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HomeMy WebLinkAbout2016-03-08qIDIAN�_- ' CITY COUNCIL WORKSHOP MEETING AGENDA City Council Chambers 33 East Broadway Avenue Meridian, Idaho Tuesday, March 08, 2016 at 3:00 PM Roll -Call Attendance X Anne Little Roberts X Joe Borton X Ty Palmer X Keith Bird X Genesis Milam X Luke Cavener O Mayor Tammy de Weerd 2. Pledge of Allegiance 3. Adoption of the Agenda Adopted 4. Consent Agenda Approved A. Approve Minutes of February 9, 2016 City Council Workshop Meeting B. Approve Minutes of February 9, 2016 City Council MDC Joint Meeting C. Approve Minutes of February 16, 2016 City Council PreCouncil Meeting D. Approve Minutes of February 16, 2016 City Council Meeting E. Approve Minutes of February 23, 2016 City Council Meeting F. Findings of Fact, Conclusions of Law for Edgehill Subdivision by JUB Engineers, Inc. (H-2015-0005) Located at 1393 & 1405 W. Victory Road Request: Annexation and Zoning of 40.19 Acres of Land with an R-4 Zoning District AND Preliminary Plat Approval Consisting of 116 Building Lots and 7 Common Lots on 40.19 Acres of Land in an R-4 Zoning District G. Final Order for Centrepoint Subdivision No. 2 (H-2016-0011) by Jonathan Seel Located West Side of N. Eagle Road, Approximately 1/4 Mile North of E. Ustick Road. Request: Approval for a Two (2) Year Time Extension to Obtain the City Engineer's Signature on the Final Plat Meridian City Council Meeting Agenda Tuesday, March 08, 2016 — Page 1 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. H. Final Order for Southridge No. 2 (H-2016-007) by Corey Barton Homes, Inc. Located South of W. Overland Road on the West Side of S. Linder Road Request: Final Plat Approval Consisting of Forty -Eight (48) Single Family Residential Lots and Fourteen (14) Common Lots on 15.01 Acres of Land in the R-8 and R-4 Zoning Districts 1. Final Order for Sundial Circle Subdivision (H-2016-0003) by Red Oak Development, LLC Located 2250 W. Whitelaw Drive Request: Final Plat Approval Consisting of Eleven (11) Single Family Residential Lots and One (1) Common Lot on Approximately 2.54 Acres in the R-4 Zoning District J. Development Agreement for Creason Creek (AZ 15-009) with CS2, LLC Located Near Southeast Corner of N. Linder Road and W. Ustick Road Request: Annexation and Zoning of 16.08 Acre of Land from the RUT Zoning District to the R-8 Zoning District K. Agreement For Use Of Kleiner Park For Special Event - Capital Community Egg Hunt on March 26, 2016 L. Purchase Order approval for the purchase of a Jacobsen R311T Wide Area Mower from RMT Equipment and Authorization for the Purchasing Manager to Sign the Purchase Order for the Not -to -Exceed amount of $54,939.00. M. Resolution No. 16-1123: A Resolution Ratifying an Emergency Expenditure Necessary to Perform Road Repair Work to Safeguard Life, Health and Property Following a Sewer Rupture; Authorizing the Expenditure of Public Money to Safeguard Life, Health and Property; and Providing an Effective Date. N. Resolution No. 16-1124: A Resolution of the Mayor and City Council of the City of Meridian Authorizing the City Clerk to Destroy Certain Semi - Permanent and Transitory Records of the Finance Department; and Providing an Effective Date. 5. Community Items/Presentations A. Audit Presentation Approved B. Historic Preservation Commission Annual Update C. Parks and Recreation Commission Annual Update D. Solid Waste Advisory Commission Annual Update Meridian City Council Meeting Agenda Tuesday, March 08, 2016 — Page 2 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. E. Solid Waste Advisory Commission FY15 Residential Recycling Program Conditions Report F. Valley Regional Transit 2016 Service Change Proposal 6. Items Moved From the Consent Agenda None 7. Department Reports A. Mayor's Office Strategic Update B. Community Development: Review and Approve List of Priority Roadway, Intersection and Community Programs Projects for 2016 C. Community Development: Blackrock Subdivision, ACHD and City Property Annexations D. Community Development: Letter Requesting Joint Meeting With the Ada County Board of Commissioners E. Public Works: City Code Update - Winter Average Application to Commercial Accounts 8. Ordinances A. Ordinance No. 16-1674: An Ordinance of the City of Meridian Granting Annexation and Zoning for a Parcel Located in Government Lot 4 of Section 1, Township 3 North, Range 1 West, Boise, Ada County, Idaho, Which contains 15.75 acres Known as Creason Creek (AZ 15-009) Generally Located Near the Southeast Corner of N. Linder Road and W. Ustick Road, Meridian, Idaho; and Providing an Effective Date Approved 9. Future Meeting Topics 10. Executive Session as per Idaho State Code 74-206(f) — To Consider and Advise Its Legal Representatives in Pending Litigation Into Executive Session at 6:04 p.m. Out of Executive Session at 6:26 p.m. Adjourned at 6:26 p.m. Meridian City Council Meeting Agenda Tuesday, March 08, 2016 — Page 3 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Meridian City Council Workshop March 8, 2016 A meeting of the Meridian City Council was called to order at 3:01 p.m., Tuesday, March 8, 2016, by Council President Keith Bird. Members Present: Keith Bird, Joe Borton, Genesis Milam , Luke Cavener, Ty Palmer and Anne Little-Roberts. Absent: Mayor Tammy de Weerd. Others Present: Bill Nary, Jaycee Holman, Caleb Hood, Warren Stewart, Kyle Radek, Jamie Leslie, Perry Palmer, Brian McClure and Dean Willis. Item 1: Roll-call Attendance: Roll call. X Anne Little Roberts X_ Joe Borton X__ Ty Palmer X_ Keith Bird __X__ Genesis Milam __X__ Lucas Cavener __ Mayor Tammy de Weerd Bird: Welcome everybody. I will call this City Council workshop to order. It's 3:01. And roll call attendance, Madam Clerk. Item 2: Pledge of Allegiance Bird: Thank you. Now, if everybody would rise we will pledge allegiance. (Pledge of Allegiance recited.) Item 3: Adoption of the Agenda Bird: Okay. Next order of business is the agenda. Option of the agenda. Borton: Mr. President? Bird: Mr. Borton. Borton: On Item 4-M the resolution number is 16-1123. Item 4-N is resolution 16-1124. The ordinance on Item 8-A is Ordinance No. 16-1674. And the Executive Session on Item 10 is 74 -- Idaho Code Section 74-206(1)(f). And with that I would move to adopt the agenda as published. Milam: Second. Meridian City Council Workshop March 8, 2016 Page 2 of 55 Bird: We have got a motion and a second to adopt the agenda as published. All in favor say aye. Any opposed? Ayes have it. MOTION CARRIED: ALL AYES. Item 4: Consent Agenda A. Approve Minutes of February 9, 2016 City Council Workshop Meeting B. Approve Minutes of February 9, 2016 City Council MDC Joint Meeting C. Approve Minutes of February 16, 2016 City Council PreCouncil Meeting D. Approve Minutes of February 16, 2016 City Council Meeting E. Approve Minutes of February 23, 2016 City Council Meeting F. Findings of Fact, Conclusions of Law for Edgehill Subdivision by JUB Engineers, Inc. (H-2015-0005) Located at 1393 & 1405 W. Victory Road Request: Annexation and Zoning of 40.19 Acres of Land with an R-4 Zoning District AND Preliminary Plat Approval Consisting of 116 Building Lots and 7 Common Lots on 40.19 Acres of Land in an R-4 Zoning District G. Final Order for Centrepoint Subdivision No. 2 (H-2016-0011) by Jonathan Seel Located West Side of N. Eagle Road, Approximately 1/4 Mile North of E. Ustick Road. Request: Approval for a Two (2) Year Time Extension to Obtain the City Engineer's Signature on the Final Plat H. Final Order for Southridge No. 2 (H-2016-007) by Corey Barton Homes, Inc. Located South of W. Overland Road on the West Side of S. Linder Road Request: Final Plat Approval Consisting of Forty-Eight (48) Single Family Residential Lots and Fourteen (14) Common Lots on 15.01 Acres of Land in the R-8 and R-4 Zoning Districts I. Final Order for Sundial Circle Subdivision (H-2016-0003) by Red Oak Development, LLC Located 2250 W. Whitelaw Drive Request: Final Plat Approval Consisting of Eleven (11) Single Family Residential Lots and One (1) Common Lot on Approximately 2.54 Acres in the R-4 Zoning District Meridian City Council Workshop March 8, 2016 Page 3 of 55 J. Development Agreement for Creason Creek (AZ 15-009) with CS2, LLC Located Near Southeast Corner of N. Linder Road and W. Ustick Road Request: Annexation and Zoning of 16.08 Acre of Land from the RUT Zoning District to the R-8 Zoning District K. Agreement For Use Of Kleiner Park For Special Event - Capital Community Egg Hunt on March 26, 2016 L. Purchase Order approval for the purchase of a Jacobsen R311T Wide Area Mower from RMT Equipment and Authorization for the Purchasing Manager to Sign the Purchase Order for the Not -to- Exceed amount of $54,939.00. M. Resolution No. 16-1123: A Resolution Ratifying an Emergency Expenditure Necessary to Perform Road Repair Work to Safeguard Life, Health and Property Following a Sewer Rupture; Authorizing the Expenditure of Public Money to Safeguard Life, Health and Property; and Providing an Effective Date. N. Resolution No. 16-1124: A Resolution of the Mayor and City Council of the City of Meridian Authorizing the City Clerk to Destroy Certain Semi-Permanent and Transitory Records of the Finance Department; and Providing an Effective Date. Bird: Consent Agenda. Item No. 4. Borton: Mr. President? Bird; Mr. Borton. Borton; I would move that we approve the Consent Agenda -- items listed on Item 4, noting the two resolution numbers added to 4 -M and 4-N and for the President to sign and the Clerk the attest. Milam: Second. Bird: We have got a motion and a second to accept agenda -- the Consent Agenda as published. Madam Clerk. Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea. MOTION CARRIED: ALL AYES. Item 5: Community Items/Presentations Meridian City Council Workshop March 8, 2016 Page 4 of 55 A. Audit Presentation Bird: Okay. Community Items and Presentations. A is the audit presentation. Mr. Todd Lavoie, would you like to start that off? Lavoie: Mr. President, Council Members, I would like to thank you for the opportunity to present to you the fiscal year 2015 City of Meridian audit report. Today we have Kevin Smith, the audit partner for our audit firm Eide Bailly. They conduct our annual audit for us and he will present to you the report to you and the findings -- or not the findings. Sorry. The result. Sorry. Before we get t o Kevin I get the honor of giving many things to the accounting staff behind us. Again, without them led by Rita Cunningham, our controller, who does the audit. She re presents our audit lead for the team. She conducts the audit for us. She orchestrates the needs. She leads us. She tells us what to do. And year over year we have had a clean audit and, again, many thanks to her for leading us in the right direction and, again, all the time that the audit -- the accounting staff has put together to get to where we need to be and get all the department staff, they work with the City of Meridian Finance Department, accounting department, to get the documents where they need to be. So, without everybody we could not get a clean audit, which is a great thing. So, again, I just wanted to give thanks to you guys and thanks to the staff and special thanks to the accounting team for all the time and efforts and the headaches that they go through on an annual basis, but with that I'm proud to say the City of Meridian has a clean audit again and with that I will introduce Kevin Smith, th e audit partner, for Eide Bailly and he will present the audit report to you. Bird: Thank you, Todd. Smith: Thank you, Members of the Council. Bird: Would you state your name, please. Smith: Kevin Smith. Audit partner with Eide Bailly. Bird: Thank you. Smith: It's a pleasure to be here again this year to give you the audit results of September 30th, 2015, and I concur with the comments that Todd has just made regarding the staff and working with them. Very well prepared and we appreciate that. First of all, as Todd stated, we did have a clean opinion -- issued an unmodified or a clean opinion this year and also issued a report related to the internal controls and if we had any comments or findings they would be included in that -- in that report and in that letter and we did not have any -- any management comments. A couple of items that I'd like to point out that are a little bit different this year than have been in the past -- past year. There was a new pronouncement this year that had an effect on your financial statement and it's referred to as the GASB No. 68 and it is the -- entails the bringing on the pension liabilities from PERSI and -- and that's not just the City of Meridian, that's every governmental entity across the United States that had to implement that. Some states were in better shape Meridian City Council Workshop March 8, 2016 Page 5 of 55 than others and some have a liability, some have an asset, just depending on which state you reside in and some liabilities are much larger than others and so their liability is, of course, the unfunded portion of the state PERSI plan and you -- in your case you had -- you brought on a liability of approximately 12 million dollars and that goes forward . And keep in mind as that becomes funded from a state level you're not going to be required to pay that 12 million dollars, it's just a ruling amount that -- that will -- in the end will basically zero out. But it does have an effect on your financial statements and we did what's called a prior period of adjustment to bring that on, so it affected the beginning net asset -- beginning net position, your fund balance and, then, we will roll it forward that way and it added about three pages of disclosure to your financial statements and keep in mind those -- those amounts that are reported are provided by an actuary and we rely on them to, you know, provide those -- those amounts that occur -- that are in your financial statement and the disclosure for those amounts. Another item was bringing on the -- the Meridian Heights and that also required a prior period adjustment to bring those assets on at about three million dollars of assets that were brought on to your -- to your books and you will also see that reflected in the back of the financial statement. Another item of significance that you did not require -- you were not required to have a single audit this year, which, you know, is the compliance with your federal money. You did not meet that threshold, the 500,000 dollars in one given year and, then, the good news is next year that the requirement -- that threshold increased to 750,000. So, depending on the projects and the amount of federal funds that you receive, you may not meet that again, but we will, obviously, be in contact with -- with Rita and those involved in the federal funds to monitor that during the year to see if you will meet that requirement again. Something that's coming -- a new pronouncement that's coming our way is referred to as GASB-72 and that's fair value pronouncement and we will get you more information and I know Rita is going to attend a webinar that's coming up this month related to that and how that will affect your financial statement most specifically related to your investments and fair value -- market and fair value of those investments. A couple of other items. You know, as I looked -- we looked at the budget and, obviously, you know, you were under budget, which is always good. That means that, you know, the fiscal responsibility that you have to monitor that budget to -- first of all, to adopt that budget and, then, monitor that budget as the year goes and make some adjustments in that a nd, you know, in both the revenues and expenses, you know, you have -- you're under budget in both those areas, so I commend you for that -- that fiscal responsibility that you take. There are some, you know, projects that occurred this past year and I know there is some projects that are planned and part of that is the reason of having a fund balance where you have the, you know, ability to have some of those projects -- especially in your Enterprise Fund of the water and sewer and those will continue as you have to upgrade those -- those systems as the community continues to grow and this past year there was about 15 and a half million dollars spent on, you know, some of the upgrades and some of those systems. I know there is about that much planned again this coming year. And, then, even in the General Fund there was -- there was about five million dollars spent in capital improvements of, you know, different areas and so that's, you know, spending some of that money that you have reserved and put away. Your fund balance -- you are in a great position. Right now you have nonspendable of about 800,000 dollars, which that is, you know, some of the prepaid expenses that you have already spent and not available to Meridian City Council Workshop March 8, 2016 Page 6 of 55 you. Restricted is about 16 million dolla rs and, then, assigned approximately three million dollars and, then, unassigned you have about 19 million dollars. However, that 19 million dollars -- the ten million has been set aside as a safe harbor, you know, by resolution, you know, from Council to have about ten million dollar safe harbor balance. So, that leaves about nine million dollars available to be spent and with that do you have any questions or comments? I will, again, you know, echo the things that Todd commented on. You know, management has always been very, very prepared and they work with us closely during the year, if there is things that come up. We did receive, you know, questions and comments from Rita early on in the year regarding GASB 68 and I will -- would like to note also of all the governmental entities that we audit, there has only been two that has fully implemented GASB 68 and the City of Meridian is one of those. The rest them they have relied on us to implement those and get the proper disclosure and the City of Meridian accounting department is one that implemented it fully and they are responsible for the entire financial statement. They -- they write the entire thing, including, obviously, the MDNA, but also the footnote disclosure and those new pronouncements and the prior period adjustments that we just talked about. So, that's rare and unusual, but we appreciate it when they can do that. So, that gives you an idea that -- you know, the type of, you know, accounting department that you're working with. Any questions? Bird: Any questions for Kevin? Well, Kevin, it's been 18 years I think that you have been down here and got us lined out and that first year was -- we hadn't had an audit for four or five years had we, Rita? And you guys come in and did a great job as usual and I know we got a first class department down there and that helps you , but you also laid it out in the early years so we knew what to do and we appreciate it. Thank you very much. Smith: Thank you. B. Historic Preservation Commission Annual Update Bird: Okay. The Historic Preservation Commission annual update. Mr. Johnston, you and Hillary. Johnston: My name is Blaine Johnston, I'm president of the Meridian Historic Preservation Commission. I'd like to thank the Council for this opportunity to summarize what HPC has done this past year. In May of 2015 Lila Hill graciously presented Settlers Make The Desert Bloom to a crowd of 24 participants for preservation month. This presentation was recorded and can be used again in the future. Jacy Jones also made a voice-over movie of this presentation that uses the full PowerPoint slides as a primary visual base. At the same event we launched the second phase of the walking tour to promote Historic Preservation Month. The Historic Preservation Commission was honored with an Orchid award from Preservation Idaho regards to completion of this project. Jacy Jones, Deputy City Clerk, put in countless hours to make the walking tour a success. We estimate that in the last year well over 900 tour brochures had been used by members of our community. We expect this number to increase since the May 2015 launch of phase two of the walking tour. Nick Faris in IT ran some analytics for our history webpage hosted by the city's website and informed us that over the last year our history Meridian City Council Workshop March 8, 2016 Page 7 of 55 pages have had nearly 4,000 page views total and that almost 3,000 of those were unique page views. Jacy Jones worked diligently with ACHD, property owners, and Trademark Signs to get the historic markers installed in front of properties listed on the walking tour. Third graders from West Ada learned about Meridian's history through a field trip that includes a portion of the walking tour and a tour through Meridian City Hall. Support from Barbara Hatch has reduced the number of city staff who guide these by recruiting volunteers who can help lead the school groups. After being insp ired by volunteer tour guides, Gary and Darlene Stites, pictured here. The Commission has agreed to buy some props to support other guides and inspire the kids to learn about history. Jacy Jones serves as the city coordinator for the third grade tours, working with the West Ada, Friends of Pinetree school, tour schools, Cascade Transportation and city staff to help out the tour dates and times to insure seamless tours for the kids in our community. Ms. Jones has collected some statistics from the 2014-2015 school year. These numbers include tours offered to 15 schools, 55 classes, 340 current volunteers and over 1,200 students. W e have seen that many of these students who get to participate in the field trip love the opportunity to engage and often invite their parents back to Meridian's downtown core to show them what they have learned. In June the commission lost a beloved commissioner and community member, Dr. Thomas Hammond. Dr. Tom's passing had a major impact throughout Meridian as a whole. Rich Nesbitt discontinued his service on the commission and HPC has welcomed aboard three new commissioners by the end of 2015. Dawn Cronk was brought in in April. Robert Mortensen came aboard in September. And Josh Evarts joined in October. Each of these commissioners bring exceptional strength to the HPC with their varied occupations and background and history research. HPC is enjoying momentum in conversations that come with the addition of these new commissioners. HPC commissioners helped unveil a time capsule during the park and rec's Fourth of July event. Lila Hill reported that the time capsule was constructed by Doug Rutan and his father. The public enjoyed having a chance to view the contents of the time capsule and the commissioners enjoyed taking part in this public event. Reports were that children thought -- thought what Meridian would look like in 2015. There were newspaper articles, artifacts. One person stated that there would even be a McDonald's in Meridian. There was a centennial issue of the Statesman, yearbook, and a hard copy of Lila Hill and Glenn Davidson's book They Came To Build A Community. Commissioner Rich Nesbitt and Bill Nary worked together to create a course for continuing education units for Meridian's teachers. These credits are available through Northwest Nazarene University in Nampa. Curriculum includes Meridian's early history, irrigation history, volunteerism, guided tours, and teacher collaboration. The course highlights the settlers who moved to the area in response to the Homestead Act of 1862 and discussed Meridian's history as a farming and dairy community. Mr. Nary worked closely with NAU and the course teachers to establish the curriculum. Both Mr. Nesbitt and Mr. Nary were able to work to secure multiple field trip tours for the course attendees and together with Jacy Jones the group set up a number of additional volunteers to come in and speak about the class on Meridian's history. Thanks to those who put in time to help develop the course. Lila Hill. Bruce Chatterton. Ken Corder. Hans Bruijn. Rob McCarvel. Dan Basalone. Josh Zamzow. Linda Eggers. And Clint Jackson. And special thanks to our instructors Amy Birch and Linda Belthoff. About seven teachers participated in the course, which was less than expected. The Historic Preservation Commission Meridian City Council Workshop March 8, 2016 Page 8 of 55 received great feedback from both the attendees and guest speakers and tour guides. The improvements that HPC discussed as options that the course could be held at a more conducive time for the teachers, with a little more closely -- with pushing the course as an option for educators in the West Ada School District with curriculum officials and we could advertise the course for a longer time period. This year instead of attending the National Conference for Historic Preservation Path Forward in Washington DC., HPC decided their needs could be to met by sending a commissioner to the Idaho Heritage Conference in Moscow, Idaho. The decision not only saved the commission money, over 1,500 dollars, but it also led to wonderful opportunities for HPC to connect and network with local agencies. Two city staff Hillary Bodner and Bill Nary also attended this conference and three as a group were able to cover many of the sessions that overlapped time frames and take part in various tours and activities offered. The attending representative saw a powerful opportunity and need for HPC to hold a workshop session to insure that the commissioners are familiar with our current historic preservation plan and make sure that the initiatives that they set are within -- that they set within the next few years are in line with the city's vision. This workshop took place in early December. One key result of this special HPC meeting is the creation of a public workshop that will be hosted by the HPC commission. First installment of this workshop will be hosted Josh Evarts on April 12th. The workshop, A Valued Model of Historic Preservation in Meridian, will take place here in Meridian City Hall and attendees will be advised to continue their conversations about the preservation in Meridian by walking to the Heritage Work and the Vault, Josh's recently renovated building on Idaho Avenue. I'd like to thank you for your continued support. I'd like to thank Ms. Bodner and Mr. Nary and Ms. Jones for all the help that they have given us and I'm happy to answer any questions. Bird: Any questions for Mr. Johnston? Thank you, Blaine, very much for all your service and pass it on to all your people. Johnston: I will do that. Bird: We appreciate what you do. Cavener: You're doing a great job. Johnston: Thank you very much. C. Parks and Recreation Commission Annual Update Bird: You're doing a great job. Appreciate that. Thank you very much. Okay. Parks and Recreation Commission annual report. Mr. Steele. Steele: Good afternoon. Creg Steele. Meridian Parks and Rec Commission president. Mr. President, ladies and gentlemen of the Council, it is my pleasure and honor to present our achievements for this last year. It was quite a busy year. We started out with trying to get a new parks and rec comprehensive plan and that is done and you guys have been, you know, briefed and you were shown the new plans and all of that. I'm not going to Meridian City Council Workshop March 8, 2016 Page 9 of 55 spend a lot of time on that. The other thing that went along kind of with that is we have a couple of large sites that we are looking at site plans and developing, you know, those in the future. One of the other great things that happened this last year was the dog park opening last August and we have multiple little events and stuff there and it's just been a great amenity to our park system, you know, and, again, one of the things that Meridian should be proud of is that it's always first rate top class parks that we have here and that's something to be proud of . The other one of the large things that we as a c ommission concentrate on are our pathways and getting a pathway system to connect through the city and be another great amenity for the city and in doing so we have concentrated on the Bud Porter as being that spine in giving us that access and hopefully by the end of this year we will have the construction either set up or done to where using sidewalks and pathways you can get from Heroes Park all the way to the fire station on Eagle Road and that, in itself, is awesome and a previous section of that would be pathway using the Bud Porter -- the pathway in front of Bridge Tower clear over using James Court to the Hastings and across the street there at the light. So, we have a light crossing, which also was very helpful in getting across Fairview with all of its traffic. One of the other things that as a commission we have tried to do with the pathways is reach out to other cities around us, because, as you know, Meridian sits in the middle and the pathway system also isn't as good as if you get to the end of the city and it stops. So, we have really tried to reach out and communicate and work with the other cities, so that if you're going from Meridian to Nampa or Boise or Eagle that the pathway continues on and so it becomes even -- just a lot better system and in doing that we have had other councils -- or not -- other commissions and parks directors in and presented to us on their plans and where their pathways are going, so that, again, we can match those up and make sure that it's a great system all the way around. Another thing that we have done this past year is tried to enhance our tools that we have to reach out to the community through Z cards, the maps for system. The other thing is, of course, social media and the internet and websites here with the city. Along with that, you know, we as a commission, we like to be out and involved, so as a commission we have tried to step up and make sure that throughout the year all of the different events and stuff, that we have one or two commissioners at least at all of these events. So, that's been a very good thing. You know, some of the other things, too, that with this year as you can see we have gone through the Comprehensive Plan and things are changing. We have got some parks -- some very nice parks, both neighborhood parks and commu nity parks, that are on the horizon. So, we as a commission have changed up what we are doing and how we are doing it. We have -- in your packets you had a list of all of our goals and those things. Well, we have changed our sub committee structure to adjust for that. So, instead of having the liaison parks amenity -- amenities and signage and pathway group and, then, the special events, we have changed that up to have pathways and its own sub committee. The amenities as it's own. And, then, the other group resident liaison, they just kind of call themselves the marketing group, to just get the word out and help where ever they can. So, those are all really good changes in the future and I'm sure this -- over this next year as we bring these other parks on and we talk about those, that that will become more and more of an effort for them to stay on top of it and keep going and that's kind it for me. If you don't have any -- if you have any questions I would be more than happy to answer them. Meridian City Council Workshop March 8, 2016 Page 10 of 55 Bird: Thank you, Creg. Steele: All right. Bird: Thank you and all of your people. We appreciate all the hard work you do. We do. We seriously do. Milam: Mr. President? Bird: Mrs. Milam. Milam: I actually do have a question for you, Creg. You guys are doing a great job. I love our parks. Steele: Thank you. Milam: I recently have had a concerned citizen regarding dogs off leashes in -- not in the dog park, other parks, and I was wondering if there is anything that you can do to increase the awareness of dogs that are supposed to be on leashes or is there any way to enforce any kind of penalty on those who choose not to follow the rules? Steele: Well, you know, we just went through a couple years ago and re did all of our rules and, you know, city code and stuff for the parks and , you know, there are some things in there that law enforcement has some tools that they have. On the other side of that, it was such a -- having the dog park not be available was one of those things where we -- we actually set up some off-hour, off-leash times in some of the other parks to kind of give it some relief and, hopefully, as we move forward having the dog park available, if we don't do that, they will -- they will figure out that, okay, that's no longer ha ppening and I think some education, if we can find a way to get the word out, saying, you know, we do have a dog park and please -- you know, if you want your dog off leash, please, go to the dog park. It's a great dog park. And so, hopefully some of that stuff can just -- just get the word out. Milam: Thank you. Borton: Mr. President? Bird: Mr. Borton. Borton: Creg, just a public thank you to you and the commission. The parks master plan that was adopted, the update is phenomenal. A lot of work went into it and your commission played a huge role in making that happen and that's not easy. There was a lot of meetings. You highlighted briefly in your report that it truly was a huge endeavor. The commission did a lot of work in making that a success. So, thank you and to all of them. Meridian City Council Workshop March 8, 2016 Page 11 of 55 Steele: Thank you. Bird: Thank you, Creg, very much. Steele: All right. Thank you. D. Solid Waste Advisory Commission Annual Update E. Solid Waste Advisory Commission FY15 Residential Recycling Program Conditions Report Bird: Okay. Mr. Cory. The Solid Waste Advisory Commission annual update. And with Council's permission we will just go on into Item E also, the recycling program, while he's up here. Cory: My name is Steve Cory. I'm the chairman of the Solid Waste Advisory Commission. Mr. President, Members of the Council, thank you for this opportunity for me to be able to update you on our activities this last year. I want to recognize that there are a number of our -- our members that have joined me this afternoon. Cheryl Caldwell. Nancy Mann, Andrea Pogue and Previously Karie Glenn, are all here. I also have representatives from Republic Services and from Western Recycling should questions come up and that we need to look into . First item I would like to go ahead and highlight is throughout the years SWAC was fully staffed with five citizen commissioners and one youth commissioner and three staff commissioners and our two ex-officio members. There was some turnover. One of our commissioners, Jeff Townsend, decided not to seek reappointment. Our youth commissioner graduated and one of our staff commissioner left for a position with the state. You were -- you filled all those positions almost immediately and we had new members that came in almost seamlessly. Newly appointed Commissioners Walters and Pepin came in immediately and were very active and energetic in the activities and Commissioners Caldwell and Cory were reappointed and have been very active. The next item I want to highlight is our community recycling fund program. We began this last year with a balance in that program of one thousand -- a little over 1,150 dollars. We went ahead and had one project, which we reviewed and recommended to you and you approved to put a bench into the bark park and throughout the year there was no in flow to that fund, because of recycling revenues, something I will cover in the next item on the -- the city's agenda. As a result of that at the end of the year the fund balance was $178.84. The next item in the report is a major activity that we had last year of the sub committee that looked into the -- the community recycling fund program and so I'm going to cover that in the next item separately, because of the extent of its findings. Next, this last year the county started a solid waste advisory committee and in its formation they chose me to be their chairman and we have been able to develop a inter-relationship between municipalities here in the county to go ahead and work with the county on operation of the landfill and to discuss issues -- these same issues that we are going to be talking about here and how they are playing out in the other communities. So, there has been quite an interrelationship developing and quite bit of cooperation. I want to go ahead and review the annual rate adjustment. This last year SWAC reviewed Meridian City Council Workshop March 8, 2016 Page 12 of 55 and recommended to City Council approval of the -- of Republic's proposed FY-16 annual rate adjustment report. Rate adjustment for both commercial and residential services included contractual CTI adjustments and adjustments due to change in law for fuel tax increase. We also had to recommend residential rates being impacted by shifting the funding of residential -- well, shifting the expenditures for the household hazardous waste program from being in the recycling revenues over to ratepayers because of a lack of funds in recycling. Over the course of the year we had a number of service improvements and items that were brought before our commission. Collection routes were reviewed and staff Commissioner Pogue and representatives from Republic Services and the Mayor's office successfully resolved issues at Harvest Church. SWAC had a number of citizens -- well, had citizens speak to the body regarding some suggestions for improving customer service and we were able to avail the use of services of Commissioners Mangerich, Pogue and Glenn to work with the citizens to improve the residential curb side recycling services chart, which has been by the customer service representatives at Republic to be able to answer when people call in to ask about what services are available. We have worked with code enforcement to address you haul complaints. We have developed a rate comparison chart with the other municipalities, so that, again, when questions are brought before -- to Republic Services for services that a person that's receiving that call can actually address how there is a difference in the services that we have contracted with Republic for versus what Boise or some other city has contracted for. And we have addressed a number of container standards and miscellaneous issues throughout the year, including early morning noise related to collection services, service and rate concerns and related issues with the annexing of the Kentucky Ridge and Meridian Heights Subdivisions and addressing various inquiries from people who were interested in you hauling. Throughout the year there were numerous presentations to the commission. They are listed -- itemized in the report. I'm not going to highlight those here. I do want to go ahead and go through the upcoming commission business, in case there is any of these items that you would like advise us on in an advanced way. We will be concluding the review of the -- well, we have concluded review of the residential recycling program and we will present the report in the next item on this agenda. We will be implementing program improvements related to the city's residential recycling program based on consideration of this -- of these -- of this presentation. We'd like to go ahead and enter into a forward looking process -- a five year strategic plan for solid waste management to kind of look at the problems that we see coming up and try to be able to get on top of them before they occur here. We will -- we actually have reviewed the solid waste ordinance in relationship to penalties this last meeting and found that it was appropriate the way it stood. We will continue monitoring glass recycling and composting. Both of those are -- well, the glass recycling is a voluntary effort and the program hasn't developed enough for us to be able to recommend anything at this point, but yard composting is a subscription service at this time. We will continue to participate in the solid waste advisory committee for the county. We will be attending quarterly Ada County hazardous waste program meetings. We will provide training for -- with Republic Services and staff commissioners to assist code enforcement officers on solid waste ordinance issues and we still look for every opportunity to expand our participation by our youth commissioner. So, in conclusion, this has been a productive year for SWAC and we continue to gain experience and appreciate -- appreciation of the many challenges facing Meridian City Council Workshop March 8, 2016 Page 13 of 55 solid waste and recycling initiatives industry. Are commitment to steadfast -- our commitment is steadfast to the many challenges facing the solid waste and recycling industries. Our -- sorry about that. Lost my place. Our commitment is steadfast to work in partnership with Republic Services to identify and recommend to you, the Mayor and to yourselves, improvements for physically sound trash recycling services and programs that benefit both Meridian residential and commercial customers and we look forward to even greater productivity in the year to come. With that I would stand for questions on the annual report. Bird: Council, any questions on the annual report before he starts into the recycling? Borton: Mr. President? Bird: Mr. Borton. Borton: Steve, is there an organization that's going to be helping structure the five year master plan that you're going to be taking on or are you going to do that internal? Cory: You know, I think we are going to do it internally. We will have -- we are going to probably pick it up this month or next month to discuss it. I guess I would say we are a volunteer organization and at this particular point we are going to be bringing our volunteer efforts to this activity to go ahead and put it tog ether. I guess when we get into it, if it starts to look like it's a very valuable process, we may be back to discuss things with you, but at this point I think what we want to do is to do our best effort based on our volunteer efforts. Borton: Okay. Thanks. Bird: Any other questions? Steven, go ahead and go into your recycling. Cory: Okay. So, a majority of the members of our commission were on a sub committee that went ahead and picked up the issue of the community recycling fund program in the fact that it had not been having any fund in flows. This has generated a -- this residential recycling program conditions report, which I will go through at this point. How do I advance the slides? Holman: Should be in the lower left corner and tap it with the pen. Cory: The program has been characterized -- recycling in Meridian has been characterized in three phases. We started recycling back in October 2000. It was launched by resolution of the City Council. This was a time when we had blue bins out on the counter -- on the curb sides and the ratepayers went ahead and sorted out their materials into different bags or items and put them in the blue bins. At this time SSC contracted with Western Recycling for the delivery of those recycled materials to mills. During that time period through July 2010 we achieved about 40 percent participation in the households. The initial portion of this SSC went ahead and surveyed the members of Meridian City Council Workshop March 8, 2016 Page 14 of 55 our community who said that they would be willing to go ahead and pay for recyclable materials to be collected and so SSC initiated a fee of two and a half dollars per household per month for collection of the recycled materials. Because of the extensive growth in Meridian during that time period, the amount of money collected from that rose from 36 -- 360,000 dollars up to about a million dollars that were -- that was specifically for collection of recycled materials. During that time period bailing material and getting it delivered to the mills cost about 55,000 dollars at the start and ended up at about 113,000 dollars. Commodity prices during that time easily covered all of those costs, roughly maybe bringing back 500,000 dollars and allowing for the coverage of the processing costs, household hazardous waste activities, and returning enough to allow the community recycling fund to receive about 100,000 a year. By the middle of that the market started to sour and we were not getting the in flow to the fund. So, in 2010, second phase started for a number of reasons. We wanted to go ahead and automate the process and develop a single can commingle stream. That activity was launched by resolution of City Council in 2010. The contracting with Western Recycling to go ahead and process and deliver the materials continued. By virtue of that change to the single stream, participation jumped way up and, you know, we were seeing about 85 percent participation of households in recycled -- and collecting recycled materials. Based on CPI adjustments, the amount of money collected per household rose from two and a half up to about 336 per month. So, that the collection costs rose from a million to about a million one hundred fifty thousand. But during that time period, based on various economic issues, we saw the processing -- well, at the start of this we were actually having a net profit from the sale of the commodities, minus the cost to get them delivered of 24,000 dollars. By the end of that time period we were losing 62,000 dollars, which was covered in the ratepayer costs or subsidized by Republic Services. Phase three saw changes over at the material recovery center facility. This is actually something from the EPA that kind of identifies what a materials recovery center is. Basically materials come in one side and they are sorted out, so that the individual streams can be sold at a higher rate than the combined materials would be, separating out plastics, cans, paper, all the fiber activities, those are activities that we do here in this valley. Obviously, if someone were taking all of the trash we would have the opportunity for composting and other activities. It was under this time frame that we started the sub committee to look at the fund and it was quite a very advanced time at that particular point. A number of activities were occurring coincidentally. China created something along that they referred to as the Green Fence. They, basically, were looking at the materials that were shipped over there and decided they didn't want as much trash involved with the recycled materials that they were taking and increased the standards that they were enforcing, such that if you had too much contamination in the material they would refuse the delivery and whoever had shipped it over would be stuck trying to find a ship to bring it back and that's a very difficult activity. We also had a number of port strikes that occurred and so movement of this material internationally completely shut down. Seattle, San Francisco, Los Angeles and their materials started to come back throughout the intermountain area and the number of mills that we had available to us to be able to deliver materials reduce d significantly. The price of oil dropped significantly to the point where -- similar to glass where it's cheaper to go ahead and get new sand to go ahead and make glass, rather than to recycle glass. Plastics also were in the same situation where it was cheaper to make plastics with oil Meridian City Council Workshop March 8, 2016 Page 15 of 55 rather than to go ahead and recycle plastic materials. All of those activities have bro ught a number of municipalities into looking at their recycle -- recycling programs. So, all these were external to Meridian. And during this time period, then, we went to a point where the Western Recycling -- the materials recycling -- the materials facility was taking a single stream and in an automated fashion unmingling the material, which was very good at that particular point, because being able to deliver the -- the streams of just cans and paper and such made it so that we got a lot more from the mills. But, of course, that automation process required significantly more expensive activities and just to go ahead highlight that time period, we are still running about just 86 percent participation. The collecting costs about a million one hundred seventy-five thousand, but the net for processing the materials was 81,700 loss, which was less than what it would have been if we had continued the single stream process. So, just to go ahead and put a fine point on the collection costs, obviously, the majority of this is the expansion of Meridian. The routes that are necessary for collection of the recycled materials grow and the costs track the amount that the ratepayers were putting in pretty consistently -- the ratepayers are highly invested in the collection of recyclable materials at this point. We still -- well, we still have the external issues that are coming in adding to that cost on the processing to -- and so the -- the conclusions the report had was, first off, that participation has showed s teady increase during all these phases, running at about 85 percent participation and costs have grown pretty extensively through that time period. Going forward means that there is not much more gain in volume. As far as incremental efforts with Meridia n, if we go ahead and do certain activities and have a limited amount of growth on this, we are not going to change things very much in terms of the fact that we have more expenses than we get back from the mills. On the other hand, if something were to happen at the county level and there was a huge increase, a lot of the costs that we have in the processing were fixed and so the -- there is possibility that if there was a huge increase in the material, you might be able to get the costs in line. But that's something that we are dependent on the county and the county is discussing activities of a countywide education process to try to increase the amount of recycled materials that are collected. We are going to -- those discussions those are occurring at this particular point, so I will have to keep you informed as to how those develop. Other ones -- we really want to point out the fact that we had not really had a good documented history of the recycling program here in the city and as a baseline for understanding where we are at has been a very valuable process and as painful as it was shifting the hazardous waste program costs from the recycling side over to the ratepayer, has bought us some time for the recycling program to hopefully see some return to markets for commodities in the years. And we are seeing benefits already from the project that we -- from this report was realized right off the bat that the trash -- the residual material that the -- because of them are -- the roof was having -- should be charged at a different rate. That was reduced. And so similar activities to that have occurred affecting our costs. We found that a lot of the other things that we suggested -- the time wasn't right to go ahead and bring those forward at this point. For example, like I said, the county seems very active on a countywide activity for educating people on recyclable materials and so we need to wait a see how that plays out and as far as some of the other recommendations in the subcommittee's report, we think those need to wait and, then, the respective stakeholders need to develop buy in from the -- all the Meridian City Council Workshop March 8, 2016 Page 16 of 55 stakeholders and bring those up individually to you if we are going to pursue them. And with that I will stand for questions on the subcommittee report. Bird: Council, any questions for Steve on the recycling? Milam: Mr. President? Bird: Mrs. Milam. Milam: Great report, Steve. Thank you very much. I just mainly have a comment. I think it's pretty phenomenal that we went from 40 percent recycling to 85 percent recycling in a period of ten years and I'm all about recycling. So, you know, keep up the good work on that and did you say that the county was going to do education regarding contamination of recycling or just to get people more -- to get more people recycling? Cory: Thank you, Councilwoman. Yes. The county received a report from a year ago on the waste that's being delivered up to the landfill and found that for the amount of material that's collected for recyclables there is an equal amount that's still in the trash going up there to the landfill and so the county has, in the interest in telling people what can be recycled and how to keep it clean, so that it doesn't cost so much to go ahead and process it, just as much as each of the municipalities do and so at the January meeting we talked about some kind of a program -- cooperative program and there was universal agreement by all the municipalities, the counties, and the companies that are involved in the activities here and so at this meeting in April we are going to start discussing the details of an education process that would be addressing those two aspects, contamination and trying to increase participation. To go ahead and add a little bit of details, not only did we jump from -- well, as a result of jumping from 40 percent to 85 percent participation at that particular point, we went from 2,000 tons of recycled materials collected to 4,000 tons collected. So, indeed, people find the ability to use this single stream combined process for delivering their recyclables much more convenient and that in itself doubled the amount of material that we have been able to divert, so -- Milam: Thank you. Mr. President, one more comment. I just wanted to thank your team for all of the efforts that has gone into this, because I know how much it has been and you have all done a really, really fabulous job. Thank you. Bird: Anything else? Cavener: Mr. President -- or Mr. Chairman? Bird: Mr. Cavener. Cavener: Steve, this report that was put together, there is a lot of data in there and I appreciate the significant amount of information that's in there. A couple points of clarification I'm hoping you can provide . If I'm not mistaken, Republic collects all the trash and recycling in Ada and Canyon at this point; is that correct? Meridian City Council Workshop March 8, 2016 Page 17 of 55 Cory: It's not complete. Kuna does it's own collection and has its own service, but -- and I should say but excluding that -- okay. Okay. So, unincorporated Canyon county is also separate. Otherwise, yes. Cavener: Great. The report that you provided to us, who was the group that put that together? Was that -- was that SWAC? Was that a report that Republic put together? Where did -- who worked on all this data point? Cory: It was done by the members of the commission. A sub committee of members of the commission with significant input from Republic Services and from Western Recycling and various stakeholders throughout the valley. Cavener: Mr. Chair, a couple other questions? Bird: Yes, Mr. Cavener. Cavener: One of the pieces that was pretty startling for me was our significantly high percentage of dirt or stuff or that shouldn't be in our recycling and I'm curious did -- was there any perspective or suggestions as to what needs to occur to get that number down? I know that you cite in here Seattle is like at five percent and we are at 14 percent. I'm just -- I'm curious as to what we need to be doing as a community to get our numbers better. Cory: And the answer is is that we need to be a little bit more diligent in what we actually put in the cans, you know, that -- what we rinse as far as rinsing our plastic bottles, rinsing our tin cans and such. When we got a pizza box, taking out the liner that's got the cheese or whatever on it and various other activities. As it turns out, part of this is film and other plastic that can go ahead and get entangled in the automated process for splitting out the process. So, not using plastic bags, not using -- not putting the six pack ring holders into the -- all that needs to occur and we feel it's, basically, something that we have not communicated well to the citizen and the ratepayers and this is a county wide issue. So, that's why we think generating a countywide program, because all of the recycling is going through the Western Recycling and improving that countywide is a very good activity. We understand that we will probably have the same message , but there will probably be a different way that it's presented in the communities. Boise seems to feel that they get a great deal of benefit by having little snippets before films at the theaters, they do a lot with their Twitter feed and push activities . We, ourselves and Eagle and I think Kuna feel that they do better with billing inserts and something like that would be posted up and could easily be a webpage either on the cities or with Republic Services to -- but the message is going to be consistent regardless of which way it's being communicated , it's just that it will probably be a little different how it's presented throughout the county. Cavener: Mr. Chairman, one more -- Bird: Go ahead. Meridian City Council Workshop March 8, 2016 Page 18 of 55 Cavener: Steve, you indicated the countywide buy in and I'm hoping maybe you could expand on that a little bit more as far as what is it that you're really looking for from -- from stakeholders to, quote, unquote, buy in? Cory: Well, what I -- I think what I was referring to is the fact that there is a lot of things that we need to do for our recycling stream countywide that we need to go ahead and get involved in this education process, having a cleaner stream that's being delivered, but above and beyond that there is a lot of minor activities, too, that -- that we need to work with. For example, anecdotally, businesses want to keep their break rooms clean for their employees and so in their cases if they are going to set up a recycling area there, they want to go ahead and use a plastic bag to go ahead and catch anything that might go in there -- that's still in the bottom of the pop bottle or something else, but somehow when that gets delivered we need to not have that plastic bag available. There are a wide swath of options. There is a -- a process for opening bags and getting the material out versus the concept of maybe there is a different way to collect those materials, but not have dirty bottles or whatever else within the break room area. You know, we need to work with the stakeholders on those issues to find out which is more acceptable and have some kind of a uniform recommendation to people and there is a number of little activities like that, like break room setup. Cavener: Okay. Thank you. Bird: Any other questions? Steve, thank you very much and go back to your -- your partners and tell them -- thank them very much for all the work -- hard work you guys do. Cory: I will do that. Bird: Thank you very much. Cory: Thank you so much. F. Valley Regional Transit 2016 Service Change Proposal Bird: Okay. Valley Regional Transit 2016 service change proposal. Margaret, are you -- state your name, please. Havey: Good afternoon, Council members. May name is Margaret Havey. I am a service planner for Valley Regional Transit. We are here to talk to you today and update you about some of the service changes that we are looking for the inter-county fixed line system. The origin of this project was -- we really needed to restructure our routes in Canyon county and all of our inter-county routes start out of Canyon county. So, we decided to look at each system and see how we could more effectively use our resources and also update our routes with the new developments that have happened in the areas. We are assuming with all of these scenarios that we are using the same amount of resources, the same amount of buses, same contributions from all of the stakeholders in there. Today I'm just here to give you an update on what our group has put together for Meridian City Council Workshop March 8, 2016 Page 19 of 55 the proposals and how this is going to unfold over the next year. Right now our current conditions are for Canyon county local services we have five local fixed routes and those run Monday through Friday and we have inter-county service that runs Monday through Friday on five routes. Most of them travel through Meridian and stop in Meridian, but there are also some other ones that either express pass to or go on Highway 44. So, the main issue that we are trying to address with these scenarios is on time performance of the routes. There is limited resources that we do have in order to operate them. There is limited frequency in the neighborhoods and on the inter-county routes. In the midday there -- it can be a couple hours between an inter-county bus and in Canyon county we have duplication of service on Nampa -Caldwell Boulevard. This is our current system map. You might have seen it before, but it shows all the different route options that people have in order to get around between -- in the region on the western half. To develop these scenarios we had stakeholder interviews, both the public and private entities. We interviewed large employers like Blue Cross of Idaho here in Meridian and also Scentsy. Meridian Development Corporation, city planners and I think all in all about 20 stakeholder interviews. We also put together a technical committee with city and county staff. We had Meridian planning staff who attended to look at some of the performance data on the routes to see how we can rearrange things and, then, we also took some -- some rough suggestions from our operations staff. They are the ones that deal with our customers and, obviously, know where they want to go and how they need to get there. So, our five inter-county routes are the 40, the Nampa-Meridian express right now and the 42, Nampa-Meridian limited stop. We also have a Caldwell express that stops just in Caldwell and, then, bypasses Meridian. We have Highway 44 express that goes through Middleton, Star, Eagle and into Boise that way. And, then, we have BSU express that goes between the CWI campus in Nampa and it goes straight to the BSU campus and that's designed for students. And as I stated earlier, one of the things that we are trying to address right now is the limited midday service as most of the people who ride these are professionals, commuters, who use this to get to their jobs in the downtown core in Boise and if they need to get a bus back they might be out of luck for -- for a couple of hours if they need to. So, we were trying to address that in thinking how we can even out that service span. Thanks. So, in case you haven't seen a map of the 40 Nampa-Meridian express, it's our most popular inter-county route. Right now it starts at the Happy Day transit center, it goes through Nampa, stops at CWI. It has two sets of stops in Meridian. One is the Ten Mile -- the new Ten Mile and Overland park and ride and, then, one at -- in front of the Lowe's and Wahooz on Overland Road and, then, it gets -- and then it expresses into Boise. Those are pretty popular stops on the route. I would say we have -- we have some stop usage information. I would say it's about 20 percent of the total route ridership is from those Meridian stops. The route 42, the more limited stop options -- this is not an express bus by any means. It makes quite a few stops throughout the City of Meridian. This is from our realtime bus locator, which you can view, but the little blue dots are the current stops and we are also looking at the routing of these buses through Meridian in this process. So, when I talk about these inter-county scenarios, right now we are just looking at the routing and the route structure in how it would serve people. Once we get a little bit more direction on these -- because we have a couple different scenarios, just two for the inter-county, but we have a couple more for the Canyon county service. That's when we will start putting together the schedules and the Meridian City Council Workshop March 8, 2016 Page 20 of 55 actual corridors and path that the bus takes, but right now we are looking at the pros and cons of each of these scenarios. This first one combines all of the inter-county routes, except for the one that goes on Highway 44. So, the 40, the 42, the 43 and the 45 and it would have one consistent route, so there would be more trips to choose from. But there are tradeoffs, obviously. People who ride from Caldwell would need to transfer at the Happy Day transit center or somewhere else down along the line in order to catch an inter-county bus and it would make more stops for them. For the City of Meridian this would use the resources that we use for the 42, which is the one that goes through the business park over here. The tradeoff would be that there would be more express trips that stop in Meridian. The second route structure that we are looking at is a hybrid between that extreme of combining all the routes and what our current service is. So, in this one route 42 would stay mostly as is. We would reroute it to try to serve a few more destinations in Meridian based on recent develops in major employers, but the express inter-county service would start in Caldwell just in the peak periods and, then, go all the way to BSU along the current route 40 routing. Just in the midday there would be a little -- we would have -- we would do our best to stretch that -- those resources so there would be at least every hour service on the inter-county, which there isn't now. But that would go between Nampa and downtown Boise. Right now we are about halfway through our public outreach in trying to reach out to our riders and talking to some stakeholders about what their ideas are, how we can improve our service. We put up a webpage, so if you want more details or a map that you can blow up and look at, it's on valleyride.org. We have the online survey and information in English and Spanish. Last week we had three open houses slash public hearings, which were fairly well attended. We had some -- some good testimony from current riders -- the inter-county riders are very -- very dedicated and opinionated and -- but it's great to put a face to the people who actually ride our buses. So, we have had, you know, the e-mail blast display ads and this week we are doing a round of city council presentations to keep you up to date on what we are considering doing. This comment period closes on March 13th, which is this Sunday and that's a public comment period just for general comments about these route structures. The more expanded project scheduled is once we have these initial comments we are going to put them all together in a summary report for the Valley Regional Transit board and they will give us some direction on which scenarios we should develop further based on what our resources are. We will do some more public outreach after that to determine which -- what trip -- what times and what stops work better for people and so we will really be able to hone in on that sort of -- those sort of details afterwards. And even these changes, if there are any to the inter-county would be implemented this August. And that's all I have right now, but I will be glad to stand for any questions. Bird: Any questions, Council, for Margaret? Cavener: Mr. Chair? Bird: Mr. Cavener. Meridian City Council Workshop March 8, 2016 Page 21 of 55 Cavener: Can you share with us what the feedba ck has been from the public outreach thus far, what are -- where each route kind of ranked thus far from the public and what are some of the reoccurring comments that you're hearing? Havey: Sure. Thank you, Councilman Cavener. We have gotten a pretty good response so far, about 170 people have filled out the survey. I don't know, probably another 70 e-mail comments and for the inter-county service the vast majority of people like the service how it is. It's -- change is hard and so they are used to -- used to the trips how they are structured now. It's a little hard for our current riders to react when they don't know what the exact schedule would be, so it's been interesting explaining to people how we are just looking at the route structure right now and, then, we will have schedules to present to them. We do hear quite a bit that they -- they do like the tradeoff of having midday service, but the people who live in Caldwell do not like the idea of their bus stopping more often, because right now they have a really great express where it just gets right on the freeway. So, it's a tradeoff for sure. Cavener: One additional follow up then if I can. Bird: Yes, Mr. Cavener. Cavener: I assume one of the reasons behind kind of modifying these routes is to try and grow ridership. Havey: Uh-huh. Cavener: And so my question is do you -- have you been able to articulate what you would hope to grow ridership by, recognizing that there is some people that you would most likely maybe lose if there is a change? Havey: Right. Councilman Cavener, we are -- so, since we are using the existing number or resources that we have -- and that means that it would be the same number of trips, they just might be reconfigured, it might be kind of a wash. We have such a limited system that doing trip modeling, like forecasting, isn't really feasible with such -- the small amount that we have. Depending on -- we have been working with Kittleson and Associates to do some of the data analysis and they did some preliminary ridership forecasts. I don't think I have that with me right now. Because, obviously, there is -- it might be a wash of more people would ride if it's more consistent, but, then, some people might not ride, because it's less direct. Bird: Any other questions? Thank you very much, Margaret. Havey: Thank you for having me. Bird: We appreciate it. Thank you. Hood: Mr. President? Meridian City Council Workshop March 8, 2016 Page 22 of 55 Bird: Yes. Hood: Before -- before you move onto the next, I just want to -- because the transportation commission heard a very similar presentation yesterday and they made a motion and a soft recommendation, it was a little bit painful, but they did and so I thought I would share some of the dialogue from them and they asked me to forward on a soft recommendation to you all. Bird: Sure. Hood: They actually preferred route two, but as Councilman Cavener pointed out, that was -- again, the soft part of that is not knowing ridership, not knowing some of the feedback from stakeholders, just on the face of things, they tended to like two, because it was kind of the best of both worlds. You increase frequency, but you st ill came into Meridian a little bit and, you know, went up the Franklin corridor and kind of hit some of those -- it wasn't just a park and ride service. So, again, it wasn't anything where they were like absolutely scenario two, but -- so I just thought I would put that out there for you all again, since they made that motion yesterday, so -- and, then, maybe just one more clarification yesterday. They kind of did that, because we had heard from Rhonda that you all wanted something from the city to support this. Has that changed in the past 24 hours? Are you not -- the way I heard your presentation you weren't asking the Council to endorse anything, so just wanted to clarify that. Havey: Sure. Right now we are looking for feedback, but it is information. If the Council has a strong opinion about how they would like the transit service to be, you would certainly be welcome to make those comments to the Valley Regional Transit board. That meeting is August 4th. So, sorry, not August 4th. April 4th. Bird: Anybody got a strong opinion, other than what our transportation commission and Luke? My opinion is two is probably the best. The more we can get through -- the more stops we can get through Meridian the better off it is, but, you know, is it going to work. Cavener: Mr. Chairman? Bird: Yes. Cavener: I will just -- since you asked for an opinion I will offer mine and, again, to no one's surprise it may be an unpopular opinion, but my thoughts are that we don't make a change without some type of demonstratable plan that it's going to grow ridership. I know that's something that VRT is always working on and I applaud you for innovative ways to try and find new ideas to increase ridership. I think all three scenarios don't really hurt Meridian that much, but as someone who is not an avid bus rider I don't -- I struggle with saying one option is better than the other. If what is currently existing is working for our riders, I would -- I would be cautious about changing that. Meridian City Council Workshop March 8, 2016 Page 23 of 55 Palmer: Mr. President? Bird: Mr. Palmer. Palmer: Mr. President and Councilman Cavener, if you think you had an unpopular opinion, mine is I want as few bus stops in Meridian as possible. So, that's all I have to say on that for right now. Bird: Okay. Anybody else got an opinion? Thank you, Margaret. Appreciate that. Havey: Thank you. Item 6: Items Moved From the Consent Agenda Bird: Council, didn't have anything moved from the Consent item. Item 5: Community Items/Presentations A. Audit Presentation Bird: But before we go into Department Reports, if -- with your permission I'd like to go back to 5-A. I think we need a motion to bring the audit forward in a resolution to accept the audit. All these years, 18 years, I have probably been th e one that made that motion and sitting here I forgot about it, so I apologize. Am I not right, Mr. Nary? Nary: Mr. Bird, that would probably be the most appropriate way, then, we will bring it back. Bird: That's what I -- so, I would entertain on -- go back to 5-A and entertain a motion to accept the presentation of the financial audit and have Mr. Nary bring it forward with a resolution next week. Cavener: So moved. Milam: Second. Bird: We got a motion and a second. Madam Mayor -- or Madam -- I'm sorry. Holman: I like that. Bird: Madam Clerk. Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea. MOTION CARRIED: ALL AYES. Meridian City Council Workshop March 8, 2016 Page 24 of 55 Bird: Thank you guys for my stupidity there. Cavener: Not stupidity. Item 7: Department Reports A. Mayor's Office Strategic Update Bird: Okay. Department Reports. Mr. Robert. Simison: Thank you, Council President Bird, Members of the Council. And today you're going to hear the Mayor's strategic plan update, which will also include the communications update from Kaycee here in a few minutes and I appreciate the Mayor allowing me to do this in her absence, which is, you know, the first time I have done it in this fashion, so -- so, I will go ahead and begin and we will go from there. So, for those that are -- may be watching at home -- I know you all know this, but sometimes it's a good reminder just to realize that the Mayor is the CEO of the city. The City Council is the legislative body of the organization and also the Mayor is the one who is the public face of community. In the Mayor's office we do strive to work on the vision for the city and if you can remember that was updated during the strategic planning process last year, so we try to strive to insure that by 2035 Meridian will be the west's premier community in which to live, work and raise a family. Same concept is there that's been there before, just some minor modifications to the wording. With that first it's always nice to let people know about changes in the departments. Danyele Jansen Van Beek joined the office last year just right after we did our strategic presentation, so she officially hasn't been introduced. We knew C.J. was leaving, but we didn't know who was going to be rep lacing him at that time and Danyele has stepped in to do that. For those of you who haven't had the opportunity to meet Danyele, she is our office assistant -- administrative assistant and she joined us from the Canyon county assessor's office last year. She's recently moved further out to the county. They are now out near New Plymouth and Emmett area. Her husband is -- raises cattle and she does the business side of the operation, so they need some land to -- to do that work, but she's dedicated to driving over an hour into the office each day and is generally the very first person in the office every day, so she's dedicated and committed. The things that she does -- she works with Brenda on economic development issues, scheduling businesses, special projects. Was part of the Meridian Business Day, representative from the city's side of it. And, then, she's also involved in a lot of the youth items that we currently do. The Mayor's book club she's there to assist in that. She's been helping get the Meridian Youth Farmers Market going, especially with her ag background that's been a real asset. And you will see the nuts down in the picture, she kind of -- last year we took on some efforts to enhance our appreciation of our volunteers. So, that was one of the items that she came up with was, you know, letting our volunteers know that we are nuts about them. So, we welcome her to the office, even though she's now been here for just over a year. This last year, honestly, we received some accolades. We all know about the 24/7. We have heard about that one. American we also received three recognitions this last year from community organizations, so we just wanted to take Meridian City Council Workshop March 8, 2016 Page 25 of 55 time to recognize her efforts and the acknowledgement that received from the com munity about what she is doing every day out there that people are taking notice of. Just want to focus real quick on a couple of large accomplishments this year. I titled these city wide accomplishments, because they really, you know, went beyond the work of the people in our office. It took the whole city team efforts, all the departments involved. Obviously, on the strategic plan. I worked more on that personally than probably any other item this last year. Done a lot of the coordination working with the directors in the various departments to bring that forward to you all last year with the approval on January this last year and, then, the website. You know, we started and stopped that a couple times as we had some turnover in our communications manager position, but once Kaycee came on she was able to move that project forward. Again she will talk a little bit more about that when she comes up and speaks. But those were a couple of the big things that we were proud to move forward in this last year. So, this just gives you an idea about some of the things that we do in the office. Events. Coffee with the Mayor. Town halls. Faith leader luncheon. State of the City. Those type of things. Proclamations. You hear about many of those here that come before the city and as we continue to have more sports teams -- I don't know if everyone saw, Ambrose won their first state title in basketball this year. So, I imagine we will have a proclamation coming from -- before you in a couple weeks for them at that point in time. Thirty-one commission appointments made. That number is -- as we have made changes you recall Mr. Nary brought forward the changes to how we are appointing people. We are opening that up each time, instead of just asking them if they want to serve, we are asking the community members of they would also like to serve. That's going to take on a lot more effort, because the Mayor does make sure that she interviews everyone who applies for that, as well as with the chair of the co mmission, but that's the commission appointments we did last year, meeting with the Mayor, took on -- and, then, the volunteer MYAC hours. I know you hear a lot about MYAC. I'm not really going to talk about MYAC today. Ken's not here. He's off in D.C. with them, but that's the volunteer hours that they put in in the last year. Again, just some examples of some of the things occurring in the Mayor's office. The business events. Those are ribbon cuttings. Those are the Mayor going out and visiting wi th businesses. HOA meetings that Ken attends. Faith visits the Mayor and Ken does. And, then, our constituent contacts that we were able to easily identify last year. There is many more that aren't captured, whether they come in over social media, Nextdoor -- also it's a very -- these are the ones that -- typically e-mails. And you see a fair amount of these as well through the -- that contact the Mayor and City Council. I'm going to talk about that a little bit more when we get further in, but I just wanted to give you an idea about this work in this last year. So, a couple of -- a couple of items to highlight. New special events that we have worked on this last year. I know you're -- I have already mentioned the things we already do, but the youth farmer's market, that was something new that's occurred last year. We had 12 youth vendors. A band. Three hundred people from the community attended roughly. We had partnership with the Meridian Library District. The Boise Co-op. The community garden reps. It was successful. We do have things lined up to move forward with the full season this year of a youth farmers market. As of right now we currently have a half dozen approved vendors for that to participate with the goal being 25. We are looking at a June 25 start date, which is a Saturday during Dairy Days and it will run through September from 9:00 o'clock to noon. So , we are excited about that. Also on here we Meridian City Council Workshop March 8, 2016 Page 26 of 55 had the Meridian interchange ribbon cutting event. We were proud to help make that happen this year, working with the chamber, Roaring Springs, AECOM, who is a new Meridian business. David Butzier, who many of you know, we worked -- we put that event together to do their ribbon cutting, so that was always nice to be able to help out with that. And, then, the other one, Do The Right. You have all heard about this. You have seen the videos. You know, last year we were able to do about 5,500 post-it notes out into the community, worked with the city chamber, Ben's Bells, The Village , West Ada School District. Put out 5,000 of these stickers into the community. We want -- you know, we are doing it again for 2016. We have added this year KTVB as a media partner on it. We also brought on KTSY as a radio partner and The Village will be taking a more active role in this year's event. So, more will come on that. You will see that from the kids and in various ways moving forward, but these are -- two of these -- one of these was a special item, two of these would be ongoing that we will be engaged with from our office in one fashion or another moving forward. I will also highlight two new programs that we started this last year. The Mayor's senior advisory board. Again, you heard about them at the State of the City, but so far to date they have put in 195 volunteer hours. They have done events such as a safe driving class, two CPR classes, trunker treat, the State of the City. They are currently working on the resource guide, which is a CDBG program -- CDBG funded project. They will make that available to members of the community. When we originally signed them up it was for a two year stint and so they are coming up on one year. So, this group of roughly 15 individuals will have another year before we go out and either -- to reappoint them or look for new people to get involved. But it's been a great group so far. They are meeting a lot more frequently than we thought that they would be. They are really focusing on doing things that are impacting the seniors and one of the things when we started this group we thought they would be looking at city services and giving feedback and guidance on what services -- what they think about the city services and how they impact seniors. They really haven't gotten into that yet. I would as sume that at some point in time we would start to hear some feedback and guidance from them about how they feel about the city services, but right now they have been content on just serving and that's really where they have been focused, so we are not goin g to fault them if that's where they want to put their time and energy into things. Also this last year we started Mayor Tammy's walking club. We kicked this off last spring. We did a pilot program with the schools, which I think that most of you are fa miliar with, but we did it at five schools. Mayor Tammy has committed to going out and walking with the students and this really was a result of the Blue Cross initiative where they last -- sometimes trying to get the dates right. I think it was last Oct ober they did the Mayor's walking club challenge, which really got the Mayor engaged. We took this to the next step and started working with five schools to see if they wanted to do it. The Mayor would agree to go out and walk with the schools and those schools would, basically, be in a competition within their school to see which class or which -- could do the most walking. So, it's not against other schools, but it's encouraging them to be competitive with one another. We started in earnest and a full year this year. We now have 12 schools participating -- 12 elementary schools participating in Meridian with 6,900 students. So far they have walked 57,758 miles. The sponsors for the program -- we have Primary Health, Boise Co-op, and the money that the Mayor won from the Mayor's walking challenge that she did through Blue Cross of Idaho and Fleet Feet, while not a dollar sponsor, is looking at being involved in Meridian City Council Workshop March 8, 2016 Page 27 of 55 helping make these events special for the kids. So, the Mayor will be going out and doing walking during the month -- right after spring break through the end of the year, you know, so if you ever see her running late from coming into the budget meetings that you guys will be doing, there is a chance she's just coming back from walking with one of the schools. So, that's been really exciting and I wanted to say thanks to Danyele for really helping get that program going, working with the schools and the partners through that process. So, looking back, last year when I came before you I highlighted these were the items that we would be focusing on listening tours, Do The Right, Youth Farmer's Market, Mayor's walking club for kids, High Five grant canopy, department training, customer service, strategic plan implementation. We were able to hit m ost of those. We really didn't get around on the department customer service like I had hoped to do, but through some of the actions with the directors, talking about the CARE values and internal and external customer service I see that being something we really try to focus on in this next year, just meeting the expectations about what the departments have for engaging with customers and hearing back from them. I'm still going to touch on that. I guess I will just move right into that component moving f orward, because it really -- part of the -- the thing about the constituents. I mentioned earlier 188 constituent inquiries this last year. Customer service. One of the things that has always been a challenge in the Mayor's office is keeping track in a meaningful way of those that contact the office. Tracking it from when it came in to when it gets routed to being closed. While, true, the city's investment in Accella and with the wide work of Kristi that she's been doing up there in that department, we are going to be exploring using Accella for a CRM customer relationship manager system. While Accella has a module that could be purchased, we believe that we can modify some of the other ones that are already in place, either using the building services or code enforcement, using some of those that are in -- in place to create a CRM system that will really allow us to better track . What we have being trying to use is called Business Contact Manager, which is the Microsoft Outlook add -on, which, basically, just crashes and freezes your Outlook consistently and can make it difficult. If you ever want to hear frustration, spend ten minutes with Peggy talking about what it does to her computer by trying to do that. I mean Excel Spreadsheet you could do it, but it's really not what you're talking about in order to do that, so we are hopeful that -- I think this is part of the city's vision when they looked at Accella many years ago, because the reality is is that if we do this right and you start looking at stuff -- what we often see at the Mayor's office and why this really matters -- we get the calls after they have called billing and we get the calls after they have called building, after they have called the police department, and typically, you know, at least a third of our calls are from people who have already tried someplace else. Well, if we can get the other departments to start utilizing the system, going back to the training, logging the information when they make the contact, we can see it as well and it will help us not always have to recreate the wheel of Peggy going and documenting and, then, sending it out to everybody else and they saying, well, we already had that conversation with that person. So, hopefully, we can work as a city in our process for that and also just help us keep track a little bit better when people are talking in various places about different things as a specific address, you know, it will help us. So, that's one of the things that we are looking at doing this next year. You can see a lot of the other things on here. Chinden Boulevard, US 20 -26. You have heard the Mayor talk about that as a priority. My time table and Caleb's time is spent Meridian City Council Workshop March 8, 2016 Page 28 of 55 on that. Really, the strategic plan, that's -- you know, since it's been implemented I know we have been looking at what that will mean in terms of budget enhancements for this next year. The Mayor's office will meet -- get together in a couple of weeks, we will sit down and we will say what does that specifically mean to our depa rtment as well. Right now if you look at the strategic plan there is 18 total items which are assigned to the Mayor's office lead in that. I will tell you with a staff of four, including the Mayor, that's not a lot of people to do 18 -- be the lead on 18 items. Most of those are -- at least half of them are city wide initiatives that you have to have someone as the lead, so the Mayor's office was placed on that. I'm not expecting to be the lead on all those, but some of them are not and so we will sit down and we will figure out where -- who in our office can take on what responsibilities and -- as it relates to that. We have 18 items. Eight are high, six are medium, four are low. We also -- we are going to look at what -- see what they are pursuing options related to funding for needed schools. Growth is an issue. Our community has said it's an issue. Schools are an issue. Bonds. Levies. So, we are going to continue that conversation. I have heard a rumor that there may be an interim committee being formed this year by the legislature to look at school funding and they expect to be two years, which is a great possibility. I haven't heard that confirmed from a legislator. I got that second hand. But just the fact that it came up in a social se tting I was pleased to hear that that might be the possibility, because I have wanted to have some of the legislators, beside Senator Winder, looking at this issue with us from around the state. The seniors are going to be looking at the -- developing the resource guide as we talked about and on here you see the Welcome to Meridian signs. We have two that are hopefully going to be built this year. We have two the developers are doing. We have two that the city is looking at doing. One of them we almost got the agreement finalized with St. Luke's. So, that one we hope to move forward, we are trying to get a second one as well on Eagle Road there that -- when you head south on Eagle Road at the same location, we would like to do them both at the same time to try to get some cost savings with the sign companies and other people's time and involvement, but I imagine we will see an enhancement next year for additional one to two signs in the community to continue that process moving forward. So, with that that's where we are. I want to thank Peggy and Danyele for coming down here. Ken and the Mayor, if they are watching in Washington DC -- I doubt that they are, but just in case they might be. But I'm here to stand for questions before we turn this over to -- and I just want to say actually one more thing that I skipped over earlier. One of the things I would like to point out that -- what you may or may not realize is how much of the things that we do are actually funded by members of the community and, you know, I know the State of the City we took a real opportunity to thank all of our businesses who support and sponsor that. You heard me talk about the walking club, folks who sponsor that. You know, many of you go to the faith leaders luncheon that is sponsored by members of the community, FSA donates the food each year. Our book club is done by sponsors from the business community. MYAC is back in DC right now. A majority, if not all of that will be funded by members of our business community through their fundraising efforts through -- both from the project that they did, as well as their Ball at the Hall and the other things that they do to raise funds. So, a lot of what you heard about -- and even the youth farmers market, that was money from the Blue Cross of Idaho foundation grant and we receive 20,000 more when they close that out that they have provided to us that we will have a discussion about again Meridian City Council Workshop March 8, 2016 Page 29 of 55 when we get away for our retreat to see if there is ways we can put that towards healthy initiatives, but a lot of what we do is funded by members of the business community and citizens. So, I just want to take this time to recognize them and let you be aware of that aspect and with that you will see four budget amendments from me here in the n ext probably month or so for all the funds that have come in for all of those items to help insure that they are paid for appropriately. So, you don't have an audit finding, so -- and with that I will stand for any questions before Kaycee -- turning this over to Kaycee. Bird: Council, any questions for Mr. Simison? Milam: Thank you, Robert. Bird: Thank you, Robert, for all you do. Emery: Good afternoon, Council. Thanks for this time before you. I'm going to give you a highlight of communications over the past year and my goals for the next year. My presentation was 30 slides and we have cut it down to 16. So, for the first time in my life I made notes, instead of -- so usually I like to talk off the cuff. So, I will try to stick to the notes, so I stick to time and be respectful of our time here and don't take the next hour going over all our communications stuff we did in 2015. So, our goals in 2015 that I discussed with you last year were to build awareness and increase external reach and I'm going to go through the ways that we achieve these goals in more detail in the following slides, but I just wanted to give you an overview on this slide. To do that we increased our presence on social media. Most of our staff doubled on all social m edia channels. We launched Welcome to Meridian, the video for new residents. We launched utility billing inserts and updated the website. To increase internal reach, that was another one of our goals. We added employees to the newsletter and press release mailing list and began sending weekly video updates -- our TWIM updates to employees and to protect the brand and keep our message consistent we developed social media best practices for the city. Implemented a set process for departments and how they can include the communication manager in their review and that's gone really well. All right. So, I will try and speak to -- I'm going to have a lot of numbers on these pages. I got a little carried away with the matrix. I'm not going to go over all of them, but I can e-mail you this presentation after I'm done. So, our goal for 2015 were to increase Facebook likes to 5,000. Last I checked we were just about 3,700. So, we did not achieve our goal, but I'm still going to raise our goal for 2016 and that's at 7,000. Our reach is right about 1,600 and I'm going to take that above what my goal was for 2015 and shoot for 2,500 in 2016. Why Facebook is so important is because it reaches so many demographics. It's the one social media channel where you're reaching the most ages. These numbers I'm showing you to are just for the Meridian City Hall page. We have the 21 Facebook pages that are connected to the city, so I didn't go through and get you all of those numbers. Mind you when I first got this job my jaw dropped when I heard that we had 21 pages for our city. But a lot of those are parks and the reason we do that is people tab a park and, then, you have more control over what they say on that park page, instead of having other people create a Kle iner Park page. So, it makes a lot of sense, but it does sound like a lot of pages. And also on this reach -- reach is how many people are seeing our posts, so a lot of times that's even Meridian City Council Workshop March 8, 2016 Page 30 of 55 more important than our -- our likes and that's on a daily reach. So, we are reaching about 1,600 people on average each day with our posts. Let's see if this video is going to play, because I wanted to show you that video is king on social media, so we have actually been uploading This Week In Meridian directly to Face book. We upload it to YouTube, to share on Twitter and, then, it goes directly to Facebook and it's averaging about 100 views, which is great. And, then, I wanted to highlight so I -- this is -- I'm going -- I'm branching out from the Meridian City Hall page, because the number one post of the year, surprisingly, came from the Meridian Fire Department and it reached over half a million people, 36,000 views, 118 shares, and the chief -- they post so many educational videos all the time and the chief and I were just blown away that this is the video -- let's see if it plays. Well, I don't know if it's going to play, but -- oh, it's going. I just got impatient. Well, anyway, a video of dancing stuff animals was the video -- the top video of the year at their white elephant Christmas party. So, basically, at that point I just threw out the social medial best practices and said I don't get it. I don't know. No. Just kidding. But you can see we do get engagement on our -- on our posts. So, let's take a look at Twitter. Our goal was to increase our followers to 5,000. We did meet our goal at 5,100 and our goal for 2016 is 7,000. So, when I talk about doubling your stats, I show those down there with impressions and what an impression means is a Tweet has been delivered to the Twitter stream. Twitter is a really good place for us to drive our messaging with businesses and the media. So, that's a really important place for us to be. YouTube is one where we went from -- we were -- I wanted to increase the average views of This Week In Meridian to -- up to a hundred and we now are getting 139. Our most popular Christmas TWIM where we told people where to go see Christmas lights, that was 228 views and that doesn't account for the views we got on Facebook . These are the views from our website and from YouTube. And, then, in 2016 I'd like to see that go up to 200 average views. So, these are just some more stats where you can see we more than doubled our views and our watch time and, then, the top five videos might interest you. The iClick was number one. Do The Right. Welcome To Meridian. That's the first one we put up. We actually added another one and I will talk to you -- but with the number one statistic. I will talk to you about that later. B ut those views are actually higher when you combine the two. Cable One Movie Night . Thanks to those who participate in that. You got a lot of views. And budget workshop , which was a little surprising to me, but that takes us -- oops. I missed one. I went too fast. But that takes us right into our next slide where we talk about live streams. We have really tried to bolster our live streams, because we want to make it so that if people are at home they can be part of this process. So, we have gone from -- on City Council meetings we have gone from averaging about 11 views during the Council stream -- I'd still like to shoot for 25 next year. And, then, post meeting we getting about 62 average views and I'd like to shoot for 85 average views on that. This down here just shows you some other things we streamed. We did move our stream off of where we had it onto YouTube this year and that's so that more people could watch it on their mobile devices. The old streams service we utilized you could only watch it if you had a desktop or a Windows phone. So, that made it a lot more -- it made it just a lot easier for people to log in and they can watch it right on their phone, which I have done before. So, you can see the budget workshops have quite a few views and Robert asked me -- he said where do those numbers come from? Well, I was like, yeah, a lot came from the employees, but, still, that shows that we are serving -- we are serving the public Meridian City Council Workshop March 8, 2016 Page 31 of 55 by putting these on the live stream. So, they have that option. And, then, real quick LinkedIn. We have 440 followers. Didn't quite make our 500 goal, but I'm shooting for 600. We are posting job postings on there and different -- we posted the Welcome To Meridian video, because people may not know we have got residents there, businesses there that may not know the services we offer to them. On Nextdoor -- this is Ken's and he has done a fantastic job. This is a real -- Nextdoor is really popular. A lot of people are on Nextdoor in Meridian. Nine thousand, two hundred and seventy-seven households and, then, 105 neighborhoods launched. So, really good effort by Ken on that one. And half the households in Meridian, that's our goal for next year. So, the 13 to 14 thousand. And we can do it. People love Nextdoor. So, we launched Welcome To Meridian. We completed Welcome To Meridian videos. One was with the overview with the Mayor. You guys saw that one in the testimonial video. We utilize the videos in multiple arenas, on the website, at the State of the City, social media, and the feedback has been very positive. In fact, you can look at the testimonial video there where the Welcome To Meridian video had 617 combined video reviews. The testimonial video was one of the top Facebook posts on our page , over 37,000 people reached. Fourteen thousand views and 123 shares. So, with that we thought, well, this is something people really want to see and so it played right into the pilot program we ran with Welcome To Meridian and we developed -- we had the thumb drive sent to new residents. These are brand new residents. Not people who moved within the city. And they receive many items on that thumb drive to help them get acclimated with the city, including the Welcome To Meridian video. I had so many people come up and tell me who saw that video that they didn't realize some of the services we offered. So, it really has educated a lot of our current residents and our new residents. So, obviously, we are going to be hoping to put the -- continue this program. It supports the initiative of responsive government and in 2016 we hope to gather more feedback from people who receive the thumb drive. Okay. We also launched Utility Billing inserts. This is just one more way we can reach our audiences, because we have some who aren't online at all. Aren't receiving e -mails, so we have to -- we have to reach our audiences where ever we can. And this has been great. It's gone out -- it goes out quarterly. Our first one went out in October and we also post i t to the website and share it on social media. So, we are getting it out there in a lot of different ways. The City of Meridian website. This is the big one. This was a huge endeavor. We deployed it in early September, so just past our goal of August, and you can see the page views are up and our goal for 2016 is 30,000 per week. But our website gets a lot of traffic. The page views were up 2.9 percent in 2015 and unique page views, which means they are -- it's a different user, that was up 3.66 perc ent. So, our redesign -- and just so you all know -- didn't just include the look, we also made the site more mobile friendly and simplified the menu, creating greater consistency and making it easier to locate information on our page. We learned a lot in the redesign process when the changes that were proposed could not be implemented with our CMS, so there was a lot of learning curves during that process. And this is the number one place where we are seeing people get information according to the staff . But we are limited in what we can do with our current users. So, we have developed a best practices for those -- for the updated site and I believe the site would look better as a whole and be more functional for all if we did have a dedicated employee focused on it. So, I think that there is a lot of growth that we can -- a lot of room to grow in our website. It is redesigned. It does work great, but there Meridian City Council Workshop March 8, 2016 Page 32 of 55 is a lot that we can do with it from here as well. And just so you know, we have had two cities reach out to us asking us who designed our website. So, I think we did something good. We have increased the employee reach. Again, we are sending This Week In Meridian video updates and those are getting more views. Press releases and also the e- newsletter. So, press release is, by the way, really important. If we are letting the media know what's going on, we have to be letting our employees knows what's going on. So, I think that one was a really important add. The e-newsletter stats, while I'm talking about employees I want to just give you an overall -- our campaigns average -- we send that out every other week and it's an 18.4 percent open and industry average is 15 percent, so we are doing okay on that. I still have a goal of 22 percent fo r next year. Now, if you look just at employees -- I just pulled them. Their average is about 92 open out of the 323 employees we have on there, so that's a 28 percent open rate. So, I'd like to increase that to 35 percent, just so that we know we are keeping employees in the know. All right. I probably better make sure I'm sticking to my notes here. Okay. Looking ahead to 2016. I have already begun meeting regularly with directors in order to make sure I'm supporting their initiatives and that I'm covering all of their announcements that they have and that I can take a more proactive approach to communication and maybe things that have slipped through the cracks in the past. So, those monthly meetings have been very helpful. And some they are qua rterly, just because of the department, they don't have a lot of communication updates, but it's been fantastic. We are also trying to work on building community through our communication this year , I call it The Year of Connecting. We launched Ask Mayor Tammy on social media. So, the first Wednesday of every month we have Ask Mayor Tammy on Facebook. And, then, we have also launched Ask Mayor Tammy on the Mayor's office home page. We got this idea from Fire. They launched Ask The Chief. It was doing really great. We launched Ask Mayor Tammy. We have gotten three e-mails in the week and a half since we launched it. So, clearly people had questions for Mayor Tammy and they are liking that link, because it's -- it must be easy for them to find. We put it on the home page of the Mayor's office. So, my big goal for building community is to launch hashtag mymeridian. It's a campaign designed to showcase what it is that makes Meridian the number one place to live in America. It also will help with that initiative of being a more responsive government. It will help us see what it is that makes this community mymeridian for people here. So, I got the idea from hashtag idahome that you see all over social media and I thought why not start asking the community to show us their -- share their pictures and their videos on social media with the hashtag mymeridian and we want to see what your Meridian looks like. It's dancing in Kleiner Park in hashtag mymeridian or a hashtag mymeridian looks like this. So, the goal is to build community, build engagement on social media and learn more about what is important to our residents, which I think is always important. We want to know what's important to them and so I'm really excited about this one and hashtags ar e just -- has proven to be really effective for us. Do The Right. That was one that really took off and we were able to search the hashtag Do The Right and see how many people participated in that event. It was really phenomenal. So, that's all I have. Do you have any questions? Bird: Any questions, Council? Meridian City Council Workshop March 8, 2016 Page 33 of 55 Cavener: Mr. Chairman? Bird: Mr. Cavener. Cavener: Kaycee, really fantastic. I -- I will really appreciate you brought last year's goals and shown benchmarks against them. I think that a lot of people come and give presentations to us could take a page out of your book and so true success based on what they told us they were going to do last year. So, thank you for that. A couple questions for you. One, when you talked about daily reach on social media, is that total number of eyeballs that have seen something that you have created, is that what you're referring to as daily reach? Emery: Yeah. So, that's taking all of -- so, I'm posting about at least one a day, sometimes two a day. So, taking those and that's the average of how many timelines or -- or people that have come to the page. It includes all of that. How many people have seen that post. Cavener: Are you utilizing paid postings? I know that it's a challenge for organi zations to be brought to the forefront, so is that a resource that you're using and do you anticipate that's going to be part of your plan moving forward? Emery: Very good question, Councilman Cavener. Thank you for asking. Yes, I really think it's going to be part of my plan moving forward and something that you will probably see when I talk to you about my budget. With the new algorithm that Facebook has it's very hard for businesses now to be seen on timelines. And where I have done three sponsored posts now and the one post I'm doing right now we went from 3,300 to almost -- we are almost to 3,800 in five days. So, that's a huge jump and to me that's money well spent, because it's giving -- it's making it that much easier for us to communicate with our residents and so I really do think it's important, especially with the new algorithm. Cavener: Great. Just one comment, please, Mr. Chairman. Bird: Yes. Cavener: The move from the city's website to YouTube for the live streams was a great decision. I think that is great. It makes it easier I think for our public to engage in that process. It makes it easier for me to want to watch it and see where I screwed up in the meeting. So, thank you for doing that. And, then, just I would love -- and maybe all the Council would love to see one of these flash drives that we are providing to our new residents, so if you just put them in each of our mail box, I know that I would like to see some of the information that we are sending out to the publi c. Emery: That's a fantastic idea. We are going to update them, so do you want the one we already sent or the one we are going to update and send out? Cavener: Both. Meridian City Council Workshop March 8, 2016 Page 34 of 55 Emery: Both. Okay. Cavener: Yeah. I'd like to see what we are sending out cur rently and, then, when it's updated provide us that. And you could just upload the files. Emery: Yeah. No. That -- Cavener: We don't need a flash drive, but it would be great to see what you're -- Emery: Oh, I want you to see the flash drive, too. It looks great. Cavener: Okay. Emery: And on the YouTube, I don't necessarily see that as a long term solution for us, just because it is -- we don't have a lot of control over a -- over that ownership of the videos on there. So, I did look at something with the clerk's office that I hope to look at further and what it does is it's a streaming -- it streams your videos on mobile -- it's got great mobile capabilities, but it also categorizes your meeting. So, when you go to the agenda you can click on the video for that item. Milam: Oh, nice. Emery: So, anyway, that's a story to be continued. Cavener: Sure. Emery: But, yes, more mobile friendly is the -- Cavener: Great. Emery: -- first key. Cavener: Thank you. I appreciate it. Bird: Any other questions? Palmer: Mr. President? Bird: Mr. Palmer. Palmer: Thank you so much for your emphasis on social media. Back in the day when I made my living on social media I had met with Luke and the Mayor and was really tryin g to help the city get to the point that you're getting us there now, so thank you. Emery: All right. Well, thank you. Meridian City Council Workshop March 8, 2016 Page 35 of 55 Bird: Any other questions or statements? Borton: Mr. President? Bird: Mr. Borton. Borton: Kaycee, there is an additional goal, perhaps, to add to your list. There is efforts now to try and utilize, on a platform such as opengov, to incorporate some -- some financial data, modeling, and citizen based and employee based inquiries on all of our financial data -- Emery: Uh-huh. Borton: -- that would be incorporated into our website to make it truly functionable and usable and acceptable. Those discussions would be going on throughout the spring and the summer. Is there room for that within your communications plan to incorpor ate communicating our financial data to our citizens in that much more usable format? Emery: Good question, Councilman Borton. I'm actually in those meetings, so it is part of my plan to make sure -- especially because I get media calls and when -- and I'm not a financial person, so I want to be able to direct them to where they can find the answer or be able to find the answer myself. So, it's a really important thing to me. It's really in line with all the transparency that we need to provide. Borton: Okay. Emery: Yeah. Definitely. Borton: In the goal there? Emery: Yeah. I need to add it for sure. Bird: Thank you, Kaycee. Thank you, Robert. Emery: Thank you. B. Community Development: Review and Approve List of Priority Roadway, Intersection and Community Programs Projects for 2016 Bird: Caleb, are you up next? Hood: Yes, Mr. President, Members of the Council. This presentation for some of you will be new or newer and for some of you it's going to be -- you're going to get tired of this again. But I'm going to try to find that sweet spot of, you know, giving you -- everyone Meridian City Council Workshop March 8, 2016 Page 36 of 55 enough information as a refresher and hopefully for those of you that haven't heard the spiel before, you know, it's enough that you're comfortable with some of the discussion and what I'm asking you to do today and in the next -- over the next week or two. So, annually the city prepares a transportation priority list for the transportation agencies to consider in their programming and budget process. Our process is to have the Meridian Transportation Commission start that -- kick that off and compile a list of priorities for you all then to consider and endorse as we send that forward to the ACHD and Idaho Transportation Department. So, ACHD sends the Mayor a letter about two months ago asking for any projects we want them to consider in their 2017 to 2021 integrated five year work plan by April 1st. So, again, we have less than a month to finalize these lists and get it over to ACHD. On the agenda it says to review and approve the list today. I'm just going to kind of set the stage, get you oriented and, again, kind of your discretion. If you want to do it in a week or two weeks, it's kind of up to you. I looked at the agenda in Agenda Manager. Next week looks better as far as the volume of things on the agenda than two weeks, but your call, however long you want to kind of digest this. During the February and March Meridian Transportation Commission meetings they did review this information and just yesterday formalized a recommendation for you all to consider. So, I will get that to you here in a second. The clerk just handed out kind of your take home -- your homework for you to consider. I will run through the items in that packet, as well as a couple of things that I didn't print out for you, but I do want you to -- to be aware of and I can share it with you if you'd like. I just kind of want to go through ACHD's process to some degree. I'm not going to get into all of the detail s they do as they program, but the long story short is for roadways and intersection prioritization they have a -- a fairly detailed programming methodology that's based on cost benefit and so they have got -- this is a spreadsheet that shows the top projects in Ada County. So, this isn't just Meridian projects, so this is countywide and the far right-hand column is their adjusted cost benefit ratio. So, the higher the number the more bang for the buck you get, basically, with these projects. So, that's -- here is everything that they consider. I'm not going to go through everything, but I will just point out a few things. So, cost, obviously, we are going to do cost benefit analysis so you know how much the project is generally going to cost. Safety. Congestion. Those are biggies. Those are the two main ones. Safety and congestion. So, in the next handout that I will go through is the level of service map and that really goes to your congestion. The level of service. And, again, I will touch on that a little bit more, but you can equate this column to the col ors you will see on the level of service map and the safety is what it is, it's crashes and there is -- they assign a different dollar amount to -- if it's property damage only versus a fatality. I mean there is a scale of cost to society for those types of crashes and so, again, depending on what the situation is there. The other -- a couple of things I just want to point out. In their prior programming -- it's a little bit kind of -- ACHD technical. Again, most of the heavy lifting is done with safety and congestion. Makes sense. They will also consider, though -- and this is where we come in -- support points. So, this is where we get bonus points, if you will, up to ten points. So, our top ten projects are the most important projects that we want to influence the back end and the cost benefit, you're really looking at your top ten to 15 projects. Those are the ones that ACHD really cares about. So, I guess -- I bring that up just to say, you know, we have got 60 some projects, let's not meddle around with the 40s and 50s. I mean if there is something in there you want to move to the top 15, that's okay . Meridian City Council Workshop March 8, 2016 Page 37 of 55 Or set it up -- top 20 even, but probably don't want to spend a whole bunch of time there talking about the difference between 38 and 39, you know. So -- and, then, they have some other things -- previous investment points. This kind of goes to corridors and I will touch about -- talk about that a little bit, too, or if they have i nvested in the corridor, Ustick. Ten Mile, those types of things, within the city limits or on the outskirts. So, just other -- other things, if you will, that are considered in their programming criteria. So, I didn't give you this in you packet, but I did just want to make you aware of -- of their project and when it says in the spreadsheet that I will show you, you know, ranked 24 out of 68 or however many they have. Seventy-eight. That that's what we are talking about. How is it scored at ACHD. So, that's kind of the order of that. Here is the level of service map that I -- that I referenced. In this one it is pretty easy to understand -- I mean red is bad, green is good and, then, you know, think of it as a scale -- a rainbow type of a scale. Orange is pretty darn bad. Yellow you're, you know, getting kind of -- not that great. Green is good. It's free flowing. So, if you look at the -- the legend a little bit more. Level of service A, B or C is free flowing traffic, basically. You will make it through a signal progression. You know, there may be other cars on the road, you can drive the speed limit, maybe even five over, you know, those types of things. So, there is really no issue. When you start to get into the D and E, again, you're looking at congestion. You may even have to wait for a light cycle, you don't make it through the first time. You're stopped, you got to make it through F. There is significant delay. So, again, it's not a report card, but it kind of is like a report card. So, the red -- the darker the color on that spectrum the worse -- the worse the functionality. So, that -- just kind of remember that as we go along here. So, that's -- again -- and that's one of the key drivers in how ACHD picks projects. How ar e vehicles moving? What's the volume to capacity ratio? What's the level or service. How are they moving. And, then, what you have also in your packet that -- again, your take-home packet is the -- the draft recommendation from the transportation commi ssion. So, before we get into the roadways and intersections list, I just kind of want to set the stage a little bit more. There will be two lists that I'm asking you to review. The first one, again, is kind of a biggie, it's roadways and intersections. It's really everything I just talked about. And, then, we have a second list of priorities and that's what they call community programs projects. Basically sidewalks, bikes, other modes. It's not meant for cars or trucks. It's for people that are trying to walk by -- get to school, those types of projects. So, sidewalk projects, crosswalks, HAWK signals, they are even getting into some things like shared lane markings, which are the sharrows and those types of things that you will see on Main Street here that, you know, encourages, you know, bicycles to ride in lane. Way finding signage with some of the green signs that say, you know, City Hall quarter mile this way or this park half a mile straight ahead. So, if you are on a bike you kind of can orient yourself. Turn here if you want to get to Storey Park or go straight if you're trying to get to the post office. That type of way finding signage can also be included in community programs. So, it's not just -- you know, basic infrastructure, it can also be other amenities that kind of make it more attractive for other modes to use that infrastructure. So, I just kind of wanted to orient you all with the two lists and with that being said I think let's just kind of dive in. So, what you will see on the draft list you have in front of you and that's on the screen there are -- we didn't reinvent the wheel and we usually don't every year. We start with what we did last year. Not a whole lot changes in 12 months. So, we used a baseline. What we did last year and what you can see in the second column, then, is last Meridian City Council Workshop March 8, 2016 Page 38 of 55 year's rank. So, you can see at the end of the year where did this score -- where did we have it last year and, then, what's proposed this year. So, you can see, you know, not too far into that. We do get a couple few that moved down a couple here and this one there that moved up. But for the most part you won't see a whole bunch of, you know, big leaps and falls and things like that, unless something is either under construction or o n the 90 day big list or if it's a new project that's been brought to my attention. And speaking of that, I was just saying earlier how we shouldn't, you know, mess around in the 30s and 40s probably too much. But new projects -- I have this stuck at the bottom. So, if there are one of those that you say, you know, what this should start out kind of in the middle of the pack or even higher or whatever, we probably need to have that, but I don't -- I didn't -- just as a default anything new just goes to the end of the list. If you're new to the game you start at the back. So, if there is anything there you think we should start, you know, anywhere else, let me know that, too, but -- and some of these I have included not -- some of them I have included, because their level of service is starting to kind of slip a little bit. Some of them -- a couple of them I have added just so we can continue to track over the years. They may be okay now, but just to make sure that they are on our list to continue to watch and monitor, because I could see them fairly rapidly falling to a level -- they may be C now, but we are seeing a lot of activity in these areas and so to just kind of track those intersections -- it looks okay right now, but in 12 months maybe it does n't look as nice. So, again, I'm not advocating necessarily for any of those to move up any higher, but I just call that to your attention. And, then, also, just to orient you a little bit more on the spreadsheet that you have there. The first -- there are several columns are essentially in between -- so, the first column on the left is ours. That's what we get to play with. We get to rank the projects. And the last column is ours. We can kind of better explain why the project, why we think it's a good project, you know, what we are asking them to do, essentially. So, any other, you know, scope or again why we think this is a good project. Also just to clarify, since it came up yesterday and I didn't get a chance to correct it since last night, but when I call it a high priority corridor, that is as determined by ACHD commission. Doesn't necessarily mean that this Council has said it's a high priority corridor, that means something in the ACHD world. So, again, for Meridian that is a -- excuse me -- Ten Mile, Ustick, and Franklin, they have all said -- and back to that spreadsheet. I'm not going to go there, but that previous investment column, there is a thought there is once we identify these priority corridors, let's make sure we don't leave a gap in that, let's keep working on it until we get it done from A to B and so those few corridors get kind of some bonus points, because there is a regional significance if you will for them. So, again, that's just what that means in that far right-hand column. And JSD number two is Joint School District No. 2. I think everything else you should probably be able to understand if I did anything shorthand, but if not let me know. A couple of other things to call out before I open up the dialogue for whatev er you want to talk about today on this. I would like to just open this up for -- again, we don't have to discuss it now, but I want to call to your attention a couple of corridors and a couple of intersections and I want to start at Fairview and Locust Grove. So, the Fairview corridor over the past several years now has had some studies at ACHD, has taken on access management plan, corridor preservation, and really hasn't gotten any consensus from the business owners or the city on what should we do with Fairview and so just -- that's sort of just been put to the side right now and nothing's really happening that's much different. We are still trying to Meridian City Council Workshop March 8, 2016 Page 39 of 55 implement access management policies, so we don't have 99 curb cuts every mile, but there isn't an adopted access management plan or corridor plan or anything like that official. But what is official is in ACHD's CIP right now they envision Fairview to be seven lanes wide from Boise through to Meridian Road, but really the Linder Road. It's not in CIP to Linder, but they envision seven lanes on Fairview-Cherry. So, that's something where the past Council has kind of had mixed -- again, no votes, no official stance, but it's been a mixed bag. Some, you know, okay, preserve, but not so keen on maybe building seven lanes. The reason I bring that up is because one of our higher projects there, project number six, if you look at the description it's widen the intersection to nine lanes on Fairview and seven lanes on Locust Grove. So, that's because they are anticipating seven lanes coming from Eagle down Fairview to Locust Grove. My two cents at least for that mile, seven lanes probably makes sense. We almost have seven lanes already as you leave Eagle Road and head west up to about Hickory it's already seven lanes wide and you have done -- ACHD has done a pretty good job, along with the city, of preserving the right of way needed to continue that and that's where you have a high volume is that mile segment and my opinion there is still a question there from a city standpoint do we believe that should be seven lanes coming into our downtown and to the next mile up to Meridian and Fairview. That I'm kind of riding the fence on, because I don't know -- and points further west. So, I just bring that up, becau se there could be dialogue there to be had if you all want to engage with ACHD and say, you know what, we want -- we understand seven lanes, you need that to accommodate traffic, but we don't think that's good for our community for other reasons. We think that may be bad for business or safety and people crossing three lanes to turn left, we are concerned about -- whatever those other concerns may be. So, I just call that out that that's in the CIP now and that intersection ranks fairly high and if they did the west leg of that intersection as a nine lane wide, I mean you're going to get the same thing, it's going to be really wide on that -- on that side. So, there is a Walgreens store and it uses Walgreens on the north and Barger Mattson is on the south. So, that's the intersection there. So, just along those same lines, then, the northern leg -- so, Locust Grove is planned to taper then from five lanes in the next mile from Fairview to Locust Grove -- or Fairview to Ustick, but only three lanes, then, up to Chinden. So, the next two miles it's only right now planned to be a three lane facility. I'm going to kind of put the other hat on and now go, okay, that's -- right now the traffic modeling says you don't need that, because there is not a lot of development in those two miles and the traffic patterns don't call for that even into the future. I don't know that it takes much imagination, though, to envision Eagle becoming worse and people already use Locust Grove as an alternate route to Eagle Road and particularly during the -- the peak times could be a mess. Again, the tradeoff there is you are starting to get established neighborhoods and what -- do we want to buy landscape buffers so we can move more cars or we just say, you know what, we realize this is going to not be a good situation for commuters, for a couple hours of the day, but we have made that choice that says, you know what, commuters, if you are going to choose this we think it's more important for community character and neighborhood viability with children trying to get to school and whatever else that we are going to constrain -- we want this constrained. So, it's both -- in the CIP at ACHD there is both those segments north on Locust Grove, as well as south of Victory. So, they are kind of -- you know, the end points of Locust Grove in our community are planned to taper down to three. Again, just a little bit of perspective Meridian City Council Workshop March 8, 2016 Page 40 of 55 and history on the Council, at least as long as I have been doing transportation liaison as its relationship with the Council, generally a five lane arterial has kind of been the standard. I mean we basically have said every mile we would like to -- five lanes unless otherwise you can't do five lanes and a good example of why you couldn't do it is -- McMillan is an example of why. McMillan is only planned for three la nes at ACHD because you have got the Lemp Canal on one side, you have got the really big Idaho Power poles on the other side and if you wanted to widen that thing out to five lanes, you have got some major cost to do that. And so I haven't heard past councils say, you know what, it should be five lanes anyways. We could do it, but your -- it's -- your cost to effort ratio is going to go way down, because it's very expensive. But there are a couple of others that, you know, again -- and, again, I don't know if this is -- is the thought of everybody, but five lane arterial is kind of the standard practice. I will just also note just sort of in passing that Overland Road is also planned for seven lanes in the CIP. So, Overland, Fairview -- right now in Meridian those are the seven lane arterials and, again, we have those few segments of three lane arterial -- Victory. I'm sorry. Victory is also a three lane arterial for some segments in the CIP. Just to kind of bring those to your attention, look for that in the project description. Widened to five lanes. Widened to seven lanes. Widened -- you know. So, I just kind of call it out to you. Not all roadways are created equal and if you have seen one of those you're like why are we planning for this to be only three lanes or why are we planning it to be seven? Why shouldn't it just be a standard five lane roadway. Let's talk about that. So, I think that's -- that's pretty much it as far as background. Now, as far as significant -- so, the significant changes that I want to call out -- and you can kind of see them on your spreadsheet on your own time, but last year projects three and four you will notice are missing here. Those are Ten Mile Road projects. It's the last two miles of Ten Mile Road from Chinden to Ustick. Yesterday at the transportation commission essentially that -- that motion, recommendation was based on the level of service map, so let me go back there. If you look at the last two miles of -- of Ten Mile right now it's functioning pretty well. Said, you know what, we have other issues on Locust Grove that are failing right now, why is this a top five project and I tried to explain to them why, that we want to finish that corridor, so we aren't trying to catch up, we are trying to be a little proactive in this, the State Highway 16 connection to Chinden and the fairly new interchange still at Ten Mile. But that -- just to call it out to your attention. They moved that down, because it seems to be functioning fairly well and it is. So, that just -- again, just to kind of call that to your attention. That historically past Council has said let's finish this corridor. Let's make that a high priority project. And, again, to kind of keep those -- those couple of segments of Locust Grove that I was just talking about -- so, Locust Grove between Fairview and McMillan and then -- Fairview to Ustick and Ustick to McMillan on Locust Grove in the top 15. And, then, there were a couple projects on McMillan that also moved up. See if I can find those relatively quickly here. So, this one here -- so, basically, it's two segments of McMillan -- you know what, let me go back to level of service real quick. There is a couple of segme nts on McMillan -- so, between Linder and Meridian and Meridian and Locust Grove that as you can see again they are not doing so well. So, those moved up three, four, five slots. I can't remember now. You can see that on your spreadsheet, but the transp ortation commission said, you know what, we should -- these are top -- these weren't top 20 consideration type projects. So, they moved those up and the ones that kind of got Meridian City Council Workshop March 8, 2016 Page 41 of 55 replaced were the Franklin Road -- the Franklin-Black Cat intersection -- sorry. I'm off the file. Franklin-Black Cat intersection and, then, widening of Franklin between Black Cat and Ten Mile. I encouraged that from them as sort of my recommendation. I mean they wanted to move McMillan up and I said, well, if you want to -- we got to get something out of the top 15, then, if you want those in. Those are federal aid projects that are going to move forward probably regardless of what we say. The ball is rolling on that. Design is done. They are using federal dollars that's in -- long range transportation plan funds are there. So, I don't think -- and we didn't take it off the list, it just moved out of the top 20. So, it's not like it's -- we are saying don't do it, we are just saying it's not a top priority project for us, so -- and the reason that's a priority project for the region, just a little bit more background on it. If there is an incident on the interstate, Franklin Road is your detour route. So, they want to have Franklin -- well, the service map looks great and that's fine, but when there is an incident on the interstate and get people off at Ten Mile Road and have to use that as a detour route, you want to make sure you can accommodate those cars, because it's the de facto interstate. So, anyways, that's -- I think on roadway projects -- and, again, I'm not expecting -- if you have any comments now we can take them. I'm just really trying to get you comfortable, so you can do your homework and if you have any comments or things you want me to look into the next week or two, we can do that. But that's the roadways and intersections kind of background information and I would stand for any questions or comments at this point in time. Milam: Mr. President? Bird: Any questions? Milam: I do. Bird: Mrs. Milam. Milam: Caleb, so as far as these colors go, do you know -- and I see they correspond with the letter grade, but when and how they came up with these? These are -- some of these roads I travel regularly and I completely disagree. Hood: Mr. President? Councilwoman Milam, I can explain it, but Justin can do a lot better job of explaining it than I can. Lucas: Mr. Mayor, Members of the Council, Justin Lucas, Ada County Highway District. Business address is 3775 Adams Street, Garden City, Idaho. So, this -- what you're looking at is a peak hour level of service map and we use the p.m. peak, which is the 4:00 to 6:00 p.m. time frame and so that's the -- and the grade is based on actual counts that are taken and the counts are, then, compared to the number of lanes available for travel and so there is thresholds and once those thresholds are crossed the -- that's how the grade is established. For example, if you have a five lane roadway, let's just say, you know, in that peak hour you can expect to get, you know, 500 cars through that lane of traffic times the different -- the amount of lanes and when you go -- and 500 is -- if you can Meridian City Council Workshop March 8, 2016 Page 42 of 55 do 500 you're a B. If you get to 700 you're a C, if you get to 800 you're at D, and so forth. And so that's the basic way it's calculated. Is it a perfect system? No. Are you going to periodically experience delays that are, you know, on green -- in green areas that -- that you think, well, I experienced delay here. Sure. It's very possible that -- and why that happens is because, you know, traffic flows in all different directions and maybe there was a detour route or a construction project that's pushing people that way one day. It's -- it's a large system and so this is our best way we can to try and -- at least in a snapshot show how it's operating, but I can -- that's kind of how we do it and I can certainly answer questions about any specifics that you might have. Milam: Mr. President? The specific segment that I'm -- that I travel daily that -- the traffic backs up on Meridian Road between Fairview and Ustick, all the way from Fairview to Ustick and it -- I mean it's several lights that you have to sit through. For me to get from here to home, which is about two miles away, three miles away, two and a half, during p.m. traffic is about 30 minutes. Lucas: So, in that specific situation what you -- you have a -- I would say that intersection there of Meridian and Ustick is what's causing most of the -- of the issue and you can see that's shown operation I believe at a level of service E, which is close to failing and that project is scheduled and so the segments what's happening is -- there is two different things there. The segment has a threshold and sometimes the segment may show us doing okay, but the intersection is what's causing the problem and so that's -- the count if you're just -- you know, you see the tube counters going across there, it's counting the amount of cars and going that seems okay. But, then, it doesn't -- it's just a counter. It can't recognize that the intersection is clogging everything up and that's why that many cars can only get through there. And so, fortunately, that project is -- I believe scheduled for construction pretty soon here. Hood: 2019 or 2020. Milam: A long ways away. Lucas: Well -- Hood: It's in design right now. Lucas: Yeah. There is the time frame of -- in my world I will tell you that's pretty darn quick. But I understand for the daily driver that is -- that is an issue. But as you know there is -- that project is being combined with the two road segments. So, we are actually building the intersection and the two Ustick segments all at the same time. Hood: I'm sorry, I misspoke. I thought you were talking about the Meridian Road segment. Justin is more -- that is -- yeah, the intersection and the mile is this summer is what is anticipated -- Lucas: Yeah. That's -- Meridian City Council Workshop March 8, 2016 Page 43 of 55 Hood: Meridian is what I was referring to when I said 2019 or 2020. Milam: And it shows it yellow, which would -- I'm like -- at least should be orange, so -- Lucas: Well -- and, you know, it's possible, but it's just a matter of how counts are done and things like that. But I hope that helps answer the question. You know, these are -- Milam: And maybe the intersection will help. Lucas: I think it will. That intersection we have seen, at least historically, when we are able to do an intersection project it can relieve quite a bit of congestion, because if you get right turn lanes and double lefts in there, man, you can move a lot more cars through the intersection, because you get everybody who is turning out of the way. So, that's the concept behind it. Milam: Thank you. Bird: Any other questions for Justin? Cavener: Mr. President? Question either for Justin or Caleb. When we look at these how do -- I mean there is some -- there is some streets in here that part are in Boise, part are in Meridian. As far as our preference on those, do these -- do those preferences need to be ranked in conjunction with the city of Boise? I mean how does -- how does something like that work? Hood: Mr. President, Councilman Cavener, I'm just going through the list and, really, on the north side of the freeway we are in pretty good shape really. I mean Fairview being the exception if you want to go to seven lanes. We would need to coordinate with them. But, again, in front of The Village you have it. Cavener: Sure. Hood: And that's pretty much Meridian -- where Meridian ends. So, I don't know that we need to coordinate much there with them. Historically we haven't coordinated all that much as far as segments and this process. We do coordinate with them on the corridor and corridor planning, so Emerald, Pine, Executive, you know, Fairview Avenue, you know, we do some -- we talk that way, but we haven't -- through ACHD's programming and prioritization process, if we both said, you know what, Overland -- and even that is not a very good example. I guess the first one would be Victory. You know, we would coordinate with them potentially and if they said, yeah, you know, a section of that is in Meridian, would you give us 20 points, Justin, if it was number one in each city? I don't know. I think it's capped at ten, so -- they do list it, though, on their -- on their projects, you know, B slash M, Boise and Meridian, and both are on the project team, so Ustick Road when that's widened, someone representing Boise is there, I'm there and it's a different need. But we haven't gotten to that for prioritization. Meridian City Council Workshop March 8, 2016 Page 44 of 55 Cavener: Okay. Lucas: And I can just add, there is a -- you know, ACHD is the common point between the two agencies and the staff that works on creating this plan does coordinate directly with each community and if there is an issue that arises where a city is prioritizing something that's way out of whack with another, we could rate that -- Cavener: Okay. Lucas: -- and say what is the right way to go about doing this. Cavener: Thank you. Bird: Any other questions? Thank you. Just a statement regarding that, Luke. That's why it's nice to have one highway district in a county, instead of seven or 11 like Canyon county does. You -- you drive to one corner and it's nice and, then, you got potholes the next one. Cavener: Don't disagree. Bird: So -- Caleb, I take it you would like us to look this over and come back by at least the 22nd with some ideas so we can get that letter to them by April 1st, because we will not be meeting the 29th, so -- Hood: Is the 22nd -- yeah. Bird: I would say we'd have to do that the 22nd. Is that okay, Council? Cavener: Yep. Bird: Okay. Get your comments into Caleb and we will come back with a plan the 22nd. Hood: Mr. President? Before I move on, just a couple more things. I just want to -- you have it here, but I want to touch on community programs just really quickly. Before I go there, I would just -- my -- you can do it however you want. Level of service. Look at the spreadsheet. Look at the information. ACHD asked for j ust -- it's the I drive this, it should be higher. You don't need to worry so much about the numbers, they do -- they worry about the numbers. What do we want to have -- play politics here a little bit. What do you want to see as -- are important projects for our community, so -- now, community programs. From last year again same -- same story. We used 2015 as a baseline for drafting 2016. Really, the only changes you're over are -- again, some are roadways -- near the back are new projects from community members that have e-mailed or called me or the Mayor's office and I add them to the list or I found out about it through the school district or somebody else. So, if you look at projects number 33 through 42, those are new. So, if you think those should be somewhere else on the list, please, give some Meridian City Council Workshop March 8, 2016 Page 45 of 55 numbers and we can move them up or down or whatever. Again, the other changes are -- they are under construction or were built this last year. I proposed we move them off the list and the commission yesterday made one change to projects number -- what are shown as 26 and 27. Those were previously 15 and 16. Other than that it's pretty much the same list that we saw last year. With that, Mr. President, thank you. Bird: Thank you, Caleb, very much. Next one. Review and approve. Brian, I think that's you or is that Caleb, too? Hood: That was the one we just did. So, we are on C. C. Community Development: Blackrock Subdivision, ACHD and City Property Annexations Bird: Oh, I'm sorry. The Blackrock Subdivision and that's CaIeb. I'm one behind. McClure: Mr. President, thank you. I'm here this afternoon, this evening, to briefly bring Council up to date on the city initiated annexation project. This is for your information with no request, but I would, of course, be happy to take any comments or requests as part of this. So, last year City Council approved a small budget for a city initiated annexation project. Part of this was a request for staff to reduce and prevent enclaves within the city and the other was to close the loop on a 2005 agreement . That agreement allowed the Blackrock Subdivision in south Meridian to develop in the county with city services. Staff is proposing three property types for this annexation project. This includes a number of ACHD sites throughout Meridian. A city-owned property that's not within the city. And, then, of course, the Blackrock Subdivision. This is a category B annexation. All these properties are contiguous and either have or expected to provide consent. Currently ACHD is having that conversation currently and has not gotten back to us quite yet. The city property, of course, once we annex it that is adjacent to Heroes Park. It has a pathway on it. And, then, the Blackrock Subdivision consented through development with city services has a recorded agreement consenting to annexation, was noted in their CC&Rs and was recorded with each parcel in the subdivision. So, next steps for this. We are going to have legal descriptions created for these, which we have to have as part of the staff report. We will hold an open house with the Blackrock property owners. That's tentatively scheduled for May 23rd. We will prepare a staff report and formal application for the formal public hearing and, then, potentially next year we will look at some additional map cleanups, things like the Idaho Power property there surrounded by city, but aren't part of the city. Lastly, I have provided a handout to you all and it has a timeline schedule on it. I do have some images for each of these properties if you're interested, but, otherwise, I would be happy to stand for questions or any comments. Bird: Council, any questions or comments regarding this for Brian? Go forward, Brian. McClure: Thank you. Meridian City Council Workshop March 8, 2016 Page 46 of 55 D. Community Development: Letter Requesting Joint Meeting With the Ada County Board of Commissioners Bird: Thank you. Okay. The letter. Is that you again, Caleb? Hood: Yes, it is. Mr. President. So, not much has changed. If you will recall about a month ago I was before you and we pushed out the potential signature of the letter to ask for a meeting with the Board of Ada County Commissioners. You all on your schedule should have April 6th in the afternoon kind of penciled in for that meeting. If we send this letter, that would somewhat officially, you know, trigger that 30 day meeting and, again, we are right in that time frame now, so if you're so inclined. I have not heard any proposed changes to the letter since you all saw it last month, so I guess I would just stand for -- at your direction and if you want to sign the letter I do have a signature sheet here that we can -- we can route this evening. If you still want to wait we can do that, too. So, Mr. President, that's my update. Bird: Council, what's your pleasure? Do you want to go forward with it? Let's sign the letter and get it sent? That would be my preference. Joe? Cavener: Pass it around. Borton: I had -- Mr. President? Bird: Yes. Borton: I had raised some question on the letter -- at least the contents at least for discussion. I'm just trying to find the language that I would ask Caleb about. Hood: So, Mr. President, while Mr. Borton is looking -- Bird: Yes. Hood: -- for more specifics, we did talk about impact fees a little bit and that element potentially being discussed with them. I did -- I kind of deflected that question over to our legal team and said, hey, can you look at this and the language in the letter. They were comfortable with -- with just kind of leaving it pretty high level at this point for the letter. I would advise that if we do have that meeting that we probably have just an internal meeting between now and then, maybe at your next workshop or something to just sort of make sure we are all on the same page or at least understand the point of this meeting and can -- you know, what are we asking them potentially to do with impact fees or not and -- or do we want to just do that -- you know, not knowing how you all think about that together or not or is it parks, but not police, or is it police and fire, but not parks or -- so -- and I really am ignorant and don't even know how to go about really finding about a lot of information about how -- it's allowed in state code or how that works. I had heard that the city of Boise had or has historically had the county collect a parks impact fee for them, but how that's structured and the accounting and all that, I don't know how that works. Meridian City Council Workshop March 8, 2016 Page 47 of 55 Bird: Mr. Nary, have you got any status on that? Nary: Mr. President, Members of the Council, I mean it is really -- and I think Caleb hit it on the head. I mean we really left it in the discussion for the elected s to talk about for -- because it really is a direction from the commissioners to their staff and the same -- they certainly raised their concerns as to why they don't prefer to collect these fees. They -- fire is probably the one that they are the least concerned about. But the reality is this is future growth. That's the purpose of these fees is to deal with the growth that occurs both within the city limits and outside the city limits that our future city -- going to be future city residents. So, I mean I think we want to leave it to you folks and really see where they go. We have had plenty of discussions at the staff level regarding these type of fees and why they choose to do what they do. So, we have left it for you folks to see how the commissioners -- since there is different people since we have had this di scussion a number of years ago, there may be a different perspective. Bird: Joe. Borton: Mr. President. The impart fee language I don't see in the letter. Bird: It is. It's down right towards -- the next to the last paragraph -- next to the last paragraph. Hood: Again, it's very high level. It doesn't get into a lot of details. Borton: Okay. So, that language I don't have any problem with being in the letter. I may have concern that -- whether the city could, even if it -- or should even if it could. Bird: I agree with you. Borton: Or have the -- request the county to collect the impact fees. The other -- I know it's a -- it's a discussional meeting. There is a sentence -- and I understand the intent of it in the third paragraph that says Meridian would like all commercial development applications proposed on the property contiguous to seek approval from the city. I don't know how you can do that, one, but I think truly it's just to have us talk about that concept. Because really at the meeting -- or we come into the meeting making that overt request that we now as a city want to be the land use approving agency for a county application? Understanding that it's adjacent and may become city, is that what we are asking with tha t sentence? Hood: Mr. President, you all are the policy makers, so that's up to you. If you want my opinion, yes, we are asking that. This is eligible for annexation by state code. It's within our area of impact, why shouldn't they be annexed and dev elop within the City of Meridian? Why should the county be the lead agency if, in fact, they are eligible for annexation? Meridian City Council Workshop March 8, 2016 Page 48 of 55 Borton: Mr. President? Bird: Mr. Borton. Borton: And the reason for the concern is if I'm the property owner and I simply say I don't want to, whether it's good planning to be in the city or not, I want to go through the county and that's my choice. I don't want to annex. If the property owner wants to go that route, that's where I -- I understand the discussion. It would be an interesting discussion. I'm not so sure how the city truly has a proper role in kind of dictating the county's land use process. I understand the planning intent. But if the private property owner doesn't want to, then, it remains still county ground, obviously. But it's still worthy of discussion. I just thought that that sentence -- Hood: And, again, that's up to you if you want to -- Borton: -- a really strong position that we have determined we want to do that. Hood: I will just -- if I may -- and I won't advocate for the city anymore, Mr. President and Councilman Borton. There is a line there. I think from my perspective what I see is we do get projects -- and not every day, but they are out there that aren't in alignment with our Comprehensive Plan and county properties that are developed and, then, they don't come into the city, maybe ever, and we end up with Swiss cheese and it's not -- it prohibits the orderly development of our city, because now we can't get to the other side of t hat property and someone that maybe wants and needs our services now is blocked, because somebody that was eligible didn't take advantage, if you will , of coming into the city and, again, they develop at a more rural level of development than urban level o f development that is on the other side of them. So, that's just my -- and, again, I'm not -- it's your guys' call. I'm just -- from my perspective as staff, we get these outliers that are like why do we have these continuous landscape buffers and all of a sudden you have got nothing in front of that property. Well, they developed in the county. Borton: Caleb -- Mr. President. Bird: Go ahead, Mr. Borton. Borton: Caleb, I appreciate the perspective and do understand. I -- maybe it's a discussion for another day. Legally -- Mr. Nary can provide input if that's even an option. Can a -- can a city control and direct and approve a land use application that's not within its boundaries? It seems to be that's what it's effectively asking them. We would approve property that is not coming to the city. Nary: Mr. President, Members of the Council, Council Member Borton, I guess that's not the way I understood that request. The request is to direct them back to the city. We are not going to have you develop in the county. You're in the city's area of impact, you're within their Comprehensive Plan, you need to go to them. If they won't accept you -- Meridian City Council Workshop March 8, 2016 Page 49 of 55 Borton: Okay. Nary: -- then you can come back to us and maybe I can -- but that was my understanding of where we were going, because, you're right, we can't direct property that's not within the city, but we are asking the county to direct them back to us. Borton: Okay. Hood: If I can just clarify to make sure we are still speaking the same language. If they wouldn't accept an application to development commercially on property that's eligible for annexation in Meridian without coming to Meridian first to say have you applied to the City of Meridian? Has the City of Meridian said, no, you bette r go develop in the county or something. That's, essentially, what the request is. Bird: Okay. I misunderstood it, too. Okay. Any other deals? Shall we get the thing signed tonight and get it sent? Are you okay with it now? Everybody? Go ahead, let's get the letter done, then, and get her taken care of. E. Public Works: City Code Update - Winter Average Application to Commercial Accounts Bird: Okay. Public Works. City code update. Is that you, Kyle? Radek: Yes, sir. Bird: Good man. Radek: Wow, that's not the way it showed up on -- Mr. President, Council Members. This is a -- kind of a continuation of a report I brought to you -- Bird: Name. Radek: Oh. Kyle Radek. Assistant city engineer. I brought you a report about three and a half months ago and this is a continuation -- basically said, yeah, go do some more work on it, come back to us. So, I'm going to -- the objective of what I want to present today is to maintain fair billing for water and sewer services and my agenda is I'm going to review the current sewer billing practices, residential versus commercial, and, then, I'm going to review the problems I presented to you three and a half months ago. A couple of you weren't part of the Council at that time and may or may not have been in the audience and -- anyway. And, then, I'm going to tell you what the proposed code update is. So, for residents in your -- you probably all are aware of this, but for our residents we use a winter average calculation to determine what sewer you're going to pay -- you're going to pay a maximum of in the summertime, so between November and March the average use during that time puts a cap on the sewer -- on the amount that is used to calculate the sewer bill for the rest of the -- rest of the year. And for commercial we don't do that. The code says we can't do that. So, for commercial accounts, except for where we make Meridian City Council Workshop March 8, 2016 Page 50 of 55 exceptions, the commercial accounts pay all year for whatever -- according to what -- what they are consuming in whatever month. So, unlike a -- unlike a residential account, who may use twice as much water in the summertime and only pay for that base rate that they are -- they are consuming in the wintertime -- are you going to help me out there? Are you trying? Yeah. The commercial account user is paying based on their water consumption all year -- all year long. So, the problem we run into sometimes is that some commercial accounts really have the same use pattern as residential. In fact, some commercial accounts are in buildings that used to be residences, especially in downtown. So, they start watering lawn in the summertime using city water, they use more water, so it's appropriate and fair to bill them using that winter average and that's what we have been doing. Only found out recently that our city code doesn't allow us to do that. So, the solution to that problem is simply to update our code to allow applicable commercial accounts to bill using that winter average and we have about a hundred accounts right now where we say, yeah, put them on a winter average and so we can -- we cannot be billing them for sewer they are not using. So, that's our first recommendation. And when I came to you three and a half months ago I had a -- I had a different recommendation on this problem, too, and we have since changed. That's pretty much my fault. I had a good -- I thought I had a good recommendation and I'm going to explain why it turns out that it's probably not the best thing. So, the second problem is we have a lot of accounts that have things like cooling towers, pools, fountains like you see at The Village, and those are -- we call those consumptive uses and that water doesn't go down the sewer either. That water evaporates into the air. So, when we ha ve that -- and they are commercial accounts, so they are getting billed according to the water that goes in. Now, the water goes in and it doesn't all go down the sewer, some of it goes into the air and they don't get kind of credit for that. So, the current practice to -- to account for that problem is to provide an opportunity for them to proof that they have consumptive use and they can do that either by putting out a new city service out there and saying, okay, I'm going to establish a new city service that's only going to my -- to my sprinkler or it's only going to my pool or it's only going to my water feature and so all the water that goes there we are not going to charge sewer on. And the other alternative is they can track the consumptive use on a private meter on their side and they can request a billing adjustment, so -- and that's the most common with our -- we have cooling towers for commercial users and they have meters on their side anyway, so they -- and they -- they are constantly maintaining those cooling towers, so they have good records of what water went into the cooling tower. So, it's appropriate and works very well that they can submit a billing adjustment request to us every year and say, hey, this year we evaporated 300,000 gallon s of water and we want the money that you charged us for sewer back on those 300,000 gallons and that works. I previously -- three and a half months ago our proposed solution was that the city required new commercial buildings to provide those separate se rvices for those consumptive uses and we went back and workshopped that a little and I will take the blame for that, because -- because Karie and I looked at that, we do the billing adjustment requests. It's a little bit of a headache for us, and the pros of doing that we see right here, we get more accurate billing and it will get automatically more accurate . We wouldn't have the administrative burden of doing billing adjustments. So, we thought, well, that's good. We workshopped this a little further and looked at the cost of -- of the consumer, the developer doing the initial plumbing upgrade to account for the different uses and Meridian City Council Workshop March 8, 2016 Page 51 of 55 found that the payback on say if we had -- we had two examples, like an apartment complex with a pool would -- would get a benefit in sewer billing each year of about 150 bucks if they put a separate meter on that pool. But the meter for that pool -- two inch meter costs them 3,000 bucks to put in and there is some more plumbing involved. So, the payback on the -- the pool is about 24 years and in that 24 years the operating costs for the customer and for water operations has increased, too, because we got another meter out there. So -- so, that kind of took the benefits away and resolved us to we think the better solution -- and the other issue is that the winter average solution we just talked about may solve many of those -- those problems with the -- with the consumptive uses. You know, if we can put them on a winter average and they are only using their fountain in the summertime, then, it's going to wash out and is going to be fair billing without having to track things separate. So, the current proposed solution after the workshop is -- is not to change the code about the separate service requirement. However, what we would like to do is include in our design standards the -- just to bring it up for the design for somebody who is designing a campus or a building, say, hey, look, you should consider and evaluate the benefits of whether you ought to have a separate service or not and leave it up to the consumer and the developer of whether they want to bear the cost up front or in the rear trying to get an adjust ment request. And so the code change that Andrea helped us with, I believe you have in your packets the draft of the entire code. If not I have got a copy of it. This is the basic language here that says for commercial accounts they may be eligible for the winter average sewer fee calculation if it's appropriate and the people that are going to determine whethe r it's appropriate or not are to be designated by the director and depending on what your comments are here and your direction, Mike Pepin has a -- a possible code change coming up for this same section regarding the equivalent residential unit calculation s and if Council wanted to move forward with this proposed change we would say we would like to wait until Mike comes forward with -- with that other section change, which is probably going to happen in the next few weeks and we would do them both together . So, unless you need some more information or would like some more time to read that and, then, I don't know if I got any nods showing that you had that in your packet or not -- Bird: We do. Radek: -- that draft. Okay. Happy to stand for any questions you might have. Bird: Council, any questions for Kyle or comments? Radek: I know it's one of the more exciting topics you have heard about tonight, so -- Bird: Well, Kyle, my two cents worth is if Mike's going to bring another change in, I'd just as soon we look at both of them at the same time and if you would ask Mike and yourself to get -- get us out the copies at least a week ahead of time, so we will have time to read them over and be halfway knowledgeable by the time we come and discuss it and, then, we won't have to wait three or four weeks to pass them. Radek: Mr. President, absolutely. Okay. Meridian City Council Workshop March 8, 2016 Page 52 of 55 Bird: That would be my preference. Council? Cavener: Great. Mr. President, I would echo that. A question if I may. Bird: Yes, Mr. Cavener. Cavener: Kyle, ballpark for a commercial entity to establish a new city service, what -- in your proposal, I mean what -- what's a ballpark cost on something like that? Radek: Mr. President, Council Member Cavener, in our example with the pool, a two inch -- two inch commercial meter construction, you're looking at about 3,000 bucks and, then, whatever plumbing it takes. Cavener: Sure. Radek: So, depending on whether you have got to plumb all the way to a cooling tower or you're going to a pool, you could be talking about hundreds to thousands there. So, in our example we had a -- I think it was 3,000 for the two inch service and, then, we added maybe 500 more for plumbing to the pool, so -- so, it's -- it's probably across the board, but that is just an example. Cavener: Fair enough. Thank you. Bird: Any other comments? Thank you, Kyle. Radek: Thank you. Item 8: Ordinances A. Ordinance No. 16-1674: An Ordinance of the City of Meridian Granting Annexation and Zoning for a Parcel Located in Government Lot 4 of Section 1, Township 3 North, Range 1 West, Boise, Ada County, Idaho, Which contains 15.75 acres Known as Creason Creek (AZ 15-009) Generally Located Near the Southeast Corner of N. Linder Road and W. Ustick Road, Meridian, Idaho; and Providing an Effective Date Bird: Okay. That brings us to 8-A, the ordinance. If you would, Madam Clerk, please, read that by title only. Holman: Thank you, President Bird. Now that I have been demoted b ack to clerk. Bird: I almost said it again, so you weren’t. Meridian City Council Workshop March 8, 2016 Page 53 of 55 Holman: City of Meridian Ordinance No. 16-1674: An Ordinance AZ 15-009, Creason Creak, for annexation and rezone of a parcel located in Government Lot 4, Section 1, Township 3 North, Range 1 West, Boise meridian, Ada County, Idaho, as described in Attachment A and annexing certain lands and territories situated in Ada County, Idaho, and adjacent and contiguous to the corporate limits of the City of Meridian, as requested by the City of Meridian, establishing and determining the land use zoning classification of said lands from RUT to R-8, Medium High Density Residential District, in the Meridian City Code, providing that copies of this ordinance shall be filed with the Ada County assessor, the Ada County recorder, and the Idaho State Tax Commission, as required by law, and providing for a summary of the ordinance and providing for a waiver of the reading rule and providing an effective date. Bird: I don't think anybody wants to read this -- or hear this in its entirety, as was only read by -- anybody want it read in its entirety? Council, I would entertain a motion. Milam: Mr. President? Bird: Mrs. Milam. Milam: I move that we approve Ordinance No. 16-1674 with suspension of rules. Cavener: Second. Bird: Council, you have heard Ordinance 16-1674 please vote, Madam Clerk. Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea. MOTION CARRIED: ALL AYES. Item 9: Future Meeting Topics Bird: Any future topics, Council, that you can think of? Cavener: Mr. President? Not necessarily a topic, but I know that we don't have it on our agenda, some department updates, so if I may, I just would like to remind everyone that we have been advised to participate in the Speed of Trust workshop put on by Human Resources and the Fire Department. I would encourage you to fill out your -- your surveys and answer them honestly with as much detail as possible and that we should be expecting some requests from some of the area directors. I encourage you to send the request to all the directors as well so we have full participation. Item 10: Executive Session as per Idaho State Code 74-206(f) – To Consider and Advise Its Legal Representatives in Pending Litigation Bird: Thank you. Hearing no other comments, Item No. 10 is Executive Session. Meridian City Council Workshop March 8, 2016 Page 54 of 55 Milam: Mr. President? Bird: Mrs. Milam. Milam: I move that we go into Executive Session as per Idaho State Code 74-206(1)(f). Borton: Second. Bird: Madam Clerk. Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea. MOTION CARRIED: ALL AYES. EXECUTIVE SESSION: (6:04 p.m. to 6:26 p.m.) Bird: Council, I would entertain a motion to come out of Executi ve Session. Milam: So moved. Cavener: Second. Bird: All in favor? MOTION CARRIED: ALL AYES. Bird: I would entertain a motion to adjourn. Milam: So moved. Cavener: Second. Bird: All in favor? MOTION CARRIED: ALL AYES. Bird: We are adjourned. MEETING ADJOURNED AT 6:26 P.M. Meridian City Council Workshop March 8, 2016 Page 55 of 55 (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) PRESID T EITH BIRD ATTEST: rl,D JAYCEE QDLIVIAN, CITY CLERKS - J G. !' p� Meridian City Council Meeting DATE: March 8, 2016 ITEM NUMBER: 4A PROJECT NUMBER: ITEM TITLE: Minutes 2/9/16 City Council Meeting MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: March 8, 2016 ITEM NUMBER: 4B PROJECT NUMBER: ITEM TITLE: Minutes 2/9/16 City. Council MDC JoinMeeting MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: March 8, 2016 ITEM NUMBER: 4C PROJECT NUMBER: ITEM TITLE: Minutes 2/16/16 City Council PreCouncil Meeting MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: March 8, 2016 ITEM NUMBER: 4D PROJECT NUMBER: ITEM TITLE: Minutes 2/16/16 City Council Meeting MEETING NOTES 9 Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: March 8, 2016 ITEM NUMBER: 4E PROJECT NUMBER: ITEM TITLE: Minutes 2/23/16 City Council Meeting MEETING NOTES u Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: March 8, 2016 ITEM NUMBER: 4F PROJECT NUMBER: H-2015-0005 ITEM TITLE: Findings of Fact, Conclusions of Law for Edgehill Subdivision by JUB Engineers, Inc. (H-2015-0005) Located at 1393 & 1405 W. Victory Road Request: Annexation and Zoning of 40.19 Acres of Land with an R-4 Zoning District AND Preliminary Plat Approval Consisting of 116 Building Lots and 7 Common Lots on 40.19 Acres of Land in an R-4 Zoning District MEETING NOTES y Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: March 8, 2016 ITEM NUMBER: 4G PROJECT NUMBER: H-2016-0011 ITEM TITLE: Final Order for Centrepoint Subdivision No. 2 (H-2016-0011) by Jonathan Seel Located West Side of N. Eagle Road, Approximately 1/4 Mile North of E. Ustick Road. Request: Approval for a Two (2) Year Time Extension to Obtain the City Engineer's Signature on the Final Plat MEETING NOTES 0 Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: March 8, 2016 ITEM NUMBER: 4H PROJECT NUMBER: H-2016-007 ITEM TITLE: Final Order for Southridge No. 2 (H-2016-007) by Corey Barton Homes, Inc. Located South of W. Overland Road on the West Side of S. Linder Road Request: Final Plat Approval Consisting of Forty -Eight (48) Single Family Residential Lots and Fourteen (14) Common Lots on 15.01 Acres of Land in the R-8 and R-4 Zoning Districts MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: March 8, 2016 ITEM NUMBER: 41 PROJECT NUMBER: H-2016-0003 ITEM TITLE: Final Order for I. Final Order for Sundial Circle Subdivision (H-2016-0003) by Red Oak Development, LLC Located 2250 W. Whitelaw Drive Request: Final Plaf Approval Consisting of Eleven (1 1) Single Family Residential Lots and One (1) Common Lot on Approximately 2.54 Acres in the R-4 Zoning District MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: March 8, 2016 ITEM NUMBER: 4J PROJECT NUMBER: AZ 15-008 ITEM TITLE: Development Agreement for Creason Creek with CS2, LLC Located Near Southeast Corner of N. Linder Road and W. Ustick Road Request: Annexation and Zoning of 16.08 Acre of Land from the RUT Zoning District to the R-8 Zoning District MEETING NOTES u Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ADA COUNTY RECORDER Christopher D. Rich 2016-019362 BOISE IDAHO Pgs=38 VICTORIA BAILEY 03/0912016 09:18 AM MERIDIAN CITY NO FEE 11 ((I'I'II111I'II 1 II'I I II 00201239201600193620380381 DEVELOPMENT AGREEMENT PARTIES: 1. City of Meridian 2. CS2, LLC, Owner/Developer THIS DEVELOPMENT AGREEMENT (this Agreement), is made and entered into this day of �--i arrc z�a , 1 lQ 2615�, by and between City of Meridian, a municipal corporation of the State of Idaho, hereafter called CITY whose address is 33 E. Broadway Avenue, Meridian, Idaho and CS2, LLC, whose address is 8921 W. Hackamore Drive, Meridian, Idaho 83646, hereinafter called OWNER/DEVELOPER. 1. RECITALS: 1.1 WHEREAS, Owner/Developer is the sole owner, in law and/or equity, of certain tract of land in the County of Ada, State of Idaho, described in Exhibit "A", which is attached hereto and by this reference incorporated herein as if set forth in full, herein after referred to as the Property; and 1.2 WHEREAS, Idaho Code § 67-651 IA provides that cities may, by ordinance, require or permit as a condition of zoning that the Owner/Developer make a written commitment concerning the use or development of the subject Property; and 1.3 WHEREAS, City has exercised its statutory authority by the enactment of Section 11-513-3 of the Unified Development Code ("UDC"), which authorizes development agreements upon the annexation and/or re -zoning of land; and 1.4 WHEREAS, Owner/Developer has submitted an application for the Annexation and Zoning of 16.08 acres of land with an R-8 (Medium -High Density Residential) zoning district (as described in Exhibit "A"), under the Unified Development Code, which generally describes how the Property will be developed and what improvements will be made; and 1.5 WHEREAS, Owner/Developer made representations at the public hearings both before the Meridian Planning & Zoning Commission and before the Meridian City Council, as to how the Property will be developed and what improvements will be made; and 1.6 WHEREAS, the record of the proceedings for the requested preliminary plat on the Property held before the Planning & Zoning Commission, and DEVELOPMENT AGREEMENT — CREASON CREEK AZ 15-009 PAGE 1 OF 8 subsequently before the City Council, includes responses of government subdivisions providing services within the City of Meridian planning jurisdiction, and includes further testimony and comment; and 1.7 WHEREAS, on the 21" day of October, 2015, the Meridian City Council approved certain Findings of Fact and Conclusions of Law and Decision and Order ("Findings"), which have been incorporated into this Agreement and attached as Exhibit `B"; and 1.8 WHEREAS, the Findings require the Owner/Developer to enter into a Development Agreement before the City Council takes final action on final plat; and 1.9 WHEREAS, Owner/Developer deems it to be in its best interest to be able to enter into this Agreement and acknowledges that this Agreement was entered into voluntarily and at its urging and request; and 1.10 WHEREAS, City requires the Owner/Developer to enter into a development agreement for the purpose of ensuring that the Property is developed and the subsequent use of the Property is in accordance with the terms and conditions of this Agreement, herein being established as a result of evidence received by the City in the proceedings for zoning designation from government subdivisions providing services within the planning jurisdiction and from affected property owners and to ensure zoning designation are in accordance with the amended Comprehensive Plan of the City of Meridian on April 19, 2011, Resolution No. 11-784, and the UDC, Title 11. NOW, THEREFORE, in consideration of the covenants and conditions set forth herein, the parties agree as follows: 2. INCORPORATION OF RECITALS: That the above recitals are contractual and binding and are incorporated herein as if set forth in full. 3. DEFINITIONS: For all purposes of this Agreement the following words, terms, and phrases herein contained in this section shall be defined and interpreted as herein provided for, unless the clear context of the presentation of the same requires otherwise: 3.1 CITY: means and refers to the City of Meridian, a party to this Agreement, which is a municipal Corporation and government subdivision of the state of Idaho, organized and existing by virtue of law of the State of Idaho, whose address is 33 East Broadway Avenue, Meridian, Idaho 83642. 3.2 OWNER/DEVELOPER: means and refers to CS2, LLC, whose address is 8921 W. Hackamore Drive, Meridian, Idaho 83646, the party that is developing said Property and shall include any subsequent owner/developer(s) of the Property. DEVELOPMENT AGREEMENT - CREASON CREEK AZ 15-009 PAGE 2 OF 8 3.3 PROPERTY: means and refers to that certain parcel(s) of Property located in the County of Ada, City of Meridian as described in Exhibit "A" and attached hereto and by this reference incorporated herein as if set forth at length. 4. USES PERMITTED BY THIS AGREEMENT: This Agreement shall vest the right to develop the Property in accordance with the terms and conditions of this Agreement. 4.1 The uses allowed pursuant to this Agreement are only those uses allowed under the UDC. 4.2 No change in the uses specified in this Agreement shall be allowed without modification of this Agreement. 5. CONDITIONS GOVERNING DEVELOPMENT OF SUBJECT PROPERTY: 5.1. Owner/Developer shall develop the Property in accordance with the following special conditions: a. Development of this property shall substantially comply with the preliminary plat, landscape plan and the conceptual residential building elevations shown in Exhibit C of this Agreement. b. The owner/developer shall provide a minimum of 4.56 acres of common open space and the following amenities as shown on the landscape plan: 5 -foot walking paths, a dog park, covered picnic area, playground equipment, a 10 -foot multi use pathway and several pedestrian bridges as proposed. The owner/developer shall provide commercial grade play structure, benches, and picnic tables as part of the development. 6. COMPLIANCE PERIOD This Agreement must be fully executed within two (2) years after the date of the Findings for the annexation and zoning or it is null and void. 7. DEFAULT/CONSENT TO DE -ANNEXATION AND REVERSAL OF ZONING DESIGNATION: 7.1 Acts of Default. Either party's failure to faithfully comply with all of the terms and conditions included in this Agreement shall constitute default under this Agreement. 7.2 Notice and Cure Period. In the event of Owner/Developer's default of this Agreement, Owner/Developer shall have thirty (30) days from receipt of written notice from City to initiate commencement of action to correct the breach and cure the default, which action must be prosecuted with diligence and completed within one hundred eighty (180) days; provided, however, that in the case of any such default that cannot with diligence be cured within DEVELOPMENT AGREEMENT - CREASON CREEK AZ 15-009 PAGE 3 OF 8 such one hundred eighty (180) day period, then the time allowed to cure such failure may be extended for such period as may be necessary to complete the curing of the same with diligence and continuity. 7.3 Remedies. In the event of default by Owner/Developer that is not cured after notice as described in Section 7.2, Owner/Developer shall be deemed to have consented to modification of this Agreement and de -annexation and reversal of the zoning designations described herein, solely against the offending portion of Property and upon City's compliance with all applicable laws, ordinances and rules, including any applicable provisions of Idaho Code §§ 67-6509 and 67-6511. Owner/Developer reserves all rights to contest whether a default has occurred. This Agreement shall be enforceable in the Fourth Judicial District Court in Ada County by either City or Owner/Developer, or by any successor or successors in title or by the assigns of the parties hereto. Enforcement may be sought by an appropriate action at law or in equity to secure the specific performance of the covenants, agreements, conditions, and obligations contained herein. 7.4 Delay. In the event the performance of any covenant to be performed hereunder by either Owner/Developer or City is delayed for causes that are beyond the reasonable control of the party responsible for such performance, which shall include, without limitation, acts of civil disobedience, strikes or similar causes, the time for such performance shall be extended by the amount of time of such delay. 7.5 Waiver. A waiver by City of any default by Owner/Developer of any one or more of the covenants or conditions hereof shall apply solely to the default and defaults waived and shall neither bar any other rights or remedies of City nor apply to any subsequent default of any such or other covenants and conditions. 8. INSPECTION: Owner/Developer shall, immediately upon completion of any portion or the entirety of said development of the Property as required by this Agreement or by City ordinance or policy, notify the City Engineer and request the City Engineer's inspections and written approval of such completed improvements or portion thereof in accordance with the terms and conditions of this Agreement and all other ordinances of the City that apply to said Property. 9. REQUIREMENT FOR RECORDATION: City shall record this Agreement, including all of the Exhibits, and submit proof of such recording to Owner/Developer, prior to the third reading of the Meridian Zoning Ordinance in connection with the re -zoning of the Property by the City Council. If for any reason after such recordation, the City Council fails to adopt the ordinance in connection with the annexation and zoning of the Property contemplated hereby, the City shall execute and record an appropriate instrument of release of this Agreement. 10. ZONING: City shall, following recordation of the duly approved Agreement, enact a valid and binding ordinance zoning the Property as specified herein. DEVELOPMENT AGREEMENT - CREASON CREEK AZ 15-009 PAGE 4 OF 8 11. SURETY OF PERFORMANCE: The City may also require surety bonds, irrevocable letters of credit, cash deposits, certified check or negotiable bonds, as allowed under the UDC, to insure the installation of required improvements, which the Owner/Developer agrees to provide, if required by the City. 12. CERTIFICATE OF OCCUPANCY: No Certificates of Occupancy shall be issued in any phase in which the improvements have not been installed, completed, and accepted by the City, or sufficient surety of performance is provided by Owner/Developer to the City in accordance with Paragraph 11 above. 13. ABIDE BY ALL CITY ORDINANCES: That Owner/Developer agrees to abide by all ordinances of the City of Meridian unless otherwise provided by this Agreement. 14. NOTICES: Any notice desired by the parties and/or required by this Agreement shall be deemed delivered if and when personally delivered or three (3) days after deposit in the United States Mail, registered or certified mail, postage prepaid, return receipt requested, addressed as follows: CITY: with copy to: City Clerk City of Meridian 33 E. Broadway Ave. Meridian, Idaho 83642 OWNER/DEVELOPER: CS2, LLC 8921 W. Hackamore Drive Meridian, ID 83646 City Attorney City of Meridian 33 E. Broadway Avenue Meridian, Idaho 83642 14.1 A party shall have the right to change its address by delivering to the other party a written notification thereof in accordance with the requirements of this section. 15. ATTORNEY FEES: Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorney's fees as determined by a Court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. 16. TIME IS OF THE ESSENCE: The parties hereto acknowledge and agree that time is strictly of the essence with respect to each and every term, condition and provision hereof, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of and a default under this Agreement by the other party so failing to perform. DEVELop mENT AGREEMENT - CREASON CREEK AZ 15-009 PAGE 5 OF 8 17. BINDING UPON SUCCESSORS: This Agreement shall be binding upon and inure to the benefit of the parties' respective heirs, successors, assigns and personal representatives, including City's corporate authorities and their successors in office. This Agreement shall be binding on the Owner/Developer, each subsequent owner and any other person acquiring an interest in the Property. Nothing herein shall in any way prevent sale or alienation of the Property, or portions thereof, except that any sale or alienation shall be subject to the provisions hereof and any successor owner or owners shall be both benefited and bound by the conditions and restrictions herein expressed. City agrees, upon written request of Owner/Developer, to execute appropriate and recordable evidence of termination of this Agreement if City, in its sole and reasonable discretion, had determined that Owner/Developer has fully performed its obligations under this Agreement. 18. INVALID PROVISION: If any provision of this Agreement is held not valid by a court of competent jurisdiction, such provision shall be deemed to be excised from this Agreement and the invalidity thereof shall not affect any of the other provisions contained herein. 19. DUTY TO ACT REASONABLY: Unless otherwise expressly provided, each party shall act reasonably in giving any consent, approval, or taking any other action under this Agreement. 20. COOPERATION OF THE PARTIES: In the event of any legal or equitable action or other proceeding instituted by any third party (including a governmental entity or official) challenging the validity of any provision in this Agreement, the parties agree to cooperate in defending such action or proceeding. 21. FINAL AGREEMENT: This Agreement sets forth all promises, inducements, agreements, condition and understandings between Owner/Developer and City relative to the subject matter hereof, and there are no promises, agreements, conditions or understanding, either oral or written, express or implied, between Owner/Developer and City, other than as are stated herein. Except as herein otherwise provided, no subsequent alteration, amendment, change or addition to this Agreement shall be binding upon the parties hereto unless reduced to writing and signed by them or their successors in interest or their assigns, and pursuant, with respect to City, to a duly adopted ordinance or resolution of City. 21.1 No condition governing the uses and/or conditions governing re -zoning of the subject Property herein provided for can be modified or amended without the approval of the City Council after the City has conducted public hearing(s) in accordance with the notice provisions provided for a zoning designation and/or amendment in force at the time of the proposed amendment. 22. EFFECTIVE DATE OF AGREEMENT: This Agreement shall be effective on the date the Meridian City Council shall adopt the amendment to the Meridian Zoning Ordinance in connection with the annexation and zoning of the Property and execution of the Mayor and City Clerk. [end of text; signatures, acknowledgements, and Exhibits A, B and C follow] DEVELOPMENT AGREEMENT - CREASON CREEK AZ 15-009 PAGE 6 OF 8 ACKNOWLEDGMENTS IN WITNESS WHEREOF, the parties have herein executed this agreement and made it effective as hereinabove provided. O C; ATTEST: Jayce . Holman, City Clerk CITY OF Rib- ATTEST: ' e ZO JrZ�ren; �. % 3 i UU i. City "I r DEVELOPMENT AGREEMENT — CREASON CREEK AZ 15-009 PAGE 7 OF 8 STATE OF IDAHO ) ss: County of Ada, ) On this day of Ak, 2016, bore me, the undersigned, a Notary Public in and for said State, personally appeared ,r" , known or identified to me to be the "f CS2, LLC, and acknowledged to me that he executed the same on behalf of said company. IN WITNESS WHEREOF, I have hereunto set my hand and affixedy official seal the day and year in this certificate first above written. r � SEA �i �+• LVI 30 yot. Notary Public for Idaho lb Residing at: % My Commission Expires: 'o' +�! �• 1. x STATE OF IDAHO ) ss County of Ada ) On this 1��i�y f a� _, 2016, before me, a Notary Public, � � `` �� personally appeared and Jaycee L. Holman, know or identified to me to be the Qct' n�Mayor and Clerk, respectively, of the City of Meridian, who executed the instrument or the person that executed the instrument of behalf of said City, and acknowledged to me that such City executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. Osseo.. (SEAL) : ��?pTAi �'• ' • S • 1 ®.`, 0'64 o• . •00OF 000 Not ublic for dah , Residing at: Commission expires: DEVELOPMENT AGREEMENT — CREASON CREEK AZ 15-009 PAGE 8 OF 8 EXHIBIT A Legal Description & Exhibit Map Legal Jescrjplifl Creason Creek Subdivision - Annexation A parcel located in Government Lot 4 of Section 1, Township 3 North, Range 1 West, Boise Meridian, Ada County, Idaho, and more particularly described as follows: Commencing ata Brass Cap monument marking the northwest comer of said Government Lot 4, from which a Brass Cap monument marking the southwest comer of Government Let .$ of said Section 1 bears 5 0'01'03" E a distance of 2669.19 feet; Thence S 0°01'03" E along the westerly boundary of said Government Lott a distanoo of 883,13 feet to the POINT OF BEGINNING; Thence leaving Bald westarly boundary S 86°59'35' E a distance of 655.09 feet to a point; Thence N 0°00'54" E. a distance of 679.92 feet to u point on the northerly boundary of said Govemment Lot 4; Thence S 88°43'02" E along said northerly boundary a distance of 321.49 feet to a point on the extension of the westerly boundary of Southwick Subdivislon as shown in Book 101 of Plats on Pages 13213 thru 13217, records of Ada County, Idaho; Thence S 0°40'08" W along said westerly boundary and the extension thereof a distance of '1366.82 feet to a point on the northerly boundary of Meridian Park Subdivision No. 7 as shown In Book 47 of Plats on Pages 3858 and 3857, records of Ada County, Idaho; Thence N 89'17'58' W along said northerly boundary a distance of 183,88 feet to a point; Thence continuing along said boundary and the easterly boundary of Sheri Lynn Subdivision as shown in Book 40 of Plats. on Pages 3891 and 3892, records of Ada County, Idaho, N 0140'12" E a distance of 226.77 feet to a point marking the northeast corner of said Sheri Lynn Subdivision; Thence N 89'06313"W along the northerly boundary of said Short Lynn Subdivision a distance of 789.47 feat to a point on -the westerly boundary of said Government Lot 4; Thence N 0'01'03" W along said westerly boundary a distance of 455.42 feet to the POiNT OF BEGINNING. This parcel contains 16.06 acres and is subject to any easements existing or in use. A HD Clinton W. Hanson, PLS Land Solutions, PC o June 19, 2015 w,� -"., Ceara on croak SobdivIsioA Jab No. 15-3$ Creason Creek AZ t5-009.1 NIXON [ 31 W. -I CREASON CREEK SUBDIVISION ANNEXATION EXHIBIT as ac _ W. USOCK ROS �atl-t5'o2'E uaaa I i 1 I xi 2c �I wl 7 m i� '3 0 100 200 40 Creason Creak AZ I5-00% `E 645.09' I 3 t� N TOTALANNEXAnCN AREA 913.08 ACRES 06'JS'W 789.7 , (f Je 1424.34' 1/4 i 15LAT p NMI .O.. -W `a3,aR ot: 0. .11178 � N W. Y,P Land Surveying and Consulting 231 7? STI 5 -MA fAMMN.10 33&42 IxMMP,2044 poolxnaass>T4r CITY OF MERIDIAN � 1�jC11 V ��'�' FINDINGS OF FACT, CONCLUSIONS OF LAW j I 1 �J r - AND 13 , DECISION & ORDER In the Matter of the Request for Annexation and Zoning of 16.08 Acres of Land with an R-8 Zoning District; and Preliminary Plat Consisting of Fifty -One (51) Building Lots and Eight (8) Common Lots on 15.75 Acres of Land for Creason Creek Subdivision, Located near the southeast corner of N. Linder Road and W. Ustick Road (parcel #51201223045, #51201223065, #51201223150, and #S1201223200), by CS2, LLC. Case No(s). AZ -15-009; PP -15-014 and ALT -15-020 For the City Council Hearing Date of: October 6, 2015 (Findings on October 20, 2015) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of October 6, 2015 incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of October 6, 2015, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of October 6, 2015, incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of October 6, 2015, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the "Local Land Use Planning Act of 1975," codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). AZ -15-009; PP -15-014 and ALT -15-020 -1- 6. That the City has granted an order of approval of the annexation and zoning request in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Planning Department, the Public Works Department and any affected party requesting notice. 7. That this annexation approval is subject to a development agreement containing the provisions in the attached Staff Report for the hearing date of August 20, 2015 incorporated by reference. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant's request for annexation and zoning was approved with an R-4 zoning district with the requirement of a Development Agreement with the provisions noted in the Staff Report for the hearing date of October 6, 2015, attached as Exhibit A. 2. The applicant's request for a preliminary plat is hereby denied based on the findings in the Staff Report for the hearing date of October 6, 2015, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Two (2) Year Development Agreement Duration The development agreement shall be signed by the property owner and returned to the City within two (2) years of the City Council granting annexation and/or rezone (UDC 11-513-31)). A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the City if filed prior to the end of the two (2) year approval period (UDC 11-513-313). E. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. F. Attached: Staff Report for the hearing date of September 22, 2015 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). AZ -15-009; PP -15-014 and ALT -15-020 -2- Ilk By action of the City Council at its regular meeting held on the 6 day of 2015. COUNCIL PRESIDENT CHARLIE ROUNTREE VOTED COUNCIL VICE PRESIDENT KEITH BIRD VOTED --r— COUNCIL MEMBER DAVID ZAREMBA VOTED d COUNCIL MEMBER JOE BORTON VOTED COUNCIL MEMBER LUKE CAVENER VOTED IVA- COUNCIL MEMBER GENESIS MILAM VOTED MAYOR TAMMY de WEERD VOTED (TIE BREAKER) Mayor T de Weerd \tPTGD �X UC;Ls Attest: ore r, City of E IDIAN& Jaycee - olman City Clerk F SEAL Qo� 1dr TRE ASV�'0 Copy served upon Applicant, The Planning Division, Public Works Department and City Attorney. B Dated: �� • c��' �� City ler 's CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). AZ -15-009; PP -15-014 and ALT -15-020 -3- STAFF REPORT HEARING DATE: TO: FROM: SUBJECT: September 22, 2015 Mayor and City Council Josh Beach, Associate City Planner 208-884-5533 Bill Parsons, Planning Supervisor Bruce Freckleton, Development Services Manager 208-887-2211 Creason Creek - AZ 15-009, PP 15-014 and ALT -15-020 I. SUMMARY DESCRIPTION OF APPLICANT'S REQUEST The applicant, CS2, LLC, has submitted an application for the following: 1) Annexation of 16.08 acres of land from RUT zoning district to the R-8 (Medium high-density Residential) zoning district; 2) A preliminary plat consisting of fifty one (5 1) single-family residential lots and eight (8) common lots on approximately 15.75 acres of land; and 3) Alternative compliance to deviate from the landscape standards set forth in UDC 11 -3B -7C. (See Section VII and IX for more information) II. SUMMARY RECOMMENDATION Staff recommends approval of the proposed RZ, PP and ALT applications based on the Findings of Fact and Conclusions of Law in Exhibit C of the Staff Report. The Meridian Planning & Zoning Commission heard these items on August 20, 2015. At the public hearing, the Commission moved to recommend approval of the subject AZ and PP requests. a. Summary of Commission Public Hearing: i. In favor: Bob Unger ii. In opposition: Robin Brooks, Jan Nettleton iii. Neutral: None iv. Commenting: Randall Birch, Michael Buckius v. No opinion: Stephanie Hale, Lynette King, Pegge Trelford, Tom Trelford, Dorothy Olsen, Dave Nettleton Carol Mattson Morris Mattson A. Written testimony: Robin Brooks, Wilfred Sindon vii. Staff presenting application: Josh Beach viii. Other staff commenting on application: Bill Parsons b. Key Issue(s) of Discussion by Commission: i. The pressurized irrigation system proposed for the subdivision. ii. Ouality of the amenities within the subdivision. iii. Construction of the temporary turnaround on the adjacent property to the north.. iv. Orientation of homes on Lots 13-15, Block 1. c. Key Commission Change(s) to Staff Recommendation: i. Include in the DA that the applicant provide commercial grade play structure, benches, and picnic tables within the development (See condition 1.1.10. ii. The Commission reaffirmed that the elevations be part of the recodrded development agreement as proposed in DA provision 1.1.1a. d. Outstanding Issue(s) for City Council: Creason Creek AZ 15-009, PP 15-014 and ALT -15-020 PAGE 1 i. The applicant is seeking a Council waiver to leave the Creason Lateral open. Six (61) foot tall wrought iron fencing is proposed along a portion of the lateral that is outside of the floodway. The Meridian City Council heard these items on September 22, and October 6, 2015, At the public hearing, the Council approved the subject RZ and PP request a. Summary of City Council Public Hearing: L In favor: Bob Under ii. In opposition: Dorothy Olsen iii. Neutral: Joe Semankh iy, Commenting: Justin Lucas y, Written testimony: Wilfred Sindon yL Staff presenting application: Josh Beach iii Other staff commenting on application: David Jones, Warren Stewart b. Key Issues of Discussion by Council: i, Safety of the Creason Lateral if it is to remain open, and the possibility of tiling it ii. The of fencing the Creason Lateral because it is in the floodway. iii. Common driveways and providing sufficient parking for the development iv. The ability of the fire department to serve the two 150' common driveways. v. Traffic, and the difficulty . accessing 12`h Drive from Ustick Road. vi. The multi -use pathway along the Creason Lateral and what it will connect with in the future c. Key Council Changes to Staff/Commission Recommendation j. None III. PROPOSED MOTION Approval After considering all staff, applicant and public testimony, I move to approve File Numbers AZ -15-009, PP - 15 -014 and ALT -15-020 (optional) as presented during the hearing on September 22, 2015, with the following modifications: (Add any proposed modifications.) Denial After considering all staff, applicant and public testimony, I move to deny File Numbers AZ -15-009, PP -15- 014 and ALT -15-020 (optional) as presented during the hearing on September 22, 2015, for the following reasons: (You should state specific reasons for denial.) Continuance I move to continue File Numbers AZ -15-009, PP -15-014 and ALT -15-020 (optional) to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance.) IV. APPLICATION AND PROPERTY FACTS A. Site Address/Location (parcel #S1201223045, #S1201223065, #S1201223150, and #S1201223200): The subject property is located near the southeast corner of N. Linder Road and W. Ustick Road in Section 1, Township 3 North, Range 1 West, Boise Meridian, Ada County, Idaho. B. Applicant: Cory Swain, CS2, LLC 8921 W. Hackamore Drive Meridian, Idaho 83646 C. Representative: Creason Creek AZ 15-009, PP 15-014 and ALT -15-020 PAGE 2 Bob Unger, ULC Management, LLC 6104 N. Gary Lane Boise, Idaho 83714 D. Owner(s): James Kellogg 5940 P Avenue Nampa, ID 83686 Mary Sturm and Charles Kellogg 5780 HWY 95 Fruitland, ID 83619 E. Applicant's Statement: Please see applicant's narrative for this information. V. PROCESS FACTS A. The subject applications are for annexation, preliminary plat and alternative compliance. A public hearing is required before the Planning and Zoning Commission and City Council on the annexation and preliminary plat, and the Director is the decision maker on the alternative compliance request, consistent with Meridian City Code Title 11, Chapter 5. B. Newspaper notifications published on: August 3, and August 17, 2015 (Commission); August 31, and September 14, 2015 (Council); C. Radius notices mailed to properties within 300 feet on: July 23, 2015 (Commission); August 27, 2015 Council D. Applicant posted notice on site by: August 11, 2015 (Commission); September 11, 2015 (Council) VI. LAND USE A. Existing Land Use(s): There is an existing structure on the property that will be demolished as part of the proposed subdivision. B. Character of Surrounding Area and. Adjacent Land Use and Zoning: North: County residence and undeveloped vacant property, zoned RUT in Ada County South: Sheri Lynn Subdivision and Meridian Park Subdivision No. 1, zoned R-4 East: Southwick Subdivision, zoned R-4 West: County residence and Tumble Creek Subdivision, zoned RUT and R-4 C. History of Previous Actions: None D. Utilities: a) Location of sewer: This development will connect to the existing sanitary sewer main along the west boundary of the development. b) Location of water: This development will connect to existing water mains in the existing stub streets along the east boundary. c) Issues or concerns: None E. Physical Features: 1. Canals/Ditches Irrigation: Both the Five Mile Creek and the Creason Lateral transverse the subject property. 2. Hazards: A majority of the property is encumbered by the floodway and flood plain and the Five Mile Creek and the Creason Lateral are proposed to remain open waterways. 3. Flood Plain: This property is located in the Meridian Floodplain Overlay District and development of this site must comply with the City's flood plain ordinance (Title 10, Chapter 6). Creason Creek AZ 15-009, PP 15-014 and ALT -15-020 PAGE 3 VII. COMPREHENSIVE PLAN ANALYSIS This property is designated Medium Density Residential (MDR) and Civic (C) on the Comprehensive Plan Future Land Use Map (FLUM). The MDR designation allows smaller lots for residential purposes within City limits. Uses typically include single family homes at densities of 3 to 8 dwelling units per acre. The Civic designation allows for public lands, law enforcement facilities, post offices, fire stations, cemeteries, public utility sites, public parks, public schools and other government owned sites. The proposed preliminary plat includes fifty one (51) single-family residential lots and eight (8) common lots on approximately 15.75 acres. The overall gross density of the project is 3.24 dwelling units to the acre. Staff finds that the proposed development is consistent with the MDR and Civic land use designations and the UDC density requirements of the proposed R-8 zoning district. Although the applicant has not proposed a public use as part of the proposed development, the adjacent property on the corner is designated as Mixed- use Community which is envisioned to development with a minimum of three (3) types of uses which may develop with a public use. Staff finds the following Comprehensive Plan policies to be applicable to this property and apply to the proposed use (staff analysis in italics): • "Restrict private curb cuts and access points on collectors and arterial streets." (3.06.02D) The plan as submitted depicts the extension of local street (W. Pebblestone Drive and W. Lowry Street ) and no access is proposed or approved via W. Ustick Road or N. Linder Road in accord with UDC II - 3A-3. All facture homes are prosed to take access from local streets. The existing structure takes access from W. Ustick Road, and this access will be removed as part of the proposed subdivision. • "Review new development for appropriate opportunities to connect local roads and collectors to adjacent properties (stub streets)." (3.03.020) As mentioned above, the applicant is proposing to extend several stub streets with the proposed development. The applicant is proposing to stub W. Pebblestone Drive to the parcel on the corner of W. Ustick and N. Linder Road; W. Lowry Street is proposed to connect to W. Pebblestone Drive via NW 13`h St. and NW 14`h Street is also proposed to stub the property located on the corner of W. Ustick and N. Linder Roads for future connectivity. • "Permit new development only where urban services can be reasonably provided at the time of final approval and development is contiguous to the City." (3.01.01F) City services are readily available to serve the proposed development in accord with UDC 11-3A-21. • "Require appropriate landscaping and buffers along transportation corridor (setback, vegetation, low walls, berms, etc.)." (3.06.02F) A 25 foot wide street buffer is required along W. Ustick and N. Linder Roads, designated as arterial streets in accord with UDC 11 -3B -7C. The Ustick Road landscape buffer appears to comply with the UDC standards. The applicant is seeking alternative compliance to the street buffer standards for the buffer along the Linder Road frontage due to its location within the floodway. The applicant's proposal includes planting the trees outside of the floodway and providing a natural fescue seed mix to the floodway. The Creason Creek homeowner's association will be responsible for the maintenance of the landscaping in accord with UDC 1 -3B -72.a. • "Require useable open space to be incorporated into new residential subdivision plats." (3.07.02A) The applicant is proposing 4.56 acres of open space as part of the development which consists of a dog park, covered picnic area, playground equipment, picnic tables, benches and a nature park. The proposed open space is excess of the UDC requirements due to the several waterways and the limitations imposed by the floodway designation. Creason Creek AZ 15-009, PP 15-014 and ALT -15-020 PAGE 4 • "Require pedestrian access in all new development to link subdivisions together and promote neighborhood connectivity." (3.07.02C) The proposed development will incorporate walking paths throughout the proposed development. The paths would connect the proposed subdivision to the existing residential subdivisions to the south and east and would provide the opportunity to connect to the potential commercial subdivision to the west once it is developed. • "Require street connections between subdivisions at regular intervals to enhance connectivity and better traffic flow. (3.03.03C) The submitted preliminary plat proposes to extend a public stub street (W. Lowry Street) from Southwick Subdivision to the west. To mitigate traffic concerns with the adjacent residential subdivision to the west, staff has recommended the applicant incorporate a traffic calming measure in to the street design on NW 13`h Street. • "Require pedestrian access connectors in all new development to link subdivisions together to promote neighborhood connectivity as part of a community pathway system." (3.03.03B) A segment of the City's multi -use pathway runs parallel to the Creason Lateral. To enhance pedestrian connectivity with the adjacent development, the applicant is proposing to construct a 5 -foot wide sidewalk that runs through the proposed nature park and then connects to the properties north and south. of the proposed development. The applicant will have to provide a 14 foot easement along the Creason Lateral prior to the submittal of a final plat application. • "Improve and protect creeks (Five Mile, Eight Mile, Nine Mile, Ten Mile, South Slough, and Jackson and Evans drainages) throughout commercial, industrial and residential areas." (5.01.01E) The Five Mile Creek runs along the west boundary and must remain open and protected during construction of the proposed development and the Creason Lateral runs southeast through the proposed development. The Comprehensive Plan requires that the creek remain as an open waterway and the applicant has also requested that the Creason Lateral remain open due to the size of the facility. To maintain public safety the applicant is proposing wrought iron fencing along the Creason Lateral. Because a portion of these waterways are located within the floodway, fencing is prohibited from being constructed within this area. Based on the analysis above, staff finds the proposed development is consistent with the Comprehensive Plan. VIII. UNIFIED DEVELOPMENT CODE (UDC) A. Purpose Statement of Zone(s): Purpose Statement of the Residential Districts (R-8): The propose of the residential districts is to provide for a range of housing opportunities consistent with the Meridian Comprehensive Plan. Residential districts are distinguished by the allowable density of dwelling units per acre and corresponding housing types that can be accommodated within the density range. B. Schedule of Use: UDC Table 11-2A-2 lists the principal permitted (P), accessory (A), conditional (C), and prohibited (-) uses in the R-8 zoning district. Any use not explicitly listed, or listed as a prohibited use is prohibited. The proposed single family detached dwellings are principally permitted in the R-8 zoning district. C. Dimensional Standards: Development of the site shall comply with the dimensional standards listed in UDC 11-2A-6 for the R-8 zoning district. D. Landscape Standards: 1. A 25 -foot wide landscape buffer is required adjacent to W. Ustick and N. Linder Roads in accord with UDC Table 11-2A-6. The landscape buffers must comply with the standards set forth in UDC Creason Creek AZ 15-009, PP 15-014 and ALT -15-020 PAGE 5 11 -3B -7C. The applicant has submitted a concurrent alternative compliance application to deviate from this requirement. (See analysis below.) 2. The proposed pathway shall comply with the design standards in accord with UDC 11-3A-8. 3. Common open space and site amenities are required to be provided on the site in accord with the requirements listed in 11 -3 -G -3A and 11 -3G -3B. E. Subdivision Design and Improvement Standards: The subdivision must comply with the subdivision design standards outlined in UDC 11-6C-3. F. Off -Street Parking: Off-street parking is required in accord with UDC Table 11-3C-6 for single-family dwellings. IX. ANALYSIS A. Analysis of Facts Leading to Staff Recommendation: ANNEXATION (AZ): The applicant has applied for annexation and zoning of 16.08 acres of land with R- 8 zoning district (see Exhibit A.2). As discussed above in Section VII, staff believes the proposed zoning is consistent with the policies in the Comprehensive Plan as noted. The applicant proposes to develop 51 new single-family residential detached homes on 15.75 acres of land as shown on the preliminary plat included in Exhibit A.3. The legal description submitted with the application, included in Exhibit C, shows the boundaries of the property proposed to be annexed. The property is contiguous to land that has been annexed into the City and is within the Area of City Impact boundary. The City may require a development agreement (DA) in conjunction with an annexation pursuant to Idaho Code section 67-6511A. In order to ensure the site develops as proposed with this application, staff recommends a DA as a provision of annexation with the provisions included in Exhibit B. PRELIMINARY PLAT (PP): The proposed preliminary plat consists of fifty one (5 1) single-family residential lots, and eight (8) common lots on approximately 15.75 acres of land in the proposed R-8 (Medium high-density Residential) zoning district. The gross density of the development is proposed at 3.24 dwelling units per acre consistent with the FLUM designation of MDR. As noted above, a civic use is proposed with this development but staff believes the underdeveloped property adjacent to the intersection has the potential to develop with a mix of uses as it designated Mixed-use Community on the FLUM. Dimensional Standards: The proposed plat is required to comply with the dimensional standards of the R-8 zoning district listed in UDC Table 11-2A-6. Staff has reviewed the proposed plat and found the plat to comply with the minimum street frontage and lot size requirements of the applicable district. Block Length: The length of NW 13`" St. exceeds the 750 foot maximum block length set forth in UDC 11 -6C -3F. At the time Southwick Subdivision was approved the applicant received approval for a longer block length and pedestrian connectivity was not required. To mitigate the block length, staff is requiring the applicant to install traffic calming measures on NW 13'h St. in coordination with ACRD. Existing Structures: There is an existing home on the site that is required to be removed prior to signature on the final plat by the City Engineer. Access should also be vacated at the same time. Access: Access to the site is via the extensions of W. Lowry and W. Pebblestone Drive, both from the east (Southwick Subdivision). The future homes constructed within the subdivision will take access from local streets in accord with UDC 11-3A-3. The proposed stub streets are as follows: 1) W. Pebblestone Drive, 2) NW 14'h Street. Creason Creek AZ 15-009, PP 15-014 and ALT -15-020 PAGE 6 Direct lot access to N. Linder Road and W. Ustick Road is prohibited. Staff is supportive of the public street access proposed for the development. Common Drives: The applicant is proposing Lots 12-17, Block 4, and Lots 13-15, Block 1 to take access from common driveways. With final plat submittal, the applicant must provide an exhibit that depicts the building envelope, setbacks and orientation of the lots and structures. Staff has concerns with how a home will be oriented on Lot 13, Block 1. Prior to the Commission hearing, the applicant should provide an exhibit that depicts the orientation of the homes for Lots 13-15, Block 1. Per UDC 11 -6C -3C, a perpetual ingress/egress easement shall be filed with the Ada County recorder, which shall include a requirement for maintenance of a paved surface capable of supporting fire vehicles and equipment. Additionally, the common driveways must be owned and maintained by the homeowners association. Landscaping and Alternative Compliance (ALT): A 25 -foot wide street buffer is required along N. Linder and W. Ustick Roads, per UDC Table 11-2A-6. The Ustick Road street buffer appears to comply with the landscape standards set forth in UDC 11 -3B -7C. Due the Five Mile Creek and the floodway designation, the applicant is limited to the amount of landscaping that may be installed in this area along Linder Road. In discussions with the Flood Plain Administer, trees and fencing are prohibited from being placed in this area. The applicant has requested alternative compliance for the 25 -foot wide landscape buffer along N. Linder Road. The applicant is requesting to leave this area in a natural state by landscaping it with fescue grass; other improvements include a 5 -foot side walk and a 5 -foot wide walking path. The proposed improvements are allowed to be located within the floodway. The required trees will be planted on the east side of the Creason Lateral adjacent to a grove of mature trees. Staff is supportive of the proposed improvements within the floodway however; this area (common lot) must be vegetated, irrigated and maintained by the Creason Creek Homeowner's Association in accord with UDC 11-313-7C2.a. Any existing trees that are to be removed from the site with the development will need to be coordinated through the City Arborist Elroy Huff at (208) 489-1553. Common Open Space & Site Amenities: All new single-family developments 5 acres in size or greater are required to provide open space and site amenities in accord with the standards listed in UDC 11-3G- 3. The development is 15.75 acres in size, therefore a minimum of 1.57 acres is required to be provided and one (1) amenity. The applicant is proposing 4.56 acres of open space as part of the development which consists of a dog park, covered picnic area, playground equipment, picnic tables, benches, a nature park and several pedestrian bridges. The proposed open space is excess of the UDC requirements due to the several waterways and the limitations imposed by the floodway designation. Staff is supportive of the proposed open space and amenity package for the development. Prior to the Commission hearing, the applicant should provide details of the proposed amenities for Commission's consideration. Fencing: The applicant is proposing 6 -foot tall wrought iron fencing along the entire length of the Creason Lateral that traverses through the proposed development. No other fencing has been proposed subdivision. Some of the proposed wrought iron fencing is located within the floodway. With the final plat application, the applicant shall provide a detailed fence plan and eliminate the wrought iron fencing from encroaching within the floodway. Sidewalks: UDC 11-3A-17 requires detached sidewalks to be constructed along all arterial streets. A 5 - foot wide detached sidewalk is required along W. Ustick Road and N. Linder Road in accord with the UDC. All internal streets will have 5 -foot wide attached sidewalk. Pressure Irrigation: The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water. The applicant should be required to utilize any existing surface or well water for the primary source. If a surface or well source is not available, a single -point connection to the culinary water system shall be required. If a single -point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to signature on the final plat by Creason Creek AZ 15-009, PP 15-014 and ALT -15-020 PAGE 7 the City Engineer. An underground, pressurized irrigation system should be installed to all landscape areas per the approved specifications and in accordance with UDC 11-3A-15 and MCC 9-1-28. Pathways: Per the Meridian Pathways Master Plan and UDC 11-3A-7, the applicant is required to construct a ten foot (10') multi -use pathway along the east boundary of the Creason Lateral. The applicant has included the 10 -foot pathway on the submitted landscape plan as well as a pedestrian bridge that will cross the Creason Lateral to access the nature park located on Lot 16, Block 1. The applicant is also proposing to construct five foot (5') pathways through the proposed nature park that will stub to the properties north and south of the proposed development. Flood Plain: The subject property is located with both the floodway and the flood plain. Per UDC 10-6- 4, the applicant is required to submit a floodplain permit application, including hydraulic and hydrologic analysis prior to development occurring within the floodplain overlay district. Ditches, Laterals, and Canals: The Creason Lateral and the Five Mile Creek transverse the property. Per UDC 11-3A-6, all irrigation ditches, laterals or canals, exclusive of natural waterways and waterways being used as amenities, which intersect, cross or lie within the area being subdivided shall be covered. The applicant is seeking a waiver from Council to allow the Creason Lateral to remain un -tiled due to the size of the facility as allowed under UDC 11-3A-6A3.b. The Five Mile Creek will remain open because it is a natural waterway. Building Elevations: Conceptual building elevations were submitted for the single family homes as shown in Exhibit A.6. Staff is supportive of the proposed design features portrayed with the elevations. Design features include a mixture of wood and brick siding, stone wainscot, covered front porches, decorative columns, pop -outs, decorative corbels, window trim and varying roof planes. Future single family detached homes constructed within the subdivision must comply with the elevations attached in Exhibit A.6. Because homes on lots that back up to W. Ustick Road (Lots 2-6, Block 3) will be highly visible; staff recommends that the side of any structure that faces the public street on these lots, incorporate articulation through changes in materials, color, modulation, and architectural elements (horizontal and vertical) to break up monotonous wall planes and roof lines. Staff recommends approval of the subject applications with the recommended conditions of approval in Exhibit B per the Findings in Exhibit D. IX. EXHIBITS A. Drawings/Other 1. Vicinity Map 2. Legal Description and Exhibit Map 3. Proposed Preliminary Plat (dated: 08/07/15) 4. Proposed Landscape Plan (dated: 07/20/15) 5. Conceptual Building Elevations B. Agency and Department Comments/Conditions C. Required Findings from Unified Development Code Creason Creek AZ 15-009, PP 15-014 and ALT -15-020 PAGE 8 EXHIBIT A Creason Creek AZ 15-009, PP 15-014 and ALT-15-020 PAGE 9 Exhibit A.1: Vicinity Map EXHIBIT A Creason Creek AZ 15-009, PP 15-014 and ALT-15-020 PAGE 10 Exhibit A.2: Legal Description & Exhibit Map EXHIBIT A Creason Creek AZ 15-009, PP 15-014 and ALT-15-020 PAGE 11 EXHIBIT A Creason Creek AZ 15-009, PP 15-014 and ALT-15-020 PAGE 12 Exhibit A.3: Proposed Preliminary Plat (dated: 08/07/15)(Revised) EXHIBIT A Creason Creek AZ 15-009, PP 15-014 and ALT-15-020 PAGE 13 Exhibit A.4: Proposed Landscape Plan (dated 07/20/15) EXHIBIT A Creason Creek AZ 15-009, PP 15-014 and ALT-15-020 PAGE 14 EXHIBIT A Creason Creek AZ 15-009, PP 15-014 and ALT-15-020 PAGE 15 Exhibit A.5: Proposed Building Elevations B. Agency and Department Comments/Conditions 1. PLANNING DIVISION 1.1.1 A Development Agreement (DA) is required as a provision of annexation of this property. Prior to the annexation ordinance approval, a DA shall be entered into between the City of Meridian, the property owner(s) at the time of annexation ordinance adoption, and the developer. Currently, a fee of $303.00 shall be paid by the applicant to the Planning Division prior to commencement of the DA. The DA shall be signed by the property owner and returned to the City within two (2) years of the City Council granting annexation. The DA shall, at minimum, incorporate the following provisions: a. Development of this site shall substantially comply with the preliminary plat, landscape plan and the conceptual residential building elevations shown in Exhibit A. A copy of said elevations shall be included as an exhibit in the DA. b. The applicant shall provide a minimum of 4.56 acres of common open space and the following amenities on as shown on the landscape plan: 5 -foot walking paths, a dog park, covered picnic area, playground equipment, a 10 -foot multi -use pathway and several pedestrian bridges as proposed. Details of the proposed affienities shall bej)�� to the Cefflpffission hear.i The applicant shall provide commercial grade play structure, benches, and picnic tables as part of the development. 1.2 Site Specific Conditions of Approval 1.2.1 The preliminary plat included in Exhibit A.3, dated August 7, 2015, shall include the following: a. Prior to signature on the final plat, the applicant shall remove the existing curb cut providing access to the existing structure on W. Ustick Road in accord with ACHD standards. b. Direct lot access to Ustick and Linder Roads is prohibited. c. Prior to the Commission hearing, the applicant should provide an exhibit that depicts the orientation of the homes on Lots 13-15, Block 1. d. The applicant shall construct NW 13`h Street with a passive traffic calming design element (such as bulb -outs or chokers) in accord with ACHD and the Fire Department standards. 1.2.2 The landscape plan included in Exhibit AA, dated July 20, 2015, shall include the following: a. All street buffers and common open space shall be maintained by an owner's association as set forth in UDC 11-3B-7C2b. b. The developer shall construct and maintain a ten (10) foot wide multi -use pathway adjacent to the east side of the Creason Lateral as per the Meridian Pathways Master Plan. Lot 12, Blockl shall be designed and constructed in accord with UDC I1 -3A-8 and UDC 11-3B-12. The developer shall provide a minimum fourteen (14) foot wide recreational pathway easement covering the pathway route for City Council approval and recordation. Depict 4 -foot tall bollard lighting, or other appropriate lighting source, along all pathways through common areas that are not visible from a public street as set forth in UDC 11 -3A-8H. c. The applicant shall provide a minimum of 4.56 acres of open space and four (4) amenities on as shown on the landscape plan including which consists of a dog park, covered picnic area, playground equipment, picnic tables, benches, a nature park, a 10 -foot multi -use pathway and several pedestrian bridges as proposed. Details of the proposed amenities shall be provided prior to the Commission hearing. d. If any of the existing trees on the site are proposed to be removed, the applicant should contact Elroy Huff, City Arborist, at 888-3579 to schedule an appointment to confirm mitigation requirements prior Creason Creek AZ 15-009, PP 15-014 and ALT -15-020 PAGE 16 to removal of any trees on the site. Any existing trees proposed to be retained on-site should be noted on the plan. e. With the final plat application, the applicant shall provide a detailed fence plan and eliminate the wrought iron fencing from encroaching within the floodway. The applicant shall construct 6 -foot tall wrought iron fencing on both sides of the Creason Lateral, outside of the floodway. All fencing within the proposed subdivision shall comply with UDC 11-3A-7 and 11 -3A -6B. f. The applicant shall construct a 25 -foot wide landscape buffer adjacent to W. Ustick Road in accord with UDC 11 -3B -7C. 1.2.3 The existing structure shall be removed prior to City Engineer signature on the final plat. A demolition permit shall be procured from the Building Division. 1.2.4 The applicant's alternative compliance request for landscaping the area within the floodway with fescue seed and to provide additional trees along the Creason Lateral is approved; the landscaping shall be installed as proposed. 1.2.5 The applicant shall obtain a waiver from City Council to UDC 11 -3A -6A in order for the Creason Lateral to remain open and not be piped due to the large capacity of the facility. If a waiver is not obtained, the waterway is required to be piped. 1.2.6 The rear or sides of structures on lots that face W. Ustick Road shall incorporate articulation through changes in materials, color, modulation, and architectural elements (horizontal and vertical) to break up monotonous wall planes and roof lines. 1.2.7 The applicant is proposing Lots 12-17, Block 4, and Lots 13-15, Block 1 to take access from common driveways. An exhibit depicting the setbacks, building envelope and orientation of lots and structures shall be submitted a fitture final plat application. Include note on the final plat that addresses access across the lots and the responsible party for maintenance of the common driveway. 1.3 General Conditions of Approval 1.3.1 The applicant and/or property owner shall have an ongoing obligation to maintain all landscaping and constructed features within the clear vision triangle consistent with the standards in UDC 11-3A-3. 1.3.2 Provide a pressurized irrigation system consistent with the standards as set forth in UDC 11-3A-15, UDC 11-3B-6 and MCC 9-1-28. 1.3.3 Install all utilities consistent with the standards as set forth in UDC 11-3A-21 and 11 -3B -5J. 1.3.4 The applicant and/or assigns shall have the continuing obligation to provide irrigation that meets the standards as set forth in UDC 11-3B-6 and to install and maintain all landscaping as set forth in UDC 11- 3B-5, UDC 11-3B-13 and UDC 11-3B-14. 1.3.5 All common open space and site amenities shall be maintained by an owner's association as set forth in UDC 11 -3G -3F1. 1.3.6 The project is subject to all current City of Meridian ordinances and previous conditions of approval associated with this site. Staff's failure to cite specific ordinance provisions does not relieve the applicant of responsibility for compliance. 1.3.7 The applicant and/or property owner shall have an ongoing obligation to prune all trees to a minimum height of six feet above the ground or sidewalk surface to afford greater visibility of the area. 1.3.8 The applicant shall have an ongoing obligation to maintain all pathways. 1.3.9 The applicant has a continuing obligation to comply with the outdoor lighting provisions as set forth in UDC 11-3A-11. Creason Creek AZ 15-009, PP 15-014 and ALT -15-020 PAGE 17 1.3.10 Provide temporary fencing around the perimeter of the site to contain debris during construction prior to release of building permits. 1.3.11 The applicant shall complete all improvements related to public life, safety, and health as set forth in UDC 11 -5C -3B. A surety agreement may be accepted for other improvements in accord with UDC 1I - 5C -3C. 1.3.12 Comply with all bulk, use, and development standards of the R-8 zoning district listed in UDC Table 1I- 2 -A-6. 1.3.13 Construct all off-street parking areas consistent with the standards as set forth in UDC 11-3C-6 for single-family dwellings. 1.3.14 Comply with all subdivision design and improvement standards as set forth in UDC 11-6C-3, including but not limited to driveways, common driveways, easements, block length and mailbox placement. 1.4 Process Conditions of Approval 1.4.1 No signs are approved with this application. Prior to installing any signs on the property, the applicant shall submit a sign permit application consistent with the standards in UDC Chapter 3 Article D and receive approval for such signs. 1.4.2 The final plat, and any phase thereof, shall substantially comply with the approved preliminary plat as set forth in UDC 11-613-3C2. 1.4.3 The preliminary plat approval shall be null and void if the applicant fails to either 1) obtain the City Engineer signature on a final plat within two years, or 2) gain approval of a time extension as set forth in UDC 11-613-7. 2. PUBLIC WORKS DEPARTMENT 2.1 Site Specific Conditions of Approval 2.1.1 A street light plan will need to be included in the final plat application. The plan will need to include Type I lighting on the frontages of Ustick and Linder Roads in addition to type 2 lighting on the subdivisions internal street. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting. A copy of the standards can be found at http://www.meiidiancity.org/publie—Works.aspx?id=272. 2.1.2 A portion of this project lies within the Meridian Floodplain Overlay District. Prior to any development occurring in the Overlay District a floodplain permit application, including hydraulic and hydrologic analysis is required to be completed and submitted to the City and approved by the Floodplain Administrator per MCC 10-6. 2.2 General Conditions of Approval 2.2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub - grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2.2.2 Per Meridian City Code (MCC), the applicant shall be responsible to install sewer and water mains to and through this development. Applicant may be eligible for a reimbursement agreement for infrastructure enhancement per MCC 8-6-5. 2.2.3 The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20 -feet wide for a single utility, or 30 -feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian's standard forms. The easement shall be graphically depicted Creason Creek AZ 15-009, PP 15-014 and ALT -15-020 PAGE 18 on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2" x 11" map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to development plan approval. 2.2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 12-13-8.3). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single -point connection to the culinary water system shall be required. If a single -point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to prior to receiving development plan approval. 2.2.5 All existing structures that are required to be removed shall be prior to signature on the final plat by the City Engineer. 2.2.6 All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. 2.2.7 Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at (208)898- 5500 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B. Whitney at (208)334-2190. 2.2.8 Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and inspections (208)375-5211. 2.2.9 Street signs are to be in place, sanitary sewer and water system shall be approved and activated, fencing installed, drainage lots constructed, road base approved by the Ada County Highway District and the Final Plat for this subdivision shall be recorded, prior to applying for building permits. 2.2.10 A letter of credit or cash surety in the amount of 110% will be required for all uncompleted fencing, landscaping, amenities, etc., prior to signature on the final plat. 2.2.11 All development improvements, including but not limited to sewer and water, fencing, micro -paths, pressurized irrigation and landscaping shall be installed and approved prior to obtaining certificates of occupancy. 2.2.12 Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 2.2.13 It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.2.14 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 2.2.15 Developer shall coordinate mailbox locations with the Meridian Post Office. 2.2.16 All grading of the site shall be per in conformance with MCC 11-12-3H. 2.2.17 Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. Creason Creek AZ 15-009, PP 15-014 and ALT -15-020 PAGE 19 2.2.18 The engineer shall be required to certify that the street centerline elevations are set a minimum of 3 -feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1 -foot above. 2.2.19 The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 2.2.20 At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 2.2.21 100 Watt and 250 Watt, high-pressure sodium street lights shall be required on all public roadways per the City of Meridian Improvement Standards for Street Lighting. All street lights shall be installed at developer's expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting. A copy of the standards can be found on the city of meridian Public Works Department's website at http://www.meridiancity.org/public_works.aspx?id=272. The contractor's work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. 2.2.22 The City of Meridian requires that the owner post to the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water and reuse infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 2.2.23 The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, water and reuse infrastructure for duration of two years. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-221. 3. POLICE DEPARTMENT 3.1 The Police Department did not submit comments on this application. 4. FIRE DEPARTMENT 4.1 The Fire Department did not submit comments on this application. 5. REPUBLIC SERVICES 5.1 Republic Services did not submit comments on this application. 6. PARKS DEPARTMENT 6.1 The developer shall construct and maintain a ten (10) foot wide multi -use pathway adjacent to the north side of the Creason Lateral as per the Meridian Pathways Master Plan. 6.2 The developer shall provide a minimum fourteen (14) foot wide recreational pathway easement covering the pathway route for City Council approval and recordation. 6.3 The developer shall coordinate with the City Arborist, Elroy Huff, to mitigate any existing tree losses due to Creason Creek AZ 15-009, PP 15-014 and ALT -15-020 PAGE 20 development impacts Parks Department did not submit comments on this application. 7. ADA COUNTY HIGHWAY DISTRICT Site Specific Conditions of Approval 7.1 Dedicate 45.5 -feet of right-of-way from centerline of Ustick Road abutting the site. Right-of-way dedication is impact fee eligible. 7.2 Provide the District with a road trust deposit in the amount of $5,780.00 for the construction of sidewalk improvements on Ustick Road abutting the site. 7.3 Dedicate 40 -feet of right-of-way from centerline of Linder Road abutting the site. Right-of-way dedication is impact fee eligible. 7.4 Construct a 5 -foot wide detached sidewalk approximately 70 -feet from centerline to front of sidewalk within an easement, of Linder Road abutting the site. 7.5 Construct Pebblestone Drive and Lowry Street as 36 -foot street section with rolled curb, gutter, and 5 -foot wide attached sidewalk within 50 -feet of right-of-way. 7.6 Construct 13th Street, 14th Street, and Tumble Creek Drive as 33 -foot street section with rolled curb, gutter, and 5 -foot wide attached sidewalk within 46 -feet of right-of-way. 7.7 Construct a 6 -foot wide by 50 -foot long landscape median at the entrance of Pebblestone Drive and Lowry Street, with 24 -foot wide travel lanes on each side of the median, within 50 -feet of right-of-way, and 5 -foot wide attached sidewalks within an easement adjacent to the landscape medians. 7.8 Provide a permanent right-of-way easement for any public sidewalks placed outside of the dedicated right- of-way. The easement shall encompass the entire area between the right-of-way line and 2 -feet behind the back edge of the sidewalk. 7.9 Construct 1 Stub Street, 14th Street, 235 -feet north of Tumble Creek Drive and 305 -feet east of Linder Road (measured centerline to centerline) to the site's north property line. 7.10 Construct a temporary turnaround with a minimum 45 -foot turn radius at the terminus of 14th Street. 7.11 Locate the temporary turnaround on the property and if the temporary easement extends onto a buildable lot, the entire lot(s) shall be encumbered by the easement and identified on the plat as a non -buildable lot(s) until the street is extended; OR the applicant must obtain the necessary agreement from the adjoining property owner and provide a temporary turnaround easement to the District for those portions of the cul-de-sac that extends beyond the dedicated right-of-way. 7.12 Payment of impacts fees are due prior to issuance of a building permit. 7.13 Comply with all Standard Conditions of Approval. Standard Conditions of Approval 7.2.1 All irrigation facilities shall be relocated outside of the ACRD right-of-way. 7.2.2 Private Utilities including sewer or water systems are prohibited from being located within the ACHD right- of-way. 7.2.3 In accordance with District policy, 7203.3, the applicant may be required to update any existing non- compliant pedestrian improvements abutting the site to meet current Americans with Disabilities Act (ADA) requirements. The applicant's engineer should provide documentation of ADA compliance to District Development Review staff for review. 7.2.4 Replace any existing damaged curb, gutter and sidewalk and any that may be damaged during the construction of the proposed development. Contact Construction Services at 387-6280 (with file number) for details. Creason Creek AZ 15-009, PP 15-014 and ALT -15-020 PAGE 21 7.2.5 A license agreement and compliance with the District's Tree Planter policy is required for all landscaping proposed within ACHD right-of-way or easement areas. 7.2.6 All utility relocation costs associated with improving street frontages abutting the site shall be home by the developer. 7.2.7 It is the responsibility of the applicant to verify all existing utilities within the right-of-way. The applicant at no cost to ACHD shall repair existing utilities damaged by the applicant. The applicant shall be required to call DIGLM (1-811-342-1585) at least two full business days prior to breaking ground within ACHD right-of-way. The applicant shall contact ACHD Traffic Operations 387-6190 in the event any ACHD conduits (spare or idled) are compromised during any phase of construction. 7.2.8 Utility street cuts in pavement less than five years old are not allowed unless approved in writing by the District. Contact the District's Utility Coordinator at 387-6258 (with file numbers) for details. 7.2.9 All design and construction shall be in accordance with the ACHD Policy Manual, ISPWC Standards and approved supplements, Construction Services procedures and all applicable ACHD Standards unless specifically waived herein. An engineer registered in the State of Idaho shall prepare and certify all improvement plans. 7.2.10 Construction, use and property development shall be in conformance with all applicable requirements of ACHD prior to District approval for occupancy. 7.2.11 No change in the terms and conditions of this approval shall be valid unless they are in writing and signed by the applicant or the applicant's authorized representative and an authorized representative of ACHD. The burden shall be upon the applicant to obtain written confirmation of any change from ACHD. 7.2.12 If the site plan or use should change in the future, ACHD Planning Review will review the site plan and may require additional improvements to the transportation system at that time. Any change in the planned use of the property which is the subject of this application, shall require the applicant to comply with ACHD Policy and Standard Conditions of Approval in place at that time unless a waiver/variance of the requirements or other legal relief is granted by the ACHD Commission. Creason Creek AZ 15-009, PP 15-014 and ALT -15-020 PAGE 22 C. Required Findings from Unified Development Code 1. ANNEXATION FINDINGS: Upon recommendation from the Commission, the Council shall make a full investigation and shall, at the public hearing, review the application. In order to grant annexation, the Council shall make the following findings: a. The map amendment complies with the applicable provisions of the Comprehensive Plan; The Applicant is proposing to annex the subject 16.08 acre property with the R-8 zoning districts and develop fifty one (51) single-family residential on site. The Council finds that the proposed map amendment (zoning) is generally consistent with the MDR and Civic future land use map designations for this site. Therefore, the Council finds the amendment is consistent with the applicable provisions of the Comprehensive Plan (see section VII above). b. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The Council finds that the proposed map amendment to the R-8 zoning district is generally consistent with the purpose statements of the residential district in that it will contribute to the range of housing opportunities available within the City as well as provide nearby services for those residents. c. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The Council finds that the proposed zoning map amendment will not be detrimental to the public health, safety, or welfare. City utilities will be extended at the expense of the applicant. The Council will consider any oral or written testimony that may be provided when determining this finding. d. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the City including, but not limited to, school districts; and The Council finds that the proposed zoning amendment will not result in any adverse impact upon the delivery of services by any political subdivision providing services to this site. e. The annexation (as applicable) is in the best of interest of the City (UDC 11 -5B -3.E). The Council finds that annexing this property with R-8 zoning district is in the best interest of the City as the property will be able to develop as single-family consistent with the vision of the Comprehensive Plan. Further, annexation of this property will allow utilization of available City services and a reduction of enclave areas in the City. 2. PRELIMINARY PLAT FINDINGS: In consideration of a preliminary plat, combined preliminary and final plat, or short plat, the decision-making body shall make the following findings: a. The plat is in conformance with the Comprehensive Plan; The Council finds that the proposed plat is in substantial compliance with the adopted and proposed Comprehensive Plan in regard to land use, transportation, and circulation. Please see Comprehensive Plan Policies and Goals, Section VII, of the Staff Report for more information. Creason Creek AZ 15-009, PP 15-014 and ALT -15-020 PAGE 23 b. Public services are available or can be made available and are adequate to accommodate the proposed development; The Council finds that public services will be provided to the subject property upon development. (See Exhibit B of the Staff Report for more details from public service providers.) c. The plat is in conformance with scheduled public improvements in accord with the City's capital improvement program; Because City water and sewer and any other utilities will be provided by the development at their own cost, Council finds that the subdivision will not require the expenditure of capital improvement funds. d. There is public financial capability of supporting services for the proposed development; The Council relies upon comments from the public service providers (i.e., Police, Fire, ACHD, etc.) to determine this finding. (See Exhibit B for more detail.) e. The development will not be detrimental to the public health, safety or general welfare; and The Council is not aware of any health, safety, or environmental problems associated with the platting of this property. ACHD considers road safety issues in their analysis. The Council considered all public testimony that was presented in determining whether or not the proposed subdivision would cause health, safety or environmental problems. f. The development preserves significant natural, scenic or historic features. The Council is unaware of any natural, scenic or historic features on this site. Therefore, the Council finds that the proposed development will not result in the destruction, loss or damage of any natural, scenic or historic feature(s) of major importance. 3. Alternative Compliance Findings: In order to grant approval for alternative compliance, the Director shall determine the following findings: a. Strict adherence or application of the requirements is not feasible; OR The Director finds that strict adherence to the landscape standards is not feasible due to this area being located within the floodway. b. The alternative compliance provides an equal or superior means for meeting the requirements; and The Director finds the alternative compliance provides an equal means for meeting the City's because the area is still be vegetated and additional trees will be placed outside of the floodway next to a grove of mature trees that will be visible from N. Linder Road. c. The alternative means will not be materially detrimental to the public welfare or impair the intended uses and character of the surrounding properties. The Director finds that the proposed alternative to the landscaping will not be detrimental to the public welfare or impair the use/character of the surrounding properties if the property is owned and maintained by the Creason Creek homeowner's association as required by the UDC. Creason Creek AZ 15-009, PP 15-014 and ALT -15-020 PAGE 21 EXHIBIT C Building H levatinnti Creason Creek — AZ 15-009 Meridian City Council Meeting DATE: March 8, 2016 ITEM NUMBER: 4K PROJECT NUMBER: ITEM TITLE: Agreement for Use of Kleiner Park for Special Event - Capital Community Egg Hunt on March 26, 2016 MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS AGREEMENT FOR USE OF KLEINER PARK FOR SPECIAL EVENT This Agreement For Use Of Kleiner Park For Special Event (hereinafter "Agreement") is made this '� day of March, 2016 (the "Effective Date"), by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho (hereinafter "City"), and Kenneth G. Wilde, on behalf of Capital Christian Center, Inc., a religious corporation organized under the laws of the State of Idaho (hereinafter "Organizer"). WHEREAS, the respective governing bodies of City and Organizer are mutually interested in enhancing the Meridian community's quality of life by providing and supporting special event opportunities for members of the Meridian and greater communities; WHEREAS, City and Organizer recognize that publicly -held facilities are resources requiring heightened stewardship and protection; WHEREAS, Organizer has agreed to be responsible for any costs incurred by City in the course of the large-scale special event hosted by Organizer at Julius M. Kleiner Memorial Park ("Park"), located at 1900 N. Records Avenue, in Meridian, Idaho, on March 26, 2016; and WHEREAS, the Meridian City Council finds that it is fiscally responsible and in the best interest of the community to enter into a contractual agreement establishing the terms and conditions of Organizer's use of Park; NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants herein contained, and in consideration of the recitals above, which are incorporated herein, City and Organizer agree as follows: I. PERMISSION GRANTED. Subject to the terms and conditions set forth herein, City hereby grants to Organizer permission to utilize Park at the time, place, and manner set forth in this Agreement and in City of Meridian Temporary Use Permit no. TUP-16-0007 for a large-scale special event known as "Capital Community Egg Hunt" ("Event"). 11. OBLIGATIONS OF ORGANIZER. A. Reasonable use. Organizer shall employ best efforts to ensure that its use of Park and Park facilities, amenities, infrastructure, and/or vegetation is appropriate and reasonable. Where Organizer's use of Park and Park facilities, infrastructure, and/or vegetation causes disproportionately excessive damage to same, Organizer shall reimburse City for the cost or proportionate cost of necessary repairs and/or replacement. Organizer shall exercise best efforts to see that any and all use of Park, to the extent reserved by Organizer, is in compliance with all laws and with City's policies regarding use of City parks and/or facilities, including, but not limited to, policies be adopted or enacted by the Director of the Meridian Parks and Recreation Department. AGREEMENT FOR USE OF KLEINER PARK FOR SPECIAL EVENT PAGE 1 OF 6 B. Permitting. In addition to compliance with all terms and provisions of this Agreement, Organizer shall separately obtain and comply with each and all of the following permits, as required by law: 1. City of Meridian Temporary Use Permit for Special Event; 2. Any and all applicable licenses, permits, inspections, and/or certifications from the Federal Aviation Administration; 3. Any and all applicable licenses, permits, inspections, and/or certifications from the Central District Health Department; 4. Any and all inspections required by the Meridian Parks and Recreation Department. C. Fees, costs. By noon (12:00 p.m.) on Friday, March 18, 2016, Organizer shall remit to City four thousand, three hundred and five dollars and forty-four cents ($4,305.44), which amount includes: $1,590.00: Fee for reserving Park for one day $ 720.00: Fee for Meridian Parks and Recreation personnel to provide facility maintenance and janitorial services before, during, and after the Event, from 7:00 a.m. to 4:00 p.m. (4 staff @ $20/hour x 36 staff hours) $1,995.44: Fee for Meridian Police Department personnel to provide public safety and traffic control services before and during the Event, from 7:00 a.m. to 3:00 p.m. (4 officers @ $47.94/hour x 32 staff hours + 1 supervisor @ $57.67/hour x 8 hours) If additional staffing or extended hours are required for the protection of public safety or maintenance of Park, Organizer shall reimburse City for all staffing fees within fourteen (14) days of City's invoice for such fees. If Organizer fails to timely reimburse City pursuant to such invoice, the City may decline to provide extra -duty personnel staffing, decline to reserve City facilities, release existing reservations of City facilities, or decline to allow the subsequent use of City facilities for Event or any iteration thereof. D. Time and place. The permission extended under this Agreement shall apply to the areas of Park detailed on the event site plan approved by City under City of Meridian Temporary Use Permit no. TUP-16-0007, from 8:00 a.m, to 4:00 p.m. on Saturday, March 26, 2016. E. Manner. The permission extended under this Agreement shall be subject to all terms and conditions as set forth in this Agreement, in City of Meridian Temporary Use Permit no. TUP-16-0007, and in any applicable laws and policies, including, without limitation, the Meridian Parks and Recreation Event Planners' Handbook. Such terms and conditions shall include, but shall not be limited to, the following: 1. The public must have general access to all areas of Park at all times, so long as such access does not unduly interfere with Organizer's use of Park for Event. 2. Driving or parking vehicles on non -designated driving or parking surfaces shall be prohibited, except at the direction of Meridian Parks & Recreation Department staff. 3. Where activities or equipment related to Event damage or destroy turf, landscaping, sprinklers, or other Park infrastructure or facilities, or otherwise require City to incur additional expenses, Organizer shall reimburse City for all costs of repair, replacement, or expense within fourteen (14) days of City's invoice for such costs. 4. Organizer shall make every effort to provide and maintain access to Event for persons with disabilities. 5. No smoking shall be allowed in Park, except in designated parking areas. AGREEMENT FOR USE OF KLEINER PARK FOR SPECIAL EVENT PAGE 2 OF 6 6. Used water, grease, charcoal, and other materials and supplies must be carried out of Park at the conclusion of Event, and may not be disposed of at Park. 7. Organizer is authorized to post signs for the purpose of identifying, promoting, advertising, or directing patrons to Event as represented and approved in City of Meridian Temporary Use Permit no. TUP-16-0007. Organizer acknowledges that the permission extended by City under this Agreement to post signs shall extend only to the locations approved in City of Meridian Temporary Use Permit no. TUP-16-0007, and that it is unlawful to post a sign identifying, promoting, advertising, or directing patrons to Event without the permission of the owner of such property. Organizer shall remove all signs identifying, promoting, advertising, or directing patrons to Event by dusk on Saturday, March 26, 2016. F. Skydiving. Pursuant to Meridian City Code section 13-2-6(B)(2), the Director of the Parks and Recreation Department hereby orders that Organizer may feature skydivers at the event subject to the following conditions: 1. The skydivers may land only on the designated landing area, and Organizer shall ensure that the designated landing area is clear and safe for Event attendees and the skydivers. 2. This permission extends to Organizer's use of Sky Down Skydiving, LLC and its employees and agents only, and shall not be transferrable or assignable to any other entity. Sky Down Skydiving, LLC and all its employees and/or agents shall be properly licensed and certified. 3. Sky Down Skydiving, LLC and all of its employees and agents shall follow,all local, state, and federal laws and regulations. 4. Premises used under this permission are offered on an as -is basis. 5. This order is subject to immediate revocation or modification at any time where such revocation or modification would serve the best interest of the City of Meridian. 6. Insurance. As required by Meridian City Code, Organizer shall submit to City proof of an insurance policy issued by an insurance company licensed to do business in Idaho protecting Organizer, Organizer's employees, and Organizer's agents from all claims for damages to property and bodily injury, including death, which may arise during or in connection with Event, including Event set-up and tear -down. Such insurance shall name City as additional insured, and shall afford at least one million dollars ($1,000,000.00) per person bodily injury, one million dollars ($1,000,000.00) per occurrence bodily injury, and one million dollars ($1,000,000.00) per occurrence property damage. The limits of insurance shall not be deemed a limitation of the covenants to indemnify and save and hold harmless City as set forth in this Agreement or any permit. If City becomes liable for an amount in excess of the insurance limits herein provided due to the actions or omissions of Organizer or any Organizer employee, agent, contractor, official, officer, servant, guest, and/or invitee, or any participant in or observer of Event or related activities, Organizer covenants and agrees to indemnify and save and hold harmless City from and for all such losses, claims, actions, or judgments for damages or liability to persons or property. III. OBLIGATIONS OF CITY. A. Facility operation. Except as otherwise set forth herein, City shall provide general maintenance, mowing, irrigation, and custodial services with regard to Park facilities, infrastructure, and vegetation. City shall provide all necessary utilities and services to Park facilities, including, but not limited to, electricity, potable water, sewage service, and/or typical waste and refuse removal. City AGREEMENT FOR USE OF KLEINER PARK FOR SPECIAL EVENT PAGE 3 OF 6 shall cause the repair and/or replacement of any and all Park facilities, infrastructure, and/or vegetation that are physically damaged by acts of nature. To the extent that the cause of damage is attributable to Event activities, Organizer shall be responsible for the cost of repair or replacement. B. Primary Source of Contact for City. City shall provide Organizer the name, e-mail address, and telephone number of specific City personnel (hereinafter "City Contact") who shall serve as City's primary contact between City and Organizer for all day-to-day matters regarding set-up, operation, and tear -down of in Park. City Contact for Event shall be: City Contact: Colin Moss, Recreation Coordinator Meridian Parks and Recreation Department E-mail: cmoss@meridiancity.org Cell Phone: 208-866-9987 Office Phone: 208-888-3579 IV. GENERAL PROVISIONS. A. Notice. Communication between Organizer and the City Contact regarding day-to-day matters shall occur via e-mail or telephone. All other notices required to be given by either of the parties hereto shall be in writing and be deemed communicated when personally served, or mailed in the United States mail, or via e-mail, addressed as follows: City: City of Meridian Attn: Parks and Recreation Director 33 E. Broadway Avenue Meridian, Idaho 83642 ssiddoway@meridiancity.org Organizer: Mark Thornton Capital Christian Center 2760 E. Fairview Ave Meridian, Idaho 83642 markt@capitalchristian.com B. Public park. The parties hereto expressly acknowledge that Park is a public space, the management and scheduling of which shall at all times be within the sole purview of City. City shall have the right to allow the use of Park, and close all or any portion of Park, for any and all purposes and under any and all conditions. C. No right to exclude conveyed. Any exclusive use granted to Organizer by this Agreement shall include neither the right to exclude any law-abiding person from Park where such person is not interfering with Organizer's use thereof, nor the right to interfere with any person's concurrent, lawful use of Park where such concurrent use does not conflict or interfere with Organizer's use. At all times Organizer shall be on an equal footing with the general public regarding its use of Park. Organizer shall exercise any exclusive use granted by this Agreement only in accordance with the terms of this Agreement and in accordance with any and all applicable laws and City policies. D. Assignment. Organizer shall not assign or sublet all or any portion of Organizer's interest in this Agreement or any privilege or right hereunder, either voluntarily or involuntarily, without the prior written consent of City. This Agreement and each and all of the terms and conditions hereof shall apply to and are binding upon the respective organizations, legal representative, successors, and assigns of the parties. AGREEMENT FOR USE OF KLEINER PARK FOR SPECIAL EVENT PAGE 4 OF 6 E. No agency. Neither Organizer nor Organizer's employees, agents, contractors, officials, officers, servants, guests, and/or invitees shall be considered agents of City in any manner or for any purpose whatsoever in their use and occupancy of Park. F. Indemnification. Organizer and each and all of Organizer's employees, agents, contractors, officials, officers, servants, guests, and/or invitees, including any and all participants in Event or related activities, shall indemnify and save and hold harmless City from and for any, and all losses, claims, actions, judgments for damages, or injury to persons or property and losses and expenses caused or incurred by Organizer or any Organizer employee, agent, contractor, official, officer, servant, guest, and/or invitee, or any participant in or observer of Organizer programming, at or in its use of Park or any lack of maintenance or repair thereon and not caused by or arising out of the tortious conduct of City. G. No warranty. City makes no warranty or promise as to the condition, safety, usefulness, or habitability of the premises; Organizer accepts Park for use as is, both at the Effective Date of this Agreement and throughout the course of Event and all related activities. H. Compliance with laws. In performing the scope of services required hereunder, City and Organizer shall comply with all applicable laws, ordinances, and codes of Federal, State, and local governments. I. Attorney Fees. Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorneys' fees as determined by a court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. J. Time of the essence. The parties shall fulfill obligations described in this Agreement in a timely manner, as set forth herein. The parties acknowledge and agree that time is strictly of the essence with respect to this Agreement, and that the failure to timely perform any of the obligations hereunder shall constitute a default of this Agreement. K. Termination. 1. Grounds. Grounds for termination of this Agreement shall include, but shall not be limited to: an act or omission by either party which breaches any term of this Agreement; an act of nature or other unforeseeable event which precludes or makes impossible the performance of the terms of this Agreement by either party; or a change in or occurrence of circumstances that renders the performance by either party a detriment to the public health, safety, or welfare. 2. Process. Either party may terminate this Agreement by providing twenty-four (24) hours notice of intention to terminate. Such notice shall include a description of the breach or circumstances providing grounds for termination. A twenty-four (24) hour cure period shall commence upon provision of the notice of intention to terminate. If, upon the expiration of such cure period, cure of the breach or circumstances providing grounds for termination has not occurred, this Agreement shall be terminated upon mailing or e -mailing of notice of termination. AGREEMENT FOR USE OF KLEINER PARK FOR SPECIAL EVENT PAGE 5 OF 6 L. Breach. Any act or omission by either party which breaches any term of this Agreement may provide grounds for termination. In the event of breach, the City may also decline to provide extra - duty personnel staffing, decline to reserve City facilities, release existing reservations of City facilities, or decline to allow the subsequent use of City facilities for Event or any iteration thereof. M. Construction and severability. If any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. N. Entire Agreement. This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral or written, whether previous to the execution hereof or contemporaneous herewith. O. Applicable law. This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho. P. Approval required. This Agreement shall not become effective or binding until approved by both Organizer and by Meridian City Council. IN WITNESS WHEREOF, the parties shall cause this Agreement to be executed by their duly authorized officers to be effective as of the day and year first above written. BY: ���C- Co,1A� Kenneth G. Wilde President, Capital Christian Center Incorporated �fctyof g. IUA}10 SEAL Attest: City Clerk AGREEMENT FOR USE OF KLEINER PARK FOR SPECIAL, EVENT PAGE 6 OF 6 Meridian City Council Meeting DATE: March 8, 2016 ITEM NUMBER: 4L PROJECT NUMBER: ITEM TITLE: Purchase Order Approval for the Purchase of a Jacobsen R31 IT Wide Area Mower from RMT Equipment and Authorization for the Purchasing Manager to Sign the Purchase Order for the Not -to -Exceed amount of $54,939.00. MEETING NOTES 9 Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS To: Jaycee L. Holman, City Clerk, From: Kathy Wanner, Buyer CC: Jacy Jones, Jeremy Aldrich Date: 3-2-2016 Re: March 8, 2016 City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the March 8h City Council Consent Agenda for Council's consideration. Approval of purchase of a Wide Area Mower from RMT Equipment for the Not -To - Exceed amount of $54,939.00 and Authorize the Purchasing Manager to sign the Purchase Order. Recommended Council Action: Approval of purchase of a Wide Area Mower from RMT Equipment for the Not -To -Exceed amount of $54,939.00 and authorize the Purchasing Manager to sign the Purchase Order. Bids were solicited and received through the City's standard bid process. Two bids were received. This purchase is part of the approved 2016 Parks Division Replacement Operating Budget. Thank you for your consideration. • Page 1 Date: 1/28/2016 Fund: 1 Department: Construction: Task Order Project Name: Project Manager: Jeremy Aldrich Contractor/Consultant/Design Engineer: Budget Available (Attach Report): yes Contract Amount: $54,939.00 Will the project cross fiscal years? Yes No x Budget Information: FY Budget: FY16 Enhancement #: Grant #: Other: Type of Grant: CONTRACT CHECKLIST BASIS OF AWARD Low Bidder Highest Rated Master Agreement (Bid Results Attached) Yes (Ratings Attached) (Category) Typical Award Yes No X If no please state circumstances and conclusion: Low bidder took exception to one of the specifications and also did not provide the three year warranty as required. Bid # PKS-1616-10672. Due Date: 2-22-2016 2:30 p.m. Debarment Status (Grant/Federal Funded Projects Only) na (Type in date verified and the status) Date Award Posted: February 23, 2016 10 day protest period: March 3, 2016 PW License # na Expiration Date na Corporation Status Current Insurance Certificates Received (Date): na Expiration Date: na Rating: na Payment and Performance Bonds Received (Date): na Rating: na Builders Risk Ins. Req'd: Yes na No na If yes, has policy been purchased? na (Only applicabale for projects above $1,000,000) CONTRACT / AGENDA CHECKLIST REQUESTING DEPARTMENT 5200 GL Account: PSA Equipment WIDE AREA MOWER Parks 94401 Project # 10672 Department Representative: X Date Submitted to Clerk for Agenda: March 2, 2016 Approval Date March 8, 2016 By: Council Purchase Order No.: Date Issued: WI -15 submitted na (Only for PW Construction Projects) NTP Date: (Only for non Public Works Project) CITY OF MERIDIAN 33 EAST BROADWAY AVE MERIDIAN, ID 83642 (208) 888-4433 Vendor Address: RMT EQUIPMENT PO BOX 57246 SALT LAKE CITY, UT 84157 Description Jacobsen R31 IT Wide Area Mower Purchasing Manager: Special Instructions Purchase Order Attention: Jeremy Aldrich Billing Attn: Finance Address: 33 E Broadway Ave Meridian, ID 83642 Shipping City of Meridian Address: Parks Department 1700 E. Lanark St. Meridian, ID 83642 Shipping Method: FOB: Unit I Quantity 54939.00 3/8/2016 truck Dest. Pre -Pay & Add Unit Price I 1.00 Purchase Order Total: 16-0230 Total 54,939.00 $54,939.00 One Jacobsen R311T, Model 69178 with canopy and three year manufacturer warranty per Bid # PKS-1616-10672 dated 2-17-16 by Cindy Nielsen. Not to exceed: $54,939.00 01-5200-94401-10672. FY16 Replacement Operating Budget. Case Ticket 53515 O Cl) N (C T O N Cl) W F- J � �N la U) W cc kzz�, lY a W Q Z 0 ME OF.IA :1 r� u Q �N la r� u Q Meridian City Council Meeting DATE: March 8, 2016 ITEM NUMBER: 4N ITEM TITLE: Resolution No. )(a - It -;4 Authorizing the City Clerk to Destroy Certain Semi -Permanent and Transitory Records of the Finance Department; and Providing an Effective Date. MEETING NOTES i Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN RESOLUTION NO. / __ BY THE CITY COUNCIL: BIRD, BORTON, CAVE NER, MILAM, PALMER, LITTLE ROBERTS A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN AUTHORIZING THE CITY CLERK TO DESTROY CERTAIN SEMI-PERMANENT AND TRANSITORY RECORDS OF THE FINANCE DEPARTMENT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Mayor and City Council have the authority pursuant to Idaho Code § 50-907(4) to, by resolution, destroy semi-permanent and transitory records upon the advice of the City Attorney, and with such disposition to be under the direction and supervision of the City Cleric; and WHEREAS, the City Clerk has identified certain semi-permanent and transitory records that may be destroyed pursuant to Idaho Code § 50-907(2) because the time period for retention of such records has expired; NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That the City Clerk is hereby authorized to direct and supervise the destruction of the following semi-permanent and transitory records of the Finance Department: FINANCE YEAR(S) DESCRIPTION DEPARTMENT - Semi -Permanent Records Accounts Payable 12/31/2010 and Records documenting payment of city bills, including reports, older invoices, purchase orders, payment authorizations. Accounts Receivable 12/31/2010 and Records documenting billing and collection of monies owed to the older city by vendors, citizens, organizations, governments, etc. Records include: reports receipts, invoices, statements, etc. Information typically includes: receipt amount, date, invoice number, name, account number, account balance, adjustments, etc. Bank Transaction 12/31/2010 and Records documenting the status and transaction activity of city bank Records older accounts, including account statements. Budget Records 12/31/2005 and Records used in preparing and adopting the city budget, including older revenue projections, instructions, department requests, worksheets, council -approved tentative budget and notice of budget hearing, adopted appropriations ordinance and amendments, and other information. Cancelled Checks 12/31/2010 and Bank record of account transactions older Cash Receipts 12/31/2010 and Receipt and supporting documentation older Contracts 12/31/2010 and Agreements with vendors and other parties for the acquisition or older sale of equipment, supplies, services or property also includes insurance certificates, payment and performance bonds pertaining to a solicitation or contract that Purchasing is facilitating. Departmental Reports 12/31/2005 and Reports documenting the financial condition and operation of the RESOLUTION AUTHORIZING DESTRUCTION OF FINANCE DEPARTMENT RECORDS 2016-02 PAGE I OF 5 RESOLUTION AUTHORIZING DESTRUCTION OF FINANCE DEPARTMENT RECORDS 2016-02 PAGE 2 OF 5 older city, issued on a monthly, quarterly, annual or other basis, including quarterly published treasurer's report and year-end financial reports. Reports include information on revenues and expenditures in relation to the final budget. Financial Reports 12/31/2005 and Reports documenting the financial condition and operation of the Quarterly Published older city, Reports include information on revenues and expenditures in relation to the final budget. General Ledgers 12/31/2005 and Records documenting the summary of accounts reflecting the older financial position of the city, showing debit, credit, and balance amounts per account, budget, fund and department, asset depreciation, and totals for notes receivable, interest income, amounts due from other funds, bank loans received, cash in escrow, deferred loans received, cash, revenue, accounts receivable, accounts payable, etc. Gift & Contribution 12/31/2005 and Records documenting gifts and contributions to the city. Records older Grant Records (final Grants closed by Records documenting the application, evaluation, awarding, reports, grant 12/31/2005 and administration, reporting and status of grants applied for, received, applications and older awarded or administered by the city. Records include: applications awards) and proposals, summaries, objectives, activities, budgets, exhibits, award notices, progress reports, contracts, financial reports, and related correspondence and documentation. Investment Records 12/31/2010 and Reports, statements, summaries, correspondence and other records older documenting and tracking investments made by the city, including the Local Government Investment Pool. Lease Agreements 12/31/2010 and Lease agreements for property or equipment. older Payroll Administrative 12/31/2005 and Reports, statistical studies, and other records designed and used for Reports older budget preparation, projections, workload and personnel management, and research and general reference. Payroll Deduction Employee Records documenting employee authorization for voluntary payroll Authorization Records separated by deductions. Records may include: direct bank deposits, insurance 12/31/2010 and applications, enrollment cards, deduction authorizations, approval prior notices, deduction terminations, and related records. Payroll Federal and 12/31/2010 and Records, in addition to those itemized in this section, used to report State Tax Records older the collection, distribution, deposit, and transmittal of federal and state income taxes as well as social security tax. Examples include: the federal miscellaneous income statement (1099), employers' quarterly federal tax return (941, 941E), tax deposit coupon (8109), and similar federal and state completed forms. Payroll Garnishment Employee Records documenting requests and court orders to withhold wages Record separated by from employee earning for garnishments, tax levies, support 12/31/2010 and payments, and other reasons. Usually includes original writs of prior garnishment, orders to withhold, federal or state tax levies, recapitulations of amounts withheld, and related records. Information usually includes: employee name and social security number, name of agency ordering garnishment, amount, name of a to whom payment is submitted, dates, and related data. Payroll Register — Year 12/31/2010 and Payroll Registers: Registers or records serving the same function of End older documenting the earnings, voluntary and required deductions, and withholdings of city employees. Information usually includes employee name and social security number, hours worked, rate, RESOLUTION AUTHORIZING DESTRUCTION OF FINANCE DEPARTMENT RECORDS 2016-02 PAGE 2 OF 5 RESOLUTION AUTHORIZING DESTRUCTION OF FINANCE DEPARTMENT RECORDS 2016-02 PAGE 3 OF 5 overtime, vacation value, various allowance, gross pay, federal and state withholding; voluntary deductions, net pay, and related data. Payroll Time Records Employee Records documenting hours worked, leave hours accrued, and leave separated by hours taken by city employees. Information usually includes: 12/31/2010 and employee name and employee number, hours worked, type and prior number of leave hours taken, total hours, dates and related data. Travel Records 12/31/2010 and Records documenting requests, authorizations, reimbursements, and older other actions related to employee travel, including expense reports and receipts, vouchers and related documents. Payroll Unemployment 12/31/2010 and Records documenting employee earnings on a quarterly basis. Used Reports older to document costs and charges in the event of an unemployment compensation claim. Information includes: employee name and social security number, quarterly earnings. Payroll W2s 12/31/2010 and Annual statements documenting individual employee earnings and older withholdings for state and federal income taxes and social security tax, also known as federal tax form W-2. Information includes: city name and tax identification number, employee name and social securi number, wages paid, amounts withheld, and related data. Payroll W4s Employee Certificates documenting the exemption status of individual city separated by employees, also known as W-4 forms. Information includes: 12/31/2010 and employee name and address, social security number, designation of prior exem tion status, and signature. PERSI Records 12/31/2010 and Records relating to PERSI, including Employer Remittance Forms, older invoices, correspondence, financial adjustments, etc. Purchasing Selection 12/31/2010 and Records documenting competitive bidding and purchase of goods, older services, and public works construction, and procurement of design professionals. Records include: published notices and solicitations, specifications, bids, requests for qualifications, statements of ualifications, etc. Purchase Orders 12/31/2010 and Requests and purchase orders for goods or services purchased by older the city. Information includes: department, delivery location, date, quantity, description, unit and total price, and authorizing signatures. Receipts 12/31/2010 and Copies of receipts, showing the date, from whom received, amount, older purpose, etc. (same as cash receipts) Sales & Use Tax Forms 12/31/2010 and Used to report and remit sales tax collected and due to the state. older Signature Authorization 12/31/2010 and Records documenting authorization of designated employees to sign Records older fiscal and contractual documents. Capital Asset Record 12/31/2010 and Record of purchase, vendor invoice and related documents. older Capital Asset Record 2/31/2010 and Record of disposal, department request of disposal. older Utility Billing — 12/31/2010 and Records documenting adjustments to customer water, sewer, Adjustment Registers older garbage or other city -provided service billings for debits, credits, refunds, returned checks, and related reasons. Information usually includes: customer's name and address, type of adjustment, justification, amount changed, authorizing signatures and other information. (records held within the billing software). RESOLUTION AUTHORIZING DESTRUCTION OF FINANCE DEPARTMENT RECORDS 2016-02 PAGE 3 OF 5 Utility Billing - Billing/ 12/31/2010 and Records documenting transactions on the water, sewer, garbage or Payment Registers older other city -provided service account of each customer. Useful for reference to assure accurate customer billings and posting of payments. Information often includes: customer's name, service address, meter reading, water usage, utility charges, payments, adjustments and related data. (Records held within the billing software). Utility Billing - Change 12/31/2010 and Records documenting routine information changes to customer Record older accounts, including name and address. (Records held within the billing software). Utility Billing - 12/31/2010 and Records documenting a customer's request for disconnection of Disconnect Record older water, sewer, garbage or other city -provided services. (Records held within the billing software). Utility Billing - Meter 12/31/2010 and Document the readings of customer water meters for billing Readings older purposes. Information typically includes: meter reading, date read, account number, billing code, final reading, reason for turnoff, meter changes, and related data. (Records held within the billing software). Utility Billing - 12/31/2010 and Records documenting customer payment of a security deposit to Security Deposit older receive temporary dumpster services. Information usually includes Records date, amount of deposit, customer's name, address, and account number, date account closed, refund date, amount of deposit a lied, and related information. Utility Billing - 12/31/2010 and Notice to City Council to verify that no customer currently slated Disconnect Notice to older for shut off due to non-payment has requested a hearing with the City Council Board of Adjustment. Notice includes number of customers slated for shut off and the value of the delinquent accounts. Utility Billing - Shut off 12/31/2010 and Electronic spreadsheet used during shut off day by water Turn On Report (Soto) older department field staff and MUBS. Tracks customers that are to be shut off, payments, and turn -ons as authorized. Record includes: Customer name, service address, meter id, time of shut off, time of payment, time of turn -on, fee waived if applicable and general notes. Utility Billing — 12/31/2010 and One page document that records a customer's promise to pay. Payment Arrangement older Utility Billing — 12/31/2010 and Application completed by owner or property manager to initiate Billing Directive older Third Party billing for specified utility account. Information included: owner, property manager, tenant, move -in date, and service address. Utility Billing — 12/31/2010 and Supplemental document completed by the tenant to accept the third Renter Addendum older party billing for specified utility account. Information included: tenants name, service address, mailing address and phone number. Utility Billing — 12/31/2010 and General correspondence and forms related to a specific utility Customer File older account. This information would be in addition to that found within the billing software. Documents in file may include and are not limited to: general letters, payment arrangement forms, third party billing docs, hard copies of customer history reports, leak adjustment requests, letters submitted to the City for customers. RESOLUTION AUTHORIZING DESTRUCTION OF FINANCE DEPARTMENT RECORDS 2016-02 PAGE 4 OF 5 Transitory Records Payroll Registers — 12/31/2013 and Monthly registers documenting earnings, deductions, and other older withholdings of city employees. Vendor Lists Until superseded Lists of vendors providing goods and services to the city. Name, or obsolete address W9 for vendors. Section 2. That the City Cleric is authorized to take all necessary steps to destroy the records as provided by this Resolution. Section 3. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this day of March, 2016. APPROVED by the Mayor of the City of Meridian, Idaho, this day of March, 2016. APPROVED: 0 ATTEST: �lvtiIUD AUC', TIT, 11) ay e L. olman, City Clerk - IDAHO' 4. RESOLUTION AUTHORIZING DESTRUCTION OF FINANCE DEPARTMENT RECORDS 2016-02 PAGE 5 OF 5 Meridian City Council Meeting DATE: March 8, 2016 ITEM NUMBER: 4M PROJECT NUMBER: ITEM TITLE: Resolution No. j(n Ratifying an Emergency Expenditure Necessary to Perform Road Repair Work to Safeguard Life, Health and Property Following a Sewer Rupture; Authorizing the Expenditure of Public Money to Safeguard Life, Health and Property; and Providing an Effective Date. MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN RESOLUTION NO. I U - I ( 3_ BY THE CITY COUNCIL: BIRD, GORTON, CAVENER, MILAM, PALMER, LITTLE ROBERTS A RESOLUTION RATIFYING AN EMERGENCY EXPENDITURE NECESSARY TO PERFORM ROAD REPAIR WORK TO SAFEGUARD LIFE, HEALTH, AND PROPERTY FOLLOWING A SEWER LINE RUPTURE; AUTHORIZING THE EXPENDITURE OF PUBLIC MONEY TO SAFEGUARD LIFE, HEALTH AND PROPERTY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on the 23rd day of December, 2015, a municipal sewer line ruptured at 632 and 626 W. Pine Ave.; and WHEREAS, immediate repair of the municipal sewer line was necessary to restore sewer service and rectify the imminent threat to life, health, and property; and WHEREAS, the emergency sewer line repair resulted in excavation and repair to the Pine Ave. right-of-way; and WHEREAS, in order to repair the City's infrastructure and return the roadway to its pre - emergency condition, there was an immediate need to hire a contractor without compliance with the City's Purchasing Policy and Idaho bidding law to repair the sewer lines and re -pave the road surface ; and WHEREAS, Pursuant to Section 67-2808, Idaho Code, it is deemed necessary by the Council of the City of Meridian to ratify the emergency hiring of the sewer line and roadway repair contractor and approve the expenditure of funds for the cost of the road work undertaken. NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1. That hiring of Pipeline Inspection Services, Inc. to perform emergency sewer line and road repairs is hereby ratified. Section 2. That the expenditure of public money to safeguard the life, health and property of the City of Meridian is hereby authorized in the amount of $12,340.00 as set forth in the Pipeline Inspection Services, Inc. invoice, attached hereto as Exhibit A. Section 3. That this Resolution shall be in full force and effect immediately upon its adoption and approval. 2016. ADOPTED by the City Council of the City of Meridian, Idaho, this 81h day of March, APPROVED by the Mayor of the City of Meridian, Idaho, this 81h day of March, 2016. ATTEST: By. +n "'t I -Z ayce . Holman, City Clerk 1 &Ar L ) `< SEAL EXHIBIT A PipeLine Inspection Services, Inc. PO Box 3023 Nampa ID 83653 Bill To City ofMeridian Attn: Accounts Payable 33 East Broadway Avenue Meridian, Idaho 83642 Invoice Date Invoice# 1/11/2016 12889 FEU U 8 2310 CITY OF MERIDIAN WASTEWATER DEPT. P.O. No. Terms Project 3520.53351 Net 15 15-1508.626 W, Pine Av, Quantity Description Amount Rate 56 Replace 4" Orangeburg pipe with newPVC for 632 W, Pine and 626 W. 6,440,00 115,00 Pine and house next door, Installed new.8" PVC at main and tees as well. 1 Temporary Asphalt Paveback after Excavation 800.00 800,00 1 Provide Traffic Control Services and Permits 875.00 875.00 1 Future Repair of Asphalt with permanent Pavement after plants open in 1,375.00 1,375.00 spring. Includes traffic control and permits required, Emergency Repair on 12-23.15 1 Saw Cut and Remove Concrete 350,00 350.00 6 Construction crew to fix failed sewer set -vice per hour 750.00 125.00 6 Hydro Excavating Per Hour 1,500,00 250,00 1 Construction materials and backfill 250.00 250.00 Thank you for your business. Total $12,340.00 Meridian City Council Meeting DATE: March 8, 2016 ITEM NUMBER: 5A PROJECT NUMBER: ITEM TITLE: Audit Presentation MEETING NOTES ---a't Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: March 8, 2016 ITEM NUMBER: 5B PROJECT NUMBER: ITEM TITLE: Historic Preservation Commission Annual Update MEETING NOTES Ja 4Aa4Z Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS MEMORANDUM TO: Mayor Tammy de Weerd Council President Charlie Rountree Council Vice President Keith Bird Councilman David Zaremba Councilman Joe Borton Councilman Luke Cavener Councilwoman Genesis Milam FROM: Historic Preservation Commissioners Blaine Johnston, Chairman Dr. Frank Thomason, Co-Chairman Dawn Cronk Robert Mortensen Josh Evarts Joely Walters DATE: December 10, 2015 SUBJECT: Annual Historic Preservation Commission Update Members of the Commission hosted Lila Hill’s presentation of “Settlers Make the Desert Bloom” for Preservation Month in May. Altogether, there were about 20 in attendance from our community. Mrs. Hill’s presentation was recorded and saved for future presentations, and use in the Meridian History Professional Development course. This presentation was held in conjunction with the launch of the second phase of the walking tour. Groups of attendees took to the streets to enjoy the north tour and properties such as the Bell House (137. E. Pine Ave.), Meridian Rural High School (200 E. Carlton Ave.), and the Hedges House (16 E. Pine Ave.). As a special treat Mr. Nourse opened his home for visitors to view his private collection of artifacts while they were on the tour. Brochures for the second phase of the Walking Tour were able to include a brief introduction on the history of Meridian. When the separately printed tour brochures run out, HPC plans to print the two tours in one shared brochure to bring cohesion to the walkability of the tours through our downtown. The Historic Preservation Commission and Meridian Historical Society were honored with an Orchid Award from Preservation Idaho for the completion of the Walking Tour. This certificate was framed and offered to the Historical Society to hang. Third graders from West Ada have the opportunity to learn about Meridian’s history through a field trip that includes a portion of the Meridian Walking Tour and a tour through Meridian’s City Hall. Support from Barbara Hatch has reduced the number of city staff who guide these tours by recruiting volunteers who can help lead school groups. After being inspired by volunteer tour guides Gary and Darlene Stetiz, the commission agreed to buy some props to support other guides and inspire the kids to learn about history. Jacy Jones has collected some statistics from the 2014-2015 school year. These numbers include tours offered to 15 schools, 55 classes, 340 parent volunteers, and over 1,200 students! We have seen that many of the students who get to participate in this field trip love the opportunity to engage and often invite their parents back to Meridian’s downtown core to show them what they’ve learned. In June, the Commission lost a beloved Commissioner and community member Dr. Thomas Hammond. Dr. Tom’s passing had a major impact throughout Meridian as whole. His dedication to service, passion, and kindness will be greatly missed as Dr. Tom’s legacy of service to his community has contributed to our deep-rooted value and appreciation for volunteers. Beside the loss of one beloved commissioner, HPC welcomed aboard three new commissioners by the end of 2015. Dawn Cronk was brought on in April, Robert Mortensen came aboard in September, and Josh Evarts joined in October. Each of these commissioners brings exceptional strength to HPC through their varied occupations and backgrounds in history and research. HPC is back to full strength and enjoying the momentum and conversations that come with the addition of new commissioners. HPC commissioners helped unveil a time capsule during the Parks & Rec 4th of July event. Lila Hill reported that the time capsule was constructed by Doug Rutan and his father. The public enjoyed having a chance to view the contents of the time capsule and the Commissioners enjoyed taking part in the public event. One request that stemmed from this event was the need for a “Historic Preservation Commission” banner to hang on a table so that people could easily recognize the group as a whole. This banner was subsequently designed and purchased for future use. Rich Nesbit and Bill Nary worked closely in conjunction with Northwest Nazarene University and the Historical Society to host a professional development course for local educators in July. The Meridian History course was co-taught by two local teachers Amy Birch and Linda Belthoff. About seven teachers participated in the course and developed lesson plans about the History of Meridian. The Historic Preservation Commission received great feedback from both the attendees and the guest speakers/tour guides. The improvements that HPC discussed as options were that the course could be held at a more conducive time of year for teachers, we could work more closely with pushing the course as an option for educators in the West Ada School District with curriculum officials and we could advertise the course for a longer period of time. This year - instead of attending the national conference for historic preservation “Past Forward” in Washington, DC - HPC decided that their needs could be met by sending a commissioner (Commissioner Johnston) to the Idaho Heritage Conference in Moscow, ID. This decision not only saved the commission money (over $1000) but it also led to a wonderful opportunity for HPC to connect and network with local agencies. Two city staff, Hillary Bodnar and Bill Nary, also attended this conference, and the three as a group were able to cover many of the sessions that overlapped in timeframes. The attending representatives saw a powerful opportunity and need for HPC to hold a workshop session to ensure that all of the commissioners are familiar with our current Historic Preservation Plan and make sure that the initiatives that they set within the next few years are aligned with the City’s vision. This workshop is scheduled for early December. Meridian City Council Meeting DATE: March 8, 2016 ITEM NUMBER: 5C PROJECT NUMBER: ITEM TITLE: Parks & Rec Commission Annual Update MEETING NOTES cp� 3+aj� Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS EIDR IAN,r- MERIDIAN PARKS & RECREATION COMMISSION ANNUAL REPORT FISCAL YEAR 2015 (10/l/14-9/30/15) A. All -Commission 1) Champion the update of the Parks & Recreation Master Plan. The Parks and Recreation Master Plan was an on-going collaborative effort for the Commission. The Commission participated in a workshop and received presentations/updates throughout the year from GreenPlay consultants, the Design Concepts consultant, Breckon Land Design consultants, and MPR staff. In addition, we attended Focus Groups held in January 2015 and two public Park Concept Meetings scheduled on July 9 for the 77 -Acre South Meridian Regional Park and July 30, 2015 for the 47 -Acre West Meridian Regional Park. The feedback as to the needs and desires from the stakeholders was invaluable and is representative in the Master Plan. 2) Participate in and support the planning and construction of a Meridian YMCA facility. This is ongoing, as the YMCA facility is still seeking financial support to see this project to fruition. Commissioners attended workshops and planning sessions that helped provide input to what the facility would be. The Commission received presentations and updates throughout the year from Treasure Valley YMCA's leadership team and MPR staff. Commissioners provided valuable feedback. During the Commission's Annual Facilities Tour held in September 2015, one of the sites visited was the Hillsdale property. We reviewed concepts provided by Bruce Taylor at our October 8, 2015 Commission meeting. 3) Open the Storey Dog Park to the public in 2015. This park opening was by far the most fun to attend. Who can be grumpy or sad with a bunch of furry animals around? This project is an excellent representation of the amazing work the Parks and Page 1 of 7 Recreation Department does. The Storey Bark Park officially opened on August 12, 2015, which was on schedule and is well -used by our patrons. 4) Develop a connected pathway system across the City of Meridian, with the Five Mile Creek as the top priority. A design consultant was contracted to provide survey work for the design, construction, and easement documents for the Five Mile Creek Pathway, Segment H2, which will run between Badley and Fairview Avenues. Permission was granted by all subject properties and the irrigation district to perform the survey work and geotechnical investigations. Construction documents are being reviewed and will be finalized by mid-December. MPR staff has sent out a letter of easement request with the exhibits created by the consultant for easement negotiations. This goal is on-going, and we continue to discuss ways to connect pathways. Jay Gibbons does an excellent job of prioritizing the actions needed to see this long-term project become a reality. The Commission attended a Spring Pathways Tour on bicycles on April 8, 2015. We viewed the following pathway sites which spanned between four to five total miles: 1. Five Mile Creek Pathway, Segment H1 - From Pine to Badley. 2. Proposed Five Mile Creek Pathway, Segment H2 - From Badley to Fairview 3. Jackson Drain Connection - Connects the Bud Porter and Fothergill Pathways to Fairview Road at Fairview Lakes 4. H.R. Bud Porter Pathway - Runs along the Five Mile Creek between Meridian and Linder Roads 5. Five Mile Creek Pathway Segment E - Between Linder and Ten Mile, off of Ustick in the Bridgetower Subdivision 6. McNelis Pathway Segment - Between Ten Mile and Black Cat, off of Ustick We have met with surrounding commissions to look for ways to enhance the pathway system, which has helped us focus in on the connections that are available to us now rather than later. We hope in working with other agencies that our "spaghetti -like" pathway system will have a major route that enhances connection between other pathways outside of Meridian. 5) Engage other task forces, commissions, entities, and agencies through workshops and other outreach for partnership opportunities. Page 2 of 7 The Commission received the following presentations: 1. Margaret Aldape Park - by Jacob Simpson, Eagle Scout - November 12, 2014 2. Rail With Trail Crossings Study - by Project Engineering Consultants - November 12, 2014 3. Darkness to Light, Stewards of Children - by Tracy Basterrechea - March 11, 2015 4. Kleiner Community Garden Update - by Juli Bokenkamp - May 13, 2015 5. Boys & Girls Club Gym - by Colleen Braga - July 8, 2015 6. Art in the Park - by Hillary Bodnar - July 8, 2015 Additionally, the partnership between West Ada School District and the YMCA in the creation of the park next to Hillsdale Elementary is an excellent example of partnership opportunities. 6) Pursue improved tools and opportunities to communicate with citizens and stakeholders. Citizens and stakeholders are always welcome at our Commission meetings, and we value their input. Communication was a key priority in the development of the Parks and Recreation Master Plan. It is from those meetings that we see where priorities and resources should be. The z -card map, the Facebook page, the City website, and other social media sources help promote the amenities our City has to offer. 7) Pursue opportunities to foster greater Commission involvement in community events. The Community Liaison Committee put together a calendar of events for Commissioner volunteer opportunities. Commissioners attended many community events, including Christmas in Meridian, 2014 Holiday Classic Volleyball Tournament, Ignite Youth, CableONE Movie Night, the 2015 Disc Golf Fall Classic tournament, etc. It is nice to hear from the participants and attendees how much they enjoy these events. Other noteworthy accomplishments (if applicable): 1) The Commissioners held a Team -Building Barbecue in June 2015 at Storey Park. Participants ate together, played games, and took a tour of the construction progress at the new Storey Bark Park. Page 3 of 7 B. Recreation & Special Events Committee 1) Promote and continue a disc golf tournament in October 2015. This event is in its infancy, and the Committee appreciates the other Commissioners who attended to help support it on October 10, 2015 in Kleiner Park. If we can create a winter disc golf course (in the works, thanks to Colin Moss and the rest of the Department), we believe this event will grow in popularity. 2) Continue to improve Christmas in Meridian, including the Winter Lights Parade, the Christmas Tree Lighting Ceremony, followed with the Children's Winterland Festival. We appreciate how Colin Moss and the Christmas in Meridian Committee works extremely hard to plan and execute this amazing event. Colin and his committee are very proactive in their thinking in improving all aspects of the parade. This is one of our favorite events of the entire year. Commissioner Jo Greer serves on the Christmas in Meridian Committee. 3) As a committee, support another City event. We think we need to do a better job of this as a Commission as a whole. While we attend a variety of events, there isn't one event, with the exception of the Winter Lights Parade, that we attend together. Other noteworthy accomplishments (if applicable): 1) A noteworthy accomplishment that really needs attention is in the form of recognition for Colin Moss who plans and oversees a large number of events. Colin is always seeking to improve events and is excellent at seeking feedback to do just that. We appreciate all that Colin does; he is simply amazing. Thank you, Colin, and thank you to the entire MPR Department for always going above and beyond what is expected. C. Parks Amenities & Signage Committee 1) Implement the master amenities plan for all parks. Page 4 of 7 Park identity is a high priority. The Committee is evaluating the parks and is working on a process to determine how best to create a unique identity for each. Some options to creating an identity are with the use of structures and art, or the types of amenities in a park. We also look forward to pulling in the Arts Commission to assist with collaboration. 2) Recommend the design, construction, and installation of two artificial shade structures at existing parks. Shade was a priority over the year for the Parks Amenities & Signage Committee. All of the parks were reviewed for the need for shade. After reviewing all parks, we discussed where shade was needed, what kind was needed (trees vs. structure), and the priority of shade placement. In working with MPR staff, there is now a plan in place to look into different types of shade structures. 3) Provide input for the Parks & Recreation Master Plan Update. We provided much needed feedback and comments while attending a Mission/Vision/Values Workshop, Focus Groups, and receiving presentations throughout the year from GreenPlay, Breckon Land Design, Design Concepts, and MPR staff. We also reviewed the draft MPR Master Plan. 4) Assist in the development of the master planning for Borup Park, Aldape Park, and the South Meridian 77 -Acre Property. Again, we were timely in providing our input from presentation updates received over the course of the fiscal year. We also participated in the two public meetings held in July 2015 regarding the park concepts for the South Meridian 77 -Acre Property and the 47 - Acre West Meridian Property (Borup). 5) Develop specific recommendations for adult amenities. Adult amenities are being evaluated. The Committee is researching what types of amenities are available and which parks to place them in. D. Community Liaison Committee 1) Complete a mobile website with the creation of QR codes. Page 5 of 7 We worked with MPR staff and met with IT staff to discuss the possibility of a mobile website. Committee members perused other cities' mobile websites as examples. We also discussed potentially creating a downloadable calendar for cell phones with ways of filtering. This project was placed on hold until the City's new website was rolled out (which was recently revamped). The Committee looked into creating a QR code to embed into flyers and publications and to take out on the road so people can easily access the Facebook page. After further investigation, this project was not pursued any further, because we felt QR codes have become outdated. 2) Increase the MPR Commission's presence at more community events. The City held several events where Commissioners have been in attendance. Events included ribbon cuttings, Movie Nights, the Winter Lights Parade, Park Concepts Public Meetings for the 77 -Acre and Borup/Bottles Properties, the Community Block Party, the Park Ambassador Program Appreciation Lunch, and the Disc Golf Fall Classic. 3) Reprint more of the Parks & Pathways Z -Card maps and secure a new printing sponsor. The Committee has searched for a printing sponsor to reprint more of the z -card maps and has had discussions with a local business. We hope to secure a sponsor in FY2016. The maps need to be updated, and staff may seek assistance from the City's GIS specialists to aid with this project. 4) Put together an event that calls attention to the City's pathways. During the Commission's Spring Pathways Tour in April, the Commissioners rode on bicycles with the Mayor and MPR staff and viewed several pathway segments. We would like to plan a similar event in the future. Other noteworthy accomplishments (if applicable): Page 6 of 7 1) The MPR Department hosted several Storey Bark Park events to increase community awareness and involvement. MATT STOLL, PRESIDENT CRE STEELE, VICE PRESIDENT Page 7 of 7 DATE Meridian City Council Meeting DATE: March 8, 2016 ITEM NUMBER: 5D PROJECT NUMBER: ITEM TITLE: Solid Waste Advisory Commission Annual Update MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS 2015 SWAC ANNUAL REPORT Page 1 J. Scott Walters – Seat 1 Robert Corrie – Seat 2 Cheryl Caldwell – Seat 3 Steven Cory – Seat 4 Nancy Mann – Seat 5 Karie Glenn – Seat 6 Mike Pepin – Seat 7 Andrea Pogue – Seat 8 Jacob Chambers, youth – Seat 9 To: The Mayor and City Council From: Steve Cory, Chair, Meridian Solid Waste Advisory Commission Re: 2015 SWAC Annual Report The following report was reviewed and approved at the Solid Waste Advisory Commission (SWAC) meeting on December 16, 2015: A. Membership: Throughout the year, SWAC was fully staffed with five citizen Commissioners, one youth Commissioner, three staff Commissioners, and two ex-officio members. There was some turn-over during the year due to Commissioner Townsend’s decision not to seek reappointment, youth Commissioner Morlock’s graduation, and staff Commissioner Mangerich’s resignation, but vacant seats were seamlessly filled such that SWAC’s business did not suffer. Newly appointed Commissioners Walters (citizen), Chambers (youth), and Pepin (staff) have been active and enthusiastic participants. Commissioners Caldwell and Corrie were re-appointed to serve another term. The average length of service on SWAC is currently 3.4 years. B. Community Recycling Fund Program (CRFP): The beginning CRFP balance for FY15 was $1,156.84. One project was sponsored by SWAC and approved by City Council; to purchase a bench made from recycled material and install it in time for the 2015 opening of the City’s new dog park. The project also included appropriate signage thanking the community for supporting the CRFP. The FY15 CRFP ending balance was $178.84. The low CRFP fund balance is a result of several years’ worth of approved project expenditures without replenishment from residential recycling revenue since late 2012. Last year, City Council approved SWAC’s request to form a subcommittee to review the status of the residential recycling program. The status of that subcommittee’s work is discussed below. C. SWAC Residential Recycling Subcommittee: The subcommittee met for the first time on November 12, 2014 and monthly thereafter through August 2015, excluding the month of April. The subcommittee’s voting members from SWAC were Commissioners Mollie Mangerich, Chair; Bob Corrie, Vice-Chair; Nancy Mann; Cheryl Caldwell; Scott Walters, and Karie Glenn. Ex-officio members included Rachele Klein, Republic Services; and Andrea Pogue, SWAC. Regular meeting attendees included Dave Fisher, Republic Services; and Steve Sedlacek. Other attendees included Rodney Remling, Republic Services; Mrs. Sedlacek; Western Recycling representatives, Mr. 2015 SWAC ANNUAL REPORT Page 2 and Mrs. Dave Dean, Kendra Dean, and Rick Gillihan. The subcommittee’s meetings also included two field trips to Western Recycling’s Material Recovery Facility (MRF), Boise ID, and the Ada County Landfill. The subcommittee thoroughly reviewed and memorialized the history of the City’s Residential Recycling Program believing it was important to learn the origins of the program and how it has changed over time in order to better understand its current condition. The subcommittee conducted numerous trend analyses to understand the interplay of conditions and market variables. It compared material recovery facilities (MRF) services and fees charged locally and throughout the west. The subcommittee reviewed pertinent contracts and other industry resource information. Its work also compared how other local cities and the county apportions residential recycling risk vs. revenue with Republic Services. The final work was to form recommendations for improving the program and creating opportunities for generating revenue to replenish the CRFP based on its research, findings, and analysis. The subcommittee presented its Report and Recommendations to SWAC on September 23, 2015. SWAC voted to invite stakeholder comments on the subcommittee report from Republic Services, Western Recycling, the Ada County Landfill, and City of Boise’s Solid Waste Department. Written comments were prepared and presented to SWAC from both Western Recycling and Republic Services at its meetings on October 14 and October 28, 2015. SWAC is currently reviewing all of the material and compiling its report and recommendations to City Council which it will present when completed. D. Ada County Solid Waste Advisory Committee: Two SWAC Commissioners, SWAC Chairman Steve Cory and staff Commissioner Mangerich, represented the City of Meridian’s interests this year on the newly formed Ada County Solid Waste Advisory Committee. Commissioner Cory was elected its Chair. This cooperative body allows stakeholders to work in concert with one another to research and develop proposals for improving solid waste collection systems and services, including maintaining reasonable financial costs for the operations of the Ada County Landfill. The attending SWAC Commissioners reported back to SWAC periodically throughout the year providing Meridian valuable insight and information about valley-wide solid waste matters. E. Annual Rate Adjustment: SWAC reviewed and recommended to City Council approval of Republic’s proposed FY16 Annual Rate Adjustment Report to City Council. The rate adjustment for both commercial and residential services was comprised of two components: (1) contractual CPI adjustment; and (2) adjustment due to change in law for a fuel tax increase. Residential rates were also impacted by the shifting of funding to residential trash rates for the collection of household hazardous waste from residential recycling revenue (or subsidization by Republic Services since late 2012). SWAC conducted a thorough review of the HHW proposal before voting to recommend it for approval by City Council. F. Service Improvements and other Items: 1. Collection Routes: Staff Commissioner Pogue and representatives from Republic Services and the Mayor’s Office successfully resolved the Harvest Church’s concerns related to collection routes and service at adjacent businesses and residential properties; 2015 SWAC ANNUAL REPORT Page 3 2. Customer Service: SWAC, after inviting a citizen to speak to the body regarding some suggestions for improved customer service, asked staff Commissioners Mangerich, Pogue, and Glenn to work with the citizen to improve the Residential Curbside Services Chart and accessibility of information for trash and recycling services on the City’s website. This matter was successfully resolved without further involvement of the Commission. 3. U-haulers: Code Enforcement with assistance from staff Commissioner Pogue and Republic Services obtained compliance from several commercial U-haulers operating in violation of city code. 4. Rates Comparison Chart: SWAC, with Republic Services’ input, updated the Rates Comparison Chart which captures pertinent and current solid waste services and rates offered by other local public entities. 5. Container Standards and Miscellaneous Issues: SWAC, and/or its staff Commissioners Mangerich, Pogue, and Glenn, and Republic Services successfully resolved several inquiries regarding location standards for residential containers, early AM noise related to collection services, service and rate concerns related to the annexed properties in Kentucky Ridge and Meridian Height’s subdivisions, and several inquiries from commercial U-haulers related to the exclusivity of the City’s solid waste franchise agreement with Republic Services. G. Presentations: SWAC received presentations from Republic Services related to: 1. Increased community recycling outreach efforts; 2. Subscription increases to the Grass Recycling Pilot Program; 3. The history and current economic conditions of the county Household Hazardous Waste Program offered by the City; 4. The 2015 Legislative session (proposed fuel taxation); 5. Republic’s residential collection routes and efforts to streamline them for maximal efficiencies and reduced costs; 6. Republic’s use of their fleet of trucks and description of their multi-purposes; 7. Current conditions of secondary markets for recycled materials; 8. The Ada County Landfill-miscellaneous topics; 9. Republic’s quarterly and annual reports; and 10. Republic’s comments on the subcommittee Residential Recycling Program Report. Additionally, SWAC received presentations from representatives of the following entities: 1. City of Boise related to the development of its Solid Waste Strategic Plan; 2. Ada County related to the results of its 2014 Ada County Waste Stream Analysis and its FY2014 Ada County Landfill Year End Report; 3. Western Recycling’s Materials Recovery Facility related to its services; 4. Meridian Parks and Recreation Dept. regarding park collection levels of recyclable materials, identifying additional potential venues for installation of permanent recycling containers, and guidance and assistance related to SWAC’s bench project for the new dog park. H. Upcoming Commission Business: In 2016, SWAC is particularly looking forward to: 1. Concluding the review of the City’s Residential Recycling Program and presenting its report and recommendations to the Mayor and City Council; 2015 SWAC ANNUAL REPORT Page 4 2. Implementing, as desired and directed by the Mayor and City Council, program improvements related to the City’s Residential Recycling Program following consideration of SWAC’s presentation on the matter; 3. Creating a five-year strategic solid waste plan for presentation and consideration by the Mayor and City Council; 4. Reviewing the solid waste ordinance including, but not limited to, sections related to penalty classification, for confirmation or recommended amendment as deemed appropriate by SWAC; 5. Monitoring glass recycling and yard composting market trends. If appropriate, propose program(s) to be implemented within five-year strategic plan; 6. Continuing leadership role on the Ada County Solid Advisory Commission and reporting back to SWAC and the Mayor and City Council as appropriate; 7. Attending the quarterly Ada County Household Hazardous Waste Program meetings and reporting back to SWAC and the Mayor and City Council as appropriate; 8. Monitoring the progress of Republic’s pilot Grass Recycling Program and reporting back to the Mayor and City Council; 9. Providing training, with Republic Services’ and staff Commissioners’ assistance, for Code Enforcement officers on the solid waste ordinance including, but not limited to, sections pertaining to U-haulers; and 10. Expanding the role of the Youth Commissioner to coordinate with MYAC the planning of opportunities to promote recycling in the community. In conclusion, it has been a productive year for SWAC. We continue to gain experience and appreciation of the many challenges facing the solid waste and recycling industries. Our commitment is steadfast to work in partnership with Republic Services to identify and recommend to the Mayor and City Council improved fiscally sound trash and recycling services and programs for the benefit of both Meridian residential and commercial customers. SWAC looks forward to even greater productivity in the year to come. Meridian City Council Meeting DATE: March 8, 2016 ITEM NUMBER: 5E PROJECT NUMBER: ITEM TITLE: Solid Waste Advisory Commission FY15 Residential Recycling Program Conditions Report MEETING NOTES oy� C&"t Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS 3/10/2016 1 SWAC FY15 Residential Recycling Program Conditions Report Phase 1 – October 2000 – July 2010 •Launched by resolution •Blue Bins (Curbside source separated) •SSC Contracted with Western Recycling for delivery –40% participation –$2.5/HH/month collection cost (from $360,000 to $1,000,000 per year) –$55,825 to $113,000 to process –Commodity prices covered processing cost and provided funds for CRFP 3/10/2016 2 Phase 2 –2010 to September 2014 •Launched by resolution in 2010 •Single can co-mingled stream •Contract with Western Recycling continues –85% participation –$2.5-3.36/HH/month collection cost ($1,000,000 to $1,150,000 per year) –$24,000 plus to $62,000 minus net to process Phase 3 – October 2014 3/10/2016 3 Phase 3 – October 2014 •Factors external to Meridian define phase •Single stream, un-mingled at MRF –86% participation –$3.36/HH/month collection cost ($1,175,000 per year) –$81,700 out to process 3/10/2016 4 Annual Recycling Processing Cost 3/10/2016 5 Conclusions •The Program’s participation has shown steady growth over all three phases. Eighty-five percent (85%) of Meridian’s residential customers are now participating; and •The cost of both collecting and processing recyclable material has steadily grown over all three phases while revenues (market prices) have not kept pace since the latter half of Phase 2. Conclusions (continued) •SWAC believes this first-ever comprehensive summary of the Program will provide lasting value to the City. •Shifting the cost of the HHW Program from the residential recycling revenue source to the residential trash service rate was beneficial 3/10/2016 6 Conclusions (continued) •Benefits are already being realized as a result of this project; •It is premature at this time to bring recommendations to City Council for discussion and/or consideration; and •SWAC believes that it is better if the respective stakeholders (SWAC, Republic Services, City staff) consider the list of proposed suggestions and that they bring them directly to City Council for discussion. SWAC FY15 RESIDENTIAL RECYCLING PROGRAM CONDITIONS REPORT Page 1 of 18 J. Scott Walters – Seat 1 Robert Corrie – Seat 2 Cheryl Caldwell – Seat 3 Steven Cory – Seat 4 Nancy Mann – Seat 5 Karie Glenn – Seat 6 Mike Pepin – Seat 7 Andrea Pogue – Seat 8 Jacob Chambers, youth – Seat 9 SWAC FY15 Residential Recycling Program Conditions Report To: Mayor and City Council From: Steve Cory, Chair Solid Waste Advisory Commission BACKGROUND : Since the autumn of 2012, Meridian’s Residential Recycling Program (“Program”) has not generated revenue for Meridian’s once robust Community Recycling Fund Program (“CRFP”). The lack of monetary return has been generally attributed to the collapse of secondary markets (value of commodities). SWAC recommended to City Council in its 2014 Annual Report that City Council approve the formation of a SWAC Subcommittee to review the City’s Program and bring back any recommendations, if possible, that might improve the financial return to its CRFP for the benefit of its citizens and public in general. The SWAC Subcommittee (“Subcommittee”) met for the first time on November 12, 2014 and monthly thereafter through August 2015 excluding the month of April. The Subcommittee’s voting members were Mollie Mangerich, Chair; Bob Corrie, Vice-Chair; Nancy Mann; Cheryl Caldwell; Scott Walters, and Karie Glenn. Ex officio members included Rachele Klein, Republic Services; and Andrea Pogue, SWAC. At its first meeting, the Subcommittee voted on the following as its mission statement, “ The mission of the Solid Waste Advisory Commission’s Subcommittee on Residential Recycling is to coordinate with Republic Services to explore, recommend, and develop strategies to maximize the benefit of revenue, when feasible, from the collection, processing and shipment of Meridian’s curbside recyclables to secondary markets.” Regular meeting attendees included Dave Fisher, Republic Services; and Steve Sedlacek. Other attendees included Rodney Remling, Republic Services; Mrs. Sedlacek; Western Recycling representatives, Mr. and Mrs. Dave Dean, Kendra Dean, and Rick Gillihan. The Subcommittee’s meetings also included two field trips to Western Recycling’s Material Recovery Facility (MRF), Boise ID, and the Ada County Landfill. SWAC FY15 RESIDENTIAL RECYCLING PROGRAM CONDITIONS REPORT Page 2 of 18 The Subcommittee presented its Report and Recommendation to SWAC on September 23, 2015. SWAC voted to invite stakeholder comments on the Subcommittee report from Republic Services, Western Recycling, the Ada County Landfill, and City of Boise’s Solid Waste Department. Written comments were prepared and presented to SWAC from both Western Recycling and Republic Services at its meetings on October 14 and 28, 2015. SWAC through a subsequent series of meetings engaged in the process of reviewing all of the presented material as part of its process in preparing this Report for the Mayor and City Council’s consideration. While much of this Report incorporates the information presented in the Subcommittee’s original report by necessity, new information has been added where appropriate. The data presented herein is current through the end of FY15. Throughout this entire process, the Subcommittee and SWAC as a whole have striven to achieve consensus amongst the stakeholders mentioned above regarding the information presented herein. Where consensus was not achieved, it is pointed out either in the main body of this report or by footnote. All written material considered by SWAC is available upon request. KEY TERMS AND CONCEPTS : Key terms and concepts used throughout the body of this Report have specific definitions unique to the residential recycling sector of the field of integrated waste management services as follows: Collection: Pursuant to an exclusive Franchise Agreement (“FA”) with the City of Meridian, Republic Services collects Meridian’s commingled residential recyclable material every other week in containers it provides to customers and collected using its fleet of CNG and/or diesel trucks especially designed for automated collection. Meridian’s residential trash rate(s) include both residential trash and recycling. The cost of collection includes hauling and dropping the collected commingled recyclable material on the processing floor at the local materials recovery facility (MRF). Materials Recovery Facility (“MRF”): A materials recovery facility is where large loads of recyclables are sorted and prepared for market. Commodities: Diverted materials from the waste stream, that when recycled have value, such as fiber, plastic(s), mixed paper, aluminum, tin, etc. Processing: This term covers what happens to recyclable material when it is delivered to the local MRF. Commingled material can be baled as a commingled commodity or go through a process of being sorted or “unmingled” into discrete commodity streams and then baled as a discrete commodity type. Processing also includes marketing the commodities for the best price and the act of loading bales onto trucks for delivery to market. The processing fee/ton charged by the MRF is paid by Republic Services. SWAC FY15 RESIDENTIAL RECYCLING PROGRAM CONDITIONS REPORT Page 3 of 18 Marketing: This term applies to behind the scene activity during the processing phase which involves market research to locate the best price for the commodities to be sold. Secondary Markets: This term refers to the markets or buyers of the baled commodities. There are domestic and international secondary markets. They are also referred to as “end markets”. Transportation/Shipping: This term applies to the baled commodities which must be transported (truck, rail) to the “end market.” These costs vary depending on commodity type, weight and distance to the end destination. The transportation/shipping price for a few types of commodities, ex., aluminum, are included in the expressed market price. Metals, for the most part are collected and locally marketed. The majority of commodities have to be shipped at additional expense. Transportation/shipping costs are passed through from the MRF to Republic Services. Residual Waste/Contamination: This term refers to non-recyclable material put in curbside recycling containers that must be separated from clean recyclable material. Contaminated material must be disposed of at the Ada County Landfill (additional cost). Contamination increases the costs of processing, reduces the value of commingled material, and creates additional disposal costs. Disposal Costs: Republic Services pays for disposal in accordance with the FA. Net Revenue: Profit after all expenses related to processing, shipping, and disposing of residual waste has been deducted from the proceeds of the sale of the pertinent commodity. Republic Services splits any net revenue 80/20 (City/Republic) with the City of Meridian. Proceeds go to the CRFP. Net Cost: Amount owed to the MRF by Republic Services after all expenses related to processing, shipping, and disposing of residual waste have been deducted from the proceeds of the sale of the commodity. Republic Services pays 100% of the net cost to the MRF. HISTORY OF MERIDIAN ’S RESIDENTIAL RECYCLING PROGRAM : In order to assess the current condition of the Program, it is important to first understand the history of Meridian’s Program of which there are three (3) phases: Phase 1: October, 2000 – July, 2010 Sanitary Services Company (SSC) entered into an exclusive solid waste FA with the City in 1999. 1 Soon thereafter, SSC surveyed residential customers for their interest in recycling and reported the positive interest results to the City 2. Two additional programs were added to the 1 Pursuant to the terms of the FA, the City bills for trash services and every month writes the franchisee a check for 94% of the amount billed (approx. $10 million dollars per annum), retaining 6% to cover administrative expenses (approx. $636,000 per annum) related to billing and collections services. The franchisee bears the cost of disposal (at the Ada County Landfill). 2 This is the only survey regarding residential recycling that has been conducted on behalf of the City. SWAC FY15 RESIDENTIAL RECYCLING PROGRAM CONDITIONS REPORT Page 4 of 18 residential service levels, specifically Meridian’s first curbside recycling program, and hosting the County’s Household Hazardous Waste (“HHW”) Collection Program as a monthly satellite collection event. The cost of collection for the residential curbside recycling program was embedded into the City’s residential trash rates (which remains the case to present). 3 The rate increase associated with this new program was approximately $2.50/household account (Program “base rate”). The cost of the HHW Program was initially funded through the net revenues received from the sale of residential recyclables as agreed upon by the City and SSC. Residential recyclables were source-separated at the curb into five (5) commodities (aluminum and tin cans, newspapers and magazines, mixed paper, rigid plastics # 1-7, and cardboard) collected by a recycling truck with compartmentalized bins. The materials were transported to Western Recycling where they were baled by commodity and shipped to end markets pursuant to a private contract between SSC and Western Recycling. 4 This contract is still in effect as there is no termination clause other than if the FA terminates. The City is not a party to that contract. Initially, after applying reimbursement equations as set forth in Exhibit A to the bale and ship contract to cover Western’s expenses, SSC offered to pay back to the City the net residual recycling revenue (minus the cost of the HHW collection events) to establish and fund the CRFP. However, after sustaining losses due to downturn of secondary markets during 2008/2009 time period, the CRFP program was temporarily halted. SSC continued to pay the cost of hosting the HHW events at the SSC Transfer Station. Summary: During Phase 1 of Meridian’s Program, the cost of recycling was approximately $61/ton to bale and ship recyclables to end markets in addition to the embedded cost of collection ($2.50/month/household) in the trash rates . Approximately forty percent (40%) of households in Meridian were engaged in recycling at the end of Phase 1. Phase 2: 2010 – September, 2014 In the summer of 2010, the City converted its residential curbside source-separated recycling program to an automated curbside commingled or single-stream collection program, like many other cities were doing. With the advent of the City’s automated solid waste program, residential recyclables were now placed commingled in wheeled carts at the curb and collected by automated trucks. Two compelling reasons supported this shift: (1) the belief that more people 3 Rates are reviewed annually. Basically, the franchisee may request up to 90% of the annual CPI adjustment, rates to cover new programs, changes to landfill rates, and any increases imposed by changes in law that don’t get included in the western CPI. City Council must review and approve, in accordance with the law, the proposed rates before they can go into effect the following fiscal year. 4 Pursuant to MCC 4-1-10. H: Upon collection, all solid waste and recyclable materials become the property of the franchisee. Therefore, SSC could contract for the bale and ship services of Western Recycling without first seeking approval by the City. SWAC FY15 RESIDENTIAL RECYCLING PROGRAM CONDITIONS REPORT Page 5 of 18 would recycle if it was made easier to do thereby reducing landfill load 5; and (2) the theory that the high demand overseas (China) for commingled recyclable material would yield more profits. SSC purchased new automated trucks and began collecting and delivering the commingled material to Western Recycling for now “commingled” baling and shipping under the auspices of the original bale and ship contract. Upon market recovery, SSC offered a more equitable arrangement: a 20/80 split with the city of net residual revenue, after paying for HHW collection expenses, to which the City agreed. This allowed for reinstatement of the CRFP. The secondary markets dramatically improved during this Phase, returning approximately $100,000 to the CRFP. Unfortunately, by mid-2012 the market spike ended and the secondary markets have been in a chronic slump ever since. On April 1, 2012, SSC’s solid waste franchise was sold and assigned, with the City’s approval, to Republic Services. While the assignment was approved by the City, it was not until shortly thereafter that the City learned of the existence of the bale and ship contract between SSC and Western Recycling and that it had survived the sale. Summary: During Phase 2 of Meridian’s Program, the cost of recycling was approximately $55/ton to bale and ship the recyclables to end markets in addition to the embedded cost of collection ($2.50-$3.36/month/household) in the trash rates . Approximately eighty-five percent (85%) of households in Meridian were engaged in recycling at the end of Phase 2. Phase 3: October, 2014 to present Unlike the two previous phases which the City formally adopted via Resolution, Phase 3 is distinguished from the previous phases due to significantly changed external conditions including: (1) the chronic negative state of secondary markets due to China’s implementation of Operation Green Fence (2013) which imposed higher quality standards on the imports of baled commingled recycled materials; (2) the increasing popularity, and costs, of hosting the now weekly HHW Collection Events; and (3) the October 2014 opening of Western Recycling’s privately held MRF (“local MRF”) which is the only MRF in the area. Explanations of these external conditions and their impact include: 1. During the changes in the global marketplace municipal recycling programs experienced a severe downward shift in the economics of recycling, which is now recognized to be the “new norm”. Locally, Meridian’s Program pivoted from a revenue center to a cost center. The effect being that since November 2012 it has cost more to process Meridian’s commingled residential recycling stream than what baled commingled recyclables have been worth as a commodity in the market place. 2. As a result of the market downturn, since its assignment of the FA, Republic Services has paid the net cost of the Program paying out over $500,000 in unreimbursed costs relating to both HHW and the processing of Meridian’s residential recycling stream. 5 This has proven true as 85% of residences now recycle in Meridian compared to only 40% during Phase 1. SWAC FY15 RESIDENTIAL RECYCLING PROGRAM CONDITIONS REPORT Page 6 of 18 3. In October, 2014, with the opening of the local MRF, Western changed the processing methodology applied to Meridian’s recyclables. Meridian’s once baled commingled recyclables (along with other Ada and Non-Ada County recyclables) began being “unmingled,” baled, and sold as discrete commodity materials by Western Recycling. 6 Collected recyclables are now deposited onto the local MRF’s processing floor by Republic Services, and then sent through automated segregation lines where Western Recycling’s workers try to remove contaminants, separate paper, cardboard, ferrous and aluminum containers, and rigid plastic containers. The separated recyclables are baled and shipped to end markets. Residual waste that has been separated is collected by Republic Services and hauled to the Ada County Landfill. The cost of recycling now includes the following operational components: a. Processing Fee: The local MRF charges a $70/ton processing fee to sort (unmingle) delivered commingled recyclables, bale, market, and load trucks for shipping of baled materials to their end markets. b. Shipping Fees: Shipping fees are added (with more of the loads traveling to California) at an average charge of $41/ton. c. Residual Waste Fee: There is an $80/ton residual waste (“trash”) fee, billed by City of Boise to Western Recycling who then passes it through to Republic Services for payment. The $80 fee as applied to Meridian’s residential recycling stream is apportioned by percentage of contamination/ton, which translates to an $8.00 - $9.00/ton disposal cost to Republic for Meridian’s residual trash. As part of this line of inquiry, the Subcommittee asked for substantiating data for the percentage of contamination of Meridian's recycling stream. The Subcommittee learned that the current percent contamination is 10.41% trash on the floor of the MRF as assessed by Western Recycling. Further inquiry by the Subcommittee for comparative percentage of residual waste contamination both pre- and post- MRF yielded the following range of results: (1) Steve Sedlacek waste sort at Meridian Transfer Station of 4 -7.5% contamination. This sort was conducted during Phase 2. (2) Anecdotal Western report to Republic Services of 14% contamination rate occurred in early Phase 3. Western provided the following information in its written comments in October of 2015: “Western has performed audits for 3 different cities: Meridian 20,845 lbs 11.32% Nampa 40,647 lbs 11.81% Boise 36,365 lbs 8.11% Average 10.41% 6 MRF’s costs centers include, but are not limited to, the labor and technology to “unmingle” commingled recyclable materials which enables them to ship discrete commodity types to end markets to maximize potential revenue. SWAC FY15 RESIDENTIAL RECYCLING PROGRAM CONDITIONS REPORT Page 7 of 18 (3) Western Recycling reported in its October 2015 comment that the industry standard is 10%. However, it should be noted that this information came from “conversations with other MRF’s” not from a definitive source. (4) Republic Services reported in its comment that its Seattle MRF currently reports 5% contamination. d. End Markets/Price Points: Relevant to the cost analysis are the end markets/price points of commodities. Exhibit A of the contract between Republic Services and Western Recycling lists the domestic mills to be used as well as shipping price points/commodity. This information has not been updated since 1999 such that some of the listed mills have closed, other (unlisted) mills have opened and are being utilized, and prices have changed, but not been updated. In essence, analysis of information contained in Exhibit A of the contract is so outdated that it was worthless to the Subcommittee’s inquiry. e. Marketing: Additionally relevant to the cost analysis is that Republic Services began in early 2015 periodically assisting Western Recycling in the marketing of materials which yielded a reduction in the amount Republic Services had to pay to Western Recycling ($27.73/ton versus approx. $47/ton) in the Spring 2015. Summary: During Phase 3 of Meridian’s Program, the cost of recycling now ranges from approximately $100-160/ton to process (sort, bale, and dispose of residual waste at the landfill) and ship the recyclables to end markets in addition to the embedded cost of collection ($3.36/month/household) in the trash rates. Approximately eighty-five (85) percent of households in Meridian were engaged in recycling at the end of FY15. PROGRAM COLLECTION AND PROCESSING COST SUMMARY : The following chart reflects that the overall cost of collection paid by residential ratepayers has exceeded one-million dollars/year over the last four years: $800,000 $1,000,000 $1,200,000 2012 2013 2014 2015 Annual Recycling Collection Cost Rate Payers Rate Payers SWAC FY15 RESIDENTIAL RECYCLING PROGRAM CONDITIONS REPORT Page 8 of 18 The following additional FY15 specific year-end information regarding Meridian’s residential recycling stream was provided by Republic Services at SWAC’s request: Total commodity gross value-in was: $386,247.61 Cost to process and ship was: $467,947.52 Net loss on commodity: (-$ 81,699.91) In sum, for FY15, the Program cost residential ratepayers in excess of one-million dollars to have their recyclable material collected and Republic Services paid both the net cost of recycling (-$81,699.91 ) plus the net cost of HHW ( -$77,329.00 ) which equaled a total of -$159,028.91 . Two broad conclusions can be drawn from this research and analysis of the three phases of Meridian’s Program through the end of FY15: 1. The Program’s participation has shown steady growth over all three phases. Eighty-five percent (85%) of Meridian’s residential customers are now participating. Going forward, this means that there is not much more gain in volume of the residential recycling stream to be captured through outreach to non-actively participating ratepayer households. Other options to improve the value of Meridian’s stream such as expending resources on outreach efforts to increase the collection of high value materials and decrease the percentage of contaminated materials put in containers would have to be weighed against the reality of current conditions; and 2. The cost of both collecting and processing recyclable material has steadily grown over all three phases while revenues (market prices) have not kept pace since the latter half of Phase 2. In other words, Meridian’s Program has become an expensive one requiring both ratepayers and Republic Services to pay steadily increasing and substantial amounts on both sides of the Program: collections and processing. Going forward, the Program’s viability requires a shift in focus to more proactive oversight and management by the City including encouraging Republic Services to pursue operational and processing cost saving measures where feasible. TREND ANALYSIS OF MERIDIAN ’S RESIDENTIAL RECYCLING PROGRAM : A trend analysis illustrates the economic impact to the Program over the significant time period (FY 2012 - to present). In an effort to better understand these aspects, the Subcommittee requested several graphs capturing pertinent data which was provided by Republic Services and Western Recycling. SWAC FY15 RESIDENTIAL RECYCLING PROGRAM CONDITIONS REPORT Page 9 of 18 Meridian Residential Recycling Net Gains and/or Losses by Fiscal Year This graph represents the changes during Phase 2 to Phase 3 when net revenue (as influenced by downturn in commodities markets and other factors) transitioned to a sustained net cost condition. As mentioned, Republic Services pays 100% cost of recycling in a negative market situation. Of note, the amount paid by Republic Services in FY15 was -$81,699.00 . Meridian Residential Recycling Net Gain/s and/or Losses per Ton The next graph drills a bit deeper by looking at the cost of residential recycling by ton. Looking at this level of detail is important as this “x” cost/ton reflects monthly shifts and variability in market movement, and the processing fees, shipping, and disposal costs of residual waste. All of these variables are a moving landscape and have significant impact on the bottom line when answering the question, “What is the cost of recycling?” Of note, FY12 identifies the last period when net revenue ($14.00/ton) occurred allowing Republic Services to pay for HHW costs from recycling revenue with the balance of net revenue being 80-20 split between the City and its franchisee. This trend line is consistent with the previous graph. SWAC FY15 RESIDENTIAL RECYCLING PROGRAM CONDITIONS REPORT Page 10 of 18 As previously noted the local MRF in October 2014 (FY15) began ‘unmingling’ commingled recyclable material delivered to their processing floor. This change in processing methodology yielded a reduced net cost for FY15 of approximately $60,000 to Republic Services than had the previous baling and shipping of commingled recyclables continued. Despite that net “savings” by ton, the average net cost/ton for FY2015 was (-$18.79)/ton versus (-$14.79)/ton for FY2014. In fact, in FY2015, there were a couple of months when the net cost/ton exceeded what it would have cost to haul outright to the landfill ($33/ton). It is unknown at this time whether that was an anomaly or a developing trend that it will become regularly cheaper to haul curbside recyclables directly to the landfill instead of to the MRF. Analysis of Commodity Pricing 1. Cardboard: The Subcommittee considered it important to understand the influence of domestic vs. foreign markets on Meridian’s residential recycle stream. Focus was placed on the fiber commodities of Cardboard and Mixed Waste Paper. While it appears to make more sense to ship our commodities to foreign markets, the increased cost of transportation and other fees, would reduce that value/ton significantly. The green line identifies the price/ton export value of the commodity to foreign markets (e.g., China, Thailand other Pacific Rim Countries). The blue line represents what the Domestic mills are paying (e.g., International Paper, Georgia Pacific, Capstone Fiber, etc.). The red line (Local) identifies the prices/ton paid by Western Recycling to Republic Services in Idaho. Most often the domestic mills will pick up at the price of (e.g., $80 currently) and the export would be delivered to the port. Depending on the relative location of the port (i.e., distance) the price may be higher or lower. SWAC FY15 RESIDENTIAL RECYCLING PROGRAM CONDITIONS REPORT Page 11 of 18 2. Mixed Waste Paper: This commodity is comprised of a mix of newsprint, office paper, junk mail, and paperboard. While cursory review would lend one to market our recyclables to foreign markets, the Subcommittee learned the high variability and influence of the global market place, port availability, fuel prices and demand of materials can neutralize any gain on a month to month basis. The recycling commodities market can vacillate between dynamic in some regards and, in recent years linger in stagnant negative revenue status. There’s not a lot MWP mills in the west, the majority ships overseas. There are more mills in the Midwest. SWAC FY15 RESIDENTIAL RECYCLING PROGRAM CONDITIONS REPORT Page 12 of 18 3. West Region MRF Comparison – February, 2015 From a consumer standpoint, the Subcommittee felt it was appropriate to compare the processing capacities and range of fees of the MRFs in the Pacific Northwest. Both Republic and Western were tasked to bring this information back to the Subcommittee. Acknowledging the proprietary nature of this inquiry, the graph below identifies the materials sorted by MRF and discusses the ranges of fees attached to those processing services. Not all MRFs process the same commodities, for example, MRFs who have invested in the appropriate technology (additional screen of approximately $350K) pull out the higher value Grade 7 of the ONP from the MWP entering their facility. Of note, there is a range of processing fees from $50/ton - $101/ton charged by the contacted MRFs, as well as a range of services provided, that span a minimum of processing five commodity streams to inclusion of other services such as: 1. Acceptance of glass, 2. Further segregation of plastics into discrete commodity units, and 3. Separating out newspaper into an ONP Grade 7 rather than baling all fiber into a lower value Mixed Waste Paper (MWP). SWAC FY15 RESIDENTIAL RECYCLING PROGRAM CONDITIONS REPORT Page 13 of 18 Representatives from Western Recycling explained the contrast of the economies of scale between its local MRF and the savings incurred by larger MRFs due to their very large volumes, with 24 hour shifts. Western currently runs one shift per 24 hour period and processes less volume of materials into fewer commodity categories per shift due to smaller population base and other regional influences. There is greater value when certain commodities are sorted in sub-categories. For example, separated plastics have great value, as discussed below. The following information was provided for the month of June 2015 by Republic Services and reflects pricing, before baling and shipping which runs 1-2 cents per pound (w/the exception of the HDPE#2 –Natural, due to its higher value): PET #1 ($260/ton) HDPE #2-colored ($440/ton) HDPE #2-natural ($720/ton) includes baling and shipping (FOB) MRP #3-7 ($120/ton) Plastic Film ($70) The following was provided for the month of July, 2015 by Western Recycling (minus net shipping and transloading fees): PET #1 ($120/ton – average on several quotes), HDPE #2- colored ($220/ton), HDPE #2 – natural ($370/ton) includes baling and shipping (FOB) MRP #3-7 ($50/ton), Plastic Film ($30/ton – export price). As previously discussed, commodity markets for recyclables are dynamic such that the variability of pricing as provided is not unusual. Of significance, though, is that MRP #3-7 paid less during both months (which is typical) than other segregated commodities. Additionally, the local MRF sorts, bales, and ships all plastic containers as a Mixed Rigid Plastics (MRP) commodity. Other MRF’s that fully segregate plastic containers derive enhanced revenue potential. However, these gains are only realized through the sizeable investment in optic sorter technology and large intake of volume. Three findings are evident: 1. Even with market variability, the more one segregates into discrete recycle streams, the greater the potential to maximize revenue. 2. To capture maximum potential revenue requires increased capital investment in capital resulting in an expectation of increased overhead expenses. 3. Economies of scale exist in the recycling industry. SWAC FY15 RESIDENTIAL RECYCLING PROGRAM CONDITIONS REPORT Page 14 of 18 RESIDENTIAL RECYCLING : FINANCIAL ANALYSIS : Both the local MRF and Republic Services supplied the following table and spreadsheet respectively to explain their respective billing methodology and reporting practices. First is the Revenue Matrix provided by Western Recycling: Next is the Spreadsheet provided by Republic Services: Of note, the congruence between the two reports from Republic Services and Western Recycling of the (-$27.73)/ton (April, 2015) data, supports the accuracy of the reported information despite the difference in formulas utilized by the two companies. Although the information was provided by the two entities, overall conducting this financial analysis was a more labor intensive and time consuming process than it should have been. Contributing factors to the lack of transparency were the multiplicity of formulas, separate SWAC FY15 RESIDENTIAL RECYCLING PROGRAM CONDITIONS REPORT Page 15 of 18 accounting practices, and general lack of uniformity in terminology and organization of necessary data. RESIDENTIAL RECYCLING REVENUE APPORTIONMENT BY REPUBLIC SERVICES CONTRACT JULY , 2015: For comparative purposes, the Subcommittee believed it of value to research how other municipalities and the County pay for their residential recycling programs. The following table was developed from that endeavor. SWAC FY15 RESIDENTIAL RECYCLING PROGRAM CONDITIONS REPORT Page 16 of 18 Of note, it became evident to the Subcommittee during this inquiry that Meridian's historic payment of the expenses related to the HHW Collection Events from residential recycling revenue was: 1. An anomaly from other municipalities methods; 2. Given chronic trend in negative value of commodities, it has been subsidized by Republic Services (approximately $65,000 annually since mid-Phase 2) and therefore was an unsustainable model; 3. The HHW program has grown into a valued and necessary program; and 4. HHW is not a true commodity stream but a hybrid commodity/waste-stream with hazardous characteristics. Based on this line of inquiry, believing it would be the right thing to do for both programs, the Subcommittee determined that the HHW program required different and separate treatment - out from under the Program- as its own “stand alone” program. The Subcommittee pivoted and explored more appropriate and sustainable funding method for this highly valued program. The result of that work led to Republic Services including HHW costs as part of its proposed residential trash rate increase for FY16 believing that to be consistent with the philosophy which established the residential curbside recycling program. This approach/proposal culminated in SWAC’s recommendation for approval, and the Council ultimately approving, the transfer of HHW costs to the residential rate schedule in FY16. SWAC is appreciative of that outcome because it removes a costly program from the residential recycling revenue/loss equation making it much cleaner to analyze. As previously noted the cost of HHW in FY15 was -$77,329 paid by Republic Services. An additional benefit of shifting the funding source to ratepayers for HHW will hopefully be to provide Republic Services a financial cushion to absorb the net cost of residential recycling for some time to come. LOCAL MRF TOUR SUMMARY : The local MRF kindly hosted the Subcommittee for a tour of the facility. The Subcommittee’s observations included: 1. Watching a Republic Services truck deliver and dump collected Meridian residential commingled recyclables to the MRF intake area. Republic Services’ trucks record the delivered tonnage. 2. Observing that Meridian’s residential stream was dumped onto a much larger pile of commingled materials. MRF workers explained that those materials were brought in from Ada and non-Ada municipalities. 3. Clearly visible signs of contamination were present in the mountain of pre-sorted material (play equipment, strollers, large plastic containers, garbage, tied off plastic garbage bags, etc.). SWAC FY15 RESIDENTIAL RECYCLING PROGRAM CONDITIONS REPORT Page 17 of 18 4. Single sorting line utilized by the MRF. Shift employees work hard to sort the materials into discrete commodity streams processed by the MRF. MRF management explained that the MRF runs one shift per day. 5. Observing that tied sacks are not opened, but treated as residual waste which is separately collected, baled, and hauled to the Ada County landfill. MRF management employees explained that opening tied sacks would unduly slow down the sorting line so that it was decided to treat them as “trash.” 6. The Subcommittee asked for several sacks to be opened and observed recyclable material being wasted such as mixed paper, office paper, and tin cans. While MRF workers reported bags also come in full of garbage that was not witnessed during the Subcommittee’s informal study of bagged contents. Additionally, MRF management conveyed that during the first year of its operations, the market for discrete baled commodities was better than for baled commingled material although the bottom line is still the sizeable net cost to Republic Services. CONCLUSION : First and foremost, SWAC believes that City Council’s approval of shifting the cost of the HHW Program from the residential recycling revenue source to the residential trash service rate effective FY16 will be of huge significance to the Program’s overall “bottom line” and help bring the CRFP closer to realizing revenue as a result of the sale of residential recyclables in the future. Secondly, based upon the body of research and analysis conducted, the Subcommittee solicited and received a broad range of recommendations bearing on the Subcommittee’s Mission Statement “... to explore, recommend, and develop strategies to maximize the benefit of revenue, when feasible, from the collection, processing and shipment of Meridian’s curbside recyclables to secondary markets,” all of which were included in the Subcommittee report, and available for review upon request. However, while SWAC concurs with the Subcommittee that a myriad of opportunities exist that collectively could maximize the potential recovery of revenue from the collection, processing and shipment of Meridian’s curbside recyclables to secondary markets, at this time SWAC defers from presenting them to City Council for several reasons: 1. Benefits are already being realized as a result of this project; 2. Recently presented data from Republic Services to the Ada County Solid Waste Advisory Committee regarding a 5-year summary of the condition of Ada County’s local recycling programs and associated collection costs would indicate that there is less to be concerned with than originally projected supporting the belief that it would be premature at this time to bring forward the list to City Council for discussion and/or consideration; and SWAC FY15 RESIDENTIAL RECYCLING PROGRAM CONDITIONS REPORT Page 18 of 18 3. In order to achieve benefit from any or all of these opportunities it would be vital to have stakeholder “buy-in” to the process. Based on SWAC’s experience that “buy-in” is lacking presently. As a result, SWAC believes that it is better if the respective stakeholders (SWAC, Republic Services, City staff) consider the list of proposed projects, operational, process, and administrative-related suggestions directly with the understanding that, if after consideration, any of the stakeholders wish to pursue any that would require City Council approval to proceed, that they will bring the matter up directly to City Council for discussion at that time. Lastly, SWAC wishes to share with the Mayor and Council its belief that this first-ever comprehensive summary of the Program will provide lasting value to the City. In supporting this project, the City has importantly taken a big step forward in demonstrating its interest in both its Program and the state of recycling generally in Ada County. SWAC gained in its knowledge of the complexities and costs associated with the business of recycling. SWAC also forged stronger ties and relationships with other local recycling municipalities. Both will yield benefits to the City going forward. The industry is undergoing dynamic changes. How these changes may positively or negatively impact local programs remains to be seen, but they will be easier to gauge when put in context with what’s been memorialized and with the benefit of shared municipal information and experience. Thank you. Meridian City Council Meeting DATE: March 8, 2016 ITEM NUMBER: 5F PROJECT NUMBER: ITEM TITLE: Valley Regional Transit 2016 Service Change Proposal MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS C:\Users\jjones\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.IE5\GWGF6BIX\VRT Service Change Memo.docx 700 NE 2nd Street, Suite 100 • Meridian, ID 83642 • p: 208.846.8547 • f: 208.846.8564 • 1.855.345.7433 TOPIC: Service Change Proposals for August 2016 DATE: March 2nd, 2016 Summary: Valley Regional Transit has been working with Kittelson and Associates on a project to review and analyze the Canyon County and Intercounty transit routes. This project has been focusing on what VRT can do in the next year to make the service more sustainable and reliable for customers, based on existing financial resources. The concepts and scenarios below have been developed with the guidance of technical steering committees/workgroups: • Canyon County/Intercounty routes comprised of staff from Nampa, Caldwell, Meridian, VRT and other Canyon County Stakeholders • Ada County routes - the regular Boise City Transit Planning Team. All scenarios assume the same numbers of revenue hours. At this time Valley Regional Transit staff is seeing feedback and comments about the concept scenarios and routes. Once the alternatives are narrowed down, trips, timepoints and stops will be determined. Intercounty Routes Proposal 1 Current Routes 40, 42, 43, and 45 are consolidated and stay within the I-84 corridor. Route 44 continues in its current form, but with possible timing adjustments. Major time points continue to be served. Vanpooling and Park & Ride lots continue to support commute travel. Mobility programs continue to be implemented to address gaps. Local transit service feeds the intercounty routes. Bus transfers may be necessary, but will be timed to minimalize wait times. For the city of Meridian the tradeoff between losing the Route 42 would be more frequent trips to the express stops. Intercounty Routes Proposal 2 A direct intercounty route operates from Happy Day Transit Center to BSU during the commuter peaks. During the midday, the direct intercounty route operates between Nampa and downtown Boise. The current route 42 would effectively stay the same with some route an time adjustments. Route 44 continues in its current form but with potential timing adjustments. Bus transfers may be necessary, but will be timed to minimalize wait times. More Information: 1) Maps Attached 2) For detailed information contact: Margaret Havey, Planner, 208-258-2701 mhavey@valleyregionaltransit.org In t e r c o u n t y P r o p o s a l 1 In t e r c o u n t y P r o p o s a l 2 1 2 t h A v e 44 St a t e St a t e St a r 44 44 42 30 84 10 9 9x 20 26 8x 8x 11 7A 88 8 8 20 26 Kings Sugar Powerline Juniper Midway Lake Indiana Florida Montana Kimball Illinois Holly Fern 1 2 t h 11th Idaho Center Idaho Center Franklin Madison Northside Midland Middleton Na m p a Ada County Canyon County Ca l d w e l l Gr e e n h u r s t Ho m e d a l e Lo g a n Li n d e n Io w a La k e L o w e l l Sh e r i d a n Lo n e S t a r Sm i t h Or c h a r d Ka r c h e r Ro o s e v e l t Su n n y b r o o k Ha w a i i Bi r d 55 19 26 G a r r i t y Am i t y S 10th Ave Mc M i l l a n Go d d a r d No r t h v i e w Fa i r v i e w Ch i n d e n Pierce Park Main Locust Grove Meridian Linder Cloverdale Black Cat Mc Dermott Ten Mile Eagle Eagle Park Lane Five Mile Maple GroveMaple Grove Milwaukee Cole Cole Latah Broadway Gekeler Development Apple Law Glenwood Gary Lane Ch i n d e n Bo i s e Me r i d i a n Ea g l e A m e r i c a n a Em e r a l d Em e r a l d Ov e r l a n d Mc M i l l a n Us t i c k Fa i r v i e w Fr a n k l i n R d . Fr a n k l i n Ch e r r y Br u m b a c k R o b b i n s Be a c o n Ta r g e e Pe n n s y l v a n i a Be r g e s o n Co m m e r c e Owyhee Vista Curtis Orchard Phillippi Roosevelt Ca n a l El d e r Ne z P e r c e Ta r g e e Ov e r l a n d Ro s e H i l l Ta f t 36th 28th Harrison B o g u s B a s i n 15th 13th 1 3 t h 9 t h 9 t h 8 t h 1 s t C a p i t o l W a l n u t Fed e r a l W a y C o s t o n Par k Boi s e S t ate For t For t Collister Ca t a l p a Ca s t l e P ark h i l l 16 69 W a r m Spring s 20 26 Ba r r i s t e r P a r k c e n ter C o l l i n s Protest Lincoln Star Star Ro o s e v e l t Gr e e n h u r s t 84 30 Ballantyne Gar d e n C i t y 84 30 5 t h A v e 1 1 t h A v e 1 6 t h A v e 1st 2nd 3r d 1 1 t h K i m b a l l Chi c a g o Alba n y Blai n e Mad i s o n Cl e v elan d Free p o r t Mi d d l e t o n Ai r p o r t W a y Nampa Pi n e U n i v e r s i t y Na m p a Mu n i c i p a l A i r p o r t Ca l d w e l l Ai r p o r t We s t V a l l e y Me d i c a l C e n t e r Th e C o l l e g e of I d a h o Co l l e g e o f W e s t e r n I d a h o Na m p a H S Li b e r t y Pa r k Ku r t z Pa r k So u t h w e s t Di s t r i c t H e a l t h So u t h M S Je f f e r s o n Mi d d l e S c h o o l Sy r i n g a M S Na m p a Ch r i s t i a n Sc h o o l Ca l d w e l l H S Id a h o C e n t e r Hi s p a n i c Cu l t u r a l C e n t e r Bo y s & G i r l s C l u b Na m p a R e c . C e n t e r Ka r c h e r M a l l St . A l p h o n s u s M e d i c a l C e n t e r CW I C a n y o n C o . Ce n t e r C a n y o n C o u n t y F a i r g r o u n d s Wa l - M a r t La k e v i e w P a r k Fr e d Me y e r Wh i t t e n b e r g e r P a r k Lu b y P a r k Se b r e e Pa r k We s t J H S Bo i s e To w n e Sq . M a l l Bo r a h H S T i m b e r l i n e H S BL M Ce n t e n n i a l H S Ca p i t a l HS Ex p o Id a h o Bo i s e Ha w k s Me m o r i a l St a d i u m Bi s h o p Ke l l y H S Ri v e r g l e n J H S We s t Y M C A Hi l l s i d e JH S Sa i n t A l p h o n s u s Me d . C t r . An n M o r r i s o n Pa r k Ka t h r y n Al b e r t s o n Pa r k No r t h Jr . H i g h Na t a t o r i u m Fi v e M i l e Pl a z a St . L u k e ’ s Me d i c a l C e n t e r Ce n t r a l Di s t r i c t He a l t h Bo i s e P o l i c e De p a r t m e n t Bo i s e A i r p o r t No r t h w e s t Na z a r e n e Un i v e r s i t y Me r c y N o r t h H e a l t h C e n t e r He a l t h & We l f a r e So c i a l Se c u r i t y Of f i c e 43 44 44 45 43 42 40 29 29 17 16 14 10 10 8x 7 6 6 5 4 4 3 3 2 2 1 1 42 54 54 53 53 52 52 51 51 45 43 43 43 42 42 42 40 40 40 10 8x 8x 8x 54 53 53 52 52 51 51 43 43 43 N Ma j o r T r a n s f e r Lo c a t i o n Pa r k & R i d e Fa c i l i t i e s Tra n s i t M a l l 1 0 t h 11 8x 8 5 0 t h A dam s 3 7 t h 1 8 9x 55 55 Horseshoe Bend Fo r m o r e in f o r m a t i o n p l e a s e Ca l l R i d e L i n e : 3 4 5- R I DE (74 3 3 ) V is i t : va l l e y ri d e . o r g 28 28 Vi c t o r y Vi c t o r y Fr a n k C h u r c h Hi g h S c h o o l Ro a r i n g S p r i n g s 55 8x 8x Us t i c k Li b r a r y ! 7A 7B 7B Cu r r e n t R o u t e s AU G U S T 2 0 1 6 S E R V I C E C H A N G E CO N C E P T S Me r i d i a n C i t y C o u n c i l Ma r c h 8 th , 2 0 1 6 Au g u s t 2 0 1 6 S e r v i c e C h a n g e C o n c e p t s Su m m a r y : De v e l o p p o t e n t i a l s e r v i c e c h a n g e s t o t h e V a l l e y R i d e fi x e d r o u t e s y s t e m t h a t w i l l b e s u s t a i n a b l e a n d r e l iable fo r c u s t o m e r s b a s e d o n a v a i l a b l e f i n a n c i a l r e s o u r c e s Re q u e s t e d A c t i o n : Fo r i n f o r m a t i o n o n l y Cu r r e n t C o n d i t i o n s • Ca n y o n C o u n t y L o c a l S e r v i c e : M o n d a y - F r i d a y • Fi v e L o c a l F i x e d R o u t e s • On e F l e x R o u t e ( D e m a n d r e s p o n s e ) • In t e r C o u n t y S e r v i c e : M o n d a y - F r i d a y • Fi v e R o u t e s On - t i m e p e r f o r m a n c e Li m i t e d r e s o u r c e s Li m i t e d f r e q u e n c y i n n e i g h b o r h o o d s Du p l i c a t i o n o f s e r v i c e o n N a m p a - C a l d w e l l B o u l e v a r d Sc e n a r i o D e v e l o p m e n t St a k e h o l d e r i n t e r v i e w s b o t h p u b l i c & p r i v a t e Te c h n i c a l C o m m i t t e e w i t h c i t y & c o u n t y s t a f f Op e r a t i o n s s t a f f i n p u t In t e r c o u n t y R o u t e s Fi v e r o u t e s 40 N a m p a M e r i d i a n E x p r e s s 42 N a m p a M e r i d i a n L i m i t e d S t o p 43 C a l d w e l l E x p r e s s 44 H w y 4 4 E x p r e s s 45 B S U E x p r e s s Li m i t e d m i d d a y s e r v i c e RO U T E 4 0 N A M P A M E R I D I A N E X P R E S S RO U T E 4 2 N A M P A M E R I D I A N L I M I T E D S T O P In t e r c o u n t y S c e n a r i o 1 In t e r c o u n t y S c e n a r i o 2 Pu b l i c O u t r e a c h Be g a n F e b r u a r y 2 2 nd We b p a g e a n d o n l i n e s u r v e y i n E n g l i s h a n d Sp a n i s h Th r e e o p e n h o u s e s / p u b l i c h e a r i n g s Wi d e s p r e a d E m a i l a n d f l y e r d i s t r i b u t i o n Di s p l a y a d s a n d S p a n i s h r a d i o a d s Ci t y c o u n c i l a n d c o u n t y c o m m i s s i o n Pr e s e n t a t i o n s Co m m e n t p e r i o d c l o s e s M a r c h 1 3 th Oc t o b e r - No v e m b e r • An a l y z e c u r r e n t C a n y o n C o u n t y a n d i n t e r c o u n t y tr a n s i t s e r v i c e s • In t e r v i e w s t a k e h o l d e r s No v e m b e r - De c e m b e r • De v e l o p o p t i o n s f o r C a n y o n a n d W e s t e r n A d a Co u n t i e s b a s e d o n a v a i l a b l e f i n a n c i a l r e s o u r c e s • Dr a f t a p u b l i c o u t r e a c h p l a n Ja n u a r y • Sc e n a r i o s p r e s e n t e d t o V R T b o a r d a s i n f o r m a t i o n it e m Ja n u a r y - A p r i l • Pu b l i c o u t r e a c h a n d h e a r i n g : o n e i n A d a C o u n t y , tw o i n C a n y o n C o u n t y • Pa r a t r a n s i t a n d T i t l e V I A n a l y s i s Ap r i l • Fi n a l s c e n a r i o p r e s e n t e d t o b o a r d f o r d e c i s i o n Au g u s t 2 0 1 6 • Im p l e m e n t S e r v i c e C h a n g e s Pr o j e c t S c h e d u l e Qu e s t i o n s ? Na m p a C a l d w e l l P r o p o s a l 1 Na m p a C a l d w e l l P r o p o s a l 2 Pr o p o s a l Na m p a C a l d w e l l P r o p o s a l 3 Ma i n S t r e e t S t a t i o n Meridian City Council Meeting DATE: March 8, 2016 ITEM NUMBER: 7A PROJECT NUMBER: ITEM TITLE: Mayor's Office Strategic Update MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: March 8, 2016 ITEM NUMBER: 7B PROJECT NUMBER: ITEM TITLE: Community Development: Review & Approve List Priority Roadway, Intersection and Community Programs Projects for 2016 MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS COMBINED PROJECT PRIORITIZATION - FY 2016-2020 5 ------- General Information __.._ RD 2019 PA $4,966,938 $117,710 Cost -Benefit Analysis Five Mile Rd, Fairview Ave / U_stick Rd -----__. Ranking PROJECT GIS Type Adopted Signal Functional Estimated Annual ` Annual Benefit- _ _ 2017 _ PA -PA $5,008,591 $318,555 FYWP Warrant Class Project Safety Congestion Cost Ratio: $3,510,347 $55,012 $1,270,000 9 Const -Y-r-- IN215 03 Cost ($) Benefit ($) __. Benefit f$) _ .... 1 Ustick Rd, Linder Rd / Meridian Rd RD202-35 RD 2018 _ 2016 PA $2,794,133 $72,565 $7,705,000 6( 2 Ustick Rd, Meridian Rd / Locust Grove Rd RD202 37 RD 2018 $2,742,520 PA $2,822,791 _ $137,709 $5,235,000 3F 3 Cloverdale Rd, Fairview Ave/ Ustick Rd RC0087 RD 2018 $1,645,000 MA $3,784,039 $177,750 $5,150,000 3: 4 Ustick Rd and Meridian Rd IN202-06 Rebuild 2018 Broadway Ave/Avenue B and Idaho St/Warm Springs Ave PA -MA $4,060,952 $48,536 $5,275,000 2: 5 Cole Rd, 1-84 /Franklin Rd RD207-16 RD 2019 PA $4,966,938 $117,710 $4,515,000 6 __-_-- Five Mile Rd, Fairview Ave / U_stick Rd -----__. RD195a RD 2016 MA $3,442,507 $102,400 $2,115,000 7 Fairview Ave and Cole Rd IN213-01 Rebuild _ _ 2017 _ PA -PA $5,008,591 $318,555 .____. $2,195,000 8 Ten Mile Rd, Cherry Ln/Ustick Rd RD188 RD 2016 MA $3,510,347 $55,012 $1,270,000 9 IUS 20/26 (Chmden Blvd) and Curtis Rd IN215 03 Rebuild 2020 1 PA MA $580,000 $77,680 $390,000 1 10 (Franklin Rd, Black Cat Rd /Ten Mile Rd RC0152 RD _ 2016 PA $830,157 $22,750 _ $4,785,000 11 Cloverdale Rd, Franklin Rd Fairview Ave RD202-14 RD 2016 MA $2,742,520 _ $88,750 $1,610,000 1 12 Cole Rd and Franklin Rd IN203 14 Rebuild 2019 PA -PA $5,807,801 _ _ $203,025_ $1,645,000 13 .State St, Glenwood St / Pierce Park L -n RD208-04 RD _ OF _ _ PA $1,280,000 $67,730 $555,000 14 Broadway Ave/Avenue B and Idaho St/Warm Springs Ave IN205 95 Rebuild 2019_ MA MA $1,600,093 $49,356 $720,000 15 Locust Grove Rd, Fairview Ave / Ustick Rd RD210 02 RD PD MA $3,425,000 $119,365 $1,435,000 16 Victory Rd, Locust Grove Rd / Eagle Rd RD215-02 RD OF MA $3,600,000 $23,400 $1,572,000 17 36th Stand Hill Rd and Catalpa Dr IN239b Rebuild 2016 MA -C _ $2,935,549 $48,860 $995,000 18 State Stand Glenwood St IN207-03 Rebuild PD PA -PA $3,310,000 $110,947 $650,000 19 Five Mile Rd, Overland Rd/Franklin Rd RD203-04 RD FTR _ PA $7,123,000 $295,500 $2,232,000 20 iCloverdale Rd, Ustick Rd / McMillan Rd R00092 RD 2019 MA $4,0_01,500 $110,125 $1,210,000 21 (Maple Grave Rd and Overland Rd IN205 109 Rebuild _ FTR PA MA 0 0_ _ $109,565 _ $2,025,000 22 Fairview Ave and Locust Grove, Rd 5 Rebuild PD PA M_A_ __$71.346r000 $6,230,000 $148,529_ $1,095,000 23 _ (Linder Rd Ustick Rd / McMillan _IN211-05 RD202-18 RD FTR MA $2,890,000 $30,300 $825,000 24 (Cloverdale Rd, Lake Hazel Rd / Amity Rd RD207 09 RD PD MA $2,252,000 $46,038- $630,000 25 ---- '(Victory Rd, Five Mile Rd / Maple Grove Rd .., RD207-27 RD _. PD MA $3,119,000 $56,440 $800,000 _ 26 IFive Mile Rd, Lake Hazel Rd Amity Rd RD215-07 RD PD MA $3,450,000 $84,450 _ $852,000 27 Maple Grove Rd, Fairview Ave/ Ustick Rd RD196a RD FTR MA $5,425,000 $25,020 $1,200,000 28 'State Stand Veterans Memorial Pkwy IN205-112 Rebuild 2018 PA -MA $10,313,017 $222,071 $1,100,000 1 29 Eagle Rd, Amity Rd/Victory Rd RD207-33 RD PD _ PA $3,350,000 $4,820 $735,000 1 30 Maple Grove Rd, Amity Rd / Victory Rd RD207 21 RD PD MA $3,470,000 $71,313 $635,000 __- 31 Maple Grove Rd, Victory Rd /-Overland Rd RD207-22 RD 2020 MA $4,783,000 $92,300 $865,000 32 State St and Pierce Park Ln IN210 03 Rebuild PD PAC $4,080,000 1 $7,075 $470,000 33 Orchard St, Gowen Rd / 84 On -Ramp _ _ RD207 01 RD FTR _ PA _ $3,426,000 I _ $35,425- $585,000 _ 34 State St, 36th St / 27th St RD208 07 RD OF PA $5,010,000 _ $102,235 $740,000 35 Meridian Rd, Cherry Ln / Ustick Rd 1RD207-23 RD 2020 _ MA1 $4,387,000 $48,130 $715,000 36 (State St, Pierce Park Ln / Collister Dr RD208 05 RD OF PA $6,670,000 $157,680 _ $915,000 37 Victory Rd, Maple Grove Rd / Cole Rd RD207 28 RD FTR MA $6,024,000$186,713 $800,000 38 _ Locust Grove Rd, Ustick Rd / McMillan Rd IRD202-20 RD FTR MA $2,880,000 $127,350 $345,000 39 Five Mile Rd, Amity Rd / Victory Rd IRD021 RD FTR MA $3,652,000 $61,150 $530,000 40 Cole Rd and Victory Rd IN205-97 _ Rebuild 2020 PA -MA $5,588,000 $147,400 _ $410,000 9.73 9.99 9.08 8.86 6.53 6.90 5.81 5.99 41 Maple Grove Rd, Ustick Rd / McMillan RD203-01 RD FTR MA $6.125.000 I $164,688 $745,000 2.97' 42 Linder Rd and Deer Flat Rd 43 Cherry Ln and Linder Rd 44 Linder Rd Pine Ave / Cherry -Ln_ 45 Ten Mile Rd, Victory Rd / Overland Rd 46 Eagle Rd and State St 47 State St and Collister Dr 48 State St, Collister Dr/ 36th St 49 Cloverdale Rd, Amity Rd / Victory Rd 50 Cloverdale Rd, Victory Rd / Overland Rd 51 Linder Rd, McMillan / Chinden (US 20/26) __--- _ __-_____________. 52 Ustick Rd, Ten Mile Rd/Linder. Rd 93 Locust Grove Rd, Victory Rd / Overland Rd RCO299 RD208-06 RD207-10 R_D207-11 RD202-17 Rebuild Rebuild_ RD RD .-... Rebuild Rebuild RD RD RD RD 2020 OF FTR OF FTR 2018_ OF FTR FTR FTR RD FTR RD FTR PA -C PA MA MA MA, PA MA $10,120,000 $2,890,000 $154,560 $255,000 _ 2.46 $68,480 $310,000 2.51 $102,475 $225,0002.48 $71,500 $420,000 2.33 $30,165 $625,000 2.10 $141,430 5 $900,000 $94,913 to Bikeways $315,000 $54,325 63.56 $640,000 $99,338 7 $55,000 $21,293 30.44 $275,000 $110,238_ 10 $195,000 2.06 2.20 2.13 2.03 DRAFT Thursday, January 07, 2016 12:52 PM Program Criteria CICAC Support Importance Area Plan Previous City Pts Pts: Pts: Access Investmnt Limits 0 5 5 0 to Bikeways 0 0 5 63.56 0 45.99 7 35.58 7 30.44 0 0 5 10 10 0 10 10 0 0 0 5 0 0 1 10 5 & 0.. 5;.. 5 ... 0 0 5,.. O.._ 0i 3 15 0 0 1 0 0. 0 0 0_ 0__ 0 0 0 0 0 0 0 0 0 8 15 _. 0 0 0. 0 0._.:._. 0 0 5 5 0 0 15 5 0 4 5 5� 0 1 5 GI _ 0 0 OI 5 0 0 0T 5 0 0„ 0.. 5---- 0 0 0 0 0 10 15 0 0 _1.. Q.. 5.. __.. 0 0 0 5 0 0- 0_ 5 0 7 15 0 _ 0 0 10 5 _.._ 0 9 15 0 0 0 0 0 0 5 10 0 0 C 0 5 0 C 0 0 0 0_ 0- 5 _ 0 0 5 5 0 0 0 0-- 0 10 0 _ 0 0 0 10 5_.._.. 0 9 5 0 0 10 .9. -0... 0 0 5------ 0 9 15 0 0 6 15 0 0 0 0 5 0 0 0 5.. 0 1 5 0 0 0 5 0 o 2 of 0 6, i0:. 6 10 6 9 0 10 6 4 6 10 6_ 10 0 10 01 10 0 9 Roadways Adjusted Benefit/ to Bikeways Cost Ratio 0 63.56 0 45.99 7 35.58 7 30.44 0 21.36 0 ---- 8 _.... 0 0 8 17.42 0 16.94 0 15.51 7 13 79 5 1082 _010.64 5 10.52 5 5 7 0 -4-.60- 5 4.21 0 _ 4.20 5 401 6 3.99 0 3.81 5 3.64 0 3.49 5 3.44 6 3.43 5 3.35 5 3.19 7 3.14 5 2.80 5 2.76 5 2.72 0 2.71 5 2.60 5 246 0 2.27 4 2.27 4 2.26 5 2.22 5 2.19 5 1.97 General Information Cost Benefit Analysis Program Criteria Ranking PROJECT GIS Type Adapted Signal Functional Estimated Annual Annual Benefit- CICAC I Support Import Area Plan Previous City Rance Roadways Adjusted FYWP Warrant Class Project Safety Congestion CostRatio: Pts Pts: Pts' Access Investmnt Limits to Benefit/ Const Yr _ Cost ($) Benefit ($)._. Benefit ($) i Mgmt Pts Bikeways Cost Rano 54 Fran klm Rd and Black Cat Rd IN203 01 New 2016 1A 1C2 3B 8 PA MA $2,883,464 $115,000 1.81 0 3 511 0 6 0 {I 0 187 _. 55 Ten Mile Rd, Ustick Rd / McMillan Rd iRD2O2 32 RD PD MA $3,850,000 11 $29,450 $310,000 1.76 4 5 0' 0 S 0 . 1.86 56 - Cloverdale Rd, McMillan Rd / Chinden Blvd (US 20/26) IRD2O7 13 RD..__. 2020 _._ MA $4,325,000 $47,975 $310,000 1.66 - _OI 0 - _ 0 5 5._ ._ 611 10 0� 1.80 57 Linder Rd, Franklin Rd/Pine Ave �RD213.16 RD 2019 MA. _$3,425,000 $60,275 $215,000 0 9 5 0._ 0..,. 9 5 1.761 58 Linder Rd, Cherry Ln / Ustick Rd RD2O9 15 RD FFR MA $6,450,000 $132,788 $395,000 _._ .__1.61 1.64 0 1 5 0 0 9 S 1.75 59 Cole Rd and Lake Hazel Rd IIN215 02 I New PD PA PA $6,670,000 $558,000 1.67 0 0 5 5 0 1 .__- 0 1.73 _.. overdale Rd lin Rd RD207-12 RD FTR MA $6,000,000 $45,340 $405,000 1.50 O 0 0- 5 6 10 5 1.63 Linder Ave andd MainaStdand 3 d StkRoundabout � IN2O7 Ol New 0 6 A MA MA $1,437,819 r $2,680 1.15 0 9 0.. 0 6 10 _ 9 156 .,601 62 SH 16 and Beacon Light Rd IN2O5-11 New 2017 _I1B 23A3B _. EX MA $300,000 $93,719 _$65,000 $5,000 1.36 0 _ _ 10 5 0 2 3 5 1.47' 63 Overland Rd and Five Mile Rd _ IN2O5-106 Rebuild. FTR PA -MA $4,386,000 $71,770 $205,000 1.26 _0 0 10 5 0 _,. 10 6 1.39 64 Victory Rd, Cloverdale Rd/ Five Mile Rd RD207-26 RD FTR MA $4,019,000 $65,250 $200,000 1.32 0 0 0 5 0 5 5 1.39 65 Lake Hazel Rd, Five Mile Rd / Maple Grove _Rd_ _ _ __ RD207 30 _ _ RD FTR _ PA $2,840,000 $94,125 $78,625 1.22 0 0 5 5 0 0 5 1.28. 66 US 20/26 (Chinden Blvd) and Black Cat Rd _ IN205 20 New FTR 1B 2 3B EX MA $1,322,000 $26,625 $80,000 ... 1.15 0 0 10I 0 0 6 _ _ 0 1.211 67 Executive Dr, Parkdale Ave /-President Dr IN212 07 RD 2016 MA $1,629,780 $27,130 $65,000 0.99 0 0 0�_ O 9 10 0 1.2O 68 Cale. Rd, Amity Rd./Victory Rd ,. ..RD2O715 RD FTR _ _ MA. $6,310,000 _._._ $85,775 $265,000 1.11 0 OI 511_ 0� 011 7 11511 _. 69 Five Mile Rd, Ustick Rd / McMillan RD211 06 RD FTR MA $6,290,000 $41,950 $235,000 .,- 0.88 _.D _.OI - 0 0 D 0 10 0 0.911 70 Linder Rd, Chinden Blvd (US 20/26) / SH 44 (State St) RD207 19 _ RD FTR _ MA $22,950,000 $95,725 $850,000 0.82 0 0 _. 10 -- 0 0 1 5 0.86 71 Lake Hazel Rd, Cloverdale Rd_ / Five Mile Rd RD2O7-29 RD FFR PA $2,870,000 $31,463 $74,000 0.73 0 0 5 5 0 0 5 0.77 72 Ten Mile Rd and Amity Rd _ IN205-03 New 2019 2 3B PA -PA $1,331,000 $1,340 $95,000 0.72 0 0 0 0 6 0 0 0.73 73 Franklin Rd and Liberty St IN203-16 New PD MA -C $1,542,000 $51,981 $0 0.67 0 0 5 0 710 5 0.73 74 Linder Rd, Overland Rd / Franklin Rd RCO207 RD FTR MA $14,791,000 $500,000 0.68 0 4 5 0 0__.. 7 5 0.73 75 Avalon St and Kay Ave (Interim Signal) _ _._ _IIN20915 _.._ New FTR PAC $1,132,000 $36,304 $0 0.64 0 1 5 0 6__._ 10 6 0.70 76 SH 69 (Meridian Rd) and Hubbard New UF 1B C3B _ 0 2 2 0 0.67 77 SH 69 (Meridian Rd) and Lake Hazel Rd IN2O5 70 New OF 1B 23B PA PA $3,260,000 $72,550 $0 0.29 0 9 5'� 0 2 0 _ 5 0.31 78 Ten Mile Rd, McMillan Rd /_Chinden Blvd (US 20/26)_ _ _ _ _ _._RD202 31 _.._ RD PD MA $3,310,000 $14,213 $20,000 0.21 0 2 10� 01. 0 8 0 0.22 F - w KU NA CAVE z z 09 O-- F Y m O RRY LN O FAIR W lJ AVE., O O l� PI NE AV E uuu>UUU 111� E(IQrI m ST IN RD0 O .t-�-� tSl� -.._:O -b ' - AVER D RD O 1 V 0' POEN w u_ LAGRAIN L D LIARDO' J c Draft Existing PM Peak Hour LOS Map January 2016 N WE S OFPte`\ I mA "77,N �F QY _� ~'ORO"Alc' lAMITYRD GpwEN rR a aryl _ rcl ST Boise Downtown Level of Service . Intersections 0 A, BorC O D O E ® F Level of Service -Roadways A, B or C D E F metrmap DRAFT - 2016 City of Meridian Prioritization - DRAFT Instructions - Please insert your agency's ranking for each project in the column "2016 City Priority Ranking". Please add any additional comments or information in the last column. The remaining columns are far your information to assist you in preparing your 2016 requests. Additional lines can be added to input new project requests as needed. Please contact Ryan Head at 387-6234 with any questions. Current Programming Status 2016 City 2015 City ACHD Project Name In Priority Priority GIS # Project Description Total Cost Additional Project Specific/Miscellaneous Ranking Ranking (City Project Name) IFYWP DSN YR ROW YR CN YR in Millions Programming Notes City Input (Page) Road & Intersection 1 (1 RD202- Ustick Rd, Meridian Rd Widen Ustick Rd to 5 lanes with curb, gutter, sidewalk and bike lanes in Yes (41) Done Done 2016- $2.83 CN to start summer 2016. Road) 37 / Locust Grove Rd accordance with 2012 CIP. Project to be constructed concurrently with the 2018 1 Ustick Rd / Meridian Rd intersection and Ustick Rd, Linder Rd / Meridian Rd widening. High priority east -west corridor 2 (2 RD213- Linder Rd, Franklin Rd Widen Linder Rd to 5 lanes with curb, gutter, sidewalk and bike lanes in Yes (35) 2016 2017- 2019 $3.43 #1 Community Programs Road) 16 / Pine Ave (Linder Rd, accordance with 2012 CIP. Project includes upgrade of the Union Pacific 2018 request from the West Ada 2 Franklin Rd/Cherry Ln) Railroad crossing and bridge #131. School District. JSD#2 #1 Request 5 (5 RD208- Pine Ave, Meridian Rd Reconstruct roadway to include widening at intersections, curb, gutter, Yes (37) 2016 2017 2018 $3.67 Economic Development 3 Road) 01 / Locust Grove Rd sidewalk and bike lanes in partnership with the City of Meridian and the Project Key entry into downtown Meridiand Development Corporation. Project includes bridge #134. Bike -Ped priority corridor 6 (1 Int) IN202- Ustick Rd and Widen intersection to 7 lanes on all approaches in accordance with the 2012 Yes (48) Done Done 2016- $4.53 CN to start summer 2016. 06 Meridian Rd CIP. Project to be constructed concurrently with the Ustick Rd, Meridian Rd / 2018 4 Locust Grove Rd and Ustick Rd, Linder Rd /Meridian Rd widenings. High priority corridor 9 (6 RD202- Locust Grove Rd, Widen to 5 lanes with curb, gutter, sidewalk and bike lanes in accordance with No $3.10 Prioritized (Ranks 53 of 78). 5 Road) 44 Victory Rd / Overland the 2012 CIP. Awaits programming. Rd 7 (2 Int) IN211- Fairview Ave and Widen intersection to 9 lanes on Fairview Ave and 7 lanes on Locust Grove Rd, Yes (45) 2020 PD PD $6.23 6 05 Locust Grove Rd including curb, gutter, sidewalk, and bike lanes in accordance with the 2012 CIP. Assumes 7 -lane Fairview Avenue 10 (7 RD202- Ustick Rd, Linder Rd / Widen Ustick Rd to 5 lanes with curb, gutter, sidewalk and bike lanes in Yes (40) Done Done 2016- $2.56 CN to start summer 2016. Road) 35 Meridian Rd accordance with 2012 CIP. Project to be constructed concurrently with the 2018 7 Ustick Rd / Meridian Rd intersection and Ustick Rd, Meridian Rd / Locust Grove Rd widening. High priority east -west corridor 18 Road RD215- McMillan Rd, Linder Widen McMillan Rd to 3 lanes with curb, gutter, sidewalk, and bike lanes. No TBD Project is not identified in the 03 Rd / Meridian Rd 2012 CIP. Will evaluate project 8 for inclusion during the 2016 CIP update. LOS F 12 (9 RD207- Eagle Rd, Amity Rd / Widen Eagle Rd to 5 lanes with curb, gutter, sidewalk and bike lanes in Yes (33) 2019 2020 PD $3.35 9 Road) 33 Victory Rd accordance with the 2012 CIP. 10 Road RD207- Meridian Rd, Cherry Ln Widen Meridian Rd to 5 lanes with curb, gutter, sidewalk, and bike lanes in Yes (36) 2016 2018 2020 $4.39 2016-20201FYWP - CN 2020 10 23 /Ustick Rd accordance with the 2012 CIP. Project includes bridge #124 and #126X. (Pg. 36). PD- Preliminary Development OF - Unfunded CN- Construction Year Page 10f 11 PD- Preliminary Development UF -Unfunded eN- construction Year Page 2 of 11 Current Programming Status 2016 City 2015 City ACHD Project Name In Priority Priority GIS # Project Description Total Cost Additional Project Specific/Miscellaneous (City Project Name) IFYWP DSN YR ROW YR CN YR Programming Notes Ranking Ranking in Millions City Input (Page) 11 Road RCO299 Ten Mile Rd, Victory Widen Ten Mile Rd to 5 lanes with curb, gutter, sidewalk, and bike lanes in Yes (40) PD PD OF $4.38 2016-2020 IFYWP - CN OF (Pg. 11 Rd/ Overland Rd accordance with the 2012 CIP. 40). High priority corridor 23 Road RD202- McMillan Rd, Meridian Widen McMillan Rd to 3 lanes with curb, gutter, sidewalk, and bike lanes. No TBD Project is not identified in the 27 Rd/ Locust Grove Rd 2012 CIP. Will evaluate project 12 for inclusion during the 2016 McMillan recently widened to Locust Grove. CIP update. Sidewalk gap issue too - on CP list too 12 Road RD215- Victory Rd, Locust Widen Victory Rd to 3 lanes with curb, gutter, sidewalk, and bike lanes in No $3.77 Prioritized (Ranks 16 of 78). 13 02 Grove Rd / Eagle Rd accordance with the 2012 CIP. Awaits programming. 16 Road RD210- Locust Grove Rd, Widen Locust Grove Rd to 5 lanes with curb, gutter, sidewalk, and bike lanes in No $3.08 Prioritized (Ranks 15 of 78). 02 Fairview Ave / Ustick accordance with the 2012 CIP. Awaits programming. Fairview 14 Rd and Locust Grove intersection should occur prior to programming project. 5-lane segment. 17 Road RD202- Locust Grove Rd, Widen Locust Grove Rd to 3 lanes with curb, gutter, sidewalk, and bike lanes in No $2.45 Prioritized (Ranks 38 of 78). 15 20 Ustick Rd / McMillan accordance with the 2012 CIP. Awaits programming. Rd 3-lane segment. 11(8 RC0152 Franklin Rd, Black Cat Federal aid project to widen Franklin Rd to 5 lanes with curb, gutter, and Yes (48) Done Done 2016- $9.54 Federal project. Cost is Road) Rd/Ten Mile Rd sidewalks in accordance with the 2012 CIP. Drainage will include green 2017 combined cost with RC0152. 16 stormwater infrastructure strategies. Project includes bridge #170CX. Project to be constructed concurrently with the Franklin Rd and Black Cat Rd intersection widening. 1-84 detour route 3 (3 RD188 Ten Mile Rd, McMillan Widen Ten Mile Rd to 5 lanes with curb, gutter, sidewalk and bike lanes in Yes (39) 2020 PD PD $3.31 Road) Rd / Chinden Blvd (US accordance with 2012 CIP. Project includes bridge #113P over Nine Mile Creek. 17 20/26) High priority corridor 4 (4 RD202- Ten Mile Rd, Ustick Rd Widen Ten Mile Rd to 5 lanes with curb, gutter, sidewalk and bike lanes in Yes (40) 2019 2020 PD $3.85 18 Road) 32 / McMillan Rd accordance with 2012 CIP. Project includes bridges #114 and #115P. High priority corridor 15 (6 Int) IN215- Locust Grove Rd and Construct a dual-lane roundabout with a southbound right turn bypass lane in No $1.78 Defer. Interim signal installed 19 06 Victory Rd accordance with the 2012 CIP. in 2013. Operating at a LOS C Roundabout or better. 21 Road RD207- Locust Grove Rd, Widen Locust Grove Rd to 3 lanes with curb, gutter, sidewalk, and bike lanes. No $2.75 Defer. Operating at a LOS C or 20 34 Amity Rd /Victory Rd better. 3-lanes only 15 Road RD202- Linder Rd, McMillan Widen Linder Rd to S lanes with curb, gutter, sidewalk, and bike lanes in No $1.42 Prioritized (Ranks 51 of 78). 21 17 Rd /Chinden Blvd (US accordance with 2012 CIP: Awaits programming. 20/26) 22 14 Road RD202- Linder Rd, Ustick Rd / Widen Linder Rd to 5 lanes with curb, gutter, sidewalk, and bike lanes in No $2.73 Prioritized (Ranks 23 of 78). 18 McMillan Rd accordance with 2012 CIP. JAwaits programming. 23 13 Road RD209- Linder Rd, Cherry Ln / Widen Linder Rd to 5 lanes with curb, gutter, sidewalk, and bike lanes in No $5.97 Prioritized (Ranks 58 of 78). 15 Ustick Rd laccordance with 2012 CIP. I Awaits programming. PD- Preliminary Development UF -Unfunded eN- construction Year Page 2 of 11 PD.- Preliminary Development OF - Unfunded CN- Construction Year Page 3 of 11 Current Programming Status 2016 City 2015 City ACHD Project Name In Priority Priority GIS # Project Description Total Cost Additional Project Specific/Miscellaneous (City Project Name) FYWP DSN YR ROW YR CN YR Programming Notes Ranking Ranking in Millions City Input ( (Page) 19 Road RCO207 Linder Rd, Overland Rd Widen Linder Rd to 5 lanes and construct a new 4 -lane 1-84 overpass, including No $3.15 Cost do not include overpass. / Franklin Rd curb, gutter, sidewalk, and bike lanes in accordance with the 2012 CIP. Project ACHD requested project from 24 would be a joint project between ACHD and ITD. ITD in fall 2015. Project not on ITD's planned projects at this time. ACHD will continue to pursue project with ITD. ITD lead. 8 (3 Int) IN203- Franklin Rd and Black Federal aid project to widen and signalize the intersection to 7 lanes on all Yes (48) Done Done 2016- $9.54 Federal project. Cost is 01 Cat Rd approaches in accordance with the 2012 CIP. Project to be constructed 2017 combined cost with RC0152. concurrently with the Franklin Rd, Black Cat Rd /Ten Mile Rd widening. 25 I-84 detour route 14 (5 Int) IN206- Overland Rd and Widen and signalize intersection to 7 lanes on Linder Rd and 8 lanes on No $4.69 Defer until further 26 02 Linder Rd Overland Rd in accordance with the 2012 CIP. development in area or overpass built. Operating at a LOS C or better. 27 13 (4 Int) IN202- Ustick Rd and Black Widen and signalize intersection to 7 lanes on all approaches in accordance No $3.43 Defer. Operating at a LOS C or 09 Cat Rd with the 2012 CIP. better. 20 Road RD207- Ustick Rd, Ten Mile Rd Widen Ustick Rd to 5 lanes with curb, gutter, sidewalk, and bike lanes in No $2.77 Prioritized (Ranks 52 of 78). 28 24 / Linder Rd accordance with the 2012 CIP. Awaits programming. High priority corridor 22 Road RD202- Meridian Rd, Ustick Rd Widen Meridian Rd to 3 lanes with curb, gutter, sidewalk, and bike lanes in No $2.09 Defer. Operating at a LOS D. 30 / McMillan Rd accordance with the 2012 CIP. 29 24 Road RD202- Meridian Rd, McMillan Widen Meridian Rd to 3 lanes with curb, gutter, sidewalk, and bike lanes in No $3.07 Defer. Operating at a LOS D. 30 29 Rd / Chinden Blvd accordance with the 2012 CIP. 25 Road RC0161 Franklin Rd, Widen Franklin Rd to 5 lanes with curb, gutter, sidewalk, and bike lanes in No $2.91 Defer. Operating at a LOS D. McDermott Rd / Black accordance with the 2012 CIP. Implementation will be 31 Cat Rd coordinated with Franklin Rd improvements in Canyon County. 1-84 detour route 7 Int IN205- Ten Mile Rd and Amity Construct a roundabout. Project includes bridge #205AX. Yes (50) 2017 2018 2019 $1.33 2016-2020 IFYWP - CN 2019 32 03 Rd I 1 (Pg. 50). PD.- Preliminary Development OF - Unfunded CN- Construction Year Page 3 of 11 PD - Preliminary Development UF - Unfunded CN- Construction Year Page 40f 11 Current Programming Status 2016 City 2015 City ACHD Project Name In Priority Priority GIS # Project Description Total Cost Additional Project Specific/Miscellaneous (City Project Name) IFYWP DSN YR ROW YR CN YR Programming Notes Ranking Ranking in Millions City Input (Page) 8 Int IN209- US 20/26 (Chinden Widen Locust Grove Rd intersection legs in coordination with ITD. No TBD ACHD requested project from 06 Blvd) and Locust Grove ITD in fall 2015. Project is not 33 Rd part of ITD's planned projects. ACHD will continue to pursue project with ITD. 9 Int IN209- US 20/26 (Chinden Widen Meridian Rd intersection legs in coordination with ITD. No TBD ACHD requested project from 05 Blvd) and Meridian Rd ITD in fall 2015. Project is not 34 part of ITD's planned projects. ACHD will continue to pursue project with ITD. 10 Int IN205- US 20/26 (Chinden Widen intersection in accordance with the 2012 CIP in coordination with ITD. No $1.21 Prioritized (Ranks 66 of 78). 35 20 Blvd) and Black Cat Rd ACHD will continue to pursue project with ITD. 11 Int IN205- US 20/26 (Chinden Widen intersection in accordance with the 2012 CIP in coordination with ITD. No $1.23 ACHD legs improved in 32 Blvd) and Ten Mile Rd accordance with the 2012 CIP by development in 2014. ACHD 36 to coordinate with ITD on improvement to Chinden legs. 12 Int IN215- Eagle Rd and Amity Rd Widen roundabout to a dual lane roundabout, with curb, gutter, sidewalk, and Yes (44) 2020 N/A PD $0.77 2016-2020 IFYWP - CN PD (Pg. 37 05 Roundabout (Dual bike lanes. Project to be constructed concurrently with Eagle Rd, Amity Rd / 44). Lane) Victory Rd. 16 Int IN205- SH 69 (Meridian Rd) Widen intersection to 7 lanes on all approaches in accordance with the 2012 Yes (50) OF OF OF $5.04 ACHD to coordinate with ITD 38 70 and Lake Hazel Rd CIP. on possible joint project. Potential location for an interim treatment. 13 Int IN211- Cherry Ln and Linder Widen intersection to 7 lanes on all approaches in accordance with the 2012 No $4.30 Prioritized (Ranks 43 of 78). 39 06 Rd CIP. Awaits programming. Operating at LOS C or better. 14 Int IN215- Cherry Ln and Black Widen intersection to 6/7 lanes on all approaches in accordance with the 2012 No $4.34 Defer. Interim signal installed 40 07 Cat Rd CIP. in 2013. Operating at a LOS C or better. 15 Int IN214- Victory Rd and Ten Widen intersection to 6 lanes on Ten Mile and 5 lanes on Victory in accordance No $2.53 Defer. Interim signal installed 41 03 Mile Rd with the 2012 CIP. in 2013. Operating at a LOS C or better. 26 Road RC0130 Fairview Ave, SH 55 Widen Fairview Ave to 7 lanes with curb, gutter, sidewalk, and bike lanes in No $3.31 Defer. Operating at a LOS D. (Eagle Rd) / Cloverdale accordance with the 2012 CIP. ACHD to coordinate with the Rd City of Meridian regarding 42 implementing the Fairview Ave Corridor Management Plan through development. PD - Preliminary Development UF - Unfunded CN- Construction Year Page 40f 11 PD- Preliminary Development UF- Unfunded CN- Construction Year Page 5 of 11 Current Programming Status 2016 City 2015 City ACHD Project Name In Priority Priority GIS # Project Description Total Cost Additional Project Specific/Miscellaneous (City Project Name) DSN YR ROW YR CN YR Programming Notes Ranking Ranking (P g) in Millions City Input 27 Road RD207- Linder Rd, Chinden Widen Linder Rd to 7 lanes with curb, gutter, sidewalk, and bike lanes in Part $20.66 1 Prioritized (Ranks 70 of 78). 19 Blvd (US 20/26) / SH accordance with the 2012 CIP. Project includes bridges #80, #81, and #82. (102) Awaits programming. Linder 43 44 (State St) Rd, 1/4 mile to 2/3 mile N/O Chinden programmed. 28 Road RC0133 Fairview Ave, Locust Widen Fairview Ave to 7 lanes with curb, gutter, sidewalk, and bike lanes in No $3.65 Defer. Operating at a LOS D. Grove Rd / SH 55 accordance with the 2012 CIP. ACHD to coordinate with the 44 (Eagle Rd) City of Meridian regarding implementing the Fairview Ave 7 -lane Fairview 29 Road RC0135 Fairview Ave, Meridian Widen Fairview Ave to 7 lanes with curb, gutter, sidewalk, and bike lanes in No $4.01 Defer. Operating at a LOS D. Rd / Locust Grove Rd accordance with the 2012 CIP. ACHD to coordinate with the City of Meridian regarding 45 implementing the Fairview Ave Corridor Management Plan through development. 7 -lane Fairview 30 Road RD215- Cherry Ln, Linder Rd / Widen Cherry Ln to 7 lanes with curb, gutter, sidewalk, and bike lanes. No TBD Project is not identified in the 17 Meridian Rd 2012 CIP. Will evaluate project for inclusion during the 2016 CIP update. ACHD to 46 coordinate with the City of Meridian regarding implementing the Fairview Ave Corridor Management Plan through development. 7 -lane Cherry 31 Road RD208- Fairview Ave Corridor Improve safety and traffic operations along Fairview Ave in accordance with No TBD Not programmed. Project to 10 Management, Linder the Fairview Avenue Corridor Management Strategy. Project may include be implemented through 47 Rd / Orchard St bicycle and pedestrian facilities and other access management treatments. development. ACHD and Meridian to coordinate on implementation. 32 Road RD209- Ten Mile Rd, Amity Rd Widen Ten Mile Rd to 5 lanes with curb, gutter, sidewalk, and bike lanes in No $3.03 Defer. Operating at a LOS D. 48 03 / Victory Rd accordance with the 2012 CIP. 33 Road RD215- East 03rd St Extension, Extend roadway and construct streetscape improvements, including curb, No TBD Defer until after completion of 18 Carlton St / Fairview gutter, sidewalk, and improved UPRR crossing, from Carlton Ave to Fairview Phase 1 (Franklin Rd / Carlton 49 Ave (Phase 2) Ave in accordance with the Downtown Meridian Neighborhood Plan. St) 34 Road RD209- Broadway Ave/Idaho Extend roadway and construct streetscape improvements, including curb, No TBD Defer. Potential future 04 Ave Extension, East gutter, sidewalk, and improved UPRR crossing, from Carlton Ave to Fairview economic development 50 06th St / Locust Grove Ave. request or to be built by Rd development. 17 Int IN205- McMillan Rd and Black Widen intersection to 6 lanes on Black Cat and 4 lanes on McMillan in No $2.34 Defer. Operating at a LOS C or 51 21 Cat Rd accordance with the 2012 CIP. better. PD- Preliminary Development UF- Unfunded CN- Construction Year Page 5 of 11 PD- Preliminary Development UF- Unfunded CN - Construction Year Page 6 Of 11 Current Programming Status 2016 City 2015 City Priority Priority GIS # ACHD Project Name Project Description In Total Cost Additional Project Specific/Miscellaneous (City Project Name) IFYWP DSN YR ROW YR CN YR Programming Notes Ranking Ranking in Millions City Input (Page) 18 Int IN208- Amity Rd and Black Cat Widen intersection to 4 lanes on Black Cat and 6 lanes on McMillan in No $2.21 Defer. Operating at a LOS C or 52 02 Rd accordance with the 2012 CIP. better. 19 Int IN203- McMillan Rd and Star Widen intersection to 6 lanes on Star and 4 lanes on McMillan in accordance No $2.47 Defer. Operating at a LOS C or 53 25 Rd with the 2012 CIP. better. 20 Int IN215- Amity Rd and Linder Widen intersection to 6 lanes on Linder and 5 lanes on Amity in accordance No $3.04 Defer. Operating at a LOS C or 54 08 Rd with the 2012 CIP. better. 21 Int IN215- Cherry Ln and Widen intersection to 3 lanes on McDermott and 5 lanes on Cherry in No $1.18 Defer. Operating at a LOS C or 55 09 McDermott Rd accordance with the 2012 CIP. better. 22 Int IN215- Franklin Rd and Widen intersection to 3 lanes on McDermott and 5/6 lanes on Franklin in No $1.19 Defer. Operating at a LOS C or 56 10 McDermott Rd accordance with the 2012 CIP. better. 23 Int IN202- Ustick Rd and Widen and signalize intersection to 5 lanes on McDermott and 6 lanes on No $1.96 Defer. Operating at a LOS C or 57 20 McDermott Rd Ustick in accordance with the 2012 CIP. better. 24 Int IN215- McMillan Rd and Intersection improvement. No TBD Project is not identified in the 11 McDermott Rd 2012 CIP. Will evaluate project 58 for inclusion during the 2016 CIP update. 25 Int IN205- Ustick Rd and Star Rd Widen and signalize intersection to 5 lanes on Star and 7 lanes on Ustick in No $1.70 Defer. Operating at a LOS C or 59 88 accordance with the 2012 CIP. better. NEW Ten Mile Rd. and Signalize intersection. 60 Chateau Drive Bus stop and collector intersect arterial here. NEW Lake Hazel Rd. and Signallize/RAB. 61 Eagle Rd. NEW Lake Hazel Rd. and Signalize/RAB. 62 Locust Grove Rd. NEW Locust Grove Rd. and Signalize/RAB. 63 Amity Rd NEW Linder Rd. and Victory Signalize/RAB. 64 Rd. NEW Locust Grove, Completes corridor. 65 McMillan Rd. / Not in CIP, Chinden Blvd. 3 vs. 5-lanes. NEW Ustick, Black Cat/ Completes priority corridor. 66 McDermott LOS C. Done Done Part Done Pavement widening complete. CIP shows 5-lanes. 26 Int IN215- Linder Rd and Chateau Install turn lanes. No NA 12 Dr Striping change to occur in spring 2016. REMOVE; COMPLETE PD- Preliminary Development UF- Unfunded CN - Construction Year Page 6 Of 11 PD - Preliminary Development UF - Unfunded CN - Construction Year Page 7 of 11 Current Programming Status 2016 City 2015 City ACHD Project Name In Priority Priority GIS # Project Description Total Cost Additional Project Specific/Miscellaneous (City Project Name) FYWP DSN'YR ROW YR CN YR Programming Notes Ranking Ranking in Millions City Input (Page) ( Community Programs CM212- West 04th St, Construct curb, gutter and sidewalk on the east side of West 4th St, between Yes Done 2016 2017 $0.45 Programmed. CN 2017 09 Broadway Ave / Maple Broadway Ave and Maple Ave and a pathway between Maple Ave and Cherry (123) 1 1 Ave Ln in accordance with the Downtown Meridian Neighborhood Plan. Project will provide pedestrian connectivity and a safer walking route for students attending Meridian Elementary. CM209- West 01st St, Construct sidewalk on both sides of West 01st St, between Broadway Ave and Yes 2016 2016 2017 $0.46 Programmed. CN 2017 31 Broadway Ave / Pine Pine Ave, including replacing existing substandard sidewalks and pedestrian (123) Ave ramps in accordance with the Downtown Meridian Neighborhood Plan. Project 2 2 to be completed in partnership with the Meridian Development Corporation. Project will improve pedestrian connectivity and safety for children walking to Meridian Elementary School. RD208- Pine Ave, Meridian Rd Reconstruct roadway to include widening at intersections, curb, gutter, Yes (37) 2016 2017 2018 $3.67 Economic Development 3 _ 4 01 / Locust Grove Rd sidewalk and bike lanes in partnership with the City of Meridian and the Project Meridiand Development Corporation. Project includes bridge #134. Parks priority #6. N/A Meridian Rail -with- East-West pathway connection within and/or adjacent to the RR corridor. No TBD Prioritize and scope arterial Trail This pathway should extend through Meridian and connect with Nampa crossing improvements when 4 5 and Boise, creating a regional multi -use pathway. Main request at ACHD pathway moves forward. is for crossings at arterial intersections. Parks priority #2. CM213- McMillan Rd, Locust Complete sidewalk on the north side of McMillan Rd, between Locust Grove Rd No TBD Developing area. ACHD to 43 Grove Rd / Red Horse and Red Horse Way. coordinate with the City on the 5 6 Way scope and timing of improvements. CM214- West 02nd St, UPRR / Complete sidewalk on both sides of West 02nd, between the Union Pacific No $0.15 Scoped No Go 2015. ACHD to 31 Broadway Ave Railroad and Broadway Ave to address parking concerns in this area. coordinate with the City of 6 7 Meridian on alternative treatments to address parking concerns. CM210- Black Cat Rd, Construct an asphalt pathway from the north west corner of Ustick and Black Yes Done 2016 2016 $0.21 55 Moonlake Dr /Ustick Cat on the west side south to Moon Lake. Install an enhanced pedestrian signal (105) Rd (Black Cat Rd and at or near Moon Lake Dr. 7 8 Moon Lake Dr Pedestrian Signal JSD#2 priority #22 5345 Eagle Rd and Install an enhanced pedestrian signal on Eagle at Ridenbaugh Canal. No Done TBD Construction to be built in 8 9 Ridenbaugh Canal coordination with Pedestrian Signal development. PP1208- Locust Grove Rd and Install an enhanced pedestrian signal and lighting on the north side of Palermo No $0.36 Scoped 2015. Final report 9 10 99 Palermo Dr Pedestrian at Locust Grove. pending. Signal PD - Preliminary Development UF - Unfunded CN - Construction Year Page 7 of 11 PD- Preliminary Development UF- Unfunded CN - Construction Year Page 8 of 11 Current Programming Status 2016 City 2015 City ACHD Project Name In Priority Priority GIS # (City Project Name) Project Description IFYWP DSN YR ROW YR CN YR Total Cost Programming Notes Additional Project Specific/Miscellaneous Ranking Ranking in Millions City Input (Page) CM212- Locust Grove Rd, Detached asphalt or concrete pathway on east side of Locust Grove between No $0.16 Scoped Go 2014. Awaits 10 11 28 Overland Rd/Puffin St Puffin and Overland. programming. 1SD#2 priority #4 N/A Meridian Rd and Signalized pedestrian crossing. Part of Rails-with-Trails project. No TBD Prioritize and scope arterial 11 12 Railroad Pedestrian crossing improvements when Signal pathway moves forward. N/A Main St and Railroad Signalized pedestrian crossing. Part of Rails-with-Trails project. No TBD Prioritize and scope arterial 12 13 Pedestrian Signal crossing improvements when pathway moves forward. PP1208- Locust Grove Rd, Asphalt path on the east side of Locust Grove Rd to connect with an existing No N/A Complete. Interim treatment 13 14 96 Paradise Ln/Grand path to the school. built in 2010. Canyon Dr N/A Five Mile Creek Path, Off -system pathway. No N/A ACHD will support a city-led 14 15 Badley Ave/Fairview effort Ave Parks priority #1 Stoddard Rd, Victory Sidewalk on the west side of Stoddard Rd, between Victory and Kodiak. No TBD Scoped 2015. Final report 15 18 Rd / Kodiak Dr pending. CM211- Duane Dr, Granger Dr Sidewalk on east side of Duane Dr, between Granger and Ustick. No TBD Prioritize and scope in 2016. 16 19 54 / Ustick Rd RD207- Eagle Rd, Amity Rd / Widen Eagle Rd to 5 lanes with curb, gutter, sidewalk and bike lanes in Yes (33) 2019 2020 PD $3.35 City request for sidewalk will 17 21 33 Victory Rd (Eagle Rd, accordance with the 2012 CIP. be completed as part of the Pedestrian improvements from Falcon Drive Falcon Dr/ Victory Rd) road widening project. to Victory intersection. RD202- Ustick Rd, Linder Rd / Widen Ustick Rd to 5 lanes with curb, gutter, sidewalk and bike lanes in Yes (40) Done 2016 2016- $2.56 CN to start summer 2016. City 35 Meridian Rd (Ustick accordance with 2012 CIP. Project to be constructed concurrently with the 2018 request for pedestrian signal 18 22 and West 03rd Ustick Rd / Meridian Rd intersection and Ustick Rd, Meridian Rd / Locust Grove to be completed as part of Pedestrian Signal) Rd widening. roadway widening project. CM213- McMillan Rd, Linder Complete sidewalk on the north side of McMillan Rd, between Linder Rd and No TBD Developing area. ACHD to 45 Rd / Meridian Rd Meridian Rd. coordinate with the City on the 19 23 scope and timing of improvements. CM210- Broadway Ave, West Complete sidewalks on the south side of Broadway Ave, between West 07th St No TBD Scoped 2015. Final report 68 07th St / West 04th St and West 04th St. pending. 20 24 PD- Preliminary Development UF- Unfunded CN - Construction Year Page 8 of 11 PD- Preliminary Development UF- Unfunded CN- Construction Year - Page 9 of 11 Current Programming Status 2016 City 2015 City Priority Priority GIS # ACRD Project Name Project Description In Total Cost Additional Project Specific/Miscellaneous (City Project Name) DSN YR ROW YR CN YR Programming Notes Ranking Ranking (P g) in Millions City Input CM215- Victory Rd and Install an enhanced pedestrian crossing and curb ramps on Victory Rd at No TBD ACHD Traffic to review location 19 Standing Timber Ave Standing Timber Ave. for warrants. Prioritize and 21 25 Pedestrian Crossing scope in 2016. (Victory Rd, west of Mesa) CM214- McMillan Rd, Ten Mile Install extruded curb pathway on north side of McMillan Rd between Cortona No $0.47 Developing area. ACHD to 37 Rd/Linder Rd Way and Goddard Creek Way and detached concrete sidewalk with curbing coordinate with the City on the 22 27 between Goddard Creek Way and Wild Goose Way. scope and timing of improvements. RD207- Eagle Rd, Amity Rd / Widen Eagle Rd to 5 lanes with curb, gutter, sidewalk and bike lanes in Yes (33) 2019 2020 PD $3.35 City request for sidewalk will Eagle / Rome pedestrian crossing and small 23 28 33 Victory Rd (Eagle Rd, accordance with the 2012 CIP. be completed as part of the gap sidewalk along irrigation lateral. Zaldia Dr /Victory Rd) road widening project. RD213- Linder Rd, Franklin Rd Widen Linder Rd to 5 lanes with curb, gutter, sidewalk, and bike lanes in Yes (35) 2016 2017- 2019 $3.43 City request for sidewalk will 24 29 16 / Pine Ave accordance with the 2012 CIP. Project includes upgrade of the Union Pacific 2018 be completed as part of the Railroad crossing and bridge #131. road widening project. RD209- East 03rd St, Franklin Construct streetscape improvements, including curb, gutter, sidewalk, and Yes 2019 2020 PD $2.05 Economic Development 25 30 02 Rd / Carlton Ave improved UPRR crossing, from Franklin Rd to Carlton Ave in accordance with (128) Project. (Phase 1) the Downtown Meridian Neighborhood Plan. CM214- State Ave, East 2nd St Sidewalk repair. Requested by land owner in this area. No $0.50 Scoped No Go 2015. 43 / Cathy Ln Connectivity already exists on 26 16 the south side. Original requestor no longer owner of the property. Kentucky Ridge Way, Sidewalk on the west side of Kentucky Ridge Way, between Victory and No TBD Scoped 2015. Defer. New Riodosa Dr/ Victory Riodosa. sidewalk on the east side Rd recently built. 27 17 CM214- McMillan Rd and Install an enhanced pedestrian crossing and curb ramps on McMillan Rd at No TBD Developing area. ACHD to 37 Palantine Way Palantine Way. coordinate with the City on the 28 31 Pedestrian Crossing scope and timing of improvements. N/A Eagle Rd, River Valley Complete sidewalks on Eagle Rd, between River Valley St and Ustick Rd. No N/A ACHD has no right-of-way at St / Ustick Rd this location. ACHD to share 29 32 request withlTD. PD- Preliminary Development UF- Unfunded CN- Construction Year - Page 9 of 11 PD- Preliminary Development UF - Unfunded CN- Construction Year Page 10 of 11 Current Programming Status 2016 City 2015 City ACHD Project Name In Priority Priority GIS # Project Description Total Cost Additional Project Specific/Miscellaneous (City Project Name) IFYWP DSN YR ROW YR CN YR Programming Notes Ranking Ranking in Millions City Input (Page) N/A Chinden Blvd, east of Complete sidewalks on Chinden Blvd, east of Ten Mile Rd. No N/A ACHD has no right-of-way at 30 33 Ten Mile Rd this location. ACHD to share request with ITD. CM214- Cherry Ln and Install an enhanced pedestrian crossing on Cherry Lane approximately midway No $0.25 Scoped Go 2014. Awaits 44 Meridian Library between the existing signalized intersections at West 8th and Linder. This will programming. 31 34 Pedestrian Crossing require relocation of the existing school zone beacon to the west. 3341- W. 8th St and School Crossing Ahead signage on W. 8th St. Project is the #12 request from No TBD ACHD Traffic Engineering to 00269 Meridian Middle the West Ada School District (2015). coordinate improvement. 32 36 School JSD#2 priority #12 Amity Rd / Mary Pedestrian crossing at Mary McPherson Elementary School. McPherson 33 NEW SR2S JSD#2 priority #18 Pine Ave / W. 1st St. RRFB near Meridian Elementary School. SR2S 34 NEW Washington / W. 1st Pedestrian crossing near Meridian Elementary School, SR2S 35 NEW St. JSD#2 priority#26 Bower St, Meridian / Sidewalk and wayfinding signs in downtown. 36 NEW 3rd St. Linder Rd., 1-84 - Sidewalk gaps. Consistent with Downtown Meridian 37 NEW Franklin Rd. Neighborhood Plan. Linder Rd., Sidewalk gap near Meridian High School. Consistent with Downtown Meridian 38 NEW Washington St./ Maple Neighborhood Plan. St. SR2S Victory, Glacier Bay/ Sidewalk gap on north side adjacent to county parcels. 39 NEW Mesa 40 NEW Main St. / Willams St. Crosswalk enhancement. Washington, Main St./ Sidewalk in downtown. Consistent with Downtown Meridian 41 NEW W. 7th St. Neighborhood Plan. SR2S Gordon Harris Pedestrian lighting on pathway between Mountain View HS and Eagle Road. 42 NEW Pathway Lighting Need to coordinate with Parks. CM210- Meridian Rd and Install an enhanced pedestrian signal at Meridian Rd and James Ct Intersection. Done Done Done Done Done Project is complete. 64 James Ct Pedestrian Connect Bud Porter Pathway with Fairview Ave via James Ct. NA 3 Signal (Five Mile Creek Path, Meridian Rd / Lakes Ave) REMOVE; COMPLETE PD- Preliminary Development UF - Unfunded CN- Construction Year Page 10 of 11 PD- Preliminary Development UF- Unfunded CN -Construction Year Page 11 of 11 Current Programming Status 2016 City 2015 City ACHD Project Name In Priority Priority GIS # Project Description Total Cost Additional Project Specific/Miscellaneous (City Project Name) IFYWP DSN YR ROW YR CN YR Programming Notes Ranking Ranking in Millions City Input (Page) CM210- Locust Grove Rd, Construct detached sidewalk on the west side of Locust Grove Rd, between Yes Done Done Done Done Project is complete. 67 Comisky St / Comisky St and Commander St to improve pedestrian safety and connectivity (117) NA 20 Commander St in the vicinity of Central Academy High and the North Locust Grove LDS Church. REMOVE; COMPLETE CM214- Linder Rd / Rocky 20 MPH school zone beacons in front of Rocky Mountain High School on Linder Done Done Done Done Done Completed fall 2015. NA 26 35 Mountain HS School Rd between Chinden Blvd and McMillan Rd. Zone REMOVE; COMPLETE N/A Pine Ave and Parkdale Re-do striping and sidewalk in front of Middle School. Extend drop lane to main Done Done Done Done Done Completed 2015. NA 35 Ave school entrance REMOVE; COMPLETE CM212- Fairview Ave, East Sidewalk on both sides Yes Done Done 2016 $0.25 Programmed. CN 2015 NA 37 10 03rd St/ Locust Grove (111) Rd I I I I I lOn 90-Day bid list. PD- Preliminary Development UF- Unfunded CN -Construction Year Page 11 of 11 2016 Combined Roadway & Intersection Priorities Legend Area of Impact City Limits Project Rank I I L I I M .Id LOS Intersection A NO 0 B and is subject to constant revision. The City of Meridian makes no C warranty or guarantee as to the content, accuracy, timeliness, or D completeness of any of the data provided, and assumes no legal E F LOS Roads —C Chinden D E — — F 2 1 Miles 51 \ M 41416 The information shown on this map is compiled from various sources NO 0 and is subject to constant revision. The City of Meridian makes no warranty or guarantee as to the content, accuracy, timeliness, or completeness of any of the data provided, and assumes no legal • responsibility for the information contained on this map. 1 Chinden 1 WWI n `1 i1 't1stick I 1�=1 1 4Fairvfe ao —Cherry 3g ® ®o Pine �� 1 ®�_®� ® Frankli -=- IOverf@nkl 1 1 1 ✓icto 1 1 Amity 1 11 1 r 46; o *' E V 32 0 U Lake1H Print Date: 3/8/2016 �fEPIDIAN,, �J DR A F T - 2 0 1 6 C i t y o f M e r i d i a n P r i o r i t i z a t i o n - D R A F T Cu r r e n t P r o g r a m m i n g S t a t u s In IF Y W P (P a g e ) DS N Y R R O W Y R C N Y R To t a l C o s t in M i l l i o n s Pr o g r a m m i n g N o t e s Additional Project Specific/Miscellaneous City Input Ro a d & I n t e r s e c t i o n 1 1 ( 1 Ro a d ) RD 2 0 2 - 37 Us t i c k R d , M e r i d i a n Rd / L o c u s t G r o v e R d Wi d e n U s t i c k R d t o 5 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k a n d b i k e l a n e s i n ac c o r d a n c e w i t h 2 0 1 2 C I P . P r o j e c t t o b e c o n s t r u c t e d c o n c u r r e n t l y w i t h t h e Us t i c k R d / M e r i d i a n R d i n t e r s e c t i o n a n d U s t i c k R d , L i n d e r R d / M e r i d i a n R d wi d e n i n g . Ye s ( 4 1 ) D o n e D o n e 2 0 1 6 - 20 1 8 $2 . 8 3 C N t o s t a r t s u m m e r 2 0 1 6 . High priority east-west corridor 2 2 ( 2 Ro a d ) RD 2 1 3 - 16 Li n d e r R d , F r a n k l i n R d / P i n e A v e ( L i n d e r R d , Fr a n k l i n R d / C h e r r y L n ) Wi d e n L i n d e r R d t o 5 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k a n d b i k e l a n e s i n ac c o r d a n c e w i t h 2 0 1 2 C I P . P r o j e c t i n c l u d e s u p g r a d e o f t h e U n i o n P a c i f i c Ra i l r o a d c r o s s i n g a n d b r i d g e # 1 3 1 . Ye s ( 3 5 ) 2 0 1 6 2 0 1 7 - 20 1 8 20 1 9 $ 3 . 4 3 # 1 C o m m u n i t y P r o g r a m s re q u e s t f r o m t h e W e s t A d a Sc h o o l D i s t r i c t . JSD#2 #1 Request 3 3 ( 3 Ro a d ) RD 1 8 8 Te n M i l e R d , M c M i l l a n Rd / C h i n d e n B l v d ( U S 20 / 2 6 ) Wi d e n T e n M i l e R d t o 5 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k a n d b i k e l a n e s i n ac c o r d a n c e w i t h 2 0 1 2 C I P . P r o j e c t i n c l u d e s b r i d g e # 1 1 3 P o v e r N i n e M i l e Cr e e k . Ye s ( 3 9 ) 2 0 2 0 P D P D $ 3 . 3 1 High priority corridor 4 4 ( 4 Ro a d ) RD 2 0 2 - 32 Te n M i l e R d , U s t i c k R d / M c M i l l a n R d Wi d e n T e n M i l e R d t o 5 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k a n d b i k e l a n e s i n ac c o r d a n c e w i t h 2 0 1 2 C I P . P r o j e c t i n c l u d e s b r i d g e s # 1 1 4 a n d # 1 1 5 P . Ye s ( 4 0 ) 2 0 1 9 2 0 2 0 P D $ 3 . 8 5 High priority corridor 5 5 ( 5 Ro a d ) RD 2 0 8 - 01 Pi n e A v e , M e r i d i a n R d / L o c u s t G r o v e R d Re c o n s t r u c t r o a d w a y t o i n c l u d e w i d e n i n g a t i n t e r s e c t i o n s , c u r b , g u t t e r , si d e w a l k a n d b i k e l a n e s i n p a r t n e r s h i p w i t h t h e C i t y o f M e r i d i a n a n d t h e Me r i d i a n d D e v e l o p m e n t C o r p o r a t i o n . P r o j e c t i n c l u d e s b r i d g e # 1 3 4 . Ye s ( 3 7 ) 2 0 1 6 2 0 1 7 2 0 1 8 $ 3 . 6 7 E c o n o m i c D e v e l o p m e n t Pr o j e c t Key entry into downtown Bike-Ped priority corridor 6 6 ( 1 I n t ) I N 2 0 2 - 06 Us t i c k R d a n d Me r i d i a n R d Wi d e n i n t e r s e c t i o n t o 7 l a n e s o n a l l a p p r o a c h e s i n a c c o r d a n c e w i t h t h e 2 0 1 2 CI P . P r o j e c t t o b e c o n s t r u c t e d c o n c u r r e n t l y w i t h t h e U s t i c k R d , M e r i d i a n R d / Lo c u s t G r o v e R d a n d U s t i c k R d , L i n d e r R d / M e r i d i a n R d w i d e n i n g s . Ye s ( 4 8 ) D o n e D o n e 2 0 1 6 - 20 1 8 $4 . 5 3 C N t o s t a r t s u m m e r 2 0 1 6 . High priority corridor 7 (+ 2 ) 9 ( 6 Ro a d ) RD 2 0 2 - 44 Lo c u s t G r o v e R d , Vi c t o r y R d / O v e r l a n d Rd Wi d e n t o 5 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k a n d b i k e l a n e s i n a c c o r d a n c e wi t h t h e 2 0 1 2 C I P . No $ 3 . 1 0 P r i o r i t i z e d ( R a n k s 5 3 o f 7 8 ) . Aw a i t s p r o g r a m m i n g . 8 (- 1 ) 7 ( 2 I n t ) I N 2 1 1 - 05 Fa i r v i e w A v e a n d Lo c u s t G r o v e R d Wi d e n i n t e r s e c t i o n t o 9 l a n e s o n F a i r v i e w A v e a n d 7 l a n e s o n L o c u s t G r o v e Rd , i n c l u d i n g c u r b , g u t t e r , s i d e w a l k , a n d b i k e l a n e s i n a c c o r d a n c e w i t h t h e 20 1 2 C I P . Ye s ( 4 5 ) 2 0 2 0 P D P D $ 6 . 2 3 Assumes 7-lane Fairview Avenue 9 (+ 1 ) 10 ( 7 Ro a d ) RD 2 0 2 - 35 Us t i c k R d , L i n d e r R d / Me r i d i a n R d Wi d e n U s t i c k R d t o 5 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k a n d b i k e l a n e s i n ac c o r d a n c e w i t h 2 0 1 2 C I P . P r o j e c t t o b e c o n s t r u c t e d c o n c u r r e n t l y w i t h t h e Us t i c k R d / M e r i d i a n R d i n t e r s e c t i o n a n d U s t i c k R d , M e r i d i a n R d / L o c u s t Gr o v e R d w i d e n i n g . Ye s ( 4 0 ) D o n e D o n e 2 0 1 6 - 20 1 8 $2 . 5 6 C N t o s t a r t s u m m e r 2 0 1 6 . High priority east-west corridor 10 (+ 1 ) 11 ( 8 Ro a d ) RC 0 1 5 2 F r a n k l i n R d , B l a c k C a t Rd / T e n M i l e R d Fe d e r a l a i d p r o j e c t t o w i d e n F r a n k l i n R d t o 5 l a n e s w i t h c u r b , g u t t e r , a n d si d e w a l k s i n a c c o r d a n c e w i t h t h e 2 0 1 2 C I P . D r a i n a g e w i l l i n c l u d e g r e e n st o r m w a t e r i n f r a s t r u c t u r e s t r a t e g i e s . P r o j e c t i n c l u d e s b r i d g e # 1 7 0 C X . P r o j e c t to b e c o n s t r u c t e d c o n c u r r e n t l y w i t h t h e F r a n k l i n R d a n d B l a c k C a t R d in t e r s e c t i o n w i d e n i n g . Ye s ( 4 8 ) D o n e D o n e 2 0 1 6 - 20 1 7 $9 . 5 4 F e d e r a l p r o j e c t . C o s t i s co m b i n e d c o s t w i t h R C 0 1 5 2 . I-84 detour route 11 (+ ) 18 R o a d R D 2 1 5 - 03 Mc M i l l a n R d , L i n d e r Rd / M e r i d i a n R d Wi d e n M c M i l l a n R d t o 3 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k , a n d b i k e l a n e s . N o T B D P r o j e c t i s n o t i d e n t i f i e d i n t h e 20 1 2 C I P . W i l l e v a l u a t e p r o j e c t fo r i n c l u s i o n d u r i n g t h e 2 0 1 6 CI P u p d a t e . LOS F 12 1 2 ( 9 Ro a d ) RD 2 0 7 - 33 Ea g l e R d , A m i t y R d / Vi c t o r y R d Wi d e n E a g l e R d t o 5 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k a n d b i k e l a n e s i n ac c o r d a n c e w i t h t h e 2 0 1 2 C I P . Ye s ( 3 3 ) 2 0 1 9 2 0 2 0 P D $ 3 . 3 5 In s t r u c t i o n s - P l e a s e i n s e r t y o u r a g e n c y ' s r a n k i n g f o r e a c h p r o j e c t i n t h e c o l u m n " 2 0 1 6 C i t y P r i o r i t y R a n k i n g " . P l e a s e a d d a n y a d d i t i o n a l c o m m e n t s o r i n f o r m a t i o n i n t h e l a s t c o l u m n . T h e r e m a i n i n g c o l u mns are for your information to assist yo u i n p r e p a r i n g y o u r 2 0 1 6 r e q u e s t s . A d d i t i o n a l l i n e s c a n b e a d d e d t o i n p u t n e w p r o j e c t r e q u e s t s a s n e e d e d . P l e a s e c o n t a c t R y a n H e a d a t 3 8 7 - 6 2 3 4 w i t h a n y q u e s t i o n s . 20 1 5 Ci t y Pr i o r i t y Ra n k i n g 20 1 6 Ci t y Pr i o r i t y Ra n k i n g Pr o j e c t D e s c r i p t i o n AC H D P r o j e c t N a m e (C i t y P r o j e c t N a m e ) GI S # PD - P r e l i m i n a r y D e v e l o p m e n t UF - U n f u n d e d CN - C o n s t r u c t i o n Y e a r Page 1 of 10 Cu r r e n t P r o g r a m m i n g S t a t u s In IF Y W P (P a g e ) DS N Y R R O W Y R C N Y R To t a l C o s t in M i l l i o n s Pr o g r a m m i n g N o t e s Additional Project Specific/Miscellaneous City Input 20 1 5 Ci t y Pr i o r i t y Ra n k i n g 20 1 6 Ci t y Pr i o r i t y Ra n k i n g Pr o j e c t D e s c r i p t i o n AC H D P r o j e c t N a m e (C i t y P r o j e c t N a m e ) GI S # 13 (+ 3 ) 10 R o a d R D 2 0 7 - 23 Me r i d i a n R d , C h e r r y Ln / U s t i c k R d Wi d e n M e r i d i a n R d t o 5 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k , a n d b i k e l a n e s i n ac c o r d a n c e w i t h t h e 2 0 1 2 C I P . P r o j e c t i n c l u d e s b r i d g e # 1 2 4 a n d # 1 2 6 X . Ye s ( 3 6 ) 2 0 1 6 2 0 1 8 2 0 2 0 $ 4 . 3 9 2 0 1 6 - 2 0 2 0 I F Y W P - C N 2 0 2 0 (P g . 3 6 ) . 14 (+ 3 ) 11 R o a d R C 0 2 9 9 T e n M i l e R d , V i c t o r y Rd / O v e r l a n d R d Wi d e n T e n M i l e R d t o 5 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k , a n d b i k e l a n e s i n ac c o r d a n c e w i t h t h e 2 0 1 2 C I P . Ye s ( 4 0 ) P D P D U F $ 4 . 3 8 2 0 1 6 - 2 0 2 0 I F Y W P - C N U F ( P g . 40 ) . High priority corridor 15 (+ 3 ) 12 R o a d R D 2 1 5 - 02 Vi c t o r y R d , L o c u s t Gr o v e R d / E a g l e R d Wi d e n V i c t o r y R d t o 3 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k , a n d b i k e l a n e s i n ac c o r d a n c e w i t h t h e 2 0 1 2 C I P . No $ 3 . 7 7 P r i o r i t i z e d ( R a n k s 1 6 o f 7 8 ) . Aw a i t s p r o g r a m m i n g . 16 (+ 6 ) 16 R o a d R D 2 1 0 - 02 Lo c u s t G r o v e R d , Fa i r v i e w A v e / U s t i c k Rd Wi d e n L o c u s t G r o v e R d t o 5 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k , a n d b i k e l a n e s in a c c o r d a n c e w i t h t h e 2 0 1 2 C I P . No $ 3 . 0 8 P r i o r i t i z e d ( R a n k s 1 5 o f 7 8 ) . Aw a i t s p r o g r a m m i n g . F a i r v i e w an d L o c u s t G r o v e i n t e r s e c t i o n sh o u l d o c c u r p r i o r t o pr o g r a m m i n g p r o j e c t . 5-lane segment. 17 (+ 6 ) 17 R o a d R D 2 0 2 - 20 Lo c u s t G r o v e R d , Us t i c k R d / M c M i l l a n Rd Wi d e n L o c u s t G r o v e R d t o 3 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k , a n d b i k e l a n e s in a c c o r d a n c e w i t h t h e 2 0 1 2 C I P . No $ 2 . 4 5 P r i o r i t i z e d ( R a n k s 3 8 o f 7 8 ) . Aw a i t s p r o g r a m m i n g . 3-lane segment. 18 (- 3 ) 15 ( 6 I n t ) I N 2 1 5 - 06 Lo c u s t G r o v e R d a n d Vi c t o r y R d Ro u n d a b o u t Co n s t r u c t a d u a l - l a n e r o u n d a b o u t w i t h a s o u t h b o u n d r i g h t t u r n b y p a s s l a n e i n ac c o r d a n c e w i t h t h e 2 0 1 2 C I P . No $ 1 . 7 8 D e f e r . I n t e r i m s i g n a l i n s t a l l e d in 2 0 1 3 . O p e r a t i n g a t a L O S C or b e t t e r . 19 21 R o a d R D 2 0 7 - 34 Lo c u s t G r o v e R d , Am i t y R d / V i c t o r y R d Wi d e n L o c u s t G r o v e R d t o 3 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k , a n d b i k e l a n e s . N o $ 2 . 7 5 D e f e r . O p e r a t i n g a t a L O S C o r be t t e r . 3-lanes only 20 23 R o a d R D 2 0 2 - 27 Mc M i l l a n R d , Me r i d i a n R d / L o c u s t Gr o v e R d Wi d e n M c M i l l a n R d t o 3 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k , a n d b i k e l a n e s . N o T B D P r o j e c t i s n o t i d e n t i f i e d i n t h e 20 1 2 C I P . W i l l e v a l u a t e p r o j e c t fo r i n c l u s i o n d u r i n g t h e 2 0 1 6 CI P u p d a t e . McMillan recently widened to Locust Grove.Sidewalk gap issue too - on CP list too 21 15 R o a d R D 2 0 2 - 17 Li n d e r R d , M c M i l l a n Rd / C h i n d e n B l v d ( U S 20 / 2 6 ) Wi d e n L i n d e r R d t o 5 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k , a n d b i k e l a n e s i n ac c o r d a n c e w i t h 2 0 1 2 C I P . No $ 1 . 4 2 P r i o r i t i z e d ( R a n k s 5 1 o f 7 8 ) . Aw a i t s p r o g r a m m i n g . 22 1 4 R o a d R D 2 0 2 - 18 Li n d e r R d , U s t i c k R d / Mc M i l l a n R d Wi d e n L i n d e r R d t o 5 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k , a n d b i k e l a n e s i n ac c o r d a n c e w i t h 2 0 1 2 C I P . No $ 2 . 7 3 P r i o r i t i z e d ( R a n k s 2 3 o f 7 8 ) . Aw a i t s p r o g r a m m i n g . 23 1 3 R o a d R D 2 0 9 - 15 Li n d e r R d , C h e r r y L n / Us t i c k R d Wi d e n L i n d e r R d t o 5 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k , a n d b i k e l a n e s i n ac c o r d a n c e w i t h 2 0 1 2 C I P . No $ 5 . 9 7 P r i o r i t i z e d ( R a n k s 5 8 o f 7 8 ) . Aw a i t s p r o g r a m m i n g . 24 19 R o a d R C 0 2 0 7 L i n d e r R d , O v e r l a n d Rd / F r a n k l i n R d Wi d e n L i n d e r R d t o 5 l a n e s a n d c o n s t r u c t a n e w 4 - l a n e I - 8 4 o v e r p a s s , in c l u d i n g c u r b , g u t t e r , s i d e w a l k , a n d b i k e l a n e s i n a c c o r d a n c e w i t h t h e 2 0 1 2 CI P . P r o j e c t w o u l d b e a j o i n t p r o j e c t b e t w e e n A C H D a n d I T D . No $ 3 . 1 5 C o s t d o n o t i n c l u d e o v e r p a s s . AC H D r e q u e s t e d p r o j e c t f r o m IT D i n f a l l 2 0 1 5 . P r o j e c t n o t o n IT D ' s p l a n n e d p r o j e c t s a t t h i s ti m e . A C H D w i l l c o n t i n u e t o pu r s u e p r o j e c t w i t h I T D . ITD lead. 25 (- 1 7 ) 8 ( 3 I n t ) I N 2 0 3 - 01 Fr a n k l i n R d a n d B l a c k Ca t R d Fe d e r a l a i d p r o j e c t t o w i d e n a n d s i g n a l i z e t h e i n t e r s e c t i o n t o 7 l a n e s o n a l l ap p r o a c h e s i n a c c o r d a n c e w i t h t h e 2 0 1 2 C I P . P r o j e c t t o b e c o n s t r u c t e d co n c u r r e n t l y w i t h t h e F r a n k l i n R d , B l a c k C a t R d / T e n M i l e R d w i d e n i n g . Ye s ( 4 8 ) D o n e D o n e 2 0 1 6 - 20 1 7 $9 . 5 4 F e d e r a l p r o j e c t . C o s t i s co m b i n e d c o s t w i t h R C 0 1 5 2 . I-84 detour route PD - P r e l i m i n a r y D e v e l o p m e n t UF - U n f u n d e d CN - C o n s t r u c t i o n Y e a r Page 2 of 10 Cu r r e n t P r o g r a m m i n g S t a t u s In IF Y W P (P a g e ) DS N Y R R O W Y R C N Y R To t a l C o s t in M i l l i o n s Pr o g r a m m i n g N o t e s Additional Project Specific/Miscellaneous City Input 20 1 5 Ci t y Pr i o r i t y Ra n k i n g 20 1 6 Ci t y Pr i o r i t y Ra n k i n g Pr o j e c t D e s c r i p t i o n AC H D P r o j e c t N a m e (C i t y P r o j e c t N a m e ) GI S # 26 (- 1 2 ) 14 ( 5 I n t ) I N 2 0 6 - 02 Ov e r l a n d R d a n d Li n d e r R d Wi d e n a n d s i g n a l i z e i n t e r s e c t i o n t o 7 l a n e s o n L i n d e r R d a n d 8 l a n e s o n Ov e r l a n d R d i n a c c o r d a n c e w i t h t h e 2 0 1 2 C I P . No $ 4 . 6 9 D e f e r u n t i l f u r t h e r de v e l o p m e n t i n a r e a o r ov e r p a s s b u i l t . O p e r a t i n g a t a LO S C o r b e t t e r . 27 (- 1 4 ) 13 ( 4 I n t ) I N 2 0 2 - 09 Us t i c k R d a n d B l a c k Ca t R d Wi d e n a n d s i g n a l i z e i n t e r s e c t i o n t o 7 l a n e s o n a l l a p p r o a c h e s i n a c c o r d a n c e wi t h t h e 2 0 1 2 C I P . No $ 3 . 4 3 D e f e r . O p e r a t i n g a t a L O S C o r be t t e r . 28 20 R o a d R D 2 0 7 - 24 Us t i c k R d , T e n M i l e R d / L i n d e r R d Wi d e n U s t i c k R d t o 5 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k , a n d b i k e l a n e s i n ac c o r d a n c e w i t h t h e 2 0 1 2 C I P . No $ 2 . 7 7 P r i o r i t i z e d ( R a n k s 5 2 o f 7 8 ) . Aw a i t s p r o g r a m m i n g . High priority corridor 29 22 R o a d R D 2 0 2 - 30 Me r i d i a n R d , U s t i c k Rd / M c M i l l a n R d Wi d e n M e r i d i a n R d t o 3 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k , a n d b i k e l a n e s i n ac c o r d a n c e w i t h t h e 2 0 1 2 C I P . No $ 2 . 0 9 D e f e r . O p e r a t i n g a t a L O S D . 30 24 R o a d R D 2 0 2 - 29 Me r i d i a n R d , Mc M i l l a n R d / Ch i n d e n B l v d Wi d e n M e r i d i a n R d t o 3 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k , a n d b i k e l a n e s i n ac c o r d a n c e w i t h t h e 2 0 1 2 C I P . No $ 3 . 0 7 D e f e r . O p e r a t i n g a t a L O S D . 31 25 R o a d R C 0 1 6 1 F r a n k l i n R d , Mc D e r m o t t R d / B l a c k Ca t R d Wi d e n F r a n k l i n R d t o 5 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k , a n d b i k e l a n e s i n ac c o r d a n c e w i t h t h e 2 0 1 2 C I P . No $ 2 . 9 1 D e f e r . O p e r a t i n g a t a L O S D . Im p l e m e n t a t i o n w i l l b e co o r d i n a t e d w i t h F r a n k l i n R d im p r o v e m e n t s i n C a n y o n Co u n t y . I-84 detour route 32 7 I n t I N 2 0 5 - 03 Te n M i l e R d a n d Am i t y R d Co n s t r u c t a r o u n d a b o u t . P r o j e c t i n c l u d e s b r i d g e # 2 0 5 A X . Y e s ( 5 0 ) 2 0 1 7 2 0 1 8 2 0 1 9 $ 1 . 3 3 2 0 1 6 - 2 0 2 0 I F Y W P - C N 2 0 1 9 (P g . 5 0 ) . 33 8 I n t I N 2 0 9 - 06 US 2 0 / 2 6 ( C h i n d e n Bl v d ) a n d L o c u s t Gr o v e R d Wi d e n L o c u s t G r o v e R d i n t e r s e c t i o n l e g s i n c o o r d i n a t i o n w i t h I T D . N o T B D A C H D r e q u e s t e d p r o j e c t f r o m IT D i n f a l l 2 0 1 5 . P r o j e c t i s n o t pa r t o f I T D ' s p l a n n e d p r o j e c t s . AC H D w i l l c o n t i n u e t o p u r s u e pr o j e c t w i t h I T D . 34 9 I n t I N 2 0 9 - 05 US 2 0 / 2 6 ( C h i n d e n Bl v d ) a n d M e r i d i a n R d Wi d e n M e r i d i a n R d i n t e r s e c t i o n l e g s i n c o o r d i n a t i o n w i t h I T D . N o T B D A C H D r e q u e s t e d p r o j e c t f r o m IT D i n f a l l 2 0 1 5 . P r o j e c t i s n o t pa r t o f I T D ' s p l a n n e d p r o j e c t s . AC H D w i l l c o n t i n u e t o p u r s u e pr o j e c t w i t h I T D . 35 10 I n t I N 2 0 5 - 20 US 2 0 / 2 6 ( C h i n d e n Bl v d ) a n d B l a c k C a t R d Wi d e n i n t e r s e c t i o n i n a c c o r d a n c e w i t h t h e 2 0 1 2 C I P i n c o o r d i n a t i o n w i t h I T D . N o $ 1 . 2 1 P r i o r i t i z e d ( R a n k s 6 6 o f 7 8 ) . AC H D w i l l c o n t i n u e t o p u r s u e pr o j e c t w i t h I T D . 36 11 I n t I N 2 0 5 - 32 US 2 0 / 2 6 ( C h i n d e n Bl v d ) a n d T e n M i l e R d Wi d e n i n t e r s e c t i o n i n a c c o r d a n c e w i t h t h e 2 0 1 2 C I P i n c o o r d i n a t i o n w i t h I T D . N o $ 1 . 2 3 A C H D l e g s i m p r o v e d i n ac c o r d a n c e w i t h t h e 2 0 1 2 C I P by d e v e l o p m e n t i n 2 0 1 4 . AC H D t o c o o r d i n a t e w i t h I T D on i m p r o v e m e n t t o C h i n d e n le g s . PD - P r e l i m i n a r y D e v e l o p m e n t UF - U n f u n d e d CN - C o n s t r u c t i o n Y e a r Page 3 of 10 Cu r r e n t P r o g r a m m i n g S t a t u s In IF Y W P (P a g e ) DS N Y R R O W Y R C N Y R To t a l C o s t in M i l l i o n s Pr o g r a m m i n g N o t e s Additional Project Specific/Miscellaneous City Input 20 1 5 Ci t y Pr i o r i t y Ra n k i n g 20 1 6 Ci t y Pr i o r i t y Ra n k i n g Pr o j e c t D e s c r i p t i o n AC H D P r o j e c t N a m e (C i t y P r o j e c t N a m e ) GI S # 37 12 I n t I N 2 1 5 - 05 Ea g l e R d a n d A m i t y R d Ro u n d a b o u t ( D u a l La n e ) Wi d e n r o u n d a b o u t t o a d u a l l a n e r o u n d a b o u t , w i t h c u r b , g u t t e r , s i d e w a l k , an d b i k e l a n e s . P r o j e c t t o b e c o n s t r u c t e d c o n c u r r e n t l y w i t h E a g l e R d , A m i t y Rd / V i c t o r y R d . Ye s ( 4 4 ) 2 0 2 0 N / A P D $ 0 . 7 7 2 0 1 6 - 2 0 2 0 I F Y W P - C N P D ( P g . 44 ) . 38 16 I n t I N 2 0 5 - 70 SH 6 9 ( M e r i d i a n R d ) an d L a k e H a z e l R d Wi d e n i n t e r s e c t i o n t o 7 l a n e s o n a l l a p p r o a c h e s i n a c c o r d a n c e w i t h t h e 2 0 1 2 CI P . Ye s ( 5 0 ) U F U F U F $ 5 . 0 4 A C H D t o c o o r d i n a t e w i t h I T D on p o s s i b l e j o i n t p r o j e c t . Po t e n t i a l l o c a t i o n f o r a n in t e r i m t r e a t m e n t . 39 13 I n t I N 2 1 1 - 06 Ch e r r y L n a n d L i n d e r Rd Wi d e n i n t e r s e c t i o n t o 7 l a n e s o n a l l a p p r o a c h e s i n a c c o r d a n c e w i t h t h e 2 0 1 2 CI P . No $ 4 . 3 0 P r i o r i t i z e d ( R a n k s 4 3 o f 7 8 ) . Aw a i t s p r o g r a m m i n g . Op e r a t i n g a t L O S C o r b e t t e r . 40 14 I n t I N 2 1 5 - 07 Ch e r r y L n a n d B l a c k Ca t R d Wi d e n i n t e r s e c t i o n t o 6 / 7 l a n e s o n a l l a p p r o a c h e s i n a c c o r d a n c e w i t h t h e 20 1 2 C I P . No $ 4 . 3 4 D e f e r . I n t e r i m s i g n a l i n s t a l l e d in 2 0 1 3 . O p e r a t i n g a t a L O S C or b e t t e r . 41 15 I n t I N 2 1 4 - 03 Vi c t o r y R d a n d T e n Mi l e R d Wi d e n i n t e r s e c t i o n t o 6 l a n e s o n T e n M i l e a n d 5 l a n e s o n V i c t o r y i n ac c o r d a n c e w i t h t h e 2 0 1 2 C I P . No $ 2 . 5 3 D e f e r . I n t e r i m s i g n a l i n s t a l l e d in 2 0 1 3 . O p e r a t i n g a t a L O S C or b e t t e r . 42 26 R o a d R C 0 1 3 0 F a i r v i e w A v e , S H 5 5 (E a g l e R d ) / Cl o v e r d a l e R d Wi d e n F a i r v i e w A v e t o 7 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k , a n d b i k e l a n e s i n ac c o r d a n c e w i t h t h e 2 0 1 2 C I P . No $ 3 . 3 1 D e f e r . O p e r a t i n g a t a L O S D . AC H D t o c o o r d i n a t e w i t h t h e Ci t y o f M e r i d i a n r e g a r d i n g im p l e m e n t i n g t h e F a i r v i e w Av e C o r r i d o r M a n a g e m e n t Pl a n t h r o u g h d e v e l o p m e n t . 43 27 R o a d R D 2 0 7 - 19 Li n d e r R d , C h i n d e n Bl v d ( U S 2 0 / 2 6 ) / S H 44 ( S t a t e S t ) Wi d e n L i n d e r R d t o 7 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k , a n d b i k e l a n e s i n ac c o r d a n c e w i t h t h e 2 0 1 2 C I P . P r o j e c t i n c l u d e s b r i d g e s # 8 0 , # 8 1 , a n d # 8 2 . Pa r t (1 0 2 ) $2 0 . 6 6 P r i o r i t i z e d ( R a n k s 7 0 o f 7 8 ) . Aw a i t s p r o g r a m m i n g . L i n d e r Rd , 1 / 4 m i l e t o 2 / 3 m i l e N / O Ch i n d e n p r o g r a m m e d . 44 28 R o a d R C 0 1 3 3 F a i r v i e w A v e , L o c u s t Gr o v e R d / S H 5 5 (E a g l e R d ) Wi d e n F a i r v i e w A v e t o 7 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k , a n d b i k e l a n e s i n ac c o r d a n c e w i t h t h e 2 0 1 2 C I P . No $ 3 . 6 5 D e f e r . O p e r a t i n g a t a L O S D . AC H D t o c o o r d i n a t e w i t h t h e Ci t y o f M e r i d i a n r e g a r d i n g im p l e m e n t i n g t h e F a i r v i e w Av e C o r r i d o r M a n a g e m e n t 7-lane Fairview 45 29 R o a d R C 0 1 3 5 F a i r v i e w A v e , Me r i d i a n R d / L o c u s t Gr o v e R d Wi d e n F a i r v i e w A v e t o 7 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k , a n d b i k e l a n e s i n ac c o r d a n c e w i t h t h e 2 0 1 2 C I P . No $ 4 . 0 1 D e f e r . O p e r a t i n g a t a L O S D . AC H D t o c o o r d i n a t e w i t h t h e Ci t y o f M e r i d i a n r e g a r d i n g im p l e m e n t i n g t h e F a i r v i e w Av e C o r r i d o r M a n a g e m e n t Pl a n t h r o u g h d e v e l o p m e n t . 7-lane Fairview PD - P r e l i m i n a r y D e v e l o p m e n t UF - U n f u n d e d CN - C o n s t r u c t i o n Y e a r Page 4 of 10 Cu r r e n t P r o g r a m m i n g S t a t u s In IF Y W P (P a g e ) DS N Y R R O W Y R C N Y R To t a l C o s t in M i l l i o n s Pr o g r a m m i n g N o t e s Additional Project Specific/Miscellaneous City Input 20 1 5 Ci t y Pr i o r i t y Ra n k i n g 20 1 6 Ci t y Pr i o r i t y Ra n k i n g Pr o j e c t D e s c r i p t i o n AC H D P r o j e c t N a m e (C i t y P r o j e c t N a m e ) GI S # 46 30 R o a d R D 2 1 5 - 17 Ch e r r y L n , L i n d e r R d / Me r i d i a n R d Wi d e n C h e r r y L n t o 7 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k , a n d b i k e l a n e s . N o T B D P r o j e c t i s n o t i d e n t i f i e d i n t h e 20 1 2 C I P . W i l l e v a l u a t e p r o j e c t fo r i n c l u s i o n d u r i n g t h e 2 0 1 6 CI P u p d a t e . A C H D t o co o r d i n a t e w i t h t h e C i t y o f Me r i d i a n r e g a r d i n g im p l e m e n t i n g t h e F a i r v i e w Av e C o r r i d o r M a n a g e m e n t Pl a n t h r o u g h d e v e l o p m e n t . 7-lane Cherry 47 31 R o a d R D 2 0 8 - 10 Fa i r v i e w A v e C o r r i d o r Ma n a g e m e n t , L i n d e r Rd / O r c h a r d S t Im p r o v e s a f e t y a n d t r a f f i c o p e r a t i o n s a l o n g F a i r v i e w A v e i n a c c o r d a n c e w i t h th e F a i r v i e w A v e n u e C o r r i d o r M a n a g e m e n t S t r a t e g y . P r o j e c t m a y i n c l u d e bi c y c l e a n d p e d e s t r i a n f a c i l i t i e s a n d o t h e r a c c e s s m a n a g e m e n t t r e a t m e n t s . No T B D N o t p r o g r a m m e d . P r o j e c t t o be i m p l e m e n t e d t h r o u g h de v e l o p m e n t . A C H D a n d Me r i d i a n t o c o o r d i n a t e o n im p l e m e n t a t i o n . 48 32 R o a d R D 2 0 9 - 03 Te n M i l e R d , A m i t y R d / V i c t o r y R d Wi d e n T e n M i l e R d t o 5 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k , a n d b i k e l a n e s i n ac c o r d a n c e w i t h t h e 2 0 1 2 C I P . No $ 3 . 0 3 D e f e r . O p e r a t i n g a t a L O S D . 49 33 R o a d R D 2 1 5 - 18 Ea s t 0 3 r d S t Ex t e n s i o n , C a r l t o n S t / Fa i r v i e w A v e ( P h a s e 2 ) Ex t e n d r o a d w a y a n d c o n s t r u c t s t r e e t s c a p e i m p r o v e m e n t s , i n c l u d i n g c u r b , gu t t e r , s i d e w a l k , a n d i m p r o v e d U P R R c r o s s i n g , f r o m C a r l t o n A v e t o F a i r v i e w Av e i n a c c o r d a n c e w i t h t h e D o w n t o w n M e r i d i a n N e i g h b o r h o o d P l a n . No T B D De f e r u n t i l a f t e r c o m p l e t i o n o f Ph a s e 1 ( F r a n k l i n R d / C a r l t o n St ) 50 34 R o a d R D 2 0 9 - 04 Br o a d w a y A v e / I d a h o Av e E x t e n s i o n , E a s t 06 t h S t / L o c u s t G r o v e Rd Ex t e n d r o a d w a y a n d c o n s t r u c t s t r e e t s c a p e i m p r o v e m e n t s , i n c l u d i n g c u r b , gu t t e r , s i d e w a l k , a n d i m p r o v e d U P R R c r o s s i n g , f r o m C a r l t o n A v e t o F a i r v i e w Av e . No T B D D e f e r . P o t e n t i a l f u t u r e ec o n o m i c d e v e l o p m e n t re q u e s t o r t o b e b u i l t b y de v e l o p m e n t . 51 17 I n t I N 2 0 5 - 21 Mc M i l l a n R d a n d Bl a c k C a t R d Wi d e n i n t e r s e c t i o n t o 6 l a n e s o n B l a c k C a t a n d 4 l a n e s o n M c M i l l a n i n ac c o r d a n c e w i t h t h e 2 0 1 2 C I P . No $ 2 . 3 4 D e f e r . O p e r a t i n g a t a L O S C o r be t t e r . 52 18 I n t I N 2 0 8 - 02 Am i t y R d a n d B l a c k Ca t R d Wi d e n i n t e r s e c t i o n t o 4 l a n e s o n B l a c k C a t a n d 6 l a n e s o n M c M i l l a n i n ac c o r d a n c e w i t h t h e 2 0 1 2 C I P . No $ 2 . 2 1 D e f e r . O p e r a t i n g a t a L O S C o r be t t e r . 53 19 I n t I N 2 0 3 - 25 Mc M i l l a n R d a n d S t a r Rd Wi d e n i n t e r s e c t i o n t o 6 l a n e s o n S t a r a n d 4 l a n e s o n M c M i l l a n i n a c c o r d a n c e wi t h t h e 2 0 1 2 C I P . No $ 2 . 4 7 D e f e r . O p e r a t i n g a t a L O S C o r be t t e r . 54 20 I n t I N 2 1 5 - 08 Am i t y R d a n d L i n d e r Rd Wi d e n i n t e r s e c t i o n t o 6 l a n e s o n L i n d e r a n d 5 l a n e s o n A m i t y i n a c c o r d a n c e wi t h t h e 2 0 1 2 C I P . No $ 3 . 0 4 D e f e r . O p e r a t i n g a t a L O S C o r be t t e r . 55 21 I n t I N 2 1 5 - 09 Ch e r r y L n a n d Mc D e r m o t t R d Wi d e n i n t e r s e c t i o n t o 3 l a n e s o n M c D e r m o t t a n d 5 l a n e s o n C h e r r y i n ac c o r d a n c e w i t h t h e 2 0 1 2 C I P . No $ 1 . 1 8 D e f e r . O p e r a t i n g a t a L O S C o r be t t e r . 56 22 I n t I N 2 1 5 - 10 Fr a n k l i n R d a n d Mc D e r m o t t R d Wi d e n i n t e r s e c t i o n t o 3 l a n e s o n M c D e r m o t t a n d 5 / 6 l a n e s o n F r a n k l i n i n ac c o r d a n c e w i t h t h e 2 0 1 2 C I P . No $ 1 . 1 9 D e f e r . O p e r a t i n g a t a L O S C o r be t t e r . 57 23 I n t I N 2 0 2 - 20 Us t i c k R d a n d Mc D e r m o t t R d Wi d e n a n d s i g n a l i z e i n t e r s e c t i o n t o 5 l a n e s o n M c D e r m o t t a n d 6 l a n e s o n Us t i c k i n a c c o r d a n c e w i t h t h e 2 0 1 2 C I P . No $ 1 . 9 6 D e f e r . O p e r a t i n g a t a L O S C o r be t t e r . 58 24 I n t I N 2 1 5 - 11 Mc M i l l a n R d a n d Mc D e r m o t t R d In t e r s e c t i o n i m p r o v e m e n t . No T B D P r o j e c t i s n o t i d e n t i f i e d i n t h e 20 1 2 C I P . W i l l e v a l u a t e p r o j e c t fo r i n c l u s i o n d u r i n g t h e 2 0 1 6 CI P u p d a t e . 59 25 I n t I N 2 0 5 - 88 Us t i c k R d a n d S t a r R d W i d e n a n d s i g n a l i z e i n t e r s e c t i o n t o 5 l a n e s o n S t a r a n d 7 l a n e s o n U s t i c k i n ac c o r d a n c e w i t h t h e 2 0 1 2 C I P . No $ 1 . 7 0 D e f e r . O p e r a t i n g a t a L O S C o r be t t e r . 60 NE W T e n M i l e R d . a n d Ch a t e a u D r i v e Si g n a l i z e i n t e r s e c t i o n . Bus stop and collector intersect arterial here. PD - P r e l i m i n a r y D e v e l o p m e n t UF - U n f u n d e d CN - C o n s t r u c t i o n Y e a r Page 5 of 10 Cu r r e n t P r o g r a m m i n g S t a t u s In IF Y W P (P a g e ) DS N Y R R O W Y R C N Y R To t a l C o s t in M i l l i o n s Pr o g r a m m i n g N o t e s Additional Project Specific/Miscellaneous City Input 20 1 5 Ci t y Pr i o r i t y Ra n k i n g 20 1 6 Ci t y Pr i o r i t y Ra n k i n g Pr o j e c t D e s c r i p t i o n AC H D P r o j e c t N a m e (C i t y P r o j e c t N a m e ) GI S # 61 NE W L a k e H a z e l R d . a n d Ea g l e R d . Si g n a l l i z e / R A B . 62 NE W L a k e H a z e l R d . a n d Lo c u s t G r o v e R d . Si g n a l i z e / R A B . 63 NE W L o c u s t G r o v e R d . a n d Am i t y R d Si g n a l i z e / R A B . 64 NE W L i n d e r R d . a n d V i c t o r y Rd . Si g n a l i z e / R A B . 65 NE W L o c u s t G r o v e , Mc M i l l a n R d . / Ch i n d e n B l v d . Completes corridor.Not in CIP.3 vs. 5-lanes. 66 NE W U s t i c k , B l a c k C a t / Mc D e r m o t t Completes priority corridor.LOS C.CIP shows 5-lanes. NA 26 I n t I N 2 1 5 - 12 Li n d e r R d a n d C h a t e a u Dr In s t a l l t u r n l a n e s . No D o n e D o n e P a r t D o n e Pa v e m e n t w i d e n i n g c o m p l e t e . St r i p i n g c h a n g e t o o c c u r i n sp r i n g 2 0 1 6 . REMOVE; COMPLETE PD - P r e l i m i n a r y D e v e l o p m e n t UF - U n f u n d e d CN - C o n s t r u c t i o n Y e a r Page 6 of 10 Cu r r e n t P r o g r a m m i n g S t a t u s In IF Y W P (P a g e ) DS N Y R R O W Y R C N Y R To t a l C o s t in M i l l i o n s Pr o g r a m m i n g N o t e s Additional Project Specific/Miscellaneous City Input 20 1 5 Ci t y Pr i o r i t y Ra n k i n g 20 1 6 Ci t y Pr i o r i t y Ra n k i n g Pr o j e c t D e s c r i p t i o n AC H D P r o j e c t N a m e (C i t y P r o j e c t N a m e ) GI S # C o m m u n i t y P r o g r a m s 1 1 CM 2 1 2 - 09 We s t 0 4 t h S t , Br o a d w a y A v e / Ma p l e A v e Co n s t r u c t c u r b , g u t t e r a n d s i d e w a l k o n t h e e a s t s i d e o f W e s t 4 t h S t , b e t w e e n Br o a d w a y A v e a n d M a p l e A v e a n d a p a t h w a y b e t w e e n M a p l e A v e a n d C h e r r y Ln i n a c c o r d a n c e w i t h t h e D o w n t o w n M e r i d i a n N e i g h b o r h o o d P l a n . P r o j e c t wi l l p r o v i d e p e d e s t r i a n c o n n e c t i v i t y a n d a s a f e r w a l k i n g r o u t e f o r s t u d e n t s at t e n d i n g M e r i d i a n E l e m e n t a r y . Ye s (1 2 3 ) Do n e 2 0 1 6 2 0 1 7 $ 0 . 4 5 P r o g r a m m e d . C N 2 0 1 7 2 2 CM 2 0 9 - 31 We s t 0 1 s t S t , Br o a d w a y A v e / P i n e Av e Co n s t r u c t s i d e w a l k o n b o t h s i d e s o f W e s t 0 1 s t S t , b e t w e e n B r o a d w a y A v e a n d Pi n e A v e , i n c l u d i n g r e p l a c i n g e x i s t i n g s u b s t a n d a r d s i d e w a l k s a n d p e d e s t r i a n ra m p s i n a c c o r d a n c e w i t h t h e D o w n t o w n M e r i d i a n N e i g h b o r h o o d P l a n . Pr o j e c t t o b e c o m p l e t e d i n p a r t n e r s h i p w i t h t h e M e r i d i a n D e v e l o p m e n t Co r p o r a t i o n . P r o j e c t w i l l i m p r o v e p e d e s t r i a n c o n n e c t i v i t y a n d s a f e t y f o r ch i l d r e n w a l k i n g t o M e r i d i a n E l e m e n t a r y S c h o o l . Ye s (1 2 3 ) 20 1 6 2 0 1 6 2 0 1 7 $ 0 . 4 6 P r o g r a m m e d . C N 2 0 1 7 3 4 RD 2 0 8 - 01 Pi n e A v e , M e r i d i a n R d / L o c u s t G r o v e R d Re c o n s t r u c t r o a d w a y t o i n c l u d e w i d e n i n g a t i n t e r s e c t i o n s , c u r b , g u t t e r , si d e w a l k a n d b i k e l a n e s i n p a r t n e r s h i p w i t h t h e C i t y o f M e r i d i a n a n d t h e Me r i d i a n d D e v e l o p m e n t C o r p o r a t i o n . P r o j e c t i n c l u d e s b r i d g e # 1 3 4 . Ye s ( 3 7 ) 2 0 1 6 2 0 1 7 2 0 1 8 $ 3 . 6 7 E c o n o m i c D e v e l o p m e n t Pr o j e c t Parks priority #6. 4 5 N/ A M e r i d i a n R a i l - w i t h - Tr a i l Ea s t - W e s t p a t h w a y c o n n e c t i o n w i t h i n a n d / o r a d j a c e n t t o t h e R R co r r i d o r . T h i s p a t h w a y s h o u l d e x t e n d t h r o u g h M e r i d i a n a n d c o n n e c t wi t h N a m p a a n d B o i s e , c r e a t i n g a r e g i o n a l m u l t i - u s e p a t h w a y . M a i n re q u e s t a t A C H D i s f o r c r o s s i n g s a t a r t e r i a l i n t e r s e c t i o n s . No T B D P r i o r i t i z e a n d s c o p e a r t e r i a l cr o s s i n g i m p r o v e m e n t s w h e n pa t h w a y m o v e s f o r w a r d . Parks priority #2. 5 6 CM 2 1 3 - 43 Mc M i l l a n R d , L o c u s t Gr o v e R d / R e d H o r s e Wa y Co m p l e t e s i d e w a l k o n t h e n o r t h s i d e o f M c M i l l a n R d , b e t w e e n L o c u s t G r o v e Rd a n d R e d H o r s e W a y . No T B D D e v e l o p i n g a r e a . A C H D t o co o r d i n a t e w i t h t h e C i t y o n th e s c o p e a n d t i m i n g o f im p r o v e m e n t s . 6 7 CM 2 1 4 - 31 We s t 0 2 n d S t , U P R R / Br o a d w a y A v e Co m p l e t e s i d e w a l k o n b o t h s i d e s o f W e s t 0 2 n d , b e t w e e n t h e U n i o n P a c i f i c Ra i l r o a d a n d B r o a d w a y A v e t o a d d r e s s p a r k i n g c o n c e r n s i n t h i s a r e a . No $ 0 . 1 5 S c o p e d N o G o 2 0 1 5 . A C H D t o co o r d i n a t e w i t h t h e C i t y o f Me r i d i a n o n a l t e r n a t i v e tr e a t m e n t s t o a d d r e s s p a r k i n g co n c e r n s . 7 8 CM 2 1 0 - 55 Bl a c k C a t R d , Mo o n l a k e D r / U s t i c k Rd ( B l a c k C a t R d a n d Mo o n L a k e D r Pe d e s t r i a n S i g n a l Co n s t r u c t a n a s p h a l t p a t h w a y f r o m t h e n o r t h w e s t c o r n e r o f U s t i c k a n d B l a c k Ca t o n t h e w e s t s i d e s o u t h t o M o o n L a k e . I n s t a l l a n e n h a n c e d p e d e s t r i a n si g n a l a t o r n e a r M o o n L a k e D r . Ye s (1 0 5 ) Do n e 2 0 1 6 2 0 1 6 $ 0 . 2 1 JSD#2 priority #22 8 9 53 4 5 E a g l e R d a n d Ri d e n b a u g h C a n a l Pe d e s t r i a n S i g n a l In s t a l l a n e n h a n c e d p e d e s t r i a n s i g n a l o n E a g l e a t R i d e n b a u g h C a n a l . N o D o n e T B D C o n s t r u c t i o n t o b e b u i l t i n co o r d i n a t i o n w i t h de v e l o p m e n t . 9 1 0 PP I 2 0 8 - 99 Lo c u s t G r o v e R d a n d Pa l e r m o D r P e d e s t r i a n Si g n a l In s t a l l a n e n h a n c e d p e d e s t r i a n s i g n a l a n d l i g h t i n g o n t h e n o r t h s i d e o f Pa l e r m o a t L o c u s t G r o v e . No $ 0 . 3 6 S c o p e d 2 0 1 5 . F i n a l r e p o r t pe n d i n g . 10 1 1 CM 2 1 2 - 28 Lo c u s t G r o v e R d , Ov e r l a n d R d / P u f f i n S t De t a c h e d a s p h a l t o r c o n c r e t e p a t h w a y o n e a s t s i d e o f L o c u s t G r o v e b e t w e e n Pu f f i n a n d O v e r l a n d . No $ 0 . 1 6 S c o p e d G o 2 0 1 4 . A w a i t s pr o g r a m m i n g . JSD#2 priority #4 PD - P r e l i m i n a r y D e v e l o p m e n t UF - U n f u n d e d CN - C o n s t r u c t i o n Y e a r Page 7 of 10 Cu r r e n t P r o g r a m m i n g S t a t u s In IF Y W P (P a g e ) DS N Y R R O W Y R C N Y R To t a l C o s t in M i l l i o n s Pr o g r a m m i n g N o t e s Additional Project Specific/Miscellaneous City Input 20 1 5 Ci t y Pr i o r i t y Ra n k i n g 20 1 6 Ci t y Pr i o r i t y Ra n k i n g Pr o j e c t D e s c r i p t i o n AC H D P r o j e c t N a m e (C i t y P r o j e c t N a m e ) GI S # 11 1 2 N/ A M e r i d i a n R d a n d Ra i l r o a d P e d e s t r i a n Si g n a l Si g n a l i z e d p e d e s t r i a n c r o s s i n g . P a r t o f R a i l s - w i t h - T r a i l s p r o j e c t . N o T B D P r i o r i t i z e a n d s c o p e a r t e r i a l cr o s s i n g i m p r o v e m e n t s w h e n pa t h w a y m o v e s f o r w a r d . 12 1 3 N/ A M a i n S t a n d R a i l r o a d Pe d e s t r i a n S i g n a l Si g n a l i z e d p e d e s t r i a n c r o s s i n g . P a r t o f R a i l s - w i t h - T r a i l s p r o j e c t . N o T B D P r i o r i t i z e a n d s c o p e a r t e r i a l cr o s s i n g i m p r o v e m e n t s w h e n pa t h w a y m o v e s f o r w a r d . 13 1 4 PP I 2 0 8 - 96 Lo c u s t G r o v e R d , Pa r a d i s e L n / G r a n d Ca n y o n D r As p h a l t p a t h o n t h e e a s t s i d e o f L o c u s t G r o v e R d t o c o n n e c t w i t h a n e x i s t i n g pa t h t o t h e s c h o o l . No N / A C o m p l e t e . I n t e r i m t r e a t m e n t bu i l t i n 2 0 1 0 . 14 1 5 N/ A F i v e M i l e C r e e k P a t h , Ba d l e y A v e / F a i r v i e w Av e Of f - s y s t e m p a t h w a y . No N / A A C H D w i l l s u p p o r t a c i t y - l e d ef f o r t Parks priority #1 15 1 6 CM 2 1 4 - 43 St a t e A v e , E a s t 2 n d S t / C a t h y L n Si d e w a l k r e p a i r . R e q u e s t e d b y l a n d o w n e r i n t h i s a r e a . N o $ 0 . 5 0 S c o p e d N o G o 2 0 1 5 . Co n n e c t i v i t y a l r e a d y e x i s t s o n th e s o u t h s i d e . O r i g i n a l re q u e s t o r n o l o n g e r o w n e r o f th e p r o p e r t y . 16 1 7 Ke n t u c k y R i d g e W a y , Ri o d o s a D r / V i c t o r y Rd Si d e w a l k o n t h e w e s t s i d e o f K e n t u c k y R i d g e W a y , b e t w e e n V i c t o r y a n d Ri o d o s a . No T B D S c o p e d 2 0 1 5 . D e f e r . N e w si d e w a l k o n t h e e a s t s i d e re c e n t l y b u i l t . 17 1 8 St o d d a r d R d , V i c t o r y Rd / K o d i a k D r Si d e w a l k o n t h e w e s t s i d e o f S t o d d a r d R d , b e t w e e n V i c t o r y a n d K o d i a k . N o T B D S c o p e d 2 0 1 5 . F i n a l r e p o r t pe n d i n g . 18 1 9 CM 2 1 1 - 54 Du a n e D r , G r a n g e r D r / U s t i c k R d Si d e w a l k o n e a s t s i d e o f D u a n e D r , b e t w e e n G r a n g e r a n d U s t i c k . N o T B D P r i o r i t i z e a n d s c o p e i n 2 0 1 6 . 19 2 1 RD 2 0 7 - 33 Ea g l e R d , A m i t y R d / Vi c t o r y R d ( E a g l e R d , Fa l c o n D r / V i c t o r y R d ) Wi d e n E a g l e R d t o 5 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k a n d b i k e l a n e s i n ac c o r d a n c e w i t h t h e 2 0 1 2 C I P . Ye s ( 3 3 ) 2 0 1 9 2 0 2 0 P D $ 3 . 3 5 C i t y r e q u e s t f o r s i d e w a l k w i l l be c o m p l e t e d a s p a r t o f t h e ro a d w i d e n i n g p r o j e c t . Pedestrian improvements from Falcon Drive to Victory intersection. 20 2 2 RD 2 0 2 - 35 Us t i c k R d , L i n d e r R d / Me r i d i a n R d ( U s t i c k an d W e s t 0 3 r d Pe d e s t r i a n S i g n a l ) Wi d e n U s t i c k R d t o 5 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k a n d b i k e l a n e s i n ac c o r d a n c e w i t h 2 0 1 2 C I P . P r o j e c t t o b e c o n s t r u c t e d c o n c u r r e n t l y w i t h t h e Us t i c k R d / M e r i d i a n R d i n t e r s e c t i o n a n d U s t i c k R d , M e r i d i a n R d / L o c u s t Gr o v e R d w i d e n i n g . Ye s ( 4 0 ) D o n e 2 0 1 6 2 0 1 6 - 20 1 8 $2 . 5 6 C N t o s t a r t s u m m e r 2 0 1 6 . C i t y re q u e s t f o r p e d e s t r i a n s i g n a l to b e c o m p l e t e d a s p a r t o f ro a d w a y w i d e n i n g p r o j e c t . 21 2 3 CM 2 1 3 - 45 Mc M i l l a n R d , L i n d e r Rd / M e r i d i a n R d Co m p l e t e s i d e w a l k o n t h e n o r t h s i d e o f M c M i l l a n R d , b e t w e e n L i n d e r R d a n d Me r i d i a n R d . No T B D D e v e l o p i n g a r e a . A C H D t o co o r d i n a t e w i t h t h e C i t y o n th e s c o p e a n d t i m i n g o f im p r o v e m e n t s . 22 2 4 CM 2 1 0 - 68 Br o a d w a y A v e , W e s t 07 t h S t / W e s t 0 4 t h S t Co m p l e t e s i d e w a l k s o n t h e s o u t h s i d e o f B r o a d w a y A v e , b e t w e e n W e s t 0 7 t h St a n d W e s t 0 4 t h S t . No T B D S c o p e d 2 0 1 5 . F i n a l r e p o r t pe n d i n g . PD - P r e l i m i n a r y D e v e l o p m e n t UF - U n f u n d e d CN - C o n s t r u c t i o n Y e a r Page 8 of 10 Cu r r e n t P r o g r a m m i n g S t a t u s In IF Y W P (P a g e ) DS N Y R R O W Y R C N Y R To t a l C o s t in M i l l i o n s Pr o g r a m m i n g N o t e s Additional Project Specific/Miscellaneous City Input 20 1 5 Ci t y Pr i o r i t y Ra n k i n g 20 1 6 Ci t y Pr i o r i t y Ra n k i n g Pr o j e c t D e s c r i p t i o n AC H D P r o j e c t N a m e (C i t y P r o j e c t N a m e ) GI S # 23 2 5 CM 2 1 5 - 19 Vi c t o r y R d a n d St a n d i n g T i m b e r A v e Pe d e s t r i a n C r o s s i n g (V i c t o r y R d , w e s t o f Me s a ) In s t a l l a n e n h a n c e d p e d e s t r i a n c r o s s i n g a n d c u r b r a m p s o n V i c t o r y R d a t St a n d i n g T i m b e r A v e . No T B D A C H D T r a f f i c t o r e v i e w lo c a t i o n f o r w a r r a n t s . Pr i o r i t i z e a n d s c o p e i n 2 0 1 6 . 24 2 7 CM 2 1 4 - 37 Mc M i l l a n R d , T e n M i l e Rd / L i n d e r R d In s t a l l e x t r u d e d c u r b p a t h w a y o n n o r t h s i d e o f M c M i l l a n R d b e t w e e n C o r t o n a Wa y a n d G o d d a r d C r e e k W a y a n d d e t a c h e d c o n c r e t e s i d e w a l k w i t h c u r b i n g be t w e e n G o d d a r d C r e e k W a y a n d W i l d G o o s e W a y . No $ 0 . 4 7 D e v e l o p i n g a r e a . A C H D t o co o r d i n a t e w i t h t h e C i t y o n th e s c o p e a n d t i m i n g o f im p r o v e m e n t s . 25 2 8 RD 2 0 7 - 33 Ea g l e R d , A m i t y R d / Vi c t o r y R d ( E a g l e R d , Za l d i a D r / V i c t o r y R d ) Wi d e n E a g l e R d t o 5 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k a n d b i k e l a n e s i n ac c o r d a n c e w i t h t h e 2 0 1 2 C I P . Ye s ( 3 3 ) 2 0 1 9 2 0 2 0 P D $ 3 . 3 5 C i t y r e q u e s t f o r s i d e w a l k w i l l be c o m p l e t e d a s p a r t o f t h e ro a d w i d e n i n g p r o j e c t . Eagle / Rome pedestrian crossing and small gap sidewalk along irrigation lateral. 26 2 9 RD 2 1 3 - 16 Li n d e r R d , F r a n k l i n R d / P i n e A v e Wi d e n L i n d e r R d t o 5 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k , a n d b i k e l a n e s i n ac c o r d a n c e w i t h t h e 2 0 1 2 C I P . P r o j e c t i n c l u d e s u p g r a d e o f t h e U n i o n P a c i f i c Ra i l r o a d c r o s s i n g a n d b r i d g e # 1 3 1 . Ye s ( 3 5 ) 2 0 1 6 2 0 1 7 - 20 1 8 20 1 9 $ 3 . 4 3 C i t y r e q u e s t f o r s i d e w a l k w i l l be c o m p l e t e d a s p a r t o f t h e ro a d w i d e n i n g p r o j e c t . 27 3 0 RD 2 0 9 - 02 Ea s t 0 3 r d S t , F r a n k l i n Rd / C a r l t o n A v e (P h a s e 1 ) Co n s t r u c t s t r e e t s c a p e i m p r o v e m e n t s , i n c l u d i n g c u r b , g u t t e r , s i d e w a l k , a n d im p r o v e d U P R R c r o s s i n g , f r o m F r a n k l i n R d t o C a r l t o n A v e i n a c c o r d a n c e w i t h th e D o w n t o w n M e r i d i a n N e i g h b o r h o o d P l a n . Ye s (1 2 8 ) 20 1 9 2 0 2 0 P D $ 2 . 0 5 E c o n o m i c D e v e l o p m e n t Pr o j e c t . 28 3 1 CM 2 1 4 - 37 Mc M i l l a n R d a n d Pa l a n t i n e W a y Pe d e s t r i a n C r o s s i n g In s t a l l a n e n h a n c e d p e d e s t r i a n c r o s s i n g a n d c u r b r a m p s o n M c M i l l a n R d a t Pa l a n t i n e W a y . No T B D D e v e l o p i n g a r e a . A C H D t o co o r d i n a t e w i t h t h e C i t y o n th e s c o p e a n d t i m i n g o f im p r o v e m e n t s . 29 3 2 N/ A E a g l e R d , R i v e r V a l l e y St / U s t i c k R d Co m p l e t e s i d e w a l k s o n E a g l e R d , b e t w e e n R i v e r V a l l e y S t a n d U s t i c k R d . N o N / A A C H D h a s n o r i g h t - o f - w a y a t th i s l o c a t i o n . A C H D t o s h a r e re q u e s t w i t h I T D . 30 3 3 N/ A C h i n d e n B l v d , e a s t o f Te n M i l e R d Co m p l e t e s i d e w a l k s o n C h i n d e n B l v d , e a s t o f T e n M i l e R d . N o N / A A C H D h a s n o r i g h t - o f - w a y a t th i s l o c a t i o n . A C H D t o s h a r e re q u e s t w i t h I T D . 31 3 4 CM 2 1 4 - 44 Ch e r r y L n a n d Me r i d i a n L i b r a r y Pe d e s t r i a n C r o s s i n g In s t a l l a n e n h a n c e d p e d e s t r i a n c r o s s i n g o n C h e r r y L a n e a p p r o x i m a t e l y mi d w a y b e t w e e n t h e e x i s t i n g s i g n a l i z e d i n t e r s e c t i o n s a t W e s t 8 t h a n d L i n d e r . Th i s w i l l r e q u i r e r e l o c a t i o n o f t h e e x i s t i n g s c h o o l z o n e b e a c o n t o t h e w e s t . No $ 0 . 2 5 S c o p e d G o 2 0 1 4 . A w a i t s pr o g r a m m i n g . 32 3 6 33 4 1 - 00 2 6 9 W. 8 t h S t a n d Me r i d i a n M i d d l e Sc h o o l Sc h o o l C r o s s i n g A h e a d s i g n a g e o n W . 8 t h S t . P r o j e c t i s t h e # 1 2 r e q u e s t f r o m th e W e s t A d a S c h o o l D i s t r i c t ( 2 0 1 5 ) . No T B D A C H D T r a f f i c E n g i n e e r i n g t o co o r d i n a t e i m p r o v e m e n t . JSD#2 priority #12 33 N E W Am i t y R d / M a r y Mc P h e r s o n Pe d e s t r i a n c r o s s i n g a t M a r y M c P h e r s o n E l e m e n t a r y S c h o o l . SR2S JSD#2 priority #18 34 N E W Pi n e A v e / W . 1 s t S t . R R F B n e a r M e r i d i a n E l e m e n t a r y S c h o o l . SR2S PD - P r e l i m i n a r y D e v e l o p m e n t UF - U n f u n d e d CN - C o n s t r u c t i o n Y e a r Page 9 of 10 Cu r r e n t P r o g r a m m i n g S t a t u s In IF Y W P (P a g e ) DS N Y R R O W Y R C N Y R To t a l C o s t in M i l l i o n s Pr o g r a m m i n g N o t e s Additional Project Specific/Miscellaneous City Input 20 1 5 Ci t y Pr i o r i t y Ra n k i n g 20 1 6 Ci t y Pr i o r i t y Ra n k i n g Pr o j e c t D e s c r i p t i o n AC H D P r o j e c t N a m e (C i t y P r o j e c t N a m e ) GI S # 35 N E W Wa s h i n g t o n / W . 1 s t St . Pe d e s t r i a n c r o s s i n g n e a r M e r i d i a n E l e m e n t a r y S c h o o l . SR2S JSD#2 priority #26 36 N E W Bo w e r S t , M e r i d i a n / 3r d S t . Si d e w a l k a n d w a y f i n d i n g s i g n s i n d o w n t o w n . 37 N E W Li n d e r R d . , I - 8 4 - Fr a n k l i n R d . Si d e w a l k g a p s . Consistent with Downtown Meridian Neighborhood Plan. 38 N E W Li n d e r R d . , Wa s h i n g t o n S t . / Ma p l e S t . Si d e w a l k g a p n e a r M e r i d i a n H i g h S c h o o l . Consistent with Downtown Meridian Neighborhood Plan.SR2S 39 N E W Vi c t o r y , G l a c i e r B a y / Me s a Si d e w a l k g a p o n n o r t h s i d e a d j a c e n t t o c o u n t y p a r c e l s . 40 N E W Ma i n S t . / W i l l a m s S t . C r o s s w a l k e n h a n c e m e n t . 41 N E W Wa s h i n g t o n , M a i n S t . / W . 7 t h S t . Si d e w a l k i n d o w n t o w n . Consistent with Downtown Meridian Neighborhood Plan.SR2S 42 N E W Go r d o n H a r r i s Pa t h w a y L i g h t i n g Pe d e s t r i a n l i g h t i n g o n p a t h w a y b e t w e e n M o u n t a i n V i e w H S a n d E a g l e R o a d . Need to coordinate with Parks. NA 3 CM 2 1 0 - 64 Me r i d i a n R d a n d Ja m e s C t P e d e s t r i a n Si g n a l ( F i v e M i l e C r e e k Pa t h , M e r i d i a n R d / La k e s A v e ) In s t a l l a n e n h a n c e d p e d e s t r i a n s i g n a l a t M e r i d i a n R d a n d J a m e s C t In t e r s e c t i o n . C o n n e c t B u d P o r t e r P a t h w a y w i t h F a i r v i e w A v e v i a J a m e s C t . Do n e D o n e D o n e D o n e D o n e P r o j e c t i s c o m p l e t e . REMOVE; COMPLETE NA 2 0 CM 2 1 0 - 67 Lo c u s t G r o v e R d , Co m i s k y S t / Co m m a n d e r S t Co n s t r u c t d e t a c h e d s i d e w a l k o n t h e w e s t s i d e o f L o c u s t G r o v e R d , b e t w e e n Co m i s k y S t a n d C o m m a n d e r S t t o i m p r o v e p e d e s t r i a n s a f e t y a n d c o n n e c t i v i t y in t h e v i c i n i t y o f C e n t r a l A c a d e m y H i g h a n d t h e N o r t h L o c u s t G r o v e L D S Ch u r c h . Ye s (1 1 7 ) Do n e D o n e D o n e D o n e P r o j e c t i s c o m p l e t e . REMOVE; COMPLETE NA 2 6 CM 2 1 4 - 35 Li n d e r R d / R o c k y Mo u n t a i n H S S c h o o l Zo n e 20 M P H s c h o o l z o n e b e a c o n s i n f r o n t o f R o c k y M o u n t a i n H i g h S c h o o l o n Li n d e r R d b e t w e e n C h i n d e n B l v d a n d M c M i l l a n R d . Do n e D o n e D o n e D o n e D o n e C o m p l e t e d f a l l 2 0 1 5 . REMOVE; COMPLETE NA 3 5 N/ A Pi n e A v e a n d P a r k d a l e Av e Re - d o s t r i p i n g a n d s i d e w a l k i n f r o n t o f M i d d l e S c h o o l . E x t e n d d r o p l a n e t o ma i n s c h o o l e n t r a n c e Do n e D o n e D o n e D o n e D o n e C o m p l e t e d 2 0 1 5 . REMOVE; COMPLETE NA 3 7 CM 2 1 2 - 10 Fa i r v i e w A v e , E a s t 03 r d S t / L o c u s t G r o v e Rd Si d e w a l k o n b o t h s i d e s Ye s (1 1 1 ) Do n e D o n e 2 0 1 6 $ 0 . 2 5 P r o g r a m m e d . C N 2 0 1 5 On 90-Day bid list. PD - P r e l i m i n a r y D e v e l o p m e n t UF - U n f u n d e d CN - C o n s t r u c t i o n Y e a r Page 10 of 10 Meridian City Council Meeting DATE: March 8, 2016 ITEM NUMBER: 7C ITEM TITLE: Community Development: Blackrock Sub ACHD and City Property Annexations MEETING NOTES -)�4c, e&/t-k— Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Anticipated Annexation Timeline mr • IT Cr u 0 Present plan/timeline to Council (March 8th) and receive feedback °' "- F 0 Task Order for legal descriptions from contracted Surveyor for all properties proposed for annexation iiiii.►I 0 Prepare and distribute postcard to affected property owners 0 Install link to annexation information and FAQ Handout information on City website 0 Hold public information meeting with affected property owners (planning & legal to attend). Tentati>>ely schedilled. for allay 23rd. 0 Submit Annexation application 0 Begin staff report for Public Hearing ' . 1 0 Finish staff report for Public Hearing 0 City Clerk to prepare legal notice only for affected property owners (no less than 28 days prior to hearing) AND PSA for general public (don't need to do 300 -foot notification with more than 200 properties) 0 Continue to answer any questions that may arise (taxation, municipal services, etc.) 0 Public hearing at P & Z Commission September 0 Prepare recommendations from P & Z hearing for City Council O September 0 City Council hearing 0 Prepare findings 0 Prepare annexation ordinance(s) 0 Record ordinance(s) 3/10/2016 1 City Initiated Annexations City Council March 8, 2016 City Initiated Annexations • Last year City Council approved a small budget for an annexation project. • Staff is proposing annexation of three property types: – ACHD sites (throughout Meridian) – City of Meridian (north Meridian) – Blackrock Subdivision (south Meridian) • Category B annexation 3/10/2016 2 Next Steps • Have legal descriptions created • Hold an open house for Blackrock property owners – Tentatively on May 23 rd at 6-7:30pm, Meridian City Hall • Prepare staff report and formal application for public hearing (~August) • Next year, potentially some further map cleanups QUESTIONS QUESTIONS QUESTIONS QUESTIONS 3/10/2016 3 3/10/2016 4 3/10/2016 5 3/10/2016 6 Community Development Department „ 33 E. Broadway Avenue, Suite 102, Meridian, ID 83642 Phone 208-884-5533 „ Fax 208-888-6854 „ www.meridiancity.org » Meridian City Council Meeting DATE: March 8, 2016 ITEM NUMBER: 7D PROJECT NUMBER: ITEM TITLE: Community Development: Letter Requesting Joint Meeting With the Ada County Board of Commissioners MEETING NOTES 6alb 4�4 Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS XXXXXX, 2016 Board of Ada County Commissioners Jim Tibbs, Chairman 200 W. Front Street Boise, ID 83702 Dear Board of County Commissioners, In accord with Idaho Code §67-6526(d) and Ada County Code 9-4-5, please accept this letter requesting renegotiation of Title 9, Chapter 4 of Ada County Code (ACC). The Mayor and Council would like to discuss potential amendments to several sections of existing code. Specifically, we’d like to discuss 9-4-3, Applicable Plan Policies and Ordinances and 9-4-4, Coordination of Plan Amendments, Ordinance Amendments and Zoning Applications. The City’s Unified Development Code (UDC) provides standards for orderly growth and development of the City of Meridian within our established Area of City Impact (AOCI). Thus, we believe that any commercial development and residential subdivisions proposed within the Area of City Impact should be designed to comply with City standards as much as possible. Today, Ada County Code 9-4-4.C.1, requires applications for planned developments, subdivision and rezones within the city’s planning area (AOCI) to occur as a result of a request for annexation; however, Ada County may consider such applications in those exceptions where annexation is not approved by the City of Meridian or where the parcel on which such application is filed is not contiguous to the City of Meridian, and therefore cannot be annexed. Meridian would like all commercial development applications proposed on property that is contiguous to city limits to seek approval through the City. So if a property is contiguous, the land use application is submitted directly to Meridian. The City being the lead land use agency for all development that is contiguous is the first discussion item. Another issue arises with development approval of RUT-zoned subdivisions that are not contiguous to city limits. Ada County Code 9-4-3 requires transmittal of county-proposed subdivisions to the City. It further requires a street and utility easement plan. Said plan shall provide for future resubdivision to urban densities and shall be included on the final plat, which is great. (This requirement may be waived if a letter of waiver is submitted to the director from the City Council prior to preliminary plat approval by the Board.) However, the City would like to explore the County requiring some additional (not all) City standards via Title 8 as RUT subdivisions are approved. For example, if certain requirements like landscaping along arterials, access to arterials and pathways can be implemented by the County through Title 8 (zoning Chairman Tibbs Page 2 Mayor’s Office 33 E. Broadway Avenue, Meridian, ID 83642 Phone 208-888-4433 Fax 208-884-8116 www.meridiancity.org ordinance), the amount of retrofitting will be lessened and the rural-urban interface will be seamless over time. The City would like to add ACC 9-4-3(C)(D)(E) into ACC Title 8, as well as other potential elements like: prohibiting private streets and requiring public stub streets, street light provisions, prohibiting new billboards, and fencing allowances (barbed wire and electric wire). As another example of some of the issues with ACC 9-4-3 today, there are quite a few self- service storage facilities, contractor’s yards, and other commercial projects being developed in the County. Some of these projects are not contiguous, but depend on urban-level services (eg – fire projection). Part of the discussion we would like to have has to do with establishing an appropriate level of commercial development approval within the City’s AOCI, but outside of city limits. Finally, the Council would like to discuss with the Board the possibility of the County collecting Fire, Police and/or Parks impact fees for projects within our AOCI on behalf of the City. Thank you again for your consideration of this request. Should you have any questions about our request to renegotiate, please contact Caleb Hood at 884-5533. Sincerely, Tammy de Weerd Keith Bird Joe Borton Mayor City Council President City Council Vice President Anne Little Roberts Luke Cavener Genesis Milam Ty Palmer Council Member Council Member Council Member Council Member Meridian City Council Meeting DATE: March 8, 2016 ITEM NUMBER: 7E PROJECT NUMBER: ITEM TITLE: Public Works: City Code Upate - Winter Average Application to Commercial Accounts MEETING NOTES lz� "djAL--1- Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS E I DIAN� Public IDAHO Works Department TO: Mayor Tammy de Weerd Members of the City Council FROM: Kyle Radek, Assistant City Engineer DATE: February 10, 2016 Mayor Tammy de Weerd City Council Memberst Keith Bird Joe Borton Luke Cavener Genesis Milam Ty Palmer Anne Little Roberts SUBJECT: CITY CODE UPDATE- WINTER AVERAGE APPLICATION TO COMMERCIAL ACCOUNTS L RECOMMENDED ACTION A. Move to: 1. No action needed from Council, just direction to continue as outlined in this memo. Il. DEPARTMENT CONTACT PERSONS Kyle Radek, Asst. City Engineer 489-0343 Warren Stewart, PW Engineering Manager 489-0350 Tom Barry, Director of Public Works 489-0372 III. DESCRIPTION A. Back rg ound In December, Public Works presented a report to Council regarding 2 proposed changes to City Code: 1. To allow commercial accounts to be billed for sewer services using a "Winter Average" approach, as is done with residential accounts. This practice has been allowed previously and the change would make the code consistent with this practice. 2. To require new commercial customers that have consumptive water uses that do not use the sewer to provide separate City meters and accounts to enable accurate billing. Page 1 of 2 B. Current Recommendation After further analysis, Public Works believes that the benefits of change 2 do not outweigh the costs enough to justify a change, therefore, only the first change is still being recommended. A draft of the updated code is included for Council's review. Public Works is concurrently working to update parts of the same code section which relate to assessment fee calculations. The recommendation is to process this code change along with any updates to the assessment fee code changes. IV. IMPACT A. Service/Delivery Impact: This change will align the code with current practice, which is to provide fair billing for water and sewer services. C. Fiscal Impact: There is no fiscal impact due to this proposed action. V. LIST OF ATTACHMENTS A. Draft Code Change (with changes tracked) Approved for Council Agenda:., 3 Date Page 2 of 2 9-4-24: WASTEWATER USER FEES AND ASSESSMENT FEES: The monthly sewer user rates for sanitary sewer service in the city are based on gallons of water used as determined by the water meter readings and in accordance with the following sewer fee calculation methods: A. "Winter Average" Sewer Fee Calculation: I -Residential - Accounts: Residential homeowners' sanitary sewer user charges will be based on the actual water recorded for monthly water meter readings during the period of the year from approximately November 15 to the following March 15. For the following eight (8) month period, the average monthly reading for the period of November 15 to the following March 15, termed the "winter average", shall be the basis for the monthly sewer user charge. However, if the actual water use recorded for any billing period between March 15 and November 15 is less than the preceding "winter average", the sewer user charge will be based on the actual water use. Also, provided, however, where there is a new owner, a new occupancy, or a change in occupancy, such as in the case of sale or new residence construction or sales of existing residences, between November 15 and March 15, the sewer user charge shall be based on the average winter residential water use in the city which is six thousand five hundred (6,500) gallons per month unless the current water meter reading is less than six thousand five hundred (6,500) gallons. In this case, the sewer user charge will be based on actual metered water use. rt aIMSIMEW fro ".00 Commercial and Industrial Accounts° Other: All other users such as commercial and industrial shall be based on their monthly water consumption. The user charges may be reviewed annually. The user charge system is based on the following: A. Monthly Service Charges: 1. The minimum sewer charge shall be as established by resolution of the city council. i Dry cleaners 2 Duplex See Multiple living unit Fourplex I See Multiple living unit Garage _ 2 ---F Grocery store See Retail food store Hospital, per bed 0.15 Laundries: Industry: Commercial (to be computed on Major contributing industry (as per - separate agreement) Minor contributing industry (as per - separate agreement) Laundries: Commercial (to be computed on an individual basis) Self-service: Up to and including 10 washing 4 machines Each washing machine in excess 0.25 of 10 Lodge or private club 2 Mobile home court or park: First space 1 Each additional space, long term 1 tenant type Each additional space, short term 1 tenant type Mobile home or trailer house on 1 own premises Motel, hotel, rooming house, etc.. Swimming pool: Private, for each 500 square feet 0.25 of pool water surface area Public (to be computed on an - individual basis) i Tavern 12 Theater 2 Townhouse 1 Trailer court or park: First unitT, Each additional space, long term 0.75. tenant type Each additional space, short term 0.5 tenant type Triplex See Multiple living unit Variety store, for each 3,000 1 square feet of gross floor area or fraction thereof (Ord. 04-1105, 10-5-2004) Confirmation Thank you Kathi Buttars. Your reservation with SuperShuttle has been saved Confirmation # To the Airport: 1811205 Confirmation # From the Airport 1811206 Itinerary ............................................................................................... Airport: Passengers Group / Online Discount Code: Accessible Service: San Diego Airport N/A No Page 1 of 2 Child Seat If you are travelling with children we strongly recommend the use of child safety seats. If federal, state or local laws require your child(ren) to be secured in a child safety seat, please bring one. If a child seat is required and not provided by you, we may not be able to provide service. Oversized Luggage If you have oversized luggage, like golf clubs or a surfboard, please contact us at (800) 258-3826for specific instructions From...The.Airport....................................................................................................................................................................................................................... .............................................. Service: Shared Ride Van Service (Up to 9 Passengers in Party) Flight Arrival Time: Sunday, June 26, 2016 10:15 AM Airline: ALASKA AIRLINES Flight Number: 3484 Domestic / International: Domestic Arrival Instructions Once you arrive at the airport, please check in with SuperShuttle (airport procedures vary by location, please see airport specific instructions in your email confirmation). Once you have checked in with us, you will be grouped with other passengers going in the same direction and the next available van going to your area will be sent to pick you up. (Due to security at airports, even with a reservation, we cannot have a van waiting for you at the curb. Our vans wait in nearby "holding lots" and once you have checked in with us, a van will be sent for you and the other people going in your same direction.) Terminal 1: After collecting luggage, follow the signs to the Ground Transportation Sky Bridge Escalator near Baggage Carousel 3 and take the escalators down to the Shuttle for Hire Island. Present your confirmation number to our uniformed Customer Service Representative for further assistance. Terminal 2: After collecting luggage, follow the signs to the Ground Transportation Exit near baggage carousels 6, 7, 8 and use the crosswalk to reach the Shuttle for Hire Island. You can then present confirmation number to our uniformed Customer Service Representative for further assistance. Terminal 3 (Commuter): After collecting luggage, exit the Commuter Terminal doors, use the crosswalk to the Shuttle for Hire Island, then request SuperShuttle from the airport's representative. All Terminals: If unable to locate a representative using the instructions above, please call local dispatch at 1 916-999-3260 for assistance. ToThe Airport............................................................................................................................................................................................................................................................................... Service: Shared Ride Van Service (Up to 9 Passengers in Party) Flight Departure Time Friday, July 1, 2016 3:46 PM Airline: ALASKA AIRLINES https://reservations.supershuttle.com/Print/PrintConfirmation.aspx 2/10/2016 Meridian City Council Meeting DATE: March 8, 2016 PROJECT NUMBER: AZ 15-009 ITEM TITLE: Ordinance No. Ito - JQLJ Granting Annexation and Zoning for a Parcel Located in Government Lot 4 of Section 1, Township 3 North, Range 1 West, Boise, Ada County, Idaho, Which contains 15.75 acres Known as Creason Creek (AZ 15-009) Generally Located Near the Southeast Corner of N. Linder Road and W. Ustick Road, Meridian, Idaho; and Providing an Effective Date. MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ADA COUNTY RECORDER Christopher D. Rich 2016-019360 BOISE IDAHO Pgs=5 VICTORIA BAILEY 03/09/2016 09:17 AM MERIDIAN CITY NO FEE 00201237201600193600060066 CITY OF MERIDIAN ORDINANCE NO. 1 � __ i 91 BY THE CITY COUNCIL: BIRD, BORTON, CAVENER, MILAM, PALMER, LITTLE ROBERTS AN ORDINANCE (AZ 15-009 CREASON CREEK) FOR ANNEXATION AND REZONE OF A PARCEL LOCATED IN GOVERNMENT LOT 4, SECTION 1, TOWNSHIP 3 NORTH, RANGE 1 WEST, BOISE MERIDIAN, ADA COUNTY, IDAHO, AS DESCRIBED IN ATTACHMENT "A" AND ANNEXING CERTAIN LANDS AND TERRITORY, SITUATED IN ADA COUNTY, IDAHO, AND ADJACENT AND CONTIGUOUS TO THE CORPORATE LIMITS OF THE CITY OF MERIDIAN AS REQUESTED BY THE CITY OF MERIDIAN; ESTABLISHING AND DETERMINING THE LAND USE ZONING CLASSIFICATION OF SAID LANDS FROM RUT TO R-8 (MEDIUM-HIGH DENSITY RESIDENTIAL DISTRICT) IN THE MERIDIAN CITY CODE; PROVIDING THAT COPIES OF THIS ORDINANCE SHALL BE FILED WITH THE ADA COUNTY ASSESSOR, THE ADA COUNTY RECORDER, AND THE IDAHO STATE TAX COMMISSION, AS REQUIRED BY LAW; AND PROVIDING FOR A SUMMARY OF THE ORDINANCE; AND PROVIDING FOR A WAIVER OF THE READING RULES; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN, COUNTY OF ADA, STATE OF IDAHO: SECTION 1. That the following described land as evidenced by attached Legal Description herein incorporated by reference as Exhibit "A" are within the corporate limits of the City of Meridian, Idaho, and that the City of Meridian has received a written request for annexation and re -zoning by the owner of said property, to -wit : CS2, LLC. SECTION 2. That the above-described real property is hereby annexed and re -zoned from RUT to R-8 (Medium -High Density Residential District), in the Meridian City Code. SECTION 3. That the City has authority pursuant to the laws of the State of Idaho, and the Ordinances of the City of Meridian to annex and zone said property. SECTION 4. That the City has complied with all the noticing requirements pursuant to the laws of the State of Idaho, and the Ordinances of the City of Meridian to annex and re -zone said property. SECTION 5. That the City Engineer is hereby directed to alter all use and area maps as well as the official zoning maps, and all official maps depicting the boundaries and the zoning districts of the City of Meridian in accordance with this ordinance. ANNEXATION — CRE ASON CREEK AZ 15-009 Page I of 3 SECTION 6. All ordinances, resolutions, orders or parts thereof in conflict herewith are hereby repealed, rescinded and annulled. SECTION 7. This ordinance shall be in full force and effect from and after its passage, approval and publication, according to law. SECTION 8. The Clerk of the City of Meridian shall, within ten (10) days following the effective date of this ordinance, duly file a certified copy of this ordinance and a map prepared in a draftsman manner, including the lands herein rezoned, with the following officials of the County of Ada, State of Idaho, to -wit: the Recorder, Auditor, Treasurer and Assessor and shall also file simultaneously a certified copy of this ordinance and map with the State Tax Commission of the State of Idaho. SECTION 9. That pursuant to the affirmative vote of one-half (1/2) plus one (1) of the Members of the full Council, the rule requiring two (2) separate readings by title and one (1) reading in full be, and the same is hereby, dispensed with, and accordingly, this Ordinance shall be in full force and effect upon its passage, approval and publication. PASSED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO, this day of "` , 2016. APPROVEDI Y THE MAYOR OF THE CITY OF MERIDIAN, IDAHO, this day of , 2016. ,..,.Et A V/l� 'j' A iiAii 7 iP 7C7�'L'iW ATTEST: �`� '' % OltCity of , JAYC L. HOLMAN, CITY CL�RK "EAL ANNEXATION — CREASON CREEK AZ 15-009 Page 2 of 3 STATE OF IDAHO, ) ss: County of Ada ) On this O day of MaytjA 2016, before me, the undersigned, a Notary Public in and for said State, personally appeared E�R�3 and JAYCEE L. HOLMAN, known to me to be the=�ft'eff Cit Clerk, ' eAv"'ely, of the City of Meridian, Idaho, and who executed the within ins iiac cnowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. ®••SCA J0 00 (SE A,011',$®T AR�•� NOT R PU R IDAHO B RESIDING AT: ® MY COMMISSION EXPIRES: ®'•.9TE of �.®. ••NBB®B• ANNEXATION — CREASON CREEK AZ 15-009 Page 3 of 3 EXHIBIT A Legal Description & Exhibit Map Jeal Description Cresson Creek Subdivision -Annexation A parcel located in Government Lot 4 of Section 1, Township 3 North, Range 1 West, Boise Meridian, Ada County, Idaho, and more particularly described as follows; Commencing at a Brass Cap monument marking the northwest comer of said Government Lot 4, from which a Brass Cap. monument marking the southwest comer of Government Lot 5 of sold Section 1 bears S 0"01'03" E a distance of 2669.19 feet; Thence S 0°01'P3" E along the westerly boundary of said Govemment Lot a dlstonce of 883,13 feet to the POINT OF BEGINNING; Thence leaving said westerly boundary S 88159'35' E a distance of 605.09 feet to a polnt; Thence N 0100'54" E a distance of 679.92 feet to d point on the northerly boundary of said Government Lot 4; Thence S WOW" E along said northerly boundary a distance of 321.49 feet to a point on the extension of the westerly boundary of Southwick Subdivision as shown in Book 101 of Plats on Pages 13213 thru 13217, records of Ada County, Idaho; Thence S 0040'08' W along said westerly boundary and the extension thereof a distance of 1356.82 feet to a point on the northerly boundary of Meridian Park Subdivision No. 1 as ehown In Book 47 of Plate on Pages 3856 and 3657, records of Ada County, Idaho; Thence N 89117'65'W along said northerly boundary a distance of 183.88 fast to a point; Thence continuing along said boundary and the easterly boundary of Shari Lynn Subdivision as shown in Book 48 of Plats. on Pages 3691 and 3692, records of Ada County, Idaho, N 0°40'12' E Q distance of 225.77 fest to a point marking the northeast cornor of said Sheri Lynn Subdivision; Thence N 89°06'35" W along the northerly boundary of said Sher( Lynn Subdivision a distance of 789.47 feet to a point on the westerly boundary of said Government Lot 4; Thence N 0°01'03" W along said westerly boundary a distance of 455.42 feet to the POINT OF BEGINNING, This parcel contains 16.08 acres and is subject to any easements existing or in use. Clinton W. Hansen, PLS Land Solutions, PC June 19, 2015 � i�ruw�yu�p�ege c�inN�d'e�j Crcason Creek AZ t5-009. I Gromon Cmak SobdNlsion Job No, IS -35 EXHTE iT $ CREASON CREEK SUBDIVISION -> ANNEXATION EXHIBIT u a4 Yf, USllq< R0, 3 1 `� ccG.3F i � D2'C_ uatsO sa 23 1,48' ia24.94' Q)1/4 1 I� bl 6 i POIItT OP� $' UEGINNINCt� 988.08'S3"E DOS.00' - "' it TOTAL M14EXAIM AREA !z7. 10.06 ACRES _ P4 i'u PY- M- b .3 L. y\p u p`s ,E •i-; �HOD'IZ'L5"W AI/tr k \p3.Ots' a 11918 cl,�`"�, F�1�rl`o��� of LAm tions 0 100 X00 Apo Land Surveying and Comulting 2-" '+"'ST jW MEMUM ID 03642 t PoDI�-�ao Ixoolzmzasrrae www�anarducwrsnn - Creasan Creek AZ 15-009, NOTICE AND PUBLISHED SUMMARY OF ORDINANCE PURSUANT TO I.C. § 50-901(A) CITY OF MERIDIAN ORDINANCE NO. 16 - PROVIDING FOR ANNEXATION AND ZONING ORDINANCE An Ordinance of the City of Meridian granting annexation and zoning for a parcel located in Government Lot 4 of Section 1, Township 3 North, Range 1 West, Boise, Ada County, Idaho. This parcel contains 16.08 acres more or less. Also, this parcel is SUBJECT TO all easements and rights-of-way of record or implied. As surveyed in attached exhibit "B" and is not based on an actual field survey. A full text of this ordinance is available for inspection at City Hall, City of Meridian, 33 East Broadway Avenue, Meridian, Idaho. This ordinance shall become effective on the Jq4 y of 2016. City of ridian `o�'J S" " Mayor and City Council By: Jaycee L. Holman, City Cle . c` T First Reading: 3 _-d 1(o qh Adopted after first reading by s §50-902: YES NO Second Reading: - Third Reading: , en ion of the g,06 as allowed pursuant to Idaho Code STATEMENT OF MERIDIAN CITY ATTORNEY AS O ADEQUACY OF SUMMARY OF ORDINANCE NO. 16- The undersigned, William L.M. Nary, City Attorney of the City of Meridian, Idaho, hereby certifies that he is the legal advisor of the City and has reviewed a copy of the attached Ordinance No. 16- j k� of the City of Meridian, Idaho, and has found the same to be true and complete and provides adequate notice to the public pursuant to Idaho Code § 50-901A (3). DATED this day of `� '2016. 1. . William. L.M. Nary City Attorney ORDINANCE SUMMARY - CREASON CREEK AZ 15-009