HomeMy WebLinkAboutTask Order 10628 a with Murray Smith and Associates for Water Master Plan 2017 Update TASK ORDER NO. 10628.a
Pursuant to the
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
CITY OF MERIDIAN(OWNER) AND MURRAY, SMITH & ASSOCIATES, INC(MSA)
(ENGINEER)
This Task Order is made this day of March, 2016 and entered into by and
between the City of Meridian, a municipal corporation organized under the laws of the
State of Idaho, hereinafter referred to as "City", and accepted by (MURRAY, SMITH &
ASSOCIATES, INC (MSA)), hereinafter referred to as "Engineer"pursuant to the mutual
promises, covenant and conditions contained in the Master Agreement (Category 1C)
between the above mentioned parties dated October 22, 2013. The Project Name for
this Task Order 10628.a is as follows:
CITY OF MERIDIAN
WATER MASTER PLAN 2017 UPDATE - PHASE 1
PROJECT UNDERSTANDING
This proposal shall be for professional engineering services to develop a Water Master
Plan (Plan). This Plan will evaluate the ability of the City's existing infrastructure to
meet projected demands and regulatory requirements for the next 20 years.
SCOPE OF WORK
Background
This project will serve to provide the City with a Department of Environmental Quality
(DEQ) approved Plan to specifically address the water system section 58.01.08, of the
Idaho Administrative Code. This Plan will serve as an update to previous water
planning efforts and in particular the 2011 Water Master Plan.
The project will employ workshops to solicit staff input and develop consensus where
appropriate. As part of this planning effort an additional Plan section will be included
that focuses on the overall replacement of the City's distribution system. An enhanced
financial section will also be included. A 20 year capital improvement plan will be
generated at the conclusion of the Plan that will describe the projects in a prioritized
order and provide order of magnitude costs.
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The City is again experiencing very high growth rates after recovering from the recent
recession. Similar to the 2011 Plan, the City's goal is to provide a detailed analysis of
what is required over the next five years while also having a longer term capital
improvements vision.
The City is planning to proceed with this project in two phases, the first of which is
described in this Task Order and will be substantively complete in the 2016 Fiscal Year.
The second phase of the work will commence after October 1, 2016 and will include the
remaining elements required for the development of an updated Plan.
The following areas have been identified for inclusion in the Phase 1 Task Order:
1. Support for developing an updated water system GIS database that can be used
to regenerate a hydraulic model that represents the GIS on a one to one basis.
2. Regenerate the hydraulic model using updated GIS data.
3. Collect billing and associated meter information required to update the overall
system demands.
4. Collect field data and conduct additional calibration of the hydraulic model.
5. Discuss recent and planned development in South Meridian and how growth
there may differ from COMPASS projections.
6. Collect information required to develop a long term water main replacement
program.
7. Collect benchmarking information from peer utilities.
SCOPE OF SERVICES
Task 1 —Project Management
Subtask 1.1—Kick-Off Meeting
A kick-off meeting will be held, once notice to proceed has been received, to officially
start the project and discuss the details of the approved scope. MSA will lead the kick-
off meeting with City Staff to introduce the project team, establish project objectives,
review consultant and City communication protocol, discuss the project scope and
examine the project schedule. The primary focus of this meeting will be a discussion of
the City's goals for the overall project and specifically Phase 1 of the work.
Assumptions
• Assumes up to a four (4) hour kick-off meeting with the MSA project manager
and one (1) project engineer. Two (2) hours of preparation time is included
for the PM and engineer.
Task Order 10628.a Water Master Plan 2017 Update-Phase 1 Page 2 of 9
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Deliverables
• Meeting notes with action items from the kick-off meeting (delivered
electronically)
Subtask 1.2—General Project Management and Meetings
The purpose of this task is to provide management of the project team, schedule and
budget. Included in this task are monthly invoicing, budget and schedule review,
updates, and general administrative tasks.
As project manager, David Stangel, will maintain regular communication with the City
and the team throughout the duration of the project, lead meeting and workshop
discussions, keep the City up-to-date on any study issues or details and make sure the
City's input is incorporated into the work product.
The project will be managed to maintain the scope, schedule, and budget. At a
minimum, updates on project schedule and budget will be provided as part of the
monthly invoicing process.
