funds to pay for this, what capital assets had
we intended on replacing from the fund that we can't replace?
De Weerd: The short answer is this is one of those qualifying replacements that
it was put in place for and there was nothing specific to it, it was what needs to
be replaced.
Borton: There wasn't a list of items that were --
Meridian City Council
April 19, 2016
Page 24 of 45
De Weerd: There was nothing detailed and so when these issues started to
arise at the time, Stacy -- this is exactly what that capital fund was put in place for
to replace capital assets within the building.
Borton: Thank you.
De Weerd: And I think that Todd went through the various steps to verify and
make sure he felt comfortable with that as well.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: So, are you looking for --
De Weerd: Direction.
Milam: -- direction or --
Tiede: So, at this point, Madam Mayor and Council Member Milam, Members of
the Council, at this point our options are a complete overhaul or select
improvements and depending on which direction we go, timeline and whether or
not we do it now or come back later as an enhancement are all questions that we
can ask. But our recommendation at this point would be to proceed with doing a
complete overhaul of the chambers and other affected areas with this capital
fund that is currently available.
Milam: I agree.
De Weerd: And so your -- the next step would be getting direction from City
Council to move forward with preparing the documents and putting this out to an
RFP?
Tiede: Yes.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: David, one of the topics you touched on last week -- and, I apologize,
I'm just now getting this and I haven't had a chance to review each item, but we
had talked about improving the webcasting stream. I didn't see that reflected in
here. Is it in here? I just haven't had a chance to see it yet or is it not included in
this?
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Tiede: Council Member Cavener, I do not know if that is actually reflected on
this, but this list is not comprehensive. This is just a quick -- you know, items that
we -- but we do intend to cover the streaming portion as well.
Cavener: Follow up, Madam Mayor?
De Weerd: Uh-huh.
Cavener: Can you talk -- regardless, it sounds like whichever way we go there is
going to involve some coordination maybe from other departments or other
people within City Hall. Can you talk to me a little bit about what that process will
look like, so that after it's all said and done we don't come back and say, oh, we
-- if we only would have known we would have also asked for X.
Tiede: Fair enough. At this point that we would be starting an RFP process and
we would be involving the Clerk's Office, Finance from an RFP standpoint, and
other departments as they request to be on there. We have spoken with facilities
as well, just because there is an electrical impact and things of that nature. They
would be involved. If there were other stakeholders that wished to be involved
we would definitely involve them. I think I would open that up for -- you know, for
them to say, hey, is this something that we want to be involved in and participate
with. But we want to make sure that we are getting a product in the end that's
going to meet all the needs and we, obviously, want to make sure that we have
adequate training and other things of that nature in place.
De Weerd: I think that they spent a lot of time getting it to this point, trying to
understand the uses, the needs, where the failures have been, where the
deficiencies are by the user groups of it. That's how you got to the point we are
in today. So, that participation has already led to what is in front of you. The
next step would be getting it out to bid, getting it built, and, then, as David said,
doing the training, so that the users know how to use it.
Holman: Madam Mayor?
Cavener: And Madam Mayor, if I may?
De Weerd: It's like tennis.
Cavener: Yeah. Specifically to that point, which is why when -- when items that
were covered last week aren't reflected in this sheet, I have these type of
questions on who is being involved in that discussion, because I -- if the plan
after this is to go out to bid, what are we going out to bid for? If we haven't
involved the people to say these are the -- the needs for this specific room, then,
we are going out to big for items that we may have to go out to bid at a later point
in time and that would not be part of a capitalized budget item at that point.
Meridian City Council
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Tiede: Council Member Cavener, if I may, we have gathered those
requirements. This list does not include requirements, this was basically a p art
list of what a vendor could say, hey, look, here is some of the parts that we would
include in a project like this. I have those requirements and they are documented
and those are, again, gathered from our stakeholders that we met with and
prepared those and prioritized them. That's what we would be basing our RFP
on.
Holman: Madam Mayor?
De Weerd: Ms. Holman.
Holman: Madam Mayor, Council Members, Council Member Cavener, yes, that's
-- we did do that at the very beginning of the process before we met with any
vendors. We met with all departments that come in here and use this equipment
and Kristy Vigil, who is a business analyst in IT, put all of those things together.
It was a wish list of everything everybody could ever want to the moon and back
and, then, we kind of narrowed that down a little bit, but we have all of that data
that we have gathered and spent -- I don't remember how many separate
meetings we had, but it was quite a few. So, I hope that that answers your
question.
Cavener: Somewhat. Thank you.
De Weerd: Okay. Anything -- any other questions from Council? Okay. So, we
are looking for a motion to direct staff to move forward with the RFP and with that
process.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: I move that we go -- go out for an RFP for the complete overhaul
immediately and use the capital improvement funds.
Bird: Are you done?
Milam: I think so. Anything else we --
Bird: Second.
De Weerd: I have a motion and a second. Any discussion? Ms. Holman, will
you call roll.
Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, absent;
Little Roberts, yea.
Meridian City Council
April 19, 2016
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De Weerd: All ayes. Motion carried.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
B. Finance: 3% Property Tax and Transfer of Funds to the
Public Safety and Capital Improvement Funds for the
FY2017 Budget
De Weerd: Item 9-B is under our Finance Department. Am I reading that right?
There is a hundred slides?
Bird: A hundred slides?
Lavoie: Good evening, Madam Mayor, Members of the Council. Councilman
Bird, there is 142 slides for you. Small print.
De Weerd: All small print.
Lavoie: Yes. Well, again, thank you for giving us the opportunity to present to
you the continued discussions on our April I guess roadshow of the fiscal year
2017 budgetary items. Today what we will do is we will present to you what we
have explained or informed you about over the month so far. We will discuss the
authority that governs the city and on how we calculate property taxes. We will
actually get into how we calculate property tax, show you guys how we do this.
And, then, we will also discuss -- show you the estimated 2017 property taxes
that we are looking at right now. Then we will look at the considerations of why
we should take the three percent or not take the three percent and, then, we will
look at the financial impacts to the city if we do not maximize the ability of utilizing
the three percent level tax and, then, we will wrap up a presentation with wha t we
have discussed this month with the roadshow and discuss where we are going
next week. So, again, we have presented two presentations to you so far. So,
this is the third of the three roadshow events. We have one more to come, that's
next week, and that's going to be the wrap up session. Again, the -- the items
that we have presented to you so far this month are large budgetary impacts and,
again, we are trying to present to you information to allow us proper guidance, so
when the Mayor and the rest of the departments present to you a balanced
budget, we have the proper guidance and direction from you and we would like to
present this information to you so you could have some time to digest it. There is
a lot of information involved and, again, as we stated, we will come back to you
next week with the final day of the roadshow. So, again, this is a summary of
what we presented so far. April 5th we presented to you the compensation plan.
On April 12th we discussed the healthcare benefits outlook fo r us. And today we
are on the allowable three percent property tax discussions. Again, the three
presentations are all for informational purposes. We are not looking for direction.
But next week we will present to you the wrap up. We will be looking for
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guidance and direction from you, Council, so that the Mayor can develop a
balanced budget with the proper guidance and direction. So, with that we will get
into some exciting reading here. So, if you guys are bored I highly recommend
going to the state statute and really diving into this exciting stuff. We are going to
talk about state statute 63-802. I know it sounds exciting, but what this is -- this
discusses the city's guidance to how we can calculate property taxes and within
63-802 it states that the city may increase the property tax funded portion of their
budgets by up to three percent and that's the primary focus of our discussion
here. Again, you can see we can talk about new construction and annexation,
but that's an automatic fee for our property calculation, so we are going to focus
on the three percent -- up to three percent allowable property tax calculation.
Again, if you really enjoyed that reading, this one is pretty suspenseful. It's Idaho
State Statute Code 63-301. This one discusses a new construction rule. What
this states is that Ada County has a responsibility of informing the cities by the
first Monday in June of the construction value that has been added to the city's
tax roll since last June. So, every June they give us a tax roll of our taxable
value. Then what we do is we have the ability to add the taxable value since the
report from last June into this calculation. We will dive into that a little bit more,
but, again, just more suspenseful reading if you're looking for some good reading
material tonight. So, with that we now know where to go for some exciting
reading. We are going to discuss how do we collect -- or how do we calculate
the property taxes. There are four components to the city's property tax
calculation. The first one is what we call base property taxes and base property
tax is all governed by those state statutes that we have discussed. It's the
highest approved certified amount of taxes levied in the past three years. So, the
last three years that we have had fiscal years for them we could take the highest
amount of property taxes that the county has approved and we make that our
current base. So, if the highest was last year, we will just make that our current
year base property tax. Then we have what we are discussing here -- or not
discussing -- informing you on, so we could discuss next week is what we call the
three percent allowable tax. Again, cities can take up to three percent of the
base property tax and increase their property tax f or this fiscal year. So, what we
mean by that is we know what our base property is. We have determined that.
We can multiply up to three percent against that number. So, if the number was
one hundred and we decided to take three percent, we can add thr ee dollars to
our property tax base to make it one hundred and three. Again, we will go
through some realistic numbers here in a second, but that's what that means.
They give us the opportunity to increase the base property taxes by up to three
percent by just doing a mathematical calculation of zero, one, two or three
percent. The next two items we discussed in the state codes, it's the new
construction increase and the annexation increase. Again, these are mandated
by the state. We can automatically adjust our property tax based on the laws
that are written. We are looking to informing more about the three percent
allowable tax, but just to give you an idea, the new construction, which we
discussed, that's the new construction value that has been added to the city
since the last June report. Again, as we know, we are a growing city, things are
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April 19, 2016
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being developed, so new items are being added to our tax roll every day, so we
have the ability to capture what has been added to our tax rolls since last June
and the same thing with annexation. As you annex new property they let us
know what value of property has been added to our tax rolls since last June, so
we can play catch up and add that to our property taxes as well. So, when you
add all four of those components, that is how we generate the City of Meridian's
annual property taxes to be levied.
De Weerd: Todd, before you move on, just a question for Ms. Holman. The
Clerk's Office is -- is -- kind of goes through a process to make sure that those
annexations that happen and as the DA's are signed, that those properties are
reflected on -- on the property rolls; right?
Holman: Madam Mayor, yes. We go through and I keep track of them -- or now
the Clerk's Office, we keep track of them on a spreadsheet throughout the year.
Do annexations and rezones for other purposes just to make sure the zoning is
correct. But now actually when I get the ordinances, we send them to one of our
GIS -- member of our GIS team up in IT and actually check the math and make
sure everything is correct and they will e-mail me back and say yes. So, we are
getting that at the beginning of the year once everything rolls over and is
correctly reflected in the map, then, yeah, they are checking them.
De Weerd: Okay. So, there is a process in place for that. Thank you.
Lavoie: Thank you. So, now we know how property taxes are calculated. We
can go ahead and take a look and see what the 2017 property taxes are
estimated at. Please note that all these figures on this slide are just estimates,
they are projections, they are not a hundred percent finalized, because we will
not get the report from Ada County until the first Monday in June. So, again,
these are just estimates. But as we have noted, we have a base property tax.
That number represents the highest levy amount that the city has -- City of
Meridian has represented and has been approved over the past three years. So,
that number is determined based on what we have done in the past three years.
So, we know that number is fixed. What we are presenting here is three percent.
If you take the 26 million and multiply it by three percent that's the value we can
add to our property taxes for fiscal '17. Again, we can go up to that amount and
those are -- this is the particular item we are going to try to inform you about, so
we can get guidance from you next week. New construction. This represents
the amount of property taxes that the city will be able to increase its property
taxes for fiscal '17. Again, these are estimates by Ada County -- I worked with
Ada County. They have provided me just estimates. So, not until June -- first
Monday in June we will be able to finalize that number. And the same thing with
this number. This is just an estimate, but this is the amount of property taxes we
would be able to increase based on annexation since last June. So, if you add
up all four components that we just discussed, this would be the proposed
estimated 2017 property taxes for the City of Meridian at the moment. Again all
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estimates, all projections. So, I was hoping that Councilman Palmer was here,
but we will go ahead and move forward. He likes Joe, so the question is what
would Joe pay if we took the three percent tax.
De Weerd: I think you need another name than Joe. I keep looking at Joe and
saying what would Joe like.
Lavoie: Well, Joe Citizen, then. So, if we were to take the three percent and if
these estimates were 99 percent accurate, this is what it would look like for every
100,000 dollars worth of valued property -- taxable property. So, if he happens to
have a home that's valued exactly at 100,000 dollars after any deductions and
adjustments, we would estimate that these payments would show up on his tax
roll. So, as you can see, the three percent allowable tax that we are kind of
focusing our attention to, he would pay $9.78 for every 100,000 dollars of taxable
value. But, again, if Ada County makes any adjustments to the assessments,
they will adjust accordingly. Again, just know that these are all just estimates
based on the numbers that we have today. So, now we are going to move on to
considerations, why we should take the three percent property tax. I could just
leave it here. The city has grown, because you guys all know that. Y ou guys
approve it, you see it, but there are some other considerations we want to take
into effect when we make the decision on what percentage we should take for
the allowable three percent. So, again, on April 4th -- sorry. I apologize. April
5th we presented to you the compensation plan, the financial impact that we
were facing in 2017. We presented on April 12 the compensation impacts from a
financial standpoint that the city is facing for fiscal 2017. We also have a capital
improvement plan. We have a five year and ten year capital improvement plan
and, unfortunately, right now it's fiscally not constrained and what I mean by that
is cannot pay for all the items on the CIP plan at the moment, so with that we
need more property taxes if we wish to satisfy the CIP plan as it stands today.
Another consideration for taking the three percent is the cost of doing business.
We see it every day. We have inflation. We have a level of service that the
citizens desire. For Joe citizen he expects to have so many police officers on the
field -- or out in the field. He expects to have a response time by the police
department. He expects to have so many acres per, you know, thousand
population. So, these are all cost of doing business considerations that we need
to take into consideration for our three percent allowable tax. Future growth of
the city. Again, property taxes pay for the future growth, i.e., the Home Court.
You know, we are going to add a new level of service, so property taxes will pay
for the Home Court. A new park. Property taxes pay for the maintenance of a
new park. Maybe there is a public safety training center shooting range. Again,
property taxes are going to have to pay for the maintenance and the ongoing
needs of the training -- of the shooting range or training facility. Again, more
considerations of why a three percent -- again, we are promoting a three percent
for fiscal '17. Intergovernmental cost burdens. Again, Ada County, state, other
transportation agencies that we partner with, they may decide to impose some
fees on us, so we will have to pay for that with property taxes. Again, federal and
Meridian City Council
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state mandates, we hear it every day, healthcare changes, property tax changes,
urban renewal district changes, you know, these things all have an impact on
property taxes, be it -- have them gained or lost, they all impact property taxes
and, again, the very last sentence is we all know that the city is growing every
single day. So, again, those are all just considerations for us to take into thought
when we decide if we are going to take up to three percent. So, another question
is what happens if we don't take the three percent? As we showed you on a
couple slide ago, 781,000 is our projected maximum allowable three percent
increase to our property taxes. If -- once the city establishes a base line, which
we described, that base line is used for all future property taxes going forward.
Therefore, if the city were to forego the 781,000 dollars in fiscal '17, all future
base line property taxes would be less by 781,000 for all future years, because
we could not get that back. It's a one time increase and that's your new base
line. So, with that said, if we do not take the 781,000 in fiscal year 2017, it will be
781,000 dollars less. If we didn't take that and over in fiscal '17, in five years that
would accumulate to 3.9 million dollars in lost or foregone property taxes for the
City of Meridian, because every single year you would lose out on 791,000
dollars as your base line property tax calculation. It's a compounding effect. I
can answer any questions if that doesn't make sense or makes sense. So,
again, it has a compounding, ongoing effect. I just showed you five years. You
can do the math for ten, 15, it just keeps getting larger and larger. What I have
attached at the bottom is an Ada County report that they provide the city every
year. This represents fiscal year 2015 and just want you to focus the far right,
the circle. This represents what cities and the count y has foregone since -- I
would imagine over the last 15 years. As you can see not many cities forego the
property taxes. It's a vital part of the city to be able to continue to deliver the
level of service -- level of services that they have determined and cities do not
have many revenue streams to access -- increase revenues for. So, again, the --
just for informational purposes I think the City of Meridian is the highest on that
list, but, again, in this case we are not looking -- this is just for informational
purposes only. We are still promoting that we should take the three percent due
to all the considerations, but, again, I just wanted to show you it's not foregone
very much by many cities. So, as a wrap up, again, on April 5th we presented to
you city compensation, April 12th we presented to you healthcare, today we
presented to you the allowable three percent tax calculations. Next week we are
going to be presenting to you a wrap up of what we presented to you the last
three weeks and at that time we look for you as Council to provide us guidance,
direction on where the Mayor and the rest of the executive branch should go with
the proposal of this fiscal year 2017 budget and with that I stand for any
questions. Again, we are here all week for us to answer any questions before
the next meeting. HR is available as well to help you answer any questions that
you have before the April 26th meeting.
De Weerd Your slogan is so corny. Where everybody counts.
Lavoie: Corny, but it's great.
Meridian City Council
April 19, 2016
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De Weerd: Yes.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: Todd, just to clarify, the 26 million is the highest of the last three years,
but we are getting a new number in June; is that correct?
Lavoie: Madam Mayor, Councilman Milam, that 26 million will represent the
highest amount of approved levied taxes that we have had over the last three
years. So, what happens in June does not impact that number. That number is
what's considered our base line. So, what's happened in the past, that is
considered our new base line. The June data represents your new annexation
and your new construction roll. So, those numbers will impact fiscal '18's
consideration. So, that number 26 represents the last three years cumulative.
Milam: So, that number is --
Lavoie: Is.
Milam: -- what it is.
Lavoie: Is. I agree.
Milam: Thank you.
De Weerd: Any other questions from Council? Thank you.
Lavoie: Thank you.
De Weerd: They are saving it for next week.
C. Community Development: Ada County Highway District
(ACHD) Capital Improvements Plan (CIP) Update and
Discussion About Fairview Avenue
De Weerd: Okay. Item No. 9-C is under our Community Development
Department.
Hood: So, Madam Mayor, I'm going to ask Justin Lucas to come up. If you all
may recall here three weeks ago or so when we were doing priorities for this year
to send to the Ada County Highway District, we had a discussion about Fairview
Avenue and the intersection at Locust Grove and Fairview and we talked about
having someone from ACHD -- I think Gary Inselman's name came up and I sent
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an e-mail to Gary and Justin -- I think Justin drew the short straw. So, I kind of
gave him a little bit as a background on -- as Council was going through priorities
the question about seven lane Fairview come up. I have also asked him just to
give a -- just a pretty quick, brief update on ACHD's CIP, their 20 year plan. So,
I'm going to stop talking and focus on getting to his presentation up.
De Weerd: You don't have any jokes for us while you wait?
Lucas: Madam Mayor, Members of Council, at ACHD we are not funny. For the
record, Justin Lucas representing the Ada County Highway District and business
address is 3775 Adam Street in Garden City, Idaho. I appreciate the opportunity
to come and provide you with this update on our capital improvements plan and
discuss one of the key corridors that traverses the City of Meridian. I will go
through some slides here. There will be quite a bit of information as usual. If you
have questions just jump right in. I'm not trying to give a sermon here. I'm glad
to take questions as they arise. I find that's oftentimes the best way to address
them. So, please, feel free to interrupt me at anytime. So, what is the ACHD
capital improvement plan? This plan outlines ACHD's roadway and intersection
needs for the next 20 years. It is modified on a four year basis typically, in
conjunction with the Communities In Motion update that COMPASS does. So,
it's part of that Communities In Motion plan, which is the long range regional
transportation plan for the two county area. There are projections that are made
related to demographics and where the people -- we think the people and the
jobs are going to be over the next 20 years and so your Comprehensive Plan is a
grand vision, but it is not constrained by time, so it's kind of a build out scenario
of your area of impact. But when COMPASS does the -- the work on -- on the
demographics, we have to constrain it by time, because we are trying to make --
trying to figure out what improvements are needed in a certain time frame. In this
specific instance it's 20 years. That work is done in very close coordination with
city staff and is based on kind of the best guess of where the growth is going to
be. Is it a perfect process? No, it is not. But it is the process that we have and it
can be difficult to project where -- where growth is going to go.
