HomeMy WebLinkAboutPSA with WineGlass Arts Development for Concert Series Production ServicesPROFESSIONAL SERVICES AGREEMENT
FOR CONCERT SERIES PRODUCTION SERVICES
This PROFESSIONAL SERVICES AGREEMENT FOR CONCERT SERIES
PRODUCTION SERVICES ("Agreement") is made this t 6 day of March, 2016 ("Effective
Date"), between the Meridian Arts Commission, by and through the City of Meridian, a
municipal corporation organized under the laws of the State of Idaho ("City") and WineGlass
Arts Development, a nonprofit corporation organized under the laws of the State of Idaho
("Production Company").
WHEREAS, the Meridian Arts Commission is presenting Concerts on Broadway, a
series of four (4) summer Saturday evening concerts, presented at Meridian City Hall plaza
("Event"), to include the following artists: Soul Patch, on June 18, 2016; Kevin Kirk &
Onomatopoeia, on July 9, 2016; High Street, on August 6, 2016; and Precious Byrd, on August
13, 2016; and
WHEREAS, on January 4, 2016, City released a request for proposals for concert
production services for the 2016 Concerts on Broadway Series, a copy of which is attached
hereto as Exhibit A ("RFP"), and Production Company's proposal, attached hereto as Exhibit B
("Proposal"), was selected in accordance with the criteria set forth in the RFP;
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency
of which is hereby acknowledged and agreed, and in consideration of the mutual promises and
covenants herein contained, the Parties agree as follows:
I. SCOPE OF SERVICES.
A. Concert production. Production Company shall provide to City all services enumerated
in the Scope of Work set forth in Production Company's Proposal.
B. Concert specifications. Production Company shall ensure that each concert comprising
Event complies in all respects with each and all of the following specifications.
1. Each concert shall end by sunset; under no circumstances may amplified sound be
used after sunset.
2. All set-up, rehearsal, and/or sound checks at the City Hall plaza shall occur by 6:00
p.m, on concert dates.
3. Each concert and all components thereof shall comply in all respects with state and
federal law, all conditions of the applicable City of Meridian Temporary Use Permit
and any other applicable permits and permitting requirements, and all City policies
and codes applicable to use of City property and facilities, including, but not limited
to, policies of the Meridian Parks and Recreation Department.
II. PAYMENT
A. Amount; timeline. For services rendered pursuant to this Agreement, City shall remit to
Production Company a total amount not to exceed nine thousand six hundred dollars
PROFESSIONAL SERVICES AGREEMENT — CONCERT PRODUCTION SERVICES PAGE 1 of 19
($9,600.00). This amount shall constitute full compensation from City to Production
Company for any and all services, costs, and expenses related to services performed under
this Agreement. Production Company shall be responsible for payment of any and all taxes
due and owing for payment received under this Agreement. City shall pay Production
Company such enumerated amounts within thirty (30) days of receipt of Production
Company's invoice, provided that Production Company has timely provided services as
described herein. To obtain payment, Production Company shall submit invoices to City
pursuant to the following timeline and in the following enumerated amounts:
AMOUNT I INVOICE DATE I PAYMENT DATE
$ 2,400.00
April 12, 2016
May 12, 2016
$ 2,400.00
May 16, 2016
June 16, 2016
$ 2,400.00
June 15, 2016
July 15, 2016
$ 2,400.00
July 18, 2016
August 18, 2016
Total: $ 9,600.00
B. Method of payment. By April 1, 2016, Production Company shall provide City with: 1) a
completed ACH Form, 2) a copy of a voided check, and 3) a completed W-9 form. So long
as all documents are complete and received by April 1, 2016, City shall pay Production
Company via direct deposit, pursuant to the terms of this Agreement.
III. TERMS AND CONDITIONS
A. Term. This Agreement shall become effective as of the Effective Date upon execution
by both parties, and shall expire on September 30, 2016 unless earlier terminated or
extended in the manner as set forth in this Agreement.
B. Time of the essence. Production Company acknowledges that services provided under
this Agreement shall be performed in a timely manner. The Parties acknowledge and
agree that time is strictly of the essence with respect to this Agreement, and that the
failure to timely perform any of the obligations hereunder shall constitute a breach of,
and a default under, this Agreement by the party so failing to perform.
C. City Contact. City hereby designates the following employee to act as a liaison between
Production Company and City ("City Contact"):
Hillary Bodnar, Arts and Culture Specialist
hbodnar@meridiancity.org.
City may change the designated City Contact by giving written notice of such change to
Production Company in the manner herein provided.
1. Day-to-day communications. Communication between City and Production
Company regarding day-to-day matters shall occur via e-mail or telephone.
2. On site representation. City Contact shall be on site during Event set-up, rehearsal,
sound check, and the concert, in order to provide necessary access, facility oversight,
and problem -solving.
PROFESSIONAL ,SERVICES AGREEMENT - CONCERT PRODUCTION SERVICES PAGE 2 of 19
D. Post -production review. City Contact and Production Company shall meet monthly to
review the previous concert and discuss problems, solutions, and improvements.
E. Notice. All notices required to be given by either of the parties hereto shall be in writing
and be deemed communicated when personally served, or mailed in the United States
mail, addressed as follows:
City
City of Meridian
Attn: City Clerk
33 E. Idaho Avenue
Meridian, Idaho 83642
Production Company_
Cara Stone
WineGlass Arts Development
P.O. Box 1580
Meridian, Idaho 83642
Either party may change its authorized representative and/or address for the purpose of
this paragraph by giving written notice of such change to the other party in the manner
herein provided.
F. Cancellation.
If a concert is cancelled due to events not related to Production Company, and Production
Company is present and prepared to provide services in full accordance with the terms set
forth herein, Production Company shall be entitled to compensation as set forth in section
II of this Agreement. Cancellation of one or more concerts may occur under the
following circumstances.
1. Public safety. The Director of the Meridian Parks & Recreation Department or his
designee may, in the Director's sole discretion, elect to cancel a concert where
cancellation is in the best interest of the public health, safety, or welfare.
2. Weather. City Contact may, in her sole discretion, elect to cancel one or more
concerts due to inclement weather, except that Production Company may propose a
change of venue to an indoor location. City Contact may accept such proposal and
authorize Production Company to change the concert venue, or may reject such
proposal and cancel the concert. If Production Company is authorized to change the
venue under this provision, Production Company shall be responsible for managing
all aspects of such change of venue, including reserving the indoor venue,
communicating the change to the performing artists, set-up, and clean-up. Any
additional cost related to change of venue shall be borne by Production Company.
G. Subcontracting or assignment of obligations. Production Company shall not
subcontract or assign any of its obligations or rights under this Agreement related to or
that may relate to its professional production management expertise. Production
Company may subcontract or assign obligations that do not require such expertise. Any
subcontractor or assignee shall be bound by all the terms and conditions of this
Agreement.
H. Termination. Grounds for termination of this Agreement shall include, but shall not be
limited to: an act or omission by either party which breaches any term of this Agreement;
an act of nature; other unforeseeable event which precludes or makes impossible the
PROFESSIONAL SERVICES AGREEMENT — CONCERT PRODUCTION SERVICES PAGE 3 of 19
performance of the terms of this Agreement by either party; or a change in circumstances
that renders the performance by either party a detriment to the public health, safety, or
welfare. Either party may terminate this Agreement by providing fourteen (14) days
advance written notice of intention to terminate. In the event of termination, regardless
of cause or terminating party, Production Manager shall, within two (2) business days,
transfer all reservations to City, and shall deliver to City any and all other plans,
timelines, contacts, and work products prepared or held by Production Company. If City
terminates due to any cause other than breach or default by Production Company,
Production Company shall be entitled to any payment due as of the date of termination,
as well as compensation for actual costs incurred by Production Company in furtherance
of this Agreement, as set forth in detailed, verified invoice.
I. Non -waiver of breach. A waiver of any breach or default of any provision of this
Agreement shall not be construed as a waiver of a breach of the same or any other
provision hereof.
J. Insurance. City shall maintain, throughout the term of this Agreement, property
insurance and comprehensive general liability insurance to cover damage or injury
attributable to City as property owner. To cover damage or injury attributable to acts or
omissions of Production Company, and those of its assistants, volunteers, agents,
employees, guests, and/or business invitees, Production Company shall obtain, and shall
maintain throughout the term of this Agreement, insurance as set forth below. Proof of
such insurance shall be provided to City by 5:00 p.m. on May 2, 2016, evidenced by a
certificate of insurance issued by an insurance company licensed to do business in the
State of Idaho and containing a thirty -day notice of cancellation endorsement. In the
event of cancellation or restriction by the insurance company of the insurance policy,
Production Company shall notify City in writing within three (3) business days.
Production Company shall maintain the following insurance coverage:
1. Comprehensive general liability insurance with a combined single limit of not less
than one million dollars ($1,000,000) per occurrence for property damage and bodily
injury or death, naming the City of Meridian as an additional insured. In the event a
unilateral cancellation or restriction by the insurance company of the insurance policy
referred to in this paragraph, Production Company shall notify City in writing within
three (3) business days. City has the right to suspend portions of this Agreement in
the City's sole discretion if Production Company's general liability insurance is
revoked, cancelled, expires or Production Company is otherwise without general
liability insurance.
2. Workers' compensation insurance on any and all persons in Production Company's
employ, where and in the minimum amount(s) as required by Idaho law.
K. Indemnification. Production Company shall, and hereby does, indemnify, save, and
hold harmless the City and any and all of its employees, agents, volunteers, and/or
elected officials from any and all losses, claims, and judgments for damages or injury to
persons or property, and from any and all losses and expenses caused or incurred by
Production Company, its assistants, volunteers, agents, employees, guests, and/or
business invitees, in connection with this Agreement or activities related thereto.
PROFESSIONAL SERVICES AGREEMENT — CONCERT PRODUCTION SERVICES PAGE 4 of 19
Production Company acknowledges that provision of the services described hereunder
presents risks, some of which are unknown, and does agree to assume all such known and
unknown risks.
L. Waiver. Except as to rights held under the terms of this Agreement, Production
Company shall, and hereby does, waive any and all claims and recourse against City,
including the right of contribution for loss and damage to persons or property arising
from, growing out of, or in any way connected with or incident the performance of this
Agreement, whether such loss or damage may be attributable to known or unknown
conditions, except for liability arising out of concurrent or sole negligence of City or its
officers, agents or employees.
M. Relationship of Parties. Production Company is an independent contractor and is not an
employee, agent, joint venturer, or partner of City. Nothing in this Agreement shall be
interpreted or construed as creating or establishing the relationship of employer and
employee between Production Company and City or any official, agent, or employee of
City. Specifically, without limitation, Production Company understands, acknowledges,
and agrees:
1. Except as otherwise set forth herein, Production Company is free from actual and
potential control by City in the provision of services under this Agreement.
2. Production Company is engaged in an independently established trade, occupation,
profession, or business.
3. Production Company has the authority to hire subordinates.
4. Production Company owns and/or will provide all major items of equipment
necessary to perform services under this Agreement.
5. Neither Production Company nor City shall be liable to the other for a peremptory
termination of the business relationship described under this Agreement.
N. Compliance with law. Throughout the course of this Agreement, Production Company
shall comply with any and all applicable federal, state, and local laws.
O. Non -Discrimination. Throughout the course of this Agreement, Production Company
shall not discriminate against any person as to race, creed, religion, sex, age, national
origin, sexual orientation or any physical, mental, or sensory handicap.
P. Entire Agreement. This Agreement constitutes the entire understanding between the
Parties. This Agreement supersedes any and all statements, promises, or inducements
made by either party, or agents of either party, whether oral or written, whether previous
to the execution hereof or contemporaneous herewith. The terms of this Agreement may
not be enlarged, modified or altered except upon written agreement signed by both parties
hereto.
Q. Costs and attorneys' fees. If either party brings any action or proceedings to enforce,
protect or establish any right or remedy under the terms and conditions of this
Agreement, the prevailing party shall be entitled to recover reasonable costs and
PROFESSIONAL SERVICES AGREEMENT — CONCERT PRODUCTION SERVICES PAGE 5 of 19
attorneys' fees, as determined by a court of competent jurisdiction, in addition to any
other relief awarded.
R. Agreement governed by Idaho law. The Iaws of the State of Idaho shall govern the
validity, interpretation, performance and enforcement of this Agreement, Venue shall be
in the courts of Ada County, Idaho.
S. Cumulative rights and remedies. All rights and remedies herein enumerated shall be
cumulative and none shall exclude any other right or remedy allowed by law. Likewise,
the exercise of any remedy provided for herein or allowed by law shall not be to the
exclusion of any other remedy.
T. Severability. If any provision of this Agreement is found by a court of competent
jurisdiction to be illegal, invalid, or unenforceable, the remainder of this Agreement shall
not be affected.
U. Successors and assigns. All of the terms, provisions, covenants and conditions of this
Agreement shall inure to the benefit of, and shall be binding upon, each party and their
successors, assigns, legal representatives, heirs, executors, and administrators.
V. Exhibits. All exhibits to this Agreement are incorporated by reference and made a part
hereof as if set forth in their entirety herein.
W. City Council approval required. The validity of this Agreement shall be expressly
conditioned upon City Council action approving the Agreement. Execution of this
Agreement by the persons referenced below prior to such ratification or approval shall
not be construed as proof of validity in the absence of Meridian City Council approval.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the
Effective Date as set forth above.
PRODUCTION COMPANY:
Cara Stone, President
WincGlass Arts Development
CITY O ,
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BY: 'ltyof Att
Tammy eerd, Mayor �A/,��''�IDfAN-*--- Jaycee Holman, 'ty
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PROFESSIONAL SERVICES AGREEMENT — CONCERT PRODUCTION SERVICES PAGE 6 of 19
EXHIBIT A
PROFESSIONAL SERVICES AGREEMENT- CONCERT PRODUCTION SERVICES PAGE 7 Of 19
Meridian Commission
Request for Proposals:
2016 CONCERTS ON BROADWAY SERIES PRODUCTION SERVICES
OVERVIEW:
The Meridian Arts Commission (MAC) seeks proposals for contractual concert production management services for the
2016 Concerts on Broadway series. Concerts on Broadway is a series of at least four free summer Saturday evening
concerts presented at Meridian City Hall plaza. All concerts begin at 6:30 pm with the opening act (some of which
include student artists); headliners then play from 7 to 9 pm. Local business and community partners sponsor this event,
and typical attendance is about 500.
SCOPE OF WORK:
The City of Meridian's Arts & Culture Specialist and MAC commissioners will continue to be responsible for booking and
paying headlining acts; obtaining sponsorships; reserving the venue and obtaining proper permits; providing event
promotion/advertising, including graphic design and printing; and booking food and beverage vendors. The selected
proposer's proposal and fee will describe how proposer will implement all other aspects of concert production,
specifically including: booking and paying for opening student acts; booking and paying for sound production serving as
the primary point of contact and responsible party on site at each concert; supervising set-up, sound checks, tear -down,
and clean-up; and providing regular updates to MAC. Additional tasks may be described, with implementation plan, in
the proposal. The selected proposer will be asked to enter into a professional services agreement with the City setting
forth specific terms and conditions.
PROPOSAL REQUIREMENTS:
Proposal must include the following materials and information to MAC in order to be considered for selection.
• Proposal, including description of how proposer will implement the tasks described in scope of work, above
• Description of qualifications and relevant experience, including resumes of key staff
• Itemized budget and fee for services
• Sample Call Sheet
• Signed Acknowledgement Form, below
BASIS FOR SELECTION:
This Request for Proposals will be evaluated utilizing the criteria listed below. History from the current and previous
projects and customers of the respondent may be used to evaluate some of the criteria.
• Adherence to the RFP (20 points)
• Qualification to provide tasks described in scope of work (30 points)
• Respondent's record of meeting project schedules and deadlines (20 points)
• Nature, quality, and relevance of recently completed work (20 points)
• Cost (10 points)
DEADLINE:
All proposals must be received by the Arts & Culture Specialist by 4:00 p.m. on Friday, January 15, 2016. Proposals
received after this exact time will not be considered. Proposals may be mailed via U.S. Mail or hand delivered to the
following address:
Hillary Bodnar, Arts & Culture Specialist
RE: RFP — 2016 Concerts on Broadway
33 East Broadway Avenue
Meridian ID 83642
EXHIBIT B
PROPOSAL
PROFESSIONAL SERVICES AGREEMENT- CONCERT PRODUCTION SERVICES PAGE 9 Of 19
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Arts Development
January 15, 2016
Hillary Bodnar, Arts & Culture Specialist
Meridian Arts Commission
33 East Broadway Ave.
Meridian, ID 83642
RE: RFP — 2016 Concerts on Broadway
Dear Hillary,
Please except our proposal for the 2016 Concerts on Broadway Series Production Services. If you have
any additional questions or inquiries, feel free to contact me directly at 208.447.6580 or email me at
cara@wineglassartsdevelopment.com.
Thank you for your time and consideration.
Sincerely,
Cara Stone
Cofounder & General Director
WineGlass Arts Development,
WGAD / Phone: 208.401.6989 / Office: 1406 N. Main St., Meridian ID 83642 / Mailing address: PO Box 1580 Meridian ID
83680 / Email: info@wineglassartsdevelopment.com / Website: www wineglassartsdevelopment.com
WineGlass Arts Development is a 501(c)(3) Idaho nonprofit corporation
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WGAD COMPANY OVERVIEW
WGAD MISSION AND VISION STATEMENT
OUR MISSION
To strengthen and inspire a thriving community through quality arts and production.
OUR VISION
The Work: To bring more entertainment and arts to the community in a format inspired by today's
lifestyle. We will help to create a thriving and vital community atmosphere that also enhances business
growth.
The People: Artists, technicians, and community members working together to improve quality of life and
community integration.
The Partners: City leaders, educators, community members, successful and creative businesses, and 2
individuals who share our belief that artistic development in the community cultivates prosperity.
Our Environment: We work in an atmosphere that utilizes community and professional talent together in
an environment of creative expression and collaboration. We use this environment as a tool to stimulate
and further develop strong working relationships between and amongst employees, employers, and our
other partners.
SERVICES WE PROVIDE
o Production -producing own projects
® Production management services: events, shows, consulting
® Development: Arts, Business workshops, misc projects
® Educational Outreach
® Venue/Theatre management
WGAD / Phone: 208.401.6989 / Office: 1406 N. Main St., Meridian ID 83642 / Mailing address: PO Box 1580 Meridian ID
83680 / Email: info@wineglassartsdevelopment.com / Website: www.wineglassartsdevelopment.com
WineGlass Arts Development is a 501(c)(3) Idaho nonprofit corporation
Wine Irass-
Arts Development
WGAD PROPOSAL
SCOPE OF WORK:
Based on a 4 concert series and student openers, we propose providing production services only for the
2016 season. Any additional concerts and/or larger opening acts, would require more information and
possibly additional costs over and beyond this current proposal.
Our services would start as soon as the first artist is booked. Normally, this would be done at the
beginning of the season to give ample time to work out all logistics and equipment. For this 2016, our
services would begin as soon as a contract has been negotiated and signed by both parties.
WGAD will provide:
1. Providing all production and stage management services before and day of show included in the
checklist guidelines. (See Form A) 3
2. Advancement of all musical acts: headliner and openers. "Advancing" refers to making initial
contact with musical artist and deciding/negotiating on all aspects for the each show, includes the
following:
i) Band needs on and off stage --hospitality, dressing room needs, and transportation.
ii) Working with the band leader and deciding on what PA, backline equipment, lighting, and
staging is needed for the performance.
iii) Communicating all information needed to/from artist: loadin and loadout, schedule before
and day of show, guidelines of the City Plaza, and all contact information.
iv) Requesting a tech rider and stage plot from musical artist.
3. Hiring, managing, paying all stagecrew, sound vendors, lighting vendors, and any other
additional crew needed per show.
4. Supervising loadin and loadout, soundchecks, and all concert vendors excluding any
food/beverage vendors.
5. Creating callsheets (See Form B) and schedules needed for each concert. Distributing this
information to all parties involved in a timely manner.
6. Collaborating with the Arts & Culture Specialist and MAC as needed and available for any
production meetings. This would also include any updates needed for MAC monthly scheduled
meetings.
7. Adhering to the City Hall building and City Plaza guidelines according to Parks & Rec and Arts
& Culture Specialist.
8. We will work closely with all parties involved to implement a weather backup plan if/as needed
per concert.
WGAD / Phone: 208.401.6989 / Office: 1406 N. Main St., Meridian 1D 83642 / Mailing address: PO Box 1580 Meridian ID
83680 / Email: info@wineglassartsdevelopment.com / Website: www.winealassartsdevelopment.com
WineGlass Arts Development is a 501(c)(3) Idaho nonprofit corporation
Wine
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Arts Development
DESCRIPTION OF QUALIFICATIONS AND RELEVANT EXPERIENCE:
I have worked Production in various relevant capacities - currently and for the past 7 years for the Sun
Valley Writers' Conference, now it in's 22nd year. (See attached resume)
Production managers must have adequate experience and personal knowledge to identify and hire capable
vendors and crew for general contract technical staff show by show or season by season. My technical
work and administrative experience - such as running large scale annual productions like the Sun Valley
Writers' Conference, or running small to large venues like the outdoor Sun Valley Pavilion - uniquely
qualify me to identify appropriately skilled temporary vendor/crew staff as needed event to event.
Specifically in the state of Idaho, where skilled theatre technicians are not abundant, I have worked with
many of the appropriately skilled technicians on different shows around the state. I have also worked on
the bi-nationaI US/Canadian Broadway touring show circuit as Props Lead, requiring fast transitions 4
(supervising load -in, load/out) from venue to venue, as well as managing all Props and staff backstage
and onstage during the shows. These Lead positions require a working knowledge of staff skills from
each department, and an in depth understanding of "who does what, and when." Touring shows require a
very talented, quick and refined production team that allows for loading in and out of and performing in
many varied venues weekly.
In addition to my production background, I also have experience in working with local police and fire
departments in creating appropriate plans to implement weather backups, event parking & traffic
guidelines, and EVAC plans on numerous projects including my current contract with the Sun Valley
Writers' Conference. This experience as well as my education and other fabrication work as a Show
Artisan for Disney is invaluable for a successful, efficient, and organized production management
professional.
WGAD / Phone: 208.401.6989 / Office: 1406 N. Main St., Meridian ID 83642 / Mailing address: PO Box 1580 Meridian ID
83680 / Email: info@wineglassartsdevelopment.com / Website: www.winealassartsdevelopment.com
WineGlass Arts Development is a 501(e)(3) Idaho nonprofit corporation
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Strung Arts � Strung Gornmunriy
Form A
C.O.B.
Pre -show
• Pick up door passes before show for building access
• Make sure the first aid kits are available in the Green room
• Call and confirm chair delivery Thurs or Friday before show -Event Rent 695.2121
• Make sure banner is up by Friday
• Confirm with Parks & Rec that everything will be set and power is on by 12 noon on day of show
• Trashcans w/signage (MAC and NO ALCOHOL)
• Fountain off and chiming clock off
• Bathrooms clean and stocked
• "No alcohol beyond this point" signs are pre-set in the conf room/green room by end of day -Friday.
Day of Show
• Unlock (City Hall) double doors SL with hex key
• Label double doors for entry
• Label, open and prop green room door for bands
• Turn lights on in hallway at bathrooms
• Follow Callsheet - Keep time and stay on schedule
• Start calls after sound check
• Walk plaza and keep an eye out for any items blocking pathways etc
• Make sure all "NO Alcohol" signs are in the correct locations throughout plaza.
• Make sure all trashcans are evenly distributed across plaza.
• Check weather reports.
After Show
• After show is over, load white folding chairs inside conference room (green room) and stack for Monday pick up.
• Please make sure chairs are counted and confirm 60.
• Remove signs posted on doors, green room, and pull "no alcohol" from lawn. Return to green room for Monday
pick up.
• After band leaves, pick up trash and check green room
• Return door passes and first aid kit to the green room.
• Lock double doors with hex key.
• Make sure all doors are locked before leaving.
Wi��Gl�ss
Arts Development
StrnngAils - Strong Community
Concerts on Broadway
Aug 22ndHeadliner: Kevin Dirk & O Opener: Abrie Church
12:30 pm Prod Mgr/Stage Mrg arrives
1:30 pm Sound Loadin
1:30 pm
Chairs delivered
3:30-5:00 pm
Band arrives set up
5:00-5:45 pm
Soundcheck-Headliner
5:30-5:45 pm
Opener arrives
6:00 pm Soundcheck-Opener
6:30 pm Opening Act Abrie Church
6:55 pm Leslie Opening remarks
7:00 pm Showtime!
7:45ish 15 min. intermission
8:00 pm 2nd half
9:00 pm Done -Party on!
Onsite dM of Contact Person
Production Manager - Cara Stone
Cell: 208.447.6580
1328 E. 5" St.
Meridian, ID 83642
Cell 208.447.6580
Email cara@wineglassartsdevelopment.com
EMPLOYMENT
Sun Valley Writers' Conference, Ketchum ID 2011 -Current
Production & Event Manager
• Manages all technical aspects of the event: CD production, video, sound, lights, spaces, and 10 venues.
• Supervises security team which includes working with the local police and fire departments.
• Works directly with the Executive staff on conference hiring crew, programming, planning, and VIP's.
• Collaborated with other team members on volunteers, marketing, and overall planning.
• Works directly with Sun Valley Resort on logistics and scheduling including setup and installation.
• Helped implement new software designed specifically for the conference including training staff.
Mirgen Pharmaceutical, Boise ID 2011-2012
Operations Manager
• Managed quality control for overall operations in accordance with FDA standards.
• Supervised inventory according to FDA guidelines.
• Supervised website information and design.
• Worked with vendors and handled all purchasing of supplies and materials.
Designed product labels for all Mirgen branded items.
Sun Valley Company, Sun Valley ID 2008-2011
Production Manager -Entertainment Dept., Sun Valley Resort
• Supervised and hired all staff.
• Worked with the Entertainment Director on sales and labor projections for the department.
• Collaborated with all SVC departments, event planners, and clients on numerous projects and
events throughout all spaces on the resort.
• Managed and maintained the Sun Valley Pavilion which included all staff, crew and event
personnel, building maintenance, concessions, catering, and hospitality.
• Created and implemented house staff plan and ticketing for the Sun Valley Pavilion.
Walt Disney Imagineering, Hollywood, CA 2000-05
Show Artisan
Lead/Collaborated with other team members on the construction and installation of innovative new
attractions (most recently in Hong Kong).
Supervised crew with the construction of costumes, sets, props, and overall studio assignments.
Consistently problem -solved design and engineering of small and large tasks in a deadline driven
environment.
EDUCATION
• B.S. in Theatre and Art, Middle TN State University - graduated w/honors,1997
• Associate Degree in Interior Design, IVY Tech - graduated w/honors, 1991
2
PROFESSIONAL DEVELOPMENT
Management & leadership seminars, Cultural diversity training, Time management and scheduling, attended
marketing and promotion conferences, customer service training
RELATED SKILLS
Retail sales, cashier, marketing and selling, shipping and receiving, basic carpentry, painting, worked in all aspects
of entertainment, show tours, fabrication and installations, event planning.
PERSONAL QUALIFICATIONS
Creative problem solving; Strong management and communication skills; Excellent leadership abilities;
Effective budgetary control; Successful team builder; Effective mediator; High personal work standard
expectations; Exceptional multi -tasking skills in a fast -paced environment; Good interpersonal workplace
ethic.
Meridian Commission
Acknowledgment
2016 CONCERTS ON BROADWAY PRODUCTION
I, (,�-r(" 5 41) Y\ -e , hereby acknowledge and agree that if this proposal is selected, all services shall
be provided subject to the following general terms and conditions, as well as to those that shall be set forth in a
separate, written agreement between myself and the City of Meridian. I understand, acknowledge ,and agree that:
JThe RFP is not a contractual offer or commitment to purchase services. The RFP and my proposal may be
INI A attached or included by reference in an agreement between the City and the selected proposer.
A contract may be awarded to the selected proposer within thirty (30) days of the proposal review, subject to
INI the right of the City to reject all proposals, as it may deem proper in its absolute discretion. Proposals must be
valid for a period of thirty (30) calendar days from the date of opening.
After the City has identified the proposal with the best value for the City, the City shall have the right to
INITIAL negotiate with the proposer over the final terms and conditions of the contract. These negotiations may include
bargaining. The primary objective of the negotiations is to maximize the City's ability to obtain best value,
based on the criteria set forth in the RFP. If an agreement cannot be reached, the negotiation will be
terminated and similar negotiations will occur with the second ranked firm.
The successful proposer shall be asked to submit proof of an insurance policy protecting the promoter,
INITIAL promoter's employees, and promoter's agents from all claims for damages to property and bodily injury that
may arise during or in connection with Concerts on Broadway.
All materials and documents submitted in response to the RFP become the property of the City and will not be
returned. Proposals are public records and, by law, will be available for inspection and copying by any person.
Any and all explanations desired regarding the meaning or interpretation of any part of the RFP must be
IN IAL requested in writing and received by the Arts & Culture Specialist by 4:00 p.m. on Friday, January 15, 2016. Any
interpretation made will be in the form of an addendum to the RFP, and will be furnished to all prospective
respondents of record. Verbal explanations or instructions given before proposal opening will not be binding.
Proposals received after the exact time of closing of proposals, as set forth in the RFP, will not be considered.
INITIAL
tINProposals may be withdrawn only by written request from proposer submitted to the Arts & Culture Specialist
IN prior to the time set for closing of proposals.
Once submitted, a proposal constitutes a firm offer to the City which cannot be withdrawn by the respondent
for thirty (30) calendar days from the date of actual opening of proposals.
I am informed of all relevant facts surrounding the preparation and submission of this proposal, and it was
prepared and submitted without collusion with any other person, business entity, or corporation with any
interest in this Proposal.
I acknowledge, and and, and agree t h and all of the foregoing stipulations, terms, and conditions.
Signature: Print name: )ARA
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