Assumptions
• Meeting and workshop facilitation will be limited to those specifically identified
in this scope of work.
• The City will provide clear, concise and timely input and review on the work
products produced by the consultant.
• Four (4) hours per month have been budgeted for project management and
meeting time for the approximate nine (9) month duration of Phase I.
• Monthly project statusmeetings will be with the City. It has been
assumed that on-site meetings will be held every other month and the others
will be conducted as a conference call.
• All draft and final project deliverables except where noted otherwise will be in
electronic format.
Deliverables
• Monthly invoices including a listing of tasks completed each billing period.
Task 2—Support Development of an Updated Water System GIS
The City is currently working to improve the quality of the spatial and attribute data
associated with their water system GIS data. The ultimate goal for this effort will be to
enable the automated regeneration of the City's hydraulic model allowing for a one to
one relationship between database elements. This task will provide time for MSA to
provide support and on-call assistance to the City during the GIS update process. As
part of this task MSA will review a preliminary version of the GIS and provide input on
issues or additional attributes that will be required for use when generating the hydraulic
model.
Task Order 10628.a Water Master Plan 2017 Update-Phase 1 Page 3 of 9
Murray,Smith&Associates,Inc
1
A keyto make subsequent updating of the GIS
q pd g and hydraulic model a success will be to
develop and document an internal process in the form of a standard operating
procedure (SOP) which can be utilized by City staff in the future. The SOP will focus on
how water system information moves through the City and who has ownership of that
data as it gets added to the GIS and subsequently to the hydraulic model. Currently the
process involves the cooperation of the Planning Division, Inspection Division, Business
Operations Division, which houses the GIS Analysts, and Engineering Division. The
components involve developers providing initial plans and ultimately record drawings,
inspectors providing surveyed points, the GIS department digitizing the information and
the Engineering Division adding the data to the hydraulic model. However,there is not
a standard SOP for the process that includes maintenance of the hydraulic model as
developments are approved, constructed, and activated. The development of the SOPs
will be completed by MSA, but the City will be responsible for leading the process to get
input and agreement from the various Divisions.
Assumptions
• A nominal number of hours (40) has been included for on-call GIS
development support.
• The GIS is the master repository for all water system information and the
hydraulic model will be updated from that information.
• City GIS staff will generate a unique pipe identifier within the database. This
pipe identifier may or may not be the final identifier, however must be
maintained in order to support future updates of the hydraulic model.
• MSA will work with the City GIS and Water Division to develop the SOP. City
will provide standard SOP template/examples for MSA to ensure conformity
with current SOPs. More than one SOP may be required to accurately depict
the overall data ownership and processing. The City will be responsible to
get input and agreement from the various divisions involved in the SOP
process.
Deliverables
• Draft and final SOPs for updating of the GIS and water model in the future.
Task 3—Regenerate Hydraulic Model Using Updated GIS Data
MSA will utilize the updated water system GIS data to regenerate the hydraulic model.
This will provide the City with a hydraulic model that represents the GIS data on a one
to one basis. This will yield a deliverable where each segment of pipe in the hydraulic
model will be the same in length, alignment and attributes as those in the GIS. There
may be minor differences between the GIS and model around facilities (reservoirs,
boosters, wells and PRVs) due to asset management system requirements, however
the overall pipe network will be consistent.
This task will also include updating scenarios, datasets, domains, queries and output
relates that have been historically maintained in the City's existing hydraulic model.
Task Order 10628.a Water Master Plan 2017 Update-Phase 1 Page 4 of 9
Murray,Smith&Associates,Inc
task will be managed under this task order and charged to the existing Water System
Modeling Support Task Order 10556.
An initial task will involve verifying the operation and data collection ability of the
recently updated SCADA. The City will provide a sample of the available SCADA to
MSA for verification prior to conducting field testing to ensure adequate information is
available.
MSA will develop a proposed calibration plan for collecting pressures and flows at
hydrants throughout the system. Many of these locations will be the same as those
tested in 2015. MSA will include up to one day of field time to advise on the procedures
used by City field crews.
MSA will conduct a steady state calibration of the model using the field pressures and
flows as well as boundary condition information for all facilities collected by City staff.
Based on the results of the calibration, additional tests may be required to validate
model results. An overall technical memorandum will be prepared that documents the
location of each proposed test and the procedures used to collect the data. This
document will be included as an appendix to the overall Plan update describing the field
testing and calibration results.
Assumptions
• The City will take the lead in collecting pressures and flows in the system
including providing all the required equipment.
• Approximately 20 testing locations have been assumed.
• One day of field time has been included for one (1) MSA staff to assist with the
field testing.
• The field testing may require up to one week of field time by City crews.
• City staff will ensure the SCADA is recording at all equipped facilities during
the field calibration effort (some PRVs will not have functioning SCADA).
• The City will provide a tabular summary of all the fire flow tests that will
include; date, time, location of tests and results of both the static and fire flow
conditions.
• The City will provide SCADA information for all facilities in an electronic
format for the time of the field testing in adequate time resolution (i.e. 1 to 5
minute).
• Accuracy of the calibration will be targeted at 5 psi difference for static tests
and 10 psi difference for fire flows.
• No additional field time for MSA has been budgeted for this subtask.
Deliverables
• Technical memorandum detailing the proposed field testing locations. Results
of the steady state calibration and a calibrated model will be documented and
provided to the City.
Task Order 10628.a Water Master Plan 2017 Update-Phase 1 Page 6 of 9
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MSA will consult with the City prior to completing this task to identify which of these
functions they wish to maintain.
Assumptions
• The updated water GIS will be available for use no later than June 2016
allowing for the regeneration of the model to be complete by the end of July
2016.
• Demand development is included in a subsequent task.
Deliverables
• An updated hydraulic model network will be provided to the City at the conclusion
of this task.
Task 4— Update Existing Demands
Utilizing the City's billing records, a link between model nodes and customer demand
will be created. This will be done by linking to identifiers between billing and the meters
themselves. All meters have been GPS'd and have a spatial location. The City is in the
process of switching over to a new billing software and some historical data will need to
be collected from the older system. Additionally, the City is working through a new
SCADA system. Historical production records will be obtained for the previous three (3)
years as well as any available SCADA records. Where available, customer demands
will be peaked to match average (ADD), maximum (MDD) and peak(PHD) demands in
the model If historical production is not available, production for MDD and PHD will be
collected during the summer of 2016 and ADD may need to be finalized in Phase II after
more SCADA is available to determine an ADD. This task includes a review of historical
SCADA with recent SCADA information to determine the accuracy and availability of
SCADA production records from the new system. Flow records for the system PRVs will
be used to balance the demand in each pressure zone where available.
Assumptions
• City will be able to provide 3 years of historical customer billing records.
• City meters have been GPS'd and have a common identifier that can serve as
the link to the billing records.
Deliverables
• A working steady state model with existing demands will be delivered.
Task 5—Calibrate Hydraulic Model
A calibration effort was conducted in 2015, however due to the lack of available SCADA
information many system boundary conditions could not be identified. Per
conversations with City staff it is recommended that some additional field data collection
and subsequent model calibration be conducted in 2016. Additionally, funding remains
available from the previous calibration /modeling support contract. Work under this
Task Order 10628.a Water Master Plan 2017 Update-Phase 1 Page 5 of 9
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Task 6—South Meridian Growth Analysis
Due to recent changes in the City's growth boundary and development pressure, an
initial evaluation of growth in South Meridian is included in this Task Order. The City is
planning to extend transmission piping into the southern portions of the City which may
have an impact on the amount of near term growth that occurs there. This growth may
differ from what is provided by COMPASS.
This task includes a workshop with City staff to discuss development interest and
current plans to extend water service into the area. COMPASS data will be reviewed
and compared with growth potential. A decision will then be made as to whether the
updated Plan will utilize different growth projections for the area. If so, a short
memorandum will be developed that documents where COMPASS TAZ information will
be used and what information will be utilized instead.
Assumptions
• One workshop with City staff is included to discuss South Meridian growth
potential.
• After reviewing COMPASS information the City will provide MSA with
direction on which source of data should be utilized for this area.
• MSA will prepare a technical memorandum only if the City decides to deviate
from the COMPASS data.
Deliverables
• A technical memorandum wilt be developed if the City decides to not utilize the
COMPASS based projections.
Task 7—Pipe Replacement Program
The City has begun a program to replace water system piping on a regular schedule.
The City has also begun to analyze the age and material of their piping and plan for how
much pipe needs to be replaced and in what timeframe. This task will take the City's
work and build upon it to develop a more formalized replacement program which will be
included in the updated Plan and have a yearly budget associated with it.
MSA will start with the information previously compiled by the City and by working with
the GIS staff will update the information related to pipe age and material that has been
installed through 2015. MSA will then meet with Engineering and Operations Staff and
discuss findings. Two to four different scenarios will be developed relative to possible
replacement frequency. An overall recommendation relative to pipe replacement will be
developed and included in the Plan. The Pipe Replacement Program will constitute a
stand-alone section in the updated Plan.
Assumptions
• The City will provide updated information on pipe age and material.
Task Order 10628.a Water MasterPlan 2017 Update-Phase 1 Page 7 of 9
Murray,Smith&Associates,Inc
• One workshop with City staff is included to discuss the pipe replacement
program.
• A 5-year, 20-year and long term replacement schedule will be identified as
part of the work.
• Basic planning level costs will be developed for pipe replacement.
• The Pipe Replacement Program will not identify specific pipes for
replacement, but instead will focus on identifying levels of funding to replace a
certain number of feet of pipe per year. At least 3 different scenarios will be
evaluated using different ranges of values for life cycle/replacement age and
the corresponding levels of funding required by year. For each scenario, a
corresponding financing schedule will be developed showing the level of
funding that must be set aside to build a depreciation reserve big enough to
finance the replacements (to avoid bonding). Specific plans detailing which
pipes to replace in which years will be developed by City staff and is not a
deliverable for this master plan.
• A draft Pipe Replacement Program will be developed by MSA for inclusion as
a section in the Plan. Comments on the draft section will be addressed. A
final version will be included in the overall Plan in FY 2017.
Deliverables
• A draft Pipe Replacement Program will be developed by MSA for inclusion in
the Plan.
Task 8—Utility Benchmarking
MSA will perform benchmarking of at least three to four other similar sized utilities on a
number of O&M items such as; number of staff, size of system, yearly budget, yearly
capital and replacement budget, leak detection and flushing program. This information
will be summarized for later documentation in the Plan.
Assumptions
• MSA will contact Pocatello, Idaho Falls, Twin Falls, Lewiston, Nampa, United
Water, Caldwell, Ontario, Bend, Redmond, Walla Walla and Pendleton for
benchmarking data.
• The actual benchmarking data will be included in the O&M section of the
updated Plan that will be documented as part of the Phase 2 Task Order.
Deliverables
• No specific deliverables will be produced as part of this task.
TIME OF COMPLETION and COMPENSATION SCHEDULE
The following schedule is based on a Notice to Proceed (NTP)from the City by March
2016 and resulting in Final Updates being completed by September 2017. A NTP
issued on a different date will change the schedule accordingly.
Task Order 10628.a Water Master Plan 2017 Update.Phase 1 Page 8 of 9
Murray,Smith&Associates,Inc
COMPENSATION AND COMPLETION SCHEDULE
Task Description Due Date Compensation
1 Project Management&Meetings • Project duration $9,788
2 Support Development of an Updated Water System • September 30,2017 $20,124
GIS
3 Regenerate Hydraulic Model Using Updated GIS • September 30,2017 $9,496
Data
4 Update Existing Demands • September 30,2017 $4,396
5 Calibrate Hydraulic Model • September 30,2016 1
6 South Meridian Growth Analysis • September 30,2017 $7,832
7 Pipe Replacement Program • September 30,2016 $10,960
8 Utility Benchmarking • September 30,2017 $6,152
TASK ORDER TOTAL:$68,748
1 I o be completed as part of the Water System Modeling Support I ask Order 10bb6.
The Not-To-Exceed amount to complete all services listed above for this Task Order No.
10628.a is sixty eight thousand seven hundred forty eight dollars ($68,748.00). No
compensation will be paid over the Not-to-Exceed amount without prior written approval by the
City in the form of a Change Order. Any and all travel will only be reimbursed if pre-approved
by the Project Manager, and only per the City of Meridian Travel Policy. Reimbursable
expenses will be paid at cost and only if pre-approved by the Project Manager. Any travel
and/or reimbursables paid will be paid as part of the Not-To-Exceed Task Order Total per the
Compensation and Completion Schedule above.
CITY O MURRAY, SMITH & ASSOCIATES, INC
—�►i, -
BY: ' / BY: _ 1 ,_ A
TAMMY de eRD, MAYOR
' cxt-)"‘L Y\y.
Dated: 3/aa--71 Dated: 3/11116
Approved by Council: 3 , ,,'
' - - ��0"v"nq-�
Atter '
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JA ' E $HOLMAN, C TY CL--4 , SFAL ,
Purchasing Approval Depa nt ' . .v fi
BY: /ir/l.2�% BY: A A �� —t
KEIT ATTS, Purchasing Manager WA REN STEWART, Engineering Manager
Dated: 3//y//5
City Project Manager
Kyle Radek
Task Order 10628.a Water Master Plan 2017 Update-Phase 1 Page 9 of 9
Murray,Smith&Associates,Inc
2016 RATE SCHEDULE
for
MURRAY,SMITH&ASSOCIATES,INC.
Billing Category Hourly Rate
Principal Engineer VI $224.00
Principal Engineer V 216.00
Principal Engineer N 208.00
Principal Engineer III 199.00
Principal Engineer II 191.00
Principal Engineer I 184.00
Professional Engineer IX 176.00
Professional Engineer VIII 167.00
Professional Engineer VII 159.00
Professional Engineer VI 151.00
Professional Engineer V 142.00
Professional Engineer IV 134.00
Engineering Designer N 134.00
Professional Engineer III 126.00
Engineering Designer III 126.00
Engineering Designer II 116.00
Engineering Designer I 106.00
Technician N 129.00
Technician III 115.00
Technician II 100.00
Technician I 85.00
Administrative III 91.00
Administrative II 85.00
Administrative I 74.00
ALLOWABLE REIMBURSABLES
The following reimbursable expenses will be allowed ONLY if addressed in any resulting task order.
Amounts will be reimbursed at cost.
Expense Rate
Sub-Consultants Cost
Outside Printing and Reproduction with Cost
Receipt
Travel See Below
TRAVEL EXPENSES
The City will only pay for meal,lodging and transportation expenses for official business that consists of
consultants traveling to or from,outside of the Treasure Valley,and that are directly related to the specific
task orders. Reimbursement will NOT exceed the limits allow under the US General Services
Administration Per Diem Rates for the Boise area. These rates can be found at the following website:
http://www.gsa.gov/portal/category/100120.
MASTER SERVICES AGREEMENT RATE SCHEDULE Page 1 of 2
Murray,Smith&Associates,Inc.
Transportation(Pre-approved by Project Manager):
All travel must be by the most economical means practical. If there is interruption of travel or deviation
from the direct route for the traveler's convenience,the deviation may not exceed the cost of the
uninterrupted travel.
Airline: Consultants will only be reimbursed for coach or economy class rates.
Rental Cars: A vehicle is only allowed with prior authorization by the City Project Manager
ALL OTHER EXPENSES ARE CONSIDERED INCIDENTAL AND ARE NOT
REIMBURSABLE
Signed and acknowledged by: J. Date: 17/J`1/6
Printed Name: David Stangel
Company Name: Murray,Smith&Associates,Inc.
FOR CITY USE ONLY
Rate Schedule Approval: Date:
Warren Stewart,Engineering Manager
MASTER SERVICES AGREEMENT RATE SCHEDULE Page 2 of 2
Murray,Smith&Associates,Inc.
CONTRACT/AGENDA CHECKLIST
Date: 3/3/2016 REQUESTING DEPARTMENT Public Works
Fund: 60 Department: 3410 GL Account: 55090 Project# 10628.a
Construction: Task Order x PSA Equipment
Project Name: Water Master Plan 2017 Update, Phase 1
Project Manager: Kyle Radek Department Representative:
Contractor/Consultant/Design Engineer: Murray Smith &Associates
Budget Available(Attach Report): yes Contract Amount: $68,748.00
Will the project cross fiscal years? Yes X No
Budget Information: FY Budget: FY16 Enhancement#:
Grant#:
Other:
Type of Grant:
I C KUB I
BASIS OF AWARD
Low Bidder Highest Rated Master Agreement x
(Bid Results Attached) (Ratings Attached) (Category) 1C
Typical Award Yes No
If no please state circumstances and conclusion: MSA dated 10-22-2013
Debarment Status(Grant/Federal Funded Projects Only) na
(Type in date verified and the status)
Date Award Posted: na 10 day protest period: na
PW License# na Expiration Date na
Corporation Status Goodstanding
Insurance Certificates Received(Date): January 15,2015 Expiration Date: January 4,2016 Rating: A
Payment and Performance Bonds Received(Date): na Rating: na
Builders Risk Ins.Req'd: Yes na No nan If yes,has policy been purchased? na
(Only applicabale for projects above$1,000,000)
Date Submitted to Clerk for Agenda: Approval Date
By: Council
Purchase Order No.: Date Issued: WH5 submitted na
(Only for PW Construction Projects)
NTP Date: na
(Only for non Public Works Project)
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MURRAY, SMITH & ASSOCIATES, INC.
121 SW SALMON ST STE 900
PORTLAND, OR 97204
Type of Business: CORPORATION, GENERAL BUSINESS
Status: GOODSTANDING
State of Origin: OREGON
Date of 14 May 2007
Origination/Authorization:
Initial Registered Agent: INCORPORATING SERVICES LTD
2219 N CURTIS
BOISE, ID 83706
Organizational ID / Filing C173086
Number:
Number of Authorized Stock
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Date of Last Annual Report: 22 Jun 2015
Annual Report Due: May 2016
Original Filing:
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A INSURANCE 1
CERTIFICATE OF LIABILITY DATE(MMIDD/YYYY)
10/13/2015
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
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IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to
the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder In lieu of such endorsement(s).
PRODUCER CONTACT
Marsh Sponsored Programs NAME
a division of Marsh USA Inc. PHONE 800-338-1391 FAX
tom'N°' )' I(AIC,No):888-621-3173
701 Market Street, Ste. 1100 E-MAIL
ADDRESS:acecclientrequest@marsh.com
St. Louis MO 63101
INSURER(S)AFFORDING COVERAGE NAIC C
INSURED INSURERA:Hartford Accident & Indemnity Co 22357
Murray, Smith & Assoc. Inc. INSURERB:$entinel Insurance Company Ltd 11000
121 S.W. Salmon, Ste. 900 INSURERC:Hartford Underwriters Insurance Co 30104
Portland, OR 97204 INSURER D:
INSURER E:
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COVERAGES
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THIS IS TO CERTIFY THAT THE POUCIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
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INSR ADDL SUER
LTR TYPE OF INSURANCE INSR WVD POLICY NUMBER [MWLDIDYp/YEYyy)( lp EXP LIMITS
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11/01f2075 71101l2016 EACH OCCURRENCE 52,000,000
X COMMERCIAL GENERAL LIABILITY
Prof. Liab. Excl. _MMAGE'rU RENTED
PREMISES(_Eaoccurrenc 52,000,000
I CLAIMS-MADE X OCCUR -
MED EXP(Any one person) _510,000 _
PERSONAL 8 ADV INJURY 52,000,000
GENERAL AGGREGATE 54,000,000
GENL AGGREGATE LIMIT APPLIES PER.
PRODUCTS-COMP/OP AGG 54,000,000
POLICY 51( JPERCOT r1 LOC
C AUTOMOBILE LIABILITY 5
Y 84UEGLN7493 11/01/2015 11/01/2016 COMBiNEDSINGLE UMIT
X ANY AUTO (Ea accident) 51,000.000
ALL OWNED -SCHEDULED BODILY INJURY(Per person) $
AUTOS AUTOS BODILY INJURY(Per accident) $
HIRED AUTOS NON-OWNED
AUTOS PROPERTY DAMAGE 5
(Per accident)
5
A X UMBRELLA LIAB X OCCUR 84SBWCG0421 11/01/2015 11/01/2016
EXCESS LIAB EACH OCCURRENCE $3,000,000
CLAIMS-MADE AGGREGATE $3,000,000
DED I X I RETENTION$10,000
B WORKERS COMPENSATION 89WBGBM8539 $
AND EMPLOYERS'LIABILITY 11/01/2015 11/01/2016I VJCSTATU- OTH-
ANY PROPRIETOR/PARTNER/EXECUTIVE Y/N x TORY I IMITS I ISR ..
a
OFFICER/MEMBEREXCLUDED? NIA E.L.EACH ACCIDENT 5500,000
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If yes decenbe under E.L.DISEASE•EA EMPLOYEE 5500,00 0
DESCRIPTION OF OPERATIONS below
E.L.DISEASE-POLICY LIMIT 5500,000
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(Attach ACORD 101,Additional Remarks Schedule,if more space is required)
Re: MSA Project : City of Meridian Rester
City of Meridian is named as additional insured on the above referenced policies when required by written contract.
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City of Meridian
Purchasing Dept.
Memo
To: Jaycee L. Holman, City Clerk,
From: Kathy Wanner, Buyer
CC: Jacy Jones, Kyle Radek
Date: 3/16/2016
Re: March 22nd City Council Meeting Agenda Item
The Purchasing Department respectfully requests that the following item be placed on the
March 22nd City Council Consent Agenda for Council's consideration.
Approval of Task Order 10628.a to MURRAY SMITH & ASSOCIATES for the
"WATER MASTER PLAN 2017 UPDATE — PHASE 1" project for a Not-To-Exceed
amount of$68,748.00.
Recommended Council Action: Award of Task Order 10628.A to MURRAY
SMITH &ASSOCIATES for the Not-To-Exceed amount of$68,748.00.
Thank you for your consideration.
•Page 1
E ����� Mayor Tammy de Weerd
City Council Membert'
Keith Bird
Public IDAHC9 Joe Borton
Luhe Cavener
��T ii Genesis Milam
Works Department Anne Little Roberts
Ty Palmer
TO: Keith Watts,Purchasing Manager
FROM: Kyle Radek
Assistant City Engineer
DATE: February 25,2016
SUBJECT: TASK ORDER 10628.a ACCORDING TO THE MASTER AGREEMENT
WITH MURRAY,SMITH&ASSOCIATES DATED OCTOBER 22,2013,
FOR WATER MASTER PLAN PHASE 1,FOR AN AMOUNT NOT TO
EXCEED $68,748.
I. DEPARTMENT CONTACT PERSONS
Kyle Radek,Assistant City Engineer 489-0343
Warren Stewart, City Engineer 489-0350
Tom Barry,PW Director 489-0372
II. DESCRIPTION
A. Background
The Water Master Plan is an important document that is used to examine our
existing water supply and distribution system and plan for the future needs of our
growing community. An updated master plan is not only a regulatory
requirement, but good practice for an expanding utility. The City's last water
master plan was completed in 2012. Updating our master plan every 5 years
allows us to effectively make revisions to growth projections and corresponding
adjustments and corrections to system plans.
B. Proposed Project
The proposed project is the first phase of an updated water master plan to be
completed in FY 2017. This first phase will include an update of the City's
hydraulic model,updated model calibration,an analysis of growth scenarios in
South Meridian, and an analysis of water main replacement program needs.
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Phase 2 will include additional analysis such as an update of overall population
and demand projections, system capacity analysis in relation to those projections,
capital improvement planning, and water supply planning.
III. IMPACT
A. Fiscal Impacts
Project Costs and Funding:
Fiscal Year 2016
Cost
Water Master Plan Phase 1
$68,748
Total $68,748
Funding
Fiscal Year 2016 Budget Acct Code 3410-55090 $175,000
Anticipated Future Costs and Funding
Fiscal Year 2017
Estimated Cost
Water Master Plan Phase 2
$60,000
Proposed Funding
Fiscal Year 2017 Budget Acct Code 3410-55090 $150,000
B. Alternatives
The City could delay the master plan update,however, the existing plan becomes
less valuable and less suitable to satisfy regulatory requirements as it ages.
Additionally,tasks such as the automated update of the model through GIS, a
time and labor-saving improvement,would be cancelled or delayed as well.
C. Time Constraints
Approval of this item will allow Phase 1 of the task order to be completed by the
end of FY 2016.
Departmental Approval: 43S.
01,
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