De Weerd: Well, Justin, I can tell you that there was a lot of buzz in response to
the meeting you had on the widening between Cherry Lane and Ustick on
Meridian Road and I had a bunch of questions today at three different locations --
meetings I attended. Why it takes three years to -- because you're doing it now,
it won't be built until 2019 and I basically told them ACHD years are like a dog,
for every one of their years it equals seven; right? So --
Lucas: Not quite seven, but -- yeah. Thank you, Madam Mayor, for fielding
those questions. We get those questions all the time. On a project like that
specifically that -- there is the design year and it takes quite a bit of time to
design a project.
De Weerd: I did hear that, as well as the right of way.
Meridian City Council
April 19, 2016
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Lucas: The right of way phase, which oftentimes there is legal issues associated
with purchasing right of way by a government from a private property owner and
that can be a lengthy process also that has to be complete prior to construction.
So, that three year window that we typically have is not atypical in the
transportation industry. Have we built projects faster? Absolutely. Have we built
projects slower? Absolutely. So, thank you.
De Weerd: I was just helping you with your joke for the evening.
Lucas: So, what I do want to highlight as part of that -- that -- what we do with
COMPASS is there is -- there is a model that's created that takes these jobs and
households, they are plugged into this model and it projects based on the
projected growth where the travel demand will be. Now, the current model is
pretty focused on the automobile and there is a lot of -- there can be criticism of
that, but that is the one area where there has been a lot of data, there is a lot of
information about how to project automobile trips. There are some emerging
models that we use for pedestrians and bicycles in transit, but those will be likely
incorporated into upcoming -- upcoming models that we have. But for the
purposes of the CIP it is primarily a document about roadways and intersections.
And worth noting, this is a key element of our impact fee program. One of the
reasons ACHD originally created the CIP was because we, back in the '90s,
wanted to have an impact fee and to have an impact fee you have to have a
capital improvements program for -- per Idaho Code. So, I think I hit most of the
basics there of how -- what the CIP is in general and if you have any questions I
can certainly take those. Whoa, went forward way too far. Let's see here. There
we go. So, then, a little bit more detail. That's kind of the creation of the plan
and what does it actually say? So, first it describes existing deficiencies. So, we
look at the system, how it's operating today, and if a roadway is operating at a
deficient level, we -- today, we can't charge impact fees for something that is not
up to our current level of service and you deal with this with parks and other
things. It's the same exact concept. So, after we do that we define the impact of
new development and it's all about trips and trip lengths and where people are
going and there is quite a few calculations that go into that, but we are able to
define those impacts. We also in the CIP list constrained road segments. Now,
those are some -- there are some road segments in our valley where for various
reasons there has been a decision not to expand them beyond their current
configuration and those are described in the CIP. We, then, use resource
allocation levels from the ACHD strategic plan, which helps us define long term
how much money we will be available to spend on all these projects and, then,
list the projects. There is a map and a list and it shows you what they are and
how much they are going to cost and typically there are more projects than we
have funding. That's just the fiscal reality that we are in, much like I just heard
that you guys find yourselves in often, there is more projects than funding. So,
those are, then, listed as funded and unfunded and we are going through this
process right now. There will be a new CIP adopted this year and your city staff
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participates very closely in the process that goes through each of these steps as
we define this plan. So, that's kind of a general overview. I did talk a little bit
about constrained road segments and I wanted to get in -- I understand there is
some questions about Fairview Avenue and how it may fall into this picture and I
will certainly -- you can pause me at anytime, but Fairview Avenue, just to give a
general overview of what it is, it is identified as a mobility arterial. As you're very
aware, Fairview goes all the way across the county. It does change into Cherry
when you get to Meridian Road and I live on that side, so I live off Cherry, I don't
live off Fairview and so that -- that road goes all the way down and it's an
important corridor for our county. It carries a lot of traffic, that's one thing. It also
has a lot of business activity along it. It's probably one of the most active
business corridors that we have in our -- in our county and within the City of
Meridian also. So, on this corridor when we put all this stuff in, all these
demographics and jobs and we are looking out to 2040, 2035, what we are
seeing is that the demand on Fairview Avenue is for a seven lane facility and so
that's based on all of these traffic -- the traffic numbers that we -- that we use.
So, there is a model demand. You know, the current demand on Fairview is -- is
what it is, there are several intersections that don't function very well. Certain
times of the day Fairview Avenue is a very congested corridor. You could argue
some of the sections as you go further into the city of Boise around the Cole
intersection, you could maybe make a case that it needs to be seven lanes
today. As we travel down further into Meridian it's probably not as bad, but there
are times when it's pretty congested out there. So, the way we are kind of
looking at it today, there is the Meridian to Locust Grove section and the Locust
Grove to Eagle section. Those two sections have some different characteristics.
Both of them, though, show a need for seven lanes going out at the end of our
CIP. And, then, there is some key intersections in this corridor. The Meridian -
Main-Fairview project that was completed with the split corridor, that was
designed to receive seven lanes, so it was built in that configuration to receive
the seven lanes that are projected long term. Fairview and Eagle, I would say is
complete for now, because that, obviously, intersection received quite a bit of
enhancement through some coordination with Center Cal and that is a big
intersection, that's the busiest intersection in the state of Idaho and it is complete,
but I say for now, because I tell you in my lifetime here I'm sure there is going to
be further improvement to that intersection, whatever they may be , because of
the volumes that are projected. And, then, Fairview and Locust Grove, which
Caleb had mentioned, that is a project that is scheduled in our current integrated
five year work plan to begin design in the next few years in 2020. Construction
has not been identified. And so that's kind of the -- and when that intersection is
designed and expanded it would be typically designed and expanded to
accommodate those -- those through lanes -- the future through lanes that -- that
are expected on Fairview Avenue. So, as we do this, I mean there is questions
about, well, you know, why would we need, you know, seven lanes or three travel
lanes in each direction on Fairview Avenue and I think it's a really legitimate
question and I what talk about -- I give this -- similar speeches all the time like
this and what I say typically is it's hard to imagine what this valley is going to look
Meridian City Council
April 19, 2016
Page 36 of 45
like when there is, you know, a million people living in it and what the traffic looks
like now versus what it could look like when you let's say double the size of the
City of Meridian, it's going to be a lot more -- even with enhancements to transit,
biking and pedestrian modes, even with those things there are still going to be a
lot of demand for drivers on the roadway. S o, my first point is consider the long
term needs. The CIP and these decisions we make are long term. They are not
short term. We are not actively going out and trying to build a seven lane
Fairview Avenue today. It's not within our integrated five year work plan and isn't
slated to go in. What we do have the opportunity to do, though, is potentially
through development preserve right of way and ACHD has been an advocate of
this for many years and will continue to be, because through the development
process we have a willing seller and I will tell you when you're buying right of way
and you have a willing seller, it's the best time to buy the right of way, because
they want to sell you the property. If you were trying to buy right of way and
there is not a willing seller, that can be a very difficult process. So, what happens
for the public is it saves money when you preserve right of way before the
improvement. It also provides options in the future. When you preserve right of
way for a seven lane facility potentially, I mean per our CIP it says we are going
to build those seven lanes and I don't -- I'm not going to back off that position, but
let's say ten years down the road there was some other idea that comes up, let's
say a transit opportunity or something else, all of those things require space
within the right of way and if you keep a constrained section, it can be difficult to
get that space. So, I can just say that. And I just highlighted that this is only
preserved through new development or major redevelopment. If you have
someone who is putting a business into an existing building on -- on Fairview
Avenue, we are not asking for right of way, even if there is redevelopment of a
property oftentimes we are not asking for right of way, it's only major projects
where right of way is -- where we are seeking that right of way. And just to
clarify, you know, per commission direction ACHD is not actively pursuing
corridor level widening or access management at this time along Fairview
Avenue and that's decisions that have been made recently and -- and that's kind
of the current status of Fairview. We are pursuing some pedestrian projects and
some other enhancements, but they are not focused on widening and the one
thing you will see is periodically we will bring forward an intersection like Fairview
and Locust Grove and when those are built they are big projects, they are
expensive, and they are built for the future, oftentimes after they are done people
go, wow, this is a huge intersection and it is, but these intersections are built for
the future. So, that was kind of my presentation today. I can certainly take any
questions. I will throw up a map of the sections of Fairview that we were talking
about today, but that's just -- hopefully I was able to answer some of the
questions, maybe not, maybe I made it worse.
De Weerd: Council, any questions?
Bird: I have none.
Meridian City Council
April 19, 2016
Page 37 of 45
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Just one question, Justin. And I assume when you say access
management -- I remember very soon after I was sworn in ACHD had some
public hearings about right-ins, right-outs along Fairview. It was somewhat
contentious. I assume we are taking about access management -- you're
referring to that type of an issue?
Lucas: Madam Mayor, Councilman Cavener, yeah, I didn't write medians on this
slide, because anytime someone from ACHD says medians you got to watch
your back and so -- but, yes, there are many different forms of access
management, consolidating driveways is one of those things. Strategic u-turns,
medians, raised medians, actually restricting a left in to a business, absolutely.
Or a residence, whatever it may be. So, there is various things, but, yes, that is a
very contentious issue. It's not just contentious in Meridian, Idaho, or Boise, it's
contentious all over the country. But there are -- you know, there is a lot of
benefits to medians and if you go other places there are whole corridors where
you can't turn left and good luck. But it just depends on the -- the situation and
the different communities that they find themselves in.
Cavener: Thank you. Appreciate it, sir.
De Weerd: Justin, at a joint meeting with the Council and the ACHD
commission, it was -- we had a discussion about the rail corridor and how -- the
importance of that corridor addressing east-west movement and needs and if that
could relieve the pressure on Fairview, so seven lanes wouldn't be needed for,
you know, decades to come. Is that still an idea? Is that something that will be
pursued? Where are things at with that?
Lucas: So, Madam Mayor, Member of the Council, yeah, I think at that joint
meeting ACHD -- the commission -- and I was there -- you know, was very
supportive of any activity along the railroad corridor. I'm participating with City of
Meridian staff. I'm on the new work group that was created by COMPASS to dig
deeper into this railroad corridor and look at it as a regional transportation issue.
So, I think there is progress being made there. Absolutely. Now, how that will
affect Fairview Avenue -- could there be effects? Absolutely. Have we totally
calculated what those are and what those benefits could be? I don't -- I don't
think so. Because it really depends on what happens on the railroad cor ridor,
which is somewhat to be determined. I will be honest, if it's purely a bike and
pedestrian corridor, the -- the length of trips that people are taking, you know, in
the valley, you know, make it difficult for the cyclist or the pedestrian to ride that
far to work. If it's some kind of future transportation choice, such as some type of
high -- high level transit option, certainly those things can have an effect on
adjacent corridors and all of those things will be played out. Will we have those
Meridian City Council
April 19, 2016
Page 38 of 45
answers by the time this CIP is adopted? Probably not. But, fortunately, we
adopt -- we revise this every four years and as new information comes in and is
input into those models, this directly reflects those changes.
De Weerd: Thank you. Anything further from Council? Thanks, Justin.
Lucas: Thank you.
De Weerd: Thanks, Caleb, for getting this on there.
D. Police Department: MADC (Mayor's Anti-Drug Coalition)
Update
De Weerd: Okay. Item 9-D is under our Police Department. Kendall is here with
the Mayor's -- or the Meridian Anti-Drug Coalition.
Nagy: Good evening, Madam Mayor, Council Members and community
members as well. I'm Kendall Nagy, I'm here with the Meridian Police
Department. I am the substance abuse prevention coordinator at the department
and I'm also the director of the Meridian Anti-Drug Coalition.
De Weerd: Kendall, can we make sure you have -- you speak into the
microphone.
Nagy: Yes. I'm a mover, so just remind me if I step away.
De Weerd: Okay.
Nagy: So, I requested to be put on the agenda tonight for two reasons. First and
foremost to say thank you to the Mayor, to Council for supporting the coalition
over the years. Very strong foundation has been put in place and has grown and
flourished over the years and in my first year in my position I have had the
opportunity to travel across the county and gain perspective on other coalitions
and what it takes to get them up and running and, then, sustain that and what we
have here in Meridian is very unique and very successful. We have a strong
collaboration, a strong foundation, and it couldn't be done first and foremost
without the support of Council and the Mayor. So, I want to say thank you on
behalf of myself and, more importantly, the coalition members and the
community members. The other thing that I wanted to do this evening, since I'm
here, is give you an update on the coalition and things that have been going on
over the past year, some new things and what we are looking for in the future
and I will go ahead and start with last year -- I have the website pulled up for you.
We redid the identity and branding of the coalition to more closely align with the
city and the community members within it. We -- the logo is -- obviously is similar
to the city's logo and we changed it to Meridian Anti-Drug Coalition to be more
encompassing of the entire community. In our marketing material that we have
Meridian City Council
April 19, 2016
Page 39 of 45
created, the website -- we have a tri-fold brochure that has been distributed to
you. Our social media, we also have a promotional video. All of those items
emphasize our tips for parents, our events and programs, and our prevention and
support resources. So, that not only are we an identity and a group of people out
in the community, a coalition itself, but we are offering services to community
members and helping educate and prevent throughout the community. One of
the other emphasis -- emphasis in creating these marketing materials with
providing a platform for two way communication. So, we are sharing our
information and education throughout the community, but we also have
opportunity for community members and coalition members to provide feedback
to us, ideas and requests for other events or information. Some of the way that
we have done that is you can e-mail us directly through the website. We also
have -- you can subscribe to our blog, which is a new feature that we put into
place this year. One of our school resource officers writes a blog called The
Resource and he takes information from a colla boration of all the SROs and
officers at the police department on what the current trends are and what we are
seeing on a regular basis within the schools and the community and writes about
that in the blog, which is a good way for parents and community me mbers to be
up to date on what we are seeing and also to have tips on how to either have
discussions with their kids or kind of give them a heads up on what they should
be discussing with family members, especially, obviously, youth. Let me check
my notes. So, we have continued the majority of the events and programs that
were in place when I came into my position and we have also made
enhancement to some of those. An example for our upcoming spring clean
Meridian that is this weekend, we have put in place a mobile prescription drug
take back. We also have the drop off box at the police department and this will
be a way that we can get out in the community and go to community members
that are not mobile and so when people call in and request that we do pickups for
spring clean Meridian at their house, they can -- they will be asked whether or not
they have prescription meds that they would like to dispose of and we will go to
that house with an armed officer and properly -- take those for them so that we
can properly dispose of them and they are -- then, they are not around in the
house, reducing the availability. The kids that are abusing prescription meds say
that they are readily available throughout the community and this is one of our
efforts to reduce that availability. Another example of some of the enhancements
in the collaboration throughout the community -- I recently spoke at the Mayor's
senior advisory board -- I kind of took longer than I thought. I checked in with
Ken and was I doing good on my time and it produced lots of questions from the
senior advisory board, which was very good conversation and that's very hard for
me to step away from and I have had follow-up conversations -- multiple ones
with Larry Kelly and I will be speaking at the senior center about prescription drug
disposal and these are the kinds of things that I absolutely love in my position,
working throughout the community to understand how it is that I can help in
prevention education and fostering those community partner ships. Another
example of that -- I spent over an hour on the phone last week with a gal who
worked for West Ada School District and she actually wrote the original alcohol
Meridian City Council
April 19, 2016
Page 40 of 45
and drug curriculum for the district and she will be working with us to see what
we can do to bring that more up to date and collaborate with the district. Very
early signs of that and that conversation. So, as we are looking ahead we use
our -- we have three models that are part of our strategic plan and we focus on
prescription drugs, marijuana, and alcohol and reducing the use of those and,
then, along with that in our models we are data driven, so we have a changed
community survey assessment that was done this last year. We also have a bi -
annual school survey and, then, police department data and, then, several others
that help guide us in the data and help us to understand if our efforts are being
successful or not and so we can tweak those as needed. We also do an
assessment of the coalition itself with the National Guard drug task force and
they come in and they assess -- do an assessment called the Kaizen or Kaizen --
I flip-flop back and forth on that one. And that lets us know what the coalition
members -- what their knowledge base and if they have been involved in part of
the process and where we can, then, turn around and increase our efforts to
make it a success coalition. So, the exciting part of what we have planned for
the next year is unleashing of our natural high campaign. Has anyone heard of it
yet? Okay. Well, you will. Besides right now. We are partnering with Drug Free
Idaho, which is the coalition in Boise and it is based out of California and it's an
activity, sport, or art form that makes you feel good inside and out and we will be
at the events throughout the community with a booth where we set up and we
have a white board, so that community members can write down what their
natural high is and, then, we take a picture of them and depending on the length
of the event -- if it's a long enough event and where you have equipment, we can
put together a short video and show it at the end of the event. If it's not, then, we
still take those pictures and we will put them on our social media and it starts the
discussion of -- even between generations sharing hob bies and things that are
fun to do together and puts a positive spin on having those discussions with
family members about making good choices and doing things that are healthy
and natural that can still make you feel good. An example of work -- we are
putting together a -- we are having a production company that we have hired that
are currently putting together a PSA that we will roll out in the fall, an example of
what we have done. We have over -- between 30 and 40 different activities that
youth within Boise and Meridian do. These youth have been selected based on
making good choices and we will have short little clips that we will put together in
a compilation showing these kids and the different things that they do throughout
the community. I'm very excited to have C.J. Stern as one of our natural high
ambassadors. She's just 15 -- she will be 16 here I think next week and she
races at the Meridian Speedway. Very impressive. Good head on her
shoulders. Well spoken. So, we are really excited to have her as a part of the
coalition, as well as we look to expand our youth involvement. Let's see. And,
then, as I wrap up, just growing our representation from the different sectors in
the community is one of our goals as we move into the next year. I t's always
great to expand that, so that when we go into our policy efforts and our new
programming, we can, then, have that representation throughout the community
and, then, also those sector representatives can communicate back to us what it
Meridian City Council
April 19, 2016
Page 41 of 45
is that they would like to see or if there are any gaps in the prevention education
throughout the community. That's my summary. I wanted to keep it short and
sweet. The website just pulled up for you. I would love for you to share it. We
would love to have you at our once monthly coalition meetings. They are the
third Thursday of the month. We send out twice monthly e -mails. I won't do any
more and I will take you off if you decide that that's too much -- with our meeting
minutes, which is a great way to keep informed and read through and see what
we have covered and learn about new resources. I'd stand for any questions.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Great report, Kendall, and I -- we have got some great programs in
Meridian, but this is one program I think that has been as much for the
community as any program going and I'm so thankful that Tammy, when she was
elected, got this started and, then, our police officers bought into it and we have
had great leaders like yourself take it, it's -- it has been a blessing to this
community and I just appreciate all the hard work you guys do and I know the
time -- and I would encourage anybody that hasn't been to their Thursday
meetings -- I used to attend quite a bit, but I guess I have got lazy in the last year
or so, but I would encourage you to go and listen to them. It's a program that
benefits from one year old to 100 years old. I mean it's a program and these
people do a great job of getting the message out to the community and I can't
thank you enough and I think -- I think we see it in our community within our
teenagers that you have had a definite effect on it.
Nagy: Madam Mayor, Councilman Bird, I thank you very much for the
compliments and as you know it takes a large team to lead anything successfully
and I'm very appreciative to be serving in this position. I'm passionate about
prevention. It sounds kind of cheesy. My counter part is Hugs Not Drugs. So,
we make a good team within our hearts the prevention work that we do and not
to take for granted the collaboration that it takes to make it work and are very
appreciative of that, so thank you.
