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2016-03-15
CE IDIA CITY COUNCIL REGULAR ��Wl DA m MEETING AGENDA City Council Chambers 33 East Broadway Avenue Meridian, Idaho Tuesday, March 15, 2016 at 6:00 PM Roll -Call Attendance Anne Little Roberts X Joe Borton _ Ty Palmer X Keith Bird ® Genesis Milam (6:04 p.m.) _ Luke Cavener X Mayor Tammy de Weerd 2. Pledge of Allegiance 3. Community Invocation by Steve Moore with Ten Mile Christian Church 4. Adoption of the Agenda Adopted 5. Proclamation A. Proclamation for Mountain View High School Girls' Basketball State Champions Day 6. Consent Agenda Approved A. Final Order for Final Plat for Creekstone Subdivision (H-2016-0014) by Creekstone Meridian, LLC Located North Side of W. Pine Avenue, Midway Between N. Black Cat Road & N. Ten Mile Road Request: Final Plat Approval Consisting of Thirty -Two (32) Residential Lots and Six (6) Common Lots on Approximately 6.92 Acres in the R-8 Zoning District B. Findings of Fact and Conclusions of Law and Decision and Order of Denial for Knighthill Apartments by James Wylie (H-2016-0002) For a Request to Amend the Recorded Development Agreement for the Purpose of Incorporating a Second Concept Plan, Residential Building Elevations and Modify Certain Provisions of the Development Agreement for Property Generally Located on the Southwest Corner of Chinden Boulevard and N. Linder Road, Meridian, Idaho. Meridian City Council Meeting Agenda Tuesday, March 15, 2016 — Page 1 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. em C. Findings of Fact and Conclusions of Law and Decision and Order for Denial for Westborough Square (H 2015-0036) by Corey Barton for a Request for a Modification to the Existing Conditional Use Permit/Planned Development to Change the Use and Site Layout From an Office to a Multi -Family Residential Development for 3.32 Acres of Land Generally Located at 6340 N. Jericho Road, Meridian, Idaho. D. Development Agreement for Earl Glen Subdivision (RZ 15-009, MDA 15-006) with Brinegar Investments, LLLP Located on the North side of E. McMillan Road, East of N. Locust Grove Road. Request: for Rezone and Modification Agreement of 4.65 Acres of Land from R-8 Zoning district to the R-15 Zoning District E. Development Agreement for Citadel Storage @ Amity (H-2015-0031) with Skyline Boise, LLC Located at the southeast corner of E. Amity and N. Meridian Roads Request: Annexation and Zoning of 15.84 acres of land with an I -L zoning district F. Approval and Authorization of the Purchasing Manager to sign the Purchase Order to Mtelligence Corp for the Installation and Implementation Services of the Condition Based Monitoring Software for the Not -To - Exceed amount of $79,000.00. G. Approval of Task Order 0596.d to JUB Engineers, Inc for the "South Black Cat Lift Station Improvements - Design" Project for a Not -To -Exceed amount of $67,116.00. H. Approval of Task Order 10044D to Brown and Caldwell for the "Wastewater Resource Recovery Facility Headworks Capacity Design" for a Not -To - Exceed amount of $1,230,611.00. I. Pedestrian Pathway Easement Between Isola Creek, LLC and the City of Meridian Regarding a Public Pathway Located in the Bellano Creek Subdivision which will Connect Bridgetower Subdivision to the City's Future Neighborhood Park J. Professional Services Agreement with WineGlass Arts Development for Concert Series Production Services for an Not -to -Exceed Amount of $9,600.00 K. Resolution No. 16-1125: Adopting the Bylaws of the Meridian Transportation Commission as Amended on March 7, 2016 Items Moved From the Consent Agenda None Meridian City Council Meeting Agenda Tuesday, March 15, 2016 — Page 2 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 8. Department Reports A. Finance Department: Follow-up to the McGladrey Report 9. Action Items Land Use Public Hearing Process: After the Public Hearing is opened the staff report will be presented by the assigned City planner. Following Staff's report the applicant has up to 15 minutes to present their application. Each member of the public may provide testimony up to 3 minutes or if they are representing a larger group, such as a Homeowners Association, they are allowed 10 minutes. The applicant is then allowed 10 additional minutes to respond to the public's comments. No additional public testimony is taken once the public hearing is closed. A. Final Plat for Reflection Ridge Subdivision No. 5 (H-2016-0010) by Schultz Development, LLC Located 575 E. Rumple Lane 1. Request: Final Plat Approval Consisting of Fifty -Three (53) Building Lots and Nine (9) Common Lots on 18.88 Acres of Land in the R-8 Zoning District Approved B. Final Plat for Reflection Ridge Subdivision No. 6 (H-2016-0015) by Schultz Development, LLC Located West of S. Locust Grove Road and South of E. Victory Road 1. Request: Final Plat Approval Consisting of Thirty -Nine (39) Building Lots and Five (5) Common Lots on 12.75 Acres of Land in the R-8 Zoning District Approved C. Public Hearing for Shops at Victory Vacation (H-2016-0017) by White - Leasure Development Company Located 3210 S. Eagle Road 1. Request: Vacation of a Ten (10) Foot Wide Public Utility Easement that was Created with the Amended Plat of Lots 3, 4, 5, 6 and 7 of Golden Eagle Estates Subdivision Approved D. Public Hearing for Quenzer Vacation (H-2016-0016) by Prestige Homes, Inc. Located 3997 N. Quenzer Way 1. Request: Vacation of a plat note #5 form the Quenzer Commons Subdivision No. 10 Approved Meridian City Council Meeting Agenda Tuesday, March 15, 2016 — Page 3 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. E. Public Hearing for Brinegar Prairie Subdivision (H-2015-0046) by Suggs Community Solutions Located 2220 N. Ten Mile Road 1. Request: Annexation and Zoning of 23.46 Acres of Land with an R-8 Zoning District 2. Title Amended to read: Request: Preliminary Plat Approval Consisting of Ninety -Six (96) Building Lots and Twelve (12) Common Lots on 22.6 Acres of Land in a Proposed R-8 Zoning District F. Public Hearing for Copperbrook Subdivision (H-2015-0029) by Hayden Homes Idaho, LLC Located 4725 N. McDermott Road 1. Request: Annexation and Zoning of 51.45 Acres of Land with an R-8 Zoning District 2. Request: Preliminary Plat Approval Consisting of 199 Building Lots and Eight (8) Common Lots on 51.45 Acres of Land in the R-8 Zoning District Rro. _.' � �,�°1111 10. Ordinances A. Ordinance No. 1-1 : An Ordinance of the City of Meridian Granting Annexation and Zoning (Citadel Storage H 2015-0031) for a Parcel of Land being Parcel A as shown on Record of Survey 9941, Ada County Records, and a Portion of S. Meridian Road Right of Way and a Portion of E. Amity Road Right of Way, located in Government Lot 1 of Section 31, Township 3 North, Range 1 East, Boise Meridian, Ada County, Idaho Which Contains 17.55 Acres to the I -L (Light Industrial) Zoning Designation and is Generally Located at the Southeast Corner of E. Amity and S. Meridian Roads in Meridian, Idaho; and Providing an Effective Date Approved B. Ordinance No. 16-1676: An Ordinance of the City of Meridian Granting the Rezone of 1.650 Acres of Land Known as Earl Glen (RZ 15-009) From an R-8 (Medium Density Residential) Zoning District to the R-15 (Medium High Residential) Zoning District. The Property is Generally Located at the North Side of McMillan Road, East of N. Locust Grove in the Southwest 1/4 of the Southwest 1/4 of Section 29, Township 4 North, Range 1 East, Boise Meridian, City of Meridian, Ada County, Idaho; and Providing an Effective Date Approved Meridian City Council Meeting Agenda Tuesday, March 15, 2016 — Page 4 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 11. Future Meeting Topics None 12. Amended onto the Agenda: Executive Session Per Idaho State Code 74-206 (�): (a) To Consider Hiring A Public Officer, Employee, Staff Member Or Individual Agent, Wherein The Respective Qualities Of Individuals Are To Be Evaluated In Order To Fill A Particular Vacancy Or Need. This Paragraph Does Not Apply To Filling A Vacancy In An Elective Office Or Deliberations About Staffing Needs In General Into Executive Session at 9:11 pm. Out of Executive Session at 9:48 p.m. Adjourned . Meridian City Council Meeting Agenda Tuesday, March 15, 2016 — Page 5 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Meridian City Council March 15, 2016 A meeting of the Meridian City Council was called to order at 6:00 p.m., Tuesday, March 15, 2016, by Mayor Tammy de Weerd. Members Present: Mayor Tammy de Weerd, Keith Bird, Joe Borton, Genesis Milam , Luke Cavener, Ty Palmer and Anne Little Roberts. Others Present: Bill Nary, Jacy Jones, Bruce Chatterton, Sonya Watters, Josh Beach, Tom Barry, Mike Pepin, Kyle Radek, Jamie Leslie, Perry Palmer, Keith Watts and Dean Willis. Item 1: Roll-call Attendance: Roll call. X_ Anne Little Roberts X _ Joe Borton X__ Ty Palmer X_ Keith Bird __X__ Genesis Milam __X___ Lucas Cavener _X Mayor Tammy de Weerd De Weerd: I would like to welcome all of you here to our City Council meeting. We appreciate you joining us. For the record it is Tuesday, March 15th. It's one minute after 6:00. We will start with roll call attendance, Madam Clerk. Item 2: Pledge of Allegiance De Weerd: Item No. 2 is the Pledge of Allegiance. If you will all rise and join us in the pledge to our flag. (Pledge of Allegiance recited.) Item 3: Community Invocation by Steve Moore with Ten Mile Christian Church De Weerd: Item No. 3 is our community invocation. Tonight we will be led by Pastor Steve Moore with Ten Mill Christian Church. If you will all join us in the community invocation or take this as a moment of reflection. Moore: Dear God in Heaven, we have just pledged that we are a nation under you and that's a special comfort tonight when we realize that there is much that happens in our world even on a daily basis that's out of our control. So, we pause in this important moment at the beginning of this meeting to express our dependence upon you and I pray that you would be with these leaders in our city. Thank you that they are sacrificial. We are grateful that they take seriously this responsibility they have to make decisions that often are unpopular with one person and well received by the other and that -- that responsibility of just making decisions. So, we pray for special wisdom from you for that. Pray your justice in our community and, God, I -- I pray that we would just recognize as Meridian City Council March 15, 2016 Page 2 of 68 citizens our part. I pray that Meridian, this reputation that we have of being such a great place to live, that -- that we just do our part, we as citizens for that to happen. Tonight we recognize that there is other generations like these girls and basketball championship that's going to be recognized and honored and thank you. We pray a blessing on their futures and their desire for excellence and these sort of things, God, just remind us that we are a part of something bigger than ourselves, in the name of Jesus I pray, amen. Item 4: Adoption of the Agenda De Weerd: Thank you, Pastor Moore. Item No. 4 is adoption of the agenda. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Under the Consent Agenda, Item K, the resolution number is 16-1125. Under Item 9-F it has been asked to continue to April 5th. And also under 9-E the titles have been amended to read preliminary plat approval consisting of 96 building lots and 12 common lots on 22.6 acres of land in a proposed R-8 zoning district. Under 10-A the ordinance number is 16-1675 and under 10-B the ordinance number is 16-1676 and under Item 12 we would like to add an Item 12 which is under -- an Executive Session under Idaho State Code 74-206(1)(a). With that -- Borton: Second. De Weerd: I have a motion and a second to adopt the agenda as changed. All those in favor say aye. MOTION CARRIED: ALL AYES. De Weerd: May it be noted that Council Member Milam is here with us as well. Thank you. Milam: Sorry. Item 5: Proclamation A. Proclamation for Mountain View High School Girls' Basketball State Champions Day De Weerd: Okay. I'm going to move to the podium. Before I call up the Lady Mavs, I do have a special presentation that I thought I would do right now, because I know after I read the proclamation with the Lady Mavs that this individual will be shooting out the door to get a picture. So, I will ask Frank Thomason if he will, please, come up and join me at the podium. Frank Thomason has been an integral part of Meridian history and our preservation thereof. Frank has been part of our historical preservation commission for 25 Meridian City Council March 15, 2016 Page 3 of 68 years. He is our resident and expert historian and I will tell you that he will be impossible to replace. He has had to resign and step down from our his torical preservation commission and I will tell you that this will leave a big gaping hole. Our heart felt thanks certainly to Frank and what you have added to our community in making it a premier place live, work, and raise our family, but also that our residents, regardless of how long you have lived here, have the opportunity to get to know the Meridian that -- our roots run deep and the Meridian that we have built a strong foundation on to what it is today. We also have an outstanding history walk. We have a third grade program that teaches kids in our third grades the history of our community. We have engaged citizens at all -- of all ages into the history of Meridian and we are very proud of where we are and much of that has had the fingerprints of this man. So, this is presented to Dr. Frank Thomason in recognition of your years of dedicated service to the history -- Historic Preservation Commission. City of Meridian has greatly benefitted from your valuable gift of time and expertise. Meridian is more vibrant -- is a more vibrant community because of your service. We thank you for all you have done. Thomason: Thank you. I am overwhelmed and very humbled. Mayor Tammy knows me well and I probably -- had I known this was coming would have found a way to bolt out the door. It's also been my privilege to cover -- to have covered the Meridian City Council for the past 25 years, but who is counting. But thank you so much for the opportunity to serve this wonderful community, which is getting national attention for the work that the city and the development community and our public safety departments bring to the residents and the businesses of Meridian, the number one place in the nation to live, work, and raise a family. Thank you. De Weerd: Now it is my honor to recognize a group of young ladies who have accomplished something that very few have . In fact, they have won the state title for basketball for the second year in a row and I believe that this hasn't been done since the 1980s and as I understand it this team is already preparing for next year and their third straight title. So, if you girls would come up and join me, I would greatly appreciate that. And Coach Skogrand. Skogrand. I knew I was going to blow that one. If you can also stand up here. I'm going to read this proclamation and I will tell you that I have two of them I will present to your coach. One has all of your names listed in it and that's going to be entered into our minutes, so that some day, if you ever want to show your kids that you were part of Meridian history that Mr. Thomason could have even captured, your name will be in our minutes and you can come back to this day and point that out. One of these has all of your names listed in and the other one doesn't and that's the one I will read, because as you already saw with your coach, I will probably not say your last name right. Whereas being a Mountain View basketball player is more than scoring points, making assists, grabbing rebounds, stealing a ball and achieving back to back state titles, it is training to build leadership, character, confidence, teamwork and resilience, all traits needed to succeed on the court, in the classroom, and in the real world and whereas the Lady Mavs overall record for the 2015-2016 season was 23 wins and four losses and whereas their hard work and teamwork results -- resulted in a 62-50 victory over conference rival rifle Centennial High School in the 2016 state basketball champion tournament and whereas capturing a second straight state title makes the Mountain View Meridian City Council March 15, 2016 Page 4 of 68 Lady Mavs the first 5-A I girls basketball Treasure Valley team in District Three to achieve this accomplishment since 1983 and whereas the leadership, training, and discipline of their coaches help all team members to focus their talents and passion to become a winning team, with each player making valuable contributions to their victory. Therefore, I, Mayor Tammy de Weerd, hereby do proclaim March 15th as Mountain View High School Girls Basketball State Champions Day in the City of Meridian and I call upon all the community to join me in congratulating the Lady Mavs on their remarkable athletic achievement and for representing Meridian so proudly in the state tournament. I sign this today and I would be very honored to present this to your coach and I would also ask if each of you would come up and introduce yourself, tell us the year in school you are and what position you played and, then, I will ask your coach to follow up with some comments on your behalf. So, if we could start here and if you will state your name and what year in school you are and what position you play. Good: Okay. I'm Andi Good and I'm a junior and I play post and forward. Kreiser: I'm Abby Kreiser. I'm a junior and I'm a guard. Chanhthala: I'm Allison Chanhthala. I'm a sophomore and I'm a guard. Clark: I'm Natalie Clark. I'm a junior and I'm a guard also. Anderson: I'm Kayla Anderson. I'm a junior and I'm a guard. Villareal: I'm Devenee Villareal. I'm a senior and I'm a guard. Vickery: I'm Adriana Vickery. I'm a junior and I'm a post. Perry: Shelby Perry. I'm a junior and I'm a post slash forward. Whitelock: Braelyn Whitelock. I'm a freshman and I play post. Carrillo: I'm Taeli Carrillo. I'm a junior and I play guard. Slocum: I'm Destiny Slocum. I'm a senior and I play point guard. Spell: I'm Shayla Spell. I'm a junior and I play post. Skogrand: And I'm Connie Skogrand. I'm the girls -- varsity girls basketball couch at Mountain View High School and I want to th ank the Mayor and the Meridian City Councilmen for having us here and presenting this award to us. Thank you very much. De Weerd: Thank you. Palmer: Madam Mayor? Meridian City Council March 15, 2016 Page 5 of 68 De Weerd: Yes. Palmer: As the first graduate of Mountain View High School to serve on Meridian City Council I wanted to personally congratulate you guys on -- on your win. Congrats. Go Mavericks. Item 6: Consent Agenda A. Final Order for Final Plat for Creekstone Subdivision (H-2016- 0014) by Creekstone Meridian, LLC Located North Side of W. Pine Avenue, Midway Between N. Black Cat Road & N. Ten Mile Road Request: Final Plat Approval Consisting of Thirty-Two (32) Residential Lots and Six (6) Common Lots on Approximately 6.92 Acres in the R-8 Zoning District B. Findings of Fact and Conclusions of Law and Decision and Order of Denial for Knighthill Apartments by James Wylie (H- 2016-0002) For a Request to Amend the Recorded Development Agreement for the Purpose of Incorporating a Second Concept Plan, Residential Building Elevations and Modify Certain Provisions of the Development Agreement for Property Generally Located on the Southwest Corner of Chinden Boulevard and N. Linder Road, Meridian, Idaho. C. Findings of Fact and Conclusions of Law and Decision and Order for Denial for Westborough Square (H 2015-0036) by Corey Barton for a Request for a Modification to the Existing Conditional Use Permit/Planned Development to Change the Use and Site Layout From an Office to a Multi-Family Residential Development for 3.32 Acres of Land Generally Located at 6340 N. Jericho Road, Meridian, Idaho. D. Development Agreement for Earl Glen Subdivision (RZ 15-009, MDA 15-006) with Brinegar Investments, LLLP Located on the North side of E. McMillan Road, East of N. Locust Grove Road. Request: for Rezone and Modification Agreement of 4.65 Acres of Land from R-8 Zoning district to the R-15 Zoning District E. Development Agreement for Citadel Storage @ Amity (H-2015- 0031) with Skyline Boise, LLC Located at the southeast corner of E. Amity and N. Meridian Roads Request: Annexation and Zoning of 15.84 acres of land with an I-L zoning district F. Approval and Authorization of the Purchasing Manager to sign the Purchase Order to Mtelligence Corp for the Installation and Meridian City Council March 15, 2016 Page 6 of 68 Implementation Services of the Condition Based Monitoring Software for the Not-To-Exceed amount of $79,000.00. G. Approval of Task Order 0596.d to JUB Engineers, Inc for the “South Black Cat Lift Station Improvements - Design” Project for a Not-To-Exceed amount of $67,116.00. H. Approval of Task Order 10044D to Brown and Caldwell for the “Wastewater Resource Recovery Facility Headworks Capacity Design” for a Not-To-Exceed amount of $1,230,611.00. I. Pedestrian Pathway Easement Between Isola Creek, LLC and the City of Meridian Regarding a Public Pathway Located in the Bellano Creek Subdivision which will Connect Bridgetower Subdivision to the City's Future Neighborhood Park J. Professional Services Agreement with WineGlass Arts Development for Concert Series Production Services for an Not- to-Exceed Amount of $9,600.00 K. Resolution No. 16-1125: Adopting the Bylaws of the Meridian Transportation Commission as Amended on March 7, 2016 De Weerd: It's very rare that I can pull one over on Frank Thomason, so thank you. Okay, Council, Item No. 6 is our Consent Agenda. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: On the Consent Agenda, as I stated earlier, Item K is resolution number 16-1125. With that I move we approve the Consent Agenda and the Mayor to sign and the Clerk to attest. Borton: Second. De Weerd: I have a motion and a second to approve the Consent Agenda. If there is no discussion, Madam Clerk, will you call roll. Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Meridian City Council March 15, 2016 Page 7 of 68 Item 7: Items Moved From the Consent Agenda De Weerd: Item 7. There were no items moved from the Consent Agenda. Item 8: Department Reports A. Finance Department: Follow -up to the McGladrey Report De Weerd: So, we will move to 8-A under Department Reports and I will turn this over to Mr. Barry. Barry: Thank you, Madam Mayor, Members of the Council. It's my honor tonight to represent the Public Works Department, the Finance Department, the Legal Department and the HR Department in our follow-up presentation regarding the McGladrey Construction Review Report. You may recall that the Public Works Department, along with the other three departments, were evaluated last fall for conformance to best management practices as it relates to our construction processes and so we wanted to just follow up this evening as closure to the activities that have occurred since that time. The agenda that I have for you this evening is to talk briefly about the background, talk also briefly about report objectives and scope, as well as the observations and the compliance status, as well as to offer an opportunity for some discussion at the end. I am joined this evening in my presentation with Mike Pepin, our deputy director from the Public Works Department. Also we have Keith Watts representing purchasing, Mr. Nary representing the legal department. Unfortunately, Crystal Ritchie from the HR Department is unable to be with us this evening. She fell ill this afternoon. So, any questions, comments, concerns regarding the HR observations we would want to direct maybe later to her. All right. If you go ahead and begin. I wanted to just set the context again for the report itself. As you may know, particularly in Public Works, we are probably the largest spending and largest -- have the largest number of projects in the city in regards to capital construction. So, it makes a lot of sense to have the processes, policies, and procedures evaluated for the department, particularly as they touch -- those processes and policies touch other departments throughout city. For example, we have 200 million dollars worth of projects coming up in the next ten years. You can also see by this graph that, essentially, our capital investment program has grown significantly over the past eight years and is projected to continue to grow over the next ten. So, there are a lot of good reasons for insuring that as we begin to -- and continue to ramp up our capital construction program, that we really take a good hard look at the types of systems and controls that we have in place for the capital program itself. So, the goals of the project that were defined was to test the integrity and adherence to established processes through the construction processes. Evaluate adequacy of existing policies and procedures related to those processes and insure alignment of those policies and practices within industry standards and best management practices. The scope that was undertaken involved looking at a number of different controls and processes throughout the construction development process. Mostly these controls were identified against water and sewer utility capital projects in the Public Works Department. So, the reviewers Meridian City Council March 15, 2016 Page 8 of 68 looked at procurement processes, schedules, change orders, budget allowances, contract close out paperwork, insurance and bond requirements, construction in progress, owner supplied material, payment application and invoices and et cetera. Again, as I mentioned, the departments that reviewed were all the departments that have some sort of touch point in regards to these activities. So, those, again, include Public Works, Finance through purchasing, Legal and HR. The review approach involved having 16 interviews with staff from each of the four departments. There were three construction management contracts that were reviewed in the spot review. Eleven professional services agreements were reviewed and four stipulated summary agreements were also reviewed. There were 16 total controls that were reviewed and five of those controls were identified as operating effectively with no recommendations for changes. There were 12 observations noted and six of those 12 were existing controls that the city already had in place, but there was a recommendation for formalization of those controls, meaning we have done the work right, we were consistent about doing it, we just hadn't actually formalized the process. So, that was good news. There were five improvements that were recommended to existing controls. So, that means that five controls that were in place were found, but the reviewers found ways to strengthen those controls and, then, lastly there is -- there was one existing control which required some Council direction, which we will talk about tonight in the presentation. These observations were scattered between all four departments. Five of the observations were found to be in the Public Works Department, four in the Legal Department, two in purchasing and, then, one in Human Resources. Now, as you know, the report was presented last fall to the City Council and since that time the staff from all four of these departments have committed to working together in a collaborative fashion to develop, essentially, a compliance report, which is what we are here to talk with you about this evening, and update with regard to how we have moved forward implementing the best management practices that were identified for us in the report. So, this is a process we have used over the last several months, meeting together internally, reviewing our own processes, developing standard operating procedures and shoring up gaps in some of those procedures to make sure that we were fully compliant with all of the observations that were identified. So, I'm going to turn the time over now to Mr. Mike Pepin, our deputy director. He's going to go through each of the observations and I do want to commend Mike, because he's done a fantastic job leading this work for our department. He has been very diligent and thorough in his interactions with the departments and those representatives and in also following up and following through on all of these reports status action items. So, I'm very pleased to introduce Mike again and have him take on the presentation from here. We will both be available for questions at the end. Thank you, Mike. De Weerd: Thank you, Tom. Welcome, Mike. Pepin: Thank you, Madam Mayor, Members of the Council. Appreciate your time. So, Tom set this up and as he mentioned I had an opportunity to work with the three other departments that were included in this review and what I'm going to provide today is a -- an observation or the title of the observation -- the action item that was suggested by the reviewer, our response to that, and, then, what the implementation plan or the action plan was moving forward and as Tom suggested, there were many things in place and many Meridian City Council March 15, 2016 Page 9 of 68 things to celebrate that that the city has in its process control right now and staff are utilizing. It was really formalization of some, improvements to other, and, then, as Tom mentioned we do have one to discuss this evening on how to move forward and I will bring that up to you shortly. So, in no particular order. There is no prioritization. There is no ranking. They are just 12 observations and I will work through those with you. So, one observation was procedures for reviewing invoices. This was in the Public Works Department. I can tell you -- and I can attest to this -- we do have procedures in place -- some that are formalized and others that weren't -- that were very effective and we are working -- the observation from the reviewer was that let's get them formalized, so that you not only have an accountability tool, but you also have a training tool, you also have a consistency tool. So, what this slide represents is we built one new invoicing tool for all of operations. So, regardless of whether you work at wastewater, you work at water, you work here in City Hall, because our department is pretty diverse, all managers are approaching the invoicing process in similar fashion and we built the tool and I apologize for not leading off with it, but you do all have packets. Those packets are not the slides, they are the tools that we implemented. So, when I get to Attachment A through maybe K. Thank you. I will kind of refer to those and if you'd like to follow along in those, you're perfectly welcome to, but -- so, we developed one new one and, then, we made updates and improvements to four others that were already existing, just to bring them in alignment with technology improvement that we have made, review process that we have made, identifying who is responsible to review what, when they are responsible to review it, any corrective measures that need to be made -- all of those things are documented within those pay app invoicing and contract close out documents that you have in Attachment A. We also included what's called a RACI chart. That's really a process control -- business process control tool where we look at -- and we help to identify what positions are responsible, accountable, need to be consulted or informed on some of the flow of this. And there is also a flow chart. So, if we get a new member or we have someone that may be promoted to a new position, we have the ability to train them on how to follow a process to accurately look at an invoice, question it or approve it and we move it forward and all of these have also been coordinated with our Finance Department. Our controller Rita Cunningham she's reviewed all of them, provided some input. We included that input and we are happy to let you know today these are in place and working. They are available on our intranet site. They are part of our on boarding, part of our training program and from our perspective this observation is closed. The next observation was the review and documentation on change orders. This was another practice -- an activity that is ongoing with our project managers and our purchasing department. We don't move on change orders unless there is communication. This right here formalizes what that communication is. It's tells the why. So, there is already a form that's in place for change orders. We took that form, our engineering team worked with Keith Watts in purchasing and we made upgrades to that form, so that we could really tell the why a change order is necessary. So, you will see in Attachment B that the form has been updated, it's implemented, it is in use, so that now the why is being told on change orders. So, from our perspective as well this observation has been complied with. The next observation is audit clause and that was one that was identified in legal with some support from purchasing, so, essentially, an audit clause is the ability for the city to audit the work that a firm or a consultant is performing for us contractually. So, if we want to look at what their Meridian City Council March 15, 2016 Page 10 of 68 payroll, their costs, their business controls, there budget, things like that, we have the authority within this to do those things and that -- we have always had that authority, it just hadn't been as stipulated, as specific as we have made it. Now, there is really two type of contractors we work with. There is one for construction and, then, the other one that's kind of the outlier is an AIA agreement and that is the American Institute of Architects. So, kind of a design of a vertical building. So, what we were able to do was take the language that is in all of our standard contracts and take that language and import it into any future AIA contracts to where it will stipulate we have the ability to perform auditing of that type of work. So, it was really -- it was in place, it was being conducted. This just reduces the city's liability in and around AIA specific agreements. Bird: Mike, can I interrupt? Pepin: Yes, sir. Bird: I have got a -- I have got a -- De Weerd: Are you on? Bird: Yeah. I'm on. I have got a heartburn with some of Attachment C -- and not being able to read this, you know, yet completely, I have no problem with an audit on a time and material job, but on a bid job I do, because the contractor bids the jobs to do it for X amount of dollars and as long as he's doing his job and our project manager is saying he's -- you know, if he turns in 50 percent pay and he's got 50 percent of the deal done, we pay him a 60 percent. I don't think it's our job to go back and find how much he spent or how much he's making. He bid that. Now, on a time and material I do agree with that where -- and, you know, where you're saying, okay, you can have ten percent markup on your costs, then, I think we should do that. But on a contract -- bid contract I have a real problem and being a subcontractor for 42 years I didn't -- it wasn't -- really wasn't -- unless the owner give me the job on a time and material, it wasn't really his business how much I was making, as long as I did a good sufficient job, got it in on time and I -- I'm open to it, Mike, but I -- it's something that we need to really think about I think. Are we going to harm our bidding process? Are we going to have people say I'm not doing this -- I'm not bidding to the city because of this. It's something we need to really think about and I'm glad you brought it out at this point. Pepin: Okay. Bird: Thanks, Mike. Watts: Mr. Bird? Bird: Yes. Watts: Keith Watts. That -- that audit clause has actually been in our contract since I have been an employee, so it's been in our contracts for the last ten years. What wasn't Meridian City Council March 15, 2016 Page 11 of 68 in was in the AIA agreement, so we haven't had any issues with it before and our bidders do have the opportunity to disclose or to state that something is proprietary. It's in our RFP processes and I don't think that's necessarily the intent of that agreement anyway. Bill maybe able to speak to that -- to some legal terms of why that needs to be in our contract. I know for grant contracts especially we have to be able to audit any grant work that's done, but Bill might be able to add something to that as well. Bird: Excuse me, Madam Mayor? De Weerd: Uh-huh. Bird: Before Bill -- yeah. On the grant, anytime you bring federal in you should be auditing wages, because they have -- they have to be to the Bacon Davis wage. Watts: That is correct. Bird: Our money -- our state money don't have to be. I mean I don't disagree with what you -- I wonder -- I wonder if it's -- if instead of getting ten people to bid on a job we are only getting one or two, if this -- I mean it's -- have we had any key come back with it scratched out? Watts: I never have, sir, no. Bird: Okay. Nary: Madam Mayor? De Weerd: Bill. Nary: Members of the Council, Council Member Bird, as Keith stated, all of the standard contracts that we have prepared have this clause in it. The only ones that didn't were the AIA contracts and pointed out to the review that that was a direction we had received from counsel to not put any to AIA contract and that was why it wasn't included, but -- so all we are doing is adding that provision to the AIA agreement. That's the only change. Bird: Okay. And, like I said, I'm open. Pepin: Okay. You're welcome. Observation number four from the reviewer was a notification of irregularities. This was found in HR and the irregularities -- if you look at Attachment D in your packet that we handed out, this was actually one of the first items that was implemented in response to the report. We have formalized and have always had something in place to address irregularities and if I can use the term chain of command, if you feel there is something unethical, immoral, or irregular in work being conducted, you have a chain of command to express those concerns as an employee. That's always been in place and still is in place today, but encouraged. What the review felt was another opportunity -- it is a confidential way to report certain things that could be Meridian City Council March 15, 2016 Page 12 of 68 irregular. So, what HR did was work with a third party firm out of North Carolina. We also know here in January they lost what is called the complianc e line and that's where unethical or these types of situations can be submitted in a confidential manner and, then, handled by the city as they deem appropriate. So, again, we added another layer to work that we had in place already. Observation number f ive, conflicting policies addressing gifts. This was, essentially, an observation to provide alignment. HR had one policy addressing gifts and purchasing had another -- excuse me -- policy addressing gifts. So, the Legal team, Finance team, the HR team met, discussed it and the decision was made to remove policy from the purchasing policy that addresses gifts and adopt the policy that HR has on record. So, when you see purchasing bring updated purchasing policy to you next week for review of the draft changes that are going to be proposed, this will be one of them that's included in there and, really, what it does is bring us in alignment with what was already on record anyways and provides clarity in that instance. So, it's -- it's identified as open, but can easily be closed through the work with the purchasing policy. Observation six addressing -- excuse me -- procedure addressing the statement of qualifications process. This was another one where there was an informal process in place. We formalized it through the purchasing team developing to SOP that you see in Attachment F that identifies the process we go through in terms of statement of qualifications. Observation seven. Additional work awarded change orders. We are talking a little bit about change orders again. I talked earlier about the form that's developed that is in use and typical practice. We made another edit to that form. That's on the front page towards the bottom in Attachment G where now we also can provide some more clarity in and around -- checking a reason for the change order. So, our project managers have the ability to provide a little more information in and around projects and the reason for the change order. Also this form with added information becomes part of the project file. It can be referred to later on if you want to do any type of investigation, trending, things like that with change orders, a little bit more information on the forms moving forward. Observation eight, agreement to addressing change order pricing. So, language has been included to all city construction contracts, including the modified AIA agreements that we just discussed and that language is available to review on -- excuse me -- in Attachment on H. And this is another situation where we improved basically what was in place, we just added some language to reduce a little liability to the city. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Mike, a clarification. This is unit pricing, but what about -- what about -- maybe I'm being Devil's advocate when I shouldn't be, but what -- what about the contractor that -- that bids his job at X amount of markup and, then, the -- then when the change orders come in the markup goes like this, because they have got you over the barrel. Isn't there a way we could put in our contracts -- and it does in contracts on change orders only give you a certain amount of a markup, like you can have five or ten or -- ten percent overhead has been the normal that I have -- that I have seen, but haven't seen one for 13 years now, but I -- the unit price is not a problem and if the materials has went up in six months Meridian City Council March 15, 2016 Page 13 of 68 they have to prove it. When on a -- just a regular contract when there is a change order comes in and you need the pricing, we should be able -- instead of -- he bid the job to get the job at ten percent markup and, then, he's got to work -- and, then, he's got a change order that he knows you got to have, and he can mark it up 25 or 30, it's not fair. And I tell you it is done. De Weerd: Keith, do you want to comment? Watts: Yeah. Typically, as Mike was explaining it and as Keith alluded to -- or, excuse me, Councilman Bird alluded to, our schedule of values are set in our line item construction contract, so if somebody -- if you have an increase in quantity, regardless of the time, the -- the quantity and the price stating for that line item cannot change, it is bound by that, so -- Bird: I understand that. Watts: -- if they want a higher profit or whatever, it's not available and I thi nk Councilman Bird is alluding to something that is outside of the norm of the contract that wasn't in that schedule of values. Bird: I -- excuse me, Mayor. I -- this -- to me this -- we are not going over this procedure deal just for Public Works. W e got other things -- other buildings and stuff that we have built and this has got to be an overall city procedure that every department adheres to. There is a difference between unit price -- when you build -- when you build a building it's hard to get a unit price. I mean I have never seen one bid that way. Watts: Correct. Bird: I mean by square footage. But that's never -- rarely well done. So, there is -- there is a difference. But we have got to have a procedure that everybody in this city, when they get a contract, regardless of what department, goes by this procedure, the contractors know we are going by this procedure, it's just not Public Works and I think -- I think this is great for unit price, but I think also if we are bidding a job that isn't unit priced out, which I don't -- I'd have to see one of your building contracts to see if you ever priced out by unit. But, anyway, that's when we need to have a limit and it's stuck in your standard -- it's an amendment to the standard AIA contract and there is nothing wrong with it. Watts: Yeah. Councilman Bird -- Bird: And we are just all looking at Public Works, which I understand when you're going under the ground and stuff, yeah, per mile or per foot, you can do it, right, Mike? Pepin: Uh-huh. Bird: But when you're building city hall you can't. Meridian City Council March 15, 2016 Page 14 of 68 Watts: Correct. And you are right, with our building construction and the way that is -- those are bid out, they are bid out as packages and not line items. That is correct. Bird: And so -- Watts: And I think that would be -- and it would probably -- it would be a modification to the AIA bidding documents as well. Bird: An amendment to them, just like every owner does with the AIA. Watts: Correct. That would be an AIA modification that we would do on a building modification and we can look into that and formalize that as well. Bird: Because we are going for the whole city, not for Public Work. Watts: Correct. And this is the order form that we use for the whole city. This is not just a Public Works document. This is a purchasing document that we use for the entire city, but I will get with Mr. Nary and see if we can't formalize something for building construction with the AIA documents as well. Bird: I hate to be a pain in the head, but -- Watts: Yeah. I understand completely where you're coming from. Bird: I just want something that is clear for everybody in the city. Watts: Correct. Bird: And I mean I just -- and I want contractors to be happy to work for us. Pepin: Thank you, Councilman Bird. Moving to observation number nine. Documentation and awarded task orders. This was a -- Public Works took the lead on this with the support of purchasing. We utilized the task order checklist that purchasing provides when we process any task orders, so we made some improvements in response to this observation to the task order checklist that is provided and Attachment I in your checklist. So, again, this is another form of an observation to where we didn't -- there was no -- nothing wrong identified, it was just an improvement to an existing procedure where we can provide more documentation in and around the order. It was a gray area at the bottom of that task order and you can see where the PO will be able to identify the reason -- and/or reasons why a consultant was selected for a specific task order and that -- that form is in place and used already. Observation number ten. The City of Meridian utilizes multiple delivery methods. This is the one that Tom mentioned and I alluded to earlier, the one that we -- I'm going to turn the floor over to Mr. Nary to lead us in discussion on this where we are going to need some direction from the Council as we move forward on how to address this observation. So, Mr. Nary, I would turn it over to you. Meridian City Council March 15, 2016 Page 15 of 68 Nary: Thank you, Mike. Madam Mayor, Members of the Council, this was a particular one where the methodology they were talking about, this process didn't exist previously. It was initiated and it originally, most of you know, by the legislature in regards to the capital project. So, it wasn't a big available for local government to use as a -- as a method of contracting, so all we have had for a number of years is the CM process that we have used like for City Hall or the general contractor process. This does exist now in code and so what we were proposing to do is work with the Purchasing Department and, then, target a future project of the city to pilot this type of method and what we need to come up with is some criteria to help you folks make that decision that this is the right project to do it on. We think it's something that maybe we could be done, for example, on a park project or something like that and try to -- we will come up with some criteria, have the discussion with you at a future Council meeting and in a workshop and outlining what the law allows us to do, why this would be an advantageous one to consider and, then, get that direction at that time. So, it is open, like Mike said, because we haven't had a project yet come in front of you to consider for this type of method, but we think we will probably have one in the near future and we will have that conversation again. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Sorry, I'm confused. Mike, the document that we have in J is the same as I? Pepin: Uh-huh. Council Women -- Council Woman Milam, yes, there is no attachment for this observation, it was just purely conversation. The next one I'm going to get to is an update to the previous attachment. Milam: So, do we need this in here twice? So, it goes along with J as well? Pepin: I will explain it here in a minute -- Milam: Okay. Pepin: -- if you let me. Watts: Thank you, Councilman Milam. Mike, she might be alluded to the cha nge order -- Pepin: Yeah. Milam: Yeah. Watts: Correct. Pepin: I should have put a blank page in there that said that don't get confused here. So, sorry. Meridian City Council March 15, 2016 Page 16 of 68 De Weerd: You passed the test. Milam: It would have been less confusing. Pepin: So, observation number ten, as Mr. Nary has mentioned, will be open we will be bringing that back to you to identify a future project. Moving on to observation number 11. That is fee negotiations, which is -- we took the opportunity in this observation to utilize an existing form, which is the task order checklist, so you saw that in observation nine, we made an adjustment down in the lower area for the PMs to provide the reason why the consultant was chosen. We also provided an update to that form that addressed this observation as well with that one tool to where a PM can now provide a brief justification at the bottom of that checklist as to the fee negotiations that were -- that was undertaken with the consultant of the firm. So, that form really addressed two observations, so that's why you kind of see it if you click it to -- in the compliance report that we provided you. Milam: Thank you. Bird: And, Mike, are we talking about the form that -- excuse me -- the form under J? Pepin: Yes, sir. Bird: That's what I thought. Pepin: Yeah. The gray area at the bottom is to be filled out by the project manager, so you can see why they were selected and, then, fee negotiations, Councilman Bird, as you're very well aware, they happen via phone, face to face, via e-mail. What we are trying to do is capture that, document it so you have an historical record of the negotiations. Bird: And it looks like this form, just looking at it fast, covers the underground utilities and stuff, plus the building of a building. Pepin: It would. Bird: It would cover -- it covers all the area of construction that the city would ever be into. Pepin: Councilman Bird, I can ask purchasing to weigh in, but I believe -- because this is a universal form regardless of whether you work in public safety or public works, you're not going to get a task order through unless you have this document. Bird: And it looks like it covers everything. Thanks, Mike. Watts: Councilman Bird, just to let you know, we use this for contracts and task orders, so it does cover it -- Meridian City Council March 15, 2016 Page 17 of 68 Bird: Good. Watts: -- all of it. Yes. Pepin: And the last observation was the custodian of policies and procedures. This one is still open. This is the one when it was identified we didn't catch it that actually under city policy HR -- they are the custodians of our policies and procedures and it was identified that Legal was. So, there was a little bit of communication gap on who was going to handle this one when we started, but when we got into it and started doing the work we realized this really isn't a Legal thing, HR should take the lead on this and they are and Mr. Nary and the legal team are going to work with Crystal and the HR team to develop a formalized way to manage and be a custodian of our procedures and policy. What they provided in Attachment K is just some language that department directors and other staff members in the city can utilize if they put together a procedure and just to be beware of it, so that when they do go and formalize a policy around the custodian of these procedures, we are already in alignment and they will be bringing that back to you just to make sure that -- well, there is really two things, the observation in and around these team at risk and this last one right here that we haven't fully closed the door on. Bird: Madam Mayor? De Weerd: Yes. Bird: Mike, when we get this together and get it back -- because our policy, with the purchasing policy that we are going to look at next week, then, we adopt a policy that goes up there and we can live by, tremendous reply to this report. I appreciate it. It's good. Each one of councilmen and the Mayor need to look through it and read it and if we have got -- I hope I'm not talking out of line, but if we got any questions or something we need to e-mail them to you, we see things that we have a heartburn or something, we would e-mail them to you, because we know Mr. Barry is going on a nice vacation down where it's warm and -- is that okay? Pepin: Councilman Bird, absolutely. Yes. Bird: Because I think -- I think this is -- to my fast observation, it's a tremendous piece of work that we -- that will help the whole city in doing construction jobs. It will save the city money in the long run by a long shot and we will all know what we are doing. We will do it on one way and one way only. So, thank you very much and I appreciate it. Pepin: You're welcome, Councilman Bird. Bird: Now I'd like to hear some of the other Council. Pepin: And I'd just like to close and, then, obviously, open it up for any questions that you may have while I'm here. The goals and objectives of the construction program are to complete projects on time, within budget, and in accordance with specifications. This is Meridian City Council March 15, 2016 Page 18 of 68 straight from the senior reviewer that some of you met -- the city has been successful in meeting its overall goals and objectives and those are right out of the -- the report and if I can reiterate the 12 observations, six of them we are formalizing work that was already in place and being conducted very well. Five of them were improvements to in place policies or procedures, no violations. We still have a couple open items that we will work on and get back to you and if you do have anything in response to the attachments, the slide show, or the actual report itself, you can -- you can contact me. So, at this time I'd stand for any questions with my colleagues, so -- De Weerd: Council, do you have any questions? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Just -- Mike, a quick clarification point. Do these slides when it shows compliance, is that compliance as determined by your work group? Is that compliance determined by McGladrey? A combination? Pepin: Madam Mayor, Councilman Cavener, that is determined by the four departments that were involved. There was -- there was no set expectation or standard from the actual reviewer or the firm that conducted the review. This was something internally that we worked with our Council president liaison and the Madam Mayor to determine compliance or open items. So, we took the initiative ourselves to draw a line in the sand on what compliance was. And I will remind you and the other Council that there weren't any violations. So, it was up to us to take this news and do something with it and we took all of it and we did have conversations with the reviewer and we did have collaboration back and forth on a few things that we felt we were acting appropriately with and we were and they agreed and they commended us for that. But these were the 12 that we landed on and knew that there could be improvements or upgrades to existing that we wanted to put the work into. Cavener: Great. Thank you. Pepin: You're welcome. Barry: Madam Mayor? De Weerd: Who said -- Bird: Tom. De Weerd: It's like -- Barry: I'm still here. Meridian City Council March 15, 2016 Page 19 of 68 De Weerd: -- I knew it wasn't God. Barry: I just wanted to add maybe some confidence to Councilman Cavener's question. Keep in mind that the action plans that were developed by the departments were in coordination with the reviewers of the McGladrey corporation. So, what we have done simply here is follow through on those action items that were developed and reviewed in coordination with the reviewers from the McGladrey company. So, everything that's been presented tonight is in alignment with those action items, which were presented to the City Council as a plan going forward and we are also in alignment with what the reviewers had mentioned and recommended for us. So, you have I guess sort of an indirect stamp of approval that what we have done here is in alignment with the action plans that were approved or more or less reviewed and approved by the McGladrey corporation. So, just wanted to mention that as well. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Mike, I was curious about the compliance line. Pepin: Uh-huh. Milam: How -- if you know how well that's been utilized or -- De Weerd: Think have had one phone call. Nary: Madam Mayor? De Weerd: Mr. Nary. Nary: I did speak to Crystal Ritchie, Madam Mayor, Members of the Council, and one of the things -- they did roll out an introduction to all employees in January and, then, they have a -- essentially a communication plan going forward on how to refresh that to bring that back through the employee newsletters and through some other methods internally in the city just to remind folks that it's there. So, they plan on not just leaving it with just the one announcement back in January, but to refresh that every few months to remind folks that it exists. Milam: Wonderful. Thank you. De Weerd: And I would say that when they rolled it out they also -- they did have the communication plan, but it's also been reiterated at each department meeting as we discuss the employee assessment survey results. It was reiterated then as well. So, it's been mentioned a couple times. Meridian City Council March 15, 2016 Page 20 of 68 Pepin: And it's visible in workplaces on bulletin boards in the environment with the attachments you see there, those are the poster items that are up and visible in the specific locations, so -- De Weerd: Okay. Anything further? Bird: Thank you, Mike. De Weerd: I appreciate all the work that's been put into this and that all departments are working together and you came with a unified presentation and, Mike, happy anniversary and, Tom, go and celebrate your son's birthday. Is anyone here for the item that was requested to be continue, Item 9-F? The applicant has requested this item be continued. They are still working out a couple of additional outstanding issues that -- I don't know if it will change the presentation or not, but that is why it's been requested to continue, so just want to make sure that no one is going to stay here until that item to fin d it's going to be continued. Item 9: Action Items A. Final Plat for Reflection Ridge Subdivision No. 5 (H-2016-0010) by Schultz Development, LLC Located 575 E. Rumple Lane 1. Request: Final Plat Approval Consisting of Fifty-Three (53) Building Lots and Nine (9) Common Lots on 18.88 Acres of Land in the R-8 Zoning District B. Final Plat for Reflection Ridge Subdivision No. 6 (H-2016-0015) by Schultz Development, LLC Located West of S. Locust Grove Road and South of E. Victory Road 1. Request: Final Plat Approval Consisting of Thirty-Nine (39) Building Lots and Five (5) Common Lots on 12.75 Acres of Land in the R-8 Zoning District De Weerd: Okay. Item 9-A is on Final Plat H-2016-0010. I will turn this over to staff. Watters: Thank you, Madam Mayor, Members of the Council. The next application before you is a request for a final plat application. This site consists of 18.88 acres of land. It's zoned R-8. Located approximately a half mile north of East Amity Road and a quarter mile east of South Meridian Road. The proposed plat depicts 53 single family residential building lots and nine common lots on 18.88 acres of land in an R-8 zoning district. All of the lots proposed in this space comply with the dimensional standards of the district. A variance was approved in 2009 that allowed Blocks 9 and 14 to exceed the maximum block length allowed in residential districts. The location of the multi-use pathway along the Farr Lateral at the south and west boundaries of the site and that -- if you can see my pointer here, that's where the Farr Lateral runs right here. There is a multi-use pathway Meridian City Council March 15, 2016 Page 21 of 68 that was required along there and the applicant has changed the location of that to the front side of these buildings and that has been approved by the Parks Department. Staff finds the proposed final plat to be in substantial compliance with the approved preliminary plat as required. Matt Schultz has submitted written testimony in response to the staff report. He is the applicant's representative. He is in agreement with the staff report, except for condition number eight -- that's site specific condition number eight, which requires the Farr Lateral to be piped or otherwise covered unless waived by Council. The applicant requests a waiver to allow the lateral to remain open due to the large capacity of the facility. He says that it would take approximately a 30 inch diameter pipe to pipe the facility. To preserve public safety, the applicant proposes to fence off the common lot where the waterway is located with a six foot tall vinyl fence. Staff will stand for any questions. De Weerd: Any questions for staff? Okay. Would the applicant like to make comment? Good evening. If you will, please, state your name and address for the record. Schultz: Good evening, Madam Mayor and Council. Matt Schultz. 8421 South Ten Mile in Meridian. Here on behalf of Schultz Development. We are the development consultant for the land owner, which is Mission Coast Properties for this -- these are the last two phases of Reflection Ridge Subdivision. I'm actually here for phase five and phase six. So, my comments are going to apply to both. They both have the Farr Lateral in them. Between the two plats we are talking about tonight there is 92 lots. Fifty-three in phase five and 39 in phase six. The project's turned out wonderfully. We are kind of wrapping it up, coming down the home stretch here. Hopefully I won't be back in front of you for anything to do with Reflection Ridge, knock on wood. This is it. We are going to go build phase five this summer and phase six probably this time next year and finish it off. From time to time -- not on all projects, but from time to time it becomes appropriate to request a waiver of your policy which says, basically, pipe all ditches. Over the years -- you know, two or three times over the years we have requested and Council has granted where appropriate -- and I think this is one of those cases -- locations where it is appropriate for it to be left open. The Farr Lateral, unlike the Ridenbaugh Canal, is under the jurisdiction of the Boise Project Board of Control, which is essentially federal -- it's oversight by the Bureau of Reclamation and the federal government. They don't allow anything to be done inside their -- their easement. They would allow it to be piped, but they don't allow any pathways, any landscaping, anything that would allow it to be beautified and essentially utilized. We asked them if we could put a pathway in that easement and they said no, you know, unless you want to go to congress or something. I don't know. We just said okay. That's just how they are. And your Parks Department was open to us moving that pathway to the front. It's a ten foot still. It's a detached planter strip with trees. Your Parks is open as to moving at least the pathway to the front instead of the back, which is good. Now we are left with a 40 foot easement that we are deciding what we want to do with it and if we put pipe in it it's just going to be 40 foot no man's land that the HOA has to maintain. It's about waist deep as far as a ditch, but the water level is about calf deep. It's not very deep, not very wide, it's fairly flat. Because it's flat the hydrau lics require a pretty large pipe. Thirty inches is considered a large pipe in the industry and other waivers, like Kingsbridge a few years ago that Council granted a waiver for a 30 inch pipe in the Boise Meridian City Council March 15, 2016 Page 22 of 68 Project Board of Control on the perimeter. Almost identical situation. The HOA still will be responsible to maintain the area. We would rather leave it open as a unofficial amenity, if you will. We are not doing anything to it, other than keeping the weeds down. But we think it would be nice to leave the water open as long as it's not a safety hazard and it's not a safety hazard to leave it open. We are going to fence it off. We are going to maintain it and you -- this Council granting a waiver would be consistent with previous councils -- and I know this Council is different. But previous Council granting waiver for a very similar situation across the other side. This is looking -- obviously this is looking east. See if I can remember how to do this. Oops. I moved something accidentally. Watters: I'm not sure it's going to work, Matt. Schultz: We will see. No. Anyway, on that -- on this -- this side towards the mountains is where our fence will be. It's -- you can see it's about waste level, but the actual water level is down there in the bottom, it's three or four feet deep. It's fairly -- it's a nice, little calm -- little brook in the summer between April and October. It's dry in the winter. It's a delivery ditch, it's not a -- it's not a drain and as such -- across over here to the south is the gravel pit, abandoned gravel pit. It's not abandoned, they are filling it up right now. But it's -- they are not extracting gravel out. They are bringing stuff in occasionally. So, we think it's a good location to grant the waiver. We think it's safe and we think it's consistent with some other projects you granted the waiver on and for that reason we ask for your approval on phase five, as well phase six for this waiver. Thank you. De Weerd: Thank you, Matt. Council, any questions? Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I don't -- well, I don't have a problem with it as long as it's safe and fenced. That's always my number one. But I just had a question about your -- your multi-pathway. Schultz: Yes. Milam: Because it looks like a sidewalk. How is it different from -- where she pointed to it looks like it's -- just because it's in front of the houses isn't that called a sidewalk? Schultz: Yes. It's actually ten foot, so it's not -- sidewalks are five. So -- it is in front. So, it is like a sidewalk in terms of its location. However, in the rear it would have been in a slope, in kind of a tunnel, if you will, and not open to any policing or anything else. People looking down into the backyards. So, we thought it better to be in the front. Have it more open. But it is ten foot, just like the pathway would have been ten feet. Milam: Okay. Thank you. Schultz: Yeah. Meridian City Council March 15, 2016 Page 23 of 68 De Weerd: Okay. Any further questions? Thank you, Matt. Schultz: Thank you. De Weerd: So, Council, in front of you is a final plat for Reflection Ridge in both Item 9 -A and B. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I move that we approve final plat for Reflection Ridge Subdivision No. 5, H-2016- 0010, with all staff and applicant comments. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Before I second it, does that include waiving the -- Milam: Oh. Yes. Bird: To include waving the tiling of the ditch? Milam: Yes. Include waiving the tiling of the ditch. Bird: Second. De Weerd: I have a motion and a second to approve Item 9-A with the change requested by the applicant. Any discussion? Madam Clerk, will you call roll. Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, ye a; Little Roberts, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. De Weerd: Item 9-B. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I move that we approve the final plat for Reflection Ridge Subdivision No. 6, Meridian City Council March 15, 2016 Page 24 of 68 H-2016-0015, with all staff and applicant comments, and including the waiving of the tiling of the lateral. Bird: Second. De Weerd: I have a motion and a second to approve Item 9-B with the changes as noted in the motion. Any discussion? Madam Clerk. Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. C. Public Hearing for Shops at Victory Vacation (H-2016-0017) by White-Leasure Development Company Located 3210 S. Eagle Road 1. Request: Vacation of a Ten (10) Foot Wide Public Utility Easement that was Created with the Amended Plat of Lots 3, 4, 5, 6 and 7 of Golden Eagle Estates Subdivision De Weerd: Item 9-C is a public hearing for Shops at Victory vacation. It's H-2016-0017. I will open the public hearing with staff comments. Beach: Madam Mayor, Members of the Council, this is an application for a vacation for the Shops at Victory. Get there on my slide there. The southeast corner of Victory Road and Eagle Road. The applicant is requesting approval to vacate a portion of a ten foot wide public utility easement located on the northwest corner boundary of Lot 3 of Golden Eagle Estates Subdivision. As I said the easement is ten feet wide and covers approximately 0.037 acres of land. The -- a concept plan was approved with the annexation of the property back in 2008. This concept plan shows that a building pad site lies directly over the easement in question. The applicant is requesting this vacation of a public utility easement for the purpose of constructing a future commercial building on the site as depicted on the approved concept plan. The applicant has received approval from all the applicable public utilities to vacate the easement. Staff did not receive any written testimony and staff is recommending approval. De Weerd: Thank you, Josh. Council, any questions?. Bird: None. De Weerd: Is the applicant here this evening? Good evening. If you will, please, state your name and address for the record. Meridian City Council March 15, 2016 Page 25 of 68 Huber: Madam Mayor, Members of the Council, my name is Jeff Huber. The address is 8385 West Emerald and I represent the applicant. De Weerd: Thank you. Huber: And we are in agreement with the staff report. De Weerd: Okay. Thank you very much. Council, any questions for the applicant? Thank you. Huber: Thank you. De Weerd: This is a public hearing. Is there anyone who would like to provide testimony on this item? Okay. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Seeing none, I move we close the public hearings on H-2016-0017. Milam: Second. De Weerd: I have a motion and a second to close the public hearing Item 9-C. All those in favor say aye. All ayes. MOTION CARRIED: ALL AYES. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we approve H-2016-0017 and include all staff and applicant comments. Milam: Second. De Weerd: I have a motion and a second to approve Item 9-C. Any discussion by Council? Madam Clerk, will you call roll. Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Meridian City Council March 15, 2016 Page 26 of 68 D. Public Hearing for Quenzer Vacation (H-2016-0016) by Prestige Homes, Inc. Located 3997 N. Quenzer Way 1. Request: Vacation of a plat note #5 form the Quenzer Commons Subdivision No. 10 De Weerd: Item 9-D is a public hearing on H-2016-0016. I will open this public hearing with staff comments. Beach: Thank you, Madam Mayor. This is a -- an application for a vacation of a plat note. The site is located at 3997 North Quenzer Way. The application is requesting approval to vacate a plat note, plat note number five on their recorded plat that requires that Lot 11, Block 13, take access from North Quenzer Way. If you can see here on the map, Quenzer is the north-south road here. So, currently the plat requires that this home, once built, the vacant lot currently take access from Quenzer and the appli cant is requesting that plat note be vacated, so that they are allowed to take access off East Leighfield Drive. As I said, the applicant is desiring to construct a single family home on the lot with the orientation of the home taking access from Leighfield Drive. Staff has received an e-mail from the Ada County Highway District stating that Leighfield Drive is not designated as a collector, which was the case back when this was originally approved. This was a condition imposed by the Ada County Highway District and staff has received approval from the highway district of the proposed change and with that staff is recommending approval and did not receive any written testimony from any citizens. Stand for any questions you may have. De Weerd: Thank you, Josh. Council, any questions? Okay. Is the applicant here? Good evening. McMonigle: Good evening, Mayor, Members of the Council. My name is Pat McMonigle. 2701 Table Rock Road. And I'm in agreement with the staff's recommendation. De Weerd: Thank you, Pat. Council, any questions for the applicant? This is a public hearing. Is there anyone who would like to provide testimony on this item? Okay. Council, seeing no public testimony and no further questions for applicant or staff, do I have a motion to close? Cavener: Madam Mayor, I move that we close the public hearing on the Quenzer vacation H-2016-0016. Bird: Second. De Weerd: I have a motion and a second to close the public hearing on Item 9-D. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Meridian City Council March 15, 2016 Page 27 of 68 Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Thank you. De Weerd: Mr. Luke. Cavener: I move that we approve Item No. 9-D, Quenzer vacation, H-2016-0016 and include staff and applicant testimony. Bird: Second. De Weerd: I have a motion and a second to approve Item 9-D. Any discussion by Council? Madam Clerk, will you call roll. Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. E. Public Hearing for Brinegar Prairie Subdivision (H-2015-0046) by Suggs Community Solutions Located 2220 N. Ten Mile Road 1. Request: Annexation and Zoning of 23.46 Acres of Land with an R-8 Zoning District 2. Title Amended to read: Request: Preliminary Plat Approval Consisting of Ninety-Six (96) Building Lots and Twelve (12) Common Lots on 22.6 Acres of Land in a Proposed R-8 Zoning District De Weerd: Item 9-E is a public hearing on H-2015-0046. I will open this public hearing with staff comments. Beach: Thank you, Madam Mayor. This is the -- an application for Brinegar Prairie Subdivision for annexation and zoning and for a preliminary plat approval. The site consists of 23.46 acres of land currently zoned RUT in Ada County, located at 2220 North Ten Mile Road on the east side of North Ten Mile north of West Cherry Lane. There is no history on the project. It's -- as I said, it's a parcel in the county currently. As you can see on the map here it is surrounded by single family residential dwellings, all currently zoned R-4. The Comprehensive Plan future land use map is medium density residential, which is consistent with -- with what they are applying for and with the surrounding Meridian City Council March 15, 2016 Page 28 of 68 neighborhood. The applicant has submitted an application for annexation and zoning of that 23.46 acres of land with a proposed R-8 zoning district. A preliminary plat is also proposed consisting of 96 single family reside ntial building lots and 12 common lots on 22.6 acres of land for the Brinegar Prairie Subdivision. The applicant has applied to annex and zone a total of 23.46 acres and, as I said, in the R-8 zoning district and it is consistent with the future land use map. The plat consists of 96 single family residential lots and the average lot size is approximately 6,536 square feet. The proposed gross density of the subdivision is 4.25 dwelling units per acre, which is consistent with both the density requirements of the Comprehensive Plan and the proposed R-8 zoning district. Staff has reviewed the proposed plat for compliance with the dimensional standards listed in the UDC for R-8 district and found the plat in compliance with those standards. The minimum lot size for a single family detached dwelling is 5,000 square feet, with 50 feet of frontage. Street lighting is required to be installed with the development in accord with the city's adopted standards, specifications and ordinances. The applicant shall provide six foot tall privacy fencing along the border of the subdivision. The internal common lots the applicant is proposing to construct four foot tall vinyl fencing consistent with the fencing standards set forth in the UDC. Based on the area of the preliminary plat, which is 22.6 acres, a minimum of 2.3 acres or ten percent of open space is required to be provided on site. The applicant has proposed ten percent or approximately 2.4 acres in compliance with the UDC. The amenities for the development include a play structure, a community park, and several micropaths. The Rutledge Lateral runs across the site and will be tiled as part of the development. The existing irrigation easement bisecting the property is to be relinquished and replaced with a new easement as depicted on the submitted plans. No structures, other than fences, are to be built within the easement without the approval of the easement holder, which is the Nampa-Meridian Irrigation District. The applicant has submitted conceptual building elevations for the future homes in this development and building materials are proposed to consist of board and batten, stone accents, covered front porches, et cetera. Staff is in favor of the proposed elevations with their associated architecture features and I will show you those -- a picture of those show in just a second. As a review of the Commission public hearing, Dave Bailey was in favor. There was none in opposition. Several folks commented. Jeff and Claire Chappel. Patrick Cunningham. Deborah Hoberg. Randy Witt. Daren Welch. Michael Mattson. Peggy Gardner. David Fulkerson. Randy Zegatta. Mike Miller. And Dave Washbaugh. Written testimony was received by Shawn Brownlee, the applicant's representative. And staff representing the application as Josh Beach, myself. Other staff commenting was Bill Parsons and Ted Baird. Key issues of discussion by Commission that would work. Traffic on Chateau, the location of the bus stop on North Ten Mile Road, location of North Swainson Avenue in relation to North Ten Mile Road. Key issues of discussion were, as I said, those streets to the Commission, changes to the staff recommendation. The Commission requires the applicant to submit a revised preliminary plat showing the change to the location of the street connection of West Chateau. So, as you see this is their preliminary plat that was brought from Planning and Zoning and this was the -- the street question. The Planning and Commission recommended that they move this further to the east to accommodate some of the issues of concern from the neighbors and in doing so created a couple of other issues that we need to address as far as the code is concerned and that's why I have here that we will show that going back here that this is th e plat that was brought to Meridian City Council March 15, 2016 Page 29 of 68 the Commission and this is the revised plat being brought to the Council. So, in moving the street further to the east it created an issue with the cul -de-sac. It exceeded the UDC's requirement for the block length and so there was some -- some changes made and the applicant decided to connect the road here and in doing so adjusted some of the lot sizes on the south. So, these are -- this is the memo that was forwarded to the Council and just to read that and so including those two additional common lots, realignment of North Swainson Avenue, which is this street here, which does no longer connect directly to Chateau, but it's lined up with an existing street from the -- from the previous version of the plat. Realignment of the interior streets to meet the block length -- length requirements and the applicant increased the number the lots and reduced the lot sizes along a portion of the southern boundary, which are -- which are these lots here. With that there are some -- some recommended changes by staff to meet code. So, we included a DA provision 1.1.1B should read: Because several of the lots front on arterial or collector streets, all of these homes shall receive planning division approval prior to issuance of any building permit. These lots include Lots 3 through 15, Block 1, Lots 2 through 15 and 26 of Block 2. Condition 1.1.3E should read: Lots 7, 19 and 34 of Block 1 shall be constructed in accord with UDC 11-3A-8 and UDC 11-3B-12. So, those are two to be modified. A couple of new conditions. 1.1.3H, that should read: The applicant shall submit a revised landscape plan consistent with the revised preliminary plat at the time of final plat application. We did not receive an updated landscape plan with this -- received a final plat update, but not a landscape plan, so we want to add that, that the applicant would submit that at the time of their final plat application. Another new condition, 2.1.3H to read the applicant shall be required to construction an eight i nch diameter sewer main for an existing manhole in West Chateau Drive through common Lot 7, Block 1, as proposed. The width of the common lot shall be a minimum width of 20 feet. With that staff is recommending approval of the application and I will stand for any questions you may have. De Weerd: Josh, I'm -- Beach: Yeah. De Weerd: I'm sorry, I didn't catch -- Planning and Zoning had a concern with the -- the western street, so did they approve this or recommend denial? Beach: They did recommend approval. De Weerd: It has substantial change that, again, should be considered by Planning and Zoning. What is -- what is our criteria to -- to look at these plats and the changes that sets in motion that it be heard or be reverted back to Planning and Zoning? Beach: So, staff was comfortable, because the lots -- the number of buildable lots has not changed and so -- De Weerd: The sizes on the southern portion certainly have. Meridian City Council March 15, 2016 Page 30 of 68 Beach: And that is the prerogative of Council to make that decisio n to remand it back to P&Z if you feel that's necessary. Staff felt comfortable at the time making these changes as a result of the recommendations by P&Z. There were some potentially significant changes to the layout of the streets and to some of the lot sizes. Now, staff did not require that the applicant change sizes of the lots on the south. That was something that they did to accommodate some of the concerns that the planning department had as far as the length of this -- of what was a cul-de-sac. So, their -- their fix was to connect to the street here and as a result they decided to alter the sizes of these lots on the south boundary. As I said, that was not something that staff required of them. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Josh, show -- show me the site again, so -- what is the -- if I recall, all the subdivisions -- and I think you said it -- are R-4s around it? Beach: Correct. Bird: They are all R-4s and here we are coming in with an R-8 that's going to be massive? Okay. Thank you. Beach: You're welcome. De Weerd: Okay. Any other questions for staff at this time? Okay. Is the applicant here? Good evening. If you will, please, state your name and address for the record. Suggs: Good evening, Council and Mayor. Jane Suggs, 200 Louisa Street in Boise and I'm here representing Trilogy Development and the Brinegar Prairie Subdivision. First, I think Josh did a really good job, because it was a little complicated, since we had a condition that did change our layout. I think that I would like to go over that a little bit. I'd like to tell you a little bit more about the previous plan, if Josh could put that up. So, first, just know that we -- with this plan we were in agreement with all the conditions in the findings of fact that the staff had given us on this original plan. It was the change -- that was only one change that was added to the P&Z -- after the P&Z meeting to address some of the concerns of the neighbors. Also I want to tell you that we are agreeable to all conditions of approval for the new plan that we have brought, too. So, we don't -- we don't have any conflict with those conditions. So, we really have two plans here that you can approve tonight. We have the original plan or we have the plan that shows the change that P&Z requested. This is kind of a special piece of property. The Brinegars have owned this property for a long time and, in fact, Meridian has sort of grown up around it and, in fact, this is sort of an enclave and an in-fill piece. You don't think of something like this as being in-fill, this -- on Ten Mile, but from a mile in every direction there is Meridian and it is -- we are coming with a zone for R-8, though our density is 4.25. So, very close to the four units per acre. And R-8 is smack dab in the middle of your medium density residential that's part of the Comprehensive Plan there. So, we are meeting exactly in the Meridian City Council March 15, 2016 Page 31 of 68 middle where the Comprehensive Plan says we should be. We were very careful in designing this, so that we met the intent and the policies of Meridian's Comprehensive Plan and also meeting all the subdivision requirements. The neighbors did voice their concerns at the P&Z meeting about traffic. Chateau Drive is a collector street and that has usually a threshold of three to five thousand cars a day. In 2015, which is over -- a little over year ago the counts were done and the traffic was 1,515. Along with the traffic the neighbors were pretty concerned about the school buses that stop on Chateau -- well, on Ten Mile, but just at Chateau. The kids wait for their buses there and also the parents will line up on Chateau waiting to drop their kids off if it's bad weather or waiting there to pick them up. That creates a little bit of the conflict we are having with Chateau and Ten Mile, the buses and the parents waiting. A traffic study was not required by ACHD, but we -- we heard the neighbors and so after the P&Z meeting we were able to contract with Dan Thompson at Thompson Engineers, to do kind of a brief study, at least a simply count of traffic so that we would have something up to date. A few of the neighbors were concerned with not having up to date traffic numbers. We were -- we did this count this month and Mr. Thompson determined that the Chateau Drive has a peak directional volume of 106 in the p.m. peak, which is the highest, and this is much lower than the 425 vehicles that are allowable in the hour of the p.m. peak. So, that's current numbers. He also found that the Chateau -- intersection of Chateau and Ten Mile now operates at a level of service C in the a.m. peak. He added the traffic from Brinegar Prairie, it will not change. He checked the p.m. peak -- no. He checked the a.m. peak and found that it now serves -- operates at a level of service D, the intersection. He added the traffic from Brinegar Prairie and the level of service will not change. So, one of the things that I'm finding as we go through this analysis of traffic is we can move the street, but it's not going to change the traffic on Chateau and it's not going to change the intersection issues. Also since the P&Z I was a little concerned with the bus stop on an arterial. Those are 45 mile an hour streets and you're stopping buses there. Several. I talked to ACHD, they are not happy about it too much either, as a matter of fact. So, I went and talked to the people who do the routing at West Ada School. I spent an hour talking to the folks that do the routing and this is what I found out, that those bus stops can change just about anytime, depending on where the location of the school districts -- and you know they have been going through that recently. And also, depending on where the kids live. So, we actually -- I said, look, if we -- if you will take the bus and you will turn it on Chateau, we will do a turnout, because we are building that area, Chateau, all the frontage now, which is unimproved, and we will do a little turn out for the bus and we will even put a simple shelter there and she said no. She said the only way that the West Ada School District can meet their bus schedule -- bus budget for gasoline and travel expense is to stay on the arterials. So, that's something that I think really I would like -- maybe one of these days we will work out is to try to see if we can't get the buses back, so -- on the collector streets, kind of off the arterials. De Weerd: Which is really strange, because they will turn onto Muirfield and pick up kids on Muirfield across Ten Mile and just north of there, but they won't do it there. Suggs: But they won't do it there. Meridian City Council March 15, 2016 Page 32 of 68 De Weerd: It doesn't make any sense. Suggs: They won't do it there. I thought, well, gosh, just do it there and turn around in the subdivision even. We will loop the street. Again, trying to find a solution, because we sort of like the original alternative and we know that the Planning and Zoning Commissioners wanted to hear the neighbors and I think they are -- they live there and so they are concerned. Our issue is that nothing we do where the street goes is going to change the traffic or the buses. What's going to happen is there are a few properties there on the northwest corner, if they can't get out in the morning, because there is stacking, they will just have to go through the other intersection and I have to do that on my street. I'm just off Warm Springs on the east end and so if I can't get out, which I have a school near me, Adams, and if it backs up I have to choose another way out of the subdivision. So, it happens in lots of places where you have schools and buses and that type of thing. So, as we requested, we did move the street, as P&Z requested and, of course, it -- as Josh mentioned, it's not that simple. We lined up with Warwick Street -- there we go. Thank you. And, then, we realized that we didn't meet the cul-de-sac length. We were too long. And that's when we decided to -- we needed to connect the street. So, we talked to staff, we had a special meeting with them as we were doing through this to figure ou t, okay, where are we running into issues. So, we made that connection. Of course you lose lots there and we thought, well, we can add -- we can keep the number -- or same number of 96 lots that we were approved for if we just changed some dimensions. W e feel pretty comfortable with those lots. They meet the code. R -8. And they are also separated from the lots to the south by a 35 foot irrigation easement that has landscaping, trees, a pathway, a road for the irrigation district, and fencing and light ing. So, 35 feet is more than you would even ask to separate residential from commercial. Your buffers there are like 20 to 25 feet. We are going to be 35 feet here. So, we don't think that there is a compatibility issue because of that separation. Oh, yeah. And one of the things I just realized as I was working through this, we are meeting the R-8 old dimensions. I think you have just made some changes to your dimensional standards your in zoning ordinance. Well, plus there were a couple other things we needed to do. We needed to use the sewer. One of the reasons you actually put the street originally where it was was because there is a street across the street and the sewer is there. So, it makes sense to use the sewer. We still have to use that sewer, so we put a sewer easement through and that's a pathway and one of the other staff conditions was at one time to move from the cul-de-sac at the end of Swainson to go to Ten Mile up to loop a water line. We are now looping the water line within the subdivision, but we are going keep that as a pathway. So, the more pathways the better. We kept the property owners informed. We tried to at least. We had a neighborhood meeting on September -- excuse me -- December 7th and I sent follow-up e-mails to -- the neighbors gave me their e-mails on January 15th to describe the application we had made. February 2nd to describe some of the changes that have been made and, then, just last night sent another e-mail kind of explaining what they were going to see tonight because of the change from P&Z. And, finally, just Brinegar Prairie can be approved tonight just as the staff presented, the change that was made to P&Z with the changes and the memo or you could also approve the original layout if you remove the condition that the P&Z added about moving the street. In all cases all the conditions of approval we will meet and we are satisfied with all of those. Meridian City Council March 15, 2016 Page 33 of 68 So, there are actually two ways to approve this project. I think Brinegar Prairie is going to be a wonderful addition to Meridian and we ask for your approval of either option and I will stand for questions. De Weerd: Thank you, Jane. Council, any questions? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Jane, on your revised, what's the average lot size -- square footage on the south there and also that bunch of -- it looks like apartment houses -- what is the width? Suggs: Fifty. Bird: Fifty feet. Suggs: They are 50 and I'd have to look -- actually blow it up or get a larger scale. Just a minute and I will get a larger scale. Bird: There we go. Thank you. Suggs: They are 50 by 105. So, they are 5,250. Five thousand two hundred and fifty square feet. Now, that is the old R-8 dimensional standard and you guys just changed that 4,040 in your change to your code. But we are going by the code that we submitted for R-8. Bird: Madam Mayor? De Weerd: Anything further? Yes. Bird: Yeah. I -- follow-up, please. Jane, I -- I have a real problem. You have got some real nice size lots on your corners and stuff, but I have a real problem sticking an R -8 with that small of lot inside of all those R-4s, you know, and I realize that when those were all done that the City of Meridian was strictly an R-4, but I just -- I just have a real problem. I have got to really think on that one. I -- I would -- I like the old one where you were -- had the wider lots to match up and even though there is a 35 foot buffer, that's still 35 foot, you still -- we would like to see it matched up. But I don't like the street -- Suggs: Well -- Bird: -- configuration that way, so -- Suggs: Well -- and I -- and what about the street is difficult? Is it because P&Z changed it or -- I mean we are finding out that the traffic is not really going to change, so -- Meridian City Council March 15, 2016 Page 34 of 68 Bird: The traffic isn't -- go back to the -- the full one where I can see the whole -- of the revised, please. There we go. Suggs: There you go. Bird: I -- the biggest thing is I think where we are coming out is so much better. You're kind of -- in the preliminary -- the new -- the original one you were coming out so close to Ten Mile it was -- had to be dangerous. Suggs: Well -- Bird: And that had to -- I mean that had to be from a safety point. I can't believe our fire or police even buy off on that as close as -- you know. I -- coming back on your -- after they changed it and where you're coming back now -- see where you're coming out, it's an eighth of a mile back I guess. I don't -- I'm sure you have to have two entrances and exits in that subdivision. I don't know how you could get by with just one, but that -- while I love your lot size on the original, the road configuration I don't -- I don't think is safe. That's my personal opinion. Suggs: Well, Council Member Bird, can I address that a little bit? Bird: Sure. You bet. Suggs: We -- well, the original location of that street is because there is a street right across the street from there. So, it's -- there is a street already. Swainson goes north from there. So, there is a street -- ACHD didn't have a problem with it and we didn't hear any kind of conflict -- Bird: I apologize, I had forgot -- Suggs: Yeah. So, there is a street. And that is really one of the reasons that it's -- do you -- you know there is a street across the street and it's safe because you're entering and you see the traffic if there is traffic across the street or if you move it down you have to now look for traffic coming either way and, then, look around to see if there might b e a car coming from across, just a few hundre d feet away and so the difference about 200 feet, maybe, between where the street is and now and it's looking at the number of lots, maybe two -- 220 feet. So, again, I -- it's just -- this is hard to -- we would have loved to have just moved the street and kept it. Now, that cul-de-sac length is just a number. I don't know if it's something that's -- kind of keep us from having long cul-de-sacs, but in this case, you know, there is a turn, it comes in, it goes to the west and, then, comes down and so that was the reason we had to make the change, is because there is just a number in your code that says it can't be that long. So, hopefully, that -- I mean we could go back and not put that connection in and just you approve a cul-de-sac length that's larger and -- De Weerd: Which is possible. Meridian City Council March 15, 2016 Page 35 of 68 Suggs: Yeah. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: The one on the north side in there, you're not -- you're not crossing traffic as you're coming out of there. If you're turning right -- and I would have to say that -- I would imagine that 80 percent of the people that come out of that subdivision on that road turn right to get to Ten Mile. Where if you come out of yours and you're density is twice almost, you're coming out and if you want to get to Ten Mile you're crossing traffic. You're crossing traffic. You're crossing eastbound traffic off of Ten Mile. Two wrongs don't make it right and I think we made it wrong there, but I -- Suggs: I will read from the report if you don't mind. Bird: Sure. Suggs: I just want to add a little something here. When Dan Thompson prepared this analysis -- and we just got this, because he was doing it between the P&Z meeting. With the addition of site traffic we estimate the intersection will operate at a level service D. This is the p.m. peak with -- we calculate that the bulk of the -- that the average queue would be about two vehicles. Now, the queue -- the line up of vehicles waiting average. Now, we know there are times when there are going to be more and you're right. But there is about space for six vehicles to queue up there before you actually enter -- enter into the Swainson intersection, so -- I mean, again, like I said, people that are trying to do that will find another way to get out. They will go to the other intersection and queue up, so -- I mean I just think that there is a real opportunity to just keep this original design with the lots along the bottom again, because we are not really cha nging the traffic configuration at all by moving that -- by moving that street. If we do move the street we have to make that connection and we have to kind of adjust our lots a little bit and 35 feet is pretty big, so -- Bird: Madam Mayor, can I have a follow up -- De Weerd: Mr. Bird. Bird: Would Josh -- while -- don't leave, Jane. So, would the staff -- were you comfortable with the -- the original preliminary plat with the street at that area? Beach: Staff did recommend approval. Bird: You did -- that's what I thought. You were okay with the -- but the Planning and -- what was the reason Planning and Zoning -- if you were there -- what was their reasoning? Meridian City Council March 15, 2016 Page 36 of 68 Beach: Most of that was concern from the neighbors. Bird: Okay. Well, we will have them coming up, too. Beach: And the traffic on Chateau and the proximity to Ten Mile and having to do with the bus stop and kids waiting on the street and things like that. Bird: Okay. Thank you. Thanks, Jane. De Weerd: Any other questions for Jane at this point? Okay. Thank you. I have several people signed up. When I call your name if you would like to come forward. Randy Witt. Signed up under neutral. Randy, if you will, please, state your name and address for the record. Witt: I'm Randy Witt and I live at 2823 Kandice -- West Kandice. That's in the Sunburst Subdivision to the south of this proposed development. De Weerd: Thank you. Witt: And, Mayor -- Madam Mayor and Council, thank you very much for letting us speak tonight and the first thing I would like to say is, Mr. Bird, thank you so much for the questions you have been asking. I have been at the elementary school meeting. I have been at the previous hearing and this is the first time I felt like there is someone sitting there that actually hears what we have been expressing. Bird: Thank you. Witt: We have had concerns with the fact that this is zoned R-8 and all of us around -- the subdivisions around it are R-4 and I know they say the lot size is okay, but I think you have to figure in -- look at the lot size on most of the lots -- there is a big green area in there and there is a few big lots, but most of the houses are small lots and so it seems out of character with all of our subdivisions around there and that makes us concerned about our house values, what will they -- will they go down in the coming year? We don't know that, but we ask those questions and we get concerned about the traffic congestion because of the density of the houses in there, you know, and we think Meridian is a great place to live, but we feel will our part of Meridian be such a great place to live if this changes that way and we think that one simple thing this Council could do that would alleviate probably most of the concerns here would be to simply require that it was rezoned and replatted to be in harmony with the rest of the subdivisions around it. I think that would address most of what we are concerned about and I could say more, but right there, if you would do that for us, I think most of us would leave here satisfied. De Weerd: Okay. Please don't do that. We appreciate your enthusiasm, but would ask if you would refrain. Joe Bongiorno signed up neutral. And could probably say that's the only name I probably won't totally mutilate tonight, so I will apologize in advance. Please state your name and address. Meridian City Council March 15, 2016 Page 37 of 68 Bongiorno: Joe Bongiorno. 2812 West Gemstone Drive, Meridian, Idaho. Thank you, Madam Mayor and City Council. I am the HOA president for the Sunburst Subdivision, where Mr. Witt was just talking about. I also agree with Council Member Bird. I have problems with the R-8 zoning as well. It's -- I mean Josh showed the map. It's -- we are surrounded by R-4. There -- it doesn't seem -- again as Mr. Witt stated, the harmony is not there with an R-8. The lot sizes, in my opinion, are too small. Everything in our neighborhood is large and now you're going to take that 23 acres or whatever it is and jam all these little houses into it. I know as the HOA president one of my biggest complaints that I get in my subdivision is with parking and now you're going to have these small houses -- I can't imagine where people are going to park. So, it's -- there is going to be issues. As far as approve of one plat or the other -- as others I'm sure are going to be following me, Chateau is a very busy street. Cars are stacked up in the morning more than two deep. That first plat there would be -- it would have to be a right turn only out of the subdivision. There would be no way you can make a left out to get onto Chateau to get onto Ten Mile. I can guarantee that would not happen. So, again, my biggest complaint or concern is -- is the zoning and, again, I -- I agree with Mr. Witt that I think if we were to go R-4, make the lot sizes bigger to match what's surrounding it, I think that would take away a lot of the heartburn that's going on here. That's all I have. Thank you. De Weerd: Okay. Thank you. Margaret Enking. Sign up mixed. Thank you for being here. If you will, please, state your name and address for the record. Enking: My name is Margaret Enking. I live at 3100 West Gemstone and that is in the Sunburst Subdivision. De Weerd: Thank you. Enking: And Madam Mayor and Council, thank you. Mr. Witt and Mr. Bongiorno have spoke very eloquently and it is the lot size that concerns me. I have a lot that is 98 feet wide and, then, I think of a lot 50 feet wide that is just so dense and it's not just the immediate area that is zoned R-4, it's several sections on both sides of the area that are also all R-4s and the R-8 is just so crowded and, yes, I'm concerned about traffic. I walk a lot. I walk on Chateau and the fact -- I don't think there is really room for six cars before the Swainson goes north into the subdivision on the other side of Chateau. It's quite busy and I think adding that many more houses and that many more vehicles is just going to be very challenging. Thank you. De Weerd: Thank you. Cavener: Madam Mayor, I have a question if I may. De Weerd: If you -- yes, Mr. Cavener. Cavener: I appreciate your testimony tonight. Can you maybe articulate for us what access is like off Gemstone onto Ten Mile for you in the morning or in the evening? Meridian City Council March 15, 2016 Page 38 of 68 Enking: Well, I'm retired at this point. Cavener: Congratulations. Enking: I know. And there are usually -- I have been retired for two years. There were usually no more than two or three cars. But Gemstone doesn't go all the way through to Linder, which Chateau does. Cavener: Great. Thank you. De Weerd: Thank you. Blaine Tewell. Signed up as mixed. And, Blaine, if you will, please, state your name and address for the record. Tewell: My name is Blaine Tewell. I live at 2953 West Gemstone Drive in the Sunburst Division. Subdivision. First of all, thanks a lot for spending some time here tonight and allow us to come forward and express our thoughts and our views and what's on our mind. Does anybody on this Council or the Mayor or any of the staff members live in these developments that we live in that are adjacent to this proposed property development? You're in the same developments we are? De Weerd: I am in that area, yes. Tewell: Good. My concern is -- De Weerd: I used to live on West Chateau. Tewell: Oh. De Weerd: Thank you. Tewell: Good. My concern is similar to these. The size of the lots. Mine is 7,800 square feet. We are looking at 5,200 square feet, approximately. It's about a 30 percent reduction in size. Unless you're building the Taj Mahal on a small lot like that, it's got to bring the property values down or at least set the reference point lower than where it is currently. I'm concerned also about the traffic issue. I can't see where you put 96 homes in a small area like that. Two cars to a home. That's over 180 vehicles that are going to be in and out of that development. It's got to impact our area. I think Meridian got it right the first time with R-4 and I hope they stick with that. Thank you. De Weerd: Thank you. Patrick Cunningham. Signed up against. Okay. Thank you. John and Regina Behrend. Good evening. Behrend: Good evening. My name is John Behrend. I live at 2836 West Kandice Street in the subdivision that -- Sunburst Subdivision. Meridian City Council March 15, 2016 Page 39 of 68 De Weerd: Thank you. Behrend: To address City Councilmen Cavener's question, leaving the Sunburst Subdivision and trying to turn left and go to Cherry Lane is impossible now that there is the Walmart down the road from us. You have widened the street and changed the traffic patterns and it's -- it's either turn right or go out the other direction and wander your way to find the best way out. There is luckily three ways out. These folks are out of luck. There is not a good way for them to go where they need to go. That's neither here nor there. You can optimize it however you would like as far as the traffic goes and I appreciate Councilman Bird's comments about that. I don't think there is a good solution there. When I stand out on my back patio on an upper raised deck and I look out right now I see the field across the settling pond, which there is just an eye sore from our side of it anyway, but now I'm going to be looking at a number of houses into their backyards from an elevation. I would just as soon limit the number of backyards that I have to look into from that standpoint and the smaller lots are going to make more people there, more traffic, and just -- so, when I said against, I was against the second plat, because of the added number of houses there, but I see the problems with the first plat as far as the traffic pattern. So, anyway, thank you very much. De Weerd: Thank you. Ken Tetrault signed up against. And Monica. Good evening. If you will, please, state your name and address for the record. Tetrault: Monica Tetrault. 2830 West Gemstone in the Sunburst Subdivision and I am the vice-president of the HOA and I am in agreement with what has been said. Also I go out in the mornings and it's difficult to get out both on Cherry Lane and on Gemstone, either one now with the additional traffic because of construction on Black Cat and also with the additional speed limit increase, find it just takes a little more. So, I'm in agreement with what has been said by the previous people. I also am concerned with the lot size, but I have found our subdivision some of the houses, because of being a little bit smaller, we have lots of rentals. With lots of rentals we tend to have more problems with people complying with what is in our HOAs. That's something that that subdivision would have to be concerned with and I'm also concerned with the first plot that they chose the exiting out onto Chateau, because there is quite a bit of traffic there. So, I thank you. De Weerd: Thank you. Dennis Wickstrom signed up against. Good evening. If you will, please, state your name and address for the record. Wickstrom: Dennis Wickstrom. 3062 West Kandice Street, Meridian, Idaho. De Weerd: Thank you. Wickstrom: Thank you, Madam Chair. We have been at this address for over 20 years and we have seen Ten Mile go from the two lane to the four lane with the Ten Mile interchange, which we kind of always wanted and we are thankful to have, but it really made it an issue getting out of Ten Mile off of Gemstone a nd with this -- I always thought that this was coming, this development, and when I saw this plan I thought, well, that's Meridian City Council March 15, 2016 Page 40 of 68 doable. I don't like it. But when I saw the second plat it just burned me to think that the y could rezone and I think that the best thing to do is go back to their original plan. I don't even know what the setbacks will be with that 50 foot lot, if it will be ten foot on each side. Then you have got a 30 foot wide house and skinny lots isn't in our plan in Meridian. I don't think it is. But I will let Pam talk. She has got some other issues. P.Wickstrom: Well, we are -- De Weerd: Thank you. Pam, if you will also state your name, please. P.Wickstrom: Pam Wickstrom. I live at 3062 West Kandice Street. We live -- we would be on the opposite side of the south road -- or the south housing that they want to put in there. So, we are in agreeance with what everybody else has said here. One of my biggest concerns is pulling out onto Ten Mile from Gemstone, because with the four lane road now it also pulled it closer to the fence, so when you pull up you do have to really creep out into the road, because if you look to the left it's almost impossible to see down the road and with the interchange, with the Walmart, with everything going in traffic has -- Wickstrom: It's too fast. P.Wickstrom: -- doubled and the speed limit -- we have a 15 year old daughter who is going back and forth to school, which, you know, like that lady over here said, well, you know, if people can't get out they will find another route. But do they really? Because they buy a house, they want what's convenient for them and they are going to say, well, this is my house, I can go out this entrance and if you want to reroute people from Chateau, all it's going to do is take you through other subdivisions and there is really -- if you go the opposite way on Chateau it only takes you through subdivisions. It doesn't take you to another main road that will, you know, get you there quicker. So, people nowadays want convenience and, you know, we are in agreeance with where we sit -- you know, the number of houses within R-8 zoning, the number of houses that are going to be there lowering -- you know, possibly lowering the value of our house and, you know, everything else, so -- De Weerd: Well, thank you both for being here. Is there anyone else who would like to provide testimony? If you would come forward and, then, we will get you. Good evening. If you will, please, state your name and address for the record. Hoberg: My name is Deborah Hoberg and I live at 2254 North Swainson in the Kentfield Subdivision, Meridian, Idaho, and I really appreciate you, Madam Mayor, Council Members, for listening to us tonight. There is a lot of concerns that were not brought up -- have been brought up, but not readdressed. Number one was the traffic with the bus stop there on Chateau and Ten Mile. When the original study was done for traffic that was in January of 2015. Since then Ten Mile has gone to four lanes and the speed limit's increased to 40 miles per hour. Okay. Also with -- if you look at the subdivision, the original plan for Swainson was coming out to meet Chateau -- the new Swainson. I live right on that other corner and it's not two cars deep in the morning. If you're talking a.m. Meridian City Council March 15, 2016 Page 41 of 68 traffic studies, that would be from, what, 6:00 a.m., 8:00 a.m., until 1:00 p.m. It's in the morning when people are going to work. It's not just my subdivision, it's all the surrounding subdivisions. They cut through, because they can't get out on Ustick. So, all of those people come down -- they cut through and they come out there. I hear the cars, they start about 6:00 o'clock in the morning and they don't quit until 8:30 and it backs up as many as ten to 12 cars deep at that. If you're trying to come out headed north on the new Swainson that they want to put in, there is no way you could be able to make a left- hand turn onto Chateau to get to Ten Mile. People in traffic are like electricity and water, they will take the shortest route and that would be the shortest route. They will have to go through more subdivisions to get to Linder and go around and that's putting them, pardon me, out of their way. Todd that cuts through, the next subdivision over, but that's sti ll going through subdivisions to go out to Cherry Lane to go down to Ten Mile, because everyone uses that on-off ramp right now. The other concern is all three schools pick up children there and it's crowded. I live there and I'm afraid I'm going to have to call 911 one morning because of an accident, some kid getting hit. There has been several almost hit already. They don't stop for the school buses, they don't stop for anything, and when they come off of Ten Mile onto Chateau turning right headed eas t on Chateau they speed through there. My mailbox has been taken out three timed already since they have opened all that out. I'm still trying to get it to stand up straight. They speed through there. There is going to be an accident -- car accidents and people hit and, then, of course, the other thing that everyone is addressing is the R-8 versus R-4. Every neighborhood around there is R-4. Someone at the last -- at the zoning and planning commission said -- is that my time up? De Weerd: Yes. But you can -- you can wrap it up. Hoberg: They said that -- excuse me. At the last Planning and Zoning Commission they said that the -- it was -- and this tonight also it wasn't going to increase the traffic there. Well, I'm not a rocket science or -- scientist or mathematician, I'm a retired hairdresser and I'm there all day, by the way. So, I do see all this traffic. Ninety-six homes in that area is definitely all only exiting onto Chateau. You can't tell me that's not going to add to the traffic there. That's a lot of cars. That's a lot of kids going to school trying to catch the bus there and they are going to be trying to cross Chateau. That's where it's at. It's dangerous to have that many homes and R-8, it should be an R-4 like everyone else around there for the safety, not only of the traffic and the cars, but for the kids, too. Our comps on the housing. It will take it down. It would be too crowded. It's -- you know, I love Meridian. I moved here -- well, I moved up here in '97 and I fell in love with Meridian. Everyone wanted Eagle, but I wanted Meridian. I loved it. And I plan to -- I bought that house as my retirement home and I want to grow old there, but I don't want to do it watching kids get hit and car accidents on my corner. I think it should go to an R-4, make the lots larger, like all the surrounding neighborhoods. We are not so desperate -- De Weerd: Deborah, I need to ask you to summarize. Hoberg: Yes, ma'am. Meridian City Council March 15, 2016 Page 42 of 68 De Weerd: If you could summarize. Hoberg: Just what everyone is saying. Also I might say that I did get the e-mail from Ms. Suggs and it didn't describe the new plan that she described tonight. It sounded different, like she was going to come out into a different subdivision to go out to Ten Mile. We need to just refigure it. This whole thing. Wipe the slate clean. They need to refigure it. They can't put all those people on Chateau. De Weerd: Thank you. Hoberg: Okay? Thank you so much. De Weerd: Thank you. Yes, sir. Good evening. If you will, please, state your name and address for the record. Matson: My name is Michael Matson. I live at 2343 North Morello, just on the north side of the proposed subdivision. De Weerd: Thank you. Matson: First, my concerns aren't so much about the housing. That's pretty well covered by everyone else so far tonight. My major concern is with safety, as Council Member Bird has alluded to and a number of other people. I'm one of the people who picks up my daughter at the bus stop at the corner of Chateau and Ten Mile. There are -- there are things within the works to get that bus stop moved. It's not as simple I don't think as the developer has said about making a -- a bus lane or something to pull off on Chateau for. The district is very open to moving it. I have spoken with both Cascade Busing Company and Meridian School District and it's more of an issue of input from the residents in that area. Not so much an inability to move it. Both people -- I have talked to both Cascade and at West Ada have never said it's impossible to move that. In fact, they would appreciate our input and we are working on that with them. Secondly, I'm in contact with Austin Miller, ACHD, about getting a new traffic study done and he informed me in an e-mail just a day or two ago that they are going be doing a traffic study on that intersection, mostly because of the concern of the increased speed limit to the 40 miles an hour, the wider lanes, and how much traffic increase there is. When I pick up my daughter at the school bus stop at 4:00 o'clock every day, there are cars flying through there. The number of 106 or whatever that she gave during that peak time, I can count that in the 15 minutes I'm waiting for my school bus for my daughter. There is way -- it's a hundred cars. Secondly, my daughter has only been taking the school bus one year, just this first year, and we routinely see cars going through the school bus stop sign. My concerns are not so much, like I said, about the number of homes there, because whether it's, you know, downsized to 50 homes or left at 90, the major concern for me is the safety of my family and I don't feel safe already taking my daughter to that school bus stop, because of the crowded, intense intersection. The kids come north out of this new subdivision would have to cross Chateau where cars go flying around that corner, where it's busy. So, that is one of the concerns there along Chateau. My other concern is at the Meridian City Council March 15, 2016 Page 43 of 68 other end of this subdivision where just out of the picture there is a -- a large park. Chateau Park is right there. I take my kids and my dog there every day. We enjoy that park. But getting to that park can be tricky, even coming out in your car, because there is a slight jog in the road right there just to the north maybe 15 feet. But just enough that you have to inch out of Morello heading south onto Chateau and I imagine the cars coming north out of that subdivision will also have to proceed with caution and one of the things that I would like to recommend to this -- to this group -- to the Council Members, if you have charge to do it, is to install a stop sign at the corner of Morello and Chateau for two reasons. One, for the number of cars that will be there and, two, people treat Chateau as a -- as a drag strip, basically, and there are cars that just fly down that street. They have a -- occasionally they put up a speed limit monitor from the police out right in front of the park, but it's probably more of a challenge to people to see how fast they can go down that straightaway. It's dangerous and that's a huge concern and I think that would help with the -- with the traffic flow is to put in a stop sign at the corner. The last thing I want to kind of conclude with is there has been quite a few peop le expressing concern about the size of the development. To me, as I said earlier, it's all about safety and I would implore you guys to take this opportunity to respond to the safety issues and the concerns of us, rather than in two or three years when we come back because there have been the accidents or things that people have brought up where there has been injuries or people hurt or property damage because of the number of people that -- and the amount of traffic going to that intersection. Thank you . De Weerd: Thank you. Is there further testimony? Okay. I'm sorry -- Council? Milam: If she has something new to offer. De Weerd: If you have new information. Yes, ma'am. Enking: And I'm Margaret Enking and I live at 3100 West Gemstone. De Weerd: Thank you. Enking: I have wondered why they have the buses stopping on Ten Mile, because it is so dangerous for the kids. 4:00 o'clock traffic can be backed up behind those buses a quarter of a mile, solid cars, and so the second the bus takes down its stop sign it's pedal to the metal to try to get around the bus and the traffic is -- it does worry me with the kids waiting right there with it. It's a five lane road, because of the suicide lane, and the traffic really books through there, all the way from Pine to Ustick there are multiple stops and every time the bus stops, as I say, there is a tremendous amount of very impatient traffic behind those buses and it is a safety concern. Thank you. De Weerd: Thank you. Yes, sir. Good evening. Tetrault: Hello. My name is Ken Tetrault. I live at 2830 West Gemstone in the Sunburst Subdivision and thank you, Mayor and City Council Members, and appreciate the opportunity to be here and I just came up to clarify a few things about the bus station. I Meridian City Council March 15, 2016 Page 44 of 68 used to work for the Meridian School District and I worked on school buses and had occasion to drive them at times and the key factor on where the buses stop is economics. They will try to make the stop where it costs them the least money to -- to stop and so that's all I wanted to say. De Weerd: Thank you. Okay. Any further testimony? Justin, could we ask you to come up and -- Lucas: Madam Mayor, Members of the Council, Justin Lucas, Ada County Highway District. My business address is 3775 Adam Street, Garden City, Idaho. I am a Meridian resident and I live in this area, so -- De Weerd: So, you're very familiar with West Chateau. Lucas: I'm extremely familiar with this area, yes. De Weerd: And West Chateau, especially Kentfield is high speed and it is a little bit crocked around there. What is the answer to slowing down the traffic? Lucas: Madam Mayor, Members of the Council, West Chateau is designated as a collector street, so -- De Weerd: It is. But not a speedway. Lucas: Certainly not a speedway. The purpose of a collector street is to collect traffic from neighborhood subdivisions and route them out to the arterial streets and that's what West Chateau does. I would say it does a pretty good job of that. One thing about the street is it's -- it's not complete. There is only sidewalk on the one side and you get kind of a narrower section, because it's not complete due to the fact that one side is undeveloped. I think the nature of that street will change a little bit when and if it is completed through the development process. Certainly at the curve where you enter off of Ten Mile onto Chateau. Right now you make that turn and it goes down pretty quick to -- because you have the barns right there and the horses and that little house that sits on the corner. So, the nature of that will change quite dramatically if -- if and when all of those things are removed and so the issue of speed on that street -- I'm not aware of a speed study that's been completed. If the neighbors come together and want that type of study to be completed, ACHD is happy to do that. We do those kinds of studies all the time. I know there has been targeted enforcement on that street with the -- not only the, you know, signs that show you what speed you're going, but with -- I believe Meridian police has done some target enforcement out there in the past. I don't know how recently. When it comes to speeding, that's the way to do it is to enforce the limit and so that's one of those hard things that happens with a street like this. There is no front-one housing. There is no driveways. That all slows down traffic, but for a collector street sometimes it's better not to have those things, because you want cars to be able to move to where they a re -- where they are going. So, I don't know if that answers all of your questions. Certainly not -- you know, these can be difficult issues. I will always, as I usually do, route you to the Meridian City Council March 15, 2016 Page 45 of 68 written staff report and that's ACHD's official position on al l of the issues raised tonight. You have all the traffic counts there. You have the policies and procedures that we look at when we evaluate streets. I did have a chance to sit down with Christy Little, our development review supervisor, today and talk about the location of that -- that street. ACHD was okay with how it was prop osed and ACHD is okay with -- and how the new proposal is. So, we are not taking a strong position either way on that. The -- the location meets our policies, so -- Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Justin, we have asked about putting a stoplight up there. De Weerd: Stop sign. Bird: What? De Weerd: Stop sign. Bird: Yeah. No. Light. Oh, sign. Okay. I thought it said lights. Oh. Okay. He can -- what do you do to do that? Lucas: I can certainly speak to that. ACHD is reluctant to put stop signs out for traffic -- traffic control reasons -- well, control is not the right -- for traffic calming. That's the word I'm trying to get at. Because what happens is people just don't pay attention to them. And our experience has been it's better to not have a stop sign there, rather than a stop that's not going to be followed, because it can give a false sense of security to someone crossing the street, it can give a false sense of security to a driver who is trying to make a turn and that's -- that's been our experience. Now, that specific location we haven't studied it and we certainly could look at it if, indeed, this were to go forward, we could certainly look at, you know, what -- what's needed there and if anything is needed. So, I can't really say one way or the other, but I certainly can't promise that it would be a good location for a stop sign. De Weerd: Okay. Other questions for Justin? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: It's not a question. I just -- I so appreciate you coming to these meetings. I mean it's really an asset to us to have you here on behalf of ACHD to provide this kind of input and for the members of the public to -- to hear your involvement in some of these specifics, so it's very helpful. Thank you. Meridian City Council March 15, 2016 Page 46 of 68 Lucas: Well, thank you. I actually, you know, manage the group that does all of the liaison work to the cities and I think it's really important that we are here to try to answer questions as best we can and our relationship as an agency with this agency is critical to the success of the highway district and I believe to the City of Meridian. So, we want to be in full partnership on these issues. Sometimes it's -- they are tough ones and it's hard to come to a real clear solution, but hopefully together as we work on these things we can -- we can achieve that, so -- thank you. De Weerd: Thank you. Okay. Would the applicant like to wrap this up? Suggs: Thank you, Council. Jane Suggs responding to the concerns of the neighbors and I do appreciate them coming out. I think -- excuse me -- we have had really good conversation. The thing that I sent last night has a plat attached to it, so if you weren't able to open that you probably couldn't see that there was a change that was made, because it had this drawing -- the new drawing attached to it. I'm going to talk about a couple things and, of course, they are the same things that everybody talked about. It's the density and, again, I just want to let you know that we looked very closely at this. This is listed as medium density residential on your Comprehensive Plan and medium density is three to eight dwelling units per acre. Our gross den sity is 4.25. I did look, oh, a few weeks ago at Kentfield across the street. Kentfield. And it's at about 3.56 or something. So, it's just a little bit lower than this, that they are both within the medium density residential. We are building at a 4.25 density, which is at the lower end of your medium density residential Comprehensive Plan density. So, we are doing this. The idea that we are not doing the same thing is because we are not the same city we were when these were built. We are talking about adding vibrancy to an area that already is serviced by a lot of commercial areas that are very close by. Again, this is an in-fill piece. We are taking a piece that's surrounded by the city and we are adding in -fill to it. So, the R-8 require -- request for the zoning for this annexation fits right into your need for adding residences that can utilize these infrastructure. Now, one of the things that we didn't point out was we are a little bit -- have a little hardship. You know, if this was anoth er time and place there would be stub streets and we would be connecting to other subdivisions. There were no stub streets on the south or the east and we have an arterial on the west. So, the only place we can take our traffic is to Chateau and as Austin pointed out, I mean we -- we do -- excuse me -- as Justin pointed out, we do have it -- we are connecting to a -- a collector street. A collector is supposed to take traffic from those subdivisions. It has a threshold. It's much higher than what it's actually being used for right now. So, to get back to the density issue, we feel like each of the houses will have at least a two car garage, some will have a three car garage. Somebody was worried about parking. So, there will be at least a two car garage for all the homes. We do meet the comp plan. P&Z was understanding of the code and the Comprehensive Plan and why we are doing this development at this density that's 4.25. They considered it and they both -- they said and they decided that this was the appropriate zone and they agreed with the conditions of approval that allowed this to be built at the R -8 zone. Let's talk a little bit about the traffic and I guess what I heard of a lot of is there is some traffic issues there. But that doesn't stop development from occurring, because that's -- I mean we will do what we can to fix that. I did meet with the West Ada School District and I will provide a pull out if they will Meridian City Council March 15, 2016 Page 47 of 68 move the bus stop. I mean I told them we would do these things and they s aid no, that they -- they were not going to move the bus stop. I will work with the neighbors and try to get that bus stop moved. I'm in agreement with every one that it seems crazy to me -- in fact, I mentioned to the person I talked to, Miranda, and I said you're telling me you're putting economics in front of safety if you put those buses on those arterial streets. I will do everything I can to make that change. If we put a pull out there it means we get to do something to -- to help move that along. The improvements on our section on Chateau will make a difference. We are putting curb, gutter -- we are putting in separated sidewalks and, then, behind the sidewalks there will be some landscaping. So, there is a pretty large area there, so kids will have a safe place to stand and walk on the south side of Chateau. It will change the way the street looks. I will tell you this, we had originally thought that we would pull the curb -- the existing curb return that's on that south corner, we thought we would pull it back and make a wider street there and ACHD said, no, they wanted to go back to the 36 foot street, so in a sense they are actually going to build a 36 foot locally -- kind of a local street section in that area and hopefully that will -- with the curb, gutter and sidewalk make a difference that Justin was talking about. So, again, requesting strongly that you consider one of our designs, either the one that has the street where it was, because that is approvable by ACHD. The one that was o riginal. Or you approve the one that we changed to -- to reflect the requirements of P&Z and provide that connection of the street on the bottom. Again, there is that third option and you could just say don't worry about the street length, the cul-de-sac length, just make the connection of the street and Warwick where we have done that and don't make that connection and, then, we get the larger lots along the bottom. And I think -- I don't think staff has a problem with that, because nothing really changes. We will still keep all the other connections, we will keep the sewer connection s. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Jane -- right now -- don't leave, Jane. Suggs: Yeah. Bird: Josh, throw up an overview of that whole square mile. From Cherry to Linder to Ustick back down. Beach: Give me just a second to get there with the -- Bird: Do you have that? Beach: I can get it for you. Just give me a second. Bird: Okay. With the zoning on it, because I think you're not going to find an R-8 zone in any part of that -- Meridian City Council March 15, 2016 Page 48 of 68 Milam: R-15 are you? De Weerd: Yeah. Bird: R-8 in any part of that quarter mile -- or that 600 and -- De Weerd: Yeah. That -- Milam: There is a little R-8. Bird: Where? Cavener: Up Muirfield. Bird: Yeah. But that's across the road. I'm talking in that square mile. Suggs: Of R-15. Bird: Those -- anything that was built in Meridian, Idaho, before 1999 or 2000 was an R-4. I believe -- and I -- I mean we might have one up there on the north -- the northeast corner of this -- of this mile square that is an R-8. The code or something like that might be, but I don't think so. And my -- Jane, my -- I'd like to ask you is there any way that you guys would consider going to an R-4? Let me tell you, I believe in property rights, you own the property, you should be able to put on what -- but I also believe that we need to protect the existing property owners that are there, too, and there is many, many of them. A lot more than 22 acres. I -- I just have a real hard problem. It's no different than when I was talked into voting for an R-8 zone back in 2000. So, I just -- with this area, if there was R-8s around it, other than across the street -- and we know why that was done up there. Is there any way that -- that your owner would consider an R-4 or is he so tied into it that he can't? Suggs: Council Member Bird, I know that R-4 is not going to work for this particular property. Just the amount of money that had to be paid to buy property that's around -- surrounded by city services and it's just that. It's -- city services are already there. We are already being serviced by fire and police. I mean even though it's county property -- and this is what we are trying to do in Meridi an is we are trying to make this change. In fact, I don't want to sound glib when I say this, but if you build more of the same it doesn't really necessarily help property values, because no one is going to buy the 1999 house if there is another house just like it that's newer. So, what you really need to do is mix it up and put something with a 50 foot lot in that allows people to live here. These are not going to be rental, cheap houses. These are 200 to 300 thousand dollar homes, just like those homes that are out there now. They are really nice. I mean they are -- they are going meet any kind of size requirements you have. Like I said, two car garages for all of them. At least. And some with three, so -- I mean we are talking about valuable property and a value option of providing a really good tax base, too, with lots of good home utilizing these commercial services that are right here, too. These -- all of these services and completing Meridian City Council March 15, 2016 Page 49 of 68 this street. I just know that R-4 is not going to work. We are not going to get the density that we need to make that work. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Let's -- let's go back to the public safety. Suggs: Okay. Bird: You're paying -- you're paying a big mill levy for the fire. You're rural. You pay for rural coverage. The city isn't furnishing it to you. Okay? Ada County and Meridian City have an MOU that we jointly cover for each other. So, when you're paying Ada County taxes you're paying for the sheriff's department. Yo u're not getting per se city -- city services now. Suggs: Right. Bird: Okay? Suggs: Yeah. I'm -- Bird: I want that -- I want that clear out here. Suggs: Yeah. Bird: That you guys are paying a very high mill levy to have that rural fire district. I realize -- what is -- and, then, my next question. What's going to be your minimum square foot in there? Suggs: Of homes? Bird: Homes. Suggs: I think we said at P&Z 1,800 square feet minimum. Which is -- Bird: And you -- and what kind of setback on the side? Suggs: Whatever the R-8 calls for. Just five foot side setbacks. Bird: Yeah. Suggs: Twenty in the front -- 15, 20 in the front, 20 in the back. Josh, help me -- Bird: Five on the side. Meridian City Council March 15, 2016 Page 50 of 68 Beach: I believe it's 12 in the rear. Suggs: Twelve in the rear. Bird: Oh, the rear -- but five on the sides; right? Beach: Correct. Unless you're on a corner. But interior it's five feet. Correct. Bird: Thanks, Jane. Appreciate it. Suggs: I do ask that before you defer us or deny us, that you let me talk to you again. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Jane, I actually have a couple questions for you. Suggs: Okay. Milam: I wanted to talk about density a little bit. You threw a bunch of numbers out there and you said the neighborhood across the street was -- what is that neighborhood? Suggs: Kentfield and I just ran a rough area around Kentfield, because it's such a rectangular piece, it's about three and a half to 3.6 units to an acre. Milam: Gross or net density? Suggs: That's gross. Milam: And we are at 4.25 gross. Suggs: Yeah. Milam: Josh -- I don't know. I mean I -- I was just comparing that number and I was looking at -- your net density is 6.76. Suggs: Net density. That takes out everything. So, I haven't run that on Kentfield to take out their streets and their open space and all of that. I haven't run that, so -- but -- Milam: They need to be under four; right? Suggs: No. No. R-8 allows eight units to an acre, but we are actually building to a gross of four units -- 4.25 units to an acre. And that's how you measure density. That is with the -- it's not net density that you typically use, so -- Meridian City Council March 15, 2016 Page 51 of 68 Milam: Right. Suggs: So -- but, yes, we are developing at 4.25 dwelling units per acre, taking the entire area of our preliminary plat and -- so we have 96 lots divided by the 22.6 acres, gives us the 4.25. Milam: Okay. Madam Mayor? Suggs: Does that make sense? De Weerd: Mrs. Milam. Milam: Yeah. It does. I just wanted to make sure we were comparing apples to apples. Suggs: Yes. Milam: I wanted to make sure if you were talking about your gross density that you were talking about their gross density, not your gross to their net or -- you know. Suggs: No. No. And mine was rough. Mine was just taking a measurement using Google to measure off the 20 -- the 50 acres that makes up -- 50 sites that makes up Kentfield and they have X number of lots that -- I don't know how many. Milam: So, I appreciate when you're talking about the school district, but this -- to me this project as a whole -- the density is too -- it's -- the density is too high for the area. You said you wanted to know, so -- Suggs: Yeah. Milam: I feel like you're as minimum amenities, minimum open space, minimum lot sizes for maximum profit and that's -- that's what this project looks like to me and I don't feel like -- to me that's something that adds value to Meridian. Suggs: Can I look at one thing? Give me just a minute. Council Member Milam, I would like to respond. First is that we are building to your Comprehensive Plan. That's the guidance that you have approved -- given to say build to your Comprehensive Plan and use that as your guidelines to go in and purchase property and develop property. So, we are, as a low end of what you said you want in that area. So, this is why we are doing what we are doing. I do want to add that we have a total of 17 percent open space, of common areas. Now, we didn't count all of that in our usable open space. We didn't even count the big 35 foot long lot along the bottom. We counted up until we got to the ten percent and we showed that as usable open space. But we actually, instead of having ten percent, we have 17 and a half percent common lots, which are open space. It's the drainage lots, it's the park, which is an acre. It's the micropaths and it's that long open space that's going to be -- have sidewalks and trees and lighting along the south side that Meridian City Council March 15, 2016 Page 52 of 68 we have -- we count a portion of it. The Ten Mile setback is larger, because we have an irrigation easement there. We are doing separated sidewalks along Chateau and a drainage swale behind it. We have some high waster tables that we are filling in, some of the lots. I think that was one of the questions from one of the neighbors is because this lot is a little lower we are having to fill to keep the sewer appropriate. So -- I mean we are doing a lot more open space than is actually required. So, this isn't about minimizing open space and minimizing lot sizes. We have a mix of lot sizes. We have a mix of lot sizes and, yes, we have some that are meeting the R-8 zone and that's one of the requests for the R-8 zoning request is we meet those lot dimensions. And, again, this is a good opportunity to provide different -- I mean it's really the same housing. Single family residential housing, some of these will be two story houses, you have a lot of one story ranch -- older ranch houses out there. I even have some photographs of some of the neighbors' houses. Some of them are two, some of them are one. I have examples of houses I don't think you showed those. These are examples of some homes. I even brought a couple more, because I know a couple of these show three car garages. If you use that jump drive, Josh -- I'm sorry. Beach: I was going to try to show three car garages. Suggs: I know two of them do and I want to show you some that hold two car garages, so you can see that we can still get an attractive two car garage home on many of these lots. There you go. Thank you. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Jane? Suggs: Yes. Bird: These homes we are seeing right here you're going to put on a 50 foot wide lot? Suggs: Yes, sir. Bird: Am I not right? Suggs: Yes, sir, we are. Do you have a question? I'm sorry. I wasn't -- Bird: Yeah. It looks awful big for a 50 foot -- but without a scale to tell, you know, it might only be 40 foot. So, I don't know. It would have to be 40 foot, because we got to have five foot on each side. De Weerd: We have these all over town. Just -- just saying. I mean -- Bird: I know. I know. Not in this location. Meridian City Council March 15, 2016 Page 53 of 68 Palmer: Madam Mayor? De Weerd: Yes. I'm sorry. Mr. Palmer. Palmer: Madam Mayor, I have a question for staff. Josh, I don't know if you have heard, I'm kind of new around here. So, I have got a question about zoning. Beach: Sure. Palmer: So, if -- say this was done are R-4, would that mean across the whole plat there has to be an average of four or less residents per acre or is it a minimum lot -- or a maximum lot size or how does that work? Beach: So, you use that as a guide. So, as Jane said, our medium density residential covers both R-4 and R-8 and we don't have a specific -- kind of use it as a guide. So, on average we would like to see for the density to be within the R -4, roughly four homes per acre, R-8 roughly eight homes per acre, but as you can see there is -- the Comprehensive Plan allows for some sliding, but we don't like to go over the four for R-4. We don't like to go over the eight for R-8. Does that answer your question? Palmer: And that's average across the whole plat? Beach: Correct. We like the average for the subdivision to be within -- Palmer: Okay. Beach: -- as Jane said, three to eight. And so this does technically meet the Comprehensive Plan requirements -- Palmer: Okay. Beach: -- for that medium density residential designation. Palmer: Okay. Follow up. So, then, if -- so, if we are at 4.24, if say we reduced to the minimum theoretically at four homes per acre, we are looking at 90 instead of 96? No? Suggs: Madam Mayor, Council Member Palmer, with the R-4 zone is a minimum lot size of 8,000 square feet. Palmer: So, there is minimum lots -- Suggs: Yes, there is. So, I think that was part of the question, too. There is a minimum lot size of 8,000 square feet. So, when you take the 8,000 square feet and put it in with the streets, you're not going to get four units to an acre. So, we -- again, we are working with an R-8 zone that allows us lot sizes and dimensional standards that allow us to get Meridian City Council March 15, 2016 Page 54 of 68 close to four. You will not get four units to an acre in a four -- R-4 zone, because 8,000 square foot lots don't allow that. If you have any open space and you have a minimum of ten and we have 17 and any streets. So, yeah, that's the -- Palmer: Thank you. De Weerd: Any other questions from Council? Suggs: Can I ask one more thing? De Weerd: Uh-huh. Suggs: It's really important for us to get approved tonight with one of our plans or some negotiated plan, so -- and we ask for you to consider that. De Weerd: Okay. Thank you. Suggs: Thank you. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I will kind of frame what I see from what I have heard and the notes I have taken and lots of good comments from the public, that may or may not be helpful to the discussion. De Weerd: Can you pull that a little closer to you. Thank you. Borton: Certainly. A lot of good comments concerning some of the highlights with regards to traffic, parking, transition and lot sizes and density were kind of blended together. I think they tried to address both of those considerations in particul ar to the south and safety as well were the primary highlights that I noted of concern. But I also noted -- and Councilman Bird brought it up, which that was a good point, focusing on trying to be consistent in the development of an area such as this and avoid surprises and one of the lists of items that I found in reviewing this application and the testimony and the work done prior is -- for what it's worth we have an application that has been told what to do and given direction by a variety of entities, including our future land -- future land use map, the Comprehensive Plan. We have had ACHD, our transportation authority, we have had our staff work diligently with the applicant -- De Weerd: Can you hear in the back? Okay. Can you just pull that closer, please. Borton: Certainly. The future land use map, the comp plan, ACHD's review, our Planning and Zoning's review -- what I'm getting at is we have a variety of entities that have all reviewed this and have provided input, all of which support its approval and have tried to Meridian City Council March 15, 2016 Page 55 of 68 address all of the concerns and Ms. Suggs had brought it up. As I see it is this is, quite frankly, an application that we have told the developer it's exactly what should go there, at least with regards to the density and, quite frankly, it could be more dense and that's just the message that we are telling the developer and that's the expectation that they have. So, I understand why the application has come through and I can understand why staff would support it, ACHD would support it, and our Planning and Zoning Commission would support it in a way that I was initially surprised there wasn't a request that it be remanded with regards to relocating the street. Josh, if you will pull up the initial proposed plat and I see -- it really wasn't addressed, but when I look at the initial plat, when I reviewed it before today, you can see the efforts at transition. You have got nine or 14 lots on the southern border adjacent to 14 lots, you have got eight or nine lots to the east ad jacent to eight or nine lots, which goes to the distinction between density of the project as a whole and transition and I believe transition is one of the relevant considerations to the south and I see the applicant has done things to try and address that , in addition to the 35 foot buffer, which is from R-4 to R-8, which is not an uncommon transition, is a pretty grand effort to minimize the impact of that transition between those two zones . So, I give you that laundry list, because it appears to be efforts by a lot of people to assist the applicant to provide to this Council exactly what, for better or worse, we are telling them to do. So, if there is a plat that is to go forward, it's the plat we are looking at right now. If the access to Chateau moves to the east or not, that might be worthy of a remand. That was the request that P&Z had. They didn't ask that it be redrawn and remanded -- or redrawn and brought back before them, at least from what I saw, and still make it worthy -- I appreciate P&Z's input and their recommendation here does carry some weight. So, in balancing the considerations, that list of objective criteria that the applicant is compliant with, leads me to favor approving it with the existing plat or at the very least remanding it -- the application, who has volunteered to do so, chooses to move that access to Chateau to the east and provide the city what would be a noncompliant cul-de-sac length, which hasn't been addressed -- the pros and cons haven't been discussed, but that might be option three that is the best option. That's how I look at what's been presented by all -- everyone that's been involved. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: I have another legal question I suppose. Can we -- do we have to have the map before us to approve something or can we move the road to the east and give the waiver for the noncompliance to the -- can we do that tonight or do we have to have a map before us with it drawn and done? De Weerd: You need to see the preliminary plat that you're approving. Bird: Madam Mayor? De Weerd: Mr. Bird. Meridian City Council March 15, 2016 Page 56 of 68 Bird: I agree with Councilman Borton on a lot of the stuff, but there is one thing -- once you zone this R-8 and you get the preliminary plat, you want to remember that this can come back, can be sold or done something else and come back with a completely different plat, with minimum R-8 lot sizes and everything else and medium density -- medium density is R-4 or R-8. Everything around that -- everything in Cherry Lane across there that crosses it, is R-4. The R-15 is a half mile up and on the other side of the road. I just -- we have got a mile square of homes that these people built and have lived in for years and stuff and I -- I just don't -- and I understand where the owner is coming from, don't get me wrong, and I think everybody is entitled to make a fair profit, but, I will tell you, I just have a real problem putting this density in a bunch of -- in the middle of a bunch of R-4s and I know the one just north of it probably has got almost as much density, but if you look in it it don't have the roads out of it. So, they have squeezed some in there much. So, I -- I don't know. That's -- that's my view and I'd like everybody else to weigh in here. I have taken enough time. De Weerd: Council, any other comments? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Hearing no comments, I move we close H-2015-0046 public hearing. Milam: Second. De Weerd: I have a motion and a second to close the public hearing on -- Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: For discussion purposes, in lieu of closing the public hearing, I think -- and the applicant's requested, so at least they have got direction where the Council might be leaning. We don't -- we don't know that yet and we have oftentimes reopened public hearings, so I would invite us to skip that step and share our concerns and thoughts now. We might get a wave from the applicant based on what we say that could save us some steps. We may want to address -- they have made that request. De Weerd: Okay. Bird: I will pull the motion if -- if that's -- but if we are just going to sit here and look at each other, I'm not -- De Weerd: Okay. Milam: Second agrees. Meridian City Council March 15, 2016 Page 57 of 68 De Weerd: Second agrees. Okay. Did the applicant have something further to say? Suggs: Yes. Thank you very much, Mayor and Council Members. I really appreciate the opportunity to talk to you again. It is very important for us to get some sort of approval and not a remand tonight. First thing is that we will sign a development agreement to make sure that this zoning and annexation is contingent on the plan that you approve tonight. So, we won't come back or sell it and come up with another R -8 plan. So, the zoning will go away to the development if we don't do according to the development agreement and that's part of the conditions of approval, that we sign a development agreement that says we will annex and rezone according to this plan. And I have worked in other jurisdictions where city council can condition a plat, so that you don't actually have to see, but you add a condition, just as P&Z did, they add a condition to move the street. If you want to allow the extension of a cul-de-sac that's longer than the code, which is just a number, that is allowable. If you take out the condition to move the street and add a condition to allow the long cul-de-sac -- I would also add one more option -- my developer is -- if -- we need to do this tonight, because there are lots of ways that we could approve this -- a condition could be added that the lots along the south side meet the R-4 zone. That's the transition that Mr. Borton was very eloquent in saying that we tried hard to do that when we could put our street in the original configuratio n, but when we began to have to connect streets, we lost too many lots and we went with some smaller lots, so they weren't the same. We would consider that if you would consider an approval tonight, so making that transition happen again. Or, again, allo wing that cul-de-sac length to be longer, so we don't have to make the connection at the bottom. Does that make sense at all? Does anybody get that -- Palmer: Madam Mayor? Bird: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Madam Mayor, common sense dictates that if it's legal for us to do that, to just say we want to move the road over without having to see a map, that is common sense to me. So, Bill, can we legally do that? Nary: No. Palmer: Common sense isn't legal tonight. Suggs: Okay. Well, other places have, so -- Bird: Madam Mayor? Nary: Well, Madam Mayor, Members of the Council, I guess not to be short on that. You can approve the annexation and zoning, but you cannot approve a preliminary plat without Meridian City Council March 15, 2016 Page 58 of 68 the plat. So, without that you can only approve number one. You would have to continue it and -- or they would have to come back with a different plat to put in front of you -- a preliminary plat. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Go to the revised where we moved -- where the road is moved back. Now, you're going to tell -- you're reply to Mr. Borton that those on the south in this revised plat, you're going to go to the 8,000 square foot lots? Person: R-4 minimum -- to R-4 dimensional standards. Bird: Which is 8,000 -- which is 8,000. Suggs: Eight thousand. If Mr. Nary will allow that condition to be added to the plat for approval tonight. Bird: It can't be. Nary: Madam Mayor, Members of the Council, I'm sorry. It's still the same problem. They can't approve a plat that is not in front of them . So, they still can approve the annexation and zoning, but they cannot approve a plat based on just conditions without seeing it. Palmer: Madam Mayor? De Weerd: Mr. Borton -- I mean -- sorry. Palmer: That is a compliment. De Weerd: Mr. Palmer. Palmer: Thank you. I didn't even have to pas the bar. A question for the applicant. You're really pushing for tonight. Does next week -- if we did this next week, if you could bring us a new one with that adjustment, is that -- Suggs: If you're willing to -- and staff is willing to make that, we will make that happen. Beach: Madam Mayor, if I may, typically staff needs a minimum of ten days to review a revised plat to make sure it meets all of the -- we are going to run into the same issue we had with P&Z. It seems like a simple change, but there was a lot of consideration having to do with fire and utilities -- it's not as easy as just changing it and coming back. We need to make sure that it doesn't cause any additional issues -- Bird: That's right. Meridian City Council March 15, 2016 Page 59 of 68 Beach: -- that are unforeseen tonight. Nary: Madam Mayor? De Weerd: Mr. Nary. Nary: Madam Mayor, Members of the Council, not to throw a wrench into it, but you're going to have to have it, because what Josh just said is you need to make sure it's compliant and it isn't a substantial change that should be reviewed by the Planning and Zoning Commission, because any affected party, whether it's the applicant or an affected party like a neighbor, could claim that it wasn't the same thing that was seen before, even though it is part of this discussion and it was significantly different and should be, then, reviewed again. So, I would hesitate to put it off only a week if you're looking at a different plat. Rather than changing -- you know, because now we are talking changing a road, changing the density, changing the size of the lots -- I mean you're changing a number of things and all of those really need to make sure they are compliant with your code. De Weerd: Unless you keep the first plat and you just move the road on the west side to line up with the -- the other road as Planning and Zoning suggested. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: After hearing staff, Jane, I think the soonest we could bring it back would be the April 5th and that don't meet your criteria -- criteria I don't think. My biggest concern is when we change this and if we go to the revised with that thing and go -- make the south ones 8,000 square feet, then, to keep 96 lots -- those interior ones are going to be the 4,000. Suggs: We won't get 96 lots. Bird: But you're going to -- you're going to make the interior ones smaller lots. Suggs: We will -- Bird: You will stay to the 5,500 or 5,000, whatever it is? Suggs: We are going to lose -- yes. We stay at -- keep it to what -- Bird: You're going to take out lots. Suggs: We are going to take out lots. Bird: Okay. Meridian City Council March 15, 2016 Page 60 of 68 Suggs: It's important for us to get approved tonight in some way or fashion. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Then in that case I'm -- I'm fine with the first one, because it -- with this one where it keeps the lots big on the south side. Milam: We can't approve it, because we don't have it. Palmer: No. Just as it is. Milam: Oh, just as it is. De Weerd: There is too many people speaking up here. Bird: Council? Or Madam Mayor? De Weerd: Mr. Bird. Bird: Council, if this is -- if Jane needs this done, we either give an up or down tonight. If they need it. Because I don't -- I don't want the developer to -- to suffer through the deal. So, I'm willing to give it a yes or no. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Question for Jane. It sounds like our first meeting in April would be a no go for you guys, I understand that, and it also sounds like from staff that a week from now is -- would also be a no go. I may get daggers from -- from my colleagues up here, because we don't have a meeting scheduled on the 29th, but if we were all willing to meet on a night that we didn't have a Council meeting to further discuss this issue, would you be amenable to that? Suggs: Yes. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: My wife might object, but I'm in. Meridian City Council March 15, 2016 Page 61 of 68 De Weerd: Silent partner. Okay. Well, Council, you have all kinds of options up here. So, I think that -- thank you, Jane. Suggs: Thank you very much. De Weerd: You have outlined a number of different choices that you have. So, we can keep this open. We can close it. We can make a decision. You can continue this. What's your pleasure? Milam: Madam Mayor? Bird: Madam Mayor? Madam Mayor? De Weerd: Mr. Bird. Bird: Bill, I got a question. We can -- we can continue -- can we continue this until the 29th and have -- have them change -- do the -- bring back the preliminary plat without making a decision on the zoning and that right now -- could we continue the whole thing, Bill? Nary: Yes, sir. Bird: Until the 29th? Do we have a quorum on the 29th, Madam Mayor? De Weerd: It looks like we have at least four of you, so -- I haven't seen -- I have seen indication from four of you. So, you have a quorum. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: With your approval and the Council's permission, I would make a motion that we continue public hearing H-2015-0046, Items 1 and 2, the annexation and zoning and the preliminary plat, to a special meeting for only this item on March 29th and for the applicant to get with staff and bring back the revised preliminary plat showing the R-4 lots on the south and east and the rezoning -- or not the rezone, but the difference in the lots and the open common lots. Am I clear? De Weerd: No. Nary: Madam Mayor and Members of the Council? De Weerd: Mr. Nary. Nary: Part of the discussion was the roadway and the extended cul -de-sac and I don't know off the top of my head if an extended cul-de-sac is simply a Council waiver or is it Meridian City Council March 15, 2016 Page 62 of 68 something that requires an application and a hearing. Because that was one of the discussion points and I don't know if that's still a discussion. Beach: So, it doesn't meet code and I don't know if we have the language in our code that allows for a waiver of that specifically by Council. So, that is still going to be an issue moving forward and I'm not -- I'm not sure if that's the way the Council can do that, unless it's specifically laid out by code. Nary: And I'm not sure off the top of my head that we can waive the cul-de-sac issue, but if that's not a consideration, that's fine. I just didn't know if the roadway of still an issue. I guess I wasn't clear on Mr. Bird's motion if that was still what your direction is. De Weerd: Well, we don't have a second, so why don't we -- Palmer: Second. De Weerd: Why don't we discuss it before we have a motion so you know what you want. Borton: Madam Mayor? De Weerd: Just saying. Yes, Mr. Borton. Borton: Now we have got a second, so we can discussion it. So, we are getting to th e same spot. I think in light of those comments to include in the motion -- okay. A timing question. To include in the motion that the plat that -- what's the date of the plat that we are looking at right there? Just for reference, Josh? Beach: Give me a second here. I have got to look at -- 12/23/2015 was the previous version. Bird: What? 12/23? Beach: Yeah. So, that's just -- that's just when they are -- that's just from the engineer putting a date on it. Borton: Okay. And show me the next plat version. This one -- what's the date of this one? Beach: Just a second here, I will pull that out for you. Assuming they updated the date. January -- they did not update the date. So, they are both 12/23, so -- Borton: Okay. We can call it the original and the revised. The question to the motion maker was which of those two plats has the applicant asked to incorporate their requested changes on and, then, whichever plat that is, that the applicant be asked to also show the location of the road that accesses Chateau, moving it to the east as recommended by P&Z -- to the extent that could be done by a waiver to bring that forward in that fashion Meridian City Council March 15, 2016 Page 63 of 68 and if they find out that it's not possible to do that, then, obviously, it won't be brought back in two weeks. But if it's possible do so and if it's not, let us know. So, both of those questions I guess to the motion makers to which plat you want to -- De Weerd: What did you second? Bird: Madam Mayor? De Weerd: Uh-huh. Bird: The revised plat was what we -- because it seemed they want to move the deal. The only thing on the revised plat we need to find out is the cul-de-sac length and also they have got to show the 8,000 square foot lots on the south end and they are going to have to show more than that, but that's -- that was the revised -- the revised plat was the one I understood we wanted to bring forward. De Weerd: So, your motion was regarding the revised plat, to change the configuration on the south side to -- Bird: The R-4 specs. De Weerd: -- be an R-4 -- okay. Borton: Okay. De Weerd: And second -- is that what second agreed with? Borton: With that clarity second agrees. De Weerd: Okay. Borton: And that also would address to the motion maker the question on the location of the access to Chateau has already been addressed. Bird: Right. De Weerd: Okay. Can I ask the motion maker if you would like to also denote a pull out for the bus stop? I appreciated what Ms. Suggs' comment was and if the neighbors, the developer, and the city work together we can definitely get that bus stop moved. Bird: Madam Mayor, I think that's a great thing, but do we -- knowing the way entities work, should we make this a condition on her rezoning and preliminary plat where maybe she can't live with it, so let's just -- let's just encourage her to work with West Ada and ACHD -- maybe ACHD can help with some of that. I don't -- I personally don't want to amend it to a condition on the annexation, zoning, and preliminary plat. I don't think it's fair to the developer. But I do encourage her and you and everybody else to work on that. Meridian City Council March 15, 2016 Page 64 of 68 Beach: Madam Mayor, just as a point of clarification so I understand exactly what the motion is and assuming this -- this motion is approved by the Council, if it's having to do with the revised plat, there is not an issue with the cul-de-sac length, because there is no cul-de-sac. De Weerd: It's only about the lots on the south side and changing those to adhere to R-4 standards. Beach: Thank you. De Weerd: Okay. Anything further to this motion? There is a motion to continue this to the 29th of March to allow staff time to look at change in plat and that meeting would start at 6:00 o'clock. Okay. Anything further? Okay. All those in favor say aye. Any opposed? Okay. MOTION CARRIED: ALL AYES. De Weerd: So, to the neighbors that means you get to enjoy our company again on the 29th and this will be taken up. The revised plat will be filed with the city, so you should be able to contact our Planning and Zoning Department and see what that is and I would imagine that Ms. Suggs will e-mail that out, so if she hasn't been e-mailing you, please, get your e-mail address to her and she can -- she can take care of that. Okay. Thank you so much for being here this evening. F. Public Hearing for Copperbrook Subdivision (H-2015-0029) by Hayden Homes Idaho, LLC Located 4725 N. McDermott Road 1. Request: Annexation and Zoning of 51.45 Acres of Land with an R-8 Zoning District 2. Request: Preliminary Plat Approval Consisting of 199 Building Lots and Eight (8) Common Lots on 51.45 Acres of Land in the R-8 Zoning District De Weerd: Okay. 9-F was required -- or requested to continue the public hearing on H-2015-0029 to April 5th, 2016. I will open this public hearing and ask for a motion from City Council to continue this. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move that we continue public -- the public hearing on Copperbrook Subdivision H-2015-0029 to April 5th as requested by the applicant. Meridian City Council March 15, 2016 Page 65 of 68 Cavener: Second. De Weerd: I have a motion and a second to continue Item 9 -F to April 5th. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 10: Ordinances A. Ordinance No. 16-1675: An Ordinance of the City of Meridian Granting Annexation and Zoning (Citadel Storage H 2015-0031) for a Parcel of Land being Parcel A as shown on Record of Survey 9941, Ada County Records, and a Portion of S. Meridian Road Right of Way and a Portion of E. Amity Road Right of Way, located in Government Lot 1 of Section 31, Township 3 North, Range 1 East, Boise Meridian, Ada County, Idaho Which Contains 17.55 Acres to the I-L (Light Industrial) Zoning Designation and is Generally Located at the Southeast Corner of E. Amity and S. Meridian Roads in Meridian, Idaho; and Providing an Effective Date De Weerd: Item 10-A is Ordinance 16-1675. Madam Clerk, will you, please, read this by title. Jones: Thank you, Madam Mayor. An Ordinance AZ MDA H-2015-0031 for annexation and rezone of a parcel of land being Parcel A as shown on Record of Survey 9941, Ada County Records, and a Portion of South Meridian Road Right of Way and a portion of East Amity Road Right of Way, located in Government Lot 1 of Section 31, Township 3 North, Range 1 East, Boise Meridian, Ada County, Idaho, as described in Attachment A and annexing certain lands and territories situated in Ada County, Idaho, and adjacent and contiguous to the corporate limits of the City of Meridian, as requested by the City of Meridian, establishing and determining the land use zoning classification of said lands from RUT to I-L, Light Industrial District, in the Meridian City Code, providing that copies of this ordinance shall be filed with the Ada County assessor, the Ada County recorder, and the Idaho State Tax Commission, as required by law, and providing for a summary of the ordinance and providing for a waiver of the reading rule and providing an effective date. De Weerd: Thank you. You have heard the reading of this ordinance. Is there anyone who would like to hear it read in its entirety? Thank you for not saying yes. Council? Palmer: Madam Mayor? De Weerd: Yes, Mr. Palmer. Palmer: In an attempt to improve my motion approval rate, I move we approve Ordinance No. 16-1675 with suspension of rules. Meridian City Council March 15, 2016 Page 66 of 68 Cavener: Second. De Weerd: I have a motion and a second to approve Item 10-A. Any discussion by Council? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Just kidding. Just wanted to get the expression. De Weerd: Madam Clerk, will you, please, call roll. Roll Call: Bird, yea; Borton, yea; Milam, absent; Cavener, yea; Palmer, yea; Little Roberts, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: FOUR AYES. ONE ABSENT. B. Ordinance No. 16-1676: An Ordinance of the City of Meridian Granting the Rezone of 1.650 Acres of Land Known as Earl Glen (RZ 15-009) From an R-8 (Medium Density Residential) Zoning District to the R-15 (Medium High Residential) Zoning District. The Property is Generally Located at the North Side of McMillan Road, East of N. Locust Grove in the Southwest 1/4 of the Southwest 1/4 of Section 29, Township 4 North, Range 1 East, Boise Meridian, City of Meridian, Ada County, Idaho; and Providing an Effective Date De Weerd: Item 10-B is Ordinance 16-1676. Madam Clerk, will you, please, read this by title. Jones: Thank you, Madam Mayor. An Ordinance RZ 15-009, Earl Glen, for the rezone of a parcel of land being part of the Southwest 1/4 of the Southwest 1/4 of Section 29, Township 4 North, Range 1 East, Boise Meridian, City of Meridian, Ada County, Idaho; establishing and determining the land use zoning classification of R-8, Medium Density Residential Zoning District to R-15, Medium High Residential Zoning District, in the Meridian City Code, providing that copies of this ordinance shall be filed with the Ada County assessor, the Ada County recorder, and the Idaho State Tax Commission, as required by law, and providing for a summary of the ordinance and providing for a waiver of the reading rule and providing an effective date. De Weerd: You have heard this read by title. Is there anyone who would like to hear it read in its entirety? Seeing none. Meridian City Council March 15, 2016 Page 67 of 68 Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Madam Mayor, I move we approve Ordinance No. 16-1676 with suspension of rules. Bird: Second. De Weerd: I have a motion and a second to approve Item 10-B. Any discussion from Council? Madam Clerk. Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 11: Future Meeting Topics De Weerd: Council, any topics for future agendas? Item 12: Amended onto the Agenda: Executive Session Per Idaho State Code 74-206 (1): (a) To Consider Hiring A Public Officer, Employee, Staff Member Or Individual Agent, Wherein The Respective Qualities Of Individuals Are To Be Evaluated In Order To Fill A Particular Vacancy Or Need. This Paragraph Does Not Apply To Filling A Vacancy In An Elective Office Or Deliberations About Staffing Needs In General De Weerd: If not, Item 12 is Executive Session. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we go into Executive Session as per Idaho State Code 74-206(1)(a). Milam: Second. De Weerd: I have a motion and a second to adjourn into Executive Session. Madam Clerk, will you call roll. Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea. Meridian City Council March 15, 2016 Page 68 of 68 De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. EXECUTIVE SESSION: (9:11 a.m. to 9:48 p.m.) Bird: -- Executive Session. Let it be known no decisions were made. Milam: Second. De Weerd: I have a motion and a second to come out of Executive Session. All those in favor say aye. All ayes. MOTION CARRIED: ALL AYES. De Weerd: Do I have a motion to adjourn? Bird: So moved. Milam: Second. De Weerd: All those in favor? MOTION CARRIED: ALL AYES. MEETING ADJOURNED AT 9:49 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYOR Tt�y DE WEERD DATE APPROVED ATT ST: QtYof E�}II OLMAN, CITY CLERKS sV�eE` work with NED & lTD on some outstanding Item #9A: Reflection Ridge Sub. 5 (H-2016.0010) Application(s): ➢ Final Plat Size of property, existing zoning, and location: This site consists of 18.88 acres of land, zoned R-8, located approximately'/2 mile north of E. Amity Road and % mile east of S. Meridian Road. Summary of Request: The proposed final plat depicts 53 SFR building lots & 9 common lots on 18.88 acres of land in an R-8 zoning district. All of the lots proposed in this phase comply with the dimensional standards of the district. A variance was approved in 2009 to allow Blocks 9 & 14 to exceed the maximum block length allowed in residential districts. The location of the multi -use pathway along the Farr Lateral at the south & west boundaries of the site has changed to the front of the building lots abutting the Farr Lateral along E. Crest Ridge Drive; this change has been approved by the Park's Department. Staff finds the proposed final plat to be in substantial compliance with the approved preliminary plat as required. Written Testimony: Matt Schultz — In agreement w/staff report except for condition Site Specific Condition #8 which requires the Farr Lateral to be piped or otherwise covered, unless waived by Council. The applicant requests a waiver to allow the lateral to remain open due to the large capacity of the facility (it would take a 30" diameter pipe to pipe the facility). To preserve public safety, the applicant proposes to fence off the common lot where the waterway is located with a 6' tall vinyl fence. Notes: Possible Motions: Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2016-0010, as presented in the staff report for the hearing date of March 15, 2015: (Add any proposed modifications to conditions) Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2016-0010, as presented during the hearing on March 15, 2015, for the following reasons: (You should state specific reasons for denial) Continuance I move to continue File Number H-2016-0010 to the hearing date of March 15, 2015 for the following reason(s): (You should state specific reason(s) for continuance.) Item #9: Reflection Ridge Sub. 6 (H-2016-0015) Application(s): ➢ Final Plat Size of property, existing zoning, and location: This site consists of 12.75 acres of land, zoned R-8, located approximately % mile north of E. Amity Road and % mile east of S. Meridian Road. Summary of Request: The proposed final plat depicts 39 SFR building lots & 5 common lots on 12.75 acres of land in an R-8 zoning district. All of the lots proposed in this phase comply with the dimensional standards of the district. A variance was approved in 2009 to allow Blocks 9 & 14 to exceed the maximum block length allowed in residential districts. The location of the multi -use pathway along the Farr Lateral at the southern boundary of the site has changed to the north side of the building lots abutting the Farr Lateral along E. Crest Ridge Drive; this change has been approved by the Park's Department. Staff finds the proposed final plat to be in substantial compliance with the approved preliminary plat as required. Written Testimony: Matt Schultz — In agreement w/staff report except for condition Site Specific Condition #7 which requires the Farr Lateral to be piped or otherwise covered, unless waived by Council. The applicant requests a waiver to allow the lateral to remain open due to the large capacity of the facility (it would take a 30" diameter pipe to pipe the facility). To preserve public safety, the applicant proposes to fence off the common lot where the waterway is located with a 6' tall vinyl fence. Notes: Possible Motions: Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2016-0015, as presented in the staff report for the hearing date of March 15, 2015: (Add any proposed modifications to conditions) Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2016-0015, as presented during the hearing on March 15, 2015, for the following reasons: (You should state specific reasons for denial) Continuance I move to continue File Number H-2016-0015 to the hearing date of March 15, 2015 for the following reason(s): (You should state specific reason(s) for continuance.) Item #9C: Shops at Victory (H-2016.0017) Application(s): ➢ Vacation Property location: The site is located at 3210 S. Eagle Road. Summary of Request: The applicant is requesting approval to vacate a portion of 10 -foot wide public utility easement located on the northwest corner boundary of Lot 3 of Golden Eagle Estates. The easement is 10 -feet wide and covers approximately 0.037 acres of land. A concept plan was approved with the annexation of the property in 2008 (Instrument # 111032845). This concept plan shows that a building pad site lies directly over the easement in question. The applicant is requesting this vacation of the public utility easement for the purpose of constructing a future commercial building on the site as depicted on the approved concept plan. The applicant has received approval from all of the applicable public utilities (Idaho Power, Century Link, Cable One, Intermountain Gas, Nampa -Meridian Irrigation District and Boise Project) to vacate the easement. Written Testimony: None Outstanding Issue(s) for City Council: None Notes: Possible Motions: Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2016-0017, as presented in the staff report for the hearing date of March 15, 2016: (Add any proposed modifications to conditions) Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2016-0017, as presented during the hearing on March 15, 2016, for the following reasons: (You should state specific reasons for denial) Continuance I move to continue File Number H-2016-0017 to the hearing date of for the following reason(s): (You should state specific reason(s) for continuance.) Item #91): Quenzer Vacation (H-2016.0016) Application(s): ➢ Vacation Property Location: The site is located at 3997 N. Quenzer Way. Summary of Request: The applicant is requesting approval to vacate a plat note #5 that requires Lot 11, Block 13 to take access from N. Quenzer Way. The desire of the applicant is to construct a single family home on the lot, with the orientation of the home taking access from Leigh Field Drive (See Exhibit A.3). An email from ACHD states that Leigh Field Drive is not designated as a collector, therefore UDC 11-3A-3 does not restrict the home from taking access to E. Leighfield Drive. The original condition/plat note was required by ACHD. The applicant has received approval from ACHD for the proposed change, therefore staff recommends approval to vacate the plat note as proposed. Written Testimony: None Outstanding Issue(s) for City Council: None Notes: Possible Motions: Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2016-0016, as presented in the staff report for the hearing date of March 15, 2016: (Add any proposed modifications to conditions) Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2016-0016, as presented during the hearing on March 15, 2016, for the following reasons: (You should state specific reasons for denial) Continuance I move to continue File Number H-2016-0016 to the hearing date of for the following reason(s): (You should state specific reasons) for continuance.) Item #9E: Brinegar Prairie Subdivision (H-2015.0046) Application(s): ➢ Annexation and Zoning ➢ Preliminary Plat Size of property, existing zoning, and location: This site consists of 23.46 acres of land, zoned RUT (Ada County), located 2220 N. Ten Mile Road on the east side of N. Ten Mile Road, north of W. Cherry Lane. Adjacent Land Use & Zoning: North: Single-family residential properties in Kentfield Manor Subdivision, zoned R-4 East: Single-family residential properties in Cherry Lane Village Subdivision, zoned R-4 South: Single-family residential properties in Sunburst Subdivision, zoned R-4 West: Single-family residential properties in Devlin Place Subdivision, zoned R-4 History: None Comprehensive Plan FLUM Designation: Medium Density Residential (MDR) Summary of Request: The applicant has submitted an application for annexation and zoning (AZ) of 23.46 acres of land with an R-8 zoning district. A preliminary plat (PP) is also proposed consisting of 96 single-family residential building lots and 12 common lots on 22.6 acres of land for Brinegar Prairie Subdivision. Annexation & Zoning: The applicant has applied to annex and zone a total of 23.46 acres of land with an R-8 zoning district. The proposed zoning is consistent with the corresponding FLUM designation of MDR. The legal description submitted with the application shows the boundaries of the property proposed to be annexed and zoned. The property is contiguous to land that has been annexed into the City and is within the Area of City Impact boundary. Preliminary Plat: The proposed plat consists of 96 single-family residential building lots and 14 common area lots on 22.6 acres of land. The average lot size in the proposed development is 6,536 square feet. The proposed gross density of the subdivision is 4.25 dwelling units per acre which is consistent with both the density requirements of the comprehensive plan and the proposed R-8 zoning district. Staff has reviewed the proposed plat for compliance with the dimensional standards listed in UDC Table 11-2A-6 for the R-8 district and found the plat in compliance with those standards. The minimum lot size for a single-family detached dwelling is 5,000 square feet with 50 feet of frontage. The plat as submitted complies with the dimensional standards of the UDC. Access to this site is proposed on the plat via two pubic streets N. Warwick Avenue and N. Morello Avenue. Direct access to N. Ten Mile Road is prohibited. UDC 11-3A-17 requires detached sidewalk to be provided along all arterial and collector streets, however, due to the fact that ACHD as part of recently constructed an attached sidewalk along N. Ten Mile Road that runs the length of this property, staff is in support of leaving the attached sidewalk as is. Street lighting is required to be installed within the development in accord with the City's adopted standards, specifications and ordinances. All development is required to connect to the City water and sewer system unless otherwise approved by the City Engineer in accord with UDC 11-3A-21. The applicant shall provide 6 -foot tall privacy fencing along the border of the subdivision, except where fencing has been provided with an adjacent subdivision. For the internal common lots the applicant is proposing to construct 4 -foot tall vinyl fencing consistent with the fencing standards set forth in UDC 11-3A-7.The developer shall install the fencing to distinguish the common from private areas in accord with UDC 11-3A- A.7.Temporary fencing shall be installed during construction. Based on the area of the preliminary plat (22.6 acres), a minimum 2.3 acres (or 10%) of open space is required to be provided on the site per UDC 11 -3G -3A in accord with the standards listed in UDC 11 -3G -3B. The applicant has proposed 10% open space (2.4 acres) in accord with the UDC. Amenities for the development include a play structure, a community park and several micropaths The Rutledge Lateral runs across this site and will be tiled as part of the development. The existing irrigation easement bisecting the property is to be relinquished and replaced with a new easement as depicted on the submitted plans. No structures other than fences may be built within this easement without approval from the easement holder. A license agreement should be obtained from Nampa Meridian Irrigation District (NMID) for the lots that encroach within the easement area. The applicant has submitted conceptual building elevations for the future homes in this development. Building materials are proposed to consist of board and batten, stone accents, covered front porches, etc. Staff is in favor of the proposed elevations with their associated architectural features. Commission Recommendation: Approval with conditions Summary of Commission Public Hearing: i. In favor: Dave Bailey ii. In opposition: None iii. Commenting: Jeff and Claire Chapple, Patrick Cunningham, Deborah Hoberg, Randy Witt. Darin Welch, Michael Mattson, Peggy Gardner, David Fulkerson, Randy Zagada, Mike Miller, Dave Loshbaugh, iv. Written testimony: Shawn Brownlee (Applicant's representative) V. Staff presenting application: Josh Beach, vi. Other staff commenting on application: Bill Parsons, Ted Baird Key Issue(s) of Discussion by Commission: i. Traffic on Chateau, ii. Location of bus stop on N. Ten Mile Rd., iii. Location of N. Swainson Ave. in relation to N. Ten Mile Road Commission Change(s) to Staff Recommendation: i. The Commission required the applicant to submit a revised preliminary plat showing the change to the location of the street connection to W. Chateau Ave. Outstanding Issue(s) for City Council. i. (See staffs submitted memo) Written Testimony since Commission Hearing: Patrick Cunningham, Darrel Fildes, Austin Knight, Linda Gudgell — Reduction of lot sizes along the southern border of the property. Notes: Possible Motions: Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2015-0046, as presented in the staff report for the hearing date of March 15, 2016: (Add any proposed modifications to conditions) Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2015-0046, as presented during the hearing on March 15, 2016, for the following reasons: (You should state specific reasons for denial) Continuance I move to continue File Number H-2015-0046 to the hearing date of for the following reason(s): (You should state specific reasons) for continuance.) Meridian City Council Meeting DATE: March 15, 2016 ITEM NUMBER: 6A PROJECT NUMBER: H2O16-0014 ITEM TITLE: Creekstone Subdivision Final Order for Final Plat for Creekstone Subdivision (H-2016-0014) by Creekstone Meridian, LLC Located North Side of W. Pine Avenue, Midway Between N. Black Cat Road & N. Ten Mile Road Request: Final Plat Approval Consisting of Thirty -Two (32) Residential Lots and Six (6) Common Lots on Approximately 6.92 Acres in the R-8 Zoning District MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: March 15, 2016 ITEM NUMBER: 6B PROJECT NUMBER: H2O16-0002 ITEM TITLE: Knighthill Apartments Findings of Fact and Conclusions of Law and Decision and Order of Denial for Knighthill Apartments by James Wylie (H 2016-0002) For a Request to Amend the Recorded Development Agreement for the Purpose of Incorporating a Second Concept Plan, Residential Building Elevations and Modify Certain Provisions of the Development Agreement for Property Generally Located on the Southwest Corner of Chinden Boulevard and N. Linder Road, Meridian, Idaho. MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: March 15, 2016 ITEM NUMBER: 6C PROJECT NUMBER: H2O16-0036 ITEM TITLE: Westborough Findings of Fact and Conclusions of Law and Decision and Order of Denial fold y James Wylie -"— +6=GGG2ffor a Request to Amend the Recorded Development Agreement for the Purpose of Incorporating a Second Concept Plan, Residential Building Elevations and Modify Certain Provisions of the Development Agreement for Property Generally Located on the Southwest Corner of Chinden Boulevard and N. Linder Road, Meridian, Idaho. MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: March 15, 2016 ITEM NUMBER: 6D PROJECT NUMBER: RZ 15-0009 ITEM TITLE: Earl Glen Subdivision Development Agreement for Earl Glen Subdivision (RZ 15-009, MDA 15-006) with Brinegar Investments, LLLP Located on the North side of E. McMillan Road, East of N. Locust Grove Road. Request: for Rezone and Modification Agreement of 4.65 Acres of Land from R-8 Zoning district to the R-15 Zoning District MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ADA COUNTY RECORDER Christopher D. Rich 2016.021940 BOISE IDAHO Pgs=42 VICTORIA BAILEY 03/17/2016 09:45 AM MERIDIAN CITY NO FEE IIIIIIIIII I IIIIIIIIIIIIIIIII I�IIIIII II IIIIIII I III 00204102201600219400420424 ADDENDUM TO DEVELOPMENT AGREEMENT PARTIES: 1. City of Meridian 2. Brinegar Investments, LLLP, Owner/Developer THIS ADDENDUM TO DAIELOPMENT AGREEMENT is dated this 1IT day of t��,,� �,h� , 201"ADDENDUM"), by and between City of Meridian, a municipal corporation of the State of Idaho ("CITY"), whose address is 33 E. Broadway Avenue, Meridian, Idaho 83642 and Brinegar Investments, LLLP, ("OWNER/DEVELOPER"), whose address is 1925 N. Locust Grove Road, Meridian, Idaho 83646. RECITALS A. CITY and OWNER/DEVELOPER entered into that certain Development Agreement that was recorded on May 21, 2007 in the real property records of Ada County as Instrument No. 107071997 ("DEVELOPMENT AGREEMENT") on the parcel of property as described in Exhibit A, attached hereto. B. CITY and OWNER/DEVELOPER now desire to amend the Development Agreement, which terms have been approved by the Meridian City Council in accordance with Idaho Code Section 67-6511. NOW, THEREFORE, in consideration of the covenants and conditions set forth herein, the parties agree as follows: 1. OWNER/DEVELOPER shall be bound by the terms of the Development Agreement, except as specifically amended as follows: 5. CONDITIONS GOVERNING DEVELOPMENT OF SUBJECT PROPERTY. 5.1. Owner/Developer shall develop the Property in accordance with the following special conditions: ADDENDUM TO DEVELOPMENT AGREEMENT - MDA 15-006 — EARL GLEN Page 1 of 4 2. 4 30 foot ii,,We land-seape bi&rshall be installed adjacent to the existinghome along E. Ak-Mllan ReaJ,- the remainder of the bi&r shall be 35 fieet wide -a-Y applieant shall 19povide 4 4 additional shrubs and 3 additional tyees ovel. an above ,,, rte U ntom i ,. the A.f A f,'1 a Road styeet a ff U t�LVV YI+ l+VI.L (. / Ll1 LLL/ L//LL lIGJ L/L , 4. The 614veway on Lot 4 ; Bloek 1 shall be designed wit -h a turn around so that d-rawing ofs-aid drivewt#, and tm-nareund shall be ineluded as an Exhibit in the A4. (See &hibit A 1) 5. Future attaehed hemes within the subdivision shall eomp4, with the elevation approved at the City Gouneil heaping on Mareh 6, 2007-,- a ee", of sai elevations- � L 11 a „1, d 7� n exhibit in the Il A (See �, L 1„t A � 1 VLt+YI.LLLV/LU U/Lt.LLL VL L%LIiL LL I.LG 4L 4LJ 6. Development of this site shall substantially comply with the preliminary plat, landscape plan and the conceptual residential building elevations shown in Exhibit,4 of the Findings of Fact and Conclusions of Law dated September 1, 2015. 7. The developer shall provide a minimum of 0.79 acres of open space and three (3) amenities on Lot 4, Block 2 as shown on the landscape plan including a covered picnic area, horseshoe pit and a pathway. The use of the common open space and site amenities will be for the benefit of the entire development. 2. That Owner/Developer agrees to abide by all ordinances of the City of Meridian and the Property shall be subject to de -annexation if the Owner/Developer, or their assigns, heirs, or successor shall not meet the conditions of this Addendum, and the Ordinances of the City of Meridian as herein provided. 3. This Addendum shall be binding upon and insure to the benefit of the parties' respective heirs, successors, assigns and personal representatives, including City's corporate authorities and their successors in office. This Addendum shall be binding on the Owner/Developer of the Property, each subsequent owner and any other person(s) acquiring an interest in the Property. Nothing herein shall in any way prevent sale or alienation of the Property, or portions thereof, except that any sale or alienation shall be subject to the provisions hereon and any successor owner or owners shall be both benefited and bound by the conditions and restrictions herein expressed. City agrees, upon written request of Owner/Developer, to execute appropriate and recordable evidence of termination of this Addendum if City, in its sole and reasonable discretion, had determined that Owner/Developer have fully performed its obligations under this Addendum. 4. If any provision of this Addendum is held not valid by a court of competent jurisdiction, such provision shall be deemed to be excised from this Addendum and the invalidity thereof shall not affect any of the other provisions contained herein, ADDENDUM TO DEVELOPMENT AGREEMENT - MDA 15-006 — EARL GLEN Page 2 of 4 5. This Addendum sets forth all promises, inducements, agreements, condition, and understandings between Owner/Developer and City relative to the subject matter herein, and there are no promises, agreements, conditions or under -standing, either oral or written, express or implied, between Owner/Developer and City, other than as are stated herein. Except as herein otherwise provided, no subsequent alteration, amendment, change or addition to this Addendum shall be binding upon the parties hereto unless reduced to writing and signed by them or their successors in interest or their assigns, and pursuant, with respect to City, to a duly adopted ordinance or resolution of City. a. Except as herein provided, no condition governing the uses and/or conditions governing development of the subject Property herein provided for can be modified or amended within the approval of the City Council after the City has conducted public hearing(s) in accordance with the notice provisions provided for a zoning designation and/or amendment in force at the time of the proposed amendment. 6. This Addendum shall be effective as of the date herein above written. 7. Except as amended by the Addendums, all terms of the previous Agreements shall remain in full force and effect. ACKNOWLEDGMENTS IN WITNESS WHEREOF, the parties have herein executed this Addendum and made it effective as hereinabove provided. Attest: Jaycek. o-TI'm-mi-a OWNER/DEVELOPER: BRINEGAR INVESTMENTS, LLLP A _ CITY OF MERIDIAN V �^ j Cily ,r y �, dClA 610 �F Thr 71t@ASVR4. Weerd ADDENDUM TO DEVELOPMENT AGREEMENT - MDA 15-006 — EARL GLEN Page 3 of 4 STATE OF IDAHO ) ss. County of Ada ) On this .,4 day of , 201f, before me, the undersigned, a No x Public in and for said State, personally appeared ®ev4Mknown or identified to me to be the G f Brinegar Investments, LLLP, the person who executed the instrument on behalf of said Idaho partnership. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. ee•` ti0PE R/ Qso .• pTARy••• St e 000400164"S" STATE STATE OF IDAHO ) ss County of Ada ) � r Notary Public for Idaho Residing at:-tj1 My commission expires: 15 r ! N On this (� day of aY c lti 201' before me a Notary Public, personally appeared Tammy de Weerd and or identified to me to be the Mayor and Clerk, respectively, of the City of Meridian, who executed the instrument or the person that executed the instrument of behalf of said City, and acknowledged to me that such City executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. .... pp -Q �Y •'• Notary Public for Idaho 4 • Residing at:�� ) (� O r Commission expires: ti�: ADDENDUM TO DEVELOPMENT AGREEMENT - MDA 15-006 — EARL GLEN Page 4 of 4 CITY OT MEERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER E IDIANt-, (��Zwu 1 1i A �,11 . In the Matter of the Request for Rezone of 1.65 Acres of Land with an R-15 Zoning District; Preliminary Plat Consisting of Seventeen (17) Single Family Residential Building Lots; Three (3) Multi -family Lots and Three (3) Common Lots on Approximately 4.65 Acres in the 11-8 and Proposed R-15 Zoning Districts; Conditional Use Permit for a Multi --family Development Consisting of Sixteen (16) Residential Dwelling Units AND Development Agreement Modification to Amend the Development Plan from a Single Family Development to a Mix of Single Family and Multi -family, for Earl Glen Subdivision, Located on the North Side of E. McMillan Road, East of N. Locust Grove Road, by Brinegar Investments, LLLP. Case No(s), RZ-15.009; PP -15-011; CUP -15-015 and MDA -15-006 For the City Council Hearing Date of: August 18, 2015 (Findings on September 1, 2015) A. Findings of Fact 1, Hearing Facts (see attached Staff Report for the hearing date of August 18, 2015, incorporated by reference) 2, Process Facts (see attached Staff Report for the hearing date of August 18, 2015, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of August 18, 2015, incorporated by reference) 4, Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of August 18, 2015, incorporated by reference) B, Conclusions of Law 1, The City of Meridian shall exercise the powers conferred upon it by the "Local Land Use Planning Act of 1975," codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503), 2, The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4, Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction, CITY Or MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASENO(S). RZ-15-009; PP -15-011; CUP -15-015 &MDA -1 5-006 -1- 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6, That the City has granted an order of approval of the annexation and zoning request in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Planning Department, the Public Works Department and any affected party requesting notice. 7. That this approval is subj ect to the Conditions of Approval all in the attached staff report for the hearing date of August 18, 2015, incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § 11 -5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant's request for Rezone; Preliminary Plat; Conditional Use Permit and Development Agreement Modification is hereby approved per the conditions of approval in the attached Staff Report for the hearing date of August 18, 2015, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Preliminary Plat Duration Please take notice that approval of a preliminary plat, combined preliminary and final plat, or short plat shall become null and void if the applicant fails to obtain the city engineer's signature on the final plat within two (2) years of the approval of the preliminary plat or the combined preliminary and final plat or short plat (UDC 11 -6B -7A). In the event that the development of the preliminary plat is made in successive phases in an orderly and reasonable manner, and conforms substantially to the approved preliminary plat, such segments, if submitted within successive intervals of two (2) years, may be considered for final approval without resubmission for preliminary plat approval (UDC 11 -6B -7B). Upon written request and filed by the applicant prior to the termination of the period in accord with 11-613-7.A, the Director may authorize a single extension of time to obtain the City Engineer's signature on the final plat not to exceed two (2) years. Additional time extensions up to two (2) years as determined and approved by the City Council may be granted. With all extensions, the Director or City Council may require the preliminary plat, combined preliminary and final plat or short plat to comply with the current provisions of Meridian City Code Title 11. if the above timetable is not met and the applicant does not receive a time extension, the property shall be required to go through the platting procedure again (UDC 11- 6B -7C). Notice of Two (2) Year Conditional Use Permit Duration Please take notice that the conditional use permit, when granted, shall be valid for a maximum period of two (2) years unless otherwise approved by the City. During this time, the applicant shall commence the use as permitted in accord with the conditions of approval, satisfy the CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER, CASE NO(S). RZ-15-009; PP -15-011; CUP -15-015 & MDA -15-006 -2- requirements set forth in the conditions of approval, and acquire building permits and commence construction of permanent footings or structures on or in the ground. For conditional use permits that also require platting, the final plat must be signed by the City Engineer within this two (2) year period. Upon written request and filed by the applicant prior to the termination of the period in accord with 11 -5B -6.G.1, the Director may authorize a single extension of the time to commence the use not to exceed one (1) two (2) year period. Additional time extensions up to two (2) years as determined and approved by the City Council may be granted. With all extensions, the Director or City Council may require the conditional use comply with the current provisions of Meridian City Code Title 11 (UDC 11 -5B -6F). Notice of Two (2) Year Development Agreement Duration The development agreement shall be signed by the property owner and returned to the City within two (2) years of the City Council granting annexation and/or rezone (UDC 11 -5B -3D). A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the City if filed prior to the end of the two (2) year approval period (UDC 11 -5B -3F). E. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. F. Attached: Staff Report for the hearing date of August 18, 2015 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). RZ-15-009; PP -15-011; CUP -15-015 & MDA -15-006 -3- By action of the City Council at its regular meeting held on the 2015. COUNCIL PRESIDENT CHARLIE ROUNTREE COUNCIL VICE PRESIDENT KEITH BIRD COUNCIL MEMBER DAVID ZAREMBA COUNCIL MEMBER JOE BORTON COUNCIL MEMBER LUKE CAVENER day of , VOTED_�, VOTED. VOTED-1j1-,1--- VOTED OTED VOTED VOTED COUNCIL MEMBER GENESIS MILAM VOTED MAYOR TAMMY de WEERD VOTED (TIE BREAKER) Mayor Tam y e Weerd Attest: :lay0ee001man City Clerk �tit�sf-u n uc'Urrr City of E IDIAN&--- SEAL rEA y`1ht IRf ���Re � Copy served upon Applicant, The Planning Division, Public Works Department and City Attorney. By: Dated:_ a ,�` City Clerk's Office CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S), RZ-15-009; PP -15-011; CUP -15-015 & MDA -15-006 -4- EXHIBIT A 1616 S South Shoshone St. A Boise Idaho A 83705 A 208.342-7067 A 208-342-7437 FAX RE -ZONE DESCRIPTION A PAROL OF LAND BEING PART OF THE SOUTHWEST % OF THE SOUTHWEST 1/a OF SECTION.2% TOWNSHIF4 NORTH, RANGE 1 EAST, BoiSEMERiDIAN, CITY OF MER101AN, ADA COUNTY, IDAHO A parcel of Land being Part of the Southwest % of the Southwest 1 of Section 29, Township 4 North, {range -1 Cast, Boise Meridian, City of Meridian, Ada County, Idaho, more particularly described as follows; A. COMMENCING at the found Zinc Cap Monument maridng the Southwest cornerof Section 29, from which a found 518" rebar with set Aluminum Cap marking the South Quarter Corner of Section 29 bears South $9'12'29" Cast, a distance of 2653.18 feet; B. thence along the Southerly lino of Section 29, South 89°12'2.9" East, a distance of 485.65 feet to the Southerly extension of the Westerly line of the parcel described in Warranty Deed Instrument No, 110010666, Ada County Records, the POINT OF BEGINNING of the parcel herein described; C. thence along said Westerly line North 02°12'20" Cast, a distance of 2099 feet; D. thence South 89`120' C=ast, a distance of 63.78 feet to a point of tangency in the center line of North Beethoven Avenue; E. thence continuing altmg the center line of North Beethoveri Avenue the following two (2) courses; F. South 89'12'49" cast, a distance of 1IV6 feet, G. along a curve to the left having alength of 23,71 feet, a radius of 32,00 feet, a central angle of 42027'1'6", tangents of 12.0 feet and a long chord of which bears North 69'33'33" C=ast, a distance of 23,17 feet; H. thence leaving said center line, South 87044'05" East, a distance of 134.80 feel to the Easterly boundary of the property described in Warranty Deed Instrument No. 110010666, Ada County Records; Earl Glen — RZ 15-009 — MDA 15-006 EXHIBIT A 1, thence along said Easterly boundary, South 02°15'55° West, a distanco of 214.52 feet to the Southerly line of Section 29; J. thence along said Southerly line, North 89°12'29" West, a distance of 338,55 feet to Vie POINT OF BEGINNING, This description is intended to describe a portion of the real property conveyed by Warranty ©eod Instrument No, 110010666, Ada County Records, a portion of public right- of-way, and no other property. Containing 71,910 square feet (11.650 acres) more or less. Subject to existing easements, rights-of-way, and covenants as any may exist, of record and not of record. Any modification of this description shall render it null and Pox Land Surveys, Inc.. Aaron P. flush, Project Manager, PLS 12464 END OF DESCRIPTION �G;11'p�jectit�7 L•11i d3�1-13rin�pi�r.Pq�P��j111.� 11)oecU)csceiplionctl d3 d-RIiZOV l :d1b.30-1 A.tk�c Earl Glen — RZ 15-009 — MDA 15-006 30 EXHIBIT A cuRVE TAelE CUoy LENGTH RADIUS I DELTA TANGENT CH. BEARING I CH. LENGTH _--C1 237Y _ .3280' _ 0427211C' V -4T NW33 ITIS 2317' REZONE AREA LIMITS -- PARCEL BOUNDARY LINE. SECTION LINE FXISTNG RIOH1.Or-MY LINO FUTURE PLANNEDI.OTLINtS �. SETALUMINUMCAPMONUMENT 0 FOUND ZINC CAP MONUMENT A REZONE ARUAANOWPOINY,NOTUINGSET ($0' WIOR) i --- --j tt I ' ' I I I 0�I i S 91 12' 49"E _A-x,3B7° 44' 0YE , 63.78' --1_16.78' I � N I rFi I RE -ZONE, AREA +? � (1,850AC+1} t 4 r ! r�'iIN I �iN. 29 POINT DP BEGINNING 495,65' f 338:55' 182 31 32 589012'29"E 2859,18' E. MCA4 [11, [.AN T�-OAD :RASIS OF BRARW Earl Glen — RZ 15-009 — MDA 15-006 FOX I,AND SI.RVEYS INC_ (208) 3427967 STAFF REPORT HEARING DATE: TO: FROM: SUBJECT: EXHIBIT �'B August 18, 2015 Mayor and City Council Bill Parsons, Planning Supervisor Josh Beach, Associate City Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 RZ-15-009; PP -15-011; CUP -15-015 and MDA -15-006 — Earl Glen L SUMMARY DESCRIPTION OF APPLICANT'S REQUEST The applicant, Brinegar Investments, LLLP, has submitted an application for the following: 1) a rezone of 1.65 acres of land from R-8 (Medium -density Residential) zoning district to the R-15 (Medium high-density Residential) zoning district; 2) a preliminary plat consisting of seventeen (17) single-family residential lots, three (3) multi -family residential lots and three (3) common lots on approximately 4.65 acres of land in the R-8 and proposed R-15 zoning districts; 3) a conditional use permit to develop a multi -family development consisting of sixteen (16) dwelling units (two (2) four Alex structures and one (1) eight Alex structure); and 4) a development agreement modification to change the development plan from a single family development to a mix of single family and multi -family. See Section VII and Analysis, for more information. II. SUMMARY RECOMMENDATION Staff recommends approval of the proposed RZ, PP, CUP and MDA applications based on the Findings of Fact and Conclusions of Law in Exhibit C of the Staff Report, The Meridian Planning and Zoning Commission heard these items on July 16, 2015. At the public hearing, the Commission voted to recommend approval of the subiect RZ, PP and CUP requests. a. Summary of Commission Public Hearing: i. In favor: Lance Warnick ii. In opposition: None W. Commenting: None iv. Written testimony: None v. Staff presenting application: Bill Parsons vi. Other staff commenting on application: None b. Key Issue(s) of Discussion by Commission: i. None c. Key Commission Change(s) to Staff Recommendation: L None d. Outstanding Issue(s) for City Council: i. None Earl Glen —RZ-15-009; PP -15-011; CUP -15-015; MDA -15-006 PAGE 1 EXHIBIT A MeridianThe 'ty Council heard these items on August 18, 2016. At the public hearing. the Coun i approved the subiect RZ. PP. CUP and MDA reauest a. 11-8-FAW Y k3JIK3\�lYi2[Nl iL In opposition: None UL Commentin Written _ IJ_1 _I_ ► I1•. y� Staff presenting application: '-ll P 11- _ staff commenting on application: None b. Key Issues of Discussion b 1 1_ . _►_ • Council ChanL-es1 Staff/Commission L ' 1 m_I_l' 1 1 : - 11. \�a III. PROPOSED MOTION Approval After considering all staff, applicant and public testimony, I move to approve File Numbers RZ-15-009; PP - 15 -011; CUP -15-015 and MDA -15-006 as presented during the hearing on August 18, 2015, with the following modifications: (Add any proposed modifications.) Denial After considering all staff, applicant and public testimony, I move to deny File Numbers RZ-15-009; PP -15- 011; CUP -15-015 and MDA -15-006, as presented during the hearing on August 18, 2015, for the following reasons: (You should state specific reasons for denial.) Continuance I move to continue File Numbers RZ-15-009; PP -15-011; CUP -15-015 and MDA -15-006 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance.) IV. APPLICATION AND PROPERTY FACTS A. Site Address/Location (parcel #S0529336265): The subject property is located on the north side of E. McMillan Road, east of N. Locust Grove Road in the southwest ''/a of Section 29, Township 4 North, Range 1 East. B. Applicant/Owner: Brinegar Investments, LLLP 1925 N. Locust Grove Road Meridian, Idaho 83646 C. Representative: Lance Warnick, Aspen Engineers 485 W. Main Street, Suite B Kuna, ID 83634 D. Applicant's Statement/Justification: Please see applicant's narrative for this information. V. PROCESS FACTS A. The subject applications are for a rezone, preliminary plat, conditional use permit and development agreement modification. Except for the development agreement modification request, which only Earl Glen — RZ-15-009; PP -15-011; CUP -15-015; MDA -15-006 PAGE 2 EXHIBIT A requires City Council review, a public hearing is required before the Planning and Zoning Commission and City Council on this matter, consistent with Meridian City Code Title 11, Chapter 5. B. Newspaper notifications published on: June 29, and July 13, 2015 (Commission); July 27, and August 10, 2015 (Council) C. Radius notices mailed to properties within 300 feet on: June 25, 2015 (Commission); July 23, 2015 Council D. Applicant posted notice on site by: July 6, 2015 (Commission); August 7, 2015 (Council) VI. LAND USE A. Existing Land Use(s): The site consists of a single family residence that will be removed upon development of the site. The property is currently zoned R-8. B. Character of Surrounding Area and Adjacent Land Use and Zoning: North: County residence and Sheridan Place Subdivision, zoned RUT in Ada County and R-8 South: Idaho Power Substation, zoned R-8 East: Sheridan Place Subdivision, zoned R-8 West: Vacant and developed commercial property, zoned C -N C. History of Previous Actions: In 2006, the property received annexation and preliminary plat approval (AZ -06-052 and PP -06-052) to develop 26 residential lots with a mix of townhomes and single family detached homes in the R-8 zoning district. A development agreement was required as a provision of annexation, recorded as Instrument #107071997, and restricts the use of the property to the mix of residential uses as noted above. The previously approved preliminary plat has since expired. D. Utilities: a) Location of sewer: This development will connect to the existing sanitary sewer main near the southwest corner of the development. b) Location of water: This development will connect to the existing water mains along the south, west and north boundaries. c) Issues or concerns: None E. Physical Features: 1. Canals/Ditches Irrigation: No major facilities exist on this site. 2. Hazards: Staff is not aware of any hazards that exist on the property. 3. Flood Plain: This property does not lie within the Floodplain Overlay District. VII. COMPREHENSIVE PLAN ANALYSIS This property is designated Medium Density Residential (MDR) on the Comprehensive Plan Future Land Use Map (FLUM). The MDR designation allows smaller lots for residential purposes within City limits. Uses typically include single family homes at densities of 3 to 8 dwelling units per acre. The proposed preliminary plat includes seventeen (17) single-family lots and three (3) multi -family residential lots on approximately 4.65 acres. The applicant has submitted a concurrent rezone and conditional use permit application to develop the proposed multi -family lots (R-15 portion of the property) with sixteen (16) dwelling units. The overall gross density of the project is 7.10 dwelling units to the acre. Staff finds that Earl Glen — RZ-15-009; PP -15-011; CUP -15-015; MDA -15-006 PAGE 3 EXHIBIT A the proposed development is consistent with the MDR land use designation and UDC density requirements of the current R-8 and the requested R-15 zoning districts. Staff finds the following Comprehensive Plan policies to be applicable to this property and apply to the proposed use (staff analysis in italics): "Require landscape street buffers for new development along all entryway corridors." (2.01.02E) A 35 foot wide landscape buffer is required along E. McMillan Road, designated an entryway corridor, in accord with the standards listed in UDC I1 -3B -7C Landscape Buffers along Streets. "Provide for a wide diversity of housing types (single-family, modular, mobile homes and multi -family arrangements) and choices between ownership and rental dwelling units for all income groups in a variety of locations suitable for residential development." (3.07.03B) Staff finds developing this property with a mix of residential uses provides housing diversity in this part of the City which is currently lacking and the increased density is necessary to support the existing and frtture commercial development to the west. "Restrict private curb cuts and access points on collectors and arterial streets." (3.06.02D) The plan as submitted depicts the extension of local street (N. Beethoven Ave) and no access is proposed or approved via E. McMillan Road in accord with UDC 11-3A-3. For the multi family portion of the development the applicant will have to execute a reciprocal cross access and shared parking agreement between Lots 12-14, Block Ito ensure Lot 13, Block I has local street access. "Review new development for appropriate opportunities to connect local roads and collectors to adjacent properties (stub streets)." (3.03.020) The applicant is proposing to extend E. Roaring Creek Street to N. Beethoven Avenue to provide another means of access to the development and provide Sheridan Place Subdivision access to the commercial development to the west in accord with this policy. "Permit new development only where urban services can be reasonably provided at the time of final approval and development is contiguous to the City." (3.01.01F) City services are readily available to serve the proposed development in accord with UDC I1 -3A-21. "Require all new and reconstructed parking lots to provide landscaping in internal islands and along streets." (2.01.04B) Perimeter landscaping and internal planter islands are proposed in the new parking areas however, they must comply with the landscape requirements in UDC 11 -3B -8C. "Locate high-density development, where possible, near open space corridors, or other permanent major open space and park facilities, Old Town, and near major access thoroughfares." (3.07.02L) The proposed development is located adjacent to commercial development and McMillan Road, designated an arterial roadway which is currently tinder construction and being widened to 5 lanes. "Elevate quality of design for houses and apartments; evaluate the need for design review guidelines for single-family homes." (3.07.020) The multi family structures within the proposed development will be subject to the design standards in UDC 11-3A-19 and the guidelines in the Meridian Design Manual. "Require usable open space to be incorporated into new residential subdivision plats." (3.07.02A) Earl Glen — RZ-15-009; PP -15-011; CUP -15-015; MDA -15-006 PAGE 4 EXHIBIT A The applicant's proposal is to develop an integrated residential development that shares common open space and site amenities. Since the proposed development is under five (5) acres in size, common open space is not required for the single family portion of the development. However, the speck use standards for the multi family development require common open space and site amenities based on the square footages and the number of units. As proposed, the landscape plan depicts 0.79 acres of common open space and three (3) amenities (only two are required) in accord with UDC I1-4-3-27. Based on the analysis above, staff finds the proposed development is consistent with the Comprehensive Plan. VIII. UNIFIED DEVELOPMENT CODE (UDC) A. Purpose Statement of Zone(s): Purpose Statement of the Residential Districts (R-8 and R-15): The purpose of the residential districts is to provide for a range of housing opportunities consistent with the Meridian Comprehensive Plan. Residential districts are distinguished by the allowable density of dwelling units per acre and corresponding housing types that can be accommodated within the density range. B. Schedule of Use: UDC Table 11-2A-2 lists the principal permitted (P), accessory (A), conditional (C), and prohibited (-) uses in the R-8 and R-15 zoning districts. Any use not explicitly listed, or listed as a prohibited use is prohibited. The proposed single family detached dwellings are principally permitted in the R-8 zoning district; the proposed multi -family development is listed as a conditional use in the R-15 zoning district. The specific use standards listed in UDC 11-4-3-27 for multi -family developments apply to a portion of the development. C. Dimensional Standards: Development of the site shall comply with the dimensional standards listed in UDC 11-2A-6 and UDC 11-2A-7 for the R-8 and R-15 zoning districts. D. Landscape Standards: 1. Street buffer landscaping shall be installed in accordance with the standards listed in UDC Table 11- 2A-7 and UDC 11 -3B -7C. 2. Parking lot landscaping: All parking lot landscaping shall comply with the standards listed in UDC 11 -3B -8C. 3. The proposed pathway shall comply with the design standards in accord with UDC 11-3A-8. 4. Common open space and site amenities are required to be provided on the site in accord with the requirements listed in 11-4-3-27C and 11-4-3-27D. E. Subdivision Design and Improvement Standards: The subdivision must comply with the subdivision design standards outlined in UDC 11-6C-3. F. Off -Street Parking: Off-street parking is required in accord with UDC Table 11-3C-6 for single-family and multi -family dwellings. G. Structure and Site Design Standards: The proposed multi -family development must comply with the design standards in accord with UDC 11-3A-19. IX. ANALYSIS A. Analysis of Facts Leading to Staff Recommendation: DEVELOPMENT AGREEMENT MODIFICATION (MDA) AND REZONE (RZ): Per the recorded DA, the property is limited to developing with single family attached and detached homes. The applicant proposes to rezone 1.65 acres of land from the R-8 zoning district to the R-15 zoning district and amend Earl Glen — RZ-15-009; PP -15-011; CUP -15-015; MDA -15-006 PAGE 5 EXHIBIT A the recorded DA to develop the three (3) proposed multi -family structures requested with the concurrent CUP application. The applicant's proposed changes to the DA are attached as Exhibit A.7. As part of the amendment to the DA, the applicant has requested that the open space approved with the proposed development be allowed to count towards the required open space when the owner develops the property to the north which is under the same ownership. Because the northern property is not concurrently proposed for annexation into the City and does not having conceptual development plans, staff is not amenable to the applicant's request. However, staff would entertain this proposal if/when the applicant request annexation of the properties north of the proposed development. The legal description submitted with the application, included in Exhibit C, shows the boundaries of the property proposed to be rezoned. PRELIMINARY PLAT (PP): The proposed preliminary plat consists of seventeen (17) single-family residential building lots, three (3) multi -family residential lots and three (3) common lots on approximately 4.65 acres of land in the existing R-8 and the proposed R-15 zoning districts. The average lot size proposed for the development is 5,849 square feet. The gross density of the development is proposed at 7.10 dwelling units per acre consistent with the FLUM designation of MDR. Dimensional Standards: The proposed plat is required to comply with the dimensional standards of the R-8 and R-15 zoning districts listed in UDC Tables 11-2A-6 and 11-2A-7. Staff has reviewed the proposed plat and found the plat to comply with the minimum street frontage and lot size requirements of the applicable districts. Existing Structures: There is an existing home on the site that is required to be removed prior to signature on the final plat by the City Engineer. Access: Access to this development is proposed from the extension of N. Beethoven Avenue and E. Roaring Creels Street. Direct lot access via E. McMillan Road is not proposed or approved with this application. The internal streets are proposed as a reduced street section (48 feet of right-of-way; 34 feet between curbs). Staff is supportive of the public street access and reduced street sections proposed for the development. For the multi -family portion of the development the applicant will have to execute a reciprocal cross access and shared parking agreement between Lots 12-14, Block Ito ensure Lot 13, Block 1 has local street access in accord with UDC 11-3A-3. The applicant must include a note on the face of the final plat that details this requirement or provide a separate recorded copy of the agreement prior to signature on the final plat. Landscaping: A 35 -foot wide street buffer is required along E. McMillan Road, an entryway corridor, per UDC Table 11-2A-7. The landscape plan submitted with the application depicts the required landscape buffer required by the UDC. Common Open Space & Site Amenities: All new single-family developments 5 acres in size or greater are required to provide open space and site amenities in accord with the standards listed in UDC 11-3G- 3. Although the development is under the 5 acre minimum, the applicant is proposing to provide 0.79 acres of common open space and three (3) site amenities to be a shared in common with the proposed multi -family development and the single family development. See the multifamily common open space and site amenities for more detail. Earl Glen — RZ-15-009; PP -15-011; CUP -15-015; MDA -15-006 PAGE 6 EXHIBIT A Fencing: The applicant is proposing 4 -foot and 6 -foot tall vinyl fencing on the submitted landscape plan. Fencing adjacent to interior common open space areas and pathways is restricted to 4 -feet in height if solid material is used and 6 feet in height if open vision material is used, in accord with UDC 11-3A-7. The fencing plan shown on the submitted landscape plan complies with the UDC. Sidewalks: UDC 11-3A-17 requires detached sidewalks to be constructed along all arterial streets. With the recent improvements to the intersection, a 5 -foot wide detached sidewalk was constructed along E. McMillan Road. However, the existing residence has an existing driveway to McMillan Road that must be removed with the installation of the landscape buffer. The applicant is also proposing to construct 5 -foot wide attached sidewalk adjacent to N. Beethoven Avenue and E. Roaring Creek Street in accord with the UDC standards. Pressure Irrigation: The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water. The applicant should be required to utilize any existing surface or well water for the primary source. If a surface or well source is not available, a single -point connection to the culinary water system shall be required. If a single -point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to signature on the final plat by the City Engineer. An underground, pressurized irrigation system should be installed to all landscape areas per the approved specifications and in accordance with UDC 11-3A-15 and MCC 9-1-28. CONDITIONAL USE PERMIT (CUP): A CUP is requested for a multi -family development in the proposed R-15 zoning district as required by UDC Table 11-2A-2. The multi -family development is proposed to consist of sixteen (16) dwelling units consisting of three (3) structures (one eight-plex and two four-plexes); each on individual lots. Unit mix will consist of eight (8) two bedroom units and eight (8) three bedroom units. Specific Use Standards: The specific use standards for multi -family developments listed in UDC 11-4- 3-27 apply to development of this site as follows: Buildings shall provide a minimum setback of 10 feet, unless a greater setback is otherwise required by the UDC. The foundations of the multi family structures have a greater setback than 10 feet but several of the front porch columns are located right at the 12 foot setback in compliance with the R-15 dimensional standards. Service areas: On-site service areas, outdoor storage areas, waste storage, disposal facilities, and transformer or utility vaults shall be fully screened from view from any public street. The proposed trash enclosure is located near the street and will be highly visible. Further, the submitted plans do not depict the location of any transformers or mechanical equipment. With CZC and DES application, the applicant must demonstrate compliance with all of the aforementioned requirements. A minimum of 80 square feet (s.f.) of private useable open space is required to be provided for each unit. The submitted plans depict balconies in excess of 80 sf in accord with this provision. Developments with 20 units or more shall provide a property management office, a maintenance storage area, a central mailbox location with provisions for parcel mail that provides safe pedestrian and/or vehicular access and a directory map of the development at an entrance or convenient location for those entering the development. The requirement is not applicable because the proposed development is under 20 dwelling units. At a minimum, 350 s.£ of common open space is required for each unit containing more than 1,200 s.f, of living area. Because all of the proposed units are larger than. 1,200 square feet of living area, a minimum of 5,600 sf of common open space is required to be provided. The submitted site plan depicts approximately 0. 79 acres (34,412 s f) of common open space which Earl Glen — RZ-15-009; PP -15-011; CUP -15-015; MDA -15-006 PAGE 7 EXHIBIT A is in excess of the open space required by City Code. Staff finds the applicant has provided adequate landscaping for the site. For multi -family developments with less than 20 units or more, 2 site amenities are required to be provided with at least one from each category listed in UDC 11-4-3-27D. Because sixteen (16) units are proposed, two (2) amenities must be provided for the site with at least one from each category. The applicant is proposing a covered picnic area, horseshoe pit and a 6 -foot wide pathway in Lot 4, Block 2. Staff finds the applicant complies with the site amenity requirement of the UDC. Landscaping is required to comply with UDC 11-4-3-27-F. All street facing elevations shall have landscaping along their foundation as follows: the landscaped area shall be at least 3 -feet wide and have an evergreen shrub with a minimum mature height of 24 inches for every 3 linear feet of foundation. The remainder of the area shall be landscaped with ground cover plans. The submitted landscape plan complies with this requirement. The development is required to record legally binding documents that state the maintenance and ownership responsibilities for the management of the development, including, but not limited to, structures, parking, common areas, and other development features. The applicant must submit this documentation of compliance with this requirement with the Certificate of Zoning Compliance application. Further, UDC ll-3B-7C2.a requires all residential street buffers to be on a common lot maintained by a homeowner's association. Parking: For multi -family developments, off-street parking is required in accord with the standards listed in UDC Table 11-3C-6 as follows: ➢ The applicant is proposing to construct a mix of 2 and 3 bedroom units therefore; 2 parking spaces are required for each unit; at least 1 in a covered carport or garage. Based on the number of units (16 dwelling units), a total of thirty-two (32) parking stalls are required; sixteen (16) covered and sixteen (16) open spaces. A total of 33 stalls are proposed for the site in accord with the UDC. A minimum of one bicycle parking space for every 25 proposed vehicle spaces or portion thereof is required to be provided on the site. The applicant is proposing to install (2) bike racks in the parking area of the proposed development consistent with this requirement. With the submittal of the CZC and DES application, the applicant must provide a detail of the proposed bike rack. Landscaping: Parking lot landscaping is required to be provided in accord with the standards listed in UDC 11 -3B -8C. In the northwest corner of the parking lot proposed for Lot 14, Block 1, the landscape buffer width is under the 5 foot minimum (4.80 feet). With the submittal of the certificate of zoning compliance application, the applicant must revise the landscape buffer to comply with UDC 11 -3B -8C. Building Elevations: Conceptual building elevations were submitted for both the single family homes and the multi -family structures in this development as shown in Exhibit A.6. Staff is supportive of the proposed design features portrayed with the elevations. Design features include a mixture of wood and brick siding, stone wainscot, covered front porches, decorative columns, pop -outs, decorative corbels, window trim and varying roof planes. Staff is supportive of the proposed elevations. Future single family detached homes constructed within the subdivision must comply with the elevations attached in Exhibit A.6 and refinement to the multi- family structures will occur during the review of the future CZC and DES application in accord with the standards below. The applicant has not provided any elevations for the proposed carports. Staff recommends that the proposed carports be painted and/or powdered coated to complement the color scheme of the proposed development. Earl Glen — RZ-15-009; PP -15-01 l; CUP -15-015; MDA -15-006 PAGE 8 EXHIBIT A Certificate of Zoning Compliance (CZC) and Design Review (DES): A CZC and DES application is required to be submitted to the Planning Division prior to issuance of building permits for any of the multi -family lots. Future multi -family structures on the site must comply with the design standards listed in UDC 11-3A-19 and the guidelines contained in the Meridian Design Manual. Staff recommends approval of the proposed RZ, PP, CUP, and MDA applications with the recommended conditions of approval in Exhibit B. IX. EXHIBITS A. Drawings/Other 1. Vicinity Map 2. Legal Description and Exhibit Map for Rezone Area 3. Proposed Preliminary Plat (dated: 05/19/15) 4. Proposed Landscape Plan (dated: 05/20/15) 5. Proposed Site Plan (dated: 05/19/15) 6. Conceptual Building Elevations 7. Applicant's Proposed Changes to Development Agreement B. Agency and Department Comments/Conditions C. Required Findings from Unified Development Code Earl Glen — RZ-15-009; PP -15-011; CUP -15-015; MDA -15-006 PAGE 9 Exhibit AJ: Vicinity Map Vicinity Map EXHIBIT A 0 0.175 0.35 Miles Print Date: 9122!2014 Vicinity Map Legend Parcels -Meridian Print Date: 9/2212014 Cr E IDIAN =- 0 0.175 0.35 Miles IR F The information shmm on this mop Is compiled from various sourws and is subject to constant revision. The City of Meridian makes no wananty or guarantee as to the content, aocu my, Gmetinass, or completeness of any ofthe data provided, and assumes no legal responslbiW for the informotion contained on this map. CNE IDIAN J -- i Earl Glen — RZ-15-009; PP -15-011; CUP -15-015; MDA -15-006 PAGE 10 EXHIBIT A Exhibit A.2: Legal Description & Exhibit Map for Rezone Area y1�4 1616 South Shoshone St. A Boise Idaho A 03705 d 200.342-7957 it 208-342-7437 FAX RE -ZONE DESCRIPTION A PARCEL OF LAND BEING PART OF THE SOUTHWEST'/a of THE SOUTHWEST % or SECTION.29, TOWNSHIP -4• NORTH, RANGE 1 FAST, BoisE MERIDIAN, CITY OF MERIDIAN, ADA COUNTY, IDAHO A parcel of Land being Part of the Southwest % of the Southwest %4 of Section 29, Township 4 North, Range -1 East, Bolse Meridian, City of Meridian, Ada County, Idaho, more particularly described as follows; A. COMMENCING at the found ,Zinc Cap Monument marking the Southwest corner of Section 29, from which A found 5/8" rebar with set Aluminum Cap marking the South Quarter Corner of Section 29 bears South 89'12'269" (east, a distance of 2653.18 feet; B. thence along the Southerly line of Section 29, South 89°12'2.9" East, a distance of 485.65 feet to the Southerly extension or the Westerly line of the parcel described in Warranty Deed Instrument No. 110010666, Ada County Records, the POINT or BEGINNING of the parcel herein described,- C. escribed; C. thence along said Westerly line North 02°12'20" Cast, a distance of 209.57 feet; D. thence South 89°1249" East, a distance of 63.78 feet to a point of tangency in tite center line of North Beethoven Avenue; E. thence continuincf along the center Ilne of North Beethoven Avenue the following two (2) courses, F. South 89"12'49" Fast, a distance of 118.76 feet; G. along a curve to the left having a length of 23.71 feet, a radius of 32.00 feet, a central angle of 42°27'1x6", tangents of 12.43 feet and a long chord of which bears North 69°33'33" Cast, a distance of 23.17 feet; H. thence leaving said center line, South 87°44'05" Gast, a distance of 134.80 feet to the Easterly boundary of the property described in Warranty Deed Instrument No. 110010666, Ada County Records; Earl Glen — RZ-15-009; PP -15-01 l; CUP -15-015; MDA -15-006 PAGE 11 E IDIANt-6�-- /C� Public IL D A H O Works Department TO: Mayor Tammy de Weerd Members of the City Council FROM: Austin Petersen — Transportation and Utility Coordinator DATE: March 14, 2015 Mayor Tammy de Weerd City Council Memberft Keith Bird Joe Borton Whe Cavener Genesis Milam Ty Palmer Anne Little Roberts SUBJECT: COST SHARE PERMIT WITH THE ADA COUNTY HIGHWAY DISTRICT FOR: STREET LIGHTING IMPROVEMENTS TO BE INCLUDED WITH THE FRANKLIN ROAD, BLACK CAT ROAD TO TEN MILE ROAD WIDENING PROJECT. THE $29,000 LOCAL MATCH IS TO BE PAID UP FRONT PER IDAHO TRANSPORTATION DEPARTMENT REQUIREMENTS. I. RECOMMENDED ACTION A. Move to: 1. Approve the attached Cost Share Permit with the Ada County Highway District (ACRD) 2. Authorize the Mayor to sign the permit II. DEPARTMENT CONTACT PERSONS Austin Petersen, Transportation and Utility Coordinator 489-0352 Warren Stewart, PW Engineering Manager 489-0350 Tom Barry, Director of Public Works 489-0372 III. DESCRIPTION A. Back rg ound The Idaho Transportation Department (ITD) and ACHD will be widening Franklin Road between Black Cat and Ten Mile Roads, and improving the Franklin and Black Cat Road intersection starting in the fall of 2016. The Public Works Department requested that continuous lighting be included as part of the road widening project. ACHD is the agency responsible for administering the design and construction of this project, and has agreed to incorporate the City's Page 1 of 3 new sidewalk and green stormwater infrastructure being installed with this project when developers install the lights at a later date. VI. TIME CONSTRAINTS This agreement needs to be executed prior to ACHD's submission of final plans to ITD this spring. VII. LIST OF ATTACHMENTS A. Ada County Highway District Cost Share Permit # 012 B. Exhibit A. Project Vicinity Map C. Exhibit B. City ofjMeridiaA15treet Light Improvement Plans Approved for Council Agenda: Page 3 of 3 3A i ate EXHIBIT A 1, thence along said Easterly boundary, South 02015'55" West, a distance of 2'14.52 feet to the Southerly line of Section 29; J. thence along said Southerly line, North 89012'29" West, a'distAhceOf 338.55 feet to the POINT OF BEGINNING. This description is intended to describe a portion of the real property conveyed by Warranty Deed Instrument No,110010666, Ada County records, a portion of public right- of-way, and no other properly. Containing 71,910 square feet (1.650 acres) more or less. Subject to existing easements, rights-of-way, and covenants as any may exist, of record and not of record. Any modification of this description shall render it null and Fox Land Surveys, Inc. Aaron P. Wish, Project Manager, PLS 12464 END OF DESCRIPTION 1G;til',vizcis\2tl (•111434-13rinagur.PclPmjtl�LSI 1?u�ytDcsu ipliunsll4_l4-ItIsT_OV li•IlC-3(1-Id,dtac. Earl Glen — RZ-15-009; PP -15-011; CUP -15-015; MDA -15-006 PAGE 12 30 31 EXHIBIT A CURVE'rABLE CURVELCNOTH RADIUS DELTA TANGENT CH. BEARING CH. LENGTH Ci 7.1.71' 92,00' 042'27'IC' 12.48' I N09'33'3,1`C- 1 23.17' REZONE AREA LIMITS — PARCEL BOUNDARY LINE SECTION LINE — — — GXISTNG RIGHT OF -WAY LINE — FUTURE PLANNED LOT LINES SET ALUMINUM CAP MONUMENT 0 FOUND ZINC CAP MONUMENT REZONC ARCA ANGLC POINT, NOTIIING SET �— --� .^2�AAiiihTC3 ei2 xS ST. — (50' WIVE) I 1 � 1 I i I 1 I P /r 8 9° 12' 49"E Sal° 44' 05 C- ra`f, Gt 6a 'm 118,N GN,, f 134.80' R -ZONL AREA Lo to q� Of (1.650 AC +!-) I �'ON P. —51 29POINT OF BEGINNING 485.65' ( 338.55' 1828.98'9 32 S89°1229E 2663,18' 32 E. MCMULI At -4 r(.)X I,AND SI. RWYh iNC. xf sKcrcHawo 73ASIb" Or, RRARINO (208) 342-7957 Earl Glen – RZ-15-009; PP -15-011; CUP -15-015; MDA -15-006 PAGE 13 EXHIBIT A Exhibit A.3: Proposed Preliminary Plat (dated: 05/19/15) PRELIMINARY PLAT OF EARL GLEN SUBDIVISION LOCATED IN A PORTION OF THE SW 114OFTHE SW 114 OF SECTION 29, TAN, R,I E, BOISE MERIDIAN, CITY OF MERIDIAN, ADA COUNTY, IDAHO MAY 19, 2015 Z f3 --------- --- --- wumv vw a mv� w. W, 4: PRELIMINARY PLAT OF EARL GLEN SUBDIVISION LOCATED IN A PORTION OF THE SW 114OFTHE SW 114 OF SECTION 29, TAN, R,I E, BOISE MERIDIAN, CITY OF MERIDIAN, ADA COUNTY, IDAHO MAY 19, 2015 Z f3 Earl Glen — RZ-15-009; PP -15-011; CUP -15-015; MDA -15-006 PAGE 14 wumv vw a mv� w. W, 4: PIAT VM PP -1 tae Earl Glen — RZ-15-009; PP -15-011; CUP -15-015; MDA -15-006 PAGE 14 EXHIBIT A Exhibit AA Proposed Landscape Plan (dated 05/20/15) ......,...........r1/ I� OVERALL SITE PLAN .,, 1 .... ,..... ENGINEER PEIALOPER u...._r.- 5M BED= LL3 AND LLA FOR LA241MAVE PLANS AND SH Mr LXM FOR DETATLO VICPIRY MAP LANDSCAPE CALCl1LAT10NS. �rore..T v.'o i..sdtr awa rtR-FYI' A•�A'R. • Nt•.lalf_i. r W..-.i.f t..f,lr r,JE. -N+ I �I� lra • � _/ wRt'tLL LTJ UT I L T I --------� ILMENN 181!'F \ i'WI .1n.ehLNdt+N.eC ttiKe: LUT 3 \ ..qT �\\ �-c'ux ttLc vNitRJ:Jtf 'r�t�t�Ly • \ _ \\`� —--_-----_'- GDOUL LANDSCAPE NO \ � TE8 may^=�y£r� �• L>r` mp-w� _x -1 4 J £%�'.0 .-.._....wn <•r F (-� II met UICE 6312= LLO FO$ OYE1iALL JIMM PLAN OM BHZW L$D rOA PLANT ,1+s�?t ( I I LTOT, LAFDOCAPR MUMS, AND j ."?? tt i II .`'T. aF PLANTING MWTADH s 4. y dy LTi N - • - LANDSCAPE PLAN r--- - - F 4�wx i4 w, k _.W — ' I II T r•' LOT :[ - 6 0 D E F e x d i L • a F 11 Ill ff ILA II LIJ Earl Glen — RZ-15-009; PP -15-011; CUP -15-015; MDA -15-006 PAGE 15 EXHIBIT A j! pla ------------- --- ------------ LIT ---- LEGEND, I —1 r L"T 71 —GENERAL LANDSCAPE NOTES AYMT=4 !g1."gU'='A= I - M iy'wr1%1%1 41 AMY Lj L . . . . . . . . . . . . MM 5EUMU LLD 3MM OVMtMZ MTM FLAN• MM LANDSCAPE PLAN 9UMT KAW NIM MAW UNT, LhNMRCAPM N0rRK AND FLAM77" DIVZAJLS 111A.2 MEND, W'T' 4 P Pi7— lei % 3-�jr- m A ixpmlan* z op LANACAPE NOTES M'Zxt v mm.: j" T + SEE SHEET LLO FOR OVERALL SITE PLAN, SHEET L11-LIM FOR DETAMM LANDSOAPE PLANS. 4t c L FL �2. �O Earl Glen —RZ-15-009; PP -15-011; CUP -15-015; NMA -15-006 PAGE 16 EXHIBIT A Exhibit A.5: Proposed Site Plan (dated 05/19/15) CONDITIONAL USE PERMIT SITE PLAN FOR MULTI -FAMILY LOTS IN"��� EARL GLEN SUBDIVISION LOCATED IN A PORTION OF THE SW 1/4 OF THE SW 1/4 OF ` r SECTION 29, TAN, R.iE, BOISE MERIDIAN, ��"9�5�; � u •;��;� ��ti�m `�- CITY OF MERIDIAN, ADA COUNTY, IDAHO °`°$ MAY 19, 2015 --, —� i----8�------ — w;" IF Ww y� II' I y I WTIe RE �.{µ' I--.—,------- - EFS" ' ILOT , I 5.050 F I Bi sora I f) :_ �__ ___--I8.141 IF aidi3 mwa f0 / I Earl Glen — RZ-15-009; PP -15-011; CUP -15-015; MDA -15-006 PAGE 17 J ca wig W e Jf3 $ cc R -MEN SUMMON d 5RE W FOR MTKAtA Clo^yis EVI -1 tdl m CONDITIONAL USE PERMIT SITE PLAN FOR MULTI -FAMILY LOTS IN"��� EARL GLEN SUBDIVISION LOCATED IN A PORTION OF THE SW 1/4 OF THE SW 1/4 OF ` r SECTION 29, TAN, R.iE, BOISE MERIDIAN, ��"9�5�; � u •;��;� ��ti�m `�- CITY OF MERIDIAN, ADA COUNTY, IDAHO °`°$ MAY 19, 2015 --, —� i----8�------ — w;" IF Ww y� II' I y I WTIe RE �.{µ' I--.—,------- - EFS" ' ILOT , I 5.050 F I Bi sora I f) :_ �__ ___--I8.141 IF aidi3 mwa f0 / I Earl Glen — RZ-15-009; PP -15-011; CUP -15-015; MDA -15-006 PAGE 17 J ca wig W e Jf3 $ cc R -MEN SUMMON d 5RE W FOR MTKAtA Clo^yis EVI -1 tdl EXHIBIT A Exhibit A.6: Proposed Building Elevations (dated: 04/24/15) 4tr er ewvAtw" • 8 Rlky. C '6-UcdhttO1`4-- 'E1 t07 -,K h^h S?WX Sips; t-yeVh twr4 - MGKIBBEN + COOPER ARCHITECTS 1ICKIOREN + COOPER ARCHITECTS GAEL GtVN ��8�Pl4'iC KWAIUM Earl Glen — RZ-15-009; PP -15-011; CUP -15-015; MDA -15-006 PAGE 18 EXHIBIT A Left elevation Right elevation Earl Glen — RZ-15-009; PP -15-011; CUP -15-015; MDA -15-006 PAGE 19 EXHIBIT A Exhibit A.7: Applicant's Proposed Changes to Development Agreement Applicant's proposed changes are shown in underline/strilce-out format; Staff's recommended changes are shown in bold underline/strilce-out. 4. USES PERMITTED BY THIS AGREEMENT: The uses allowed pursuant to this Agreement are only those uses allowed under City's Zoning Ordinance codified as Meridian City Code Title 11 which are herein specified as follows: Construction and development of X617 single family residential lots, 3 multi-familX av�l e building lots and 3 common lots on 4.65 3-.-,L7 acres in. theesed R-8 and proposed R-15 zones pertinent to this Zmoi RZ-15-009 • PP -15-011 and CUP -15-015 applications. 5. CONDITIONS GOVERNING DEVELOPMENT OF SUBJECT PROPERTY: 5.1 Owner/Developer shall develop the Property in accordance with the following special conditions: .. • W. .. .. „ - ���NWAIWALWMWFCM 6. Development of this site shall substantially comply with the preliminary plat, landscape plan and the conceptual residential building elevations shown in Exhibit A. 7. The developer shall provide a minimum of 0.79 acres of open space and three (3) amenities on Lot 4, Block 2 as shown on the landscape plan including a covered picnic area, horseshoe pit and a pathway. The use of the common open space and site amenities will be for the benefit of the entire development. Earl Glen — RZ-15-009; PP -15-011; CUP -15-015; MDA -15-006 PAGE 20 EXHIBIT A B. Agency and Department Comments/Conditions 1. PLANNING DIVISION 1.1.1 Prior to the rezone ordinance approval, the addendum to the recorded DA shall be executed between the City of Meridian, the property owner(s) and the developer at the time of rezone ordinance adoption. A final plat application will not be accepted until the DA is recorded. The applicant shall contact the City Attorney's Office to initiate this process. The amended DA shall be signed by the property owner and returned to the City within two (2) years of the City Council granting the rezone. The DA shall, at minimum, incorporate the following provisions: 4. USES PERMITTED BY THIS AGREEMENT: The uses allowed pursuant to this Agreement are only those uses allowed under City's Zoning Ordinance codified as Meridian City Code Title 11 which are herein specified as follows: Construction and development of 2-6 17 single family residential lots, 3 multi- amilx e building lots and 3 common lots on 4.65 5.4-7 acres in the prepese R-8 and proposed R-15 zones pertinent to"n6052 RZ-15-009• PP -15-011 and CUP -15-015 applications. 5. CONDITIONS GOVERNING DEVELOPMENT OF SUBJECT PROPERTY: 5.1 Owner/Developer shall develop the Property in accordance with the following special conditions: 6., Development of this site shall substantially comply with the preliminary plat, landscape plan and the conceptual residential building elevations shown in Exhibit A. 7. The developer shall provide a minimum of 0.79 acres of open space and three (3) amenities on Lot 4, Block 2 as shown on the landscape plan including a covered picnic area, horseshoe pit and a pathway. The use of the common open space and site amenities will be for the benefit of the entire development. 1.2 Site Specific Conditions of Approval 1.2.1 Development of the site shall substantially comply with the preliminary plat, site plan, landscape plan, and conceptual building elevations included in Exhibit A, the design standards listed in UDC 11-3A-19, Earl Glen – RZ-15-009; PP -15-01 l; CUP -15-015; MDA -15-006 PAGE 21 _ �- - 2-1 - o MR lie W -W, W-0 101019. IN Will . -W. ..W 1011 -• -- . .... ,. • 6., Development of this site shall substantially comply with the preliminary plat, landscape plan and the conceptual residential building elevations shown in Exhibit A. 7. The developer shall provide a minimum of 0.79 acres of open space and three (3) amenities on Lot 4, Block 2 as shown on the landscape plan including a covered picnic area, horseshoe pit and a pathway. The use of the common open space and site amenities will be for the benefit of the entire development. 1.2 Site Specific Conditions of Approval 1.2.1 Development of the site shall substantially comply with the preliminary plat, site plan, landscape plan, and conceptual building elevations included in Exhibit A, the design standards listed in UDC 11-3A-19, Earl Glen – RZ-15-009; PP -15-01 l; CUP -15-015; MDA -15-006 PAGE 21 - - o MR lie W -W, W-0 101019. IN 6., Development of this site shall substantially comply with the preliminary plat, landscape plan and the conceptual residential building elevations shown in Exhibit A. 7. The developer shall provide a minimum of 0.79 acres of open space and three (3) amenities on Lot 4, Block 2 as shown on the landscape plan including a covered picnic area, horseshoe pit and a pathway. The use of the common open space and site amenities will be for the benefit of the entire development. 1.2 Site Specific Conditions of Approval 1.2.1 Development of the site shall substantially comply with the preliminary plat, site plan, landscape plan, and conceptual building elevations included in Exhibit A, the design standards listed in UDC 11-3A-19, Earl Glen – RZ-15-009; PP -15-01 l; CUP -15-015; MDA -15-006 PAGE 21 EXHIBIT A the guidelines contained in the City of Meridian Design Manual, and the conditions in this report. 1.2.2 The developer shall comply with the specific use standards for multi -family developments listed in UDC 11-4-3-27, including but not limited to the following: a. The applicant shall record legally binding documents that state the maintenance and ownership responsibilities for the management of the development, including, but not limited to, structures, parking, common areas, and other development features, per UDC 11-4-3-27G. b. Submit elevations of the proposed carports. The required carports shall be painted and/or powder coated to complement the overall color scheme of the development. c. All roof and wall -mounted mechanical, electrical, communications, and service equipment and trash enclosure shall be screened from public streets and properties by the use of parapets, walls, fences, enclosures, or by other suitable means. 1.2.3 The preliminary plat included in Exhibit A.3, dated May 19, 2015, shall include the following: a. Construct Lot 15, Block 1 and Lot 4, Block 2 as proposed. b. Cross -access and shared parking agreement shall be noted on the plat in accord with UDC 11 -3A - 3A.2. A separate cross -access easement and shared parking agreement may be recorded. c. Direct lot access to E. McMillan Road is prohibited include a note on the final plat. d. Prior to signature on the final plat, the applicant shall remove the existing curb cut on E. McMillan Road and replace it with curb, gutter and a 5 -foot detached sidewalk in accord with ACHD standards. 1.2.4 The landscape plan included in Exhibit A.4, dated March 20, 2015, shall include the following: a. Landscaping is required to be provided along the foundation of all street facing elevations in accord with the standards in UDC 11-4-3-27-F. b. Lot 15, Block 1 and Lot 4, Block 2 shall be landscaped as proposed. c. All street buffers and common open space shall be maintained by an owner's association as set forth in UDC 11-3B-7C2b. d. All parking lot landscaping must comply with UDC 11 -3B -8C. The 4.80 landscape buffer located in the northwest corner of the parking lot proposed for Lot 14, Block 1 shall measure 5 feet in width, measured from face of curb to back of sidewalk. d. The proposed pathway on Lot 4, Block 2 shall be constructed in accord with UDC 11-3A-8. 1.2.5 The site plan included in Exhibit A.5, dated May 20, 2015, shall be revised as follows: a. Provide a detail of the bike rack. b. The applicant shall construct a minimum of thirty-two (32) parking stalls for the development as dimensioned on the site plan; a minimum of sixteen (16) stalls shall be covered. 1.2.6 The applicant shall provide, at a minimum, a covered picnic area, a horseshoe pit and a walking path as proposed. 1.2.7 The applicant shall provide a minimum of 0.79 acres of common open space as proposed. 1.2.8 The existing residence shall be removed prior to City Engineer signature on the final plat. A demolition permit shall be procured from the Building Division, 1.2.9 The applicant shall record a final plat prior to applying for a building permit. Earl Glen — RZ-15-009; PP -15-011; CUP -15-015; MDA -15-006 PAGE 22 EXHIBIT A 1.3 General Conditions of Approval 1.3.1 Comply with all bulk, use, and development standards of the R-8 and R-15 zoning districts listed in UDC Chapter 2 District regulations. 1.3.2 Comply with the provisions for irrigation ditches, laterals, canals and/or drainage courses, as set forth in UDC 11-3A-6. 1.3.3 Install lighting consistent with the provisions as set forth in UDC 11-3A-11. 1.3.4 Provide a pressurized irrigation system consistent with the standards as set forth in UDC 11-3A-15, UDC 11-3B-6 and MCC 9-1-28. 1.3.5 Comply with the sidewalk standards as set forth in UDC 11-3A-17. 1.3.6 Install all utilities consistent with the standards as set forth in UDC 11-3A-21 and 11 -3B -5J. 1.3.7 Provide two (2) bicycle racks as proposed in accord with the UDC 11 -3C -5C. 1.3.8 Comply with the outdoor service and equipment area standards as set forth in UDC 11-3A-12. All HVAC equipment shall be screened from the adjacent streets. 1.3.9 Comply with all provisions of UDC 11-3A-3 with regard to maintaining the clear vision triangle. 1.3.10 Low pressure sodium lighting shall be prohibited as an exterior lighting source on the site. 1.3.11 All fencing constructed on the site shall comply with the standards as set forth in UDC 11-3A-7. 1.3.12 Staff's failure to cite specific ordinance provisions does not relieve the applicant of responsibility for compliance. 1.3.13 Provide temporary fencing around the perimeter of the building site to contain debris during construction prior to release of building permits. 1.4 Ongoing Conditions of Approval 1.4.1 The conditional use may only be transferred or modified consistent with the provisions as set forth in UDC 11 -5B -6G. The applicant shall contact Planning Division staff regarding any proposed modification and/or transfer of ownership. 1.4.2 The applicant and/or property owner shall have an ongoing obligation to prune all trees to a minimum height of six feet above the ground or sidewalk surface to afford greater visibility of the area. 1.5 Process Conditions of Approval 1.5.1 No signs are approved with this application. Prior to installing any signs on the property, the applicant shall submit a sign pen -nit application consistent with the standards in UDC Chapter 3 Article D and receive approval for such signs. 1.5.2 The conditional use approval shall be null and void if the applicant fails to 1) commence the use within two years as set forth in UDC 11 -5B -6F 1 or 2) gain approval of a time extension as set forth in UDC 11- 5B-6174. 1.5.3 The applicant shall submit and obtain approval of a Certificate of Zoning Compliance and Design Review application from the Planning Division, prior to submittal of any building permit application. 1.5.4 The preliminary plat approval shall be null and void if the applicant fails to either 1) obtain the City Engineer signature on a final plat within two years, or 2) gain approval of a time extension as set forth in UDC 11-6B-7. 2. PUBLIC WORKS DEPARTMENT Earl Glen — RZ-15-009; PP -15-011; CUP -15-015; MDA -15-006 PAGE 23 EXHIBIT A 2.1 Site Specific Conditions of Approval 2.1.1 A street light plan will need to be included in the final plat application. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting. A copy of the standards can be found at http://www.meridiancity.org/public works.aspx?id=272. In addition to Type 2 lighting on internal streets, the plan will need to include a type 1 light at the intersection of Beethoven Ave. and McMillan Rd. If possible, existing conduit should be used to connect the new Type 1 light to the lighting circuit at the intersection of McMillan and Locust Grove Roads. 2.2 General Conditions of Approval 2.2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub - grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2.2.2 Per Meridian City Code (MCC), the applicant shall be responsible to install sewer and water mains to and through this development. Applicant may be eligible for a reimbursement agreement for infrastructure enhancement per MCC 8-6-5. 2.2.3 The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20 -feet wide for a single utility, or 30 -feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian's standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2" x 11" map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to development plan approval. 2.2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 12-13-8.3). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single -point connection to the culinary water system shall be required. If a single -point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to prior to receiving development plan approval. 2.2.5 All existing structures that are required to be removed shall be prior to signature on the final plat by the City Engineer. 2.2.6 All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. 2.2.7 Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at (208)898- 5500 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B. Whitney at (208)334-2190. 2.2.8 Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and inspections (208)375-5211. Earl Glen — RZ-15-009; PP -15-011; CUP -15-015; MDA -15-006 PAGE 24 EXHIBIT A 2.2.9 Street signs are to be in place, sanitaiy sewer and water system shall be approved and activated, fencing installed, drainage lots constructed, road base approved by the Ada County Highway District and the Final Plat for this subdivision shall be recorded, prior to applying for building permits. 2.2.10 A letter of credit or cash surety in the amount of 110% will be required for all uncompleted fencing, landscaping, amenities, etc., prior to signature on the final plat. 2.2.11 All development improvements, including but not limited to sewer and water, fencing, micro -paths, pressurized irrigation and landscaping shall be installed and approved prior to obtaining certificates of occupancy. 2.2.12 Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 2.2.13 It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.2.14 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 2.2.15 Developer shall coordinate mailbox locations with the Meridian Post Office. 2.2.16 All grading of the site shall be performed in conformance with MCC 11-12-3H. 2.2.17 Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 2.2.18 The engineer shall be required to certify that the street centerline elevations are set a minimum of 3 -feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1 -foot above. 2.2.19 The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACRD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any sthuctures within the project. 2.2.20 At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 2.2.21 100 Watt and 250 Watt, high-pressure sodium street lights shall be required on all public roadways per the City of Meridian Improvement Standards for Street Lighting. All street lights shall be installed at developer's expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting. A copy of the standards can be found on the city of meridian Public Works Department's website at http://www.meridiancity.org/public_works.aspx?id=272. The contractor's work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. 2.2.22 The City of Meridian requires that the owner post to the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water and reuse infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. Earl Glen — RZ-15-009; PP -15-011; CUP -15-015; MDA -15-006 PAGE 25 EXHIBIT A 2.2.23 The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, water and reuse infrastructure for duration of two years. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-221. 3. POLICE DEPARTMENT 3.1 The Police Department did not submit comments on this application. 4. FIRE DEPARTMENT 4.1 Final Approval of the fire hydrant locations shall be by the Meridian Fire Department in accordance with International Fire Code Section (IFC) 508.5.4 as follows: a. Fire hydrants shall have the 4 %" outlet face the main street or parking lot drive aisle. b. Fire hydrants shall not face a street which does not have addresses on it. c. Fire hydrant markers shall be provided per Public Works specifications. d. Fire Hydrants shall be placed on corners when spacing permits. e. Fire hydrants shall not have any vertical obstructions to outlets within 10'. f. Fire hydrants shall be placed 18" above finished grade to the center of the 4 '/2" outlets. g. Fire hydrants shall be provided to meet the requirements of IFC Section 509.5. h. Show all proposed or existing hydrants for all new construction or additions to existing buildings within 1,000 feet of the project. 4.2 All entrances, internal roads, drive aisles, and alleys shall have a turning radius of 28' inside and 48' outside, per International Fire Code Section 503.2.4. 4.3 Provide signage ("No Parking Fire Lane") for all fire lanes in accordance with International Fire Code Sections 503.4 & D103.6. 4.4 Any newly installed Fire Department connections for sprinkler or standpipes will require locking Knox box plugs. 4.5 One and two family dwellings not exceeding 3,600 square feet require a fire -flow of 1,000 gallons per minute for a duration of 2 hours to service the entire project. One and two family dwellings in excess of 3,600 square feet require a minimum fire flow as specified in Appendix B of the International Fire Code. Fire Hydrant spacing shall be provided as required by Appendix C of the International Fire Code. 4.6 Ensure that all yet undeveloped parcels are maintained free of combustible vegetation as set forth in International Fire Code Section 304.1.2. 4.7 Fire lanes, streets, and structures (including the canopy height of mature trees) shall have a vertical clearance of 13'6 as set forth in International Fire Code Section 503.2.1. 4.8 Operational fire hydrants, temporary or permanent street signs, and access roads with an all-weather surface are required to be installed before combustible construction material is brought onto the site, as set forth in International Fire Code Section (IFC) 501.4 and Meridian amendment to IFC 10-4-2J. 4.9 The roadways shall be built to Ada County Highway District cross section standards and have a clear driving surface. Streets less than 26' in width shall have no on -street parking; streets less than 32' in width shall have parking only on one side. These measurements shall be based on the drivable surface dimension exclusive of shoulders. The overhead clearance shall be a minimum of 13' 6". The roadway shall be able to accommodate an imposed load of 75,000 GVW as set forth in International Fire Code Section 503.2.1. and D103.6.1 and D103.6.2. Earl Glen — RZ-15-009; PP -15-011; CUP -15-015; MDA -15-006 PAGE 26 EXHIBIT A 4.10 Maintain a separation of 5' from the building to the dumpster enclosure as set forth in International Fire Code Section 304.3.3. 4.11 The first digit of the Apartment/Office Suite shall correspond to the floor level as set forth in International Fire Code Section 505.1. 4.12 There shall be a fire hydrant within 100' of all fire department connections as set forth in local amendment to the International Fire Code 10-4-2L. 4.13 The Fire Department will require Knoxbox Fire Department Connection caps on all FDC inlets. IFC 102.9 4.14 Buildings over 30' in height are required to have access roads in accordance with the International Fire Code Appendix D Section D105. 5. REPUBLIC SERVICES 5.1 The applicant shall contact Bob Olson, Republic Services, at 208-345-1265 or rolson(&republicservices.com to obtain approval of the dumpster design. 6. PARKS DEPARTMENT 6.1 The Parks Department did not submit comments on this application. 7. ADA COUNTY HIGHWAY DISTRICT Site Specific Conditions of Approval Replace any broken or deteriorated curb, gutter, and sidewalk on McMillan Road abutting the site. Extend Beethoven Avenue into the site tying into Roaring Creels Street as a 36 -foot street section within 50 -feet of right-of-way, tapering to a 34 -foot street section with curb, gutter, and 5 -foot wide attached concrete sidewalks within 48 -feet of right-of-way, as proposed. Provide written fire department approval for use of a reduced street section. 4. Construct a "L" shaped stub street to stub to the north and west property lines, as proposed. Install a sign at the terminus of the stub street stating that, "THIS ROAD WILL BE EXTENDED INTHE FUTURE." Construct one 25 -foot wide driveway onto Beethoven Avenue located 100 -feet east of the entry portion (north/south) of Beethoven Avenue. Pave the driveway its full width at least 30 -feet into the site beyond the edge of pavement of Beethoven Avenue. Construct one 27 -foot wide driveway onto Beethoven Avenue located 200 -feet east of the entry portion (north/south) of Beethoven Avenue. Pave the driveway its full width at least 30 -feet into the site beyond the edge of pavement of Beethoven Avenue. 7. Payment of impacts fees are due prior to issuance of a building permit. Comply with all Standard Conditions of Approval. Standard Conditions of Approval 1. All irrigation facilities shall be relocated outside of the ACHD right-of-way. 2. Private Utilities including sewer or water systems are prohibited fiom being located within the ACRD right- of-way. In accordance with District policy, 7203.3, the applicant may be required to update any existing non- compliant pedestrian improvements abutting the site to meet current Americans with Disabilities Act (ADA) requirements. The applicant's engineer should provide documentation of ADA compliance to District Earl Glen — RZ-15-009; PP -15-011; CUP -15-015; MDA -15-006 PAGE 27 EXHIBIT A Development Review staff for review. 4. Replace any existing damaged curb, gutter and sidewalk and any that may be damaged during the construction of the proposed development. Contact Construction Services at 387-6280 (with file number) for details. 5. A license agreement and compliance with the District's Tree Planter policy is required for all landscaping proposed within ACHD right-of-way or easement areas. 6. All utility relocation costs associated with improving street frontages abutting the site shall be borne by the developer. 7. It is the responsibility of the applicant to verify all existing utilities within the right-of-way. The applicant at no cost to ACHD shall repair existing utilities damaged by the applicant. The applicant shall be required to call DIGLINE (1-811-342-1585) at least two full business days prior to breaking ground within ACHD right-of-way. The applicant shall contact ACHD Traffic Operations 387-6190 in the event any ACRD conduits (spare or filled) are compromised during any phase of construction. 8. Utility street cuts in pavement less than five years old are not allowed unless approved in writing by the District. Contact the District's Utility Coordinator at 387-6258 (with file numbers) for details. 9. All design and construction shall be in accordance with the ACHD Policy Manual, ISPWC Standards and approved supplements, Construction Services procedures and all applicable ACHD Standards unless specifically waived herein. An engineer registered in the State of Idaho shall prepare and certify all improvement plans. 10. Construction, use and property development shall be in conformance with all applicable requirements of ACHD prior to District approval for occupancy. 11. No change in the terms and conditions of this approval shall be valid unless they are in writing and signed by the applicant or the applicant's authorized representative and an authorized representative of ACHD. The burden shall be upon the applicant to obtain written confirmation of any change from ACHD. 12. If the site plan or use should change in the future, ACHD Planning Review will review the site plan and may require additional improvements to the transportation system at that time. Any change in the planned use of the property which is the subject of this application, shall require the applicant to comply with ACHD Policy and Standard Conditions of Approval in place at that time unless a waiver/variance of the requirements or other legal relief is granted by the ACHD Commission, Earl Glen—RZ-15-009; PP -15-011; CUP -15-015; MDA -15-006 PAGE 28 EXHIBIT A C. Required Findings from Unified Development Code 1. REZONE FINDINGS: Upon recommendation from the Commission, the Council shall make a full investigation and shall, at the public hearing, review the application. In order to grant a rezone, the Council shall make the following findings: a. The map amendment complies with the applicable provisions of the Comprehensive Plan; The Applicant is proposing to rezone a portion of the subject property to the R-15 zoning district. The Council finds that the proposed map amendment (zoning) is generally consistent with the MDR future land use map designation for this site. Therefore, the Council finds the amendment is consistent with the applicable provisions of the Comprehensive Plan (see section VII above). b. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The Council finds that the proposed map amendment to the R-15 zoning district is generally consistent with the purpose statements of the residential districts in that it will contribute to the range of housing opportunities available within the City as well as provide interconnectivity with nearby services for those residents. c. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The Council finds that the proposed zoning amendment will not be detrimental to the public health, safety, or welfare. City utilities will be extended at the expense of the applicant. The Council considered all oral and written testimony that may be provided to determine this finding. d. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the City including, but not limited to, school districts; and The Council finds that the proposed zoning amendment will not result in any adverse impact upon the delivery of sei vices by any political subdivision providing services to this site. e. The annexation (as applicable) is in the best of interest of the City (UDC 11-511-3.E). Because the subject request is for a rezone, the Council finds this finding is not applicable. 2. PRELIMINARY PLAT FINDINGS: In consideration of a preliminary plat, combined preliminary and final plat, or short plat, the decision-making body shall make the following findings: a. The plat is in conformance with the Comprehensive Plan; The Council finds that the proposed plat is in substantial compliance with the adopted and proposed Comprehensive Plan in regard to land use, transportation, and circulation. Please see Comprehensive Plan Policies and Goals, Section VII, of the Staff Report for more information. b. Public services are available or can be made available and are adequate to accommodate the proposed development; The Council finds that public services will be provided to the subject property upon Earl Glen — RZ-15-009; PP -15-011; CUP -15-015; MDA -15-006 PAGE 29 EXHIBIT A development. (See Exhibit B of the Staff Report for more details from public service providers.) c. The plat is in conformance with scheduled public improvements in accord with the City's capital improvement program; Because City water and sewer and any other utilities will be provided by the development at their own cost, the Council finds that the subdivision will not require the expenditure of capital improvement funds. d. There is public financial capability of supporting services for the proposed development; The Council relied upon comments from the public service providers (i.e., Police, Fire, ACRD, etc.) to determine this finding. (See Exhibit B for more detail.) e. The development will not be detrimental to the public health, safety or general welfare; and The Council is not aware of any health, safety, or environmental problems associated with the platting of this property. ACHD considers road safety issues in their analysis. The Council considered all public testimony presented to determine whether or not the proposed subdivision may cause health, safety or environmental problems. f. The development preserves significant natural, scenic or historic features. The Council is unaware of any natural, scenic or historic features on this site. Therefore, the Council finds that the proposed development will not result in the destruction, loss or damage of any natural, scenic or historic feature(s) of major importance. The Council referenced all public testimony presented to determine whether or not the proposed development may destroy or damage a natural or scenic feature(s) of major importance. 3. CONDITIONAL USE PERMIT: The Commission and Council shall review the particular facts and circumstances of each proposed conditional use in terms of the following, and may approve a conditional use permit if they shall find evidence presented at the hearing(s) is adequate to establish: a. That the site is large enough to accommodate the proposed use and meet all the dimensional and development regulations in the district in which the use is located. The Council finds that if the site is designed in accord with the site plan in Exhibit A and the conditions of approval in Exhibit B, the site will be large enough to accommodate the proposed use and meet the dimensional and development regulations of the R-15 zoning district and the specific use standards for multi -family developments. b. That the proposed use will be harmonious with the Meridian Comprehensive Plan and in accord with the requirements of this Title. The Council finds that the proposed multi -family residential use in the R-15 zone meets the objectives of the Comprehensive Plan. c. That the design, construction, operation and maintenance will be compatible with other uses in the general neighborhood and with the existing or intended character of the general vicinity and that such use will not adversely change the essential character of the same area. Earl Glen — RZ-15-009; PP -15-011; CUP -15-015; MDA -15-006 PAGE 30 EXHIBIT A The Council finds that the general design, construction, operation and maintenance of the multi -family use will be compatible with existing residential and future commercial uses in the vicinity and with the existing and intended character of the vicinity so as to not adversely change the character of the area. The Council considered all public testimony presented to determine whether or not the proposal will adversely affect the other properties in the area. d. That the proposed use, if it complies with all conditions of the approval imposed, will not adversely affect other property in the vicinity. The Council finds that the proposed development should not adversely affect other property in the vicinity if the applicant complies with all conditions of approval listed in Exhibit B of this staff report and constructs all improvements and operates the use in accordance with the UDC standards. e. That the proposed use will be served adequately by essential public facilities and services such as highways, streets, schools, parks, police and fire protection, drainage structures, refuse disposal, water, and sewer. The Council finds that sanitary sewer, domestic water and irrigation can be made available to the subject property. Please refer to comments prepared by the Public Works Department, Fire Department, Police Department and other agencies. f. That the proposed use will not create excessive additional costs for public facilities and services and will not be detrimental to the economic welfare of the community. The Council finds that the applicant will pay to extend the sanitary sewer and water mains into the site. No additional capital facility costs are expected from the City. The applicant and/or future property owners will be required to pay impact fees. g. That the proposed use will not involve activities or processes, materials, equipment and conditions of operation that will be detrimental to any persons, property or the general welfare by reason of excessive production of traffic, noise, smoke, fumes, glare or odors. The Council finds that the proposed development should not involve activities that will create nuisances that would be detrimental to the general welfare of the surrounding area. The Council recognizes the fact that traffic and noise will increase with the approval of this development; however, whenever undeveloped property is developed, the amount of traffic generation does increase. h. That the proposed use will not result in the destruction, loss or damage of a natural, scenic or historic feature considered to be of major importance. The Council finds that the proposed development will not result in the destruction, loss or damage of any natural feature(s) of major importance. The Council referenced all public testimony presented to determine whether or not the proposed development may destroy or damage a natural or scenic feature(s) of major importance. Earl Glen—RZ-15-009; PP -15-011; CUP -15-015; MDA -15-006 PAGE 31 Meridian City Council Meeting DATE: March 15, 2016 ITEM NUMBER: 6E PROJECT NUMBER: H-2015-0031 ITEM TITLE: Development Agreement Citadel Storage Development Agreement for Citadel Storage @ Amity (H-2015-0031) with Skyline Boise, LLC Located at the southeast corner of E. Amity and N. Meridian Roads Request: Annexation and Zoning of 15.84 acres of land with an I -L zoning district MEETING NOTES u Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ADA COUNTY RECORDER Christopher D. Rich 2016.021941 BOISE IDAHO Pgs=37 VICTORIA BAILEY 03/17/2016 09:46 AM MERIDIAN CITY NO FEE II"IIII'I I IN 1I'IIII'I1'II IF II II III 1111111111 00204103201600219410370378 DEVELOPMENT AGREEMENT PARTIES: 1. City of Meridian 2. Skyline Boise, LLC, Owner/Developer �v� THIS DEVELOPMENT AGREEMENT (this Agreement), is made and entered into this 1, day of a'`� , 2016, by and between City of Meridian, a municipal corporation of the State of Idaho, hereafter called CITY whose address is 33 E. Broadway Avenue, Meridian, Idaho and Skyline Boise, LLC, whose address is PO Box 1610, Eagle, Idaho 83616, hereinafter called OWNER/DEVELOPER. 1. RECITALS: 1.1 WHEREAS, Owner/Developer is the sole owner, in law and/or equity, of certain tract of land in the County of Ada, State of Idaho, described in Exhibit "A", which is attached hereto and by this reference incorporated herein as if set forth in full, herein after referred to as the Property; and 1.2 WHEREAS, Idaho Code § 67-6511A provides that cities may, by ordinance, require or permit as a condition of zoning that the Owner/Developer make a written commitment concerning the use or development of the subject Property; and 1.3 WHEREAS, City has exercised its statutory authority by the enactment of Section 11-513-3 of the Unified Development Code ("UDC"), which authorizes development agreements upon the annexation and/or re -zoning of land; and 1.4 WHEREAS, Owner/Developer has submitted an application for the Annexation and Zoning of 17.55 acres of land with an I -L zoning district (as described in Exhibit "A"), under the Unified Development Code, which generally describes how the Property will be developed and what improvements will be made; and 1.5 WHEREAS, Owner/Developer made representations at the public hearings both before the Meridian Planning & Zoning Commission and before the Meridian City Council, as to how the Property will be developed and what improvements will be made; and 1.6 WHEREAS, the record of the proceedings for the requested preliminary plat on the Property held before the Planning & Zoning Commission, and DEVELOPMENT AGREEMENT — CITADEL STORAGE AT AMITY H-2015-0031 PAGE 1 OF 8 subsequently before the City Council, includes responses of government subdivisions providing services within the City of Meridian planning jurisdiction, and includes further testimony and comment; and 1.7 WHEREAS, on the 16'h day of February, 2016, the Meridian City Council approved certain Findings of Fact and Conclusions of Law and Decision and Order ("Findings"), which have been incorporated into this Agreement and attached as Exhibit `B"; and 1.8 WHEREAS, the Findings require the Owner/Developer to enter into a Development Agreement before the City Council takes final action on final plat; and 1.9 WHEREAS, Owner/Developer deems it to be in its best interest to be able to enter into this Agreement and acknowledges that this Agreement was entered into voluntarily and at its urging and request; and 1.10 WHEREAS, City requires the Owner/Developer to enter into a development agreement for the purpose of ensuring that the Property is developed and the subsequent use of the Property is in accordance with the terms and conditions of this Agreement, herein being established as a result of evidence received by the City in the proceedings for zoning designation from government subdivisions providing services within the planning jurisdiction and from affected property owners and to ensure zoning designation are in accordance with the amended Comprehensive Plan of the City of Meridian on April 19, 2011, Resolution No. 11-784, and the UDC, Title 11. NOW, THEREFORE, in consideration of the covenants and conditions set forth herein, the parties agree as follows: 2. INCORPORATION OF RECITALS: That the above recitals are contractual and binding and are incorporated herein as if set forth in full. 3. DEFINITIONS: For all purposes of this Agreement the following words, terms, and phrases herein contained in this section shall be defined and interpreted as herein provided for, unless the clear context of the presentation of the same requires otherwise: 3.1 CITY: means and refers to the City of Meridian, a party to this Agreement, which is a municipal Corporation and government subdivision ofthe state of Idaho, organized and existing by virtue of law of the State of Idaho, whose address is 33 East Broadway Avenue, Meridian, Idaho 83642. 3.2 OWNER/DEVELOPER: means and refers to Skyline Boise, LLC, whose address is PO Box 1610, Eagle, Idaho 83616, the partythat is developing said Property and shall include any subsequent owner/developer(s) of the Property. DEVELOPMENT AGREEMENT - CITADEL STORAGE AT AMITY H-2015-0031 PAGE 2 OF 8 3.3 PROPERTY: means and refers to that certain parcel(s) of Property located in the County of Ada, City of Meridian as described in Exhibit "A" and attached hereto and by this reference incorporated herein as if set forth at length. 4. USES PERMITTED BY THIS AGREEMENT: This Agreement shall vest the right to develop the Property in accordance with the terms and conditions of this Agreement. 4.1 The uses allowed pursuant to this Agreement are only those uses allowed under the UDC. 4.2 No change in the uses specified in this Agreement shall be allowed without modification of this Agreement. 5. CONDITIONS GOVERNING DEVELOPMENT OF SUBJECT PROPERTY: 5.1. Owner/Developer shall develop the Property in accordance with the following special conditions: a. Future development of the site shall be consistent with the design standards listed in UDC 11-3A-19 and the guidelines in the Meridian Design Manual (or any updated versions thereof). b. Development of this property shall substantially comply with the site plan included in Exhibit A.2 and the building elevations included in Exhibit A.4 of the Staff Report attached to the Findings of Fact and Conclusions of Law (Exhibit B). c. If the site does not develop as a self-service storage facility, then the developer shall construct a minimum 20 -foot wide driveway and minimum 5 -foot wide pathway/sidewalk along the east side of the property for access to the site fiom the future collector street to the east and interconnectivity between the subject property and the future uses. d. The applicant shall obtain approval from ITD for the proposed emergency access to the storage facility via S. Meridian Road. e. A minimum 35 -foot wide street buffer shall be constructed along the entire frontage of the site along S. Meridian Road and a minimum 25 -foot landscape buffer shall be provided along E. Amity Road. Both landscape buffers shall be landscaped in accord with the standards listed in UDC 11-3B-5 and 11 -3B -7C. f. All landscape and frontage improvements associated with the site including the landscape buffers and the 10 -foot wide multi -use pathways shall be constructed with the corresponding construction phase of the development. g. Any development of land containing the 75 -foot wide gas line easement must comply with the Northwest Pipeline Development Guidelines. An encroachment permit is required for any improvements proposed within the pipeline easement. h. Any future development of the site must comply with the City of Meridian ordinances in effect at the time of development. DEVELOPMENT AGREEMENT - CITADEL STORAGE AT AMITY H-2015-0031 PAGE 3 OF 8 i. No Certificate of Occupancies will be allowed until water is available to the site. Development of the second phase will not be allowed until sewer utilities are available to the site. j. No direct access to S. Meridian Road shall be permitted. 6. COMPLIANCE PERIOD This Agreement must be fully executed within two (2) years after the date of the Findings for the annexation and zoning or it is null and void. 7. DEFAULT/CONSENT TO DE -ANNEXATION AND REVERSAL OF ZONING DESIGNATION: 7.1 Acts of Default. Either party's failure to faithfully comply with all of the terms and conditions included in this Agreement shall constitute default under this Agreement. 7.2 Notice and Cure Period. In the event of Owner/Developer's default of this Agreement, Owner/Developer shall have thirty (30) days from receipt of written notice from City to initiate commencement of action to correct the breach and cure the default, which action must be prosecuted with diligence and completed within one hundred eighty (180) days; provided, however, that in the case of any such default that cannot with diligence be cured within such one hundred eighty (180) day period, then the time allowed to cure such failure may be extended for such period as may be necessary to complete the curing of the same with diligence and continuity. 7.3 Remedies. In the event of default by Owner/Developer that is not cured after notice as described in Section 7.2, Owner/Developer shall be deemed to have consented to modification of this Agreement and de -annexation and reversal of the zoning designations described herein, solely against the offending portion of Property and upon City's compliance with all applicable laws, ordinances and rules, including any applicable provisions of Idaho Code § § 67-6509 and 67-6511. Owner/Developer reserves all rights to contest whether a default has occurred. This Agreement shall be enforceable in the Fourth Judicial District Court in Ada County by either City or Owner/Developer, or by any successor or successors in title or by the assigns of the parties hereto. Enforcement may be sought by an appropriate action at law or in equity to secure the specific performance of the covenants, agreements, conditions, and obligations contained herein. 7.4 Delay. In the event the performance of any covenant to be performed hereunder by either Owner/Developer or City is delayed for causes that are beyond the reasonable control of the party responsible for such performance, which shall include, without limitation, acts of civil disobedience, strikes or similar causes, the time for such performance shall be extended by the amount of time of such delay. DEVELOPMENT AGREEMENT - CITADEL STORAGE AT AMITY H-2015-0031 PAGE 4 OF 8 7.5 Waiver. A waiver by City of any default by Owner/Developer of any one or more of the covenants or conditions hereof shall apply solely to the default and defaults waived and shall neither bar any other rights or remedies of City nor apply to any subsequent default of any such or other covenants and conditions. 8. INSPECTION: Owner/Developer shall, immediately upon completion of any portion or the entirety of said development of the Property as required by this Agreement or by City ordinance or policy, notify the City Engineer and request the City Engineer's inspections and written approval of such completed improvements or portion thereof in accordance with the terms and conditions of this Agreement and all other ordinances of the City that apply to said Property. 9. REQUIREMENT FOR RECORDATION: City shall record this Agreement, including all of the Exhibits, and submit proof of such recording to Owner/Developer, prior to the third reading of the Meridian Zoning Ordinance in connection with the re -zoning of the Property by the City Council. If for any reason after such recordation, the City Council fails to adopt the ordinance in connection with the annexation and zoning of the Property contemplated hereby, the City shall execute and record an appropriate instrument of release of this Agreement. 10. ZONING: City shall, following recordation of the duly approved Agreement, enact a valid and binding ordinance zoning the Property as specified herein. 11. SURETY OF PERFORMANCE: The City may also require surety bonds, irrevocable letters of credit, cash deposits, certified check or negotiable bonds, as allowed under the UDC, to insure the installation of required improvements, which the Owner/Developer agrees to provide, if required by the City. 12. CERTIFICATE OF OCCUPANCY: No Certificates of Occupancy shall be issued in any phase in which the improvements have not been installed, completed, and accepted by the City, or sufficient surety of performance is provided by Owner/Developer to the City in accordance with Paragraph 11 above. 13. ABIDE BY ALL CITY ORDINANCES: That Owner/Developer agrees to abide by all ordinances of the City of Meridian unless otherwise provided by this Agreement. 14. NOTICES: Any notice desired by the parties and/or required by this Agreement shall be deemed delivered if and when personally delivered or three (3) days after deposit in the United States Mail, registered or certified mail, postage prepaid, return receipt requested, addressed as follows: CITY: with copy to: City Clerk City Attorney City of Meridian City of Meridian 33 E. Broadway Ave. 33 E. Broadway Avenue Meridian, Idaho 83642 Meridian, Idaho 83642 DEVELOPMENT AGREEMENT - CITADEL STORAGE AT AMITY H-2015-0031 PAGE 5 OF 8 OWNER/DEVELOPER: Skyline Boise, LLC PO Box 1610 Eagle, ID 83616 14.1 A party shall have the right to change its address by delivering to the other party a written notification thereof in accordance with the requirements of this section. 15. ATTORNEY FEES: Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorney's fees as determined by a Court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. 16. TIME IS OF THE ESSENCE: The parties hereto ackrrowledge and agree that time is strictly of the essence with respect to each and every term, condition and provision hereof, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of and a default under this Agreement by the other party so failing to perform. 17. BINDING UPON SUCCESSORS: This Agreement shall be binding upon and inure to the benefit of the parties' respective heirs, successors, assigns and personal representatives, including City's corporate authorities and their successors in office. This Agreement shall be binding on the Owner/Developer, each subsequent owner and any other person acquiring an interest in the Property. Nothing herein shall in any way prevent sale or alienation of the Property, or portions thereof, except that any sale or alienation shall be subject to the provisions hereof and any successor owner or owners shall be both benefited and bound by the conditions and restrictions herein expressed. City agrees, upon written request of Owner/Developer, to execute appropriate and recordable evidence of termination of this Agreement if City, in its sole and reasonable discretion, had determined that Owner/Developer has fully performed its obligations under this Agreement. 18. INVALID PROVISION: If any provision of this Agreement is held not valid by a court of competent jurisdiction, such provision shall be deemed to be excised from this Agreement and the invalidity thereof shall not affect any of the other provisions contained herein. 19. DUTY TO ACT REASONABLY: Unless otherwise expressly provided, each party shall act reasonably in giving any consent, approval, or taking any other action under this Agreement. 20. COOPERATION OF THE PARTIES: In the event of any legal or equitable action or other proceeding instituted by any third party (including a governmental entity or official) challenging the validity of any provision in this Agreement, the parties agree to cooperate in defending such action or proceeding. DEVELOPMENT AGREEMENT - CITADEL STORAGE AT AMITY H-2015-0031 PAGE 6 OF 8 21. FINAL AGREEMENT: This Agreement sets forth all promises, inducements, agreements, condition and understandings between Owner/Developer and City relative to the subject matter hereof, and there are no promises, agreements, conditions or understanding, either oral or written, express or implied, between Owner/Developer and City, other than as are stated herein. Except as herein otherwise provided, no subsequent alteration, amendment, change or addition to this Agreement shall be binding upon the parties hereto unless reduced to writing and signed by them or their successors in interest or their assigns, and pursuant, with respect to City, to a duly adopted ordinance or resolution of City. 21.1 No condition governing the uses and/or conditions governing re -zoning ofthe subject Property herein provided for can be modified or amended without the approval of the City Council after the City has conducted public hearing(s) in accordance with the notice provisions provided for a zoning designation and/or amendment in force at the time of the proposed amendment. 22. EFFECTIVE DATE OF AGREEMENT: This Agreement shall be effective on the date the Meridian City Council shall adopt the amendment to the Meridian Zoning Ordinance in connection with the annexation and zoning of the Property and execution of the Mayor and City Cleric. [end of text; signatures, acknowledgements, and Exhibits A and B follow] ACKNOWLEDGMENTS IN WITNESS WHEREOF, the parties have herein executed this agreement and made it effective as hereinabove provided. OWNER/DEVELOPER: Skyline Boise, LLC By: Z r CITY OF MERIDIAN ATTEST: T r ('11),it}� of ' / t ." , x. EIRIDIA J'-4 �.. 1f�AH0 Cin SEAL 40�Y Jaycee L. of an, rk FSS y he TR[PS�� DEVELOPMENT AGREEMENT — CITADEL STORAGE AT AMITY H-2015-0031 PAGE 7 OF 8 STATE OF IDAHO ) ss: County of Ada, On this day of &vc- , 2016, before me, the undersigned, a Notary Public in and for said State, personally appeared J Ue, 0 v- , known or identified to me to be the e of Skyline Boise, LLC, and acknowledged tome that he executed the same on behalf of said company. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. ,t"" (SEAL) _ (SEAL) ° ��E 1 oss' j "4® q� • "Is Notary Public for Idaho ® 0T AR y Residing at: tit My Commission Expires: 0 7-01 C1 •: P U B Lt �• O ®'eoq TE U P t�® •� •• STATE OF IDAHO ) ss County of Ada ) On this day of j` I ar �,1� , 2016, before me, a Notary Public, personally appeared Tammy de Weerd and da3=see � n w or I entified to me to be the Mayor and Clerk, respectively, of the City of Meridian, who executed the instrument or the person that executed the instrument of behalf of said City, and acknowledged to me that such City executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. Notary Public for Idaho Residing at: E—aak�, ) I� Commission exp 6L —,-,L6) £� DEVELOPMENT AGREEMENT - CITADEL STORAGE AT AMITY H-2015-0031 PAGE 8 OF 8 EXHIBIT A Legal Description and Exhibit Map 5awtoc)th Li:nci Surveying, LLG 2 .5 A November 9, 2016 Citadel III Annexation Legal A parcel of land being Parcel A as shown on Record of Survey 9941, Ada County Records, and a portion of S. Meridian Road right of way and a portion of E, Amity Road right of way, located In Government Lot 1, of Section 31, T. 3 N., R*1 E., 13M., Ada County, Idaho, rviore particularly described as follows; BEGINNING at a brass cap marking the northwest corner of said Section 31; Thence North 89020'31 East, coincident with the north line of said Government Lot 1, a distance of 961.66 feet to the northeast corner of said Parcel A; Thence South 0*39'29" East, coincident with the east line of said Parcel A, 738-29 feet to the southeast corner of said Parcel A; Thence North 89022'32" West, coincident with the southerly line of said Parcel A, 5214.32 Ieet; Thence North 751124'32" West, coincident with the southerly line of said Parcel A, 37,91 feet; Thence South 10109'58" West, coincident with the southerly line of said Parcel A, 160.36 feet; Thence North 881146'41" West, coincident with the southerly line of said Parcel A, 390,16 feet to a point on the wasterly line of said Government Lot 1; Thence North 01137'28" East, coincident with said westerly line of Government Lot 1, a distance of 861.40 feet to the POINT OF BEGINNING. The above described parcel contains 17.65 acres more or less, Citadel Storage at Amity — ALT, AZ EXHIBIT * e;llA#23% a!e a,t � | . ! . I � / [ � }» ^) \ ( � i � � | , { � ��, ' ^ � � •£ ® a. --� �.�! \ \ [� ? aA $ !0 0 :` 12N.���a¢� _ 4 lPO NTS !ms■ km & WASHINGTONkms . ST E n } | - ME @ 83617ds 72 » E a me I . . • e 9aa A" »a . y E (206) 09 ' Ga � :GTM e WMY.SAVVT00THLS.G0Mf1J! Citadel Storage kanflty-ALT, &z f Ckh� b -4 16 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW(::�I%-VERJDIANA.---- AND "ut DECISION & ORDER In the Matter of the Request for Annexation and Zoning of 17.55 Acres of Land with an I -L Zoning District, for the Property Located at the southeast corner of E. Amity and S. Meridian Roads, in the NW 1/ of Section 31, Township 3N., Range 1E, by Skyline Boise, LLC. Case No(s). H-2015-0031 For the City Council Hearing Date of: February 2, 2016 (Findings on February 16, 2016) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of February 2, 2016, incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of February 2, 2016, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of February 2, 2016, incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of February 2, 2016, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the "Local Land Use Planning Act of 1975," codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted April 19, 2011, Resolution No. 11 -7 84 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Planning Department, the Public Works Department and any affected party requesting notice. CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). H-2015-0031 -1- 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of February 2, 2016, incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant's request for annexation and zoning is hereby conditionally approved per the conditions of approval in the attached Staff Report for the hearing date of February 2, 2016, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Two (2) Year Development Agreement Duration The development agreement shall be signed by the property owner and returned to the City within two (2) years of the City Council granting annexation and/or rezone (UDC 11-513-31)). A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the City if filed prior to the end of the two (2) year approval period (UDC 11-513-313). E. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. F. Attached: Staff Report for the hearing date of February 2, 2016 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). H-2015-0031 -2- By action of the City Council at its regular meeting held on the � (0 day of , 2016• COUNCIL PRESIDENT KEITH BIRD VOTED COUNCIL VICE PRESIDENT TOE BORTON VOTED_ COUNCIL MEMBER ANNE LITTLE ROBERTS VOTED COUNCIL MEMBER TY PALMER VOTED COUNCIL MEMBER LUKE CAVENER VOTED COUNCIL MEMBER GENESIS MILAM VOTED, MAYOR TAMMY de WEERD VOTED (TIE BREAKER) ----- Mayor Tar�xmy e Weer Attest; �O,pft�TED.fII� s r City of ' " )-) TIDIA Nk_ aycee 10man r Spry, v City Clerk Copy served upon Applicant, The Planning Division, Public Works Department and City Attorney. Dated - 7b(4 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). H-2015-0031 -3- STAFF REPORT Hearing Date: TO: FROM: SUBJECT: February 2, 2016 Mayor and Council Josh Beach, Associate City Planner (208) 884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 H-2015-0031 — Citadel Storage at Amity — ALT, AZ 1. SUMMARY DESCRIPTION OF APPLICANT'S REQUEST E IANC--- : All, 0 The applicant, Citadel Storage, LLC has submitted an application for annexation and zoning (AZ) of 17.55 acres of land with an I -L zoning district for Citadel Storage. Alternative Compliance is also requested to UDC 11 -3C -6B for a reduction in the off-street vehicle parking required for this site; this application requires approval by the Director. NOTE: Currently, the subject property is not contiguous to City limits. Recently, the City Council approved the South Meridian annexation application. Annexation of this property is contingent on the completion of the South Meridian Annexation. Staff anticipates the annexation being approved by City Council sometime in January. 2. SUMMARY RECOMMENDATION Staff recommends approval of the proposed AZ application with the conditions listed in Exhibit B, based on the Findings of Fact and Conclusions of Law in Exhibit D. Planning & Zoning Commission heard this item on January 7, 2015. At the public hearing, the Commission moved to recommend approval of the subiect AZ request. a. Summary of Commission Public Hearing: i. In favor: Dave Yorgason ii. In opposition: None iii. Commenting: Dave Yorgason iv. Written testimony: Dave Yorgason v. Staff presenting application: Josh Beach A. Other staff commenting on application: Bill Parsons b. Key Issue(s) of Discussion by Commission: i. Timing of annexation and whether or not it is appropriate to annex the property at this time. ii. Timing for the completion of the South Meridian annexation. iii. Location of the emergency access onto S. Meridian Road. iv. Phasing of the site and landscape improvements for the proposed development. v. Traffic impact of a development of this size and type. A. Location of the access to Amity Road. vii. Timing of utilities to service the property. viii. Building materials to be used for the proposed development. ix. Overall architectural design of the project. c. Key Commission Change(s) to Staff Recommendation: Citadel Storage at Amity — ALT, AZ PAGE l EXHIBIT A i. Modify condition 1.1.1C , referencing the 20 foot wide driveway and 5 foot wide pathway along the east boundary of the property (See condition 1.1.1C). ii. Modify condition of approval 1.1.1F to require all frontage improvements with the development in the second phase (See condition 1.1.2F). iii. Modify condition 1.1.1I regarding development of the site and availability of utility connections (See condition 1.1.1I). iv. Modify condition 2.2.2 regarding utilities on the property (See condition 2.2.2). d. Outstanding Issue(s) for City Council: None The Meridian Planning & Zoning Commission heard this item on February 2, 2016. At the public hearing, the Commission moved to recommend approval of the subject AZ request. a. Summary of Commission Public Hearing: vii. In favor: Dave Yorgason viii. In opposition: None ix. Commenting: Dave Yorgason, Gordon Hamilton x. Written testimony: Dave Yorgason (applicant) xi. Staff presenting application: Josh Beach xii. Other staff commenting on application: Clint Dolsby, Bill Nary, Caleb Hood b. Key Issue(s) of Discussion by Commission: x. Location of the emergency access onto S. Meridian Road. xi. Phasing of the site and landscape improvements for the proposed development. xii. The ability of motorists coming from Meridian Road to use the emergency access drive xiii. Timing of utilities to service the property. c. Key Commission Change(s) to Staff Recommendation: v. None d. Outstanding Issue(s) for City Council: i. None 3. PROPOSED MOTION Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2015- 0031 as presented in staff report for the hearing date of February 2, 2016 with the following modifications: (Add any proposed modifications.) Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2015-0031 as presented in staff report for the hearing date of February 2, 2016 for the following reasons: (You should state specific reason(s) for denial.) Continuance I move to continue File Numbers H-2015-0031 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance.) 4. APPLICATION AND PROPERTY FACTS a. Site Address/Location: 4940 S. Meridian Road (Parcel # S 1131223012) The site is located at the southeast corner of E. Amity and S. Meridian Roads, in the NW 1/4 of Section 31, Township 3N., Range lE. Citadel Storage at Amity — ALT, AZ PAGE 2 EXHIBIT A b. Owner/Applicant: Skyline Boise, LLC P.O. Box 1610 Eagle, ID 83616 c. Representative: Dave Yorgason, Tall Timber Consulting 14254 W. Battenberg Drive Boise, ID 83713 d. Applicant's Request: Please see applicant's narrative for this information. 5. PROCESS FACTS a. The subject application is for annexation & zoning. A public hearing is required before the Planning and Zoning Commission and City Council on this matter, consistent with Meridian City Code Title 11, Chapter 5. b. Newspaper notifications published on: December 21, 2015 and January 4, 2016 (Commission); January 11 and January 25, 2016 (Council) c. Radius notices mailed to properties within 300 feet on: December 17, 2015 (Commission); January 14, 2016 (Council) d. Applicant posted notice on site by: December 28, 2015 (Commission); January 22, 2016 Council 6. LAND USE a. Existing Land Use(s): The subject property consists of agricultural land; zoned RUT in Ada County. b. Description of Character of Surrounding Area and Adjacent Land Uses and Zoning: 1. North: E. Amity Road and property zoned RUT in Ada County 2. East: Industrial property, zoned RUT in Ada County 3. South: Agricultural land, zoned RUT in Ada County 4. West: S. Meridian Road and residential/agricultural land, zoned RUT in Ada County c. History of Previous Actions: None d. Utilities: 1. Public Works: Location of sewer: Sanitary sewer mains to provide service to the subject site currently does not exist. Location of water: Water mains to provide service to the subject site currently does not exist. Issues or concerns: The Meridian Public Works Department will be extending sanitary sewer and water service to this area as part of planned capital projects. The water extension is tentatively scheduled for completion the summer of 2016. Design work is underway for the sanitary sewer, and construction will be completed by December of 2017. e. Physical Features: 1. Canals/Ditches Irrigation: There are no major irrigation facilities that impact the development of this site. Citadel Storage at Amity — ALT, AZ PAGE 3 EXHIBIT A 2. Hazards: A 75 -foot easement for the Williams -Northwest Pipeline Corporation transverses through the northeastern portion of the property. The Northwest Pipeline is a natural gas pipeline that serves as a primary artery for the transmission of natural gas to the Pacific Northwest and Intermountain Region. Those properties impacted by the easement must adhere to the standards in the developer handbook provided by the gas company. 3. Flood Plain: This property is not within the floodplain overlay district. 7. COMPREHENSIVE PLAN POLICIES AND GOALS The subject property is designated Mixed Use—Non Residential (MU -NR) on the Comprehensive Plan Future Land Use Map (FLUM). The purpose of the MU -NR designation is to set aside areas where new residential dwellings will not be permitted, as residential uses are not compatible with the planned and/or existing uses in these areas. The City envisions a wide variety of non-residential land uses may occur in the MU - NR areas. Seepages 30-31 in the Comprehensive Plan for more information. Mixed use designations provide for a combination of compatible land uses within a close geographic area that allows for easily accessible services for residents and the workers. The intent of this designation is to promote developments that offer functional and physical integration of land uses while allowing developers a greater degree of design and use flexibility. In reviewing development applications, the following items will be considered in MU -NR areas: • No new residential uses will be permitted (existing residential will be allowed to remain and expand accessory structures). • Development is not required to comply with the items listed for development in all Mixed Use areas. • All developments should have a mix of at least two types of land uses. • Where mixed use developments are phased, a conceptual site plan for the entire mixed use area is encouraged. Citadel Storage at Amity — ALT, AZ PAGE 4 EXHIBIT A • In developments where multiple cormnercial and/or office buildings are proposed, the buildings should be arranged to create some form of common, usable area, such as a plaza or green space. • A transitional use is encouraged on the perimeter of the MU -NR areas between any existing or planned residential development. • Community facilities such as a hospital, school, park, daycare, civic building or public safety facilities are encouraged in larger developments. • All retail and service commercial components of projects should be directly accessible to neighborhoods within the section by both vehicles and pedestrians. • Street sections consistent with the Ada County Highway District Master Street Map are required within the Unified Development Code. • There is neither a minimum nor maximum imposed on non -retail commercial uses such as office, food service/restaurants, industry or warehouse uses. Sample uses, appropriate in MU -NR areas would include: employment centers, professional offices, flex buildings, warehousing, industry, storage facilities and retail, and other appropriate non-residential uses. Appropriate zoning districts include: C -G, C -C, L -O, I -L and I -H. The applicant proposes to annex the site with an I -L zoning district which is an appropriate zoning district for an MU -NR designated area. The site is proposed to develop with a self-service storage facility which is also consistent with the list of sample uses Citadel Storage at Amity — ALT, AZ PAGE 5 EXHIBIT A This project is a single use, but part of a larger MU -NR area, so staff does envision a mix of uses to develop in the area. Due to difficulties in topography there is little ability to provide connectivity to the surrounding parcels. Staff recommends the site plan is revised so that the site provide cross access to the property directly to the east (parcel # S1131212652). The proposed storage facility should provide vehicle accessibility to the future collector street to the east. This will allow internal connectivity to the site without going out onto the arterial street (Amity). Staff finds the following Comprehensive Plan policies to be applicable to this property and apply to the proposed development (staff analysis in italics): • "Compose and implement standards and mitigation measures for development near the northwest Pipeline and the liquefied natural gas tank in northwest Meridian." (6.05.01I) A 75 foot easement for the Williams -Northwest Pipeline Corporation transverses through the northeastern portion of the property. The Northwest Pipeline is a natural gas pipeline that serves as a primary artery for the transmission of natural gas to the Pacific Northwest and Intermountain Region. Those properties impacted by the easement must adhere to the standards in the developer handbook provided by the gas company. Any improvements and construction within the easement area will require the review and approval of the gas company prior to the commencement of any construction. • "Require appropriate landscaping and buffers along transportation corridors (setback, vegetation, low walls, berms, etc.)." (3.06.02F) The subject property abuts E. Amity Road on the north and S. Meridian Road on the west. E. Amity road is classified as an arterial road and requires a 25 foot landscape buffer. S. Meridian Road is classified as an entryway corridor, and requires a minimum 35 foot landscape buffer per the UDC. These buffers must be landscaped in accord with the standards listed in UDC 11 -3B -7C. • "Require pedestrian access connectors in all new development to link subdivisions together to promote neighborhood connectivity as part of a community pathway system." (3.03.03B) Aside from the multi -use pathway proposed for E. Amity Road, and the 10 foot pathway proposed along S. Meridian Road, no pedestrian pathways are proposed to the adjacent properties. Staff recommends a driveway connection and a stub sidewalk on the east property line for future connectivity to the proposed collector street. "Plan for a variety of commercial and retail opportunities within the Impact Area." (3.05.01J) The proposed storage facility will contribute to the variety of uses in the southern part of the city and will provide a needed service for nearby residents. • "Ensure development provides safe routes and access to schools, parks and other community gathering places." (3.07.02N) A 10 foot wide multi -use pathway is required along the west and northh boundaries of this site within the landscape buffers along S. Meridian Road and W. Amity Road per UDC 11 -3H - 4C.4. Mary McPherson Elementary School is a little over 113 of a mile to the east of the subject property • "Restrict private curb cuts and access points on collectors and arterial streets." (3.06.02D) Citadel Storage at Amity — ALT, AZ PAGE 6 EXHIBIT A There is no direct access proposed to S. Meridian Road. The applicant is requesting one full access driveway onto E. Amity Road, and an emergency access onto S. Meridian. Road. The UDC (11 -3A -3A) requires access to be taken from a local street when available; however, there is no local street access available for this parcel. • "Develop alternative modes of transportation through pedestrian improvements, bicycle lanes, off-street pathways, and transit -oriented development as appropriate." (3.03.03D) A 10 foot wide multi -use pathway is required to be provided along E. Amity Road per the City's Pathways Master Plan. This pathway will allow for alternative modes of transportation such as pedestrian and bicycle. • "Permit new development only where urban services can be reasonably provided at the time of final approval and development is contiguous to the City." (3.01.0117) The proposed development is not currently contiguous to the City. The South Meridian Annexation is currently underway, but services are not scheduled to be at the proposed site until the water and sewer extension projects are completed, summer of 2016 and December of 2017 respectively. • "Coordinate with public works, police, and fire departments on proposed annexation and development requests, and the impacts on services. " (3.04.01H) Staff received comments from the above mentioned departments on this annexation. Public works indicated that the property was not scheduled to receive utilities until the water and sewer extension projects were completed. The water extension will be complete in the summer of 2016, and the Sewer extension will be complete December 2017. Staff is of the opinion that the proposed use is generally consistent with the Comprehensive Plan and the surrounding uses based on the analysis above if the developed in accord with the conditions of approval in this report. 8. UNIFIED DEVELOPMENT CODE A. Purpose Statement of Zone: The purpose of the I -L district is to provide for convenient employment centers of light manufacturing, research and development, warehousing, and distributing. In accord with the Meridian Comprehensive Plan, the I -L district is intended to encourage the development of industrial uses that are clean, quiet and free of hazardous or objectionable elements and that are operated, entirely, or almost entirely, within enclosed structures. Accessibility to transportation systems is a requirement of this district. B. Schedule of Use: Unified Development Code (UDC) Table 11-2C-2 lists the principal permitted, accessory, conditional, and prohibited uses in the I -L zoning district. The proposed self-service storage is a principally permitted use in the I -L zoning district; compliance with the specific use standards listed in UDC 11-4-3-34 for the use is also required. C. Dimensional Standards: Development of the site shall comply with the dimensional standards listed in UDC Table 11-2C-3 for the proposed I -L zoning district. D. Landscaping: Landscaping is required to be installed on the site in accord with the parking lot standards listed in UDC 11 -3B -8C, street buffer standards listed in UDC 11 -3B -7C in accord with UDC Table 11-2C-3; and 11-4-3-34. E. Off -Street Parking: UDC 11 -3C -6B requires 1 space for every 2,000 square feet of gross floor Citadel Storage at Amity — ALT, AZ I PAGE 7 EXHIBIT A area; alternative compliance is requested to this standard for the storage facility portion of the site (see section 9 below for further analysis). F. Self -Service Uses: UDC I 1-3A-16 lists the specific requirements for self service uses (see section 9 below for further analysis). G. Structure and Site Design Standards: Development of this site must comply with the design standards in accord with UDC 11-3A-19 and the guidelines listed in,the Meridian Design Manual (or any updated version thereof). 9. ANALYSIS Analysis of Facts Leading to Staff Recommendation: 1. AZ: The applicant requests annexation and zoning of 17.5 5 acres of land with an I -L zoning district, consistent with the MU -NR land use designation. The applicant proposes to develop a self-service storage facility on the site consisting of the following: 1. Storage Building units varying in size from 5' X 10' to 14' X 30' totaling 173,660 square feet. 2. Storage —Outdoor covered & uncovered, totaling 83,846 square feet 3. On- site office consisting of 755 square feet The legal description submitted with the application, included in Exhibit C, shows the boundaries of the property proposed to be annexed and rezoned. The property is contiguous to land that has been annexed into the City and is within the Area of City Impact boundary. The City may require a development agreement (DA) in conjunction with an annexation pursuant to Idaho Code section 67-6511A. In order to ensure the site develops as proposed with this application, staff recommends a DA as a provision of annexation with the conditions included in Exhibit B. The project is proposed to develop in three phases as depicted on the submitted site plan. Staff recommends the street buffers and 10 -foot multi -use pathways along the entire frontage of the site along S. Meridian Road and E. Amity Road is constructed with the first phase of development. Self -Service Storage Facilities: The specific use standards for the self-service storage facility listed in UDC 11-4-3-34 apply to development of this site as follows: A. Storage units and/or areas shall not be used as dwellings or as a commercial or industrial place of business. The manufacture or sale of any item by a tenant from or at a self- service storage facility is specifically prohibited. The applicant must comply withh this requirement. B. On-site auctions of unclaimed items by the storage facility owners shall be allowed as a temporary use in accord with Section 11-3E temporary use requirements of this Title. The applicant must comply with this requirement. C. The distance between structures shall be a minimum of twenty-five feet (25'). The distance between all of the buildings meets or exceeds the 25 foot distance requirement. Citadel Storage at Amity — ALT, AZ PAGE 8 EXHIBIT A D. The storage facility shall be completely fenced, walled, or enclosed and screened from public view. Where abutting a residential district or public road, chain-link shall not be allowed as fencing material. Chain-link will not be permitted as a fencing material where the proposed facility fronts S. Meridian Road or E. Amity Road. E. If abutting a residential district, the facility hours of public operation shall be limited to 6:00 a.m. to 11:00 p.m. The site does not abut any residential uses, nor- are any proposed for the surrounding area. F. A minimum twenty five foot (25') wide landscape buffer shall be provided where the facility abuts a residential use, unless a greater buffer width is required by this title. Landscaping shall be provided as set forth in subsection 11 -3B -9C of this title. Not applicable. The site does not abut a residential use. G. If the use is unattended, the standards in accord with Section 11-3A-16 self-service uses of this Title shall also apply. (See standards front UDC 11-3A-16 below). H. The facility shall have a second means of access for emergency purposes. A secondary emergency only access is proposed via S. Meridian Road, along the western boundary of the site. The Fire Department has approved the proposed access; approval must also be obtained from the Idaho Transportation. Department. All outdoor storage of material shall be maintained in an orderly manner so as not to create a public nuisance. Materials shall not be stored within the required yards. Stored items shall not block sidewalks or parking areas and may not impede vehicular or pedestrian traffic. The applicant shall comply with this requirement. J. The site shall not be used as vehicle wrecking or junkyard as herein defined. The applicant shall comply with this requirement. K. For any use requiring the storage of fuel or hazardous material, the use shall be located a minimum of one thousand feet (1,000') from a hospital. The applicant is not proposing to store any hazardous material on the site. The applicant shall comply with this requirement. Self -Service Uses: The proposed use of the property is for a self-service storage facility. UDC 11-3A-16 requires all unattended self-service uses to comply with the following requirements: A. Entrance or view of the self-service facility shall be open to the public street or to adjoining businesses and shall have low -impact security lighting. The entrance of the facility from E. Amity Road is open and visible from the public street. Low -impact security lighting is required to be provided. B. Financial transaction areas shall be oriented to and visible from an area that receives a high volume of traffic, such as a collector or arterial street. This standard is not applicable. C. Landscape shrubbery shall be limited to no more than three feet (3') in height between entrances and financial transaction areas and the public street. Citadel Storage at Amity — ALT, AZ PAGE 9 EXHIBIT A This standard is not applicable. Site Plan: A site plan was submitted, included in Exhibit A.2 that depicts a storage facility. The design of the site should comply with the design review standards listed in UDC 11-3A-19 and the guidelines contained in the Meridian Design Manual. Staff recommends a minimum 20 -foot wide driveway with a minimum 5 -foot wide pathway/sidewalk is provided from the proposed site to the property to the east where a future collector street is proposed. This will enhance interconnectivity between the site and the future development of the adjacent property. Landscaping: A landscape plan was submitted, included as Exhibit A.3 that depicts street buffer and perimeter landscaping on the site; water conserving landscaping is proposed. All landscaping should comply with the standards listed in UDC 11-3B. A 35 -foot wide street buffer is required along S. Meridian Road and a 25 foot landscape buffer is required along E. Amity Road. Both landscape buffers are required to be landscaped in accordance with UDC 11 -3B -7C as proposed. The rendering provided by the applicant show a substantial amount of gravel between the property line and the unimproved right-of-way along both S. Meridian Road and E. Amity Road. The conceptual elevations provided by the applicant show a large gravel shoulder on both S. Meridian Road and E. Amity road. The unimproved right-of-way adjacent to both roads needs to be landscaped in accord with UDC 11-3B-7. Multi -use Pathway: The City's Pathways Master Plan indicates a multi -use pathway crossing the subject property within the pipeline easement. The developer shall provide a 10 foot wide sidewalk/pathway across its Amity Road frontage to the intersection with Meridian Road. A public pedestrian pathway easement shall be provided for the required sidewalk/pathway. The pathway should be detached from the future curb and have landscaping between the curb and pathway. The entire length of the frontage landscaping and Multi -use Pathways along S. Meridian Road and E. Amity Road need to be constructed with the first phase of development. Parking: Per UDC 11 -3C -6B, in commercial districts, one off-street parking space is required per 2,000 square feet of gross floor area. Based on the total square footage of structures on the site (258,261 s.f.), 130 parking stalls are required. Additionally, per UDC 11 -3C -6G, one bicycle parking space is required to be provided for every 25 vehicle spaces proposed on the site, in compliance with the standards listed in UDC 11 -3C -5C. The applicant requests alternative compliance to the parking standards listed in UDC 11 -3C -6B as allowed by UDC Table 11-5B-5. The applicant requests that parking is only required for the office building, consisting of 755 square feet, which would require a minimum of 1 parking space. A total of 7 parking spaces are proposed; no bicycle parking is proposed. Because the operation characteristics (low traffic generation, storage buildings aren't occupied, etc.) of the storage facility are such that strict adherence to the parking standards is not feasible or necessary, the Director has determined the 7 parking spaces proposed are sufficient and has approved the request for alternative compliance per the findings listed in Exhibit D. However, a bicycle rack is required to be provided on the site capable of holding at least one bicycle. Industrial Zoning: All buildings in the I -L zoning district are required to be set back 35 feet from the street per UDC 11-2C-3. Utilities: The Meridian Public Works Department will be extending sanitary sewer and water service to this area as part of planned capital projects. The water extension is tentatively scheduled for completion the summer of 2016. Design work is underway for the sanitary sewer, and construction will be completed by December of 2017. Utility connections to the site are Citadel Storage at Amity — ALT, AZ PAGE 10 EXHIBIT A contingent on these extension plans. The DA will restrict the site from being developed until the services are available. Williams Pipeline: A 75 -foot easement for the Williams -Northwest Pipeline Corporation transverses through the northeastern portion of the property. The Northwest Pipeline is a natural gas pipeline that serves as a primary artery for the transmission of natural gas to the Pacific Northwest and Intermountain Region. Those properties impacted by the easement must adhere to the standards in the developer handbook provided by the gas company. Any improvements and construction within the easement area will require the review and approval of the gas company prior to the commencement of any construction. Building Elevations: Structures within the proposed development that are visible from the street or abutting properties are required to comply with the design review standards set forth in UDC 11-3A-19 and the guidelines contained in the Meridian Design Manual. Building materials for the proposed storage structures/wall around the perimeter of the development consist of split face CMU with accent mortar, ribbed metal wall accents and trim, and metal roofing. The office will consist of two different colors of stucco and gates will be powder coated. Staff is in favor of the design of the "tower" situated on the corner of the property. It adds a very nice design element. Along Meridian Road and Amity Road, masonry wall pop -out sections are proposed at approximately 11 feet in height to provide the modulation and projects necessary to articulate wall planes and break up building mass. The masonry wall will consist of split -face block with a different color of mortar to accent and give a brick/stone appearance. The balance of the storage facility will be fully enclosed by the 9+/- foot metal walls of the buildings and gates. See elevations in Exhibit A.4. The UDC (11-3A-19) prohibits the use of prefabricated steel panels as finish materials although they may be approved as an accent material. If proposed as a finish material, the applicant may request alternative compliance approval in accord with UDC 11-5B-5. Certificate of Zoning Compliance (CZC) and Design Review (DES): A CZC application is required to be submitted prior to issuance of building permits. The applicant is required to obtain approval of a design review application for the proposed structures and site design for the self- service storage facility. This application may be submitted concurrently with the CZC application. The applicant must comply with the design standards listed in UDC 11-3A-19 and the guidelines contained in the Meridian Design Manual. Sidewalk: A minimum 5 -foot wide detached sidewalk is required around all buildings as well as those serving public streets. Waterways: The existing irrigation ditches have been tiled. In summary staff finds the proposed project complies with the future land use map and applicable policies of the Comprehensive plan and the UDC with the conditions of approval listed in Exhibit B. Based on the aforementioned analysis, staff recommends approval of the subject application. 10. EXHIBITS A. Drawings 1. Vicinity Map 2. Proposed Concept Plan (dated: 11/09/15) Citadel Storage at Amity — ALT, AZ PAGE 1 I EXHIBIT A 3. Proposed Landscape Plan (dated: 11/12/15) 4. Proposed Elevations B. Conditions of Approval 1. Planning Division 2. Public Works Department 3. Fire Department 4. Police Department 5. Parks Department 6. Republic Services 7. Ada County Highway District C. Legal Description and Exhibit Map D. Required Findings from Unified Development Code Citadel Storage at Amity — ALT, AZ PAGE 12 EXHIBIT A A. Drawings 1. Vicinity/Zoning Map Vicinity Map o 0.175 0.35 0.7 lles 0 Citadel Storage at Amity — ALT, AZ PAGE 20 EXHIBIT A 2. Concept Plan (dated: 11/09/15) Citadel Storage at Amity — ALT, AZ PAGE 21 `•F a "t ..0 P H " 7 Citadel Storage at Amity — ALT, AZ PAGE 21 EXHIBIT A 3. Landscape Plan (dated: 11/12/15) •Ltt Citadel Storage at Amity — ALT, AZ PAGE 22 EXHIBIT A 4. Proposed Elevations Citadel Storage at Amity — ALT, AZ PAGE 23 EXHIBIT A B. Conditions of Approval 1. PLANNING DIVISION 1.1.1 A Development Agreement (DA) is required as a provision of annexation and zoning of this property. Prior to annexation ordinance approval, a DA shall be entered into between the City of Meridian, the property owner(s) at the time of ordinance adoption, and the developer. Currently, a fee of $303.00 shall be paid by the applicant to the Planning Division prior to commencement of the DA. The DA shall be signed by the property owner and returned to the Planning Division within two (2) years of the City Council granting annexation, approved by City Council and recorded. The DA shall, at minimum, incorporate the following provisions: a. Future development of the site shall be consistent with the design standards listed in UDC 11- 3A-19 and the guidelines in the Meridian Design Manual (or any updated versions thereof). b. Development of this property shall substantially comply with the site plan included in Exhibit A.2 and the building elevations included in Exhibit A.4. c. If the site does not develop as a self-service storage facility, then Tthe developer shall construct a minimum 20 -foot wide driveway and minimum 5 -foot wide pathway/sidewalk along the east side of the property for access to the site from the future collector street to the east and interconnectivity between the subject property and the future uses. d. The applicant shall obtain approval from I TD for the proposed emergency access to the storage facility via S. Meridian Road. e. A minimum 35 -foot wide street buffer shall be constructed along the entire frontage of the site along S. Meridian Road and a minimum 25 -foot landscape buffer shall be provided along E. Amity Road. Both landscape buffers shall be landscaped in accord with the standards listed in UDC 11-313-5 and 11-313-7C. f. All landscape and frontage improvements associated with the site including the landscape buffers and the 10 -foot wide multi -use pathways shall be constructed with the first exeept for- the area in between the Amity Read entfanee and the east property line, W-hieh may be installed with the seeend phase to allow for- the extension of the sewef tr-unk line. corresponding construction phase of the development. g. Any development of land containing the 75 -foot wide gas line easement must comply with the Northwest Pipeline Development Guidelines. An encroachment permit is required for any improvements proposed within the pipeline easement. h. Any future development of the site must comply with the City of Meridian ordinances in effect at the time of development. i. No Certificate of Occupancies will be allowed until water is available to the site. Development of the second phase will not be allowed until sewer utilities are available to the site; No development o the site will be allowed Until ,,,a;,ies e available to the site. j. No direct access to S. Meridian Road shall be permitted. Citadel Storage at Amity — ALT, AZ PAGE 24 EXHIBIT A 1.2 Site Specific Conditions of Approval 1.2.1 A Certificate of Zoning Compliance and Design Review application is required to be submitted and approved for the proposed structures and site design prior to issuance of building permits. These applications should be submitted concurrently. The applicant must comply with the design standards listed in UDC 11-3A-19 and the guidelines contained in the Meridian Design Manual or any updated versions thereof. Note: The UDC (11-3A-19) prohibits the use of prefabricated steel panels as finish materials although they may be approved as an accent material. If proposed as a finish material, the applicant may request alternative compliance approval in accord with UDC 11-5B-5. 2. PUBLIC WORKS DEPARTMENT 2.1 SITE SPECIFIC CONDITIONS OF APPROVAL 2.1.1 Sanitary sewer and water services are currently not available to the subject site. The Meridian Public Works Department will be extending sanitary sewer and water service to this area as part of planned capital projects. The water extension is tentatively scheduled for completion the summer of 2016. Design work is underway for the sanitary sewer, and construction will be completed by December of 2017. 2.1.3 A street light plan will need to be included as part of the project plan submittal package. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting. A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272 2.2 GENERAL CONDITIONS OF APPROVAL 2.2.1 Applicant shall coordinate water and sewer main size and routing for their project with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub -grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2.2.2 Per Meridian City Code (MCC), the applicant shall be responsible to install d water mains to and through this development. Applicant may be eligible for a reimbursement agreement for infrastructure enhancement per MCC 8-6-5. 2.2.3 The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20 -feet wide for a single utility, or 30 -feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian's standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2" x 11" map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to development plan approval. 2.2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 12-13-8.3). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single -point connection to the culinary water system shall be required. If a single -point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to prior to receiving development plan approval. Citadel Storage at Amity — ALT, AZ PAGE 25 EXHIBIT A 2.2.5 All existing structures that are required to be removed shall be prior to signature on the final plat by the City Engineer. 2.2.6 All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. 2.2.7 Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at (208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B. Whitney at (208)334-2190. 2.2.8 Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and inspections (208)375-5211. 2.2.9 All development improvements, including but not limited to sewer and water, fencing, micro - paths, pressurized irrigation and landscaping shall be installed and approved prior to obtaining certificates of occupancy. 2.2.10 Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 2.2.11 It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.2.12 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 2.2.13 Developer shall coordinate mailbox locations with the Meridian Post Office. 2.2.14 All grading of the site shall be performed in conformance with MCC 11-12-3H. 2.2.15 Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 2.2.16 The engineer shall be required to certify that the street centerline elevations are set a minimum of 3 -feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1 -foot above. 2.2.17 The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 2.2.18 At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 2.2.19 The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, water and reuse infrastructure for duration of two years. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Citadel Storage at Amity — ALT, AZ PAGE 26 EXHIBIT A Community Development Department website. Please contact Land Development Service for more information at 887-221. 3. I+IRE DEPARTMENT 3.1 The Fire Department has no concerns related to this application. 4. POLICE DEPARTMENT 4.1 The Police Department has no concerns related to this application. 5. PARKS DEPARTMENT 5.1 The City's Pathways Master Plan indicates a multi -use pathway crossing the subject property within the pipeline easement. The developer shall provide a 10 foot wide sidewalk/pathway across its Amity Road frontage to the intersection with Meridian Road. A public pedestrian pathway easement shall be provided for the required sidewalk/pathway. 6. REPUBLIC SERVICES 6.1 The applicant shall provide carts for trash and recycling at the office. 7. ADA COUNTY HIGHWAY DISTRICT 7.1 Comments have not yet been received from ACHD on this application. Citadel Storage at Amity — ALT, AZ PAGE 27 EXHIBIT A C. Legal Description and Exhibit Map Sawt:c)oth Land 5urveyincj, [1C 5, ':ash [I I 7If I I f November 9, 2016 Citadel III Annexation Legal A parcel of land being Parcel A as shown on Record of Survey 9941, Ada County Records, and a portion of S. Meriden Road right of way and a portion of E. Arnity Road right of Way, located in Government Lot 1, of Section 31, T 3 K, R, I E, BJA., Ada County, Idaho, more particularly described as follows; BEGINNING at a brass cap marking the northwest corner of said Section 31; Thence North 89"20'31" East, coincident with the north line of said Government Lot 1, a distance of 961.56 feet to the northeast corner of said Parcel A; Thence South 0039'29" East, coincident with the east line of said Parcel A, 738.29 feet to the southeast corner of said Parcel A; Thence North 89 22'32" West, coincident With the southerly line of said Parcel A, 524,32 feet; Thence North 75124'32" West, coincident with the southerly line of said Parcel A, 37,91 feet; Thence South 10'09'58" West, coincident with the southerly line of said Parcel A, 16036 feet; Thence North 881146'41' West, coincident with the southerly line of said Parcel A, 390.16 feet to a point on the westerly line of said Government Lot 1', Thence North 0"37'28" East, coincident with said westerly line of Government Lot 1, a distance. of 861.49 feet to the POINT OF BEGINNING. The above described parcel contains 17,55 acres more or less. End Description N Citadel Storage at Amity — ALT, AZ PAGE 28 EXHIBIT A 6ECT ION 3T, T. 3 N., R. I E,, 0,M, F AAWI�.",IAII PROJECT, MM5 LAI?, JEN 0 D� —0 - F PORI. fi Citadel Storage at Amity — ALT, AZ PAGE 29 2030�% WASHING TON AVE. ONG I 1� hIE-7T, ID 63617 (18-8104 ,( 208)3 , Ty F. (20s) 398-8105 WP111V &A WT0 OTHLS.coml 1OFi Citadel Storage at Amity — ALT, AZ PAGE 29 EXHIBIT A D. Required Findings from Unified Development Code 1. Annexation & Zoning Findings: Upon recommendation from the Commission, the Council shall make a full investigation and shall, at the public hearing, review the application. In order to grant an annexation and/or rezone, the Council shall make the following findings: a. The map amendment complies with the applicable provisions of the Comprehensive Plan; The Council finds the proposed annexation with the I -L zone is consistent with the proposed MU -NR future land use designation. b. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The Council finds that the proposed map amendment to the I -L zoning district is consistent with the purpose statement of the industrial districts and the proposed uses will provide a needed service to area residents c. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The Council finds that the proposed zoning amendment will not be detrimental to the public health, safety, or welfare if the applicant complies with conditions outlined in this report. However, the Council considers any oral or written testimony that may be provided when determining this finding. d. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the City including, but not limited to, school districts; and, The Council finds that the proposed zoning amendment will not result in any adverse impact upon the delivery of services by any political subdivision providing services to this site. e. The annexation is in the best of interest of the City (UDC 11-513-3.E). The Council feels the proposed annexation is in the best interest of the City if the applicant enters into a development agreement 2. Alternative Compliance Findings: In order to grant approval for alternative compliance, the director shall determine the following findings: 1. Strict adherence or application of the requirements is not feasible; OR The Director finds that strict adherence to the parking standards is not feasible given the nature of the use and the operational characteristics of a self-service storage facility. 2. The alternative compliance provides an equal or superior means for meeting the requirements; and The Director finds the alternative compliance provides an equal means for meeting the City's parking standards. The parking ratio for the facility is based on the size of the proposed office building (755 s.f.) and on the operational characteristics of the storage facility use. Therefore, the Staff finds the seven (7) parking stalls proposed are adequate to serve the site. Citadel Storage at Amity — ALT, AZ PAGE 30 EXHIBIT A 3. The alternative means will not be materially detrimental to the public welfare or impair the intended uses and character of the surrounding properties. The Director finds that the proposed alternative will not be detrimental to the public welfare or impair the use/character of the surrounding properties. Citadel Storage at Amity — ALT, AZ PAGE 31 Meridian City Council Meeting DATE: March 15, 2016 ITEM NUMBER: 6F PROJECT NUMBER: ITEM TITLE: Purchase Order Mtelligence Corp Approval and Authorization of the Purchasing Manager to sign the Purchase Order to Mtelligence Corp for the Installation and Implementation Services of the Condition Based Monitoring Software for the Not -To - Exceed amount of $79,000.00. MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Page 1 Memo To: Jaycee L. Holman, City Clerk, From: Kathy Wanner, Buyer CC: Jacy Jones, Dennis Teller Date: 3-9-2016 Re: March 15, 2016 City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the March 15 th City Council Consent Agenda for Council’s consideration. Approval and Authorization of the Purchasing Manager to sign the Purchase Order to Mtelligence Corp for the Installation and Implementation Services of the Condition Based Monitoring Software for the Not-To-Exceed amount of $79,000.00. The purchase and installation was a Sole Source approved on October 21, 2014. The software was purchased in 2015. Recommended Council Action: Approval and Authorization of the Purchasing Manager to sign the Purchase Order to Mtelligence for the Installation and Implementation Services of the Condition Based Monitoring Software for the Not to Exceed amount of $79,000.00. The Sole Source for the Condition Based Monitoring Software and Installation was approved by Council on October 21, 2014. The installation is part of the Water Division approved 2016 Capital Budget. Thank you for your consideration. City of Meridian Purchasing Dept. Ci t y O f M e r i d i a n St a t e m e n t o f R e v e n u e s a n d E x p e n d i t u r e s - R e v a n d E x p R e p o r t - K a t h y 60 - E n t e r p r i s e F u n d 34 0 0 - W a t e r - A d m i n Fr o m 1 0 / 1 / 2 0 1 5 T h r o u g h 9 / 3 0 / 2 0 1 6 Am e n d m e n t s Bu d g e t w i t h Ac t u a l Cu r r e n t Y e a r Re m a i n i n g Bu d g e t Re m a i n i n g Bu d g e t Pe r c e n t o f Ca p i t a l O u t l a y 94 3 1 0 C a p i t a l - S o f t w a r e 10 5 2 2 W a t e r C o n d i t i o n B a s e d Mo n i t o r i n g S o f t w a r e 93 , 5 7 0 . 0 0 0. 0 0 93 , 5 7 0 . 0 0 10 0 . 0 0 % To t a l C a p i t a l O u t l a y 93 , 5 7 0 . 0 0 0. 0 0 93 , 5 7 0 . 0 0 10 0 . 0 0 % DE P T E X P E N D I T U R E S 93 , 5 7 0 . 0 0 0. 0 0 93 , 5 7 0 . 0 0 10 0 . 0 0 % TO T A L E X P E N D I T U R E S 93 , 5 7 0 . 0 0 0. 0 0 93 , 5 7 0 . 0 0 10 0 . 0 0 % Da t e : 3 / 8 / 1 6 0 4 : 5 2 : 3 9 P M Page: 1 Meridian City Council Meeting DATE: March 15, 2016 ITEM NUMBER: 6G PROJECT NUMBER: ITEM TITLE: Approval Task Order JUB Engineers Approval of Task Order 0596.d to JUB Engineers, Inc for the "South Black Cat Lift Station Improvements - Design" Project for a Not -To -Exceed amount of $67,116.00. MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS To: Jaycee L. Holman, City Clerk, From: Kathy Wanner, Buyer CC: Jacy Jones, Garrick Nelson Date: 3-9-2016 Re: March 15th City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the March 15th City Council Consent Agenda for Council's consideration. Approval of Task Order 0596A to JUB Engineers Inc for the "South Black Cat Lift Station Improvements - Design" project for a Not -To -Exceed amount of $67,116.00. Recommended Council Action: Award of Task Order 0596.d to JUB Engineers, Inc. for the Not -To -Exceed amount of $67,116.00. Thank you for your consideration. 0 Page 1 CONTRACT / AGENDA CHECKLIST Date: 3/3/2016 REQUESTING DEPARTMENT Public Works Fund: 60 Department: 3590 GL Account: 96144 Construction: Task Order X PSA Equipment Project Name: South Black Cat Lift Station Improvements Project Manager: Garrick Nelson Department Representative: Contractor/Consultant/Design Engineer: 1UB Engineers Budget Available (Attach Report): yes Will the project cross fiscal years? Yes No Contract Amount: Project # 0596.d $67,116.00 Budget Information: FY Budget: FY16 Enhancement #: Grant #: Other: Type of Grant: CONTRACT CHECKLIST BASIS OF AWARD Low Bidder Highest Rated Master Agreement X (Bid Results Attached) (Ratings Attached) (Category) 2B Typical Award Yes X No If no please state circumstances and conclusion: MSA - 9-22-2015 Debarment Status (Grant/Federal Funded Projects Only) na Date Award Posted: na 10 day protest period: PW License # na Expiration Date Corporation Status Goodstanding Insurance Certificates Received (Date): September 15, 2015 Payment and Performance Bonds Received (Date): Builders Risk Ins. Req'd: Yes na No na (Only applicabale for projects above $1,000,000) na (Type in date verified and the status) na Expiration Date August 1, 2016 Rating: A+ Rating: na If yes, has policy been purchased? na Date Submitted to Clerk for Agenda: March 9, 2016 Approval Date March 15, 2016 By: Purchasing Purchase Order No.: Date Issued: WI -15 submitted (Only for PW Construction Projects) NTP Date: (Only for non Public Works Project) ERIDIAN - Public IDAHO Works Department TO: Keith Watts FROM: Garrick Nelson Staff Engineer I DATE: March 1, 2016 Mayor Tammy de Weerd City Council Memberse Keith Bird Joe Borton Luke Cavener Genesis Milam Anne Little Roberts Ty Palmer SUBJECT: TASK ORDER 0596.0 WITH JUB ENGINEERS, INC. PURSUANT TO THE MASTER AGREEMENT CATEGORY 2B, APPROVED SEPTEMBER 22, 2015, FOR THE SOUTH BLACK CAT LIFT STATION IMPROVEMENTS DESIGN FOR A NOT TO EXCEED AMOUNT OF $67,116.00. I. DEPARTMENT CONTACT PERSONS Garrick Nelson, Staff Engineer 489-0358 Clint Dolsby, Asst, Staff Engineer 489-0341 Warren Stewart, City Engineer 489-0350 Tom Barry, PW Director 489-0372 II. DESCRIPTION A. Background A phasing plan was developed in May 2014 which identified improvements and timing for conveyance systems in the Black Cat sewer shed. A subsequent evaluation was completed in June 2015 which outlined specific improvements to increase pumping capacity and improve screening at the South Black Cat Lift Station. Coarse screening that is currently provided by the manual bar screen located in the wet well of the South Black Cat Lift Station is no longer sufficient. Waste stream conditions have increased the amount of screenings on the screen, necessitating increased labor hours to maintain. Additionally, objects that pass through the coarse screens have led to an increase in pump clogging that can be labor intensive and expensive. to replace or repair. Page I of 2 B. Proposed Project This project will design improvements to increase pumping capacity and improve screening at the South Black Cat Lift Station. Components of the project include the installation of two new pumps with grinders to operate the 18" pressure sewer line, and the rebuild of the two existing pumps for the 10" pressure sewer line. Electrical and control systems to accommodate the two larger pumps will be designed as upgrades accordingly. The existing wetwell knock -out wall will be removed for utilization of the new 4th pump bay. III. IMPACT A. Fiscal Im acts Funding is available in the South Black Cat Lift Station Improvements enhancement for this task order. The value of the task order with NB Engineers, Inc. is $67,116 and the enhancement value is $400,000. The remaining balance of the enhancement will fund the construction phase of this project in FYI 6. Project Costs: - ------------------------- ---------------------------------------------------------- Fiscal Year 2016 Total Project Cost $67,116.00 Project Funding ---------------------------------------------------------------------.----------------------------------- Fiscal Year ; Account Code / Codes --------------------------------------------------------------------------------------------------------i Available Funding 3590-96144 $400,000.00 - ----------------------------------- Total -Funding R ------ed_____________________________________ ;__-_---------------- $67,116.00_; B. Time Constraints Design and construction of this project are both incorporated in the enhancement for FYI 6, Approval of this task order in a timely manner will ensure the project remains on schedule. Departmental Approval: Page 2 of 2 TASK ORDER NO. 0596A Pursuant to the MASTER AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN CITY OF MERIDIAN (OWNER) AND JUB ENGINEERS, INC (ENGINEER) This Task Order is made this day of March, 2016 and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "City", and accepted by (JUB ENGINEERS, INC), hereinafter referred to as "Engineer" pursuant to the mutual promises, covenant and conditions contained in the Master Agreement (Category 2C) between the above mentioned parties dated September 22, 2015. The Project Name for this Task Order 0596.d is as follows: CITY OF MERIDIAN SOUTH BLACK CAT LIFT STATION IMPROVEMENTS - DESIGN I. PROJECT UNDERSTANDING A phasing plan was developed in May of 2014 which identified improvements and timing for conveyance systems in the Black Cat sewer shed. A subsequent evaluation was completed in June 2015 which outlined specific improvements to increase pumping capacity at the South Black Cat Lift Station (SBCLS). These services implement proposed improvements as defined herein, and which include the following general elements: 1. Upgrades to the SBCLS are considered by IDEQ as a material modification to an existing facility, and therefore require preparation of a Preliminary Engineering Report (PER) for review and approval by IDEQ. 2. Upgrades to SBCLS will include the following: A. Rebuild two (2) existing pumps and retain the third pump for back up. These pumps will serve the existing 10 -inch pressure sewer. Incorporate one (1) inline grinder the suction line of one pump. B. Install two (2) new 100 Hp pumps to serve the 18 -inch pressure sewer. One or more submersible motors will be used for flood protection. C. Remove the temporary wetwell knock out wall for utilization of the new 4th pump bay. D. Reconstruct the cross-over connection between the two pressure sewers outside of the building. Incorporate the previously designed cleaning station as a bid alternate into the construction documents. E. Evaluate electrical and control systems to accommodate the two larger pumps and design upgrades accordingly. The upgrade shall include the VFDs for the two (2) existing pumps. Improvements to SCADA, stand-by power generation, primary power, etc., are assumed to not be required. SCADA programming changes are included. Task Order 0596.d South Black Cat Lift Station Improvements - Design Page 1 of 7 JUB Engineers, Inc OWNER INFORMATION RESPONSIBLITIES and PROJECT ASSUMPTIONS 1. The City will provide J -U -B with the following: A. Available SCADA information at the SBCLS to estimate peak influent flows, pumping rates and discharge pressures. B. To provide cohesiveness with the CITY's overall SCADA system, the CITY will provide all SCADA system design, RTU, and equipment. C. Provide on-going review of J -U -B's work and timely consideration of policy issues within a time acceptable to the CITY and J -U -B. D. Provide a project manager to serve as a liaison with other City departments to facilitate the project reviews and input on the Task Order deliverables. E. The CITY will provide standard templates, ID codes, etc. for the design engineers use in completing the asset management subtask. 2. Project Assumptions: A. The updates to the Sewer Master Plan are currently being completed. For the purpose of this project, ultimate flows will be based on the 2010 Sewer Master Plan results. An addendum to the PER can be issued if ultimate flows appreciably change. For scheduling purposes, the PER will be completed in parallel and submitted with the pump upgrade design and construction plans. B. The CITY has implemented recent electrical upgrades at the SBCLS. Accordingly, no electrical upgrades other than VFD's are planned for utilization of the two new refurbished pumps (751-1p). Electrical controls and instrumentation will be required for the two (2) pumps (100 Hp). C. The proposed equipment modifications and replacements are assumed to be in substantial conformance with the original building permit issued in 2002-03 and will require no substantial building modifications. Therefore, no building permit will be required and the work can be completed with applicable trade permits submitted and secured by the General Contractor or corresponding subcontractors. 11. SCOPE OF WORK J -U -B's scope of services is specifically limited to the following: Task 1 — Project Meetings and Administration 1. Kickoff Meeting: Attend a kick-off meeting with CITY staff for the purpose of discussing the project approach, deliverables, schedule, and obtaining information that may be available from the CITY. 2. Progress and Site Meetings: Attend progress meetings with the CITY staff as needed to discuss project status, provide task order status summaries, present deliverables, and receive direction from the CITY. It is anticipated that two (2) additional meetings will be necessary. 3. Project Administration and Tracking. Monitor team progress, action item lists, task deadlines, items needed from the CITY, provide documentation, permitting milestones, and critical path items as needed. Task 2 — Preliminary Engineering Report (PER) 1. The proposed modifications to the SBCLS will require preparation of a preliminary engineering report (PER) as outlined in IDAPA 58.01.16.411. As this is an existing facility, the PER will focus on flow projections, wetwell sizing and phasing, and pump phasing and selection. The narrative will summarize the existing facility's systems such as electrical controls, back-up power, odor control, etc.; however, these systems will be evaluated in Task 4 — Subconsultant Services and briefly summarized in the PER. Task Order 0596.d South Black Cat Lift Station Improvements - Design Page 2 of 7 JUB Engineers, Inc A. Design Flows: Flows will be reiterated from the Lift Station Screening Evaluation completed in June 2015, SCADA information to estimate existing flows will be provided from another task order along with existing pump data. Future flows will be estimated using the analysis completed for the 2014 South Meridian phasing plan. Committed and ultimate flows will be estimated from the 2010 Sewer Master Plan. B. Wetwell Hydraulics: Hydraulics of the wetwell will be analyzed for the target pump upgrade flows. Ultimate wetwell sizing calculations will be taken from the original facility calculations for documentation to IDEQ. C. Pump Phasing: A pump and pressure sewer phasing analysis will be prepared for the current pump upgrades and future build -out condition. D. Pump Upgrade Selection: J -U -B will prepare the necessary hydraulic calculations to develop pump operating criteria. Research on preliminary selections shall be completed on a minimum of three (3) pump manufacturers of various drywell style pumps. Pump selections will focus on installation constraints, non -ragging performance, operation and maintenance. Final pump selection will be made collaboratively with Public Works Staff. E. Draft Report: A draft report shall be prepared summarizing the tasks above and providing a narrative description on the other IDEQ requirements listed in IDAPA 58.01.16.411. A draft PER will be submitted to the CITY for review and comment in conjunction with an internal quality control (QC) review by a J -U -B senior engineer. F. Final Report: Review comments will be collected and incorporated into the final report. Depending on timing, the final PER may be submitted to IDEQ with the construction plans and specifications. If timing allows, the PER will be submitted ahead of the construction plans. Deliverables: i. Four (4) copies of the Draft and Final PER, one (1) digital pdf. Task 3 — Pump Upgrade Final Design and Construction Plans 1. Lift Station Upgrade Design (75%) and Plans A. Final Design: Finalize pump upgrade selection and design piping to accommodate the new pump including sizing of face piping, interconnection with discharge header, new flow meter or relocation of existing, valving and related facilities. The existing pumps that are to be refurbished with new impellers and one pump shall be equipped with a suction line grinder. Final design will include removal of the wetwell knock out wall for the additional 4th pump bay. B. Upgrade Plans: Prepare plans on 11 "x17" sheets showing the demolition, piping and pumping upgrades. Develop a by-pass pumping phasing schematic plan sheet to allow installation of the pumping and piping upgrades with minimal secondary by-pass pumping. C. Incorporate the piping interconnections of the 10 -inch and 18 -inch pressure sewer, as previously designed, in to the construction plans. D. The previously designed 18 -inch pressure sewer cleaning station shall be modified to only include a removable spool into the valve vault for future line pigging and maintenance. This will be included as an additive alternate. E. Asset Management Incorporation: The upgraded components shall be identified and labeled on the construction plans per the nomenclature standards identified in the CITY's Asset Management policy. Assets involved will include pumps, valves, flowmeters, and electrical components. An inventory shall be prepared in a table and included with the technical specifications for use by the contractor. Task Order 0596.d South Black Cat Lift Station Improvements - Design Page 3 of 7 JUB Engineers, Inc F. Specifications: Prepare a technical specifications and special provisions using the 2012 ISPWC, and the CITY's supplemental specifications and standard drawings. CSI specification format may be used as special provisions. The contractor's performance requirements regarding the CITY's asset management inventory and listings will be incorporated into the specifications. A bid schedule will be prepared to delineate major work items. G. Prepare an opinion of probable construction cost. H. A senior level engineer will review perform a QC review of the 75% design and construction plans. I. Submit plans to the CITY for review and comment along with manufacturer product information on pumping, and flow measurement equipment. A review meeting will be held to gather comments as provided under Task 1. Deliverables: L 75% Complete Plans, four (4) copies, equipment data. ii. Opinion of probable construction costs. 2. 100% Complete Design and Construction Plans (Agency Review) A. Final Design: Revise the 75% complete plans per the CITY's review comment as appropriate. Finalize lift station hydraulics, VFD pumping analysis and pump selection for the new replacement pumps. Complete upgrade design of piping, valving, pipe supports, and related facilities, and incorporate revisions and new details into the plan set. B. Construction Plans and Detailing: Prepare 90% construction plans and detailing of the lift station facility including site civil, mechanical piping, structural and incorporated electrical plans and details. Plans and necessary details shall be prepared on 11 "x17" sheets. C. Specifications: Prepare a technical specifications and special provisions using the 2012 ISPWC, and the CITY's supplemental specifications and standard drawings. CSI specification format may be used as special provisions. A bid schedule will be prepared to delineate major work items. D. Quality Control Reviews: Complete an internal QC review with a senior J -U -B engineer. E. Construction Cost Estimate: Prepare revised opinion of probable construction cost. F. Submit 100% complete package to the CITY and IDEQ for review and comment. A review meetings will be held to gather comments as provided under Task 1. G. Incorporate applicable Agency or CITY comments and publish 100% complete Bid Ready plans and project manual. Deliverables: 100% Complete (Agency Review) Plans, Project Technical specifications, Bid Schedule, two (2) copies to CITY, one (1) hard copy and (1) printable electronic copy to IDEQ and other agencies. Final Opinion of Probable Construction Cost. Task 4 - Subconsultant Design Services For this task, J -U -B will retain the services of an Idaho licensed electrical engineering subconsultant to provide conceptual electrical system design for the PER and final electrical design services. The electrical design will encompass the design work necessary to incorporate the interim pump upgrade which includes two (2) new 100 Hp pumps and the one suction line grinder for the refurbished existing pump. The controls and equipment will be closely match with the existing equipment and I/C systems. Task Order 0596.d South Black Cat Lift Station Improvements - Design Page 4 of 7 JUB Engineers, Inc 1. PER Conceptual Control Plan: A. Prepare a conceptual instrumentation and control schematic plan. 2. 75% Electrical Design and Plans: Electrical preliminary design and plan preparation shall include: A. Coordinate with Idaho Power Company (IPCO) and evaluate the power transformer adequacy for the interim pump upgrade. B. Coordinate with IPCO on energy efficiency rebates for pump upgrades, VFDs and any other efficiency upgrades included in the project. C. Complete review of the existing stand-by diesel generator and ATS to accommodate the loads for the interim pump upgrade. D. Design two new pump level controllers, VFDs, PLC controllers, and other electrical controls and instrumentation systems into the existing control room. E. Design to include VO control panel for interface with the SCADA panels. F. Evaluate the existing UPS back up battery for controls and surge protection and design upgrades as necessary to accommodate the pump upgrades. G. Evaluate control room existing HVAC systems to determine if upgrades are required. H. Prepare 75% complete building electrical upgrade plans and details. 3. 100% Electrical Final Design and Construction Plans: A. Incorporate applicable CITY and J -U -B review comments and finalize design and equipment selections on electrical and control systems for the pump upgrades. B. Finalize control diagrams, one -line diagrams, and panel layouts. C. Design 1/0 control panel and related interfaces for the telemetry/SCADA systems. D. Design shall include a UPS system, surge protection, and a redundant level controller. E. Prepare CSI format specification for the special provisions. F. Meet with CITY building inspectors and operations staff to review design and resolve known code interpretations relevant to the project. G. Incorporate applicable CITY and J -U -B review comments and finalize 100% complete design and equipment selections on electrical and control systems for the lift station. 4. Energy Efficiency IPCO Incentive Coordination: The Electrical Subconsultant will coordinate with Idaho Power Company for energy efficiency grants rebates on qualifying equipment. The subconsultant shall prepare the necessary application submittal into IPCO. 5. Programming and Start-up Services: Refer to attached scope of services for programming PLC at the lift station and control software programming at the WWTP, and related start-up services. Task 5 — Bidding and Construction Services J -U -B will furnish the services specifically limited to the following at a time and materials, not to exceed basis. 1. Bidding Services: A. J -U -B's project manager/engineer shall assist the CITY in responding to technical questions that the CITY is unable to answer through review of the Contract Documents for CITY's use in preparation of addenda. J -U -B's electrical subconsultant will be available during the bidding process Task Order 0596.d South Black Cat Lift Station Improvements - Design Page 5 of 7 JUB Engineers, Inc B. If requested by the CITY, J -U -B will review the Bids and provide a recommendation for contract award. 2. Construction Services: J -U -B's project manager/engineer will be available during construction to assist the CITY as described below or specifically requested by the CITY: A. Preconstruction Conference: J -U -B will attend the pre -construction conference with the contractor, CITY, subconsultants, and agencies. B. Construction Assistance: J -U -B's project manager/engineer will be available during construction as requested by the CITY. Items that will be included in this portion of the task may include: i. Shop Drawing and Product Data Reviews: J -U -B will review shop drawing and product data submittals for compliance with the design and contract documents. J -U -B's electrical subconsultant will be available to review related electrical submittals. ii. Construction Administration: As requested by the CITY, J -U -B will assist the CITY in review of claims, change order and work directive preparation, address questions or RFI's, and other construction administration activities. J -U -B's electrical subconsultant will consult with J -U -B as appropriate. C. Commissioning: J -U -B will prepare a summary commissioning plan summarizing, contractor/supplier/manufacture training, overall facility start-up protocols, and testing requirements for submittal to the CITY for review. The J -U -B will submit the commissioning plan to the Contractor for comment and implementation. J -U -B shall conduct a walk through with the City, Contractor, and subconsultants, and prepare a tentative punchlist to supplement the City's RPR list. J -U -B will attend the facility start up. D. Record Drawings: J -U -B will prepare record drawings from drawings received from the Contractor, CITY's inspector, subconsultants, and per the CITY'S Record Drawing Requirements. Deliverables: i. One (1) paper set of the proposed record drawings to be reviewed by the CITY prior to submitting the final as shown below. ii. One (1) set of 11 "x17" record drawings. Each sheet will be sealed by a professional engineer with J -U -B standard disclaimer. iii. Two (2) CD's: One (1) will have the complete set of drawings in PDF format for submittal to DEQ and one (1) will have the complete set of drawings in PDF and AutoCAD format for CITY use. TIME OF COMPLETION and COMPENSATION SCHEDULE The following schedule is based on a Notice to Proceed (NTP) from the City by March 2016 and resulting in the Technical Memo being completed by May 2016. Bidding and construction services will follow the Technical Memo, with completion by September 2016. A NTP issued on a different date will change the schedule accordingly. Task Order 0596.d South Black Cat Lift Station Improvements - Design Page 6 of 7 JUB Engineers, Inc COMPENSATION AND COMPLETION SCHEDULE Task Description Due Date Compensation 1 Project Meetings and Administration On-going throughout other tasks $3,766 2 Preliminary Engineering Report and • Draft PER within 30 days of 3 Final Design Services receiving all necessary data 4 and information from the City. Final PER prior to or in $46,595 concurrence with final design. • Final Design within 60 days of receiving all City review comments. 5 Bidding and Construction Assistance ■ Completed as required by CITY's bidding and contract $16,755 award schedules. TASK ORDER TOTAL: $67,116 The Not -To -Exceed amount to complete all services listed above for this Task Order No. 0596.d is sixty seven one hundred sixteen dollars ($67,116). No compensation will be paid over the Not -to -Exceed amount without prior written approval by the City in the form of a Change Order. Any and all travel will only be reimbursed if pre -approved by the Project Manager, and only per the City of Meridian Travel Policy. Reimbursable expenses will be paid at cost and only if pre - approved by the Project Manager. Any travel and/or reimbursables paid will be paid as part of the Not -To -Exceed Task Order Total per the Compensation and Completion Schedule above. CITY OF MERIDIAN JUB E INEER , I C BY: BY TAMMY de T", MAYOR Dated: "tnrC 'V-\ y� l i� Approved by Counci MAHO JAYCEE TY CLERKnE Purchasing Approval BY: KEIT ,TS, Purc asing Manager City Project Manager Garrick Nelson Depar��nt Ap�r BY:. J WAR EN STE R , Engineerin�Manag�er�� Dated:: Task Order 0596.d South Black Cat Lift Station Improvements -Design Page 7 of 7 JUB Engineers, Inc 4J rt x i +1 u 0 1, m a P, x W N Orl o � � N n \ Cf a M legal \ m i 0 O N N i „ 43 N O V N Ln ,N Pa W U N .H x I \ U w O O \ 0 N 0 0 N in i4 m W N v a w 0 }, v m +) rl u 0 ow ow as ow 34 0 0 0 0 w u 0 0 0 0 0 rl 0 0 0 0 +1 •11 o 0 (D 0 41 N rl -1 -1 -1 -1 1~ b)•ri m m m m z3 b m m rn a U � m m m m f -I W N M M M M P a Pa rl u 0 w �o �o � 34 m m m m rs m m m m El H m a; m a, w •� m m m m 0 C m m m m ✓s •� m m m m z3 b m m rn a E m m m m m M M M M a rl u 0 0 0 0 0 34 o 0 0 0 ro m m m m El H C; 0 0 0 ro m m m C + P ro U w o q H C -P m m m m � U m m m m .Ly El: M M M M U rl u 0 w kc w �o m m m m m +' 4J ,]I~ m m m m El H m m m m i H w 0 m m m C 14 ro U w o q H v >~ m m m m ✓s v m m m m .Ly El: M M M M rl u 0 u u 0 ro +3 U) +3 0 o U U) a m w �WP] a b U Q El H ro ro +U 4J -14 H q o ro -i w a i H w 0 w w +, a E -i a P4 a F ro U w o q H JUBEN-1 OP ID: NW A4U" j`" CERTIFICATE OF LIABILITY INSURANCE DATE 09(MM/ 09/14/22015015 ) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER The Hartwell Corporation -Cal PO Box 400 Caldwell, ID 83606 Jeremy Kroll CONTACT Jeremy Kroll PHONE208-459-1678 FAx A/c No Ext : UC N.I: 208 454-1114 E-MAIL ADDRESS: INSURERS) AFFORDING COVERAGE NAIC # A INSURER A: Travelers Indemnity of CT 25682 X INSURED J -U -B Engineers, Inc. 250 S Beechwood Ave, Suite 201 Boise, ID 83709 INSURER B: Travelers Casualty and Surety 31194 INsuRERc:Travelers Indemnity Co of Am. 25658 INSURER D: XL Specialty Insurance Co. 37885 INSURER E: A1111 PREMISES Ea occurrence $ 1,000,000 PREMISES INSURER F: COVERAGES CERTIFICATE NUMBER: RF~,nclnNl nulnnrxGa• THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILTR TYPE OF INSURANCE ADDL SD SUBR D POLICY NUMBER POLICY EFF MM/DDNYYY POLICY EXP MM/DDNYYY LIMITS A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE OCCUR X CGD381 X X 6807769N196 08/01/2015 08/01/2016 EACH OCCURRENCE $ 1,000,000 A1111 PREMISES Ea occurrence $ 1,000,000 PREMISES MED EXP (Any one person) $ 10,000 MED PERSONAL & ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: POLICY X JPRO E [X] LOC GENERAL AGGREGATE $ 2,000,000 PRODUCTS - COMP/OP AGG $ 2,000,000 $ OTHER: C AUTOMOBILE X LIABILITYCOMBINEDdent ANY AUTO BA7776NO68 08/01/2015 08/01/2016 SINGLE LKIMIT Eaacci$ 1,000,000 BODILY INJURY (Per person) $ AUTOS SCHEDULED AUTOS AUTOS BODILY INJURY Per accident $ ( ) X HIRED AUTOS NON -OWNED CAT353 AUTOS PROPERTY DAMAGE Per accident $ $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAR CLAMS -MADE AGGREGATE $ DED RETENTION $ $ B B WORKERS COMPENSATIONER AND EMPLOYERS' LIABILITY ANY PROPRIEfORJPARTNERJEXECUTIVE YIN OFFICER/tdEMBER EXCLUDED? (Mandatory in NH) Ifyes, describe under NIA UB0640T603 & WA STOP GAP 08/01/2015 08/01/2015 08/01/2016 08/01/2016 _ X STATUTE EOR H E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE- EA EMPLOYEE $ 1,000,000 E.L. DISEASE -POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS below D Profes Liability DPR9721670 04/02/2015 04/02/2016 Ea Claim 5,000,000 $200,000 Deductibl INCL POLLUTION 04/02/2015 04/02/2016 Annl Aggr 5,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space Is required) Master Agreements for the Professional Services M ERI D04 City of Meridian 33 E Broadway Ave Meridian, ID 83642 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS, AUTHORIZED REPRESENTATIVE ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014101) The ACORD name and logo are registered marks of ACORD 002219 COMMERICAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BLANKET ADDITIONAL INSURED (ARCHITECTS, ENGINEERS AND SURVEYORS) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART A. The following is added to WHO IS AN INSURED (Section II): Any person or organization that you agree in a "contract or agreement requiring insurance" to in- clude as an additional insured on this Coverage Part, but only with respect to liability for "bodily in- jury", "property damage" or "personal injury" caused, in whole or in part, by your acts or omis- sions or the acts or omissions of those acting on your behalf: a. In the performance of your ongoing opera- tions; b. In connection with premises owned by or rented to you; or c. In connection with "your work" and included within the "products -completed operations hazard". Such person or organization does not qualify as an additional insured for "bodily injury", "property damage" or "personal injury" for which that per- son or organization has assumed liability in a con- tract or agreement. INSURANCE (Section III) for this Coverage Part. B. The following is added to Paragraph a. of 4. Other Insurance in COMMERCIAL GENERAL LIABILITY CONDITIONS (Section IV): However, if you specifically agree in a "contract or agreement requiring insurance" that the insurance provided to an additional insured under this Cov- erage Part must apply on a primary basis, or a primary and non-contributory basis, this insurance is primary to other insurance that is available to such additional insured which covers such addi- tional insured as a named insured, and we will not share with the other insurance, provided that: (1) The "bodily injury" or "property damage" for which coverage is sought occurs; and (2) The "personal injury" for which coverage is sought arises out of an offense committed; The insurance provided to such additional insured is limited as follows: d. This insurance does not apply on any basis to any person or organization for which cover- C. age as an additional insured specifically is added by another endorsement to this Cover- age Part. e. This insurance does not apply to the render- ing of or failure to render any "professional services". f. The limits of insurance afforded to the addi- tional insured shall be the limits which you agreed in that "contract or agreement requir- ing insurance" to provide for that additional insured, or the limits shown in the Declara- tions for this Coverage Part, whichever are less. This endorsement does not increase the limits of insurance stated in the LIMITS OF after you have entered into that "contract or agreement requiring insurance". But this insur- ance still is excess over valid and collectible other insurance, whether primary, excess, contingent or on any other basis, that is available to the insured when the insured is an additional insured under any other insurance, The following is added to Paragraph 8. Transfer Of Rights Of Recovery Against Others To Us in COMMERCIAL GENERAL LIABILITY CON- DITIONS (Section IV): We waive any rights of recovery we may have against any person or organization because of payments we make for "bodily injury", "property damage" or "personal injury" arising out of "your work" performed by you, or on your behalf, under a "contract or agreement requiring insurance" with that person or organization. We waive these rights only where you have agreed to do so as part of the "contract or agreement requiring insur- ance" with such person or organization entered into by you before, and in effect when, the "bodily CG D3 81 09 07 © 2007 The Travelers Companies, Inc. Page 1 of 2 Includes the copyrighted material of Insurance Services Office, Inc., with its permission. COMMERICAL GENERAL LIABILITY injury" or "property damage" occurs, or the "per- erage Part, provided that the "bodily injury" and sonal injury" offense is committed. "property damage" occurs, and the "personal in - D. The following definition is added to DEFINITIONS jury" is caused by an offense committed: (Section V): a. After you have entered into that contract or "Contract or agreement requiring insurance" agreement; means that part of any contract or agreement un- b. While that part of the contract or agreement is der which you are required to include a person or in effect; and organization as an additional insured on this Cov- c. Before the end of the policy period. Page 2 of 2 0 2007 The Travelers Companies, Inc. CG D3 8109 07 Includes the copyrighted material of Insurance Services Office, Inc., with its permission, IDSOS Viewing Business Entity Page 1 of 3 IDAHO SECRETARY OF STATE Viewing Business Entity Lawerence Denney, Secretary of State [ New Search ] [ Back to Summary ] [ Get a certificate of existence for J -U -B ENGINEERS INC ] [ Monitor J -U -B ENGINEERS INC business filings ) ® r 250 S BEECHWOOD AVE STE 201 BOISE, ID 83709 Type of Business: CORPORATION, GENERAL BUSINESS Status: GOODSTANDING 21 Mar 1969 State of Origin: IDAHO Date of 21 Mar 1969 Origination/Authorization: Current Registered Agent: PAUL D. FISK 250 S BEECHWOOD AVE STE 201 BOISE, ID 83709 Organizational ID / Filing C40668 Number: Number of Authorized Stock 100000 Shares: Date of Last Annual Report: 22 Jan 2015 Annual Report Due: Mar 2016 Original Filing: [ Help Me Print/View TIFF ] Filed 21 Mar 1969 INCORPORATION View Imaqe (PDF format) View Image (TIFF format) Amendments: [ Help Me Print/View TIFF ] Amendment Filed 05 Sun STOCK View Image (PDF format) View 1973 CHANGE Image (TIFF format) Amendment Filed 23 Apr STOCK View Image (PDF format) View 1975 CHANGE Image (TIFF format) Amendment Filed 07 Sun OTHER - View Image (PDF format) View 1979 APPT OF RA Image (TIFF format) Amendment Filed 02 Sep OTHER - CHG View Image (PDF format 1980 OF RA - ARLIN View Image (TIFF format) BROSKE, BOISE Amendment Filed 08 Dec ARTICLES View Image (PDF format) 1980 RESTATEMENT View Imaqe (TIFF format) Amendment Filed 08 Dec STOCK View Image (PDF format) View 1980 CHANGE Image (TIFF format http://www.accessidaho.org/public/sos/corp/C40668.html 11/24/2015 IDSOS Viewing Business Entity Page 2 of 3 [ Help Me Print/View TIFF ] Report for year 2015 ANNUAL REPORT View Document Online Report for year 2014 ANNUAL REPORT View Document Online Report for year 2013 ANNUAL REPORT View Document Online Report for year 2012 ANNUAL REPORT View Document Online Report for year 2011 ANNUAL REPORT View Document Online Report for year 2010 ANNUAL REPORT View Document Online Report for year 2009 ANNUAL REPORT View Document Online Report for year 2008 ANNUAL View Image (PDF format) View REPORT Image (TIFF format) Report for year 2007 ANNUAL View Image (PDF format) View REPORT Image (TIFF format) Report for year 2006 ANNUAL View Image (PDF format) View REPORT Imaae (TIFF format) Report for year 2005 ANNUAL View Image (PDF formai View REPORT Imacie (TIFF format) Report for year 2004 ANNUAL View Image (PDF format) View REPORT Image (TIFF format) Report for year 2003 ANNUAL View Image (PDF format) View REPORT Image (TIFF format) Report for year 2002 ANNUAL View Image (PDF format) View REPORT Image (TIFF format) Report for year 2001 ANNUAL _View Image (PDF format) View REPORT Image (TIFF format) Report for year 1999 ANNUAL View Image (PDF format) View REPORT Imaage TIFF format) Report for year 1998 ANNUAL View Image (PDF format} View REPORT Image (TIFF format) Report for year 1997 ANNUAL View Image(PDF format) View REPORT Image(TIFF forma Report for year 1996 ANNUAL View Image (PDF format) View REPORT Image (TIFF format) Report for year 1995 ANNUAL View Image (PDF format) View REPORT Image (TIFF format) Report for year 1994 ANNUAL View Image (PDF format) View REPORT Image (TIFF format, Report for year 1993 ANNUAL View Image (PDF format) View REPORT Image (TIFF format} Report for year 1992 ANNUAL View Image (PDF format) View REPORT Image (TIFF format) Report for year 1991 ANNUAL View Image (PDF format) View REPORT Image (TIFF format) Report for year 1990 ANNUAL View Image (PDF format) View REPORT Image (TIFF format) Report for year 1989 ANNUAL View Image (PDF format) View REPORT Image(TIFF format http://www.accessidaho.org/public/sos/corp/C40668.html 11/24/2015 IDSOS Viewing Business Entity Report for year 1988 ANNUAL REPORT Report for year 1987 ANNUAL REPORT Idaho Secretary of State's Main Pao Page 3 of 3 View Image (PDF format} View Imaae (TIFF format) View Imacie (PDF format) View Ima:ie (TIFF format) Comments, questions or suggestions can be emailed to: sosin -19 http://www.accessidaho.org/public/sos/corp/C40668.html 11/24/2015 Meridian City Council Meeting DATE: March 15, 2016 ITEM NUMBER: 6H PROJECT NUMBER: ITEM TITLE: Aproval of Task Order Brown and Caldwell Approval of Task Order 10044D to Brown and Caldwell for the "Wastewater Resource Recovery Facility Headworks Capacity Design" for a Not -To - Exceed amount of $1,230,611.00. MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS To: Jaycee L. Holman, City Clerk, From: Keith Watts, Purchasing Manager CC: Jacy Jones, Emily Skoro Date: 3/10/2016 Re: March 15'h City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the March 15th City Council Consent Agenda for Council's consideration. Approval of Task Order 10044D to Brown and Caldwell for the "WRRF Headworks Capacity Design" for a Not -To -Exceed amount of $1,230,611.00. Recommended Council Action: Award of Task Order 10044D to Brown and Caldwell for the Not -To -Exceed amount of $1,230,611.00. Thank you for your consideration. 0 Page 1 CONTRACT / AGENDA CHECKLIST Date: 3/10/2016 REQUESTING DEPARTMENT PUBLIC WORKS Project Name: WRRF - HEADWORKS CAPACITY EXPANSION - DESIGN Project Manager: Emily Skoro Contractor/Consultant/Design Engineer: ContractAmount: $1,230,611.00 Department Representative: Brown and Caldwell Is this a change order? Yes ❑ No 0 Change Order No. n/a ( Supervisor Date I AWARD INFORMATION Date Submitted to Clerk for Agenda: March 10, 2016 Approval I By: Purchase Order No.: Date Issued: WHS submitted (Only for PW construction Projects) NTP Date: Budget Information Contract Type Fund: 60 Budget Available (Attach Report): Department 3590 Yes 0 No ❑ Construction ❑ GL Account 96164 FY Budget: 2016 Task Order I] Project Number: 10044D Enhancement: Yes ❑ No ❑ Professional Service ❑ Will the project cross fiscal years? Yes E] No EJEquipment ❑ Grant #: Type of Grant Debarment Status (Grant/Federal Funded Projects Only) www.sam.gov (Type in date verified and the status) BASIS OF AWARD BID RFP / RFQ TASK ORDER Low Bidder Highest Rated Master Agreement Category 2a (Bid Results Attached) Yes ❑ No ❑ (Ratings Attached) Yes ❑ No ❑ Date MSA Roster Approved: 10/1/2016 Typical Award Yes ❑ No P1 If no please state circumstances and conclusion: This Task Order is the result fo the terminated task order with CH2M Hill. Legal has been involved and rovided direction. Date Award Posted: n/a 7 day protest period: n/a CONTRACTOR / CONSULTANT REQUIRED INFORMATION PW License n/a Expiration Date: n/a Corporation Status Goodstanding Insurance Certificates Received (Date): 5/26/2015 Expiration Date: 5/31/2016 Rating: A Payment and Performance Bonds Received (Date): n/a Rating: n/a Builders Risk Ins. Req'd: Yes ❑ No 0 If yes, has policy been purchased? n/a (Only applicabale for projects above $1,000,000) ( Supervisor Date I AWARD INFORMATION Date Submitted to Clerk for Agenda: March 10, 2016 Approval I By: Purchase Order No.: Date Issued: WHS submitted (Only for PW construction Projects) NTP Date: City of Meridian Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Keith - Unposted Transactions Included In Report 3590 - WW Construction Projects 60 - Enterprise Fund From 10/1/2015 Through 9/30/2016 Percent of Budget with Current Year Budget Budget Amendments Actual Remaining Remaining 0.00 1,789,452.81 387,317.00 0.00 2,176,769.81 2,176,769.81 30.72 (30.72) 0.00% 122,777.04 1,666,675.77 93.140 0.00 387,317.00 100.000 44,510.35 (44,510.35) 0.00% 167,318.11 2,009,451.70 92.31% 167,318.11 2,009,451.70 92.31% Date: 3/10/16 08:53:10 AM Page: 1 Capital Outlay 96164 Headworks Improvements 0000 NON -DEPARTMENTAL 10044 Headworks/Fine Screens 10519 Side Stream Nitrogen 10519.b WRRF Centrate Modifications - Prelim Engineering Report Total Capital Outlay TOTAL EXPENDITURES Percent of Budget with Current Year Budget Budget Amendments Actual Remaining Remaining 0.00 1,789,452.81 387,317.00 0.00 2,176,769.81 2,176,769.81 30.72 (30.72) 0.00% 122,777.04 1,666,675.77 93.140 0.00 387,317.00 100.000 44,510.35 (44,510.35) 0.00% 167,318.11 2,009,451.70 92.31% 167,318.11 2,009,451.70 92.31% Date: 3/10/16 08:53:10 AM Page: 1 TASK ORDER NO. 10044D Pursuant to the MASTER AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN CITY OF MERIDIAN (OWNER) AND BROWN AND CALDWELL (ENGINEER) This Task Order is made this 15th day of March, 2016 and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "City", and accepted by BROWN AND CALDWELL, hereinafter referred to as "Engineer" pursuant to the mutual promises, covenant and conditions contained in the Master Agreement (Category 2a) between the above mentioned parties dated October 1, 2014. The Project Name for this Task Order 10044D is as follows: CITY OF MERIDIAN WRRF - HEADWORKS CAPACITY EXPANSION DESIGN PROJECT UNDERSTANDING This scope of work describes Brown and Caldwell (Consultant) and City of Meridian (City) activities that will occur during the design phase of the Wastewater Resource Recovery Facility (WRRF) Headworks Capacity Expansion Project (Project). The Project is generally defined from the following three sources used as reference to develop this task order: • Draft Preliminary Engineering Report and Drawings — October 2015, prepared by CH2M for City • Project Definition Summary Document — December 2015, provided to Consultant by City following value engineering of the Draft Preliminary Engineering Report • Scoping Workshop — February 2016, by City and Consultant to further understand prior work by City and CH2M This project work is divided into the following two phases: Phase A — Design: During this phase, Consultant will build on prior decisions (from sources listed above) in development of the Preliminary Engineering Report (PER)/30% Design Submittal. Consultant will then prepare two additional major design deliverables: Final Design Permit Submittal and Bid Document Submittal. Bid Documents will be issued subsequent to resolution of City and regulatory/permitting review comments on the Final Design Permit Submittal. Phase B — Services During Construction (SDCs): This phase will include services after the award of the construction bid. Task Order 10044D WRRF Headworks Capacity Expansion Design Page 1 of 22 BROWN AND CALDWELL This scope of work and budget address only engineering services during Phase A. A general work breakdown structure is provided for Phase B — SDCs; however, the scope of work and budget will be prepared after the Final Design Permit Submittal and require an amendment upon completion of Phase A. SCOPE OF WORK The Project will involve improvements related to the following WRRF processes: • New yard piping conveyance from existing Headworks location to new Influent Pumping Station (IPS) location • New IPS facility - location evaluation during PER/30%o Design will focus on the following open space areas: o South of existing Headworks o North of existing Administration Building o North of existing Laboratory Building o North of existing Primary Clarifier Nos. 3 and 4 New IPS facility will include the following features: o Large debris protection of pumps (rock trap)-. o Hydraulic Institute Standard compliant wet well - self-cleaning or non -self-cleaning configuration. Space to accommodate 30 MGD firm capacity/ expandable to 60 MGD in the future. o Vertical turbine solids handling pumps - firm capacity of 20 MGD with bid alternate to supply pumps to provide firm capacity of 30 MGD o Basic metal building enclosure around pumps for freeze protection. No odor control for space with building enclosure. Coarse screen dumpster (if needed) not located in building. o Influent flow metering on pump discharge piping. New Headworks facility (screening, grit and primary influent flow splitting) - located adjacent to the liquid stream capacity expansion primary clarifier nos. 5 and 6 and including the following features: o Three influent screen channels with mechanical screens - 6mm perforated plate style. o Screening washer/compactor. o Two headcell grit removal units. o One grit washing/classification unit. o Three 3 -yard dumpsters, one for grit and one for each washer compactor. o Foul air fans and connection to a new odor control system. o Basic CMU headworks building. o Odorous Air Biotower No. 2 located on the exterior of new headworks building. o Demolition of the existing headworks as a bid alternate. New yard piping conveyance will include the following: o One new pressure sewer from the new IPS to the new Headworks facility. Show second redundant pressure sewer from the new IPS to the new Headworks facility as a bid alternate. Task Order 10044D WRRF Headworks Capacity Expansion Design Page 2 of 22 BROWN AND CALDWELL o One new pressure sewer from the Headworks facility to clarifier nos. 3 and 4 existing splitter box. o Primary influent pipelines to the new clarifier nos. 5 and 6 (part of the Liquid Stream Capacity Expansion project). A convenient termination point will be shown for coordination between the construction contracts for the Headworks and Liquid Stream Capacity Expansion projects. o Primary sludge and scum pipelines from the new Primary Sludge Pump Station (part of the Liquid Stream Capacity Expansion project) to the Fermenter and Digester facilities respectively. A convenient termination point will be shown for coordination between the construction contracts for the Headworks and Liquid Stream Capacity Expansion projects. • Replacement of the plant seal water/ non -potable water pump station. • Replacement of the pumps in the existing plant drain pump station. • Facility Layout o Odor control, headworks, load -out facilities, grit removal, and electrical room will fit on two plan drawings at 1/4 -inch per 1 -foot scale. Should final facility layouts not allow this, additional drawings will be required. o The facility layouts will be single -level, slab -on -grade with no lower level occupied spaces. �I1=10 f1i 0011 o All headworks demolition can be represented on one set of demolition drawings - separate electrical or structural demolition drawings are not included. Task Order 10044D WRRF Headworks Capacity Expansion Design Page 3 of 22 BROWN AND CALDWELL Overall assumptions for performance of the Phase A scope of work are summarized below: • Scope Basis. This scope of work is based on components of the reference sources listed in the Project Understanding. • Project Schedule. The Phase A work on this project is projected to last 47 weeks from authorization to proceed and is targeted to be complete by February 3, 2017. However, many factors that could impact schedule are not in control of the Consultant. Project and estimated construction schedules will be developed in Microsoft Project. • Design Deliverables. There will be three major design deliverables: — PER/30% Design Submittal — Final Design Permit Submittal — Bid Document Submittal • Decisions. The design approach will be based on interactive workshops and three major design deliverables (PER/30% Design Submittal; Final Design Permit Submittal; Bid Document Submittal). Decisions will be reached in the workshop setting and summarized in detailed TMs and/or documented and maintained in an issues/decision log. The PER/30% Design Submittal will document major decisions for equipment selections in summary format with TMs attached as appendices. Drawings prepared at the 30% Design Submittal are as shown in the Preliminary Drawing List (Exhibit B). Significant alternatives analyses will not be included as part of Final Design. All other design decisions will be expedited between Consultant and City staff using workshops and direct communications and documented in the decision log. • Design Review. Design deliverable milestone reviews will be streamlined where cost-effective by using presentations and structured review meetings. • City Design Review Comments. The City project manager will compile and reconcile City staff comments on all Consultant deliverables. All project reviews and comment periods will be limited to 2 weeks to accommodate the compressed schedule. In order to accommodate the City's schedule requirements, the Consultant team will continue design during project review of submittals. No value engineering is included in this scope. • Codes. The design will be based on federal, state, and local codes and standards in effect at the beginning of the Project. Any changes in these codes may necessitate a change in scope and will be subject to renegotiation. The existing plant facilities are assumed to be in full compliance with current drainage, electrical, building, mechanical, plumbing, seismic, and other codes that apply to these types of facilities. Revisions and rehabilitation of existing plant facilities to achieve compliance with current codes are specifically excluded from this scope of work. Consultant will prepare a single building permit application and respond to a single set of comments from the City Building Services. The City will pay all permit fees. • Bidding as One Project. The improvements for the included process areas will be designed together (using the traditional design -bid -build method) as part of a single package to be publically bid as one project. • Specifications/Drawings/Details. Consultant's master specifications will be used as the basis for technical specifications (modified Construction Specification Institute MasterFormat® 2012 - Divisions 01 through 46). The City's master specifications will be used for Division 00 (introductory information; bidding and contract requirements). Preparation of contract design drawings and specifications will be based on the use of standard Consultant document protocols, CAD standards, and specification formats, including bidding forms and general specification conditions similar to those which have been used on previous projects with the City. All specifications and drawings will be prepared in Microsoft Word, Microsoft Excel, and AutoDesk AutoCad 2013 formats. Task Order 10044D WRRF Headworks Capacity Expansion Design Page 4 of 22 BROWN AND CALDWELL Funding/Equipment Pre -Purchase. City will not seek state or federal funding. The Final Design phase will consider equipment pre -purchase of grit removal / washer -compactor/ screens in an effort to expend pre -planned budget for Fiscal Year 2016. Consultant will support this process (if necessary) by developing technical specifications for pre -purchase of equipment. Cost Estimates. In providing opinions of probable cost, financial analyses, economic feasibility projections, and schedules for the Project, Consultant has no control over cost or price of labor and materials; unknown or latent conditions of existing equipment or structures that may affect operation or maintenance costs; competitive bidding procedures and market conditions; time or quality of performance by operating personnel or third parties; and other economic and operational factors that may materially affect the ultimate Project cost or schedule. Therefore, Consultant makes no warranty the City's actual Project costs, financial aspects, economic feasibility, or schedules will not vary from Consultant's opinions, analyses, projections, or estimates. Record Drawings. The City will provide computer files of all existing plant construction drawings. These drawings are considered "as -built" drawings and will be relied upon to be accurate for design purposes. City will provide to Consultant all data in City's possession relating to Consultant's services on the Project. Consultant will reasonably rely upon the accuracy, timeliness, and completeness of the information provided by City. In the event that provided documents are found to be erroneous in content, an adjustment to the work scope subject to renegotiation with the City may be required. Investigation/Remediation. Any investigation and remediation of possible hazardous waste, asbestos, lead paint, or other types of contamination will be conducted as a separate contract. Task Order 10044D WRRF Headworks Capacity Expansion Design Page 5 of 22 BROWN AND CALDWELL The following table summarizes key assumptions for each of the major design disciplines. Civil/Geotechnical • Topographical survey information and base mapping will be obtained as necessaryto augment the City's existing base map drawings of the WRRF processing facilities. • Existing topographical survey information and base mapping will be utilized for the design modifications of existing facilities. • Legal,easement, and plat surveys for the WRRF site will not be required. • Civil site work plans will only be provided for areas of the site that involve significant disturbance to existing grading. • Site drawings will only be prepared for sectors in the plant where newfacilities are to be constructed. • Landscaping plans will not be prepared. • New access roadway work will be limited to access new IPS and Headworks facilities. No traffic analysis or traffic control design is required. • The capacity of the existing stormwater collection and control facilities is adequate to handle the new construction. • The capacity of the existing fire protection system is adequate to handle the new construction. • The foundation design of new or modified facilities will be based on geotechnical information obtained previously for this Project. • In soils, foundation, groundwater, and other subsurface investigations, the actual characteristics may vary significantly between successive test points and sample intervals and at locations other than where observations, exploration, and investigations have been made. Because of the inherent uncertainties in subsurface evaluations, changed or unanticipated underground conditions may occurthat could affectthe Project cost and/or execution. The conditions and cost/execution effects are not the responsibility of Consultant. • New permanent groundwater pumping facilities are not required. Structural/Architectural/ Conventional spread foundations will be required for all newfacilities. Over excavation, preload, or Geotechnical piles will not be required. Underdrain systems will not be required. • Building architecture (materials, construction) will be similarto existing structures. • No landscape architect services will be required forthis Project. • No permanent cranes will be required. • No retainingwalls will be required. Process/Mechanical • Hydraulic profile for new IPS, Headworks and discharge to Primary Clarifier nos. 3 through 6 will be coordinated with Liquid Stream Capacity Expansion project. Existing grade line values to be provided by City. • Design concerning "plant -wide" utility systems such as basin drainage, water and in -plant waste collection/disposal will be limited to extension of and/or changes to existing piping. No new structures or equipment will be needed. • Corrosion control provisions will not be required for buried piping. • Active cathodic protection will not be required for buried piping. • Piping 3 inches in diameter and smaller will be field -routed. • Contractor -designed pipe supports will be based upon a performance specification. • An odor control system will be provided only for the new Headworks facility. • Building sprinkler systems will not be required. Task Order 10044D WRRF Headworks Capacity Expansion Design Page 6 of 22 BROWN AND CALDWELL Electrical Instrumentation & Controls (I&C) • An evaluation of the existing primary feed and standby power generation systems will be provided during the PER/30% Design phase, with a recommendation of whether modification will be required during the Final Design phase to incorporate the additional loads identified during the PER/30% Design phase. • Utility coordination will be provided during the Final Design phase for any modifications required to accommodate new loads. • Fire detection/alarm design will be by the Contractor based on a performance specification. • PER/30% Design phase documents will be limited to a basis of design TM, discipline general drawings, site drawings identifying major electrical system tie-ins/sources, and electrical load distribution. • Discipline specifications will be provided duringthe Final Design phase only. • A comprehensive powersystem studywill be provided duringthe Final Design phase. A report will be provided to the City documentingthe fault analysis, protective device study, are flash evaluation, and a sample of recommended signage. • Code reviewwill be limited to the City -adopted version at the time of initiation of contract of NFPA Sections 820 and 497. • Public address system design or modification will not be included. • Electrical document reviewwill be provided by Consultant, priorto submittal to the City. • Contractor -designed conduit and cable tray supports will be based upon a performance • I&C will match the components when available duringthe Project. • I&C will be similar in type and sophistication to what currently exists. Analog elements and components will be used, and no significant modifications to existing I&C equipment (external to Headworks facility and plant fiber optic network) or other plant process systems will be needed. Existing headworks demolition will be shown on Mechanical and Electrical discipline drawings. • A design for modifyingthe existing programmable logic controller (PLC) -based supervisory control and data acquisition system will be provided forthe process areas being modified. Significant modifications to existing I&C equipment orsystems will not be required. • The City will provide "record" documentation of the existing process instrumentation and control system. City -provided information will include, but not be limited to, existing motor and control circuit diagrams, panel shop drawings, process instrument information, and process control system software documentation. • The new instrumentation and control system will be based on the use of PLCs. Plant status monitoring will be bythe existing commercially available PC-based software package: Wonderware, by Schneider Electric Software. Remote access to plant components will not be provided. • PER/30% Design will include process & instrumentation diagrams (P&IDs), completed to a level sufficient to identify the primary processes and process equipment and extent of major modification of treatment process. P&IDs will be completed duringthe Final Design phase. • PER/30% Design will include Control System Block Diagram drawings depictingthe site's major network modifications. Final Design will update the drawing to include all network modifications, in the Project -modified process areas only. • Discipline specifications will be provided during the Final Design phase only. • The Basis of Design TM will be provided during the PER/30% Design phase, without modification during Final Design. • Programming is excluded from this scope of work. This effort will be deferred to the construction phase of this Project and will be based on the assumption that a subcontractor will be hired bythe City to perform this work during the construction Project. • I&C drawings depicting the demolition of existing systems are excluded as part of this scope of work. Demolition will be depicted in other discipline drawings. • Security system and video system design are excluded as part of this scope of work. • Vendor -supplied control system packages will be interfaced through hardwired signals or networked signals, when available. • Device level networkswill include power monitoring devices, smart motor starters, and motor drives only utilizing the Owner preferred Ethernet IP protocol. Task Order 10044D WRRF Headworks Capacity Expansion Design Page 7 of 22 BROWN AND CALDWELL Task Descriptions Specific tasks to be performed by Consultant and City to implement the Phase A scope of work are summarized in the work breakdown below and described in further detail on the following pages. Task Order 10044D WRRF Headworks Capacity Expansion Design Page 8 of 22 BROWN AND CALDWELL 101 Architectural Preliminary Design 102 _ _ Civil Preliminary Design 2 103 Structural Preliminary Design 104 Process -Mechanical Preliminary Design n 0 105 Building -Mechanical Preliminary Design M w 106 Electrical Preliminary Design n 107 Instrumentation and Control Preliminary Design 108 Document Preparation 201 Architectural Design 202 Civil Design CD 203 Structural Design ca S.9 S , 204 Process -Mechanical Design d c 205 Building Mechanical Design m `' 206 Electrical Design LL---- 207 - Instrumentation and Control Design 208 Document Preparation 209 _ Bid Period Services 41 300 Project Management E c 310 Coordination Meetings oin 'CU a _ 320 Permitting Assistance o d CL C N N 330 Cost Estimating and Scheduling 340 Quality Assurance/Quality Control (QA/QC) 400 Series Submittals Changes/RFIs m= Site Coordination/Progress Meetings y Field Inspections s a Record Drawings 0&M Manual Update cn Start -Up Support Services Project Management Task Order 10044D WRRF Headworks Capacity Expansion Design Page 8 of 22 BROWN AND CALDWELL 100 Series Tasks: PER/30 % Design The 100 Series tasks will focus on advancing planning concepts that have been developed from sources listed in the Project Understanding section. Leading up to the PER/30% Design milestone, elements of the work will be discussed and submitted separately for review by the City to confirm design direction (e.g. Coordination Meetings). Objective: To document the basis for final design for the Project scope of work to achieve the following objectives: • Form the basis for detailed design and preparation of contract documents. • Confirm technology and process decisions developed from sources listed in the Project Understanding section. • Document compliance with regulatory requirements that pertain to design of sewage treatment facilities. • Serve as a vehicle for City input to the preliminary design effort. • Use information provided in the existing survey base map and geotechnical reports. • Review code compliance. • Update construction cost estimates. Task 101— Architectural Preliminary Design Objective: To perform a building code review and identify architectural treatment and materials for all new buildings associated with the Project to blend in with adjacent existing structures. The new structures include the IPS and Headworks facilities. Activities/Approach: An architectural subconsultant will review the existing WRRF campus and match to the best extent possible architectural treatment and materials of the proposed structures. In addition, the following code review coordination activities will be completed: • Establish applicable codes for all buildings/structures with local code officials and fire marshals. • Complete building and fire code analysis and coordinate with design disciplines as follows: — Coordinate with the structural engineer to define the structural design concepts for the facilities. — Coordinate with the mechanical discipline to select heating/ventilation/air conditioning (HVAC) equipment, locate HVAC equipment rooms, determine space requirements, and route ductwork if required. Establish design R -values for all exterior walls. — Coordinate with I&C and electrical disciplines to size and locate electrical and control rooms. City's Responsibilities: Review PER/30% Design submittal. Work Products • Text for the PER to summarize the code review for architectural elements to be used for the final design. • Prepare schematic elevations and identify the exterior material types and finishes. If pre- engineered buildings are utilized, elevations will not be shown, but the material types and finishes will be identified in the PER. • Contribute 30% design elements for input on the general arrangement drawings, such as door and window locations and major access requirements. Task Order 10044D WRRF Headworks Capacity Expansion Design Page 9 of 22 BROWN AND CALDWELL Task 102 — Civil Preliminary Design Objective: To develop and coordinate general and civil site work information to the PER/30% Design level and coordinate completion of existing survey base map/geotechnical report work products with other design disciplines. Activities/Approach: Develop updated site plan and preliminary civil design. City's Responsibilities • Confirm or establish design criteria for site improvements using a decision/issues log. Criteria for the PER/30% Design will be discussed during a coordination meeting between the City and Consultant design lead. • Review 30% Design submittal. • Confirm site utility features through field locates or other methods where there is reasonable expectation the base map drawings may require additional information or verification. • Coordinate with the fire marshal for review of the proposed facilities and determine the minimum fire flow at the required residual pressure. Provide Consultant with fire flow design criteria for the on-site water system extensions. • Coordinate with the City water department to ensure adequate off-site water system capacity at the point of connection. Work Products: Develop the following elements: • Site Plan including existing site features and boundaries, horizontal and vertical survey control, relocations and/or extensions of existing utilities, approximate new structure footprints and locations, preliminary site grading and drainage concepts, preparation of access road geometry within the WRRF site. — It is assumed the site layout for new facilities associated with the Project will not require relocation of major utilities or structures required for continued or interim service of the WRRF. • Prepare a site drainage report to incorporate improvements and proposed new facilities. The report will summarize findings, provide conclusions, and make recommendations for water quality improvements if required. • Layout major utility corridors for the Project that accommodate future facilities proposed within the existing process footprint areas. • Fire Marshal Site Plan: Consultant will provide one site figure, using the overall yard piping plan drawing, showing the facilities and associated on-site water system improvements proposed for the Project. The site figure will include building occupancy, size, and type of construction information for fire marshal review coordination. — It is assumed that the City will coordinate directly with the fire marshal for review. — It is assumed that if water system improvements are required as a result of the fire marshal review, the system upgrades will occur off-site and the City will coordinate with the water department to ensure adequate water system capacity is available at the WRRF. Task 103 — Structural Preliminary Design Objective: To develop structural design to the PER/30% Design level and coordinate general arrangement drawings with other disciplines. Activities/Approach: Develop the following elements: Task Order 10044D WRRF Headworks Capacity Expansion Design Page 10 of 22 BROWN AND CALDWELL • Structural design criteria • Major structural components depicted on general arrangement drawings City's Responsibilities Review PER/30% Design submittal. Work Products: Structural Notes/General Arrangement drawing input Task 104 - Process -Mechanical Preliminary Design Objective: To finalize wastewater treatment process calculations and parameters for sizing and locating facilities. To develop general arrangement drawings to the preliminary design level. Coordinate with other disciplines to show key discipline components on the general arrangement drawings. Activities/Approach: Develop the following elements: • Refinements to process calculations • Hydraulic profile update to reflect preliminary design decisions • Equipment list with documented equipment information • Major equipment type and preliminary model selections made for use in laying out equipment • P&IDs developed to indicate the major process lines and mechanical equipment City's Responsibilities • Review PER/30% Design submittal. • Provide record P&IDs for existing plant systems to be upgraded. • Provide input on preferred equipment vendors. • Provide input on vehicle and maintenance access requirements. Work Products P&IDs (mechanical aspect only) • General arrangement plans and select sections showing major equipment and key piping, including key components from structural, building -mechanical, and electrical disciplines on drawings Basis of Design TMs for treatment processes Task 105 — Building -Mechanical Preliminary Design Objective: To develop the building mechanical design (which includes both HVAC and plumbing) to the PER/30% Design level and coordinate general arrangement drawings with all disciplines. Activities/Approach: Develop the following elements: • Preliminary calculations for ventilation, heating, and cooling loads • Preliminary HVAC equipment sizing and selection • Preliminary air flow schematics • Preliminary HVAC for the general arrangement drawings • Demolition drawings of major elements to be removed Task Order 10044D WRRF Headworks Capacity Expansion Design Page 11 of 22 BROWN AND CALDWELL City's Responsibilities Review PER/30% Design submittal. i Provide input on design temperature conditions for all conditioned spaces. Work Products Equipment information documented in an equipment list Preliminary air flow schematics Preliminary building mechanical as part of the general arrangement drawings Task 106 — Electrical Preliminary Design Objective: To develop electrical design to the PER/30% Design level and coordinate discipline - specific requirements with other disciplines. Activities/Approach: Develop loads for all new equipment and evaluate the capacity of the existing electrical system. City's Responsibilities Review PER/30% Design submittal. Work Products Preliminary power one -line diagrams (power distribution) Preliminary site electrical power plans drawings Basis of Design TM for Electrical System Expansion Task 107 — Instrumentation and Control Preliminary Design Objective: To develop instrumentation design to the PER/30% Design level and coordinate discipline -specific requirements with other disciplines. Activities/Approach: Determine scope of new instrumentation requirements and evaluate the capacity of the existing control system to accommodate the new devices. City's Responsibilities Review PER/30% Design submittal. Work Products Control system block diagram Basis of Design TM for I&C system expansion Task 108 — Document Preparation Objective: Prepare the final PER/30% Design submittal package. Activities/Approach: Draft version of the PER/30% Design will be prepared and submitted to the City. The PER will be prepared in Microsoft Word. Consultant will prepare electronic copies (pdf half -sized composite general arrangement drawings) and five bound paper copies, camera- ready full-sized original of the PER for internal distribution to the City. Task Order 10044D WRRF Headworks Capacity Expansion Design Page 12 of 22 BROWN AND CALDWELL City's Responsibilities Review the draft submittal and provide comments. Coordinate interaction with the Idaho Department of Environmental Quality (IDEQ) for review of the PER/30% Design submittal. Work Products • Prepare a draft PER/30% Design package (products from Phase A - 100 Series tasks) for City review. One electronic and five hard copies will be provided. • After incorporating City comments, prepare a final PER/30% Design package for the City (one electronic and five hard copies will be provided). 200 Series Tasks: Final Design The 200 Series tasks are for effort required to advance the design from the PER/30% Design level to final design, ready for public bidding of the Project. This will be accomplished with two major milestone deliverables; Final Design Permit submittal and Bid Document submittal. After addressing comments from the Final Design Permit submittal, Bid Documents will be developed and submitted to the City for public bidding of the Project. Specific assumptions that apply to all detailed design phases include the following: • Decisions logged in the PER/30% Design phase will be followed in the detailed final design tasks. Decisions that are changed or altered drastically will be addressed by amendment if necessary. • Because at this time the exact nature of the PER/30% Design outcomes are not known, the detailed final design scope is based on concepts developed from sources listed in the Project Understanding section. Should the PER/30% Design effort result in a design direction different than anticipated by this scope of work, an amendment may be necessary to account for the actual scope of work required at that time. Task 201- Architectural Design Objective: To perform architectural design up to and including final drawings and specifications for public bidding of the Project. Activities/Approach: An architectural plan will be completed by using the services of an architectural subconsultant. The architectural design will be based on the architectural nature of the existing structures at the site. The Architectural subconsultant will directly prepare all architectural drawings and specifications required to construct the IPS and Headworks facilities included in the Project. City's Responsibilities Review Final Design Permit submittal. Work Products • Architectural (A) drawings and specifications will be included with the final design permit and bid document submittals. Task Order 10044D WRRF Headworks Capacity Expansion Design Page 13 of 22 BROWN AND CALDWELL Task 202 - Civil Design Objective: To design general and civil site work up to and including final drawings and specifications for public bidding of the Project. Activities/Approach: This task consists of all work necessary for completion of the general, civil, and site design included in this Project. Civil drawings and specifications will be based on existing topographic base snapping and record drawings of the existing facilities and buried utilities, engineering calculations, and recent project specific/existing site background geotechnical report information. This task also includes design of roads, site excavation and grading, yard piping and utilities, drainage conveyance, and erosion control. City's Responsibilities Review Final Design Permit submittal. • Confirm site utility features through field locates or other methods where there is reasonable expectation the base map drawings may require additional information or verification. Work Products: General (G) and civil (C) drawings and specifications will be submitted with the final design permit and bid document submittals. • General drawings will include title sheet and vicinity maps, drawing index, general symbols, legends, and abbreviations, hydraulic profile, process flow diagram, and mass balance. • Civil drawings will include site plan, site demolition plans, paving and grading plans, yard piping plans, miscellaneous details, temporary erosion/sedimentation control details, and various site plans and sections. Task 203 - Structural Design Objective: The purpose of this task is to provide structural design, up to and including final drawings and specifications for public bidding of the Project. Activities/Approach: Structural drawings will be based on record drawings of the existing facilities, structural calculations, and recent project specific/existing site background geotechnical report information. The controlling code will be the 2012 International Building Code with local amendments. Structural drawings and specifications will be prepared for walls, footings, beams slabs, structural steel, concrete reinforcement, anchor bolts, bracing, miscellaneous metals, and other structural aspects of any new/existing facilities associated with the Project. City's Responsibilities: Review Final Design Permit submittal. Work Products: This task includes structural analysis and calculations associated with design of structures. Structural (S) drawings and specifications will be submitted with the final design permit and bid document submittals. Task 204 - Process -Mechanical Design Task Order 10044D WRRF Headworks Capacity Expansion Design Page 14 of 22 BROWN AND CALDWELL Objective: To prepare process and instrumentation documents and mechanical design calculations up to and including final drawings and specifications for public bidding of the Project. Activities/Approach: This task consists of all work necessary for completion of the P&IDs included in this Project. P&ID drawings will be based on record drawings of the existing facilities, engineering calculations, and the characteristics of new process equipment needed for this Project. This task also includes final process design, equipment sizing and selection for each process area, process piping layout, and the preparation of mechanical plan view, mechanical sections, and specifications. City's Responsibilities Review Final Design Permit submittal. Provide all necessary shop drawings, submittals, records, sole source agreements, and operation and maintenance information necessary to establish the facilities conditions that the mechanical design is based on. Work Products: P&ID (P) drawings and mechanical (M) drawings and specifications will be submitted with the final design permit and bid document submittals. Task 205 - Building -Mechanical Design Objective: To prepare building mechanical design up to and including final drawings and specifications for public bidding of the Project. Activities/Approach: This task includes the following: • Finalizing the building mechanical design and equipment sizing/selection. • Finalizing the building mechanical plans and sections. • Incorporating all the necessary details into the contract drawings. • Drafting and finalizing all necessary building mechanical specifications. City's Responsibilities Review Final Design Permit submittal. Provide all necessary shop drawings, submittals, records, and operation and maintenance information necessary to establish the facilities conditions that the building mechanical design is based on. Work Products HVAC (H) drawings and plumbing/utility (U) drawings Assistance and contribution to process mechanical for the P&ID and mechanical drawings Final design permit and bid document specifications Task 206 — Electrical Design Objective: Perform electrical design drawings and specifications up to and including final drawings and specifications for public bidding of the Project. Activities/Approach: The scope of this task consists of all work necessary to prepare all electrical power improvements for the Project, including all raceway and cable schedules, and control Task Order 10044D WRRF Headworks Capacity Expansion Design Page 15 of 22 BROWN AND CALDWELL schematics with reference to I&C-specified process instrumentation and control devices. Electrical design drawings will include plans, one -line diagrams, lighting and receptacles plans, electrical conduit and conductor schedules, and electrical construction details. Electrical plan drawings will show equipment locations and associated cable or raceways and indicate equipment connections as home -run type symbols with reference to which motor control center or electrical panel that a cable is to be connected. Specific activities are as follows: • Review the general and mechanical design requirements. • Define hazardous areas in the Project buildings and sites. Determine primary power and standby power generation requirements, as needed. • Prepare one -line diagrams for the plant distribution systems. • Complete motor and control schematics for all electrical devices external to vendor -supplied equipment. • Complete a comprehensive power system study and develop a final report. • Develop electrical specifications. • Develop electrical drawings, including site plans, lighting protection plans, and building plans. • Develop raceway and cable and panel schedules. City's Responsibilities Review Final Design Permit submittal. • Supply current record drawings for all buried and exposed power supply cables, duct banks, raceways, instrument cables, communication cabling, yard piping, process piping, and structures at the plant. Work Products • Analysis, studies, and calculations associated with design of electrical systems Electrical (E) drawings, specifications, and final reports will be submitted with the final design permit and bid document submittals Task 207 — Instrumentation and Control Design Objective: To develop instrumentation and controls drawings and specifications as required to monitor and control the Project up to and including final drawings and specifications for public bidding of the Project. Activities/Approach: The scope of this task consists of all work necessary to develop the instrumentation and controls construction documents for this Project. Design drawings will include Process and Instrumentation diagrams, control system (network) block diagrams, loop diagrams, gas monitoring systems, and I/O cabinets. Specific activities are as follows: • Finalize P&IDs with process mechanical. • Write narrative descriptions of control strategies and sequences. • Specify sensors and instruments to be used, and coordinate with electrical for hazardous and corrosive environment requirements. • Provide instrumentation and control drawings, including symbol/abbreviation legend sheets, installation detail sheets, loop diagrams, panel/cabinet layout drawings, and demolition drawings. • Finalize control system network block diagrams. • Develop specifications for control system hardware and software requirements. Task Order 10044D WRRF Headworks Capacity Expansion Design Page 16 of 22 BROWN AND CALDWELL Provide coordination within electrical and mechanical equipment design specifications and drawings. City's Responsibilities Review Final Design Permit submittal. Work Products • Design drawings and specifications for providing instrumentation equipment and control system modifications, as described above. • Instrumentation (1) drawings and specifications will be submitted with the final design permit and bid document submittals. Task 208 — Document Preparation Objective: Prepare the Final Design Permit and Bid Document submittals. Activities/Approach: Drawings and specifications will be prepared and submitted for the final design permit and bid document submittals. All specifications will be prepared in Microsoft Word. Consultant will prepare electronic copies (pdf half -sized composite drawings) and one bound paper, camera-ready full-sized original of the Project manual for internal distribution to the City and for public bidding. The City will be responsible for advertising and bidding the Project manual. City's Responsibilities Review final design permit and bid document submittals. • Coordinate interaction with IDEQ for review of Final Design Permit submittal. Work Products • Drawings and specifications will be submitted with the final design permit and bid document submittals and will be included in the Project manual. • Submit the final design permit drawings and specifications to IDEQ for review. Address comments as part of preparation of the bid document submittal. • Integrate City -supplied front-end documents into the manual. Prepare technical specifications of the Project manual. • Coordinate technical specifications with other parts of the Project manual, including the general terms and conditions and the drawings. • Assemble drawings and specifications for the final design permit and bid document versions of the Project manual for this Project (one paper full-sized original plus a pdf file of the documents). • Stamp, sign, and seal the final design permit and bid document versions of the Project manual. Task 209 — Bid Period Services Objective: To assist the City with bidding the Project. Approach: The City will be responsible for advertising and bidding the Project manual. Consultant will assist the City as requested during the bid period. This budget includes a labor allowance of 120 hours for assisting the City with the Project bidding. Task Order 10044D WRRF Headworks Capacity Expansion Design Page 17 of 22 BROWN AND CALDWELL Approach/Activities Prepare addenda for City distribution as required prior to bid closing. • Attend and participate in the City -led pre-bid conference. Respond to bidder questions during the bid period. This task is based on a 4 -week bidding process. • Assist with bid evaluations. City's Responsibilities Lead efforts to electronically distribute plans and specifications and addenda to prospective bidders and maintain the plan holder's list. • Lead the pre-bid conference. • Perform bid evaluations. Work Products • Addenda documents 300 Series Tasks: Project Management and Design Support Services The 300 Series tasks involve activities required for managing the Project and those activities that are common throughout the Project duration. Task 300 - Project Management Objective: To provide management, direction, coordination, and control of all work associated with Project schedule, budget, subconsultants, technical quality, and monthly progress reports and invoices for the Project. Activities/Approach: This task includes the following activities: • Develop a Project Management Plan for internal use. • Develop a Health and Safety plan for internal use. • Maintain critical -path schedules. • Prepare monthly project status reports. Progress reports will identify budget status, progress status, activities of the previous month, and up -coming activities. • Supervise project staff. • Manage in-house budget and schedule. • Procure, supervise, and coordinate the activities of subconsultants providing specialized or supplemental engineering services. City Responsibilities: None. Work Products Monthly progress reports and invoices Subconsultant contracts Task 310 — Coordination Meetings Objective. To provide a regular forum for receipt, exchange, response, and documentation of Project planning, design, and management related issues and decisions during the Project. Activities/Approach. This task includes the following coordination meetings: Task Order 10044D WRRF Headworks Capacity Expansion Design Page 18 of 22 BROWN AND CALDWELL • Weekly conference calls (one hour duration) between Consultant's project manager (PM) and the City's PM to review Project status, schedule, contract issues, and other Project management related issues. The Project duration for Phase A is estimated to be 11 months. Consultant will combine these meetings as much as possible with other on-site visits. • Three workshops on-site at the City's WRRF with PM, DM, and up to two additional design engineers (discipline leads) to present and review findings, discuss design issues/decision log progress, and obtain site access for information gathering. • Two 4 -hour workshops on-site at the City's WRRF to discuss the PER/30% and final design permit submittals. Consultant attendance will include PM, DM, and up to four additional design engineers (discipline leads). • Weekly internal Project team meetings during the PER/30% Design and Final Design phases (1 - hour duration teleconference between Consultant disciplines) for a duration of up to 11 months to discuss design issues, review schedule, and coordinate amongst discipline team members. City Responsibilities • Attend all Project coordination meetings to provide timely input on issues/decision log progress. • Review and provide comments on meeting notes. Work Products • Agenda to be distributed at all coordination meetings • Issues/decision log • Meeting notes for all Project coordination meetings Task 320 — Permitting Assistance Objective: To assist the City in preparing and submitting permits and other regulatory documents required for the final design documents and associated with new facility construction. Activities/Approach: This task involves assisting the City with permit and regulatory document development that will be required as part of the Project. At this time, it is not certain which permits will be required. For budgeting purposes, the following permits and/or approvals have been tentatively identified and included in this scope of work: • IDEQ — The PER/30% Design submittal will be transmitted to IDEQ upon approval of the City. — PER/30% Design IDEQ comments will be resolved by Consultant to the satisfaction of the IDEQ for transition to the Final Design phase. — The Final Design Permit submittal will be transmitted to IDEQ upon approval by the City. — Final Design Permit submittal comments will be resolved by Consultant to the satisfaction of IDEQ prior to issuance of Bidding Documents. City Building Services Permit — The Final Design Permit submittal will be transmitted to the City Building Services Department upon approval by the City. — Final Design Permit submittal comments will be resolved by Consultant to the satisfaction of the City Building Services Department prior to issuance of Bidding Documents. Task Order 10044D WRRF Headworks Capacity Expansion Design Page 19 of 22 BROWN AND CALDWELL Stormwater Pollution Prevention Permit (SWPPP) — Consultant will include drawings for installation of best management practices (BMPs) facilities in the Bidding Documents. — Consultant will include a specification in the Bidding Documents outlining the construction contractor's responsibilities for using the drawings in support of developing the SWPPP and submitting a Notice of Intent (NOI) to the Environmental Protection Agency (EPA) for coverage under the construction general permit as site operator. Other permits and regulatory documents may be identified during the Project and will be added to this scope and budget upon written authorization by the City. It is assumed that wetlands, biological assessments, or archaeological investigations and surveys will not be necessary. It is also assumed that the construction contractor will secure other Project -related permits such as the grading, building, electrical, and plumbing permits. No effort associated with right-of-way permits is included as all construction activities will occur within the site boundaries of the existing WRRF. City Responsibilities • Review Consultant response packages to IDEQ and City Building Services prior to submission. • Provide review comments to the general contractor in the development of the SWPPP. • Upon approval of the general contractor's SWPPP and permit application, submit a NOI to the EPA as the site owner. • Conduct inspections as required by the SWPPP throughout the duration of the construction activities. Work Products • PER/30% Design and Final Design Permit submittal packages to IDEQ • IDEQ response comment documentation packages for PER/30% Design and Final Design Permit submittals • Final Design Permit submittal package to City Building Services • City Building Services response comment documentation package for Final Design Permit submittal • SWPPP BMPs specification and drawings Task 330 — Construction Cost Estimate and Construction Schedule Objective: To provide construction cost estimate and construction schedule at each design phase milestone. Activities/Approach: Consultant will estimate the probable construction cost and schedule estimates based on the PER/30% Design and Final Design Permit submittals. Class 3 and Class 1 estimates will be submitted respectively in accordance with the Association for the Advancement of Cost Engineering Estimate Classification System. City's Responsibilities Review cost estimates and construction schedule. Task Order 10044D WRRF Headworks Capacity Expansion Design Page 20 of 22 BROWN AND CALDWELL Work Products Cost Estimates. Consultant will prepare construction cost estimates for the PER/30% Design and Final Design Permit submittal completion levels. Consultant will subdivide the cost estimate by process area and by major engineering disciplines. Construction Schedule. Consultant will prepare a basic work breakdown structure schedule estimate at the PER/30% Design submittal. A more detailed critical path construction schedule will be submitted for the Final Design Permit submittal level which will also identify necessary flow by-passing and sequencing during construction. Task 340 - QA/QC Objective: To implement a QA/QC program to review products from this scope. City and regulatory agency review comments will also be incorporated to prepare and complete the final contract bidding documents. Additionally, the City is assumed to participate in this process and provide independent review of products. Activities/Approach: Consultant will provide appropriate calculation and deliverable QA reviews by in-house, senior staff members. No external value engineering reviews are included in this scope. City Responsibilities Review and provide comments to design decision/issues log Participate in QA/QC reviews and provide written comments and feedback regarding review documents Work Products Design decision/issues log TIME OF COMPLETION and COMPENSATION SCHEDULE The following schedule is based on a Notice to Proceed (NTP) from the City by March 2016 and resulting final design February 2016. An NTP issued on a different date will change the schedule accordingly. Task Order 10044D WRRF Headworks Capacity Expansion Design Page 21 of 22 BROWN AND CALDWELL COMPENSATION AND COMPLETION SCHEDULE Task Description Due Date Compensation 101+ Architectural Preliminary Design June 17, 2016 $9,487 102: Civil Preliminary Design June 17, 2016 $23,380 103 Structural Preliminary Design June 17, 2016 $31,750 104 Process -Mechanical Preliminary Design June 17, 2016 $54,850 105 Building -Mechanical Preliminary Design June 17, 2016 $5,347 106 Electrical Preliminary Design June 17, 2016 $8,000 107' Instrumentation and Control Preliminary Design June 17, 2016 $13,320 108 Document Preparation June 17, 2016 1 $10,580 201' Architectural Design December 30, 2016 1 $54,017 Task Order 10044D WRRF Headworks Capacity Expansion Design Page 21 of 22 BROWN AND CALDWELL 202 Civil Design December 30, 2016 $97,290 203 Structural Design December 30, 2016 $204,150 204 Process -Mechanical Design December 30, 2016 $283,980 205 Building Mechanical Design December 30, 2016 $30,445 206 Electrical Design December 30, 2016 $52,000 207 Instrumentation and Control Design December 30, 2016 $61,720 208 Document Preparation December 30, 2016 $23,520 209 Bid Period Services February 3, 2017 $18,460 300 Project Management February 3, 2017 $38,950 310 Coordination Meetings December 30, 2016 $74,770 320 Permitting Assistance December 30, 2016 $11,600 330 Cost Estimating and Scheduling December 30, 2016 $58,785 340 Quality Assurance/Quality Control (QA/QC) December 30, 2016 $64,210 TASK ORDER TOTAL: $1,230,611.00' The Not -To -Exceed amount to complete all services listed above for this Task Order No. 10044D is One million, two hundred thirty thousand dix hundred and eleven dollars ($1,230,611.00). No compensation will be paid over the Not -to -Exceed amount without prior written approval by the City in the form of a Change Order. Monthly invoices shall be billed as a percentage of work completed. Any and all travel will only be reimbursed if pre -approved by the Project Manager, and only per the City of Meridian Travel Policy. Reimbursable expenses will be paid at cost and only if pre -approved by the Project Manager, and accompanied by an itemized receipt. Any travel and/or reimbursables paid will be paid as part of the Not - To -Exceed Task Order Total per the Compensation and Completion Schedule above. CITY OF MERIDIAN RaWW"IRD, MAYOR Dated: Po"'C l ,')o16 Approved by Council: JAYCEE CHMAN—CI Y CLERK Purchasing Appr v F BY: KEIT , ATTS, urchasing Manager City Project Manager Emily Skoro, Staff Engineer BROWN AND CALDWELL BY: DAVE BERGDOLT, t�rttr s I" a 4DA110 .9 �rF 4�`rGr TR[�S��Ea Task Order 10044D WRRF Headworks Capacity Expansion Design BROWN AND CALDWELL qI« DARREN ent p val B W S EWART, Engineering anager Dated: Page 22 of 22 iij3v3 viewing -business hntity Page 1 of 3 IDAHO SECRETARY OF S BATF Viewing Business Entity Lawerence Denney, Secretary of State [ New Search ] [ Back to Summary ] [ Get a certificate of existence far BROWN AND CALDWELL ] [ Monitor BROWN AND CALDWELL business filings ] BROWN AND CALDWELL 201 NORTH CIVIC DRIVE SUITE 115 WALNUT CREEK, CA 94596 Type of Business: CORPORATION, GENERAL BUSINESS Status: GOODSTANDING 26 Oct 1988 State of Origin: CALIFORNIA Date of 30 Jul 1975 Origination/Authorization: Current Registered Agent: C T CORPORATION SYSTEM 921 S ORCHARD ST STE G BOISE, ID 83705 Organizational ID / Filing C51813 Number: Number of Authorized Stock Shares: Date of Last Annual Report: 19 Jun 2015 Annual Report Due: Jul 2016 Oriinao Filing: [ Heli Me PrintlView TIFF ] Filed 30 Jul 1975 CERTIFICATE OF AUTHORITY Amendments: [ Help Me PrintlView TIFF ] Amendment Filed 30 Jul 1975 OTHER - RA Amendment Filed 29 Oct OTHER - CHG RA 1975 Amendment Filed 23 Oct MERGED WITH J. B. GILBERT AND 1978 ASSOCIATES Amendment Filed 13 Nov NAME CHANGED TO BROWN AND CALDWELL 1978 Amendment Filed 13 Nov STOCK CHANGE 1978 Amendment Filed 13 Nov MERGED WITH CAMANCHE LAKE PARK 1978 Amendment Filed 13 Nov MERGED WITH J.B. GILBERT AND 1978 ASSOCIATES Amendment Filed 13 Nov STOCK CHANGE 1978 https://www.accessidaho.org/public/sos/corp/C51813.html 3/10/2016 Meridian City Council Meeting DATE: March 15, 2016 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: Pedestrian Pathway Easement Isola Creek Pedestrian Pathway Easement Between Isola Creek, LLC and the City of Meridian Regarding a Public Pathway Located in the Bellano Creek Subdivision which will Connect Bridgetower Subdivision to the City's Future Neighborhood Park MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ADA COUNTY RECORDER Christopher D. Rich 2016-021944 BOISE IDAHO Pgs=6 VICTORIA BAILEY 03/17/2016 09:52 AM MERIDIAN CITY II NO FEE II'IIII�') I IIII II'I'IIIII'II I'I II (�I (III II'II �f� 00204106201600219440060061 PEDESTRIAN PATHWAY EASEMENT THIS AGREEMENT, made and entered into this (5 day of c`- 0, c , , 2016, between Isola Creek LLC, an Idaho limited liability company, the party of the first part, hereinafter referred to as "Grantor", and the City of Meridian, an Idaho municipal corporation, the party of the second part, hereinafter referred to as "Grantee"; WITNESSETH: WHEREAS, Grantor is the owner of a development on which portions of the Meridian Multiple -Use Pathway is located; and WHEREAS, the Grantee required as a condition of approval that the Grantor provide an easement for the pedestrian pathways, which easements are to be shown on the plat of Isola Creek Subdivision No. 3; and WHEREAS, Grantor was responsible for the construction of the pathways with adjacent landscaping; and WHEREAS, it may be necessary for Grantee to maintain and service said pathways from time to time; NOW, THEREFORE, the Grantor does hereby grant unto the Grantee the following described property: (SEE ATTACHED EXHIBIT A) The easement hereby granted is for the purpose of providing pedestrian pathway easements for multiple -use pathways designated in the City of Meridian Comprehensive Plan, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement unto the said Grantee, its successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that maintenance, repair, and replacement shall be performed by Grantor until such time that the multiple -use pathway through Isola Creek Subdivision connects from one major arterial to another and is greater than one-half mile long. After these conditions have been Pedestrian Pathway Easement Isola Creek Subdivision No. 3 fulfilled, Grantor may petition Grantee to assume maintenance, repair, and replacement responsibilities. After making repairs or performing other maintenance, the party performing such work shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTOR hereby covenants and agrees that it will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTOR hereby covenants and agrees with the Grantee that should any part of the easement hereby granted become part of, or lie within the boundaries of any public street, then, to such extent, such easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that it is lawfully seized and possessed of the aforementioned and described tract of land, and that it has a good and lawful right to convey said easement, and that it will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. Pedestrian Pathway Easement Isola Creek Subdivision No. 3 IN WITNESS WHEREOF, the said parry of the first part has hereunto subscribed its signature the day and year first hereinabove written. GRANTOR: Isola Creek LLC' Thomas M. Coleman, President Coleman Homes, LLC Manager of Isola Creek LLC STATE OF IDAHO ) ) ss County of Ada ) On this day of , 20t6, before me, the undersigned, a Notary Public in and for said State, perso ly appeared Thomas M. Coleman, known or identified to me to be the President of eman Homes LLC, Manager of Isola Creek LLC, the limited liability company that executed the within instrument, and acknowledged to me that such limited liability company executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year fist above written. �4,,N IN TARY PUBLI FOR AHO Residing at: 'pTP `� 1' Commission Expires: e r�r ra gr,�_ a L gqa Pedestrian Pathway Easement Isola Creek Subdivision No. 3 GRANTEE: CITY OF MERIDIAN Tammy de era, Mdyor XTC o est fy a eelma , City Clerk Approved By City Council On: Dw C -)(:)l STATE OF IDAHO ) ss. County of Ada ) On this _day of "c,,, -c b , 2016, before me, the undersigned, a Notary Public in and for said State, personally appeared TAMMY DE WEERD and +Az1-GE-E,- \)act -�o ASS I -115t , known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. (SEAL) 'gt ' ••.••� N ••.•• NOTARY PUBLIC FOR IDAHO AR- •C •. Residing at: f ) � �p`S Commission Expir s: )-D) 9 Pedestrian Pathway Easement Isola Creek Subdivision No. 3 EXHIBIT A February 8, 2016 DESCRIPTION FOR MERIDIAN CITY MULTI -USE PATHWAY EASEMENT PROPOSED ISOLA CREEK SUBDIVISION NO.3 An easement located in the southwest `/4 of Section 35, T. 4 N., R 1 W., B.M., City of Meridian, Ada County, Idaho, covering a strip of land 14.00 feet in width, right of and adjacent to the following described easement line: Commencing at the W '/4 corner of said Section 35, from which the SW corner of said Section 35 bears South 00°53'07" West, 2643.59 feet; thence South 45°06'31" East, 1667.68 feet to the BEGINNING POINT of said easement line; Thence South 24°41'38" East, 44.48 feet to a point of curvature; Thence 17.33 feet along the arc of a curve to the right, said curve having a radius of 100.00 feet, a delta angle of 09°5543", and a long chord bearing South 19°43'46" East, 17.31 feet to a point of tangency; Thence South 14°45'54" East, 60.31 feet to a point of curvature; Thence 32.49 feet along the arc of a curve to the left, said curve having a radius of 25.00 feet, a delta angle of 74°27'41", and a long chord bearing South 51059'45" East, 30.25 feet to a point of tangency; Thence South 89°13'35" East, 709.52 feet to a point on westerly boundary of Bridgetower Crossing Subdivision No. 2, as filed for record in Book 86 of Plats at Pages 9641 through 9643, records of Ada County, Idaho, the ENDING POINT of said easement line. \ONPL Lq/y�s \ST FR G,QG 0 11118 x <1 9rF o F \oP CO ALT ON W NPS 140228-pathease.docx 1 341 EXHIBIT B _ _ _ _ S 89'11'20' E 1967.21 PROJ. NO. 140228 _ .—._.—.—.—.—.—.—.—.—.—.—.—. WESTERLY BOUNDARY INTERIOR ANGLE POINT S 19'43'46" E 17.31 BRIDGETOWER CROSSING SUBDIVISION NO. 3 y 30.25 %0� cpd.� I II I ` W. TEANO DR. IS 1/16 I I I I I I ►i BEGINNING POINT F W. TUBAC DR. ` S 24'41'38" E PATHWAY EASEMENT _� 12,206 SF f/- o�p L LA /VD S �157 1 S TFQp L O q21 \pQ, 44.48'' A I S 14'45'54" E 60.31' I �� T4N, RlW OF �� CURVE LENGTH kii ' 2 W. USTiCK ROAD C)N W . NP Cl 17.33 C2 32.49 SCALE 1 "=200' DWG.DATE 02/09/15 PROJ. NO. 140228 SHEET 9'55'43" 1 OF 1 ;OLA CREEK 89'1 3'35" E (709.52' N Q oy BD. ' N0. 3 7--r--I_7= ENDING POINT BRIDGETOWER SUED. NO. 1 CURVE RADIUS DATA CHORD BRG CHORD DELTA 100.00 9'55'43" S 19'43'46" E 17.31 25.00 74'27'41" S 51'59'45" E 30.25 MERIDIAN CITY MULTI -USE PATHWAY EASEMENT PROPOSED ISOLA CREEK SUBD. NO. 3 LOCATED IN THE SW 1/4 OF SECTION 35 T.4N., R.1W., B.M. MERIDIAN, ADA COUNTY, IDAHO L -Z A ENGINEERING SOLUTIONS_ 1029 N. ROSARIO ST., STE. 100 MERIDIAN, IDAHO 83642 Phone (208) 938-0980 Fax (208) 938-0941 Meridian City Council Meeting DATE: March 15, 2016 ITEM NUMBER: 6J PROJECT NUMBER: ITEM TITLE: Professional Services WineGlass Professional Services Agreement with WineGlass Arts Development for Concert Series Production Services for an Not -to -Exceed Amount of $9,600.00 MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS PROFESSIONAL SERVICES AGREEMENT FOR CONCERT SERIES PRODUCTION SERVICES This PROFESSIONAL SERVICES AGREEMENT FOR CONCERT SERIES PRODUCTION SERVICES ("Agreement") is made this t 6 day of March, 2016 ("Effective Date"), between the Meridian Arts Commission, by and through the City of Meridian, a municipal corporation organized under the laws of the State of Idaho ("City") and WineGlass Arts Development, a nonprofit corporation organized under the laws of the State of Idaho ("Production Company"). WHEREAS, the Meridian Arts Commission is presenting Concerts on Broadway, a series of four (4) summer Saturday evening concerts, presented at Meridian City Hall plaza ("Event"), to include the following artists: Soul Patch, on June 18, 2016; Kevin Kirk & Onomatopoeia, on July 9, 2016; High Street, on August 6, 2016; and Precious Byrd, on August 13, 2016; and WHEREAS, on January 4, 2016, City released a request for proposals for concert production services for the 2016 Concerts on Broadway Series, a copy of which is attached hereto as Exhibit A ("RFP"), and Production Company's proposal, attached hereto as Exhibit B ("Proposal"), was selected in accordance with the criteria set forth in the RFP; NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants herein contained, the Parties agree as follows: I. SCOPE OF SERVICES. A. Concert production. Production Company shall provide to City all services enumerated in the Scope of Work set forth in Production Company's Proposal. B. Concert specifications. Production Company shall ensure that each concert comprising Event complies in all respects with each and all of the following specifications. 1. Each concert shall end by sunset; under no circumstances may amplified sound be used after sunset. 2. All set-up, rehearsal, and/or sound checks at the City Hall plaza shall occur by 6:00 p.m, on concert dates. 3. Each concert and all components thereof shall comply in all respects with state and federal law, all conditions of the applicable City of Meridian Temporary Use Permit and any other applicable permits and permitting requirements, and all City policies and codes applicable to use of City property and facilities, including, but not limited to, policies of the Meridian Parks and Recreation Department. II. PAYMENT A. Amount; timeline. For services rendered pursuant to this Agreement, City shall remit to Production Company a total amount not to exceed nine thousand six hundred dollars PROFESSIONAL SERVICES AGREEMENT — CONCERT PRODUCTION SERVICES PAGE 1 of 19 ($9,600.00). This amount shall constitute full compensation from City to Production Company for any and all services, costs, and expenses related to services performed under this Agreement. Production Company shall be responsible for payment of any and all taxes due and owing for payment received under this Agreement. City shall pay Production Company such enumerated amounts within thirty (30) days of receipt of Production Company's invoice, provided that Production Company has timely provided services as described herein. To obtain payment, Production Company shall submit invoices to City pursuant to the following timeline and in the following enumerated amounts: AMOUNT I INVOICE DATE I PAYMENT DATE $ 2,400.00 April 12, 2016 May 12, 2016 $ 2,400.00 May 16, 2016 June 16, 2016 $ 2,400.00 June 15, 2016 July 15, 2016 $ 2,400.00 July 18, 2016 August 18, 2016 Total: $ 9,600.00 B. Method of payment. By April 1, 2016, Production Company shall provide City with: 1) a completed ACH Form, 2) a copy of a voided check, and 3) a completed W-9 form. So long as all documents are complete and received by April 1, 2016, City shall pay Production Company via direct deposit, pursuant to the terms of this Agreement. III. TERMS AND CONDITIONS A. Term. This Agreement shall become effective as of the Effective Date upon execution by both parties, and shall expire on September 30, 2016 unless earlier terminated or extended in the manner as set forth in this Agreement. B. Time of the essence. Production Company acknowledges that services provided under this Agreement shall be performed in a timely manner. The Parties acknowledge and agree that time is strictly of the essence with respect to this Agreement, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of, and a default under, this Agreement by the party so failing to perform. C. City Contact. City hereby designates the following employee to act as a liaison between Production Company and City ("City Contact"): Hillary Bodnar, Arts and Culture Specialist hbodnar@meridiancity.org. City may change the designated City Contact by giving written notice of such change to Production Company in the manner herein provided. 1. Day-to-day communications. Communication between City and Production Company regarding day-to-day matters shall occur via e-mail or telephone. 2. On site representation. City Contact shall be on site during Event set-up, rehearsal, sound check, and the concert, in order to provide necessary access, facility oversight, and problem -solving. PROFESSIONAL ,SERVICES AGREEMENT - CONCERT PRODUCTION SERVICES PAGE 2 of 19 D. Post -production review. City Contact and Production Company shall meet monthly to review the previous concert and discuss problems, solutions, and improvements. E. Notice. All notices required to be given by either of the parties hereto shall be in writing and be deemed communicated when personally served, or mailed in the United States mail, addressed as follows: City City of Meridian Attn: City Clerk 33 E. Idaho Avenue Meridian, Idaho 83642 Production Company_ Cara Stone WineGlass Arts Development P.O. Box 1580 Meridian, Idaho 83642 Either party may change its authorized representative and/or address for the purpose of this paragraph by giving written notice of such change to the other party in the manner herein provided. F. Cancellation. If a concert is cancelled due to events not related to Production Company, and Production Company is present and prepared to provide services in full accordance with the terms set forth herein, Production Company shall be entitled to compensation as set forth in section II of this Agreement. Cancellation of one or more concerts may occur under the following circumstances. 1. Public safety. The Director of the Meridian Parks & Recreation Department or his designee may, in the Director's sole discretion, elect to cancel a concert where cancellation is in the best interest of the public health, safety, or welfare. 2. Weather. City Contact may, in her sole discretion, elect to cancel one or more concerts due to inclement weather, except that Production Company may propose a change of venue to an indoor location. City Contact may accept such proposal and authorize Production Company to change the concert venue, or may reject such proposal and cancel the concert. If Production Company is authorized to change the venue under this provision, Production Company shall be responsible for managing all aspects of such change of venue, including reserving the indoor venue, communicating the change to the performing artists, set-up, and clean-up. Any additional cost related to change of venue shall be borne by Production Company. G. Subcontracting or assignment of obligations. Production Company shall not subcontract or assign any of its obligations or rights under this Agreement related to or that may relate to its professional production management expertise. Production Company may subcontract or assign obligations that do not require such expertise. Any subcontractor or assignee shall be bound by all the terms and conditions of this Agreement. H. Termination. Grounds for termination of this Agreement shall include, but shall not be limited to: an act or omission by either party which breaches any term of this Agreement; an act of nature; other unforeseeable event which precludes or makes impossible the PROFESSIONAL SERVICES AGREEMENT — CONCERT PRODUCTION SERVICES PAGE 3 of 19 performance of the terms of this Agreement by either party; or a change in circumstances that renders the performance by either party a detriment to the public health, safety, or welfare. Either party may terminate this Agreement by providing fourteen (14) days advance written notice of intention to terminate. In the event of termination, regardless of cause or terminating party, Production Manager shall, within two (2) business days, transfer all reservations to City, and shall deliver to City any and all other plans, timelines, contacts, and work products prepared or held by Production Company. If City terminates due to any cause other than breach or default by Production Company, Production Company shall be entitled to any payment due as of the date of termination, as well as compensation for actual costs incurred by Production Company in furtherance of this Agreement, as set forth in detailed, verified invoice. I. Non -waiver of breach. A waiver of any breach or default of any provision of this Agreement shall not be construed as a waiver of a breach of the same or any other provision hereof. J. Insurance. City shall maintain, throughout the term of this Agreement, property insurance and comprehensive general liability insurance to cover damage or injury attributable to City as property owner. To cover damage or injury attributable to acts or omissions of Production Company, and those of its assistants, volunteers, agents, employees, guests, and/or business invitees, Production Company shall obtain, and shall maintain throughout the term of this Agreement, insurance as set forth below. Proof of such insurance shall be provided to City by 5:00 p.m. on May 2, 2016, evidenced by a certificate of insurance issued by an insurance company licensed to do business in the State of Idaho and containing a thirty -day notice of cancellation endorsement. In the event of cancellation or restriction by the insurance company of the insurance policy, Production Company shall notify City in writing within three (3) business days. Production Company shall maintain the following insurance coverage: 1. Comprehensive general liability insurance with a combined single limit of not less than one million dollars ($1,000,000) per occurrence for property damage and bodily injury or death, naming the City of Meridian as an additional insured. In the event a unilateral cancellation or restriction by the insurance company of the insurance policy referred to in this paragraph, Production Company shall notify City in writing within three (3) business days. City has the right to suspend portions of this Agreement in the City's sole discretion if Production Company's general liability insurance is revoked, cancelled, expires or Production Company is otherwise without general liability insurance. 2. Workers' compensation insurance on any and all persons in Production Company's employ, where and in the minimum amount(s) as required by Idaho law. K. Indemnification. Production Company shall, and hereby does, indemnify, save, and hold harmless the City and any and all of its employees, agents, volunteers, and/or elected officials from any and all losses, claims, and judgments for damages or injury to persons or property, and from any and all losses and expenses caused or incurred by Production Company, its assistants, volunteers, agents, employees, guests, and/or business invitees, in connection with this Agreement or activities related thereto. PROFESSIONAL SERVICES AGREEMENT — CONCERT PRODUCTION SERVICES PAGE 4 of 19 Production Company acknowledges that provision of the services described hereunder presents risks, some of which are unknown, and does agree to assume all such known and unknown risks. L. Waiver. Except as to rights held under the terms of this Agreement, Production Company shall, and hereby does, waive any and all claims and recourse against City, including the right of contribution for loss and damage to persons or property arising from, growing out of, or in any way connected with or incident the performance of this Agreement, whether such loss or damage may be attributable to known or unknown conditions, except for liability arising out of concurrent or sole negligence of City or its officers, agents or employees. M. Relationship of Parties. Production Company is an independent contractor and is not an employee, agent, joint venturer, or partner of City. Nothing in this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Production Company and City or any official, agent, or employee of City. Specifically, without limitation, Production Company understands, acknowledges, and agrees: 1. Except as otherwise set forth herein, Production Company is free from actual and potential control by City in the provision of services under this Agreement. 2. Production Company is engaged in an independently established trade, occupation, profession, or business. 3. Production Company has the authority to hire subordinates. 4. Production Company owns and/or will provide all major items of equipment necessary to perform services under this Agreement. 5. Neither Production Company nor City shall be liable to the other for a peremptory termination of the business relationship described under this Agreement. N. Compliance with law. Throughout the course of this Agreement, Production Company shall comply with any and all applicable federal, state, and local laws. O. Non -Discrimination. Throughout the course of this Agreement, Production Company shall not discriminate against any person as to race, creed, religion, sex, age, national origin, sexual orientation or any physical, mental, or sensory handicap. P. Entire Agreement. This Agreement constitutes the entire understanding between the Parties. This Agreement supersedes any and all statements, promises, or inducements made by either party, or agents of either party, whether oral or written, whether previous to the execution hereof or contemporaneous herewith. The terms of this Agreement may not be enlarged, modified or altered except upon written agreement signed by both parties hereto. Q. Costs and attorneys' fees. If either party brings any action or proceedings to enforce, protect or establish any right or remedy under the terms and conditions of this Agreement, the prevailing party shall be entitled to recover reasonable costs and PROFESSIONAL SERVICES AGREEMENT — CONCERT PRODUCTION SERVICES PAGE 5 of 19 attorneys' fees, as determined by a court of competent jurisdiction, in addition to any other relief awarded. R. Agreement governed by Idaho law. The Iaws of the State of Idaho shall govern the validity, interpretation, performance and enforcement of this Agreement, Venue shall be in the courts of Ada County, Idaho. S. Cumulative rights and remedies. All rights and remedies herein enumerated shall be cumulative and none shall exclude any other right or remedy allowed by law. Likewise, the exercise of any remedy provided for herein or allowed by law shall not be to the exclusion of any other remedy. T. Severability. If any provision of this Agreement is found by a court of competent jurisdiction to be illegal, invalid, or unenforceable, the remainder of this Agreement shall not be affected. U. Successors and assigns. All of the terms, provisions, covenants and conditions of this Agreement shall inure to the benefit of, and shall be binding upon, each party and their successors, assigns, legal representatives, heirs, executors, and administrators. V. Exhibits. All exhibits to this Agreement are incorporated by reference and made a part hereof as if set forth in their entirety herein. W. City Council approval required. The validity of this Agreement shall be expressly conditioned upon City Council action approving the Agreement. Execution of this Agreement by the persons referenced below prior to such ratification or approval shall not be construed as proof of validity in the absence of Meridian City Council approval. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the Effective Date as set forth above. PRODUCTION COMPANY: Cara Stone, President WincGlass Arts Development CITY O , i t ti o, BY: 'ltyof Att Tammy eerd, Mayor �A/,��''�IDfAN-*--- Jaycee Holman, 'ty o� Thr TRC�S��� PROFESSIONAL SERVICES AGREEMENT — CONCERT PRODUCTION SERVICES PAGE 6 of 19 EXHIBIT A PROFESSIONAL SERVICES AGREEMENT- CONCERT PRODUCTION SERVICES PAGE 7 Of 19 Meridian Commission Request for Proposals: 2016 CONCERTS ON BROADWAY SERIES PRODUCTION SERVICES OVERVIEW: The Meridian Arts Commission (MAC) seeks proposals for contractual concert production management services for the 2016 Concerts on Broadway series. Concerts on Broadway is a series of at least four free summer Saturday evening concerts presented at Meridian City Hall plaza. All concerts begin at 6:30 pm with the opening act (some of which include student artists); headliners then play from 7 to 9 pm. Local business and community partners sponsor this event, and typical attendance is about 500. SCOPE OF WORK: The City of Meridian's Arts & Culture Specialist and MAC commissioners will continue to be responsible for booking and paying headlining acts; obtaining sponsorships; reserving the venue and obtaining proper permits; providing event promotion/advertising, including graphic design and printing; and booking food and beverage vendors. The selected proposer's proposal and fee will describe how proposer will implement all other aspects of concert production, specifically including: booking and paying for opening student acts; booking and paying for sound production serving as the primary point of contact and responsible party on site at each concert; supervising set-up, sound checks, tear -down, and clean-up; and providing regular updates to MAC. Additional tasks may be described, with implementation plan, in the proposal. The selected proposer will be asked to enter into a professional services agreement with the City setting forth specific terms and conditions. PROPOSAL REQUIREMENTS: Proposal must include the following materials and information to MAC in order to be considered for selection. • Proposal, including description of how proposer will implement the tasks described in scope of work, above • Description of qualifications and relevant experience, including resumes of key staff • Itemized budget and fee for services • Sample Call Sheet • Signed Acknowledgement Form, below BASIS FOR SELECTION: This Request for Proposals will be evaluated utilizing the criteria listed below. History from the current and previous projects and customers of the respondent may be used to evaluate some of the criteria. • Adherence to the RFP (20 points) • Qualification to provide tasks described in scope of work (30 points) • Respondent's record of meeting project schedules and deadlines (20 points) • Nature, quality, and relevance of recently completed work (20 points) • Cost (10 points) DEADLINE: All proposals must be received by the Arts & Culture Specialist by 4:00 p.m. on Friday, January 15, 2016. Proposals received after this exact time will not be considered. Proposals may be mailed via U.S. Mail or hand delivered to the following address: Hillary Bodnar, Arts & Culture Specialist RE: RFP — 2016 Concerts on Broadway 33 East Broadway Avenue Meridian ID 83642 EXHIBIT B PROPOSAL PROFESSIONAL SERVICES AGREEMENT- CONCERT PRODUCTION SERVICES PAGE 9 Of 19 r T v wine, Arts Development January 15, 2016 Hillary Bodnar, Arts & Culture Specialist Meridian Arts Commission 33 East Broadway Ave. Meridian, ID 83642 RE: RFP — 2016 Concerts on Broadway Dear Hillary, Please except our proposal for the 2016 Concerts on Broadway Series Production Services. If you have any additional questions or inquiries, feel free to contact me directly at 208.447.6580 or email me at cara@wineglassartsdevelopment.com. Thank you for your time and consideration. Sincerely, Cara Stone Cofounder & General Director WineGlass Arts Development, WGAD / Phone: 208.401.6989 / Office: 1406 N. Main St., Meridian ID 83642 / Mailing address: PO Box 1580 Meridian ID 83680 / Email: info@wineglassartsdevelopment.com / Website: www wineglassartsdevelopment.com WineGlass Arts Development is a 501(c)(3) Idaho nonprofit corporation } r Wine( t! �s(' GI I ca S S- Arks Development WGAD COMPANY OVERVIEW WGAD MISSION AND VISION STATEMENT OUR MISSION To strengthen and inspire a thriving community through quality arts and production. OUR VISION The Work: To bring more entertainment and arts to the community in a format inspired by today's lifestyle. We will help to create a thriving and vital community atmosphere that also enhances business growth. The People: Artists, technicians, and community members working together to improve quality of life and community integration. The Partners: City leaders, educators, community members, successful and creative businesses, and 2 individuals who share our belief that artistic development in the community cultivates prosperity. Our Environment: We work in an atmosphere that utilizes community and professional talent together in an environment of creative expression and collaboration. We use this environment as a tool to stimulate and further develop strong working relationships between and amongst employees, employers, and our other partners. SERVICES WE PROVIDE o Production -producing own projects ® Production management services: events, shows, consulting ® Development: Arts, Business workshops, misc projects ® Educational Outreach ® Venue/Theatre management WGAD / Phone: 208.401.6989 / Office: 1406 N. Main St., Meridian ID 83642 / Mailing address: PO Box 1580 Meridian ID 83680 / Email: info@wineglassartsdevelopment.com / Website: www.wineglassartsdevelopment.com WineGlass Arts Development is a 501(c)(3) Idaho nonprofit corporation Wine Irass- Arts Development WGAD PROPOSAL SCOPE OF WORK: Based on a 4 concert series and student openers, we propose providing production services only for the 2016 season. Any additional concerts and/or larger opening acts, would require more information and possibly additional costs over and beyond this current proposal. Our services would start as soon as the first artist is booked. Normally, this would be done at the beginning of the season to give ample time to work out all logistics and equipment. For this 2016, our services would begin as soon as a contract has been negotiated and signed by both parties. WGAD will provide: 1. Providing all production and stage management services before and day of show included in the checklist guidelines. (See Form A) 3 2. Advancement of all musical acts: headliner and openers. "Advancing" refers to making initial contact with musical artist and deciding/negotiating on all aspects for the each show, includes the following: i) Band needs on and off stage --hospitality, dressing room needs, and transportation. ii) Working with the band leader and deciding on what PA, backline equipment, lighting, and staging is needed for the performance. iii) Communicating all information needed to/from artist: loadin and loadout, schedule before and day of show, guidelines of the City Plaza, and all contact information. iv) Requesting a tech rider and stage plot from musical artist. 3. Hiring, managing, paying all stagecrew, sound vendors, lighting vendors, and any other additional crew needed per show. 4. Supervising loadin and loadout, soundchecks, and all concert vendors excluding any food/beverage vendors. 5. Creating callsheets (See Form B) and schedules needed for each concert. Distributing this information to all parties involved in a timely manner. 6. Collaborating with the Arts & Culture Specialist and MAC as needed and available for any production meetings. This would also include any updates needed for MAC monthly scheduled meetings. 7. Adhering to the City Hall building and City Plaza guidelines according to Parks & Rec and Arts & Culture Specialist. 8. We will work closely with all parties involved to implement a weather backup plan if/as needed per concert. WGAD / Phone: 208.401.6989 / Office: 1406 N. Main St., Meridian 1D 83642 / Mailing address: PO Box 1580 Meridian ID 83680 / Email: info@wineglassartsdevelopment.com / Website: www.winealassartsdevelopment.com WineGlass Arts Development is a 501(c)(3) Idaho nonprofit corporation Wine ICIS8 i. Arts Development DESCRIPTION OF QUALIFICATIONS AND RELEVANT EXPERIENCE: I have worked Production in various relevant capacities - currently and for the past 7 years for the Sun Valley Writers' Conference, now it in's 22nd year. (See attached resume) Production managers must have adequate experience and personal knowledge to identify and hire capable vendors and crew for general contract technical staff show by show or season by season. My technical work and administrative experience - such as running large scale annual productions like the Sun Valley Writers' Conference, or running small to large venues like the outdoor Sun Valley Pavilion - uniquely qualify me to identify appropriately skilled temporary vendor/crew staff as needed event to event. Specifically in the state of Idaho, where skilled theatre technicians are not abundant, I have worked with many of the appropriately skilled technicians on different shows around the state. I have also worked on the bi-nationaI US/Canadian Broadway touring show circuit as Props Lead, requiring fast transitions 4 (supervising load -in, load/out) from venue to venue, as well as managing all Props and staff backstage and onstage during the shows. These Lead positions require a working knowledge of staff skills from each department, and an in depth understanding of "who does what, and when." Touring shows require a very talented, quick and refined production team that allows for loading in and out of and performing in many varied venues weekly. In addition to my production background, I also have experience in working with local police and fire departments in creating appropriate plans to implement weather backups, event parking & traffic guidelines, and EVAC plans on numerous projects including my current contract with the Sun Valley Writers' Conference. This experience as well as my education and other fabrication work as a Show Artisan for Disney is invaluable for a successful, efficient, and organized production management professional. WGAD / Phone: 208.401.6989 / Office: 1406 N. Main St., Meridian ID 83642 / Mailing address: PO Box 1580 Meridian ID 83680 / Email: info@wineglassartsdevelopment.com / Website: www.winealassartsdevelopment.com WineGlass Arts Development is a 501(e)(3) Idaho nonprofit corporation �k \ ° > � $ - 4� \ \ « � � � ai \ ® c o m / CL 2 2 c 2 % .o ho o � 4J ho 0 / jCLL- 2 0 c t , ƒ E § /2�\ co \ m \ ® -0t \ L ® C w § O kru @ ƒ U / m \ � \/)\/E / k 3 d / / § o oCU u # £ E ) G E u $ k 0 0 o Ln a o f 7 o o § A � 2 2 \ « f � 7 / . E0. cL f \ m 8ƒ 0 0 2 0 0 7 k 2 a « q a § 0 0 0 g / o 0 c k d o 2 2 / \ / / R \ ? ° 40--0-- 0 0 c U� g R = R#®\ CU c a 2 f 2 q o o — m \ 0 / f / 0 / [ 75 R � V & k y § / ) § > 2 V)m k 0 E « u 2 § M IA\ UD � \§ k k\ 2 uj 0 > m Q m M o %% k E \ 7 k 2 k 7 b d / 2 S/\ _2j LL, �r WineGlass Arts Development Strung Arts � Strung Gornmunriy Form A C.O.B. Pre -show • Pick up door passes before show for building access • Make sure the first aid kits are available in the Green room • Call and confirm chair delivery Thurs or Friday before show -Event Rent 695.2121 • Make sure banner is up by Friday • Confirm with Parks & Rec that everything will be set and power is on by 12 noon on day of show • Trashcans w/signage (MAC and NO ALCOHOL) • Fountain off and chiming clock off • Bathrooms clean and stocked • "No alcohol beyond this point" signs are pre-set in the conf room/green room by end of day -Friday. Day of Show • Unlock (City Hall) double doors SL with hex key • Label double doors for entry • Label, open and prop green room door for bands • Turn lights on in hallway at bathrooms • Follow Callsheet - Keep time and stay on schedule • Start calls after sound check • Walk plaza and keep an eye out for any items blocking pathways etc • Make sure all "NO Alcohol" signs are in the correct locations throughout plaza. • Make sure all trashcans are evenly distributed across plaza. • Check weather reports. After Show • After show is over, load white folding chairs inside conference room (green room) and stack for Monday pick up. • Please make sure chairs are counted and confirm 60. • Remove signs posted on doors, green room, and pull "no alcohol" from lawn. Return to green room for Monday pick up. • After band leaves, pick up trash and check green room • Return door passes and first aid kit to the green room. • Lock double doors with hex key. • Make sure all doors are locked before leaving. Wi��Gl�ss Arts Development StrnngAils - Strong Community Concerts on Broadway Aug 22ndHeadliner: Kevin Dirk & O Opener: Abrie Church 12:30 pm Prod Mgr/Stage Mrg arrives 1:30 pm Sound Loadin 1:30 pm Chairs delivered 3:30-5:00 pm Band arrives set up 5:00-5:45 pm Soundcheck-Headliner 5:30-5:45 pm Opener arrives 6:00 pm Soundcheck-Opener 6:30 pm Opening Act Abrie Church 6:55 pm Leslie Opening remarks 7:00 pm Showtime! 7:45ish 15 min. intermission 8:00 pm 2nd half 9:00 pm Done -Party on! Onsite dM of Contact Person Production Manager - Cara Stone Cell: 208.447.6580 1328 E. 5" St. Meridian, ID 83642 Cell 208.447.6580 Email cara@wineglassartsdevelopment.com EMPLOYMENT Sun Valley Writers' Conference, Ketchum ID 2011 -Current Production & Event Manager • Manages all technical aspects of the event: CD production, video, sound, lights, spaces, and 10 venues. • Supervises security team which includes working with the local police and fire departments. • Works directly with the Executive staff on conference hiring crew, programming, planning, and VIP's. • Collaborated with other team members on volunteers, marketing, and overall planning. • Works directly with Sun Valley Resort on logistics and scheduling including setup and installation. • Helped implement new software designed specifically for the conference including training staff. Mirgen Pharmaceutical, Boise ID 2011-2012 Operations Manager • Managed quality control for overall operations in accordance with FDA standards. • Supervised inventory according to FDA guidelines. • Supervised website information and design. • Worked with vendors and handled all purchasing of supplies and materials. Designed product labels for all Mirgen branded items. Sun Valley Company, Sun Valley ID 2008-2011 Production Manager -Entertainment Dept., Sun Valley Resort • Supervised and hired all staff. • Worked with the Entertainment Director on sales and labor projections for the department. • Collaborated with all SVC departments, event planners, and clients on numerous projects and events throughout all spaces on the resort. • Managed and maintained the Sun Valley Pavilion which included all staff, crew and event personnel, building maintenance, concessions, catering, and hospitality. • Created and implemented house staff plan and ticketing for the Sun Valley Pavilion. Walt Disney Imagineering, Hollywood, CA 2000-05 Show Artisan Lead/Collaborated with other team members on the construction and installation of innovative new attractions (most recently in Hong Kong). Supervised crew with the construction of costumes, sets, props, and overall studio assignments. Consistently problem -solved design and engineering of small and large tasks in a deadline driven environment. EDUCATION • B.S. in Theatre and Art, Middle TN State University - graduated w/honors,1997 • Associate Degree in Interior Design, IVY Tech - graduated w/honors, 1991 2 PROFESSIONAL DEVELOPMENT Management & leadership seminars, Cultural diversity training, Time management and scheduling, attended marketing and promotion conferences, customer service training RELATED SKILLS Retail sales, cashier, marketing and selling, shipping and receiving, basic carpentry, painting, worked in all aspects of entertainment, show tours, fabrication and installations, event planning. PERSONAL QUALIFICATIONS Creative problem solving; Strong management and communication skills; Excellent leadership abilities; Effective budgetary control; Successful team builder; Effective mediator; High personal work standard expectations; Exceptional multi -tasking skills in a fast -paced environment; Good interpersonal workplace ethic. Meridian Commission Acknowledgment 2016 CONCERTS ON BROADWAY PRODUCTION I, (,�-r(" 5 41) Y\ -e , hereby acknowledge and agree that if this proposal is selected, all services shall be provided subject to the following general terms and conditions, as well as to those that shall be set forth in a separate, written agreement between myself and the City of Meridian. I understand, acknowledge ,and agree that: JThe RFP is not a contractual offer or commitment to purchase services. The RFP and my proposal may be INI A attached or included by reference in an agreement between the City and the selected proposer. A contract may be awarded to the selected proposer within thirty (30) days of the proposal review, subject to INI the right of the City to reject all proposals, as it may deem proper in its absolute discretion. Proposals must be valid for a period of thirty (30) calendar days from the date of opening. After the City has identified the proposal with the best value for the City, the City shall have the right to INITIAL negotiate with the proposer over the final terms and conditions of the contract. These negotiations may include bargaining. The primary objective of the negotiations is to maximize the City's ability to obtain best value, based on the criteria set forth in the RFP. If an agreement cannot be reached, the negotiation will be terminated and similar negotiations will occur with the second ranked firm. The successful proposer shall be asked to submit proof of an insurance policy protecting the promoter, INITIAL promoter's employees, and promoter's agents from all claims for damages to property and bodily injury that may arise during or in connection with Concerts on Broadway. All materials and documents submitted in response to the RFP become the property of the City and will not be returned. Proposals are public records and, by law, will be available for inspection and copying by any person. Any and all explanations desired regarding the meaning or interpretation of any part of the RFP must be IN IAL requested in writing and received by the Arts & Culture Specialist by 4:00 p.m. on Friday, January 15, 2016. Any interpretation made will be in the form of an addendum to the RFP, and will be furnished to all prospective respondents of record. Verbal explanations or instructions given before proposal opening will not be binding. Proposals received after the exact time of closing of proposals, as set forth in the RFP, will not be considered. INITIAL tINProposals may be withdrawn only by written request from proposer submitted to the Arts & Culture Specialist IN prior to the time set for closing of proposals. Once submitted, a proposal constitutes a firm offer to the City which cannot be withdrawn by the respondent for thirty (30) calendar days from the date of actual opening of proposals. I am informed of all relevant facts surrounding the preparation and submission of this proposal, and it was prepared and submitted without collusion with any other person, business entity, or corporation with any interest in this Proposal. I acknowledge, and and, and agree t h and all of the foregoing stipulations, terms, and conditions. Signature: Print name: )ARA Title:/i/it Gyl%��G///' pate: //� Business Name://_/Y1P�j�, /lY�4�elle /yC— Meridian City Council Meeting DATE: March 15, 2016 ITEM NUMBER: 6K PROJECT NUMBER: ITEM TITLE: Resolution/Bylaws Resolution No. t l0 - (k QS- : Adopting the Bylaws of the Meridian Transportation Commission as Amended on March 7, 2016 MEETING NOTES U Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN BY THE CITY COUNCIL: RESOLUTION NO. � � I Q BIRD, BORTON, CAVENER, MILAM, PALMER, LITTLE ROBERTS A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN APPROVING THE BYLAWS OF THE MERIDIAN TRANSPORTATION COMMISSION AS AMENDED ON MARCH 7, 2016, AND PROVIDING AN EFFECTIVE DATE. WHEREAS, pursuant to Meridian City Code section 2-7-4(B), at its meeting on March 7, 2016, the Meridian Transportation Commission voted to recommend to City Council that it approve the "Bylaws of the Transportation Commission as Amended on March 7, 2016," attached hereto as Exhibit A; WHEREAS, the City Council of the City of Meridian deems the approval of such bylaws to be in the best interest of the City of Meridian in that they facilitate the efficient operation of the Meridian Transportation Commission; NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1. That the City Council of the City of Meridian hereby approves the Bylaws of the Meridian Transportation Commission as Amended on March 7, 2016, attached hereto as Exhibit A. Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. 2016. ADOPTED by the City Council of the City of Meridian, Idaho, this l!5 day of March, -L�vk APPROVED by the Mayor of the City of Meridian, Idaho, this day of March, 2016. APPROVED: Maor T my de Weerd ATTEST: �`�nnn ritn,1 v ;�`5; �C r guy Of " M - 11> Jayc eHolma , t lerk "! 7R[AS RESOLUTION APPROVING BYLAWS OF MERIDIAN TRANSPORTATION COMMISSION PAGE 1 OF 6 EXHIBIT A BYLAWS OF MERIDIAN TRANSPORTATION COMMISSION RESOLUTION APPROVING BYLAWS OF MERIDIAN TRANSPORTATION COMMISSION PAGE 2 OF 6 BYLAWS of the MERIDIAN TRANSPORTATION COMMISSION AS AMENDED on March 7, 2016 WHEREAS, pursuant to Meridian City Code section 2-7-4(B), the Transportation Commission is required to adopt bylaws, rules and regulations for the proper conduct of the business of the commission; WHEREAS, on September 17, 2013, the City Council of the City of Meridian adopted Resolution no. 13-944, which effectuated the previous iteration of the Bylaws of the Meridian Transportation Commission; WHEREAS, at its regular meeting on March 7, 2016, the Meridian Transportation Commission voted to recommend that the Commission's bylaws be amended and updated as set forth herein; NOW, THEREFORE, the Meridian Transportation Commission hereby establishes and adopts the following bylaws. ARTICLE I: INTENT The intent in preparing and adopting these bylaws is to provide a framework for the organization, actions, and agenda of the Meridian Transportation Commission (hereinafter "Commission"). ARTICLE II: OFFICE The principal location of the Commission shall be at the Office of the City Clerk, 33 E. Broadway, Meridian, Idaho. ARTICLE IH: MEMBERSHIP SECTION 1: TERMS OF OFFICE. In keeping with provisions of Meridian City Code regarding commissioners' terms of office, there are hereby designated nine membership seats on the Commission. The commissioner appointed to Seats 1, 2, and 3 shall serve an initial term of one (1) year. The commissioner appointed to Seat 4 shall be designated to represent Meridian's youth and shall serve a term of one (1) year, which term shall expire on August 31 of each year. The commissioner appointed to Seats 5, 6, and 7 shall each serve an initial term of two (2) years. The commissioner appointed to Seats 8, and 9 shall each serve an initial term of three (3) years. Following the initial term, each commissioner, with the exception of the commissioner appointed to Seat 4, shall serve a term of three (3) years. SECTION 2: Ex -OFFICIO MEMBERS. There shall be up to six (6) nonvoting ex officio members appointed to the commission made up of representatives from the Meridian City Council, ACRD, ITD, COMPASS, VRT, and/or Meridian Joint School District #2 staff. The representative from the Meridian City Council serves as both a liaison to the Council and as a nonvoting ex -officio member. AMENDED BYLAWS OF MERIDIAN TRANSPORTATION COMMISSION PAGE 1 OF 4 SECTION 3: SUBCOMMITTEES. The Commission Chair, with the Commission's approval, may establish such subcommittees as necessary or helpful to assist or advise the Commission in the performance of its functions and/or furtherance of its mission. Meetings of subcommittees shall comply with any and all applicable public meetings laws. Each subcommittee shall consist of at least two (2) commissioners. Unless a subcommittee chair is appointed by the Commission Chair, each subcommittee shall elect a chair to preside at subcommittee meetings and present the findings and/or recommendations of the subcommittee to the Commission. The Commission Chair, subcommittee chair, and/or Mayor may appoint citizens or public officials to serve as members of subcommittees. SECTION 4: QUORUM. According to the provisions of Meridian City Code, a majority of currently -appointed commissioners shall constitute a quorum for the transaction of any business of the Commission. SECTION S: VOTING. Each commissioner shall be entitled to one (1) vote on any matter before the Commission. Except as otherwise designated herein, the vote of the majority of the members present at any meeting at which a quorum is present shall effectuate any decision of the Commission. The Commission Chair shall be a voting member of the Commission and shall hold the same rights and privileges as any other cormnissioner. Proxy voting shall not be permitted. ARTICLE IV: MEETINGS SECTION 1: NUMBER AND DATE OF REGULAR MEETINGS. According to the provisions of Meridian City Code, regular meetings of the Commission shall be held on the first Monday of each month at 3:30 p.m. In the event that the first Monday of any particular month falls on a City -recognized holiday, the meeting for that month shall be held on the second Monday. SECTION 2: SPECIAL MEETINGS. Special meetings may be convened by or at the direction of the Chair by notifying the Commission in the manner specified herein. SECTION 3: PLACE OF MEETINGS. Unless otherwise specified, meetings of the Commission shall be held in the City Council Chambers at Meridian City Hall, 33 E. Broadway, Meridian, Idaho. SECTION 4: NOTICE OF MEETINGS. Unless otherwise prescribed by statute, commissioners shall be provided written notice of meetings, which notice shall state the date, hour, and location thereof, and shall further state the purpose of the meeting, business to be transacted, and/or agenda. The City Clerk's Office shall issue notice to each and every commissioner not less than forty-eight (48) hours, nor more than thirty (30) days prior to the meeting. Notice may be issued by e-mail, U.S. Post, and/or personally, by or at the direction of the Chair or the Chair's delegee. AMENDED BYLAWS OF MERIDIAN TRANSPORTATION COMMISSION PAGE 2 OF 4 SECTION 5: LENGTH OF MEETINGS. No meeting shall run longer than two (2) hours unless a majority vote of the quorum approves the extension of such time limit as to a particular meeting. SECTION 6: CONDUCT OF MEETINGS. The Commission shall operate under the precepts of Robert's Rules of Order. The order of business for meetings of the Commission shall be as follows: 1) call to order; 2) roll call; 3) adoption of the agenda; 4) approval of minutes of previous meeting(s); 5) old business; 6) new business; 7) next meeting; 8) adjournment. The agenda shall be followed to the extent possible, but other matters may be considered upon vote of the majority of the members present at any meeting at which a quorum is present. The Chair may set rules to maximize efficiency and productivity of meetings, including setting a time limit for presentations and/or comments to the Commission. SECTION 7: AGENDA. The agenda for all meetings of the Commission shall be prepared by the City Clerk's Office in consultation with the Commission Chair and Community Development Department staff. Agenda items may be proposed to the Clerk, Commission Chair, and/or Community Development staff by any commissioner or any member of the public and may be placed on the agenda, provided that adequate notice of such item has been provided as set forth herein. Agenda items not proposed by 5:00 p.m. on the Tuesday preceding the regular meeting, or forty-eight (48) hours before a special meeting shall be considered at any meeting at which a quorum is present only upon vote of the majority of the members present. SECTION 8: MINUTES. Minutes and/or records of the business conducted at all meetings of the Commission or any subcommittee thereof shall be kept by the City Cleric's Office and shall be open for public inspection. The minutes of each meeting shall be forwarded to each commissioner prior to the regular meeting at which such minutes are subject to approval by the Commission. ARTICLE V: OFFICERS SECTION 1: DESIGNATION. According to the provisions of Meridian City Code, officers of the Commission shall include the Commission Chair and Commission Vice -Chair. Other officers may be elected as necessary or desirable for the efficient administration of the Commission if a majority of the Commission so decides. SECTION 2: TERM AND ELECTION. Election of officers shall be by voice vote and, according to the provisions of Meridian City Code, shall be held at the first regularly scheduled meeting after January 1 of each year. A special election may be held at any time to fill a vacancy of office. An officer who fails or refuses to fulfill the duties of his or her office may be removed from the office by a two-thirds (2/3) majority vote of the full Commission at a special election. SECTION 3: DUTIES OF CHAIR. The Commission Chair shall prepare meeting agendas in cooperation with the Community Development Department staff and the City Clerk's Office, shall preside over all full Commission meetings, shall sign all documents requiring an official signature on behalf of the Commission, including its annual report, and shall present the Commission's annual report, and other reports as may be necessary, to the Mayor and City AMENDED BYLAWS OF MERIDIAN TRANSPORTATION COMMISSION PAGE 3 of 4 Council. The Chair shall recommend, for the Commission's approval, the formation of subcommittees and the appointment of commissioners, citizens, and/or public officials thereto. The decisions, statements, and/or actions of the Chair shall obligate, commit, and/or represent the Commission only insofar as the Commission has specifically authorized. SECTION 4: DUTIES OF VICE -CHAIR. The Commission Vice -Chair shall perforin the duties of the Chair in the absence of the Chair and shall perforin such other duties as may be delegated by the Commission Chair. ARTICLE VI: AMENDMENT OF BYLAWS As provided in Meridian City Code, the Commission may recommend to the Mayor and City Council that these bylaws be altered, amended, added to, or repealed. ARTICLEVII: ADOPTION AND EFFECTIVE DATE The Commission adopted the foregoing bylaws at its regular meeting on March 7, 2016. These bylaws shall be effective upon their ratification by resolution of the City Council of the City of Meridian. Adopted by the Meridian Transportation Commission on March 7, 2016. Tracy6opkins, Chair Meridian Transportation Commission AMENDED BYLAWS OF THE MFRIDIAN TRANSPORTATION COMMISSION PAGE 4 OF 4 Meridian City Council Meeting DATE: March 15, 2016 ITEM NUMBER: 7 PROJECT NUMBER: ITEM TITLE: Items moved from Consent Agenda MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: March 15, 2016 ITEM NUMBER: 8A PROJECT NUMBER: ITEM TITLE: Finance Department Report Finance Department: Follow-up to the McGladrey Report MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS McGladrey Construction Review Report; Supplemental Documents Council Packet 116 Supplemental Documents A. SOP's a. Operational Invoicing Process b. Invoice Submittal & Approval Process c. Contract Closeout/Final Invoice Approval Process d. Capital Projects Pay Application Process e. Capital Projects Pay Application Process (ACRD) B. Change Order (Why the change was necessary) C. Attachment C for Language D. Compliance -line Poster E. SOP Gifts and Gratuities F. SOP 1400 Request for Qualification G. Change Order (Additional work awarded) H. Attachment H for Language I. Contract/Agenda Checklist (Document reason for selecting Consultant) J. Contract/Agenda Checklist (PM to provide brief justification) K. Attachment K for Language Title: Operational Invoicing SOP #: ADMIN -1 Process Departments/ Public Works Reference: RACI Chart _Invoice Process -1 Divisions 15 16 dm Invoice Processing Flowchart 01142016 SD Original Date: February 26, 2015 Revision Dates: Review Susie Deardorff, Gina Harris, Diana Russell, Connie Moon, Laurelei McVey, Committee: Dennis Teller, John McCormick, David Miles, Alex Freitag and Brent Blake Purpose Provide a standard and consistent work flow process between the Public Works locations (PW City Hall, Water and Wastewater) for efficiently receiving, reviewing, processing, approving and tracking invoices. Scope Processing invoices is a fundamental task and essential to ensure Vendor transactions and invoices are documented, verified to be accurate, and processed timely in accordance with City and State processing requirements. This procedure provides employees with information and guidance on how to properly process such invoices. Definitions The term "Responsible Staff' refers to any staff assigned to or assisting with the receiving of services or materials, reviewing and/or processing related invoices for the City of Meridian Public Works Department. The term "MIP" refers to current Finance Department financial accounting software. The term "IPS" refers to the current asset management software, Infor Public Sector. Policy This policy will be followed and adhered to by all City of Meridian Public Works personnel assigned to or participating in the receiving, reviewing, and processing of invoices. Procedure Each location of the Public Works Department has a designated person responsible for processing invoices for payment. City Hall: Receiving (Materials): Responsible Staff: Project Managers, Managers, Supervisors, and Administrative Staff ADMIN -1 - Operational Invoicing Process SOP 02262016 ADMIN -1 Page 1 of 3 Invoices/Accounts Payable: Responsible Staff: Administrative Assistant 1. Invoices are to be date-stamped near the top of the page without covering information such as invoice number and invoice date 2. Information on the invoice is compared to and verified by the contract, packing slip, purchase request, and/or purchase order. 3. If invoice is related to an asset, make sure a work order number has been given. If a work order number is not given, contact the staff member's supervisor who received the product to obtain work order number. 4. If the invoice is a part or equipment associated with a work order, give a copy of the packing slip to the Inventory Specialist to enter into IPS. S. If the invoice includes contractor costs (i.e., labor and materials for work performed on an asset) the Administrative Assistant enters the invoice into the IPS Asset Management Program. 6. Once invoices have been verified and all appropriate documentation has been attached to the invoice, adhere the Division's Accounts Payable Label (Attachment A) and code invoices. 7. After invoices are verified and ready, deliver them to the appropriate supervisor for approval. The supervisor will review the invoice and associated documentation to ensure: • It's a reasonable and necessary City business expense • Goods and/or Services have been received as agreed • The amount requested accurately reflects the amount to be paid 8. The supervisor will sign the invoice if all information is correct. 9. After invoice is signed, deliver them to the Manager, Superintendent or Deputy Director Utility Operations for review, approval and signature. 10. Once approval and signatures are completed, enter invoices into MIP; make copies of invoices for Division files. 11. Send originals with full documentation to the Finance Department weekly, before noon on Wednesday. Attachments Attachment A, Accounts Payable Label Deputy Director, Utility Operations ignature Date Deputy Director Director Signature d�� Date 2 -0 -16 - Date -Date ADMIN -1 - Operational Invoicing Process SOP 02262016 ADMIN -1 Page 3 of 3 r• WO# Period PO# Acct# Acct# Acct# Description $ $ $ Qty Qty Qty Authorization Approval Date Date r• Invoice Processing Flowchart Revised 01/14/2016 Invoice Processing Flowchart 01142016 SD 0 - a m 0 fD (D 0 (D w 1+ < (D 0 0 0 mi < (D Ln uj 0. F; M w 0 0 (D M 0 > 0 0 0 0 (D > > > > > 3 rD rD =3 p (D 5. ,, ru (D on —, + tnLn 0 K q L-,, CD En cn < < 0 (D m (D M (D CrQ (D M > > > Ln (A in En NU Ln V) 7n, Ln fn CA. N cr W r+ W W W (D En Ln CA Ln m m > m m > < L/) m =3 :3(A qq qq L,, :3 :3 EA qq. qq. L,, < (D r+ rD (D n (D CD C) rD ::3 CD aq CD CL rD 0 =!. (D > (D (D (D (DM 0 =3 rD r+ (D (DrD (Lcl UQ �O cLq. V) -0 CL rD (D U) =3 (n CL rt (p 0 n(D :3 =3 o rD no m W a (D A) 21 CL aq �j a) (D aq Lq (n S r+ m rD (D V) 0 CA (D (D -a p m -0 0 03 > 0 Oj p C13 C: (D C r- CD C: Q (D C: (D C: -Cj 0 -0 EA . Q -0 �n 0 r 0 =r 0 c 0 0 In Ln 0 (D CD rD (D C) 0) n CL) CD + Z, 0 W + - 0 -3 Wa) :3 0 aj =5 0 CU :3 Ln Qj 0, Z3 cl) (A cr (n 0, U) OIQ rD UQ (D (D (D (D. (D (D M <D <D <D vm C) -0 (D n m m n a a 0 c C:L 0 0- 0 Ca. 0 0 (D n C) o :7 - o C ,n, -3 = ru r+ En Ln L En !-2. :3 :E =S =— -0 Oq V) CD cu m cu UQ (D (D rD Q. Title: Invoice Submittal & SOP #: ENG -2 Approval Departments/ Engineering Division Reference: RACI Chart—Invoice Process -1 15 Divisions 16 dm Invoice Processing Flowchart 01142016 SD Original Date: September 2015 Revision Dates: February 26, 2016 Review Connie Moon, Kyle Radek, Brent Blake, Dean Stacey Committee: Purpose Provide a standard process for efficiently reviewing, approving, and tracking invoices. Scope Processing invoices is a fundamental task required for accomplishing the Public Works Mission. This SOP covers all Engineering invoices except the final invoice. For final invoices see: SOP, ENG — 2. 1, Contract Closeout / Final Invoice Approval. Definitions None Policy Invoices are processed accurately and efficiently. Procedure 1. Engineering staff member receives an invoice from a vendor for which they are responsible. o Construction invoice must include an inspector's signed and approved quantity agreement sheet. 2. Staff member reviews the invoice for: o Accuracy of information o Compliance with contract / task order / etc. o Percent of commitment and billing complete o Goods and/or Services have been received as agreed o Inclusion of receipts for any allowed reimbursable items 3. If invoice is correct, continue, if not, then staff member requests a corrected invoice from vendor and starts process again. 4. On the invoice staff member writes "OK to pay", their initials, date of approval, amounts to allocate to various POs and account codes and instructions to close PO if applicable. After this process staff member then scans and saves the invoice, any reimbursables receipts (and approved quantity agreement sheet, if applicable) to the project file as normal -process. 5. Staff member enters invoice under the appropriate project and commitment in the Engineering Project Management Database (EPMD). 6. Staff member reviews the Commitment Status Report for accuracy then ENG -2 Invoice Submittal - Approval SOP 02262016 ENG -2 Page 1 oft Title: Contract Closeout / Final SOP #: ENG -2.1 vendor for which they are responsible. Invoice Approval o Construction invoices must include an inspector's signed and Departments/ Engineering Division Reference: RACI Chart _Invoice Process -1 Divisions 15 16 dm o Compliance with contract / task order / etc. Invoice Processing Flowchart o Percent of commitment and billing complete 01142016 SD Original.Date: 2/9/2016 Revision Dates: Review Connie Moon, Kyle Radek, Dean Stacey, Brent Blake Committee: On the invoice, staff member writes "OK to pay", their initials, date of Purpose Provide a standard process for efficiently reviewing, approving, and tracking final invoices for all contracts. Scope Processing final invoices to close out contracts is a fundamental task required for accomplishing the Public Works Mission. Definitions None Policy Final invoices are processed accurately and efficiently and clearly communicate to Finance completion of contracts and proper dispersion of remaining funds. Procedure 1. Engineering staff member receives a final invoice on a contract from a vendor for which they are responsible. o Construction invoices must include an inspector's signed and approved quantity agreement sheet. 2. Staff member reviews the invoice for: o Accuracy of information o Compliance with contract / task order / etc. o Percent of commitment and billing complete o Inclusion of receipts for any reimbursable items o Goods and/or Services have been received as agreed 3. If invoice is correct, continue, if not, then staff member requests a corrected invoice from vendor and starts process again. 4. On the invoice, staff member writes "OK to pay", their initials, date of approval, amounts to allocate to various POs and account codes and instructions to close appropriate POs. 5. Staff member enters invoice under the appropriate project and commitment in the Engineering Project Management Database (EPMD). 6. Staff member adds a commitment closeout change to the Commitment in EPMD. NOTE: Once the commitment closeout change is saved, commitment details can no longer be edited — ensure all necessary edits (such as substantial completion date and final acceptance date) are completed before closing out the commitment. ENG -2.1 - Contract Closeout SOP - EPMD 0226201602262016 ENG -2.1 Page 1 of 2 Title: Capital Projects SOP #: PW - 14.9a Pay Application Process Departments/ Engineering Division Reference: RACI Chart _Invoice Process -1 Divisions Construction Division 15 16 dm Invoice Processing Flowchart 01142016 SD Original Date: 4/3/2014 Revision Dates: 4/10/2014, 2/26/2016 Review Kyle Radek, Brent Blake, Warren Stewart, Glen Petty, Connie Moon Committee: Purpose To provide a process to ensure that pay applications for City Public Works Capital Projects. are processed accurately and in a timely and efficient manner in order to build a quality product and be fiscally responsible. Scope 1. The Engineering Manager is responsible for planning, designing, and building capital projects to meet the objectives of the Public Works Department. 2. Project Managers (PM) are authorized to carry out the design of capital projects, through consultants or in-house, and manage the bidding and construction process of the construction phase. 3. Public Works Inspectors ensure that payments are made according to contract specifications and approved quantities. 4. For final invoices see: SOP, ENG — 2. 1, Contract Closeout / Final Invoice Approval. Policy Pay applications from contractors on Public Works capital projects will be accurately reviewed to ensure payments are appropriate per contract requirements and work completed. Procedure 1. Contractor requests a Pay Application Review/Approval by submitting an electronic or hard copy version of a draft pay application to the designated City Public Works Inspector. 2. Public Works Inspector reviews the proposed pay application for accuracy and works with the contractor, if needed, to produce a pay application that reflects actual installed items and quantities. 3. Contractor signs and submits the accurate pay application/invoice to the Public Works Inspector. 4. Public Works Inspector signs and forwards a hard copy.of the pay application/invoice to the Project Manager for review and approval. 5. PM reviews the pay application/invoice and verifies that quantities are in conformance with authorized contract amounts. PM returns the pay application/invoice to the Inspector if discrepancies are found. Steps 1 through 5 are repeated as needed. 6. Once pay application/invoice is found to be accurate, PM initiates payment of the pay application/invoice following SOP #ENG -2, Invoice Submittal & Approval, starting with step 4. 14.9a - Capital Projects Pay Application Process SOP 02262016 PW -14.9a Page 1 of 2 Title: Capital Projects SOP #: PW - 14.9b Pay Application Process (Construction Contracts With ACRD Departments/ Engineering Division Reference: RACI Chart_Invoice Divisions Construction Division Process -1 15 16 dm Invoice Processing Flowchart 01142016 SD Original Date: 8/11/14 Revision Dates: 2/26/2016 Review Kyle Radek, Brent Blake, Warren Stewart, Austin Petersen, Justin Bledsoe, Committee: Dorrell Hansen, Dale Kuperus, and Tim Nicholson Purpose To provide a process to ensure that pay applications for City Capital Projects (in conjunction with ACHD Roadway Projects) are processed accurately and in a timely and efficient manner in order to build a quality product and be fiscally responsible. Scope 1. The Engineering Manager is responsible for planning, designing, and building capital projects to meet the objectives of the Public Works Department. 2. Project Managers (PM)s are authorized to carry out the design of capital projects, through consultants or in-house, and manage the bidding and construction process of the construction phase. 3. Public Works Inspectors ensure that payments are made according to contract specifications and approved quantities. Policy Pay applications from ACRD on Public Works capital projects (in conjunction with ACHD Roadway Projects) will be efficiently & accurately reviewed to ensure payments are appropriate per contract requirements and work completed. Procedure 1. Contractor requests a Quantity Estimate Meeting with the ACRD Inspector prior to the 25th day of each month. 2. ACHD Inspector schedules and holds a Quantity Estimate Meeting prior to the 25th day of each month. During the meeting the City of Meridian Inspector will verify the installed quantities and work performed in relation to City bid items. Mandatory attendees include the City Inspector, ACRD Inspector, General and all relevant Sub -Contractor representatives. City Inspector provides Quantity Agreement Sheet for this meeting. At the conclusion of the meeting mandatory attendees sign the Quantity Agreement Sheet. 3. City Inspector submits the signed Quantity Agreement Sheet to the City PM for review. 4. City PM verifies that agreed quantities are in conformance with the contract amounts. If quantities are in conformance, then City PM signs the Quantity Agreement Sheet and forwards to the ACHD Inspector. If quantities are not in conformance, then the City PM returns the Quantity Agreement Sheet to the City Inspector for corrective action. 14.9b - Meridian ACRD Cooperative Pay Application SOP 02262016 PW —14.9b Page 1 oft Invoice Processing Flowchart Revised 01/14/2016 Invoice Processing Flowchart 01142016 SD �/1 O (L L L U coca a) aD w E a - 'U) .0 Lw �/1 O (L �c•D I L L ()bD coca a) aD w E a v -0 -0 .0 Lw ns (a (a (a m bAL UO M n.. LL, ` ® 1_ = i_ � L41 Ln O 0 0= L 0 L 0 0 U 4- L C O U O U O U O O U a U m a a> Q> a> yT V L L L b hA LnbA L In L L W r W)� (a htl A N (a O [a O '4 @ OO O cu N� N i cCU N G L N (a G L it 2C ccCU G L t G L UQ ,yam., to ' �CL �� ca NO m 4 O 4 O O O. O UU vi O O vi II - m o m 0 Q m o a m 0 nom. L L O L L (D (n a) a7 'U (SD U _c c (a 'nn ai 41 (n a� N ao Df SOD c v V al L � N O L 41 L W 0 W O a (n d � 'L. O L L cu a) U mai U (a s= C S= C f= W (n > m G (n Q W W Q W W 41 S= 41 41 C Ln C 41 C V) V) '1n '111 L m L 1n L 1n L 1n C v m y (a > C ca m m m= 'L' N QS rts ra n L mi 2 �i� (a +' 41 a) y V ON il .O C O ,O CL C i Q Q a Q n Q h d Q W Ga (L O EnL o Q c � a o a a O > U.0_ •> 0 a d) 113 0 CL S_ p 0 s. U L y M W L O W i C Ln C txo i a O cu U �c•D I IDIAN�-- IOAHO CITY OF MERIDIAN 33 EAST BROADWAY MERIDIAN, ID 83642 CHANGE ORDER CHANGE ORDER NO. PROJECT NO. CHANGE ORDER DATE: EFFECTIVE DATE: CONTRACTOR: PROJECT: The Contractor is hereby directed to make the following changes from the Contract Documents and Plans. Description of additional work: (attach additional pages if needed) WHO REQUESTED THE CHANGE ❑ City ❑ Contractor WHY IS THE CHANGE NECESSARY Check all that apply ❑ Unforeseen / Hidden Conditions ❑ Scope Change ❑ Error with the Plans and/or Specifications ❑ Other - describe below Explanation: REASON FOR CHANGE ORDER VS. BIDDING ADDITIONAL WORK Check all that apply ❑ The work is in the area of the original contract and a conflict with the on-site contractor is probable and would make coordination of work difficult and bidding unreasonable. ❑ Time is of the essence and bidding would require the contractor to stop work and the City would face costly standby fees therefore making bidding disadvantageous ❑ Emergency Work to correct unsafe conditions. ❑ Other - describe below Explanation: (attached additional pages if needed) Page 1 of 2 Attachment C "The City reserves the right to review and audit [contractor] records in regards to materials, costs, services, or goods that are supplied or provided in pursuit of this Agreement. This request may be exercised at any time during the course of the Agreement, before final payment, or within [90 days/negotiable time period] at the conclusion of the Agreement. The failure to provide such records upon the reasonable demand of the City shall be considered a cause for breach of the Agreement and may be cause for termination and damages or liquidated damages to the City." An Ethical Vioriplace-p- Yourc �11. is We believe our employees man should be able to voice their concerns about tough workplace ®® issues like harassment and ®n a discrimination, drug and alcohol ® R a use or workplace theft. Now with our ComplianceLine, you can. Simply call this number, 24 hours a days, 7 days a week and let your feelings be known. All calls are totally anonymous so you can help create an ethical workplace without fear of retaliation. We've made a commitment to compliance and want you to do the same. If you witness questionable activity in the workplace, make the call. City of Meridian COMPRINCOLINO A Commitment To Compliance -46 :Alp, ,x F is We believe our employees man should be able to voice their concerns about tough workplace ®® issues like harassment and ®n a discrimination, drug and alcohol ® R a use or workplace theft. Now with our ComplianceLine, you can. Simply call this number, 24 hours a days, 7 days a week and let your feelings be known. All calls are totally anonymous so you can help create an ethical workplace without fear of retaliation. We've made a commitment to compliance and want you to do the same. If you witness questionable activity in the workplace, make the call. City of Meridian COMPRINCOLINO A Commitment To Compliance -46 :Alp, CITY OF MERIDIAN STANDARD OPERATING POLICY AND PROCEDURE NUMBER 6.11 SUBJECT: GIFTS & GRATUITIES PURPOSE: To provide guidance to City employees and representatives regarding the acceptance of gifts, money or gratuities from outside organizations or individuals. POLICY: City employees are prohibited from accepting gifts, money and/or gratuities from organizations, vendors, contractors or their agents in value over $50. AUTHORITY & RESPONSIBILITY: Each employee is responsible for tracking gifts and gratuities from outside vendors, organizations, contractors or others that are received in the capacity of a City employee. Supervisors and department heads are responsible for enforcing this policy at the department level. PROCEDURES AND RELATED INFORMATION City employees are prohibited from soliciting or accepting gifts, money and/or gratuities from organizations, vendors, contractors or their agents in value over $50. Employees in the . Police and Fire departments should refer to the department's standard of operation procedures. II. This section does not apply to campaign contributions. Title: Request for Qualifications SOP #: 1400 Departments All City of Meridian Reference / Divisions Departments Original 2/26/2016 Revision Date: Dates: Review Keith Watts, Kathy Wanner, Kyle Radek, Brent Blake, Clint Committee: Worthington Purpose The Purchasing Division's mission is to provide procurement services to all City of Meridian departments and to obtain the maximum value of the publics' funds. This Standard Operating Procedure (SOP) establishes the cooperative process between the Purchasing Division and all departments throughout the City of Meridian for the Formal Request for Qualification Process. General • The Purchasing Manager is responsible for the purchase of goods and services, including contract creation and issuance. • Purchasing Staff are authorized to create and issue Request for Qualifications (RFQ). • The Formal RFQ Process (awards above $25,000) must be used to procure Professional Services with Design Professionals, Construction Managers and Professional Land Surveyors. • RFQ's may be used to procure other professional services, such as accounting, auditing, physician etc. Please see the Purchasing Manager for assistance. • The Project Manager (PM) is responsible for providing the necessary project overview and selection criteria and any other information, including a contact list, to the Purchasing Department for use in creating the RFQ. • The PM is responsible for selecting and/or appointing members of the RFQ Evaluation Team, Procedure 1. A Case Ticket is submitted by the PM. A completed RFQ Checklist (if for a specific project), including the project overview and selection criteria must be submitted. A completed purchase requisition must be submitted at this time. The "Total Amount' should be the PM's anticipated contract value. 2. Purchasing staff will assist the PM with the development of evaluation criteria & points, if requested. 3. Purchasing staff confirm the funds are available (if for a specific project) in the requested accounts, if applicable. If not, Purchasing Staff will notify the PM and hold the solicitation for further instructions. Purchasing Department SOP - 1400 Page 1 of 2 CjQ/�E IDIAN-�--- � CITY OF MERIDIAN 33 EAST BROADWAY MERIDIAN, ID 83642 CHANGE ORDER CHANGE ORDER NO. PROJECT NO. CHANGE ORDER DATE: EFFECTIVE DATE: CONTRACTOR: PROJECT: The Contractor is hereby directed to make the following changes from the Contract Documents and Plans. Description of additional work: (attach additional pages if needed) WHO REQUESTED THE CHANGE ❑ City ❑ Contractor WHY IS THE CHANGE NECESSARY Check all that apply ❑ Unforeseen / Hidden Conditions ❑ Scope Change ❑ Error with the Plans and/or Specifications ❑ Other - describe below Explanation: REASON FOR CHANGE ORDER VS. BIDDING ADDITIONAL WORK Check all that apply ❑ The work is in the area of the original contract and a conflict with the on-site contractor is probable and would make coordination of work difficult and bidding unreasonable. ❑ Time is of the essence and bidding would require the contractor to stop work and the City would face costly standby fees therefore making bidding disadvantageous ❑ Emergency Work to correct unsafe conditions. ❑ Other - describe below Explanation: (attached additional pages if needed) Page 1 of 2 Attachment H "Unit pricing for change orders shall be at the same cost in the original agreement. Contractor may demonstrate a material change in circumstances to negotiate a different price. The City has the sole discretion to reject any request for increase and deny the request for a change order." Date: Project Name: Project Manager: Contractor/Consultant/Design Engineer: Contract Amount: CONTRACT / AGENDA CHECKLIST REQUESTING DEPARTMENT Department Representative: Is this a change order? Yes ❑ No ❑ Change Order No. Budget Information Contract Type Fund: Budget Available (Attach Report): Description of negotiation process and fee evaluation: Department Yes ❑ No ❑ Construction ❑ GL Account FY Budget: Task Order ❑ Project Number: Enhancement: Yes ❑ No❑ ❑ Professional Service El Will the project cross fiscal years? Yes ❑ No E]Equipment Grant #: Type of Grant Debarment Status (Grant/Federal Funded Projects Only) www.sam.goV (Type in date verified and the status BASIS OF AWARD BID RFP / RFQ TASK ORDER Low Bidder Highest Rated Master Agreement Category (Bid Results Attached) Yes ❑ No ❑ (Ratings Attached) Yes ❑ No ❑ Date MSA Roster Approved: Typical Award Yes ❑ No ❑ If no please state circumstances and conclusion: Date Award Posted: 7 day protest period: CONTRACTOR / CONSULTANT REQUIRED INFORMATION PW License Expiration Date: Corporation Status Insurance Certificates Received (Date): Expiration Date: Rating: Payment and Performance Bonds Received (Date): Rating: Builders Risk Ins. Req'd: Yes ❑ No ❑ If yes, has policy been purchased? (Only applicabale for projects above $1,000,000) AWARD INFORMATION Date Submitted to Clerk for Agenda: Approval I By: Purchase Order No.: Date Issued: WI -15 submitted (Only for PW Construction Projects) NTP Date: PROJECT MANAGER TO COMPLETE THIS SECTION ONLY Reason Consultant Selected ❑ 1 Check all that apply ❑ 2 ❑ 3 ❑ 4 Performance on past projects ❑ Quality of work ❑ On Budget ❑ On Time ❑ Accuracy of Construction Est Qualified Personnel Availability of personnel Local of personnel Description of negotiation process and fee evaluation: Supervisor Date AWARD INFORMATION Date Submitted to Clerk for Agenda: Approval I By: Purchase Order No.: Date Issued: WI -15 submitted (Only for PW Construction Projects) NTP Date: CONTRACT / AGENDA CHECKLIST Date: REQUESTING DEPARTMENT Reason Consultant Selected ❑ 1 Check all that apply ❑ 2 ❑ 3 ❑ 4 Performance on past projects ❑ Quality of work ❑ On Budget ❑ On Time ❑ Accuracy of Construction Est Qualified Personnel Availability of personnel Local of personnel Project Name: Project Manager: Department Representative: Supervisor Date Contractor/Consultant/Design Engineer: Contract Amount: Is this a change order? Yes ❑ No ❑ Change Order No. Budget Information Contract Type Fund: Budget Available (Attach Report): Department Yes ❑ No ❑ Construction ❑ GL Account FY Budget: Task Order ❑ Project Number: Enhancement: Yes ❑ No ❑ Professional Service ❑ Will the project cross fiscal years? Yes ❑ No E]Equipment El Grant #: Type of Grant Debarment Status (Grant/Federal Funded Projects Only) www.sam.goV (Type in date verified and the status BASIS OF AWARD BID RFP / RFQ TASK ORDER Low Bidder Highest Rated Master Agreement Category (Bid Results Attached) Yes ❑ No ❑ (Ratings Attached) Yes ❑ No ❑ Date MSA Roster Approved: Typical Award Yes ❑ No ❑ If no please state circumstances and conclusion: Award Posted: PW License Insurance Certificates Received (Date): Payment and Performance Bonds Received (Date): Builders Risk Ins. Req'd: Yes ❑ ;Only applicabale for projects above $1,000,000) 7 day protest period: CONTRACTOR / CONSULTANT REQUIRED INFORMATION Expiration Date: Corporation Status No ❑ Expiration Date: Rating: If yes, has policy been purchased? Rating: AWARD INFORMATION Date Submitted to Clerkfor Agenda: Approval I By: Purchase Order No.: Date Issued: WH5 submitted (Only for PW Construction Projects) - NTP Date: PROJECT MANAGER TO COMPLETE THIS SECTION ONLY Reason Consultant Selected ❑ 1 Check all that apply ❑ 2 ❑ 3 ❑ 4 Performance on past projects ❑ Quality of work ❑ On Budget ❑ On Time ❑ Accuracy of Construction Est Qualified Personnel Availability of personnel Local of personnel Description of negotiation process and fee evaluation: Supervisor Date AWARD INFORMATION Date Submitted to Clerkfor Agenda: Approval I By: Purchase Order No.: Date Issued: WH5 submitted (Only for PW Construction Projects) - NTP Date: Attachment K "Citywide policies may be proposed by any Department Director. Citywide polices shall be routed to Human Resources for initial review. Legal may be consulted on such polices if appropriate. The prosed policy will be vetted to the Senior Leadership Team for discussion and review. Once finalized, the policy will be presented at a workshop of the City Council for discussion and direction. If directed by the City Council the final version of the policy shall be presented at a City Council meeting with a resolution for adoption. Once adopted the policy shall be incorporated into the Citywide Policy and Procedures Handbook. Citywide policies shall be applicable to all City employees, unless exempted specifically by Agreement." Ci t y C o u n c i l M e e t i n g Ma r c h 1 5 , 2 0 1 6 It e m # 9 A : R e f l e c t i o n R i d g e Su b d i v i s i o n N o . 5 – V i c i n i t y M a p Ph a s e 5 – L a n d s c a p e P l a n & F i n a l P l a t It e m # 9 B : R e f l e c t i o n R i d g e Su b d i v i s i o n N o . 6 – V i c i n i t y M a p Ph a s e 6 – L a n d s c a p e P l a n & F i n a l P l a t Re f l e c t i o n R i d g e – F a r r L a t e r a l It e m # 9 C : Sh o p s a t V i c t o r y V a c a t i o n Vi c i n i t y M a p Sh o p s a t V i c t o r y V a c a t i o n : Po r t i o n o f E a s e m e n t t o B e Va c a t e d Sh o p s a t V i c t o r y V a c a t i o n : Co n c e p t p l a n It e m # 9 D : Qu e n z e r V a c a t i o n Vi c i n i t y M a p Qu e n z e r V a c a t i o n : P l a t n o t e to b e v a c a t e d Qu e n z e r V a c a t i o n : S i t e p l a n It e m # 4 D : B r i n e g a r P r a i r i e Vi c i n i t y M a p Pr e l i m i n a r y Pl a t Re v i s e d Pr e l i m i n a r y Pl a t Ch a n g e s m a d e t o t h e p l a t b y t h e a p p l i c a n t Si n c e t h e P l a n n i n g & Z o n i n g C o m m i s s i o n h e a r i n g o n F eb r u a r y 1 8 , 2 0 1 6 , t h e ap p l i c a n t h a s s u b m i t t e d a r e v i s e d p r e l i m i n a r y p l a t in a c c o r d w i t h C o m m i s s i o n ’ s re c o m m e n d a t i o n . A s a r e s u l t o f t h a t r e c o m m e n d a t i o n , t h e f o l l o w i n g c h a n g e s w e r e ma d e t o t h e p l a t : • Th e i n c l u s i o n o f t w o a d d i t i o n a l c o m m o n l o t s ( L o t 7 , B l o c k 1 a n d L o t 9 , B l o c k 3 ) . • Th e r e a l i g n m e n t o f N . S w a i n s o n A v e . t o t h e e a s t i n a cc o r d a n c e w i t h A C H D po l i c i e s ( S t r e e t h a s b e e n r e n a m e d t o N . W a r w i c k A v e .) . • Re a l i g n m e n t o f t h e i n t e r i o r s t r e e t s t o m e e t t h e b l o ck l e n g t h r e q u i r e m e n t s o f t h e UD C . • Th e a p p l i c a n t i n c r e a s e d t h e n u m b e r o f l o t s a n d r e d u ce d t h e l o t s i z e s a l o n g a po r t i o n o f t h e s o u t h e r n b o u n d a r y . Ch a n g e s r e c o m m e n d e d b y s t a f f St a f f h a s r e v i e w e d t h e r e v i s e d p l a t a n d r e c o m m e n d s th a t C o u n c i l r e v i s e o r a d d t h e fo l l o w i n g c o n d i t i o n s o f a p p r o v a l : • DA p r o v i s i o n 1 . 1 . 1 b , s h o u l d r e a d “ B e c a u s e s e v e r a l o f t h e l o t s f r o n t o n a r t e r i a l o r c o l l e c t o r s t r e e t s , all of th e s e h o m e s s h a l l r e c e i v e C e r t i f i c a t e o f Z o n i n g C o m pl i a n c e a n d D e s i g n r e v i e w p l a n n i n g d i v i s i o n a p p r o v a l pr i o r t o i s s u a n c e o f a n y b u i l d i n g p e r m i t . T h e s e l o t s i n c l u d e L o t s 3 - 1 5 , B l o c k 1 ; L o t s 2 - 1 5 a n d 2 6 , B l ock 2. ” • Co n d i t i o n 1 . 1 . 3 e s h o u l d r e a d “ L o t s 7 , 1 9 , a n d 3 4 , B lo c k 1 L o t 1 , L o t 1 6 , L o t 4 2 , B l o c k 1 , L o t 1 1 , B l o c k 2 an d L o t 8 , B l o c k 3 s h a l l b e c o n s t r u c t e d i n a c c o r d w i th U D C 1 1 - 3 A - 8 a n d U D C 1 1 - 3 B - 1 2 . ” • Ne w c o n d i t i o n 1 . 1 . 3 h t o r e a d “ T h e a p p l i c a n t s h a l l s ub m i t a r e v i s e d l a n d s c a p e p l a n c o n s i s t e n t w i t h t h e re v i s e d p r e l i m i n a r y p l a t a t t h e t i m e o f f i n a l p l a t ap p l i c a t i o n . ” • Ne w c o n d i t i o n 2 . 1 . 3 t o r e a d “ A p p l i c a n t s h a l l b e r e q ui r e d t o c o n s t r u c t a n 8 - i n c h d i a m e t e r s e w e r m a i n f r om th e e x i s t i n g m a n h o l e i n W . C h a t e a u D r i v e t h r o u g h c o mm o n L o t 7 , B l o c k 1 a s p r o p o s e d . T h e w i d t h o f t h e co m m o n l o t s h a l l b e a m i n i m u m w i d t h o f 2 0 f e e t . Bu i l d i n g E l e v a t i o n s Meridian City Council Meeting DATE: March 15, 2016 ITEM NUMBER: 9A PROJECT NUMBER: H2016-0010 ITEM TITLE: Reflection Ridge Final Plat for Reflection Ridge Subdivision No. 5 (H-2016-0010) by Schultz Development, LLC Located 575 E. Rumple Lane 1. Request: Final Plat Approval Consisting of Fifty -Three (53) Building Lots and Nine (9) Common Lots on 18.88 Acres of Land in the R-8 Zoning District MEETING NOTES S a n -,) C, W 0,4e -Y& Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: March 15, 2016 ITEM NUMBER: 9b PROJECT NUMBER: H2O16-0015 ITEM TITLE: Reflection Ridge Final Plat for Reflection Ridge Subdivision No. 6 (H-2016-0015) by Schultz Development, LLC Located West of S. Locust Grove Road and South of E. Victory Road 1. Request: Final Plat Approval Consisting of Thirty -Nine (39) Building Lots and Five (5) Common Lots on 12.75 Acres of Land in the R-8 Zoning District MEETING NOTES SCJ_tlk k 1 --Z Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF" SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: March 15, 2016 ITEM NUMBER: 9c PROJECT NUMBER: H2O16-0017 ITEM TITLE: Shops at Victory Public Hearing for Shops at Victory Vacation (H-2016-0017) by White - Leasure Development Company Located 3210 S. Eagle Road 1. Request: Vacation of a Ten (10) Foot Wide Public Utility Easement that was Created with the Amended Plat of Lots 3, 4, 5, 6 and 7 of Golden Eagle Estates Subdivision MEETING NOTES ,7--� b S\-\ -7y�> -C-o- C�� Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN CITY COUNCIL PUBLIC HEARING SIGN -IN SHEET Date: March 15, 2016 Item # Project Number: H-2016-0017 Project Name: Please print your name Shops at Victory 9C For Against Neutral Do you wish to testifv (Y/N) Meridian City Council Meeting DATE: March 15, 2016 ITEM NUMBER: 9d PROJECT NUMBER: H2O16-0016 ITEM TITLE: Quenzer Vacation Public Hearing for Quenzer Vacation (H-2016-0016) by Prestige Homes, Inc. Located 3997 N. Quenzer Way 1. Request: Vacation of a plat note #5 form the Quenzer Commons Subdivision No. 10 MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN CITY COUNCIL PUBLIC HEARING SIGN -IN SHEET Date: March 15, 2016 Item # Project Number: Project Name: H-2016-0016 Quenzer Please print your name For Against Neutral Do you wish to testify (Y/N) / I J CITY C F CFFY CLERKS OF FI Meridian City Council Meeting DATE: March 15, 2016 ITEM NUMBER: 9e PROJECT NUMBER: H2O16-0046 ITEM TITLE: Brinegar Prairie Public Hearing for Brinegar Prairie Subdivision (H-2015-0046) by Suggs Community Solutions Located 2220 N. Ten Mile Road 1. Request: Annexation and Zoning of 23.46 Acres of Land with an R-8 Zoning District 2. Request: Preliminary Plat Approval Consisting of Ninety -Four jg4�-- 9 to Building Lots and Thirteen (IXCommon Lots on 22.6 Acres of Land in a Proposed R-8 Zoning District \:�) MEETING NOTES YIveC\`��l Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS I I I S.3 I S.2 t -:11 .11 • ISI • I �JI t.,II . • 1- qi l �• 11 1• x.11 NO.18'48"E�1� 22.17' E-1 4 II 15.19' =`I _ II II I: 11 jI1 ., 11 I� II 'II I•;II -i1 a� I •:I I r°'11 r 11 H �I1 I, 11 I 11 I"JI Ir �I II I:"II I, li r •n F°:II I ,II ,' II ,'•il +1 J. _= W. BIRDIE ST. SS iI it I 41°11 I II L:a1 I. II ' II i •:I 1 fir•' LiJ 1 ,,11 f1 � I I I I: .1 • I I" 11' I 'II II I II II r./ �;I I I II IL 1 1`11 • i• i 1 N88'56 55' W�I� 42.04'7' • �°SII • 1 it 1°11 i 11 F °I1 .. L. •I c W. CHERRY LN. S.3 S.2 S.10 S.11 I I I BLOCK 3 n NOTES 1. MERIDIAN CITY WATER AND SEWER SERVICE SHALL BE EXTENDED TO ALL LOTS. 2. THE SUBJECT PROPERTY DOES NOT FALL WITHIN ANY FEMA FLOOD HAZARD ZONE. REFERENCE FIRM PANEL 16001 CO231 H REVISED FEBRUARY 19, 2003. 3. ALL LOT SHALL HAVE A PERMANENT EASEMENT FOR PUBLIC UTILITIES, STREET LIGHTS, IRRIGATION AND LOT DRAINAGE OVER THE 10 (TEN) FEET ADJACENT TO ANY PUBLIC STREET. ALL LOTS SHALL HAVE A PERMANENT EASEMENT FOR PUBLIC UTILITIES, IRRIGATION AND LOT DRAINAGE OVER THE 10 (TEN) FEET ADJACENT TO THE REAR LOT LINE. EXCEPT AS OTHERWISE SHOWN, THERE SHALL BE A 5 (FIVE) FOOT PUBLIC UTILTY, IRRIGATION AND LOT DRAINAGE EASEMENT ADJACENT TO ANY LOT LINE NOT ADJACENT TO A PUBLIC STREET. 4. MINIMUM BUILDING SETBACK LINES SHALL BE IN ACCORDANCE WITH THE APPLICABLE STANDARDS OF THE CITY OF MERIDIAN AT THE TIME OF ISSUANCE OF THE BUILDING PERMIT. 5. THE DEVELOPER SHALL PROVIDE PRESSURIZED IRRIGATION WATER TO EACH LOT. ALL LOTS IN THIS SUBDIVISION WILL BE SUBJECT TO ASSESSMENTS OF THE NAMPA MERIDIAN IRRIGATION DISTRICT. 6. THE RUTLEDGE LATERAL IS TO BE TILED ALONG THE SOUTH AND WEST BOUNDARIES PER NMID REQUIREMENTS. 7. STORM DRAINAGE SHALL BE RETAINED ON SITE THROUGH SURFACE DRAINAGE PONDS AND SUBSURFACE INFILTRATION FACILITIES AS APPROVED BY ACHD. 8. LOTS 1, 2, 16, 27, 42, 49, 66, AND 67, BLOCK 1, LOTS 1, 8 AND 19 BLOCK 2, AND LOT 8 BLOCK 3 ARE COMMON LOTS TO BE OWNED AND MAINTAINED BY THE BRINEGAR PRAIRIE SUBDIVISION HOMEOWNERS ASSOCIATION OR IT'S ASSIGNS. 9. ALL EXISTING STRUCTURES WILL BE REMOVED PRIOR TO DEVELOPMENT OF THE PHASE CONTAINING THE STRUCTURE. 10. CHATEAU DRIVE WILL BE WIDENED TO A HALF SECTION OF 41' BACK TO BACK TO MATCH IMPROVEMENTS TO THE EAST. NO DIRECT LOT ACCESS IS ALLOWED TO CHATEAU DRIVE OR TEN MILE ROAD. SUNBURST SUBDIVISION NO. 4 Curve Table Curve # Radius Length C1 50.00 77.90 C2 50.00 79.20 C3 50.00 78.01 C4 50.50 20.99 C5 50.50 42.01 C6 50.50 31.21 C7 50.50 37.71 C8 50.50 15.06 C9 50.50 30.80 C10 50.50 34.33 C11 50.50 40.40 C12 25.00 12.80 C13 25.00 26.15 C14 50.50 4.50 C15 50.50 40.48 C16 50.50 30.46 C17 50.50 40.99 C18 50.50 22.82 C19 25.00 10.00 C20 25.00 29.60 C21 50.50 8.28 C22 50.50 40.10 C23 50.50 30.46 C24 50.50 30.79 C25 50.50 29.63 C26 25.00 26.61 C27 25.00 12.39 C28 50.50 46.51 C29 50.50 30.46 C30 50.50 30.46 Curve Table Curve # Radius Length C31 50.50 31.82 C32 50.50 22.70 C33 50.50 54.50 C34 50.50 31.41 C35 50.50 43.46 C36 50.50 30.46 C37 50.50 37.26 C38 50.50 32.72 KENTFIELD MANOR SUBDIVISION w 115' Table ' 0 0 5,750 Lot o Perimeter 115' Lot 3 o O 5,750 BLOCK 1 o 4 115' 330 BLOCK 1 o O 5,750 5750 a Ln BLOCK 1 Lot 6 5750 330 115' Lot 7 5750 330 BLOCK 1 Lot 8 5750 330 BLOCK 1 o ® m o BLOCK 1 5,750 10 5750 0Ln Q 5,750 Lot o 5750 115' BLOCK 1 Lot o �C © 330 o Ln Lot 5,750 i 5103 313 BLOCK 1 11 t --I15' 14 5898 co OLn Lot 0 9213 5,737 BLOCK 1 Lot N 8120 391 BLOCK 1 U 18 8445 386 w Parcel Table ' Lot Lot Lot Area Perimeter BLOCK 1 Lot 3 5818 331 BLOCK 1 Lot 4 5750 330 BLOCK 1 Lot 5 5750 330 BLOCK 1 Lot 6 5750 330 BLOCK 1 Lot 7 5750 330 BLOCK 1 Lot 8 5750 330 BLOCK 1 Lot 9 5750 330 BLOCK 1 Lot 10 5750 330 BLOCK 1 Lot 11 5750 330 BLOCK 1 Lot 12 5750 330 BLOCK 1 Lot 13 5103 313 BLOCK 1 Lot 14 5898 331 BLOCK 1 Lot 15 9213 389 BLOCK 1 Lot 17 8120 391 BLOCK 1 Lot 18 8445 386 BLOCK 1 Lot 19 5096 306 BLOCK 1 Lot 20 5518 318 BLOCK 1 Lot 21 5750 330 BLOCK 1 Lot 22 5750 330 BLOCK 1 Lot 23 5750 330 BLOCK 1 Lot 24 5750 330 BLOCK 1 Lot 25 5750 330 BLOCK 1 Lot 26 5750 330 BLOCK 1 Lot 28 5750 330 BLOCK 1 Lot 29 5750 330 BLOCK 1 Lot 30 5750 330 BLOCK 1 Lot 31 5750 330 BLOCK 1 Lot 32 5750 j 330 w Parcel 112' ' 115, Lot Lot N Perimeter BLOCK 15 33 5750 330 5,738 115, 1 Lot 34 5728 14 8 5,750 Ln 1 Lot 35 115` 332 o M 13 5,750 o 410 BLOCK 115' 37 8010 U BLOCK 1 Lot 38 O 358 BLOCK 1 Lot m 12 o BLOCK 1 Lot 5,750 8085 364 BLOCK 115' 41 o 364 11 5.750 o 43 9111 115' BLOCK o 44 10 5,750 o BLOCK 1 Lot 115' 6389 0 Ln BLOCK 9 O 5,744 o 5711 325 113' 1 Lot w Parcel Table Table 115, Lot Lot Area Perimeter BLOCK 1 Lot 33 5750 330 BLOCK 1 Lot 34 5728 326 BLOCK 1 Lot 35 5816 332 BLOCK 1 Lot 36 9519 410 BLOCK 1 Lot 37 8010 389 BLOCK 1 Lot 38 8027 358 BLOCK 1 Lot 39 8085 364 BLOCK 1 Lot 40 8085 364 BLOCK 1 Lot 41 8085 364 BLOCK 1 Lot 43 9111 427 BLOCK 1 Lot 44 11499 468 BLOCK 1 Lot 45 6389 346 BLOCK 1 Lot 46 5711 325 BLOCK 1 Lot 47 5750 330 BLOCK 1 Lot 48 5750 330 BLOCK 1 Lot 50 5750 330 BLOCK 1 Lot 51 5750 330 BLOCK 1 Lot 52 5750 330 BLOCK 1 Lot 53 5286 314 BLOCK 1 Lot 54 5495 317 BLOCK 1 Lot 55 8464 377 BLOCK 1 Lot 56 8014 382 BLOCK 1 Lot 57 8697 386 BLOCK 1 Lot 58 8062 388 BLOCK 1 Lot 59 8019 361 BLOCK 1 Lot 60 8050 370 BLOCK 1 Lot 61 8050 370 BLOCK 1 Lot 62 8050 370 w 101' Parcel Table 115, Lot Lot BLOCK 2 Area Perimeter 26 0 Lot 15 8050 370 BLOCK 1 Lot 64 8050 370 5,821 1 Lot 10,069 8050 370 BLOCK 2 Lot 115' 7100 347 BLOCK 2 Lot 3 5750 330 BLOCK 11 0 4 25 330 BLOCK 2 Lot 5 5,750 330 BLOCK 2 Lot 6 115' 330 BLOCK 16 Lot 7 5750 330 BLOCK 2 Lot 8 5750 330 BLOCK 7,807 Lot 9 24 330 BLOCK 2 Lot 10 5,750 330 BLOCK 104' Lot 12 115' 330 rj J 17 0 13 23 328 _ 5,490 Lot 14 5,750 352 BLOCK 115 Lot 15 115' 424 0 18 Lot 16 22 388 BLOCK 5,750 Lot 17 5,750 321 BLOCK 115' Lot 18 115' 330 BLOCK 2 BLOCK 2 5750 330 BLOCK 19 0 21 21 330 BLOCK 5,750 Lot 22 5,750 330 w III 5 Parcel Table pi Lot Lot Area Perimeter BLOCK 1 Lot 63 8050 370 BLOCK 1 Lot 64 8050 370 BLOCK 1 Lot 65 8050 370 BLOCK 2 Lot 2 7100 347 BLOCK 2 Lot 3 5750 330 BLOCK 2 Lot 4 5750 330 BLOCK 2 Lot 5 5750 330 BLOCK 2 Lot 6 5750 330 BLOCK 2 Lot 7 5750 330 BLOCK 2 Lot 8 5750 330 BLOCK 2 Lot 9 5750 330 BLOCK 2 Lot 10 5750 330 BLOCK 2 Lot 12 5750 330 BLOCK 2 Lot 13 5742 328 BLOCK 2 Lot 14 6612 352 BLOCK 2 Lot 15 10069 424 BLOCK 2 Lot 16 7807 388 BLOCK 2 Lot 17 5490 321 BLOCK 2 Lot 18 5750 330 BLOCK 2 Lot 19 5750 330 BLOCK 2 Lot 21 5750 330 BLOCK 2 Lot 22 5750 330 BLOCK 2 Lot 23 5750 330 BLOCK 2 Lot 24 5750 330 BLOCK 2 Lot 25 5750 330 BLOCK 2 Lot 26 5821 331 BLOCK 3 Lot 1 5750 330 BLOCK 3 Lot 2 5750 330 w 518.00' o M _ fn R1819350270 DEVLIN PLACE NEIGHBORHOOD ASSOCIATION O R1819350260 SISEMORE DENNIS W R1819350250 MAKIN TIM L MINOR LARRY E R1819350240 DEVLIN PLACE SUBDIVISION R1819350230 RRL LLC R1819350220 SPENCER RODNEY C R1 81 935021 0 I MARTIN TERRY K I 2p' R1819350200 JOHNSON -FRECKLETON CONNIE BLOCK 2 � I - I I I I I R1819350170 I I I BROADBENT I ROBERT J 1 Io0 II I II 1 iv I I I I I I II I I 111 I� I III 5 Parcel Table pi Parcel Table Lot Area Perimeter BLOCK 3 Lot 3 5750 330 BLOCK 3 Lot 4 5750 330 BLOCK 3 Lot 5 5750 330 BLOCK 3 Lot 6 5750 330 BLOCK 3 Lot 7 5737 327 BLOCK 3 Lot 9 5744 328 BLOCK 3 Lot 10 5750 330 BLOCK 3 Lot 11 5750 330 BLOCK 3 Lot 12 5750 330 BLOCK 3 Lot 13 5750 1 330 BLOCK 3 Lot 14 5750 330 BLOCK 3 Lot 15 5738 327 518.00' o M _ fn R1819350270 DEVLIN PLACE NEIGHBORHOOD ASSOCIATION O R1819350260 SISEMORE DENNIS W R1819350250 MAKIN TIM L MINOR LARRY E R1819350240 DEVLIN PLACE SUBDIVISION R1819350230 RRL LLC R1819350220 SPENCER RODNEY C R1 81 935021 0 I MARTIN TERRY K I 2p' R1819350200 JOHNSON -FRECKLETON CONNIE BLOCK 2 � I - I I I I I R1819350170 I I I BROADBENT I ROBERT J 1 Io0 II I II 1 iv I I I I I I II I I 111 I� I PRELIMINARY PLAT FOR BRINEGAR PRAIRIE SUBDIVISION A PORTION OF SW 1/4 OF SECTION 2 TOWNSHIP 3 NORTH, RANGE i WEST, BOISE MERIDIAN MERIDIAN, ADA COUNTY, IDAHO 2016 2.2215twolo W. mrrnflE- --- DEVELOPMENT FEATURES ACREAGE TOTAL PARCEL - 22.60 ACRES TOTAL LOTS - 108 TOTAL DWELLING UNITS - 96 BUILDABLE LOTS - SF RESIDENTIAL - 96 3 COMMON LOTS - 12 DENSITY DU/ACRE - 4.25 COMMON AREA - 3.73 ACRES - 16.5% USEABLE OPEN SPACE: - CHATEAU BUFFER: - 1/2 TEN MILE BUFFER - COMMUNITY PARK - PORTION OF LOT 42 -ENDCAPS - 2.35 ACRES - 10.4% ZONING EXISTING - RUT PROPOSED - R-8 SEWAGE DISPOSAL MERIDIAN CITY SEWER WATER SUPPLY MERIDIAN CITY WATER CITY MERIDIAN CITY SCHOOL DISTRICT MERIDIAN FIRE DISTRICT MERIDIAN IRRIGATION DISTRICT NAMPA MERIDIAN IRRIGATION DISTRICT P/L 50'-0" P/L 34'-0" -0"5'-0' 17'-0" 117'-0" 5'-0" -0' 15'-0" 1 15'-0" -- SLOPE 2.00% 1 SLOPE 2.00% ---- 4" - 3/4" MINUS CRUSHED GRAVEL 2 1/2" ASPHALT PAVEMENT 50' RIGHT -OH -WAY TYPICAL STREET SECTION NOT TO SCALE VICINITY MAP 1 "= 500' OWNERS BRINEGAR INVESTMENTS 1925 N LOCUST GROVE RD MERIDIAN, ID 83646 DEVELOPER TRILOGY DEVELOPMENT, INC. 2358 S. TITANIUM MERIDIAN, ID 83642 ENGINEER DAVID A. BAILEY, P.E. BAILEY ENGINEERING, INC. 4242 N. BROOKSIDE LANE BOISE, ID 83642 PLANNER/CONTACT SHAWN BROWNLEE TRILOGY DEVELOPMENT, INC. 2358 S. TITANIUM MERIDIAN, ID 83642 I of PLAT LEGEND K w 5 III 5 W W pi Parcel Table Lot Area Perimeter BLOCK 1 Lot 1 OPEN 27466 1574 TEN MILE BUFFER BLOCK 1 Lot 2 OPEN 2102 259 CHATEAU BUFFER BLOCK 1 Lot 16 OPEN 1419 221 PATHWAY BLOCK 1 Lot 27 OPEN 3253 474 ENDCAPS BLOCK 1 Lot 42 OPEN 35107 1921 IRRIGATION AND PATHWAY BLOCK 1 Lot 49 OPEN 3281 475 ENDCAPS BLOCK 1 Lot 66 OPEN 8920 385 DRAINAGE POND BLOCK 1 Lot 67 OPEN 2098 258 CHATEAU BUFFER BLOCK 2 Lot 1 OPEN 17813 1838 CHATEAU BUFFER BLOCK 2 Lot 11 OPEN 5903 333 DRAINAGE POND BLOCK 2 Lot 20 OPEN 3281 475 ENDCAP BLOCK 3 Lot 8 OPEN 51614 1868 COMMUNITY PARK PRELIMINARY PLAT FOR BRINEGAR PRAIRIE SUBDIVISION A PORTION OF SW 1/4 OF SECTION 2 TOWNSHIP 3 NORTH, RANGE i WEST, BOISE MERIDIAN MERIDIAN, ADA COUNTY, IDAHO 2016 2.2215twolo W. mrrnflE- --- DEVELOPMENT FEATURES ACREAGE TOTAL PARCEL - 22.60 ACRES TOTAL LOTS - 108 TOTAL DWELLING UNITS - 96 BUILDABLE LOTS - SF RESIDENTIAL - 96 3 COMMON LOTS - 12 DENSITY DU/ACRE - 4.25 COMMON AREA - 3.73 ACRES - 16.5% USEABLE OPEN SPACE: - CHATEAU BUFFER: - 1/2 TEN MILE BUFFER - COMMUNITY PARK - PORTION OF LOT 42 -ENDCAPS - 2.35 ACRES - 10.4% ZONING EXISTING - RUT PROPOSED - R-8 SEWAGE DISPOSAL MERIDIAN CITY SEWER WATER SUPPLY MERIDIAN CITY WATER CITY MERIDIAN CITY SCHOOL DISTRICT MERIDIAN FIRE DISTRICT MERIDIAN IRRIGATION DISTRICT NAMPA MERIDIAN IRRIGATION DISTRICT P/L 50'-0" P/L 34'-0" -0"5'-0' 17'-0" 117'-0" 5'-0" -0' 15'-0" 1 15'-0" -- SLOPE 2.00% 1 SLOPE 2.00% ---- 4" - 3/4" MINUS CRUSHED GRAVEL 2 1/2" ASPHALT PAVEMENT 50' RIGHT -OH -WAY TYPICAL STREET SECTION NOT TO SCALE VICINITY MAP 1 "= 500' OWNERS BRINEGAR INVESTMENTS 1925 N LOCUST GROVE RD MERIDIAN, ID 83646 DEVELOPER TRILOGY DEVELOPMENT, INC. 2358 S. TITANIUM MERIDIAN, ID 83642 ENGINEER DAVID A. BAILEY, P.E. BAILEY ENGINEERING, INC. 4242 N. BROOKSIDE LANE BOISE, ID 83642 PLANNER/CONTACT SHAWN BROWNLEE TRILOGY DEVELOPMENT, INC. 2358 S. TITANIUM MERIDIAN, ID 83642 I of PLAT LEGEND K w 5 III 5 W W pi -PI PROPOSED FIRE HYDRANT STREET LIGHT EXISTING CONTOUR BUILDING ENVELOPE (SETBACK LINE) PHASE LINE ZONING LINE RIGHT-OF-WAY LINE LOT LINE GRAVITY IRRIGATION LINE SEWER LINE WATER LINE PRESSURE IRRIGATION LINE STORM DRAIN LINE ROAD CENTERLINE ROLLED CURB/GUTTER AND SIDEWALK I LOT NUMBER 6,500sf LOT AREA BLOCK 7 BLOCK NUMBER FLOW ARROW W. ASHTON DR. STREET NAME HANDICAP RAMP SURVEY LEGEND I CONCRETE ® FOUND BRASS CAP MONUMENT 1 SIDEWALK (TYP.) L 4' - 3/4" MINUS CRUSHED FOUND 1/2" IRON PIN GRAVEL (COMPACTION REQUIRED) STANDARD ROLLED OR 6" VERTICAL ® SET 5/8" IRON PIN CURB & GUTTER (TYP.) AS PER PLANS ® FOUND 5/8" IRON PIN 12" - 6" MINUS PIT RUN -- -- PROPERTY BOUNDARY LINE - - - - - - SECTION LINE - - ------ ------ - - - BOTTOM OF DITCH REVISED NO. DATE DESCRIPTION Q3 3. 01-26-2016 IRRIGATION SOUTH AND WEST Joalley Engineering, Inc. CIVIL ENGINEERING I PLANNING I CADD 4242 N. BROOKSIDE LANE TEL 208-938-0013 BOISE, ID 83714 www.baileyengi'neers.com DRAWN BY: DAB I CHECKED BY: DAVID A. BAILEY P.Ej PROJECT: C2015-025 DATE: 12-23-2015 60 0 30 60 120 CO IV C E PTUAL S ITE P LAN BRINEGAR PRAIRIE SUBDIVISION=Ds- DHEET SCALE INFEET TRILOGY DEVELOPMENT, INC. rr-1 - BLOCK 3 Z KENTFIELD MANOR SUBDIVISION O \v > Z Q BLOCK 2 0 W BLOCK 4 O O O 10 11 12 @:20 O O 1522 I z 14 2G .11 _- low ,ow ,ow ,ow low low = --- ,ow - ,ow ,ow - -- - - --fy L--- EP - - - - - - - - - - - - - _ W. CHATEAU DR.' low --1ow --- ,ow - low , r EP - rr _ - - '1 EP -- -r� - - - - - - - - EP- - - - EP - - - - EP - - - E= - - E==N89'05'S3nW 1264.88' N - - - - - - - - + - - - - - -18.00' o fI 1 N zL T - --��-- =-��-- �= ---�=- -- -��- - -- gm - -- - IIII 1 1 _ -_ - /,� 100' � 59 OI I - -0 55' � 50' S0' S0'0465S 65' S0' S0' z_.d I 50 5 ' ' 80' 7 BLOCK I I, W 0 ® A IQ 1 1 ,069 `) Y O OA64 5,750 5,750 5,750 7,391 5,750 7,390 � Q 5,750 5,750 5,742 6,612 3 I rn GIs C17 50' 50' 50' 52' G29 86' �. 50' �' I 52' S0' 50' 1V- - - W - - - -. W - - W- - - W W W W -..� W W _ WW. _T - - -- 6'945 JANELLE SW. JANELLE ST. W cc)R4-'') S S S 5 - S - S - - _ 05' S / S S S S- 3 -S - S - S - S R co T s d 113' S 31' S.3 S.2 Radius r, i1 I• II O 1 I 79.05 1� i•~li L 9 M R1819350270 � c) 1 115' v 77.90 0 110' I v ' 20.86 \P , n I 'a1 NOI8 48 E , 10 5,750 22.17' C9 - ~- ,°.I N45'34'37"E O 0 - 13 5,750 15.19' o O 5,750 115' o I 115' 54.50 C14 `II C © 19 o Ln II .I II � 5,750 • I ;.II i°. II I-II I.�I ( 5,750 chi;°1 II •ai ILa "11 6, y 3 U O o 1 15, 07 5,750 II T) I•. I, SII Z 11 a: I C21 i .il ❑-+1i 1 ----I - -- o II.I H 10 5,750 I" II F,h I 18 o 115' II ;I 00 „ •II 9 5,744 o O II I i 1I I 1� C28 U d 1W 50.50 II 0 N �I 5160 BLOCK 3 Z KENTFIELD MANOR SUBDIVISION O \v > Z Q BLOCK 2 0 W BLOCK 4 O O O 10 11 12 @:20 O O 1522 I z 14 2G .11 _- low ,ow ,ow ,ow low low = --- ,ow - ,ow ,ow - -- - - --fy L--- EP - - - - - - - - - - - - - _ W. CHATEAU DR.' low --1ow --- ,ow - low , r EP - rr _ - - '1 EP -- -r� - - - - - - - - EP- - - - EP - - - - EP - - - E= - - E==N89'05'S3nW 1264.88' N - - - - - - - - + - - - - - -18.00' o fI 1 N zL T - --��-- =-��-- �= ---�=- -- -��- - -- gm - -- - IIII 1 1 _ -_ - /,� 100' � 59 OI I - -0 55' � 50' S0' S0'0465S 65' S0' S0' z_.d I 50 5 ' ' 80' 7 BLOCK I I, W 0 ® A IQ 1 1 ,069 `) Y O OA64 5,750 5,750 5,750 7,391 5,750 7,390 � Q 5,750 5,750 5,742 6,612 3 I rn GIs C17 50' 50' 50' 52' G29 86' �. 50' �' I 52' S0' 50' 1V- - - W - - - -. W - - W- - - W W W W -..� W W _ WW. _T - - -- 6'945 JANELLE SW. JANELLE ST. W cc)R4-'') S S S 5 - S - S - - _ 05' S / S S S S- 3 -S - S - S - S R co T s d 113' S 31' i _ I II I W. BIRDIE ST. Illl.11 v wl rl J I r 11 Z iI W Z L II I II..,I ITI I II II- l I •:I I I I I •,1 o I jI 1 0 I IL•,I i)i C14 I -Iii o I Lal' I �I. II III d'r IZI p- -- -- --. • I I I •1 II I I'.I I i l - I I•I N88'56'55"W '. 42.04' i • I • I°r, IIp I • I )i 1 = °I 40' • I� 1 0 I� J d 1 Lq 'I y. 104 1I I M 'I II II � • I W. CHERRY LN. S.3 S.2 S.10 S.11 I I I 5,750 1 I: o ® 0 14 o I 5' O 1 5,750 5,/50 M 3 0 14 0 �� U 5,750 0 115' � "' o � � m 13 o '^ z� 5,750 5,750 31 31 15 115' 115' 5,750 Z. 31 0 © 12 5,750 5,750 16 Lo o 115' 115' 5,750 3 314 O 11 0 115' 5,750 5,750 3 I 1 7 o y 1 3 115' 115' 5,750 � Ln 5' ® o 10 1 3 3 5,730 5,750 115 Radius d O OLn 5,750 79.05 10 M R1819350270 � c) 1 115' v 77.90 0 110' I v 100.00 20.86 1, 50.50 5,785 °' 5,750 of C9 31 115' C10 0 Q 13 5,750 U o O 5,750 115' o I 115' 54.50 C14 o C © 19 o Ln Ln 5,750 12 O 5,750 N 16 6, y 3 U O o 1 15, 07 5,750 :1 T) I SII Z 0 C21 50.50 115' C22 o 3 10 5,750 5ON,746 18 6,328 115' 5,678 oLn •II 9 5,744 o 1 II I 113' 50.50 115' C28 U 11 O m 50.50 17 0 e r� � a 5160 304 5,750 8,050 23 115' IP ;I BLOCK 1 0 1 2 0 12 0 Lot 3 115' I 121 ' DENNIS W 5,750 310 BLOCK 1 115' 27 5250 115' 750 Lot 115' BLOCK 2 QR1819350250 Lot o 13 3 d BLOCK 1 15 �I , 5,750 03 III.I 5,750 56 310 BLOCK 1 Lot 1 MAKIN o 0 W8,050 O 14 N 330 BLOCK 3 Lot TIM L 1o 337 ,1s' 3 Lot 16 6328 353 BLOCK 4 Lot � 15 u- 330 BLOCK NIn O 5906 336 � I I ° I 10 31 5,750 5.842 s 115' 5,906 / L. I 1 OS X 0 13 o I z 0 MINOR N I o i _ I II I W. BIRDIE ST. Illl.11 v wl rl J I r 11 Z iI W Z L II I II..,I ITI I II II- l I •:I I I I I •,1 o I jI 1 0 I IL•,I i)i C14 I -Iii o I Lal' I �I. II III d'r IZI p- -- -- --. • I I I •1 II I I'.I I i l - I I•I N88'56'55"W '. 42.04' i • I • I°r, IIp I • I )i 1 = °I 40' • I� 1 0 I� J d 1 Lq 'I y. 104 1I I M 'I II II � • I W. CHERRY LN. S.3 S.2 S.10 S.11 I I I 5,750 1 I: o ® 0 14 o I 5' O 1 5,750 5,/50 M 3 0 14 0 �� U 5,750 0 115' � "' o � � m 13 o '^ z� 5,750 5,750 31 31 15 115' 115' 5,750 Z. 31 0 © 12 5,750 5,750 16 Lo o 115' 115' 5,750 3 314 O 11 0 115' 5,750 5,750 3 I 1 7 o y 1 3 115' 115' 5,750 � Ln 5' ® o 10 1 3 3 5,730 5,750 �� Ril 00.SOgo1,041001OFA OF iSAO20.fjo 115 Radius d O OLn 5,750 79.05 O M R1819350270 � 50.00 79.20 115' F,738 77.90 C5 I 115' DEVLIN 100.00 20.86 Oo 50.50 22.60 , 0,069 5,750 of C9 5,750 115' C10 0 115' 13 5,750 o o O 5,750 115' o C13 115' 54.50 C14 o C © 19 o Ln Ln 5,750 12 u 5,750 15' 5,750 C18 50.50 07 5,750 115' T) �� Ril 00.SOgo1,041001OFA OF iSAO20.fjo m 54 0)= W. BI DIES :_ w_ W W z DEVLIN PLACE SUBDIVISION _ 8, 0 50 S S s � s S S R1819350230 3 0 RRL LLC _ I 115' N Q Z a 115' 3,2 1 sf 115' 53 � N o I Q o 40 T 42 0 8,050 W 5,750 5,750 =- R1819350220 1�3 0 115, 115, I 115, W SPENCER y 2 N RODNEY C I Iz3 � 39 43 3 5,750 w 5,750 n1 3 0 52 0 y A 8,050 115' V 115' N 4 � 1 1 ; M U R1 81 935021 0 38 0 44 0 3 115' 5,711 5,750 m MARTIN N TERRY K 3 6,131 R4,`a' =x � �_ - _ _ S i� 109' W W w - - - -- _ G� N �_ 8,019W W W W W W WSAN�ALW00� ST. W W "45 I_ _ _ S S�-w S s -S -� - S- S s s - S - S - - - - 4s. 37 21p, 610 sf n� - - - - - - - - - - - - - - - - - - S- - - �6,389 5.286 I W 95' g' 16' 50' 50' 50' 50' 91' =2s c2� 50 So' So' So' so' So' so' �- 116, R1819350200 g 5' CONC.-,,,1 -1 X22 JOHNSON -FRECKLETON = 46 h 50 CONNIE 20 O2 -01O O 1 � 0,0 14 L � 0 O 24 0 25 0 � O C, 3 � 5,495 8,062 I BLOCK 2 O 22 0 23 0 26 27 28 0 2g - 30 0 31 32 33 0 Y - 105 '21 5,160 5,250 5,250 5,250 5,250 5,250 5,250 5,250 5,250 5,250 0 C15 �I 7,015 5,250 Ww 5,2500 499 >>9 m o� a `�' 8 oRP�E� 6� R1819350170 BLOCK 1 - BLOCK 1 42' 111' S1' 50' S0' S0' 50' O o n 35 o ,1,1 _ 50' 50' 50 �n� 50' o 50' 50' 9 0 _��-------- ----- rt� r 14 48 ET 8,64 8,014 ---.Fr -- CA - --•r �--------" �----_-�'•------ . moi•------ � _____--_�_________•ii.__-___--� F,R-_ �_"I� N.t____--_-Pd! ^__-___� -_______. ---ii_ +I� ..-_ �. raw-'. .moi- ,, ,-T / I 1� �. 4.14 ROBERT J I - �-- ------+w'----- --fir- ----- --------- --- ----- ---839 _ �---- - --+�'-------- +-------- �---------+�'--------+� ---" �•--{-----+�---- --� ,�.-. 8,697 88222210140 '-------------- --- r___------ 88222210110 I 88222210120 n , I I-- -------- �-------------C--------------=-»5----- u1 32' 62' 1 O R8222210130 N88 56 55 W 1283.99 89' 88222210150 88222210160 0 17 88222210170 88222210180 - ----------------------------- _ _-----------_I ____ _ O O O 10 11 12 88222210190 88222210200 R8222210210 R8222 10220 R8222210250 1 MIL13 14 15 882 210230 8822 10240 JOHNSON BURKHART SUTHERLAND 16 17 18 19 20 00 BRYAN NELSON SCHOEN NED W MONTSERRAT TRUST WICKSTROM BLOCK 9 JEROME JARMAN I I DANIEL D M UTA DENNIS LYNN G WARD KEITH E BONNIE L BRIAN R CUNNINGHAM JENKINS WICKHAM PAGOAGA SUNBURST �I PATRICK HOA INC Iv II MIKE M W SHANE MICHAEL KENNETH S C SUNBURST SUBDIVISION NO. 4 I I 111 11 I NOTES 1. MERIDIAN CITY WATER AND SEWER SERVICE SHALL BE EXTENDED TO ALL LOTS. 2. THE SUBJECT PROPERTY DOES NOT FALL WITHIN ANY FEMA FLOOD HAZARD ZONE. REFERENCE FIRM PANEL 16001 CO231 H REVISED FEBRUARY 19, 2003. 3. ALL LOT SHALL HAVE A PERMANENT EASEMENT FOR PUBLIC UTILITIES, STREET LIGHTS, IRRIGATION AND LOT DRAINAGE OVER THE 10 (TEN) FEET ADJACENT TO ANY PUBLIC STREET. ALL LOTS SHALL HAVE A PERMANENT EASEMENT FOR PUBLIC UTILITIES, IRRIGATION AND LOT DRAINAGE OVER THE 10 (TEN) FEET ADJACENT TO THE REAR LOT LINE. EXCEPT AS OTHERWISE SHOWN, THERE SHALL BE A 5 (FIVE) FOOT PUBLIC UTILTY, IRRIGATION AND LOT DRAINAGE EASEMENT ADJACENT TO ANY LOT LINE NOT ADJACENT TO A PUBLIC STREET. 4. MINIMUM BUILDING SETBACK LINES SHALL BE IN ACCORDANCE WITH THE APPLICABLE STANDARDS OF THE CITY OF MERIDIAN AT THE TIME OF ISSUANCE OF THE BUILDING PERMIT. 5. THE DEVELOPER SHALL PROVIDE PRESSURIZED IRRIGATION WATER TO EACH LOT. ALL LOTS IN THIS SUBDIVISION WILL BE SUBJECT TO ASSESSMENTS OF THE NAMPA MERIDIAN IRRIGATION DISTRICT. 6. THE RUTLEDGE LATERAL IS TO BE TILED ALONG THE SOUTH AND WEST BOUNDARIES PER NMID REQUIREMENTS. 7. STORM DRAINAGE SHALL BE RETAINED ON SITE THROUGH SURFACE DRAINAGE PONDS AND SUBSURFACE INFILTRATION FACILITIES AS APPROVED BY ACHD. 8. LOTS 1, 7, 9, 19, 34, 41, 58 AND 59, BLOCK 1, LOTS 1, 5 AND 14 BLOCK 2, 60 LOTS 1 AND 9 BLOCK 3 AND LOT 8 BLOCK 4 ARE COMMON LOTS TO BE OWNED AND MAINTAINED BY THE BRINEGAR PRAIRIE SUBDIVISION HOMEOWNERS ASSOCIATION OR IT'S ASSIGNS. 9. ALL EXISTING STRUCTURES WILL BE REMOVED PRIOR TO DEVELOPMENT OF THE PHASE CONTAINING THE STRUCTURE. 10. CHATEAU DRIVE WILL BE WIDENED TO A HALF SECTION OF 36' BACK TO BACK AND TAPER TO MATCH IMPROVEMENTS TO THE EAST. NO DIRECT LOT ACCESS IS ALLOWED TO CHATEAU DRIVE OR TEN MILE ROAD. Curve Table 101' Radius d 115' 50.00 79.05 U M R1819350270 15 50.00 79.20 O F,738 77.90 C5 I 115' DEVLIN 100.00 20.86 14 50.50 22.60 , 0,069 5,750 30.46 C9 PLACE 115' C10 0 20.20 13 5,750 o 35.54 I 115' NEIGHBORHOOD C13 I 3 54.50 C14 - O 19 a Ln m 12 u 5,750 50.50 5,750 C18 50.50 I I© I I I 115' 50.50 N C20 51 10 0 C21 50.50 115' C22 o 7,807 10 5,750 o 18 C24 115' 30.29 oLn 50.50 9 5,744 o 1 104' 113' 50.50 m 54 0)= W. BI DIES :_ w_ W W z DEVLIN PLACE SUBDIVISION _ 8, 0 50 S S s � s S S R1819350230 3 0 RRL LLC _ I 115' N Q Z a 115' 3,2 1 sf 115' 53 � N o I Q o 40 T 42 0 8,050 W 5,750 5,750 =- R1819350220 1�3 0 115, 115, I 115, W SPENCER y 2 N RODNEY C I Iz3 � 39 43 3 5,750 w 5,750 n1 3 0 52 0 y A 8,050 115' V 115' N 4 � 1 1 ; M U R1 81 935021 0 38 0 44 0 3 115' 5,711 5,750 m MARTIN N TERRY K 3 6,131 R4,`a' =x � �_ - _ _ S i� 109' W W w - - - -- _ G� N �_ 8,019W W W W W W WSAN�ALW00� ST. W W "45 I_ _ _ S S�-w S s -S -� - S- S s s - S - S - - - - 4s. 37 21p, 610 sf n� - - - - - - - - - - - - - - - - - - S- - - �6,389 5.286 I W 95' g' 16' 50' 50' 50' 50' 91' =2s c2� 50 So' So' So' so' So' so' �- 116, R1819350200 g 5' CONC.-,,,1 -1 X22 JOHNSON -FRECKLETON = 46 h 50 CONNIE 20 O2 -01O O 1 � 0,0 14 L � 0 O 24 0 25 0 � O C, 3 � 5,495 8,062 I BLOCK 2 O 22 0 23 0 26 27 28 0 2g - 30 0 31 32 33 0 Y - 105 '21 5,160 5,250 5,250 5,250 5,250 5,250 5,250 5,250 5,250 5,250 0 C15 �I 7,015 5,250 Ww 5,2500 499 >>9 m o� a `�' 8 oRP�E� 6� R1819350170 BLOCK 1 - BLOCK 1 42' 111' S1' 50' S0' S0' 50' O o n 35 o ,1,1 _ 50' 50' 50 �n� 50' o 50' 50' 9 0 _��-------- ----- rt� r 14 48 ET 8,64 8,014 ---.Fr -- CA - --•r �--------" �----_-�'•------ . moi•------ � _____--_�_________•ii.__-___--� F,R-_ �_"I� N.t____--_-Pd! ^__-___� -_______. ---ii_ +I� ..-_ �. raw-'. .moi- ,, ,-T / I 1� �. 4.14 ROBERT J I - �-- ------+w'----- --fir- ----- --------- --- ----- ---839 _ �---- - --+�'-------- +-------- �---------+�'--------+� ---" �•--{-----+�---- --� ,�.-. 8,697 88222210140 '-------------- --- r___------ 88222210110 I 88222210120 n , I I-- -------- �-------------C--------------=-»5----- u1 32' 62' 1 O R8222210130 N88 56 55 W 1283.99 89' 88222210150 88222210160 0 17 88222210170 88222210180 - ----------------------------- _ _-----------_I ____ _ O O O 10 11 12 88222210190 88222210200 R8222210210 R8222 10220 R8222210250 1 MIL13 14 15 882 210230 8822 10240 JOHNSON BURKHART SUTHERLAND 16 17 18 19 20 00 BRYAN NELSON SCHOEN NED W MONTSERRAT TRUST WICKSTROM BLOCK 9 JEROME JARMAN I I DANIEL D M UTA DENNIS LYNN G WARD KEITH E BONNIE L BRIAN R CUNNINGHAM JENKINS WICKHAM PAGOAGA SUNBURST �I PATRICK HOA INC Iv II MIKE M W SHANE MICHAEL KENNETH S C SUNBURST SUBDIVISION NO. 4 I I 111 11 I NOTES 1. MERIDIAN CITY WATER AND SEWER SERVICE SHALL BE EXTENDED TO ALL LOTS. 2. THE SUBJECT PROPERTY DOES NOT FALL WITHIN ANY FEMA FLOOD HAZARD ZONE. REFERENCE FIRM PANEL 16001 CO231 H REVISED FEBRUARY 19, 2003. 3. ALL LOT SHALL HAVE A PERMANENT EASEMENT FOR PUBLIC UTILITIES, STREET LIGHTS, IRRIGATION AND LOT DRAINAGE OVER THE 10 (TEN) FEET ADJACENT TO ANY PUBLIC STREET. ALL LOTS SHALL HAVE A PERMANENT EASEMENT FOR PUBLIC UTILITIES, IRRIGATION AND LOT DRAINAGE OVER THE 10 (TEN) FEET ADJACENT TO THE REAR LOT LINE. EXCEPT AS OTHERWISE SHOWN, THERE SHALL BE A 5 (FIVE) FOOT PUBLIC UTILTY, IRRIGATION AND LOT DRAINAGE EASEMENT ADJACENT TO ANY LOT LINE NOT ADJACENT TO A PUBLIC STREET. 4. MINIMUM BUILDING SETBACK LINES SHALL BE IN ACCORDANCE WITH THE APPLICABLE STANDARDS OF THE CITY OF MERIDIAN AT THE TIME OF ISSUANCE OF THE BUILDING PERMIT. 5. THE DEVELOPER SHALL PROVIDE PRESSURIZED IRRIGATION WATER TO EACH LOT. ALL LOTS IN THIS SUBDIVISION WILL BE SUBJECT TO ASSESSMENTS OF THE NAMPA MERIDIAN IRRIGATION DISTRICT. 6. THE RUTLEDGE LATERAL IS TO BE TILED ALONG THE SOUTH AND WEST BOUNDARIES PER NMID REQUIREMENTS. 7. STORM DRAINAGE SHALL BE RETAINED ON SITE THROUGH SURFACE DRAINAGE PONDS AND SUBSURFACE INFILTRATION FACILITIES AS APPROVED BY ACHD. 8. LOTS 1, 7, 9, 19, 34, 41, 58 AND 59, BLOCK 1, LOTS 1, 5 AND 14 BLOCK 2, 60 LOTS 1 AND 9 BLOCK 3 AND LOT 8 BLOCK 4 ARE COMMON LOTS TO BE OWNED AND MAINTAINED BY THE BRINEGAR PRAIRIE SUBDIVISION HOMEOWNERS ASSOCIATION OR IT'S ASSIGNS. 9. ALL EXISTING STRUCTURES WILL BE REMOVED PRIOR TO DEVELOPMENT OF THE PHASE CONTAINING THE STRUCTURE. 10. CHATEAU DRIVE WILL BE WIDENED TO A HALF SECTION OF 36' BACK TO BACK AND TAPER TO MATCH IMPROVEMENTS TO THE EAST. NO DIRECT LOT ACCESS IS ALLOWED TO CHATEAU DRIVE OR TEN MILE ROAD. Curve Table 101' Radius Length 115' 50.00 79.05 BLOCK 2 M R1819350270 20 50.00 79.20 O 50.00 77.90 C5 I 21.89 DEVLIN 100.00 20.86 5,821 50.50 22.60 , 0,069 50.50 30.46 C9 PLACE 30.46 C10 50.50 20.20 115' 50.50 35.54 I 50.50 NEIGHBORHOOD C13 I 3 54.50 C14 - 31.41 19 a 43.46 ASSOCIATION 50.50 30.46 5,750 50.50 37.26 C18 50.50 I I© I I I C19 50.50 115' C20 50.50 10 C21 50.50 30.46 C22 50.50 7,807 C23 50.50 18 C24 50.50 30.29 C25 50.50 5,750 C26 1 104' C27 50.50 115' C28 U 11 O m 50.50 17 0 e r� 5,490 5160 304 5,750 8,050 23 115' 310 BLOCK 1 S 24 Ln 12 0 Lot 16 C' I 5,750 DENNIS W 26 5,750 310 BLOCK 1 115' 27 5250 115' BLOCK 1 Lot 115' BLOCK 2 QR1819350250 Lot o 13 Q BLOCK 1 15 30 , 5,750 03 Lot 5,750 56 m 54 0)= W. BI DIES :_ w_ W W z DEVLIN PLACE SUBDIVISION _ 8, 0 50 S S s � s S S R1819350230 3 0 RRL LLC _ I 115' N Q Z a 115' 3,2 1 sf 115' 53 � N o I Q o 40 T 42 0 8,050 W 5,750 5,750 =- R1819350220 1�3 0 115, 115, I 115, W SPENCER y 2 N RODNEY C I Iz3 � 39 43 3 5,750 w 5,750 n1 3 0 52 0 y A 8,050 115' V 115' N 4 � 1 1 ; M U R1 81 935021 0 38 0 44 0 3 115' 5,711 5,750 m MARTIN N TERRY K 3 6,131 R4,`a' =x � �_ - _ _ S i� 109' W W w - - - -- _ G� N �_ 8,019W W W W W W WSAN�ALW00� ST. W W "45 I_ _ _ S S�-w S s -S -� - S- S s s - S - S - - - - 4s. 37 21p, 610 sf n� - - - - - - - - - - - - - - - - - - S- - - �6,389 5.286 I W 95' g' 16' 50' 50' 50' 50' 91' =2s c2� 50 So' So' So' so' So' so' �- 116, R1819350200 g 5' CONC.-,,,1 -1 X22 JOHNSON -FRECKLETON = 46 h 50 CONNIE 20 O2 -01O O 1 � 0,0 14 L � 0 O 24 0 25 0 � O C, 3 � 5,495 8,062 I BLOCK 2 O 22 0 23 0 26 27 28 0 2g - 30 0 31 32 33 0 Y - 105 '21 5,160 5,250 5,250 5,250 5,250 5,250 5,250 5,250 5,250 5,250 0 C15 �I 7,015 5,250 Ww 5,2500 499 >>9 m o� a `�' 8 oRP�E� 6� R1819350170 BLOCK 1 - BLOCK 1 42' 111' S1' 50' S0' S0' 50' O o n 35 o ,1,1 _ 50' 50' 50 �n� 50' o 50' 50' 9 0 _��-------- ----- rt� r 14 48 ET 8,64 8,014 ---.Fr -- CA - --•r �--------" �----_-�'•------ . moi•------ � _____--_�_________•ii.__-___--� F,R-_ �_"I� N.t____--_-Pd! ^__-___� -_______. ---ii_ +I� ..-_ �. raw-'. .moi- ,, ,-T / I 1� �. 4.14 ROBERT J I - �-- ------+w'----- --fir- ----- --------- --- ----- ---839 _ �---- - --+�'-------- +-------- �---------+�'--------+� ---" �•--{-----+�---- --� ,�.-. 8,697 88222210140 '-------------- --- r___------ 88222210110 I 88222210120 n , I I-- -------- �-------------C--------------=-»5----- u1 32' 62' 1 O R8222210130 N88 56 55 W 1283.99 89' 88222210150 88222210160 0 17 88222210170 88222210180 - ----------------------------- _ _-----------_I ____ _ O O O 10 11 12 88222210190 88222210200 R8222210210 R8222 10220 R8222210250 1 MIL13 14 15 882 210230 8822 10240 JOHNSON BURKHART SUTHERLAND 16 17 18 19 20 00 BRYAN NELSON SCHOEN NED W MONTSERRAT TRUST WICKSTROM BLOCK 9 JEROME JARMAN I I DANIEL D M UTA DENNIS LYNN G WARD KEITH E BONNIE L BRIAN R CUNNINGHAM JENKINS WICKHAM PAGOAGA SUNBURST �I PATRICK HOA INC Iv II MIKE M W SHANE MICHAEL KENNETH S C SUNBURST SUBDIVISION NO. 4 I I 111 11 I NOTES 1. MERIDIAN CITY WATER AND SEWER SERVICE SHALL BE EXTENDED TO ALL LOTS. 2. THE SUBJECT PROPERTY DOES NOT FALL WITHIN ANY FEMA FLOOD HAZARD ZONE. REFERENCE FIRM PANEL 16001 CO231 H REVISED FEBRUARY 19, 2003. 3. ALL LOT SHALL HAVE A PERMANENT EASEMENT FOR PUBLIC UTILITIES, STREET LIGHTS, IRRIGATION AND LOT DRAINAGE OVER THE 10 (TEN) FEET ADJACENT TO ANY PUBLIC STREET. ALL LOTS SHALL HAVE A PERMANENT EASEMENT FOR PUBLIC UTILITIES, IRRIGATION AND LOT DRAINAGE OVER THE 10 (TEN) FEET ADJACENT TO THE REAR LOT LINE. EXCEPT AS OTHERWISE SHOWN, THERE SHALL BE A 5 (FIVE) FOOT PUBLIC UTILTY, IRRIGATION AND LOT DRAINAGE EASEMENT ADJACENT TO ANY LOT LINE NOT ADJACENT TO A PUBLIC STREET. 4. MINIMUM BUILDING SETBACK LINES SHALL BE IN ACCORDANCE WITH THE APPLICABLE STANDARDS OF THE CITY OF MERIDIAN AT THE TIME OF ISSUANCE OF THE BUILDING PERMIT. 5. THE DEVELOPER SHALL PROVIDE PRESSURIZED IRRIGATION WATER TO EACH LOT. ALL LOTS IN THIS SUBDIVISION WILL BE SUBJECT TO ASSESSMENTS OF THE NAMPA MERIDIAN IRRIGATION DISTRICT. 6. THE RUTLEDGE LATERAL IS TO BE TILED ALONG THE SOUTH AND WEST BOUNDARIES PER NMID REQUIREMENTS. 7. STORM DRAINAGE SHALL BE RETAINED ON SITE THROUGH SURFACE DRAINAGE PONDS AND SUBSURFACE INFILTRATION FACILITIES AS APPROVED BY ACHD. 8. LOTS 1, 7, 9, 19, 34, 41, 58 AND 59, BLOCK 1, LOTS 1, 5 AND 14 BLOCK 2, 60 LOTS 1 AND 9 BLOCK 3 AND LOT 8 BLOCK 4 ARE COMMON LOTS TO BE OWNED AND MAINTAINED BY THE BRINEGAR PRAIRIE SUBDIVISION HOMEOWNERS ASSOCIATION OR IT'S ASSIGNS. 9. ALL EXISTING STRUCTURES WILL BE REMOVED PRIOR TO DEVELOPMENT OF THE PHASE CONTAINING THE STRUCTURE. 10. CHATEAU DRIVE WILL BE WIDENED TO A HALF SECTION OF 36' BACK TO BACK AND TAPER TO MATCH IMPROVEMENTS TO THE EAST. NO DIRECT LOT ACCESS IS ALLOWED TO CHATEAU DRIVE OR TEN MILE ROAD. Curve Table 3 Radius Length C1 50.00 79.05 C2 50.00 R1819350270 C3 50.00 79.20 C4 50.00 77.90 C5 I 21.89 DEVLIN 100.00 20.86 C7 50.50 22.60 C8 50.50 30.46 C9 PLACE 30.46 C10 50.50 20.20 C11 50.50 35.54 I 50.50 NEIGHBORHOOD C13 I 3 54.50 C14 5$ 31.41 C15 50.50 43.46 ASSOCIATION 50.50 30.46 C17 50.50 37.26 C18 50.50 I I© I I I C19 50.50 8.28 C20 50.50 40.10 C21 50.50 30.46 C22 50.50 30.79 C23 50.50 29.63 C24 50.50 30.29 C25 50.50 30.63 C26 1 30.46 C27 50.50 1 4 3 C28 50.50 57 O m 50.50 46.51 C30 R1819350260 30.46 5160 304 BLOCK 1 8,050 23 5250 310 BLOCK 1 SISEMORE 24 5250 310 BLOCK 1 Lot 25 5250 I BLOCK 1 DENNIS W 26 I 3 310 BLOCK 1 Lot 27 5250 I ao. BLOCK 1 Lot 115' 5250 310 QR1819350250 Lot 29 5250 310 BLOCK 1 Lot 30 5250 310 03 Lot 31 56 310 BLOCK 1 Lot 32 MAKIN 310 W8,050 Lot 14 5750 330 BLOCK 3 Lot TIM L 5842 337 BLOCK 3 Lot 16 6328 353 BLOCK 4 Lot 1 5678 330 BLOCK 4 Lot 2 5906 336 10 I s 115' I Z I z 0 MINOR N I Q LARRY E 3 55 v R1819350240 8,050 ` R Q I� 3 5 �0 m 54 0)= W. BI DIES :_ w_ W W z DEVLIN PLACE SUBDIVISION _ 8, 0 50 S S s � s S S R1819350230 3 0 RRL LLC _ I 115' N Q Z a 115' 3,2 1 sf 115' 53 � N o I Q o 40 T 42 0 8,050 W 5,750 5,750 =- R1819350220 1�3 0 115, 115, I 115, W SPENCER y 2 N RODNEY C I Iz3 � 39 43 3 5,750 w 5,750 n1 3 0 52 0 y A 8,050 115' V 115' N 4 � 1 1 ; M U R1 81 935021 0 38 0 44 0 3 115' 5,711 5,750 m MARTIN N TERRY K 3 6,131 R4,`a' =x � �_ - _ _ S i� 109' W W w - - - -- _ G� N �_ 8,019W W W W W W WSAN�ALW00� ST. W W "45 I_ _ _ S S�-w S s -S -� - S- S s s - S - S - - - - 4s. 37 21p, 610 sf n� - - - - - - - - - - - - - - - - - - S- - - �6,389 5.286 I W 95' g' 16' 50' 50' 50' 50' 91' =2s c2� 50 So' So' So' so' So' so' �- 116, R1819350200 g 5' CONC.-,,,1 -1 X22 JOHNSON -FRECKLETON = 46 h 50 CONNIE 20 O2 -01O O 1 � 0,0 14 L � 0 O 24 0 25 0 � O C, 3 � 5,495 8,062 I BLOCK 2 O 22 0 23 0 26 27 28 0 2g - 30 0 31 32 33 0 Y - 105 '21 5,160 5,250 5,250 5,250 5,250 5,250 5,250 5,250 5,250 5,250 0 C15 �I 7,015 5,250 Ww 5,2500 499 >>9 m o� a `�' 8 oRP�E� 6� R1819350170 BLOCK 1 - BLOCK 1 42' 111' S1' 50' S0' S0' 50' O o n 35 o ,1,1 _ 50' 50' 50 �n� 50' o 50' 50' 9 0 _��-------- ----- rt� r 14 48 ET 8,64 8,014 ---.Fr -- CA - --•r �--------" �----_-�'•------ . moi•------ � _____--_�_________•ii.__-___--� F,R-_ �_"I� N.t____--_-Pd! ^__-___� -_______. ---ii_ +I� ..-_ �. raw-'. .moi- ,, ,-T / I 1� �. 4.14 ROBERT J I - �-- ------+w'----- --fir- ----- --------- --- ----- ---839 _ �---- - --+�'-------- +-------- �---------+�'--------+� ---" �•--{-----+�---- --� ,�.-. 8,697 88222210140 '-------------- --- r___------ 88222210110 I 88222210120 n , I I-- -------- �-------------C--------------=-»5----- u1 32' 62' 1 O R8222210130 N88 56 55 W 1283.99 89' 88222210150 88222210160 0 17 88222210170 88222210180 - ----------------------------- _ _-----------_I ____ _ O O O 10 11 12 88222210190 88222210200 R8222210210 R8222 10220 R8222210250 1 MIL13 14 15 882 210230 8822 10240 JOHNSON BURKHART SUTHERLAND 16 17 18 19 20 00 BRYAN NELSON SCHOEN NED W MONTSERRAT TRUST WICKSTROM BLOCK 9 JEROME JARMAN I I DANIEL D M UTA DENNIS LYNN G WARD KEITH E BONNIE L BRIAN R CUNNINGHAM JENKINS WICKHAM PAGOAGA SUNBURST �I PATRICK HOA INC Iv II MIKE M W SHANE MICHAEL KENNETH S C SUNBURST SUBDIVISION NO. 4 I I 111 11 I NOTES 1. MERIDIAN CITY WATER AND SEWER SERVICE SHALL BE EXTENDED TO ALL LOTS. 2. THE SUBJECT PROPERTY DOES NOT FALL WITHIN ANY FEMA FLOOD HAZARD ZONE. REFERENCE FIRM PANEL 16001 CO231 H REVISED FEBRUARY 19, 2003. 3. ALL LOT SHALL HAVE A PERMANENT EASEMENT FOR PUBLIC UTILITIES, STREET LIGHTS, IRRIGATION AND LOT DRAINAGE OVER THE 10 (TEN) FEET ADJACENT TO ANY PUBLIC STREET. ALL LOTS SHALL HAVE A PERMANENT EASEMENT FOR PUBLIC UTILITIES, IRRIGATION AND LOT DRAINAGE OVER THE 10 (TEN) FEET ADJACENT TO THE REAR LOT LINE. EXCEPT AS OTHERWISE SHOWN, THERE SHALL BE A 5 (FIVE) FOOT PUBLIC UTILTY, IRRIGATION AND LOT DRAINAGE EASEMENT ADJACENT TO ANY LOT LINE NOT ADJACENT TO A PUBLIC STREET. 4. MINIMUM BUILDING SETBACK LINES SHALL BE IN ACCORDANCE WITH THE APPLICABLE STANDARDS OF THE CITY OF MERIDIAN AT THE TIME OF ISSUANCE OF THE BUILDING PERMIT. 5. THE DEVELOPER SHALL PROVIDE PRESSURIZED IRRIGATION WATER TO EACH LOT. ALL LOTS IN THIS SUBDIVISION WILL BE SUBJECT TO ASSESSMENTS OF THE NAMPA MERIDIAN IRRIGATION DISTRICT. 6. THE RUTLEDGE LATERAL IS TO BE TILED ALONG THE SOUTH AND WEST BOUNDARIES PER NMID REQUIREMENTS. 7. STORM DRAINAGE SHALL BE RETAINED ON SITE THROUGH SURFACE DRAINAGE PONDS AND SUBSURFACE INFILTRATION FACILITIES AS APPROVED BY ACHD. 8. LOTS 1, 7, 9, 19, 34, 41, 58 AND 59, BLOCK 1, LOTS 1, 5 AND 14 BLOCK 2, 60 LOTS 1 AND 9 BLOCK 3 AND LOT 8 BLOCK 4 ARE COMMON LOTS TO BE OWNED AND MAINTAINED BY THE BRINEGAR PRAIRIE SUBDIVISION HOMEOWNERS ASSOCIATION OR IT'S ASSIGNS. 9. ALL EXISTING STRUCTURES WILL BE REMOVED PRIOR TO DEVELOPMENT OF THE PHASE CONTAINING THE STRUCTURE. 10. CHATEAU DRIVE WILL BE WIDENED TO A HALF SECTION OF 36' BACK TO BACK AND TAPER TO MATCH IMPROVEMENTS TO THE EAST. NO DIRECT LOT ACCESS IS ALLOWED TO CHATEAU DRIVE OR TEN MILE ROAD. Curve Table Curve # Radius Length C1 50.00 79.05 C2 50.00 78.01 C3 50.00 79.20 C4 50.00 77.90 C5 100.00 21.89 C6 100.00 20.86 C7 50.50 22.60 C8 50.50 30.46 C9 50.50 30.46 C10 50.50 20.20 C11 50.50 35.54 C12 50.50 22.70 C13 50.50 54.50 C14 50.50 31.41 C15 50.50 43.46 C16 50.50 30.46 C17 50.50 37.26 C18 50.50 32.72 C19 50.50 8.28 C20 50.50 40.10 C21 50.50 30.46 C22 50.50 30.79 C23 50.50 29.63 C24 50.50 30.29 C25 50.50 30.63 C26 50.50 30.46 C27 50.50 15.06 C28 50.50 32.82 C29 50.50 46.51 C30 50.50 30.46 Curve Table Curve # Radius Length C31 50.50 30.46 C32 50.50 31.82 C33 125.00 27.36 C34 25.00 12.39 C35 25.00 26.61 C36 75.00 15.00 C37 75.00 0.65 C38 125.00 24.14 C39 125.00 1.93 C40 25.00 30.23 C41 25.00 9.30 C42 75.00 16.41 C43 25.00 29.60 C44 25.00 10.00 C45 25.00 14.93 C46 25.00 24.02 PRELIMINARY PLAT FOR BRINEGAR PRAIRIE SUBDIVISION A PORTION OF SW 1/4 OF SECTION 2 TOWNSHIP 3 NORTH, RANGE i WEST, BOISE MERIDIAN MERIDIAN, ADA COUNTY, IDAHO 2016 DEVELOPMENT FEATURES ACREAGE TOTAL PARCEL - 22.60 ACRES TOTAL LOTS - 109 TOTAL DWELLING UNITS - 96 A BUILDABLE LOTS - SF RESIDENTIAL - 95 3 COMMON LOTS - 14 DENSITY DU/ACRE - 4.20 a 4 COMMON AREA - 3.96 ACRES 17.5/o USEABLE OPEN SPACE: - CHATEAU BUFFER: - 1/2 TEN MILE BUFFER - COMMUNITY PARK Q¢ - PORTION OF LOT 33 BLOCK 1 QENDCAPS 4 - 2.4 ACRES - 10.7% ZONING EXISTING - RUT PROPOSED - R-8 SEWAGE DISPOSAL W. mrrnflE---- VICINITY MAP 1 "= 300' OWNERS BRINEGAR INVESTMENTS 1925 N LOCUST GROVE RD MERIDIAN, ID 83646 DEVELOPER TRILOGY DEVELOPMENT, INC. 2358 S. TITANIUM MERIDIAN ID 83642 ENGINEER DAVID A. BAILEY, P.E. BAILEY ENGINEERING, INC. 4242 N. BROOKSIDE LANE BOISE, ID 83642 PLANNER/CONTACT SHAWN BROWNLEE TRILOGY DEVELOPMENT, INC. 2358 S. TITANIUM MERIDIAN, ID 83642 -1. I of MERIDIAN CITY SEWER WATER SUPPLY MERIDIAN CITY WATER CITY MERIDIAN CITY PLAT LEGEND SCHOOL DISTRICT K PROPOSED FIRE HYDRANT MERIDIAN FIRE DISTRICT STREET LIGHT MERIDIAN EXISTING CONTOUR IRRIGATION DISTRICT BUILDING ENVELOPE (SETBACK LINE) NAMPA MERIDIAN IRRIGATION DISTRICT PHASE LINE �III�III�III�III�III�III�III� ZONING LINE RIGHT-OF-WAY LINE LOT LINE GRAVITY IRRIGATION LINE S S SEWER LINE W W WATER LINE PI PI PRESSURE IRRIGATION LINE S° S° STORM DRAIN LINE ROAD CENTERLINE P/L 50'-0" P/L ROLLED CURB/GUTTER AND SIDEWALK 34'-0" g' -p" O � LOT NUMBER 6,500sf LOT AREA -0"5'-0' 17'-0" 17'-0" 5'-0" '-0' BLOCK 7 BLOCK NUMBER FLOW ARROW 15'-0" 15'-0" W. ASHTON DR. STREET NAME HANDICAP RAMP SLOPE 2.00% SLOPE 2.00% }/ SURVEY LEGEND 4" - 3/4" MINUS CRUSHED GRAVEL C_ CONCRETE ® FOUND BRASS CAP MONUMENT SIDEWALK (TYP.) 2 1/2" ASPHALT 4" - 3/4" MINUS CRUSHED FOUND 1/2" IRON PIN PAVEMENT GRAVEL (COMPACTION REQUIRED) STANDARD ROLLED OR 6" VERTICAL ® SET 5/8" IRON PIN 5 0' RIGHT-OF-WAY PLANS CURB & GUTTER (TYP.) AS PER ® FOUND 5/8" IRON PIN TYPICAL STREET SECTION 12" - 6" MINUS PIT RUN _ _ _ _ -- PROPERTY BOUNDARY LINE NOT TO SCALE - - - - - - SECTION LINE - - - - ------ - - - BOTTOM OF DITCH REVISED NO. DATE DESCRIPTION �3. 01-26-2016 IRRIGATION SOUTH AND WEST a i I ey Engineering, Inc ■ 4. 03-03-2016 MOVE WESTERN ENTRANCE P&Z 5. MOVE SEWER EASEMENT SD POND BLOCK 1 6 6. 03-07-2016 REMOVE POND BLOCK 1 - 96 LOTS CIVIL ENGINEERING I PLANNING 1 CADD 4242 N. BROOKSIDE LANE TEL 208-938-0013 BOISE, ID 83714 www.baileyengineers.com DRAWN BY: DAB CHECKED BY: DAVID A. BAILEY P.E PROJECT: C2015-025 DATE: 12-23-2015 60 0 30 60 120 P R E I- I NA I ISI A R Y I� I- A T BRI N EGAR PRAIRIE SUBDIVISION _ DsDHEET. SCALE pIN6F01 TRILOGY DEVELOPMENT., INC. Parcel Table Lot Lot Area Perimeter BLOCK 1 Lot 2 7390 352 BLOCK 1 Lot 3 5750 330 BLOCK 1 Lot 4 5750 330 BLOCK 1 Lot 5 5750 330 BLOCK 1 Lot 6 5664 327 BLOCK 1 Lot 8 11069 436 BLOCK 1 Lot 10 6945 370 BLOCK 1 Lot 11 5785 327 BLOCK 1 Lot 12 5750 330 BLOCK 1 Lot 13 5750 330 BLOCK 1 Lot 14 5750 330 BLOCK 1 Lot 15 5750 330 BLOCK 1 Lot 16 5750 330 BLOCK 1 Lot 17 5750 330 BLOCK 1 Lot 18 6131 337 BLOCK 1 Lot 20 10014 416 BLOCK 1 Lot 21 7015 367 BLOCK 1 Lot 22 5160 304 BLOCK 1 Lot 23 5250 310 BLOCK 1 Lot 24 5250 310 BLOCK 1 Lot 25 5250 310 BLOCK 1 Lot 26 5250 310 BLOCK 1 Lot 27 5250 310 BLOCK 1 Lot 28 5250 310 BLOCK 1 Lot 29 5250 310 BLOCK 1 Lot 30 5250 310 BLOCK 1 Lot 31 5250 310 BLOCK 1 Lot 32 5250 310 PRELIMINARY PLAT FOR BRINEGAR PRAIRIE SUBDIVISION A PORTION OF SW 1/4 OF SECTION 2 TOWNSHIP 3 NORTH, RANGE i WEST, BOISE MERIDIAN MERIDIAN, ADA COUNTY, IDAHO 2016 DEVELOPMENT FEATURES ACREAGE TOTAL PARCEL - 22.60 ACRES TOTAL LOTS - 109 TOTAL DWELLING UNITS - 96 A BUILDABLE LOTS - SF RESIDENTIAL - 95 3 COMMON LOTS - 14 DENSITY DU/ACRE - 4.20 a 4 COMMON AREA - 3.96 ACRES 17.5/o USEABLE OPEN SPACE: - CHATEAU BUFFER: - 1/2 TEN MILE BUFFER - COMMUNITY PARK Q¢ - PORTION OF LOT 33 BLOCK 1 QENDCAPS 4 - 2.4 ACRES - 10.7% ZONING EXISTING - RUT PROPOSED - R-8 SEWAGE DISPOSAL W. mrrnflE---- VICINITY MAP 1 "= 300' OWNERS BRINEGAR INVESTMENTS 1925 N LOCUST GROVE RD MERIDIAN, ID 83646 DEVELOPER TRILOGY DEVELOPMENT, INC. 2358 S. TITANIUM MERIDIAN ID 83642 ENGINEER DAVID A. BAILEY, P.E. BAILEY ENGINEERING, INC. 4242 N. BROOKSIDE LANE BOISE, ID 83642 PLANNER/CONTACT SHAWN BROWNLEE TRILOGY DEVELOPMENT, INC. 2358 S. TITANIUM MERIDIAN, ID 83642 -1. I of MERIDIAN CITY SEWER WATER SUPPLY MERIDIAN CITY WATER CITY MERIDIAN CITY PLAT LEGEND SCHOOL DISTRICT K PROPOSED FIRE HYDRANT MERIDIAN FIRE DISTRICT STREET LIGHT MERIDIAN EXISTING CONTOUR IRRIGATION DISTRICT BUILDING ENVELOPE (SETBACK LINE) NAMPA MERIDIAN IRRIGATION DISTRICT PHASE LINE �III�III�III�III�III�III�III� ZONING LINE RIGHT-OF-WAY LINE LOT LINE GRAVITY IRRIGATION LINE S S SEWER LINE W W WATER LINE PI PI PRESSURE IRRIGATION LINE S° S° STORM DRAIN LINE ROAD CENTERLINE P/L 50'-0" P/L ROLLED CURB/GUTTER AND SIDEWALK 34'-0" g' -p" O � LOT NUMBER 6,500sf LOT AREA -0"5'-0' 17'-0" 17'-0" 5'-0" '-0' BLOCK 7 BLOCK NUMBER FLOW ARROW 15'-0" 15'-0" W. ASHTON DR. STREET NAME HANDICAP RAMP SLOPE 2.00% SLOPE 2.00% }/ SURVEY LEGEND 4" - 3/4" MINUS CRUSHED GRAVEL C_ CONCRETE ® FOUND BRASS CAP MONUMENT SIDEWALK (TYP.) 2 1/2" ASPHALT 4" - 3/4" MINUS CRUSHED FOUND 1/2" IRON PIN PAVEMENT GRAVEL (COMPACTION REQUIRED) STANDARD ROLLED OR 6" VERTICAL ® SET 5/8" IRON PIN 5 0' RIGHT-OF-WAY PLANS CURB & GUTTER (TYP.) AS PER ® FOUND 5/8" IRON PIN TYPICAL STREET SECTION 12" - 6" MINUS PIT RUN _ _ _ _ -- PROPERTY BOUNDARY LINE NOT TO SCALE - - - - - - SECTION LINE - - - - ------ - - - BOTTOM OF DITCH REVISED NO. DATE DESCRIPTION �3. 01-26-2016 IRRIGATION SOUTH AND WEST a i I ey Engineering, Inc ■ 4. 03-03-2016 MOVE WESTERN ENTRANCE P&Z 5. MOVE SEWER EASEMENT SD POND BLOCK 1 6 6. 03-07-2016 REMOVE POND BLOCK 1 - 96 LOTS CIVIL ENGINEERING I PLANNING 1 CADD 4242 N. BROOKSIDE LANE TEL 208-938-0013 BOISE, ID 83714 www.baileyengineers.com DRAWN BY: DAB CHECKED BY: DAVID A. BAILEY P.E PROJECT: C2015-025 DATE: 12-23-2015 60 0 30 60 120 P R E I- I NA I ISI A R Y I� I- A T BRI N EGAR PRAIRIE SUBDIVISION _ DsDHEET. SCALE pIN6F01 TRILOGY DEVELOPMENT., INC. Parcel Table Lot Lot Area Perimeter BLOCK 1 Lot 33 5250 310 BLOCK 1 Lot 35 9111 427 BLOCK 1 Lot 36 11499 468 BLOCK 1 Lot 37 6389 346 BLOCK 1 Lot 38 5711 325 BLOCK 1 Lot 39 5750 330 BLOCK 1 Lot 40 5750 330 BLOCK 1 Lot 42 5750 330 BLOCK 1 Lot 43 5750 330 BLOCK 1 Lot 44 5750 330 BLOCK 1 Lot 45 5286 314 BLOCK 1 Lot 46 5495 317 BLOCK 1 Lot 47 8464 377 BLOCK 1 Lot 48 8014 382 BLOCK 1 Lot 49 8697 386 BLOCK 1 Lot 50 8062 388 BLOCK 1 Lot 51 8019 361 BLOCK 1 Lot 52 8050 370 BLOCK 1 Lot 53 8050 370 BLOCK 1 Lot 54 8050 370 BLOCK 1 Lot 55 8050 370 BLOCK 1 Lot 56 8050 370 BLOCK 1 Lot 57 8050 370 BLOCK 2 Lot 2 7391 352 BLOCK 2 Lot 3 5750 330 BLOCK 2 Lot 4 5750 330 BLOCK 2 Lot 6 5750 330 BLOCK 2 Lot 7 5742 328 PRELIMINARY PLAT FOR BRINEGAR PRAIRIE SUBDIVISION A PORTION OF SW 1/4 OF SECTION 2 TOWNSHIP 3 NORTH, RANGE i WEST, BOISE MERIDIAN MERIDIAN, ADA COUNTY, IDAHO 2016 DEVELOPMENT FEATURES ACREAGE TOTAL PARCEL - 22.60 ACRES TOTAL LOTS - 109 TOTAL DWELLING UNITS - 96 A BUILDABLE LOTS - SF RESIDENTIAL - 95 3 COMMON LOTS - 14 DENSITY DU/ACRE - 4.20 a 4 COMMON AREA - 3.96 ACRES 17.5/o USEABLE OPEN SPACE: - CHATEAU BUFFER: - 1/2 TEN MILE BUFFER - COMMUNITY PARK Q¢ - PORTION OF LOT 33 BLOCK 1 QENDCAPS 4 - 2.4 ACRES - 10.7% ZONING EXISTING - RUT PROPOSED - R-8 SEWAGE DISPOSAL W. mrrnflE---- VICINITY MAP 1 "= 300' OWNERS BRINEGAR INVESTMENTS 1925 N LOCUST GROVE RD MERIDIAN, ID 83646 DEVELOPER TRILOGY DEVELOPMENT, INC. 2358 S. TITANIUM MERIDIAN ID 83642 ENGINEER DAVID A. BAILEY, P.E. BAILEY ENGINEERING, INC. 4242 N. BROOKSIDE LANE BOISE, ID 83642 PLANNER/CONTACT SHAWN BROWNLEE TRILOGY DEVELOPMENT, INC. 2358 S. TITANIUM MERIDIAN, ID 83642 -1. I of MERIDIAN CITY SEWER WATER SUPPLY MERIDIAN CITY WATER CITY MERIDIAN CITY PLAT LEGEND SCHOOL DISTRICT K PROPOSED FIRE HYDRANT MERIDIAN FIRE DISTRICT STREET LIGHT MERIDIAN EXISTING CONTOUR IRRIGATION DISTRICT BUILDING ENVELOPE (SETBACK LINE) NAMPA MERIDIAN IRRIGATION DISTRICT PHASE LINE �III�III�III�III�III�III�III� ZONING LINE RIGHT-OF-WAY LINE LOT LINE GRAVITY IRRIGATION LINE S S SEWER LINE W W WATER LINE PI PI PRESSURE IRRIGATION LINE S° S° STORM DRAIN LINE ROAD CENTERLINE P/L 50'-0" P/L ROLLED CURB/GUTTER AND SIDEWALK 34'-0" g' -p" O � LOT NUMBER 6,500sf LOT AREA -0"5'-0' 17'-0" 17'-0" 5'-0" '-0' BLOCK 7 BLOCK NUMBER FLOW ARROW 15'-0" 15'-0" W. ASHTON DR. STREET NAME HANDICAP RAMP SLOPE 2.00% SLOPE 2.00% }/ SURVEY LEGEND 4" - 3/4" MINUS CRUSHED GRAVEL C_ CONCRETE ® FOUND BRASS CAP MONUMENT SIDEWALK (TYP.) 2 1/2" ASPHALT 4" - 3/4" MINUS CRUSHED FOUND 1/2" IRON PIN PAVEMENT GRAVEL (COMPACTION REQUIRED) STANDARD ROLLED OR 6" VERTICAL ® SET 5/8" IRON PIN 5 0' RIGHT-OF-WAY PLANS CURB & GUTTER (TYP.) AS PER ® FOUND 5/8" IRON PIN TYPICAL STREET SECTION 12" - 6" MINUS PIT RUN _ _ _ _ -- PROPERTY BOUNDARY LINE NOT TO SCALE - - - - - - SECTION LINE - - - - ------ - - - BOTTOM OF DITCH REVISED NO. DATE DESCRIPTION �3. 01-26-2016 IRRIGATION SOUTH AND WEST a i I ey Engineering, Inc ■ 4. 03-03-2016 MOVE WESTERN ENTRANCE P&Z 5. MOVE SEWER EASEMENT SD POND BLOCK 1 6 6. 03-07-2016 REMOVE POND BLOCK 1 - 96 LOTS CIVIL ENGINEERING I PLANNING 1 CADD 4242 N. BROOKSIDE LANE TEL 208-938-0013 BOISE, ID 83714 www.baileyengineers.com DRAWN BY: DAB CHECKED BY: DAVID A. BAILEY P.E PROJECT: C2015-025 DATE: 12-23-2015 60 0 30 60 120 P R E I- I NA I ISI A R Y I� I- A T BRI N EGAR PRAIRIE SUBDIVISION _ DsDHEET. SCALE pIN6F01 TRILOGY DEVELOPMENT., INC. Parcel Table Parcel Table Lot Area Area Perimeter BLOCK 2 Lot 8 6612 352 BLOCK 2 Lot 9 10069 424 BLOCK 2 Lot 10 7807 388 BLOCK 2 Lot 11 5490 321 BLOCK 2 Lot 12 5750 330 BLOCK 2 Lot 13 5750 330 BLOCK 2 Lot 15 5750 330 BLOCK 2 Lot 16 5750 330 BLOCK 2 Lot 17 5750 330 BLOCK 2 Lot 18 5750 330 BLOCK 2 Lot 19 5750 330 BLOCK 2 Lot 20 5821 331 BLOCK 3 Lot 2 5745 329 BLOCK 3 Lot 3 5750 330 BLOCK 3 Lot 4 5750 330 BLOCK 3 Lot 5 5750 330 BLOCK 3 Lot 6 5750 330 BLOCK 3 Lot 7 5750 330 BLOCK 3 Lot 8 5730 327 BLOCK 3 Lot 10 5750 330 BLOCK 3 Lot 11 5750 330 BLOCK 3 Lot 12 5750 330 BLOCK 3 Lot 13 5750 330 BLOCK 3 Lot 14 5750 330 BLOCK 3 Lot 15 5842 337 BLOCK 3 Lot 16 6328 353 BLOCK 4 Lot 1 5678 330 BLOCK 4 Lot 2 5906 336 PRELIMINARY PLAT FOR BRINEGAR PRAIRIE SUBDIVISION A PORTION OF SW 1/4 OF SECTION 2 TOWNSHIP 3 NORTH, RANGE i WEST, BOISE MERIDIAN MERIDIAN, ADA COUNTY, IDAHO 2016 DEVELOPMENT FEATURES ACREAGE TOTAL PARCEL - 22.60 ACRES TOTAL LOTS - 109 TOTAL DWELLING UNITS - 96 A BUILDABLE LOTS - SF RESIDENTIAL - 95 3 COMMON LOTS - 14 DENSITY DU/ACRE - 4.20 a 4 COMMON AREA - 3.96 ACRES 17.5/o USEABLE OPEN SPACE: - CHATEAU BUFFER: - 1/2 TEN MILE BUFFER - COMMUNITY PARK Q¢ - PORTION OF LOT 33 BLOCK 1 QENDCAPS 4 - 2.4 ACRES - 10.7% ZONING EXISTING - RUT PROPOSED - R-8 SEWAGE DISPOSAL W. mrrnflE---- VICINITY MAP 1 "= 300' OWNERS BRINEGAR INVESTMENTS 1925 N LOCUST GROVE RD MERIDIAN, ID 83646 DEVELOPER TRILOGY DEVELOPMENT, INC. 2358 S. TITANIUM MERIDIAN ID 83642 ENGINEER DAVID A. BAILEY, P.E. BAILEY ENGINEERING, INC. 4242 N. BROOKSIDE LANE BOISE, ID 83642 PLANNER/CONTACT SHAWN BROWNLEE TRILOGY DEVELOPMENT, INC. 2358 S. TITANIUM MERIDIAN, ID 83642 -1. I of MERIDIAN CITY SEWER WATER SUPPLY MERIDIAN CITY WATER CITY MERIDIAN CITY PLAT LEGEND SCHOOL DISTRICT K PROPOSED FIRE HYDRANT MERIDIAN FIRE DISTRICT STREET LIGHT MERIDIAN EXISTING CONTOUR IRRIGATION DISTRICT BUILDING ENVELOPE (SETBACK LINE) NAMPA MERIDIAN IRRIGATION DISTRICT PHASE LINE �III�III�III�III�III�III�III� ZONING LINE RIGHT-OF-WAY LINE LOT LINE GRAVITY IRRIGATION LINE S S SEWER LINE W W WATER LINE PI PI PRESSURE IRRIGATION LINE S° S° STORM DRAIN LINE ROAD CENTERLINE P/L 50'-0" P/L ROLLED CURB/GUTTER AND SIDEWALK 34'-0" g' -p" O � LOT NUMBER 6,500sf LOT AREA -0"5'-0' 17'-0" 17'-0" 5'-0" '-0' BLOCK 7 BLOCK NUMBER FLOW ARROW 15'-0" 15'-0" W. ASHTON DR. STREET NAME HANDICAP RAMP SLOPE 2.00% SLOPE 2.00% }/ SURVEY LEGEND 4" - 3/4" MINUS CRUSHED GRAVEL C_ CONCRETE ® FOUND BRASS CAP MONUMENT SIDEWALK (TYP.) 2 1/2" ASPHALT 4" - 3/4" MINUS CRUSHED FOUND 1/2" IRON PIN PAVEMENT GRAVEL (COMPACTION REQUIRED) STANDARD ROLLED OR 6" VERTICAL ® SET 5/8" IRON PIN 5 0' RIGHT-OF-WAY PLANS CURB & GUTTER (TYP.) AS PER ® FOUND 5/8" IRON PIN TYPICAL STREET SECTION 12" - 6" MINUS PIT RUN _ _ _ _ -- PROPERTY BOUNDARY LINE NOT TO SCALE - - - - - - SECTION LINE - - - - ------ - - - BOTTOM OF DITCH REVISED NO. DATE DESCRIPTION �3. 01-26-2016 IRRIGATION SOUTH AND WEST a i I ey Engineering, Inc ■ 4. 03-03-2016 MOVE WESTERN ENTRANCE P&Z 5. MOVE SEWER EASEMENT SD POND BLOCK 1 6 6. 03-07-2016 REMOVE POND BLOCK 1 - 96 LOTS CIVIL ENGINEERING I PLANNING 1 CADD 4242 N. BROOKSIDE LANE TEL 208-938-0013 BOISE, ID 83714 www.baileyengineers.com DRAWN BY: DAB CHECKED BY: DAVID A. BAILEY P.E PROJECT: C2015-025 DATE: 12-23-2015 60 0 30 60 120 P R E I- I NA I ISI A R Y I� I- A T BRI N EGAR PRAIRIE SUBDIVISION _ DsDHEET. SCALE pIN6F01 TRILOGY DEVELOPMENT., INC. Parcel Table Lot Area Perimeter BLOCK 4 Lot 3 5750 330 BLOCK 4 Lot 4 5750 330 BLOCK 4 Lot 5 5750 330 BLOCK 4 Lot 6 5750 330 BLOCK 4 Lot 7 5750 330 BLOCK 4 Lot 9 5744 328 BLOCK 4 Lot 10 5750 330 BLOCK 4 Lot 11 5750 330 BLOCK 4 Lot 12 5750 330 BLOCK 4 Lot 13 5750 330 BLOCK 4 Lot 14 5750 330 BLOCK 4 Lot 15 5738 327 PRELIMINARY PLAT FOR BRINEGAR PRAIRIE SUBDIVISION A PORTION OF SW 1/4 OF SECTION 2 TOWNSHIP 3 NORTH, RANGE i WEST, BOISE MERIDIAN MERIDIAN, ADA COUNTY, IDAHO 2016 DEVELOPMENT FEATURES ACREAGE TOTAL PARCEL - 22.60 ACRES TOTAL LOTS - 109 TOTAL DWELLING UNITS - 96 A BUILDABLE LOTS - SF RESIDENTIAL - 95 3 COMMON LOTS - 14 DENSITY DU/ACRE - 4.20 a 4 COMMON AREA - 3.96 ACRES 17.5/o USEABLE OPEN SPACE: - CHATEAU BUFFER: - 1/2 TEN MILE BUFFER - COMMUNITY PARK Q¢ - PORTION OF LOT 33 BLOCK 1 QENDCAPS 4 - 2.4 ACRES - 10.7% ZONING EXISTING - RUT PROPOSED - R-8 SEWAGE DISPOSAL W. mrrnflE---- VICINITY MAP 1 "= 300' OWNERS BRINEGAR INVESTMENTS 1925 N LOCUST GROVE RD MERIDIAN, ID 83646 DEVELOPER TRILOGY DEVELOPMENT, INC. 2358 S. TITANIUM MERIDIAN ID 83642 ENGINEER DAVID A. BAILEY, P.E. BAILEY ENGINEERING, INC. 4242 N. BROOKSIDE LANE BOISE, ID 83642 PLANNER/CONTACT SHAWN BROWNLEE TRILOGY DEVELOPMENT, INC. 2358 S. TITANIUM MERIDIAN, ID 83642 -1. I of MERIDIAN CITY SEWER WATER SUPPLY MERIDIAN CITY WATER CITY MERIDIAN CITY PLAT LEGEND SCHOOL DISTRICT K PROPOSED FIRE HYDRANT MERIDIAN FIRE DISTRICT STREET LIGHT MERIDIAN EXISTING CONTOUR IRRIGATION DISTRICT BUILDING ENVELOPE (SETBACK LINE) NAMPA MERIDIAN IRRIGATION DISTRICT PHASE LINE �III�III�III�III�III�III�III� ZONING LINE RIGHT-OF-WAY LINE LOT LINE GRAVITY IRRIGATION LINE S S SEWER LINE W W WATER LINE PI PI PRESSURE IRRIGATION LINE S° S° STORM DRAIN LINE ROAD CENTERLINE P/L 50'-0" P/L ROLLED CURB/GUTTER AND SIDEWALK 34'-0" g' -p" O � LOT NUMBER 6,500sf LOT AREA -0"5'-0' 17'-0" 17'-0" 5'-0" '-0' BLOCK 7 BLOCK NUMBER FLOW ARROW 15'-0" 15'-0" W. ASHTON DR. STREET NAME HANDICAP RAMP SLOPE 2.00% SLOPE 2.00% }/ SURVEY LEGEND 4" - 3/4" MINUS CRUSHED GRAVEL C_ CONCRETE ® FOUND BRASS CAP MONUMENT SIDEWALK (TYP.) 2 1/2" ASPHALT 4" - 3/4" MINUS CRUSHED FOUND 1/2" IRON PIN PAVEMENT GRAVEL (COMPACTION REQUIRED) STANDARD ROLLED OR 6" VERTICAL ® SET 5/8" IRON PIN 5 0' RIGHT-OF-WAY PLANS CURB & GUTTER (TYP.) AS PER ® FOUND 5/8" IRON PIN TYPICAL STREET SECTION 12" - 6" MINUS PIT RUN _ _ _ _ -- PROPERTY BOUNDARY LINE NOT TO SCALE - - - - - - SECTION LINE - - - - ------ - - - BOTTOM OF DITCH REVISED NO. DATE DESCRIPTION �3. 01-26-2016 IRRIGATION SOUTH AND WEST a i I ey Engineering, Inc ■ 4. 03-03-2016 MOVE WESTERN ENTRANCE P&Z 5. MOVE SEWER EASEMENT SD POND BLOCK 1 6 6. 03-07-2016 REMOVE POND BLOCK 1 - 96 LOTS CIVIL ENGINEERING I PLANNING 1 CADD 4242 N. BROOKSIDE LANE TEL 208-938-0013 BOISE, ID 83714 www.baileyengineers.com DRAWN BY: DAB CHECKED BY: DAVID A. BAILEY P.E PROJECT: C2015-025 DATE: 12-23-2015 60 0 30 60 120 P R E I- I NA I ISI A R Y I� I- A T BRI N EGAR PRAIRIE SUBDIVISION _ DsDHEET. SCALE pIN6F01 TRILOGY DEVELOPMENT., INC. Parcel Table Lot Area Perimeter BLOCK 1 Lot 1 OPEN 7950 853 CHATEAU BUFFER BLOCK 1 Lot 7 OPEN 3242 281 SEWER EASEMENT AND PATHWAY BLOCK 1 Lot 9 OPEN 27466 1574 TEN MILE BUFFER BLOCK 1 Lot 19 OPEN 1610 246 PATHWAY BLOCK 1 Lot 34 OPEN 34582 1921 NMID EASEMENT AND PATHWAY BLOCK 1 Lot 41 OPEN 3281 475 END CAP BLOCK 1 Lot 58 OPEN 8920 385 SD POND BLOCK 1 Lot 59 OPEN 2098 258 CHATEAU BUFFER BLOCK 2 Lot 1 OPEN 11861 1243 CHATEAU BUFFER BLOCK 2 Lot 5 OPEN 5956 334 SD POND BLOCK 2 Lot 14 OPEN 3281 475 END CAP BLOCK 3 Lot 1 OPEN 3448 501 END CAP BLOCK 3 Lot 9 OPEN 2591 461 END CAP BLOCK 4 Lot 8 OPEN 50626 1855 PARK PRELIMINARY PLAT FOR BRINEGAR PRAIRIE SUBDIVISION A PORTION OF SW 1/4 OF SECTION 2 TOWNSHIP 3 NORTH, RANGE i WEST, BOISE MERIDIAN MERIDIAN, ADA COUNTY, IDAHO 2016 DEVELOPMENT FEATURES ACREAGE TOTAL PARCEL - 22.60 ACRES TOTAL LOTS - 109 TOTAL DWELLING UNITS - 96 A BUILDABLE LOTS - SF RESIDENTIAL - 95 3 COMMON LOTS - 14 DENSITY DU/ACRE - 4.20 a 4 COMMON AREA - 3.96 ACRES 17.5/o USEABLE OPEN SPACE: - CHATEAU BUFFER: - 1/2 TEN MILE BUFFER - COMMUNITY PARK Q¢ - PORTION OF LOT 33 BLOCK 1 QENDCAPS 4 - 2.4 ACRES - 10.7% ZONING EXISTING - RUT PROPOSED - R-8 SEWAGE DISPOSAL W. mrrnflE---- VICINITY MAP 1 "= 300' OWNERS BRINEGAR INVESTMENTS 1925 N LOCUST GROVE RD MERIDIAN, ID 83646 DEVELOPER TRILOGY DEVELOPMENT, INC. 2358 S. TITANIUM MERIDIAN ID 83642 ENGINEER DAVID A. BAILEY, P.E. BAILEY ENGINEERING, INC. 4242 N. BROOKSIDE LANE BOISE, ID 83642 PLANNER/CONTACT SHAWN BROWNLEE TRILOGY DEVELOPMENT, INC. 2358 S. TITANIUM MERIDIAN, ID 83642 -1. I of MERIDIAN CITY SEWER WATER SUPPLY MERIDIAN CITY WATER CITY MERIDIAN CITY PLAT LEGEND SCHOOL DISTRICT K PROPOSED FIRE HYDRANT MERIDIAN FIRE DISTRICT STREET LIGHT MERIDIAN EXISTING CONTOUR IRRIGATION DISTRICT BUILDING ENVELOPE (SETBACK LINE) NAMPA MERIDIAN IRRIGATION DISTRICT PHASE LINE �III�III�III�III�III�III�III� ZONING LINE RIGHT-OF-WAY LINE LOT LINE GRAVITY IRRIGATION LINE S S SEWER LINE W W WATER LINE PI PI PRESSURE IRRIGATION LINE S° S° STORM DRAIN LINE ROAD CENTERLINE P/L 50'-0" P/L ROLLED CURB/GUTTER AND SIDEWALK 34'-0" g' -p" O � LOT NUMBER 6,500sf LOT AREA -0"5'-0' 17'-0" 17'-0" 5'-0" '-0' BLOCK 7 BLOCK NUMBER FLOW ARROW 15'-0" 15'-0" W. ASHTON DR. STREET NAME HANDICAP RAMP SLOPE 2.00% SLOPE 2.00% }/ SURVEY LEGEND 4" - 3/4" MINUS CRUSHED GRAVEL C_ CONCRETE ® FOUND BRASS CAP MONUMENT SIDEWALK (TYP.) 2 1/2" ASPHALT 4" - 3/4" MINUS CRUSHED FOUND 1/2" IRON PIN PAVEMENT GRAVEL (COMPACTION REQUIRED) STANDARD ROLLED OR 6" VERTICAL ® SET 5/8" IRON PIN 5 0' RIGHT-OF-WAY PLANS CURB & GUTTER (TYP.) AS PER ® FOUND 5/8" IRON PIN TYPICAL STREET SECTION 12" - 6" MINUS PIT RUN _ _ _ _ -- PROPERTY BOUNDARY LINE NOT TO SCALE - - - - - - SECTION LINE - - - - ------ - - - BOTTOM OF DITCH REVISED NO. DATE DESCRIPTION �3. 01-26-2016 IRRIGATION SOUTH AND WEST a i I ey Engineering, Inc ■ 4. 03-03-2016 MOVE WESTERN ENTRANCE P&Z 5. MOVE SEWER EASEMENT SD POND BLOCK 1 6 6. 03-07-2016 REMOVE POND BLOCK 1 - 96 LOTS CIVIL ENGINEERING I PLANNING 1 CADD 4242 N. BROOKSIDE LANE TEL 208-938-0013 BOISE, ID 83714 www.baileyengineers.com DRAWN BY: DAB CHECKED BY: DAVID A. BAILEY P.E PROJECT: C2015-025 DATE: 12-23-2015 60 0 30 60 120 P R E I- I NA I ISI A R Y I� I- A T BRI N EGAR PRAIRIE SUBDIVISION _ DsDHEET. SCALE pIN6F01 TRILOGY DEVELOPMENT., INC. CITY OF MERIDIAN CITY COUNCIL PUBLIC HEARING SIGN -IN SHEET Date: March 15, 2016 Item # Project Number: Project Name: H-2015-0046 Brineqar Prairie 9E Please print your name For Against Neutral Do you wish to testify (YIN) ) N /����QJ recd A'% &� uvI Sd 'RrC'F, I V E E. Meridian City Council Meeting DATE: March 15, 2016 ITEM NUMBER: 9f PROJECT NUMBER: H2O16-0029 ITEM TITLE: Copperbrook Subdivision Public Hearing for Copperbrook Subdivision (H-2015-0029) by Hayden Homes Idaho, LLC Located 4725 N. McDermott Road 1. Request: Annexation and Zoning of 51.45 Acres of Land with an R-8 Zoning District 2. Request: Preliminary Plat Approval Consisting of 199 Building Lots and Eight (8) Common Lots on 51.45 Acres of Land in the R-8 Zoning District MEETING NOTES ! -Coml on AA Y-\ C\ A(D LA /S - Community munity Item/Presentations Presenter Contact Info.lNotes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN CITY COUNCIL PUBLIC HEARING SIGN -IN SHEET Date: March 15, 2016 Item # Project Number: Project Name: H-2015-0029 Copperbrook 9F Please print your name For Against Neutral Do you wish to testify (Y/N) ��e t CQ ' 14 - -7,;-AN. CITYCLERKS FFIC Meridian City Council Meeting DATE: March 15, 2016 ITEM NUMBER: 10A PROJECT NUMBER: H-2015-0031 ITEM TITLE: Ordinance Citadel Storage 16 Meridian Granting Annexation and Zoning (Citadel Storage H 2015-0031) for a Parcel of Land being Parcel A as shown on Record of Survey 9941, Ada County Records, and a Portion of S..Meridian Road Right of Way and a Portion of E. Amity Road Right of Way, located in Government Lot 1 of Section 31, Township 3 North, Range 1 East, Boise Meridian, Ada County, Idaho Which Contains 17.55 Acres to the I -L (Light Industrial) Zoning Designation and is Generally Located at the Southeast Corner of E. Amity _---I CKA—rir4;/ Y-, D�r4e ;Yl Ur;r4;l in le4eNk-- /Y r4 Drl %i;r4;— ! -- n -,'- MEETING NOTES i Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ADA COUNTY RECORDER Christopher D. Rich 2016-023739 BOISE IDAHO Pgs=S VICTORIA BAILEY 03/23/2016 10:56 AM MERIDIAN CITY NO FEE 1111111111111111111111111111 111111111111 111111 m 00206077201600237390050056 CITY OF MERIDIAN ORDINANCE NO. \ Le - (0 BY THE CITY COUNCIL: BIRD,BORTON, CAVENER, MILAM,PALMER,LITTLE ROBERTS AN ORDINANCE(AZ MDA H-2015-0031)FOR ANNEXATION AND REZONE OF A PARCEL OF LAND BEING PARCEL A AS SHOWN ON RECORD OF SURVEY 9941,ADA COUNTY RECORDS,AND A PORTION OF S.MERIDIAN ROAD RIGHT OF WAY AND A PORTION OF E.AMITY ROAD RIGHT OF WAY,LOCATED IN GOVERNMENT LOT 1, OF SECTION 31, TOWNSHIP 3 NORTH, RANGE 1 EAST, BOISE MERIDIAN, ADA COUNTY,IDAHO,AS DESCRIBED IN ATTACHMENT "A"AND ANNEXING CERTAIN LANDS AND TERRITORY, SITUATED IN ADA COUNTY,IDAHO,AND ADJACENT AND CONTIGUOUS TO THE CORPORATE LIMITS OF THE CITY OF MERIDIAN AS REQUESTED BY THE CITY OF MERIDIAN;ESTABLISHING AND DETERMINING THE LAND USE ZONING CLASSIFICATION OF SAID LANDS FROM RUT TO I-L (LIGHT INDUSTRIAL DISTRICT)IN THE MERIDIAN CITY CODE;PROVIDING THAT COPIES OF THIS ORDINANCE SHALL BE FILED WITH THE ADA COUNTY ASSESSOR, THE ADA COUNTY RECORDER, AND THE IDAHO STATE TAX COMMISSION, AS REQUIRED BY LAW;AND PROVIDING FOR A SUMMARY OF THE ORDINANCE;AND PROVIDING FOR A WAIVER OF THE READING RULES; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN, COUNTY OF ADA,STATE OF IDAHO: SECTION 1. That the following described land as evidenced by attached Legal Description herein incorporated by reference as Exhibit"A"are within the corporate limits of the City of Meridian, Idaho,and that the City of Meridian has received a written request for annexation and re-zoning by the owner of said property, to-wit : Skyline Boise, LLC. SECTION 2. That the above-described real property is hereby annexed and re-zoned from RUT to I-L(Light Industrial District), in the Meridian City Code. SECTION 3. That the City has authority pursuant to the laws of the State of Idaho, and the Ordinances of the City of Meridian to annex and zone said property. SECTION 4. That the City has complied with all the noticing requirements pursuant to the laws of the State of Idaho, and the Ordinances of the City of Meridian to annex and re-zone said property. ANNEXATION—CITADEL STORAGE AT AMITY AZ MDA H 2015-0031 Page 1 of 3 SECTION 5. That the City Engineer is hereby directed to alter all use and area maps as well as the official zoning maps, and all official maps depicting the boundaries and the zoning districts of the City of Meridian in accordance with this ordinance. SECTION 6. All ordinances, resolutions, orders or parts thereof in conflict herewith are hereby repealed, rescinded and annulled. SECTION 7. This ordinance shall be in full force and effect from and after its passage, approval and publication, according to law. SECTION 8. The Clerk of the City of Meridian shall, within ten (10) days following the effective date of this ordinance, duly file a certified copy of this ordinance and a map prepared in a draftsman manner, including the lands herein rezoned, with the following officials of the County of Ada, State of Idaho, to -wit: the Recorder, Auditor, Treasurer and Assessor and shall also file simultaneously a certified copy of this ordinance and map with the State Tax Commission of the State of Idaho. SECTION 9. That pursuant to the affirmative vote of one-half (1/2) plus one (1) of the Members of the full Council, the rule requiring two (2) separate readings by title and one (1) reading in full be, and the same is hereby, dispensed with, and accordingly, this Ordinance shall be in full force and effect upon its passage, approval and publication. PASSED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO, this \�— day of 2016. APPROVED BY THE MAYOR OF THE CITY OF MERIDIAN, IDAHO, this day of , 2016. _ MAYMMY de WEERD ATTES . 3 111 � "'A'10 JAY EE L HOL-MAN ITY C2K l � B f,19b4' ANNEXATION — CITADEL STORAGE AT AMITY AZ MDA H 2015-0031 Page 2 of 3 STATE OF IDAHO, ) ss: County of Ada ) On this k5- day of 0 a (- -V-\ , 2016, before me, the undersigned, a Notary Public in and for said State, personally appeared TAMMY de WEERD an , -SaC" -Jd ne-S known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. eteeeeN• (SEAL),.. F�1VG'''•. NR Y �' ' •; 1 ,C)r • ''•• STATE Off•° NOTARY PUBLIC FOR IDAHO RESIDING AT: 11--�) MY COMMISSION PIKES: ANNEXATION — CITADEL STORAGE AT AMITY AZ MDA H 2015-0031 Page 3 of 3 EXHIBIT A Legal Description and Exhibit Map 5awtooth Land 5urveyino, LLC UZI- "71!:-1"- November (,4, 2016 Citadel III Annexation Legal A parcel of land being Parcel A Lis shown on Record of Survey 9941, Ada County Records, and a portion of S. Meridian Road right of way and a portion of I-. Amity Road right of way, located in Government Lot 1, of Section 31, T. 3 N., R. 1 E., B.M., Ada County, Idaho, more particularly described as follows; BEGINNING at a brass cal) marking the northwest corner of said Section 31; Thence North 89120'31" East, coincident with the north line of said Govemment Lot i, a distance of 961.56 feet to the northeast corner of said Paroel A; Thence South 0039'29" East, coincident with the east line of said Parcel A, 738.29 feet to the southeast comer of said Parcel A; Thence North 89122'32" West, coincident with tho southerly line of said Parcel A, 524.32 feet; Thence North 7,61124'32" West, coincident with the southerly line of said Parcel A, 37.91 feet-, Thence South 10°09'63" West, coincident with the southerly line cit' said Parcel A, 160.36 feet; Thence North 88046'41" West, coincident with the cotitheny line of said Parcel A, 390,16 feet to a point on the westerly Iine of said Government, Lot 1: Thence North 01137'28" East, coincident with said westerly line of Government Lot 1, a distance of 861.40 feet to the POINT OF BEGINNING, The above described parcel contains 17.55 acres rnore or less. N- LA N qq(I_Ppde PLS End Description Date POO - Citadel Storage at Amity — ALT, AZ EXHIBIT b $15c) -ION I'd, T. a N., P, I P" a' m" !Qi' P& LA At is cc ITL v- 15 (rt PoRl WS 2030 S. WASH INGrON AVE 9141-M ID 8307 101 T P. (208) 39"104 PROJEGT# F. '103) 398,6106 1 OF I Citadel Storage at Amity — ALT, AZ NOTICE AND PUBLISHED SUMMARY OF ORDINANCE PURSUANT TO I.C. § 50-901(A) CITY OF MERIDIAN ORDINANCE NO. 16 - PROVIDING FOR ANNEXATION AND ZONING ORDINANCE An Ordinance of the City of Meridian granting annexation and zoning for a parcel of land being Parcel A as shown on Record of Survey 9941, Ada County Records, and a portion of S. Meridian Road right of way and a portion of Amity Road right of way, located in Government Lot 1, of Section 31, Township 3 North, Range 1 East, Boise, Ada County, Idaho. This parcel contains 17.55 acres more or less. Also, this parcel is SUBJECT TO all easements and rights-of-way of record or implied. As surveyed in attached exhibit "B" and is not based on an actual field survey. A full text of this ordinance is available for inspection at City Hall, City of Meridian, 33 East Broadway Avenue, Meridian, Idaho. This ordinance shall become effective on the day of tt, , 2016. ���per.nnuc'jj 1City ID t Ate City of Meridian � lGR1 11tl Mayor and City Council By: Jaycee L. Holman, City Clerk �`f�1_. °n, rncnu First Reading: a/ 1 `'--! t L Adopted after first reading by suspension of the Rule as allowed pursuant to Idaho Code §50-902: YES X NO Second Reading: Third Reading: STATEMENT OF MERIDIAN CITY ATTORNEY AS TO ADEQUACY OF SUMMARY OF ORDINANCE NO. 16 - The undersigned, William L.M. Nary, City Attorney of the City of Meridian, Idaho, hereby certifies that he is the legal advisor of the City and has reviewed a copy of the attached Ordinance No. 16- 1 Go of the City of Meridian, Idaho, and has found the same to be true and complete and provides adequate notice to the public pursuant to Idaho Code § 50-901A (3). DATED this day of , 2016. William. L.M. Nary City Attorney ORDINANCE SUMMARY — CITIDEL STORAGE AT AMITY - H-2015-0031 Meridian City Council Meeting DATE: March 15, 2016 ITEM NUMBER: 10b PROJECT NUMBER: RZ 15-009 ITEM TITLE: Ordinance Earl Glen Ordinance No. U - ( : An Ordinance of the City of Meridian Granting the Rezone of 1.650 Acres of Land Known as Earl Glen (RZ 15-009) From an R-8 (Medium Density Residential) Zoning District to the R-15 (Medium High Residential) Zoning District. The Property is Generally Located at the North Side of McMillan Road, East of N. Locust Grove in the Southwest 1/4 of the Southwest 1/4 of Section 29, Township 4 North, Range 1 East, Boise Meridian, City of Meridian, Ada County, Idaho; and Providing an Effective Date. MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ADA COUNTY RECORDER Christopher D.Rich 2016-023740 BOISE IDAHO Pgs=6 VICTORIA BAILEY 03/23/2016 10:57 AM MERIDIAN CITY NO FEE III111111111111111111111111111111111111111IIE 1 III 00206078201600237400060060 CITY OF MERIDIAN ORDINANCE NO. 1 "74-co BY THE CITY COUNCIL: BIRD,BORTON, CAVENER, MILAM,ROUNTREE,ZAREMBA AN ORDINANCE (RZ 15-009-EARL GLEN)FOR THE RE-ZONE OF A PARCEL OF LAND BEING PART OF THE SOUTHWEST 1/4 OF THE SOUTHWEST 1/ OF SECTION 29, TOWNSHIP 4 NORTH, RANGE 1 EAST,BOISE MERIDIAN, CITY OF MERIDIAN, ADA COUNTY IDAHO; ESTABLISHING AND DETERMINING THE LAND USE ZONING CLASSIFICATION OF R-8 (MEDIUM DENSITY RESIDENTIAL) ZONING DISTRICT TO R-15 (MEDIUM HIGH RESIDENTIAL) ZONING DISTRICT IN THE MERIDIAN CITY CODE;PROVIDING THAT COPIES OF THIS ORDINANCE SHALL BE FILED WITH THE ADA COUNTY ASSESSOR, THE ADA COUNTY RECORDER,AND THE IDAHO STATE TAX COMMISSION, AS REQUIRED BY LAW; AND PROVIDING FOR A SUMMARY OF THE ORDINANCE; AND PROVIDING FOR A WAIVER OF THE READING RULES; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN, COUNTY OF ADA,STATE OF IDAHO: SECTION 1. That the following described land as evidenced by attached Legal Description herein incorporated by reference as Exhibit"A"is within the corporate limits of the City of Meridian, Idaho,and that the City of Meridian has received a written request for re-zoning by the owner of said property, to-wit: Brinegar Investments, LLLP. SECTION 2. That the above-described real property is hereby re-zoned from the R-8 (Medium Density Residential)zoning district to the R-15(Medium High Residential)zoning districts, in the Meridian City Code. SECTION 3. That the City has authority pursuant to the laws of the State of Idaho, and the Ordinances of the City of Meridian zone said property. SECTION 4. That the City has complied with all the noticing requirements pursuant to the laws of the State of Idaho, and the Ordinances of the City of Meridian to re-zone said property. SECTION 5. That the City Engineer is hereby directed to alter all use and area maps as well as the official zoning maps, and all official maps depicting the boundaries and the zoning districts of the City of Meridian in accordance with this ordinance. SECTION 6. All ordinances, resolutions, orders or parts thereof in conflict herewith are hereby repealed, rescinded and annulled. RE ZONE ORDINANCE—EARL GLEN—RZ 15-009 PAGE 1 OF 3 SECTION 7. This ordinance shall be in full force and effect from and after its passage, approval and publication, according to law. SECTION 8. The Clerk of the City of Meridian shall, within ten (10) days following the effective date of this ordinance, duly file a certified copy of this ordinance and a map prepared in a draftsman manner, including the lands herein rezoned, with the following officials of the County of Ada, State of Idaho, to -wit: the Recorder, Auditor, Treasurer and Assessor and shall also file simultaneously a certified copy of this ordinance and map with the State Tax Commission of the State of Idaho. SECTION 9. That pursuant to the affirmative vote of one-half (1/2) plus one (1) of the Members of the full Council, the rule requiring two (2) separate readings by title and one (1) reading in full be, and the same is hereby, dispensed with, and accordingly, this Ordinance shall be in full force and effect upon its passage, approval and publication. PASSED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO, this day of c,str-C )\n , 2015. APPROVED BY THE MAYOR OF THE CITY OF MERIDIAN, IDAHO, this S day of k.A (&ybA , 2015. ATTEST: JAYCEE L. HO MAYOR - `/MY de WEERD RE ZONE ORDINANCE - EARL GLEN - RZ 15-009 PAGE 2 OF 3 STATE OF IDAHO, ) ss: County of Ada ) On this �5 day of Ki kv C'_V , 2015, before me, the undersigned, a Notary Public ins We and for said State, personally appeared TAMMY de EERD and J " �" r T TTr,T know�I to S me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. ,$sela .. "VO •••.;`PATE �F, A!=� (0- , -,'� Notary Public for Idaho Residing At: Fr_, 1 My Commission s: aU)'P, RE ZONE ORDINANCE — EARL GLEN — RZ 15-009 PAGE 3 OF 3 EXHIBIT A §Umovt •313,1 S South Shoshone 6t. A Boise Idaho A 43705 A 200.342-7957 A 200 -342 -7437r -AX RE -ZONE DESGRIrTION A PARcHL OF LAND BEING PART OF THE SOUTI'IWEST % OF THE SOUTHWlwW/n oP SECTION.29, TOWNSHIP 4 NORTH, RANGE 1 RAST, BOISE MERIDIAN, CITY OP MERIDIAN, ADA COUNTY, IDAHO A parcel of Land being Part of the Southwest % of the Southwest %, Of Section 29, Township 4 North, Range •1 bast, Boise Meridian, City of Meridian, Ada County, Idaho, more particularly described as follows; A. COMMENGtNG at the found ,Zinc Cap Monument marking the Southwest cornerof Section 29, from which a found 518" rebar with set Aluminum Cap marking the South Quarter Corner of Section 29 bears South 89°12'29" Gast, a distance of 2653,18 feet; B. thence along the Southerly lino cif "Section 29, South 89'12'29" Gast, a distance of 485.65 feet to the Southerly extension of the Westerly line of the parcel desodbinl in Warranty Deed instrurnent No. 110010666, Ada County Records, the POINT or 13EGINNING of the parcel herein described; C. thence along said Westerly line North 02'12'20" East, a distance of 209.57 "Feet; D. thence South 89°1249" East, a distance of 63,78 feet to a point of tangency In the center line of North Beethoven Avenue; E. thence continuing alone the center line of North Beethoven Avenue the following two (2) courses; F. South 89"12'49" East, a distance of 116.76 feet; G. along a curve to the left having a length of 23,71 feet, a radius of 32.00 feet, a central angle of 42°27'16", tangents of 12.43 feet and a long chord of which bears North 69°33'33" East, a distance of 23,17 feet; H. thence leaving said center line, South 87°44'05" East, a distance of '134.80 feel to the Easterly boundary of the property described in Warranty Deed Instrument No. 110010666, Ada County Records; Earl Glen — RZ 15-009 — NIDA 15-006 EXHIBIT A I. thence along said Easterly boundary, South 02°'15'55" West, a distance of 214.52 feet to the Southerly line of Section 29; J. thence along said Southerly line, North 89°12'20" West, a'distanceof 338.55 feet to the POINT OF BEGINNING, This description is intended to describe a portion of the real property conveyed by Warranty Deed Instrument No, 110010666, Ada County Records, a portion of public right- of-way, and no other property. Containing 71,910 square feet (1.650 acres) more or less, Subject to existing easements, rights-of-way, and covenants as any may exist, of rt;cord and not of record. Any modification of this description shall render it null and Fox Land Surveys, Inc. Aaron P, Rush, Project Manager, PLS 12464 EN© OF DESCRIPTION R;�Pmicis\201411-Cid-l3itina(�w.pplPmjiF1.S1 DocstDcseripliuuxitdlJ-ttl's7_ni�tli�OG-30-t4.duc Earl Glen — RZ 15-009 — MDA 15-006 EXHIBIT B CURVE TABLE CURVE LENUTN RADIUS DELTA TANGENT CH, BEARING CN. LENGTH CY 73.71' r 3Z.�' 017,P7,16, S2d3' h89'33'3,4'E 23.17' T.T3G1=sN'I3 ® REZONE AREA LIMITS PARCEL BOUNDARY LINE SECTION LINE — ---- FXISTNG RtGHT•OF•wAY LING — FUTURE PLANNED I.OTLINES SETALUMINUMCAPMONUMENT 0 FOUND LINO OAP MONUMENT Q'. REZONE AREAANGLC P010, NOTHING SET I (sa wln�y . , I<` ---- I --- -1 R I I 118.76 -4c1 N Lq RF-7_ONt AREA OF rpt N I 14 N r. M N" eVIN z 30 �29 POINT OF BEGINNING 485.65' _ _ _338.55' _ 1828.�J13' h9 31 32 —` 58$'12'7.9 C 2683,18' 32 fp ] . ]VTCIVID LAI',Vftt)A�D FOX LAND SI -IP\ -VF 73A STS OP Di A1RIKOG (208) 342-7957 ia-J1.REzcv�E sltErcllrnva Earl Glen — RZ 15-009 — MDA 15-006 NOTICE AND PUBLISHED SUMMARY OF ORDINANCE PURSUANT TO I.C. § 50-901(A) CITY OF MERIDIAN ORDINANCE NO. f PROVIDING FOR RE ZONING ORDINANCE An Ordinance of the City of Meridian granting re -zoning of a parcel of land being Part of the Southwest 1/a of the Southwest 1/4 of Section 29, Township 4 North, Range 1 East, Boise Meridian, City of Meridian, Ada County. This parcel contains 1.650 acres more or less. Also, this parcel is SUBJECT TO all easements and rights-of-way of record or implied. As in attached exhibit "B" and is not based on an actual field survey. A full text of this ordinance is available for inspection at City Hall, City of Meridian, 33 East Broadway Avenue, Meridian, Idaho. This ordinance shall become effective on the day of� 1. 1LQ� C7pj, City of City of�Meridian ian tkfDI1\1 ,a .JDAN0 Mayor and City Council SEfr.,-- By: Jaycee L. Holman, City Clerk >>f. R�the 'IR[AS0" First Reading: Adopted after first reading by suspension of the Rule as allowed pursuant to Idaho Code 50-902: YES X NO Second Reading: Third Reading: STATEMENT OF MERIDIAN CITY ATTORNEY AS TO ADEQUACY OF SUMMARY OF ORDINANCE NO. 15--- The undersigned, William L.M. Nary, City Attorney of the City of Meridian, Idaho, hereby certifies that he is the legal advisor of the City and has reviewed a copy of the attached Ordinance No. 1-5-1 °- - = ; of the City of Meridian, Idaho, and has found the same to be true and complete and provides adequate notice to the public pursuant to Idaho Code § 50-901A (3). E DATED this day of 2017. r William. L.M. Nary City Attorney RE ZONE ORDINANCE SUMMARY- EARL GLEN — RZ 15-009 PAGE 1 Meridian City Council Meeting DATE: March 15, 2016 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: Future Meeting Topics MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS