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HomeMy WebLinkAbout2016-03-22 ( 24'4E MAN,,,- CITY COUNCIL REGULAR MEETING AGENDA IDAHO City Council Chambers 33 East Broadway Avenue Meridian, Idaho Tuesday, March 22, 2016 at 6:00 PM 1. Roll-Call Attendance X Anne Little Roberts X Joe Borton X Ty Palmer X Keith Bird 0 Genesis Milam 0 Luke Cavener X Mayor Tammy de Weerd 2. Pledge of Allegiance 3. Community Invocation by Larry Woodard with Ten Mile Christian Church 4. Adoption of the Agenda Adopted 5. Proclamation A. Proclamation for March for Meals Month 6. Consent Agenda Approved A. Sanitary Sewer and Water Main Easement between the City of Meridian and James D. Patterson on S. Barletta Way in Normandy Subdivision No. 1 B. Sanitary Sewer and Water Main Easement between the City of Meridian and James D. Patterson for S. Sarteano Ave. in Normandy Subdivision No 1 C. Sanitary Sewer and Water Main Easement between the City of Meridian and James D Patterson on S Leaning Tower Ave in Normandy Subdivision No. 1 D. Sanitary Sewer and Water Main Easement between the City of Meridian and James D. Patterson for South Murlo Avenue in Normandy Subdivision No. 1 E. Cost Share Permit with the Ada County Highway District for: Street Lighting Improvements to be Included with the Franklin Road, Black Cat Road to Ten Mile Road Widening Project. The $29,000.00 Local Match is to be Paid up Front Per Idaho Transportation Department Requirements. Meridian City Council Meeting Agenda Tuesday, March 22,2016— Page 1 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. F. Fifth Amendment to Lease Agreement with Department of Correction for Space at Meridian Police Department G. Resolution No. 16-1126: Approving Fifth Lease Amendment Extending Term of June 24, 2002 Lease Agreement for Space at Meridian Police Station Between State of Idaho and City of Meridian H. Approval of Task Order 10628.a to MURRAY SMITH & ASSOCIATES for the "WATER MASTER PLAN 2017 UPDATE — PHASE 1" project for a Not-To- Exceed amount of$68,748.00. I. Final Plat for Creason Creek Subdivision (H-2016-0022) by CS2, LLC Located Southeast Corner of N. Linder Road and W. Ustick Road. Request: Final Plat Consisting of Thirty-Four (34) Single Family Residential Lots and Six (6) Common Lots on 15.75 Acres of Land in the R-8 Zoning District J. Final Plat for Oaks South No. 4 (H-2016-0020) by Coleman Homes, LLC Located South Side of W. McMillan Road, Between N. McDermott and Black Cat Roads Request: Final Plat Approval Consisting of Forty-Six (46) Single Family Residential Lots and Seven (7) Common Lots on 17.99 Acres in the R-4 Zoning District 7. Community Items/Presentations A. Recognition of Parks and Recreation Commissioner Treg Bernt 8. Items Moved From the Consent Agenda None 9. Action Items Land Use Public Hearing Process: After the Public Hearing is opened the staff report will be presented by the assigned City planner. Following Staff's report the applicant has up to 15 minutes to present their application. Each member of the public may provide testimony up to 3 minutes or if they are representing a larger group, such as a Homeowners Association, they are allowed 10 minutes. The applicant is then allowed 10 additional minutes to respond to the public's comments. No additional public testimony is taken once the public hearing is closed. A. Request by Penelope Riley, representative of Jerry Trana, to discuss annexation and connection to municipal water and sewer services for the property located 175 N. Black Cat Road Staff directed to provide letter stating that the property is not eligible for annexation. B. Final Plat for Paramount Subdivision No. 31 (H-2016-0021) by SCS Brighton, LLC Located North of W. McMillan Road and East of N. Linder Road Request: Final Plat Approval Consisting of Forty-Two (42) Single Meridian City Council Meeting Agenda Tuesday, March 22, 2016— Page 2 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Family Residential Lots and Three (3) Common Lots on 10.54 Acres in the R-8 Zoning District Continued to April 5, 2016 C. Continued from March 1, 2016 Final Plat for Kentucky Ridge Estates Subdivision No. 4 (H-2015-0035) by T & M Holdings Located 1100 Riodosa Drive Request: Final Plat Approval Consisting of Twenty (20) Building Lots and Three (3) Common Lots on 5.49 Acres of Land in the R-4 Zoning District Withdrawn D. Public Hearing for Olivetree at Spurwing Subdivision (TEC H-2016-0023) by Spurwing Limited Partnership Located North of W. Chinden Boulevard and West of Spurwing Way Request: Two (2) Year Time Extension on the Final Plat for Olivetree at Spurwing Subdivision in Order to Obtain the City Engineer's Signature on the Final Plat Approved 10. Department Reports A. Mayor's Office and Economic Development: Discussion Regarding the Proposed Medical School in Meridian Approved B. Community Development: Discuss Potential Topics And Prepare For Joint Meeting With The Ada County Board Of County Commissioners C. Community Development: Review List Of Priority Roadway, Intersection And Community Programs Projects For 2016 D. Finance Department: Update to Purchasing Policy Discussion E. Public Works: Design Standards Update 11. Future Meeting Topics 12. Executive Session Per Idaho State Code 74-206 (a)(c): (a) To consider hiring a public officer, employee, staff member or individual agent, wherein the respective qualities of individuals are to be evaluated in order to fill a particular vacancy or need. This paragraph does not apply to filling a vacancy in an elective office or deliberations about staffing needs in general; AND (c) To Conduct Deliberations Concerning Labor Negotiations or to Acquire an Interest in Real Property, Which is Not Owned by a Public Agency Into Executive Session at 8:24 p.m. Out of Executive Session at 10:35 p.m. Adjourned at 10:35 p.m. Meridian City Council Meeting Agenda Tuesday, March 22,2016— Page 3 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Meridian City Council March 22, 2016 A meeting of the Meridian City Council was called to order at 6:05 p.m., Tuesday, March 22, 2016, by Mayor Tammy de Weerd. Members Present: Mayor Tammy de Weerd, Keith Bird, Joe Borton, Ty Palmer and Anne Little Roberts. Members Absent: Genesis Milam and Luke Cavener. Others Present: Bill Nary, Jaycee Holman, Bruce Chatterton, Caleb Hood, Sonya Watters, Steve Siddoway, Warren Stewart, Jamie Leslie, Perry Palmer, Keith Watts and Dean Willis. Item 1: Roll-call Attendance: Roll call. X_ Anne Little Roberts X _ Joe Borton X__ Ty Palmer X_ Keith Bird _____ Genesis Milam ______ Lucas Cavener _X Mayor Tammy de Weerd De Weerd: Okay. Thank you for joining us. For the record it is March 22nd. It's five minutes after 6:00. We will start with roll call attendance. Madam Clerk. Item 2: Pledge of Allegiance De Weerd: Item No. 2 is the Pledge of Allegiance. If you will all rise and join us in the pledge to our flag. (Pledge of Allegiance recited.) Item 3: Community Invocation by Larry Woodard with Ten Mile Christian Church De Weerd: Item No. 3 is our community invocation. Tonight we will be led by Larry Woodard. He is with the Ten Mile Christian Church. Thank you for joining us, Larry. If you will all join us in the community invocation or take this as an opportunity for a moment of reflection. Woodard: This has been an unusual day, has it not? And my prayer reflects that. Our Dear Heavenly Father, we come to you tonight with anxious hearts after learning of the Islamic terrorist attack in Brussels. We pray tonight for those who were wounded and for the families of those who were killed. We ask that all the hurting people in Brussels be comforted as a search for the terrorists begins. We pray tonight for our nation, that we be safe from this kind of attack, but we Meridian City Council March 22, 2016 Page 2 of 48 are reminded that even in our city, a city that has been blessed with good police, good leadership by this Council and neighborhoods that are clean and friendly, that we not forget you. Before the Council takes up business of this city we just ask for your forgiveness when we have strayed in our moral values. Nude Facebook pictures, drugs, pornography, language are just a few of the dangers our young people face and we ask for wisdom in how to deal with these issues. Our city continues to grow rapidly and with growth comes critical infrastructure issues that this Council must address. Give each of them wisdom tonight as issues come before them. Tonight I pray for the city clerk, who quietly goes about her duties each day. The city worker in his pickup truck that makes sure the water is available to each home, that the sewers work, and as I often mention, our emergency personnel, the police, fire, ambulance services that keep us protected and safe. I thank you tonight for the Mayor, each City Councilman and Woman and each city official who is attending tonight, that they have good health and wisdom as this Council meeting begins, in Jesus' name, amen. Item 4: Adoption of the Agenda De Weerd: Thank you, Larry. Item No. 4 is adoption of the agenda. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Under 6-G, the resolution number is 16-1126 and Item No. 9-B has been asked to continue until April 5th, 2016, and Item C has been asked to withdraw this application. And with that I move we approve the amended agenda. Borton: Second. De Weerd: I have a motion and a second to approve the Consent Agenda as read. All those in favor -- I'm sorry. The adoption of the agenda. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: FOUR AYES. TWO ABSENT. Item 5: Proclamation A. Proclamation for March for Meals Month De Weerd: Council, excuse me while I go to the podium. I will ask Mr. Grant Jones to join me up here. I have a proclamation to read and, then, I will ask Mr. Jones if he would like to make some comments. This proclamation is regarding Meals on Wheels and if you haven't helped to deliver them I would suggest that you volunteer and take that opportunity. You will get a greater understanding of Meridian City Council March 22, 2016 Page 3 of 48 the importance of this activity and the service. It's not just feeding the hungry, it is -- for many of our shut-ins that outlet to have social and human contact. So, I appreciate all you do in our community and across the Treasure Valley. Whereas on March 22nd, 1972, President Richard Nixon signed into law a measure that amended the Older Americans Act of 1965 and established a national nutrition program for seniors 60 years and older and whereas Meals on Wheels America established the March for Meals campaign in March 2002 to recognize the historic month, the importance of Older Americans Act nutrition program and to raise awareness about the escalating problem of senior hunger in America and whereas Metro Wheels -- Meals on Wheels -- say that fast -- in Treasure Valley has served the seniors of Meridian and surrounding communities admirably by providing nutritious meals and whereas volunteers are the backbone of the program and not only do they deliver nutritious meals to seniors who are at risk of hunger, but also delivery genuine, caring co ncern and attention to their welfare and whereas Meals on Wheels program helps maintain senior health and independence and offer a powerful socialization opportunity to combat loneliness and isolation, therefore, I, Mayor Tammy de Weerd, do hereby proclaim March for Meals Month here in the City of Meridian and I urge every citizen to take time this month to honor our local Meals on Wheels and the seniors they service and the volunteers who are an integral part of this program. It's signed today and I will turn this over to Mr. Grant Jones and ask him to make some comments on behalf of the Meals on Wheels program. Jones: Thank you so much. De Weerd: Thank you. Jones: Thank you so much, Mayor Tammy. It is a real privilege to be here tonight. We deliver and serve over 400 meals just in the Meridian area alone every weekday. That's a lot of meals if you think about it. Nine hundred in our whole program and senior hunger and food insecurity is real. It really is. We think we live in a, you know, pretty affluent community where we don't have to worry. Over 29,000 Idaho seniors face food insecurity. I want to share a face with that statistic, just to give you a quick little story. We were just recently notified about a lady named Wanda -- and I get kind of emotional about this, because you just think about there are lots of Wandas out there in Ada County. One of -- a lady had come to our office and I gave her a brochure. She took it, she said I didn't really know why I took it, I just took it. W ell, now she knows why. She went to her neighbor, they just moved there. She went to her neighbor and she took her a cinnamon roll and Wanda started crying and she said it's just a cinnamon roll. Well, I used to make cinnamon rolls. I can't make them anymore and I'm going to have this for dinner. Nicki looked at her and said that's your dinner? She said I went to the refrigerator this afternoon, I had two hotdogs and they were green. That's all I had. That's all I have. So, Nicki said, well, enjoy the cinnamon roll, but I'm going to bring you a dinner. So, she did and, then, she put her on Meals on Wheels, so now we deliver to her every day. Lots of Meridian City Council March 22, 2016 Page 4 of 48 Wandas out there. So, thank you so much for what you're doing. Thank you for your proclamation. We really appreciate it. And we have for you -- I know you're going to love these -- Meals on Wheels hot pads. So, a pair of hot pads for you and may I say one thing -- just one more thing? We had a march on Saturday, 891 people came out. Frank, who is back here, front page of the ValleyTimes, plus inside the paper. FSA right here in Meridian donated five dollars, which is the cost of a meal for every walker. That's pretty generous. And they have committed to next year, too. We doubled what we had l ast year in Meridian at Kleiner Park and we hope we have the largest one in the country and Meridian may be able to take that distinction. So, thank you so much. It means a lot and this means a lot to our seniors and we really appreciate the fact that yo u're recognizing that senior hunger and food insecurity is real, even right here in Meridian. So, thank so very much. Thank you. Item 6: Consent Agenda A. Sanitary Sewer and Water Main Easement between the City of Meridian and James D. Patterson on S. Barletta Way in Normandy Subdivision No. 1 B. Sanitary Sewer and Water Main Easement between the City of Meridian and James D. Patterson for S. Sarteano Ave. in Normandy Subdivision No 1 C. Sanitary Sewer and Water Main Easement between the City of Meridian and James D Patterson on S Leaning Tower Ave in Normandy Subdivision No. 1 D. Sanitary Sewer and Water Main Easement between the City of Meridian and James D. Patterson for South Murlo Avenue in Normandy Subdivision No. 1 E. Cost Share Permit with the Ada County Highway District for: Street Lighting Improvements to be Included with the Franklin Road, Black Cat Road to Ten Mile Road Widening Project. The $29,000.00 Local Match is to be Paid up Front Per Idaho Transportation Department Requirements. F. Fifth Amendment to Lease Agreement with Department of Correction for Space at Meridian Police Department G. Resolution No. 16-1126: Approving Fifth Lease Amendment Extending Term of June 24, 2002 Lease Agreement for Space at Meridian Police Station Between State of Idaho and City of Meridian Meridian City Council March 22, 2016 Page 5 of 48 H. Approval of Task Order 10628.a to MURRAY SMITH & ASSOCIATES for the “WATER MASTER PLAN 2017 UPDATE – PHASE 1” project for a Not-To-Exceed amount of $68,748.00. I. Final Plat for Creason Creek Subdivision (H-2016-0022) by CS2, LLC Located Southeast Corner of N. Linder Road and W. Ustick Road. Request: Final Plat Consisting of Thirty-Four (34) Single Family Residential Lots and Six (6) Common Lots on 15.75 Acres of Land in the R-8 Zoning District J. Final Plat for Oaks South No. 4 (H-2016-0020) by Coleman Homes, LLC Located South Side of W. McMillan Road, Between N. McDermott and Black Cat Roads Request: Final Plat Approval Consisting of Forty- Six (46) Single Family Residential Lots and Seven (7) Common Lots on 17.99 Acres in the R-4 Zoning District De Weerd: Thank you for the hot pads. For some reason my hot pads never look nice very long. So, that's great. Okay. Item No. 6 is our Consent Agenda. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: On Item G, as stated earlier, the resolution number is 16-1126. With that I move we approve the Consent Agenda and for the Mayor to sign and the Clerk to attest. Borton: Second. De Weerd: I have a motion and a second to approve the Consent Agenda. Madam Clerk, will you, please, call roll. Roll Call: Bird, yea; Borton, yea; Milam, absent; Cavener, absent; Palmer, yea; Little Roberts, yea. De Weerd: All ayes. MOTION CARRIED: FOUR AYES. TWO ABSENT. Item 8: Items Moved From the Consent Agenda De Weerd: There were no items moved from the Consent Agenda. Meridian City Council March 22, 2016 Page 6 of 48 Item 7: Community Items/Presentations A. Recognition of Parks and Recreation Commissioner Treg Bernt De Weerd: So, we will move to Item 7-A and as our parks director makes his way forward, along with Treg, I did want to add my own remarks before our director has a chance to acknowledge the volunteerism and leadership shown by Treg. Treg, I want to personally thank you. I have seen the passion that you have had in your last six years in serving on our parks and recreation commission and the leadership you have shown, both as the vice-president and president. But your passion is infectious. There is no doubt where your love for our city parks and recreation program lies. You -- as I mentioned the -- that infectious piece, it surrounds you and you draw people in. You have been a real passionate voice and have served on our impact fee committee and also an advisory committee that there is little doubt in anyone's mind what you think, because you're pretty frank at sharing your thoughts. We do appreciate your service. You are a loss to our parks commission, but we know where you live and we will hunt you down when we need you. Siddoway: How about tomorrow? Thank you, Mayor. I don't know that I could say it any better. His passion, like you mentioned, is really truly secon d to none and Treg is already missed dearly. As you mentioned, he served for nearly six years on the Commission, five years and nine months to be exact, and was our president in 2013. One of the things that I wanted to highlight -- he went out himself and secured a sponsor a few years ago with Meridian Cycles to be our sponsor for our first pathway Z card map a few years ago and that was something that I really appreciated about him. While he's served on the commission I just wanted to take a minute and share some of the highlights of those six years. Bernt: Not the low lights? Siddoway: Not the low lights. We will skip those tonight. De Weerd: I could probably tell a story or two. Shall I? Siddoway: But to be fair, I want to mention that ou r two other commissioners here, Creg Steele and Phil Liddell, have also served on the commission through these same achievements, but in -- in 2010, soon after he joined, we opened new amenities at Centennial Park. In 2011 we opened the Diane and Winston Moore Pathway. In 2012 we opened Julius M. Kleiner Memorial Park. In 2013 the parks and recreation maintenance facility. In 2014 new park amenities at 8th Street Park. And in 2015 the Settlers Park tennis complex and the Story Bark Park. And, then, for his crowning kind of final hurrah with -- he stayed with us through December of 2015 when we wrapped up our parks and rec master plan Meridian City Council March 22, 2016 Page 7 of 48 and thank him and all of our Commissioners for the leadership on that, but, Treg, you have been with us through a lot of significant accomplishments and we thank you for your role in them. Bernt: My pleasure. Thank you. Siddoway: I have an actual certificate to give him, which says to Treg Bernt in recognition of your service, dedication and participation on the Me ridian Parks and Recreation Commission for the City of Meridian from April 2010 to January 2016. On behalf of your fellow citizens we thank you for your years of service and commitment to improving the quality of life in our community. Presented this 22nd day of March 2016 and signed by the Mayor and the Clerk and along with that a very small token of our appreciation, your official City of Meridian mug. Bernt: All right. Siddoway: Shall we have him say a word? Bernt: I don't -- I -- I will be real short. I -- during these type of talks or, you know, when I express my gratification I always get real emotional, but I just wanted to thank Steve and his staff. I have an enormous amount of respect for Steve and those in his department. They are fantastic people and it's truly been an honor to be able to have worked with you, Steve, and your staff. Grateful for the Godfather himself Creg Steele and my partner in crime Phil Liddell and my other friends that I have made on the commission, they have been fantastic to work with and they have taught me a lot and I have learned a lot over the years. So, I promise you this won't be the end of Treg Bernt in the City of Meridian, I can promise you that. I appreciate, you, Madam Mayor, for your friendship and, hopefully, and in the near future our paths can cross again. Thank you, Council Members and Jaycee and for all that you do for me and for the opportunity to serve. Thank you so much. De Weerd: Thank you, Treg. And I will say that the gray hair probably is from the Godfather and his -- his partner in crime next door. Bernt: From the lashing I have taken in the past month from these guys. De Weerd: Thank you, Treg. Bernt: Thank you. Item 9: Action Items A. Request by Penelope Riley, representative of Jerry Trana, to discuss annexation and connection to Meridian City Council March 22, 2016 Page 8 of 48 municipal water and sewer services for the property located 175 N. Black Cat Road De Weerd: Under Action Item 9-A is a request in front of you -- you do have in your packet a letter for request for municipal water and sewer services. Warren, did you want to present this? Was someone going to offer any comments on this or -- okay. Would Penelope like to come forward? Riley: Good evening. Thank you, Mayor and Members of the Council. Penelope Riley. Post Office Box 405, Boise, Idaho. 83701. On behalf of Mr. and Mrs. Trana I want to thank you for giving me a few minutes of your time this evening. I'm going to cover my material really quickly to leave time for any q uestions that you might have. You're getting a couple of handouts. There is a letter regarding the sewer and water line in Black Cat Road and also a handout from the City of Meridian's website on the low density employment land use. So, Mr. and Mrs. Trana of 175 Black Cat Road would like to rezone their property to C-2 through Ada County Development Services. Once the new zone is granted they intend to use the one time split option to create two parcels. The northern parcel will remain single family residential and the southern parcel would become the new home of Trana's Garage. Ada County requires certain documentation in order to grant the rezone application -- excuse me -- to even accept it. This documentation includes a verification from the City of Meridian that the parcel cannot be annexed and authorization to connect to the City of Meridian sewer and water services. Ada County also requires that the proposed zone be consistent with Meridian's future land use designation on the site. So, there is a map that you see now and this is where the subject site is relative to the rest of the City of Meridian. Customary procedure for annexation is to go through the entitlement process. In this instance, as you can see on the map, the parcel is not contiguous to the City of Meridian. Given this property cannot be annexed at this time and that the process of requesting annexation through a development application will yield no return on cost, we respectfully request the City of Meridian provide the Tranas with a letter establishing that the site is not annexable at this time. The next map is going to be the Ten Mile area and the future land use. Oh, it's coming up. Thank you. So, the site is where the little asterisk is there. The future land use map shows that the Trana site is included in the Ten Mile specific plan as a low density employment future land use with zoning designations as C-G, L-O and I-L. The Ada County C-2 zone is comparable with the city of Meridian's C-Z -- excuse me -- C-G zone. Boy, don't try and say that very fast. In the C-G zone auto repair is a permitted use. We believe that the proposed Ada County zoning designation is consistent with Meridian's future plans for the area. That the proposed use is able to comply with the C-G zone. One of the allowed zones for this land use and meets the intent of the zoning ordinance. It's also included in the information letter from Civil Survey Consultants. So, at this time city sewer and water is available in Black Cat Road. The Meridian Public Works Department has an application for requesting these services for properties not within the city. It is understood that Meridian City Council March 22, 2016 Page 9 of 48 agreeing to annexation in the future is a part of any agreement between the Tranas and the City of Meridian, authorizing connection to these services. To summarize, I'm asking for the City of Meridian to provide the Tranas with a letter establishing that their property is not eligible for annexation at this time. I'm hopeful that the presentation will provide you with some assurances that the proposed entitlements through Ada County are consistent with your long range plans and zoning ordinance. And, finally, my discussion of the desired and required connection to city services was intended to provide the Council with a full understanding of the Trana's planned development activities. Thank you for your time. I would be happy to answer any questions you have. De Weerd: Council, any questions? Does staff have any comments? Typically in the past we have not extend ed services to those that are not annexing into the city, but I hear we have facilities in the road and so we are able to deliver services? Stewart: Madam Mayor, Members of the Council, there is a sewer and water main running in Black Cat Road in front of this particular parcel. They would -- you know, I think there is some real -- I think Caleb had some things that he would like to talk about perhaps with regards to annexation and land use and so forth, but from a Public Works perspective the sewer and wat er mains do exist. They would have to go out into Black Cat Road and establish residential sewer connections to those mains, but they do exist out there in the roadway. W hether it's advantageous for the city from other perspectives to go out -- you know, to approve this, I think maybe Caleb would have some information on that. De Weerd: Okay. Thank you. Hood: So, Madam Mayor, Members of the Council. First time I'm hearing about kind of some of the details. I knew that this request was on the agenda and I read the letter that was in the packet. I have a little bit of a problem with jumping to too many conclusions based on what our comp plan map and the request to write a letter saying -- you know, I have no problems saying it's not eligible for annexation, because that is true. If you -- if you read more into the Ten Mile specific area plan though -- and I don't know exactly what land uses are proposed here. C-G is not the ideal zone in this designation on the comp plan. The low density employment is more an office district. So, if they are proposing office, maybe we can write a letter that says this land use may be appropriate in the county, but our vision -- the plan is really looking for office along Black Cat. So, kind of working backwards a little bit here and I do have some hesitancy on that request to write a letter, because I'm not sure that this is consistent with the city's vision for this corridor and this designation in the Ten Mile specific area plan. Regarding advancement of -- even though sewer and water appear to be very close and available, I mean it has historically been the policy of the city -- it's a three legged stool. Sewer, water and annexation. They all go together. And you don't really want to advance one without the other. If services are advanced, Meridian City Council March 22, 2016 Page 10 of 48 but yet you don't advance the city limit, it really -- and we will talk about this a little bit later -- it could hamper the future development of parcels down the stream if you will, because you aren't extending those se rvices to and through, let alone extending the city's limits so that the next parcel is contiguous and, therefore, adjacent for development in the city. So, there can be some real problems that get created land use wise. If you provide services and allow them to develop in the county, yet you don't make it annex into the city and, therefore, allow again adjacent properties to be annexed. It is true, I mean C -G and I-L both are -- can be appropriate zoned in here, but it really comes down to what is the land use and I will just -- Sonya, can you pull up Google Earth, please, and go -- just looked on the existing condition out there and one of the other concerns I have with this -- and I don't know the proposal, I don't know the rezone to C -2 in the county, what they would proposed for access, but there are three driveways to Black Cat Road, an arterial roadway, within 180 feet of each other. That's not something that meets typical city policy. So, with the extension of services and that consent form that -- for the handful of cases that we do that for, I don't know -- I can't even envision a scenario where we ever actually -- the city initiates the annexation. I don't know why we would want to annex this. This seems like you probably just wait until the city limits get there and you're eligible for annexation. We review the entire project for the merits as development in this city, not development in the county with city services. So, just kind of a summary of my initial thoughts -- thank you, Sonya. Right there where the blue outbuildings are. So, that's the subject property. Again, city policy -- we are going to look at restricting driveways -- can you zoom in just a little bit, please. And, again, I don't know what's proposed at the county or what will be proposed, but it's definitely going to be substandard. We are looking at property that doesn't have -- their driveways aren't even paved into the site. The parking there, obviously, isn't going to meet our -- our standards. There isn't any households out there. So, again, they are kind of in between both worlds with living on a property that's C-2. In a commercial district or an industrial district in the city you can't have residential. So, you can't live on a property and have -- run a business out of the back in the city and I understand they are looking at a lot split and that creates another problem, which we don't allow lot splits in the city either. So, again, this seems to not -- be against a lot of our Comprehensive Plan policy that we have -- we have in the city if this were proposed in the city. And I realize they are trying to go through the county process. I can comment on those applications in the county and it would probably raise a red flag when this comes across my desk. Nary: Madam Mayor? De Weerd: Mr. Nary. Nary: Thank you. Madam Mayor, Members of the Council, to provide some additional historical perspective, it has not been common for past councils to extend services without annexation. We have done that on occas ion and we have done that by agreement. The agreement requires they annex when they Meridian City Council March 22, 2016 Page 11 of 48 are annexable. It has not been for commercial properties. It's been for agricultural properties, individual residences on an agricultural property or an individual residence with a family septic system and so that's in the normal course of when city services have been extended. You know, Ca Ieb brought up a really valid point is under our city ordinance s you're required as a development to extend services to and through. That wouldn't apply to this, so they would just hook this house up to services and they wouldn't be required to extend it and if you look how large that parcel is -- I don't know, again, what the future development of that site is, but, again, they are no t going to be required to extend it any further beyond that and how in the future we are going to get access to get services through the other way or this easement or something else. I don't know. But -- but that's been the historical way we have handled these types of requests. We just haven't had one for an existing business. We had one issue with an existing business on McMillan that didn't want to annex and had city services available and they were not willing to annex that property and it's still i n the county and they could not rebuild their septic system, because they were not willing to annex. But that's the only commercial one I could think of that we have had in about the last dozen years. De Weerd: Thank you. And, Caleb, does this not come through your office? You haven't seen this? Hood: Madam Mayor, I saw the letter that was in the packet. It didn't have a whole lot of details in it. It had the property address and the request to hook up to services, but this is the first time I'm hearing about the C-2 zone and going through the county and lot splits and things like that. I have not -- I didn't know any of those details. De Weerd: Okay. Thank you. Council, any questions for staff? Bird: I have none. De Weerd: Does the representative have any comment on the conversation? Riley: First of all, I -- De Weerd: If you will just restate your name for the record. Riley: Penelope Riley. Do you need my address also? De Weerd: No. We are good. Riley: I was directed by staff at Development Services to come directly to you, so that's what we did. I was told that they -- there was nothing Development Services could do to help us with our inquiries and that we had to come straight to the Council. So, anyhow, it's currently zoned RUT and half of this site would Meridian City Council March 22, 2016 Page 12 of 48 remain RUT. It's true that the southern parcel would become C-2 if we were successful with Ada County. With regard to parking, paving, driveways, I'm assuming that ACHD would see this application and we would be more than happy to go to ACHD and discuss consolidating driveways, getting everything paved back 30 feet, all the standard development requirements for accesses to arterial roadways. I guess I'm feeling a little bit blindsided here, because I was not trying to make trouble or bypass Development Services. I was told to come here directly. If you have any questions for me that would be great. De Weerd: Well, I don't think anyone was saying that you -- you avoided the process, it's just the details in your letter didn't state the intent of the use for the property. So, it was not anticipated. Riley: This is not something I have done before and so I was reliant on guidance from other parties on how to do this. So, I apologize if it's not done correctly. Hood: Madam Mayor, if I can. I did talk to Bruce Freckleton, who directed Penelope to come before you, because that is our policy. Again, we can't write a letter saying you can hook up to city services when you're not annexed. That is -- the only body that can do that is you all. I guess the point I wasn't aware of is the request to also write a letter saying we are in support of commercial development out here in the county. That's -- that's kind of -- that's another step, guess, that -- that adds on to not just the policy of hooking up, but, then, preapproving development in the county and that's where, again, I haven't seen the site plan. First time, again, I'm hearing about commercial zones. I don't even know what -- what uses are out there and, again, I -- so, I'm not trying to overreact, but I don't really know, so I kind of play maybe Devil's advocate or the sky is falling a little bit with these and I don't know what type of project may go in here. But it's not just paving the property back 30 feet, it would be, you know, city required parking lots to be paved, not just your entrance to a roadway and it's not ACHD policy about accesses, it's the city's policy about accesses. So, things like that that -- that concern me a little bit. So, sorry if you feel blindsided, but that makes two of us. Riley: We are not asking for the City of Meridian to give us a letter that supports the proposed use. I did state in my presentation that that would be the future home of the Trana Garage. So, it would be an auto repair shop. It's already in existence. So, we are just asking for a letter that says we can't annex right now. That's really all we are asking for. Thank you De Weerd: Thank you. Borton: Madam Mayor? De Weerd: Mr. Borton. Meridian City Council March 22, 2016 Page 13 of 48 Borton: Maybe for clarification. The last remark made kind of pivoted this process -- is the request simply to have the city provide a letter saying that this property is not eligible for annexation period? Your last remark sounded like that was the extent of the new request. Riley: That is correct. I provided additional information, because I thought it might be appropriate and respectful to do so. But that is all we are asking for is a letter. The Public Works Department has an application for hooking up to sewer and water outside of the city limits and I have advised the team members that that is the route we need to proceed with, because that's the -- based on your code that's what you're supposed to do and it was actually a code section about hooking up to sewer and water when you're not in the city limits. But the letter is really all I'm asking for. That's correct. De Weerd: So, procedurally I guess -- while you still stand up here, just in case we need to ask you a question. The city's policy is not to extend services unless there is an annexation. Outside of that, I don't think that Public Works can approve extending services without the direction from City Council. So, you need a couple of things here. You need City Council to act on the request to extend services to a parcel that will not be annexed into the city and, then, you need a letter from the city saying we will not annex you and what I heard from your original comments is you would like us to include a statement that the proposed use is consistent with our Comprehensive Plan. Riley: I was just trying to provide that assurance, because it's important to Ada County to ask you. I'm assuming when they route any application they are going to ask you if what's being proposed is consistent with the future land use that's proposed for the site based on Meridian's Comprehensive Plan. So, I was trying to be -- I was trying to provide you with a lot of information quickly in all the elements that related to what the future held. And if you would excuse me for just a moment. According to Meridian City Code 9-1-16, connection to city water system outside of the city limits. It actually says there is an application you need to fill out. You file it with Public Works and pay a fee. So, this is what I was basing my comments on about doing an application. It does say later on the City Council is the ultimate decision maker. De Weerd: Okay. Thank you. Nary: Madam Mayor, maybe to help clarify. So, the basis of the letter, why it's here tonight, was the request for both the annexation letter, that it's not annexable at this time, as well as the connection to city services, but from what I heard from Warren is that application hasn't been completed or processed yet, so they really can't really act on that yet anyway and I think what Caleb is saying is there has been no application from the county asking for comment on whether this is -- meets our Comprehensive Plan. So, at this point it's premature for planning to give you anything. They haven't analyzed that. I recognize that there Meridian City Council March 22, 2016 Page 14 of 48 may be some misunderstandings here on process, but what Ms. Riley is really only in front of you tonight could have been handled at the staff level if it was only about annexation. I think the two -- maybe the miscommunication occurred and needed both and both requiring Council approval, but I think one is premature. I think the -- premature in regards to whether it meets the comp plan and maybe premature as to whether or not the analysis from Public W orks would tell you yes or no we shouldn't do it. I think you have got enough information. Whether or not you feel comfortable making a decision is up to you, but I think we would be asking the same questions at a future date on is services available and why we should or should not provide it for a parcel that's not annexable. I don't know if that helped or made it less clear. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: We can't make a decision with regards to extension of services tonight. De Weerd: Without the application. Borton: So, there is no point in even commenting on it until the application is completed and presented. Correct? Riley: Madam Mayor? If I may, please. Those are -- those are requirements of the application to Ada County. In order to make an application to rezone the site with Ada County I must provide them with a letter that says the site cannot be annexed into the city. If I proposed to zone in a commercial zone, then, I must give Ada County verification that the site can be connected to sewer and water and I apologize for making things muddy, when I was just trying to be informative. The primary reason for being here is the annexation letter. The rest of it is something that's placed on us by Ada County. They are going to contact Development Services and say is the proposed zone consistent with your future land use map. So, these things are going to show up. Some of it's premature, Again, I was directed to come here for the letter. So, I didn't -- I just did what I was directed to do. De Weerd: Well, thank you. We will all learn with you. Riley: Okay. De Weerd: We are not familiar with Ada County's processes either, so we -- we apologize if we are clumsy in figuring all of this out. Riley: This is not ordinary and it a clumsy thing to do, so -- De Weerd: Yes. Meridian City Council March 22, 2016 Page 15 of 48 Riley: Thank you. Hood: And, Madam Mayor, if I can, just my -- and I'm going to -- you know, just go back up more to the -- to the latter part of that. I mean like she said, I mean that's part of their application just to get in the door with the county. I just didn't want there to be any surprises. Send one letter that said we will serve and, then, I turn around and write a letter saying we recommend denial of the project. I mean that just doesn't seem right to send a letter saying we will extend our -- if that's what you all want to do. We will extend your services and, then, it comes in and I have to say, no, our comp plan says this should be office and research. This is an auto garage. I don't know how -- again, I'm not -- I haven't seen the site plan. I don't -- maybe -- maybe I can make the finding that it's consistent, but I don't want to send one letter one day and another letter saying we recommend denial of the next potentially. So, that's my concern is -- it may be premature, but it's all sort of wrapped up together and to really make a recommendation that's appropriate to provide them services, I think you sort of need to know what we are going to get, don't you? I mean not just me, but -- that's kind of where I'm coming from. De Weerd: And typically we would ask for a staff report to kind of give an overview of all of these details. So, we at least act like we know what we are doing up here. Yes, Mr. Bird. Bird: Well, I will stumble through as I understand it. What the applicant is asking for is a letter stating that that property at this time is not annexable. Is that right? Is that the way -- and she wants us to write that, but, then, she also wan ts us to say that it can be serviced. Well, there is no way we can say it can be serviced, because we don't even have an application for it. I, as a Council have no problem -- it don't meet our zoning or anything else -- to say that it is not -- it can't be annexed at this time, but there is no way I'm going to say that it is serviceable. That's my personal opinion. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: I believe she would just be satisfied with a letter saying it's not annexable currently and that's it. And that's the truth, so I think that's -- we can do that. And just that. Lots of head nods. De Weerd: We can. But it does go back to Caleb's point and what was discussed tonight in terms of the proposed use and it not being consistent with our Comprehensive Plan, as well as extending services without annexation is -- provides a conflict. You're saying one thing to proceed further to, then, have the Meridian City Council March 22, 2016 Page 16 of 48 city come back and say, yeah, but we won't serve. If you won't serve. So, that's the conundrum that has our head spinning right now. Hood: And, Madam Mayor, I have no problem and I don't know if Warren and I co-signed it, the letter to the county, but if it just says that, this subject property is not currently eligible for annexation in the City of Meridian period. We sign it. I don't see a conflict with that. It's the second part of that that I do worry about misleading the applicant, potentially the county. So, if that's all that's being asked for and with your direction I think we can send that letter and that will be fine. I don't know that that gets the applicant in the door, though, with the county. I don't know that that goes as far as it needs to, but I don't have a problem with that letter. Stewart: Mayor, I would agree with Caleb. We certainly can provide water and sewer services, because they are in the road, but I don't know that it makes any sense for us to do so. I don't know that I would even -- that that's advisable based on what they want to do, which we don't know much about, so -- De Weerd: Well, it sounds like if the -- the Council is so inclined to instruct staff to write the letter saying this property is not annexable and so, then, the process can begin, I think, then, staff will have more details to make a determination and recommendation to come back to Council with. Borton: Madam Mayor? De Weerd: Mr. Borton. I can't make the motion. Borton: Yeah. If it -- if it needs a motion. I would move that we direct staff to provide the applicant the letter requested, specifically stating this property located at 175 North Black Cat Road is not presently eligible for annexation. Bird: Second. Palmer: Second. De Weerd: I have a motion and a second to instruct staff to provide a letter. Madam Clerk, will you, please, call roll. Roll Call: Bird, yea; Borton, yea; Milam, absent; Cavener, absent; Palmer, yea; Little Roberts, yea. De Weerd: All ayes. Motion carried. Thank you. MOTION CARRIED: FOUR AYES. TWO ABSENT. Meridian City Council March 22, 2016 Page 17 of 48 B. Final Plat for Paramount Subdivision No. 31 (H-2016- 0021) by SCS Brighton, LLC Located North of W. McMillan Road and East of N. Linder Road Request: Final Plat Approval Consisting of Forty-Two (42) Single Family Residential Lots and Three (3) Common Lots on 10.54 Acres in the R-8 Zoning District De Weerd: Item 9-B was requested to continue to April 5th. Council, do I have motion? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we continue H-2016-0021 to April 5th, 2016. Borton: Second. De Weerd: I have a motion and a second to continue Item 9 -B to April 5th. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: FOUR AYES. TWO ABSENT. C. Continued from March 1, 2016 Final Plat for Kentucky Ridge Estates Subdivision No. 4 (H-2015-0035) by T & M Holdings Located 1100 Riodosa Drive Request: Final Plat Approval Consisting of Twenty (20) Building Lots and Three (3) Common Lots on 5.49 Acres of Land in the R-4 Zoning District De Weerd: Item 9-C is also an item that has been requested to continue to -- oh, no. It's been requested to withdraw and we would need a motion to approve that request. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move that we allow the withdrawal of the application on H-2015-0035. Borton: Second. De Weerd: I have a motion and a second to approve the request to withdraw the application on Item 9-C. Madam Clerk, will you call roll. Meridian City Council March 22, 2016 Page 18 of 48 Roll Call: Bird, yea; Borton, yea; Milam, absent; Cavener, absent; Palmer , yea; Little Roberts, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: FOUR AYES. TWO ABSENT. D. Public Hearing for Olivetree at Spurwing Subdivision (TEC H-2016-0023) by Spurwing Limited Partnership Located North of W. Chinden Boulevard and West of Spurwing Way Request: Two (2) Year Time Extension on the Final Plat for Olivetree at Spurwing Subdivision in Order to Obtain the City Engineer's Signature on the Final Plat De Weerd: Item 9-D is a public hearing for TEC H-2016-0023. I will open this public hearing with staff comments. Watters: Thank you, Madam Mayor, Members of the Council. This application before you tonight is a request for a time extension. This site consists of 20.51 acres of land. It's zoned R-4 and R-8 and it's located north of West Chinden Boulevard and west of North Spurwing Way. This site consists of 20.51 acres of land. Excuse me. This property was annexed and platted in 2006 -- I'm asleep tonight. A final plat was approved in 2008 and four previous time extensions have been granted to extend the time period in which to obtain the city engineer's signature on the final plat. The applicant is requesting a two year time extension to obtain the city engineer's signature on the final p lat for this subdivision. The final plat consists of 65 single family residential building lots and six common lots. Eighteen percent of the site is proposed to develop as open space. The applicant states that the Idaho Transportation Department has com pleted improvements for the State Highway 20-26 Chinden Boulevard-Ten Mile Road intersection, which requires significant modifications to the overall Spurwing development. With construction of the corridor complete they feel current market conditions are favorable to complete processing of the plat and construction of the subdivision. Construction plans are complete and should be submitted within the next month. Staff is recommending approval with no new conditions of approval. Written testimony was received from Shari Stiles, the applicant's representative, in agreement with the staff report. Staff will stand for any questions. De Weerd: Thank you. Council, any questions? Okay. Would the applicant like to make any comment? McKay: Becky McKay. Engineering Solutions. Business address 1029 North Rosario. I just want to let the Council know that we have updated their construction plans. Those were submitted on the 3rd of March back to the Meridian City Council March 22, 2016 Page 19 of 48 highway district and to the city. So, my client will be proceeding with this development, because this is our fifth time extension and I had indicated to him that the Council -- this is as far as they have gone on other projects and that constructions on previous projects have been -- this is it, build it or start over. So, I did inform my client of the Council's past comments and he will start construction -- he's thinking the fall -- summer or fall. But we will have our new plan approval in about a month. Thank you. De Weerd: Okay. Any questions for Becky? Bird: I have none. De Weerd: Okay. This is a public hearing. Is there anyone who like to provide testimony on this item? Okay. Council? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we close the public hearing on TEC H-2016-0023. Little-Roberts: Second. De Weerd: I have a motion and a second to close the public hearing on Item 9-D. All those in favor say aye. Did I hear all ayes? Okay. All ayes. MOTION CARRIED: FOUR AYES. TWO ABSENT. De Weerd: Mr. Bird. Bird: I move we approve the time extension on TEC H-2016-0023, including staff and applicant comments. Little-Roberts: Second. De Weerd: I have a motion and a second to approve Item 9-D. Madam Clerk, will you call roll. Roll Call: Bird, yea; Borton, yea; Milam, absent; Cavener, absent; Palmer, yea; Little Roberts, yea. De Weerd: Thank you for that articulation. All ayes. Motion carried. MOTION CARRIED: FOUR AYES. TWO ABSENT. Meridian City Council March 22, 2016 Page 20 of 48 Item 10: Department Reports A. Mayor’s Office and Economic Development: Discussion Regarding the Proposed Medical School in Meridian De Weerd: Okay. Under Item 10-A we have a discussion regarding the proposed medical school in Meridian and I will invite Brenda Sherwood, our -- and our Community Development Director Bruce Chatterton. Chatterton: Madam Mayor, Council Members, Brenda is really going to do the heavy lifting for this presentation. I just wanted to cue things up. We are very excited to be here tonight to ask you to confirm Meridian's partnership with the Idaho Department of Commerce in making ICOM, the Idaho College of Osteopathic Medicine a reality. Specifically we need your approval to prepare a resolution that you would act upon in about two weeks. The resolution will confirm Council's commitment to provide 200,000 dollars, plus 100,000 dollars in wage permit fees as the city's local match under the state's tax reimbursement incentive program. Also I would be remiss in not recognizing our economic development administrator's role in making this happen. Partnering with the Department of Commerce, really doing the leg work, and I wasn't -- I didn't have the privilege to be there, but I also understand that at a very important and emotional meeting the Mayor really closed the deal. So, that combination, that tag team, is -- is very effective. Appreciate that a lot and that's really how we got here today in large part. So, Brenda. Sherwood: Madam Mayor, Members of the Council, of course I would just like to start, as I always say, congratulations. This is the proposed College of Osteopathic Medicine and I'm going to start calling it ICOM from here on out. So, ICOM. It's Meridian's very first recipient of the Idaho Department of Commerce's tax reimbursement incentive. But you know what's even more exciting about this is that this is the first recipient to reinvest the approximate 3.9 million dollars that they will be receiving as a tax credit from that incentive back into the community in the form of student scholarships. This is going to create a lot of opportunity for Idaho students. Just a little bit about the project. This was a project that went throughout five states in the northwest. It was a project led by Senator Mark Hagadorn and the Idaho Department of Commerce and I want you to k now that this -- this really picked up the pace. All of us learned that it was about doing business or, you know, doing these incentives and working through this at the speed of business and I think that we all prevailed. Where they are going to be located -- they are going to be partnering with Idaho State University and they are going to be locating on that land that's actually been held by Idaho State University and has been exempt to taxes. However, this is a private college, so what's really exciting about this is is that you will see that land will be back on the tax roles for the City of Meridian. I'd like to really talk to you about what the benefits are -- the economic impact to the community and I'm going to read through this, so that I don't get any of these numbers wrong, because they are all Meridian City Council March 22, 2016 Page 21 of 48 pretty big. First of all, 79.5 million dollars impact during the construction period, with approximately 350 jobs created as the result of just the construction and planning. The facility capital investment is approximately 32.6 million dollars. It will be up in the hundred thousand -- or hundred million primarily just because of the equipment that will go into the school as well. The number of new jobs is equal to -- equals 90, with the average wage of 88,300 and the total project wages per year are 79.5 million. So, we are very excited about this project. It's going to bring a lot to the community. But also as a state that's been rated 49th in healthcare, this I think will impact the state of Idaho more than the investments and give our children the opportunity to be part of a medical school to become physicians. So, we are excited about this project. Once again, Mayor, thank you for all the support. It was fast. And so I really appreciate everything that was put into this and thank you to all of you and congratulations. So, now we would like to move forward with that resolution. We will come back with the commitment -- actually, we better go do this again. What we are asking today is for that commitment to our partnership, the 200,000 and up to 100,000 dollars in the fee waiver and we come back to you with that resolution in about two weeks time. There we go. De Weerd: Okay. So, Council, I think the request in front of you is to approve the commitment and instruct the city attorney to provide -- or to prepare a resolution to be voted on at our next regular meeting on April 5th. So, any questions from Council or commits to Brenda or Bruce? Little Roberts: Madam Mayor? De Weerd: Yes, Mrs. Little Roberts. Little Roberts: I would like to move that we approve the commitment and for legal to provide a resolution for us to vote on April 5th. Bird: Second. De Weerd: I have a motion and a second to direct staff to provide a resolution to come back for Council for a final approval on April 5th. Any discussion? Madam Clerk. Roll Call: Bird, yea; Borton, yea; Milam, absent; Cavener, absent; Palmer, yea; Little Roberts, yea. De Weerd: All ayes. MOTION CARRIED: FOUR AYES. TWO ABSENT. De Weerd: I appreciate the -- the shepherding this through the process, Brenda, and for your work with the Department of Commerce. Our thanks to Megan Meridian City Council March 22, 2016 Page 22 of 48 Ronk, the director. To Governor Otter for his leadership on this and to Senator Hagadorn. I think that as we look back we have been hoping for medical education in this state for some time. This medical education will be provided not on the backs of our taxpayers, but with a private investor and a private college that in addition to the WWAMI program, will continue to provide medical education, but expand that opportunity to these students that we have in this valley and across the state of Idaho. It's exciting -- very exciting to have this opportunity and to see that it's located in our health science and technology corridor, to continue to build on the development and the focus on health sciences and technology in that area. It's going to create a lot of opportunity. This is an applicant status, so they still have some regulatory and accreditation hoops to jump through. I think the city has demonstrated a support through the commitment by City Council to show that we stand beside them and will be a partner in their success and meeting those initial accreditation steps, but also as they go out into our medical community and develop the opportunities that have been a concern of the medical community in terms of those residencies and -- and the clinicals. I think they have established key relationships. They are willing to be a financial partner in those residencies, which is -- is something very new and very welcomed by our medical community and I know that in the six years they have to develop the needed residencies they will continue to make progress and have opportunities for our students as they graduate and start looking for the next part of their medical education through the residency. So, we are excited. We appreciate the -- the pubic-private partnership of this. Part of their partnership with ISU is going to be leasing or paying for the facility use that they have with ISU and I know in talking to the students that we have through the Mayor's Youth Advisory Council, that our focus on medical education in some form or another -- this is an opportunity that is extremely exciting to them th at's being offered right here at home and in our own state of Idaho. So, it's a win -win for everyone and excited to see it move forward. Sherwood: I am, too. Thank you so much, Madam Mayor, Members of the Council. Thank you. De Weerd: Thank you. Chatterton: Madam Mayor, I think Brenda and I both neglected to mention -- Council is aware of this -- that ICOM's intent is to use our local match to fund scholarships. So, this would be the first instance of a local match actually being given back effectively to the community in the form of the scholarships. So, it's really -- really remarkable I think we can feel even better about -- about reserving these funds for this use because of, you know, that good impact. De Weerd: Well -- and with the focus of the city and -- on our youth and their future, I think it's very appropriate. So, thank you. Meridian City Council March 22, 2016 Page 23 of 48 B. Community Development: Discuss Potential Topics And Prepare For Joint Meeting With The Ada County Board Of County Commissioners De Weerd: Okay. Now that we have had all this feel good good news, I will turn this over the Caleb. I'm just kidding. Item 10-B is through community development and to have a discussion about our upcoming meeting with the Ada County Commissioners and the letter that was approved last week that has been sent out and it's been confirmed the meeting date and time. So, Caleb. Hood: No, thank you, Madam Mayor. Your opening comment was spot on. If this topic weren't bland enough I made the PowerPoint black and white tonight, so please bear with me as we go through this. But we are -- we do just want to make sure the talking points are in order, that you at least know where everybody is at as you go and engage with the Board of County Commissioners on April 6th at 2:00 p.m. at the courthouse. I think I verified with everybody last time you had that on your calendars, but that's kind of the idea with this is to prep and make sure that -- that the agenda is set accordingly and, then, to go through any -- any items that we need to talk about internally before we air that with the board on the 6th. So, I just wanted to take a second, though, to just kind of orient you just to the bigger picture of -- of how we can do this with -- or together with the board. We talked last time about, you know, once we sent that letter they had 30 days to respond and as the Mayor just mentioned, they have confirmed that meeting with us. But in Title 67-6526 of Idaho Code it talks about negotiation of areas of city impact and so, really, a city within a county and the county can -- toward the bottom of the slide, go through and by ordinance create the way that you want to plan and what's effective within a city's area of impact and I highlighted the third on there, because mutually agree upon plans and ordinances adopted under this chapter. So, it's whatever you all agree to with the county we can implement within our area of impact. We can say county rules apply, we can say city rules apply or whatever we mutually agree with to implement. So, that's kind of the summary of that section of Idaho Code. Just one more section and this really applies to a subsection of one of the topics we will talk about, but annexation by cities and I'm not going to read this entire slide against a bla ck and white and it's state code, it's not that exciting. But the point here is orderly development, cost effective availability of municipal services and equitably allocate the cost. So, those are some of the key points in here why annexation makes sens e and, again, that's really only going to apply to a small portion that we are going to talk about today. I don't have a long PowerPoint presentation, but this is the meaty slide, if you will. So, again, Title 9, Chapter 4 of Ada County code contains our section of the area of city impact agreement. So, what we would request -- what I'm asking you to request of them -- what our letter states is that all proposals, not just subdivisions and rezones, on property that's eligible for annexation -- so, contiguous to city limits -- apply for annexation and not be processed through Ada County. So, I have got a couple of slides here that show some of those Meridian City Council March 22, 2016 Page 24 of 48 examples over the past year of where some of those projects are and just kind of bring me to home of what this is talking about. But again -- and this is sort of in a hierarchy of my request for you all. This one is one that I think makes a lot of sense that we talked about a little bit a couple weeks ago, but if it's eligible for annexation, let the city process it. That's kind of the long and short of it. Have them come to the city and request annexation if it's within our area of impact and eligible. That one's kind of low hanging fruit I think from my perspective in the feedback I have gotten from the county thus far. I will just clarify that most -- most property owners that are eligible for annexation do want to come into the city and develop, because we do have sewer and water and they can develop to a high level. They can get more of a return on th eir property. They can do more density, they can build those bigger buildings, so there is an incentive for most property owners -- for most types of development to annex in the city and not go through the county processes, because they are pretty limited . However, there are a few and I will just list a few. Contractor's yard, cell towers, and outdoor storage yards are ones that it's the exact opposite. It's easier for them to get approval in the county than it is the city and so they are doing that through the county and not the city. So -- and those are the ones that cause us the biggest headache as time goes on. So, one of the exceptions to that request -- and this isn't fully vetted, but if somebody wants to do a single family addition, a home occupation to run a daycare or a home business or other -- and I guess that's kind of -- you know, wouldn't make all of those properties request annexation. So, if you just -- if you just want to do an addition to your home or run a daycare, I could see you running an exception through the code and I will probably also just point out -- I didn't want to be too presumptuous with you all, with the board, with Ada County staff. We haven't gone to the extent of doing underline and strike through of what the code would look like. We want to make sure at a high level that broadly we are on the same page, then, we will go and write the code and run that back through and say, okay, here are these proposed exemptions, daycare, single family additions or whatever. So, this is just a sampling. But, again, I didn't want to spend the time and the effort to actually draft all of this code and you say, no, we don't want to do that. So -- so, that's one -- that's one of the three bullets here. Are there any questions about that? Does everyone kind of understand what -- what that request is? Again, you're eligible for annexation. The county doesn't process it. The county sends them. They don't take in an application, they require an application to send to the city. Ok ay. The second request would be for those properties that aren't eligible for annexation. So, bullet one does not apply here. What we would request is that the county amend Title 8 to include some of our or similar urban level improvements for county subdivisions and commercial developments. So, again, this -- the sub bullet here is not fully vetted, I'm not endorsing all of these, these are just things that have been thrown out there as potential to include in the code and if you have the feedback now and you want me to take it off the list now, because you're like that seems a bit much to require a county subdivision to put in -- I'm just going to pick one. Public streets. I will take it off the list. The list. So, if there is any of these. But this is our -- our -- it's a growing list, but the short list of Meridian City Council March 22, 2016 Page 25 of 48 things that we think potentially could go in Ada County code and so they would require through their review and approval on our behalf for when the city limits do get there retrofitting of these county subdivisions and commercial projects isn't so much. They are set up for being and looking and feeling like the city when the city limits get there. So, I will just read it real quick. Landscape buffers along arterials, pathways or easements, so that we can put the pathway in, so at least the land. Open space. Requirements for tree mitigation. So, right now any trees that are removed from the site we require you to reconstruct or replant a similar caliper inch on this site or in a public park. Sewer or water infrastructure. Dry line sewer or water infrastructure or easement, so that those can be put in in the future. Streetlight infrastructure. Not saying hang the poles, but maybe the conduit, maybe even the bases for them, so you don't ha ve to rip up the street to run conduit and things like that. Public streets and not private streets with stubs to adjacent properties as appropriate. And, then, here are the prohibitions. So, prohibiting billboard signs, barbed wire and electric fencing. And, again, to me I could see that even still in cases being okay. You got a five or ten acre lot, you're on the outskirts, maybe you're running horses or whatever you want, have barbed wire. So, again, I'm not -- I'm not advocating necessarily for th at list, that's just a list of things that I have heard from folks. I think most of those make some sense to a certain degree. So, I will pause there with just kind of that -- that's what we would look for the county to implement, essentially, on our beh alf and you could add to that list, too, I guess, too, if you had something else, but that's kind of the intent behind this bullet. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Madam Mayor, a question. So, if -- in that last one where you mentioned the billboards, if that was something that they implemented would that, then, only affect people that are applying for a billboard within an annexable property -- an existing -- it wouldn't affect anybody that's existing as they are? Hood: Correct. Madam Mayor, Councilman Palmer, it would be for new proposed billboard signs. It would make any non -- it would make them nonconforming today, but -- any existing ones, but it wouldn't require them to tear them down or anything, you just -- any new ones in our area of impact would be prohibited. Palmer: Okay. Thanks. Hood: And that would go for everything on the list, quite frankly. De Weerd: Any other comments? And I think Caleb has really reached out to the other departments to kind of tap into historical problems and those things that we have had issues with to anticipate. As well, a lot of this is in agreement with Meridian City Council March 22, 2016 Page 26 of 48 the city of Boise that they help enforce many of their city standards in their agreement and we just don't have that yet in ours. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Does tiling waterways fit as -- into the conversation at least? One of the items that might be worth discussing? Hood: It's -- it's -- Madam Mayor, Councilman Borton, I mean it's certainly something we could add to the list. I don't know what the county's policy is on that right now, so I could see if they -- I don't know if they require that now or not. But certainly if it's something you think that they should require, I mean we could add it to the list and talk about it with them. Borton: Well, it seems -- Madam Mayor? It seems to fit to capture the same theme of insuring certain components of city-type development or apply to these county applications to preserve things such as that. Hood: Is everyone comfortable with the other things on the list? At least having the dialogue with them about those items on the list -- and as the Mayor -- I didn't pause long enough to get everyone's head nod, but as the Mayor pointed out, just things like the pathway system -- I mean that's critical. If you get a county project in the middle of a section and we don't get the easement or the pathway in, we are proposing to have that -- now the city has got dead ends on both sides and the likelihood of us ever getting through there is -- is pretty slim. So, that's just one example on pathways of why it makes sense to -- to at least get an easement, if that has them -- because that's going to be a pathway to nowhere initially, but you're going to have a pathway to nowhere on both sides if we don't get it through there, too. So, I don't know exactly what that looks like with code. But if everyone's at least good -- some comfort level with having these, plus tiling waterways on the 6th we will move forward. De Weerd: We have pathways to nowhere all over the place. Hood: And we want to try and avoid them. And, quite frankly, Madam Mayor, some of those are because there is county blocks. De Weerd: Uh-huh. Hood: There is county projects that have been not yet developed that don't allow us to connect the pathway network. So, were trying to avoid that in the future. And, then, the second sub bullet on this slide here, as -- again, as the Mayor pointed out, we have talked with Fire, at least at a director's meeting -- a couple of them I think it's been discussed at and this even goes to the earlier action item Meridian City Council March 22, 2016 Page 27 of 48 we had tonight with the request for hooking up to services, there is a policy on commercial development in our area of city impact, but not contiguous. That way you aren't getting these types of requests. Let's come up with a policy with the county saying, listen, if they are not eligible, they are not eligible and we -- you know, we aren't going to hook them up. If you want. I'm not saying we have to, but develop some policy on that topic. Same with fire protection. I know this is something -- Mr. Palmer's here, which is good. I mean he worked with Ada County through -- sorry. And Fire is here. It's not that it's not good that you're here as well. Yeah. De Weerd: Chief Palmer. Hood: Right. Perry Palmer is here, yes. Chief Palmer is here and he works with Ada County reviewing development applications in the county to make sure there is some level or review, because it's us responding -- us, fire, responding to enclave properties or to commercial projects that don't have fire flow and there is not hydrants yet, but there is a commercial project that was approved in the county with -- I will use my term -- marginal fire flow availability. So, having a phasing of those projects -- the first phase they could just meet fire flows, but they have a master plan where they are going to add, you know, thousands of more square footage when city services are available. Well, that's kind of cart before the horse. The city should be approving those master site plans, not the county, and then we implement their plan, it should be reviewed by you all, because we are the ones that are going to inherit that project and that land over time. And, then, paving a parking lot, again, things like we have talked about tonight or et cetera. Again, those types of things for county -- for things that don't have commercial allowances in our area of city but similar to the point up above, there should be some investment in the property that doesn't make it stick out like a sore thumb as the city limits approach. I guess that's my editorial on that topic. But potentially developing a policy with them on what level of commercial development is appropriate in our area of city impact, but not yet -- doesn't yet have those urban level services. So, a sub bullet, but under the same main heading. Stewart: Madam Mayor? De Weerd: Yes, Warren. Stewart: I want to just kind of take an opportunity to chime in a little bit from the Public Works perspective. Tom isn't here to talk about this and asked that I kind of mention this to you. The water and sewer issue has been an issue for us in the past. We have had a couple of instances in the county where we have had county developments, which have come in which actually those particular properties were on the alignment for major trunk sewers that would serve properties down the road and we went in and asked for -- the one or two particular cases that I can think of we asked for easements. We didn't even ask Meridian City Council March 22, 2016 Page 28 of 48 them to put the infrastructure in, we just simply asked for the easements, so that that corridor could be preserved, so that we could eventually extend sewer through there and onto properties beyond and we were denied that through the county and that creates problems for us. I mean, obviously, not only does it make it difficult for us to eventually serve that particular property, but it could actually put a roadblock in place for properties that are beyond them. You know, Meridian Heights is a great example, sort of a county development that did its thing years ago, came back and cost the city a lot of time, effort, money, investment and whatnot in order to help resolve that in the long run and we actually have another situation here where we have done the south Meridian annexation project, which is primarily the city has led that to basically overcome impediments that had been caused by county development. So, this is from an infrastructure standpoint a really important issue for us and Public Works, because we believe that it certainly has impacted us in the past. It certainly has caused the city to invest significant time and money and we are still trying to resolve some of those issues today and we need to make sure that we work better in the future, so that we can avoid that. De Weerd: And, Warren, I think it's fair to say it wastes time and money on both sides, because when the county sub comes in they are required to put in dry infrastructure that is our best guess and what if the best guess is not the best guess? That is -- is not able to utilize it and they have to -- to put in different infrastructure. That's a waste of money. On the private side you're requiring extra expense that is not a for certain. So, I think that building from the inside out has proven numerous times to be the -- the right approach. Any questions from Council? Hood: Madam Mayor, I just have a couple more slides and, then, we can -- you're probably prepped enough, but I just kind of -- I'm going to jump back to impact fees here in just a second. I do want to do a little bit follow up on what Warren said and going back to the director's meeting and from the police department, their main concern with development in the county is consistency and code enforcement and that's kind of what Warren is saying with consistency in code, enforce your code. Don't allow variances. If we are asking for an easement, we need the easement. If your code requires that in our area of impact we get either dry line or the easement to put in future sewer lines, please don't allow that variance, because now we may not even be able to design around that. You may just have to shut off a whole shed or we have to go -- or a lift station and costs us hundreds of thousands of dollars, potentially, to -- to serve people downstream from that. So, from the police department standpoint, again, code enforcement and consistency was their biggest issue. I don't know how we really wrap that into this dialogue, but maybe there is a follow-up meeting with the county on that -- on that topic. I just want to kind of bring you in on that as well. So -- and Warren kind of stole a little bit of my thunder. I want to run through a couple of sites and if you look at that third bullet, maybe we will start there, because that's where he went. Overland, Ten Mile, Victory, Meridian and Meridian City Council March 22, 2016 Page 29 of 48 Linder-Victory, this is something at those director's meetings -- at least the one that I went to, was talked about. It's s ome examples. Gives some real life examples of what the issues are and so Warren mentioned Meridian Heights and Kentucky Ridge. These were county subdivisions and the city limits have been growing this way and not to rehash, you know, recent history, but , you know, we are currently working to bring that sewer line by this subdivision, because there wasn't a to and through policy and this developer didn't have to bring the sewer line down, so we are working on extending sewer so we can get orderly growth and development in this portion of south Meridian. I know this may hit close to home for a certain -- some certain people on the Council, but I -- I just want to call out, you know, a couple of county subdivisions in this area. It's a similar situation where city limits are here and you have older county subdivisions, but there is no infrastructure here and the likelihood of these developing and extending that infrastructure to the larger lot subdivisions that want to extend is not very feasible. I mean it's cost prohibitive for a lot of developers. So, the city has to step up, essentially, and -- well, has worked to deal with the property owners to step up and extend that sewer if someone doesn't step up and extend that. But you also look -- and, again, I know there has been conversations on this, but if you look at the infrastructure on these county subdivisions, there is no sidewalk along the arterials, there is no sidewalks internally, you don't have connectivity. You have got a middle school that's going in right across the street and yet there aren't -- there isn't that -- those urban level services. And, again, I know this is an older subdivision, but we see this same type of development occurring now and so we are going to see this in five and t en years just a mile or section down the road, because you do get these county subdivisions with five acre lots that are developing and don't have some or all of that infrastructure we just talked about the county requiring in Title 9. I just want to brin g a couple of other -- zoom into a couple of other locations. I want to show you a couple of commercial -- and you're all probably aware of these, but I think it helps to -- to see them again, especially with an aerial view. So, you have a county approve d project here and -- De Weerd: A very old one. Hood: -- city one -- it's old -- it's older. But just to show that the level of development in the county versus the city and the landscape buffers that are required and the sidewalks that are required and the lack thereof. So, if you look at all four corners, the three corners that are developed in the city pretty consistent. You have commercial development -- yes, it didn't just get approved yesterday, it's been there. But there is new commercial development approved. All of -- so, just go to the residential side -- and, again, an older subdivision, I don't know, '70s, '80s, maybe even older than that, but they all have direct lot access to Locust Grove Roadway. You know, there are 30,000 cars a day and the county doesn't have the access restrictions to arterial roadways. They are approving driveways right now at Eagle Road south of town. They don't have the same policies we do and it's not a problem now, but it's going to be a problem Meridian City Council March 22, 2016 Page 30 of 48 into the future. So, just working with them on access, having an access policy on allowing a private driveway. So, again, you know, you look at nice landscape buffers and sidewalks, you get a battery company that went through the county and they don't have landscape buffers, they don't have a sidewalk, they have an advertisement vehicle out front. Just the difference between development in the county and development in the city. We just have different standards. So, I plan on just showing a few of those during the joint meeting. Again, that was something that was brought up at the director's meeting. I don't know what your all thoughts are on that, but just to kind of -- I have got a little bit more recent one if you want, because that's -- I think they are fair still and valid, but -- but those projects are a little bit older -- just real quick. Another one. Victory Road. So, this is not too far from where we were just at, but Mesa -- this subdivision here kind of paints a pretty good picture I think. Five acre lots in the county. Long cul- de-sac that dead ends. If you look at the city approved subdivision, there is a stub to this property, but there is no connectivity to any of the adjacent subdivisions in -- that are developed in the city and we are lef t with a gap in the sidewalk that would make the -- basically, you know, three quarters of a mile on the north side have complete sidewalk and no landscape buffer. So, again, this one really paints a good picture of, you know, the development between the county and the city and I'm not saying all development in the county should have urban level streets and streetlights and sidewalks and all that, but -- but to retrofit a lot of these subdivisions it's very, very difficult, especially when these are private lanes. Those are so difficult to convert to a public street in the future and, then, you're left with this big -- a long run, there is no way to get across that thing and you really are forcing folks on the arterials and it makes -- forget safety, but congestion and all of those different reasons to have some of those requirements for -- De Weerd: Caleb, I think another example is -- and it's King something. It's down in south Meridian on -- off of Eagle Road across from Tuscany. Hood: Kingsbridge. De Weerd: Yeah. Kingsbridge. When it wrapped around that county sub -- Hood: Yeah. De Weerd: -- and the -- the neighbors were concerned that, you know, they -- they had no sidewalks, they knew kids would be walking through their subdivision, they had the narrow roads, they had borrow pits for drainage, and safety was a huge concern of the neighbors in that county sub and having school age kids walking through it. It's just different standards that if you anticipate the city growing around it, you want some compatibility in at least looking to the public safety piece to that. Meridian City Council March 22, 2016 Page 31 of 48 Hood: Yeah. That's a good point. I can bring that one up. And it's really the private lanes -- at least in this case, if memory serves, I think that -- that developer was required to construct off-site sidewalk on -- De Weerd: He did. Hood: -- a portion of Dartmore to get out to Eagle Road to address that concern. De Weerd: Uh-huh. Hood: But you are retrofitting it. At least it's a public roadway with the right of way. That's a private lane. You have to go to a hundred percent of those folks that have an interest in a private lane and get them all to consent? It doesn't happen. De Weerd: Well -- and that would be a perfect example, though, to the county in you had a developer that had to do off-site improvements because of the concerns of the neighbors and that was at extra expense and certainly wasn't something that had to happen, but he knew to be a good neighbor it had to happen. Hood: So, I'm not going to beat this dead horse. I think I talked about all these things here in retrofitting safe routes and connectivity. I just want to take just a minute and run through the applications that we saw in 2015. I do have a handout if the clerk -- and I'm not going to go through all of these, but there were -- and this doesn't include property boundary adjustments, records of survey, most variances, staff level approvals, but these are, quote, unquote, true development applications. Somebody's proposing to build something or change a land use on a property. So, I just wanted to -- we had 13 -- 14 of them last year. So, a little over one a month. It doesn't seem that much, but this is just 12 months worth of applications. So, you know, it's -- and not all of them are egregious, some of them are -- are really no issues. In fact, the first one I have on the screen was a contractor's yard. They did have a variance request for their setbacks, their shop to be located closer to a hundred -- closer than a hundred feet and, quite honestly, a contractor's yard in this situation where it's next to county properties, it will probably redevelop with a higher and better use. I mean it is sort of an interim use as a contactor's yard. Some day when there is an interchange here this will redevelop and it will be something different. So, I don't really have a concern with a contractor's yard in that -- in that situation. There was a digital billboard sign proposed on -- at 1035 East Fairview as you can see it's an enclave property. It's just out of our downtown. Why is the county approving digital billboard signs on Fairview just outside of our downtown. So, again, that just highlights one of the -- the earlier points of why we want to renegotiate. Five Mile and Victory, outdoor storage -- self storage and gravel pit. You all probably got phone calls from some of the neighbors out here when it was proposed on this property. It was appealed to the Board of County Meridian City Council March 22, 2016 Page 32 of 48 Commissioners. They ended up denying it. But, again , having an outdoor storage facility -- it was mostly the gravel pit I think that the neighbors were concerned with, but they also had some commercial development. So, the level of commercial development and the neighborhood concerns were our concerns. Amity and McDermott -- or near McDermott, this was a three lot residential subdivision. It, in an of itself, it's pretty far out there. I mean, geez, this is way out, so, you know, not a whole lot of concern with it, other than it had a private lane and, again, this isn't going to be my problem, but -- and for future generations, private lanes out there, you aren't going to be able to get through this section, you're going to have to go around. So, you're not going to have neighborhoods on this side of McDermott and this side of Black Cat being able to get there, you're going to have to go out to Amity or Lake Hazel to get there. So, that's the main concern there is a private road at that project. 5151 South Meridian Road. This was a 66,000 -- again, self storage facility. At that point in time it was an enclave like it shows now, the city limits reflect the south Meridian annexation. But, again, there wasn't -- 66,000 square feet of outdoor storage proposed not too terribly far from existing city limits that cause -- and I know Perry -- Mr. Palmer -- Chief Palmer, excuse me, was a part of that review at the county and fire flows, you know, they were working through those things, but, again, why have these interim conditions, just wait for our services. We have planned services for water infrastructure there in this fiscal year. The next one, number five on your list, Nickel Creek Place, a graphics arts product business out of a home, no real issues. Home occupation. Home business. That seems -- that's no issues from my standpoint anyway with those. The next one off of McDermott Road, outdoor self storage facility. Again, self storage, self storage, self storage. Outdoor. No pavement. You know, barbed wire fencing. City limits aren't that far. We have projects here and another one that -- that will probably be before you before too long that backs right up to these -- these properties. It is a contractor's yard, though. So, again, I see those as redeveloping. It's when they are adjacent to city limits like this one is, a contractor's yard next to city limits and their variance is to our constituents, basically, you know, residents in Meridian, with a county contractor's yard, they should be applying to the City of Meridian if they are eligibl e for annexation. Next one was a -- the Fairview cemetery. Again, no -- no issues with the expansion of the cemetery from my perspective. Accessory structure. No real issues with that one either, again, with its location and an accessory structure. Gr oup daycare off of Tasa. Again, the group daycare, home occupation type of a thing, that seems to be in line with our future vision. Again, landscape contractor's yard. Again, we -- so, it's kind of the same types of things, but the variance to the setb ack closer to residential. Thirty-eight thousand six hundred five square foot research and development facility. Again, we have got proposed commercial projects, not too far from city limits. In fact, we heard from several of these neighbors here asking the city to oppose this project in the county. The county was looking at approving a master site plan on a ten acre research park. I will just leave it at that. And, then, the last one to highlight was a cell tower and we are seeing more and more of these as well. Again, this is an enclave. Totally surrounded by city limits next Meridian City Council March 22, 2016 Page 33 of 48 to a high school. Not that we wouldn't approve a cell tower. A cell tower may work there. But it's the level of improvement of the site associated with developing that cell tower. Are they paving -- are they paving their access in and making sure that dust isn't being brought in. Are they putting in their landscape buffers. Is the sidewalk being connected? Those types of things that urban level developers are required to do versus county level development. So, those are just -- that's just a sampling of this past year and the applications that we saw. Not all -- not all development applications in the county are bad or cause me pause, but 50 percent, something like that, roughly, do or are of some level of concern, so just to, again, kind of bring the point home. So, finally, impact fees. I didn't hear anything back from fire or police about potential for th e county to protect -- collect impact fees on our behalf. Steve Siddoway did provide some comments on this and other things, but, again, we talked about this last time, Boise City and Ada County have an agreement, it's in that Boise city's area of city impact agreement with -- with Ada County to collect parks impact fees. The main justification for that is the residents that are being approved in the county are parks patrons and create that demand, so why shouldn't they be paying a proportionate share of park impact fees. So, that's one where I'm not the subject matter expert on impact fees. Again, it's something we asked for in our letter. Again, as far as the hierarchy goes, the thing that -- that I would request you -- you discuss with them it's the first two bullets and not that we can't talk about impact fees, but I don't know how would be we start to go to implement something like that. But I just bring it up, because it is -- it is possible. And I don't know if anyone else wants to speak on that -- on that topic about impact fees, but with that I hope everyone is comfortable for the 6th. I don't know how long -- I haven't timed myself, but I won't do that long of a presentation on the 6th. I will definitely make it shorter, but -- but it will be in the same vein, so -- De Weerd: Caleb, I think it was very helpful and I appreciate the examples and kind of walking through it and giving specific instances where it's caused challenges. Hood: I will work on some more examples as well. De Weerd: Okay. Hood: Maybe instead of the ones I had here. Everyone's good, then? Thank you. De Weerd: Uh-huh. Thank you. Oh. There is -- there is another private lane that if -- if you can use that as an example -- was it Winsgate? What -- Hood: Wingate. Yeah. De Weerd: Wingate. Oh, my gosh. I'm so glad that that area is -- is built out. Meridian City Council March 22, 2016 Page 34 of 48 Hood: Not quite. But we are getting there. And that may be a -- I can look at using that one. Bird: Wingate is off of Ustick. Hood: Yes. Yes. Bird: Between -- De Weerd: It was over by -- Hood: Do you know where that's at, Keith? Watts: Yeah. Hood: Yeah. We can -- that is a good example, Madam Mayor. So, I can -- here is Wingate. And it actually used to go through here and, yes, we got through the -- the Sharps. If you remember Dale and Helen Sharp's property that -- De Weerd: Absolutely. Hood: -- you know, used to have -- De Weerd: I have scars. Hood: -- the five acres here. But that is -- there are still some scars, actually, from the remnant of what was Wingate and, you know, these would be double fronted lots. So, that's maybe a good example, too, to bring up to that to say -- De Weerd: Well -- and I think there is one over by Redfeather as well that is now a major connection to a large subdivision through a county sub. Has no sidewalk. It's a very narrow street. There is no lighting. It's -- it's not a safe connection, but a lot of people use it and they drive very quickly through there. So, we have, unfortunately -- Hood: There are examples that -- C. Community Development: Review List Of Priority Roadway, Intersection And Community Programs Projects For 2016 De Weerd: Uh-huh. But thank you. Okay. So, if there is nothing further, Council, on that one, we will move to Item 10-C. You received a road priority list last week and I will tell you I only got halfway through it myself. That was a lot of great detail and appreciate that. Meridian City Council March 22, 2016 Page 35 of 48 Hood: Madam Mayor, if I can, just the -- I sent you all an e-mail, but this is the exhibit I didn't show you last time. I have talked to two Council members, so I will just share with you that feedback that I have gotten from them. Mr. Cavener was not able to be here. He wanted to talk a little bit about the community programs projects and Rail with trail. I don't know if it's appropriate now, but there was a discussion at the transportation commission about the purpose of these lists and this list is primarily used again for ACHD, so they can know what our priority projects are. There was some discussion about, well, why is Rail with Trail so high on our list to ACHD. They are not going to really do anything. That's -- that's outside their right of way, aside from crossings, and I told the commission -- I said it's not just an ACHD list, this is a comprehensive list that I share with whoever asks to say what are your -- what are you priority projects for pathway, sidewalks, roadways, intersections. So, this isn't just an ACHD list. Yes, that's primarily what we use it for, but you will see projects on Chinden, you know, that are listed there and that's a partnership with ITD. But they are still on our list, even though ITD is going to be the lead agency in making those intersections happen. So, that was the feedback I got from -- at least a question or future dialogue is should we add an asterisk next to projects like that that may be -- the File Mile Creek pathway extension that goes back Badley to Fairview, ACHD is probably not going to play a role in that, why -- you know, should it be so high on the list. De Weerd: Well -- and, Caleb, I would maintain that the Rail with Trail -- ACHD has told us that they are on board, they see it as a priority, and they also see it as a potential alternative to widening Fairview where the small business owners up and down that corridor express concern. They see the Rail with Trail as a potential alternative. Improving that would eliminate the need to expand Fairview. So, I guess I would say the Rail with Trail becomes even more important. Hood: And I don't want to put words in anyone's mouth, that wasn't Mr. Cavener. I don't think that was his point. Just to have the dialogue about should there be some footnote or something there about this project maybe not being so much for them to program, because our expectation isn't for them to necessarily fund it a hundred percent. De Weerd: Is it my expectation. Hood: Okay. Well, maybe it is. Okay. And, then, the other -- I just had a brief e-mail back and forth with Councilman Borton -- again, not to put words in his mouth, but he's actually here. I think he's generally okay with the priorities as shown on this exhibit here, but some of the dialogue, as you may recall from two weeks ago, was about -- and, Madam Mayor, you weren't here -- was about Fairview at seven lanes and ACHD has Fairview in their CIP through Meridian Road planned for widening to seven lanes and one of our higher priority projects Meridian City Council March 22, 2016 Page 36 of 48 is the Locust Grove-Fairview intersection. It's number six. So, it's a top ten project and they would blow out to a nine by seven. So, nine lanes -- nine lanes on east and the west leg and seven lanes on the Locust Grove leg to accommodate a future seven lane wide Fairview. And I just brought it up that in the past it's been a topic of discussion, I said I don't recall there ever being -- I know there is not a resolution. I don't remember there ever being a vote or even consensus from the previous councils on, yeah, we think Fairview should be seven or, you know, it's okay being seven to Locust Grove or to Meridian, but, boy, west of Meridian Road does it really need to be seven, maybe five is appropriate. So, I think maybe -- against that's what we are -- maybe there is some of that dialogue tonight for potentially including in the letter that you all have in your packet. But, other than that, I think the priorities are what they are and if you're okay with the list and the letter, I will -- if you will authorize, I will get the Mayor's signature and get it off by -- April 1st is the deadline to ACHD, so that's the update I have. De Weerd: Appropriate. Hood: Yeah. De Weerd: Any comments from Council? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: It doesn't necessarily need to be addressed in the letter, but to follow up on Caleb's comments, the question that I had with regards to Cherry Lane. It didn't make initial sense that the -- the ultimate build out of Cherry Lane heading west from that Locust Grove interchange would be seven lanes, as opposed to five. Understanding it's seven from Eagle to Locust Grove and, then, at least my initial thought was five heading west from there and so the question is whether that's really been addressed by the Council before taking a position or have we even discussed it at some point, presuming we need to, and give some consistent direction -- not necessarily in this letter, but whether it's a unified message to have that be seven to and through or if five is m ore appropriate as you enter our downtown Main Street, Meridian Road. De Weerd: I think that the city has expressed concern of the seven lanes and asked them to look at other opportunities. Again, I would point out the -- the rail corridor is -- is one of those. Hasn't been -- I mean certainly in the initial discussion, but the Fairview corridor has been a point of discussion and potential contention of what was being proposed. Bird: Madam Mayor? Meridian City Council March 22, 2016 Page 37 of 48 De Weerd: Mr. Bird. Bird: Fairview has been discussed quite a bit and I'm quite shocked that they come -- that they come out with the seven lanes at all, because it is -- it is the greatest way to shut down business -- existing businesses that are already there. And we have -- we have had -- we had a committee that we have met -- oh, I would say five, six years ago, two from Boise, two from Meridian, and -- and had, basically, said that five lanes and all of a sudden you have got seven and it's something that I think -- I think if they look at going over five lanes on Fairview from Orchard to the county line at McDermott, I think they are going to kill one heck of a lot of establish businesses that have been there a heck of a lot longer than Fairview has been paved. So, I -- I just -- I think they are -- I'd sooner see them worry more about getting Ustick five lanes all the way through, because Ustick is -- is the one road -- east and west that goes from the river to Boise. From the Snake River to Boise. Hood: And, Madam Mayor, Mr. Bird, just on that point, I will just point out that Ustick is a priority corridor and they are working on it. So, it's not an either/or. They are doing Ustick, but they are also planning to do Fairview. So, for them it's both. It's not an either/or, so -- but if you look on the spreadsheets, I mean Ustick -- the next few miles of Ustick will actually be under construction later this year. Bird: I know that. De Weerd: I guess -- in response to your earlier comment, I do think it's something that this Council needs a joint meeting with Ada County Highway District to discuss the Fairview corridor and what some of the alternatives that are being considered in lieu of a seven lane facility. Hood: So, Madam Mayor, can I ask you -- can we go another step first before that joint meeting? What I would -- I'm working on the capital improvement citizen advisory group at ACHD and they are working on their next round similar to our impact ordinance, they do it every four or five years they have their group of projects. Gary Inselman -- I'd like him to come to just address you and kind of explain from the staff perspective more technical perspective on why they are at seven and, then, we can -- similar to our discussion with the board, I want you to be comfortable before we just pound our fist and say, you know, not seven. To get their perspective at least from a staff level about why they are planning on seven lanes now, if you're okay with that, before we go into the joint meeting. Is it okay if I invite Gary in the next month or so to come and -- or do you want to jump to the joint meeting, that's fine. De Weerd: I'd rather pound my fist if I have to. Hood: I didn't mean to assume that you would, but just before you have your mind made up, maybe listen to why the transportation authority thinks that seven Meridian City Council March 22, 2016 Page 38 of 48 lanes is warranted. If you have already heard it and you don't want to do that, that's fine, too. I just thought I would offer that. Bird: Madam Mayor? De Weerd: Okay. Mr. Bird. Bird: Caleb, you know, we had a meeting -- a joint meeting down there discussing it a couple three years ago and we had enough of those businesses along there that -- that got up and testified. I understand the staff really don't have to answer to the public, but I will guarantee you the elected officials do. Hood: And that's fine, we don't have to -- I just wanted to make sure you're comfortable -- De Weerd: But our staff does. I mean you guys do really well. Bird: I was talking about ACHD. De Weerd: I think if Gary if the first appropriate step I can save my fist pounding for later. Hood: You could practice on him. De Weerd: I can. And he's fun to practice on. Hood: All right. I will work on that. Thank you. Good with the priorities on the list then? I will put it on letterhead and get the Mayor to sign it then. De Weerd: Yes. Hood: Thank you. D. Finance Department: Update to Purchasing Policy Discussion De Weerd: Okay. Item 10-D. Keith, before you get started I just want to thank you. This was really comprehensive and all the various forms that you presented the information was helpful. I know that the departments have expressed sincere appreciation for the clean up, making the process easier to understand and easier to use and I will turn it over with my praise. Watts: Thank you, Madam Mayor, Council Members. I have e-mailed the draft policy to each of you and provided another hard copy just in case you didn't have it up in front of you and, really, I'm just here tonight to ask for feedback, comments, and answer any questions that you may have and to look for Meridian City Council March 22, 2016 Page 39 of 48 direction. If you wish I can go through the -- the major changes that I pointed in my cover letter that I sent to you folks earlier last week I believe, if that's where you would like to start. I will state that I have -- I had -- Councilman Borton has given me feedback with no recommended changes and I was able to meet with Councilman Cavener last night and to answer any questions he had and review it as well and he is comfortable with it as it sits. I would like to go through and tell you the process of -- that we went through to draft this. I made all the changes that I thought were appropriate, reorganized it, sent it through the Finance Department and had the key players in the Finance Department review it and provide feedback. Then I provided it to the Ma yor and my liaison Councilman Borton for their review and comment. After that passed that out to the department directors and I have had either e-mail or conversations with each of the department directors and had no significant comments or changes. Asid e from just the department directors I also had the entire Legal Department review it as well and, then, sent to you, the Council members, for their review as well, so -- De Weerd: Council, any questions, comments for Keith at this time? Borton: Madam Mayor? De Weerd: Yes, Mr. Borton. Borton: Just to tag with your comments, I appreciate Keith's efforts to get all of this input on the front end from so many different interested stakeholders. It's led to what I think is a great product, great end result. Watts: Thank you. I guess I would point out -- one more item I'd like to point out, too, is I had one add from the McGladrey Report. There was one small section where I had that conflicting three words with one of the HR policies and we have completely removed that section from the purchasing policy. Now we just refer to the HR policy to avoid any conflicts and that was my one take away from the McGladrey as far as the policy was concerned. De Weerd: Thank you, Keith. Anything further from Council? So -- Watts: And direct that would be -- bring it back on the -- would you like it on the 5th or next -- or would you wait until the -- the second week, the 12th? The workshop? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: My preference would be on the workshop, the 12th. Let's bring it back. That will give everybody time to look it over really, really good. Meridian City Council March 22, 2016 Page 40 of 48 Watts: Yeah. And, then, we will -- Bird: I think -- I think you did a great job on it, Keith. Watts: Thank you, sir. Bird: You addressed some of my concerns. Watts: Thank you. E. Public Works: Design Standards Update De Weerd: Thank you, Keith. Okay. And 10-E is under Public Works to have an update on our design standards. Design standards? This is all unde rground. Who cares what it looks like. Stewart: Well, some people do. Madam Mayor, Members of the Council, some of you heard me give some updates on the design standards a couple different times, but I think we are -- at least two of our Council Members this might be the first time that they have really heard a lot about it. I just wanted to give you an update on the process as to where we are at and I forgot something. I just wanted to hand you each a copy -- a draft copy of the design standards. I'm going to take you through briefly the process that we underwent to put this -- the standards together and where we are going to go from here. So, essentially, to just kind of recap a little bit for those who may not be familiar with it, the City of Meridian and the Public Works Department has a couple of -- one -- primarily one document right now that we utilize to help the development community and our contractors who are putting in infrastructure for the city and the specifications and there is two pieces to that. There is the ISPWC, which is the Idaho Standards for Public Works Construction that's produced by the state and, then, there is the city of Meridian supplemental specifications that go along with that. Those are primarily instructions or directions to contractors who are out building things in the field. It tells them how to build it. But the city has not had a central repository or location for all of the information that we require designers to have when they are designing plans and putting together specifications that they need to submit to the City of Meridian. So, a few years ago we realized that we sort of had this deficiency. What really kind of brought it to light was the fact that we put together our street lighting standards, which was the standard that was adopted in 2010 and we realized the value in that standard and thought, you know, we should probably create something similar with regards to sewer, water, reclaimed water and other things that the city has to deal with and put that in a document, so that we had a resource that was available to all of the -- essentially consulting community, consulting engineers who are putting these plans and specifications together, so they had one location where they could really get a hold o f most of the information that they would need to put together a set of plans and specs that Meridian City Council March 22, 2016 Page 41 of 48 they could submit to the city and hopefully by doing that it would help them so that they wouldn't have to go through as many iterations in the review and approval process. So, the design standards and specifications are slightly different. Specifications are instructions to the contractors. Design standards are instructions to the consulting engineers primarily or the development community. Again, just a reminder, we did have a street lighting standard that was adopted in 2010 and we are reviewing and updating that as a part of this process. They are complimentary documents. Okay. So, just to review some of the drivers behind this, we wanted to be able to document current practices. Much of what's in this document that you see before you is actually things that we have been doing and requiring for many years. They are not new, we just didn't have a place where somebody could look them all up and -- and review them all. So, a lot of what you have there is just actually putting all of the current practices in a document that makes it easier for people to use. There are some new things in there, especially when it comes to, for instance, reclaimed water. We didn't have a lot of information with regards to reclaimed water and so we took this as an opportunity to really sort of identify what we want and what we would expect with regards to reclaimed water when somebody is putting in reclaimed water facilities within the city. As I had mentioned, we also hope that this would streamline the review and approval process for plans. We wanted to improve our ability to communicate with the design community or with the development community. We feel that this does this. It helps put together all of the information in one location that they can use as a reference that should help them out and it also should help us when we have to update something, it gives us one location that we can update, similar to what we do with the specifications. Every year or two we gather together all of the things that have come to our attention over the past few months and we make an update, we do a public outreach and we bring that back to you guys for your approval. So, it's sort of formalizes the update process and makes sure that we are getting out and reaching out to the stakeholders to make sure that everything that we are doing is -- is communicated well to them. It also helps us to facilitate this opportunity for public outreach. It really drives us through a process that helps us to get out -- and I will talk a little bit about what we did with this and you will see that. It helps to drive a process that helps us to reach out in order to get with our stakeholders and get information from them. So, to sort of give you a little bit of a timeline just real quickly about what we have done so far. In the 2015 time frame -- or 2013 time frame, excuse me, is when we really started putting this information together. We went out, looked at other communities, not only -- not only here in the Treasure Valley, but elsewhere in the -- kind of Pacific northwest and we went and found what they had for design standards and we started looking and saying, well, what about what they have done sh ould we bring to the City of Meridian. How should we organize it? It was kind of a benchmarking effort. In 2014 we developed our sort of first draft document and we started some internal review. We created some committees. We had a major committee that had members from each one -- or from various different departments and divisions within the city. They had subcommittees. Each one Meridian City Council March 22, 2016 Page 42 of 48 of those subcommittees was responsible for two or three chapters within the document and we broke it up and really allowed them to dive into the meat of the -- of the document and get those particular chapters the way they needed to be. We developed in 2015 an outreach strategy working with our -- the Mayor's office and our -- our specialist up there and we also conducted a peer review. We went out and had a consulting firm review the documents for us and provide us with their comments. We did -- after we got the peer review back we did another internal review and made modifications and changes based on that review. We met with other folks in the City of Meridian to discuss outreach opportunity. We developed a presentation and, then, we started our presentation -- I'm not going to go through all of these bullets, I'm just going to kind of hit some of the highlights. So, in 9/8/15 where you start to see the dates, is kind of what I want to go through. So, early last fall we did a presentation to the BCA where we actually presented design standards to them and opened the comment period where we solicited and said we are go ing to have a comment period now for the next -- I think we had a little over two months that we left the comment period open and said could you, please, provide comment regarding the design standards. We also conducted an open house here at City Hall and we sent out an e-mail blast, as well as we put it on our -- on the internet -- the design standards were on the internet and we -- and we noticed everybody. It was on one of the little front page flags that -- basically so that when you opened up the website you saw it right there on the main page, if you wanted to comment on the new design standards you could click on that and it would take you into a spot where you could review the design standards and it would solicit comments. So, we did that on our website. We conducted an open house and after we conducted an open house we put together a series of focus groups. The focus groups consisted of two different -- two different groups. We, essentially, had a development group where we had -- and you will see their names and organizations listed here. We had representatives from the some of the more significant or major developers that do work here in the City of Meridian, as well as some of the engineering firms that are more prominent and do a lot of wo rk here in the City of Meridian and we went through chapter by chapter. We met several different times, because it took us a while to get through the document, but we went through chapter by chapter with the -- with the development group and with the engineering group and got their comments and feedback on the document. Then we took all of that information, we made the modifications and changes to the document that we felt like we could and should and we created a question and response document to go along with it. So, we -- we listed every single comment that we received and how we responded to every single comment. After we put that together we sent it out for one more review to our peer group and we are doing an internal review again right now. We have, again, posted that document on our website, along with the question and response, so if somebody wants to know, you know, I commented on this, they can go down and find their comment and they can find what the response was from the city, how we addressed their comment. So, we went through a fairly extensive process to try and get feedback on the document. In total we received Meridian City Council March 22, 2016 Page 43 of 48 105 comments. Primarily the vast majority of those comments came in through the focus groups. We did receive a few comments through the open house. We had about 20 attendees at the open house and we did receive a few comments there. We actually did not receive one comment through the internet, although I think a lot of people pulled their document from there and, then, came to the open house or other places to talk to us about it. Ninety -three of the comments that we received we favorably addressed and what I mean by that is we were actually able to address that comment in a way that actually was in their favor or we moved in their direction to make those corrections or make those changes. There were some -- some as you can see that we were not able to address or we weren't able to do exactly what they asked for and I wanted to list some of the reasons why we were not always able to respond positively. Some of those actually increased the risk or the liability to the city. It was shifting, essentially, from the development community to the city for the risk and we though t that's probably not fair to do. So, we didn't -- you know, essentially, accept or -- or make those changes if that was the case. Some of them actually increased risk to public health, which we weren't willing to do. Some of them actually were because there were conflicting views. In other words, we had ce rtain entities that expressed that they wanted it this way and some that expressed, no, we like it that way and so we didn't have universal agreement on what they wanted. So, in those cases we tended to leave it as it was. Some of them were because they were, essentially, requirements that were from another document or another agency. They -- in most cases what we did is we actually removed those requirements from the design standards and just listed a reference to the other document. But we didn't actu ally -- it didn't actually appear that the -- the design standards were making that requirement. We were simply referencing the document. Some of the things that were -- were concerned were actually things that were to the UDC and so we were like, well, if you want to change the UDC that's a different process. We will remove it out of the design standards. It's not removing it as a requirement, but we won't have it here, we will just reference the UDC. And there were a few cases, although not many, whe re it actually would undermine the objective or the purpose of these -- of the standards. So, all in all we were able to address 88 percent of the questions or comments favorably, which I think was pretty good, actually, when you think about all the thing s that they commented on. We did our best to listen and to make the modifications and changes that they asked for whenever we could. Moving forward, we have -- as I mentioned, we have taken this document that you have, as well as the response document, we have put it on the internet and we have sent notifications back out to all of the subcommittees and asked them for review. We sent it out for a second peer review, available online for anybody to comment on. We have contacted all the focus group participants, the BCA, and all the open house participants and asked -- and told them that it was available and we would like final comment on the document and what our -- what we were hoping to do is be able to take this document and bring it back to you on the workshop in April and seek adoption of the document at that time. We have asked for the comments -- for everybody's comments to, essentially, be in by April 5th. It gives them two Meridian City Council March 22, 2016 Page 44 of 48 weeks. That seems like a short time frame, but the reality is we have already had a very long comment period and I hope that we have received the vast majority of the comments that we are going to receive. So, I don't anticipate a significant amount of comments at this point. So, we are giving an additional two weeks worth of comment period for anybody to make final comments. We can make final modifications and, then, bring it back to you in that week before the 12th and, then, come back on the 12th and seek adoption of the -- the design standards. So, that's it in a nutshe ll. Sorry it took a little long, but I wanted to make sure everybody knew where -- where we had been with this. Bird: Madam Mayor? De Weerd: Thank you, Warren. Yes, Mr. Bird. Bird: Very nice, Warren. I appreciate this. I do have one question. In your focus group I see you got a lot of professionals and stuff like that, which is great, but why -- why don't we have a couple of utility contractors, the guys that actually put this stuff in the ground? You know, a lot of times we can design somethi ng and it looks good on paper or on our computer and we can draw it up nice, but it don't work out in the field and you and I both know that happens more than we would like it to. I would like to see -- when you -- and I like the way you -- the process you went through couldn't be beat. We should go through all these processes when we design something -- get a design review standard, but I would -- I would like your team to sit down and think about getting a couple of -- of the actual contractors or construction guys that do the actual physical putting it in the ground and making sure that they are on board, too. Stewart: Madam Mayor, Councilman Bird, I totally agree. When we went to the BCA we actually announced at the BCA -- but we contacted the association that we would welcome -- if you wanted to be on one of the focus groups, let us know. And we also sent out a lot of the notifications for the open house were sent out to contractors and the message that we got back, honestly, was that the contrac tors were primarily more interested in changes made to the specifications, because that affects them more directly in the real world and that the design standards were really intended to help consultants prepare plans and although they were interested, they were more than willing to let others be a part of that focus group, as opposed to being on it. We do intend, as soon as we complete this process, to start the process to update the specifications and I expect we will get a lot more interest during that process from the contractor's community. Bird: Great answer. No problem. De Weerd: Any other questions, comments? Borton: Madam Mayor? Meridian City Council March 22, 2016 Page 45 of 48 De Weerd: Mr. Borton. Borton: One quick question. Warren, can you go to slide six? I think it's -- Stewart: You might have to remind me -- I can't read that one. Borton: Yeah. Stewart: Is that it? Borton: Yeah. And I agree with Councilman Bird, this is a through process you went through to gather all this input. It's fantastic. It leads to a gre at result and a great product. On the -- the items -- the very few items that were not favorably addressed gave five good explanations as to why they wouldn't be. Of the 12, it looks like 12 comments, on providing that feedback of one of these five explanations as to why those 12 wouldn't be addressed, were any of those 12 resolved or is there still lingering disagreement from whoever made those comments that these five explanations that seemed reasonable don't address it, at least in their eyes? Stewart: We haven't -- you know, we had some discussion as we were going through the focus group discussions themselves and in some cases, you know, we -- we, essentially, talked to them then and said, well, we will have to -- we will have to ponder that and look at it. We haven't gone back to them at this point and -- although we have, but it's just gone out -- and told them how we revised it. That document that I talked about, which is the response document, basically says here is the comment, here is how we addressed it or maybe why we couldn't address it. They will be getting that at the same time frame I think as some of that went out yesterday, some of it went out today, some of the e -mails went out today, so people -- I expect we will get some of those comments and feedback in the next two weeks. There are some things. For instance, I will just give you a heads up. I'm confident that when we come back -- or pretty confident that when we come back on the 12th seeking adoption, that there will probably be folks in the audience who will come up and want to talk to you about street lights again. We hear that over and over, even though that's been adopted since 2010, we made significant changes to the street light standard and I think the vast majority of those changes were -- will make life better and easier for the development community. However, one of the comments that we made and have made consistently is that we have adapted a standard, which is a -- you know, essentially, a standard that's by -- by the transportation industry on street light spacing and it's based on photometrics, you know, and safety and they don't like the spacing. They want it to be further. And I have no basis for allowing it to go further and I have offered several times, said you show me another standard that I can use and I would be happy to consider it and I have not receive one yet. So, I'm sure that that's still a bone of contention with some folks. They would like greater spacing. As an engineer I simply -- street lighting is not my area of Meridian City Council March 22, 2016 Page 46 of 48 expertise and so I go to the resources that we have from the professionals, who that is their expertise, and we have adopted what their recommendations are. De Weerd: Warren, have they come back and offered you an alternative and cited the resource of where they found the standard? Stewart: I have not had any of them come up with an alternative standard. I mean we have a standard. We are happy to share that with them where ours comes from, but I have not had -- I have offered that same statement that I just made here in every meeting. You give me an option, I would be happy to consider it and I have not gotten one, so -- I'm sticking with the one we have until there is a -- a bona fide alternative. I get a lot of -- well, Boise doesn't do it that way or Nampa doesn't do it that way and I'm like, well, you tell me what their -- what they base their lighting standard on and I will be happy to entertain that. But you asked Boise and you ask Nampa and they are like, well, it's just been that way for -- for years. But they have no basis for it. And I'm like, well, I can't get there. I'm not going to -- De Weerd: Isn't that good enough? Just because you do it that way. Stewart: Well, that doesn't make me feel -- Bird: Very good, Warren. De Weerd: Any other questions? Thank you. Very thorough. We appreciate that. Item 11: Future Meeting Topics De Weerd: Okay. Council, anything further for upcoming agendas? Any topics? Bird: I have none. Item 12: Executive Session Per Idaho State Code 74-206 (a)(c): (a) To consider hiring a public officer, employee, staff member or individual agent, wherein the respective qualities of individuals are to be evaluated in order to fill a particular vacancy or need. This paragraph does not apply to filling a vacancy in an elective office or deliberations about staffing needs in general; AND (c) To Conduct Deliberations Concerning Labor Negotiations or to Acquire an Interest in Real Property, Which is Not Owned by a Public Agency De Weerd: Okay. We will make sure to get the design standards on there and, Council, we are at Item No. 12, Executive Session. Do I have a motion? Meridian City Council March 22, 2016 Page 47 of 48 Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we go into Executive Session as per Idaho State Code 74 -206, (a) and (c). Borton: Second. De Weerd: I have a motion and a second to adjourn into Executive Session. Madam Clerk, will you call roll. Roll Call: Bird, yea; Borton, yea; Milam, absent; Cavener, absent ; Palmer, yea; Little Roberts, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: FOUR AYES. TWO ABSENT. EXECUTIVE SESSION: (8:24 p.m. to 10:35 p.m.) De Weerd: -- motion to come out of Executive Session. Bird: So moved. Borton: Second. De Weerd: All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: FOUR AYES. TWO ABSENT. De Weerd: Do I have a motion to adjourn? Bird: So moved. Borton: Second. De Weerd: All those in favor? All ayes. MOTION CARRIED: FOUR AYES. TWO ABSENT. MEETING ADJOURNED AT 8:24 P.M. Meridian City Council March 22, 2016 Page 48 of 48 (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYOR _!r -D ATTEST: - !� 1 5 /& DATE APPROVED JAYCEE WLMAN, CITY CLERl `; �� `` '��,°� } Ni,; Changes to Agenda: Item#9B: Paramount Subdivision No.31 —FP(H-2016-0021)—Applicant requests continuance to April 5th (the proposed plat was deemed by staff to not be in substantial compliance with the preliminary plat due to the overall lot count being over that approved with the preliminary plat) Item#9C: Kentucky Ridge Estates Sub.4—FP(H-2015-0035)—Applicant requests withdrawal of the application (because of restrictions on the preliminary plat, they need to wait until the high pressure water zone is available.) Item#9D: Olivetree at Spurwing Subdivision(H-2016-0023) Application(s): ➢ Time Extension Size of property,existing zoning,and location: This site consists of 20.51 acres of land,zoned R-4&R-8,located north of W. Chinden Blvd.and west of N.Spurwing Way. History:This property was annexed and preliminary platted in 2006;a final plat was approved in 2008,and 4 previous time extensions have been granted to extend the time period in which to obtain the City Engineer's signature on the final plat. Summary of Request:The applicant requests a two(2)year time extension to obtain the City Engineer's signature on the final plat for this subdivision. The final plat consists of 65 single-family building lots &6 common lots on 20.51 acres of land. Eighteen percent of the site is proposed to develop as open space. The applicant states that the Idaho Transportation Department has completed improvements for the SH-20/26(Chinden Blvd.)/Ten Mile Road intersection, which required significant modifications to the overall SpurWing development. With construction of the corridor complete, they feel current market conditions are favorable to complete processing of the plat and construction of the subdivision. Construction plans are complete and should be submitted within the next month. Staff Recommendation: Approval(no new conditions) Written Testimony: Shari Stiles,Applicant's Representative(in agreement w/staff report) Notes: Possible Motions: Approval After considering all staff,applicant and public testimony, I move to approve File Number H-2016-0023,as presented in the staff report for the hearing date of March 22,2016: (Add any proposed modifications to conditions) Denial After considering all staff,applicant and public testimony, I move to deny File Number H-2016-0023,as presented during the hearing on March 22,2016,for the following reasons: (You should state specific reasons for denial) Continuance I move to continue File Number H-2016-0023 to the hearing date of for the following reason(s): (You should state specific reason(s)for continuance.) Meridian City Council Meeting DATE: March 22, 2016 ITEM NUMBER: 5A PROJECT NUMBER: ITEM TITLE: Proclamation A. Proclamation for March for Meals Month MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO SENT TO SENT TO NOTES INITIALS STAFF AGENCY APPLICANT Meridian City Council Meeting DATE: March 22, 2016 ITEM NUMBER: 6A PROJECT NUMBER: ITEM TITLE: Normandy Sub Sanitary Sewer and Water Main Easement Sanitary Sewer and Water Main Easement between the City of Meridian and James D. Patterson on S. Barletta Wy in Normandy Subdivision No. 1 MEETING NOTES 412-1"4 Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO SENT TO SENT TO NOTES INITIALS STAFF AGENCY APPLICANT ADA COUNTY RECORDER Christopher D. Rich 2016-023741 BOISE IDAHO Pgs=5 VICTORIA BAILEY 03/23/2016 10:57 AM MERIDIAN CITY NO FEE 1111111111111111111111111111 111111111111111th III 00206079201600237410060050 SANITARY SEWER AND WATER MAIN EASEMENT THIS INDENTURE, made this 4 day oOWS2016 between JAMES D. PATTERSON,the parties of the first part, and hereinafter called the GRANTORS, and the City of Meridian, Ada County, Idaho,the party of the second part, and hereinafter called the GRANTEE; WITNESSETH: WHEREAS,the GRANTORS desire to provide a sanitary sewer and water main right-of- way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer and water is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain, service and subsequently connect to said pipelines from time to time by the GRANTEE; NOW, THEREFORE, in consideration of the benefits to be received by the GRANTORS, and other good and valuable consideration, the GRANTORS do hereby give, grant and convey unto the GRANTEE the right-of-way for an easement over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of sanitary sewer and water mains and their allied facilities, together with their maintenance, repair, replacement and subsequent connection at the convenience of the GRANTEE,with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD,the said easement and right-of-way unto the said GRANTEE, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs,performing maintenance,replacements or subsequent connections to the sanitary sewer and water mains,GRANTEE shall restore the area of the easement and adjacent property to that existent prior to undertaking such procedures.However,GRANTEE shall not be responsible for repairing,replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. Sanitary Sewer and Water Main Easement THE GRANTORS hereby covenant and agree that they will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTORS hereby covenant and agree with the GRANTEE that should any part of the right-of-way and easement hereby granted become part of,or lie within the boundaries of any public street,then,to such extent,such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof,shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTORS do hereby covenant with the GRANTEE that they are lawfully seized and possessed of the aforementioned and described tract of land,and that they have a good and lawful right to convey said easement,and that they will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF,the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: Jajs D. Patterson C\ U d ,� ,'�C -1 A i• Address y, , C STATE OF IDAHO, ) ^ ^A SS. County of /� ) On this \ day o 2016, befor th dersi ed, a Notary Public in and for said tate,personally appe � t1 EiSpl known or identified to me to be the person that executed e ith instrument,and acknowledged to me that the person executed the same. IN WITNESS WHEREOF,I have hereunto set my hand . . , : ` • ;Ts • 4 fficial seal the day and ye Skist abgve written. Mach[,,) 2, 1,• - NOTARY PUBL C FOR IDAHO tit, 7 'v • G •e �'� • ; Residing at: f a �'� d' Commission Ex fires: 4- ►I 1 'c c fd O % •.,, AH .�. Sanitary Sewer and Water Main Easement GRANTEE: CITY OF MERIDIAN Tammy de lid,Mayor Attest b J ycee L. Holman, City Clerk " L . : Approved By City Council On: 3/ .-/c? i L STATE OF IDAHO, ) : ss County of Ada ) On this Pa day of 1,--ka ,20 Ito ,before me,the undersigned,a Notary Public in and for said State,personally appeared Tammy de Weerd and Jaycee L.Holman, known to me to be the Mayor and City Clerk,respectively,of the City of Meridian,Idaho, and who executed the within instrument,and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF,I have hereunto set my hand and affixed my official seal the day and year first above written. • (SEAL) *4 k : NOTAR P :LIC i P AHO • t •y • • Residing at: �e_or;cl 1 00, (9 • Commission Expires: 1 - • p- -;-....45# ; **SSU..• Sanitary Sewer and Water Main Easement February 10, 2016 Exhibit"A" Description For TEMPORARY UTILITY EASEMENT NORMANDY SUBDIVISION NO. 1 South Barletta Way A portion of the North 1/2 of the Southeast 1/4 of Section 30, Township 3 North, Range 1 East, Boise Meridian, City of Meridian, Ada County, Idaho being more particularly described as follows: Commencing at the Southeast corner of said Section 30 from which the East 1/4 corner of said Section 30 bears North 00°30'10"West, 2651.92 feet; Thence North 27°21'49"West, 2644.46 feet to the REAL POINT OF BEGINNING; Thence North 45°58'33"West, 20.00 feet; Thence North 44°01'27" East, 45.00 feet; Thence South 45°58'33" East, 20.00 feet; Thence South 44°01'27"West, 45.00 feet to the REAL POINT OF BEGINNING. 15 4:• o,.4&Ito, J. WI BLOCK 6 Q 1/41 N O 25' I 25' 30 29 O O O �- Ei in 1 E. ARGENCE ST. N NI - in N N 1 1 10 LP 0 ,' 1 8/OCK5 ,/ \ -7.13(,A, / 1 cD N \ --F-, `•\ 7 / a) O N Z N,91- ` I-- 1 m 11t1/� �O 1 O L, 7C 11 I1IIIIIIII OJ a ♦1111111♦�_3 �Qi!IlliwEn °° , < 4 II I z lO A 1 /RPOB-- / I ?s,�r4 25 100 s4 4s" !q, 1- I 05 50 SCALE: 1 " = 50' . ''30 29 31 32 f\*pa.OLANG 4's....... s 7x15 LINE TABLE N���(o����o LINE BEARING LENGTH f"9j• "9TF \1 • 4/ L10 N 45'58'33" W 20.00' ..p./ OF L11 N 44'01'27" E 45.00' Ck J. S C`r�� L12 S 45'58'33" E 20.00' L13 S 44'01'27" W 45.00' 5:\ISG Projects\NORMANDY SUBDIVISION 15-052\d.g\MardianUtAoz_E0B.d.g 2/10/2016 4:35:30 PM MST IDAHO EXHIBIT "B" DRAWING FOR CITY OF MERIDIAN NO. 15-052 1450 E.0ATERTowE ST.SUITE NORMANDY SUB., TEMPORARY UTILITY EASEMENT SHEET No. SURVEY MERIDIAN,IDAHO 83642 S. BARLETTA WAY 4 GROUPP.C. ` ' '0 , PORTION OF THEN 1/2 OF THE SE 1/4 OF SECTION 30, D . DATE ` T.3N., R.1E., B.M., CITY OF MERIDIAN, ADA COUNTY, IDAHO 02-10-16 Meridian City Council Meeting DATE: March 22, 2016 ITEM NUMBER: 6B PROJECT NUMBER: ITEM TITLE: Sanitary Sewer and Water Main Easement Sanitary Sewer and Water Main Easement between the City of Meridian and James D. Patterson for S. Sarteano Ave. in Normandy Subdivision No 1 MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO SENT TO SENT TO NOTES INITIALS STAFF AGENCY APPLICANT ADA COUNTY RECORDER Christopher D. Rich 2016-023742 BOISE IDAHO Pgs=5 VICTORIA BAILEY 03/23/2016 10:57 AM MERIDIAN CITY NO FEE III 111111111111111111111111 111111111111111111III 00206080201600237420050055 II SANITARY SEWER AND WATER MAIN EASEMENT as r THIS INDENTURE,made this' day of,1L ,2016 between JAMES D. PATTERSON,the parties of the first part, and hereinafter called the GRANTORS, and the City of Meridian, Ada County, Idaho,the party of the second part, and hereinafter called the GRANTEE; WITNESSETH: WHEREAS, the GRANTORS desire to provide a sanitary sewer and water main right-of- way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer and water is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain, service and subsequently connect to said pipelines from time to time by the GRANTEE; NOW, THEREFORE, in consideration of the benefits to be received by the GRANTORS, and other good and valuable consideration, the GRANTORS do hereby give, grant and convey unto the GRANTEE the right-of-way for an easement over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of sanitary sewer and water mains and their allied facilities, together with their maintenance, repair, replacement and subsequent connection at the convenience of the GRANTEE,with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD,the said easement and right-of-way unto the said GRANTEE, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs,performing maintenance,replacements or subsequent connections to the sanitary sewer and water mains,GRANTEE shall restore the area of the easement and adjacent property to that existent prior to undertaking such procedures.However,GRANTEE shall not be responsible for repairing,replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. Sanitary Sewer and Water Main Easement THE GRANTORS hereby covenant and agree that they will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTORS hereby covenant and agree with the GRANTEE that should any part of the right-of-way and easement hereby granted become part of,or lie within the boundaries of any public street,then,to such extent,such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof,shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTORS do hereby covenant with the GRANTEE that they are lawfully seized and possessed of the aforementioned and described tract of land,and that they have a good and lawful right to convey said easement,and that they will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF,the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. G' TIR: F.tiro 4,`" 41-s D. Patterson F3L, l,(1. u ![.1,. 1.G Si Address J c t V , e '3 -1( CI STATE OF IDAHO, ) : ss. County of Ac 'A ) On this 1\ day of A kw , 2016,befo • e,t e ndersi: ed, a Notary Public in and for said S ke,personally appea 'n•-.-.. ... 1 IAgknown or identified to me to be the person that executes 0 ithin instrument,and acknowledged to me that the person executed the same. IN WITNESS WHEREOF,I have hereunto set my hand and affixed my official seal the day and year first above written. yyC•.n3:..., P44./ AIsr ,l, .„ NOTARY PUB h C FOR IDAHO a�'�:ro 0, •.;�? Residing at: .t„ ` . N m • C. •` �� : > : Commission E sires: MI - 1 11. %moi /6."0.0....•••• / Sanitary Sewer aifdffiatist`1Vfain Easement GRANTEE: CITY OF MERIDIAN GT Tammy d/,-/-7--- d,Mayor , ''•., Attest by ,t cee L. Holman, City Clerk ,r,,H SEAT. Approved By City Council On: u��?-�.'I STATE OF IDAHO, ) : ss County of Ada ) On this Qc) day of 1---100,c NTh ,20 "la ,before me,the undersigned,a Notary Public in and for said State,personally appeared Tammy de Weerd and Jaycee L. Holman, known to me to be the Mayor and City Clerk, respectively,of the City of Meridian,Idaho, and who executed the within instrument,and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF,I have hereunto set my hand and affixed my official seal the day and year first above written. *la WI° • i4 Alp. (SEAZ•�,%, NOTARY PUB I AHO • • ; • ; Residing at: 'r-4.(t '• : • Commission Expires: i `'A -,Doo .41 OF 'Iq•.. '•••.••• Sanitary Sewer and Water Main Easement February 10, 2016 Exhibit"A" Description For TEMPORARY UTILITY EASEMENT NORMANDY SUBDIVISION NO. 1 South Sarteano Avenue A portion of the North 1/2 of the Southeast 1/4 of Section 30,Township 3 North, Range 1 East, Boise Meridian, City of Meridian, Ada County, Idaho being more particularly described as follows: Commencing at the Southeast corner of said Section 30 from which the East 1/4 corner of said Section 30 bears North 00°30'10"West, 2651.92 feet; Thence North 16°56'08"West, 2569.87 feet to the REAL POINT OF BEGINNING; Thence North 00°3010"West, 20.00 feet; Thence North 89°43'55" East, 45.00 feet; Thence South 00°30'10" East, 20.00 feet; Thence South 89°43'55"West, 45.00 feet to the REAL POINT OF BEGINNING. / ,, . e p op;" 7015 if ' oVY1p���R''�i J.�t�' N 1 JL 1/41 30;9 BOOK7 17 16 15 25 100 1 I 1 . 6-5 50 in 0 l "(No) SCALE: 1 " = 50' (Ni E. ARGENCE ST. ¢ ,j _ > 0 N l—i< cc cc N R. Q N NI 1— I m L7 O V 1 0 0 ;o vl to r,;;�,',/ ;'. _I 0 ul ,Jr.. .I/,/,,1°.JO 0 < �ii Meridian City Council Meeting DATE: March 22, 2016 ITEM NUMBER: 6C PROJECT NUMBER: ITEM TITLE: Sanitary Sewer and Water Main Easement Sanitary Sewer and Water Main Easement between the City of Meridian and James D Patterson on S Leaning Tower Ave in Normandy Subdivision No. 1 MEETING NOTES 7/773, 41.7ced Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO SENT TO SENT TO NOTES INITIALS STAFF AGENCY APPLICANT ADA COUNTY RECORDER Christopher D. Rich 2016-023744 BOISE IDAHO Pgs=5 VICTORIA BAILEY 03/23/2016 10:59 AM MERIDIAN CITY NO FEE IIIIIIIIIIIIIIIIIIIIIIIIIIII III 111 11 1 1 111 11 1 111 00206082201600237440050059 SANITARY SEWER AND WATER MAIN EASEMENT THIS INDENTURE,made this°" day of,'k V 2016 between JAMES D. PATTERSON,the parties of the first part, and hereinafter called the GRANTORS, and the City of Meridian, Ada County, Idaho,the party of the second part, and hereinafter called the GRANTEE; WITNESSETH: WHEREAS,the GRANTORS desire to provide a sanitary sewer and water main right-of- way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer and water is to be provided for through underground pipelines to be constructed by others;and WHEREAS, it will be necessary to maintain, service and subsequently connect to said pipelines from time to time by the GRAN TEE; NOW, THEREFORE, in consideration of the benefits to be received by the GRANTORS, and other good and valuable consideration, the GRANTORS do hereby give, grant and convey unto the GRANTEE the right-of-way for an easement over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of sanitary sewer and water mains and their allied facilities, together with their maintenance, repair, replacement and subsequent connection at the convenience of the GRANTEE,with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD,the said easement and right-of-way unto the said GRANTEE, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs,performing maintenance,replacements or subsequent connections to the sanitary sewer and water mains,GRANTEE shall restore the area of the easement and adjacent property to that existent prior to undertaking such procedures.However,GRANTEE shall not be responsible for repairing,replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. Sanitary Sewer and Water Main Easement THE GRANTORS hereby covenant and agree that they will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTORS hereby covenant and agree with the GRANTEE that should any part of the right-of-way and easement hereby granted become part of,or lie within the boundaries of any public street,then,to such extent,such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof,shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTORS do hereby covenant with the GRANTEE that they are lawfully seized and possessed of the aforementioned and described tract of land,and that they have a good and lawful right to convey said easement,and that they will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF,the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. G'.• TO: : , es D. Patterson Cc �ti, �,'► C.+\ I TA Address (‘4.k: l ?t ) yr_� 31 C STATE OF IDAHO, ) : ss. County of ) On this \ day of 1-, , 2016, before e, - u d rsign;, a Notary Public in and for said tate,personally appeare. 1: .. ' • :1 I . own or identified to me to be the person that executed th:left in instrument,and acknowledged to me that the person executed the same. IN WITNESS WHEREOF,I have hereunto set my hand and affi ;14 m official seal the day and year first above written. S 4pMEL O ' NOTARY PUBLIC FOR IDAHO NOT �': vo Residing at: fiteiLA= 9 r1 s c Commission Expires: 9 ) 1k, 1 e e — Ge e . • ya .e L1� eee eoeee••U /Sanitary Sewer Water ma,u 'asement oft/ii,; GRANTEE: CITY OF MERIDIAN Tammy ded,Mayor <s al t Attest b �£R, ycee L. Holman, City Clerk , A , 4 SE .I Approved By City Council On: .?a` STATE OF IDAHO, ) : ss County of Ada ) On this PO day of Lt&-c*... ,201 c:_,before me,the undersigned,a Notary Public in and for said State,personally appeared Tammy de Weerd and Jaycee L. Holman, known to me to be the Mayor and City Clerk,respectively,of the City of Meridian,Idaho, and who executed the within instrument,and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF,I have hereunto set my hand and affixed my official seal the day and year first above written. .•yaCA IA. (SEAL` 5 b+�T' ..4% • NOTARY PUBLIC FOR IDAHO Residing at: 1,-le,X % a i q.y‘ D Commission Expires: 1 - 4 - ...J o a c y4tAILIC •• OF 110V! Sanitary Sewer and Water Main Easement February 10, 2016 Exhibit"A" Description For TEMPORARY UTILITY EASEMENT NORMANDY SUBDIVISION NO. 1 South Leaning Tower Avenue A portion of the North 1/2 of the Southeast 1/4 of Section 30, Township 3 North, Range 1 East, Boise Meridian, City of Meridian,Ada County, Idaho being more particularly described as follows: Commencing at the Southeast corner of said Section 30 from which the East 1/4 corner of said Section 30 bears North 00°30'10"West, 2651.92 feet; Thence North 11°53'29"West, 2390.31 feet to the REAL POINT OF BEGINNING; Thence North 00°30'10"West, 31.04 feet; Thence South 76°42'49" East, 46.34 feet; Thence South 00°30'10" East, 20.00 feet; Thence South 89°29'50"West, 45.00 feet to the REAL POINT OF BEGINNING. (:_,_,/ 4,44,,, "lw 15 F. As 41. ort log 0 N . LI iE I i N E. ARGENCE ST. _� _ _ r _ , 140 N 3029 w � > a 25 100 O { X 6-5 50 I i O 2 0 Nr) • , SCALE: 1" = 50' I o � x Q Q O (13 N _z c..) -J (•:•.\14 0 (/) I— I m ` , O D I p4. 22.5' 22.5' 0 O I ..- 0 o 46 34, [--- -- - - -- S76•42. ro o Q � .�,,,,f/ii/ I I//j jl//%//,, J e// i//‘(1/44: I RPOB L5A, UNPLATTED 27.7's* 9, J • '30. 29 31 32 )1► 'i ' '� � 70 5 ' � ' (P,4 °! 0, .� LINE TABLE ��C� OF \<<N' LINE BEARING LENGTH J. S CN L3 N 00'30'10" W 31.04' L4 S 00'30'10" E 20.00' L5 S 89'29'50" W 45.00' 5:\ISG Projeete\NORMANDY SUBDIVISION 15-052\dwg\MerdionUt4e2_003.dwg 2/10/2015 4:35:30 PM MST ` IDAHO EXHIBIT "B" DRAWING FOR CITY OF MERIDIAN JOB No. 1450 E.WATERTOWER ST. NORMANDY SUB., TEMPORARY UTILITY EASEMENT 15-052 SURVEY SUITE 130 9iEET N0. MERrD1AN.IDAHO 83842 S. LEANING TOWER AVE. 2 GROUP, P.C. (208)846-8570 PORTION OF THEN 1/2 OF THE SE 1/4 OF SECTION 30, DWG. DATE ` T.3N., R.1E.,B.M., CITY OF MERIDIAN, ADA COUNTY, IDAHO 02-10-16 Meridian City Council Meeting DATE: March 22, 2016 ITEM NUMBER: 6D PROJECT NUMBER: ITEM TITLE: Sanitary Sewer and Water Main Easement Sanitary Sewer and Water Main Easement between the City of Meridian and James D. Patterson for South Murlo Avenue in Normandy Subdivision No. 1 MEETING NOTES 0 1 /1 Community Item/Presentations Presenter Contact Info.Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO SENT TO SENT TO NOTES INITIALS STAFF AGENCY APPLICANT ADA COUNTY RECORDER Christopher D. Rich 2016-023743 BOISE IDAHO Pgs=5 VICTORIA BAILEY 03/23/2016 10:59 AM MERIDIAN CITY NO FEE 111111111111111111111111111111111HUHU 11111 00206081201600237430050052 SANITARY SEWER AND WATER MAIN EASEMENT THIS INDENTURE,made this ` dayo ,2016 between JAMES D.PATTERSON,the parties of the first part, and hereinafter called the GRANTORS, and the City of Meridian, Ada County,Idaho,the party of the second part, and hereinafter called the GRANTEE; WITNESSETH: WHEREAS,the GRANTORS desire to provide a sanitary sewer and water main right-of- way across the premises and property hereinafter particularly bounded and described;and WHEREAS, the sanitary sewer and water is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain, service and subsequently connect to said pipelines from time to time by the GRANTEE; NOW, THEREFORE, in consideration of the benefits to be received by the GRANTORS, and other good and valuable consideration, the GRANTORS do hereby give, grant and convey unto the GRANTEE the right-of-way for an easement over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of sanitary sewer and water mains and their allied facilities, together with their maintenance, repair, replacement and subsequent connection at the convenience of the GRANTEE,with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD,the said easement and right-of-way unto the said GRANTEE, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs,performing maintenance,replacements or subsequent connections to the sanitary sewer and water mains,GRANTEE shall restore the area of the easement and adjacent property to that existent prior to undertaking such procedures.However,GRANTEE shall not be responsible for repairing,replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. Sanitary Sewer and Water Main Easement THE GRANTORS hereby covenant and agree that they will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTORS hereby covenant and agree with the GRANTEE that should any part of the right-of-way and easement hereby granted become part of,or lie within the boundaries of any public street,then,to such extent,such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof,shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTORS do hereby covenant with the GRANTEE that they are lawfully seized and possessed of the aforementioned and described tract of land,and that they have a good and lawful right to convey said easement,and that they will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF,the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. G' • OR: .- A. iEN"--- .l,..ti. es D. Patterson c\ ) \v \V\ \ AT. Address j� cam, -1(/ (1 STATE OF IDAHO, ) County ofAc\A ) ss. On this_IL_day of PAQQA, ,2016, before e, un a ign- a Notary Public in and for said State,personally appear 1 • /j►1Oilb wn or identified to me to be the person that executed • hin in ent,and acknowledged to me that the person executed the same. IN WITNESS WHEREOF,I have hereunto set my hand . • • • : • • ficial seal the day and year first above written. - �f. �•,••,,,,•••I,,,,. ,( A ,•,,� NOTARY P IC FOR MAIN_ $ •..'•.....e..•r '% Residing at: '-h. 1 • .• pT A R Y •; Commission E pires: I-1)110\ 1 . UB SaatiefirtN4TierMain Easement ,,,,,t,,,0•••••• GRANTEE: CITY OF MERIDIAN �t ; Tammy de Wee-� � . � ���,��� „ << Attest by ,0 cee L. Holman, City Clerk SEAL �IrF, Approved By City Council On: 3 aa- STATE OF IDAHO, ) : ss County of Ada ) On this day of krk. .\ ,20 l to ,before me,the undersigned,a Notary Public in and for said State,personally appeared Tammy de Weerd and Jaycee L. Holman, known to me to be the Mayor and City Clerk,respectively,of the City of Meridian,Idaho, and who executed the within instrument,and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF,I have hereunto set my hand and affixed my official seal the day and year first above written. • ••• (S••0 4104 NOTA' Y PUBLIC FOR IDAHO II • .�� ; Residing at: �e ir-k \c� h • • t • Commission Expires: 1 - cDo arm • 9k, IDA;)••tsix IC • Sanitary Sewer and Water Main Easement I February 10, 2016 Exhibit"A" Description For TEMPORARY UTILITY EASEMENT NORMANDY SUBDIVISION NO. I South Murlo Avenue A portion of the North 1/2 of the Southeast 1/4 of Section 30,Township 3 North, Range 1 East, Boise Meridian, City of Meridian, Ada County, Idaho being more particularly described as follows: Commencing at the Southeast corner of said Section 30 from which the East 1/4 corner of said Section 30 bears North 00°30'10"West, 2651.92 feet; Thence North 06°33'10"West, 2058.85 feet to the REAL POINT OF BEGINNING; Thence North 00°30'10"West, 35.86 feet; Thence South 71°05'33"East, 47.71 feet; Thence South 00°30'10" East, 20.00 feet; Thence South 89°29'50"West, 45.00 feet to the REAL POINT OF BEGINNING. Ar i4,,V Pi 015 $ 1/1 •(Id, N t JL ' 1 O 22.5' 22.5' / 8 I I in lJ� N O - - - — BL OCI-( ARTENAY ST. 25 100 BLO I-( 5 I N 1/Q 0 s 50 30 ' 29 SCALE: 1" = 50' I (--- 22.5' 22.5' 10 > 2 QI O 0 BLOCK 2 D 1 w 1 N M iVi rn o j1F, 0 Z 40 NaOSr �> ' - -- mr/,, 33"£ i to in 0 1 in u1 O M /, //i/////iJ -J o (n O &‘4*A4.4./�vi✓t! o Q Z / .L2 v) z m RPOB J •.H063 UNPLA TTED 2058(5,, ,-►v •30 29 31 32 :5 \c r S/i'1,;�yt E 7015 v' • N>'giCitaZ0 LINE TABLE '9j. 9TF �pQ' �4, LINE BEARING LENGTH 1 J• �F� L1 S 00'30'10" E 20.00' SCN L2 S 89'29'50" W 45.00' S:\ISG Projects\NORMANDY 5UBDPASION 15-052\dwg\UA.6dionUt6e_EXB.d.g 2/10/2016 4:35:30 PM MST IDAHO EXHIBIT "B" DRAWING FOR CITY OF MERIDIAN J06 No. 1460E.wATERTOWERST. NORMANDY SUB., TEMPORARY UTILITY EASEMENT 15-052 SURVEYSUITE 130 MERIDIAN,IDAHO 83842 SHED NO. P.C. )846-moo S. MURLO AVE. 1 GROUP, CPORTION OF THE N 1/2 OF THE SE 1/4 OF SEC11ON 30. DWG. DATE / ` T.3N., R.1E., B.M., aTY OF MERIDIAN, ADA COUNTY, IDAHO 02-10-16 Meridian City Council Meeting DATE: March 22, 2016 ITEM NUMBER: 6E PROJECT NUMBER: ITEM TITLE: Cost Share Permit with the Ada County Highway District Cost Share Permit with the Ada County Highway District for: Street Lighting Improvements to be Included with the Franklin Road, Black Cat Road to Ten Mile Road Widening Project. The $29,000.00 Local Match is to be Paid up Front Per Idaho Transportation Department Requirements. MEETING NOTES ,/ fr / Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO SENT TO SENT TO NOTES INITIALS STAFF AGENCY APPLICANT ADA COUNTY HIGHWAY DISTRICT COST SHARE PERMIT '__W 3775 Adams Street ACHD Contact Person: % 4i Garden City Idaho 83714 Phone (208) 387-6280 Name: Dyan Bevins 3775 Adams Street 401 AC D Facsimile (208) 387-6289 Garden City Idaho 83714 f IL ti& Phone: (208) 387-6260 &rwlvv�a Date of Permit: ACHD Project No.: 711023 & permit No.: 012 2016 711024 Capitalized terms that are not defined in this Permit shall have the meanings given to them in the ACHD Cost Share Ordinance No. 215. 9=1 . PARTNERING AGENCY INFORMATION M& This permit is granted to: City of Meridian Partnerin Agency Contact Person: 33 E. Broadway Ave. Austin Petersen Meridian, Idaho 83642 Transportation and Utility Coordinator City of Meridian 33 E. Broadway Ave. Meridian, Idaho 83642 Phone: (208) [489-0352] Email: rapetersenl a,meridiancit�org II. ROAD PROJECT AND APPROVED NON -TRANSPORTATION COMPONENTS Name/Location of ACHD Road Project: Franklin Road, Black Cat Road to Ten Mile Road, ACHD Projects #711023 and 711024, as generally depicted on Exhibit A and further depicted in the plans attached hereto and incorporated herein as Exhibit B. Approved Non -Transportation Components: Pursuant to this Permit, ACHD authorizes, and, as a condition of issuing this Permit, requires, the following Non -Transportation Components: Design, Construction, and Perpetual Maintenance of Additional Street Lights within the right -of- way of Franklin Road between stations 44+00 and 213+50 and within the right of way of Black Cat Road between stations 211+00 and 220+00as depicted on Exhibit B. ACHD authorizes and requires the design, construction, and perpetual maintenance of additional street lights (the "Additional Lights") within the right-of-way of Franklin Road between stations 44+00 and 213+50 and within the right of way of Black Cat Road between stations 211+00 and 220+00. In accordance with Ordinance 215, the foregoing Additional Lights are referred to herein as the "Non -Transportation Components." mooIII. ACQUISITION OF RIGHT-OF-WAY ot — Conditions of acquisition/contribution of real property by Partnering Agency and/or reimbursement to ACHD by Partnering Agency for acquisition of real property: None. ACHD has already acquired or is in the process of acquiring the right-of-way necessary to incorporate the Non -Transportation Components into the Project. Therefore, the acquisition of the real property for these safety buffer areas is not required of Partnering Agency, and is not part of the Non -Transportation Components. 7DE9IGN OF NON -TRANSPORTATION COMPONENTS JV Party responsible for obtaining plans/design for Non -Transportation Components: Partnering Agency shall be responsible for obtaining approval of the plans/designs of the Non - Transportation Components, which shall consist of designs for the Additional Lights Described in Section II. If Partnering Agency is responsible for providing plans/designs, deadline for submitting plans/designs to ACHD for approval: Partnering Agency shall submit the plans/designs of the Non -Transportation Components and receive approval from ACHD as to the plans/designs prior to installation. Additional conditions: All designs/plans submitted by Partnering Agency will comply with (i) established engineering standards, including the Idaho Standards for Public Works Construction (ISPWC); (ii) the American Association of State Highway and Transportation Officials (`AASHTO ); (iii) the Cost -Share Ordinance No. 215; (iv) all adopted ACHD rules, regulations, and policies; and (v) all state and federal laws. No designs shall he considered final until they are approved in writing by ACRD. Any modifications to the deadlines set forth above must be approved in writing by ACHD. By approving such designs/plans, ACHD assumes no responsibility for any deficiencies or inadequacies in the design or construction of the Non -Transportation Components. Allocation of design costs for Non -Transportation Components (including, if applicable, any credits provided to Partnering Agency and application of any federal funding) and time for reimbursement, if applicable: Partnering Agency shall be solely responsible for all design costs for the Non -Transportation Components, if any. Partnering Agency shall receive no credits in connection with the design costs for the Non -Transportation Components. V. CONSTRUCTION OF NON -TRANSPORTATION COMPONENTS Description of construction work approved by ACHD to be completed by Partnering Agency (if applicable): (In addition to description, refer to designs and plans attached to this Permit as Exhibits, if applicable. If designs and plans are not complete at the time of issuance of this Permit, they must be approved in writing by ACHD and shall be incorporated into this Permit.) Upon submission of the plans/designs of the Non -Transportation Components by Partnering Agency and approval by ACHD, Partnering Agency may proceed with construction or may elect to contract with ACHD for construction. If Partnering Agency performs the construction, it shall construct the improvements in accordance with the approved plans/designs. Additional conditions: (1) Partnering Agency will not allow any liens to attach to any right-of-way, improvements, or other property of ACHD as a result of any labor performed or materials supplied in connection with the construction of the Non -Transportation Components. (2) Partnering Agency shall be responsible for obtaining all permits required by ACHD in connection with any construction of the Non - Transportation Components. (3) Partnering Agency's construction shall not negatively impact ACHD's construction of the Transportation Components or ACHD's Road Project schedule in any way. (4) Any amendment to the designs and plans must be approved in writing by ACHD. (S) All construction of the Non -Transportation. Components shall be in accordance with the designs/plans approved by ACHD. (6) All construction by Partnering Agency will comply with (i) established engineering standards, including the Idaho Standards for Public Works Construction (ISPWC); (ii) the American Association of State Highway and Transportation Officials (` AASHTO ); (iii) the Cost -Share Ordinance No. 215; (iv) all adopted ACHD rules, regulations, and policies; and (v) allstate and federal laws. If Partnering Agency is responsible for all or a part of the construction of the Non - Transportation Components: a. Date for submitting Partnering Agency's contractors and engineers to ACHD for approval: Not applicable due to the nature of the Non -Transportation Components. b. Date for submitting Partnering Agency's contractors' and engineers' estimates to ACHD for approval: Not applicable due to the nature of the Non -Transportation Components. c. Date for submitting Partnering Agency's contractors' and engineers' contracts to ACHD for approval: Not applicable due to the nature of the Non -Transportation Components. Any modifications to the deadlines set forth above must be approved in writing by ACHD. Allocation of construction costs for Non -Transportation Components, reconstruction costs of Transportation Components necessitated by the incorporation of Non -Transportation Components into the Road Project, ACHD construction, maintenance, administration, and overrun costs (including, if applicable, any credits provided to Partnering Agency and application of any federal funding), and time for reimbursement, if applicable: Partnering Agency shall be solely responsible for all construction costs of the Non - Transportation Components. ACHD shall apply available federal aid funds to the Non - Transportation Components, provided that Partnering Agency shall pay all construction costs of the Non -Transportation Components not paid by such federal aid funds, including but not limited to the entire 7.34% local match. In no event shall ACHD use its local funds to pay any portion of the Non -Transportation Components. Partnering Agency shall receive no credits in connection with the construction of the Non -Transportation Components. Partnering Agency shall reimburse ACHD for the actual cost of all materials used, the cost of the relocation of any utilities necessitated by the Non -Transportation Components, and any other actual costs associated with the construction and installation of the Non -Transportation Components, minus available federal aid funds. Within 30 days of execution of this agreement, Partnering Agency shall pay to ACHD the sum of twenty-nine thousand dollars ($29,000.00), which is the estimated 7.34% local match of the total cost of labor, materials, and equipment to construct and install the Non -Transportation Components. In addition, within 60 days of acceptance of the Non -Transportation Components, and completion of cost reconciliation, Partnering Agency shall pay to ACHD any additional funds required to meet the 7.34% local match of the actual contract cost, including the labor, materials and equipment that exceeds the pre -payed amount. Alternatively, ACHD shall reimburse the City within 60 days of acceptance of the Non -Transportation Components if the prepaid amount exceeds the actual cost. In the event that federal funds do not cover 92.66% of the Non -Transportation Components described in Section II, the City may request that the Non - Transportation Components be removed from the project, and shall reimburse ACHD for any and all costs suffered by ACHD attributable to the inclusion and subsequent removal of the Partnering Agency's Non -Transportation Components. Relocation of utilities to be completed by Partnering Agency (if any): If Partnering Agency constructs the Non -Transportation Components, Partnering Agency will be solely responsible for the relocation of any utilities required in connection with the placement, incorporation, or construction of the Non -Transportation Components. If ACHD constructs the Non -Transportation Components, Partnering Agency will be solely responsible for the cost of the relocation of any such utilities. Storm water provisions (if applicable): Upon a determination by ACHD that the incorporation into the Road Project of Partnering Agency's Non -Transportation Components will have an adverse effect on storm water quantity or quality, Partnering Agency shall be solely responsible for either mitigating or funding the mitigation of any such adverse effects in a means determined by or acceptable to ACHD. E Schedule for completion of Road Project: At this time, ACHD's schedule for completion of the Transportation Components of the Road Project completion is unknown, but estimated to be September 2017. The deadline for Partnering Agency's completion of the Non -Transportation Components is upon substantial completion of the Project. VI. MAINTENANCE OF NON -TRANSPORTATION COMPONENTS Maintenance requirements of Non -Transportation Components by Partnering Agency: Partnering Agency shall be, and is hereby, granted a non-exclusive, revocable license to maintain, repair, and replace the Non -Transportation Components, subject to the provisions of this Permit and during the term of this Permit. This includes the perpetual maintenance, repair, and replacement of the Additional Lights described in Section III. Partnering Agency shall cause the Non -Transportation Components to be operated and maintained in good functioning order during the term of this Permit, in accordance with applicable law, the approved designs/plans, Partnering Agency's specifications, and industry standards. Any replacement and/or installation by Partnering Agency of additional improvements shall be accomplished in accordance with designs, plans, and specifications approved in advance and in writing by ACHD, in its discretion, and as required to satisfy applicable laws, its policies, and good engineering and landscaping practices. Additional conditions: 1. This Permit does not extend to Partnering Agency the right to use any part of the ACHD Road Project area to the exclusion of ACHD for any use within its jurisdiction, authority, and discretion or of others to the extent authorized by law. 2. In accessing any part of the Road Project that has been accepted as an open public highway (as the term "highway" is defined in Idaho Code Section 40-109(5)), Partnering Agency's authorized use is subject to the rights of the public to use the highway. 3. The rights granted hereunder are subject to and subordinate to the rights of holders of easements of records and the statutory rights of utilities to use the right-of-way. 4. This Permit does not preclude or impede the ability of ACHD to enter into or grant easements or license agreements allowing third parties to access the Road Project area, or the ability of ACHD to redesign, reconstruct, relocate, maintain, and improve the Road Project and right-qf--way as it determines necessary, in its sole discretion. 5. In consideration of the license granted by this Permit, Partnering Agency expressly covenants and agrees that the license granted herein is temporary and merely a permissive use of the ACHD right-gf- way pursuant to the terms of this Permit. Partnering Agency assumes the risk that the license granted herein may be terminated before Partnering Agency has realized the economic benefit of the cost of installing, constructing, repairing, or maintaining the Non -Transportation Components, and by signing 5 and accepting this Permit, Partnering Agency hereby waives and estops itself from asserting any claim, including damages or reimbursement, that the license is in any way irrevocable because Partnering Agency has expended funds on the Non -Transportation Components and the Permit has not been in effect for a period sufficient for Partnering Agency to realize the economic benef t from such expenditures. 6. In the event Partnering Agency fails to replace, repair, maintain, and care far the Non -Transportation Components, ACHD shall have the following remedies in addition to any other recovery in law or in equity, provided that ACHD first gives Partnering Agency 30 days' notice and Partnering Agency fails to remedy such failure: (i) ACHD may revoke this Permit; (ii) ACHD may replace, maintain, and/or care for the Non -Transportation Components, and Partnering Agency shall reimburse ACHD fully for all associated costs; (iii) ACHD may remove, alter, redesign, or reconstruct the Non -Transportation Components or any part of the ACHD Road Project (including without limitation the right-of-way), or in the case of landscaping, replace the Non -Transportation Components with hardscape, and Partnering Agency shall reimburse ACHD fully for all associated costs; and (iv) ACHD may refuse to issue any further Cost Share Permits or any other permits for future ACHD Road Projects until Partnering Agency complies with the conditions of the Permit. In addition, in the event of an emergency caused by Partnering Agency's failure to perform required maintenance, ACHD may immediately perform any and all emergency repairs or take other measures in connection with an emergency, and Partnering Agency shall reimburse ACHD fully for all associated costs. Term of Permit: Perpetual, until terminated or revoked pursuant to the provisions of this Permit. Upon termination or revocation of this Permit, upon the request of ACHD, Partnering Agency will either, as directed by ACHD, (i) promptly remove the Non -Transportation Components and restore the underlying area to at least the condition present as of the date of this Permit, repairing and restoring all portions of ACHD's right-of-way and personal property, if any, that are damaged during such removal activities; or (ii) reimburse ACHD for its cost of redesigning, replacing, and/or reconstructing the right-of-way underlying the Non -Transportation Components. Any portion of the Non -Transportation Components that remain in ACHD right- of-way 90 days after the termination or revocation of this Permit shall be deemed abandoned, and ACHD shall have the right to remove them or redesign, replace, and reconstruct the right-of- way underlying them and charge all costs to Partnering Agency. 0 VIII. ADDITIONAL PROVISIONS APPLICABLE TO PROJECT Additional provisions: This Permit provides the terms upon which the incorporation of the Non -Transportation Components into the Road Project are approved and supersedes any conflicting terms in Partnering Agency's Cost Share Application. IX. GENERAL CONDITIONS OF PERMIT This Permit is issued conditioned upon Partnering Agency's compliance with ACHD's Cost Share Ordinance No. 215 and all certifications made by Partnering Agency pursuant to this Permit. This Permit is subject to the provisions of state and federal law and ACHD's Cost Share Ordinance No. 215, in effect as of the date of issuance of this Permit (the "Applicable Law"). In the event of any conflict between this Permit and Applicable Law, Applicable Law shall govern. In the event that any part of the obligations of Partnering Agency or of ACHD in connection with the Road Project are determined to be illegal or unenforceable by a court of competent jurisdiction, the remaining obligations of Partnering Agency set forth in this Permit shall still be applicable. Future amendments and restatements of the Cost Share Ordinance shall not be applicable to this Permit. If any portion of the ACHD Road Project (including without limitation any portion of the right- of-way) is damaged as a result of Partnering Agency's action or inaction with regard to the construction, operation, and/or maintenance of the Non -Transportation Components or the failure or neglect to construct, operate, and/or maintain the Non -Transportation Components, then Partnering Agency shall, at its sole cost and expense, correct such deficiency and restore the area to the same condition it was in prior thereto, and if Partnering Agency or its successors or assigns shall fail or neglect to commence such correction and restoration within 24 hours of notification thereof, ACHD may proceed to do so, in which event Partnering Agency shall reimburse ACHD for the costs and expenses thereof, including, without limitation, reasonable compensation for the use of staff and equipment of ACHD. 4. Partnering Agency shall be liable to ACHD for any and all damages, fines, fees, obligations to third parties, costs, expenses, attorney fees, or any other liabilities whatsoever resulting from Partnering Agency's failure to comply with any provision of this Permit and/or Cost Share Ordinance No. 215. Without limiting the foregoing in any manner, in the event Partnering Agency fails to comply with any provision of this Permit, then following any applicable notice and opportunity to cure set forth herein, ACHD shall have the right, in addition to all other rights and remedies elsewhere in this Permit, to redesign, replace, and/or reconstruct the Non - Transportation Components and/or the right-of-way underlying the Non -Transportation Components, and in such event, Partnering Agency shall reimburse ACHD for all associated costs. The obligations in this Section shall survive the expiration, revocation, and/or cancellation of this Permit for any reason. 7 Partnering Agency may delegate any of its responsibilities hereunder to any third party so long as it gives prior written notice to ACHD that specifies in detail what responsibilities are being delegated and identifies the third party. Notwithstanding any delegation to a third party, Partnering Agency shall remain and shall be ultimately responsible for the third party's compliance with the terms of this Permit, and no delegation shall absolve Partnering Agency of any duties or obligations of this Permit in any way. In addition, Partnering Agency fully assumes all legal risks of determining whether any such delegation is proper under applicable law and/or regulations, and shall not be absolved of any responsibilities under this Permit if it is unable to complete or maintain any such delegation for any reason. Partnering Agency will protect, defend, indemnify, and hold ACHD and its officers, directors, employees, members, and agents harmless from and against any and all liability, suits, losses, damages, claims, actions, costs, and expenses of any nature, including court costs and attorney fees, arising from or out of any acts or omissions of Partnering Agency, its agents, or contractors related to or in connection with the Non -Transportation Components and the exercise of any privileges or performance of any obligations by Partnering Agency pursuant to the terms of this Permit. Partnering Agency's obligations in this Section shall survive the expiration, revocation, and/or cancellation of this Permit for any reason. In the event the Non -Transportation Components will or may necessitate future maintenance, repair, relocation, or replacement that is not the subject of this Permit, ACHD shall in its discretion issue Partnering Agency an amended or an additional Cost Share Permit to perform such work. ACHD shall at all times have the right to relocate, reconstruct, remove, or redesign any and all improvements that are part of the Road Project. ACHD will use its best efforts to advise Partnering Agency of any anticipated actions within the Road Project that would be likely to cause a relocation, modification, or other adaptation of any of the Non -Transportation Components, and the parties, to the extent reasonably possible, shall agree to a priority schedule regarding the same and shall attempt to cooperate with respect to planning and coordination as related to any such relocation, modification, or other adaptation of any of the Non -Transportation Components. If ACHD ultimately determines that any part of the Road Project must be relocated, reconstructed, removed, or redesigned, then Partnering Agency, at its sole cost and expense, shall be responsible for relocating, reconstructing, removing, or redesigning the Non - Transportation Components, as required by ACHD, which shall be accomplished by Partnering Agency according to designs, plans, and specifications approved by ACHD in writing prior to any such work. Partnering Agency may also elect to remove all or a part of the Non -Transportation Components in lieu of any relocation, modification, or adaptation. Partnering Agency assumes any and all costs of itself and ACHD relating to any future relocation of the Non -Transportation Components. 9. ACHD shall at all times have the right to revoke this and any other Cost Share Permit granted to Partnering Agency to access any Highway or Public Right -of -Way. In addition, ACHD may immediately perform any and all emergency repairs or take other measures in connection with an emergency, in which case Partnering Agency shall reimburse ACHD fully for all associated costs. 10. This Permit shall immediately be revocable and/or cancelable by ACHD by providing written notice to Partnering Agency upon the occurrence of any of the following: (i) a determination by ACHD that any of the information submitted by Partnering Agency in the Cost Share Application is false or inaccurate in any manner; (ii) a determination by ACHD that Partnering Agency has failed to comply with any term or provision of this Permit or any other permit granted by ACHD to Partnering Agency; or (iii) a determination by ACHD that Partnering Agency has failed to replace, maintain, and/or care for the Non -Transportation Components as required by the terms of this Permit. Except in an emergency situation, ACHD shall provide Partnering Agency with 30 days' notice of the issue and an opportunity to comply prior to exercising such rights. 11. The issuance of this Permit shall in no way obligate ACHD to provide Partnering Agency with additional permits or rights, nor shall ACHD be obligated to utilize provisions or rights set forth in this Permit in connection with additional permits or rights that it may elect to provide to Partnering Agency in the future. 12. All exhibits and any addenda to this Permit are incorporated herein. 13. This Permit is conditioned upon the signature of ACHD and Partnering Agency below. SIGNATURES This Cost Share Permit is issued by the Ada County Highway District on the date set forth above: Ada County Highway District: The person signing below represents that he or she has the authority on behalf of ACHD to issue to the terms set forth herein. y: ce S. Wong • Director City of Meridian: Acceptance/certification by Partnering Agency: The person signing below represents that he or she has the authority on behalf of Partnering Agency to accept and agree to the terms of this Permit and bind Partnering Agency to the terms set forth herein. By: T44 Its: Mayor Exhibits Exhibit A General Depiction of Project Exhibit B Project Plans E Q W O (n a � Z 20yge�Hg9g W on � S w a nto U w adz 2 of O � Q __ 8 Dap o0m z oz 4 Fw- tz oKo3 4z 0- 4 az Hp 6■� >gI a�A�FI $ i D z ywra � 0 4 � F rn � ti N to O Z S (/I ' ZW M ZU OS �J �YV10� S FBy+J a � Tip{ O Q tO M vv. 4 KUr- ryO�K w3 aGl oQOUW SE ` wmO oWww r inw �1�2 r < » g� SK r� UfA OVO is i k t a i �i. N N � a22- ¢w ��_$�¢ oJ�000 �3 .N w o v "3 M' ���a Q YW� m>z w oz� oy os row ¢ N "'W m ��3z dw00 J�SZ 3 o woYw 2-pN p ^ z �- ONTO W2� ZW2 �WUaFF O X 12/1 Q w r Z J y a K w O H W W Z p O w a 8 p QU Zr> r ZF WVI Nr (n ap a a U N K W a Z Vl� a U S N W a W Z _J W '. 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(Lessor and Lessee may hereinafter be collectively referred to as "Parties.") WHEREAS, the Parties seek by this amendment to extend the term of the original Lease Agreement for Space entered into by Lessor and Lessee on June 24, 2002, for a room located in 1401 East Watertower Street, Meridian, Idaho ("Premises") (Exhibit A hereto), as modified by Lease Amendments on July 1, 2003; July 24, 2007; July 6, 2010; and January 2, 2013 (Exhibit B hereto); NOW,THEREFORE,in consideration of the mutual covenants of the parties, the Parties agree as follows: TERM OF LEASE AGREEMENT EXTENDED. The term of the June 24, 2002 Lease Agreement for Space, as amended, shall be extended for a term of three (3) years, and, as time is of the essence, shall end at midnight on June 30, 2019. Absent other written agreement by the Parties, Lessee may, at the expiration of this term, continue in its occupancy of the Premises on a month-to-month basis, under the terms and conditions set forth in the June 24, 2002 Lease Agreement for Space, for a period not to exceed one (1) year. Lessor may terminate Lessee's month-to-month occupancy upon ninety(90) days' prior written notice. NO ADDITIONAL PROVISIONS. The Parties agree that except as expressly modified by this Fifth Lease Amendment, all provisions of the original June 24, 2002 Lease Agreement for Space shall remain in full force and effect. No other understanding, whether oral or written, whether made prior to or contemporaneously with this Fifth Lease Amendment, shall be deemed to enlarge, limit or otherwise affect the operation of the June 24, 2002 Lease Agreement for Space or this amendment thereto. (,_t IN WITNESS WHEREOF, the Parties have executed this Fifth Lease Amendment on this" y day of ' , 2016. LESSEE: P epa ent of Correction STATE OF Idaho a4nn��Rtf*�/f1111�.1 ) SS: ® - �ss+County of ) Alk(� �•• ti ••• •"•. 'I;HEREBY CERTIFY that on thise�9 day of c 7 a ,-2016, BY: • -` pY ' Rt before the u sersigned a Not. Public in the State of Idaho,personally < 0 ./ , I 6peeared `_� .�, �.�. : s ,known to me to be the person who C. o / ti • ;yxecuted lid instru ent, . d acknowledged to me that she executed same. N.; •s• Qll•t'WITNESS WHE'EOF,I have hereunto set my hand and affixed my official '•• ' Y •.• •�` Pal,the day and year in this certificate first above written. '•�� •••..••'OQ o•• ••••,. AID'``''�v JP • • No . • Idah Residing at •; _ • ,Idaho My Commission Expires: Approves Date a f-- Linda S. Miller, Leasing Manager, Division o Publ. . orks, Department of Administration ,,,r)A L c CITY OF MER '� �p� 0 anb" Atiedeariwe ti ..5cLAA °Tammy de Weerd, ayor JayceeLIolman, City Clerk SEAL FIFTH LEASE AMENDMENT TO LEASE AGREEMENT ► 'SpAcE `` PAGE 1 OF 1 EXHIBIT A LEASE AGREEMENT LusEAGREEmattaliispAll THIS LEASE AGREEMENT FOR SPACE ("Lease Agreement") Is entered effective upon the date of the last required signature (the"Effective Date"), by and between City of Meridian 33 Rast Idaho oa ridban Idaho A3ri, (the "Lessor"), and the STATE OF IDAHO, by and through Department of Correction, prnbatipn and Parole(the"Lessee"), for the leasing of that real property described below and referred to as the "Premises." The Lessor and the Lessee may be referred to collectively as the "Parties." The Parties specifically agree and acknowledge that the approval signature of the Leasing Manager, Division of Public Works, Department of Administration, is a required signature. WITNESSETH WHEREFORE, in consideration of the mutual covenants, agreements,and conditions contained in this Lease Agreement, the Parties agree as follows. 1. Leap of Premiers, The Lessor does hereby demise and lease to the Lessee the Premises situated In the City of Meridian, County of Ada, State of Idaho, known and described as follows: Room 103 in 1401 Fast 1 . - 1 • , - g: : 11 - a . I • . 1 . a_ 11 : '. , . ., 2. Term. The term of this Lease Agreement is T eI a(12)months, As time is of the essence,the term of this Lease Agreement shall begin on July 1,2002 and shall end at midnight on.lune 30,2003. The Parties agree that this Lease Agreement is subject to the termination, expiration and renewal rights set forth in this Lease Agreement. The Lessee may, at the expiration of the term of this Lease Agreement and without the necessity of renewing said Lease Agreement, continue in its occupancy of the Premises on a year to year basis upon the terms and conditions set forth in this Lease Agreement for a period not to exceed five (5) years. . 3. Payment, The Lessee shall pay to Lessor a fixed payment for the term of this Lease Agreement in monthly installments of approximately $275_D0 each. The lease payment shall be computed at a rate of$11-00 per square foot, per year. The total square footage of the Premises is 3AQ,subject to measurement using SOMA standard. The total yearly lease payment is $3,100-0Q. Upon election by the Lessee to pay in advance quarterly,_semi-annually, or _annually, the Lessor shall allow Lessee a discount of !2% Percent. The lease payments shall be paid pursuant to the Lessor's timely submission of invoices for payment. Upon receipt, Lessee shall forward Lessor's invoice to the State Controller for payment. Lessor specifically acknowledges that State vouchers are processed by the State Controller, not Lessee. Therefore, any payment that is made no later than sixty (60) days after it is actually due shall not be considered an event of default. Lessee shall use its best efforts to expedite payment. It is expressly covenanted and agreed that any prepayment of rent made by the Lessee under the terms of this Lease Agreement shall be considered as an advance payment of rent only and no part thereof shall be considered as a security or cash deposit. 4. Arceptapre of PmmisAR. Lessor shall deliver the Premises to Lessee in accordance with floor plans and specifications attached to this Lease Agreement as Exhibit A, and incorporated herein by reference, Prior to or at occupancy, Lessee shall provide Lessor with a written statement acknowledging inspection and acceptance of the Premises. Anything contained in this Lease Agreement notwithstanding, Lessee's obligations under this Lease Agreement shall not commence until Lessee's acceptance of the Premises. Lessee's inspection and acceptance of the Premises are based upon what may be reasonably observed by one untrained or unfamiliar with building Inspections. At Lessee's- discretion, Lessee may have particular conditions or parts of the Premises inspected by one trained or familiar with building inspections. In no event shall Lessee's inspection, or inspection by any agent of Lessee, be deemed a waiver of any defects in the Premises. 5. No Waste; Repairs, Lessee will not commit waste on the Premises, nor will it disfigure or deface any part of the building, grounds, or any other part of the Premises, including fixtures. Lessee further covenants that upon return, the Premises will be in the same condition as originally received, reasonable wear and tear Correction, Probation and Parole-Meridian- 1 excepted. Repairs, except theactually necessitated by Lessee's wa> disfigurement or defacement, and except for repairs required by the removal of Trade Fixtures as provided for in Paragraph 13 of this Lease Agreement,shall be made solely at the Lessor's expense.Any repairs shall be done in a workmanlike manner and must comply with all applicable codes,ordinances, rules and regulations. 6. services anti Parini, The Lessor covenants that it will provide, perform, and pay for the services, maintenance and parking as follows: A. Utilities: Domestic water and sewer. Electricity. Natural Gas. Irrigation. Local Phone Service. B. Facility Repair and Maintenance: General Building structure and related equipment(Interior and Exterior). Heating system and related equipment Cooling and air handling system and related equipment. Electrical system and related equipment. Sewer and plumbing systems and related equipment. Exterior lighting, including landscaped areas,parking area and walkway. Cleaning ground and parking area of debris X weekly_monthly_other: Common area janitorial service X daily(excluding weekends and holidays)._other: Trash removal from property X weekly other: Furnishing of all washroom materials, including paper products, soap, cleaning supplies and equipment. Light bulb and fluorescent tube replacement. • Ice and snow removal prior to start of each business day. Directory sign with Lessee name. Door sign with Lessee name. Lawn and shrubbery care weekly during season. C. Custodial Services: Complete Janitorial service X daily(excluding weekends and holidays) _other: _ Trash removal from Premises X daily(excluding weekends and holidays) weekly—other: Window cleaning X quarterlyother: _. Carpet spot cleaning _semi-annually annually X as needed. Shampoo carpet X_semi-annually_annually_as needed. D. Parking: A total of 2 lighted and paved automotive parking spaces (including Q of which will be secured) will be maintained with adequate ingress and egress available. Handicapped spaces will be provided equal to the requirements of the Americans With Disabilities Act(ADA). 7. Spatial Provisions_ a. Taxes. Lessor shall pay and discharge all taxes and assessments whatsoever charged against the Premises whether charged by federal,state, county, city or other public authority. b. Long Distance Telephone CtrgAs. The Lessee agrees to reimburse Lessor for any costs incurred for long distance telephone calls made by the Lessee. c. Other.S SpeniajpjnvisionS. No other special provisions exist. • • I 8. Failure to Rapes Maintain or Serving% In the event that the Lessor shall fail or refuse to make such repairs, perform such maintenance, provide such services, or to take any other action required of the Lessor pursuant to this Lease Agreement, Lessee shall give Lessor reasonable notice and time to cure and, failing such cure, Lessee may, at its option, make such repairs, perform such maintenance, provide • such services, or take any such action, and deduct such sums expended doing so from the lease payments Correction, Probation and Parole-Meridian-2 due to the Lessor. In the eve•at such failure or refusal prevents Lee from occupying any or all of the Premises, Lessee may deduct a pro rata sum from its lease payments equal to the greater of the monthly cost per square foot of those Premises not acceptable for occupancy or the actual cost incurred by the Lessee to secure and occupy alternate premises. Lessee's decision to exercise this remedy shall not be deemed to limit its exercise of any other remedy available under this Lease Agreement, at law or in equity. 9. Persnnal tnjery.Demage4. Subject to any applicable provisions of the Idaho Tort Claims Act, Lessee agrees to defend and hold Lessor harmless for any and all claims based on proven personal Injury damages suffered by public business invitees of the Lessee, provided, however, that Lessee shall have such obligation only for injuries and damages resulting from the negligent acts or omissions of employees of the Lessee and shall have no such obligation related to acts or omissions of employees or invitees of the Lessor. 10. Jndernnifiratinn. Lessor hereby agrees to defend, indemnify and save Lessee harmless from and against any and all liability, loss, damage, cost, and expense, including court costs and attorneys' fees of whatever nature or type, whether or not litigation is commenced, that the Lessee may incur, by reason of any act or omission of the Lessor, its employees or agents or any breach or default of the Lessor in the performance of its obligations under this Lease Agreement. The foregoing indemnity shall not apply to any injury,damage or other claim resulting solely from the act or omission of the Lessee. 11. Use of PremisAR. Lessee shall use the Premises for the following purposes: cnnductithe husinass of thailopartmentof CerrectIon,Prnbatlen and Paxota, Lessor warrants that, upon delivery,the Premises will be in good, clean condition and will comply with all laws, regulations or ordinances of any applicable municipal, county, state, federal or other public authority respecting such use as specified above. Lack of compliance shall be an event of default and shall be grounds for termination of this Lease Agreement. 12. Fic nr Damage. A. Damage nc_nestnirtinn RenderPramikas linfitfor Occupancy/. If, during the term of this Lease Agreement, the Premises, or any portion thereof, shall be destroyed or damaged by fire, water, wind or any other cause not the fault of Lessee so as to render the Premises unfit for occupancy by Lessee, this Lease Agreement shall be automatically terminated and at an end. Lessee shall immediately surrender the Premises to Lessor and shall pay rent only to the time of such surrender. If comparable and acceptable office space can be provided by the Lessor within thirty(30)days of the date of destruction or damage,the Lessee may elect, at its sole option, to relocate to such substitute office space and all relocation costs shall be at the sole expense of the Lessor. Rents will be continued upon occupancy at the lesser of: (i) the current lease rate; or(ii)the market rate for the substitute space. Such relocation shall be for the remainder of this Lease Agreement or any extension. 8. ,SnmA Portia Fit for Occupancy. (I) Notwithstanding any other provision of this Lease Agreement, if less than fifty percent (50%)of the Premises are destroyed or damaged, and if that portion of the Premises may be restored within ninety (90) days to as good a condition as originally received, the Lessee may elect to continue this Lease Agreement and Lessor shall have the option to restore the Premises. Lessee shall give written notice of its intention to continue this Lease Agreement within thirty (30)days after such damage or destruction occurs. If Lessor does not elect to restore the Premises, the Lessor shall provide the Lessee with written notice of that fact and this Lease Agreement shall automatically terminate effective as of the date of destruction or damage, (ii) If the Lessor elects to restore or rebuild pursuant to the option provided in paragraph 12.B.(i), the rents otherwise due Lessor by Lessee shall be abated equal to the monthly cost per square foot of the unoccupied Premises for that period of time during which restoration or rebuilding of the Premises occurs, If the Lessee Is unable to occupy all or part of the Premises during the restoration then, at the option of the'Lessee, the Lessee may be relocated to comparable and acceptable office space and all relocation costs shall be at the sole expense of the Lessor. If such restoration or rebuilding exceeds ninety (90) days beyond the date of the destruction or damage to the Premises, Lessee may terminate this Lease Agreement without liability of any kind save payment for actual occupancy of the Premises prior to termination. . i Correction, Probation and Parole-Meridian-3 • . likC. prepaid Rent. Ole event that this Lease Agreement is tinated as the result of damage or destruction to the Premises during any period of its term for which the Lessee has prepaid rent, the Lessor shall, within ten (10)days from the date of notification of termination by the Lessee, refund the full amount of any prepaid rent not then applied to a period of the Lessee's actual occupancy of the Premises. In the event that the Lessor does not timely remit the full amount of any prepaid rent to the Lessee, the Lessee shall be entitled to collect the full amount of Its prepaid rent from insurance proceeds in the manner set forth in this Lease Agreement. 13. Alterations, Except as otherwise agreed, subsequent to the Effective Date and during the term of this Lease Agreement and any extension, neither Lessor nor Lessee shall make any alterations, additions or improvements to the Premises without the prior written consent of the other. Any and all alterations and improvements made by Lessee shall be made at Lessee's sole expense and, subject to the exception for Trade Fixtures provided below, shall, upon termination of this Lease Agreement, and without disturbance or injury, become the property of the Lessor, and shall remain in and be surrendered with the Premises. Any such alterations, whether performed by Lessor or Lessee, must be made in a workmanlike manner and must comply with all applicable codes, ordinances, rules and regulations. Notwithstanding any other provision of this Lease Agreement, Trade Fixtures, as defined in this Lease Agreement, Installed by Lessee shall, at the option of the Lessee, not become the property of the Lessor and, upon the termination of this Lease Agreement, the Lessee may remove such Trade Fixtures and return the Premises in as close to original condition as possible, reasonable wear and tear excepted. For purposes of this Lease Agreement, a Trade Fixture is defined as personal property used by the Lessee in the conduct of its business and includes items such as, but not limited to,shelves and reception counters. 14. ("Walla In the event that either party shall default in the performance of any material term, covenant, or condition of this Lease Agreement, the party not in default may at its option terminate this Lease Agreement. The party alleging default must provide written notice of said default, specifying the alleged default, and the receiving party shall have fifteen (15) business days to cure or shall immediately provide written documentation that it is proceeding to cure the default in an expedited manner (e.g., working overtime, express delivery, etc.). Should Lessee be in default by surrendering occupancy of the Premises in some manner violative of the terms of the Lease Agreement, Lessor may reenter the Premises without affecting its right of recovery of accrued rent therefor; provided, however, the Lessor shall exercise due diligence to mitigate any and all future losses of rent or damages that may result due to the failure of the Lessee to occupy the Premises, 15. , •-. =•• •• - •. . _.' : _ -.. It is understood and agreed that the Lessee is a governmental entity, and this Lease Agreement shall in no way or manner be construed so as to bind or obligate the State of Idaho beyond the term of any particular appropriation of funds by the State legislature as may exist from time to time. The Lessee reserves the right to terminate this Lease Agreement if, in its judgment, the legislature of the State of Idaho fails, neglects or refuses to appropriate sufficient funds as may be required for Lessee to continue such lease payments. All future rights and liabilities of the Parties shall thereupon cease within ten (10)days after the notice to the Lessor. It is understood and agreed that the lease payments provided for in this Lease Agreement shall be paid from State legislative appropriations. 16. _ .III.. . - _- - :•.. . ..'.. -. '• 2.• ti-II::. rr' M'.. . •_.. 11,- 0.111111-1111,- 0.111111-11 . Admin _istration. The parties to this Lease Agreement recognize and agree that Lessee, as an agency of the State of Idaho, is subject to the direction of the Idaho Department of Administration pursuant to Title 67, Chapter 57, Idaho Code, and, specifically,the right of that department to direct and require Lessee to remove its operations from the Premises and relocate to other facilities owned or leased by the State of Idaho. Accordingly, it Is agreed that, upon the occurrence of such event, Lessee may terminate this Lease Agreement at any time after a one-year period from the date of the commencement of the Lease Agreement as determined under Paragraph 2, provided that Lessor is notified in writing ninety (90)days prior to the date such termination is to be effective. Such action on the part of the Lessee will relieve the Lessee and the State of Idaho of liability for any rental payments for periods after the specified date of termination or the actual date of surrender of the Premises, if later. tit klit;w ally, thw D,,artt nal It-...1 AJ,„i,l;stration, at ib op terrapart i<k Correction, Probation and Parole- Meridian-4 . • 17. a li - • =•-• • :•• •l• • -4-7-,.. • = r. ► • "z•-•1- •. • =. It is agreed by and between the Parties that in no event shall any official, officer, employee or agent of the State of Idaho be in any way liable or responsible for any covenant or agreement contained in this Lease Agreement, express or implied, nor for any statement, representation or warranty made in or in any way connected with this Lease Agreement or the Premises. In particular, and without limitation of the foregoing, no full-time or part-time agent or employee of the State of Idaho shall have any personal liability or responsibility under this Lease Agreement, and the sole responsibility and liability for the performance of this Lease Agreement and all of the provisions and covenants contained in this Lease Agreement shall rest in and be vested with the State of Idaho. 18. RAiatio of Partias: The Parties agree and acknowledge that neither shall be considered the employer,agent,representative,or contractor of the other by reason of this Lease Agreement. 19. Nntinwi Any notice required to be served in accordance with the terms of this Lease Agreement shall be sent by registered or certified mail. Any notice required to be sent by the Lessee shall be sent to the Lessor's i last known address at aat Idaho, rtdta , idahn 8 142 and any notice required to be sent by the Lessor shall be sent to the address of the Premises and to the Lessee's address in Boise, i.e., P-O._Box 53720, IRoiaa,J ,o 8537 ate. A copy of any such notice shall also be sent to the Department of Administration, Division of Public Works, Attn: Leasing Manager, Post Office Box 83720, Boise, ID 83720- 0072. In the event of a change of address by either Lessor or Lessee,the Parties agree to notify each other in writing within ten(10)days of the date of any such change. 20. Insurance. The Lessor shall maintain an insurance policy (or policies) for the purpose of insuring any property and liability risks regarding the Premises. Any such policy obtained by the Lessor shall be at its sole and absolute expense, and Lessee shall have no obligation to obtain or pay for such insurance. In the event that the Lessee shall prepay rent in the manner set forth in this Lease Agreement, the Insurance policy (or policies)obtained and maintained by the Lessor shall identify the Lessee as a named insured under the terms of the policy. Any such insurance policy shall further state that the Lessee shall be entitled to receive insurance proceeds in the full amount of any prepaid rent prior to any distribution of insurance proceeds to the Lessor or any other third party not having an insurable Interest in the Premises. The Lessor shall provide the Lessee with a copy of Its insurance policy on or before the term this Lease Agreement commences. The Lessee acknowledges that its personal property is subject to coverage in accordance with state law. 21. Terminatinn, This Lease Agreement shall automatically terminate at the end of its term unless otherwise continued, terminated or renewed in accordance with the terms of this Lease Agreement. 22. HHAirs and Assigna. The terms of this Lease Agreement shall apply to the heirs, executors,administrators, successors and assigns of both the Lessor and the Lessee in like manner as to the original parties. An assignment of this Lease Agreement by the Lessor must be approved by the prior written consent of the Lessee,which consent shall not be unreasonably withheld. 23. Nnnwaiver. The failure of the Lessor or Lessee to Insist upon strict performance of any of the covenants and agreements of this Lease Agreement or to exercise any option contained in this Lease Agreement shall not be construed as a waiver or relinquishment of any such covenant or agreement, but the same shall be and will remain in full force and effect unless such waiver is evidenced by.the prior written consent of authorized representatives of the Lessor and Lessee. 24 Modification. This Lease Agreement may be modified in any particular only by the prior written consent of authorized representatives of the Lessor and Lessee. Anything else contained herein notwithstanding, modifications to this Lease Agreement shall be of no.force and effect until approved in writing by the Department of Administration, Division of Public Works. 25. RAnAwal. This Lease Agreement may be renewed by the written consent of the Lessor and Lessee provided such consent Is rendered sixty (80) days in advance of the expiration of the term of this Lease Correction, Probation and Parole- Meridian-5 Agreement. Notice of Lessorfer to renew shall be given by the Leer one hundred twenty (120) days prior to the expiration of this Lease Agreement, including any extension. Lessee will have thirty (30)days to respond to Lessor's offer. If agreement Is not reached by sixty(60) days prior to the expiration of the Lease Agreement, Lessor may lease the Premises to another party, but not on more favorable terms than offered to Lessee,without first giving Lessee ninety(90)days to accept or reject those new terms. 26. Asbestos nd Nealth Hazards, Lessor agrees to comply promptly with all requirements of any legally constituted public authority made necessary by any unknown or existing health hazard including, but not limited to, such hazards which may exist due to the use or suspected use of asbestos or asbestos products in the Premises. The Lessor warrants that it has inspected the Premises for health hazards,specifically for the presence of asbestos, and the inspection has not detected asbestos, or if Lessor's inspection has revealed asbestos, then Lessor warrants that it has been removed or been encapsulated in accordance with current law and regulations. In the event that asbestos or another health hazard is discovered on the Premises, the Lessor agrees to protect the Lessee and its employees and to take immediate corrective action to cure the problem. It is agreed that, in the event the Lessee is unable to continue occupancy of the Premises due to the presence of asbestos or any other health hazard, or because of any governmental, legislative, judicial or administrative act, rule, decision or regulation, the Lease Agreement may be terminated by the Lessee upon ten (10)days'written notice to the Lessor. Any asbestos abatement costs, and any other repair or renovation costs associated with asbestos or other health hazard, as well as moving costs and consequential damages, will be at the sole expense of the Lessor. 27. Nan l isr•.rimination. The Lessor hereby agrees to provide all services funded through or affected by this Lease Agreement without discrimination on the basis of race, color, national origin, religion, sex, age, physical/mental impairment, and to comply with all relevant sections of: Title VI of the Civil Rights Act of 1964, as amended; Section 504 of the Rehabilitation Act of 1973, as amended; The Age Discrimination Act of 1975 and to comply with pertinent amendments to these acts made during the term of this Lease Agreement. The Lessor further agrees to comply with all pertinent parts of federal rules and regulations implementing these acts. The Lessor hereby agrees to provide equal employment opportunity and take affirmative action in employment on the basis of race, color, national origin, religion, sex, age, physicaVmental impairment, and covered veteran status to the extent required by: Executive Order 11246; Section 503 of the Rehabilitation Act of 1973, as amended; Section 402 of the Vietnam Era Veterans Readjustment Assistance Act of 1974 and to comply with all amendments to these acts and pertinent federal rules and regulation regarding these acts during the term of the Lease Agreement. 28, Handicap Anne.s.slhility, Any space leased by the State of Idaho will meet or exceed standards for handicap accessibility as set out in the American National Standards Institute A117-1, 1992; Americans With Disabilities Act, Public Law 101-336 and applicable regulations; Uniform Building Code Chapter 11; and federal regulations applicable to the occupying agency. 29. Fxecutivp Orth r 99-d6. All buildings owned or maintained by any state government agency or entity, or which are constructed or renovated specifically for use or occupancy by any such agency or entity shall conform to all existing state codes, including but not restricted to, the Idaho General Safety and Health Standards, the Uniform Building Code, the Uniform Mechanical Code and the Uniform Fire Code. • If any conflict arises between applicable codes, the more stringent code shall take precedence. Prior to construction or remodeling of such buildings,where appropriate, construction plans shall be reviewed and approved by the Division of Building Safety and the Permanent Building Fund Advisory Council. 30. Executive Order 00t 04. Executive Order 2001.04 requires that long-term energy costs, including seasonal and peaking demands upon the suppliers of energy, are to be a major consideration in the construction of all state buildings and the execution of lease agreements. Special attention shall include energy conservation considerations including: (i) Chapter 13 of the Uniform.Building Code, 1997 Edition; (ii) use of alternative energy sources;(Ili)energy management systems and controls to include effective means to monitor and maintain systems at optimal operations; (iv)"state-of-the-art"systems and equipment to conserve energy economically. 31. FxgriitivP Order 9con-n1, Executive Order 2000-01 requires that all state-owned or state-lease buildings, Correction, Probation and Parole-Meridian-6 j • i facilities or area occupied by AS employees shall be designated as "nemoking"except for custodial care and full-time residential facilities. The policy governing custodial care and full-time residential facilities may be determined by the directors of such facilities. 32, Material Reprtgprfltatinnq, The Parties agree and acknowledge that the representations and acknowledgments made in this Lease Agreement are material and the Parties have relied upon them in entering this Lease Agreement, 33. SRverphilify. If any term or provision of this Lease Agreement is held by the courts to be illegal or in conflict with any existing law, the validity of the remaining terms and provisions shall not be affected, and the rights and obligations of the parties shall be continued and enforced as if the invalid term or provision were not contained in this Lease Agreement. 34. 1 Ft,,Raar's Ripht to.LP.asP. The Lessor warrants that it is lawfully possessed of the Premises and has good, right and lawful authority to enter into this Lease Agreement and that the Lessor shall put the Lessee into actual possession of the Premises at the commencement of the term of this Lease Agreement and shall ensure to the Lessee the sole, peaceable, and uninterrupted use and occupancy of the Premises during the full term of this Lease Agreement and any extension. 35. CompiPtt Statgplent of Torns, No other understanding, whether oral or written,whether made prior to or contemporaneously with this Lease Agreement, shall be deemed to enlarge, limit or otherwise affect the operation of this Lease Agreement. 1 NESS WHEREOF,the Parties have executed this Lease Agreement as s'AifoAabove. �� 3• - -NI .604eridlan "Ire— Ael / �r7 STATE OF - c t- o ) .:t 7 J )ss. �,'9'p �u 7' 51 .� .� COUNTY OF Ad.a� ) x''., '40, ,0'r. , On this 9—IVdayof , 2002,before me,the undersigned,a Nightly' in and for said State, personally appeared 9..$ .�k locikAMU--) Le,41.3;ttzon 62$.44‘,17-, , known or identified to me to be the person whose name is subscribed to the foregoing Instrument on behalf of Cityof At er than as Lessor, and acknowledged to me that he/she executed the same on behalf of the Lessor, IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year In•this certificate first above written. 4:sk.Q1-411.,,,, glYC *fr\—) ... ,-(5,T4 -4.4.....velit, S cl C0,611 (,„ • o• mmission Etxp es on 4-2�-n5 . Residing at Act et-eenfrn- r ^.)DL au, • • LESSEE: Department of Correction, Probation and Parole :;$01:339•:• 40.,-eiteNC�`,P�''et, i0 1 i� p, �►RY S. „ �-' OF % --/, s ; Os �� COUNTY OF O'1,-A' s 11, pt, o, , s. On this da o ,• �•�� ���•`290 ,before me,the undersigned,a Notary Public In and for said State, personally appearg ' C?. i • ..• roag3i.. -rv.-- , known or identified to me to be the person whose name is subscribed to the foregoing Instrument on behalf of Pepsartment,.nf r:nrrartinn, Prnhatinn and pat&as Lessee, and acknowledged to me that he/she executed the same on behalf of the Lessee. Correction, Probation and Parole-Meridian-7 • IN WITNESS WHEREOI*have hereunto set my hand and affixed*official seal the day and year In this certificate first above written. Commission expires on 4)- Residing at APPROVED BY: 2 3/c a d .Wildhagen,State Leasing Manager Date Division of Public Works,Department of Administration • i • 1 j Correction, Probation and Parole-Meridian-8 0 EXHIBIT A • THE PREMISES 4O I Fast Watertewer Street,Marldian Idabe 8'642 i1aridian,IDAHO Roo#•-- `0 3 i 1 i 1 Correction, Probation and Parole-Meridian-9 . . _. . -. 1i. _... i ^_ r is 23 STAFF PARKING ._ T , •. r . I IAwR9015MICEISE#II CI Ir 41l�-IIIIIRERllNCi 5 '`: • G • • 1 9 u) ,.. iiii . -1,li ., 6 SIEg i1 • � ....• axed k. 1S ,. PI ' Ria ti.,.-, t .I: j .• • k. t, f r 1.1tON,';‘,1-111,jelt•A,IA- ij �' !i(l11.01 1:;I• I 1j 'rs "�`�� `�II ' i��l I jj iij�:1 , i i'iII vest aD. ••�tkwz�m;a •� ,.,. �i �+, .1 .1.,: .1 (0 ill x.. pk• t j�. p. III 11 co is • :.. 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' • •. . . . • . • • • . . . • 1 . . • . , . . . .. . , • . . • • • • I , • , • State of Idaho gRANSMITTAL Department of Administration Division of Public Works 502 N. 4th Street DATE: June 21,2002 PO Box 83720 Re: Department of Correction, Boise ID 83720-0072 • Probation and Parole Meridian Phone 208-332-1900 FAX 334-4031 TO: City of Meridian CC: Henry Atencio Attn: Stacy Kileheumann Department of Correction, 33 East Idaho Probation and Parole Meridian,Idaho 83642 _-W/ENCLOSURES FROM: Linda S.Wildhagen,State Leasing Manager 208-332-1929 ENCLOSED PLEASE FIND: Copies Description 3 Lease Agreements Please have the leases signed and notarized by City of Meridian Please attach floor plan to lease as Exhibit A Please have the leases signed and notarized by Department of Correction,Probation and Parole Please amend and return Please review and affix conunents These are for your files Other; ' _ • - - a s' • -u' - i e. E .4sot . s Return_copies to: Lessor®33 'Pant Mahn,MPridiar. Idaho 83647 Return_copies to:Lessee @ E O_Box 5377 RnisP1'Mahn R377O-OO1$ Return 3 copies to:Division of Public Works, Attn: State Leasing Manager THANK You! • Correction, Probation and Parole-Meridian- 10 LEASE CHECKLIST • NEW LEASE LEASE RENEWAL ,_LEASE MODIFICATION DEAD LEASE LEASE LIST INFORMATION: -�.. REPLACES LEASE AGENCY' rr:a.aii a a r:, l *Da. l .a,t •. . : TYPE OF SPACE: _AGENCY DEPT OF LANDS _RESID _STATE OWNED _WAREHSE_LIQUOR_MISC_TEMP ADDRESS: Fast Watartnwer Straat,Moridian Mahn 8 1R49 CITY: tferid.ian LESSOR: Cii4of Meridian ADDRESS:33 Fast Idahrt Maridiark Mahn R%R49 PHONE: ORIGINAL LSE DATE: ENDING LSE DATE: ehaie10,2103 AMEND DATE: ESCALATION DATE: ESCALATION$: SQ.FT.: MD BASE RENT/YR: $3,30Q1MSQ FT: 1121 EXCLUSIONS: _A BASE YR _E _J _TI _U COMMENTS: LINK TO: CONTACT PERSON: Henn;Atenrin v PERMANENT BLDG FUND LEASE LETTER: X11 no(1ST YR) COST PER SQ FT(EFFECTIVE) COST IF FULL SERVICE $3,317D.GGCOST PER YR ESCALATIONS: TYPE OF SPACE: _AGENCY_DEPT OF LANDS _RESID _STATE OWNED WAREHSE_,.._LIQUOR_MISC.__TEMP TYPE OF LEASE: FULL SERVICE EXCLUDES: ELEC UTILITIES JANITORIAL NNN WAREHSE RETAIL LAND LSE RESIDENTIAL OTHER: COST RATIO LENGTH OF LEASE: PREV RATE: INCR FROM FORMER LSE: OTHER COMMENTS FOR PBF LEASE LETTER: MISCELLANEOUS LEASE INFORMATION: LEASE/PURCHASE ANALYSIS REVIEWED: NNN COST RATIO RREAKEVEN YR FACILITY QUESTIONNAIRE REC'D? 5 YR FACILITY PLAN: RENT DISCOUNT: FTE: SQ FT/FTE: • JN(;RFASFS IN RASF RFNT; ADD'L RFN1FQJR C)PFRATINC;FXPFNSFS: YEAR $OR% OPERATING EXPENSES BASE YR: CAPS: TAXES: INSUR: CAM: CAM: AMORTIZED TENANT FINISH: OPTIONS TO RENEW: OTHER OPTIONS(CANCEL,PURCHASE,EXPAND,ETC.): SPECIAL COMMENTS/ISSUES: Correction, Probation and Parole-Meridian- 11 1 EXHIBIT B LEASE AMENDMENTS J CIEad1E ® JUL,t•8 2003 LEASE AMENDMENT UBuc MAW LEASE AMENDMENT,made and entered into this 1'Sf/ day of trail ,mg,by and between City of Meridian.33 East Idaho Street, Meridian.ID 83642,(hereinafter referred to as"Lessor')and the STATE OF IDAHO, by and through the Department of Correction, Probation and Parole(hereinafter referred to as"Lessee"), is an amendment of the original LEASE AGREEMENT FOR SPACE between the LESSOR and the LESSEE entered into on,for space located at Room 103 in 1401 East Watertower Street, Meridian,Idaho. WITNESSETH WHEREAS,the parties desire to amend the LEASE AGREEMENT FOR SPACE and; WHEREAS,the LESSEE is legally authorized to enter In this amendment by power granted by Title 5,_,7,Chapter§.7.of IdaJ1Q Code,with the approval of the Department of Administration and; NOW,THEREFORE,in consideration of the mutual covenants of the parties,the Lease Agreement for Space is hereby amended as follows: 1. Tern of Lease Agreement. The term of this Lease Agreement shall be extended for a term of 12 months and shall end at midnight on June 30, 2004. The Lessee may, at the expiration of the term of this Lease Agreement and without the necessity of renewing said Lease Agreement, continue In its occupancy of the Premises on a month to month basis upon the terms and conditions set forth in this Lease Agreement for a period not to exceed one(1)year. The Lessor may terminate the Lessee's month to month occupancy upon ninety(90)days' prior written notice to the Lessee. No Additional Provisions. The parties agree that ail provisions of the original Lease Agreement For Space dated and all previous agreements, unless specifically hereby amended, shall remain in force during the period covered by the Lease Amendment. No other understanding, whether oral or written,whether made prior to or contemporaneously with this Lease Amendment, shall be deemed to enlarge, limit or otherwise affect the operation of the Lease Agreement For Space or this Lease Amendment, IN WITNESS WHEREOF, the parties hereto have executed this Lease Amendment the day and year first above written. LESSOR: City of Meridian BY: _;___ci?r________. — r ``p``ottiiimrrrr ,` ,cy Robert D. Corrie-Mayor 3 ° Aest: SEAL ,c/.4e-.- .l i‘1-• � ID William G. Berg, Jr.- ty Clerk • "'', "1 cODf�c`t ,�it..Ns� prcvea. by L'i? ►Cow i.( 7-1-493 "'''rnr i 0` Correction,Probation&Parole amendment 2003-1 1. STATE OF IDAHO ) )ss. COUNTY OF ADA ) On this 2v16 day of ,2003, before me,the undersigned, a Notary Public in and for said State, personally app red Robert D. Corrie and William G. Berg, Jr., known or identified to me to be the Mayor and City Clerk respectively and having subscribed to the foregoing instrument on behalf of City of Meridian, as Lessor, and acknowledges to me that he/she executed the same on behalf of the Lessor. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first aboys .. kLayilse.4e- +�°- 9!) .y Residing At Adk (n , afuh,� f M Commission Expires: s-o� i ,r LESSEE: Department of Cor ectidil i`oloitllowand Parole itC-244e72144 STATE OF IDAHO ) • )ss. COUNTY OF ADA ) On this,gay of �� , 003, b ore me, the undersigned,a Notary Public in and for said State, personally t'� known or identified to me to be P Y p P e �� , the person whose name is subscribed to a fo going instrument on behalf of peuartment of Correction, Probatign aslpgyoie, as Lessee, and acknowledges to me ttj ,ha a executed the same on behalf of the Lessee. •���`•cp, D. ••��i�o IN WITNESS WHEREOF, I have hereunto set my hand and iftelldrriorAcjafkthe d ear in this certificate first alae written. (A- )-f416 • PUBLIC' • '+ Co mission expires on `) 71x�� Residing at '•••• •It �;,:. A rIBY: / •.74%66 7)600°e; da ;.Miller, Leasing Manager Date Division of Public Works, Department of Administration Correction, Probation&Parole amendment 2003.2 r 4 • SECOND LEASE AMENDMENT THIS LEASE AMENDMENT, made and entered into this day of 2007,by and between City of Meridian,33 East Idaho Street,Meridian,ID 83642, (hereinafter referred to as"LESSOR")and the STATE OF IDAHO,by and through the Department of Cprrrc(iQn(hereinafter referred to as"LESSEE"),is a second amendment to the original LEASE AGREEMENT FOR SPACE between the LESSOR and the LESSEE entered into on June 24,2002,for space located at Room 103 in 1401 East Watertower Street,Meridian,Idaho. WITNESSETH WHEREAS, the LESSEE has been leasing from LESSOR Room 103 in 1401 East Watertower Street,Meridian Idaho on a month to month basis since June 30, 2004, the date of the end of the contract term as set forth in the LEASE AMENDMENT to the LEASE AGREEMENT FOR SPACE;and WHEREAS,the parties desire to amend the LEASE AGREEMENT FOR SPACE;and WHEREAS,the LESSEE is legally authorized to enter into this amendment by power granted by Title 57, Chapter 67 of Idaho Code,with the approval of the Department of Administration; NOW,THEREFORE, in consideration of the mutual covenants of the parties,the LEASE AGREEMENT FOR SPACE is hereby amended as follows: Term of Lease Agreement. The term of the LEASE AGREEMENT FOR SPACE as amended by the LEASE AMENDMENT shall be extended and, as time is of the essence, shall end at midnight on June 30, 2010. The Parties agree that this Lease Agreement is subject to the termination, expiration, and renewal rights set forth in the LEASE AGREEMENT FOR SPACE. The Lessee may,at the expiration of the term of this Lease Agreement and without the necessity of renewing said Lease Agreement, continue in its occupancy of the Premises on a month to month basis upon the terms and conditions set forth in this Lease Agreement for a period not to exceed one(1) year. The Lessor may terminate the Lessee's month to month occupancy upon ninety (90) days' prior written notice to the Lessee. No Additional Provisions, The parties agree that all provisions of the original LEASE AGREEMENT FOR SPACE dated June 24, 2002 and all previous agreements, unless specifically hereby amended, shall remain in force during the period covered by the Lease Amendment. No other understanding, whether oral or written, whether made prior to or contemporaneously with this Lease Amendment, shall be deemed to enlarge, limit or otherwise affect the operation of the LEASE AGREEMENT FOR SPACE or this SECOND LEASE AMENDMENT. • SECOND LEASE AMENDMENT to LEASE AGREEMENT FOR SPACEPage1 ofZ"''' '' ' • y •.••- . IN WITNESS WHEREOF,the parties hereto have executed this SECOND LEASE AMENDMENT to the LEASE AGREEMENT FOR.SPACE the day and year first above written, LESSEE: Depa p. , , _ . : ion OW"4111%u.‘\ 1)- I 1 -0c) Date 1 STATE OF IDAHO ) )ss. COUNTY OF ADA ) On this day of c daho , 2007, before me the and igned, a Notary Public in and for the State of I ,personally appearedim,f ju,n,&e. known or identified to me to be the person whose name is subscribed to the foregoing instrument on behalf of the Department of Correction, as Lessee, and acknowledges to me that he/she executed the same on behalf of the Lessee. IN WITNESS pga4F, I have hereunto set my hand and affixed my official seal the day and ye or i" • ,�' to first above w ' en. • r v omit,. .x � - tom ;,l 4 *W•W No :" Public I AU81,% ' ' -siding at: C9 �'•'�,A,� . • 40 • ommission expires: 03-04//49/0 ''4111 or wt* APPROVED BY: '''""""N .,,, r" re , ../.A \___.. 71-14,-01-,- `Lisa ler,Leasing Manager,Division of Public Warks,Department of Administration LESSOR: City of Meridian /:- 1/(,,8- #6 � ���++,,111„1,rr,,,�� BY: Tamm de ,j'- d ` Mayor, City of ) radian '1' 6, 4,6 6.1.,,,,_ ✓ 7--z4--o 7 4T� -..r., Attest: SEAL ... //L'/1- SEA William G. Berg,7r. %7 r isl •• *�.� City Clerk '- p�' ` /,,,,,, l►Itl1li141++.0,,, • SECOND LEASEAMENJI11MENT to LEASE AGREEMENT FOR SPACE-Page 2 of 2 u THIRD LEASE AMENDMENT This THIRD LEASE AMENDMENT is made and entered into this . qday of ;r 2010,by and between the City of Meridian,a municipal corporation organized under the laws of the State of Idaho("Lessor')and the State of Idaho,by and through the Department of Correction("Lessee"),(Lessor and Lessee may hereinafter be collectively referred to as"Parties.') WHEREAS,the Parties seek by this amendment to extend the term of the original Lease Agreement for Space entered into by Lessor and Lessee,on June 24,2002,for space located at Room 103 in 1401 East Watertower Street, Meridian,Idaho("Premises"),as modified by the July 1,2003 Lease Amendment and the July 24,2007 Second Lease Amendment,copies of which instruments are attached hereto as F.khibit4; NOW,THEREFORE,in consideration of the mutual covenants of the parties,the Parties agree as follows: TERM OF LEASE AGREEMENT EXTENDED. The term of the June 24,2002 Lease Agreement for Space,as amended by the July 1,2003 Lease Amendment and the July 24,2007 Second Lease Amendment,shall be extended for a term of three(3)years,and,as time is of the essence,shall end at midnight on June 30,2013. The Lessee may,at the expiration of the term of this Third Lease Amendment,and without the necessity of renewing said Lease Agreement, continue in its occupancy of the Premises on a month-to-month basis upon the terms and conditions set forth in the June ' 24,2002 Lease Agreement for Space,for a period not to exceed one(1)year. The Lessor may terminate the Lessee's month-to-month occupancy upon ninety(90)days'prior written notice to the Lessee. NO ADDITIONAL PROVISIONS. The Parties agree that except as expressly modified by this Third Lease Amendment,all provisions of the original June 24,2002 Lease Agreement for Space shall remain in full force and effect. No other understanding,whether oral or written,whether made prior to or contemporaneously with this Third Lease Amendment,shall be deemed to enlarge,limit or otherwise affect the operation of the June 24,2002 Lease Agreement for I Space or this amendment thereto. IN WITNESS WHEREOF,the Parties have executed this Third Lease Amendment on this day of July, 2010. LESSEE:,' 0 " , w R on tifftim . S '.TEOF _f _i . )ss. COUNTY OF 411... )„ I HEREBY CERTIFY that on this 7?,t" day of I'M i'i* ,2010,before the undersigned,a Notary Public in the State Of Idaho,personally appeared Brent Reinke,known to me to be the person who executed the said instrument,and acknowledged to me that he/she executed the same. IN WITNESS WHEREOF,I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. Notary Public X1-2 ,t3T4�� Co i ii on av' .i tssa1/IN///tM 4tAt 8,14B 8 di theos. Oa:. .,'I r,Leasing Manager,D�v�*Tarifi� 1" .i ..e,Department of Administration I ,{�tiOTAR 'ya CI OF MERIDIAN: ? PUB LAG • SEAL (4. <n • —� srsusus0 T- y de j�!!!Mayor 96 v r isl• �P``,`.�,�` Jay olman, City Clerk FOURTH LEASE AMENDMENT This FOURTH LEASE AMENDMENT is made and entered into this day of 2013 by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho ("Lessor") and the State of Idaho, by and through the Department of Correction ("Lessee"). (Lessor and Lessee may hereinafter be collectively referred to as"Parties.") WHEREAS,the Parties seek by this amendment to extend the term of the original Lease Agreement for Space entered into by Lessor and Lessee, on June 24, 2002, for space located at Room 103 in 1401 East Watertower Street, Meridian, Idaho ("Premises") (Exhibit A hereto),as modified by the July 1,2003 Lease Amendment(Exhibit B hereto),the July 24,2007 Second Lease Amendment(Exhibit C hereto),and the July 6, 2010 Third Lease Amendment(Exhibit D hereto); NOW,THEREFORE, in consideration of the mutual covenants of the parties,the Parties agree as follows: TERM OF LEASE AGREEMENT EXTENDED. The term of the June 24,2002 Lease Agreement for Space, as amended, shall be extended for a term of three(3)years,and, as time is of the essence, shall end at midnight on June 30, 2016. Absent other written agreement by the Parties, Lessee may, at the expiration of this term, continue in its occupancy of the Premises on a month-to-month basis, under the terms and conditions set forth in the June 24, 2002 Lease Agreement for Space, for a period not to exceed one(1)year. Lessor may terminate Lessee's month-to-month occupancy upon ninety(90)days' prior written notice. NO ADDITIONAL PROVISIONS. The Parties agree that except as expressly modified by this Fourth Lease Amendment,all provisions of the original June 24, 2002 Lease Agreement for Space shall remain in full force and effect. No other understanding,whether oral or written,whether made prior to or contemporaneously with this Fourth Lease Amendment, shall be deemed to enlarge, limit or otherwise affect the operation of the June 24,2002 Lease Agreement for Space or this amendment thereto. IN WITNESS WHEREOF,the Parties have executed this Fourth Lease Amendment on this day of , 2013. LESSEE: Department of Correction STATE OF Idaho ) ) s County of /VA `� �� , I HEREBY CERTIFY that on this 1 Alay ofb/,‘,,/whir-;2012, BY: Tl,, i � _r �� -- appeared,?//////), _ before the undersigned,a Notary Public in the State of Idaho,personally ;O4. ��a 13,g�ht‘ appeared.?j/j,///),Eteili,�p.,, ,,known to me to be the person who `1. °°°+0++. y' executed said instrument,and acknowledged to me that she executed same. �.` ,+' � .A '+� = IN WITNESS WHEREOF,I have hereunto set my hand and affixed my official : + jq, + p seal,the day and year in this certificate first above written. i w • * M ' + it LIS' ° r /, . p�J w"`m V� +� °° fir .r, - .Cdr/�i�'"]Ot % fir` , ,,,...„.00,0" yOh N. :ry Public for Idaho +''ra r �` ,+`. Residingat 7,,,f9/c,_ , Idaho 311.3/' My Commission Expires: /l" 24.-/ �Approved � - ''`\ Date �'' _,!4 Linda S.M. er, Leasing Manager, Division of Public Works,Department of Administration CITY OF MERIDIAN: Attest: Tammy de Weerd, Mayor Jaycee Holman, City Clerk FOURTH LEASE AMENDMENT TO LEASE AGREEMENT FOR SPACE PAGE 1 OF 1 Meridian City Council Meeting DATE: March 22, 2016 ITEM NUMBER: 6G PROJECT NUMBER: ITEM TITLE: Approving Fifth Lease Amendment Extending Term Resolution No. /6 - /1 : Approving Fifth Lease Amendment Extending Term of June 24, 2002 Lease Agreement for Space at Meridian Police Station Between State of Idaho and City of Meridian MEETING NOTES Ari_rniLei Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO SENT TO SENT TO NOTES INITIALS STAFF AGENCY APPLICANT CITY OF MERIDIAN RESOLUTION NO. 16- 1 f Z 1p BY THE CITY COUNCIL: BIRD,BORTON, CAVENER, LITTLE ROBERTS, MILAM, PALMER A RESOLUTION APPROVING AN EXTENSION OF THE LEASE AGREEMENT BETWEEN THE CITY OF MERIDIAN AND THE STATE OF IDAHO, BY AND THROUGH THE DEPARTMENT OF CORRECTION, FOR A ROOM AT THE MERIDIAN POLICE STATION, 1401 EAST WATERTOWER STREET, MERIDIAN IDAHO, TO BE USED FOR PROBATION AND PAROLE OPERATIONS; AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST SAID AGREEMENT ON BEHALF OF THE CITY OF MERIDIAN; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Meridian has a room at the Meridian. Police station that is currently leased to the State of Idaho, by and through the Department of Correction; and, WHEREAS,the City of Meridian has no immediate plans to use the room for City business and the State of Idaho desires to renew the lease for an additional three years; NOW,THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO AS FOLLOWS: Section 1. The room in the Meridian Police station described in the June 24, 2002 Lease Agreement for Space, entered into by the State of Idaho and the City of Meridian, is not otherwise needed for City purposes. Section 2. That the terms of the Fifth Lease Amendment between the State of Idaho and the City of Meridian, executed contemporaneously herewith, are just and equitable, and the same is hereby approved as to both form and content Section 3. That the Mayor and City Clerk be, and hereby are, authorized to respectively execute and attest said Fifth Lease Amendment for and on behalf of the City of Meridian. Section 4. This Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this 22❑d day of March, 2016. APPROVED by the Mayor of the City of Meridian, Idaho, this 22nd day of March, 2016. APPROVED: Mayor T 'y de Weerd ATTEST: Jaycia L. Holman, City Clerk v,� 1f'pH0 J v RESOLUTION APPROVING FIFTH LEASE AMENDMENT BETWEEN S r :S ' t HO AND CITY OF MERIDIAN Page I of I Meridian City Council Meeting DATE: March 22, 2016 ITEM NUMBER: 6H PROJECT NUMBER: ITEM TITLE: Task Order 10628.a Approval of Task Order 10628.a to MURRAY SMITH & ASSOCIATES for the "WATER MASTER PLAN 2017 UPDATE- PHASE 1" project for a Not-To-Exceed amount of $68,748.00. MEETING NOTES / •/ Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO SENT TO SENT TO NOTES INITIALS STAFF AGENCY APPLICANT City of Meridian Purchasing Dept. Memo To: Jaycee L. Holman, City Clerk, From: Kathy Wanner, Buyer CC: Jacy Jones, Kyle Radek Date: 3/16/2016 Re: March 22`d City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the March 22nd City Council Consent Agenda for Council's consideration. Approval of Task Order 10628.a to MURRAY SMITH & ASSOCIATES for the "WATER MASTER PLAN 2017 UPDATE — PHASE 1" project for a Not-To-Exceed amount of$68,748.00. Recommended Council Action: Award of Task Order 10628.A to MURRAY SMITH &ASSOCIATES for the Not-To-Exceed amount of$68,748.00. Thank you for your consideration. •Page 1 Mayor Tammy de Weerd E IDIANCity Council Mem6e � Keith Bird IDAHO Joe Borton Luke Cavener Genesis Milam e Works Department Anne LitTy Ty Palmey Palmer r TO: Keith Watts,Purchasing Manager FROM: Kyle Radek Assistant City Engineer DATE: February 25,2016 SUBJECT: TASK ORDER 10628.a ACCORDING TO THE MASTER AGREEMENT WITH MURRAY,SMITH&ASSOCIATES DATED OCTOBER 22,2013, FOR WATER MASTER PLAN PHASE 1,FOR AN AMOUNT NOT TO EXCEED $68,748. I. DEPARTMENT CONTACT PERSONS Kyle Radek,Assistant City Engineer 489-0343 Warren Stewart, City Engineer 489-0350 Tom Barry,PW Director 489-0372 II. DESCRIPTION A. Background The Water Master Plan is an important document that is used to examine our existing water supply and distribution system and plan for the future needs of our growing community. An updated master plan is not only a regulatory requirement, but good practice for an expanding utility. The City's last water master plan was completed in 2012. Updating our master plan every 5 years allows us to effectively make revisions to growth projections and corresponding adjustments and corrections to system plans. B. Proposed Project The proposed project is the first phase of an updated water master plan to be completed in FY 2017. This first phase will include an update of the City's hydraulic model,updated model calibration,an analysis of growth scenarios in South Meridian,and an analysis of water main replacement program needs. Page I of 2 III Phase 2 will include additional analysis such as an update of overall population and demand projections, system capacity analysis in relation to those projections, capital improvement planning, and water supply planning. III. IMPACT A. Fiscal Impacts Project Costs and Funding: Fiscal Year 2016 Cost Water Master Plan Phase 1 $68,748 Total $68,748 Funding Fiscal Year 2016 Budget Acct Code 3410-55090 $175,000 Anticipated Future Costs and Funding Fiscal Year 2017 Estimated Cost Water Master Plan Phase 2 $60,000 Proposed Funding Fiscal Year 2017 Budget Acct Code 3410-55090 ; $150,000 B. Alternatives The City could delay the master plan update,however,the existing plan becomes less valuable and less suitable to satisfy regulatory requirements as it ages. Additionally,tasks such as the automated update of the model through GIS,a time and labor-saving improvement,would be cancelled or delayed as well. C. Time Constraints Approval of this item will allow Phase 1 of the task order to be completed by the end of FY 2016. Departmental Approval: i45• S Page 2 of 2 TASK ORDER NO. 10628.a Pursuant to the MASTER AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN CITY OF MERIDIAN(OWNER) AND MURRAY, SMITH & ASSOCIATES, INC(MSA) (ENGINEER) This Task Order is made this day of March, 2016 and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "City", and accepted by (MURRAY, SMITH & ASSOCIATES, INC (MSA)), hereinafter referred to as "Engineer"pursuant to the mutual promises, covenant and conditions contained in the Master Agreement (Category 1C) between the above mentioned parties dated October 22, 2013. The Project Name for this Task Order 10628.a is as follows: CITY OF MERIDIAN WATER MASTER PLAN 2017 UPDATE - PHASE 1 PROJECT UNDERSTANDING This proposal shall be for professional engineering services to develop a Water Master Plan (Plan). This Plan will evaluate the ability of the City's existing infrastructure to meet projected demands and regulatory requirements for the next 20 years. SCOPE OF WORK Background This project will serve to provide the City with a Department of Environmental Quality (DEQ) approved Plan to specifically address the water system section 58.01.08, of the Idaho Administrative Code. This Plan will serve as an update to previous water planning efforts and in particular the 2011 Water Master Plan. The project will employ workshops to solicit staff input and develop consensus where appropriate. As part of this planning effort an additional Plan section will be included that focuses on the overall replacement of the City's distribution system. An enhanced financial section will also be included. A 20 year capital improvement plan will be generated at the conclusion of the Plan that will describe the projects in a prioritized order and provide order of magnitude costs. Task Order 10628.a Water Master Plan 2017 Update-Phase 1 Page 1 of 9 Murray,Smith&Associates,Inc The City is again experiencing very high growth rates after recovering from the recent recession. Similar to the 2011 Plan, the City's goal is to provide a detailed analysis of what is required over the next five years while also having a longer term capital improvements vision. The City is planning to proceed with this project in two phases, the first of which is described in this Task Order and will be substantively complete in the 2016 Fiscal Year. The second phase of the work will commence after October 1, 2016 and will include the remaining elements required for the development of an updated Plan. The following areas have been identified for inclusion in the Phase 1 Task Order: 1. Support for developing an updated water system GIS database that can be used to regenerate a hydraulic model that represents the GIS on a one to one basis. 2. Regenerate the hydraulic model using updated GIS data. 3. Collect billing and associated meter information required to update the overall system demands. 4. Collect field data and conduct additional calibration of the hydraulic model. 5. Discuss recent and planned development in South Meridian and how growth there may differ from COMPASS projections. 6. Collect information required to develop a long term water main replacement program. 7. Collect benchmarking information from peer utilities. SCOPE OF SERVICES Task 1 —Project Management Subtask 1.1—Kick-Off Meeting A kick-off meeting will be held, once notice to proceed has been received, to officially start the project and discuss the details of the approved scope. MSA will lead the kick- off meeting with City Staff to introduce the project team, establish project objectives, review consultant and City communication protocol, discuss the project scope and examine the project schedule. The primary focus of this meeting will be a discussion of the City's goals for the overall project and specifically Phase 1 of the work. Assumptions • Assumes up to a four (4) hour kick-off meeting with the MSA project manager and one (1) project engineer. Two (2) hours of preparation time is included for the PM and engineer. Task Order 10628.a Water Master Plan 2017 Update-Phase 1 Page 2 of 9 Murray,Smith&Associates,Inc Deliverables • Meeting notes with action items from the kick-off meeting (delivered electronically) Subtask 1.2—General Project Management and Meetings The purpose of this task is to provide management of the project team, schedule and budget. Included in this task are monthly invoicing, budget and schedule review, updates, and general administrative tasks. As project manager, David Stangel, will maintain regular communication with the City and the team throughout the duration of the project, lead meeting and workshop discussions, keep the City up-to-date on any study issues or details and make sure the City's input is incorporated into the work product. The project will be managed to maintain the scope, schedule, and budget. At a minimum, updates on project schedule and budget will be provided as part of the monthly invoicing process. Assumptions • Meeting and workshop facilitation will be limited to those specifically identified in this scope of work. • The City will provide clear, concise and timely input and review on the work products produced by the consultant. • Four (4) hours per month have been budgeted for project management and meeting time for the approximate nine (9) month duration of Phase I. • Monthly project statusmeetings will be with the City. It has been assumed that on-site meetings will be held every other month and the others will be conducted as a conference call. • All draft and final project deliverables except where noted otherwise will be in electronic format. Deliverables • Monthly invoices including a listing of tasks completed each billing period. Task 2—Support Development of an Updated Water System GIS The City is currently working to improve the quality of the spatial and attribute data associated with their water system GIS data. The ultimate goal for this effort will be to enable the automated regeneration of the City's hydraulic model allowing for a one to one relationship between database elements. This task will provide time for MSA to provide support and on-call assistance to the City during the GIS update process. As part of this task MSA will review a preliminary version of the GIS and provide input on issues or additional attributes that will be required for use when generating the hydraulic model. Task Order 10628.a Water Master Plan 2017 Update-Phase 1 Page 3 of 9 Murray,Smith&Associates,Inc 1 A keyto make subsequent updating of the GIS q pd g and hydraulic model a success will be to develop and document an internal process in the form of a standard operating procedure (SOP) which can be utilized by City staff in the future. The SOP will focus on how water system information moves through the City and who has ownership of that data as it gets added to the GIS and subsequently to the hydraulic model. Currently the process involves the cooperation of the Planning Division, Inspection Division, Business Operations Division, which houses the GIS Analysts, and Engineering Division. The components involve developers providing initial plans and ultimately record drawings, inspectors providing surveyed points, the GIS department digitizing the information and the Engineering Division adding the data to the hydraulic model. However,there is not a standard SOP for the process that includes maintenance of the hydraulic model as developments are approved, constructed, and activated. The development of the SOPs will be completed by MSA, but the City will be responsible for leading the process to get input and agreement from the various Divisions. Assumptions • A nominal number of hours (40) has been included for on-call GIS development support. • The GIS is the master repository for all water system information and the hydraulic model will be updated from that information. • City GIS staff will generate a unique pipe identifier within the database. This pipe identifier may or may not be the final identifier, however must be maintained in order to support future updates of the hydraulic model. • MSA will work with the City GIS and Water Division to develop the SOP. City will provide standard SOP template/examples for MSA to ensure conformity with current SOPs. More than one SOP may be required to accurately depict the overall data ownership and processing. The City will be responsible to get input and agreement from the various divisions involved in the SOP process. Deliverables • Draft and final SOPs for updating of the GIS and water model in the future. Task 3—Regenerate Hydraulic Model Using Updated GIS Data MSA will utilize the updated water system GIS data to regenerate the hydraulic model. This will provide the City with a hydraulic model that represents the GIS data on a one to one basis. This will yield a deliverable where each segment of pipe in the hydraulic model will be the same in length, alignment and attributes as those in the GIS. There may be minor differences between the GIS and model around facilities (reservoirs, boosters, wells and PRVs) due to asset management system requirements, however the overall pipe network will be consistent. This task will also include updating scenarios, datasets, domains, queries and output relates that have been historically maintained in the City's existing hydraulic model. Task Order 10628.a Water Master Plan 2017 Update-Phase 1 Page 4 of 9 Murray,Smith&Associates,Inc task will be managed under this task order and charged to the existing Water System Modeling Support Task Order 10556. An initial task will involve verifying the operation and data collection ability of the recently updated SCADA. The City will provide a sample of the available SCADA to MSA for verification prior to conducting field testing to ensure adequate information is available. MSA will develop a proposed calibration plan for collecting pressures and flows at hydrants throughout the system. Many of these locations will be the same as those tested in 2015. MSA will include up to one day of field time to advise on the procedures used by City field crews. MSA will conduct a steady state calibration of the model using the field pressures and flows as well as boundary condition information for all facilities collected by City staff. Based on the results of the calibration, additional tests may be required to validate model results. An overall technical memorandum will be prepared that documents the location of each proposed test and the procedures used to collect the data. This document will be included as an appendix to the overall Plan update describing the field testing and calibration results. Assumptions • The City will take the lead in collecting pressures and flows in the system including providing all the required equipment. • Approximately 20 testing locations have been assumed. • One day of field time has been included for one (1) MSA staff to assist with the field testing. • The field testing may require up to one week of field time by City crews. • City staff will ensure the SCADA is recording at all equipped facilities during the field calibration effort (some PRVs will not have functioning SCADA). • The City will provide a tabular summary of all the fire flow tests that will include; date, time, location of tests and results of both the static and fire flow conditions. • The City will provide SCADA information for all facilities in an electronic format for the time of the field testing in adequate time resolution (i.e. 1 to 5 minute). • Accuracy of the calibration will be targeted at 5 psi difference for static tests and 10 psi difference for fire flows. • No additional field time for MSA has been budgeted for this subtask. Deliverables • Technical memorandum detailing the proposed field testing locations. Results of the steady state calibration and a calibrated model will be documented and provided to the City. Task Order 10628.a Water Master Plan 2017 Update-Phase 1 Page 6 of 9 Murray,Smith&Associates,Inc MSA will consult with the City prior to completing this task to identify which of these functions they wish to maintain. Assumptions • The updated water GIS will be available for use no later than June 2016 allowing for the regeneration of the model to be complete by the end of July 2016. • Demand development is included in a subsequent task. Deliverables • An updated hydraulic model network will be provided to the City at the conclusion of this task. Task 4— Update Existing Demands Utilizing the City's billing records, a link between model nodes and customer demand will be created. This will be done by linking to identifiers between billing and the meters themselves. All meters have been GPS'd and have a spatial location. The City is in the process of switching over to a new billing software and some historical data will need to be collected from the older system. Additionally, the City is working through a new SCADA system. Historical production records will be obtained for the previous three (3) years as well as any available SCADA records. Where available, customer demands will be peaked to match average (ADD), maximum (MDD) and peak(PHD) demands in the model If historical production is not available, production for MDD and PHD will be collected during the summer of 2016 and ADD may need to be finalized in Phase II after more SCADA is available to determine an ADD. This task includes a review of historical SCADA with recent SCADA information to determine the accuracy and availability of SCADA production records from the new system. Flow records for the system PRVs will be used to balance the demand in each pressure zone where available. Assumptions • City will be able to provide 3 years of historical customer billing records. • City meters have been GPS'd and have a common identifier that can serve as the link to the billing records. Deliverables • A working steady state model with existing demands will be delivered. Task 5—Calibrate Hydraulic Model A calibration effort was conducted in 2015, however due to the lack of available SCADA information many system boundary conditions could not be identified. Per conversations with City staff it is recommended that some additional field data collection and subsequent model calibration be conducted in 2016. Additionally, funding remains available from the previous calibration /modeling support contract. Work under this Task Order 10628.a Water Master Plan 2017 Update-Phase 1 Page 5 of 9 Murray,Smith&Associates,inc Task 6—South Meridian Growth Analysis Due to recent changes in the City's growth boundary and development pressure, an initial evaluation of growth in South Meridian is included in this Task Order. The City is planning to extend transmission piping into the southern portions of the City which may have an impact on the amount of near term growth that occurs there. This growth may differ from what is provided by COMPASS. This task includes a workshop with City staff to discuss development interest and current plans to extend water service into the area. COMPASS data will be reviewed and compared with growth potential. A decision will then be made as to whether the updated Plan will utilize different growth projections for the area. If so, a short memorandum will be developed that documents where COMPASS TAZ information will be used and what information will be utilized instead. Assumptions • One workshop with City staff is included to discuss South Meridian growth potential. • After reviewing COMPASS information the City will provide MSA with direction on which source of data should be utilized for this area. • MSA will prepare a technical memorandum only if the City decides to deviate from the COMPASS data. Deliverables • A technical memorandum wilt be developed if the City decides to not utilize the COMPASS based projections. Task 7—Pipe Replacement Program The City has begun a program to replace water system piping on a regular schedule. The City has also begun to analyze the age and material of their piping and plan for how much pipe needs to be replaced and in what timeframe. This task will take the City's work and build upon it to develop a more formalized replacement program which will be included in the updated Plan and have a yearly budget associated with it. MSA will start with the information previously compiled by the City and by working with the GIS staff will update the information related to pipe age and material that has been installed through 2015. MSA will then meet with Engineering and Operations Staff and discuss findings. Two to four different scenarios will be developed relative to possible replacement frequency. An overall recommendation relative to pipe replacement will be developed and included in the Plan. The Pipe Replacement Program will constitute a stand-alone section in the updated Plan. Assumptions • The City will provide updated information on pipe age and material. Task Order 10628.a Water MasterPlan 2017 Update-Phase 1 Page 7 of 9 Murray,Smith&Associates,Inc • One workshop with City staff is included to discuss the pipe replacement program. • A 5-year, 20-year and long term replacement schedule will be identified as part of the work. • Basic planning level costs will be developed for pipe replacement. • The Pipe Replacement Program will not identify specific pipes for replacement, but instead will focus on identifying levels of funding to replace a certain number of feet of pipe per year. At least 3 different scenarios will be evaluated using different ranges of values for life cycle/replacement age and the corresponding levels of funding required by year. For each scenario, a corresponding financing schedule will be developed showing the level of funding that must be set aside to build a depreciation reserve big enough to finance the replacements (to avoid bonding). Specific plans detailing which pipes to replace in which years will be developed by City staff and is not a deliverable for this master plan. • A draft Pipe Replacement Program will be developed by MSA for inclusion as a section in the Plan. Comments on the draft section will be addressed. A final version will be included in the overall Plan in FY 2017. Deliverables • A draft Pipe Replacement Program will be developed by MSA for inclusion in the Plan. Task 8—Utility Benchmarking MSA will perform benchmarking of at least three to four other similar sized utilities on a number of O&M items such as; number of staff, size of system, yearly budget, yearly capital and replacement budget, leak detection and flushing program. This information will be summarized for later documentation in the Plan. Assumptions • MSA will contact Pocatello, Idaho Falls, Twin Falls, Lewiston, Nampa, United Water, Caldwell, Ontario, Bend, Redmond, Walla Walla and Pendleton for benchmarking data. • The actual benchmarking data will be included in the O&M section of the updated Plan that will be documented as part of the Phase 2 Task Order. Deliverables • No specific deliverables will be produced as part of this task. TIME OF COMPLETION and COMPENSATION SCHEDULE The following schedule is based on a Notice to Proceed (NTP)from the City by March 2016 and resulting in Final Updates being completed by September 2017. A NTP issued on a different date will change the schedule accordingly. Task Order 10628.a Water Master Plan 2017 Update.Phase 1 Page 8 of 9 Murray,Smith&Associates,Inc COMPENSATION AND COMPLETION SCHEDULE Task Description Due Date Compensation 1 Project Management&Meetings • Project duration $9,788 2 Support Development of an Updated Water System • September 30,2017 $20,124 GIS 3 Regenerate Hydraulic Model Using Updated GIS • September 30,2017 $9,496 Data 4 Update Existing Demands • September 30,2017 $4,396 5 Calibrate Hydraulic Model • September 30,2016 1 6 South Meridian Growth Analysis • September 30,2017 $7,832 7 Pipe Replacement Program • September 30,2016 $10,960 8 Utility Benchmarking • September 30,2017 $6,152 TASK ORDER TOTAL:$68,748 1 I o be completed as part of the Water System Modeling Support I ask Order 10bb6. The Not-To-Exceed amount to complete all services listed above for this Task Order No. 10628.a is sixty eight thousand seven hundred forty eight dollars ($68,748.00). No compensation will be paid over the Not-to-Exceed amount without prior written approval by the City in the form of a Change Order. Any and all travel will only be reimbursed if pre-approved by the Project Manager, and only per the City of Meridian Travel Policy. Reimbursable expenses will be paid at cost and only if pre-approved by the Project Manager. Any travel and/or reimbursables paid will be paid as part of the Not-To-Exceed Task Order Total per the Compensation and Completion Schedule above. CITY O MURRAY, SMITH & ASSOCIATES, INC —�►i, - BY: ' / BY: _ 1 ,_ A TAMMY de eRD, MAYOR ' cxt-)"‘L Y\y. Dated: 3/aa--71 Dated: 3/11116 Approved by Council: 3 , ,,' ' - - ��0"v"nq-� Atter ' A9-1p JA ' E $HOLMAN, C TY CL--4 , SFAL , Purchasing Approval Depa nt ' . .v fi BY: /ir/l.2�% BY: A A �� —t KEIT ATTS, Purchasing Manager WA REN STEWART, Engineering Manager Dated: 3//y//5 City Project Manager Kyle Radek Task Order 10628.a Water Master Plan 2017 Update-Phase 1 Page 9 of 9 Murray,Smith&Associates,Inc 2016 RATE SCHEDULE for MURRAY,SMITH&ASSOCIATES,INC. Billing Category Hourly Rate Principal Engineer VI $224.00 Principal Engineer V 216.00 Principal Engineer N 208.00 Principal Engineer III 199.00 Principal Engineer II 191.00 Principal Engineer I 184.00 Professional Engineer IX 176.00 Professional Engineer VIII 167.00 Professional Engineer VII 159.00 Professional Engineer VI 151.00 Professional Engineer V 142.00 Professional Engineer IV 134.00 Engineering Designer N 134.00 Professional Engineer III 126.00 Engineering Designer III 126.00 Engineering Designer II 116.00 Engineering Designer I 106.00 Technician N 129.00 Technician III 115.00 Technician II 100.00 Technician I 85.00 Administrative III 91.00 Administrative II 85.00 Administrative I 74.00 ALLOWABLE REIMBURSABLES The following reimbursable expenses will be allowed ONLY if addressed in any resulting task order. Amounts will be reimbursed at cost. Expense Rate Sub-Consultants Cost Outside Printing and Reproduction with Cost Receipt Travel See Below TRAVEL EXPENSES The City will only pay for meal,lodging and transportation expenses for official business that consists of consultants traveling to or from,outside of the Treasure Valley,and that are directly related to the specific task orders. Reimbursement will NOT exceed the limits allow under the US General Services Administration Per Diem Rates for the Boise area. These rates can be found at the following website: http://www.gsa.gov/portal/category/100120. MASTER SERVICES AGREEMENT RATE SCHEDULE Page 1 of 2 Murray,Smith&Associates,Inc. Transportation(Pre-approved by Project Manager): All travel must be by the most economical means practical. If there is interruption of travel or deviation from the direct route for the traveler's convenience,the deviation may not exceed the cost of the uninterrupted travel. Airline: Consultants will only be reimbursed for coach or economy class rates. Rental Cars: A vehicle is only allowed with prior authorization by the City Project Manager ALL OTHER EXPENSES ARE CONSIDERED INCIDENTAL AND ARE NOT REIMBURSABLE Signed and acknowledged by: J. Date: 17/J`1/6 Printed Name: David Stangel Company Name: Murray,Smith&Associates,Inc. FOR CITY USE ONLY Rate Schedule Approval: Date: Warren Stewart,Engineering Manager MASTER SERVICES AGREEMENT RATE SCHEDULE Page 2 of 2 Murray,Smith&Associates,Inc. CONTRACT/AGENDA CHECKLIST Date: 3/3/2016 REQUESTING DEPARTMENT Public Works Fund: 60 Department: 3410 GL Account: 55090 Project# 10628.a Construction: Task Order x PSA Equipment Project Name: Water Master Plan 2017 Update, Phase 1 Project Manager: Kyle Radek Department Representative: Contractor/Consultant/Design Engineer: Murray Smith &Associates Budget Available(Attach Report): yes Contract Amount: $68,748.00 Will the project cross fiscal years? Yes X No Budget Information: FY Budget: FY16 Enhancement#: Grant#: Other: Type of Grant: I C KUB I BASIS OF AWARD Low Bidder Highest Rated Master Agreement x (Bid Results Attached) (Ratings Attached) (Category) 1C Typical Award Yes No If no please state circumstances and conclusion: MSA dated 10-22-2013 Debarment Status(Grant/Federal Funded Projects Only) na (Type in date verified and the status) Date Award Posted: na 10 day protest period: na PW License# na Expiration Date na Corporation Status Goodstanding Insurance Certificates Received(Date): January 15,2015 Expiration Date: January 4,2016 Rating: A Payment and Performance Bonds Received(Date): na Rating: na Builders Risk Ins.Req'd: Yes na No nan If yes,has policy been purchased? na (Only applicabale for projects above$1,000,000) Date Submitted to Clerk for Agenda: Approval Date By: Council Purchase Order No.: Date Issued: WH5 submitted na (Only for PW Construction Projects) NTP Date: na (Only for non Public Works Project) IDSOS Viewing Business Entity Page 1 of 2 ' '1,., IDAHO SECRETARY OF STATE L` , Viewing Business Entity Lawerence Denney, Secretary of State [ New Search ] [ Back to Summary ] [ Get a certificate of existence for MURRAY, SMITH &ASSOCIATES, INC. ] [ Monitor MURRAY, SMITH & ASSOCIATES, INC. business filings ] MURRAY, SMITH & ASSOCIATES, INC. 121 SW SALMON ST STE 900 PORTLAND, OR 97204 Type of Business: CORPORATION, GENERAL BUSINESS Status: GOODSTANDING State of Origin: OREGON Date of 14 May 2007 Origination/Authorization: Initial Registered Agent: INCORPORATING SERVICES LTD 2219 N CURTIS BOISE, ID 83706 Organizational ID / Filing C173086 Number: Number of Authorized Stock Shares: Date of Last Annual Report: 22 Jun 2015 Annual Report Due: May 2016 Original Filing: [ Help Me Print/View TIFF ] Filed 14 May 2007 CERTIFICATE View Image (PDF format) OF AUTHORITY View Image (TIFF format) Annual Reports: [ Help Me Print/View TIFF ] Report for year 2015 ANNUAL REPORT View Document Online Report for year 2014 ANNUAL REPORT View Document Online Report for year 2013 ANNUAL REPORT View Document Online Report for year 2012 ANNUAL REPORT View Document Online Report for year 2011 ANNUAL REPORT View Document Online Report for year 2010 ANNUAL REPORT View Document Online Report for year 2009 ANNUAL REPORT View Document Online Report for year 2008 ANNUAL REPORT View Document Online Report for year 2008 CHNG View Image (PDF format) View RA/RO Image (TIFF format) Idaho Secretary of State's Main Page State of Idaho Home Page http://www.accessidaho.org/public/sos/corp/C173086.html 12/3/2015 IDSOS Viewing Business Entity Page 2 of 2 Comments, questions or suggestions can be emailed to: sosinfo@sos.idaho.gov http://www.accessidaho.org/public/sos/corp/C173086.html 12/3/2015 A INSURANCE 1 CERTIFICATE OF LIABILITY DATE(MMIDD/YYYY) 10/13/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER CONTACT Marsh Sponsored Programs NAME a division of Marsh USA Inc. PHONE 800-338-1391 FAX tom'N°' )' I(AIC,No):888-621-3173 701 Market Street, Ste. 1100 E-MAIL ADDRESS:acecclientrequest@marsh.com St. Louis MO 63101 INSURER(S)AFFORDING COVERAGE NAIC C INSURED INSURERA:Hartford Accident & Indemnity Co 22357 Murray, Smith & Assoc. Inc. INSURERB:$entinel Insurance Company Ltd 11000 121 S.W. Salmon, Ste. 900 INSURERC:Hartford Underwriters Insurance Co 30104 Portland, OR 97204 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POUCIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POUCIES DESCRIBED HEREIN IS SUBJECT TO ALL TI-E TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POUCIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUER LTR TYPE OF INSURANCE INSR WVD POLICY NUMBER [MWLDIDYp/YEYyy)( lp EXP LIMITS A GENERAL LIABILITY Y 84SBWCG0421 11/01f2075 71101l2016 EACH OCCURRENCE 52,000,000 X COMMERCIAL GENERAL LIABILITY Prof. Liab. Excl. _MMAGE'rU RENTED PREMISES(_Eaoccurrenc 52,000,000 I CLAIMS-MADE X OCCUR - MED EXP(Any one person) _510,000 _ PERSONAL 8 ADV INJURY 52,000,000 GENERAL AGGREGATE 54,000,000 GENL AGGREGATE LIMIT APPLIES PER. PRODUCTS-COMP/OP AGG 54,000,000 POLICY 51( JPERCOT r1 LOC C AUTOMOBILE LIABILITY 5 Y 84UEGLN7493 11/01/2015 11/01/2016 COMBiNEDSINGLE UMIT X ANY AUTO (Ea accident) 51,000.000 ALL OWNED -SCHEDULED BODILY INJURY(Per person) $ AUTOS AUTOS BODILY INJURY(Per accident) $ HIRED AUTOS NON-OWNED AUTOS PROPERTY DAMAGE 5 (Per accident) 5 A X UMBRELLA LIAB X OCCUR 84SBWCG0421 11/01/2015 11/01/2016 EXCESS LIAB EACH OCCURRENCE $3,000,000 CLAIMS-MADE AGGREGATE $3,000,000 DED I X I RETENTION$10,000 B WORKERS COMPENSATION 89WBGBM8539 $ AND EMPLOYERS'LIABILITY 11/01/2015 11/01/2016I VJCSTATU- OTH- ANY PROPRIETOR/PARTNER/EXECUTIVE Y/N x TORY I IMITS I ISR .. a OFFICER/MEMBEREXCLUDED? NIA E.L.EACH ACCIDENT 5500,000 (Mandatory In NH) If yes decenbe under E.L.DISEASE•EA EMPLOYEE 5500,00 0 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT 5500,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(Attach ACORD 101,Additional Remarks Schedule,if more space is required) Re: MSA Project : City of Meridian Rester City of Meridian is named as additional insured on the above referenced policies when required by written contract. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POUCY PROVISIONS. City of Meridian AUTHORIZED REPRESENTATIVE M3 E Broadway Ave ,` Meridian ID 8Ave �/ ®1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25(2010/05) The ACORD name and logo are registered marks of ACORD Meridian City Council Meeting DATE: March 22, 2016 ITEM NUMBER: 61 PROJECT NUMBER: H-2016-0022 ITEM TITLE: Creason Creek Subdivision • Final Plat for Creason Creek Subdivision (H-2016-0022) by CS2, LLC Located Southeast Corner of N. Linder Road and W. Ustick Road. Request: Final Plat Consisting of Thirty- Four (34) Single Family Residential Lots and Six (6) Common Lots on 15.75 Acres of Land in the R-8 Zoning District MEETING NOTES ilY1911j Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO SENT TO SENT TO NOTES INITIALS STAFF AGENCY APPLICANT Meridian City Council Meeting DATE: March 22, 2016 ITEM NUMBER: 6J PROJECT NUMBER: H-2016-0020 ITEM TITLE: Oaks South No. 4 Final Plat for Oaks South No. 4 (H-2016-0020) by Coleman Homes, LLC Located South Side of W. McMillan Road, Between N. McDermott and Black Cat Roads Request: Final Plat Approval Consisting of Forty-Six (46) Single Family Residential Lots and Seven (7) Common Lots on 17.99 Acres in the R-4 Zoning District MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO SENT TO SENT TO NOTES INITIALS STAFF AGENCY APPLICANT Meridian City Council Meeting DATE: March 22, 2016 ITEM NUMBER: 7A PROJECT NUMBER: ITEM TITLE: Recreation Commissioner Treg Bernt Recognition of Parks and Recreation Commissioner Treg Bernt MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO SENT TO SENT TO NOTES INITIALS STAFF AGENCY APPLICANT Ci t y C o u n c i l M e e t i n g Ma r c h 2 2 , 2 0 1 6 Sl i d e 1 h4 Ag e n d a I t e m N u m b e r s / O r d e r : ho o d c , 1 2 / 1 9 / 2 0 0 6 It e m # 9 D : O l i v e t r e e a t S p u r w i n g S u b d i v i s i o n Vi c i n i t y M a p Meridian City Council Meeting DATE: March 22, 2016 ITEM NUMBER: 9A PROJECT NUMBER: ITEM TITLE: 175 N. Black Cat Road Request by Penelope Riley, representative of Jerry Trana, to discuss annexation and connection to municipal water and sewer services for the property located 175 N. Black Cat Road MEETING NOTES 1porldep.e, Go.vi-o4 H,vz- Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO SENT TO SENT TO NOTES INITIALS STAFF AGENCY APPLICANT RILEY PLANNING SERVICES LLC - Land Use Planning - Due Diligence - Individual Assessments - March 11, 2016 The Honorable Tammy de Weerd and Meridian City Council City of Meridian City Hall 33 E. Broadway Avenue Meridian, ID 83642 RE: 175 NORTH BLACK CAT ROAD, MERIDIAN, ID Dear Mayor and City Council: At the suggestion of the Development Services Division staff and on behalf of Mr. Jerry Trana, I am writing to you to request the opportunity to address you regarding 175 North Black Cat Road. The purpose of addressing you would be to discuss annexation and connection to municipal services. Please do not hesitate to contact me if you have any questions. I can be reached at my office, (208) 908-1609, on my cell, (208) 954-1925, or by email at penelopegrileyplannina.com. Thank you in advance for your consideration. Best regards, RILEY PLANNING SERVICES LLC W! Penelope Ril y Principal - P.O. Box 405 - Boise, ID 83701 ■ • Office (208) 908-1609 - E-mail_ penelope(oileyplanning. com Civil Survey Consultants, Inc. Glenn K.Bennett,P.L.S. (208)888-4312 President 2893 S.Meridian Road Fax 888-0323 Meridian,Idaho 83642 Timothy A.Burgess,P.E. Vice President RE C .. ' y June 8,2015 JerryEE IDiAN Trana CITY OF 175 N.Black Cat Road CITY CLERKS OFFICE Meridian,ID. 83642 Re: Sewer and Water Improvements on Franklin Road and Black Cat Road; Dear Mr.Trana: Our firm has been retained by the City of Meridian to prepare construction plans for the potable water and sanitary sewer system improvements on Franklin Road and Black Cat Road that the City is planning to construct as part of the Ada County Highway District's plan to reconstruct Franklin Road and Black Cat Road in 2016. Our records show that you are the owner of property at 175 N. Black Cat Road that fronts this project and we are planning to extend some existing water and sewer stubs to your property past the new roadway improvements. A permanent and a temporary easement will be required to complete the extension of the sewer and water lines and the City of Meridian has requested that we contact the property owner to obtain the easement. We have provided a copy of the construction plans fronting your property with the lines and easement highlighted. We have also provided a copy of the easement documents for you review. Please contact myself at 888-4312 by June 19,2015 to discuss the required easement. Sincerely, Civil Survey Consultants,Inc. Corey Peacock,P.E. Page I LDE.1 Low DENSITY EMPLOYMENT (LDE) TEN MILE SPECIFIC PLAN LAND USE MAP DESIGNATIONS General Information Map Color Zoning C-G I L-0 I I-L RECEIvED Sample$se(s) U Office and research General ❑ Recommended FAR 0.75 or less CITY Or ( E W:n, StandardsCITY CLERKS OFFICE CI Height 3 stories maximum ❑ Design Review required;see Architectural Standards Manual ❑ Comply with Pathways Master Plan Design ❑ Establish internal site circulation as an interconnected network of walkways,pathways,roadways,and enhanced Characteristics drive aisles that promote pedestrian and vehicular mobility within the development and connections to adjacent uses. ❑ Locate buildings to establish an appropriate development character that enhances the compatibility and attractiveness of the site,buildings,and surrounding uses. ❑ Design surface parking as an integrated and attractive element of the built environment that promotes pedestrian comfort and safety and adds to the aesthetic character of developments,in addition to accommodating vehicular uses. ❑ Design all appropriate sides of buildings,including facades that face public roadways,public spaces,other buildings,interior site elements,and adjacent uses,to unify a consistent building design and appearance with the consistent use of materials,elements,and color. ❑ Integrate landscaping as appropriate to establish a consistent appearance and aesthetic character for transitional developments. ❑ Organize and locate building service equipment including,but not limited to,mechanical units,flutes,and vents,away from building entries,roadways,public spaces,and where possible from adjacent buildings. Site Pattern -, . :_L_ ,t�_ • f. f =� jA 1alr ,• , . Note:This information is a summary of the Ten Mile Interchange Specific Area Plan and Gty of Meridian Comprehensive Plan.Please see those documents for complete information. Questions?Contact the Planning Division at 33 E Broadway Ave,Suite 102,Meriolan ID 83642 or 208.884.5533 RECEJVEfl mAT: - :,:: - CITY FCY�E ? '1S- _... .....,. A' • CITYC RKS OFFICE . I' 0 I s o WWI III s .a. ..... 5 W.• 'Mali * diii a` ' ar r — Eu.Z -, # Z W 04 II. 6 0 41.111 ..rtgi Z1 {!Aa I1 YYifi iii YYi , aoa easmi i i nal ,,,alae,win ?''? i, 1 'i i, ._-� _ I -_*_.. . '''11-‘.. ...._ - Ic zEC sr L BRO--- _ i RANGE TTES NO01 STLEBROO�C NOOK ��-"- CASTLEBROOK NO Q3 LL I NO 02 }J ___-_,_.0._ 1 i , R—A7 " k {}HESTERFIE 1- ELGA - � 1 NO014 ; ' ' 1 CHE ERELD '--- -t0 0_j____----- Uhf FRANKLIN RD r� FIT S R-15 R-40 TN- REC.EIvFr CITY OFGSI . ,:. CITY CLERKS O Flt Meridian City Council Meeting DATE: March 22, 2016 ITEM NUMBER: 9B PROJECT NUMBER: H-2016-0021 ITEM TITLE: Paramount Subdivision No. 31 Final Plat for Paramount Subdivision No. 31 (H-2016-0021) by SCS Brighton, LLC Located North of W. McMillan Road and East of N. Linder Road Request: Final Plat Approval Consisting of Forty-Two (42) Single Family Residential Lots and Three (3) Common Lots on 10.54 Acres in the R-8 Zoning District MEETING NOTES 6ry.chivj 1 <(k9 Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO SENT TO SENT TO NOTES INITIALS STAFF AGENCY APPLICANT Meridian City Council Meeting DATE: March 22, 2016 ITEM NUMBER: 9C PROJECT NUMBER: H-2015-0035 ITEM TITLE: Kentucky Ridge Estates Continued from March 1, 2016 Final Plat for Kentucky Ridge Estates Subdivision No. 4 (H- 2015-0035) by T & M Holdings Located 1100 Riodosa Drive Request: Final Plat Approval Consisting of Twenty (20) Building Lots and Three (3) Common Lots on 5.49 Acres of Land in the R-4 Zoning District MEETING NOTES 1 ".-jil(C()\1\rV\ Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO SENT TO SENT TO NOTES INITIALS STAFF AGENCY APPLICANT Meridian City Council Meeting DATE: March 22, 2016 ITEM NUMBER: 9D PROJECT NUMBER: H-2016-0023 ITEM TITLE: Olivetree at Spurwing Subdivision Public Hearing for Olivetree at Spurwing Subdivision (H-2016-0023) by Spurwing Limited Partnership Located North of W. Chinden Boulevard and West of Spurwing Way Request: Two (2) Year Time Extension on the Final Plat for Olivetree at Spurwing Subdivision in Order to Obtain the City Engineer's Signature on the Final Plat MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION E-MAILED TO SENT TO SENT TO DATE: NOTES INITIALS STAFF AGENCY APPLICANT CITY OF MERIDIAN CITY COUNCIL PUBLIC HEARING SIGN-IN SHEET Date: March 22, 2016 Item # 9D Project Number: H-2016-0023 Project Name: Olivetree at Spurwing Please print your name For Against Neutral Do you wish to testify (YIN) RECEIVED CITY Of Otfr Vie•j' CITY CLERKS OFFICE Meridian City Council Meeting DATE: March 22, 2016 ITEM NUMBER: 1 OA PROJECT NUMBER: ITEM TITLE: Mayor's Office and Economic Development Mayor's Office and Economic Development: Discussion Regarding the Proposed Medical School in Meridian MEETING NOTES ZirS ? v / Community Item/Presentations Presenter Contact Info./Notes ZA-13 DDT/1\11- 646LQ GL r ` V " CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO SENT TO SENT TO NOTES INITIALS STAFF AGENCY APPLICANT H CI) 7 > o CO 3 U IV CD p O N O O N O O N O O O O O N U Z >- Z Z } Z Z 2- Z ZZ Z Z } E } C a CU O L O t)A O ❑ '� U O C _O ui • a as O > `� co c '' U > o v a v v an a Li a) 'CD cLo L a CO ,n c U L _ C CU vi aO ,--1 a' v) 0 i +, Co av) § al ...-1 O C > L > a ' + L >L e- T�` CO O O L Ai =cli rco (Es D A ) CoCU 3It c -C i � n ` O LCo p O t >c) C O No4-, uc )Y (o L L .- i-- f"" d of L _0 > 7 C O C U E0O �d O a-, r0 O ,i_ v , O U o v 03 0N )"'"r""4 V ' mU0O 0o0v ,E LUL• ac >' 'O L — op O 00- 4; , E U Q mM C O O of a) +, 4-5 O CO = d C a) L 1C a) Co OL �, C o c O o N .E 0 U O a. 0 0 ro E 4, U C co -a _ ro v) L A ' E to U a) O E — mi U O a) +_' a O Q Q +, ro c 0 0 m tin _� 4- O ;6 C co N -0 .FO L aJ a) LJ. +.+ -0 'U L , O O L .C_ O ,--I ++ C +- `� -O O L +' > co ro 4- •X O N O Q. 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N N N N N N N Nm St 0 1 , d- Ln N L,D 00 Ol -1 ,-I , .--1-i 1 N M -r Meridian City Council Meeting DATE: March 22, 2016 ITEM NUMBER: 10B PROJECT NUMBER: ITEM TITLE: Community Development Community Development: Discuss Potential Topics And Prepare For Joint Meeting With The Ada County Board Of County Commissioners MEETING NOTES 1911-"L Ar14 °°Ytali l\'S Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO SENT TO SENT TO NOTES INITIALS STAFF AGENCY APPLICANT Ap r i l 6 th , J o i n t B O C C M e e t i n g Pr e p 67 - 6 5 2 6 . A R E A S O F C I T Y I M P A C T - - N E G O T I A T I O N P R O C E D U R E . (a) Th e g o v e r n i n g b o a r d o f e a c h c o u n t y a n d e a c h c i t y t h er e i n s h a l l ad o p t b y o r d i n a n c e f o l l o w i n g t h e n o t i c e a n d h e a r i n g p r o c e d u r e s pr o v i d e d i n s e c t i o n 6 7 - 6 5 0 9 , I d a h o C o d e , a m a p i d e n ti f y i n g a n a r e a of c i t y i m p a c t w i t h i n t h e u n i n c o r p o r a t e d a r e a o f t h e c o u n t y . A se p a r a t e o r d i n a n c e p r o v i d i n g f o r a p p l i c a t i o n o f p l a ns a n d or d i n a n c e s f o r t h e a r e a o f c i t y i m p a c t s h a l l b e a d o pt e d . S u b j e c t t o th e p r o v i s i o n s o f s e c t i o n 5 0 - 2 2 2 , I d a h o C o d e , a n a r ea o f c i t y i m p a c t mu s t b e e s t a b l i s h e d b e f o r e a c i t y m a y a n n e x a d j a c e n t t e r r i t o r y . T h i s se p a r a t e o r d i n a n c e s h a l l p r o v i d e f o r o n e ( 1 ) o f t h e f o l l o w i n g : (1 ) A p p l i c a t i o n o f t h e c i t y p l a n a n d o r d i n a n c e s a d o p te d u n d e r t h i s ch a p t e r t o t h e a r e a o f c i t y i m p a c t ; o r (2 ) A p p l i c a t i o n o f t h e c o u n t y p l a n a n d o r d i n a n c e s a d op t e d u n d e r th i s c h a p t e r t o t h e a r e a o f c i t y i m p a c t ; o r (3 ) A p p l i c a t i o n o f a n y m u t u a l l y a g r e e d u p o n p l a n a n d o r d i n a n c e s ad o p t e d u n d e r t h i s c h a p t e r t o t h e a r e a o f c i t y i m p a ct . 50 - 2 2 2 . A N N E X A T I O N B Y C I T I E S . ( 1 ) L e g i s l a t i v e i n t e n t . Th e l e g i s l a t u r e h e r e b y d e c l a r e s a n d d e t e r m i n e s t h a t it is th e p o l i c y o f t h e s t a t e o f I d a h o t h a t c i t i e s o f t h e state sh o u l d b e a b l e t o a n n e x l a n d s w h i c h a r e r e a s o n a b l y ne c e s s a r y t o a s s u r e t h e o r d e r l y d e v e l o p m e n t o f I d a h o's ci t i e s i n o r d e r t o a l l o w e f f i c i e n t a n d e c o n o m i c a l l y viable pr o v i s i o n o f t a x - s u p p o r t e d a n d f e e - s u p p o r t e d m u n i c i pal se r v i c e s , t o e n a b l e t h e o r d e r l y d e v e l o p m e n t o f p r i v ate la n d s w h i c h b e n e f i t f r o m t h e c o s t - e f f e c t i v e a v a i l a b ility of mu n i c i p a l s e r v i c e s i n u r b a n i z i n g a r e a s a n d t o e q u i t ably al l o c a t e t h e c o s t s o f p u b l i c s e r v i c e s i n m a n a g e m e n t of de v e l o p m e n t o n t h e u r b a n f r i n g e . Me e t i n g T o p i c s • Ti t l e 9 , C h a p t e r 4 o f A d a C o u n t y C o d e – De v e l o p m e n t w i t h i n M e r i d i a n ’ s A O C I • Re q u e s t : A l l p r o p o s a l s ( n o t j u s t s u b d i v i s i o n s a n d r e z o n e s ) on pr o p e r t y c o n t i g u o u s t o c i t y l i m i t s a p p l y f o r a n n e x a t i o n , n o t pr o c e s s e d t h r o u g h C o u n t y (E x c e p t i o n s : s . f . a d d i t i o n s , h o m e o c c u p a t i o n s , o t h e r ? ) • Re q u e s t : A m e n d T i t l e 8 o f A C C t o i n c l u d e s o m e u r b a n - l e v e l im p r o v e m e n t s f o r C o u n t y s u b d i v i s i o n s a n d c o m m e r c i a l de v e l o p m e n t : – La n d s c a p i n g b u f f e r s a l o n g a r t e r i a l s , p a t h w a y s ( o r e as e m e n t s ) , op e n s p a c e , t r e e m i t i g a t i o n , s e w e r / w a t e r ( o r e a s e m e nts), street li g h t i n f r a s t r u c t u r e , p u b l i c s t r e e t s ( n o t p r i v a t e ) wi t h s t u b s a s ap p r o p r i a t e , p r o h i b i t b i l l b o a r d s , b a r b e d - w i r e a n d e le c t r i c f e n c i n g pr o h i b i t e d – De v e l o p p o l i c y o n c o m m e r c i a l d e v e l o p m e n t i n A O C I b u t not co n t i g u o u s ( F i r e p r o t e c t i o n , p h a s i n g / M S P ’ s , p a r k i n g l o t s , e t c . ) • Im p a c t F e e s ( P a r k s , F i r e , a n d / o r P o l i c e ) Ex a m p l e o f I s s u e s • Fa i r v i e w / L o c u s t G r o v e A r e a x 3 • Lo c u s t G r o v e / V i c t o r y @ M e s a W a y • Ov e r l a n d / T e n M i l e / V i c t o r y / M e r i d i a n & Li n d e r / V i c t o r y Hi n d e r s t h e o r d e r l y d e v e l o p m e n t a n d c o s t - ef f e c t i v e n e s s o f p r o v i d i n g u r b a n s e r v i c e s – Ga p s i n s i d e w a l k a n d l a n d s c a p i n g – Su b s t a n d a r d s t r e e t s ( p r i v a t e , n o s i d e w a l k s , s t u b s ) – Se w e r a n d w a t e r i n f r a s t r u c t u r e ( s e p t i c s y s t e m / w e l l s) – Co n n e c t i v i t y a n d s a f e r o u t e s • Re t r o f i t t i n g i s e x p e n s i v e a n d o f t e n d o e s n ’ t h a p p e n o r t akes ma n y y e a r s 20 1 5 A d a C o u n t y P r o j e c t s Wi t h i n M e r i d i a n ’ s A O C I Do e s n o t i n c l u d e P B A ’ s , V a r i a n c e s ( s o m e ) a n d o t h e r ad m i n i s t r a t i v e a p p l i c a t i o n s . Im p a c t f e e s • Bo i s e C i t y a n d A d a C o u n t y h a v e a n a g r e e m e n t cu r r e n t l y ( 9 - 3 - 3 . C ) t o c o l l e c t P a r k s I F – Re s i d e n t s a r e p a r k s p a t r o n s a n d c r e a t e d e m a n d EIZN ANI__=%� AN^ / March 11, 2016 Board of Ada County Commissioners Jim Tibbs, Chairman 200 W. Front Street Boise, ID 83702 Dear Board of County Commissioners, Mayor Tammy de Weerd City Council Members: Keith Bird Joe Borton Luke Cavener Genesis Milam Ty Palmer Anne Little Roberts In accord with Idaho Code §67-6526(d) and Ada County Code 9-4-5, please accept this letter requesting renegotiation of Title 9, Chapter 4 of Ada County Code (ACC). The Mayor and Council would like to discuss potential amendments to several sections of existing code. Specifically, we'd like to discuss 9-4-3, Applicable Plan Policies and Ordinances and 9-4-4, Coordination of Plan Amendments, Ordinance Amendments and Zoning Applications. The City's Unified Development Code (UDC) provides standards for orderly growth and development of the City of Meridian within our established Area of City Impact (AOCI). Thus, we believe that any commercial development and residential subdivisions proposed within the Area of City Impact should be designed to comply with City standards as much as possible. Today, Ada County Code 9-4-4.C.1, requires applications for planned developments, subdivision and rezones within the city's planning area (AOCI) to occur as a result of a request for annexation; however, Ada County may consider such applications in those exceptions where annexation is not approved by the City of Meridian or where the parcel on which such application is filed is not contiguous to the City of Meridian, and therefore cannot be annexed. Meridian would like all commercial development applications proposed on property that is contiguous to city limits to seek approval through the City. So if a property is contiguous, the land use application is submitted directly to Meridian. The City being the lead land use agency for all development that is contiguous is the first discussion item. Another issue arises with development approval of RUT -zoned subdivisions that are not contiguous to city limits. Ada County Code 9-4-3 requires transmittal of county -proposed subdivisions to the City. It further requires a street and utility easement plan. Said plan shall provide for future resubdivision to urban densities and shall be included on the final plat, which is great. (This requirement may be waived if a letter of waiver is submitted to the director from the City Council prior to preliminary plat approval by the Board.) However, the City would like to explore the County requiring some additional (not all) City standards via Title 8 as RUT subdivisions are approved. For example, if certain requirements like landscaping along arterials, access to arterials and pathways can be implemented by the County through Title 8 (zoning Chairman Tibbs Page 2 ordinance), the amount of retrofitting will be lessened and the rural -urban interface will be seamless over time. The City would like to add ACC 9-4-3(C)(D)(E) into ACC Title 8, as well as other potential elements like: prohibiting private streets and requiring public stub streets, street light provisions, prohibiting new billboards, and fencing allowances (barbed wire and electric wire). As another example of some of the issues with ACC 9-4-3 today, there are quite a few self- service storage facilities, contractor's yards, and other commercial projects being developed in the County. Some of these projects are not contiguous, but depend on urban -level services (eg — fire projection). Part of the discussion we would like to have has to do with establishing an appropriate level of commercial development approval within the City's AOCI, but outside of city limits. Finally, the Council would like to discuss with the Board the possibility of the County collecting Fire, Police and/or Parks impact fees for projects within our AOCI on behalf of the City. Thank you again for your consideration of this request. Should you have any questions about our request to renegotiate, please contact Caleb Hood at 884-5533. Sincerely, Tammy e eerd Keith Bird Joe Borton Mayor City Council President City Council Vice President Anne Little Roberts Luke Cavener Genesis Milam y Palmer Council Member Council Member Council Member Council Member Mayor's Office - 33 E. Broadway Avenue, Meridian, ID 83642 Phone 208-888-4433 ■ Fax 208-884-8116 - www.meridiancity.org Meridian City Council Meeting DATE: March 22, 2016 ITEM NUMBER: 1 OC PROJECT NUMBER: ITEM TITLE: Community Development Community Development: Review List Of Priority Roadway, Intersection And Community Programs Projects For 2016 MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO SENT TO SENT TO NOTES INITIALS STAFF AGENCY APPLICANT March 23, 2016 Kent Goldthorpe Commission President Ada County Highway District 3775 Adams Street Garden City, ID 83714 Dear Commissioner Goldthorpe: On March 8th and March 22nd, the Meridian City Council discussed priority transportation projects for 2016. Based upon those conversations, we appreciate the opportunity to submit the attached lists of transportation projects for consideration in the ACHD 2017-2021 Integrated Five-Year Work Plan (IFYWP). The City strongly believes the attached prioritized lists are not a wish-list of niceties but rather an identification of Meridian’s most-needed transportation system projects. As we continue to see development both north and south of I-84, this list is our attempt to hold true to previous IFYWP submissions from the City and identify areas where investments both immediate and long-term can have a meaningful impact based upon current realities and future expectations. We appreciate the attendance of ACHD staff at both the Meridian Transportation Commission and City Council meetings in recent months, for the many questions they have answered, and for generally assisting the City as we navigate through your programming process. With this assistance the City has been able to develop a greater understanding of all the work that goes into programming and budgeting for roadway, intersection and Community Program projects. While we understand that congestion, safety and ultimately cost-benefit dominate the process, the City’s priorities also reflect areas of our community where we are currently experiencing and anticipate eminent growth. For 2016, our priority lists represent the technical merits, the reality of where roadway and intersection projects are needed today, and in the near future, as well as an effort to complete corridors and not necessarily a mile-by-mile approach to road improvements. A couple of key projects we’d like to highlight this year: Pine Avenue, Locust Grove to Meridian Road and Ustick Road, Locust Grove to Linder. These key east-west corridors are currently under-built, but once reconstructed will help motorists, pedestrians, and cyclists traveling between Meridian and Boise. The Honorable Kent Goldthorpe Page 2 The Pine/Emerald corridor has been recognized by ACHD as the primary east-west bicycle connection in Ada County. This segment of Pine represents one of the final pieces of the Pine/Emerald corridor that does not have sidewalks and bike lanes completed or planned in the near future. In addition to its regional significance this project also has direct impacts on access into the City of Meridian’s Downtown and it connects directly to the City’s growing pathway network. We appreciate the District allocating resources to design this project and look forward to its construction in a couple of years. The Ustick Road corridor has been a priority corridor for both the District and the City for several years. Improvements to Ustick are now realized through the Locust Grove intersection. Thank you for advancing the construction of the next mile of Ustick and the Ustick/Meridian intersection to later this year. Please continue to program widening and intersection improvements to this corridor through Meridian to the west. While the short-term inconveniences of dealing with construction zones are not enjoyable, the long-term benefits of having a fully-improved Ustick Road corridor will be valuable for all users. Thank you for considering our comment on the IFYWP and the priority requests which are needed in Meridian to have a functioning transportation network in our growing community. If there are any questions or issues that may arise regarding the City’s lists of priority projects, please communicate with Caleb Hood at 884-5533. Sincerely, Tammy de Weerd Mayor Attachments DR A F T - 2 0 1 6 C i t y o f M e r i d i a n P r i o r i t i z a t i o n - D R A F T Cu r r e n t P r o g r a m m i n g S t a t u s In I F Y W P (P a g e ) DS N Y R R O W Y R C N Y R Total Cost in Millions Programming Notes Additional Project Specific/Miscellaneous City Input Ro a d & I n t e r s e c t i o n 1 1 ( 1 Ro a d ) RD 2 0 2 - 37 Us t i c k R d , M e r i d i a n R d / L o c u s t G r o v e R d Wi d e n U s t i c k R d t o 5 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k a n d b i k e l a n e s i n ac c o r d a n c e w i t h 2 0 1 2 C I P . P r o j e c t t o b e c o n s t r u c t e d c o n c u r r e n t l y w i t h t h e Us t i c k R d / M e r i d i a n R d i n t e r s e c t i o n a n d U s t i c k R d , L i n d e r R d / M e r i d i a n R d wi d e n i n g . Ye s ( 4 1 ) D o n e D o n e 2 0 1 6 - 20 1 8 $2.83 CN to start summer 2016.High priority east-west corridor 2 2 ( 2 Ro a d ) RD 2 1 3 - 16 Li n d e r R d , F r a n k l i n R d / P i n e A v e ( L i n d e r R d , Fr a n k l i n R d / C h e r r y L n ) Wi d e n L i n d e r R d t o 5 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k a n d b i k e l a n e s i n ac c o r d a n c e w i t h 2 0 1 2 C I P . P r o j e c t i n c l u d e s u p g r a d e o f t h e U n i o n P a c i f i c Ra i l r o a d c r o s s i n g a n d b r i d g e # 1 3 1 . Ye s ( 3 5 ) 2 0 1 6 2 0 1 7 - 20 1 8 20 1 9 $ 3 . 4 3 # 1 C o m m u n i t y P r o g r a m s request from the West Ada School District.JSD#2 #1 Request 3 5 ( 5 Ro a d ) RD 2 0 8 - 01 Pi n e A v e , M e r i d i a n R d / L o c u s t G r o v e R d Re c o n s t r u c t r o a d w a y t o i n c l u d e w i d e n i n g a t i n t e r s e c t i o n s , c u r b , g u t t e r , si d e w a l k a n d b i k e l a n e s i n p a r t n e r s h i p w i t h t h e C i t y o f M e r i d i a n a n d t h e Me r i d i a n d D e v e l o p m e n t C o r p o r a t i o n . P r o j e c t i n c l u d e s b r i d g e # 1 3 4 . Ye s ( 3 7 ) 2 0 1 6 2 0 1 7 2 0 1 8 $ 3 . 6 7 E c o n o m i c D e v e l o p m e n t Project Key entry into downtown Bike-Ped priority corridor 4 6 ( 1 I n t ) I N 2 0 2 - 06 Us t i c k R d a n d Me r i d i a n R d Wi d e n i n t e r s e c t i o n t o 7 l a n e s o n a l l a p p r o a c h e s i n a c c o r d a n c e w i t h t h e 2 0 1 2 CI P . P r o j e c t t o b e c o n s t r u c t e d c o n c u r r e n t l y w i t h t h e U s t i c k R d , M e r i d i a n R d / Lo c u s t G r o v e R d a n d U s t i c k R d , L i n d e r R d / M e r i d i a n R d w i d e n i n g s . Ye s ( 4 8 ) D o n e D o n e 2 0 1 6 - 20 1 8 $4.53 CN to start summer 2016.High priority corridor 5 9 ( 6 Ro a d ) RD 2 0 2 - 44 Lo c u s t G r o v e R d , Vi c t o r y R d / O v e r l a n d Rd Wi d e n t o 5 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k a n d b i k e l a n e s i n a c c o r d a n c e w i t h th e 2 0 1 2 C I P . No $ 3 . 1 0 P r i o r i t i z e d ( R a n k s 5 3 o f 7 8 ) . Awaits programming. 6 7 ( 2 I n t ) I N 2 1 1 - 05 Fa i r v i e w A v e a n d Lo c u s t G r o v e R d Wi d e n i n t e r s e c t i o n t o 9 l a n e s o n F a i r v i e w A v e a n d 7 l a n e s o n L o c u s t G r o v e R d , in c l u d i n g c u r b , g u t t e r , s i d e w a l k , a n d b i k e l a n e s i n a c c o r d a n c e w i t h t h e 2 0 1 2 CI P . Ye s ( 4 5 ) 2 0 2 0 P D P D $ 6 . 2 3 Assumes 7-lane Fairview Avenue 7 10 ( 7 Ro a d ) RD 2 0 2 - 35 Us t i c k R d , L i n d e r R d / Me r i d i a n R d Wi d e n U s t i c k R d t o 5 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k a n d b i k e l a n e s i n ac c o r d a n c e w i t h 2 0 1 2 C I P . P r o j e c t t o b e c o n s t r u c t e d c o n c u r r e n t l y w i t h t h e Us t i c k R d / M e r i d i a n R d i n t e r s e c t i o n a n d U s t i c k R d , M e r i d i a n R d / L o c u s t G r o v e Rd w i d e n i n g . Ye s ( 4 0 ) D o n e D o n e 2 0 1 6 - 20 1 8 $2.56 CN to start summer 2016.High priority east-west corridor 8 18 R o a d R D 2 1 5 - 03 Mc M i l l a n R d , L i n d e r Rd / M e r i d i a n R d Wi d e n M c M i l l a n R d t o 3 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k , a n d b i k e l a n e s . N o T B D P r o j e c t i s n o t i d e n t i f i e d i n t h e 2012 CIP. Will evaluate project for inclusion during the 2016 CIP update.LOS F 9 12 ( 9 Ro a d ) RD 2 0 7 - 33 Ea g l e R d , A m i t y R d / Vi c t o r y R d Wi d e n E a g l e R d t o 5 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k a n d b i k e l a n e s i n ac c o r d a n c e w i t h t h e 2 0 1 2 C I P . Ye s ( 3 3 ) 2 0 1 9 2 0 2 0 P D $ 3 . 3 5 10 10 R o a d R D 2 0 7 - 23 Me r i d i a n R d , C h e r r y L n / U s t i c k R d Wi d e n M e r i d i a n R d t o 5 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k , a n d b i k e l a n e s i n ac c o r d a n c e w i t h t h e 2 0 1 2 C I P . P r o j e c t i n c l u d e s b r i d g e # 1 2 4 a n d # 1 2 6 X . Ye s ( 3 6 ) 2 0 1 6 2 0 1 8 2 0 2 0 $ 4 . 3 9 2 0 1 6 - 2 0 2 0 I F Y W P - C N 2 0 2 0 (Pg. 36). 11 11 R o a d R C 0 2 9 9 T e n M i l e R d , V i c t o r y Rd / O v e r l a n d R d Wi d e n T e n M i l e R d t o 5 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k , a n d b i k e l a n e s i n ac c o r d a n c e w i t h t h e 2 0 1 2 C I P . Ye s ( 4 0 ) P D P D U F $ 4 . 3 8 2 0 1 6 - 2 0 2 0 I F Y W P - C N U F ( P g . 40).High priority corridor In s t r u c t i o n s - P l e a s e i n s e r t y o u r a g e n c y ' s r a n k i n g f o r e a c h p r o j e c t i n t h e c o l u m n " 2 0 1 6 C i t y P r i o r i t y R a n k i n g " . P l e a s e a d d a n y a d d i t i o n a l c o m m e n t s o r i n f o r m a t i o n i n t h e l a s t c o l u m n . T h e r e m a i n i n g c o l u mns are for your information to assist you in p r e p a r i n g y o u r 2 0 1 6 r e q u e s t s . A d d i t i o n a l l i n e s c a n b e a d d e d t o i n p u t n e w p r o j e c t r e q u e s t s a s n e e d e d . P l e a s e c o n t a c t R y a n H e a d a t 3 8 7 - 6 2 3 4 w i t h a n y q u e s t i o n s . 20 1 5 C i t y Pr i o r i t y Ra n k i n g 20 1 6 C i t y Pr i o r i t y Ra n k i n g Pr o j e c t D e s c r i p t i o n AC H D P r o j e c t N a m e (C i t y P r o j e c t N a m e ) GI S # PD - P r e l i m i n a r y D e v e l o p m e n t UF - U n f u n d e d CN - C o n s t r u c t i o n Y e a r Page 1 of 11 Cu r r e n t P r o g r a m m i n g S t a t u s In I F Y W P (P a g e ) DS N Y R R O W Y R C N Y R Total Cost in Millions Programming Notes Additional Project Specific/Miscellaneous City Input 20 1 5 C i t y Pr i o r i t y Ra n k i n g 20 1 6 C i t y Pr i o r i t y Ra n k i n g Pr o j e c t D e s c r i p t i o n AC H D P r o j e c t N a m e (C i t y P r o j e c t N a m e ) GI S # 12 23 R o a d R D 2 0 2 - 27 Mc M i l l a n R d , M e r i d i a n Rd / L o c u s t G r o v e R d Wi d e n M c M i l l a n R d t o 3 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k , a n d b i k e l a n e s . N o T B D P r o j e c t i s n o t i d e n t i f i e d i n t h e 2012 CIP. Will evaluate project for inclusion during the 2016 CIP update.McMillan recently widened to Locust Grove.Sidewalk gap issue too - on CP list too 13 12 R o a d R D 2 1 5 - 02 Vi c t o r y R d , L o c u s t Gr o v e R d / E a g l e R d Wi d e n V i c t o r y R d t o 3 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k , a n d b i k e l a n e s i n ac c o r d a n c e w i t h t h e 2 0 1 2 C I P . No $ 3 . 7 7 P r i o r i t i z e d ( R a n k s 1 6 o f 7 8 ) . Awaits programming. 14 16 R o a d R D 2 1 0 - 02 Lo c u s t G r o v e R d , Fa i r v i e w A v e / U s t i c k Rd Wi d e n L o c u s t G r o v e R d t o 5 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k , a n d b i k e l a n e s i n ac c o r d a n c e w i t h t h e 2 0 1 2 C I P . No $ 3 . 0 8 P r i o r i t i z e d ( R a n k s 1 5 o f 7 8 ) . Awaits programming. Fairview and Locust Grove intersection should occur prior to programming project.5-lane segment. 15 17 R o a d R D 2 0 2 - 20 Lo c u s t G r o v e R d , Us t i c k R d / M c M i l l a n Rd Wi d e n L o c u s t G r o v e R d t o 3 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k , a n d b i k e l a n e s i n ac c o r d a n c e w i t h t h e 2 0 1 2 C I P . No $ 2 . 4 5 P r i o r i t i z e d ( R a n k s 3 8 o f 7 8 ) . Awaits programming.3-lane segment. 16 11 ( 8 Ro a d ) RC 0 1 5 2 F r a n k l i n R d , B l a c k C a t Rd / T e n M i l e R d Fe d e r a l a i d p r o j e c t t o w i d e n F r a n k l i n R d t o 5 l a n e s w i t h c u r b , g u t t e r , a n d si d e w a l k s i n a c c o r d a n c e w i t h t h e 2 0 1 2 C I P . D r a i n a g e w i l l i n c l u d e g r e e n st o r m w a t e r i n f r a s t r u c t u r e s t r a t e g i e s . P r o j e c t i n c l u d e s b r i d g e # 1 7 0 C X . P r o j e c t to b e c o n s t r u c t e d c o n c u r r e n t l y w i t h t h e F r a n k l i n R d a n d B l a c k C a t R d in t e r s e c t i o n w i d e n i n g . Ye s ( 4 8 ) D o n e D o n e 2 0 1 6 - 20 1 7 $9.54 Federal project. Cost is combined cost with RC0152. I-84 detour route 17 3 ( 3 Ro a d ) RD 1 8 8 T e n M i l e R d , M c M i l l a n Rd / C h i n d e n B l v d ( U S 20 / 2 6 ) Wi d e n T e n M i l e R d t o 5 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k a n d b i k e l a n e s i n ac c o r d a n c e w i t h 2 0 1 2 C I P . P r o j e c t i n c l u d e s b r i d g e # 1 1 3 P o v e r N i n e M i l e C r e e k . Ye s ( 3 9 ) 2 0 2 0 P D P D $ 3 . 3 1 High priority corridor 18 4 ( 4 Ro a d ) RD 2 0 2 - 32 Te n M i l e R d , U s t i c k R d / M c M i l l a n R d Wi d e n T e n M i l e R d t o 5 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k a n d b i k e l a n e s i n ac c o r d a n c e w i t h 2 0 1 2 C I P . P r o j e c t i n c l u d e s b r i d g e s # 1 1 4 a n d # 1 1 5 P . Ye s ( 4 0 ) 2 0 1 9 2 0 2 0 P D $ 3 . 8 5 High priority corridor 19 15 ( 6 I n t ) I N 2 1 5 - 06 Lo c u s t G r o v e R d a n d Vi c t o r y R d Ro u n d a b o u t Co n s t r u c t a d u a l - l a n e r o u n d a b o u t w i t h a s o u t h b o u n d r i g h t t u r n b y p a s s l a n e i n ac c o r d a n c e w i t h t h e 2 0 1 2 C I P . No $ 1 . 7 8 D e f e r . I n t e r i m s i g n a l i n s t a l l e d in 2013. Operating at a LOS C or better. 20 21 R o a d R D 2 0 7 - 34 Lo c u s t G r o v e R d , Am i t y R d / V i c t o r y R d Wi d e n L o c u s t G r o v e R d t o 3 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k , a n d b i k e l a n e s . N o $ 2 . 7 5 D e f e r . O p e r a t i n g a t a L O S C o r better.3-lanes only 21 15 R o a d R D 2 0 2 - 17 Li n d e r R d , M c M i l l a n Rd / C h i n d e n B l v d ( U S 20 / 2 6 ) Wi d e n L i n d e r R d t o 5 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k , a n d b i k e l a n e s i n ac c o r d a n c e w i t h 2 0 1 2 C I P . No $ 1 . 4 2 P r i o r i t i z e d ( R a n k s 5 1 o f 7 8 ) . Awaits programming. 22 14 R o a d R D 2 0 2 - 18 Li n d e r R d , U s t i c k R d / Mc M i l l a n R d Wi d e n L i n d e r R d t o 5 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k , a n d b i k e l a n e s i n ac c o r d a n c e w i t h 2 0 1 2 C I P . No $ 2 . 7 3 P r i o r i t i z e d ( R a n k s 2 3 o f 7 8 ) . Awaits programming. 23 13 R o a d R D 2 0 9 - 15 Li n d e r R d , C h e r r y L n / Us t i c k R d Wi d e n L i n d e r R d t o 5 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k , a n d b i k e l a n e s i n ac c o r d a n c e w i t h 2 0 1 2 C I P . No $ 5 . 9 7 P r i o r i t i z e d ( R a n k s 5 8 o f 7 8 ) . Awaits programming. 24 19 R o a d R C 0 2 0 7 Li n d e r R d , O v e r l a n d R d / F r a n k l i n R d Wi d e n L i n d e r R d t o 5 l a n e s a n d c o n s t r u c t a n e w 4 - l a n e I - 8 4 o v e r p a s s , i n c l u d i n g cu r b , g u t t e r , s i d e w a l k , a n d b i k e l a n e s i n a c c o r d a n c e w i t h t h e 2 0 1 2 C I P . P r o j e c t wo u l d b e a j o i n t p r o j e c t b e t w e e n A C H D a n d I T D . No $ 3 . 1 5 C o s t d o n o t i n c l u d e o v e r p a s s . ACHD requested project from ITD in fall 2015. Project not on ITD's planned projects at this time. ACHD will continue to pursue project with ITD.ITD lead. PD - P r e l i m i n a r y D e v e l o p m e n t UF - U n f u n d e d CN - C o n s t r u c t i o n Y e a r Page 2 of 11 Cu r r e n t P r o g r a m m i n g S t a t u s In I F Y W P (P a g e ) DS N Y R R O W Y R C N Y R Total Cost in Millions Programming Notes Additional Project Specific/Miscellaneous City Input 20 1 5 C i t y Pr i o r i t y Ra n k i n g 20 1 6 C i t y Pr i o r i t y Ra n k i n g Pr o j e c t D e s c r i p t i o n AC H D P r o j e c t N a m e (C i t y P r o j e c t N a m e ) GI S # 25 8 ( 3 I n t ) I N 2 0 3 - 01 Fr a n k l i n R d a n d B l a c k Ca t R d Fe d e r a l a i d p r o j e c t t o w i d e n a n d s i g n a l i z e t h e i n t e r s e c t i o n t o 7 l a n e s o n a l l ap p r o a c h e s i n a c c o r d a n c e w i t h t h e 2 0 1 2 C I P . P r o j e c t t o b e c o n s t r u c t e d co n c u r r e n t l y w i t h t h e F r a n k l i n R d , B l a c k C a t R d / T e n M i l e R d w i d e n i n g . Ye s ( 4 8 ) D o n e D o n e 2 0 1 6 - 20 1 7 $9.54 Federal project. Cost is combined cost with RC0152. I-84 detour route 26 14 ( 5 I n t ) I N 2 0 6 - 02 Ov e r l a n d R d a n d Li n d e r R d Wi d e n a n d s i g n a l i z e i n t e r s e c t i o n t o 7 l a n e s o n L i n d e r R d a n d 8 l a n e s o n Ov e r l a n d R d i n a c c o r d a n c e w i t h t h e 2 0 1 2 C I P . No $ 4 . 6 9 D e f e r u n t i l f u r t h e r development in area or overpass built. Operating at a LOS C or better. 27 13 ( 4 I n t ) I N 2 0 2 - 09 Us t i c k R d a n d B l a c k Ca t R d Wi d e n a n d s i g n a l i z e i n t e r s e c t i o n t o 7 l a n e s o n a l l a p p r o a c h e s i n a c c o r d a n c e wi t h t h e 2 0 1 2 C I P . No $ 3 . 4 3 D e f e r . O p e r a t i n g a t a L O S C o r better. 28 20 R o a d R D 2 0 7 - 24 Us t i c k R d , T e n M i l e R d / L i n d e r R d Wi d e n U s t i c k R d t o 5 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k , a n d b i k e l a n e s i n ac c o r d a n c e w i t h t h e 2 0 1 2 C I P . No $ 2 . 7 7 P r i o r i t i z e d ( R a n k s 5 2 o f 7 8 ) . Awaits programming.High priority corridor 29 22 R o a d R D 2 0 2 - 30 Me r i d i a n R d , U s t i c k R d / M c M i l l a n R d Wi d e n M e r i d i a n R d t o 3 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k , a n d b i k e l a n e s i n ac c o r d a n c e w i t h t h e 2 0 1 2 C I P . No $ 2 . 0 9 D e f e r . O p e r a t i n g a t a L O S D . 30 24 R o a d R D 2 0 2 - 29 Me r i d i a n R d , M c M i l l a n Rd / C h i n d e n B l v d Wi d e n M e r i d i a n R d t o 3 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k , a n d b i k e l a n e s i n ac c o r d a n c e w i t h t h e 2 0 1 2 C I P . No $ 3 . 0 7 D e f e r . O p e r a t i n g a t a L O S D . 31 25 R o a d R C 0 1 6 1 F r a n k l i n R d , Mc D e r m o t t R d / B l a c k Ca t R d Wi d e n F r a n k l i n R d t o 5 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k , a n d b i k e l a n e s i n ac c o r d a n c e w i t h t h e 2 0 1 2 C I P . No $ 2 . 9 1 D e f e r . O p e r a t i n g a t a L O S D . Implementation will be coordinated with Franklin Rd improvements in Canyon County. I-84 detour route 32 7 I n t I N 2 0 5 - 03 Te n M i l e R d a n d A m i t y Rd Co n s t r u c t a r o u n d a b o u t . P r o j e c t i n c l u d e s b r i d g e # 2 0 5 A X . Y e s ( 5 0 ) 2 0 1 7 2 0 1 8 2 0 1 9 $ 1 . 3 3 2 0 1 6 - 2 0 2 0 I F Y W P - C N 2 0 1 9 (Pg. 50). 33 8 I n t I N 2 0 9 - 06 US 2 0 / 2 6 ( C h i n d e n Bl v d ) a n d L o c u s t G r o v e Rd Wi d e n L o c u s t G r o v e R d i n t e r s e c t i o n l e g s i n c o o r d i n a t i o n w i t h I T D . N o T B D A C H D r e q u e s t e d p r o j e c t f r o m ITD in fall 2015. Project is not part of ITD's planned projects. ACHD will continue to pursue project with ITD. PD - P r e l i m i n a r y D e v e l o p m e n t UF - U n f u n d e d CN - C o n s t r u c t i o n Y e a r Page 3 of 11 Cu r r e n t P r o g r a m m i n g S t a t u s In I F Y W P (P a g e ) DS N Y R R O W Y R C N Y R Total Cost in Millions Programming Notes Additional Project Specific/Miscellaneous City Input 20 1 5 C i t y Pr i o r i t y Ra n k i n g 20 1 6 C i t y Pr i o r i t y Ra n k i n g Pr o j e c t D e s c r i p t i o n AC H D P r o j e c t N a m e (C i t y P r o j e c t N a m e ) GI S # 34 9 I n t I N 2 0 9 - 05 US 2 0 / 2 6 ( C h i n d e n Bl v d ) a n d M e r i d i a n R d Wi d e n M e r i d i a n R d i n t e r s e c t i o n l e g s i n c o o r d i n a t i o n w i t h I T D . N o T B D A C H D r e q u e s t e d p r o j e c t f r o m ITD in fall 2015. Project is not part of ITD's planned projects. ACHD will continue to pursue project with ITD. 35 10 I n t I N 2 0 5 - 20 US 2 0 / 2 6 ( C h i n d e n Bl v d ) a n d B l a c k C a t R d Wi d e n i n t e r s e c t i o n i n a c c o r d a n c e w i t h t h e 2 0 1 2 C I P i n c o o r d i n a t i o n w i t h I T D . N o $ 1 . 2 1 P r i o r i t i z e d ( R a n k s 6 6 o f 7 8 ) . ACHD will continue to pursue project with ITD. 36 11 I n t I N 2 0 5 - 32 US 2 0 / 2 6 ( C h i n d e n Bl v d ) a n d T e n M i l e R d Wi d e n i n t e r s e c t i o n i n a c c o r d a n c e w i t h t h e 2 0 1 2 C I P i n c o o r d i n a t i o n w i t h I T D . N o $ 1 . 2 3 A C H D l e g s i m p r o v e d i n accordance with the 2012 CIP by development in 2014. ACHD to coordinate with ITD on improvement to Chinden legs. 37 12 I n t I N 2 1 5 - 05 Ea g l e R d a n d A m i t y R d Ro u n d a b o u t ( D u a l La n e ) Wi d e n r o u n d a b o u t t o a d u a l l a n e r o u n d a b o u t , w i t h c u r b , g u t t e r , s i d e w a l k , a n d bi k e l a n e s . P r o j e c t t o b e c o n s t r u c t e d c o n c u r r e n t l y w i t h E a g l e R d , A m i t y R d / Vi c t o r y R d . Ye s ( 4 4 ) 2 0 2 0 N / A P D $ 0 . 7 7 2 0 1 6 - 2 0 2 0 I F Y W P - C N P D ( P g . 44). 38 16 I n t I N 2 0 5 - 70 SH 6 9 ( M e r i d i a n R d ) an d L a k e H a z e l R d Wi d e n i n t e r s e c t i o n t o 7 l a n e s o n a l l a p p r o a c h e s i n a c c o r d a n c e w i t h t h e 2 0 1 2 CI P . Ye s ( 5 0 ) U F U F U F $ 5 . 0 4 A C H D t o c o o r d i n a t e w i t h I T D on possible joint project. Potential location for an interim treatment. 39 13 I n t I N 2 1 1 - 06 Ch e r r y L n a n d L i n d e r Rd Wi d e n i n t e r s e c t i o n t o 7 l a n e s o n a l l a p p r o a c h e s i n a c c o r d a n c e w i t h t h e 2 0 1 2 CI P . No $ 4 . 3 0 P r i o r i t i z e d ( R a n k s 4 3 o f 7 8 ) . Awaits programming. Operating at LOS C or better. 40 14 I n t I N 2 1 5 - 07 Ch e r r y L n a n d B l a c k Ca t R d Wi d e n i n t e r s e c t i o n t o 6 / 7 l a n e s o n a l l a p p r o a c h e s i n a c c o r d a n c e w i t h t h e 2 0 1 2 CI P . No $ 4 . 3 4 D e f e r . I n t e r i m s i g n a l i n s t a l l e d in 2013. Operating at a LOS C or better. 41 15 I n t I N 2 1 4 - 03 Vi c t o r y R d a n d T e n Mi l e R d Wi d e n i n t e r s e c t i o n t o 6 l a n e s o n T e n M i l e a n d 5 l a n e s o n V i c t o r y i n a c c o r d a n c e wi t h t h e 2 0 1 2 C I P . No $ 2 . 5 3 D e f e r . I n t e r i m s i g n a l i n s t a l l e d in 2013. Operating at a LOS C or better. 42 26 R o a d R C 0 1 3 0 F a i r v i e w A v e , S H 5 5 (E a g l e R d ) / C l o v e r d a l e Rd Wi d e n F a i r v i e w A v e t o 7 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k , a n d b i k e l a n e s i n ac c o r d a n c e w i t h t h e 2 0 1 2 C I P . No $ 3 . 3 1 D e f e r . O p e r a t i n g a t a L O S D . ACHD to coordinate with the City of Meridian regarding implementing the Fairview Ave Corridor Management Plan through development. 43 27 R o a d R D 2 0 7 - 19 Li n d e r R d , C h i n d e n Bl v d ( U S 2 0 / 2 6 ) / S H 44 ( S t a t e S t ) Wi d e n L i n d e r R d t o 7 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k , a n d b i k e l a n e s i n ac c o r d a n c e w i t h t h e 2 0 1 2 C I P . P r o j e c t i n c l u d e s b r i d g e s # 8 0 , # 8 1 , a n d # 8 2 . Pa r t (1 0 2 ) $20.66 Prioritized (Ranks 70 of 78). Awaits programming. Linder Rd, 1/4 mile to 2/3 mile N/O Chinden programmed. PD - P r e l i m i n a r y D e v e l o p m e n t UF - U n f u n d e d CN - C o n s t r u c t i o n Y e a r Page 4 of 11 Cu r r e n t P r o g r a m m i n g S t a t u s In I F Y W P (P a g e ) DS N Y R R O W Y R C N Y R Total Cost in Millions Programming Notes Additional Project Specific/Miscellaneous City Input 20 1 5 C i t y Pr i o r i t y Ra n k i n g 20 1 6 C i t y Pr i o r i t y Ra n k i n g Pr o j e c t D e s c r i p t i o n AC H D P r o j e c t N a m e (C i t y P r o j e c t N a m e ) GI S # 44 28 R o a d R C 0 1 3 3 F a i r v i e w A v e , L o c u s t Gr o v e R d / S H 5 5 (E a g l e R d ) Wi d e n F a i r v i e w A v e t o 7 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k , a n d b i k e l a n e s i n ac c o r d a n c e w i t h t h e 2 0 1 2 C I P . No $ 3 . 6 5 D e f e r . O p e r a t i n g a t a L O S D . ACHD to coordinate with the City of Meridian regarding implementing the Fairview Ave Corridor Management Plan 7-lane Fairview 45 29 R o a d R C 0 1 3 5 Fa i r v i e w A v e , M e r i d i a n Rd / L o c u s t G r o v e R d Wi d e n F a i r v i e w A v e t o 7 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k , a n d b i k e l a n e s i n ac c o r d a n c e w i t h t h e 2 0 1 2 C I P . No $ 4 . 0 1 D e f e r . O p e r a t i n g a t a L O S D . ACHD to coordinate with the City of Meridian regarding implementing the Fairview Ave Corridor Management Plan through development.7-lane Fairview 46 30 R o a d R D 2 1 5 - 17 Ch e r r y L n , L i n d e r R d / Me r i d i a n R d Wi d e n C h e r r y L n t o 7 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k , a n d b i k e l a n e s . N o T B D P r o j e c t i s n o t i d e n t i f i e d i n t h e 2012 CIP. Will evaluate project for inclusion during the 2016 CIP update. ACHD to coordinate with the City of Meridian regarding implementing the Fairview Ave Corridor Management Plan through development.7-lane Cherry 47 31 R o a d R D 2 0 8 - 10 Fa i r v i e w A v e C o r r i d o r Ma n a g e m e n t , L i n d e r Rd / O r c h a r d S t Im p r o v e s a f e t y a n d t r a f f i c o p e r a t i o n s a l o n g F a i r v i e w A v e i n a c c o r d a n c e w i t h th e F a i r v i e w A v e n u e C o r r i d o r M a n a g e m e n t S t r a t e g y . P r o j e c t m a y i n c l u d e bi c y c l e a n d p e d e s t r i a n f a c i l i t i e s a n d o t h e r a c c e s s m a n a g e m e n t t r e a t m e n t s . No T B D N o t p r o g r a m m e d . P r o j e c t t o be implemented through development. ACHD and Meridian to coordinate on implementation. 48 32 R o a d R D 2 0 9 - 03 Te n M i l e R d , A m i t y R d / V i c t o r y R d Wi d e n T e n M i l e R d t o 5 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k , a n d b i k e l a n e s i n ac c o r d a n c e w i t h t h e 2 0 1 2 C I P . No $ 3 . 0 3 D e f e r . O p e r a t i n g a t a L O S D . 49 33 R o a d R D 2 1 5 - 18 Ea s t 0 3 r d S t E x t e n s i o n , Ca r l t o n S t / F a i r v i e w Av e ( P h a s e 2 ) Ex t e n d r o a d w a y a n d c o n s t r u c t s t r e e t s c a p e i m p r o v e m e n t s , i n c l u d i n g c u r b , gu t t e r , s i d e w a l k , a n d i m p r o v e d U P R R c r o s s i n g , f r o m C a r l t o n A v e t o F a i r v i e w Av e i n a c c o r d a n c e w i t h t h e D o w n t o w n M e r i d i a n N e i g h b o r h o o d P l a n . No T B D D e f e r u n t i l a f t e r c o m p l e t i o n o f Phase 1 (Franklin Rd / Carlton St) 50 34 R o a d R D 2 0 9 - 04 Br o a d w a y A v e / I d a h o Av e E x t e n s i o n , E a s t 06 t h S t / L o c u s t G r o v e Rd Ex t e n d r o a d w a y a n d c o n s t r u c t s t r e e t s c a p e i m p r o v e m e n t s , i n c l u d i n g c u r b , gu t t e r , s i d e w a l k , a n d i m p r o v e d U P R R c r o s s i n g , f r o m C a r l t o n A v e t o F a i r v i e w Av e . No T B D D e f e r . P o t e n t i a l f u t u r e economic development request or to be built by development. 51 17 I n t I N 2 0 5 - 21 Mc M i l l a n R d a n d B l a c k Ca t R d Wi d e n i n t e r s e c t i o n t o 6 l a n e s o n B l a c k C a t a n d 4 l a n e s o n M c M i l l a n i n ac c o r d a n c e w i t h t h e 2 0 1 2 C I P . No $ 2 . 3 4 D e f e r . O p e r a t i n g a t a L O S C o r better. 52 18 I n t I N 2 0 8 - 02 Am i t y R d a n d B l a c k C a t Rd Wi d e n i n t e r s e c t i o n t o 4 l a n e s o n B l a c k C a t a n d 6 l a n e s o n M c M i l l a n i n ac c o r d a n c e w i t h t h e 2 0 1 2 C I P . No $ 2 . 2 1 D e f e r . O p e r a t i n g a t a L O S C o r better. 53 19 I n t I N 2 0 3 - 25 Mc M i l l a n R d a n d S t a r Rd Wi d e n i n t e r s e c t i o n t o 6 l a n e s o n S t a r a n d 4 l a n e s o n M c M i l l a n i n a c c o r d a n c e wi t h t h e 2 0 1 2 C I P . No $ 2 . 4 7 D e f e r . O p e r a t i n g a t a L O S C o r better. 54 20 I n t I N 2 1 5 - 08 Am i t y R d a n d L i n d e r Rd Wi d e n i n t e r s e c t i o n t o 6 l a n e s o n L i n d e r a n d 5 l a n e s o n A m i t y i n a c c o r d a n c e wi t h t h e 2 0 1 2 C I P . No $ 3 . 0 4 D e f e r . O p e r a t i n g a t a L O S C o r better. PD - P r e l i m i n a r y D e v e l o p m e n t UF - U n f u n d e d CN - C o n s t r u c t i o n Y e a r Page 5 of 11 Cu r r e n t P r o g r a m m i n g S t a t u s In I F Y W P (P a g e ) DS N Y R R O W Y R C N Y R Total Cost in Millions Programming Notes Additional Project Specific/Miscellaneous City Input 20 1 5 C i t y Pr i o r i t y Ra n k i n g 20 1 6 C i t y Pr i o r i t y Ra n k i n g Pr o j e c t D e s c r i p t i o n AC H D P r o j e c t N a m e (C i t y P r o j e c t N a m e ) GI S # 55 21 I n t I N 2 1 5 - 09 Ch e r r y L n a n d Mc D e r m o t t R d Wi d e n i n t e r s e c t i o n t o 3 l a n e s o n M c D e r m o t t a n d 5 l a n e s o n C h e r r y i n ac c o r d a n c e w i t h t h e 2 0 1 2 C I P . No $ 1 . 1 8 D e f e r . O p e r a t i n g a t a L O S C o r better. 56 22 I n t I N 2 1 5 - 10 Fr a n k l i n R d a n d Mc D e r m o t t R d Wi d e n i n t e r s e c t i o n t o 3 l a n e s o n M c D e r m o t t a n d 5 / 6 l a n e s o n F r a n k l i n i n ac c o r d a n c e w i t h t h e 2 0 1 2 C I P . No $ 1 . 1 9 D e f e r . O p e r a t i n g a t a L O S C o r better. 57 23 I n t I N 2 0 2 - 20 Us t i c k R d a n d Mc D e r m o t t R d Wi d e n a n d s i g n a l i z e i n t e r s e c t i o n t o 5 l a n e s o n M c D e r m o t t a n d 6 l a n e s o n Us t i c k i n a c c o r d a n c e w i t h t h e 2 0 1 2 C I P . No $ 1 . 9 6 D e f e r . O p e r a t i n g a t a L O S C o r better. 58 24 I n t I N 2 1 5 - 11 Mc M i l l a n R d a n d Mc D e r m o t t R d In t e r s e c t i o n i m p r o v e m e n t . No T B D P r o j e c t i s n o t i d e n t i f i e d i n t h e 2012 CIP. Will evaluate project for inclusion during the 2016 CIP update. 59 25 I n t I N 2 0 5 - 88 Us t i c k R d a n d S t a r R d W i d e n a n d s i g n a l i z e i n t e r s e c t i o n t o 5 l a n e s o n S t a r a n d 7 l a n e s o n U s t i c k i n ac c o r d a n c e w i t h t h e 2 0 1 2 C I P . No $ 1 . 7 0 D e f e r . O p e r a t i n g a t a L O S C o r better. 60 NE W T e n M i l e R d . a n d Ch a t e a u D r i v e Si g n a l i z e i n t e r s e c t i o n . Bus stop and collector intersect arterial here. 61 NE W L a k e H a z e l R d . a n d Ea g l e R d . Si g n a l l i z e / R A B . 62 NE W L a k e H a z e l R d . a n d Lo c u s t G r o v e R d . Si g n a l i z e / R A B . 63 NE W L o c u s t G r o v e R d . a n d Am i t y R d Si g n a l i z e / R A B . 64 NE W L i n d e r R d . a n d V i c t o r y Rd . Si g n a l i z e / R A B . 65 NE W L o c u s t G r o v e , Mc M i l l a n R d . / Ch i n d e n B l v d . Completes corridor.Not in CIP.3 vs. 5-lanes. 66 NE W U s t i c k , B l a c k C a t / Mc D e r m o t t Completes priority corridor.LOS C.CIP shows 5-lanes. NA 26 I n t I N 2 1 5 - 12 Li n d e r R d a n d C h a t e a u Dr In s t a l l t u r n l a n e s . No D o n e D o n e P a r t D o n e P a v e m e n t w i d e n i n g c o m p l e t e . Striping change to occur in spring 2016.REMOVE; COMPLETE PD - P r e l i m i n a r y D e v e l o p m e n t UF - U n f u n d e d CN - C o n s t r u c t i o n Y e a r Page 6 of 11 Cu r r e n t P r o g r a m m i n g S t a t u s In I F Y W P (P a g e ) DS N Y R R O W Y R C N Y R Total Cost in Millions Programming Notes Additional Project Specific/Miscellaneous City Input 20 1 5 C i t y Pr i o r i t y Ra n k i n g 20 1 6 C i t y Pr i o r i t y Ra n k i n g Pr o j e c t D e s c r i p t i o n AC H D P r o j e c t N a m e (C i t y P r o j e c t N a m e ) GI S # C o m m u n i t y P r o g r a m s 1 1 CM 2 1 2 - 09 We s t 0 4 t h S t , Br o a d w a y A v e / M a p l e Av e Co n s t r u c t c u r b , g u t t e r a n d s i d e w a l k o n t h e e a s t s i d e o f W e s t 4 t h S t , b e t w e e n Br o a d w a y A v e a n d M a p l e A v e a n d a p a t h w a y b e t w e e n M a p l e A v e a n d C h e r r y Ln i n a c c o r d a n c e w i t h t h e D o w n t o w n M e r i d i a n N e i g h b o r h o o d P l a n . P r o j e c t w i l l pr o v i d e p e d e s t r i a n c o n n e c t i v i t y a n d a s a f e r w a l k i n g r o u t e f o r s t u d e n t s at t e n d i n g M e r i d i a n E l e m e n t a r y . Ye s (1 2 3 ) Do n e 2 0 1 6 2 0 1 7 $ 0 . 4 5 P r o g r a m m e d . C N 2 0 1 7 2 2 CM 2 0 9 - 31 We s t 0 1 s t S t , Br o a d w a y A v e / P i n e Av e Co n s t r u c t s i d e w a l k o n b o t h s i d e s o f W e s t 0 1 s t S t , b e t w e e n B r o a d w a y A v e a n d Pi n e A v e , i n c l u d i n g r e p l a c i n g e x i s t i n g s u b s t a n d a r d s i d e w a l k s a n d p e d e s t r i a n ra m p s i n a c c o r d a n c e w i t h t h e D o w n t o w n M e r i d i a n N e i g h b o r h o o d P l a n . P r o j e c t to b e c o m p l e t e d i n p a r t n e r s h i p w i t h t h e M e r i d i a n D e v e l o p m e n t C o r p o r a t i o n . Pr o j e c t w i l l i m p r o v e p e d e s t r i a n c o n n e c t i v i t y a n d s a f e t y f o r c h i l d r e n w a l k i n g t o Me r i d i a n E l e m e n t a r y S c h o o l . Ye s (1 2 3 ) 20 1 6 2 0 1 6 2 0 1 7 $ 0 . 4 6 P r o g r a m m e d . C N 2 0 1 7 3 4 RD 2 0 8 - 01 Pi n e A v e , M e r i d i a n R d / L o c u s t G r o v e R d Re c o n s t r u c t r o a d w a y t o i n c l u d e w i d e n i n g a t i n t e r s e c t i o n s , c u r b , g u t t e r , si d e w a l k a n d b i k e l a n e s i n p a r t n e r s h i p w i t h t h e C i t y o f M e r i d i a n a n d t h e Me r i d i a n d D e v e l o p m e n t C o r p o r a t i o n . P r o j e c t i n c l u d e s b r i d g e # 1 3 4 . Ye s ( 3 7 ) 2 0 1 6 2 0 1 7 2 0 1 8 $ 3 . 6 7 E c o n o m i c D e v e l o p m e n t Project Parks priority #6. 4 5 N/ A M e r i d i a n R a i l - w i t h - Tr a i l Ea s t - W e s t p a t h w a y c o n n e c t i o n w i t h i n a n d / o r a d j a c e n t t o t h e R R co r r i d o r . T h i s p a t h w a y s h o u l d e x t e n d t h r o u g h M e r i d i a n a n d c o n n e c t w i t h Na m p a a n d B o i s e , c r e a t i n g a r e g i o n a l m u l t i - u s e p a t h w a y . M a i n r e q u e s t at A C H D i s f o r c r o s s i n g s a t a r t e r i a l i n t e r s e c t i o n s . No T B D P r i o r i t i z e a n d s c o p e a r t e r i a l crossing improvements when pathway moves forward.Parks priority #2. 5 6 CM 2 1 3 - 43 Mc M i l l a n R d , L o c u s t Gr o v e R d / R e d H o r s e Wa y Co m p l e t e s i d e w a l k o n t h e n o r t h s i d e o f M c M i l l a n R d , b e t w e e n L o c u s t G r o v e R d an d R e d H o r s e W a y . No T B D D e v e l o p i n g a r e a . A C H D t o coordinate with the City on the scope and timing of improvements. 6 7 CM 2 1 4 - 31 We s t 0 2 n d S t , U P R R / Br o a d w a y A v e Co m p l e t e s i d e w a l k o n b o t h s i d e s o f W e s t 0 2 n d , b e t w e e n t h e U n i o n P a c i f i c Ra i l r o a d a n d B r o a d w a y A v e t o a d d r e s s p a r k i n g c o n c e r n s i n t h i s a r e a . No $ 0 . 1 5 S c o p e d N o G o 2 0 1 5 . A C H D t o coordinate with the City of Meridian on alternative treatments to address parking concerns. 7 8 CM 2 1 0 - 55 Bl a c k C a t R d , Mo o n l a k e D r / U s t i c k Rd ( B l a c k C a t R d a n d Mo o n L a k e D r Pe d e s t r i a n S i g n a l Co n s t r u c t a n a s p h a l t p a t h w a y f r o m t h e n o r t h w e s t c o r n e r o f U s t i c k a n d B l a c k Ca t o n t h e w e s t s i d e s o u t h t o M o o n L a k e . I n s t a l l a n e n h a n c e d p e d e s t r i a n s i g n a l at o r n e a r M o o n L a k e D r . Ye s (1 0 5 ) Do n e 2 0 1 6 2 0 1 6 $ 0 . 2 1 JSD#2 priority #22 8 9 53 4 5 E a g l e R d a n d Ri d e n b a u g h C a n a l Pe d e s t r i a n S i g n a l In s t a l l a n e n h a n c e d p e d e s t r i a n s i g n a l o n E a g l e a t R i d e n b a u g h C a n a l . N o D o n e T B D C o n s t r u c t i o n t o b e b u i l t i n coordination with development. 9 1 0 PP I 2 0 8 - 99 Lo c u s t G r o v e R d a n d Pa l e r m o D r P e d e s t r i a n Si g n a l In s t a l l a n e n h a n c e d p e d e s t r i a n s i g n a l a n d l i g h t i n g o n t h e n o r t h s i d e o f P a l e r m o at L o c u s t G r o v e . No $ 0 . 3 6 S c o p e d 2 0 1 5 . F i n a l r e p o r t pending. 10 1 1 CM 2 1 2 - 28 Lo c u s t G r o v e R d , Ov e r l a n d R d / P u f f i n S t De t a c h e d a s p h a l t o r c o n c r e t e p a t h w a y o n e a s t s i d e o f L o c u s t G r o v e b e t w e e n Pu f f i n a n d O v e r l a n d . No $ 0 . 1 6 S c o p e d G o 2 0 1 4 . A w a i t s programming.JSD#2 priority #4 PD - P r e l i m i n a r y D e v e l o p m e n t UF - U n f u n d e d CN - C o n s t r u c t i o n Y e a r Page 7 of 11 Cu r r e n t P r o g r a m m i n g S t a t u s In I F Y W P (P a g e ) DS N Y R R O W Y R C N Y R Total Cost in Millions Programming Notes Additional Project Specific/Miscellaneous City Input 20 1 5 C i t y Pr i o r i t y Ra n k i n g 20 1 6 C i t y Pr i o r i t y Ra n k i n g Pr o j e c t D e s c r i p t i o n AC H D P r o j e c t N a m e (C i t y P r o j e c t N a m e ) GI S # 11 1 2 N/ A M e r i d i a n R d a n d Ra i l r o a d P e d e s t r i a n Si g n a l Si g n a l i z e d p e d e s t r i a n c r o s s i n g . P a r t o f R a i l s - w i t h - T r a i l s p r o j e c t . N o T B D P r i o r i t i z e a n d s c o p e a r t e r i a l crossing improvements when pathway moves forward. 12 1 3 N/ A M a i n S t a n d R a i l r o a d Pe d e s t r i a n S i g n a l Si g n a l i z e d p e d e s t r i a n c r o s s i n g . P a r t o f R a i l s - w i t h - T r a i l s p r o j e c t . N o T B D P r i o r i t i z e a n d s c o p e a r t e r i a l crossing improvements when pathway moves forward. 13 1 4 PP I 2 0 8 - 96 Lo c u s t G r o v e R d , Pa r a d i s e L n / G r a n d Ca n y o n D r As p h a l t p a t h o n t h e e a s t s i d e o f L o c u s t G r o v e R d t o c o n n e c t w i t h a n e x i s t i n g pa t h t o t h e s c h o o l . No N / A C o m p l e t e . I n t e r i m t r e a t m e n t built in 2010. 14 1 5 N/ A F i v e M i l e C r e e k P a t h , Ba d l e y A v e / F a i r v i e w Av e Of f - s y s t e m p a t h w a y . No N / A A C H D w i l l s u p p o r t a c i t y - l e d effort Parks priority #1 15 1 8 St o d d a r d R d , V i c t o r y Rd / K o d i a k D r Si d e w a l k o n t h e w e s t s i d e o f S t o d d a r d R d , b e t w e e n V i c t o r y a n d K o d i a k . N o T B D S c o p e d 2 0 1 5 . F i n a l r e p o r t pending. 16 1 9 CM 2 1 1 - 54 Du a n e D r , G r a n g e r D r / U s t i c k R d Si d e w a l k o n e a s t s i d e o f D u a n e D r , b e t w e e n G r a n g e r a n d U s t i c k . N o T B D P r i o r i t i z e a n d s c o p e i n 2 0 1 6 . 17 2 1 RD 2 0 7 - 33 Ea g l e R d , A m i t y R d / Vi c t o r y R d ( E a g l e R d , Fa l c o n D r / V i c t o r y R d ) Wi d e n E a g l e R d t o 5 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k a n d b i k e l a n e s i n ac c o r d a n c e w i t h t h e 2 0 1 2 C I P . Ye s ( 3 3 ) 2 0 1 9 2 0 2 0 P D $ 3 . 3 5 C i t y r e q u e s t f o r s i d e w a l k w i l l be completed as part of the road widening project.Pedestrian improvements from Falcon Drive to Victory intersection. 18 2 2 RD 2 0 2 - 35 Us t i c k R d , L i n d e r R d / Me r i d i a n R d ( U s t i c k an d W e s t 0 3 r d Pe d e s t r i a n S i g n a l ) Wi d e n U s t i c k R d t o 5 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k a n d b i k e l a n e s i n ac c o r d a n c e w i t h 2 0 1 2 C I P . P r o j e c t t o b e c o n s t r u c t e d c o n c u r r e n t l y w i t h t h e Us t i c k R d / M e r i d i a n R d i n t e r s e c t i o n a n d U s t i c k R d , M e r i d i a n R d / L o c u s t G r o v e Rd w i d e n i n g . Ye s ( 4 0 ) D o n e 2 0 1 6 2 0 1 6 - 20 1 8 $2.56 CN to start summer 2016. City request for pedestrian signal to be completed as part of roadway widening project. 19 2 3 CM 2 1 3 - 45 Mc M i l l a n R d , L i n d e r Rd / M e r i d i a n R d Co m p l e t e s i d e w a l k o n t h e n o r t h s i d e o f M c M i l l a n R d , b e t w e e n L i n d e r R d a n d Me r i d i a n R d . No T B D D e v e l o p i n g a r e a . A C H D t o coordinate with the City on the scope and timing of improvements. 20 2 4 CM 2 1 0 - 68 Br o a d w a y A v e , W e s t 07 t h S t / W e s t 0 4 t h S t Co m p l e t e s i d e w a l k s o n t h e s o u t h s i d e o f B r o a d w a y A v e , b e t w e e n W e s t 0 7 t h S t an d W e s t 0 4 t h S t . No T B D S c o p e d 2 0 1 5 . F i n a l r e p o r t pending. 21 2 5 CM 2 1 5 - 19 Vi c t o r y R d a n d St a n d i n g T i m b e r A v e Pe d e s t r i a n C r o s s i n g (V i c t o r y R d , w e s t o f Me s a ) In s t a l l a n e n h a n c e d p e d e s t r i a n c r o s s i n g a n d c u r b r a m p s o n V i c t o r y R d a t St a n d i n g T i m b e r A v e . No T B D ACHD Traffic to review location for warrants. Prioritize and scope in 2016. PD - P r e l i m i n a r y D e v e l o p m e n t UF - U n f u n d e d CN - C o n s t r u c t i o n Y e a r Page 8 of 11 Cu r r e n t P r o g r a m m i n g S t a t u s In I F Y W P (P a g e ) DS N Y R R O W Y R C N Y R Total Cost in Millions Programming Notes Additional Project Specific/Miscellaneous City Input 20 1 5 C i t y Pr i o r i t y Ra n k i n g 20 1 6 C i t y Pr i o r i t y Ra n k i n g Pr o j e c t D e s c r i p t i o n AC H D P r o j e c t N a m e (C i t y P r o j e c t N a m e ) GI S # 22 2 7 CM 2 1 4 - 37 Mc M i l l a n R d , T e n M i l e Rd / L i n d e r R d In s t a l l e x t r u d e d c u r b p a t h w a y o n n o r t h s i d e o f M c M i l l a n R d b e t w e e n C o r t o n a Wa y a n d G o d d a r d C r e e k W a y a n d d e t a c h e d c o n c r e t e s i d e w a l k w i t h c u r b i n g be t w e e n G o d d a r d C r e e k W a y a n d W i l d G o o s e W a y . No $ 0 . 4 7 D e v e l o p i n g a r e a . A C H D t o coordinate with the City on the scope and timing of improvements. 23 2 8 RD 2 0 7 - 33 Ea g l e R d , A m i t y R d / Vi c t o r y R d ( E a g l e R d , Za l d i a D r / V i c t o r y R d ) Wi d e n E a g l e R d t o 5 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k a n d b i k e l a n e s i n ac c o r d a n c e w i t h t h e 2 0 1 2 C I P . Ye s ( 3 3 ) 2 0 1 9 2 0 2 0 P D $ 3 . 3 5 C i t y r e q u e s t f o r s i d e w a l k w i l l be completed as part of the road widening project.Eagle / Rome pedestrian crossing and small gap sidewalk along irrigation lateral. 24 2 9 RD 2 1 3 - 16 Li n d e r R d , F r a n k l i n R d / P i n e A v e Wi d e n L i n d e r R d t o 5 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k , a n d b i k e l a n e s i n ac c o r d a n c e w i t h t h e 2 0 1 2 C I P . P r o j e c t i n c l u d e s u p g r a d e o f t h e U n i o n P a c i f i c Ra i l r o a d c r o s s i n g a n d b r i d g e # 1 3 1 . Ye s ( 3 5 ) 2 0 1 6 2 0 1 7 - 20 1 8 20 1 9 $ 3 . 4 3 C i t y r e q u e s t f o r s i d e w a l k w i l l be completed as part of the road widening project. 25 3 0 RD 2 0 9 - 02 Ea s t 0 3 r d S t , F r a n k l i n Rd / C a r l t o n A v e (P h a s e 1 ) Co n s t r u c t s t r e e t s c a p e i m p r o v e m e n t s , i n c l u d i n g c u r b , g u t t e r , s i d e w a l k , a n d im p r o v e d U P R R c r o s s i n g , f r o m F r a n k l i n R d t o C a r l t o n A v e i n a c c o r d a n c e w i t h th e D o w n t o w n M e r i d i a n N e i g h b o r h o o d P l a n . Ye s (1 2 8 ) 20 1 9 2 0 2 0 P D $ 2 . 0 5 E c o n o m i c D e v e l o p m e n t Project. 26 16 CM 2 1 4 - 43 St a t e A v e , E a s t 2 n d S t / C a t h y L n Si d e w a l k r e p a i r . R e q u e s t e d b y l a n d o w n e r i n t h i s a r e a . N o $ 0 . 5 0 S c o p e d N o G o 2 0 1 5 . Connectivity already exists on the south side. Original requestor no longer owner of the property. 27 17 Ke n t u c k y R i d g e W a y , Ri o d o s a D r / V i c t o r y Rd Si d e w a l k o n t h e w e s t s i d e o f K e n t u c k y R i d g e W a y , b e t w e e n V i c t o r y a n d Ri o d o s a . No T B D S c o p e d 2 0 1 5 . D e f e r . N e w sidewalk on the east side recently built. 28 3 1 CM 2 1 4 - 37 Mc M i l l a n R d a n d Pa l a n t i n e W a y Pe d e s t r i a n C r o s s i n g In s t a l l a n e n h a n c e d p e d e s t r i a n c r o s s i n g a n d c u r b r a m p s o n M c M i l l a n R d a t Pa l a n t i n e W a y . No T B D D e v e l o p i n g a r e a . A C H D t o coordinate with the City on the scope and timing of improvements. 29 3 2 N/ A E a g l e R d , R i v e r V a l l e y St / U s t i c k R d Co m p l e t e s i d e w a l k s o n E a g l e R d , b e t w e e n R i v e r V a l l e y S t a n d U s t i c k R d . N o N / A A C H D h a s n o r i g h t - o f - w a y a t this location. ACHD to share request with ITD. 30 3 3 N/ A C h i n d e n B l v d , e a s t o f Te n M i l e R d Co m p l e t e s i d e w a l k s o n C h i n d e n B l v d , e a s t o f T e n M i l e R d . N o N / A A C H D h a s n o r i g h t - o f - w a y a t this location. ACHD to share request with ITD. 31 3 4 CM 2 1 4 - 44 Ch e r r y L n a n d Me r i d i a n L i b r a r y Pe d e s t r i a n C r o s s i n g In s t a l l a n e n h a n c e d p e d e s t r i a n c r o s s i n g o n C h e r r y L a n e a p p r o x i m a t e l y m i d w a y be t w e e n t h e e x i s t i n g s i g n a l i z e d i n t e r s e c t i o n s a t W e s t 8 t h a n d L i n d e r . T h i s w i l l re q u i r e r e l o c a t i o n o f t h e e x i s t i n g s c h o o l z o n e b e a c o n t o t h e w e s t . No $ 0 . 2 5 S c o p e d G o 2 0 1 4 . A w a i t s programming. PD - P r e l i m i n a r y D e v e l o p m e n t UF - U n f u n d e d CN - C o n s t r u c t i o n Y e a r Page 9 of 11 Cu r r e n t P r o g r a m m i n g S t a t u s In I F Y W P (P a g e ) DS N Y R R O W Y R C N Y R Total Cost in Millions Programming Notes Additional Project Specific/Miscellaneous City Input 20 1 5 C i t y Pr i o r i t y Ra n k i n g 20 1 6 C i t y Pr i o r i t y Ra n k i n g Pr o j e c t D e s c r i p t i o n AC H D P r o j e c t N a m e (C i t y P r o j e c t N a m e ) GI S # 32 3 6 33 4 1 - 00 2 6 9 W. 8 t h S t a n d Me r i d i a n M i d d l e Sc h o o l Sc h o o l C r o s s i n g A h e a d s i g n a g e o n W . 8 t h S t . P r o j e c t i s t h e # 1 2 r e q u e s t f r o m th e W e s t A d a S c h o o l D i s t r i c t ( 2 0 1 5 ) . No T B D A C H D T r a f f i c E n g i n e e r i n g t o coordinate improvement.JSD#2 priority #12 33 N E W Am i t y R d / M a r y Mc P h e r s o n Pe d e s t r i a n c r o s s i n g a t M a r y M c P h e r s o n E l e m e n t a r y S c h o o l . SR2S JSD#2 priority #18 34 N E W Pi n e A v e / W . 1 s t S t . R R F B n e a r M e r i d i a n E l e m e n t a r y S c h o o l . SR2S 35 N E W Wa s h i n g t o n / W . 1 s t St . Pe d e s t r i a n c r o s s i n g n e a r M e r i d i a n E l e m e n t a r y S c h o o l . SR2S JSD#2 priority #26 36 N E W Bo w e r S t , M e r i d i a n / 3r d S t . Si d e w a l k a n d w a y f i n d i n g s i g n s i n d o w n t o w n . 37 N E W Li n d e r R d . , I - 8 4 - Fr a n k l i n R d . Si d e w a l k g a p s . Consistent with Downtown Meridian Neighborhood Plan. 38 N E W Li n d e r R d . , Wa s h i n g t o n S t . / M a p l e St . Si d e w a l k g a p n e a r M e r i d i a n H i g h S c h o o l . Consistent with Downtown Meridian Neighborhood Plan.SR2S 39 N E W Vi c t o r y , G l a c i e r B a y / Me s a Si d e w a l k g a p o n s o u t h s i d e a d j a c e n t t o c o u n t y p a r c e l . Gap exists on south side of Victory (895 S. Victory Rd.) 40 NE W Ma i n S t . / W i l l a m s S t . Cr o s s w a l k e n h a n c e m e n t . 41 N E W Wa s h i n g t o n , M a i n S t . / W. 7 t h S t . Si d e w a l k i n d o w n t o w n . Consistent with Downtown Meridian Neighborhood Plan.SR2S 42 N E W Go r d o n H a r r i s Pa t h w a y L i g h t i n g Pe d e s t r i a n l i g h t i n g o n p a t h w a y b e t w e e n M o u n t a i n V i e w H S a n d E a g l e R o a d . Need to coordinate with Parks. Explore TAP or other funding source. 43 N E W Lo c u s t G r o v e / T i m e Zo n e Pe d e s t r i a n h y b r i d b e a c o n ( H A W K ) t o c o n n e c t h o m e s o n w e s t w i t h M t n . V i e w Hi g h S c h o o l a n d r e s t o f s e c t i o n ( G o r d o n H a r r i s ) Mid-mile connectivity. Maybe take exhiting ped crossing to the north off-line??? 44 N E W Lo c u s t G r o v e / Wo o d b r i d g e - Wa t e r t o w e r Pe d e s t r i a n h y b r i d b e a c o n ( H A W K ) . C o n n e c t s E a g l e R o a d c o r r i d o r b u s i n e s s e s an d j o b s w i t h M e r i d i a n R o a d . E x i s t i n g s h a r r o w s o n W a t e r t o w e r . NA 3 CM 2 1 0 - 64 Me r i d i a n R d a n d Ja m e s C t P e d e s t r i a n Si g n a l ( F i v e M i l e C r e e k Pa t h , M e r i d i a n R d / La k e s A v e ) In s t a l l a n e n h a n c e d p e d e s t r i a n s i g n a l a t M e r i d i a n R d a n d J a m e s C t I n t e r s e c t i o n . Co n n e c t B u d P o r t e r P a t h w a y w i t h F a i r v i e w A v e v i a J a m e s C t . Do n e D o n e D o n e D o n e D o n e P r o j e c t i s c o m p l e t e . REMOVE; COMPLETE NA 2 0 CM 2 1 0 - 67 Lo c u s t G r o v e R d , Co m i s k y S t / Co m m a n d e r S t Co n s t r u c t d e t a c h e d s i d e w a l k o n t h e w e s t s i d e o f L o c u s t G r o v e R d , b e t w e e n Co m i s k y S t a n d C o m m a n d e r S t t o i m p r o v e p e d e s t r i a n s a f e t y a n d c o n n e c t i v i t y in t h e v i c i n i t y o f C e n t r a l A c a d e m y H i g h a n d t h e N o r t h L o c u s t G r o v e L D S Ch u r c h . Ye s (1 1 7 ) Do n e D o n e D o n e D o n e P r o j e c t i s c o m p l e t e . REMOVE; COMPLETE PD - P r e l i m i n a r y D e v e l o p m e n t UF - U n f u n d e d CN - C o n s t r u c t i o n Y e a r Page 10 of 11 Cu r r e n t P r o g r a m m i n g S t a t u s In I F Y W P (P a g e ) DS N Y R R O W Y R C N Y R Total Cost in Millions Programming Notes Additional Project Specific/Miscellaneous City Input 20 1 5 C i t y Pr i o r i t y Ra n k i n g 20 1 6 C i t y Pr i o r i t y Ra n k i n g Pr o j e c t D e s c r i p t i o n AC H D P r o j e c t N a m e (C i t y P r o j e c t N a m e ) GI S # NA 2 6 CM 2 1 4 - 35 Li n d e r R d / R o c k y Mo u n t a i n H S S c h o o l Zo n e 20 M P H s c h o o l z o n e b e a c o n s i n f r o n t o f R o c k y M o u n t a i n H i g h S c h o o l o n L i n d e r Rd b e t w e e n C h i n d e n B l v d a n d M c M i l l a n R d . Do n e D o n e D o n e D o n e D o n e C o m p l e t e d f a l l 2 0 1 5 . REMOVE; COMPLETE NA 3 5 N/ A P i n e A v e a n d P a r k d a l e Av e Re - d o s t r i p i n g a n d s i d e w a l k i n f r o n t o f M i d d l e S c h o o l . E x t e n d d r o p l a n e t o m a i n sc h o o l e n t r a n c e Do n e D o n e D o n e D o n e D o n e C o m p l e t e d 2 0 1 5 . REMOVE; COMPLETE NA 3 7 CM 2 1 2 - 10 Fa i r v i e w A v e , E a s t 03 r d S t / L o c u s t G r o v e Rd Si d e w a l k o n b o t h s i d e s Ye s (1 1 1 ) Do n e D o n e 2 0 1 6 $ 0 . 2 5 P r o g r a m m e d . C N 2 0 1 5 On 90-Day bid list. PD - P r e l i m i n a r y D e v e l o p m e n t UF - U n f u n d e d CN - C o n s t r u c t i o n Y e a r Page 11 of 11 Meridian City Council Meeting DATE: March 22, 2016 ITEM NUMBER: 1 OD PROJECT NUMBER: ITEM TITLE: Finance Department, Finance Department: Update to Purchasing Policy Discussion MEETING NOTES 11\: Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO SENT TO SENT TO NOTES INITIALS STAFF AGENCY APPLICANT Purchasing Division 33 E. Broadway Avenue Meridian, ID 83642 Phone 208-489-0416 Fax 208-887-4813 www.meridiancity.org Purchasing Division KEITH WATTS Purchasing Manager March 16, 2016 MEMORANDUM TO: Council Members FROM: Keith Watts, Purchasing Manager RE: 2016 Purchasing Policy Update Council Members: As you know, I have completed a draft revision to the Purchasing Policy. My review process has included the following: • Peer review in the Finance Department • Mayor and Council Liaison review and comment • Department Directors review and comment • Council Review and Comment To date I have had 2 responses. Council Liaison Borton reviewed the document and responded that he liked the policy and saw nothing of notable concern. Fire Chief Mark Niemeyer responded that he also liked the policy, found it easy to follow, and had no other comments or requested changes. Below is a list of the most substantial changes, other than layout. The Policy does have a new look and the order of information has been changed. I have tried to remove procedure information and focus on rules, process and law. I hope this helps in your review. These changes are NOT approved and are only proposed. • Department Directors and their delegated staff may sign contracts and PO’s up to $10,000. • Liaisons signature no longer required for Purchase Requisitions. • Bidding requirements are no longer required for specialized repair • I added a section for pre-qualifying public works contractors. • The reference to a dollar amount for Sole Source purchases has been deleted. • The Purchasing Manager may approve and sign PO’s and contracts up to $50,000. • Ethics and Vendor Relations section now addresses Gift Card/Loyalty gifts, prohibiting accepting them. • Surplus Property valuation has been changed, from the City applying a value to the property, to the original purchase value, which complies with State law. I have also added a sentence exempting disposal of K9’s from the sale bid process. The details of the changes are provided below. Please feel free to contact me to let me know of any areas you would like me to expand on, or any comments or suggestions you would like me to address during my Council presentation next week. Thank you in advance, for your time and effort in reviewing the attached documents. Modifications to comply with the McGladrey Report • There was a contradiction with the HR Policy in “Purchasing Ethics and Vendor Relations” section II, A, 5 on page 3 of the existing Purchasing Policy. The “Code of Ethics” section has been rewritten and now refers to the HR Policy. This is now Section IV, A on page 9 of the draft policy. • OLD VERBIAGE II. PURCHASING ETHICS AN D VENDOR RELATIONSHI PS Every City employee has a personal responsibility to conduct government business in an ethical manner and assure the integrity of the City purchasing and procurement processes. Department Directors and Managers are responsible for adherence to City and State purchasing rules and regulations. A. Code of Ethics All City of Meridian employees responsible for procuring goods or services shall: 1. Follow the rules and regulations of the City of Meridian and the laws of the state of Idaho. 2. Avoid activities that would compromise or give the perception of compromising the best interests of the City. 3. Reduce the potential for any charges of preferential treatment by actively promoting the concept of competition. 4. Act as good custodians of public money by obtaining maximum benefit for funds spent. 5. Never solicit or accept money, loans, credits or prejudicial discounts, gifts or entertainment material in nature (generally exceeding $50) , favors or services from your present or potential suppliers, which might influence or appear to influence purchasing decisions. NEW VERBIAGE IV. PURCHASING ETHICS AND VENDOR RELATIONSHIPS Every City employee has a personal responsibility to conduct government business in an ethical manner and assure the integrity of the City purchasing and purchasing processes. All City employees and elected officials are responsible for adherence to City and State purchasing rules, and regulations. A. CODE OF ETHICS All City of Meridian employees responsible for procuring goods or services shall: i. Follow the rules and regulations of the City of Meridian Standards of Conduct Policy 7.5 and the laws of the state of Idaho. ii. Avoid activities that would compromise or give the perception of compromising the best interests of the City. iii. Reduce the potential for any charges of preferential treatment by actively promoting the concept of competition. iv. Act as good custodians of public money by obtaining maximum benefit for funds spent. v. All employees are required to comply with the City’s HR Policy 6.11 in regards to gifts and gratuities. In addition to HR Policy 6.11 employees in a position to make or recommend an award of a City purchase shall not solicit or accept gifts, money, prejudicial discounts or entertainment material which might influence or appear to influence purchasing decisions. Substantial Modifications I have removed the requirement of the Council Liaison signature on Purchase Requisitions for purchases above $25,000. This was never intended as a purchase approval rather a method to notify the liaison when going out for bid for a product or service. Approval to move forward with a bid has been done at the budget process. I do not feel that this is a purchasing responsibility. I believe it should be up to the departments to notify their liaison of the intent to issue a solicitation for a particular product or service, and only if their liaison wants this notification. Section I – Page 3 - 10 • I have separated categories, methods and authority in the draft policy. There are subtle differences in processes for each. Section I – Page 5 • The dollar amount referenced for “Specialized Repair” has been deleted. The process does not change with dollar amount nor should the policy. #5, page 5 of the existing Policy and Category Five, page 5 of the draft policy. OLD VERBIAGE 5. Specialized Repair More than $25,000, Less than $50,000 Repair of specialized equipment that is NOT considered a “public work” as defined by statute may utilize semi-formal bidding. Examples of repair work that may qualify under this provision include supply well pumps, heavy rolling stock, previously sole- sourced process equipment and specialty wastewater equipment. Examples of repair work that would not qualify under this provision are passenger vehicles, office buildings, pipelines, and irrigation facilities. The Department Director or designee must secure approval from their City Council Liaison prior to proceeding with semi- formal bidding under this provision. NEW VERBIAGE CATEGORY FIVE: Specialized Repair Purchases in this category are exempt from solicitation requirement. Section II (E) – Page 6 • I have added a new Method “Pre-Qualification”, (E) on page 6 of the draft policy. This an area that needed to be addressed. OLD VERBIAGE None. NEW VERBIAGE E. PRE-QUALIFICATION The City may require Public Works Contractors to be pre-qualified for a particular project (I.C. §67-2805)(3)(b). i. Pre-Qualification Requirements a. Advertise the Pre-Qualification in the local paper two times with the last publication at least 7 days prior to the qualification due date. b. Describe the construction services to be performed. c. Provide evaluation criteria of how contractors will be evaluated. d. City Project Manager shall select the evaluation team. e. Only Contractors selected through the Pre-Qualification process will be allowed to bid on the construction project. All other bids received will be deemed non-responsive. Section II (F) – Page 7 • “LEASES” Section XII on page 9 of the existing Policy has been modified. The procedure information has been removed. The new language is in Section F, page 7 of the draft policy. OLD VERBIAGE XII. LEASES (City as Lessee) A. The City may enter into lease agreements. If practical, the City is encouraged to use the competitive bidding process. Market conditions and the urgency of the City’s needs are factors to be considered in determining whether to use a competitive bidding process. B. All leases exceeding $25,000 will be placed on the City Council consent agenda. If the Council requires discussion they may be pulled from the consent agenda and discussed in a department report. C. The City Attorney must review ALL lease agreements for legal form. D. The Finance Department must review and approve all lease agreements. E. The Purchasing Manager shall review all lease agreements for content. F. The Mayor must sign all lease agreements and City Clerk attest to Mayor’s signature. F. A signed copy of every lease agreement must be retained in a central file in the Purchasing Department. G. Capital leases where the City will retain the property at the end of the lease must be appropriated and expensed for the full amount the first year of the lease. * Leases of City-owned property shall be governed by the provisions of I.C. §50- 1409 NEW VERBIAGE E. LEASES i. All leases must be processed through the Purchasing Division regardless of dollar amount. ii. Capital leases must be appropriated and expensed for the full amount the first year of the lease. Section II (H) – Page 7 • “Emergency Purchasing” Section XIV, B on page 10 of the existing Policy has been modified and is now Section H, page 7 of the draft policy. I added the requirement of taking to Council within 60 days of the emergency event. OLD VERBIAGE B. Emergency Purchasing Emergency Purchases must comply with I.C. §67-2808(1) which states that the Council must declare an emergency exists, (please see Purchasing SOP’s for process). NEW VERBIAGE H. EMERGENCY PURCHASE Emergency purchases may be completed without the requirement of a solicitation (I.C. §67-2808)(1). All other policy and process requirements still apply. i. Emergency Purchase Requirements • The emergency purchase is necessary to safeguard life, health or property. • The City Council must declare that an emergency exists within 60 days of the emergency event. Section II (I) – Page 7 • “Sole Source Purchasing” Section XIV, C on page 10 of the existing Policy has been modified and is now Section H, page 7 of the draft policy. I removed the dollar amount reference as it has no bearing per the statute. I also clarified the process that must be followed. OLD VERBIAGE C. Sole Source Purchasing – Purchases under $50,000 Sole Source Purchases must comply with I.C. §67-2808(2) which states that the sole source procurement shall be published in the official newspaper of the City at least fourteen (14) calendar days prior to the award of the contract and/or PO (please see Purchasing SOP’s for process). Examples of sole source purchases are as follows: • Where the compatibility of equipment, components, accessories, computer software, replacement parts, or service is the paramount consideration • Where a sole supplier’s item is needed for trial use or testing • Purchase of video’s, books, or other copyrighted materials • Purchase of property for which it is determined there is no functional equivalent • Purchases of public utility services NEW VERBIAGE I. SOLE SOURCE PURCHASES Sole Source purchases must be pre-approved by City Council and are exempt from solicitation requirements. All other purchasing policy and process requirements still apply. Sole source purchases must be advertised in the local paper 14 calendar days PRIOR to making the purchase. i. Sole Source Purchase Requirements(I.C. §67-2808)(2) a. Only one source reasonably available and one of the following apply: i. Compatibility of equipment, components, accessories, computer software, replacement parts or service is the paramount consideration; ii. Where a sole supplier's item is needed for trial use or testing; iii. The purchase of mass-produced movies, videos, books or other copyrighted materials; iv. The purchase of public works construction, services or personal property for which it is determined there is no functional equivalent; v. The purchase of products, merchandise or trademarked goods for resale at a political subdivision facility; vi. Where competitive solicitation is impractical, disadvantageous or unreasonable under the circumstances. Section III (A-C) – Page 8 • “PURCHASING AUTHORITY” IV, page 4 of the existing Policy has been modified, I have separated methods and categories as stated above, it is now Section III, page 7 of the draft policy. I have modified the signing authority for PO’s and contracts that are processed through the Purchasing Department per the table below: *The CFO will sign in the absence of the Purchasing Manager **Must be authorized by their respective Directors Contract Amount Current Signature Required Current Approval Authority Proposed Signature Level Proposed Approval Authority Up to $10,000 Purchasing Manager* Purchasing Manager* City Employee** City Employee** $10,000 to $25,000 Purchasing Manager* Purchasing Manager* Purchasing Manager* Purchasing Manager* $25,001 to $50,000 Mayor Mayor Purchasing Manager* or Mayor Purchasing Manager* or Mayor $50,001 and above Mayor Council Mayor or Purchasing Manager* Council Section III (E) – Page 8 • “Credit Card Usage” Section XV, page 11 of the existing Policy has been modified and is now Section III, E, page 8 of the draft policy. The section has been shortened and references the existing Credit Card Policy 6.2.5 OLD VERBIAGE CREDIT CARD USAGE This policy states the minimum guidelines required by law. Individual departments may establish more restrictive guidelines for usage. The City shall pay for only official business expenses that are directly related to conducting business for the City of Meridian. Expenditures must be reasonable and necessary to conduct City business. Each employee is expected to exercise good judgment in incurring travel expenses. The City is Tax Exempt and employees are responsible for ensuring that taxes are not charged on any purchase made. Detailed itemized receipts for ALL purchases must be submitted to the finance department within 14 days of expense or 7 days of return from travel, whichever is less. Use of a City issued credit card does not supersede the Purchasing Policy and is subject to the entire Purchasing Policy. CREDIT CARD ISSUANCE a. City of Meridian credit cards can only be obtained/applied for by the Department of Finance Management with the approval of the CFO. b. A controlled number of City of Meridian credit cards will be maintained by the finance department. c. The number of cards issued and active will be controlled by the finance department. NEW VERBIAGE E. CREDIT CARD USAGE This policy states the minimum guidelines required by the City of Meridian Credit Card Policy 6.2.5 and by law. Individual departments may establish more restrictive guidelines for usage. Credit card purchases must comply with the Purchasing Policy requirements stated above. Section IV(C) – Page 9 • Purchasing Ethics and Vendor Relations” section II, A, 5 on page 3 of the existing Policy is now Section IV, A, page 9 of the draft policy. The language now references existing City policies. A section has been added “C Loyalty Awards Gifts Cards and Gifts”. OLD VERBIAGE NONE NEW VERBIAGE C. LOYALTY AWARDS (GIFT CARDS) AND GIFTS Employees are prohibited from personally accepting loyalty/gift cards and/or gifts from vendors for making purchases on behalf of or in any capacity for the City. The City, and not the employee, is being rewarded for its faithful business. Therefore, employees are to ask for discounts on the purchase being made in lieu of gift cards. Section IV (D) – Page 10 • Purchasing Ethics and Vendor Relations” section II, C, page 3 of the existing Policy is now Section IV, D, page 10 of the draft policy. A new paragraph section has been added “iv’ which deals with providing specifications and bidding on the same goods or services. OLD VERBIAGE NONE NEW VERBIAGE iv. I.C. §67-5726 – No vendor or related party, or subsidiary, or affiliate of a vendor may submit a bid to obtain a contract to provide property to the City, if the vendor or related party, or affiliate or subsidiary was paid for services utilized in preparing the bid specifications or if the services influenced the procurement process. Section VI – Page 10 • A new section has been added “VI. PAYMENT PROCESSING” on page 10 of the draft policy. OLD VERBIAGE NONE NEW VERBIAGE VI. PAYMENT PROCESSING The City must maintain control over the disbursement of its funds by requiring proper approval and consistent application of procedures for payment transactions. This policy seeks to promote fiscal control, timely and accurate disbursement of funds for external purchases and employee reimbursements, and compliance with state and federal regulations. The Accounts Payable function, within the Finance Department under the direction of the Chief Financial Officer, is responsible for overseeing the payment process for the City, including oversight of appropriate payment method, the approval process and disbursement controls. Prior to disbursement of funds the Finance Department requires all payment requests to be approved by Mayor, Directors or authorized designee. The Mayor, Director or authorized designee approval assures the following conditions have been met: i. The payment request (invoice, check request, receipt, etc.) must be a valid business purpose. ii. Goods or services must have been procured in accordance with the City purchasing policy iii. Goods or services have been received to the satisfaction of the requester iv. The amount to pay reflects the negotiated amount per the purchase order, contract/agreement or verbal agreement. Payments for goods and services are made payable only to the provider of those goods or services (or to a contractually named agent). Section VII – Page 11 • “Surplus Property” Section XVII, page 12 of the existing Policy has been modified and is now Section VIIH, page 11 of the draft policy. The verbiage referred to the value of the property. The correct property determination is the original purchase price per the Idaho Board of Examiners. I have also added an exemption for the disposal of police K9 service dogs OLD VERBIAGE XVI. SURPLUS PROPERTY A. Disposal. Surplus property will be disposed of in the manner that maximizes the value received by the City of Meridian in accordance with the following guidelines: (see Purchasing SOP’s for procedures). All property disposal requests must be submitted on the approved “Asset Information Form” and must be signed by the applicable Department Director. All employees of the City, including their spouses, dependents, or any person acting on the employee’s behalf, are prohibited from acquiring surplus property form the City UNLESS the property is acquired through a competitive bid process, such as a public auction or sealed bid. B. The following guidelines determine the method used to dispose of property. 1. Nominal Value Item has a value of zero or less than what it would cost to dispose of the property. Dispose of item by donating to charitable organization that qualifies under Section 501(c) and 501(c)(19) of the Internal Revenue Service or to any state or local government pursuant to I.C §50-1405 or: c. Dispose of item at local refuse site or have it removed by outside party willing to pay for removal. 2. Less Than $1,000 Value Sell or transfer to another state or local government pursuant to I.C. 50-1405 without public advertisement or competitive bid or: Sell at public auction conducted by a licensed auctioneer or: Sell to the highest bidder in response to notice of public sale advertised for at least one week in a newspaper of general circulation. 3. Greater Than $1,000 Value Sell at public auction conducted by a licensed auctioneer or: Sell after receipt of sealed bids to the highest responsible bidder after notice of public sale. C. Exceptions. With approval from the City Council and the Mayor, items of greater than nominal value may be donated to 501(c)(3) and 501(c) (19) charitable organization or to the state or other local governments pursuant to I.C. §50-1405. NEW VERBIAGE VII. SURPLUS PROPERTY Surplus property shall be disposed of in the manner that maximizes the value received by the City of Meridian in accordance with the following guidelines: All employees of the City, including their spouses, dependents, or any person acting on the employee’s behalf, are prohibited from acquiring surplus property from the City unless through a public auction. Any property that is to be transferred or sold without public notice, public sale or at auction must be authorized by City Council. A. CATEGORIES OF DISPOSAL i. Category A – Items with an original purchase price less than $1,000 a. All methods of disposal apply. ii. Category B – Items with an original purchase price between $1,000 and $10,000 a. Methods 1a, 1b, 2a, 2b and 5 apply iii. Category C – items with an original purchase price above $10,000. a. Methods 1a, 1c, 1c, 2a, 2b and 5 apply. B. METHODS OF DISPOSAL i. Method 1 – Sell a. 1a – Sell to a state or public agency or charitable organization (501)(c)(3) and 501(c)(19). b. 1b – Sell to the highest bidder of a public sale, Public Auction or electronic auctioning via the internet after advertisement of public sale for a minimum of 14 calendar days prior to the sale. c. 1c – Sell to the highest bidder of a public sale, Public Auction or electronic auctioning via the internet after advertisement of public sale for a minimum of 30 calendar days prior to the sale.. ii. Method 2 – Transfer a. 2a – Transfer to another state or local agency b. 2b – Transfer to a charitable organization (501)(c)(3) and 501(c)(19) iii. Method 3 – Recycle a. 3a – Recycle if property is not to be sold, transferred or discarded. iv. Method 4 – Discard a. 4a – When all disposal options above are not feasible v. Method 5 – Trade in a. Surplus property may be traded in for the acquisitions of the same or similar property i. 5a – Surplus property may be included as a trade-in in formal bids for the same or similar property. The bid shall include a full description of the property to be traded in. The bid shall be awarded on the basis of net cost to the City. ii. 5b – Accounting principles require the trade in value to be allocated as revenue and the Gross cost of the property will be allocated to the expense account. C. EXCEPTIONS Due to the unique nature of police K9 service dogs, disposal of K9 Service dogs must be approved by City Council. Thank you. Purchasing Division 33 E. Broadway Avenue Meridian, ID 83642 Phone 208-489-0416 Fax 208-887-4813 purchasing@meridiancity.org www.meridiancity.org PURCHASING POLICY Approved by City Council March XX, 2016 2 Purchasing Policy – March 2016 Table of Contents Purchasing Department Responsibilities & Function ................................................................................... 3 Purchasing Categories, Methods and Authority ........................................................................................... 3 I. PURCHASING CATEGORIES ............................................................................................................ 3 II. PURCHASING METHODS ................................................................................................................ 5 III. PURCHASING AUTHORITY ............................................................................................................. 8 IV. PURCHASING ETHICS AND VENDOR RELATIONSHIPS ................................................................... 9 V. APPEALS ...................................................................................................................................... 10 VI. PAYMENT PROCESSING ............................................................................................................... 10 VII. SURPLUS PROPERTY .................................................................................................................... 11 ATTACHMENT “A” ................................................................................................................................... 13 Definitions ........................................................................................................................................... 1 3 ATTACHMENT “B” ................................................................................................................................... 18 Idaho Statutes Regarding Purchasing, Contracting and Purchasing ................................................... 18 Related Statutes and Rules ................................................................................................................. 19 3 Purchasing Policy – March 2016 Purchasing Department Responsibilities & Function Purpose This policy establishes a centralized purchasing system for the City of Meridian, the purpose of which is to establish the rules and processes for purchasing within the City, based on State code. Commodities and services purchased in the public sector represent a direct cost to the citizens and taxpayer. Every purchase that City employees make is subject to public scrutiny. Ethics, Impartiality, Accountability, Professionalism, Service and Transparency are the values and guiding principles of public purchasing. The rules, processes and regulations contained in this policy were developed to encourage competitive solicitations, promote transparency, guard against collusion and comply with State Statutes. This Purchasing Policy outlines the requirements for purchasing all goods and services. The policy addresses a variety of topics which include; Categories, Methods, Authority, Ethics, appeals, payments, and surplus property. Purchasing Categories, Methods and Authority The City of Meridian has assigned the following categories, methods and purchasing authority for purchases. All employees are to identify which category is right for their respective request or purchase and follow that policy. I. PURCHASING CATEGORIES The City of Meridian has established the following categories: 1 CATEGORY ONE: Goods, Supplies & Equipment (I.C. §67-2806) i. Purchases up to $10,000 require one quote. ii. Purchases $10,001 to $25,000 require three written quotes. iii. Purchases $25,001 to $50,000 require an informal bid process. iv. Purchases $50,001 and above require a formal bid process. CATEGORY TWO: Contracted Services (I.C. §67-2806) i. Purchases up to $10,000 require one quote. ii. Purchases $10,001 to $25,000 require three written quotes. iii. Purchases $25,001 to $50,000 require an informal bid or RFP process. iv. Purchases $50,001 and above require a formal bid or RFP process. 1 Information Technology (IT) Purchases: All IT purchases must follow both this policy and the IT Purchasing Policy. 4 Purchasing Policy – March 2016 CATEGORY THREE: Professional Services i. Sub-category (a) I.C. §67-2320: Engineering, Architect, Construction Management, Land Surveyors a. Purchases up to $25,000 require • A review of consultant’s qualifications, and determination of Qualification, or • Selection from a current approved roster. b. Purchases $25,001 and above require • A formal RFQ process, or • Selection from a current approved roster created from a formal RFQ. ii. Sub-Category (b) I.C. §67-2803(4): Attorney, Accountant etc. • Purchases in this category are exempt from any solicitation requirement. All other policy and procedure requirements still apply. CATEGORY FOUR: Public Works Construction Purchases in this category have special requirements that must be met regardless of which department conducts the purchase. i. All public works contractors must have the Risk Management established minimum insurance requirements. It is up to the employee making the purchase to verify with the Risk Manager that the contractors insurance meets this requirement. ii. All public works contractors performing work on projects above $10,000(I.C. §54-1903)(i) must have a current Idaho Public Works Contractors License. It is the responsibility of the employee making the purchase to verify that the contractor meets this requirement. iii. Payment and performance bonds are required for all public works construction projects above $10,000. These bonds shall be 100% of the contract price individually. iv. Purchases up to $10,000 require one quote. v. Purchases $10,001 to $25,000 require three written quotes. vi. Purchases $25,001 to $100,000 require an informal bid process. (I.C. §67- 2805)(2a) vii. Purchases of $100,001 and above require a formal bid process. viii. TAX COMMISSION REQUIREMENTS FOR PUBLIC WORKS CONSTRUCTION • Within thirty (30) calendar days after City awards a contract to a public works contractor, the Purchasing Department shall notify the state tax commission that the contract has been awarded and shall provide to the state tax commission the name and address of the prime contractor. See I.C. §54- 1904(a). 5 Purchasing Policy – March 2016 • If material or equipment is purchased or supplied by the City of Meridian, who is exempt from sales and use taxes, for subsequent use or installation by a public works contractor, then the use by the contractor is subject to use tax. For example, if a contractor has a public works contract to build a structure using materials owned and supplied by the City, the contractor is the consumer of the materials and is subject to a use tax on their value. This tax falls directly upon the contractor and not the owner of the property. See Idaho Administrative Rules 35.01.02.12 CATEGORY FIVE: Specialized Repair Purchases in this category are exempt from solicitation requirement. II. PURCHASING METHODS A. QUOTE Quotes may be obtained either verbally or written and must contain the following: i. Description of the goods or services requested ii. All costs including delivery to the end users location iii. Any vendor terms and conditions B. INVITATION FOR BID (Bid) Invitation for Bids shall only be issued by the Purchasing Department in one of two forms, Informal and Formal. If the event of a tie bid, the City may award to the bidder it chooses. i. Informal bid requirements a. be open for a minimum of three days b. Must be sent to a minimum of three vendors. c. Be awarded to the bidder submitting the lowest responsive bid. (goods and services) or d. Be awarded to the qualified bidder submitting the lowest responsive bid. (construction) ii. Formal bid requirements a. Advertised in the local paper two times with the last at least 7 days prior to the opening. b. Be open for a minimum of 14 days c. Bids must be submitted sealed. d. A public bid opening shall take place e. Be awarded to the bidder submitting the lowest responsive bid. (goods and services) f. Be awarded to the qualified bidder submitting the lowest responsive bid. (construction) 6 Purchasing Policy – March 2016 C. REQUEST FOR PROPOSAL (RFP) Request for Proposal’s may be used for general services or complex purchases i.e. software, specialized equipment, leases etc. i. Request for Proposal requirements a. Describe what the product or service or solution is to accomplish. b. Provide evaluation criteria of how the solicitation will be awarded. c. City Project Manager shall select the evaluation team. d. Shall be awarded to the highest ranked proposer as ranked by the evaluation team. e. Final terms and conditions, including cost, may be negotiated. D. REQUEST FOR QUALIFICATIONS (RFQ) Request for Qualifications must be used for the selection of Engineers, Architects, Construction managers and Land Surveyors (I.C. §67-2320). RFQ’s may also be used for other types of professionals services, i.e. accountant, attorney, auditor etc. Please contact Purchasing for applicability. i. Request for Qualification requirements a. Describe the services required. b. Provide evaluation criteria of how the solicitation will be awarded. c. City Project Manager shall select the evaluation team. d. Cost may NOT be a factor in the evaluation process. e. Shall be awarded to the highest qualified firm/individual as ranked by the evaluation team. f. Final terms and conditions, scope of work and cost shall be negotiated. E. PRE-QUALIFICATION The City may require Public Works Contractors to be pre-qualified for a particular project (I.C. §67-2805)(3)(b). i. Pre-Qualification Requirements a. Advertise the Pre-Qualification in the local paper two times with the last publication at least 7 days prior to the qualification due date. b. Describe the construction services to be performed. c. Provide evaluation criteria of how contractors will be evaluated. d. City Project Manager shall select the evaluation team. e. Only Contractors selected through the Pre-Qualification process will be allowed to bid on the construction project. All other bids received will be deemed non-responsive. 7 Purchasing Policy – March 2016 F. LEASES i. All leases must be processed through the Purchasing Division regardless of dollar amount. ii. Capital leases must be appropriated and expensed for the full amount the first year of the lease. G. COOPERATIVE BIDDING i. The Department may use the established state, federal, city, or county contracts to make purchases. The Division of Purchasing contract information is located at: http://www2.state.id.us/adm/purchasing/agyinfo.htm ii. In accordance with I.C. §67-2803(1) and §67-2807(1), the City may also piggyback on other city or county bids if the pricing is consistent with the original bid and the bid process followed I.C. Title 67. All bid documentation should accompany the purchase request. H. EMERGENCY PURCHASE Emergency purchases may be completed without the requirement of a solicitation (I.C. §67- 2808)(1). All other policy and process requirements still apply. i. Emergency Purchase Requirements • The emergency purchase is necessary to safeguard life, health or property. • The City Council must declare that an emergency exists within 60 days of the emergency event. I. SOLE SOURCE PURCHASES Sole Source purchases must be pre-approved by City Council and are exempt from solicitation requirements. All other purchasing policy and process requirements still apply. Sole source purchases must be advertised in the local paper 14 calendar days PRIOR to making the purchase. i. Sole Source Purchase Requirements(I.C. §67-2808)(2) a. Only one source reasonably available and one of the following apply: i. Compatibility of equipment, components, accessories, computer software, replacement parts or service is the paramount consideration; ii. Where a sole supplier's item is needed for trial use or testing; iii. The purchase of mass-produced movies, videos, books or other copyrighted materials; iv. The purchase of public works construction, services or personal property for which it is determined there is no functional equivalent; v. The purchase of products, merchandise or trademarked goods for resale at a political subdivision facility; 8 Purchasing Policy – March 2016 vi. Where competitive solicitation is impractical, disadvantageous or unreasonable under the circumstances. III. PURCHASING AUTHORITY By adoption of this Policy, the City Council has set the following signatory thresholds for purchases through the Purchasing Department. Through adoption of this Policy the Mayor has delegated signing authority for purchases made per this policy: A. PURCHASES UP TO $10,000 Purchase Orders and Contracts in this range may be signed by any Department Director or Authorized City Personnel. All City Departments Directors are required to insure all employees have read the Purchasing Policy prior to delegating signing authority for purchases in this range. The employee is responsible for verifying that there are funds available for the purchase and for obtaining all required documentation, i.e. insurance, licenses etc., for the applicable purchasing category. The employee is responsible for obtaining the City Attorney’s approval of any contract the employee is signing. B. PURCHASES ABOVE $10,000 Purchase Orders and contracts above $10,000 must be signed by either the Purchasing Manager, the Mayor or their respective designees, prior to the purchase . The Chief Financial Officer will stand as the signatory in the absence of the Purchasing Manager. C. PURCHASE ORDERS AND CONTRACTS ABOVE $50,000 All purchase orders and contracts in this range require legal review and City Council approval. D. CHANGE ORDERS Employees may create change orders. All change orders must utilize the standard City form and be signed by the Purchasing Manager. The Purchasing Manager shall determine if specific change orders require Council approval. Employees are to contact the Purchasing Manager prior to issuing a change order. E. CREDIT CARD USAGE This policy states the minimum guidelines required by the City of Meridian Credit Card Policy 6.2.5 and by law. Individual departments may establish more restrictive guidelines for usage. Credit card purchases must comply with the Purchasing Policy requirements stated above. 9 Purchasing Policy – March 2016 IV. PURCHASING ETHICS AND VENDOR RELATIONSHIPS Every City employee has a personal responsibility to conduct government business in an ethical manner and assure the integrity of the City purchasing and purchasing processes. All City employees and elected officials are responsible for adherence to City and State purchasing rules, and regulations. A. CODE OF ETHICS All City of Meridian employees responsible for procuring goods or services shall: i. Follow the rules and regulations of the City of Meridian Standards of Conduct Policy 7.5 and the laws of the state of Idaho. ii. Avoid activities that would compromise or give the perception of compromising the best interests of the City. iii. Reduce the potential for any charges of preferential treatment by actively promoting the concept of competition. iv. Act as good custodians of public money by obtaining maximum benefit for funds spent. v. All employees are required to comply with the City’s HR Policy 6.11 in regards to gifts and gratuities. In addition to HR Policy 6.11 employees in a position to make or recommend an award of a City purchase shall not solicit or accept gifts, money, prejudicial discounts or entertainment material which might influence or appear to influence purchasing decisions. B. VENDOR RELATIONSHIPS Developing and maintaining good relationships with our suppliers is important. City personnel should work through the Purchasing Department for vendor communication. Maintain and practice, to the highest degree possible, business ethics, professional courtesy, and competence in all transactions. Adhere to and protect the supplier’s business and legal rights to confidentiality for trade secrets, and other proprietary information. C. LOYALTY AWARDS (GIFT CARDS) AND GIFTS Employees are prohibited from personally accepting loyalty/gift cards and/or gifts from vendors for making purchases on behalf of or in any capacity for the City. The City, and not the employee, is being rewarded for its faithful business. Therefore, employees are to ask for discounts on the purchase being made in lieu of gift cards. 10 Purchasing Policy – March 2016 D. PROHIBITIONS The City has adopted the following state statutes in regard to purchasing prohibitions: i. I.C. §67-5726 – Conflict of interest regarding the holding of contracts or selling to the City property or supplies by City employees unless award is made after competitive bids per HR Policy 6.18. ii. I.C. §67-5726 – Prohibition regarding the influencing or conspiring to influence public purchasing decisions and contract awards. Attempts at influence may include kickbacks and bribes, peddling or payment of a fee, back door selling, hard-sell tactics, fraternization, or offering gifts to avoid following published procedures or gain advantages. iii. I.C. §67-5726 – Circumventing Purchasing Authorization – Prohibits efforts by employees to obtain products or services by avoiding the competitive process by splitting purchases or creating false emergency situations. iv. I.C. §67-5726 – No vendor or related party, or subsidiary, or affiliate of a vendor may submit a bid to obtain a contract to provide property to the City, if the vendor or related party, or affiliate or subsidiary was paid for services utilized in preparing the bid specifications or if the services influenced the procurement process. V. APPEALS The City of Meridian strives for a fair, legal and transparent solicitation process. Any bidder, proposer or vendor who believes they were aggrieved in connection with a solicitation or award may appeal to the Purchasing Manager. The solicitation appeals are as follows: i. Specification Appeal a. Informal Solicitation – A bidder/proposer must submit an appeal to the City Clerk at least one (1) day prior to the due date and time of the solicitation. b. Formal Solicitation – A bidder/proposer must submit an appeal to the City Clerk no later than three (3) days prior to the due date and time of the solicitation. ii. Appeal of Award a. Formal Solicitation – A bidder/proposer must submit an appeal to the City Clerk within seven (7) calendar days of the transmittal of the Notice of Intent to Award, stating the express reason(s) the bidder feels that the award decision is in error. VI. PAYMENT PROCESSING The City must maintain control over the disbursement of its funds by requiring proper approval and consistent application of procedures for payment transactions. This policy 11 Purchasing Policy – March 2016 seeks to promote fiscal control, timely and accurate disbursement of funds for external purchases and employee reimbursements, and compliance with state and federal regulations. The Accounts Payable function, within the Finance Department under the direction of the Chief Financial Officer, is responsible for overseeing the payment process for the City, including oversight of appropriate payment method, the approval process and disbursement controls. Prior to disbursement of funds the Finance Department requires all payment requests to be approved by Mayor, Directors or authorized designee. The Mayor, Director or authorized designee approval assures the following conditions have been met: i. The payment request (invoice, check request, receipt, etc.) must be a valid business purpose. ii. Goods or services must have been procured in accordance with the City purchasing policy iii. Goods or services have been received to the satisfaction of the requester iv. The amount to pay reflects the negotiated amount per the purchase order, contract/agreement or verbal agreement. Payments for goods and services are made payable only to the provider of those goods or services (or to a contractually named agent). VII. SURPLUS PROPERTY Surplus property shall be disposed of in the manner that maximizes the value received by the City of Meridian in accordance with the following guidelines: All employees of the City, including their spouses, dependents, or any person acting on the employee’s behalf, are prohibited from acquiring surplus property from the City unless through a public auction. Any property that is to be transferred or sold without public notice, public sale or at auction must be authorized by City Council. A. CATEGORIES OF DISPOSAL i. Category A – Items with an original purchase price less than $1,000 a. All methods of disposal apply. ii. Category B – Items with an original purchase price between $1,000 and $10,000 a. Methods 1a, 1b, 2a, 2b and 5 apply iii. Category C – items with an original purchase price above $10,000. a. Methods 1a, 1c, 1c, 2a, 2b and 5 apply. 12 Purchasing Policy – March 2016 B. METHODS OF DISPOSAL i. Method 1 – Sell a. 1a – Sell to a state or public agency or charitable organization (501)(c)(3) and 501(c)(19). b. 1b – Sell to the highest bidder of a public sale, Public Auction or electronic auctioning via the internet after advertisement of public sale for a minimum of 14 calendar days prior to the sale. c. 1c – Sell to the highest bidder of a public sale, Public Auction or electronic auctioning via the internet after advertisement of public sale for a minimum of 30 calendar days prior to the sale.. ii. Method 2 – Transfer a. 2a – Transfer to another state or local agency b. 2b – Transfer to a charitable organization (501)(c)(3) and 501(c)(19) iii. Method 3 – Recycle a. 3a – Recycle if property is not to be sold, transferred or discarded. iv. Method 4 – Discard a. 4a – When all disposal options above are not feasible v. Method 5 – Trade in a. Surplus property may be traded in for the acquisitions of the same or similar property i. 5a – Surplus property may be included as a trade-in in formal bids for the same or similar property. The bid shall include a full description of the property to be traded in. The bid shall be awarded on the basis of net cost to the City. ii. 5b – Accounting principles require the trade in value to be allocated as revenue and the Gross cost of the property will be allocated to the expense account. C. EXCEPTIONS Due to the unique nature of police K9 service dogs, disposal of K9 Service dogs must be approved by City Council. 13 Purchasing Policy – March 2016 ATTACHMENT “A” Definitions Appeal: An objection to a specification, process, procedure or award. Award: The City's acceptance and approval of a bid or proposal. Bid: A competitive price offer submitted by a prospective vendor in response to a formal or informal invitation issued by the City. Bid Documents - Formal and Semi-Formal: A set of documents, made available to bidders that may include an invitation to bid, instructions to bidders, bid form, general conditions, supplemental general conditions, special provisions, technical specifications, drawings, or other information necessary to adequately convey the characteristics of the item or service being sought. Change Order (CO): A written alteration that is issued to modify a Contract or Purchase Order. A bilateral request that directs the Contractor to make changes to the contracted Scope of Work or Specifications. The modification may include time and/or costs changes. In reference to construction contracts, it relates primarily to changes caused by unanticipated conditions encountered during construction not covered by the drawings, plans, or Specifications of the project . Consultant: A person or firm that possesses unique qualifications that allow them to perform specialized advisory services usually for a fee. Serves in an advisory capacity. Contract: Contract types include, Professional Services Agreements, Master Agreements, Task Orders, Contracted Services Agreements and Purchase Orders. Contracted Services: Janitorial services, landscape services etc. Contractor: An individual or firm who has been awarded a contract to provide goods and/or services to the City. Emergency Purchase: A purchase made without a solicitation to safeguard life, health or property in response to a disaster, public calamity, or other unforeseen situation. Emergency purchases MUST be approved by Council. Idaho Code (I.C.): Legal code of Idaho found in the Idaho state statutes. (This policy refers to several Idaho Statutes. See Appendix A for a list of all statutes that impact public purchasing). 14 Purchasing Policy – March 2016 Notice of Intent to Award: A formal notice sent to the respondents to a bid or RFP stating the low bidder/highest ranked proposer and the City’s intent to enter into contract with the successful bidder/proposer. Payment Bond: A financial or contractual instrument, issued by a surety that guarantees that subcontractors and material providers to contractors will be paid for labor and materials expended by the subcontractor. Acceptable forms of payment bonds may include cashier's check, certified check, or a surety bond. Also known as Labor and Materials Bond. Performance Bond: An instrument executed, subsequent to award, by a successful bidder that protects the public entity from loss due to the bidder’s inability to complete the contract as agreed. Piggyback: A form of intergovernmental cooperative purchasing in which an entity will be extended the pricing and terms of a contract entered into by a separate entity Project Manager (PM): The City employee responsible for a purchasing of goods, services, equipment or a construction project. They are accountable for accomplishing the stated project objectives and have the responsibility of the planning, execution, and closing of a project, including processing of payment requests. Professional Services: Services rendered by members of a recognized profession or a person possessing a special skill. Such Professional Services are generally acquired to obtain information, advice, training, or direct assistance. This includes but is not limited to accounting and auditing, legal, education, engineering, architecture, construction management and research. Proposal: A document submitted by a firm or individual in response to a Request for Proposals (RFP). Proposer: A person or entity who submits a proposal in response to a Request for Proposals (RFP). Public Purchasing: The purchasing or purchasing of an item or a service for a Public Entity using public funds. Public Works Construction: Public works construction includes any or all of the following branches: (i) Heavy construction, which is defined as constructing substantially in its entirety any fixed works and structures (not including "building construction"), without limitation, for any or all of the following divisions of subjects: irrigation, drainage, sanitation, sewage, water power, water supply, reservoirs, flood control, reclamation, inland waterways, 15 Purchasing Policy – March 2016 railroads, grade separations, track elevation, elevated highways, hydroelectric developments, aqueducts, transmission lines, duct lines, pipelines, locks, dams, dikes, levees, revetments, channels, channel cutoffs, intakes, drainage, excavation and disposal of earth and rocks, foundations, piers, abutments, retaining walls, viaducts, shafts, tunnels, airports, air bases and airways, and other facilities incidental to the same; (ii) Highway construction, which is defined as all work included in highway construction contracts, including, without limitation, highways, roads, streets, bridges, tunnels, sewer and street grading, street paving, curb setting, surfacing and other facilities incidental to any of the same; (iii) Building construction, which is defined as all work in connection with any structure now built, being built, or hereafter built, for the support, shelter and enclosure of persons, chattels, personal and movable property of any kind, requiring in its construction the use of more than two (2) unrelated building trades or crafts. (iv) Specialty construction, which is defined as any work in connection with any public works construction, requiring special skill and the use of specially skilled trades or crafts. Statute and this policy cover any construction, repair or reconstruction of any public work (including, but not limited to, buildings, pipelines, irrigation, drainage facilities, curbing, and numerous “specialty construction” types of work). See I.C. §54-1901 for further definition and types of work subject to the requirements of this policy. Purchasing: The process of ordering and receiving goods and services. A subset of the wider purchasing process. Purchasing Manager: The professional within the City who is responsible for procuring or approving the acquisition of goods and services needed by the company. A Purchasing Manager oversees the acquisition of materials needed for production, general supplies for offices and facilities, equipment, or construction contracts. Purchase Order (PO): A short form of contract. PO includes goods and services to be purchased, amount and payment terms. Request for Proposal (RFP): A Request for Proposal is generally utilized in the acquisition of services or complex purchases Requests for proposals are generally used for services and in cases where the need is known but the solution is not examples consulting engineers architects project manager planning consultants A RFP describes a problem or need in general terms and seeks a written response including pricing information which describes the solution or means of providing the property requested by the request for Proposal Price might be one of the evaluation criterions for proposals but will not necessarily be the predominant basis for contract award. Request for Qualification(RFQ): A Request for Qualification is a form of solicitation used for professional services. The basis for award shall be established in the solicitation. Qualifications only, the procurement of document, which is issued by a purchasing entity 16 Purchasing Policy – March 2016 to obtain statements of the qualifications of certain professionals. RFQ’s may not consider pricing in the evaluation and award of solicitations. Responsive Bidder: A contractor, business entity, or individual who has submitted a bid or proposal that fully conforms in all material respects to the Invitation for Bids (IFB)/Request for Proposals (RFP) and all of its requirements, including all form and substance. Scope of Work/Services: A detailed, written description of the requirements for a purchasing contained within an Invitation for Bids or Request for Proposals and/or contract. The scope of work should establish a clear understanding of what the City requires. Specialized Repair: Specialized repair refers to repair of rolling stock (vehicles, trailers and equipment) where the repairs cannot be determined without tearing down the vehicle/equipment. Specification: A precise description of the physical characteristics, quality, or desired outcomes of a goods or services to be procured, which a supplier must be able to produce or deliver for consideration of award of a contract. Specifications are written not to restrict bidding but to encourage open competition. The goal is to attract maximum reasonable competition. Statement of Work (SOW): Describes the work necessary to complete the required tasks. Used most commonly to procure services. Statutes: The written laws approved by legislatures, also known as legislation. Surety: A pledge or guarantee by an insurance company, bank, individual, or corporation on behalf of the bidder/proposer that protects against default or failure of the contracted bidder/proposer to satisfy the contractual obligations. Surplus Property: Personal property owned by the City that is of no further use to the City, obsolete and/or where the cost of maintenance, transportation, storage, or other costs exceed the economic or useful life of the property. Terms and Conditions: Standard boilerplate language that includes standard clauses and rules that apply to bids and proposals formally solicited that may become incorporated into the final contract. Transparency: In an ethical context, the idea that the more information disclosed about a business, financial, or economic activity, the better. Transparency improves ethical conduct. Maximum disclosure is for the betterment of the public and will help to discourage more regulation. 17 Purchasing Policy – March 2016 Use Tax: A tax imposed on contractors when they install City owned and/or pre- purchased goods, materials or equipment. 18 Purchasing Policy – March 2016 ATTACHMENT “B” Idaho Statutes Regarding Purchasing, Contracting and Purchasing Public Works Contractor Licensure Requirements I.C. §54-1903 (i) Exemptions to Public Works Contractor Licensure I.C. §54-1903 (i) & (k) Public Works Construction Bidding I.C. §67-2803 (2) & (3) Public Purchasing of Goods and Services Bidding I.C. §67-2803 (2) I.C. §67-2805 (2) & (3) Purchasing By Political Subdivisions I.C. Title 67, Chapter 28 Exemptions to Public Purchasing of Goods and Services Bidding I.C. §67-2803 (1) through (7) I.C. §67-2806 I.C. §67-2808 (1) Joint Purchasing Program I.C. §67-2807 (1) Penalties – Political Subdivisions/Public Officials I.C. §54-1914 (2) I.C. §54-1920 (2) I.C. §59-1026 Penalties – Contractors I.C. §54-1914 (1) I.C. §54-1920 (1) & (3) Professional Service Contracts with Design Professionals, Construction Managers and Professional Land Surveyors I.C. §67-2320 19 Purchasing Policy – March 2016 Disposal of Surplus I.C. Title 50, Chapter 14 Written Plans and Specifications for Work To Be Mande by Officials – Availability I.C. §67-2309 Leases I.C. §50-1409 Related Statutes and Rules Public Works Contractors I.C. Title 54, Chapter 19 IDAHO ADMINISTRATION RULES Idaho Sales and Use Tax Administrative Rules – Contractors 35.01.02.12 STATE OF IDAHO BOARD OF EXAMINERS State Personal Surplus Property Policy and Procedures Policy No. 442-40 CITY OF MERIDIAN RESOLUTION NO. 10 - -116 BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA A RESOLUTION ADOPTING A REVISED PURCHASING POLICY FOR THE CITY OF MERIDIAN; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Mayor and City Council have authority over the operations, policies and procedures of the City of Meridian; and WHEREAS, on April 18, 2006, the City Council of Meridian adopted a Purchasing Policy for the City of Meridian; and WHEREAS, the City Council may amend policies from time to time as necessary to incorporate changes as needed. NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That the revised City of Meridian Purchasing Policy be adopted, a copy of which is attached to this Resolution and incorporated herein by this reference. Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. rel( ADOPTED by the City Council of City of Meridian, Idaho this d-3 day of ,2010. �'22 APPROVED by the Mayor of the City of Meridian, Idaho, this P� day of 2010. APPROVED: de Weerd ATTEST: ``.�`�'� Ck Fo By: z SUAL Jaycee . Holman, City Clerk -vC�, O \` RESOLUTION ADOPTING A REVISED PURCHASING POLICY FOR THE CrrY OF MERIDIAN MARCH, 2010-1 OF 1 City of Meridian Purchasing Policy RECE 1 MAR 2 3 2010 CITY OF MERIDIAN PURCHASING POLICYCITYOFCME CITY CLERKS OFFICE Adopted:3� a3lat��c7 Resolution: 1 C7 -11 ko Purpose: Commodities and services purchased in the public sector represent a direct cost to the taxpayer. Every purchase that City employees make is subject to public scrutiny. Competition and best value are the central principles of public procurement. The rules and regulations in this policy were developed to encourage competitive solicitation for sound value, guard against favoritism and profiteering and promote the interest of local economies by providing equal opportunities to compete for government business. I. DEFINITIONS A. Authorized Purchasing Personnel (APP): An employee authorized by the Department Director (of the Department for which the purchase is intended) to purchase goods and/or services for City. B. Back Door Selling: Vendors and prospective vendors going directly to City departments without notification and approval of the Purchasing Department. C. Formal and Semi -Formal Bid Documents: A set of documents, made available to bidders that may include an invitation to bid, instructions to bidders, bid form, general conditions, supplemental general conditions, special provisions, technical specifications, drawings, or other information necessary to adequately convey the characteristics of the item or service being sought. D. Project Manager (PM): A professional in the field of project management. They are accountable for accomplishing the stated project objectives and have the responsibility of the planning, execution, and closing of a project. Key project management responsibilities include creating clear and attainable project objectives, building the project requirements, and managing the cost, time, and scope constraint for projects. E. Capital Improvement Project (CIP): An addition or structure that enhances the value of a property, or a replacement or upgrade that extends the useful life of an asset. F. Change Order (CO): A component of the change management process, whereby changes from the agreed upon scope (limitations) of the project's work require a mutual agreement. A Change Order is work that is added to or deleted from the original scope of work of a contract, which alters the original contract amount and/or completion date. G. Consultant Services. Work rendered by either independent individuals or firms who possess specialized knowledge, experience, and expertise including but not limited to such areas as management, personnel, finance, accounting, planning and data processing City of Meridian Purchasing Policy H. Idaho Code (I.C.): Legal code of Idaho found in the Idaho state statutes. (This policy refers to several Idaho Statutes. See Appendix A for a list of all statutes that impact public purchasing). I. Professional Services: Work rendered by an independent contractor who has a professional knowledge of some department of learning or science. This includes but is not limited to accounting and auditing, legal, education, engineering, architecture, and research. J. Public Purchasing: The purchasing or procurement of an item or a service for a Public Entity using public funds. K. Public Works Construction: Public works construction does not pertain only to those projects undertaken by the Public Works Department. Statute and this policy cover any construction, repair or reconstruction of any public work (including, but not limited to, buildings, pipelines, irrigation, drainage facilities, curbing, and numerous "specialty construction" types of work). See I.C. §54-1901 for further definition and types of work subject to the requirements of this policy. L. Purchasing Manager (PA): A professional within a company, business or other organization who is responsible for buying or approving the acquisition of goods and services needed by the company. A Purchasing Manager oversees the acquisition of materials needed for production, general supplies for offices and facilities, equipment, or construction contracts. M. Request for Proposal (RFP): A request for proposal is generally utilized in the acquisition of services or complex purchases. Requests for proposals are generally used for services and in cases where the need is known but the solution is not (examples: consulting engineers, architects, project manager, planning consultants). A RFP describes a problem or need in general terms and seeks a written response including pricing information, which describes the solution or means of providing the property requested by the request for Proposal. Price might be one of the evaluation criterions for proposals, but will not necessarily be the predominant basis for contract award. N. Specification: The term "specification" refers to a description of the characteristics or a commodity or service required. It is the explicit requirement furnished with a solicitation upon which a purchase order or contract is to be based. Specifications are written not to restrict bidding but to encourage open competition. The goal is to attract maximum reasonable competition. (See Section XV for allowable exceptions to formal bidding). O. Standard Operating Procedures (SOP): SOP's are the REQUIRED purchasing procedures for all City Departments to follow. P. Surplus Property: Personal property owed by the City where the cost of maintenance, transportation, storage, or other costs exceed the economic or useful life of the property. Q. Task Order Agreement (TOA): An agreement used to acquire supplies and /or services when the exact times and/or exact quantities of work are not known at the time of contract award. Task Order Contracts are used by buyers who cannot 2 City of Meridian Purchasing Policy determine the precise quantities of supplies or services they will require during the contract period. R. Work Change Directive (WCD): A document for use in situations involving changes in the Work which, if not processed expeditiously, might delay the Project and add unnecessary expense to the project. These changes are often initiated in the field and may affect the Contract Price or the Contract Times. This is not a Change Order, but only a directive to proceed with Work that may be included in a subsequent Change Order. II. PURCHASING ETHICS AND VENDOR RELATIONSHIPS Every City employee has a personal responsibility to conduct government business in an ethical manner and assure the integrity of the City purchasing and procurement processes. Department Directors and Managers are responsible for adherence to City and State purchasing rules and regulations. A. Code of Ethics All City of Meridian employees responsible for procuring goods or services shall: 1. Follow the rules and regulations of the City of Meridian and the laws of the state of Idaho. 2. Avoid activities that would compromise or give the perception of compromising the best interests of the City. 3. Reduce the potential for any charges of preferential treatment by actively promoting the concept of competition. 4. Act as good custodians of public money by obtaining maximum benefit for funds spent. 5. Never solicit or accept money, loans, credits or prejudicial discounts, gifts or entertainment material in nature (generally exceeding $50), favors or services from your present or potential suppliers, which might influence or appear to influence purchasing decisions. B. Vendor Relationships Developing and maintaining good relationships with our suppliers is important. City personnel should work through the Purchasing Department for vendor communication (back door selling is forbidden by the City). Maintain and practice, to the highest degree possible, business ethics, professional courtesy, and competence in all transactions. Adhere to and protect the supplier's business and legal rights to confidentiality for trade secrets, and other proprietary information. C. Prohibitions The City has adopted the following state statutes in regard to purchasing prohibitions: 1. I.C. §67-5726 — Conflict of interest regarding the holding of contracts or selling to the City property or supplies by City employees unless award is made after 3 City of Meridian Purchasing Policy competitive bids. 2. I.C. §67-5726 — Prohibition regarding the influencing or conspiring to influence public purchasing decisions and contract awards. Attempts at influence may include kickbacks and bribes, peddling or payment of a fee, back door selling, hard -sell tactics, fraternization, or offering gifts to avoid following published procedures or gain advantages. 3. I.C. §67-5726 — Circumventing Purchasing Authorization — Prohibits efforts by employees to obtain products or services by avoiding the competitive process by splitting purchases, creating false emergency situations and non-use of City-wide contracts III. PURCHASING FORMS All City purchases will utilize the City universal purchasing forms, issued by the Purchasing Department, to increase consistencies and decrease formatting, completing, and review time. Purchasing Manager and Legal Department will establish City universal purchasing form templates (including but not limited to Task Order, Public Notification, Bid Specifications, RFP's, Change Order, Contract, Work Change Directive, Agreements, Supply Order, Maintenance/Parts Order) including formatting, content, and style. All employees are to download any forms needed from the intranet to insure they have the latest forms available. Forms are not to be saved to individual employee computers. IV. PURCHASING AUTHORITY Each Department Director and/or Authorized Purchasing Personnel within the City shall have the authority to acquire goods or services, previously approved in their Department Budget, in accordance with the following guidelines: A. Goods and Services 1. Up to $10,000 All Department Directors and/or Approved Purchasing Personnel may purchase goods and/or services up to $10,000. Department Directors or designated purchasing personnel shall have the responsibility to determine what method of procurement is in the best interest of the City for purchases in this range. If the item(s) is/are on contract then the purchase may be made though the vendor on contract. If not purchasing through a contract, and if in the best interest of the City, employees are encouraged to obtain three (3) verbal or written quotes prior to purchase. If three quotes are obtained, the results should be forwarded to the Accounts Payable Department at time of payment request. A purchase order is not required but can be issued by the Purchasing Department if requested by the Department or vendor. 2. $10,000 - Less Than $25,000 Department Director or designee authorization is required to approve purchases in the $10,000 to less than $25,000 range. Purchases in this range require three (3) lI City of Meridian Purchasing Policy written quotes or a semi -formal bid process and must be accompanied by a signed purchase order from the Purchasing Manager (excluding dues, memberships and publications). 3. $25,000 but Less Than $50,000 Purchases in this range, in addition to prior liaison/Council approval, require Department Director or designee authorization , and require semi -formal written bids in accordance with I.C. 67-2806(1) (please see Purchasing SOP's for process). Also required is the issuance of a signed purchase order from the Purchasing Manager. All semi -formal bids shall be issued by the Purchasing Manager. See Section IV. See I.C. 67-2803 for exclusions. 4. $50,000 or Greater Expenditures at this level, in addition to prior liaison/Council approval, require Department Director or designee authorization, and must go through the formal bid process in compliance with I.C. 67-2806(2) (please see Purchasing SOP's for process). Corresponding City Council Liaison must sign all purchase orders in this range if not approved through the formal Council Agenda. All formal Bids/RFP's will be issued by the Purchasing Manager. See Section V. See I.C. 67-2803 for exclusions. 5. Specialized Repair More than $25,000, Less than $50,000 Repair of specialized equipment that is NOT considered a "public work" as defined by statute may utilize semi -formal bidding. Examples of repair work that may qualify under this provision include supply well pumps, heavy rolling stock, previously sole -sourced process equipment and specialty wastewater equipment. Examples of repair work that would not qualify under this provision are passenger vehicles, office buildings, pipelines, and irrigation facilities. The Department Director or designee must secure approval from their City Council Liaison prior to proceeding with semi -formal bidding underthis provision. B. Capital Improvement Projects(CIP) (including Public Works projects) 1. Up To $25,000 Projects less than twenty-five thousand dollars ($25,000) may not have to be semi - or formally bid (coordinate with the Purchasing Department to determine requirements). All projects in this range require a contract and purchase order issued and signed by the Purchasing Manager. 2. $25,000 To $100,000 Semi -forming bidding is required (See Section V). All projects in this range require prior Liaison/Council approval. A contract and purchase order issued by the Purchasing Manager is required. Please see Section V for approval requirements. 3. Greater Than $100,000 Formal bidding is required (See Section VI). All projects in this range require prior Liaison/Council approval. A contract and purchase order issued by the Purchasing Manager is required. (Please see Section VI for approval requirements). W1 City of Meridian Purchasing Policy C. Increases (Change Orders) to Capital Improvement Projects (including Public Works projects) Department Directors and/or his/her designee have authorization to approve CIP change orders up to the Council approved budget and within the original approved scope. All change orders must be written on the standard Purchasing Department form and be signed by the Department Directors and/or his/her designee and Purchasing Manager. Any change order that exceeds the Council approved budget or scope must go before Council for approval, be accompanied by a budget amendment and be signed by the Mayor and Purchasing Manager (please see the Purchasing SOP's for process). All change orders will be thoroughly detailed at the mandatory project/contract closeout presentation to Council. V. SEMI -FORMAL BIDDING All Bids, RFP's and written quotes will be created and released by the Purchasing Department with the assistance of the requesting department. Semi -Formal bidding MUST comply with I.C. 67-2806(1). Please see the Purchasing SOP's for process. A. Award of Bid (Lowest Cost). Semi -formal Invitation for Bids will be awarded to the lowest responsive and responsible bidder per the Purchasing SOP's. B. Awards Up To $50,000 and Within Council Approved Budget Bid awards up to $50,000 and within Council approved budgets are not required to go before Council for approval (see Purchasing SOP's for process). Contracts and purchase orders of $25,000 or less must be signed by the Purchasing Manager. All Contracts above $25,000 must be signed by the Mayor. C. Awards above $50,000 or Over Council Approved Budget Bid awards above $50,000 or over the Council approved project budget must go before Council for approval (see Purchasing SOP's for process). All contracts in this range must be signed by the Mayor. All Purchase orders must be signed by the Purchasing Manager and the corresponding Council Liaison. VI. FORMAL BIDDING Formal bidding is generally used for construction/CIP projects and tangible property where the expected cost will exceed $100,000. In addition to the Semi -Formal bidding procedure the request for bid MUST be advertised in the local paper. Formal bidding MUST comply with I.C. §67-2806(2). Please see the Purchasing SOP's for process. Award of Formal Bids A. Formal bids must go to Council for approval and award. Please see the Purchasing SOP's for process 1. City Council Action. The City Council may: rl City of Meridian Purchasing Policy a. Accept staff recommendation. b. Approve an alternate bid in accordance with state statute and City policy c. Defer action and request more information. d. Reject all bids and re -advertise. e. After rejecting bids the City Council may, after finding it to be a fact, pass a resolution declaring that the purpose of the expenditure can be realized more economically by day labor, or the materials or supplies furnished at a lower price in the open market. Upon adoption of the resolution, it may fulfill the purpose of the expenditure in the manner stated without further compliance with competitive bidding requirements. B. All purchase orders in this range must be signed by both the Purchasing Manager and the corresponding Council Liaison. All contracts in this range must be signed by the Purchasing Manger and the Mayor. C. If no bids are received, the City may make the expenditure without further compliance with competitive bidding; requirements. This includes buying the material and supplies and/or having City employees do the work. D. Mistakes in Bids. Reference Idaho Code §54-1904 (B - E) for specific reasons for (and ramifications of) withdrawing a bid. E. Additional Requirements for Public Works Construction. 1. Public works contractors have additional requirements for construction projects: a. Must be bondable for performance and payment for specific license; b. Must have a valid Public Works license through the State of Idaho; c. Must have class of license specific to dollar value of project; d. Must satisfy additional insurance requirements as stated in the project specifications or bid documents; e. Hold certain specialty license, as required by State of Idaho. F. Tax Commission Requirements. 1. Within thirty (30) calendar days after Council awards a contract to a public works contractor, the Purchasing Department shall notify the state tax commission that the contract has been awarded and shall provide to the state tax commission the name and address of the prime contractor. See I.C. 54 1904A. 2. If material or equipment is purchased or supplied by the City of Meridian, who is exempt from sales and use taxes, for subsequent use or installation by a public works contractor, then the use by the contractor is subject to use tax. For example, if a contractor has a public works contract to build a structure using materials owned and supplied by the City, the contractor is the consumer of the materials and is subject to a use tax on their value. This tax falls directly upon the contractor and not the owner of the property. See Idaho Administrative Rules 35.01.02.12 VII. TAX COMMISSION REQUIREMENTS 1. Within thirty (30) calendar days after City awards a contract to a public works contractor, the Purchasing Department shall notify the state tax commission that 7 City of Meridian Purchasing Policy the contract has been awarded and shall provide to the state tax commission the name and address of the prime contractor. See I.C. §54-1904A 2. If material or equipment is purchased or supplied by the City of Meridian, who is exempt from sales and use taxes, for subsequent use or installation by a public works contractor, then the use by the contractor is subject to use tax. For example, if a contractor has a public works contract to build a structure using materials owned and supplied by the City, the contractor is the consumer of the materials and is subject to a use tax on their value. This tax falls directly upon the contractor and not the owner of the property. See Idaho Administrative Rules 35.01.02.12 VIII. BID PROTEST A. Specifications: Protest of Bid/RFP specifications must be submitted to the City Clerks office, in writing, no later than 3 days prior to the bid opening. B. Award: Protests of award must be submitted to the City Clerks office, in writing, no later than 10 days after award posting or notification (whichever is earliest). IX. REQUEST FOR PROPOSAL A. Requests for Proposals (RFP's) may be used for services or software applications and must comply with the dollar limits set in I.C. §67-2806(1) & (2). Please see the Purchasing SOP's for process, B. Exceptions: Specific criteria are applicable to professional service contracts with design professionals (engineers, architects and landscape architects), construction managers, and professional land surveyors. These criteria MUST be adhered to and are described in Idaho Code §67-2320 State Government and State Affairs, Chapter 23, Miscellaneous Provisions, Professional Service Contracts With Design Professionals, Construction Managers And Professional Land Surveyors. C. Award: RFP's shall be awarded based on a list of criteria set out in the Request for Proposals (please see the Purchasing SOP's for process). X. REQUEST FOR QUALIFICATIONS A. Request for qualifications (RFQ) are typically used for professional engineering and architectural services. RFQ's are awarded on qualifications only and may NOT include pricing as part of the request or award per Idaho Code §67-2320 City of Meridian Purchasing Policy XI. DETERMINATION OF NEED TO CONTRACT A. A contract may be established as the result of a bid or a RFP. Agreements where someone is performing a service on City property require a purchase order or written contract issued by the Purchasing Department. B. The Purchasing Manager will review and sign all contracts. C. All contracts exceeding $50,000 shall be signed by the Purchasing Manager, Department Head/Project Manager and the contractor and placed on the City Council consent agenda (see Purchasing SOP's for process). The Mayor's signature, with City Clerk attestation to Mayor's signature, is required. D. The Purchasing Manager and City Attorney should be consulted on any decision made to declare a breach of contract due to failure to perform. XII. LEASES (City as Lessee) A. The City may enter into lease agreements. If practical, the City is encouraged to use the competitive bidding process. Market conditions and the urgency of the City's needs are factors to be considered in determining whether to use a competitive bidding process. B. All leases exceeding $25,000 will be placed on the City Council consent agenda. If the Council requires discussion they may be pulled from the consent agenda and discussed in a department report. C. The City Attorney must review ALL lease agreements for legal form. D. The Purchasing Manager shall review all lease agreements for content. E. The Mayor must sign all lease agreements and City Clerk attest to Mayor's signature. F. A signed copy of every lease agreement must be retained in a central file in the Purchasing Department. G. Capital leases where the City will retain the property at the end of the lease must be appropriated and expensed for the full amount the first year of the lease. " Leases of City -owned property shall be governed by the provisions of I.C. §50-1409 XIII. RISK MANAGEMENT AND INSURANCE REQUIREMENTS A. Project Insurance. The Purchasing Department (in conjunction with Legal Department and Department Project Manager) is responsible for ensuring that all (City and vendor) insurance requirements are met before Conditional Notice to Proceed is issued to vendor. The Purchasing Department shall maintain the insurance documentation and have available for audit upon request. X City of Meridian Purchasing Policy XIV. EXCEPTIONS TO COMPETITIVE BIDDING A. Cooperative Bidding The Department may use the established state, federal, city, or county contracts to make purchases. The Division of Purchasing contract information is located at: hftp://www2.state.id.us/adm/purchasing/aqvinfo.htm In accordance with I.C. §67-2803(1) and §67-2807(1), departments may also piggyback on other city or county bids if the pricing is consistent with the original bid and the bid process followed I.C. Title 67. All bid documentation should accompany the purchase request. B. Emergency Purchasing Emergency Purchases must comply with I.C. §67-2808(1) which states that the Council must declare an emergency exists, (please see Purchasing SOP's for process). C. Sole Source Purchasing — Purchases under $50,000 Sole Source Purchases must comply with I.C. §67-2808(2) which states that the sole source procurement shall be published in the official newspaper of the City at least fourteen (14) calendar days prior to the award of the contract and/or PO (please see Purchasing SOP's for process). Examples of sole source purchases are as follows: • Where the compatibility of equipment, components, accessories, computer software, replacement parts, or service is the paramount consideration • Where a sole supplier's item is needed for trial use or testing • Purchase of video's, books, or other copyrighted materials • Purchase of property for which it is determined there is no functional equivalent • Purchases of public utility services D. Professional or Consultant Services — Contracts Less Than $25,000 Professional service contracts less than $25,000 may be entered into without formal bidding or a request for proposal. The Professional service contracts shall be drafted by the Purchasing Manager using the department universal template. The Approved Purchasing Personnel will coordinate with the Purchasing Department for required information to complete the form. Signatures from the Purchasing Manager and Mayor are required (and will be facilitated by Purchasing Manager) for execution. Consultant's work will be performed according to the consultant's methods without being subject to the control of the City. Special conditions exist for professional service contracts/agreements with design professionals (engineers, architects and landscape architects), construction managers, and professional land surveyors. See I. C. §67-2320 10 City of Meridian Purchasing Policy E. Use of Correctional Industries The City can purchase Correctional Industry furniture and other goods or services without competitive bidding. The City may also utilize Idaho Department of Correction labor crews without competitive bidding. F. Procurement of an interest in real property. I.C. §67-2803(5). G. Procurement of insurance. I.C. §67-2803(6). XV. CREDIT CARD USAGE This policy states the minimum guidelines required by law. Individual departments may establish more restrictive guidelines for usage. The City shall pay for only official business expenses that are directly related to conducting business for the City of Meridian. Expenditures must be reasonable and necessary to conduct City business. Each employee is expected to exercise good judgment in incurring travel expenses. The City is Tax Exempt and employees are responsible for ensuring that taxes are not charged on any purchase made. Detailed itemized receipts for ALL purchases must be submitted to the finance department within 14 days of expense or 7 days of return from travel, whichever is less. Use of a City issued credit card does not supersede the Purchasing Policy and is subject to the entire Purchasing Policy. CREDIT CARD ISSUANCE a. City of Meridian credit cards can only be obtained/applied for by the Department of Finance Management with the approval of the CFO. b. A controlled number of City of Meridian credit cards will be maintained by the finance department. C. The number of cards issued and active will be controlled by the finance department. XVI. SURPLUS PROPERTY A. Disposal. Surplus property will be disposed of in the manner that maximizes the value received by the City of Meridian in accordance with the following guidelines: (see Purchasing SOP's for procedures). All property disposal requests must be submitted on the approved "Asset Information Form" and must be signed by the applicable Department Director. All employees of the City, including their spouses, dependents, or any person acting on the employee's behalf, are prohibited from acquiring surplus property form the City 11 City of Meridian Purchasing Policy UNLESS the property is acquired through a competitive bid process, such as a public auction or sealed bid. B. The following guidelines determine the method used to dispose of property. 1. Nominal Value a. Item has a value of zero or less than what it would cost to dispose of the property. b. Dispose of item by donating to charitable organization that qualifies under Section 501(c) and 501(c)(19) of the Internal Revenue Service or to any state or local government pursuant to I.0 §50-1405 or: c. Dispose of item at local refuse site or have it removed by outside party willing to pay for removal. 2. Less Than $1,000 Value a. Sell or transfer to another state or local government pursuant to I.C. 50-1405 without public advertisement or competitive bid or: b. Sell at public auction conducted by a licensed auctioneer or: c. Sell to the highest bidder in response to notice of public sale advertised for at least one week in a newspaper of general circulation. 3. Greater Than $1,000 Value a. Sell at public auction conducted by a licensed auctioneer or: b. Sell after receipt of sealed bids to the highest responsible bidder after notice of public sale. C. Exceptions. With approval from the City Council and the Mayor, items of greater than nominal value may be donated to 501(c)(3) and 501(c) (19) charitable organization or to the state or other local governments pursuant to I.C. §50-1405. See Purchasing SOP's for procedures. D. SURPLUS REAL PROPERTY Follow requirements of I.C. Title 50, Chapter 14. XVII. GREEN PURCHASING Green Purchasing Statement The City of Meridian will promote the purchase of recycled products and recycled materials provided that the products meet acceptable use and performance standards. All departments shall, whenever possible, practical and fiscally responsible, use recycled products and recycled materials to meet the needs of the City. This policy is enacted to set an example, create demand, and foster market development for recycling products. Recycled Content Preference The City of Meridian should endeavor, whenever practical and fiscally responsible, to purchase products which contain, in order of preference, the following: 12 City of Meridian Purchasing Policy 1. The highest percentage of recycled content of post -consumer recovered material, available in the marketplace; and 2. The highest percentage of "pre -consumer recovered material," available in the market place. Definitions of Recycled Content A. Post -consumer recovered materials. A finished material that would normally be disposed of as a solid waste, having completed its life cycle as a consumer item. Examples of post -consumer recovered materials include, but are not limited to; old newspapers, office paper, yard waste, steel, aluminum cans, glass, plastic bottles, oil, asphalt, concrete, and tires. B. Pre -consumer recovered materials. Material or by-products generated after manufacturing of a product is completed, but before the product reaches the end-use consumer. Examples of pre - consumer recovered materials include, but are not limited to; obsolete inventories of finished goods, rejected unused stock and paper wastes generated during printing, cutting and other converting operations. 13 City of Meridian Purchasing Policy Attachment "A" Idaho Statutes Regarding Purchasing, Contracting and Procurement Public Works Contractor Licensure Requirements I.C. §54-1903 (i) Exemptions to Public Works Contractor Licensure I.C. §54-1903 (i) & (k) Public Works Construction Bidding I.C. §67-2803 (2) & (3) Public Procurement of Goods and Services Bidding I.C. §67-2803 (2) I.C. §67-2805 (2) & (3) Purchasing By Political Subdivisions I.C. Title 67, Chapter 28 Exemptions to Public Procurement of Goods and Services Bidding I.C. §67-2803 (1) through (7) I.C. §67-2806 I.C. §67-2808 (1) Joint Purchasing Program I.C. §67-2807 (1) Penalties — Political Subdivisions/Public Officials I.C. §54-1914 (2) I.C. §54-1920 (2) I.C. §59-1026 Penalties — Contractors I.C. §54-1914 (1) I.C. §54-1920 (1) & (3) Related Statutes I.C. Title 54, Chapter 19: PUBLIC WORKS CONTRACTORS I.C. §67-2309: WRITTEN PLANS AND SPECIFICATIONS FOR WORK TO BE MADE BY OFFICIALS — AVAILABILITY I.C. §67-2320: PROFESSIONAL SERVICE CONTRACTS WITH DESIGN PROFESSIONALS, CONSTRUCTION MANAGERS AND PROFESSIONAL LAND SURVEYORS I.C. Title 50, Chapter 14: DISPOSAL OF SURPLUS 14 Meridian City Council Meeting DATE: March 22, 2016 ITEM NUMBER: 1 OE PROJECT NUMBER: ITEM TITLE: Public Works Public Works: Design Standards Update MEETING NOTES VO1/4AMAA Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO SENT TO SENT TO NOTES INITIALS STAFF AGENCY APPLICANT Cl i c k t o e d i t Ti t l e P a g e Ci t y o f M e r i d i a n DE S I G N S T A N D A R D S Cl i c k t o e d i t Ti t l e P a g e DE S I G N S T A N D A R D S Ba c k g r o u n d • Ci t y o f M e r i d i a n S u p p l e m e n t a l Sp e c i f i c a t i o n s - I n s t r u c t i o n s t o t h e C o n t r a c t o r • De s i g n S t a n d a r d s - I n s t r u c t i o n s t o t h e D e s i g n P r o f e s s i o n a l - O l d S t a n d a r d s i n c l u d e d o n l y S t r e e t L i g h t i n g • Co m p a n i o n / C o m p l e m e n t a r y D o c u m e n t s Cl i c k t o e d i t Ti t l e P a g e • Do c u m e n t C u r r e n t P r a c t i c e s & I m p l e m e n t N e w • St r e a m l i n e t h e P l a n R e v i e w a n d A p p r o v a l P r o c e s s e s • Ce n t r a l l y L o c a t e I n f o r m a t i o n • Im p r o v e C o m m u n i c a t i o n s • Si m p l i f y U p d a t e s • Pr o v i d e I m p r o v e d C l a r i t y f o r P r o c e s s , S t a n d a r d s & Gu i d e l i n e s f o r t h e D e v e l o p m e n t C o m m u n i t y • Pr o v i d e O p p o r t u n i t y f o r P u b l i c O u t r e a c h DE S I G N S T A N D A R D S Dr i v e r s / O b j e c t i v e s Cl i c k t o e d i t Ti t l e P a g e DE S I G N S T A N D A R D S Ti m e l i n e FY 13 • R e v i e w e d & Be n c h m a r k e d O t h e r St a n d a r d s FY 14 • D e v e l o p e d D r a f t Do c u m e n t • I n t e r n a l R e v i e w M e e t i n g s FY 15 • C o n t i n u e d I n t e r n a l R e v i e w M t g s • D e v e l o p e d O u t r e a c h S t r a t e g y • E x t e r n a l P e e r R e v i e w • F u r t h e r I n t e r n a l R e v i e w & C h a n g e Fo l l o w i n g P e e r R e v i e w • M e t w i t h C O M C o m m u n i c a t i o n s Ma n a g e r t o D i s c u s s O u t r e a c h • D e v e l o p e d P r e s e n t a t i o n • I n f o r m a l D e s i g n S t a n d a r d s Pr e s e n t a t i o n t o P W L e a d e r s h i p T e a m • 9 / 8 / 1 5 - P r e s e n t a t i o n t o B C A • 9 / 2 2 – 1 1 / 3 0 / 1 5 - C o m m e n t P e r i o d fo r D e s . S t a n d a r d s P o s t e d o n C O M W e b s i t e • 9 / 2 9 / 1 5 - O p e n H o u s e w i t h C o n t r a c t o r s / En g i n e e r s / P u b l i c • 9 / 3 0 – 1 0 / 5 / 1 5 - F o c u s G r o u p Pa r t i c i p a n t s C h o s e n Cl i c k t o e d i t Ti t l e P a g e DE S I G N S T A N D A R D S Ti m e l i n e FY 16 • 1 0 / 1 3 & 1 5 , 1 1 / 4 & 5 & 12 / 2 / 1 5 - F o c u s G r o u p s H e l d - F o c u s G r o u p P a r t i c i p a n t s : • J o n W a r d l e – B r i g h t o n C o r p o r a t i o n • J i m C o n g e r – C o n g e r M a n a g e m e n t G r p • D a v e Y o r g a s o n – T a l l T i m b e r C o n s u l t i n g • J e f f H a r r i s – C o l e m a n H o m e s • G e n e S m i t h – T h e L a n d G r o u p , I n c . • K a t h y S t r o s c h e i n – E n g i n e e r i n g S o l u t i o n s • J o h n C a r p e n t e r – T - O E n g i n e e r s • K e n t B r o w n – K e n t B r o w n P l a n n i n g Se r v i c e s • 1 2 / 2 / 1 5 – 1 / 1 5 / 1 6 - R e v i e w e d F o c u s Gr o u p C o m m e n t s / Q u e s t i o n s – Fo r m u l a t e d R e s p o n s e D o c u m e n t • 1 / 2 1 – 2 7 / 1 6 - M e t w i t h I n t e r n a l G r o u p Le a d s - C o l l a b o r a t e d o n C h a n g e s / In c o r p o r a t e d C h a n g e s i n t o D o c u m e n t • 2 / 1 – 3 / 1 6 / 1 6 - P r e p a r e d F i n a l R e s p o n s e Do c u m e n t / F i n a l D r a f t D e s . S t a n d a r d s • 3 / 1 7 - 4 / 5 / 1 6 - D o c u m e n t s P o s t e d o n CO M W e b s i t e - N o t i f i c a t i o n t o B C A , Fo c u s G r o u p s , O p e n H o u s e A t t e n d e e s t o Re v i e w / F i n a l P e e r R e v i e w / Fi n a l R e v i e w b y S u b - c o m m i t t e e s • 10 5 C o m m e n t s L o g g e d • 93 C o m m e n t s F a v o r a b l y A d d r e s s e d • Wh y S o m e T h i n g s D i d n ’ t C h a n g e – Ri s k l i a b i l i t y f o r t h e C i t y – In c r e a s e d r i s k t o p u b l i c h e a l t h – Co n f l i c t i n g v i e w s i n c o m m e n t s – Co u l d n ’ t c h a n g e a s r e q u i r e m e n t s w e r e f r o m a n o t h e r a g e ncy – Un d e r m i n e d o b j e c t i v e / p u r p o s e o f t h e S t a n d a r d s 88 % o f Q u e s t i o n s / C o m m e n t s F a v o r a b l y A d d r e s s e d DE S I G N S T A N D A R D S Co m m e n t P e r i o d I n f o r m a t i o n Cl i c k t o e d i t Ti t l e P a g e DE S I G N S T A N D A R D S Fu t u r e S t e p s • In t e r n a l / E x t e r n a l R e v i e w • Su b - c o m m i t t e e s • 2 nd pe e r r e v i e w • On - l i n e • Fo c u s G r o u p P a r t i c i p a n t s • Pr e p a r e F i n a l D o c u m e n t • Se e k C i t y C o u n c i l A d o p t i o n • BC A • Op e n H o u s e Pa r t i c i p a n t s • Ci t y C o u n c i l QU E S T I O N S ? Page | 1 City of Meridian Public Works Dept. DESIGN STANDARDS 2016 Page | 2 CITY OF MERIDIAN PUBLIC WORKS DEPARTMENT DESIGN STANDARDS 2016 - Contents - Overview Section 1 Definitions Section 2 General Design Requirements Section 3 General Plan Requirements Section 4 Domestic Water Supply System Section 5 Sanitary Sewer System Section 6 Street Lighting Section 7 Grading and Drainage Section 8 Pressure and Gravity Irrigation Section 9 Class A Recycled Water System Section 10 Streetscapes Section 11 Landscaping Section 12 Waterways and Floodplains Page | 3 OVERVIEW PURPOSE The purpose of this document is to provide the development community in the City of Meridian with information, process and standards for design of City infrastructure for both public and private development within the city limits. Design guidance is provided in order to maintain standards and best practices in accordance with the City of Meridian’s ordinances, policies, practices, specifications and standards. SCOPE This document provides minimum design standards and guidelines for development- related infrastructure. Standards are required provisions, and are identified with language such as “shall”, “must”, and “required” or “prohibited”. Guidelines are voluntary provisions identified with language such as “should”, “recommended”, or “encouraged”. These standards and guidelines are intended to supplement other applicable regulatory agency standards. These design standards and guidelines address the following elements for new development:  General Requirements applicable to all projects (Sections 1 through 3)  Utilities - Domestic Water Supply System (Section 4) - Sanitary Sewer System (Section 5) - Pressure and Gravity Irrigation (Section 8) - Class A Recycled Water System (Section 9)  Site Design - Street Lighting (Section 6) - Grading & Drainage (Section 7) - Streetscapes (Section 10) - Landscaping (Section 11) - Waterways and Floodplains (Section 12) Page | 4 This document is intended to be used in the development of plans and specifications, in conjunction with the Idaho Standards for Public Works (ISPWC) Construction, the latest edition of the Meridian Supplemental Specifications to the ISPWC, and other applicable standards identified in this document for the various elements. Any review by the City of Meridian is for the purpose of ensuring general conformance to standard practices, and does not constitute an engineering review of project plans and calculations or certification of compliance for work installed. The submitting design professional is solely responsible for the design and work installed. -END OF SECTION- Page | 5 SECTION 1 DEFINITIONS 1-1 PURPOSE: When the following terms or titles are used in these Standards, or in any document or instrument where these Standards govern, the intent and meaning shall be as herein defined below. 1-2 DEFINITIONS: Best Management Practices (BMP’s) – Shall mean schedules of activities, prohibitions of practices, maintenance procedures, and other management practices to prevent or reduce the discharge of pollutants to waters of the United States. City Engineer – Shall mean the Engineering Manager/City Engineer of the City of Meridian Public Works Department or his/her designee. City Specifications – Shall mean the latest edition of the City of Meridian Supplemental Specifications to the Idaho Standards for Public Works Construction (ISPWC). Construction Division – Shall mean the inspection services workgroup of the City of Meridian Public Works Department. Consulting Engineer – Shall mean any person, firm, partnership or corporation legally authorized to practice engineering in the State of Idaho who prepares land development/improvement plans and specifications for work within the City of Meridian. City of Meridian Standards – City Standards include this document, City Ordinances, the UDC and other documents used to establish standards for the City of Meridian. Design Professional – Any individual that is legally authorized / licensed to conduct work and prepare plans or reports related to their area of expertise. Developer – Shall mean any person, firm, partnership, corporation or combination thereof, principally responsible for a land development/improvement project. Development – Shall mean any act or process that changes the use or purpose of a parcel such as land grading, utility installation, street or building construction. Development Analyst – Shall mean Development Services personnel responsible for plan review. Page | 6 Development Services – Shall mean the Land Development Services Division of the Community Development Department of the City of Meridian. Downtown Meridian Redevelopment Area – Shall mean the area bounded by East 3rd Street, East Ada Avenue, North Meridian Road, and East Fairview Avenue. Drinking Water Act – Shall mean the 1974 Environmental Protection Agency Drinking Water Act, (42 U.S.C. 300f-300j-9) plus amendments. Engineering or Engineering Division– Shall mean the Engineering Division of the City of Meridian Public Works Department. MCC – Meridian City Code Project Inspector – Shall mean the Public Works Inspector of the City of Meridian assigned to the project or his/her designee. Recycled Water – Refers to Class A reclaimed / recycled water that is provided by the City of Meridian. Single Point – The secondary irrigation system connection from the City’s domestic water system for shoulder season use (see MCC 9-1-28 Section C-1). State Standards – Shall mean the latest edition of the Idaho Standards for Public Works Construction (ISPWC) and the Idaho State Standards governing water, wastewater and recycled water systems. Streetscape – In the city core (see drawing 10-A in section 10), that portion of the right-of-way adjacent to the roadway, between the back of curb and face of building. Waters of the United States – Shall mean any waters defined by Title 40 of the Code of Federal Regulations, Part 230.3 (s). -END OF SECTION- Page | 7 SECTION 2 GENERAL DESIGN REQUIREMENTS 2-1 SECTION SUMMARY: This section contains general guidance and requirements for the steps involved in starting a construction project and continuing all the way through to completion. 2-2 APPLICABLE STANDARDS: The current requirements of the following agencies and/or codes shall apply to general design requirements. Conflicts between these requirements and the agencies and documents listed below shall be resolved on a case-by-case basis.  State of Idaho, Department of Environmental Quality (IDEQ)  State of Idaho, Central District Health Department (CDHD)  International Building Code  International Electrical Code  International Fire Code  Idaho State Plumbing Code  Idaho Standards for Public Works Construction (ISPWC)  City of Meridian Supplemental Specifications to the Idaho Standards for Public Works Construction (“Supplemental Specifications”) 2-3 ENGINEERING REQUIREMENTS: All plans and specifications for land development/improvements which are to be owned and operated by the City shall be prepared, sealed and signed by the appropriately licensed Design Professional. 2-4 PLAN REQUIREMENTS: All plans for the construction of water, sewer, recycled water, street lights and irrigation infrastructure to be owned by the City must be submitted to Development Services for review and approval. 2-5 INITIAL DEVELOPMENT/IMPROVEMENT OR UTILITY PLAN SUBMITTAL REQUIREMENTS: The initial submittal of development, utility improvement or capital improvement project plans shall consist of the following (if applicable):  A minimum of two (2) sets of plans along with any specifications, computations, test data, and/or other site specific materials requested by Development Services to adequately review the proposed project.  One (1) copy of the final plat (minus signature sheets) attached to each set Page | 8 of plans.  One (1) copy of each letter from any utility company affected b y any water and/or sewer mains outside of the standard corridors. Plans may be submitted without a utility company waver for out of corridor utilities. However, letters from utility companies approving out of corridor utilities must be provided prior to plan approval by the City of Meridian. 2-6 DEVELOPMENT/IMPROVEMENT OR UTILITY PLAN RE- SUBMITTAL: Two (2) complete bound sets of the revised plans along with the redlined plan set shall be returned for review and/or approval. 2-7 DEPARTMENT OF ENVIRONMENTAL QUALITY REVIEW: All development/improvement or utility plans containing construction of or modifications to water systems, sanitary sewer systems, or recycled water systems require a review for compliance with state regulations. If the Developer wishes to use the City’s Qualified Licensed Professional Engineer (QLPE) review service to conduct the required Idaho Department of Environmental Quality (IDEQ) review, an additional QLPE fee will be due at the time the plans are released back to the Developer or Consulting Engineer. The amount of the fee is based on the number of pages reviewed. Any projects with recycled water systems, sewer lift stations, or water wells, pressure reducing stations, pump stations or force mains may not be reviewed by the QLPE review service, and must be sent to IDEQ for review. If a developer does not wish to use the QLPE service, the developer is responsible for submitting the plans to IDEQ for review and approval. 2-8 PLAN APPROVAL: Development Project plans will not be approved nor construction authorized until City of Meridian Review and Inspection Fees have been paid in full. Upon payment of fees, Development Services will issue a plan approval letter. 2-9 PRE-CONSTRUCTION MEETING: A pre-construction meeting will not be scheduled until all agency approvals have been obtained, all applicable City of Meridian easements have been submitted and approved, ACHD has approved the roadway portion of the Improvement Plans (if applicable), and traffic impact fees have been paid. 2-10 IMPROVEMENT PLAN REVISIONS DURING CONSTRUCTION: Should changes become necessary during construction, the Consulting Engineer shall first obtain the consent of the Project Inspector and the Development Analyst. The City Engineer may then be consulted by the Development Analyst Page | 9 for compliance with current specifications and to see if the proposed changes can be made in the field and covered with the Record Drawing submittal, or if revised plans are required. If revised plans are required, the revised plan sheet(s) will be forwarded to the Development Analyst responsible for reviewing and approving the project who will then distribute plans as appropriate. 2-11 RECORD DRAWINGS: The Developer or their authorized representative shall be responsible for keeping an accurate record of all approved deviations from the originally approved plans, and shall provide copies of these records to the Construction Division for verification upon completion of the work. Final approval of the completed improvements will not be given until as- built/Record Drawings are completed by the appropriate Design Professional and accepted by the City of Meridian. Requirements for Record Drawings are outlined in Section 3 of these Design Standards. 2-12 CONFLICTS, ERROR AND OMISSIONS: The Consulting Engineer is responsible for plans and specifications that meet all federal, state, and municipal laws, rules and standards. The City of Meridian reviews plans for general conformance to these laws, rules and standards. The Consulting Engineer, however, is ultimately accountable/responsible for compliance, and City approval does not release them from this responsibility. 2-13 CHANGE IN CONSULTING ENGINEER: If the Developer elects to change the Consulting Engineer during the project they shall provide Development Services, in writing, the name of the individual or firm that is taking over the project. The Developer and his new Consulting Engineer are responsible for construction verification, design change approval, record drawings and all remaining responsibilities of the original Consulting Engineer. 2-14 INSPECTION REQUIREMENTS: Any improvement which will ultimately be owned and maintained by the City shall be inspected during construction by the City of Meridian Public Works Construction Division. Failure to obtain inspection may result in re-installation of infrastructure. For projects where the City has agreed to provide reimbursement for certain infrastructure, quantities will be measured in the presence of the Project Inspector, and documentation verifying the quantities shall be provided. Page | 10 2-15 EASEMENTS: Whenever possible, water, sewer and recycled water mainlines shall be located in the public right-of-way. However, if it is necessary for a City of Meridian utility mainline to be located outside the public right-of-way, the City shall be given permanent easements meeting the following requirements. A. Easements shall be submitted on the standard easement forms available on the City’s website. B. If it is necessary to install a utility main under a landscaped area, the main shall be centered in a 20-foot wide (minimum) easement free of permanent structures (including any bushes or trees). Shallow rooted plantings and small shallow rooted bushes will be allowed. Information verifying mature root growth of proposed plantings is required. Notes shall be included in the plans and easement stating, “No trees shall be allowed to be planted within a water, sewer or recycled water main easement.” Easement widths greater than 20 feet may be required for sewer mainlines depending on the sewer depth, size, and location or if determined necessary by the Public Works Department. C. If it is necessary to install a utility main under a private road, the main shall be centered in an easement that includes the entire road width and is a minimum 20-foot width. D. Temporary construction working easements or access of adequate dimensions shall be provided to allow construction within the permanent easement to be completed in a safe and reasonable manner. E. On development projects, all associated costs of easement acquisition will be at the sole expense of the Developer. These associated costs may be eligible for re-imbursement under the provisions of MCC-8-6-5. F. Existing substandard easements, within the limits of the proposed project, shall be upgraded to current standards prior to plan approval. 2-16 ACCESS ROADS:  Access to sewer, water and recycled water mains not located within public rights-of-way shall be provided by an all-weather gravel access road constructed of ¾” minus road mix gravel. See the Supplemental Specifications. Page | 11  The maximum access road grade shall not exceed 10% and shall be shown in the profile view. The access road shall not block natural or artificial drainage and shall conform to the requirements of the governing agencies.  Access roads for sewer manholes shall have curves designed for turning radii of 28 feet inside radius and 48 feet outside radius and a vertical clearance of 14 feet.  Rim elevations of manholes located within access roads shall be equal to the elevation of the surface of the access road.  Hammerhead or intermediate turn-around spaces shall be constructed at the end of all access roads exceeding 150 feet in length and at intermediate locations as determined by Development Services.  Easements will be required for all maintenance roads and turn-around spaces. 2-17 OPEN WATERWAY CROSSING DESIGN: This section covers the design requirements when a water, sewer or recycled water main must cross an open waterway owned by a private user lateral association, irrigation district or the United States Government. A. General - The crossing of an open waterway requires user lateral, Public Works, irrigation district and/or United States approval of the design prior to commencing construction. B. A Project Agreement must be in place with the appropriate governing body prior to starting construction. C. Design requirements are as follows:  Unless otherwise specified by the owner of the waterway, the main must be encased in a steel sleeve. Other criteria shall be per the requirements of the City of Meridian Supplemental Specifications and Drawings to the ISPWC.  In all cases, the waterway bed elevation shall be used for design purposes.  The top of the steel casing shall have a minimum 3 feet of cover from the lowest point of the waterway bed or as the appropriate governing body requires.  Crossing details of pipe, steel sleeve, spacers, annular backfill, piers, anchorage, transition couplings, etc., shall be shown within the plans.  Sewer pipeline crossings above waterways shall be submitted to the City Engineer for review on a case-by-case basis. -END OF SECTION- Page | 12 SECTION 3 GENERAL PLAN REQUIREMENTS 3-1 SECTION SUMMARY: This section contains guidance and requirements for the preparation of construction plan sets. 3-2 APPLICABLE STANDARDS: The requirements listed below shall apply to preparing construction plan sets. Conflicts between these requirements shall be resolved on a case-by-case basis.  All applicable standards as listed in Section 2-2  Latest edition of the City of Meridian Record Drawing Requirements / Acceptance of Record / Electronic Drawings. 3-3 GENERAL REQUIREMENTS: All development plans for domestic water, recycled water, or sanitary sewer systems shall include a title sheet, layout sheet, plan/profile of each sewer line and standard notes. Plans shall be clearly legible, bound / stapled and shall conform to accepted practice with respect to drafting standards. All information, which in the opinion of the City of Meridian Public Works Department, is necessary for the satisfactory design, review, construction, and maintenance of a project, shall be provided and where applicable, shall be shown on the plans. 3-4 APPROVED PLANS: Construction of City of Meridian public facilities, or connections to public facilities, shall not commence within the City of Meridian until plans and/or specifications for such facilities have been approved by the Development Services Division and all plan review and fees have been paid. Plans shall be stamped “Approved for Construction” and signed by the Development Analyst prior to beginning construction. The City may order any Contractor to cease work on any project if said Contractor does not have properly approved plans in his possession at the job site. 3-5 PAPER SIZE AND SCALE: All improvement plans shall be submitted utilizing standard plan sheet sizes and common engineering scales. Page | 13 3-6 DRAFTING STANDARD: All line work, letters and numerals must be clear, sharp and of appropriate weight. 3-7 TITLE SHEET: All improvements plans shall have the following information as a minimum on the title sheet:  Name of Project  Index of sheets  Vicinity map showing the project or parcel layout with the following information: - City limits (if applicable) - Adjacent subdivision(s), including names and lot lines - Street names  Name of Developer and contact information  Name of Consulting Engineering firm and contact information  Seal, signature and date of the Design Professional registered for the appropriate branch of work covered by the plans.  US Governmental horizontal (NAD83 adjusted to ADA County H.A.R.N. Survey) and vertical (NAVD 88) benchmark datum and project benchmarks  Digline number 3-8 SHEET NUMBERING: Each sheet within a set of improvement plans shall be numbered consecutively. Sheet numbering shall conform to generally accepted drafting standards. 3-9 TITLE BLOCK: Each sheet within the set of drawings shall have an approved title block showing the following:  Project title  Sheet title  Sheet number  Date  North Arrow (if applicable)  Scale Bar  Consulting Engineer’s name, signature and seal. Signature may be placed across the seal. Page | 14 The title block shall be either across the bottom or along the right edge of each plan sheet. 3-10 SEPARATE LAYOUT SHEETS: On all subdivision plans, a separate plan sheet may be required for each of the following:  Grading and Drainage  Street Lights (if more than 1 new street light is required)  Water  Recycled Water  Sewer  Multi-use Pathways In addition, plan and profile sheets shall show the plan and profile on the same sheet. The plan view should show storm drainage, sanitary sewer lines, multi-use pathways and other utilities. The profile view should show the storm drainage, sanitary sewer lines and other utility crossings.. 3-11 PLAN DETAILS: In addition to the other requirements of these Design Standards, the following details shall be shown on the plans submitted for approval. A. Record Information - All existing and proposed:  Right-of-way lines  Boundaries of lots fronting the street  Easements (existing and proposed)  Both on-site and off-site rights-of-way and easement lines, properly dimensioned  Adjacent parcel owner name B. Existing Facilities – All pertinent existing facilities shall be shown, including:  Street Striping  Medians  Driveways  Curbs  Sidewalks  Edge of Pavement (if no curbs are present)  Location and size of all underground utilities  Limits of 100-year flood plains Page | 15  Structures  Trees (6” and larger) and other foliage  Traffic signals  Street lights, service pedestals, junction boxes and underground electrical conduits  Drainage ditches and detention basins  Utility poles  Fire hydrants  Retaining walls  Any other features of the area which may affect the design requirements for the project When a probable utility conflict exists, the design professional should field verify (by potholing if necessary) the extent of the conflict. Field verification should take place prior to the completion of final plans or be required of the Contractor prior to construction. C. Contours – Existing contours shall be shown on all plans. The scale shall be such that the plans are both readable and representative of the existing or planned site. See Section 7, “Grading & Drainage” for offsite requirements. D. Profiles – The construction drawings shall show the existing profile of the roadway centerline and the proposed design centerline. Gravity pipelines such as irrigation, sewer and storm drainage should be shown in the profile. Crossings of pressurized pipelines such as irrigation, water and recycled water should be shown to identify potential conflicts. Designs of proposed public improvements shall include profiles showing centerline elevations at 50-foot intervals and rates of grades, vertical curves, and other vertical alignment data. E. Stationing and Orientation – It is preferred that the stationing on plan and profile sheets read from left to right and be based on either roadway centerline or sewer centerline. F. Benchmarks – Location, description, and elevation of benchmarks and datum shall be clearly delineated on the plans. G. Cross-Sections – Cross-sections shall be included in the plans where determined necessary by Development Services. Sections shall include all pertinent structural and topographical features. Section call-outs shall be identified by a number and letter and the sheet on which the section appears. H. Special Notes – Special notes shall be clearly indicated, and it shall be conspicuously noted on the plans that all construction work and Page | 16 installations shall conform to City of Meridian Specifications and Standards and that all work is subject to the approval of Meridian Public Works. 3-12 REQUIRED STANDARD NOTES: A list of all required standard notes may be obtained from the City of Meridian website, and shall be included on all improvements plans submitted to the City for approval. 3-13 STANDARD DRAWINGS: Consulting Engineers do not need to include any City standard drawings on improvement plans, but shall refer to the City of Meridian Specifications by number where appropriate. If a variance to a standard drawing is intended, the drawing number shall be shown with the variance noted or a separate detail shown. 3-14 RECORD DRAWINGS: For information regarding record drawings, reference the latest version of Acceptance of Record / Electronic Drawings on the City of Meridian website. -END OF SECTION- Page | 17 SECTION 4 DOMESTIC WATER SUPPLY SYSTEM 4-1 SECTION SUMMARY: This section contains guidance and requirements for the following: water supply, water main design, and water system appurtenances. 4-2 APPLICABLE STANDARDS: The requirements listed below shall apply to the design of domestic water supply systems. Conflicts between these requirements shall be resolved on a case-by-case basis.  All applicable standards as listed in Section 2-2  IDAPA 58.01.08, Idaho Rules for Public Drinking Water Systems  Recommended Standards for Water Works (Ten State Standards)  City Code: City of Meridian Ordinance Title 9, regarding water use and service 4-3 WATER SUPPLY REDUNDANCY: New developments should be designed and constructed to provide redundant water supply (supply from more than one water main) to customers whenever reasonable. The distribution systems should be designed to create a looped system to allow flow from multiple directions (minimizing dead-ends). Exceptions shall be approved by the City Engineer. 4-4 WATER SUPPLY PRESSURE: City of Meridian Engineering staff will model additions or changes to the water supply and distribution system. Normal operating pressures (Average Day Demand) at service connections across the distribution system must be no less than 45 pounds per square inch (psi) and no more than 80 psi. 4-5 WATER DEMAND: For the design of water distribution systems serving residential areas, the assumed water demand for design purposes is 0.5 gallons per minute (gpm) per residential unit Maximum Daily Demand (MDD) plus appropriate fire flow. For the design of water distribution systems serving commercial areas, water demand shall be determined on a case-by-case basis. Page | 18 4-6 FIRE FLOWS: Required fire flows shall be determined on a case-by-case basis by the most recently adopted revision of the International Fire Code, the Meridian Fire Department, and the Engineering Division. Fire flows shall be modeled by City of Meridian Engineering staff according to IDAPA requirements. City of Meridian minimum standard for fire flow for any use is 1500 gpm at 20 psi for two hours. 4-7 WATER MAIN DESIGN: Design requirements for water main layout, size and location shall conform to the latest Meridian Water Master Plan Update, and Engineering Division water modeling requirements. A. All water main pipe types are as indicated in the City of Meridian Supplemental Specifications to the ISPWC. B. Minimum water main size (excluding hydrant laterals) shall be eight (8) inches (inside diameter). C. Design should limit maximum velocity to 5 ft/sec at MDD and 10 ft/sec during fire flows. D. A water main alignment that is straight between valves is preferred. However, pipe joint deflection not to exceed ½ of the Pipe Manufacturer’s allowable deflection is allowed, but verification of the deflection angle by the contractor is required. E. The water mains shall be shown in the plan view and must identify pipe size, pipe material, location of valves, fire hydrants, existing water lines, air release/vacuum valves, blow-offs, water services, and all other appurtenances public or private including easements. Water mains shall be shown in the profile view where potential conflicts with other utilities exist. F. Install water mains within public rights-of-way and or dedicated City easements. G. Water mains should be located on the north and east sides of streets (see City of Meridian Supplemental Specifications drawing G1). Whenever possible, appurtenances should be located to avoid normal vehicle wheel paths. H. Minimum cover over water lines under section-line and mid-section line roadways that have not been fully developed, or in unpaved areas, shall be Page | 19 five (5) feet from top of pipe to finished grade. In all other areas, minimum cover shall be four (4) feet from top of pipe to finished grade. Water main depths of greater than six (6) feet shall be approved by the Engineering Division on a case-by-case basis. Where deeper mains are approved, valve stem risers will be provided. I. Water mains shall maintain a minimum clearance from all other utilities of at least 12 inches vertical and 4 feet horizontal, except non-potable water pipelines which shall maintain separation recommendations as set forth by the Idaho Rules for Public Drinking Water Systems. J. Service connections to transmission mains (mains dedicated for moving water from supply to storage, pressure zones, or demand centers) shall not be allowed unless specifically approved by the City Engineer. K. Water mains in unimproved areas shall have a 14-foot wide gravel access road centered over the main per the City of Meridian Supplemental Specifications. L. Dead ends shall be minimized. Water mains in commercial properties should be designed to connect to neighboring properties to complete current or future loops or grids. Cul-de-sacs should be connected by water mains through easements whenever reasonable. M. Dead-end water mains that are not to be extended in the future shall be terminated with a fire hydrant and appropriate fittings. Temporary dead ends (such as at subdivision phase lines) shall have a blow-off assembly per City of Meridian Supplemental Specifications. Blow-offs shall be located in a manner that enables easy access and maintenance including proper easements. 4-8 WATER SYSTEM APPURTENANCES: Water system appurtenances include valves, fire hydrants, air relief valves, pressure relief valves, blow-off assemblies, water service lines, meter setters, meter boxes, meter vaults, water meters, detector check valves, pressure reducing stations, sampling stations and back-flow prevention devices. A. Fire Hydrants - 1. The Meridian Fire Department shall determine the fire hydrant location requirements for all developments. Maximum spacing is 400 feet as measured along the street frontage in residential developments, 300 feet maximum in commercial developments, or closer if deemed necessary by the Meridian Fire Department. Page | 20 2. Fire hydrants shall not be connected to transmission mains. 3. Fire hydrants shall not be connected to fire service lines. 4. Fire hydrants shall be placed at street intersections wherever possible and located to minimize the hazard of damage by traffic. 5. Fire hydrants located at intersections shall be installed at the Point of Curve or Point of Tangent of the back of curb or edge of pavement alignment. See the City Supplemental Specifications for detailed drawings of typical installations and required clearances. B. Gate Valves and Blow-off Assemblies - 1. Minimum of 2 valves shall be provided at T fittings, and 3 valves at cross fittings. Exceptions to this rule may be allowed by the City Engineer when hot tapping active water mains is required, 2. Size-on-size hot taps are not allowed unless approved by the City Engineer. 3. In commercial areas, valve spacing should not exceed 500 feet. 4. In residential areas, valve spacing should not exceed 800 feet (Ten States Standards). 5. In areas without customer connections, valve spacing shall not exceed ¼ mile. 6. Valves and blow-offs shall not be abandoned in place if no longer needed. Blind flanges shall be installed where appropriate during abandonments. C. Water Service Lines and Services - 1. Water services shall be clearly called out by standard detail and size on plan sheets. 2. Water service lines from the water distribution main to the property shall be installed at the time the main is constructed within platted and recorded developments whenever possible. 3. Standard size of a residential water service line shall be one (1) inch. Schools, commercial, industrial, or multiple family units Page | 21 with higher water demand shall be provided with larger service lines as determined by project engineer and subject to approval by Development Services. 4. Non-residential sites that include consumptive water uses that do not release water to the sewer system (such as sprinklers, cooling towers, pools, and water features) should include a separate service for such uses to allow for correct sewer billing. 5. Services should be aligned so they are at 90°angles to the water main. If developments are re-platted, existing services may need to be abandoned to meet this requirement. 6. Whenever possible, water services shall not be placed in problematic areas such as high traffic areas, and within 5 feet of building foundations. 7. Avoid running water service lines through underground storm water filtration beds or under drainage swales. See the City of Meridian Supplemental Specifications to the ISPWC for sleeving requirements for services through storm water facilities. 8. Any unused water services must be abandoned at the water mains by closing the corporation stop, removing the service line, and installing a cap or copper disc on the back of the fitting as approved by the Project Inspector. Commercial services will be abandoned at the water main by removing the gate valve and installing a blind flange. 9. All fire service lines must be clearly shown on plans, including size and location of jurisdictional valve. 10. Water service lines shall not be tapped into fire service lines or hydrant laterals (between the auxiliary gate valve and the hydrant). D. Water Meters – Water meters shall be installed on all residential, commercial, industrial, multi-family, public facility, and irrigation water services according to City Code requirements. Meters will be installed by the Water Division of Public Works after building permits are issued and fees are paid, not when water service lines are installed. Installation of water meters by anyone other than the Meridian Water Division is prohibited. The installation of meter pits and all meter setter appurtenances are the responsibility of the developer’s contractor. 1. Water meters serving single family homes over 3600 sf (not including garage) shall be at least 1 inch. Page | 22 2. Water meters over 1 inch shall match the size of the service lines from the main to the meter pit. E. Pressure Reducing Valve (PRV) Stations – Pressure Reducing Valve Stations may be required for development that occurs at or near planned pressure zone boundaries. Determinations for requiring PRVs will be made by the Engineering Division through modeling and fire flow demands. If a PRV is required to serve a new development, the City of Meridian will purchase and install the PRV, interior piping, valves and telemetry equipment needed to operate the new PRV. The developer will be responsible for the following: 1. Providing for the location of the PRV vault. Landscaped areas are preferred to street installations. 2. Providing an easement for installations outside of the public right- of-way. 3. Purchasing and installing the concrete vault as required by the City of Meridian per specifications provided by Engineering Division. 4. Providing electrical service to the vault. Coordinate location and electrical requirements with the Engineering Division. 5. Providing conduit run per standard detail to a suitable site for antenna. 6. Stubbing the water mainline to the inside of the vault and installing PVC water pipe between the ductile iron spools where the PRV valves and appurtenances will be installed by the City at a later date. Note –the PRV plans and specifications will need to be submitted by the City to the Department of Environmental Quality for approval. F. Booster Stations- Booster Stations may be required for development that occurs at or near a pressure zone boundary. Booster stations shall meet the requirements found in the Idaho Rules for Public Drinking Water Systems. Required pumping capacity for booster stations shall be determined by the Engineering Division through modeling for the service area and planning period. Permanent booster station pumping facilities will be designed and constructed through capital projects managed by the Engineering Division. Temporary booster station pumping facilities will be designed and constructed by the developer with review by the Page | 23 Engineering Division. In both cases, the developer will be responsible for the following: 1. Providing for the suitable location of the booster station site by providing a deed. Minimum lot size shall be 140 feet by 140 feet. 2. Providing 14-foot wide paved access to the booster station site. 3. Providing three phase electrical service to the site. Coordinate location and electrical requirements with the Engineering Division. 4. Stubbing the water mainlines and service lines to the site providing easements as required. 5. If architectural and landscape features other than a chain link fence, minimum landscaping requirements per City of Meridian’s development requirements, and split faced block building with metal roof are desired to screen and otherwise blend into the neighboring surroundings, the developer will be required to coordinate with and compensate the City for these additional expenses. Note –the booster station plans and specifications will need to be submitted by the City to the Department of Environmental Quality for approval. G. Wells and Well Lots- Test wells, productions wells, buildings and pumping facilities will be designed and constructed through capital projects managed by the Engineering Division. The developer will be responsible for the following: 1. Providing for the suitable well site by providing a deed. Minimum lot size shall be 140 feet by 140 feet. 2. Providing 14-foot wide paved access to the well site. 3. Providing three phase electrical service to the site. Coordinate location and electrical requirements with the Engineering Division. 4. Stubbing the water main and service line to the site. Provide easements as required. Whenever possible, wells should be located near creeks or drains that allow for flushing. 5. Providing an easement for a flush line, or a flush line and easement if development occurs prior to the City capital project. Page | 24 6. If architectural and landscape features other than a chain link fence, minimum landscaping requirements per City of Meridian’s development requirements, and split faced block building with metal roof are desired to screen and otherwise blend into the neighboring surroundings, the developer will be required to coordinate with and compensate the City for these additional expenses. Note –the well plans and specifications will need to be submitted by the City to the Department of Environmental Quality for approval. Additionally, the well development process can take multiple years for permitting, testing, development, design and construction. -END OF SECTION- Page | 25 SECTION 5 SANITARY SEWER SYSTEM 5-1 SECTION SUMMARY: This section contains guidance and requirements for the following: sewer pipeline design, determining when sewer shed studies / design reports are required, general lift station information, force mains, placement of sewer mainlines and manholes, sewer pipeline easements, open waterway crossing designs and pretreatment. 5-2 APPLICABLE STANDARDS: The requirements listed below shall apply to the design of sanitary sewer systems. Conflicts between these requirements shall be resolved on a case-by-case basis.  All applicable standards as listed in Section 2-2  IDAPA 58.01.16 Wastewater Rules  Recommended Standards for Wastewater Facilities (Ten State Standards)  Meridian City Code (MCC), Title 9 regarding sewer use and service, and pretreatment requirements 5-3 CAPACITY DESIGN: Sanitary sewer system design must include provisions for the size and capacity to convey all domestic, commercial, institutional, and industrial waste that can be reasonably anticipated under conditions of full or ultimate development. Design flow shall be for peak wet weather flow. The determination of average dry weather flows for design purposes shall be based on the best available information concerning land use and density as estimated for land use plans, under the jurisdiction of the Meridian Community Development Department, to form the basis for qualifying present and future wastewater design flows. This information may include approved land use and density in accordance with current zoning in the absence of more specific information pertaining to expected development. A. Capacity – After an application is received by Planning or Development Services, the Engineering Division will run the total flows in the sewer model to evaluate if the proposed design has the capacity to adequately serve the entire tributary area. The City will also include flows for infiltration allowance depending on the location of the proposed development. Page | 26 5-4 SEWER SHED STUDIES: A sewer shed study is a plan to provide sewer service to a specific portion or sub- service area of the City, and will become part of the organizational knowledge and historical documentation used by the Engineering Division for future planning. When a sewer shed study is required, it shall be submitted and approved prior to submittal of project improvement plans. Submittal and approval of a sewer shed study may be required if the Engineering Division determines any of the following conditions exist:  The land use of the development is different than what was assumed in the Sewer Master Plan and Comprehensive Plan  Upstream or adjacent areas might require sewer service through the subject property  Downstream sewer capacity is limited  It may not be possible to serve the project and/or surrounding area with gravity sewer service  Interim sewer facilities may be required  Off-site sewer facilities may be required A. General Study Requirements – In order to develop a sewer shed study, the minimum information that must be accumulated and presented includes:  Area to be served by the local collection and trunk facilities  An analysis of the regional setting  Topography information of the area to be served (delineated on a map)  Any specific projects that precipitated the study  Relevant assumptions and special conditions  Proposed sewer infrastructure  Ultimate development within the study area  Hydraulic grade line at point of discharge into major facilities It is important to note that the same assumptions used in the current Sewer Master Plan (such as values for infiltration rates) should also be used in generating a sewer shed study. B. Study Map - The method of providing sewer service to the entire service area, including pipe sizes, lengths, slopes, and inverts, shall be shown to the extent necessary to determine the requirements within the subject property. All areas to be served through the project site, per the latest City Sewer Master Plan, must be included in the project flows. C. Study Slopes – The minimum slopes for gravity pipe shall be determined using the design parameters outlined in the Ten State Standards, but in no Page | 27 case less than 0.1%. Additionally, for those areas where the pipe route is not clearly defined, pipe grades shall allow for an additional 10% pipe length for potential meandering trunk pipeline paths. 5-5 DESIGN REPORTS: For construction of new sewer trunk pipelines (those 10 inches in diameter or larger) and lift station facilities, a Design Report may be required. Design Reports shall meet all requirements of the Engineering Division to include as a minimum, the following information: A. Introduction and Background - Use an exhibit for a project location map and identify whether the proposed facilities will be used on an interim or permanent basis. B. Previous Studies - Sewer Master Plan information, Specific Plans, Community Plans, and other Sewer Studies that pertain to the project should be referenced and built upon. If appropriate, those documents should be amended if the proposed project will require significant changes to previously approved documents. C. Environmental Document and Geotechnical Report – If these documents are required, findings must be referenced and incorporated to address environmental and geotechnical requirements. Incorporate reference exhibits and photographs as necessary. D. Existing Sanitary Sewer Facilities - Identify and briefly discuss whether the project is located within the City's service area. Discuss the existing sewer facilities available in the area. Incorporate and reference exhibits as necessary. E. Planned Sewer Improvements - Discuss the proposed interim or permanent facilities. Identify outfalls and discuss any proposed alternatives and available options. Incorporate and reference exhibits as necessary. F. Phasing - Identify phases of proposed development, referencing exhibits that depict the lots proposed to develop at each phase. Discuss the upgrades that are necessary at each phase and include a narrative on what triggers the necessity of implementing the upgrades to encompass the facilities, equipment, costs and timeline for implementation of triggers, design and construction aspects. If a lift station is an interim facility, discuss when and how the facility becomes unnecessary. G. Lift Stations - Provide a narrative of any proposed lift station with respect to the development constraints imposed by any jurisdictional agency to Page | 28 comply with the City of Meridian Lift Station Specifications and Drawings. Incorporate the requirements for conveyance of deeds and easements. Incorporate and reference exhibits as necessary. 1. Lift Station Site Design - Provide attachments as necessary for the preliminary design of the site. Include specifics on the size, location, and materials for the building, fencing, gates, and equipment on the site. Include the location and size of vaults that will encase air/vacuum valves, check valves, gate valves, etc., and specify the sizes and materials for these valves. Identify the location and size of the water service. Discuss the need for a hoist or crane. Incorporate and reference exhibits as necessary. 2. Wet Well and Pumping Alternative - Discuss any alternatives considered for wet well and pump design. Include all appropriate information necessary to analyze the size and depth of the wet well as well as alternatives for the type, size, and number of pumps. A narrative on maintenance requirements of the proposed facilities must be included. Discuss any bypass pumping that may be needed during construction. Include flotation calculations if groundwater is present or anticipated. 3. Recommended Force Main Design – Refer to Section 5-5.H. 4. Electrical and Controls - Identify the location of above and underground electrical facilities to serve the site, including the size and location of the transformer. Describe the equipment needed for the site, including lighting, PLC, SCADA, bubbler, pressure transducer and alarm systems, etc. Also, describe the need for emergency power and generator design (if incorporated). Incorporate and reference exhibits as necessary. 5. Evaluation of Odor Control Alternatives - Discuss necessity and alternatives for odor control. 6. Emergency Storage - Provide calculations on the facilities that will be used for emergency storage of sewage in the event of a pump station outage. Identify the location and elevation of the lowest manhole rim in the storage system and any others in the existing or proposed sewer system that may be adversely affected. Incorporate and reference exhibits as necessary. Requirements for calculating the emergency storage are presented in the Pump Station section of these standards. H. Force Mains: All pipes utilized for sanitary sewer force mains shall be pressure-rated pipes approved by Meridian Public Works. Force mains Page | 29 shall be designed so that the pipeline is always full, and no point in the vertical alignment is located above the energy grade line. The design report shall address the entire force main system in the most feasible projected layout, starting from the pumps and for the full length of the force main to the outfall back to the gravity system. In the event that plans are submitted that make changes to this layout, an amendment to the design report shall be required to verify that the proposed changes will not affect the pump sizing or efficiency. The force main shall be designed and submitted concurrently with the pumps/lift station. 1. Size and Velocity – The force main shall be sized to produce a fluid velocity of no less than 2 feet per second at least once per day and no more than 8 feet per second. Unless otherwise approved by the Engineering Division, the minimum force main size shall be four (4) inches in diameter. 2. Hydraulic “C” Factor – For determining the head loss, use the Hazen Williams equation with a C factor of 120. 3. Thrust Forces and Shearing – The design report shall provide recommendation for mitigation of these forces in the onsite structures and the force main. Thrust forces in a force main shall be mitigated through joints that are restrained or anchored to prevent movement and separation. To avoid shearing due to differential settlement, flex couplings shall be installed on pipelines between pump station structures (i.e. wet wells) and vaults, and between valve vaults and bypass vaults. 4. Water Hammer – Water hammer (surge) shall be addressed in the design report as required by the City. Water hammer shall be evaluated for the normal operation of the pump station as well as for power failure while the pump(s) are running. The modulus of elasticity of the pipe material shall be considered when evaluating water hammer effects. The potential impact of water hammer shall be evaluated with special consideration given to cyclical loadings that are inherent in wastewater force mains. A safety factor of 1.5 shall be used when determining the adequacy of all piping system components with regard to withstanding system pressure, and at a minimum, the following shall be addressed in the surge analysis:  Transient pressures due to water hammer and the effect of these pressures on the entire system  Cyclic loading of the force main  Investigation of the pipeline profile to determine the possibility of water column separation Page | 30  Shut-off characteristics of all proposed pump control valves, including check valves  Substantiation for the use of surge control valves and other surge protection devices, when necessary, listing recommended size and computed discharge pressure 5. Location/Separation – Force mains shall be located within the public rights-of-way or in an appropriate easement. A minimum clearance from all other utilities of at least 12 inches vertical and 4 feet horizontal should be maintained, except potable water pipelines which shall maintain minimum separation recommendations as set forth by the Idaho Rules for Public Drinking Water System. A force main alignment that is straight between structures is preferred. However, pipe joint deflection not to exceed ½ of the Pipe Manufacturer’s allowable deflection is allowed, but verification of the deflection angle by the contractor is required. Where practical, force main alignment shall also be parallel to curbs, street centerlines, property lines, and/or easement lines. 6. Profile –A continuous upward slope from the pump station to the discharge point is desired, even when reasonable over-excavation is required to accommodate the continuous upward slope. In the event that a high point cannot be avoided, and is allowed by Public Works, a combination air release valve shall be installed. 7. Corrosion Protection – All ductile iron pipes shall be protected from corrosion. 8. Combination Air Release Valves – Where high spots in the profile cannot be avoided, combination air release valves (CARV’s) shall be installed so that air can be purged from the force main. CARVs shall also be installed as close as possible to the check valves as needed to ensure the protection and maximize the operation of the pumps. CARVs shall be constructed in accordance with Standard Drawing of Meridian’s Supplemental Specifications to the ISPWC. 9. Force Main Discharge – The force main shall enter the transition manhole with its center line horizontal and an invert elevation matching the spring line of the gravity line to ensure a smooth transition of flow to the gravity flow section. New discharge manholes shall be smoothly coated with Sprayroq Sprayshield or Spraywall coating. Existing manholes showing signs of corrosion or if over ten years old shall be smoothly coated with Strong Seal or Sewpercoat cementatious coating. Page | 31 10. Cost Estimate - Provide an Engineer’s estimate of design, construction, and operating costs if required by the City. 11. Project Schedule – Provide the projected timeline for the project, focused on major start/stop and completion dates. 12. List of Tables – Provide a list of tables used in the design report. At a minimum this should include lift station design criteria and a summary of the projected sewage flows at build-out and the design flows at various stages of build-out. 13. List of Exhibits - Provide a list of the exhibits used in the design report, at a minimum, this shall include a location map, the overall sewer study area, existing and proposed sewer facilities, and the overall sewer layout proposed. This shall also include preliminary drawings for the pump station design such as the site plan, section through the pump station wet well, single line diagram and load calculations. 14. Attachments - At a minimum, the attachments shall include a cost estimate, pump curve with system curve superimposed, calculations for system curve, wet well sizing calculations, emergency storage calculations, cut sheets from manufacturers of proposed facilities and equipment, air/vacuum release valve design sizing and project literature, and a site-specific geotechnical report. 5-6 SANITARY SEWER MAIN ALIGNMENT: All sanitary sewer mainlines shall be placed within public street rights-of-way unless the use of easements is specifically approved through Development Services. Locate manholes to ensure access for routine maintenance. Sewer facilities shall not be placed in any joint utility trench unless otherwise approved by the City Engineer. Consideration shall be given for future development when locating manholes in new lines. A. Horizontal Alignment – Pipelines shall be parallel to the street centerline wherever possible. If a change in alignment is necessary, it will require the construction of a manhole. B. Vertical Alignment – A constant slope between manholes is required. If a change in slope is necessary, a manhole is required at that point. C. Location within Roadways – Sewer mains shall be located in a corridor measured from 10 feet south or west to 5 feet north or east of the centerline of any roadway. Page | 32 D. Location in Constrained Existing Streets – When sanitary sewers are to be installed in an existing street, factors such as curbs, gutters, sidewalks, traffic conditions, traffic lane conditions, pavement conditions, future street improvement plans, and existing utilities shall all be considered. The approval of all appropriate jurisdictional entities and Public Works Engineering Division shall be obtained. E. Relocated Mains – Sewer mains installed to replace existing facilities shall generally follow existing alignments, but may be realigned as deemed necessary to achieve optimum flow conditions, reasonable access, and separation from existing utility infrastructures. Where possible, existing sewer pipelines in easements and alleys shall be relocated to nearby streets or public rights-of-way. F. Prohibited Locations – Construction of sanitary sewers shall be prohibited in the following locations unless otherwise approved by the City Engineer:  Within the 100-year floodway  Within jurisdictional wetlands  Parallel and underneath roadway landscaped medians, however crossings are acceptable  Within railroad rights-of-way unless a separate easement or license agreement is acquired  Within “backyard” and “side-yard” easements  Areas inaccessible to equipment or personnel  Within 10 feet of any building or structure. If the sewer depth is greater than 10 feet, this distance may have to be greater depending on the soil conditions. G. Separation from Potable and Recycled Water Mains – Separation shall meet the requirements called for in the IDAPA 58.01.16, “Wastewater Rules”. If the IDAPA separation requirements cannot be met, a letter to the City Engineer requesting a waiver of the requirements, along with a explanation for the request, should be submitted. If the waiver is justified the applicant will receive written notification approving the waiver. H. Utility Crossings – Alignment of all sanitary sewer pipelines and structures shall be designed to provide a minimum of 12-inches vertical clearance from all other utilities and/or improvements, unless otherwise approved by Development Services. Approval of crossings less than 12- inches will require special design considerations. I. Drainage Swales – Sanitary sewer pipelines crossing drainage swales shall require a sleeve to be installed allowing access for maintenance and Page | 33 removal of the pipe. The pipe sleeve shall have 1 foot of clearance from the top of the sleeve to the bottom of the swale. 5-7 PRIVATE SEWER MAINLINES: Where mainlines are located on private property and serve only one parcel, they shall be private and will require a plumbing permit. Onsite private mains shall be designed and constructed to the standards required by the Idaho Department of Environmental Quality or the Idaho Division of Building Safety whichever is applicable. 5-8 MANHOLES AND CLEANOUTS: Sewer manholes shall be placed at the intersections of all sanitary sewer lines; at all changes in pipe size; at the end of any line terminating in a cul-de-sac; at the end of all permanent lines 150 feet or more in length; and at the end of any temporary line more than 150 feet in length that serves more than 4 Equivalent Residential Units (ERUs), or terminates at a property boundary where the adjacent property has a different ownership. Care should be taken to avoid placement of manholes in wheel paths of travel lanes. A. Drop Manholes – Drop manholes are not allowed without approval of the City Engineer (refer to City of Meridian Supplemental Specifications to the ISPWC, Section 502, Part 3). B. Clean-outs – T-Type cleanouts may be used at points where the sewer line is terminated, but shall be continued to subsequent phases of a subdivision or other projects in the future (see City of Meridian Supplemental Specifications to the ISPWC, Section 503, Part 2.B). 5-9 SEWER SERVICE LINES: Sewer service lines shall conform to Idaho Standards for Public Works Construction and the National Plumbing Code and shall be designed and constructed per the following guidelines: A. General Requirements - The sewer service lines shall:  Extend from the collector sewer to the edge of public rights-of-way or edge of easement. New service lines shall not be located in driveways.  Be perpendicular to the sewer main line.  Meet minimum separation requirements from domestic and recycled water mains and services set forth in IDAPA 58.01.08, “Idaho Rules for Public Drinking Water Systems”. Page | 34 B. Care shall be taken to avoid locating sewer service lines within 5 feet of street tree locations. C. Sizing –Sewer service pipe diameter shall be a minimum of 4 inches for residential and 6 inches for commercial. 1. A separate and independent sewer service line shall be provided for every lot, building, and/or structure. 2. No more than three 4-inch sewer service connections into a single pre-cast manhole base will be allowed. D. Material – The sewer service pipe and connecting “T” or “Y” shall be PVC pipe, as identified in the City of Meridian Supplemental Specifications and Drawings. E. Location - When sanitary sewers are constructed as part of new subdivision improvements, a sewer service line shall be constructed to the approximate center of each lot. F. Depth – The Design Engineer shall verify the adequacy of the normal service line depth at the edge of easement or right-of-way to serve the intended parcel. G. Slope – The National Standard Plumbing Code requires 4-inch service lines to have a minimum slope of 2% to the property line. Where sewer service line will have less than 4 feet of cover, a 1% slope may be used with the approval of the City Engineer. The slopes for sewer service lines 6-inches or larger can be engineered with slopes which achieve a minimum velocity of 2 feet per second with the pipe flowing full or half- full. 5-10 SPECIAL REQUIREMENTS IN DEVELOPED AREAS: In cases where developers are extending sewer mainlines through developed areas these requirements apply:  Property owners adjacent to or within 300 feet of the sewer extension project shall be contacted to gauge their interest in obtaining a sewer service.  Property owners requesting a service, and willing to pay for the associated cost, shall have a sewer service installed as a part of the sewer mainline extension project.  A property owner’s request for service shall be honored wherever practicable. Page | 35  Parcels with two or more sources of sewage may have independent sewer services provided to each source. A. Redevelopment projects with existing sewer lines or services located in easements or alleys, shall relocate mainlines and services to public streets or rights-of-way whenever feasible. 5-11 CORROSION PROTECTION: If required, a Geotechnical Report shall include results of a soil corrosivity test if there are any proposed metallic structures such as steel casing, ductile iron pipe, steel reinforcement, etc., along the alignment of the pipeline, and recommendations regarding corrosion protection. 5-12 PRETREATMENT REQUIREMENTS: Industrial and commercial wastewater discharges to the sanitary sewer system are regulated through the Industrial Pretreatment Program, which was established by Title 9, Chapter 2 of the Meridian City Code. The Pretreatment Program consists of permitting, inspecting, monitoring, and sampling of all applicable industries and businesses to ensure compliance with applicable local, state and federal requirements. Any industrial or commercial business that discharges or plans to discharge process wastewater to the City of Meridian City sewer system must meet specific discharge standards as determined by the Pretreatment Program. A. Grease Interceptors – Grease interceptors conforming to Standard Drawing 7182015 shall be installed to all grease bearing wastewater discharge lines leading from sinks, drains and other fixtures or equipment in Food Service Establishments (FSE) that perform cooking operations from establishments including, but not limited to, those listed below:  Restaurant, cafe, lunch counter, cafeteria  Bar or club  Hotel/Motel  Hospital, retirement home, sanitarium  Factory or school kitchen The City of Meridian as the local authority, has determined the minimum capacity size for grease interceptors is 1500 gallons, with double chambers and installed underground. Interceptors shall also meet the following requirements:  Interceptor shall be located outside of building in a location accessible to waste hauler service provider.  Install interceptor per manufacturer’s specifications. Page | 36  Application of an interior protection coating to decrease grease vault interior material decomposition.  All waste shall enter through inlet pipe only.  The primary and secondary chamber outlet & inlet pipes shall have tee connections with open pipe tops to allow visual inspections of influent and effluent (wastewater) by City inspectors.  Tee pipe length shall be 12-14 inches from the tank bottom, center baffle cross over tee pipe is usually recommended as per grease interceptor manufacturer’s design.  Chamber lids shall prevent odors with a built-in handle or notched side to insert a tool to allow easy access for lid removal. Temporary sealant type material is only allowed in lid holes to eliminate odors, bolts to secure lids are recommended to ensure an air-tight seal.  All surface water shall drain away from manholes.  Each business establishment for which a grease interceptor is required shall have an interceptor which shall serve only that establishment. Interceptors shall be considered part of the building plumbing, therefore part of the upper sewer service line, subject to maintenance by the Owner. B. Oil/Sand Interceptors – An Oil/Sand Interceptor conforming to Standard Drawing 7182014 shall be installed for any type of business having the potential of producing oil and sand or grit waste, including but not limited to those listed below:  Auto Body Repair Shop  Auto Repair Shop  Car Wash  Commercial Laundry/Laundromat  Outdoor vehicle wash pads (pad shall be designed to not allow storm water from surrounding area to enter system) The City of Meridian as the local authority, has determined the minimum capacity size for Oil/Sediment interceptors is 1500 gallons, with double chambers and installed underground. Interceptors shall also meet the following requirements:  Interceptor shall be located outside of building in a location accessible to waste hauler service provider.  Interceptor must be installed per manufacturer’s specifications.  All waste shall enter through inlet pipe only. Page | 37  The primary and secondary chamber outlet & inlet pipes shall have tee connections with open pipe tops to allow visual inspections of influent and effluent (wastewater) by City Inspectors.  Tee pipe length shall be a minimum of 12-14 inches from the tank bottom; center baffle cross over tee pipe is usually recommended as per grease interceptor manufacturer’s design. Field adjustment of pipe lengths may be allowed as determined by a City Pretreatment Inspector.  Chamber lids shall prevent odors with a built-in handle or notched side to insert a tool to allow easy access for lid removal. Temporary sealant type material is only allowed in lid holes to eliminate odors, bolts to secure lids are recommended to ensure an air tight seal.  All surface water shall drain away from manholes.  Each business establishment for which an Oil/Sand Interceptor is required shall have an interceptor which shall serve only that establishment. Interceptors shall be considered part of the building plumbing, therefore part of the upper sewer service line, subject to maintenance by the Owner. C. Other Requirements by Facility Type - The following are examples of some industrial/commercial facilities regulated by the Industrial Pretreatment Program per the Pretreatment Standards as identified in Meridian City Code Title 9, Chapter 2 Sewer Pretreatment:  Dental Offices - Silver recovery system for x-ray wastewater. Mercury amalgam separator is recommended.  Car Washes - No solvent discharges allowed.  Dry Cleaning Shops - Still bottom water evaporator for solvent recovery. No discharge of perchloroethylene allowed.  Film processing and Photo Development Labs– Silver recovery system.  Commercial Laundry/Laundromats – Solvent recapture and high temperature mitigation.  Machine Shops – Recapture of metalworking fluids and solvents as no discharges allowed.  Radiator Repair Shops – Closed-loop process cleaning system with sealed holding tank. Zero Discharge Permit is required with disposal service identified. D. Approved Exception to the In-Ground Grease Interceptor – In certain cases as determined by the Pretreatment Program a suitable portable unit may be approved on a very limited basis with specific requirements. An Electro-Mechanical Unit or Automatic Grease Interceptor (AGI) may be installed to the facilities’ clean up sink. This unit shall be of the type Page | 38 designed to mechanically remove fats, oils and grease (FOG) automatically. Unit shall have a timer device to activate contained grease discharge in a separate container for proper disposal. Passive grease traps are not allowed in a new or remodeled construction activity. E. In the discretion of the Publicly Owned Treatment Works superintendent or designee; enter into a written agreement or permit with the City of Meridian establishing comparable best management practices Title 9, Chapter 2 Sewer Pretreatment 9-2-2-1 D 2. (Ord. 12-1526, 9-4-2012) -END OF SECTION- Page | 39 SECTION 6 STREET LIGHTING 6-1 SECTION SUMMARY: This section contains guidance and requirements for street lights and the development of street light plans. Guideline drawings are included at the end of the section. Please refer to the drawings as well as the section standards when designing development street lighting. 6-2 APPLICABLE STANDARDS: The requirements listed below shall apply to the design of street lighting. Conflicts between these requirements shall be resolved on a case-by-case basis.  All applicable standards as listed in Section 2-2  ANSI/IES RP-8-14 Roadway Lighting  AASHTO Roadway Lighting Design Guide 6-3 STREET LIGHTS REQUIRED: Street lights will be required for all developments within the urban area, along all streets and pathways offered for dedication, including existing streets bordering the development unless exempted by Section 6-4 below. In addition, street lights may be required for lots and parcels containing existing structures which are being improved or altered, depending on the nature and extent of the work. Illustrations of street lights generally required are shown on Design Standard Drawing 6A. 6-4 STREET LIGHTS NOT REQUIRED: Street lights will not be required under the following circumstances: A. For planned developments, residential, commercial, and industrial developments where internal streets are not offered for dedication, a street lighting system will not be required for the internal non-dedicated streets, but shall be provided by the developer on external public street frontage. B. In areas where site conditions preclude the installation of street lights adjacent to the development, the owner or developer will be required to deposit monies sufficient to design, install, and inspect street lights under the direction of the Meridian Public Works Department. These lights will be installed when site conditions adjacent to the development become more favorable or in alternate locations in the general vicinity of the development. Page | 40 6-5 DEVELOPER’S RESPONSIBILITY: Existing street lights which must be relocated or repositioned as a result of the construction of new streets or driveways into a development are the responsibility of the developer to relocate. Any new services, including those with a step-down transformer, which are required as a result of the modification of an existing utility service pedestal, are the responsibility of the developer. The developer is responsible to ensure that power remains to the existing street light system until the new street light system to replace it is complete and functioning correctly. The developer is responsible for all costs associated with creating a fully functional lighting system. The developer, or his legally authorized representative, is responsible for providing as-built record drawings of the street light installation as described in Section 1102 Part 1 of the Supplemental Specifications. 6-6 CERTIFICATES OF OCCUPANCY: Lack of a functional street lighting system at the time certificates of occupancy are requested shall be grounds for denial of such certificates.  A finalized electrical permit, issued through the City of Meridian Building Division for street light system work, is required before the City will assume energy costs and authorize Idaho Power to energize the street light system. 6-7 PLAN DETAILS: Plans shall show and identify all street lights to be installed, all existing lights in the project vicinity and all applicable provisions and details specific in these standards. The street lighting plan should be included in the overall development plan set and shall be a stand-alone plan containing the following information:  A vicinity map or equivalent  Utility poles and public easements  Names of adjacent subdivisions  Names of streets  Block and lot numbers if available Page | 41  Intersecting property lines of adjacent properties  A “Symbols” legend conforming to Improvement Standard Drawing 6A  A North arrow and appropriate scale (1”=10’ to 1”=100’)  All existing street lights on both sides of any streets  Street Lighting Standard Notes located on the City’s website – Land Development Services section; Standard Notes for Development Projects 6-8 DESIGN REQUIREMENTS: Street lighting shall be designed in conformance with these standards and the current editions of the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Average maintained illuminance or luminance levels, uniformity, and veiling luminance ratios shall be designed to meet the levels specified in the ANSI/IES RP-8-14 or the AASHTO Roadway Lighting Design Guide. Data and calculations verifying compliance of the above requirements shall be submitted for review, or the Design Standards included herein shall apply. Care shall be taken to avoid excessive light trespass into neighboring residences. IES Type II distribution patterns and/or house-side shields should be used where light trespass could be an issue. Care should be taken to coordinate street light locations to avoid conflicts with tree locations identified in the landscaping plans. 6-9 STREET LIGHT DESIGN DETAILS: Design details for street lights are as follows: A. Intersections – Intersections shall have at least one street light; this includes large commercial driveways. Intersection street light locations and the number required shall conform to Improvement Standard Drawing 6D, 6E, and 6F. B. Cul-de-sacs – All cul-de-sacs shall have a street light within the ‘bulb,’ as shown in Design Standard Drawing 6E. C. Micropaths & Multi-use Pathways – Street lights shall be placed at both ends of micropaths and multiuse pathways. Bollard type lighting may be required along the length of the pathway per UDC 11-3A-8. In the case of properties abutting State Highway 55 (Eagle Rd), decorative pathway lighting may be required per UDC 11-3H-4C3. D. Spacing – Maximum street light spacing shall be measured along roadway centerline and shall conform to Improvement Standard Drawing 6C. Maximum spacing for downtown historical poles shall be 80 feet. Page | 42 E. Street Light Poles – All Type 1 street light poles shall be round steel powder-coated black per the Supplemental Specifications, and conform to Meridian Standard Drawing T1 unless otherwise directed by COM Transportation & Utility Coordinator. A davit pole may be approved by the City Engineer in place of Type 1 poles in instances of overhead utility line conflicts. All Type 2 street light poles shall be square steel with bronze polyester coating and conform to the Supplemental Specifications. Historical poles shall be used in the Downtown Meridian Redevelopment area and shall conform to the Supplemental Specifications. The position of street light pole bases shall conform to the Supplemental Specifications. Poles located along State Highways, within the clear zone, shall have breakaway bolts. F. Luminaires – Luminaires shall be LED fixtures that meet the “City of Meridian Specifications for LED Street Lights" and are on the approved fixture list, or have been pre-approved in writing by the City’s Transportation and Utility Coordinator. G. Service – All street light systems shall have underground electrical services provided. Service voltage shall be 120 or 240 volts only.  The City Engineer or authorized representative may approve overhead service in unusual areas when justification is given why service cannot be provided underground. H. Metering – All lights on arterial and collector roads, except those fully contained within a subdivision, shall be metered per Idaho Power requirements. The meters shall be contained in a service pedestal conforming to Division 1100, section 1102 of the Supplemental Specifications to the ISPWC. Where a metered system is required, new developments shall install conduit with one No. 10 stranded pullwire from the last light on each end of the system to the adjacent property line on a stubbed street, where the adjacent property has no existing street light system. This will allow for the continuation of the street lights when the adjacent property is developed. I. Installation of Non-Standard Street Lights – 1. Where standard Type 2 lights are required, the City may approve the use of non-standard street lights (e.g. decorative street lights Page | 43 not specified in the City Standards) with a written agreement between the City and Developer, releasing the City from maintenance responsibility. The City will accept responsibility for the energy cost of these street lights. A sample agreement can be obtained from the Public Works Department. 2. When the use of non-standard street lights is approved by the City, the developer shall be required to submit design calculations for the pole spacing including photometric calculations and plots showing the design meets the minimum light levels and other criteria of these Design Standards. The City reserves the right to deny use of specific light pole models. 6-10 LAYOUT DESIGN PROCEDURE: The purpose of the layout process is to establish an overall uniform street light system meeting minimum requirements. The design procedure for the street light layout is as follows: A. Identify the nearest control points (intersections, 90 degree bends in streets, large driveways, existing street lights) in each direction of travel from the street light locations being planned. Determine the location of the street lights at the control points in conformance with Section 6-7 above. B. Identify any existing street lights situated between the intersections. C. Determine the distance between control points on either end of the design area. D. Divide the distance into equal spaces between lights not to exceed the maximum spacing requirements specified in Section 6-9 above. E. Compare the light locations to intersecting property lines, driveways, micropaths/pathways, and other obstructions as follows: 1. If the location falls close to a property line and it can be adjusted to the property line within the maximum spacing allowed, then the adjustment should be made. 2. Generally, street lights should be situated at lot corners for residential lots and parcels with minimal frontage (75 feet or less). The light spacing may have to be unbalanced, with additional lights being added, to attain this and still comply with the maximum spacing allowed. Page | 44 3. Street light locations shall be adjusted to miss driveways, existing utility poles, trees, and other obstructions by the clearances shown in Design Standard Drawing 6G. F. Where street light pole installations cannot be reasonably accommodated due to existing utility-owned poles with overhead electric power lines, the serving utility company should be contacted to determine if street lights can be installed on the existing poles. G. On all streets except for collectors, lights should be staggered on either side of the road to create better uniformity (i.e. lights on one side of the road should be located approximately halfway between lights on the opposite side). In some cases the layout may need to be one sided due to utility conflicts. If a single sided layout is required, it will be communicated to the designer during the pre-plat or Certificate of Zoning Compliance application process. H. The layout for collector streets should be one sided to reduce the amount of conduit, wire and service pedestals required. Street Light Drawings – Next 6 Pages Page | 45 Page | 46 Page | 47 Page | 48 Page | 49 Page | 50 -END OF SECTION- Page | 51 SECTION 7 GRADING AND DRAINAGE 7-1 SECTION SUMMARY: This section contains general, technical, and submittal requirements for the design of grading and drainage for a development project. 7-2 APPLICABLE STANDARDS: The requirements listed below shall apply to the design of grading and drainage. Conflicts between these requirements shall be resolved on a case-by-case basis.  All applicable standards as listed in Section 2-2  Current Construction Storm Water Management Program (CSWMP) Manual for City of Meridian Construction Projects  Policy Manual, Sections 8000, 8200, 8300; Ada County Highway District (ACHD) (Current Edition)  Catalog of Storm Water Best Management Practices for Idaho Cities and Counties, Idaho Department of Environmental Quality (IDEQ) (Current Edition)  National Pollutant Discharge Elimination System General Permit for Discharges from Construction Activities (CGP) , Environmental Protection Agency (Current Edition)  Meridian City Code (MCC), Title 11 - “Unified Development Code” (UDC), Chapter 3 7-3 GENERAL REQUIREMENTS: The following sub-sections identify the general requirements for grading and drainage standards. These provisions do not apply to individual single family residential construction projects. Additionally, all projects impacting the Right-Of-Way (ROW) shall obtain approvals from all necessary agencies including, but not limited to, the Ada County Highway District (ACHD) and the Idaho Transportation Department (ITD) as required by those agencies governing the ROW. A. Grading Requirements - Site grading shall not create or contribute to flooding, erosion, increased turbidity, siltation, or other forms of pollution in a water course. When filling, excavating, dredging, or moving earth material alters the existing grade of a site the owner/developer shall protect the adjoining property during and after construction. The tops and toes of graded slopes shall be set back from project boundaries and structures as required by generally accepted best practices in order to Page | 52 ensure safety, provide adequate foundation support, and prevent damage resulting from water runoff or erosion. For individual lot grading within a development refer to the most currently adopted International Residential Code, International Building Code and any COM Local Amendments. B. Drainage Requirements, General - Per Section 11-3A-18 of the Unified Development Code (UDC), all developments are required to build adequate drainage facilities. 1. The City of Meridian reviews grading and drainage plans and related improvements for all development projects which include, but are not limited to, commercial and industrial development, parking lot construction or expansion, private road construction, and additions to existing development that may affect the generation or disposal of storm water. Off-street parking and private roads or accesses associated with multi-family residential projects are also subject to the requirements of this section. These provisions do not apply to individual single family residential construction projects. 2. The City does not exercise authority over the design, installation, operation, or maintenance of storm water conveyance, storage, or disposal systems serving public right-of-way. C. Offsite Discharges - It is the Design Engineer’s responsibility to obtain approvals from any applicable agency for discharges of storm water off- site. Conditions of approval contained in a project’s Conditional Use Permit, Development Agreement, or other documents approved by the City Council may preclude off-site discharges regardless of other agency approvals. 7-4 SUBMITTAL REQUIREMENTS: A. Grading & Drainage Plans – In addition to the requirements of section 3 of this manual, the grading and drainage plan must include, at a minimum, finished pad elevations; finished grade flow direction arrows; location, type, and size of conveyance systems; disposal facilities; and erosion and sediment control Best Management Practices (BMP) design and details. Existing and proposed water, sewer, and irrigation improvements must also be shown on these plans. Grading and drainage plans must be stamped by a Professional Engineer or Landscape Architect licensed in the State of Idaho. Unstamped, Page | 53 unsigned plans will not be accepted or reviewed. B. Drainage Calculations - Drainage calculations must be submitted with the grading and drainage plan that show the tributary area, design storm return frequency and duration, runoff volume, peak discharge, storage volumes, peak outflows and any other necessary calculations. These plans must be stamped by a Professional Engineer or Landscape Architect licensed in the State of Idaho. Unstamped, unsigned calculations will not be accepted or reviewed. Drainage calculations shall conform to the latest revision of Sections 8000 and 8200 of the ACHD Policy Manual. Submit the calculations in a professional and legible manner. The calculations must list the project title, the project address, date of last revision, and sheet number. C. Other Required Documents - Submit copies of fully executed permits or discharge agreements prior to plan approval for any system in which less than 100% of the storm water generated will be disposed of on-site. The designer shall provide a copy of a soils or geotechnical report indicating existing seasonal high ground water elevations, soil classifications and percolation rates. The report shall be prepared by a geotechnical engineer, hydrogeologist, or professional engineer licensed in the State of Idaho. 7-5 TECHNICAL REQUIREMENTS: A. General - All storm water generated on development projects shall be retained and disposed of within the development site. Storm water shall not be discharged to adjacent properties or public right(s)-of-way. In some cases storm water may be discharged to an existing drainage way or drainage structure if written approval of the discharge is given by the agency having jurisdiction over the drainage way. Written approval must be provided to the City of Meridian. All storm water improvements and BMPs shall conform to the latest revision of the Catalog of Storm Water Best Management Practices for Idaho Cities and Counties, or approved equivalent. B. Materials - Unless otherwise specifically approved, all materials used in the construction of storm water conveyance, storage, or disposal improvements shall be as specified in the most current edition of the ISPWC and City Supplemental Specifications. C. Landscaping - The City encourages integration of storm water management with landscaping. While landscaping requirements cannot be altered to accommodate certain storm water management techniques, Page | 54 innovative and alternative site planning which integrates both aspects will be evaluated on a case-by-case basis. D. Storm Water Management Integration - The Design Professional shall utilize storm water integration as provided in UDC section 11-3B-11 where appropriate when designing landscaping requirements of projects. 7-6 STATEMENT OF COMPLIANCE: The design engineer, architect, or landscape architect must submit a letter of compliance to the City of Meridian Public Works Department indicating that the project has been built in accordance with the submitted design plans and meets these minimum standards, prior to requesting a certificate of occupancy for any building or final acceptance of any development project. -END OF SECTION- Page | 55 SECTION 8 PRESSURE AND GRAVITY IRRIGATION 8-1 SECTION SUMMARY: This section contains guidance and requirements for the following: pressure irrigation plan sheets, pressure irrigation system design & sources, gravity irrigation, and regulatory permitting 8-2 APPLICABLE STANDARDS: The requirements listed below shall apply to the design of pressure and gravity irrigation systems. Conflicts between these requirements shall be resolved on a case-by-case basis.  All applicable standards as listed in Section 2-2  Meridian City Code (MCC), Title 9, Chapter 1 “Water Use and Service”  Meridian City Code (MCC), Title 11 “Unified Development Code” (UDC), Chapter 3 8-3 GENERAL REQUIREMENTS FOR PRESSURE IRRIGATION: All development plans shall include a plan sheet depicting the pressure irrigation (PI) system layout and design. Pressure irrigation systems will meet the requirements of MCC 9-1-28. Along with the layout sheet, the following materials must be submitted:  If connecting to an existing system, a letter of approval from the entity that owns the system (Homeowner’s Association or Irrigation District)  Statement explaining who will own the new s ystem The City has adopted the standard specifications and drawings prepared by the applicable Irrigation District that the system will be built in. At a minimum these requirements must be adhered to whether or not the system is to be maintained and operated by that Irrigation District. A letter from the Design Professional will be required stating that the system operates and is constructed according to the approved plan. Each independent HOA within a development is encouraged to have their own single point connection and isolation valves for backup (shoulder season) irrigation. This will allow each HOA to decide if they will or will not activate the backup connection when surface water is unavailable. Page | 56 8-4 PRESSURE IRRIGATION SYSTEM DESIGN A. Main Location - 1. Pressure irrigation mains should be designed in the proper corridors along south and west property lines. Mains shall be designed within the standard rear and side lot line utility easements or common lots. Mains shall not be designed along the front lot lines. 2. All pressure irrigation main crossings of public rights-of-way, private roads, access roadways/driveways shall be sleeved (C-900) and have valves located no further than 10 feet outside of the right- of-way or road/driveway. B. Meters and Backflow for Municipal Connections - 1. Water meters for municipal water single point (shoulder season) connections to the pressure irrigation s ystem shall be located in common areas only. Meter location, size, and meter setter size shall be specified on the plans and designed per City of Meridian Supplemental Specifications. When a common area is not available the location shall be resolved by a case-by-case basis. 2. Cross-connections of individual lots in a subdivision between pressure irrigation and municipal water are not allowed. If a year- round source of water is not provided for the PI system, the developer must provide a backup water source for periods not during the normal irrigation season (approximately April 15 to October 15). 3. If the developer proposes to install a single point (shoulder season) connection to the City of Meridian domestic water system, an approved backflow prevention device must be installed and shall be noted on the plans. A note shall be added to the plans stating that the reduced pressure backflow assembly must be approved by the State of Idaho, Department of Water Quality and the Water Division of the City of Meridian Public Works Department. Single points of connection may be provided for each separate system, subdivision, phase, or as appropriate for hydraulic performance and administration. Page | 57 8-5 PRESSURE IRRIGATION SYSTEM SOURCES 1. All pressure irrigation systems for commercial projects shall utilize recycled water as the primary source, if available. If recycled water is not available, then surface water shall be utilized. All systems must have a year-round source. If City municipal water is utilized for a year-round / backup source, a single point connection between the municipal system and pressure irrigation system is required. For design of this connection, see the City Supplemental Specifications. 2. Pressure irrigation plans shall show the intended point of delivery for surface water and point of connection to municipal water or irrigation well. Irrigable square footage shall be included for assessments. 3. If pressure irrigation system causes changes to a gravity irrigation system that will affect downstream users, the developer is obligated to follow Title 42 of State Code – 42-109. 8-6 GRAVITY IRRIGATION 1. All open gravity irrigation ditches shall be tiled, per Title 11- UDC, Meridian City Code. 2. Pipe diameter, length, slope and cleanout boxes/manholes shall be noted on the plans. Spacing of boxes/manholes shall not exceed 400 feet with a minimum inside dimension of 4 feet by 4 feet. Irrigation box dimensions may be smaller if less than 2 feet deep. Spacing of boxes/manholes may exceed 400 feet if entity responsible for maintenance can verify they are capable of cleaning irrigation lines longer than 400 feet. 3. Any modifications to existing gravity irrigation systems require the applicable irrigation district’s approval of the design. It is the developer’s responsibility to get the irrigation district’s approval for modifications made to an existing irrigation facility owned and operated by an irrigation district. Written approval from the irrigation district must be provided to the City of Meridian. 4. If downstream users will be affected by changes to a gravity irrigation system, the developer is obligated by State Code Title 42, Chapter 1, Article 42-109 to ensure all downstream users receive their share of water at pre-development times and quantities. Page | 58 8-7 REGULATORY PERMITTING 1. It shall be the responsibility of the Developer to obtain compliance with any Section 404 permitting that may be required by the Arm y Corps of Engineers. 2. It shall be the responsibility of the Developer to obtain compliance with any National Pollution Discharge Elimination System (NPDES) permitting that may be required by the Environmental Protection Agency (EPA). 8-8 OPERATIONS AND MAINTENANCE MANUAL REQUIREMENTS A complete and thorough operations and maintenance manual should be developed for the irrigation system and turned over to the HOA when the development has been completed. -END OF SECTION- Page | 59 SECTION 9 CLASS A RECYCLED WATER SYSTEM 9-1 SECTION SUMMARY: This section contains guidance and requirements for the following: recycled water use agreements, recycled water supply, recycled water main design, recycled water system appurtenances, the use of booster pumps, backflow preventers and irrigation and drainage crossings for Class A recycled water systems (as defined in IDAPA 58.01.16). 9-2 APPLICABLE STANDARDS:. The requirements listed below shall apply to the design of Class A recycled water systems. Conflicts between these requirements shall be resolved on a case-by-case basis.  All applicable standards as listed in Section 2-2  IDAPA 58.01.16 Wastewater Rules  Guidance for Reclamation and Reuse of Municipal and Industrial Wastewater (IDEQ)  Current Meridian Recycled Water Master Plan Update 9-3 GENERAL REQUIREMENTS: The design of recycled water facilities that will be owned and operated by the City of Meridian, including the preparation of Contract Documents, shall be conducted under the direction of a professional engineer registered in the State of Idaho. The design of recycled water irrigation facilities to be privately owned and the preparation of Contract Documents shall be done under the direction of a professional landscape architect, civil engineer, or mechanical engineer registered in the State of Idaho. The recycled water system, including both publicly and privately owned facilities, shall be separate and independent of any potable water system. 9-4 USE AGREEMENT REQUIRED: Customers must submit a completed Recycled Water Use Agreement (“RWUA”) to the City and be issued an executed copy before the City will initiate recycled water service. Connections to the recycled water system can only be made after applying for and obtaining a RWUA from the City’s Land Development Services Division. The Agreement shall be issued on a case-by-case basis in accordance with the terms of the City RWUA. Page | 60 9-5 RECYCLED WATER SUPPLY PRESSURE: Recycled water systems must adhere to the following conditions: A. The Design Professional should contact the Public Works Engineering Division to determine the service pressure available. The Design Professional then designs for the available pressure. Typical recycled water service pressure is between 40 and 80 pounds per square inch (psi). B. If adequate recycled water service pressure is not available the Design Professional should contact the City to discuss contributing to a recycled water booster system upgrade. If the recycled water service pressure is above 80 psi, the user is responsible for providing a pressure regulator downstream of the meter to obtain the correct pressure. C. Where dual connections to the City potable water system are approved, the operating pressure for recycled water systems shall be 5-10 psi less than operating pressure in potable water systems at the point of connection. 9-6 RECYCLED WATER DEMAND: For the design of recycled water distribution systems serving commercial areas, water demand shall be determined on a case-by-case basis. 9-7 RECYCLED WATER MAIN DESIGN: Design requirements for a recycled water main layout, size and location shall conform to the latest Meridian Recycled Water Master Plan Update, and Engineering Division water modeling requirements. A. Recycled water mains owned and operated by the City of Meridian shall be eight (8) inches inside diameter minimum. B. Contribution toward the upgrade of distribution mains or pumping facilities may be required in order to meet system demands. C. A force main alignment that is straight between valves is preferred. However, pipe joint deflection not to exceed ½ of the Pipe Manufacturer’s allowable deflection is allowed, but verification of the deflection angle by the contractor is required. D. Recycled water mains shall be shown in the plan view and must identify pipe size, location of valves, air release/vacuum valves, blow-offs, potable Page | 61 water lines, services,, and all other appurtenances public or private including easements. Recycled water mains shall be shown in the profile view where potential conflicts with other utilities exist. E. Recycled water mains shall be installed within public rights-of-way and/or dedicated City easements (see Section 2-15). F. Recycled water mains shall maintain a minimum clearance from all other utilities of at least 12 inches vertical and 4 feet horizontal, except potable and non-potable water pipelines which shall maintain minimum separation recommendations as set forth by the Idaho Rules for Public Drinking Water Systems. G. Recycled water mains shall be located where approved by the Ada County Highway District, with approved variances from other utilities until a corridor has been approved and accepted by the Utility Coordinating Council (UCC). Whenever possible, appurtenances should be located to avoid vehicle wheel paths. H. Minimum cover over recycled water lines under section-line and mid- section line roadways that have not been fully developed, or in unpaved areas, shall be five (5) feet from top of pipe to finished grade. In all other areas, minimum cover shall be four (4) feet from top of pipe to finished grade. Recycled water main depths of greater than six (6) feet shall be approved by the Engineering Division on a case-by-case basis. Where deeper mains are approved, valve stem risers will be provided. I. Service connections to recycled transmission mains shall not be allowed unless specifically approved by the City Engineer. J. Dead-end recycled water mains that are not to be extended in the future will be terminated with a blow-off assembly and appropriate fittings. Temporary dead ends (such as at subdivision phase lines) shall have a blow-off assembly per City Specifications. Blow-offs shall be located in a manner that enables easy access and maintenance including proper easements. Recycled water mains in commercial properties should be designed to connect to neighboring properties to complete current or future loops or grids. Cul-de-sacs should be connected by recycled water mains through easements whenever possible. 9-8 RECYCLED WATER SYSTEM APPURTENANCES: Recycled water system appurtenances include valves, air relief valves, pressure relief valves, blow-off assemblies, recycled water service lines, meter setters, meter boxes, meter vaults, recycled water meters, by-pass meters and back-flow prevention devices. Page | 62 A. Gate Valves and Blow-off Assemblies - 1. A minimum of 2 valves shall be provided at T fittings, and 3 valves at cross fittings. Exceptions to this rule may be allowed when hot tapping active water mains is required, per the discretion of the City Engineer. 2. Size-on-size hot taps are not allowed unless approved by the City Engineer. 3. In commercial areas, valve spacing should not exceed 500 feet. 4. In residential areas, valve spacing should not exceed 800 feet. 5. In areas without customer connections, valve spacing shall not exceed ¼ mile. 6. Existing valves (and blow-off assemblies when applicable) that are no longer needed shall be abandoned by removal and installation of a blind flange or plug, as appropriate. B. Recycled Water Service Lines and Services - 1. Recycled water services shall be clearly called out by standard detail and size on plan sheets. 2. Recycled water service lines from the recycled water distribution main to the property shall be installed at the time the main is constructed within platted and recorded developments whenever possible. 3. Standard size of a recycled water service line shall be one (1) inch. Developments with higher recycled water demand shall be provided with larger service lines as determined by the Consulting Engineer and subject to approval by Development Services. 4. Separate recycled water services are required for commercial sites that include non-consumptive water uses that return water to the sewer system. This is necessary to facilitate correct sewer billing. 5. Services shall be aligned along the shortest distance between the water main and the meter connection and per specifications- generally at right angles to the recycled water main. If developments are re-platted, existing services may need to be abandoned to meet this requirement. Page | 63 6. Whenever possible, recycled water services shall not be placed in problematic areas such as high traffic areas, and within 5 feet of building foundations. 7. Whenever possible, recycled water service lines shall not pass through underground storm water filtration beds or under drainage swales. 8. Any unused recycled water services or stubs must be abandoned at the recycled water mains by removing the corporation stop and inserting a red brass plug into the tapping saddle. C. Recycled Water Meters – Recycled water meters shall be installed on all recycled water services according to City Code requirements. Meters will be installed by the Water Division of Public Works after building permits are issued and fees are paid, not when recycled water service lines are installed. Installation of recycled water meters by anyone other than the Meridian Water Division is prohibited. The installation of meter pits is the responsibility of the contractor. 1. Recycled water meters over 1 inch shall match the size of service lines needed. D. Backflow Prevention: A backflow preventer will be required on any single point connections between recycled water and any other water source. 1. Refer to IDEQ requirements, City of Meridian Supplemental Specifications and ISPWC for backflow prevention assembly specifications and requirements. E. Booster Pumps - Customers that provide booster pumps to increase the operating pressure must identify the pumping systems as recycled water, avoid the release of recycled water in an uncontrolled manner, and provide proper drainage of the packing seal water. At least one sign in English and Spanish must be posted on the booster pump premises. The signage must be readily seen by all operations personnel that are in the working area. The Public Works Department will require a backflow prevention assembly to protect the recycled water distribution system from potential back pressure that may be caused by using booster pumps. Page | 64 Any potable water used as seal water for recycled water pump seals must be adequately protected against backflow. 9-9 RECYCLED WATER CUSTOMER REQUIREMENTS: A recycled water customer must comply with applicable Federal, State and Local regulations regarding the use of recycled water. A. The following guidelines for using recycled water must be adhered to:  Commercial recycled water users shall designate an on-site contact responsible for compliance with regulations regarding the use of recycled water.  The City may assign a specific recycled water usage schedule for the customer to adhere to.  The recycled water customer shall obtain prior approval from the City and IDEQ for proposed changes or modifications to recycled water facilities per the RWUA.  Signage indicating the use of recycled water shall be required and shall comply with applicable federal, state and local regulations and the City of Meridian’s Supplemental Specifications to the ISPWC. -END OF SECTION- Page | 65 SECTION 10 STREETSCAPES 10-1 SECTION SUMMARY: This section contains guidance and requirements for the following: streetscape site plan drawings, standards, and design. 10-2 APPLICABLE STANDARDS: The requirements listed below shall apply to design of any streetscapes. Conflicts between the requirements of these streetscape improvement standards shall be resolved on a case-by-case basis.  All applicable standards as listed in Section 2-2  Meridian City Code (MCC), Title 8, Chapter 1 “City Core Streetscape”  Meridian City Code (MCC), Title 11 “Unified Development Code” (UDC), Chapter 3  Downtown Meridian City Core Street Cross-section Master Plan  Current Meridian Parks and Recreation Department Specifications  American Association of Nurserymen Standards 10-3 REQUIREMENTS FOR STREETS WITHIN PUBLIC RIGHTS-OF-WAY: The requirements of this section pertain to streetscape elements for which the City has authority. Geometric and pavement design of public roadways are governed and approved by the agency responsible for that specific right-of-way, either the Ada County Highway District (ACHD) or the Idaho Transportation Department (ITD). 10-4 FEDERAL AND STATE HIGHWAYS: For development along interstate and state highways (including, but not limited to, State Highway 69, State Highway 55, State Highway 20-26, and Interstate 84), see UDC section 11-3-H. 10-5 ADA COUNTY ROADWAYS EXCLUDING THE CITY CORE: For development along roadways maintained by the Ada County Highway District outside the City Core, see UDC 11-6-C. See Drawing 10-A (attached) for a map of the City Core. 10-6 CITY CORE STREETSCAPES: Within the City Core (see Drawing 10-A), the City of Meridian has specific standards and requirements for development and maintenance of streetscape Page | 66 improvements. When required, streetscape improvements along all public roadways within the City Core shall comply with the following standards: A. Plan Requirements - The City requires site plan drawings for any proposed improvements. 1. Requirements of Site Plans: The following shall be required on the plan:  A vicinity map or equivalent  Demarcation of property lines and Ada County Highway District right-of-way  Location of existing improvements including those adjacent to neighboring properties, called out with descriptions  Location of existing utilities  All proposed paving, tree grates, trees, street furnishings, and other improvements  A north arrow and standard architectural or engineering scale  A legend indicating any symbols used in plans  Indicate adherence with any spacing requirements, existing spacing plans, or streetscape improvement relocation requirements 2. Requirements for Spacing Plans: A spacing plan for the street extending to the block limits shall be required for installation of street trees and street lights when a spacing plan does not already exist on file with the City. The following shall be required on the spacing plan:  Demarcation of property lines and Ada County Highway District right-of-way for the full street length  Location of existing streetscape improvements and impediments for the full street length  Adherence with Design of Layout requirements for street lights and street trees along full street length (see section 10-6-D of this document)  A north arrow and standard architectural or engineering scale  A legend indicating any symbols used in plans B. Design Standards - Streetscape elements shall be designed by an architect, landscape architect, or civil engineer in conformance with these standards and ISPWC Standard Specifications. Page | 67 1. Streetscape Requirements: Streetscape improvements shall, at a minimum, be installed in the immediate frontage of the subject property. 2. Surface Material and Treatment: Standard finished surface materials are required as set by each zone of the streetscape, as defined in MCC 8-1-1. A. Street Furnishing Zone – Concrete unit pavers, per Meridian Parks and Recreation Department Specifications, shall be the finished surface material within the Street Furnishing Zone. B. Clear Zone – Concrete sidewalks shall be the finished surface material within the Clear Zone. C. Use Zone – Enhanced concrete paving shall be the finished surface material within the Use Zone. Enhanced concrete paving shall be scored or colored to distinguish it from the Clear Zone. 3. Street Furnishings: All street furnishings shall conform to MCC 8- 1. Street lights shall conform to Section 6 of this document. Benches, trash receptacles, bicycle racks, and other approved furnishings shall conform to Meridian Parks and Recreation Department Specifications. Improvements such as lights, tree grates, newsstands, and planters are required to be spaced four feet (4’) or more from other streetscape improvements. Newsstands may be placed adjacent to other newsstands, provided they are a minimum of four feet (4’) from other streetscape improvements. 4. Street Trees: Class III trees shall be placed in tree grates at approximately 32’ spacing. Trees shall be placed to avoid conflicts with alleys and street lights. Where Class III trees may conflict with overhead power lines, tree selection shall be approved by the City Arborist. There shall be a minimum of 6 trees per block where possible. Trees shall be installed per the Meridian Parks and Recreation Department Specifications. 5. Tree grates: Tree grates shall conform to the Meridian Parks and Recreation Department Specifications. C. Specific Standards - Within the City Core, streets running north or south and east or west have standards specific to each street direction. Main Street has specific standards which deviate from other north/south roads. Page | 68 Use zones are defined in MCC 8-1. See the Downtown Meridian City Core Street Cross-section Master Plan for the preferred cross sections. 1. East/West Streetscape - A. Dimensions – Minimum distance from face of building to back of curb shall be 18 feet. Minimum furnishing zone shall be 8 feet; minimum clear zone shall be 10 feet without use zone or 5 feet with use zone. Minimum use zone where exists shall be 5 feet. B. Street Trees – Trees shall be allowed from the following selection: Botanical Name Common Name Size Gleditsia tricanthos ‘Imperial’ Imperial Honey Locust (limited use) 3” Cal. B&B Acer platanoides ‘Fairview’ Fairview Maple 3” Cal. B&B Acer platanoides ‘Parkway’ Parkway Maple 3” Cal. B&B Acer platanoides ‘Deborah’ Deborah Maple 3” Cal. B&B Fraxinus pennsylvanica 'Patmore' Patmore Ash 3” Cal. B&B Fraxinus pennsylvanica 'Urbanite' Urbanite Ash 3” Cal. B&B 2. North/South Streetscape (Except Main Street) - A. Dimensions – Minimum distance from face of building to back of curb shall be 13 feet. Minimum furnishing zone shall be 8 feet; minimum clear zone shall be 5 feet. Where right-of-way allows, use zone shall be a minimum of 5 feet. B. Street Trees – Trees shall be allowed from the following selection: Botanical Name Common Name Size Gleditsia tricanthos ‘Imperial’ Imperial Honey Locust (limited use) 3” Cal. B&B Acer platanoides ‘Fairview’ Fairview Maple 3” Cal. B&B Page | 69 Botanical Name Common Name Size Acer platanoides ‘Parkway’ Parkway Maple 3” Cal. B&B Acer platanoides ‘Deborah’ Deborah Maple 3” Cal. B&B Fraxinus pennsylvanica 'Patmore' Patmore Ash 3” Cal. B&B Fraxinus pennsylvanica 'Urbanite' Urbanite Ash 3” Cal. B&B 3. Main Street - A. Dimensions – Minimum distance from face of building to back of curb shall be 13 feet. Minimum furnishing zone shall be 8 feet; minimum clear zone shall be 5 feet. Where right-of-way allows, use zone shall be a minimum of 5 feet. B. Street Trees – Trees shall be allowed from the following selection: Botanical Name Common Name Size Gleditsia tricanthos ‘Imperial’ Imperial Honey Locust 3” Cal. B&B D. Design of Layout – 1. An entire street block shall be analyzed to determine the spacing of street trees and street lights, even if only one part of the total block will be improved as part of the proposed improvements. 2. The control points of each block are the intersection corners, with the distance in between being the total block length. The total block length divided by the required spacing of the improvements will determine the total number of street trees and street lights required. Once the locations of the required improvements for the block have been estimated, then the location of the improvements needed for a particular part of the block can be determined. E. Streetscape Improvement Relocation - The following standards apply when relocating existing streetscape improvements. 1. Existing improvements within the furnishing zone may be adjusted and moved provided that all damage to hardscape and other improvements occurring as a result of relocation is restored concurrently to a like new state. Page | 70 2. Relocated improvements shall comply with all City Improvement Standards and Supplemental Specifications. 3. Any modification to existing street lights shall be consistent with City Standards and applicable spacing plans. 4. Replacement trees shall be installed per City Standards and applicable spacing plans. Drawing 10-A, City Core Map, Next Page Page | 71 Drawing 10-A: City Core Map -END OF SECTION- Page | 72 SECTION 11 LANDSCAPING 11-1 SECTION SUMMARY: This section contains guidance and references for landscaping requirements. 11-2 APPLICABLE STANDARDS: The requirements listed below shall apply to the design of landscaping. Conflicts between these requirements shall be resolved on a case-by-case basis.  Meridian City Code (MCC) - Title 11 “Unified Development Code” (UDC)  Downtown Meridian City Core Street Cross-section Master Plan  American Association of Nurserymen Standards 11-3 GENERAL REQUIREMENTS: Landscaping materials and installation associated with roadways, parking lots, city and private parks, irrigation and storm water facilities, and other similar projects that involve landscaping as required by MCC 11-3B and the Downtown Meridian City Core Street Cross-section Master Plan shall be shown on design plans and constructed in accordance with the requirements provided herein. -END OF SECTION- Page | 73 SECTION 12 WATERWAYS AND FLOODPLAINS 12-1 SECTION SUMMARY: This section contains guidance and requirements for the following: floodplain development and stream protection, including application and plan set provisions. 12-2 APPLICABLE STANDARDS: The requirements listed below shall apply to the design of projects impacting waterways. Conflicts between these requirements shall be resolved on a case-by- case basis.  All applicable standards as listed in Section 2-2  Meridian City Code (MCC) - Title 10, Chapter 6 “Flood Damage Protection”  Meridian City Code (MCC) - Title 11 “Unified Development Code” (UDC) 12-3 PROJECTS IMPACTING WATERWAYS A. All projects impacting waterways shall be designed to meet the standards of UDC §11-1A-1 - Natural Waterways; §11-3A-6 – Ditches, Laterals, Canals, or Drainage Courses; and/or §11-3A-9 – Natural Features, as applicable. 12-4 DEVELOPMENT WITHIN MERIDIAN FLOODPLAIN OVERLAY DISTRICT A. All projects located within the Meridian Floodplain Overlay District shall be designed to meet the standards of MCC§10-6. B. Floodplain Development Permit Application: 1. All applicable sections of floodplain development permit applications shall be completed. 2. All floodplain development permit applications shall have the application signed by both the design professional of record and the owner or the owner’s legal agent for the project. 3. All floodplain development permit applications shall contain the necessary information required in MCC §10-6, and shall be submitted to the Community Development Department with the applicable fee payment. Page | 74 4. All floodplain development permit applications shall include hardcopy paper files of the applicable hydrologic and hydraulic studies necessary to satisfy MCC §10-6. All studies shall be stamped and signed by the Design Professional of record. 5. All floodplain development permit applications shall include two hardcopy plan sets illustrating the proposed project, and containing the minimum information specified in MCC 10-6-4A2. In addition, plans shall illustrate the following, as applicable:  Floodplain Overlay District boundary  Floodway Overlay District boundary  FEMA regulated 100-year Special Flood Hazard Area  FEMA regulated floodway 6. Both sets of plans submitted shall be stamped and signed by the Design Professional. -END OF SECTION- Meridian City Council Meeting DATE: March 22, 2016 ITEM NUMBER: 12 PROJECT NUMBER: ITEM TITLE: Executive Session Per Idaho State Code 74-206 Executive Session Per Idaho State Code 74-206 (a)(c): (a) To consider hiring a public officer, employee, staff member or individual agent, wherein the respective qualities of individuals are to be evaluated in order to fill a particular vacancy or need. This paragraph does not apply to filling a vacancy in an elective office or deliberations about staffing needs in general; AND (c) To Conduct Deliberations Concerning Labor Negotiations or to Acquire an Interest in Real Property, Which is Not Owned by a Public Agency MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION E-MAILED TO SENT TO SENT TO DATE: STAFF AGENCY APPLICANT NOTES INITIALS