De Weerd: Any other questions or comments?
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: A question and, then, a comment. I would echo Councilman Bird's
comments. I know you weren't looking for feedback, but I love the branding. I
think it's fantastic and I was fortunate enough to attend the spring break event out
at The Village and just want to applaud you. I mean authentic youth engagement
is so important and you're really connecting with young people on the way that
Meridian City Council
April 19, 2016
Page 42 of 45
they want to connect with and I think that's really one of the reasons why the
program has continued to be so successful. You touched on two surve y results,
a youth survey and I didn't hear what the -- I couldn't recall what the other one
was titled.
Nagy: The change community easement perhaps?
Cavener: Yes.
Nagy: Yes.
Cavener: It would be great if you wouldn't mind -- I know I would like it, I don't
know if anyone else would like it, I would love to see a copy of those results
and --
Nagy: Absolutely.
Cavener: -- be able to dive into that. I think there is some knowledge to be
gained there.
Nagy: Definitely.
Cavener: Thank you again for your report.
Nagy: Madam Mayor and Cavener, I would like to thank you for the compliments
and I will make sure that I follow up and get those -- the data that we have for
you.
Cavener: Great.
De Weerd: Well, I would like to thank you as well and certainly Lieutenant
Colaianni. When Mr. Bird referenced the support of the Police Department, it is a
critical piece. When we started the coalition we didn't necessarily have the buy-
in by the Police Department and it was just another Mayor's program and it -- the
goal was always to have it seen as a partner to what law enforcement did, to
build that community base and -- and the coins in the pot, you know, that -- that
really helps support our law enforcement, because without law enforcement, the
treatment and the prevention, they cannot do it just those two alone. So, it's that
three legged stool, so to speak, that has been critical to the success that MADC
has had in our community and as something that others have really used as a
model, a foundational piece to start their own efforts. It's been amazing to really
see how many other coalitions have launched because of the help and guidance
certainly under Lieutenant Overton as well and what he brought to being an
asset, a resource to the community. So, really, you're part of something that --
that has had ripple effects, not only in the community, but into the state and the
nation as a whole.
Meridian City Council
April 19, 2016
Page 43 of 45
Nagy: Absolutely. As I finish up, I would like to -- oh, sorry. I was going to play
the video that we had produced working with C.J. There we go. Yes. Perfect.
Thank you so much.
(Video played.)
Nagy: There you have it. I'm working with the district to see how we can get little
snippets like this in -- either as part of their morning announcements at each
school, if they do video announcements. I'm working on it, so -- thank you for
your time.
Item 10: Future Meeting Topics
A. Joint City Council and Meridian Development
Corporation meeting regarding the results of the survey
performed on behalf of the Chamber Steering
Committee regarding establishing a multi-purpose
conference and performing arts facility in Meridian on
May 10th at 5:30 pm.
De Weerd: Okay. Item No. 10 under Future Meeting Topics. Council, I see that
there is a request to have a joint City Council-MDC meeting regarding the results
of the survey that is being performed by the Chamber steering committee
regarding the multi-purpose conference and performing arts facility. The request
is for May 10th at 5:30. Does that work for everyone?
Bird: That's our workshop.
De Weerd: Oh.
Bird: We could do it right afterwards.
De Weerd: That should work for everyone; right?
Bird: It should for me.
De Weerd: Okay. Good enough. We will get that set then for 5:30.
Item 11: Executive Session Per Idaho State Code 74-206 1(f): To
Consider and Advise Its Legal Representatives in Pending
Litigation
De Weerd: Item 11 is Executive Session.
Bird: Madam Mayor?
Meridian City Council
April 19, 2016
Page 44 of 45
De Weerd: Mr. Bird.
Bird: Move we go into Executive Session as per Idaho State Code 74 -206(1)(f).
Borton: Second.
De Weerd: I have a motion and a second to adjourn into Executive Session. Ms.
Holman, will you, please, call roll.
Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, absent;
Little Roberts, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
EXECUTIVE SESSION: (8:01 p.m. to p.m.)
Bird: I move we come out of Executive Session.
Milam: Second.
Borton: Second.
De Weerd: I have a motion and a second to come out of Executive Session. All
those in favor say aye. All ayes. Motion carried.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
De Weerd: Do I have a motion to adjourn?
Bird: So moved.
Milam: Second.
Borton: Second.
De Weerd: All those in favor?
MOTION CARRIED: FIVE AYES. ONE ABSENT.
MEETING ADJOURNED AT P.M.
(AUDIO RECORDING ON FILE OF THESE PROCEEDINGS)
Meridian City Council
April 19, 2016
Page 4
MAYOR T V Y DE WEERD DATE APPROVED
ATTEST:
1 1
JACY J S E �,r C,4 jD1AN .
L
SEA��/
Item #8A: Bach Subdivision (H-2015.0044)
Application(s):
➢ Preliminary/Final Plat (combined)
Size of property, existing zoning, and location: This site consists of 14 acres of land, zoned R-40 & C -G, located at 3400 E. River
Valley Street.
History: Lot 1 has already been development with apartments and Lot 2 was also approved for a multi -family development for Phase 2
but has not yet been constructed.
Comprehensive Plan FLUM Designation: MU -R
Summary of Request: A combined preliminary and final plat is proposed consisting of 2 building lots on 14 acres of land in the R-40
and C -G zoning districts for Bach Subdivision. Both lots comply with the dimensional standards of the district.
One access exists to the site via E. River Valley St. & one access exists via N. Records Avenue. The access via River Valley is
proposed to shift to the north side of the South Slough with the proposed plat. Interconnectivity is proposed between Lots 1 and 2; a
cross -access easement should be depicted on the plat or via a separate recorded easement. Local street access is not available to this
property. Cross -access was required to be provided to the property to the north with the CUP.
A 20 -foot wide landscaped street buffer is required along the future extension of Records Avenue. Common open space & site
amenities were previously provided in the 1St phase and are proposed in the 2nd phase in accord with UDC standards.
Written Testimony: None
Staff Recommendation: Approval
Notes.-
Possible
otes:
Possible Motions:
Approval
After considering all staff, applicant and public testimony, I move to approve File Number H-2015-0044, as presented in the staff
report for the hearing date of April 19, 2016, with the following modifications: (Add any proposed modifications to conditions)
Denial
After considering all staff, applicant and public testimony, I move to deny File Number H-2015-0044, as presented during the
hearing on April 19, 2016, for the following reasons: (You should state specific reasons for denial)
Continuance
I move to continue File Number H-2015-0044 to the hearing date of (insert continued hearing date here) for the following
reason(s): (You should state specific reason(s) for continuance)
Meridian City Council Meeting
cATE: April • , • ITEM 6A
PROJECT NUMBER:
ITEM TITLE:
Sanitary Sewer And Wafer Main Easement Between The City Of Meridian
And Twelve Oaks, LLC.
MEETING NOTES
9 APPROIED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
ADA COUNTY RECORDER Christopher D. Rich 2016.032991
BOISE IDAHO Pgs=6 CHE FOWLER 04/20/2016 11:08 AM
MERIDIAN CITY NO FEE
1111111111111111111111111111111"'11III11111 1111' III
00216167201600329910060061
SANITARY SEWER AND WATER MAIN EASEMENT
' q 4-1,
THIS INDENTURE, made this day of z , 20 between a C4 r LL C
the parties of the first part, and hereinafter called the GRANTORS, and the City of Meridian, Ada
County, Idaho, the party of the second part, and hereinafter called the GRANTEE;
WITNESSETH:
WHEREAS, the GRANTORS desire to provide a sanitary sewer and water main right-of-
way across the premises and property hereinafter particularly bounded and described; and
WHEREAS, the sanitary sewer and water is to be provided for through underground
pipelines to be constructed by others; and
WHEREAS, it will be necessary to maintain, set -vice and subsequently connect to said
pipelines from time to time by the GRANTEE;
NOW, THEREFORE, in consideration of the benefits to be received by the GRANTORS,
and other good and valuable consideration, the GRANTORS do hereby give, grant and
convey unto the GRANTEE the right-of-way for an easement over and across the following
described property:
(SEE ATTACHED EXHIBITS A and B)
The easement hereby granted is for the purpose of construction and operation of sanitary
sewer and water mains and their allied facilities, together with their maintenance, repair,
replacement and subsequent connection at the convenience of the GRANTEE, with the free
right of access to such facilities at any and all times.
TO HAVE AND TO HOLD, the said easement and right-of-way unto the said GRANTEE,
it's successors and assigns forever.
IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto,
that after making repairs, performing maintenance, replacements or subsequent connections
to the sanitary sewer and water mains, GRANTEE shall restore the area of the easement and
adj acent property to that existent prior to undertaking such procedures. However, GRANTEE
shall not be responsible for repairing, replacing or restoring anything placed within the area
described in this easement that was placed there in violation of this easement.
Sanitary Sewer and Water Main Easement EASMT S&W 11-15-13.doc
THE GRANTORS hereby covenant and agree that they will not place or allow to be placed
any permanent structures, trees, brush, or perennial shrubs or flowers within the area
described for this easement, which would interfere with the use of said easement, for the
purposes stated herein.
THE GRANTORS hereby covenant and agree with the GRANTEE that should any part of
the right-of-way and easement hereby granted become part of, or lie within the boundaries of
any public street, then, to such extent, such right-of-way and easement hereby granted which
lies within such boundary thereof or which is a part thereof, shall cease and become null and
void and of no further effect and shall be completely relinquished.
THE GRANTORS do hereby covenant with the GRANTEE that they are lawfully seized
and possessed of the aforementioned and described tract of land, and that they have a good
and lawful right to convey said easement, and that they will warrant and forever defend the
title and quiet possession thereof against the lawful claims of all persons whomsoever.
IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their
signatures the day and year first herein above written.
9
Address
STATE OF IDAHO )
: ss.
County of Ada )
On this / day of B Cs , 20 , before me, the undersigned, a Notary
Public in and for said State, personally appeared JA -and and
«------- , known or identified to me to be the P Yd WW&W
of the corporation that executed the within instrument, and
acknowledged to me that such corporation executed the same.
IN WITNESS WHEREOF, I have hereunto set myhand and affixed my official seal the day
and vear¢&W" w -written.
e m
c' tj W
O
41
Sanitary Sewer ant1W4'fM®'frEasement
NOTARY PUBLIC FOR IDAHO
Residing at:
Commission Expires: i f�
EASMT S&W 11-15-13.doe
GRANTEE: CITY OF MERIDIAN
Tammy de e ,Mayor
roV�UCUSTI,f
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Ja ,c jo-rw
Approved By City Council On
STATE OF IDAHO, )
: ss
County of Ada )
Clerk k I lvDAHO
I AHO
SEAL y�
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On this 19 day of Q .n r , 20(D , before me, the undersigned, a Notary
Public in and for said State, personally appeared Tammy de Weerd and ,Jac. So
known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho,
and who executed the within instrument, and acknowledged to me that the City of Meridian
executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day
and year first above written.
•
(SEAL) N O?'�„�:
�e
IAS , , L -A
NOTARY PUBLX FOR IDAHO
Residing at: J ---D
Commission Expires: — / 8 -
Sanitary Sewer and Water Main Easement EASMT S&W 11-15-13.doe
awtooth Land 5nrveyincj, LLC
P (208) 39,5-8 1 04 F (20(5) 396-6 1 05
2030 5. �A/ashmgton Ave.. bnmetA- ID 83(--,l 7
April 8, 2016
EXHIBIT A
Twelve Oaks Centre Subdivision Water and Sewer Easement Description
BASIS OF BEARINGS for this legal description is North 89'13'17" West, between the brass cap
marking the northeast corner of Section 14, and the aluminum cap marking the N1/4 corner of Section
14.
A parcel of land located in Lots 1 and 2, Block 1, Twelve Oaks Subdivision, as shown on file in Book
108 of Plats, at Page 15179, Ada County Records, and located in the NEI/4 of Section 14, T. 3 N.,
R. 1 W., B.M., City of Meridian, Ada County, Idaho, more particularly described as follows:
COMMENCING at a brass cap marking the northeast corner of Section 14;
Thence North 89°13' 17" West, coincident with the north line of the NEI/4 of said Section 14, a distance
of 664.47 feet;
Thence South 0°33'43" West, 45.59 feet to the northeast corner of Twelve Oaks Subdivision and the
southerly right of way of W. Franklin Road;
Thence South 89°30'20" West, coincident with said southerly right of way of W. Franklin Road, 50.29
feet to the POINT OF BEGINNING;
Thence South 0°00'00" East, 59.68 feet;
Thence South 67°35'37" East, 13.54 feet;
Thence South 22°24'23" West, 150.20 feet;
Thence South 89'13'17" East, parallel with said north line of the NEIA of Section 14, a distance of
17.41 feet;
Thence South 0°46'43" West, 20.00 feet;
Thence North 89'13'17" West, parallel with said north line of the NE1/4 of Section 14, a distance of
77.67 feet;
Thence South 0°46'43" West, 23.12 feet;
Thence North 90°00'00" West, 27.85 feet;
Thence North 0°00'00" West, 23.50 feet;
P:\2015\15054 -TWELVE OAKS 2\Drawings\Descriptions\15054-WATER AND SEWER EASEMENT.docx
Frage 11
Thence North 89'13'17" West, parallel with said north line of the NEI/4 of Section 14, a distance of
50.32 feet to the westerly boundary of said Lot 1, Block 1 of Twelve Oaks Subdivision;
Thence North 0°46'43" East, coincident with said westerly boundary of Lot 1, Block 1 of Twelve Oaks
Subdivision, 32.00 feet;
Thence South 89'13'14" East, 109.08 feet;
Thence North 22°24'23" East, 70.34 feet;
Thence North 67°35'37" West, 5.00 feet;
Thence North 22024'23" East, 5.00 feet;
Thence South 67°35'37" East, 5.00 feet;
Thence North 22024'23" East, 66.96 feet;
Thence North 0°00'00" West, 59.57 feet to said southerly right of way of W. Franklin Road;
Thence North 89030'20" East, coincident with said southerly right of way of W. Franklin Road, 20.00
feet to the POINT OF BEGINNING.
The above described parcel contains 0.26 acres more or less.
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End Description
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Meridian City Council Meeting
DATE: April 19, 2016 ITEM NUMBER: 6B
PROJECT NUMBER:
ITEM TITLE:
Sanitary Sewer Easement between The City Of Meridian And Twelve Oaks,
LLC
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
ADA COUNTY RECORDER Christopher D. Rich 2016_032992
BOISE IDAHO Pgs=6 CHE FOWLER 04/20/2016 11:08 AM
MERIDIAN CITY NO FEE
11111111111 III 11111111111 IIIIIilllll Illi III III III
00216168201600329920060068
SANITARY SEWER EASEMENT
THIS INDENTURE, made this day of e16, 20 between / 11,e-
the parties of the first part, and hereinafter called the GRANTORS, and the City of Meridian, Ada
County, Idaho, the party of the second part, and hereinafter called the GRANTEE;
WITNESSETH:
WHEREAS, the GRANTORS desire to provide a sanitary sewer right-of-way across the
premises and property hereinafter particularly bounded and described; and
WHEREAS, the sanitary sewer is to be provided for through an underground pipeline to be
constructed by others; and
WHEREAS, it will be necessary to maintain, service and subsequently connect to said
pipeline from time to time by the GRANTEE;
NOW, THEREFORE, in consideration of the benefits to be received by the GRANTORS,
and other good and valuable consideration, the GRANTORS do hereby give, grant and
convey unto the GRANTEE the right-of-way for an easement over and across the following
described property:
(SEE ATTACHED EXHIBIT A and B)
The easement hereby granted is for the purpose of construction and operation of a sewer line
and their allied facilities, together with their maintenance, repair, replacement and
subsequent connection at the convenience of the GRANTEE, with the fi ee right of access to
such facilities at any and all times.
TO HAVE AND TO HOLD, the said easement and right-of-way unto the said GRANTEE,
it's successors and assigns forever.
IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto,
that after making repairs, performing maintenance, replacements or subsequent connections
to the sanitary sewer mains, GRANTEE shall restore the area of the easement and adjacent
property to that existent prior to undertaking such procedures. However, GRANTEE shall
not be responsible for repairing, replacing or restoring anything placed within the area
described in this easement that was placed there in violation of this easement.
Sewer Main Easement EASMT SEW 11-15-13.doc
THE GRANTORS hereby covenant and agree that they will not place or allow to be placed
any permanent structures, trees, brush, or perennial shrubs or flowers within the area
described for this easement, which would interfere with the use of said easement, for the
purposes stated herein.
THE GRANTORS hereby covenant and agree with the GRANTEE that should any part of
the right-of-way and easement hereby granted shall become part of, or lie within the
boundaries of any public street, then, to such extent, such right-of-way and easement hereby
granted which lies within such boundary thereof or which is a part thereof, shall cease and
become null and void and of no further effect and shall be completely relinquished.
THE GRANTORS do hereby covenant with the GRANTEE that they are lawfully seized and
possessed of the aforementioned and described tract of land, and that they have a good and
lawful right to convey said easement, and that they will warrant and forever defend the title
and quiet possession thereof against the lawful claims of all persons whomsoever.
IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their
signatures the day and year first herein above written.
Secretary
Address
STATE OF IDAHO )
: ss.
County of Ada )
it
On this day of / , 20 , before me, the undersigned, a Notary
Public in and for said State, personally appeared JL- p and
known or identified to me to be the
SO resreeoi , of the corporation that executed the within instrument, and
acknowledged to me that such corporation executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day
and year first above written.
4,°TOX
) 09 ®®dam
Sewerin-N
�Po oe 1 00 tpe�m0 ��i
NOTARY PUBLIC FOR IDAHO
Residing at:
Commission Expires: 1l6'1
EASMT SEW 11-15-13.doc
GRANTEE: CITY OF MERIDIAN
Tarrany de Vleg6, Mayor
Attest Vy i, Oi
4c� Jovt es
Approved By City Council On:
STATE OF IDAHO, )
: ss
County of Ada )
044o��eD AUCUs�l I'90
City of
E IDIAM--
ma SEAL ti
BR Of �Ae TRE R`'�P
On this Ok_ day of 412" \ , 20 t(,o—, before me, the undersigned, a Notary
Public in and for said State, personally appeared Tammy de Weerd ande�rr
known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idahoo7v
and who executed the within instrument, and acknowledged to me that the City of Meridian
executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day
and year first above written.
L. 4+0
,Ofyht� NOTARY PU4LIC FC R ID HO
Residing at: ( ' DD
Commission Expires: E-'�
Sewer Main Easement EASMT SEW 11-15-13.doc
r 5awt®®th Land Surveying, LLC
�f11-✓I c���7 j�
P: (208) 398-8104 F: (208) 398-8105
2030 5. Washmgton Ave., Emmett, ID 8361 7
January 26, 2016
EXHIBIT A
Twelve Oaks Subdivision Sewer Easement Description
BASIS OF BEARINGS for this legal description is North 89°1Yl 7" West, between the brass cap
marking the northeast corner of Section 14, and the aluminum cap marking the N1/4 corner of Section
14.
A parcel of land located in Lots 1 and 2, Block 1, Twelve Oaks Subdivision, as shown on file in Book
108 of Plats, at Page 15179, Ada County Records, and located in the NE1/4 of Section 14, T. 3 N.,
R. 1 W., B.M., City of Meridian, Ada County, Idaho, more particularly described as follows:
COMMENCING at a brass cap marking the northeast corner of Section 14;
Thence North 89'13'17" West, coincident with the north line of the NEI/4 of said Section 14, a distance
of 664.47 feet;
Thence South 0°33'43" West, 45.59 feet to the northeast corner of Twelve Oaks Subdivision;
Thence continuing South 0°33'43" West, coincident with the easterly boundary of said Twelve Oaks
Subdivision, 181.41 feet;
Thence North 89'13'17" West, parallel with said north line of the NEI/4 of Section 14, a distance of
85.02 feet;
Thence South 0046'43" West, 24.00 feet to the POINT OF BEGINNING;
Thence continuing South 0°46'43" West, 20.00 feet;
Thence North 89'13'17" West, parallel with said north line of the NE 1/4 of Section 14, a distance of
157.67 feet;
Thence South 41051'53" West, 85.36 feet;
Thence South 34°25'01" West, 55.41 feet;
Thence South 55°34'59" East, 34.30 feet;
Thence South 29°17'28" East, 56.50 feet;
Thence South 14°51' 17" East, 92.10 feet;
Thence South 75°07'43" West, 324.77 feet;
P:\2015\15054 -TWELVE OAKS 2\Drawi ngs\Descriptions\1 5054-S EWER EASEMENT.docx
Page 11
Thence South 14'52'17" East, 100.50 feet to the south boundary of said Twelve Oaks Subdivision;
Thence South 75°07'43" West, coincident with said south boundary of Twelve Oaks Subdivision, 20.00
feet;
Thence North 14'52'17" West, 120.50 feet;
Thence North 75°07'43" East, 324.77 feet;
Thence North 14°51' 17" West, 69.57 feet;
Thence North 29°17'28" West, 49.30 feet;
Thence North 55°34'59" West, 49.62 feet;
Thence North 34°25'01" East, 76.71 feet;
Thence North 41°51'53" East, 95.76 feet;
Thence South 89°13' 17" East, parallel with said north line of the NE1/4 of Section 14, a distance of
166.77 feet to the POINT OF BEGINNING.
The above described parcel contains 0.43 acres more or less.
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End Description��_
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Meridian City Council Meeting
DATE: April 19, 2016 ITEM NUMBER: 6C
PROJECT NUMBER:
ITEM TITLE:
Water Main Easement Between The City Of Meridian and Challenger
Development, Inc.
MEETING NOTES
9 APPROVED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
ADA COUNTY RECORDER Christopher D. Rich 2016-032990
BOISE IDAHO Pgs=5 CHE FOWLER 04/20/2016 11:08 AM
MERIDIAN CITY NO FEE
11111111111111111111111111111111111111111111111111
00216155201600329900050058
WATER MAIN EASEMENT
Iq 4+.
THIS INDENTURE, made this' day of ` : , 20I L between Challenger Development Inc._,
the parties of the first part, and hereinafter called the GRANTORS, and the City of Meridian, Ada
County, Idaho, the party of the second part, and hereinafter called the GRANTEE;
WITNESSETH:
WHEREAS, the GRANTORS desire to provide a water main right-of-way across the
premises and property hereinafter particularly bounded and described; and
WHEREAS, the water main is to be provided for through an underground pipeline to be
constructed by others; and
WHEREAS, it will be necessary to maintain, service and subsequently connect to said
pipeline from time to time by the GRANTEE;
NOW, THEREFORE, in consideration of the benefits to be received by the GRANTORS,
and other good and valuable consideration, the GRANTORS do hereby give, grant and
convey unto the GRANTEE the right-of-way for an easement over and across the following
described property:
(SEE ATTACHED EXHIBIT A and B)
The easement hereby granted is for the purpose of construction and operation of a water line
and their allied facilities, together with their maintenance, repair, replacement and
subsequent connection at the convenience of the GRANTEE, with the free right of access to
such facilities at any and all times.
TO HAVE AND TO HOLD, the said easement and right-of-way unto the said GRANTEE,
it's successors and assigns forever.
IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto,
that after making repairs, performing maintenance, replacements or subsequent connections
to the water mains, GRANTEE shall restore the area of the easement and adjacent property to
that existent prior to undertaking such procedures. However, GRANTEE shall not be
responsible for repairing, replacing or restoring anything placed within the area described in
this easement that was placed there in violation of this easement.
Water Main Easement EASMT WAT 11-15-13.doc
THE GRANTORS hereby covenant and agree that they will not place or allow to be placed
any permanent structures, trees, brush, or perennial shrubs or flowers within the area
described for this easement, which would interfere with the use of said easement, for the
purposes stated herein.
THE GRANTORS hereby covenant and agree with the GRANTEE that should any part of
the right-of-way and easement hereby granted shall become part of, or lie within the
boundaries of any public street, then, to such extent, such right-of-way and easement hereby
granted which lies within such boundary thereof or which is a part thereof, shall cease and
become null and void and of no further effect and shall be completely relinquished.
THE GRANTORS do hereby covenant with the GRANTEE that they are lawfully seized and
possessed of the aforementioned and described tract of land, and that they have a good and
lawful right to convey said easement, and that they will warrant and forever defend the title
and quiet possession thereof against the lawful claims of all persons whomsoever.
IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their
signatures the day and year first herein above written.
O.
o
Address
STATE OF IDAHO )
: ss.
County of Ada )
On this day of ° � < � , 20 ( ,before me, the undersigned, a Notary
Public in and for said State, personally appeared fir and
known or identified to me to be the President -and
Secre�ai�, respectively, of the corporation that executed the within instrument, and
acknowledged to me that such corporation executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day
and year first above written.
�Nf
Z 6"
(SEAL) ; 0 rA ' ' NOTARY PUBLIC FOR IDAHO
v Residing at:
e Commission Expires: - -1
1
6 E @
Water Main Easement 1p PEASMT WAT 11-15-13.doc
00,
0� OE�oo
�60090
GRANTEE: CITY OF MERIDIAN
Tammy de/W96rd, Mayor
CF,
Attest by
Clerk
CL.c.�,�cyus
Approved By City Council On: q 9 b
STATE OF IDAHO, )
: ss
County of Ada )
9O
W
n City Of
IDIS IANC
SEAL, q��
v�
0�
-he TAEA'�4
On this day of A y,, 1 , 20 L(D—, before me, the undersigned, a Notary _ j-
Public in and for said State,personally appeared Tammy de Weerd and hnx ; J' oywa
known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho,
and who executed the within instrument, and acknowledged to me that the City of Meridian
executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day
and year first above written.
Mar Llce I 4-M
NOTARY PUBLIC FOR IDAHO �D
Residing at:
Commission Expires:
Water Main Easement EASMT WAT 11-15-13.doc
March 29, 2016
Exhibit "A"
Description For
CITY OF MERIDIAN WATER MAIN EASEMENT
IRVINE SUBDIVISION NO.2
A portion of the West 1/2 of the Northwest 1/4 of Section 26, Township 4 North,
Range 1 West, Boise Meridian, City of Meridian, Ada County, Idaho being more
particularly described as follows:
COMMENCING at the Northwest corner of said Section 26 from which the
West 1/4 corner of said Section 26 bears South 0021'10" West, 2633.61 feet; Thence
along the West boundary line of said Section 26 North 17°01'01" West, 1597.41 feet;
Thence leaving said West boundary line South 89°38'50" East, 40.00 feet to the
intersection with the East right-of-way line of North Ten Mile Road said point being the
REAL POINT OF BEGINNNING;
Thence North 60052'06" East, 128.65 feet;
Thence 20.13 feet along the arc of a non -tangent curve to the left having a
radius of 50.50 feet, a central angle of 22°50'33", and a long chord which bears South
29°07'54" East, a distance of 20.00 feet;
Thence South 6052'06" West, 139.96 feet to the intersection with said right-of-
way line;
Thence along said right-of-way line North 00°21'10" East, 22.98 feet to the
REAL POINT OF BEGINNING.
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LINE TABLE
LINE
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LENGTH CHORD
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1 22.98'
CURVE TABLE
CURVEI
RADIUS
LENGTH CHORD
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5:\ISG Projects\Irvine Sub No. 2\dwg\—idi—H2Oez EXSAd g 3/29/2016 2:02:25 PM MDT
IDAHO EXHIBIT "B" JOB NO.
MERIDIANCITY OF MERIDIAN WATER MAIN EASEMENT 14-173
SUITE t3o,IDAH083642 IRVINE SUBDIVISION N0. 2 SHEET N0.
SURVEY 1
GROUP, P.C. (208'646-8570
LOCATED IN THE W 1/2 THE NW 1/4 OF SECTION 26, DWG. DATE
1450 E. WATERTOWER ST.
T.4N., R.1%, B.M., MERIRI DIAN, ADA COUNTY, IDAHO 03-29-16
Meridian City Council Meeting
DATE: April 19, 2016 ITEM NUMBER: 6D
PROJECT NUMBER:
ITEM TITLE:
Pedestrian Pathway Easement Between the City of Meridian and Brighton
Development, Inc. Regarding a Public Pathway in Hill Century Farm
Subdivision No.
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
ADA COUNTY RECORDER Christopher D. Rich 2016-032989
BOISE IDAHO Pgs=6 CHE FOWLER 04/20/2016 11:08 AM
MERIDIAN CITY NO FEE
II'IIII'I'I I'll II�I�lllll ll�ll'III'I IIII V"I"II
00216164201600329890060068
PEDESTRIAN PATHWAY EASEMENT
THIS AGREEMENT, made and entered into this 19 -"-day of , 2016, between
Brighton Development Inc., an Idaho corporation, hereinafter referred to as "Grantor", and the
City of Meridian, an Idaho municipal corporation, hereinafter referred to as "Grantee";
WITNESSETH:
WHEREAS, Grantor is the owner of real property on portions of which the City of
Meridian desires to establish a public pathway; and
WHEREAS, the Grantor desires to grant an easement to establish a public pathway and
provide connectivity to present and future portions of the pathway; and
WHEREAS, Grantor shall construct the pathway improvements upon the easement
described herein; and
NOW, THEREFORE, the parties agree as follows:
THE GRANTOR does hereby grant unto the Grantee an easement on the following
property, described on Exhibit "A" and depicted on Exhibit `B" attached hereto and
incorporated herein.
THE EASEMENT hereby granted is for the purpose of providing a public pedestrian
pathway easement for multiple -use non -motorized recreation, with the free right of access
to such facilities at any and all times.
TO HAVE AND TO HOLD, said easement unto said Grantee, its successors and assigns
forever.
THE GRANTOR hereby covenants and agrees that it will not place or allow to be placed
any permanent structures, trees, brush, or perennial shrubs or flowers within the area
described for this easement, which would interfere with the use of said easement, for the
purposes stated herein.
IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto,
that the Grantor shall repair and maintain the pathway improvements.
Pedestrian Pathway Easement
THE GRANTOR hereby covenants and agrees with the Grantee that should any part of
the easement hereby granted become part of, or lie within the boundaries of any public
street, then, to such extent such easement hereby granted which lies within such boundary
thereof or which is a part thereof, shall cease and become null and void and of no further
effect and shall be completely relinquished.
THE GRANTOR does hereby covenant with the Grantee that it is lawfully seized and
possessed of the aforementioned and described tract of land, and that it has a good and
lawful right to convey said easement, and that it will warrant and forever defend the title
and quiet possession thereof against the lawful claims of all persons whomsoever.
IN WITNESS WHEREOF, the said Grantor has hereunto subscribed its signature the day
and year first hereinabove written.
10-IT-111�- •'
Brighton Development Inc., an Idaho corporation
By:
Blake R. Alder, Chief Financial Officer
STATE OF IDAHO )
ss
County of Ada )
On thisl2th day of April, 2016, before me, the undersigned, a Notary Public in and for
said State, personally appeared Blake R. Alder, known or identified to me to be the Chief
Financial Officer of the corporation that executed the within instrument, and acknowledged to me
that such corporation executed the same.
IN WITNESS WHEREOF, I have here o set my hand and fixed my official seal the
day and year fist above written.'
N TARY PUBL F R IDAHO
4 A 1p.A A i\,, w A U V Commission Expires: al .5 i Z
N0-1 P R U E3
w.
Pedestrian Pathway Easement
GRANTEE: CITY OF MERIDIAN
Tammy de VXer�, Mayor
oy.NrFD AUCLsl.
GO 7
l9
oW
City of
ionHo
SEA,
Attestlerk r�LrFq��'he raens��QaP~�w
ja.C:� J ON'-�
Approved By City Council On: YM //G
STATE OF IDAHO )
ss.
County of Ada )
On this 19 day of () �p Y-�, \ , 2016, before me, the undersigned, a Notary
Public in and for said State, personally appeared TAMMY DE WEERD and iA-Y6E-E- j-�y'
Ta -Lo
ff6i, known to me to be the Mayor and City Clerk, respectively, of the City of
Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the
City of Meridian executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day
and year first above written.
••,oases.
(SEAL) 0
4068■••••
Pedestrian Pathway Easement
MxJuk- L- Attc
NOTARY PUBLIC FOR IDAHO
Residing at:_T Q0 d um' — �
Commission Expires: 8 - a Cl - g
km
9233 WEST STATE STREET I BOISE, ID 83714 1 208.639.6939 1 FAX 208;639.6930
April 7, 2016
Hill's Century Farm Subdivision -
Phase 3
Project No. 15-041
Legal Description
City of Meridian Pathway Easement
EXHIBIT A
A Parcel of land for a City of Meridian Pathway easement situated in a portion of the Northwest 1/4 of
the Southwest 1/4 of Section 33, Township 3 North, Range 1 East, Boise Meridian, City of Meridian, Ada
County, Idaho and being more particularly described as follows:
Commencing at an aluminum cap marking the West, 1/4 corner of said Section 33, from which an
aluminum cap marking the Southwest corner of Said Section 33 bears S00°13'37"W a distance of
2,676.15 feet, thence following the westerly line of the Southwest 1/4 of said Section 33, S0001337"W a
distance of 84.83 feet to a point;
Thence leaving said westerly line, S89°4623"E a distance of 474.79 feet to a point on the southerly line
of Lot 1, Block 5 of Hill's Century Farm Subdivision Phase 1 and being the POINT OF BEGINNING.
Thence following said southerly line, N41°36'21"E a distance of 14.00 feet to a point;
Thence leaving said southerly line, S48°4931"E a distance of 55.43 feet to a point;
Thence 24.53 feet along the arc of a circular curve to the left, said curve having a radius of 105.56 feet, a
delta angle of 13°18'45", a chord bearing of S54004'47"E and a chord distance of 24.47 feet to a point;
Thence 23.93 feet along the arc of a reverse curve to the right, said curve having a radius of 116.32 feet,
a delta angle of 11'47'10", a chord bearing of S54°50'35"E and a chord distance of 23.89 feet to a point;
Thence 548`57'00"E a distance of 57,54 feet to a point;
Thence S51°0838"E a distance of 86.64 feet to a point;
Thence 43.29 feet along the arc of a circular curve to the right, said curve having a radius of 298.04 feet,
a delta angle of 08°19'22", a chord bearing of S45°21'06"E and a chord distance of 43.26 feet to a point
Thence 64.48 feet along the arc of a reverse curve to the left, said curve having a radius of 298.00 feet, a
delta angle of 12°23'54 a chord bearing of S47°23'22"E and a chord distance of 64.36 feet to a point;
Thence 135.12 feet along the arc of a reverse curve to the right, said curve having a radius of 302,00
feet, a delta angle of 25038'06", a chord bearing of S40046'16"E and a chord distance of 134.00 feet to a
point;
Thence S27'57'13"E a distance of 14.74 feet to a point;
Thence 88.07 feet along the arc of a circular curve to the right, said curve having a radius of 242.00 feet,
a delta angle of 20°51'05", a chord bearing of S17°31'40"Eand a chord distance of 87.58 feet to a point;
Thence S07°06'08"E a distance of 251.30 feet to a point on the proposed southerly boundary line of
Hill's Century Farm Subdivision Phase 3;
Thence following said proposed southerly boundary line, 584'15'28"W a distance of 14.00 feet to a
point;
Thence leaving said proposed southerly boundary line, N07°06'08"W a distance of 250.97 feet to a
point;
Thence 82.97 feet along the arc of a circular curve to the left, said curve having a radius of 228.00 feet, a
delta angle of 20°51'05", a chord bearing of'N17°31'40"W and a chord distance of 82.52 feet to a point;
ENGINEERS I SURVEYORS I PLANNERS
Thence N27057'13"W a distance of 14.74 feet to a point;
Thence 128.86 feet along the arc of a circular curve to the left, said curve having a radius of 288.00 feet,
a delta angle of 25°38'06", a chord bearing of N40°46'16"W and a chord distance of 127.78 feet to a
point;
Thence 67.51 feet along the arc of a reverse curve to the right, said curve having a radius of 312.00 feet,
a delta angle of 12°23'54", a chord bearing of N47023'22"W and a chord distance of 67.38 feet to a
point;
Thence 41.06 feet along the arc of a reverse curve to the left, said curve having a radius of 284.04 feet, a
delta angle of 08°16'59'; a chord bearing of N45019'55"W and a chord distance of 41.03 feet to a point;
Thence N5100838"W a distance of 86.70 feet to a point;
Thence N48057'00"W a distance of 57.81 feet to a point;
Thence 21.05 feet along the arc of a circular curve to the left, said curve having a radius of 102.32 feet, a
delta angle of 11'47'10", a chord bearing of N54°50'35"W and a chord distance of 21.01 feet to, a point;
Thence 27.60 feet along the arc of a reverse curve to the right, said curve having a radius of 119.56 feet,
a delta angle of 13°13'41", a chord bearing of N54°07'20"W and a chord distance of 27.54 feet to a
point;
Thence N48°4931"W a distance of 55.37 feet to the POINT OF BEGINNING.
Said easement contains 11,756 square feet more or less; and is subject to all existing easements and/or
rights-of-way of record or implied,
Attached hereto is Exhibit B and by this reference is made a part hereof.
Ld
1
12459,
a
OF
c '1.70(b
PAGE ( 2
32 33
POINT OF COMMENCEMENT L,�
N lot 1, Block 5
FOUND ALUMINUM CAP /
W 1/4 .CORNER �a`o � Hill's Century Farm
Subdivision Phase 1
I 1 N41'36'21 "E
�r 14.00' S48'49'31 "E
S89'46'23"E 55.43'
474.79' (TIE) N.
Z / C; �c2 S48'57'00"E
04 / POINT OF 57.54'
BEGINNING
L1.1 MLL l� N N48'49#31 "W C11 551'08'3$"E
In , 55.37 N48'57'00"W� \ \86.64 0 50 100 200
moINw 57.81'
zI Vi N51'08'38"Wj'\ p Plan Scale
86,70' \ `�
N \C', ` 14' CITY OF MERIDIAN
r1s PATHWAY EASEMENT
l \ CL OF TEN
MILE DRAIN
Proposed Hill's n\
Century Farm \ S27'57'1YE
FOUND ALUMINUM CAP - - Subdivision Phase 3 14.74'
3 3T.3N. _ T,3N. R,1 E.
4 E. Lake Hazel Road T.2N. R,1E.
N27*57'13"W 0 �\�
14.74'
L�
All
AL LAIy
o
CL
12459
OF ����
Lgf.-7.'fi���
ENGINEERS. SURVEYORS. PLANNERS
9233 WEST STATE STREET
BOISE, IDAHO 83714
PHONE(208)639-6939
FAX(208)639-6930
DATE:
CURVE TABLE
CURVE
RADIUS
LENGTH
DELTA
CHORD BRG
CHORD
C1
105.56'
24.53'
13'18'45"
S5VO4'47"E
24.47'
C2
116.32'
23.93'
11'47'10"
S54'50'35"E
23,89'
C3
298.04'
43.29'
1 8'19'22"
S45'21'06"E
43.26'
C4
298.00'
64.48'
12'2354"
S4723'22"E
64.36'
C5
302.00'
135.12'
25'38'06"
S40'46'16"E
134,00'
C6
242.00'
88.07'
20'51'05"
S17'31'40"E
87.58'
C7
228.00'
82.97'
20'51'05"
N17'31'40"W
82.52'
C8
288,00'
128.86'
25'38'06"
N40'46'1 6"W
127.78'
C9
312.00'
67.51'
12'23'54"
N47'23'22"W
67.38'
C10
284.04'
41.06'
8'16'59"
N45'19'55"W
41.03'
C11
102.32'
21.05'
11'47'10"
N54'50'35"W
21.01'
C12
119.56'
27.60'
13'13'41"
N54'07'20"W
27.54'
�1
1-04
0
cl �C
0, � m'
CPOI'LOA
S84'15'28"W' I
14.00'
EXHIBIT B
HILL'S CENTURY FARM SUBDIVISION PHASE 3
PROJECT: 1$-041
SHEET: CITY OF MERIDIAN PATHWAY EASEMENT - A PORTION OF THE NW 1/4 OF
1 OF 1 THE SW 1/4 OF S.33, T.3N., R.1E., B.M., MERIDIAN, ADA COUNTY, IDAHO
Meridian City Council Meeting
DATE: April 19, 2016 ITEM NUMBER: 6E
PROJECT NUMBER:
ITEM TITLE:
Sanitary Sewer and Water Main Easement Between The City Of Meridian
And Century Farm Owners Association Inc.
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
ADA COUNTY RECORDER Christopher D. Rich 2016.032988
BOISE IDAHO Pgs=5 CHE FOWLER 04/20/2016 11:08 AM
MERIDIAN CITY NO FEE
II'I'II'I�I I�I"I'IIII'�I "'I III'I IIIII'I� I I' �'I)
00216163201600329880060064
SANITARY SEWER AND WATER MAIN EASEMENT
THIS INDENTURE, made this I q_ day of April, 2016, between Century Farm Owners
Association Inc., an Idaho non-profit corporation, the parties of the first part, and hereinafter called
the GRANTORS, and the City of Meridian, Ada County, Idaho, the party of the second part, and
hereinafter called the GRANTEE;
WITNESSETH:
WHEREAS, the GRANTORS desire to provide a sanitary sewer and water main right-of-way
across the premises and property hereinafter particularly bounded and described; and
WHEREAS, the sanitary sewer and water is to be provided for through underground
pipelines to be constructed by others; and
WHEREAS, it will be necessary to maintain, service and subsequently connect to said
pipelines from time to time by the GRANTEE;
NOW, THEREFORE, in consideration of the benefits to be received by the GRANTORS,
and other good and valuable consideration, the GRANTORS do hereby give, grant and convey unto
the GRANTEE the right-of-way for an easement over and across the following described property:
(SEE ATTACHED EXHIBITS A and B)
The easement hereby granted is for the purpose of construction and operation of sanitary
sewer and water mains and their allied facilities, together with their maintenance, repair, replacement
and subsequent connection at the convenience of the GRANTEE, with the free right of access to
such facilities at any and all times.
TO HAVE AND TO HOLD, the said easement and right-of-way unto the said GRANTEE,
it's successors and assigns forever.
IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that
after making repairs, performing maintenance, replacements or subsequent connections to the
sanitary sewer and water mains, GRANTEE shall restore the area of the easement and adjacent
property to that existent prior to undertaking such procedures. However, GRANTEE shall not be
responsible for repairing, replacing or restoring anything placed within the area described in this
easement that was placed there in violation of this easement.
Sanitary Sewer and Water Main Easement EASMT S&W 11-15-13.doc
THE GRANTORS hereby covenant and agree that they will not place or allow to be placed
any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for
this easement, which would interfere with the use of said easement, for the purposes stated herein.
THE GRANTORS hereby covenant and agree with the GRANTEE that should any part of
the right-of-way and easement hereby granted become part of, or lie within the boundaries of any
public street, then, to such extent, such right-of-way and easement hereby granted which lies within
such boundary thereof or which is a part thereof, shall cease and become null and void and of no
further effect and shall be completely relinquished.
THE GRANTORS do hereby covenant with the GRANTEE that they are lawfully seized and
possessed of the aforementioned and described tract of land, and that they have a good and lawful
right to convey said easement, and that they will warrant and forever defend the title and quiet
possession thereof against the lawful claims of all persons whomsoever.
IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their
signatures the day and year first herein above written.
CENTURY FARM OWNERS ASSOCIATION, INC.
an Idaho non-profit corporation
By:
David W. Turnbull, President
STATE OF IDAHO )
: ss.
County of Ada )
On this day of April, 2016, before me, the undersigned, a Notary Public in and for
said State, personally appeared David W. Turnbull, known or identified to me to be the President of
the corporation that executed the within instrument, and acknowledged to me that such corporation
executed the same.
IN WITNESS WHEREOF, I have hereunto set my h nd and affixed my official seal the day
and year first above written.
W, I/Vl/
[11E
N ARY IC IDAHO
Commission Expires:
Sanitary Sewer and Water Main Easement EASMT S&W 11-15-13.doc
GRANTEE: CITY OF MERIDIAN
Tammy de W/ rd, Mayor
Attest by ja*-e'—. 'LIolma-E CI
Approved By City Council On:
STATE OF IDAHO, )
: ss
County of Ada )
x
Clerk
y i-7 /('
City of,
%Z22,-7
SEAL
b�
bb
On this day of A'Dr N , 20 1 (P_, before me, the undersigned, a Notary
Public in and for said State, personally appeared Tammy de Weerd and
known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho,
and who executed the within instrument, and acknowledged to me that the City of Meridian
executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day
and year first above written.
NOTARY PUBL C FOR IDAHO
Residing at: (° Ct-d t ),VL
Commission Expires: Si—
Sanitary Sewer and Water Main Easement EASMT S&W 11-15-13.doc
kAMrIELdMkAdMk
1=1301211:4'-M.. ji, 9233 WEST STATE STREET I BOISE, ID 83714
April 7, 2016
Hill's Century Farm Subdivision -
Phase 1.
Project No. 14-031
Legal Description
City of Meridian Water and Sewer Easement
EXHIBIT A
208.639.6939 1 FAX 208.639.6930
A Parcel of land for a City of Meridian Water and Sewer easement being all of Lot 11 Block 1 and a
portion of lot 12, Block 1 of Hill's Century Farm Subdivision Phase 1, further situated 'in,a portion of the
Southwest 1/4 of the Northwest 1/4 of Section 33, Township 3 North, Range 1 East, Boise Meridian, City
of Meridian, Ada County, Idaho and being more particularly described as follows:
Commencing at an aluminum cap marking the Northwest corner of said Section 33, which bears
N00°13'13''E a distance of 2,677.50 feet from a found aluminum cap marking the West, 1/4 corner of
said Section 33, thence following the westerly line of the Northwest 1/4 of said Section 33, S00°13'13"W
a distance of 1,469.60 feet to a point;
Thence leaving said westerly line, S89°46'40"E a distance of 48.00 feet to a point on the easterly right-
of-way line of South Eagle Road and being the POINT OF BEGINNING.
Thence leaving said easterly right-of-way line, S89°46'28" E a distance of 101.80 feet to a found 1/2 -inch,
rebar;
Thence 97.87 feet along the arc of a circular curve to the right, said curve having a radius of 200.00 feet,
a delta angle of 28002'12", a chord bearing of S7504522"E and a chord distance of 96.89 feet to a found
1/2 -inch rebar on the westerly right-of-way line of South Palantino Avenue;
Thence following said westerly right-of-way line, 42.39 feet along the arc of a circular curve to the left,
said curve having a radius of 80.00 feet, a delta angle of 30°21'45", a chord bearing of S43°41'45"W and
a chord distance of 41.90 feet to a found 1/2 -inch rebar;
Thence leaving said westerly right-of-way line, 67.13 feet along the arc of a circular curve to the left, said
curve having a radius of 160.00 feet, a delta angle of 24002'26", a chord bearing of N77°45'15"W and a
chord distance of 66.64 feet to afound 1/2 -inch rebar;
Thence N89046'28"W a distance of 101.80 feet to a point on said easterly right-of-way line of South
Eagle Road;
Thence following said easterly right-of-way line, N00°13'13"E a distance of 40,00 feet to the POINT OF
BEGINNING.
Said easement contains 7,295 square feet, more or less, and is subject to all existing easements and/or
rights-of-way of record or implied.
Attached hereto is Exhibit B and by this reference is made a part hereof.
ENGINEERS i SURVEYORS I PLANNERS
29 28
32 33
E. AMITY RD.
POINT OF COMMENCEMENT
FOUND ALUMINUM CAP
NW CORNER SECTION 33
Io
cn
L N S89'46'40"E
m� 48.00' (TIE)
L� M
(n r I
m NI N
32 33
FOUND
W 1/4
ENGINEERS. SURVEYORS. PLANNERS
9233 WEST STATE STREET
BOISE, IDAHO 83714
PHONE (208) 639-6939
FAX(208)639.6930
HILL'S CENTURY FARM o 25 50 100
SUBDIVISION
PHASE 1 Plan Scale
r POINT OF BEG10
ING
9 8
S89'46'28"E 101.80'
12
Z N89
'46'28"W 101.80---0---- 3�
aw
o�
mz
ow
0 rW
V W
O
ALUMINUM CAP
CORNER SECTION 33
Nl L ANp
12459
99 �9rF F �
QP�O
Ll P�-�.
13
CURVE TABLE
CURVE
RADIUS
LENGTH
DELTA
CHORD BRG
CHORD
C1
200.00'
97.87'
28'02'12"
S75'45'22"E
96.89'
C2
80.00'
42.39'
30'21'45"
S43'41'45"W
41.90'
C3
160.00'
67.13'
24`02'26"
N77`45'15"W
66,64'
LINE TABLE
LINE#
LENGTH
DIRECTION
L1
40.00
NO'13'13"E
EXHIBIT B
HILL'S CENTURY FARM SUBDIVISION PHASE 1
DATE: April 7, 2016
PROJECT:15.041
SHEET: CITY OF MERIDIAN WATER AND SEWER EASEMENT
1 OF 1 SW 1/4 NW 1/4 SEC 33, T.3N. R.1E. B.M. CITY OF MERIDIAN, ADA COUNTY, IDAHO
Meridian City Council Meeting
DATE: April 19, 2016 ITEM NUMBER:
PROJECT NUMBER: H-2016-0021
ITEM TITLE: Paramount Subdivision No. 31
Final Order for Paramount Subdivision No. 31 (H-2016-0021) by SCS
Brighton, LLC Located North of W. McMillan Road and East of N. Linder
Road Request: Final Plat Approval Consisting of Forty -Two (42) Single
Family Residential Lots and Three (3) Common Lots on 10.54 Acres in the
R-8 Zoning District
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
BEFORE THE MERIDIAN CITY COUNCIL
IN THE MATTER OF THE
REQUEST FOR FINAL PLAT
CONSISTING OF 40 SINGLE-
FAMILY RESIDENTIAL
BUILDING LOTS AND 3 COMMON
LOTS ON 9.83 ACRES OF LAND IN
AN R-8 ZONING DISTRICT FOR
PARAMOUNT SUBDIVISION NO.
31
BY: SCS BRIGHTON, LLC
APPLICANT
HEARING DATE: APRIL 5, 2016
CASE NO. H-2016-0021
ORDER OF CONDITIONAL
APPROVAL OF FINAL PLAT
This matter coming before the City Council on March 22 and April 5, 2016 for final plat
approval pursuant to Unified Development Code (UDC) 11-613-3 and the Council finding that
the Administrative Review is complete by the Planning and Development Services Divisions of
the Community Development Department, to the Mayor and Council, and the Council having
considered the requirements of the preliminary plat, the Council takes the following action:
IT IS HEREBY ORDERED THAT:
1. The Final Plat of "PLAT SHOWING PARAMOUNT SUBDIVISION NO. 31,
LOCATED IN THE SOUTHWEST/40F THE SOUTHWEST/40F SECTION
25, TOWNSHIP 4 NORTH, RANGE 1 WEST, BOISE MERIDIAN,
MERIDIAN, ADA COUNTY, IDAHO, 2016, HANDWRITTEN DATE:
3/30/2016, JAMES R. WASHBURN, PLS, SHEET 1 OF 4," is conditionally
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR PARAMOUNT SUBDIVISION NO. 31 (H-2016-0021)
Page 1 of 3
approved subject to those conditions of Staff as set forth in the staff report to the
Mayor and City Council from the Planning and Development Services divisions
of the Community Development Department dated April 5, 2016, a true and
correct copy of which is attached hereto marked "Exhibit A" and by this reference
incorporated herein, and the response letter from Van Elg, Brighton Corporation,
a true and correct copy of which is attached hereto marked "Exhibit B" and by
this reference incorporated herein.
NOTICE OF FINAL ACTION
AND RIGHT TO REGULATORY TAKINGS ANALYSIS
The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may
request a regulatory taking analysis. Such request must be in writing, and must be filed with the
City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at
issue. A request for a regulatory takings analysis will toll the time period within which a Petition
for Judicial Review may be filed.
Please take notice that this is a final action of the governing body of the City of
Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an
interest in real property which may be adversely affected by this decision may, within twenty-
eight (28) days after the date of this decision and order, seek a judicial review pursuant to Idaho
Code§ 67-52.
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR PARAMOUNT SUBDIVISION NO. 31 (H-2016-0021)
Page 2 of 3
By action of the City Council at its regular meeting held on the )R day of
P�fy'
1 , 2016.
Copy served upon the Applicant, Planning and Development Services Divisions of the
Community Development Department and City Attorney.
By: jujyk akk Dated: —65�10 /�
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR PARAMOUNT SUBDIVISION NO. 31 (H-2016-0021)
Page 3 of 3
Meridian City Council Meeting C
DATE: April 19, 2016 ITEM NUMBER: 6W
PROJECT NUMBER: H-2016-0009
ITEM TITLE: Fall Creek Meadows
(H-2016-0009) by Bear Creek West Development, LLC Located South of W.
Overland Road on East Side of S. Linder Road Request: Annexation
and Zoning of 13.17 Acre of Land with an R-8 Zoning District Request:
Preliminary Plat Approval Consisting of Ninety -Five (95) Building Lots and
Ten (10) Common Lots on 33.54 Acres of Land in a Proposed R-8 Zoning
District Request: Development Agreement Modification to Incorporate
the Surplus Property Purchased from the School District (Parcel
Ag177^7^AA101 infn +ha, Fvicfinn F)A fnr Rory rroolr \Alcid Ci ihrlivicinn
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
CITY OF MERIDIAN
wl IDIAN`�--�
FINDINGS OF FACT, CONCLUSIONS OF LAW
AND 1 l;i U1 �u
DECISION & ORDER
In the Matter of the Request for Annexation and Zoning of 13.17 Acres of Land with an R-8 Zoning
District; and Preliminary Plat Consisting of ninety-five (95) single-family residential building lots and ten
(10) common lots on 33.54 acres of land for Fall Creek Meadows Subdivision located south of W.
Overland Road on the east side of S. Linder Road, by Bear Creek West Development, LLC.
Case No(s). H-2016-0009
For the City Council Hearing Date of: April 5, 2016 (Findings on April 19, 2016)
A. Findings of Fact
1. Hearing Facts (see attached Staff Report for the hearing date of April 5, 2016, incorporated by
reference)
2. Process Facts (see attached Staff Report for the hearing date of April 5, 2016, incorporated by
reference)
3. Application and Property Facts (see attached Staff Report for the hearing date of April 5, 2016,
incorporated by reference)
4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing
date of April 5, 2016, incorporated by reference)
B. Conclusions of Law
1. The City of Meridian shall exercise the powers conferred upon it by the "Local Land Use
Planning Act of 1975," codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503).
2. The Meridian City Council takes judicial notice of its Unified Development Code codified at
Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by
ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of
Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps.
3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A.
4. Due consideration has been given to the comment(s) received from the governmental
subdivisions providing services in the City of Meridian planning jurisdiction.
5. It is found public facilities and services required by the proposed development will not impose
expense upon the public if the attached conditions of approval are imposed.
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
CASE NO(S). H-2016-0009
-1-
By action of the City Council at its regular meeting held on the
2016.
COUNCIL PRESIDENT KEITH BIRD
COUNCIL VICE PRESIDENT JOE BORTON
COUNCIL MEMBER ANNE LITTLE ROBERTS
COUNCIL MEMBER TY PALMER
COUNCIL MEMBER LUKE CAVENER
COUNCIL MEMBER GENESIS MILAM
MAYOR TAMMY de WEERD
(TIE BREAKER)
Mayor Tammy eer
o44o�aeu
��nLsTl
Attest:
city of
E IDIAN*--
IDAHO
a.� SEAL ti
City Clerk °' 111 meas°�
I day of
VOTED
VOTED U 1�J--
VOTED
VOTED
VOTED
VOTED_
VOTED
Copy served upon Applicant, The Planning Division, Public Works Department and City Attorney.
By: cyG �-� Dated:
City Clerk's Office
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
CASE NO(S). H-2016-0009
-3-
Meridian City Council Meeting
DATE: April 19, 2016 ITEM NUMBER: 6H
PROJECT NUMBER: H-2016-0029
ITEM TITLE:
Final Order for Shops at Victory (H-2016-0029) by WL Victory Crossing, LLC
Located South Side of E. Victory Road and East Side of S. Eagle
RoadRequest: Final Plat Consisting of Three (3) Commercial Lots on 3.68
Acres in the C -C Zoning District
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
BEFORE THE MERIDIAN CITY COUNCIL
IN THE MATTER OF THE
REQUEST FOR FINAL PLAT
CONSISTING OF THREE (3)
COMMERCIAL LOTS ON 3.68
ACRES IN THE C -C ZONING
DISTRICT FOR SHOPS AT
VICTORY.
BY: WHITE-LEASURE
DEVELOPMENT COMPANY, LLC
APPLICANT
HEARING DATE: APRIL 5, 2016
CASE NO. H-2016-0029
ORDER OF CONDITIONAL
APPROVAL OF FINAL PLAT
This matter coming before the City Council on April 5, 2016 for final plat approval
pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the
Administrative Review is complete by the Planning and Development Set vices Divisions of the
Community Development Department, to the Mayor and Council, and the Council having
considered the requirements of the preliminary plat, the Council takes the following action:
IT IS HEREBY ORDERED THAT:
1. The Final Plat of "PLAT SHOWING SHOPS AT VICTORY SUBDIVISION,
LOCATED IN NW 1/40F SECTION 28, TOWNSHIP 3N, RANGE 1E, BOISE
MERIDIAN, MERIDIAN, ADA COUNTY, IDAHO, 2016, HANDWRITTEN
DATE: MARCH 4, 2016, JAMES R. WASHBURN, PLS, SHEET 1 OF 3," is
conditionally approved subject to those conditions of Staff as set forth in the staff
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR SHOPS AT VICTORY (H-2016-0029)
Page 1 of 3
report to the Mayor and City Council from the Planning and Development
Services divisions of the Community Development Department dated April 5,
2016, a true and correct copy of which is attached hereto marked "Exhibit A" and
by this reference incorporated herein, and the response letter from Ken Lenz,
White Leasure Development Company, a true and correct copy of which is
attached hereto marked "Exhibit B" and by this reference incorporated herein.
2. The final plat upon which there is contained the certification and signature of the
City Clerk and the City Engineer verifying that the plat meets the City's
requirements shall be signed only at such time as:
2.1 The plat dimensions are approved by the City Engineer; and
2.2 The City Engineer has verified that all off-site improvements are
completed and/or the appropriate letter of credit or cash surety has been
issued guaranteeing the completion of off-site and required on-site
improvements.
NOTICE OF FINAL ACTION
AND RIGHT TO REGULATORY TAKINGS ANALYSIS
The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may
request a regulatory taking analysis. Such request must be in writing, and must be filed with the
City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at
issue. A request for a regulatory takings analysis will toll the time period within which a Petition
for Judicial Review may be filed.
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR SHOPS AT VICTORY (H-2016-0029)
Page 2 of 3
Please take notice that this is a final action of the governing body of the City of
Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an
interest in real property which may be adversely affected by this decision may, within twenty-
eight (28) days after the date of this decision and order, seek a judicial review pursuant to Idaho
Code§ 67-52.
By action of the City Council at its regular meeting held on the
4vr1) , 2016.
By:
Tammy eerd
GO�40�pTEDAZU1 j Mayor, y of Meridian
Attest:
90
W
Gty Of
E IDIAN
--
IDAHO
acy Jones `�y SEAL
City Clerk
�Ibe TREks
day of
Copy served upon the Applicant, Planning and Development Services Divisions of the
Community Development Department and City Attorney.
By: Dated:
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR SHOPS AT VICTORY (H-2016-0029)
Page 3 of 3
Meridian City Council Meeting
DATE: April 19, 2016 ITEM NUMBER: 61
PROJECT NUMBER: H-2016-0032
ITEM TITLE: Southern Highlands Subdivision No. 3
Final Order for Southern Highlands Subdivision No. 3 (H-2016-0032) by
Boise Hunter Homes Located West of S. Eagle Road and North of E.
Taconic Drive Request: Final Plat Approval Consisting of Forty -Seven
(47) Building Lots and Five (5) Common Lots on 19.3 Acres of Land in an R-
4 Zoning District
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
BEFORE THE MERIDIAN CITY COUNCIL
IN THE MATTER OF THE
REQUEST FOR FINAL PLAT
CONSISTING OF 47 BUILDING
LOTS AND 5 COMMON LOTS ON
19.3 ACRES OF LAND IN THE R-4
ZONING DISTRICT FOR
SOUTHERN HIGHLANDS
SUBDIVISION NO.3
BY: BRAD PFANNMULLER, BOISE
HUNTER HOMES
APPLICANT
HEARING DATE: APRIL 5, 2016
CASE NO. H-2016-0032
ORDER OF CONDITIONAL
APPROVAL OF FINAL PLAT
This matter coming before the City Council on April 5, 2016 for final plat approval
pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the
Administrative Review is complete by the Planning and Development Services Divisions of the
Community Development Department, to the Mayor and Council, and the Council having
considered the requirements of the preliminary plat, the Council takes the following action:
IT IS HEREBY ORDERED THAT:
1. The Final Plat of "PLAT SHOWING SOUTHERN HIGHLANDS
SUBDIVISION NO. 3, A RE -SUBDIVISION OF LOT 16, BLOCK 1 OF
BLACKROCK SUBDIVISION, LOCATED IN SECTION 32, T.3N., R.1 E.,
B.M. MERIDIAN, ADA COUNTY, IDAHO, 2016, HANDWRITTEN DATE:
3/3/2016, GREGORY G. CARTER, PLS, SHEET 1 OF 5," is conditionally
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR SOUTHERN HIGHLANDS SUBDIVISION NO. 3 (H-2016-0032)
Page 1 of 3
approved subject to those conditions of Staff as set forth in the staff report to the
Mayor and City Council from the Planning and Development Services divisions
of the Community Development Department dated April 5, 2016, a true and
correct copy of which is attached hereto marked "Exhibit A" and by this reference
incorporated herein, and the response letter from Brad Pfammuller, Boise Hunter
Homes, a true and correct copy of which is attached hereto marked "Exhibit B"
and by this reference incorporated herein.
2. The final plat upon which there is contained the certification and signature of the
City Clerk and the City Engineer verifying that the plat meets the City's
requirements shall be signed only at such time as:
2.1 The plat dimensions are approved by the City Engineer; and
2.2 The City Engineer has verified that all off-site improvements are
completed and/or the appropriate letter of credit or cash surety has been
issued guaranteeing the completion of off-site and required on-site
improvements.
NOTICE OF FINAL ACTION
AND RIGHT TO REGULATORY TAKINGS ANALYSIS
The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may
request a regulatory taking analysis. Such request must be in writing, and must be filed with the
City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at
issue. A request for a regulatory takings analysis will toll the time period within which a Petition
for Judicial Review may be filed.
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR SOUTHERN HIGHLANDS SUBDIVISION NO. 3 (H-2016-0032)
Page 2 of 3
Please take notice that this is a final action of the governing body of the City of
Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an
interest in real property which may be adversely affected by this decision may, within twenty-
eight (2 8) days after the date of this decision and order, seek a judicial review pursuant to Idaho
Code§ 67-52.
By action of the City Council at its regular meeting held on the
52016.
1'5t" -
day
'5y"
Tammy de r `__
Go�eo�Ax> DAz,�Ls,T ayor, C' of Meridian
Attest:
City of w
E IDIAN.
IDAHn a
QV A u 4
City Clerk
day of
Copy served upon the Applicant, Planning and Development Services Divisions of the
Community Development Department and City Attorney.
By:kc�('�'� Dated:
)-I-6-�o-llo
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR SOUTHERN HIGHLANDS SUBDIVISION NO. 3 (H-2016-0032)
Page 3 of 3
Meridian City Council Meeting
DATE: April 19, 2016 ITEM NUMBER: 6J
PROJECT NUMBER: H-2015-0029
ITEM TITLE:
Findings of Fact and Conclusions of Law and Decision and Order of Denial
for Cooperbrook Subdivision (H-2015-0029) by Hayden Homes of Idaho,
LLC Located at 4725 N. McDermott Road, in the NE 1/4 of Section 32,
Township 4 North, Range 1 East, Ada County, Meridian, Idaho. Request:
Annexation and Zoning of 51.45 Acres of Land with an R-8 Zoning District
and a Preliminary Plat of 199 Building Lots and 8 Common Lots on 51.45
Acres in the R-8 Zoning District.
MEETING NOTES
APPROVED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
BEFORE THE MERIDIAN CITY COUNCIL
C/C 04-5-16
IN THE MATTER OF THE REQUEST )
Case No. H-2015-0029
FOR ANNEXATION AND ZONING OF )
51.45 ACRES OF LAND WITH )
AN R-8 ZONING DISTRICT AND )
APPROVAL OF A PRELIMINARY )
PLAT CONSISTING OF 199 BUILDING )
LOTS AND EIGHT (8) COMMON LOTS )
FINDINGS OF FACT AND
ON 51.45 ACRES OF LAND IN THE )
CONCLUSIONS OF LAW
R-8 ZONING DISTRICT )
AND DECISION AND
1
ORDER OF DENIAL
FOR
COPPERBROOK SUBDIVISION )
By Hayden Homes Idaho, LLC )
APPLICANT. )
The above entitled Annexation and Zoning and Preliminary Plat application having
come on for public hearing on April 5, 2016, at the hour of 6:00 o'clock p.m. at Meridian
City Hall, 33 East Broadway Avenue, Meridian, Idaho. Sonya Watters, Meridian Planning
and Zoning Department, and Casey Ketterling appeared and testified on behalf of Hayden
Homes Idaho, LLC, and the City Council having duly considered the evidence and the
record in this matter therefore make the following Findings of Fact and Conclusions of Law,
and Decision and Order:
FINDINGS OF FACT
1. The notice of public hearing on the application for annexation and
preliminary plat was published for two (2) consecutive weeks prior to said public hearings
scheduled for April 5, 2016, before the City Council, the first publication appearing and
FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER OF DENIAL FOR
ANNEXATION AND PRELIMINARY PLAT. Case No. H-2015-0029 PAGE I OF 4
written notice having been mailed to property owners or purchasers of record within three
hundred (300') feet of the external boundaries of the property under consideration more than
fifteen (15) days prior to said hearings and with the notice of public hearings having been
posted upon the property under consideration more than 10 days before said hearing; and
that copies of all notices were made available to newspaper, radio and television stations as
public service announcements; and the matter having been duly considered by the City
Council on April 5, 2016, public hearing; and the applicant, affected property owners, and
government subdivisions provided services within the planning jurisdiction of the City of
Meridian, having been given full opportunity to express comments and submit evidence.
2. There has been compliance with all notice and hearing requirements set forth
in Idaho Code §67-6509 and §67-6511, and §11-5A, Municipal Code of the City of
Meridian.
3. The City Council takes judicial notice of its zoning, subdivisions and
development ordinances codified at Title 11, Municipal Code of the City of Meridian, and
all current zoning maps thereof, and the Amended Comprehensive Plan of the City of
Meridian on April 19, 2011, Resolution No. 11-784, and maps and the ordinance
Establishing the Impact Area Boundary.
4. The property is generally located at 4725 N. McDermott Road, in the NE 1/4
of Section 32, Township 4 North, Range 1 East, Meridian, Idaho.
5. Gerald Schwisow, whose address is 4725 N. McDermott Road, Meridian,
Idaho 83642, is the current property owner.
6. Hayden Homes Idaho, LLC, whose address is 1406 N. Main Street, Suite
114, Meridian, Idaho 83642, is the applicant.
7. The applicant, Hayden Homes Idaho, LLC, has applied for annexation and
zoning of approximately 51.45 acres of land with an R-8 zoning district and a preliminary
plat consisting of 199 building lots and 8 common lots on 51.45 acres of land in the
proposed R-8 zoning district. The property which is the subject of this application is within
the City of Meridian.
FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER OF DENIAL FOR
ANNEXATION AND PRELIMINARY PLAT. Case No. H-2015-0029 PAGE 2 OF 4
CONCLUSIONS OF LAW
1. The City of Meridian shall exercise the powers conferred upon it by the
"Local Land Use Planning Act of 1975," codified at Chapter 65, Title 67, Idaho Code (I.C.
§67-6503).
2. The Meridian City Council shall apply the standards listed in Idaho Code
§67-6511 and §11-513-3 and §11-513-6 of the Unified Development Code to review the
annexation application and the preliminary plat request.
3. Due consideration has been given to the comment(s) received from the
governmental subdivisions providing services in the City of Meridian planning jurisdiction.
4. That this denial is in accordance with the attached Staff Report for the
hearing date of April 5, 2016, incorporated by reference.
5. That this denial is based upon the staff, applicant, and public comments from
the public hearing by the Planning and Zoning Commission from February 18, 2016 which
resulted in a recommended denial.
6. This denial is based upon the staff, applicant, and public comments received on
April 5, 2016 at the public hearing before the City Council.
DECISION AND ORDER
NOW, THEREFORE, BASED UPON THE ABOVE AND FOREGOING
FINDINGS OF FACT AND CONCLUSIONS OF LAW, the City Council does hereby
order and this does order:
That the application for annexation and zoning is denied since the proposed
application is not in the best interest of the City at this time. The applicant has failed to
provide a compelling reason to annex the property as proposed.
Since the request to annex the property has been denied, the request for preliminary
plat is no longer needed and is therefore denied.
The applicant has the right to request a regulatory taking analysis pursuant to section
67-8003, Idaho Code. An affected person aggrieved by a final decision concerning matters
identified in section 67-6521(1)(a), Idaho Code, may within twenty-eight (28) days after all
remedies have been exhausted under local ordinances seek judicial review as provided by
chapter 52, title 67, Idaho Code.
FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER OF DENIAL FOR
ANNEXATION AND PRELIMINARY PLAT. Case No. H-2015-0029 PAGE 3 OF 4
2016.
By action of the City Council at its regular meeting held on the 161�day of April,
ROLL CALL:
COUNCILMAN KEITH BIRD
VOTED
COUNCILMAN JOE BORTON
VOTED
COUNCILMAN LUKE CAVENER
VOTED
COUNCILWOMAN GENESIS MILAM
VOTED
COUNCILMAN TY PALMER
VOTED
COUNCILMAN ANN LITTLE ROBERTS VOTED
MAYOR TAMMY de WEERD (TIE BREAKER) VOTED
DATED: q �I b
MOTION: APPROVED: DISAPPROVED:
ol
MAYO e WEERD
QC'gttirPr) A00,
ATTEST: J_��
'�
.,City
of
JACY J NE , CI
f
Copy served upon Applicant, the Community Development Department, Public Works
Department, and City Attorney.
By: M q&ADated: 1-1 ~ 3 d —I o
City Clerk's Office
FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER OF DENIAL FOR
ANNEXATION AND PRELIMINARY PLAT. Case No. H-2015-0029 PAGE 4 OF 4
Meridian City Council Meeting
DATE: April 19, 2016 ITEM NUMBER: 6K
PROJECT NUMBER:
ITEM TITLE: Resolution
Resolution No. 1i " 1133 : A Resolution of the City Council
of the City of Meridian, Designating the City's Designated Representatives
for Negotiations with the Meridian Firefighters I.A.F.F. Local 4627 for 2016;
and Providing an Effective Date
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
CITY OF MERIDIAN RESOLUTION NO. I (p - 1133
BY THE CITY COUNCIL: BIRD, BORTON, CAVENER,
MILAM, PALMER, LITTLE ROBERTS
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MERIDIAN,
DESIGNATING THE CITY'S DESIGNATED REPRESENTATIVES FOR NEGOTIATIONS
WITH THE MERIDIAN FIREFIGHTERS I.A.F.F. LOCAL 4627 FOR 2016; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Idaho Code §74-206A authorizes the City Council of the City of Meridian
to designate representatives to engage in negotiations with any recognized labor organization; and
WHEREAS, the City Council of the City of Meridian has recognized the Meridian
Firefighters I.A.F.F. Local 4627 as the representative body for the full time firefighters of the City as
defined in the Collective Bargaining Agreement between the entities that is effective currently and
until September 30, 2016; and
WHEREAS, the City Council has selected certain designated representatives to negotiate a
new Collective Bargaining Agreement and pursuant to Idaho Code have determined that this group
shall be empowered to represent the interests of the City of Meridian;
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL
OF THE CITY OF MERIDIAN CITY, IDAHO:
Section 1. That the following team shall be the designated representatives of the City
Council for the purpose of entering into and engaging in negotiation with the Meridian Firefighters
I.A.F.F. Local 4627 to create a new Collective Bargaining Agreement for October 1, 2016 and
beyond.
Section 2. That the team shall consist of Joe Borton, Councilmember; Bill Nary, City
Attorney; David Jones, Deputy Chief; Todd Lavoie, CFO; and Crystal Ritchie, HR Manager.
Section 3. That this Resolution shall be in full force and effect immediately upon its adoption
and approval.
RESOLUTION FOR DESIGNATION OF THE CITY'S REPRESENTATIVES IN LABOR NEGOTIATIONS FOR
2016
ADOPTED by the City Council of the City of Meridian, Idaho, this 19th day of April, 2016.
APPROVED by the Mayor of the City of Meridian, Idaho, this 19th day of April, 2016.
APPROVED:
or eerd
ATTEST:G°4
city of
By. E IDIAN -
acy Jones, ity SFAL
rFyT6q 0�fht TRE aS�Q�,��
RESOLUTION FOR DESIGNATION OF THE CITY'S REPRESENTATIVES IN LABOR NEGOTIATIONS FOR
2016
Meridian City Council Meeting
DATE: April 19, 2016 ITEM NUMBER: 6L
PROJECT NUMBER:
ITEM TITLE: Resolution
Resolution No. 1(,-(134 : A Resolution of the City of
Meridian Authorizing the Destruction of Temporary and Semi -Permanent
Records of the Meridian Public Works Department; and Providing an
Effective Date.
MEETING NOTES
MME
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
A CITY OF MERIDIAN RESOLUTION NO. l h' 1134
BY THE CITY COUNCIL: BIRD, BORTON, CAVENER,
MILAM, PALMER, LITTLE ROBERTS
A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF
MERIDIAN AUTHORIZING THE CITY CLERK TO DESTROY CERTAIN SEMI-
PERMANENT AND TEMPORARY RECORDS OF THE MERIDIAN PUBLIC WORKS
DEPARTMENT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Mayor and City Council have the authority pursuant to Idaho Code
section 50-907(4) to, by resolution, destroy semi-permanent and temporary records, upon
the advice of the City Attorney, and with such disposition to be under the direction and
supervision of the City Clerk; and
WHEREAS, the City Clerk has identified certain semi-permanent and temporary records
that may be destroyed pursuant to Idaho Code sections 50-907(2) and (3) because the time period
for retention of such records has expired;
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO:
Section 1. That the City Clerk is hereby authorized to direct and supervise the
destruction of the following temporary records of the Public Works Department:
Section 2. That the City Clerk is hereby authorized to direct and supervise the destruction of
the following semi-permanent records of the Public Works Department:
RECORDS
Daily, weekly, monthly or other reports documenting
the activities of Public Works Department employees,
Activity Reports 2005, 2010 including:
type of activity, employees involved, time spent on
activity, work completed, equipment and fuel used,
reports, logs, log sheets, and related records.
RESOLUTION AUTHORIZING DESTRUCTION OF PUBLIC WORKS DEPARTMENT RECORDS 2016-03 PAGE 1 OF 3
TEMPORARY RECORDS
-----
Correspondence, Engineering
2012
Engineering transmittals (not project -related),
serviceability letters, Letters of Interest.
Customer Complaints
1993-1999, 2000-2007, 2011-
Complaint letters, notes on phone calls and in person
2012
complaints from customers/citizens.
Preventative Maintenance Work
2012
Preventative maintenance schedules, work orders.
Plans
Quotes from contractor and other service providers,
Quotes
2000-2003, 2009-2010, 2012
Preliminary and final quotes for goods and services
used to conduct building repairs, maintenance, or
modifications.
Section 2. That the City Clerk is hereby authorized to direct and supervise the destruction of
the following semi-permanent records of the Public Works Department:
RECORDS
Daily, weekly, monthly or other reports documenting
the activities of Public Works Department employees,
Activity Reports 2005, 2010 including:
type of activity, employees involved, time spent on
activity, work completed, equipment and fuel used,
reports, logs, log sheets, and related records.
RESOLUTION AUTHORIZING DESTRUCTION OF PUBLIC WORKS DEPARTMENT RECORDS 2016-03 PAGE 1 OF 3
RESOLUTION AUTHORIZING DESTRUCTION OF PUBLIC WORKS DEPARTMENT RECORDS 2016-03 PAGE 2 OF 3
Records related to analysis of expansion of Public
Area of Impact Records
2005
Works services into the Area of Impact such as those
for Kuna, Kuna Treatment Plant, Meridian Heights
Water and Sewer District, South Meridian Planning.
A written authorization prepared prior to employee
entry into a Permit Required Confined Space. The
Confined Space Entry Permits
2010
Department's permit contains specific entry space,
purpose and time conditions under which the entrance
will operate.
Correspondence, Administrative
2008, 2010
Correspondence created or received in the course of
administering City policies, procedures, or programs.
Awards presented to citizens and businesses in
recognition of environmental contributions to the
Environmental Awards Records
2009-2010
community. This includes but is not limited to award
nominations, certificates, photographs, and lists of
recipients.
Events, Public Works
2010
Records related to planning Public Works internal and
external events.
Meeting Minutes
2010
Internal meeting agendas, minutes, sign -in sheets.
Presentations
2005
Departmental presentations.
Rate/Fee Records
2004
Records related to establishing utility rates and fees,
including calculations, research and recommendations.
Health and Safety Manual, safety audits, training,
Safety Documents
1985
standard operating procedures, auditory testing records,
respirator fit test information.
Records including requests from customer, Utility
Service Orders
2009-2010
Billing, or Water Division to perform work or get a
read at an address as well as historical logs showing
service order number.
Records documenting the maintenance and repair of
City sewers. May include summaries, reports, and
similar records usually compiled from daily work
Sewer Maintenance and Repair
2010
records on a monthly or quarterly basis. Information
Records
often includes location, narrative of work completed,
amount and type of material used, personnel
completing work, dates of activities, authorization, and
related information.
Reports documenting television inspections used to
locate problems and defects in sewer lines. Often
consists of periodic inspections of existing lines, final
Sewer TelevisionNideoscan
2005
inspections of newly constructed lines, and inspections
Inspection Records
at the end of warranty periods. Records usually contain
videotapes and written reports. Information typically
includes: date, type of inspection, conditions found,
repairs.
Documents related to special, one-time projects to
Special Projects
2005
include, but not limited to, Inventory Management,
Project Information, Rail with Trail, Subdivisions, and
Accreditation.
RESOLUTION AUTHORIZING DESTRUCTION OF PUBLIC WORKS DEPARTMENT RECORDS 2016-03 PAGE 2 OF 3
Studies
2005
Studies related to Public Works as provided by
consultants.
Records documenting attendance and presentation by
Training / Travel
2010
City employees at conventions, conferences, seminars,
workshops, and similar training events. Includes
training/travel requests, training and Continuing
Education Unit (CEU) tracking reports, and related
correspondence.
Water meter reports including: NC list, billing status
Water Meter Reports
1997-1999, 2009-2011
report, autoread master route report, billing pre -scan
report, re -reads, and water meter testing results.
Section 3. That the City Clerk is authorized to take all necessary steps to destroy the
records as provided by this Resolution.
Section 4. That this Resolution shall be in full force and effect immediately upon its
adoption and approval.
4
Adopted by the City Council of the City of Meridian, Idaho, this ��'�
day of
April, 2016.
Approved by the Mayor of the City of Meridian, Idaho, this Lct�day of
April, 2016.
APPROVED:
Mayor Ta y Weerd
F,13 AUCUS7l l90
ATTEST: 2C°
w city of
By: Fhi
Jacy Jones, City Clerk
'fh °f ihe'CAE�SO
RESOLUTION AUTHORIZING DESTRUCTION OF PUBLIC WORKS DEPARTMENT RECORDS 2016-03 PAGE 3 OF 3
Meridian City Council Meeting
DATE: April 19, 2016 ITEM NUMBER: 6M
PROJECT NUMBER:
ITEM TITLE: Change Order No 1 to GRANITE EXCAVATION
Approval of Change Order No 1 to GRANITE EXCAVATION, INC. for the
"Ashford Greens Trunk Sewer" Project for a Not -To -Exceed Amount of
$143,642.87 and Authorize the Purchasing Manager to Sign
MEETING NOTES
9 APPROVED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Memo
To: Jacy Jones, City Clerk,
From: Keith Watts, Purchasing Manager
CC: Jacy Jones, Garrick Nelson
Date: 4/13/2016
Re: April 19`" City Council Meeting Agenda Item
The Purchasing Department respectfully requests that the following item be placed on the
April 19th City Council Consent Agenda for Council's consideration.
Approval of Change Order No 1 to GRANITE EXCAVATION, INC. for the " Ashford
Greens Trunk Sewer" project for a Not -To -Exceed amount of $143,642.87 and
authorize the Purchasing Manager to Sign.
Recommended Council Action: Award of Change Order 1 to GRANITE
EXCAVATION, INC. for the Not -To -Exceed amount of $143,642.87.
Thank you for your consideration.
• Page 1
CITY OF MERIDIAN
33 EAST BROADWAY
MERIDIAN, ID 83642
CONTRACT CHANGE ORDER
CHANGE ORDER NO. 1
PROJECT NO.
10033,A
DATE;
3/24/2016
EFFECTIVE DATE:
3/24/2016
CONTRACTOR; GRANITE EXCAVATION
PROJECT; ASHFORD GREENS TRUNK SEWER
The Contractor is hereby directed to make the following changes from the Contract Documents and Plans.
Description:
REMOVAL AND REPLACEMENT OF BACKFILL MATERIAL ON FIRST 600' OF TRENCH ON
NORTH END OF PROJECT. ADDITIONAL PIT RUN, GEOGRID AND FABRIC FOR THE
ROADWAY SECTION FOR STABILITY.
Reason for Change Order:
NATIVE BACKFILL MATERIAL LIES IN HIGH GROUNDWATER AND IS DIFFICULT TO REACH
COMPACTION PER SPECIFICATION. AN ADDITION OF 22 INCHES OF PIT RUN MATERIAL IS
BEING INCLUDED IN THE ROADWAY SECTION FOR A TOTAL DEPTH OF 48 INCHES FOR A
WIDTH OF 24 FEET AND A LENGTH OF 1750 FEET. A LAYER OF FABRIC AND GEOGRID IS
ALSO BEING ADDED BETWEEN THE BOUNDARY LAYER BETWEEN THE NATIVE BACKFILL
AND ROADWAY SECTION. THIS MODIFIED ROADWAY SECTION WILL REDUCE THE CHANCE
FOR DIFFERENTIAL SETTLEMENT OF THE ROADWAY AROUND THE UTILITIES.
Attachments: Granite Excavation CO#1
CHANGE IN CONTRACT PRICE:
CHANGE IN CONTRACT TIMES:
Original Contract Price $ $ 1,073,850.56
Original Contract Times; 140
Net changes form previous Change Orders
Net changes form previous Change Orders
No._ to _
No._ to _ (calendar days)
$ -
0
Contract Price Prior to this Change Order:
Contract Times prior to this Change Order:
(calendar days)
$ 1,073,850.56
140
Net Increase (decrease) of this Change Order:
Net Increase (decrease) of this Change Order:
(calendar days)
$ 143,642.87
15
Contract Price with all Approved Change Orders:
Contract Times with all Approved Change Orders;
(calendar days)
$ 1,217,493.43
155
APPROVED: (CITY PURCHASING AGENT)
ACCEPTED: (Contractor
By; Keith Watts
Date;
Date: Z ? 2
RECOMMEND D: (Engineering Manaer)
f�By;
Warr Stewart
Date:
'-ci,-;eade, iib
W, '— Dig-ghS `I"his ISIY.4ill C:.S.*:
23 Warm Lake Hwy, Cascade, ID 83611 (208) 382-4188
Change Order #1
To: CITY OF MERIDIAN
From: Granite Excavation, Inc.
Public Works License Number: PWC -C -16558 -Unlimited -2-4
Date: 3/21/2016
Project Name: Ashford Greens Trunk Sewer - C01
Key #
Project #
Prepared by: Dusty Hibbard
Attn.: GARRICK NELSON
Item No. Item Description
1 Excavate and replace existing soils at 8" Lifts (600' length x 20' width)
(PER NEGOTIATED PRICE)
2 Install 1 Layer of T160 Grid (3 foot overlap)
3 T160 Grid Material including Tax - 1 Layer (3 foot overlap)
4 Install 8 Oz Fabric (1 Layer)
5 8 Oz Fabric Material including Tax - 1 Layer
6 22" of Pitrun including Excavation - 1729 Feet
Quantity
Unit
Unit Price
Total Price
1733
SY
$7.41
$12,841.53
4200
SY
$1.60
$6,709.20
4200
SY
$5.20
$21,840.00
4200
SY
$0.58
$2,436.00
4200
SY
$1.27
$5,334.00
2851
CY
$33.14
$94,482.14
TOTAL:
$143,642.87
Chancre f)rrlar Nntar'
Total Contract Price before this Change Order:
Change Order Amount:
Total Contract Price to date including this Change Order:
$0.00
Total Contract Days before this Change Order:
Total Contract Days added or Subtracted due to this Change Order:
Total Contract Days including this Change Order:
0
Accepted: mhe above prices, specifications and conditions are satisfactory and are herel
Confirmed 0lGranite Excavation, Inc.Authorized Signatu
City Of Meridian
Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Keith - Unposted Transactions Included In
Report
3590 - WW Construction Projects
60 - Enterprise Fund
From 10/1/2015 Through 9/30/2016
Date: 4/13/16 03:16:26 PM Page: 1
Capital outlay
93505
Sewer Line Extensions
0596
Black Cat Pressure Sewer
0596.a
South Black Cat Pressure
Amendments
Sewer Commissioning Design
0596.b
South Black Cat Pressure
Sewer Commissioning -
Construction
10033
Ashford Greens Sewer
645,442.79
Pipeline
10033.a
Ashford Greens Trunk Sewer
157,409.12
- Construction
10033.b
Ashford Greens Trunk Sewer
(5,070.00)
- Special Inspections
10033.d
Ashford Greens Trunk Sewer
(37,114.32)
- Design
10369
Franklin and Black Cat
1,384,721.50
Intersection Water
0.00
Improvements
10369.b
Franklin - Black Cat to
0.00
Ten Mile Sewer and Water
(15,089.50)
Improvement
10374a
ACHD Ten Mile Road -Cherry
(24,202.71)
to Ustick Utility
5,000.00
Imprvmnts-Constr
10432
ACHD Ustick Meridian Rd
0.00
Utility Improvements
10575.a
ACHD Linder Road Franklin
4,557.25
Road to RR Tracks - Design
(15,430.00)
& Const
10614
Black Cat Trunk Sewer -.
2,347.00
Phase 5
10614.a
Black Cat Trunk Sewer -
(8,042.00)
Phase 5 - Design
250,000.00
Total Capital Outlay
250,000.00
TOTAL EXPENDITURES
Date: 4/13/16 03:16:26 PM Page: 1
Percent of
Budget with
Current Year
Budget
Budget
Amendments
Actual
Remaining
Remaining
645,442.79
0.00
645,442.79
100.009,
157,409.12
0.00
157,409.12
100.00%
0.00
5,070.00
(5,070.00)
0.0016
0.00
37,114.32
(37,114.32)
0.00%
1,385,000.00
278.50
1,384,721.50
99.981
0.00
1,073,911.76
(1,073,911.76)
0.00%
0.00
15,089.50
(15,089.50)
0.00%
0.00
24,202.71
(24,202.71)
0.009.1-
.00%5,000.00
5,000.00
0.00
5,000.00
100.00%
0.00
1,956.78
(1,956.78)
0.009-
.00%4,557.25
4,557.25
19,987.25
(15,430.00)
(338.58)9,
9,000.00
6,653.00
2,347.00
26.089-
6.08%0.00
0.00
8,042.00
(8,042.00)
0.009-
.00%250,000.00
250,000.00
0.00
250,000.00
100.00%
0.00
214,747.00
(214,747.00)
0.00%
2,456,409.16
1,407,052.82
1,049,356.34
42.721-.
2,456,409.16
1,407,052.82
1,049,356.34
42.72%
Date: 4/13/16 03:16:26 PM Page: 1
Meridian City Council Meeting
DATE: April 19, 2016 ITEM NUMBER: 6N
ITEM TITLE: License Agreement from Retail West
License Agreement from Retail West to Allow Parking of Heavy Equipment
Item and Promotional Sign at the 502 N. Main Street for Public Works Week
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
TEMPORARY LICENSE AGREEMENT
THIS AGREEMENT made and entered into this day of . ,-W-, 2016, by
and between the City of Meridian, an Idaho Municipal Corporation, hereinafter called
"City", and RWP Meridian LLC, hereinafter called "RWP".
WHEREAS, City is sponsoring an event titled "Public Works Week" and City desires to
publicize the event in the downtown Meridian area, and
WHEREAS, RWP owns a parcel of bare land in downtown Meridian that would
accommodate public parking and a piece of heavy equipment upon which City could
attach a temporary sign, and
WHEREAS, RWP is willing, upon certain terms and conditions, to provide non-
exclusive, temporary use of the property for the purposes stated herein for a period of
time defined within this Agreement.
NOW, THEREFORE, the parties hereto agree as follows:
1. GRANT OF TEMPORARY LICENSE
For and in consideration of promises contained herein, and other good and
valuable consideration, RWP hereby gives and grants to City the non-exclusive
right, privilege and license to use a portion of certain real property, located at 502
North Main Street, Meridian, Idaho. The property subject to this agreement is
generally depicted on Exhibit A (referred to herein as the "licensed premises").
2. TERM OF AGREEMENT
This temporary license is granted for a term to begin on May 25, 2016 and
expiring on June 10, 2016.
3, USE OF LICENSED PREMISES
City's use of the licensed premises shall be limited to parking of one piece of
heavy equipment, such as a tractor, upon which the City may affix a temporary
sign. City agrees to comply with all applicable regulations for parking heavy
equipment and the placement of temporary signs pursuant to the laws and
regulations of the City of Meridian and any other governmental authority with
appropriate jurisdiction.
In
Temporary License Agreement
4. REPAIR AND RESTORATION OF PREMISIS: City shall be responsible for
restoration or repair of the licensed premises necessitated by damage caused by
City's use under this Agreement.
5. INDEMNIFICATION AND INSURANCE
To the extent permitted by law, City hereby agrees to defend and hold RWP
harmless from any loss, liability, claim or action from damages or injuries to
persons or property in any way arising out of or resulting from the maintenance,
use, and occupancy of the licensed premises by City, its invitees, agents, and
employees. If any claim, suit or action is filed against RWP for any loss or claim
described in this paragraph, City shall defend RWP and assume all costs,
including attorney's fees, associated with the defense or resolution thereof,
however RWP shall not be relieved hereby from liability for its own negligent or
willful act or omission or that of its employees.
In addition, City shall maintain, and specifically agrees to maintain throughout the
term of this Agreement, liability insurance in the minimum amount as specified in
the Idaho Tort Claims Act set forth in Title 6, Chapter 9 of the Idaho Code, and
such amount shall be deemed to be the limit of City's covenant to save and hold
harmless RW. In the event the insurance minimums of the Idaho Tort claims
Act are changed, City shall immediately submit Proof of Compliance with the
changed limits.
NOTICES
A. All notices to be given with respect to this Agreement shall be in writing
addressed as follows:
To RWP: RWP Meridian LLC
199 North Capitol Blvd.
#300
Boise, ID 83702
To City: City of Meridian
City Clerk
33 East Broadway
Meridian, ID 83642
B. Notice shall be either delivered or sent by certified mail, postage prepaid,
return receipt requested to the party to be notified at the address specified
above, or such other address as either party may designate in writing. Every
notice shall be deemed to have been given at the time it is deposited in the
United States mail, or upon delivery to the party above specified, or their
agent or legal representative.
Temporary License Agreement - 2 -
7. CONDITION OF LICENSED PREMISES
City acknowledges that City has inspected the licensed premises and does hereby
accept the licensed premises as being in good and satisfactory order, condition,
and repair. City agrees that upon termination of this Agreement, City shall
surrender the licensed premises to RWP in the same good condition as received,
reasonable wear and tear, damages by fire, acts of vandalism, or act of God
exempted.
8. APPROVAL BY CITY COUNCIL REQUIRED
This Agreement shall not be effective for any purpose whatsoever until it is
approved by the resolution of the City Council and executed by the Mayor.
IN WITNESS WHEREOF, the parties hereto have subscribed their names the day and
year first above written.
RWP Mer' is
By:
Its: rlj4(14-C,E►�1.. a ----
CITY OF MERIDIAN
Temporary License Agreement
-3-
EXHIBIT "A"
Parcels to be used: R10090000360; R10390000340
i'.
Temporary License Agreement - 4 -
Meridian City Council Meeting
DATE: April 19, 2016 ITEM NUMBER: 60
PROJECT NUMBER:
ITEM TITLE: Sanitary Sewer And Water Main Easement
Sanitary Sewer And Water Main Easement Between The City of Meridian
And Brighton, Investments LLC
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
ADA COUNTY RECORDER Christopher D. Rich 2016-032987
BOISE IDAHO Pgs=5 CHE FOWLER 04/20/2016 11:07 AM
MERIDIAN CITY NO FEE
ll I ll I I' I l I I" Il I'I"II' l ill lil (((' lI I'll I l Il Ali '
00216162201600329870060067
SANITARY SEWER AND WATER MAIN EASEMENT
4-1
THIS INDENTURE, made this �� day of April, 2016, between Brighton Investments LLC, an
Idaho limited liability company, the parties of the first part, and hereinafter called the GRANTORS,
and the City of Meridian, Ada County, Idaho, the party of the second part, and hereinafter called the
GRANTEE;
WITNESSETH:
WHEREAS, the GRANTORS desire to provide a sanitary sewer and water main right-of-
way across the premises and property hereinafter particularly bounded and described; and
WHEREAS, the sanitary sewer and water is to be provided for through underground
pipelines to be constructed by others; and
WHEREAS, it will be necessary to maintain, service and subsequently connect to said
pipelines from time to time by the GRANTEE;
NOW, THEREFORE, in consideration of the benefits to be received by the GRANTORS,
and other good and valuable consideration, the GRANTORS do hereby give, grant and
convey unto the GRANTEE the right-of-way for an easement over and across the following
described property:
(SEE ATTACHED EXHIBITS A and B)
The easement hereby granted is for the purpose of construction and operation of sanitary
sewer and water mains and their allied facilities, together with their maintenance, repair,
replacement and subsequent connection at the convenience of the GRANTEE, with the free
right of access to such facilities at any and all times.
TO HAVE AND TO HOLD, the said easement and right-of-way unto the said GRANTEE,
it's successors and assigns forever.
IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto,
that after making repairs, performing maintenance, replacements or subsequent connections
to the sanitary sewer and water mains, GRANTEE shall restore the area of the easement and
adjacent property to that existent prior to undertaking such procedures. However, GRANTEE
shall not be responsible for repairing, replacing or restoring anything placed within the area
described in this easement that was placed there in violation of this easement.
Sanitary Sewer and Water Main Easement EASMT S&W 11-15-13.doc
THE GRANTORS hereby covenant and agree that they will not place or allow to be placed
any permanent structures, trees, brush, or perennial shrubs or flowers within the area
described for this easement, which would interfere with the use of said easement, for the
purposes stated herein.
THE GRANTORS hereby covenant and agree with the GRANTEE that should any part of
the right-of-way and easement hereby granted become part of, or lie within the boundaries of
any public street, then, to such extent, such right-of-way and easement hereby granted which
lies within such boundary thereof or which is a part thereof, shall cease and become null and
void and of no further effect and shall be completely relinquished.
THE GRANTORS do hereby covenant with the GRANTEE that they are lawfully seized
and possessed of the aforementioned and described tract of land, and that they have a good
and lawful right to convey said easement, and that they will warrant and forever defend the
title and quiet possession thereof against the lawful claims of all persons whomsoever.
IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their
signatures the day and year first herein above written.
C MI-2FIIC�7 7i
Brighton Investments LLC, an Idaho limited liability company
By.
Blake R. Alder, Authorized Signer
12601 W Explorer Drive Ste 200 Boise ID 83713
STATE OF IDAHO )
: ss.
County of Ada )
On this 14`h day of April, 2016, before me, the undersigned, a Notary Public in and for said
State, personally appeared Blake R. Alder, known or identified to me to be an Authorized Signer of
the limited liability company that executed the within instrument, and acknowledged to me that such
limited liability company executed the same.
IN WITNESS WHEREOF, I have hereunI
nP set my hand and axed my official seal the day
and year first above written. r A 6 -
r
s ;' _ 1
( F ' € ` NO k PUBLI OR IDA O
`" Resi ng at:
,1,
Commission Expires:
Sanitary Sewer and Water Main Easement EASMT S&W 11-15-13.doe
GRANTEE: CITY OF MERIDIAN
4c' psF.D AUC���l
Tammy de W , MayorG
City of
E IDIAN�
,� IDAHO
9
SEAT.
Attest by rtan, ity Clerk yIle �A
JaG� J �� u f 6e TR E AS�e.
Approved By City Council On: %
STATE OF IDAHO, )
: ss
County of Ada )
On this 1 day of 20, before me, the undersigned, a Notary—
Public
otaryPublic in and for said State, personally appeared Tammy de Weerd and jaycer h. f fohttatiJ a,�j�� D°
known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho,
and who executed the within instrument, and acknowledged to me that the City of Meridian
executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day
and year first above written.
"ONN4.•
(SEAL);
a•
NOTARY PUBC FOR IDAHO
Residing at:�
Commission Expires: -J�' ci— /
Sanitary Sewer and Water Main Easement EASMT S&W 11-15-13.doe
Project. No.: 3976
Date: April 12, 2016
Rev: 4/13/16
A i,
12594 W. Explorer Drive, Suite 150 • Boise, Idaho 83713
(208) 385-0636
Fax (208) 385-0696
EXHIBIT "A"
DESCRIPTION
OF
CITY OF MERIDIAN WATER AND SANITARY SEWER EASEMENT
FOR
PARAMOUNT VERANDA SUBDIVISION
A parcel of land situated in the NE 1/4 of Section 25, T.4N., R.1W., B.M., Meridian, Ada
County, Idaho and more particularly described as follows:
COMMENCING at the Northeast corner of said Section 25, marked by a brass cap; thence
along the North line of said Section 25 which is also the centerline of West Chinden Boulevard
North 89°37'01" West 2141,49 feet to a point; thence leaving said North line at right angles
South 00°22'59" West 583.18 feet to a point on the Easterly right-of-way line of North Fox
Run Way which point is the POINT OF BEGINNING; thence leaving said right-of-way line
North 47011'58" East 50.33 feet to a point; thence
North 90°00'00" East 196.79 feet to a point; thence at right angles
North 00°00'00" West 152.93 feet to a point; thence
North 46°39'41" East 63.96 feet to a point; thence
North 43'18'13" West 9.50 feet to a point; thence at right angles
North 46041'47" East 10.00 feet to a point; thence at right angles
South 43018'13" East 9.50 feet to a point; thence
North 46'39'41" East 11.61 feet to a point; thence
North 90000'00" East 50.28 feet to a point; thence at right angles
South 00000'00" West 30.00 feet to a point; thence at right angles
North 90°00'00" West 38.36 feet to a point; thence
South 46'39'41" West 60.71 feet to a point; thence
South 00000'00" West 137.49 feet to a point; thence at right angles
North 90000'00" East 18.14 feet to a point; thence at right angles
South 00°00'00" West 32.50 feet to a point; thence at right angles
South 90000'00" West 199.37 feet to a point; thence
South 45051'31" West 62.13 feet to a point on said Easterly right-of-way line of North Fox
Run Way; thence along said Easterly right-of-way line
North 44007'45" West 20.00 feet to a point; thence leaving said Easterly right-of-way line
North 45°51'31" East 49.67 feet to a point; thence
North 80°11'31" West 16.69 feet to a point; thence
South 47011'58" West 39.86 feet to a point on said Easterly right-of-way line of North Fox
Run Way; thence along said Easterly right-of-way line
North 44007'45" West 20.01 feet to the POINT OF BEGINNING.
Said Parcel Contains 17,126 Square Feet, more or less.
Y
3976-Verand a-Ease-Water-Sewer- Dese. docx dnm y ry q:� b�l�` Page 1 of 1
24 BASIS OF BEARINGS
—�/�— N 89°37'01" W 2669.33'
25 � 527.$4'-----�}------
1
,
,
I
I
c0
r*i
In
t3
m
to
N
N
O
0
m
EXHIBIT "B"
CITY OF MERIDIAN WATER &
SANITARY SEWER EASEMENT
FOR PARAMOUNT VERANDA SUB.
IN THE NE 1/4, SECTION 25
T.4N., R.IW., B.M.
MERIDIAN, IDAHO
C/L W. CHINDEN BLVD.
-------- ----------- -
2141.49'
N
JL
I I I PROPOSED VERANDA PARAMOUNT SUB
I I
,
,
,
I
i I
I
Aj
\ O
` I
`CACCMCf,IT � �
S 43'18'13" E
9.50'
N 46°41' E
10.00,
N 43 ° 18'113 W�
9.50'
N 46°39'41" E
63.96'
EASEMENT AREA
17,126 S.F.
0.393 AC,
N 80 ° 11' 31" W
S 47-11-58- W/ 16.69'
39.86'
24 19
25 30
I
I
I
N 46°39'41" E
11.61' N 90'00'00" E
50.28'
S 00-00'00-' W
30.000'
38.36'
N 90°00'00" W
\ 60.71'
S 46°39'41" W
N 90 °00'00" E 196.79'
\\N' 1-9 �-�\ �\7
\S 45 °51'31" W
14,42'
20.00'
N 45
62.13'
\ \ °51'31" E
0 vF 49.67'
REV: 4/13/16
3976-Ease-Woter- Sewer, dwg 04-13-16 15:34:32 dmarks
199.37'
S 90 °00'00" E
18.14'
S 00 °00'00" W
32.50'
0 40 80 160
SCALE IN FEET
I" = 80'
TEALEY'S LAND SURVEYING
12594 W. EXPLORER DRIVE, SUITE 150, BOISE, ID 83713
208-385-0636
Meridian City Council Meeting
DATE: April 19, 2016 ITEM NUMBER: 6P
PROJECT NUMBER:
ITEM TITLE: Sanitary Sewer And Water Main Easement
Sanitary Sewer And Water Main Easement Between The City Of Meridian
And Cottonwood Development, LLC
MEETING NOTES
�y
APPROVE0
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
ADA COUNTY RECORDER Christopher D. Rich 2016-032986
BOISE IDAHO Pgs=7 CHE FOWLER 04/20/2016 11:07 AM
MERIDIAN CITY NO FEE
IIIIIIIIIII 1111IIIIIII111111111111111111 III III III
00216161201600329860070074
SANITARY SEWER AND WATER MAIN EASEMENT
THIS INDENTURE, made thisday of 140ri 20 Ito
between t..v L -. , the parties of the first part, and hereinafter called the
GRANTORS, and the City of Meridian, Ada County, Idaho, the party of the second part, and
hereinafter called the GRANTEE;
WITNESSETH:
WHEREAS, the GRANTORS desire to provide a sanitary sewer and water main right-of-
way across the premises and property hereinafter particularly bounded and described; and
WHEREAS, the sanitary sewer and water is to be provided for through underground
pipelines to be constructed by others; and
WHEREAS, it will be necessary to maintain, service and subsequently connect to said
pipelines from time to time by the GRANTEE;
NOW, THEREFORE, in consideration of the benefits to be received by the GRANTORS,
and other good and valuable consideration, the GRANTORS do hereby give, grant and
convey unto the GRANTEE the right-of-way for an easement over and across the
following described property:
(SEE ATTACHED EXHIBITS A and B)
The easement hereby granted is for the purpose of construction and operation of sanitary
sewer and water mains and their allied facilities, together with their maintenance, repair,
replacement and subsequent connection at the convenience of the GRANTEE, with the
free right of access to such facilities at any and all times.
TO HAVE AND TO HOLD, the said easement and right-of-way unto the said
GRANTEE, it's successors and assigns forever.
IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto,
that after making repairs, performing maintenance, replacements or subsequent
connections to the sanitary sewer and water mains, GRANTEE shall restore the area of
the easement and adjacent property to that existent prior to undertaking such procedures.
However, GRANTEE shall not be responsible for repairing, replacing or restoring
Sanitary Sewer and Water Main Easement EASMT S&W 11-15-13.doc
anything placed within the area described in this easement that was placed there in
violation of this easement.
r�
Sanitary Sewer and Water Main Easement EASMT S&W 11-15-13.doc
THE GRANTORS hereby covenant and agree that they will not place or allow to be
placed any permanent structures, trees, brush, or perennial shrubs or flowers within the
area described for this easement, which would interfere with the use of said easement, for
the purposes stated herein.
THE GRANTORS hereby covenant and agree with the GRANTEE that should any part
of the right-of-way and easement hereby granted become part of, or lie within the
boundaries of any public street, then, to such extent, such right-of-way and easement
hereby granted which lies within such boundary thereof or which is a part thereof, shall
cease and become null and void and of no further effect and shall be completely
relinquished.
THE GRANTORS do hereby covenant with the GRANTEE that they are lawfully seized
and possessed of the aforementioned and described tract of land, and that they have a
good and lawful right to convey said easement, and that they will warrant and forever
defend the title and quiet possession thereof against the lawful claims of all persons
whomsoever.
IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their
signatures the day and year first herein above written.
GRANTOR:
to
STATE OF IDAHO )
: ss.
County of Ada )
On this day of or$ , 20 before me, the undersigned, a
Notary Public in and for said State, personally appeared
to, LL I I U M known or identified to me to be the President k
and 8-ecretary, respectively, of the corporation that executed the within instrument, and
acknowledged to me that such corporation executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the
day and year first above written.
Sanitary Sewer and Water Main Easement EASMT S&W 11-15-13.doc
OT
(SEAL) "4 t® ®A R y NOTARY PUBLIC FOR IDAHO
#S e C>
® G Residing at: r �
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itj��e� Commission Expires: it %
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Sanitary Sewer and Water Main Easement EASMT S&W 11-15-13.doc
GRANTEE: CITY OF MERIDIAN
de
Attest by —elm= - i
Approved By City Council On:
STATE OF IDAHO, )
: ss
County of Ada )
9�
City of
E IIDIAN*--
InAHO
SEAL
4�
On this _ day of PrDy� � , 20 t, before me, the undersigned, a
Notary Public in and for said State, personally appeared Tammy de Weerd and fie- .
-ern known to me to be the Mayor and City Clerk, respectively, of the City of�
Meridian, Idaho, and who executed the within instrument, and acknowledged to me that
the City of Meridian executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the
day and year first above written.
1 Vlk 4U'L
NOTARY PUBW FOR IDAHO
Residing at: UW V�Q- L)
Commission Expires: c� q r /
Sanitary Sewer and Water Main Easement EASMT S&W 11-15-13.doc
DESCRIPTION OF
CITY OF MERIDIAN WATER AND SEWER MAIN EASEMENT
GONDOLA DRIVE
FOR
COTTONWOOD DEVELOPMENT, LLC
A parcel of land being a portion of the NW 1/4 of the SW 1/4 of Section 27, TAN.,
RAW., B.M., Ada County, Idaho and more particularly described as follows:
COMMENCING at the West 1/4 corner of said Section 27; thence along the North
boundary of said NW 1/4 of the SW 1/4 of Section 27
South 89°20'15" East 622.24 feet to a point; thence leaving said North boundary
at right angles
South 00039'45" West 195.53 feet to the POINT OF BEGINNING; thence
North 43°58'54" East 26.02 feet to a point; thence at right angles
South 46001'06 East 20.00 feet to a point; thence at right angles
South 43058'54" West 8.00 feet to a point; thence at right angles
South 46001'06" East 30.00 feet to a point; thence at right angles
South 43058'54" West 22.14 to a point on a curve; thence along the are of a curve
to the right having a radius of 973.00 feet, a central angle of 2037'42", a length of 44.64
feet and a long chord that bears
North 41'24'26" West 44.63 to a point of reverse curvature; thence along the arc
of a curve to the left having a radius of 427,00 feet, a central angle of 0°44'35", a length
of 5.54 feet and a long chord that bears
North 40027'52" West 5.54 feet to the POINT OF BEGINNING,
Said Parcel of Land Contains 1,174 Square Feet, more or less.
W:\3719iDoc\3719-Sewer-Water-Gondola-Ease.docx - dnm
CURVE
TABLE
CURVE RADIUS DELTA ILENGTHI
8EARING CHORD
C- 1 973.00' 2°37'42"
44.64' N 41°24'26" W 44.63'
C- 2 427.00' 0°44'35"
5.54' N 40°27'52" W 1 5.54'
, S 89-20'15" E 2649.82'
O
a
W 1/4 COR
SECT. 27
/
U
622.24'
x
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a
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EXHIBIT "B"
CITY OF MERIDIAN WATER &
SEWER MAIN EASEMENT AT
GONDOLA DRIVE FOR
COTTONWOOD DEVELOPMENT, LLC
A PORTION OF THE NW 1/4 SW 1/4, SECTION 27,
T.4N., R.IW., B.M.
MERIDIAN, ADA COUNTY, IDAHO
LI
2027.58' CTR. 1/4 COR.
SECT. 27
N 43°58'54" E
26.02'
S 46 °01'06" E
20.00'
1Y.
JL
0 20 40 80
SCALE IN FEET
I" = 40'
S 43 °58'54" W
--- 8.00'
S 46'01'06" E
—� 30 00'
EASEMENT
1,174 S.F.
�S 43°58'54" W
�/ 22.14'
�,t LAN�js��
34"0
qT �� OF
CK A.
Ia
112594 W. EXPLORER DRIVE, SUITE 150, BOISE, ID 83713
3719- Sewer- Water- Ease- Gondola. dwg 12-04-14 15:24:37 dmorks 208-385-0636
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Meridian City Council Meeting
DATE: April 19, 2016 ITEM NUMBER: $A
PROJECT NUMBER: H-2015-0044
ITEM TITLE: Bach Subdivision
Public Hearing for Bach Subdivision (H-2015-0044) by The Regency at River
Valley, LLC Located 3400 E. River Valley Street Request: Combined
Preliminary / Final Plat Approval Consisting of Two (2) Building Lots on
Fourteen (14) Acres of Land in the R-40 and C -G Zoning Districts
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
CITY OF MERIDIAN
CITY COUNCIL
PUBLIC HEARING SIGN -IN SHEET
Date: April 19, 2016 Item #
Project Number:
Project Name:
H-2015-0044
Bach Subdivision
Please print your name
For
Against
Neutral
Do you wish
to testify (Y/N)
T1 TU 42
_X
J" -,j JL_/ _
%CITYOFC_'4'42R',P
UTY CLERKSOFTHI_
Meridian City Council Meeting
DATE: April 19, 2016 ITEM NUMBER: $B
PROJECT NUMBER: H-2016-0037
ITEM TITLE: Rolling Hills Subdivision
Public Hearing for Rolling Hills Subdivision (H-2016-0037) by Clarence
McLain Located Northwest Corner of E. Overland Road and S. Rolling Hills
Drive Request: Vacate a 10 -Foot Wide Public Utility Easement that was
Created with Lot 1, Block 2 of Rolling Hills Subdivision
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
CITY OF MERIDIAN
CITY COUNCIL
PUBLIC HEARING SIGN -IN SHEET
Date: April 19, 2016 Item #
Project Number:
Project Name:
H-2016-0037
RON
Rolling Hills Subdivision
Please print your name
For
Against
Neutral
Do you wish
to testify (Y/N)
a
CEIVEJ)
CITY OF
OFFICE
Meridian City Council Meeting
DATE: April 19, 2016 ITEM NUMBER: $C
PROJECT NUMBER: H-2016-0004
ITEM TITLE: Meridian Property Group
Public Hearing for Meridian Property Group (H-2016-0004) by Darel T.
Hardenbrook Located 1 139 E. Fairview Avenue Request: Annexation
and Zoning of 0.63 Acres of Land with a C -G Zoning District Request:
Modify the Existing Development Agreement (Inst. #109134178) to
Incorporate Parcel #S1 107120620 As Well As to Modify Certain Other
Provisions
MEETING NOTES
0074n,t,tj -fz�
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
CITY OF MERIDIAN
CITY COUNCIL
PUBLIC HEARING SIGN -IN SHEET
Date: April 19, 2016 Item #
Project Number:
H-2016-0004
Project Name: Meridian Property Group
Please print your name
For
Against
Neutral
Do you wish
to testify (Y/N)
JQ 'Fi,
CIS
Meridian City Council Meeting
DATE: April 19, 2016 ITEM NUMBER: 9A
PROJECT NUMBER:
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Council Chambers
Council Seats
'RECEIVED
CITY O ",rte
CITY CLERKS OFFICE-
0
FFICE
• 7 - 20" touch panels for chamber seats that will allow users to annotate a presentation
simultaneously.
• Touch panels will also allow users to use built in web browser at their discretion.
• Touch panels will also allow users to view current presentation or computer input.
• Users will not be allowed to send the image on their touch screen back to audience. This is for
the privacy of the user.
• 7 - new ultra thin 18" gooseneck microphones that will provide greater coverage and a smaller
footprint.
• Each seat can be muted and unmuted by the user, the clerk, or from the green room if desired.
Podium
• 1- 20" touch panel that will allow the presenter to annotate a presentation.
• 20" touch screen can be used to run a presentation timer.
• Podium will have input plate that will allow the user to plug in the following sources: VGA,
Composite, HDMI, Display Port.
• 1 new ultra thin 18" gooseneck microphone that will provide greater coverage. Podium can be
muted and unmuted by the clerk, and from the green room if desired.
• 1 USB link to clerk's desk for the purpose of transferring documents and presentations.
Clerk's Desk
1- 20" touch panel that will allow the clerk to have full control over the functions of the council
chambers; including control of audio, video, annotation, streaming, PTZs, presentations, and
recording.
Staff Table
2 - 20" touch panels that will allow the clerk to have full control over the functions of the council
chambers, including control of audio, video, annotation, streaming, PTZs, presentations, and
recording.
Second touch panel will allow Clerk to view documents or use computer without disturbing the
presentation or meeting.
Green Room
2 - 20" touch panels that will allow the clerk to have full control over the functions of the council
chambers, including control of audio, video, annotation, streaming, PTZs, presentations, and
recording.
Second touch panel will allow Clerk to view documents or use computer without disturbing the
presentation or meeting.
Audio
• New audio DSP to auto mix microphones for optimal volume and elimination of feedback.
• All sources including podium, BluRay players, clerk, and staff table, will be fed into audio system
and automatically mixed.
• 5 wireless microphones will be provided for the purpose of round table meetings in audience.
0 1 dedicated recorder will be provided for recording and streaming the council chambers.
• Microphones can be controlled from clerk, staff table, or green room control stations.
• New speakers and amplifiers will be provided. Chambers will be zoned appropriately to provide
optimal audio quality.
• Audio can be routed to lobby at staff's discretion.
• A headphone output will be provided for staff use, location to be finalized by customer.
• A buzzer will be provided for use by staff, buzzer tone is fully customizable and to be finalized by
customer.
• Assisted listening devices will be provided in accordance with ADA.
Video
• All existing monitors will be controlled individually by the system.
• 2 new 1080 PTZs will be provided for use during meetings and round table meetings.
• 2 new 60" monitors will be provided for the back of audience. Final mounting location to be
approved by owner.
• Video and audio can be recorded and streamed to the internet.
• Lobby TV will be integrated to allow staff to push presentations or messages.
• Presentation timer can be sent to any display in system.
Control
• System will be programmed in a manner that is simple to use. System interface design will be
presented prior to install and must be approved by customer.
• System can be turned off and on with a press of a button.
• 1 Wad will be provided for wireless control of system during roundtable sessions.
• System can be reprogrammed to suit the needs of the customer, but additional costs will be
incurred if reprogramming is outside of this scope of work.
Public Sign In
• 1 touch panel and keyboard will be provided for the public to sign in to provide testimony. This
data can be sent to the audience monitors at customer's discretion.
Conference Room A & B
• Each conference room will have the ability to view and hear the presentation in council
chambers.
• Conference room can be used as one large conference room or two separate spaces.
• Each conference room will have a VGA+HDMI input for devices.
• 5 wireless microphones will be provided.
• A recorder will be provided for audio and video recording.
• 1-10" touch panel will be provided per conference room for control.
Council Meeting Room
• Meeting room can use Conference Room A & B's microphones for recording.
• 1- PTZ 1080p camera will be provided.
• Conference Room A & B's recorder or council chamber's recorder can be used to record and
stream presentations.
Meridian City Council Meeting
DATE: April 19, 2016 ITEM NUMBER: 9B
PROJECT NUMBER:
ITEM TITLE: Finance
Finance: 3% Property Tax and Transfer of Funds to the Public Safety and
Capital Improvement Funds for the FY2017 Budget
MEETING NOTES
I
00
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
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Fi
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Meridian City Council Meeting
DATE: April 19, 2016 ITEM NUMBER: 9C
PROJECT NUMBER:
ITEM TITLE: Community Development
Community Development: Ada County Highway District (ACRD) Capital
Improvements Plan (CIP) Update and Discussion About Fairview Avenue
MEETING NOTES
Jin �
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
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7
Meridian City Council Meeting
DATE: April 19, 2016 ITEM NUMBER: 9D
PROJECT NUMBER:
ITEM TITLE: Police Department
Police Department: MADC (Mayor's Anti -Drug Coalition) Update
MEETING NOTES
if WO, -,2
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: April 19, 2016 ITEM NUMBER:
PROJECT NUMBER:
ITEM TITLE:
Executive Session Per Idaho State Code 74-206 1(f): To Consider and Advise Its
Legal Representatives in Pending Litigation
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS