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HomeMy WebLinkAboutTask Order 10044D with Brown and Caldwell for WRRF Headworks Capacity ExpansionTASK ORDER NO. 10044D Pursuant to the MASTER AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN CITY OF MERIDIAN (OWNER) AND BROWN AND CALDWELL (ENGINEER) This Task Order is made this 15th day of March, 2016 and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "City", and accepted by BROWN AND CALDWELL, hereinafter referred to as "Engineer" pursuant to the mutual promises, covenant and conditions contained in the Master Agreement (Category 2a) between the above mentioned parties dated October 1, 2014. The Project Name for this Task Order 10044D is as follows: CITY OF MERIDIAN WRRF - HEADWORKS CAPACITY EXPANSION DESIGN PROJECT UNDERSTANDING This scope of work describes Brown and Caldwell (Consultant) and City of Meridian (City) activities that will occur during the design phase of the Wastewater Resource Recovery Facility (WRRF) Headworks Capacity Expansion Project (Project). The Project is generally defined from the following three sources used as reference to develop this task order: • Draft Preliminary Engineering Report and Drawings — October 2015, prepared by CH2M for City • Project Definition Summary Document — December 2015, provided to Consultant by City following value engineering of the Draft Preliminary Engineering Report • Scoping Workshop — February 2016, by City and Consultant to further understand prior work by City and CH2M This project work is divided into the following two phases: Phase A — Design: During this phase, Consultant will build on prior decisions (from sources listed above) in development of the Preliminary Engineering Report (PER)/30% Design Submittal. Consultant will then prepare two additional major design deliverables: Final Design Permit Submittal and Bid Document Submittal. Bid Documents will be issued subsequent to resolution of City and regulatory/permitting review comments on the Final Design Permit Submittal. Phase B — Services During Construction (SDCs): This phase will include services after the award of the construction bid. Task Order 10044D WRRF Headworks Capacity Expansion Design Page 1 of 22 BROWN AND CALDWELL This scope of work and budget address only engineering services during Phase A. A general work breakdown structure is provided for Phase B — SDCs; however, the scope of work and budget will be prepared after the Final Design Permit Submittal and require an amendment upon completion of Phase A. SCOPE OF WORK The Project will involve improvements related to the following WRRF processes: • New yard piping conveyance from existing Headworks location to new Influent Pumping Station (IPS) location • New IPS facility - location evaluation during PER/30%o Design will focus on the following open space areas: o South of existing Headworks o North of existing Administration Building o North of existing Laboratory Building o North of existing Primary Clarifier Nos. 3 and 4 New IPS facility will include the following features: o Large debris protection of pumps (rock trap)-. o Hydraulic Institute Standard compliant wet well - self-cleaning or non -self-cleaning configuration. Space to accommodate 30 MGD firm capacity/ expandable to 60 MGD in the future. o Vertical turbine solids handling pumps - firm capacity of 20 MGD with bid alternate to supply pumps to provide firm capacity of 30 MGD o Basic metal building enclosure around pumps for freeze protection. No odor control for space with building enclosure. Coarse screen dumpster (if needed) not located in building. o Influent flow metering on pump discharge piping. New Headworks facility (screening, grit and primary influent flow splitting) - located adjacent to the liquid stream capacity expansion primary clarifier nos. 5 and 6 and including the following features: o Three influent screen channels with mechanical screens - 6mm perforated plate style. o Screening washer/compactor. o Two headcell grit removal units. o One grit washing/classification unit. o Three 3 -yard dumpsters, one for grit and one for each washer compactor. o Foul air fans and connection to a new odor control system. o Basic CMU headworks building. o Odorous Air Biotower No. 2 located on the exterior of new headworks building. o Demolition of the existing headworks as a bid alternate. New yard piping conveyance will include the following: o One new pressure sewer from the new IPS to the new Headworks facility. Show second redundant pressure sewer from the new IPS to the new Headworks facility as a bid alternate. Task Order 10044D WRRF Headworks Capacity Expansion Design Page 2 of 22 BROWN AND CALDWELL o One new pressure sewer from the Headworks facility to clarifier nos. 3 and 4 existing splitter box. o Primary influent pipelines to the new clarifier nos. 5 and 6 (part of the Liquid Stream Capacity Expansion project). A convenient termination point will be shown for coordination between the construction contracts for the Headworks and Liquid Stream Capacity Expansion projects. o Primary sludge and scum pipelines from the new Primary Sludge Pump Station (part of the Liquid Stream Capacity Expansion project) to the Fermenter and Digester facilities respectively. A convenient termination point will be shown for coordination between the construction contracts for the Headworks and Liquid Stream Capacity Expansion projects. • Replacement of the plant seal water/ non -potable water pump station. • Replacement of the pumps in the existing plant drain pump station. • Facility Layout o Odor control, headworks, load -out facilities, grit removal, and electrical room will fit on two plan drawings at 1/4 -inch per 1 -foot scale. Should final facility layouts not allow this, additional drawings will be required. o The facility layouts will be single -level, slab -on -grade with no lower level occupied spaces. �I1=10 f1i 0011 o All headworks demolition can be represented on one set of demolition drawings - separate electrical or structural demolition drawings are not included. Task Order 10044D WRRF Headworks Capacity Expansion Design Page 3 of 22 BROWN AND CALDWELL Overall assumptions for performance of the Phase A scope of work are summarized below: • Scope Basis. This scope of work is based on components of the reference sources listed in the Project Understanding. • Project Schedule. The Phase A work on this project is projected to last 47 weeks from authorization to proceed and is targeted to be complete by February 3, 2017. However, many factors that could impact schedule are not in control of the Consultant. Project and estimated construction schedules will be developed in Microsoft Project. • Design Deliverables. There will be three major design deliverables: — PER/30% Design Submittal — Final Design Permit Submittal — Bid Document Submittal • Decisions. The design approach will be based on interactive workshops and three major design deliverables (PER/30% Design Submittal; Final Design Permit Submittal; Bid Document Submittal). Decisions will be reached in the workshop setting and summarized in detailed TMs and/or documented and maintained in an issues/decision log. The PER/30% Design Submittal will document major decisions for equipment selections in summary format with TMs attached as appendices. Drawings prepared at the 30% Design Submittal are as shown in the Preliminary Drawing List (Exhibit B). Significant alternatives analyses will not be included as part of Final Design. All other design decisions will be expedited between Consultant and City staff using workshops and direct communications and documented in the decision log. • Design Review. Design deliverable milestone reviews will be streamlined where cost-effective by using presentations and structured review meetings. • City Design Review Comments. The City project manager will compile and reconcile City staff comments on all Consultant deliverables. All project reviews and comment periods will be limited to 2 weeks to accommodate the compressed schedule. In order to accommodate the City's schedule requirements, the Consultant team will continue design during project review of submittals. No value engineering is included in this scope. • Codes. The design will be based on federal, state, and local codes and standards in effect at the beginning of the Project. Any changes in these codes may necessitate a change in scope and will be subject to renegotiation. The existing plant facilities are assumed to be in full compliance with current drainage, electrical, building, mechanical, plumbing, seismic, and other codes that apply to these types of facilities. Revisions and rehabilitation of existing plant facilities to achieve compliance with current codes are specifically excluded from this scope of work. Consultant will prepare a single building permit application and respond to a single set of comments from the City Building Services. The City will pay all permit fees. • Bidding as One Project. The improvements for the included process areas will be designed together (using the traditional design -bid -build method) as part of a single package to be publically bid as one project. • Specifications/Drawings/Details. Consultant's master specifications will be used as the basis for technical specifications (modified Construction Specification Institute MasterFormat® 2012 - Divisions 01 through 46). The City's master specifications will be used for Division 00 (introductory information; bidding and contract requirements). Preparation of contract design drawings and specifications will be based on the use of standard Consultant document protocols, CAD standards, and specification formats, including bidding forms and general specification conditions similar to those which have been used on previous projects with the City. All specifications and drawings will be prepared in Microsoft Word, Microsoft Excel, and AutoDesk AutoCad 2013 formats. Task Order 10044D WRRF Headworks Capacity Expansion Design Page 4 of 22 BROWN AND CALDWELL Funding/Equipment Pre -Purchase. City will not seek state or federal funding. The Final Design phase will consider equipment pre -purchase of grit removal / washer -compactor/ screens in an effort to expend pre -planned budget for Fiscal Year 2016. Consultant will support this process (if necessary) by developing technical specifications for pre -purchase of equipment. Cost Estimates. In providing opinions of probable cost, financial analyses, economic feasibility projections, and schedules for the Project, Consultant has no control over cost or price of labor and materials; unknown or latent conditions of existing equipment or structures that may affect operation or maintenance costs; competitive bidding procedures and market conditions; time or quality of performance by operating personnel or third parties; and other economic and operational factors that may materially affect the ultimate Project cost or schedule. Therefore, Consultant makes no warranty the City's actual Project costs, financial aspects, economic feasibility, or schedules will not vary from Consultant's opinions, analyses, projections, or estimates. Record Drawings. The City will provide computer files of all existing plant construction drawings. These drawings are considered "as -built" drawings and will be relied upon to be accurate for design purposes. City will provide to Consultant all data in City's possession relating to Consultant's services on the Project. Consultant will reasonably rely upon the accuracy, timeliness, and completeness of the information provided by City. In the event that provided documents are found to be erroneous in content, an adjustment to the work scope subject to renegotiation with the City may be required. Investigation/Remediation. Any investigation and remediation of possible hazardous waste, asbestos, lead paint, or other types of contamination will be conducted as a separate contract. Task Order 10044D WRRF Headworks Capacity Expansion Design Page 5 of 22 BROWN AND CALDWELL The following table summarizes key assumptions for each of the major design disciplines. Civil/Geotechnical • Topographical survey information and base mapping will be obtained as necessaryto augment the City's existing base map drawings of the WRRF processing facilities. • Existing topographical survey information and base mapping will be utilized for the design modifications of existing facilities. • Legal,easement, and plat surveys for the WRRF site will not be required. • Civil site work plans will only be provided for areas of the site that involve significant disturbance to existing grading. • Site drawings will only be prepared for sectors in the plant where newfacilities are to be constructed. • Landscaping plans will not be prepared. • New access roadway work will be limited to access new IPS and Headworks facilities. No traffic analysis or traffic control design is required. • The capacity of the existing stormwater collection and control facilities is adequate to handle the new construction. • The capacity of the existing fire protection system is adequate to handle the new construction. • The foundation design of new or modified facilities will be based on geotechnical information obtained previously for this Project. • In soils, foundation, groundwater, and other subsurface investigations, the actual characteristics may vary significantly between successive test points and sample intervals and at locations other than where observations, exploration, and investigations have been made. Because of the inherent uncertainties in subsurface evaluations, changed or unanticipated underground conditions may occurthat could affectthe Project cost and/or execution. The conditions and cost/execution effects are not the responsibility of Consultant. • New permanent groundwater pumping facilities are not required. Structural/Architectural/ Conventional spread foundations will be required for all newfacilities. Over excavation, preload, or Geotechnical piles will not be required. Underdrain systems will not be required. • Building architecture (materials, construction) will be similarto existing structures. • No landscape architect services will be required forthis Project. • No permanent cranes will be required. • No retainingwalls will be required. Process/Mechanical • Hydraulic profile for new IPS, Headworks and discharge to Primary Clarifier nos. 3 through 6 will be coordinated with Liquid Stream Capacity Expansion project. Existing grade line values to be provided by City. • Design concerning "plant -wide" utility systems such as basin drainage, water and in -plant waste collection/disposal will be limited to extension of and/or changes to existing piping. No new structures or equipment will be needed. • Corrosion control provisions will not be required for buried piping. • Active cathodic protection will not be required for buried piping. • Piping 3 inches in diameter and smaller will be field -routed. • Contractor -designed pipe supports will be based upon a performance specification. • An odor control system will be provided only for the new Headworks facility. • Building sprinkler systems will not be required. Task Order 10044D WRRF Headworks Capacity Expansion Design Page 6 of 22 BROWN AND CALDWELL Electrical Instrumentation & Controls (I&C) • An evaluation of the existing primary feed and standby power generation systems will be provided during the PER/30% Design phase, with a recommendation of whether modification will be required during the Final Design phase to incorporate the additional loads identified during the PER/30% Design phase. • Utility coordination will be provided during the Final Design phase for any modifications required to accommodate new loads. • Fire detection/alarm design will be by the Contractor based on a performance specification. • PER/30% Design phase documents will be limited to a basis of design TM, discipline general drawings, site drawings identifying major electrical system tie-ins/sources, and electrical load distribution. • Discipline specifications will be provided duringthe Final Design phase only. • A comprehensive powersystem studywill be provided duringthe Final Design phase. A report will be provided to the City documentingthe fault analysis, protective device study, are flash evaluation, and a sample of recommended signage. • Code reviewwill be limited to the City -adopted version at the time of initiation of contract of NFPA Sections 820 and 497. • Public address system design or modification will not be included. • Electrical document reviewwill be provided by Consultant, priorto submittal to the City. • Contractor -designed conduit and cable tray supports will be based upon a performance • I&C will match the components when available duringthe Project. • I&C will be similar in type and sophistication to what currently exists. Analog elements and components will be used, and no significant modifications to existing I&C equipment (external to Headworks facility and plant fiber optic network) or other plant process systems will be needed. Existing headworks demolition will be shown on Mechanical and Electrical discipline drawings. • A design for modifyingthe existing programmable logic controller (PLC) -based supervisory control and data acquisition system will be provided forthe process areas being modified. Significant modifications to existing I&C equipment orsystems will not be required. • The City will provide "record" documentation of the existing process instrumentation and control system. City -provided information will include, but not be limited to, existing motor and control circuit diagrams, panel shop drawings, process instrument information, and process control system software documentation. • The new instrumentation and control system will be based on the use of PLCs. Plant status monitoring will be bythe existing commercially available PC-based software package: Wonderware, by Schneider Electric Software. Remote access to plant components will not be provided. • PER/30% Design will include process & instrumentation diagrams (P&IDs), completed to a level sufficient to identify the primary processes and process equipment and extent of major modification of treatment process. P&IDs will be completed duringthe Final Design phase. • PER/30% Design will include Control System Block Diagram drawings depictingthe site's major network modifications. Final Design will update the drawing to include all network modifications, in the Project -modified process areas only. • Discipline specifications will be provided during the Final Design phase only. • The Basis of Design TM will be provided during the PER/30% Design phase, without modification during Final Design. • Programming is excluded from this scope of work. This effort will be deferred to the construction phase of this Project and will be based on the assumption that a subcontractor will be hired bythe City to perform this work during the construction Project. • I&C drawings depicting the demolition of existing systems are excluded as part of this scope of work. Demolition will be depicted in other discipline drawings. • Security system and video system design are excluded as part of this scope of work. • Vendor -supplied control system packages will be interfaced through hardwired signals or networked signals, when available. • Device level networkswill include power monitoring devices, smart motor starters, and motor drives only utilizing the Owner preferred Ethernet IP protocol. Task Order 10044D WRRF Headworks Capacity Expansion Design Page 7 of 22 BROWN AND CALDWELL Task Descriptions Specific tasks to be performed by Consultant and City to implement the Phase A scope of work are summarized in the work breakdown below and described in further detail on the following pages. Task Order 10044D WRRF Headworks Capacity Expansion Design Page 8 of 22 BROWN AND CALDWELL 101 Architectural Preliminary Design 102 _ _ Civil Preliminary Design 2 103 Structural Preliminary Design 104 Process -Mechanical Preliminary Design n 0 105 Building -Mechanical Preliminary Design M w 106 Electrical Preliminary Design n 107 Instrumentation and Control Preliminary Design 108 Document Preparation 201 Architectural Design 202 Civil Design CD 203 Structural Design ca S.9 S , 204 Process -Mechanical Design d c 205 Building Mechanical Design m `' 206 Electrical Design LL---- 207 - Instrumentation and Control Design 208 Document Preparation 209 _ Bid Period Services 41 300 Project Management E c 310 Coordination Meetings oin 'CU a _ 320 Permitting Assistance o d CL C N N 330 Cost Estimating and Scheduling 340 Quality Assurance/Quality Control (QA/QC) 400 Series Submittals Changes/RFIs m= Site Coordination/Progress Meetings y Field Inspections s a Record Drawings 0&M Manual Update cn Start -Up Support Services Project Management Task Order 10044D WRRF Headworks Capacity Expansion Design Page 8 of 22 BROWN AND CALDWELL 100 Series Tasks: PER/30 % Design The 100 Series tasks will focus on advancing planning concepts that have been developed from sources listed in the Project Understanding section. Leading up to the PER/30% Design milestone, elements of the work will be discussed and submitted separately for review by the City to confirm design direction (e.g. Coordination Meetings). Objective: To document the basis for final design for the Project scope of work to achieve the following objectives: • Form the basis for detailed design and preparation of contract documents. • Confirm technology and process decisions developed from sources listed in the Project Understanding section. • Document compliance with regulatory requirements that pertain to design of sewage treatment facilities. • Serve as a vehicle for City input to the preliminary design effort. • Use information provided in the existing survey base map and geotechnical reports. • Review code compliance. • Update construction cost estimates. Task 101— Architectural Preliminary Design Objective: To perform a building code review and identify architectural treatment and materials for all new buildings associated with the Project to blend in with adjacent existing structures. The new structures include the IPS and Headworks facilities. Activities/Approach: An architectural subconsultant will review the existing WRRF campus and match to the best extent possible architectural treatment and materials of the proposed structures. In addition, the following code review coordination activities will be completed: • Establish applicable codes for all buildings/structures with local code officials and fire marshals. • Complete building and fire code analysis and coordinate with design disciplines as follows: — Coordinate with the structural engineer to define the structural design concepts for the facilities. — Coordinate with the mechanical discipline to select heating/ventilation/air conditioning (HVAC) equipment, locate HVAC equipment rooms, determine space requirements, and route ductwork if required. Establish design R -values for all exterior walls. — Coordinate with I&C and electrical disciplines to size and locate electrical and control rooms. City's Responsibilities: Review PER/30% Design submittal. Work Products • Text for the PER to summarize the code review for architectural elements to be used for the final design. • Prepare schematic elevations and identify the exterior material types and finishes. If pre- engineered buildings are utilized, elevations will not be shown, but the material types and finishes will be identified in the PER. • Contribute 30% design elements for input on the general arrangement drawings, such as door and window locations and major access requirements. Task Order 10044D WRRF Headworks Capacity Expansion Design Page 9 of 22 BROWN AND CALDWELL Task 102 — Civil Preliminary Design Objective: To develop and coordinate general and civil site work information to the PER/30% Design level and coordinate completion of existing survey base map/geotechnical report work products with other design disciplines. Activities/Approach: Develop updated site plan and preliminary civil design. City's Responsibilities • Confirm or establish design criteria for site improvements using a decision/issues log. Criteria for the PER/30% Design will be discussed during a coordination meeting between the City and Consultant design lead. • Review 30% Design submittal. • Confirm site utility features through field locates or other methods where there is reasonable expectation the base map drawings may require additional information or verification. • Coordinate with the fire marshal for review of the proposed facilities and determine the minimum fire flow at the required residual pressure. Provide Consultant with fire flow design criteria for the on-site water system extensions. • Coordinate with the City water department to ensure adequate off-site water system capacity at the point of connection. Work Products: Develop the following elements: • Site Plan including existing site features and boundaries, horizontal and vertical survey control, relocations and/or extensions of existing utilities, approximate new structure footprints and locations, preliminary site grading and drainage concepts, preparation of access road geometry within the WRRF site. — It is assumed the site layout for new facilities associated with the Project will not require relocation of major utilities or structures required for continued or interim service of the WRRF. • Prepare a site drainage report to incorporate improvements and proposed new facilities. The report will summarize findings, provide conclusions, and make recommendations for water quality improvements if required. • Layout major utility corridors for the Project that accommodate future facilities proposed within the existing process footprint areas. • Fire Marshal Site Plan: Consultant will provide one site figure, using the overall yard piping plan drawing, showing the facilities and associated on-site water system improvements proposed for the Project. The site figure will include building occupancy, size, and type of construction information for fire marshal review coordination. — It is assumed that the City will coordinate directly with the fire marshal for review. — It is assumed that if water system improvements are required as a result of the fire marshal review, the system upgrades will occur off-site and the City will coordinate with the water department to ensure adequate water system capacity is available at the WRRF. Task 103 — Structural Preliminary Design Objective: To develop structural design to the PER/30% Design level and coordinate general arrangement drawings with other disciplines. Activities/Approach: Develop the following elements: Task Order 10044D WRRF Headworks Capacity Expansion Design Page 10 of 22 BROWN AND CALDWELL • Structural design criteria • Major structural components depicted on general arrangement drawings City's Responsibilities Review PER/30% Design submittal. Work Products: Structural Notes/General Arrangement drawing input Task 104 - Process -Mechanical Preliminary Design Objective: To finalize wastewater treatment process calculations and parameters for sizing and locating facilities. To develop general arrangement drawings to the preliminary design level. Coordinate with other disciplines to show key discipline components on the general arrangement drawings. Activities/Approach: Develop the following elements: • Refinements to process calculations • Hydraulic profile update to reflect preliminary design decisions • Equipment list with documented equipment information • Major equipment type and preliminary model selections made for use in laying out equipment • P&IDs developed to indicate the major process lines and mechanical equipment City's Responsibilities • Review PER/30% Design submittal. • Provide record P&IDs for existing plant systems to be upgraded. • Provide input on preferred equipment vendors. • Provide input on vehicle and maintenance access requirements. Work Products P&IDs (mechanical aspect only) • General arrangement plans and select sections showing major equipment and key piping, including key components from structural, building -mechanical, and electrical disciplines on drawings Basis of Design TMs for treatment processes Task 105 — Building -Mechanical Preliminary Design Objective: To develop the building mechanical design (which includes both HVAC and plumbing) to the PER/30% Design level and coordinate general arrangement drawings with all disciplines. Activities/Approach: Develop the following elements: • Preliminary calculations for ventilation, heating, and cooling loads • Preliminary HVAC equipment sizing and selection • Preliminary air flow schematics • Preliminary HVAC for the general arrangement drawings • Demolition drawings of major elements to be removed Task Order 10044D WRRF Headworks Capacity Expansion Design Page 11 of 22 BROWN AND CALDWELL City's Responsibilities Review PER/30% Design submittal. i Provide input on design temperature conditions for all conditioned spaces. Work Products Equipment information documented in an equipment list Preliminary air flow schematics Preliminary building mechanical as part of the general arrangement drawings Task 106 — Electrical Preliminary Design Objective: To develop electrical design to the PER/30% Design level and coordinate discipline - specific requirements with other disciplines. Activities/Approach: Develop loads for all new equipment and evaluate the capacity of the existing electrical system. City's Responsibilities Review PER/30% Design submittal. Work Products Preliminary power one -line diagrams (power distribution) Preliminary site electrical power plans drawings Basis of Design TM for Electrical System Expansion Task 107 — Instrumentation and Control Preliminary Design Objective: To develop instrumentation design to the PER/30% Design level and coordinate discipline -specific requirements with other disciplines. Activities/Approach: Determine scope of new instrumentation requirements and evaluate the capacity of the existing control system to accommodate the new devices. City's Responsibilities Review PER/30% Design submittal. Work Products Control system block diagram Basis of Design TM for I&C system expansion Task 108 — Document Preparation Objective: Prepare the final PER/30% Design submittal package. Activities/Approach: Draft version of the PER/30% Design will be prepared and submitted to the City. The PER will be prepared in Microsoft Word. Consultant will prepare electronic copies (pdf half -sized composite general arrangement drawings) and five bound paper copies, camera- ready full-sized original of the PER for internal distribution to the City. Task Order 10044D WRRF Headworks Capacity Expansion Design Page 12 of 22 BROWN AND CALDWELL City's Responsibilities Review the draft submittal and provide comments. Coordinate interaction with the Idaho Department of Environmental Quality (IDEQ) for review of the PER/30% Design submittal. Work Products • Prepare a draft PER/30% Design package (products from Phase A - 100 Series tasks) for City review. One electronic and five hard copies will be provided. • After incorporating City comments, prepare a final PER/30% Design package for the City (one electronic and five hard copies will be provided). 200 Series Tasks: Final Design The 200 Series tasks are for effort required to advance the design from the PER/30% Design level to final design, ready for public bidding of the Project. This will be accomplished with two major milestone deliverables; Final Design Permit submittal and Bid Document submittal. After addressing comments from the Final Design Permit submittal, Bid Documents will be developed and submitted to the City for public bidding of the Project. Specific assumptions that apply to all detailed design phases include the following: • Decisions logged in the PER/30% Design phase will be followed in the detailed final design tasks. Decisions that are changed or altered drastically will be addressed by amendment if necessary. • Because at this time the exact nature of the PER/30% Design outcomes are not known, the detailed final design scope is based on concepts developed from sources listed in the Project Understanding section. Should the PER/30% Design effort result in a design direction different than anticipated by this scope of work, an amendment may be necessary to account for the actual scope of work required at that time. Task 201- Architectural Design Objective: To perform architectural design up to and including final drawings and specifications for public bidding of the Project. Activities/Approach: An architectural plan will be completed by using the services of an architectural subconsultant. The architectural design will be based on the architectural nature of the existing structures at the site. The Architectural subconsultant will directly prepare all architectural drawings and specifications required to construct the IPS and Headworks facilities included in the Project. City's Responsibilities Review Final Design Permit submittal. Work Products • Architectural (A) drawings and specifications will be included with the final design permit and bid document submittals. Task Order 10044D WRRF Headworks Capacity Expansion Design Page 13 of 22 BROWN AND CALDWELL Task 202 - Civil Design Objective: To design general and civil site work up to and including final drawings and specifications for public bidding of the Project. Activities/Approach: This task consists of all work necessary for completion of the general, civil, and site design included in this Project. Civil drawings and specifications will be based on existing topographic base snapping and record drawings of the existing facilities and buried utilities, engineering calculations, and recent project specific/existing site background geotechnical report information. This task also includes design of roads, site excavation and grading, yard piping and utilities, drainage conveyance, and erosion control. City's Responsibilities Review Final Design Permit submittal. • Confirm site utility features through field locates or other methods where there is reasonable expectation the base map drawings may require additional information or verification. Work Products: General (G) and civil (C) drawings and specifications will be submitted with the final design permit and bid document submittals. • General drawings will include title sheet and vicinity maps, drawing index, general symbols, legends, and abbreviations, hydraulic profile, process flow diagram, and mass balance. • Civil drawings will include site plan, site demolition plans, paving and grading plans, yard piping plans, miscellaneous details, temporary erosion/sedimentation control details, and various site plans and sections. Task 203 - Structural Design Objective: The purpose of this task is to provide structural design, up to and including final drawings and specifications for public bidding of the Project. Activities/Approach: Structural drawings will be based on record drawings of the existing facilities, structural calculations, and recent project specific/existing site background geotechnical report information. The controlling code will be the 2012 International Building Code with local amendments. Structural drawings and specifications will be prepared for walls, footings, beams slabs, structural steel, concrete reinforcement, anchor bolts, bracing, miscellaneous metals, and other structural aspects of any new/existing facilities associated with the Project. City's Responsibilities: Review Final Design Permit submittal. Work Products: This task includes structural analysis and calculations associated with design of structures. Structural (S) drawings and specifications will be submitted with the final design permit and bid document submittals. Task 204 - Process -Mechanical Design Task Order 10044D WRRF Headworks Capacity Expansion Design Page 14 of 22 BROWN AND CALDWELL Objective: To prepare process and instrumentation documents and mechanical design calculations up to and including final drawings and specifications for public bidding of the Project. Activities/Approach: This task consists of all work necessary for completion of the P&IDs included in this Project. P&ID drawings will be based on record drawings of the existing facilities, engineering calculations, and the characteristics of new process equipment needed for this Project. This task also includes final process design, equipment sizing and selection for each process area, process piping layout, and the preparation of mechanical plan view, mechanical sections, and specifications. City's Responsibilities Review Final Design Permit submittal. Provide all necessary shop drawings, submittals, records, sole source agreements, and operation and maintenance information necessary to establish the facilities conditions that the mechanical design is based on. Work Products: P&ID (P) drawings and mechanical (M) drawings and specifications will be submitted with the final design permit and bid document submittals. Task 205 - Building -Mechanical Design Objective: To prepare building mechanical design up to and including final drawings and specifications for public bidding of the Project. Activities/Approach: This task includes the following: • Finalizing the building mechanical design and equipment sizing/selection. • Finalizing the building mechanical plans and sections. • Incorporating all the necessary details into the contract drawings. • Drafting and finalizing all necessary building mechanical specifications. City's Responsibilities Review Final Design Permit submittal. Provide all necessary shop drawings, submittals, records, and operation and maintenance information necessary to establish the facilities conditions that the building mechanical design is based on. Work Products HVAC (H) drawings and plumbing/utility (U) drawings Assistance and contribution to process mechanical for the P&ID and mechanical drawings Final design permit and bid document specifications Task 206 — Electrical Design Objective: Perform electrical design drawings and specifications up to and including final drawings and specifications for public bidding of the Project. Activities/Approach: The scope of this task consists of all work necessary to prepare all electrical power improvements for the Project, including all raceway and cable schedules, and control Task Order 10044D WRRF Headworks Capacity Expansion Design Page 15 of 22 BROWN AND CALDWELL schematics with reference to I&C-specified process instrumentation and control devices. Electrical design drawings will include plans, one -line diagrams, lighting and receptacles plans, electrical conduit and conductor schedules, and electrical construction details. Electrical plan drawings will show equipment locations and associated cable or raceways and indicate equipment connections as home -run type symbols with reference to which motor control center or electrical panel that a cable is to be connected. Specific activities are as follows: • Review the general and mechanical design requirements. • Define hazardous areas in the Project buildings and sites. Determine primary power and standby power generation requirements, as needed. • Prepare one -line diagrams for the plant distribution systems. • Complete motor and control schematics for all electrical devices external to vendor -supplied equipment. • Complete a comprehensive power system study and develop a final report. • Develop electrical specifications. • Develop electrical drawings, including site plans, lighting protection plans, and building plans. • Develop raceway and cable and panel schedules. City's Responsibilities Review Final Design Permit submittal. • Supply current record drawings for all buried and exposed power supply cables, duct banks, raceways, instrument cables, communication cabling, yard piping, process piping, and structures at the plant. Work Products • Analysis, studies, and calculations associated with design of electrical systems Electrical (E) drawings, specifications, and final reports will be submitted with the final design permit and bid document submittals Task 207 — Instrumentation and Control Design Objective: To develop instrumentation and controls drawings and specifications as required to monitor and control the Project up to and including final drawings and specifications for public bidding of the Project. Activities/Approach: The scope of this task consists of all work necessary to develop the instrumentation and controls construction documents for this Project. Design drawings will include Process and Instrumentation diagrams, control system (network) block diagrams, loop diagrams, gas monitoring systems, and I/O cabinets. Specific activities are as follows: • Finalize P&IDs with process mechanical. • Write narrative descriptions of control strategies and sequences. • Specify sensors and instruments to be used, and coordinate with electrical for hazardous and corrosive environment requirements. • Provide instrumentation and control drawings, including symbol/abbreviation legend sheets, installation detail sheets, loop diagrams, panel/cabinet layout drawings, and demolition drawings. • Finalize control system network block diagrams. • Develop specifications for control system hardware and software requirements. Task Order 10044D WRRF Headworks Capacity Expansion Design Page 16 of 22 BROWN AND CALDWELL Provide coordination within electrical and mechanical equipment design specifications and drawings. City's Responsibilities Review Final Design Permit submittal. Work Products • Design drawings and specifications for providing instrumentation equipment and control system modifications, as described above. • Instrumentation (1) drawings and specifications will be submitted with the final design permit and bid document submittals. Task 208 — Document Preparation Objective: Prepare the Final Design Permit and Bid Document submittals. Activities/Approach: Drawings and specifications will be prepared and submitted for the final design permit and bid document submittals. All specifications will be prepared in Microsoft Word. Consultant will prepare electronic copies (pdf half -sized composite drawings) and one bound paper, camera-ready full-sized original of the Project manual for internal distribution to the City and for public bidding. The City will be responsible for advertising and bidding the Project manual. City's Responsibilities Review final design permit and bid document submittals. • Coordinate interaction with IDEQ for review of Final Design Permit submittal. Work Products • Drawings and specifications will be submitted with the final design permit and bid document submittals and will be included in the Project manual. • Submit the final design permit drawings and specifications to IDEQ for review. Address comments as part of preparation of the bid document submittal. • Integrate City -supplied front-end documents into the manual. Prepare technical specifications of the Project manual. • Coordinate technical specifications with other parts of the Project manual, including the general terms and conditions and the drawings. • Assemble drawings and specifications for the final design permit and bid document versions of the Project manual for this Project (one paper full-sized original plus a pdf file of the documents). • Stamp, sign, and seal the final design permit and bid document versions of the Project manual. Task 209 — Bid Period Services Objective: To assist the City with bidding the Project. Approach: The City will be responsible for advertising and bidding the Project manual. Consultant will assist the City as requested during the bid period. This budget includes a labor allowance of 120 hours for assisting the City with the Project bidding. Task Order 10044D WRRF Headworks Capacity Expansion Design Page 17 of 22 BROWN AND CALDWELL Approach/Activities Prepare addenda for City distribution as required prior to bid closing. • Attend and participate in the City -led pre-bid conference. Respond to bidder questions during the bid period. This task is based on a 4 -week bidding process. • Assist with bid evaluations. City's Responsibilities Lead efforts to electronically distribute plans and specifications and addenda to prospective bidders and maintain the plan holder's list. • Lead the pre-bid conference. • Perform bid evaluations. Work Products • Addenda documents 300 Series Tasks: Project Management and Design Support Services The 300 Series tasks involve activities required for managing the Project and those activities that are common throughout the Project duration. Task 300 - Project Management Objective: To provide management, direction, coordination, and control of all work associated with Project schedule, budget, subconsultants, technical quality, and monthly progress reports and invoices for the Project. Activities/Approach: This task includes the following activities: • Develop a Project Management Plan for internal use. • Develop a Health and Safety plan for internal use. • Maintain critical -path schedules. • Prepare monthly project status reports. Progress reports will identify budget status, progress status, activities of the previous month, and up -coming activities. • Supervise project staff. • Manage in-house budget and schedule. • Procure, supervise, and coordinate the activities of subconsultants providing specialized or supplemental engineering services. City Responsibilities: None. Work Products Monthly progress reports and invoices Subconsultant contracts Task 310 — Coordination Meetings Objective. To provide a regular forum for receipt, exchange, response, and documentation of Project planning, design, and management related issues and decisions during the Project. Activities/Approach. This task includes the following coordination meetings: Task Order 10044D WRRF Headworks Capacity Expansion Design Page 18 of 22 BROWN AND CALDWELL • Weekly conference calls (one hour duration) between Consultant's project manager (PM) and the City's PM to review Project status, schedule, contract issues, and other Project management related issues. The Project duration for Phase A is estimated to be 11 months. Consultant will combine these meetings as much as possible with other on-site visits. • Three workshops on-site at the City's WRRF with PM, DM, and up to two additional design engineers (discipline leads) to present and review findings, discuss design issues/decision log progress, and obtain site access for information gathering. • Two 4 -hour workshops on-site at the City's WRRF to discuss the PER/30% and final design permit submittals. Consultant attendance will include PM, DM, and up to four additional design engineers (discipline leads). • Weekly internal Project team meetings during the PER/30% Design and Final Design phases (1 - hour duration teleconference between Consultant disciplines) for a duration of up to 11 months to discuss design issues, review schedule, and coordinate amongst discipline team members. City Responsibilities • Attend all Project coordination meetings to provide timely input on issues/decision log progress. • Review and provide comments on meeting notes. Work Products • Agenda to be distributed at all coordination meetings • Issues/decision log • Meeting notes for all Project coordination meetings Task 320 — Permitting Assistance Objective: To assist the City in preparing and submitting permits and other regulatory documents required for the final design documents and associated with new facility construction. Activities/Approach: This task involves assisting the City with permit and regulatory document development that will be required as part of the Project. At this time, it is not certain which permits will be required. For budgeting purposes, the following permits and/or approvals have been tentatively identified and included in this scope of work: • IDEQ — The PER/30% Design submittal will be transmitted to IDEQ upon approval of the City. — PER/30% Design IDEQ comments will be resolved by Consultant to the satisfaction of the IDEQ for transition to the Final Design phase. — The Final Design Permit submittal will be transmitted to IDEQ upon approval by the City. — Final Design Permit submittal comments will be resolved by Consultant to the satisfaction of IDEQ prior to issuance of Bidding Documents. City Building Services Permit — The Final Design Permit submittal will be transmitted to the City Building Services Department upon approval by the City. — Final Design Permit submittal comments will be resolved by Consultant to the satisfaction of the City Building Services Department prior to issuance of Bidding Documents. Task Order 10044D WRRF Headworks Capacity Expansion Design Page 19 of 22 BROWN AND CALDWELL Stormwater Pollution Prevention Permit (SWPPP) — Consultant will include drawings for installation of best management practices (BMPs) facilities in the Bidding Documents. — Consultant will include a specification in the Bidding Documents outlining the construction contractor's responsibilities for using the drawings in support of developing the SWPPP and submitting a Notice of Intent (NOI) to the Environmental Protection Agency (EPA) for coverage under the construction general permit as site operator. Other permits and regulatory documents may be identified during the Project and will be added to this scope and budget upon written authorization by the City. It is assumed that wetlands, biological assessments, or archaeological investigations and surveys will not be necessary. It is also assumed that the construction contractor will secure other Project -related permits such as the grading, building, electrical, and plumbing permits. No effort associated with right-of-way permits is included as all construction activities will occur within the site boundaries of the existing WRRF. City Responsibilities • Review Consultant response packages to IDEQ and City Building Services prior to submission. • Provide review comments to the general contractor in the development of the SWPPP. • Upon approval of the general contractor's SWPPP and permit application, submit a NOI to the EPA as the site owner. • Conduct inspections as required by the SWPPP throughout the duration of the construction activities. Work Products • PER/30% Design and Final Design Permit submittal packages to IDEQ • IDEQ response comment documentation packages for PER/30% Design and Final Design Permit submittals • Final Design Permit submittal package to City Building Services • City Building Services response comment documentation package for Final Design Permit submittal • SWPPP BMPs specification and drawings Task 330 — Construction Cost Estimate and Construction Schedule Objective: To provide construction cost estimate and construction schedule at each design phase milestone. Activities/Approach: Consultant will estimate the probable construction cost and schedule estimates based on the PER/30% Design and Final Design Permit submittals. Class 3 and Class 1 estimates will be submitted respectively in accordance with the Association for the Advancement of Cost Engineering Estimate Classification System. City's Responsibilities Review cost estimates and construction schedule. Task Order 10044D WRRF Headworks Capacity Expansion Design Page 20 of 22 BROWN AND CALDWELL Work Products Cost Estimates. Consultant will prepare construction cost estimates for the PER/30% Design and Final Design Permit submittal completion levels. Consultant will subdivide the cost estimate by process area and by major engineering disciplines. Construction Schedule. Consultant will prepare a basic work breakdown structure schedule estimate at the PER/30% Design submittal. A more detailed critical path construction schedule will be submitted for the Final Design Permit submittal level which will also identify necessary flow by-passing and sequencing during construction. Task 340 - QA/QC Objective: To implement a QA/QC program to review products from this scope. City and regulatory agency review comments will also be incorporated to prepare and complete the final contract bidding documents. Additionally, the City is assumed to participate in this process and provide independent review of products. Activities/Approach: Consultant will provide appropriate calculation and deliverable QA reviews by in-house, senior staff members. No external value engineering reviews are included in this scope. City Responsibilities Review and provide comments to design decision/issues log Participate in QA/QC reviews and provide written comments and feedback regarding review documents Work Products Design decision/issues log TIME OF COMPLETION and COMPENSATION SCHEDULE The following schedule is based on a Notice to Proceed (NTP) from the City by March 2016 and resulting final design February 2016. An NTP issued on a different date will change the schedule accordingly. Task Order 10044D WRRF Headworks Capacity Expansion Design Page 21 of 22 BROWN AND CALDWELL COMPENSATION AND COMPLETION SCHEDULE Task Description Due Date Compensation 101+ Architectural Preliminary Design June 17, 2016 $9,487 102: Civil Preliminary Design June 17, 2016 $23,380 103 Structural Preliminary Design June 17, 2016 $31,750 104 Process -Mechanical Preliminary Design June 17, 2016 $54,850 105 Building -Mechanical Preliminary Design June 17, 2016 $5,347 106 Electrical Preliminary Design June 17, 2016 $8,000 107' Instrumentation and Control Preliminary Design June 17, 2016 $13,320 108 Document Preparation June 17, 2016 1 $10,580 201' Architectural Design December 30, 2016 1 $54,017 Task Order 10044D WRRF Headworks Capacity Expansion Design Page 21 of 22 BROWN AND CALDWELL 202 Civil Design December 30, 2016 $97,290 203 Structural Design December 30, 2016 $204,150 204 Process -Mechanical Design December 30, 2016 $283,980 205 Building Mechanical Design December 30, 2016 $30,445 206 Electrical Design December 30, 2016 $52,000 207 Instrumentation and Control Design December 30, 2016 $61,720 208 Document Preparation December 30, 2016 $23,520 209 Bid Period Services February 3, 2017 $18,460 300 Project Management February 3, 2017 $38,950 310 Coordination Meetings December 30, 2016 $74,770 320 Permitting Assistance December 30, 2016 $11,600 330 Cost Estimating and Scheduling December 30, 2016 $58,785 340 Quality Assurance/Quality Control (QA/QC) December 30, 2016 $64,210 TASK ORDER TOTAL: $1,230,611.00' The Not -To -Exceed amount to complete all services listed above for this Task Order No. 10044D is One million, two hundred thirty thousand dix hundred and eleven dollars ($1,230,611.00). No compensation will be paid over the Not -to -Exceed amount without prior written approval by the City in the form of a Change Order. Monthly invoices shall be billed as a percentage of work completed. Any and all travel will only be reimbursed if pre -approved by the Project Manager, and only per the City of Meridian Travel Policy. Reimbursable expenses will be paid at cost and only if pre -approved by the Project Manager, and accompanied by an itemized receipt. Any travel and/or reimbursables paid will be paid as part of the Not - To -Exceed Task Order Total per the Compensation and Completion Schedule above. CITY OF MERIDIAN RaWW"IRD, MAYOR Dated: Po"'C l ,')o16 Approved by Council: JAYCEE CHMAN—CI Y CLERK Purchasing Appr v F BY: KEIT , ATTS, urchasing Manager City Project Manager Emily Skoro, Staff Engineer BROWN AND CALDWELL BY: DAVE BERGDOLT, t�rttr s I" a 4DA110 .9 �rF 4�`rGr TR[�S��Ea Task Order 10044D WRRF Headworks Capacity Expansion Design BROWN AND CALDWELL qI« DARREN ent p val B W S EWART, Engineering anager Dated: Page 22 of 22 iij3v3 viewing -business hntity Page 1 of 3 IDAHO SECRETARY OF S BATF Viewing Business Entity Lawerence Denney, Secretary of State [ New Search ] [ Back to Summary ] [ Get a certificate of existence far BROWN AND CALDWELL ] [ Monitor BROWN AND CALDWELL business filings ] BROWN AND CALDWELL 201 NORTH CIVIC DRIVE SUITE 115 WALNUT CREEK, CA 94596 Type of Business: CORPORATION, GENERAL BUSINESS Status: GOODSTANDING 26 Oct 1988 State of Origin: CALIFORNIA Date of 30 Jul 1975 Origination/Authorization: Current Registered Agent: C T CORPORATION SYSTEM 921 S ORCHARD ST STE G BOISE, ID 83705 Organizational ID / Filing C51813 Number: Number of Authorized Stock Shares: Date of Last Annual Report: 19 Jun 2015 Annual Report Due: Jul 2016 Oriinao Filing: [ Heli Me PrintlView TIFF ] Filed 30 Jul 1975 CERTIFICATE OF AUTHORITY Amendments: [ Help Me PrintlView TIFF ] Amendment Filed 30 Jul 1975 OTHER - RA Amendment Filed 29 Oct OTHER - CHG RA 1975 Amendment Filed 23 Oct MERGED WITH J. B. GILBERT AND 1978 ASSOCIATES Amendment Filed 13 Nov NAME CHANGED TO BROWN AND CALDWELL 1978 Amendment Filed 13 Nov STOCK CHANGE 1978 Amendment Filed 13 Nov MERGED WITH CAMANCHE LAKE PARK 1978 Amendment Filed 13 Nov MERGED WITH J.B. GILBERT AND 1978 ASSOCIATES Amendment Filed 13 Nov STOCK CHANGE 1978 https://www.accessidaho.org/public/sos/corp/C51813.html 3/10/2016