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HomeMy WebLinkAbout2016-02-09%-''°-' CITY COUNCIL WORKSHOP E IDIAN MEETING AGENDA City Council Chambers 33 East Broadway Avenue Meridian, Idaho Tuesday, February 09, 2016 at 3:00 PM 1. Roll -Call Attendance X Anne Little Roberts O Joe Borton Arrived @ 3:37 p.m. X Ty Palmer X Keith Bird X Genesis Milam X Luke Cavener X Mayor Tammy de Weerd 2. Pledge of Allegiance 3. Adoption of the Agenda Adopted 4. Consent Agenda Approved A. Acceptance Agreements for Display of Artwork in Initial Point Gallery, Meridian City Hall Idaho Watercolor Society, September 30 to October 28, 2016 Kathleen Englund, October 28 to December 2, 2016 B. Approval of Task Order 10622.a to CH2M HILL ENGINEERS, INC. for the "Wastewater Resource Recovery Facility CONTROL ROOM PLC2 AND DIGESTER PLC3 UPGRADES - DESIGN" project for a Not -To -Exceed amount of $200,880.00. C. Reimbursement Agreement for Infrastructure Enhancement between the City of Meridian and New Oaks LLC and Summary of Agreement D. Memorandum of Understanding Between the City of Meridian and the Meridian Speedway Regarding Joint Presentation of July 4, 2016 Event E. Findings of Fact, Conclusions of Law for Paramount North Forty (H-2015- 0034) by Brighton Investments, LLC Located 6280 N. Fox Run Way; Request: Preliminary Plat Consisting of Three (3) Building Lots, Three (3) Common Lots and Two (2) Other Lots for Future Right -of -Way Dedication Meridian City Council Meeting Agenda Tuesday, February 09, 2016 — Page 1 of 2 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. F. Continued from February 2, 2016: Final Plat for Paramount Veranda (H- 2015-0033) by Brighton Investments, LLC Located 6280 N. Fox Run Way: Request: Final Plat Approval Consisting of One (1) Building Lot, Two (2) Common Area Lots and One (1) Other Lot for Future Right -of -Way Dedication G. Approval of Street Light Maintenance Agreement for Hacienda Subdivision No. 5 5. Community Items/Presentations A. Meridian Arts Commission Annual Update B. Update from New Ventures Lab 6. Items Moved From the Consent Agenda None 7. Department Reports A. Legal Department: Annual Update B. Community Development: Transportation Projects Update - Discuss Transportation Related Studies, Plans and Projects Including: The Ada County Highway District 2017-2021 Integrated Five Year Work Plan (IFYWP), Chinden Boulevard and Other Transportation Projects. C. Community Development: Discuss Upcoming Joint Meeting With Board of Ada County Commissioners D. Fire Department Alternative Response Vehicle (ARV) Discussion E. Parks & Recreation Department: FY2016 Budget Amendment for $10,350.00 for Landscape Design For Pine Avenue Roadway Improvement Project Approved F. Parks & Recreation Department Report: Memorandum Of Agreement Between Meridian Development Corporation And City Of Meridian For Landscape Design For Pine Avenue Project Reimbursement Approved G. City Council Liaison/Committee Updates 8. Future Meeting Topics Adjourned at 5:37 p.m. Meridian City Council Meeting Agenda Tuesday, February 09, 2016 — Page 2 of 2 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Meridian City Council February 9, 2016 A meeting of the Meridian City Council was called to order at 3:02 p.m., Tuesday, February 9, 2016, by Mayor Tammy de Weerd. Members Present: Mayor Tammy de Weerd, Keith Bird, Joe Borton, Genesis Milam, Luke Cavener, Ty Palmer and Anne Little-Roberts. Others Present: Bill Nary, Jaycee Holman, Caleb Hood, Warren Stewart, Mike de St. Germain, Mark Niemeyer Mike Barton and Dean Willis. Item 1: Roll-call Attendance: Roll call. X Anne Little Roberts X_ Joe Borton X__ Ty Palmer X_ Keith Bird __X__ Genesis Milam __X__ Lucas Cavener __X Mayor Tammy de Weerd De Weerd: I will go ahead and start today's meeting. Thank you for being here. Welcome back, Ralph. Always good to see you. For the record it is Tuesday, February 9th. It's two minutes after 3:00. We will start with roll call attendance. Item 2: Pledge of Allegiance De Weerd: Item No. 2 is the Pledge of Allegiance. If you will all rise and join us in the pledge to our flag. (Pledge of Allegiance recited.) Item 3: Adoption of the Agenda De Weerd: Item No. 3 is adoption of the agenda. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move that we approve the agenda as published. Cavener: Second. Milam: Second. De Weerd: I have a motion and a second to approve the agenda as published. All those in favor say aye. All ayes. Motion carried. Meridian City Council Workshop February 9, 2016 Page 2 of 51 MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 4: Consent Agenda A. Acceptance Agreements for Display of Artwork in Initial Point Gallery, Meridian City Hall Idaho Watercolor Society, September 30 to October 28, 2016 Kathleen Englund, October 28 to December 2, 2016 B. Approval of Task Order 10622.a to CH2M HILL ENGINEERS, INC. for the “Wastewater Resource Recovery Facility CONTROL ROOM PLC2 AND DIGESTER PLC3 UPGRADES - DESIGN” project for a Not-To-Exceed amount of $200,880.00. C. Reimbursement Agreement for Infrastructure Enhancement between the City of Meridian and New Oaks LLC and Summary of Agreement D. Memorandum of Understanding Between the City of Meridian and the Meridian Speedway Regarding Joint Presentation of July 4, 2016 Event E. Findings of Fact, Conclusions of Law for Paramount North Forty (H-2015-0034) by Brighton Investments, LLC Located 6280 N. Fox Run Way; Request: Preliminary Plat Consisting of Three (3) Building Lots, Three (3) Common Lots and Two (2) Other Lots for Future Right-of-Way Dedication F. Continued from February 2, 2016: Final Plat for Paramount Veranda (H-2015-0033) by Brighton Investments, LLC Located 6280 N. Fox Run Way: Request: Final Plat Approval Consisting of One (1) Building Lot, Two (2) Common Area Lots and One (1) Other Lot for Future Right-of-Way Dedication G. Approval of Street Light Maintenance Agreement for Hacienda Subdivision No. 5 De Weerd: Item 4 is our Consent Agenda. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move that we approve the Consent Agenda as published and for the Mayor to sign and the Clerk to attest. Meridian City Council Workshop February 9, 2016 Page 3 of 51 Cavener: Second. De Weerd: I have a motion and a second to approve the Consent Agenda. Madam Clerk, will you call roll. Motion Carried: Bird, yea; Borton, absent; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts; yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 5: Community Items/Presentations De Weerd: Under Item 5, Community Items/Presentations. Item 5-A is with our Meridian Arts Commission with their annual update and I see the chair in the back. Mary, welcome. Thank you for joining us. Jensen: Thank you. I have not seen Hillary and she has a PowerPoint. Is it here by any chance? Bird: I just had lunch with Hillary. Jensen: Oh. Did she hand you a PowerPoint? De Weerd: Well, why don't -- Jensen: I can continue without it if you like or we can wait for her. I can go track her down. De Weerd: You know, we could maybe switch and have Rick with the New Ventures Lab go first and, then, have you come up second. Jensen: Thank you. B. Update from New Ventures Lab De Weerd: Okay. Thank you. So, Rick, we will go ahead and get the update from the New Ventures Lab and, see, yours popped right up there. Thank you for joining us. Ritter: Thank you for the chance to come. De Weerd: We are excited about all the energy that's going on over there. I was excited to hear it in the State of the City and we are thrilled to have you here. Meridian City Council Workshop February 9, 2016 Page 4 of 51 Ritter: So, which one is live? This one? So, each of you should have the State of the Lab and although this is -- this is for the year, I will remind everybody this is for the first eight months of operation, since we opened in May and I do want to give you -- I'm not going to spend the time to go through that. You can certainly review that. If you got questions I will take questions. I want to give you a number of updates that we didn't have when we made this, so I want to do that. So, on there you will notice that it says that we are working on -- somewhere on here. Two additional startup weekends. We have now confirmed those. We have one scheduled in Nampa April 29th and 30th and May 1st at the tech center. We are doing that with the Nampa Entrepreneur's organization. Then we will come back to Meridian November 11th, 12th and the 13th at the New Ventures Lab and that will actually be of -- so Sharp Week is an international organization run by Tech Stars and during the third full week in November they have what's called the Global Startup Battle. So, we will be part of -- that weekend is the first weekend and, then, the following weekend just before Thanksgiving is the -- that whole week is the week of Global Startup Battle, so the companies that will be coming out of our work here will be eligible to participate in that Global Startup Battle and so we are hoping it will have somebody come up out of that and end up at least a regional level, if not a national level before we are done with that. De Weerd: Very nice. Ritter: I think the important thing is -- one of the things I wanted to go over is what have we learned from the grand experiment and I consider the New Ventures Lab -- as you all know, we took the lab theme, because we said we were an experiment and I thought it was -- would be good for you to learn what we have learned from the first eight months of our experience over there. So, I'm going to break this into two pieces. One, what did we learn about the open space, which is the functionality of the -- of the open membership and, then, the second part will be about our -- what we call our residents and that's our startup businesses that we have -- have gone to the open space and now we can consider to have some opportunity. So, what do we learn about the open space? So, our original intent was that would be just for people that have startup ideas. What we have grown into is a couple of other -- three other classifications of people that we didn't anticipate, which is good news for us. One is employees from companies that are not in Meridian or in the four cases we have got now that are not even in the state of Idaho, so these are the employees of companies in Bend, Seattle and Salt Lake who work in the Treasure Valley and what we hope will come out of that is an expansion of those companies at the appropriate time and these people are sort of the -- the first people in the trenches to be working here. So, they have taken up -- we have got three of those that are there regularly and, then, a fourth one that's there every other week that works -- and works here in the Treasure Valley. The other thing that we have discovered -- and we have had two of these in and I can't share those because I'm under an NDA, but we had location teams that were in here, so these were teams of people that came from other places that were looking at the Treasure Valley as a location and they wanted a team of three or four people and a place to swap for a week while they were figuring out whether they wanted to be here or not. And, then, the last one, which we think is an interesting one, is we have now had four firms that have brought teams of people from their firms as Meridian City Council Workshop February 9, 2016 Page 5 of 51 a place to come away from their company where they can -- and these are primarily product development teams and are spending a day working through some kind of a new product or a new piece of software that they are working on that they felt like they were better done away from the main business and so that's become a fairly good line of business for us in the open space. On the resident side, we are holding about where I thought we would. We have interviewed and had discussions with 66 individuals or companies to get to the seven companies we currently have in the building. So, that's not quite one in ten, but that's very close. Our experience at the tech center, the water cooler, the Idaho Innovation Center in Idaho Falls before I came back here, it was a little higher than that, it was typically, you know, one in seven or one in eight, and here for whatever reason we are at one in ten. The other thing that we found that's interesting is -- and it probably shouldn't surprise me, because we had a lot of this kind of experience with the water cooler, is that the companies that we have got in the -- that walk in the New Ventures Lab at this point have 33 employees, but only about half of those employees are actually physically in the building. The others are literally not only all over the country, but they are all over the globe. We have one company that the four founders are in Belgium, the Philippines, Germany and France and one of the primary founders is here in the New Ventures Lab. That is an experience I think that we will see more of and, quite frankly, the discussion we have had with those is when they get ready to run operations they will locate their operations in Idaho because of the cost of doing business here. So, we think that's good news. So, what are the issues? You know, there is good things and there are bad things and the issues -- I think the only issues that we are working on now is we have had for the last couple of months -- and I might ask this question of the Council and the Mayor -- so, when you hear the term open space, what does that mean to you? One of the things that we are looking at is -- De Weerd: Parks. Ritter: -- we think part of the reason we are not having as much in the open space as we would like to have is because, quite frankly, we have run into a whole lot of people that don't understand what open space is and so we are going to -- over the next month or so Sarah and I will be working on either giving that a new title or giving it some sort of definition around it, because clearly there are a lot of people -- once we sit down and have conversation they go, oh, that's what it is. So, it's clear to us that using the term open space, which is pretty common out around the rest of the country, doesn't work here in Meridian. So, I would certainly welcome comments from Council in terms of what open space means when you hear that term. De Weerd: Parks. Ritter: Uh? De Weerd: Parks. Ritter: I should have guessed parks. So, clearly we have got -- if you think parks, clearly we have got a problem with our definition that we have to fix. So, we will be working on Meridian City Council Workshop February 9, 2016 Page 6 of 51 that and hopefully have a new definition. The only other two things that I would like to mention -- three things I guess that I would like to mention that were not on here -- De Weerd: Rick? Ritter: Yes, ma'am. De Weerd: In seriousness I -- I was going to talk about the five members you had in the co-work space -- Ritter: Uh-huh. De Weerd: -- and I was convinced by someone it's too confusing. People don't understand what that means. So, you really hit the nail on the head with that comment that helping to further define it so we can all use the right descriptive for that is -- is very important. So, I appreciate you mentioning that, because that is one thing I omitted when I talked about the New Ventures Lab was that co-work space. Ritter: Right. So, let me ask a question. So, would something like flexible workspace -- De Weerd: To me flexible workspace is -- is good and I love your -- your comments before you said we have to define this, because you talked about all the different flexing of that space that you can do. You can have teams -- and I toured a flex space in the Netherlands and they -- they had companies that rented space, rotated even the desks among their employees based on where their employees lived and what kind of product teams they had that needed to use that space. So, it is -- it's flexible. Ritter: Well, I think what we have to do is we -- there has to be a further definition, because when I hear flex space, because I come from an industrial background, I think of an open warehouse that literally allows me to do anything inside that space and I don't want people to get confused with, oh, we could go in there and do light assembly work. So, maybe it's -- maybe it's business flexible space. I'm not sure. Anyway, we are going to have to mess with that -- that combination of words, so that, you know, it's -- and I already sort of set the boundaries around it, which it's got to be less than six words and convey the meaning that we need to have out of that. So, we will -- we will get that cleared up and we will -- you will hear more about that as we go on. The final three items that we didn't put on this -- this handout that we give you -- and, by the way, we will be doing this -- this was actually two months late. We intended to do this at six months, but there will be another one of these at the end of the year, so you can look forward to one of these again in May, which will be our -- sort of our first anniversary and I think the numbers will be a little bit different, but the thing that didn't get on here were the fact that we have -- we have done extensive work with the Youth Entrepreneurship Academy as a part of the Meridian Chamber and the Meridian School District and we are kind of on the downhill side of that piece after every week since -- every Tuesday since October with -- I think we are going to end up with eight students -- eight businesses that will come out of that and I think a very interesting set of students and business ideas. So, I'm kind of Meridian City Council Workshop February 9, 2016 Page 7 of 51 excited about that and I'm looking forward to doing that again next year. The other piece of the work we have done with the Meridian Technical Charter School in both their business planning and their Skills USA training and, then, the final piece is the work that we are currently doing with what is known as the Idaho Challenge Cup, which is a huge university based -- I won't call it a business -- it's a business model competition that's hosted by BSU and funded by Zion's Bank and we are a part of that review team and the judge team for all of those proposals that we come across from the 22 universities and colleges in the state of Idaho. So, we are -- 90 percent of our work is in -- in Meridian in the locality, but we are also reaching out, because we understand that there is some potential to bring some of other kinds of things back here to Meridian. And I stand for questions or comments. De Weerd: Thank you, Rick. Council, any questions or comments? Bird: I have none, Mayor. Very nice. De Weerd: You know, I think the more you can share stories with Brenda that she can put out on our economic development site and maybe Brenda share with our office, just that story I shared about the young lady that you worked with Spreadright, the Idaho Dairy Council was there at the State of the City and they came up to me afterwards and said can you connect us with that young lady. So, she was thrilled to have that connection and so they will be following up with her. It's those kind of connections that we hope we can help facilitate and -- and, you know, maybe multiply that effort that you're making however we can be a partner to that. Ritter: Okay. We will do that. An update to that since we -- you had that conversation is we are going to be connecting her in the next week as soon as Amir gets back with directing PKG in terms of the actual manufacturing of that product. So, again, it's a Meridian connection to a Meridian connection that we hope will ultimately get her in places like Bed Bath and Beyond. So, we are excited to see that happen. De Weerd: That's fun. I really worried about saying the butter stick spreader -- is that -- Ritter: Spreadright. De Weerd: I just thought, oh, my gosh, try saying that really fast like three times. On the record. Little Roberts: Madam Mayor? De Weerd: Yes, Mrs. Little Roberts. Little Roberts: She is, I'm proud to say, our winner from the Young Entrepreneurs from last year is Rita and Fred Wright and I would like to also thank Rick for all that he has done. He was our first instructor for the YEA class this year and he's been so instrumental in the success of that program. So, thank you, Rick. Meridian City Council Workshop February 9, 2016 Page 8 of 51 Ritter: My pleasure. Other comments, questions? The other thing I would like to do is to issue an invite to each and every one of you to come visit us if you haven't. Any other thing? De Weerd: No. Ritter: Thank you. A. Meridian Arts Commission Annual Update De Weerd: Thank you so much. Okay. Now we will get MAC up here. Jensen: Thank you -- De Weerd: Thank you. Jensen: -- for having us. De Weerd: We are very flexible. Jensen: You guys are awesome. Thank you. Madam Mayor and City Council, thank you for having the Meridian Arts Commission present today. My name is Mary Jensen and I am the chair of the commission. It has been another great year for the Meridian Arts Commission. We are comprised of nine volunteers this year, including Stephanie Barnes, Michelle Glaze, myself Mary Jensen, Leslie Mauldin, Brian Schreiner, Gretchen Caserotti, Ellen DeAngelis, Claudia Weathermon-Tester, and our MYAC representative Cheyenne Quilter, as well as our ex-officio City Council Member Genesis Milam. And clearly our mission is continuing as we strive to develop and advance and nurture all facets of the arts to enhance the quality of life for Meridian and its citizens. So, I'm excited to be able to share our victories I think we will call them for the past year, but we don't typically dwell on the past, we do things and move on, so if things slip out about 2016 you will have to excuse me, but we are just as excited about the upcoming year as we are about last year. We had another great year in our Initial Point Gallery on the third floor of City Hall. However, two of our long time contributors and volunteers Dwight Williams and Kathy have -- we like to call it retired. Have moved on and that's been certainly a good thing I think for Dwight. However, he is missed on our commission greatly and I will talk more about his legacy in a little bit. We also have new volunteers, though, in light of those two volunteers leaving and we are still able to staff and continue to rotate our exhibits monthly, as well as having Leslie Mauldin, one of our commissioners, providing live music at each one of our -- not each one, but at most of our gallery openings and I'm sure you're aware of tonight is another opening for our February gallery exhibit. We are really excited about this one. It is a large group of youth from the Meridian School District -- from the West Ada School District and these are all Reflections winners from the National Reflections Program through the PTA. These are local winners that will be displaying their art and hopefully we will see most of them tonight. So, we are really excited about tonight's Meridian City Council Workshop February 9, 2016 Page 9 of 51 opening. We do have a new arts and cultural -- culture specialist. We call her the oil that keeps the machine running. It is Hillary Bodnar and we could not be more thrilled with the progress that has been made at the arts commission due to her excellent work and I get the official title of chairwoman, but she definitely leads us to great things. So, we are thrilled to have her and to be able to use her skills to further MAC's mission. She is amazing at follow through and the care that she takes while working with all of our man volunteers, our vendors, our artists -- basically everyone that she comes in contact with as a representative of the Meridian Arts Commission she does so well with and we are thrilled to have her. We continue to support the Treasure Valley Youth Theater and their productions. Last year they produced two productions with MAC as their title sponsor. They produced Annie Junior, which was composed of 60 of our area's young people. Two hundred children auditioned for the production and 60 were able to be in the production. So, there is definitely a need and it continues. We saw that again in the summer with the production of Aristocats Junior. Forty-five children were cast in that production. One over a hundred auditioned. We also actually got a bonus community sponsor or supporter for that production when we realized it was scheduled to be held in Kleiner Park at the end of June and if you can remember last June it hit 108 degrees on that week and so we could not actually place those kinds on that stage in that heat and luckily Cole Valley Christian School stepped up, offered up their stage and their auditorium at no cost to us and became a great supporter and sponsor for this community effort. So, we were thrilled to be able to work with them. The heat did not stop Concerts on Broadway, however, because luckily we have a big shaded building to keep us cool on those hot summer nights. We were able to offer four free outdoor concerts in our series this year. Kings of Swing, Erin and her Cello, Highstreet, and Kevin Kirk and Onomatopoeia and were also able to offer four opening acts this year and those were all student led acts that opened the show to get the crowd warmed up for the main act and they have been very well received for the past two years that we have been able to do this, so we are really excited to hopefully continue that same tradition and, like I said, I can't just talk about the past. Our bands are getting booked for next year already. We are really excited to be able to offer brand new bands that we have not had before and, then, some of the old favorites as well. So, I think there is going to be a nice mix of new and old and -- De Weerd: I think sometimes your youth opening act was just as good as, if not better -- Jensen: Right. De Weerd: -- as the main event. Jensen: Yes. We are really thrilled to be able to offer that, not only to give them kind of some exposure and some excellent experience working with a professional stage manager and having another professional artist after them, but also because we are thrilled and enjoy it so much to get to hear these amazing youth, I agree with you, Mayor de Weerd, that sometimes they were almost better than the actual acts or at least as exciting, in our opinion. We have been -- that Concerts on Broadway series has been headed by one of our commissioners Leslie Mauldin, who spends countless hours volunteering to make sure that this production happens and happens at a level that we Meridian City Council Workshop February 9, 2016 Page 10 of 51 can really be proud of on the arts commission and here at the city. She holds us to a very high standard and we are thrilled to be able to support her in doing that. She also has a trusty volunteer who volunteers many hours in Cara Stone and the two of them make a very dynamic team in putting on a really good Broadway -- Concerts on Broadway series. So, we are thrilled about that and we are really excited to see what will happen this year for our summer concert series. Our young musicians and young artists awards continued in 2015. We get to support young musicians through a program that has been developed by the Meridian Symphony and they actually host a concert every year where the winners of the young musician competition get to perform as a main stage -- or as a main act in the -- in the Meridian symphony concert and they are simply marvelous and sometimes jaw dropping when we get to see these young people and their amazing talent. So, we are thrilled to continue to be able to support that this year and oftentimes if you -- if you have recognized it, we use those award winners as our opening acts to the Concerts on Broadway series. So, that's where some of our -- our youth acts come from. We also donated dollars towards youth artists who participate in the -- in the West Ada annual arts show and hopefully we will continue to do that. And we have made a connection with those youth artists in something that I will be talking about in the next few slides as far as our traffic boxes. Many of our traffic box participants have come from that youth show, so we have been able to use some of those traffic box -- or some of these artists as our traffic box artists as well, which is exciting for us. We were able, as you know, to pass the Maps ordinance in 2015. The commissioner that really headed that ordinance was Stephanie Barnes and, obviously, Emily Kane and Robert Simison and we are thrilled to have this extra pool of dollars to be able to really work towards more public art and making it even more visible than what we already have. The ordinance that we ended up with is not actually highly typical for the Idaho area. However, the yearly appropriation of 50 cents per resident, not to exceed 50,000 dollars per year, has already strengthened many of our relationships. We are working currently with the Parks and Rec Department in looking for places and types of art to put within the parks, as well as working with the West Ada Recreation District and hoping to add more art or art type things into some of their areas as well. So, we have got a lot of relationships going and I would think within this next year you will see quite a bit more and hear more about how that Maps ordinance is being used. We did get to also select another piece of public art to be placed at the Main and Fairview parcel. It was sponsored through MDC and they asked us to kind of lead a public arts process to find something lovely to put there and we were able to be select Danielle Fouche's piece and we have been working with her throughout this current year and we are hoping to have an installation done by July of 2016. She presented these trees that we are really excited to be able to get into place and be able to view. Back to our traffic box art. We were able to release a call to artists in March and develop what we are calling a repository for art that could be possibly placed on traffic boxes and from there we had over 40 local artists -- and these are not just professional artists, we have professionals, we have hobbyist, we had youth, we had young children all submit ideas for traffic boxes. We -- as the commission we were able to jury those and, then, put as many pieces as we wanted into our repository and now we have kind of like this great little pot of art that we can use to place on our traffic boxes. We are planning on doing this call yearly and updating our repository as needed. But as you can see we have had eight traffic boxes wrapped in FY-15 and we actually already have the funds secured for ten Meridian City Council Workshop February 9, 2016 Page 11 of 51 more for 2016. So, this has been a great, very visible project. We are excited. We have had really good feedback about these traffic boxes and hopefully where everyone is enjoying the beauty that these can bring. De Weerd: Mary? Jensen: Yes. De Weerd: What are we doing in terms of these can be sponsored by area businesses and citizens? Jensen: Yes. De Weerd: How are we getting that information out? Jensen: We have done a little bit of advertising, as well as using some of our social media outlets. We actually have three businesses already for 2016 that have offered up funds. They are part of the ten that we will be placing. So, it's not a very hard sell, actually. We are finding a lot of interest and we will continue as the commission to kind of knock on doors and let people know what they can do to support the arts commission and how they can support a traffic box as well. De Weerd: That's awesome. Thank you. Jensen: Yeah. We did welcome three new commissioners in FY-15. Claudia Weathermon-Tester, Gretchen Casserotti and Ellen DeAngelis and as a working commission whenever we get more hands it seems to be very fruitful. So, I think our new commissioners are doing a great job. And, last, but certainly not least, our legacy of Dwight Williams -- he was actually a founding commissioner of the Meridian Arts Commission and he actually had the vision, the foresight to lead everything that went on in the Initial Point Gallery and if you know Dwight at all and you know his background, he is a tireless representative for the arts, not only in Meridian, but the entire Treasure Valley. He is a wonderful artist himself and story teller and a dear friend and he definitely has been missed by the arts commission, but we are so grateful for his legacy and everything that he did to serve the commission and serve the citizens of Meridian by offering us many beautiful art pieces and of his knowledge. So, we are going to continue working to keep his legacy alive to continue to put art where it needs to be, especially in the gallery that he was so passionate about. You know, the one bonus I guess of Dwight leaving is that really spurred on -- the need came really to the forefront of all of our minds that we really needed an arts and cultural specialist to really help us along and so with Dwight leaving we were able to have Hillary join us and she's also been able to keep that vision and that legacy alive as well. So, we are thrilled about that. Dwight didn't die. He still comes to visit. It sounds like something bad when we talk about it like that, but he -- he is, obviously, still a great MAC supporter and you will actually see his art in the Gallery for 2016. So, we are happy about that. I think that's the end of my presentation. Like I said, looking forward to 2016 we have just as much, if not more on our plate and we couldn't be Meridian City Council Workshop February 9, 2016 Page 12 of 51 happier about it. Right now one of the big things we are working on is the Treasure Valley Theater production of Aladdin, which will take place in March. There are 60 children that are currently rehearsing for that production. It will be performed at Mountain View High School in their auditorium. So, we are thrilled to be their title sponsor for that production as well. Are there any questions at this time? De Weerd: Thank you, Mary. Council, any questions? Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Well, Mary, that was a fabulous presentation. Every time I tried to write down a question then you answered pretty soon afterwards, so I don't really have a lot of questions. One is did you -- did you ever find out how many are in a grove? Jensen: I think we are up to three. Milam: Okay. We are talking about a minimum number. Jensen: Three grove of trees that we are talking about for our public art piece. Milam: The other question is what is the date of Aladdin in March? Jensen: March 17th and 18th. Friday and Saturday. Milam: Thank you very much. Jensen: You're welcome. De Weerd: Any other questions? Cavener: Not a question, Madam Mayor, but just a comment. De Weerd: Mr. Cavener. Cavener: Mary, to you and the commissioners, I think that Meridian has really developed an art and culture reputation commensurate with our community and I know that it's not easy and I know that it's not something that has happened overnight, but I think that you have a great set of commissioners who are really dedicated to serving our community and I know probably on behalf of all of us we just want to say thank you. It's great to see. I love it when I see a new traffic box. I love it when I get an update about the Treasure Valley Youth Theater and the new art piece that's going to go up on Meridian Road, it's really coming together and making our community great, so I'm just very very thankful and proud. Thanks. Meridian City Council Workshop February 9, 2016 Page 13 of 51 Jensen: I agree. Thank you, Councilman Cavener. De Weerd: Mr. Bird. Bird: Mary, thank you guys a lot and I can tell you you're not wrong. Hillary represents not only you guys, the city very very well, she is a great ambassador. Glad to have her on board. Jensen: I absolutely agree. Thank you, Councilman Bird. De Weerd: And with Hillary we get her mom, so -- I saw her on Friday with the change over in the Gallery, so that was pretty cool. This year will we see food trucks again as part of Concerts on Broadway? Jensen: We are planning on offering vendors -- food trucks, yes, at hopefully all the concerts, instead of just a few, so -- De Weerd: Awesome. That's exciting. Well, again, to reiterate and maybe build on what Mr. Cavener said, that the Meridian Arts Commission continues every year to -- to make a larger difference in promoting all forms of art and it's exciting from all ages. We are thrilled to see the exhibit up on the third floor as well and encouraging the expressions that you see up there and the several different mediums. So, it's exciting to see that the legacy that MAC has established in our community and every year gets even larger. So, thank you for your leadership. We greatly appreciate it. I know how much time and passion you put into being a volunteer on our arts commission and just want to personally thank you for that as well. Jensen: Thank you, Madam Mayor. De Weerd: Okay. Well, thank you again for being here. Jensen: Thank you. De Weerd: And for the record let it be noted that Councilman Borton has joined us. Item 6: Items Moved From the Consent Agenda De Weerd: Okay. There were no items moved from the Consent Agenda. Item 7: Department Reports A. Legal Department: Annual Update De Weerd: So, we will move into the Department Reports and we will begin Department Reports with our annual update from the Legal Department. I wasn't sure if they were going to be super heroes this year or -- Meridian City Council Workshop February 9, 2016 Page 14 of 51 Nary: Well, Madam Mayor, Members of the Council, thank you for making time for our annual update. It's a tough act to follow with both the New Venture Lab and arts commission in front, but the riveting role of municipal law I know is something you all look forward to, that's why we do it so early in the year, so you don't have to weight forever to hear it. I thought for the benefit of our in new Council members, as well as the public, talk a little bit about what we do, because I think it's probably a mystery to some. You have the most stable team and department in the city. Three of us have been here for 11 years. Our newest member has been here for almost eight. We have had zero turnover in more than 11 years and we have more than a hundred years of legal experience among the five of us. So, you get a lot of value for a very small department and I appreciate the support that we have always received from the Mayor and the Council in all the things that we try to do to make this all work together as well as we can. My team is all here. You can seen there. Emily Kane, Andrea Pogue, Ted Baird are our deputy attorneys and Michelle Albertson is our legal support services manager. So, we, again, are very appreciative of all that you do for us to make us look good, too. The mission of the city attorney's office again is to support -- support a safe and legally compliant workplace. So, we -- we actually look at lots of things and a number of years ago Mayor -- when Mayor Tammy first came into office it was her vision to have an in-house legal department. There is 200 cities in the state. Every city is required to have a city attorney. Most of them are contracted attorneys and the City of Meridian had a contracted attorney for a number of years and it was the Mayor's vision that we had an in-house group, because she felt it was more important as we grew and as the complexities of the world are out there and as the city has grown, both internally and externally, that there is a lot of things that come along that would be helpful to have the legal -- the legal view of it on the front end. It's always better to ask permission than forgiveness, it's generally cheaper to ask permission than forgiveness and so by having an in-house service we are able to be involved and engaged on the front end of any questions, any issues, any problems and we think that's a much better value for our citizens and for the city as a whole. De Weerd: Well -- and you might mention it was less expensive, too. Nary: It was also less expensive. De Weerd: I just thought I would throw that one in. Nary: I appreciate that. So, there is various areas of municipal law that we are engaged with and I think I will talk about each of them individually, but, again, for the people watching this online, community care values, our clients, our customers, compliance in general, contracts, cases and creativity are various things that we are involved in to a little or a lot to help make the city function as well as we do. Trust me. So, community. What's different from the public sector to the private sector in the legal world is in the private sector attorney their primary concern is their client and being able to represent their client to the best of their ability. Public attorneys have the community as a whole as a client, in addition to the people who manage the city. So, it is a responsibility for the public attorney to be looking out for the best needs of the public, because, again, our Meridian City Council Workshop February 9, 2016 Page 15 of 51 focus is the community as a whole. Most city attorneys will tell you that it is inherent in doing this job that you keep that in mind and there are occasions that you may be in conflict sometimes with the mayor or the council or a department because you're trying to make sure that the community as a whole is also benefitting from the work or whatever we are doing. So, it is our -- it is our responsibility to look out for the community's health and welfare as well and we are proud of the city, because I think as a city all of you would agree you all, our staff, our departments, our directors, our employees all take that same responsibility towards our community. But I wanted you to know that from the legal side that is something that is foremost in our responsibility as the city's attorney. Care values. We talk about care values a lot. I think it has become part of our culture and part of the fabric of our how our city operates, how we interact with our public, how we interact with our citizens, how we interact with other cities, other agencies. We do care about customer service. I put on here balance timely response and doing it right. We all -- we can all make mistakes, but we really spend a great deal of time as your legal department to make sure we can give you the best advice and make sure we do it correctly. It's a lot less expensive to not have to do it over. Accountability. Again, doing the right thing isn't always easy or fast, sometimes it does take a little bit longer. Sometime people don't always understand that. Even members of the public. We don't make lawn chairs, so I can't just push a button and make another lawn chair very quickly. Sometimes it does take some time to do, but I think what our city has that sets us apart is we have a very experienced staff. We have done a lot of these things before. Especially in the last 11 years we have done a lot of things over the last 11 years that we can reach back -- the same person -- Emily, Ted, Andrea, Michelle, may have actually wrote the last time we did that and maybe it was five years ago. We have that -- that depth of our team to be able to do those things a little quicker than most places would. Again, respect. Our day-to-day interactions. It is highly important to me and very important to our team that our departments -- our employees know we are available and approachable and we are there to help them. Our job is to make sure that they can do their jobs and the only way they can know that is we have to be engaged, we have to be a part of what they do and they have to be unafraid to come and ask us before we do something -- what do we need? How can we do this the best way? What's the most efficient way to get it done. Again, we always say focus on the big picture, but we want to make sure we are available, we are proactive, and engaged. Clients and customers have various needs and we seem to amplify that for most people. Sometimes things in the legal world can be very scary and can be very difficult and can be very stressful for people and our job is to try to take that away. I mean that's what the lawyer does. You go to a lawyer to take the stress off of you and give it to them and that's what -- they are supposed to take care of it for you and we feel that's incredibly important for us as a legal department to make sure we do that for all of you and for all of our employees. There we go. So, clients. So, the thing that's really clear is in addition to the community and our concerns for that, the clients are you. The Mayor and the Council, as representatives of our city, are our client by any definition that you would use in the legal world. We advise you on all things that we can and the bullet I put in here that I have said to you many times that I think it's critical for the -- especially the public attorney, can we do it, should we do it, is really important, and we want to be that counsel for you, because everything you do has such an impact on the community, on each of you, on other people in the community, your constituents -- we want to be able Meridian City Council Workshop February 9, 2016 Page 16 of 51 to give you advice to help you make the decision, because ultimately it's your decision, but many times you need to know legally is it okay and can -- should we do that. How is the impact going to be? What's that going to do to the public. How are they going to respond to that. Those are things that as your legal team we hope we can provide you on every occasion and, again, I think the depth of our team allows us to be able to be of value to you in trying to make the decisions that you have to make. Meridian City Code. When I got here there wasn't a lot of language in our code as to city attorneys, because the city attorney was a contract position. So, one of the first things we did was create an ordinance to establish the city attorney and one of the things that I felt was incredibly important, which was why it's high up in the ordinance, is it is the responsibility of the city attorney to have the highest standard of legal ethics, accountability and responsibility in representing the client. We take that very seriously. We don't -- we might -- we might make some slides that are fun, but the reality is we want to make sure you are getting the best representation as the Mayor and Council as you need. Got to have some fun. So, customers. We have many, many, many customers. I have listed a few there. Employees, volunteers, the commissions, committees, task forces, contractors, vendors, service users, developers -- we interact with every level of this organization and with every level of people that our organization deals with externally. Again, our role is to help. Our role is to assist. Our role is to provide advice to the departments. We are engaged at various levels. We deal with citizens who don't understand why somebody does this or why nobody does that. We try to make sure to explain what the law requires or why we do certain things. It might surprise you, but many people think we randomly just every day mess up their lives and the reality is we don't. W e have reasons for everything we do and we have a reason and a practice and many times as an organization over the last 11 years we have had to revisit those practices and procedures and processes and change them and that's okay. The law changes, the reasons we do things sometimes get outdated, the reasons we do things differently is because of learned lessons from past practice. So, we try to be a partner with that. W e try to make sure to help the departments understand that -- or the public as to why things maybe have to change. Again, the laws have gotten very complex in a lot of areas of government that we have to deal with and we are there to assist to make sure that that gets done in the most efficient way we can, so -- and, again, sometimes following the rules for some folks can be challenging. I'm sure all of you know that. Compliance. Many people don't like the word compliance. It sounds so onerous. And the realty is compliance has a -- has a rationale and a reason for everything we do at the city and our role and responsibility as the legal department is to assist with that compliance, because, again, one, it's necessary for your organization's survival. If you aren't compliant with whatever the law requires, usually at the end of the day it costs you something. It either costs you credibility or it costs you money or it costs you something else. So, legal compliance is incredibly important we think as an organization and, again, our customers want consistency. All of you hear this week in and week out. Well, why can't you do this for me? Well, because we didn't do it before. Well, why not? Well, because, again, we can't change it every single time. Most of the people that come in front of you -- that's really their expectation. They want to be heard and they want it to be fair and fair for most people is consistency and that's something that we stress very much with the departments as well and the departments in our city I think are also on the same page with that. They recognize that, you know, it Meridian City Council Workshop February 9, 2016 Page 17 of 51 might sound really easy -- I have had so many conversations over the years where people say it's just me. It's only me. It's one guy. One house. One business. One situation. Can you just do it the way I want to? And I have to remind them if I do that, then, we have to do it that way for everybody. There are certain circumstances that might be very individual and we have been in front of you many times saying, yes, we think we can support doing it this way for this situation based on this certain circumstance, but most of the time we tell you the same thing you have heard is there is a reason this exists, it's in the code, it's to provide that consistency, so the public that comes in front of you knows what to expect. Again, there is so many things -- the transparency and Ethics In Government Act is basically a re-creation by the state last year in moving some of the sections of the code into one section and that's where open meetings and public records are found. That, again, has become an incredibly complex area. It is always evolving. It is always very challenging and you have seen it challenged. We have gone to court more than once over public records issues. So, there are things that can get very, very time consuming and, again, consistency is really the critical factor there. Some of the other things in compliance -- HIPAA, purchasing, Land Use Act, all of the things that are in here -- again, you folks know it as well as anybody. It's very, very complex. It is not very simple. It's not very intuitive. We try to make a lot of those -- those calls up front, so the ones that you get are the ones that are really your responsibility as the elected officials to do and we on the staff side can take care of a lot of those other things to, again, make sure that what you end up with is something that really is what your responsibility is and not having to make everything a Council decision. Again, we provide support to our customers. You all know this as well. Compliance with laws and ordinances, fire code, police codes, code enforcement, building inspections, all of the alphabets of different agencies that we all have to deal with and every day there is something related to those things that we have a discussion with, whether it's me or anybody else on my team, we are having those conversations with departments or other agencies, outside people, the public and, again, helping educate is really, again, part of our responsibility. People need to understand there is reasons for these things. There are rules, there are laws, and we are just trying to comply with them. Contracts. I have said this to you many times. So, the long ones, short ones, almost all contacts that you write them -- we have reviewed every single one of them. There are occasions that we don't have the luxury to craft the contract ourselves. Microsoft doesn't really want the contract that I am going to write. They really like the one they wrote. You know, AT&T, they prefer the ones they write. So, we have to review those and make sure that they fit both our laws, because they are generic, and they fit our code, but most of the other ones that you see you should have the comfort and assurance when you see those on your -- on your agenda each week they have been reviewed and, again, most often they have been written by us. Again, some of them are really complicated. The south Meridian annexation that we did a few weeks ago that we finalized, we had 23 different development agreements that we wrote for all those different properties. Some were similar. Some were different. We negotiated each of those with the help of planning and with the Mayor's office and Public Works to make sure it fit the individual needs of those property owners. We have a collective bargaining agreement with our fire union. We have had six agreements since 2005. This is a new year that we will begin that. Those are, again, very complicated agreements, very time consuming to get through. There was one that was on your agenda tonight. Meridian City Council Workshop February 9, 2016 Page 18 of 51 That was the first reimbursement agreement. We talked about that last week. That was a very long contract. So, some take minutes, some take months, and that's kind of why we are here is to be able to do that as seamlessly as possible. There are occasions in some cities that that is a lot more cumbersome, because you deal with a law firm that isn't sitting down the hall, they are sitting down the street somewhere and that can be a little bit more challenging for some cities. For us it's a lot more seamless and, again, I think it's more efficient to do it that way. Staying out of court is a good thing, because it always costs money. It rarely is free. Risk management in cases. So, in addition, we occasionally -- and not very often -- we have to hire outside counsel on certain issues. We have been fortunate, one, to not have to do that much. Secondarily, we have the ability at least help manage those cases. So, when we have hired outside counsel we are very actively engaged with that as well. That helps keep the cost down. There is things that we can handle on our end that an outside counsel would charge us for we can do for them so that it keeps the cost and keeps the case a little bit more manageable for us, whether it's in a district court or federal court. We have had bankruptcy court cases, you know, of one example -- we don't do a lot of bankruptcy. In fact, I spoke recently at our Municipal Attorneys Association and one of the cases was a bankruptcy case that we were involved in. Andrea Pogue from our team handled. And I asked a lot of the cities did they deal with bankruptcy much and most of them don't. One, it's a very specialized area of law and many times in smaller cities the bankruptcy things are involved with utilities and those types of things and the amounts are fairly small. So, for them to hire outside counsel in a very specialized area of the law isn't really worth it. It's just too expensive. Well, we had a case a few years ago that we needed to hire a bankruptcy lawyer for, because it was worth the money and it did have some financial impact to the city and we hired outside counsel. Well, what happened is Andrea worked that case with that counsel, she learned a little bit more about how to handle those types of cases and we had one in the last year that was not quite so large, but yet had some financial impact to the city. We could handle it in house. We used that same attorney, but we used him merely as a consultant to make sure we were doing the right procedure and process, but we didn't have to hire him to handle the case. It was a lot cheaper. We were able to get the case settled for a small amount and I think that was a good use of our resources for that. Other things -- claims management -- all the claims for the city come through us, so we help with the departments on both managing the claims, so that things that are -- that things we are responsible for get taken care of or things that we need to learn some lessons from or have some training or do some changes, we work closely with ICRMP, our insurer, and with the departments to help alleviate those risks and those challenges we have had. Creativity. This is probably not something you always hear much of lawyers, they don't -- most people don't think we are really creative people. I have the most limited imagination about anything most of the time, but when it comes to legal issues sometimes it does take a different perspective and a lot of lawyers are very linear in how they do things and most of you know me well enough to know that's really not me. There are times that we have to find a way to deal with very difficult issues and very complex issues in a way that's different than what we may have done before and I used a couple of examples, like Meridian Heights that we did a couple years ago and the south Meridian annexation. It was a little bit different than the norm and so I think the value you get from a team like ours is we are willing to do that. You know, we are always going to stay within the law, we Meridian City Council Workshop February 9, 2016 Page 19 of 51 are going to make sure we don't violate anything, but there is nothing wrong with trying to think of a different way to do it and we as a team have been well supported by all of you, have tried to come up with creative solutions and more often than not, you know, we are the person, then, getting called or our office getting called by other cities saying, well, how did you do that and what did you do and I think that that sets us apart, I think it makes us a leader in the municipal field. I think people do recognize we do things differently, but we get it done and it gets done pretty well and most of the time the wheels don't fall off, so I think people find that to be a good way to do things. We always have coffee and do not confuse your Google search with my law degree. So, I wanted to I guess finish with saying, you know, we really do appreciate being here. We appreciate the ability that we have to come to you with issues and concerns, for you to listen to give us the freedom to help the departments in being able to assist them, because, again, at the end of the day -- I have said it before to you many times -- I don't have an agenda. My agenda is your agenda. What you folks want to do, our job is to help you do it. Make sure you're within the law and the bounds of what we have done and what are processes are and all those things. But our job is to help you do what you need to do, because that's what you got elected for, and our job is to help that happen and we really do value our relationship both with the Mayor and the Council and with all of our departments. We really think it's critically important that our departments know we are there for them as well. Whatever they need we are going to try to make it happen. I say that to every director when I meet with them. I don't run your department. We are here to help you. I'm not trying to tell you how to do stuff, I'm just trying to help you do what you got to do and stay within the law. That's all I have. This is my practice. I'm the speaker at my granddaughter's career night and I figure kids love legal -- legal stuff, so we will talk about this more at the elementary school on Thursday. Other questions? De Weerd: Council, any questions? Bird: No. Just a nice report, Bill. You guys do a great job. I appreciate you. Nary: Thank you. De Weerd: I will say Emily does keep us out of trouble. Nary: We always say Emily is charge of no fun. If you're doing something that's too much fun, Emily might find a way to tamper that down. All right. Thank you. De Weerd: But she always has a nice smile, too. We appreciate you and your team, Bill, and want to thank you guys for all being here and for your longevity. You know, Bill talking about how you have zero turnover and the years of experience and the dedication to our city is just phenomenal, so we appreciate it. Bird: I got to say one thing. And I have said this to a lot of people -- not to Bill, but, you know what, he's a good attorney, but he was one heck of a good Councilman. Nary: Thank you. Meridian City Council Workshop February 9, 2016 Page 20 of 51 Bird: I -- he -- he brought -- he brought -- De Weerd: Real. He was very real. Bird: He said some things that I would probably be in the Ada County jail for, but he got away with, so -- but he was a great councilman, people. Nary: Thank you. Bird: He was. Nary: I didn't want people leaving the room wondering what I was thinking. De Weerd: I don't think he needed to worry about that. You did a good job then, too. Bird: He did. B. Community Development: Transportation Projects Update - Discuss Transportation Related Studies, Plans and Projects Including: The Ada County Highway District 2017-2021 Integrated Five Year Work Plan (IFYWP), Chinden Boulevard and Other Transportation Projects. De Weerd: So thank you. Item 7-B is under Community Development and I will turn this over to Caleb for our all things transportation update. Hood: That right. Thank you, Madam Mayor, Members of the Council. Just a little disclaimer off the bat. This presentation was not written, reviewed, or approved by legal, so hopefully I don't get myself in trouble, but -- no. Seriously, I do appreciate those guys and they are very helpful to -- to our department and I'm sure others as well. I will keep this short and sweet. I got the message. I know you guys have a full day and another meeting here coming up shortly, but I do have a lot of things to cover just briefly in the all things transportation update. For you newer Council members, typically I don't touch everything in the memo, so hopefully you have the memo, you have read the memo, reviewed it. If I don't hit on one of the projects and you had a question or a comment on it, please, interrupt or ask me about, but I'm not going to go through and read my memo to you, but I do want to highlight a couple of things in the memo. So, the first one actually is on page one of the memo and that is just a heads up that we are -- just kicked off last week with our transportation commission putting together roadways, intersection and community program priorities that will be back before you all in about a month or so. So, they are going to work on that. Their next meeting in March as well and hopefully have their draft list of priority projects, again, that gets routed through you and, then, we send that on to ACHD here by April 1. So, that's just a heads up as it's that time of year again. Page two I mentioned the Linder Road, Franklin to Pine project that did -- the project kickoff meeting was yesterday. The two public involvement meetings scheduled for that Meridian City Council Workshop February 9, 2016 Page 21 of 51 project, just initially looking at that -- and this probably doesn't surprise too many folks, but there will be some impacts to some of the homes on the east side of that project, south of the railroad tracks on that section of Linder Road. So, the public involvement process and design -- they are going to have to get a little creative with that to minimize the impacts there to existing structures and property owners. I think the next one I wanted to highlight was just -- if you have been hiding under a rock, the Meridian Road interchange is substantially complete and so if you didn't know that, now you know. U.S. 20-26 is the next one. We have had five meetings up to this -- or, sorry, four meetings up to this point for the U.S. 20-26 task force and we are starting to really make some progress this last meeting. We broke into three different subcommittees, assigned tasks. The community engagement subcommittee is actually going to meet on their own independent of the larger group and are looking to establish some social media outlets and do some things with some homeowner associations in north Meridian to kind of get the troops rallied and support for U.S. 20-26. Which brings me to the second paragraph in that section. I talked to Amanda Lamott this last week. She works at ITD District Three and District Three is putting together an application for the strategic initiatives -- it's a grant, essentially, statewide that all of the Idaho Transportation Department districts apply for. There is 20 million dollars in the pot. No one project can be more than ten million dollars, but each district can apply for multiple projects. I believe this is going to be their -- their -- District Three's number one strategic initiatives application and they said whatever you can do to support this is appreciated. So, the first thing I thought we could do is write a letter and what you see -- you will see now. I'm going to hand it out. I will give it to the clerk -- is a draft letter and while it's going around what -- right now the preliminary cost estimate that ITD District Three has for that first mile from Locust Grove to Eagle along Chinden is about a nine million dollar project. So, they are pushing the cap of that ten million dollar per project limit, but they are -- they are encouraged by this application. So, this letter is pretty high level. I don't want to say it's generic, but it is just -- it's basically supportive. Hopefully gets the point across. What I'm hoping is that the City Council signs this letter, but I also work with the Chamber, the 20-26 task force, COMPASS, the Meridian Transportation Commission and have various letters go out in support of this project. So, I don't want it to be the same form letter signed by five different agencies with the same message. So, yours is a little more generic and leaves out some more of the economic development stuff that I'm hoping that the Chamber touches on or the safety stuff that I'm hoping that the transportation commission touches on. If you want to include that we can. So, what I'm planning to do, if you all like this letter or some version of this letter, is send it on and I should mention ACHD is -- Justin and I were just talking to each other a little bit. I left him a message earlier saying, hey, is ACHD going to write a letter of support. So, he is going to try to work that angle as well and maybe have the highway district also write a support letter. But I will send this letter out. It's kind of a baseline template and, then, maybe some talking points for those various different groups that I just mentioned, too, so -- at least that's my thought process. If you want to put all the details in this letter, that's certainly up to you or I can do that and bring it back to you. We do need to have a letter to them by March 1st. So, we have a little bit of time. I think it's a pretty good letter here. I did notice one typo in the last -- I need a space there in the last sentence. But other than that I think it's a pretty solid letter. The Mayor's chief of staff has looked at it, as did my boss Bruce looked at it, but I wanted you all to look at it. You don't have to necessarily Meridian City Council Workshop February 9, 2016 Page 22 of 51 approve it now, but I would like some direction and if the Mayor and Council, again, likes this letter or some version of it, I will get it routed around with your signature block. So, it's kind of funny, I was talking with Robert a little bit and he said that you guys haven't even signed the letter yet, so there doesn't -- a signature block for you all doesn't even exist yet, so we are working on getting that, but we will get that incorporated into the letter here. De Weerd: Mr. Palmer. Palmer: You anticipate my wanting to chime in. I think the only question -- so, I was talking to a member of the house leadership -- not my father -- and he mentioned that they were trying to work with ITD to, instead, finish 16 to take some of the pressure off of Chinden before, then, doing Chinden, so that when that happens it's not as big of a disaster as I guess it can be to just do that. I don't know if there is any timeline, any word on anything. He said there is money for it, but that was the end of our conversation at the AIC lunch. So, I don't know if there is any movement to do that first, so that there is less pressure on Chinden when we go tear it up or not. Hood: It sounds like there is some movement. That's the first I have heard of that so I -- all I know is what I talked to ITD staff about and this being one of their priority projects. I will just be honest, I think if that does happen I think there is still going to be a need to improve some of Chinden Boulevard and I think this mile in particular -- we get enough volume just from north Meridian wanting to go into Boise -- Palmer: Sure. Hood: -- that you're going to still have higher volumes on Chinden Boulevard that at least this mile that we are talking about here probably needs some -- some attention anyways, even if you did do State Highway 16, so -- but, again, that's the first I have heard of that. So, I don't know of any -- not that I'm in all of those circles, but -- Palmer: Yeah. Hood: Yeah. Palmer: Didn't know if it was going around if that was just -- Hood: If I knew something like that I would probably share it with you all, but I have not -- I haven't heard anything like that, so -- Palmer: Thank you. Bird: Madam Mayor? De Weerd: Mr. Bird. Meridian City Council Workshop February 9, 2016 Page 23 of 51 Bird: I -- hope we do Chinden -- improve it before -- because 16 is dumping enough onto it now that we really need to with everything else that's dumping onto it. But as far as the letter goes, Caleb, I don't see anything wrong with it and I -- let's don't wait up until the last minute to send it. Let's get it back by the 16th so we can get it all signed and get it out before March 1st. De Weerd: I guess I would just add, Caleb, you have been involved with the discussions at the transportation commission. This is -- this is the priority focus with the Idaho Transportation Department. Highway 16 impacts Chinden very little when you look at the other input -- impacts from Caldwell and from our own community and -- and how it starts upstream and, then, starts building the closer and closer you get to Eagle Road. So, I don't think that the relief that we would get from Highway 16 would be even noticeable. Highway 16 has -- that bridge has very little use at this point and maybe it would increase if it did connect to I-84 eventually, but that is hundreds of millions of dollars to get it from Chinden to I-84. Chinden is long overdue for its -- its improvements if you look at the level of service, the safety ratings and the activity that's going in and around it, it's -- there is a lot of pressure, so -- Palmer: Madam Mayor? De Weerd: Yes. Palmer: I just -- being no traffic engineer or scientist, whatever the term would be for that, I just know that if I lived at Chinden and Linder and I want to go downtown right now, I would take Chinden, but if 16 was complete I would certainly take 16 to 84 to get downtown, so -- De Weerd: I don't know. I think you would take Ten Mile if you lived on Linder. I wouldn't go all the way to Highway 16 to go downtown. Palmer: Take Chinden out to it, but -- De Weerd: So, I -- Palmer: We will race when it's all done -- De Weerd: And all discussion that has been not a listed priority, other than one legislator that I know. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Two quick questions. One, Caleb, does the letter need to reference a dollar amount? Meridian City Council Workshop February 9, 2016 Page 24 of 51 Hood: I don't think it does. Again, there is the caps that ITD self imposes. I don't think we need to do that. Borton: Okay. Hood: That was just more for your information than anything. Borton: And is the city of Eagle cooperating and do you know if their council is providing their one letter? Hood: I will ask. I do not know. Borton: They probably would share the -- share the interest. Hood: Yeah. And so, again, if the Council is okay, what I will do is I will put this on the Consent Agenda for next week with that date, the 16th, and, then, I will share this with the various agencies we just talked about, including the city of Eagle. De Weerd: I -- I would also say the city of Nampa is on board and I haven't talked to Mayor Bell yet, but I imagine Star would be in agreement, too, so -- and I -- I could give him a call. Hood: Okay. Moving along, then. If there is no other changes to that letter, the Rail With Trail, I wanted to just provide an update on the next item on page four in the memo. We did have a good meeting last week with our regional partner -- potential regional partners, anyways, on the Rail With Trail here along the Union Pacific corridor. All of the agencies have had varying levels of success with UP over the years. I learned quite a bit about -- Nampa, actually, has a Rail To Trail conversion south of town. It starts around Amity and comes darn near to their downtown. Even with that -- even with a conversion it's been fairly difficult to work with UP on some of that, but they have had some level of success. But, again, that's kind of apples and oranges, because that was an abandoned railway line and it converted to a trail system, but long story short is -- is Nampa, Boise, COMPASS, ACHD are all interested and supportive of this idea of a regional pathway connecting Nampa to Meridian to Boise and COMPASS kind of took the lead in that. For those of you that aren't all that familiar, COMPASS just this last year changed its organizational structure and its bylaws and what they are going to do is, essentially, set up a charter and make this a -- a formal COMPASS work group, so it's like some of their other work groups that will have a charter and a begin and an end and a membership that's approved by the COMPASS board. So, Matt Stall was at that meeting and he said, you know, what, we probably just need to do this. So, I think that's the life it's going to take, the regional nature and that's the right place to do it is through COMPASS. So, more to come on that. You know, at the end of the day most everyone said that, you know, it's all about the dollars. I mean that's -- when you negotiate with UP they are going to want to see that you have been saving your pennies and can work with them, because they aren't -- you probably aren't going to be able to rationalize with them into giving you something, you're going to have to probably come to the table with something. But, anyways, we are -- we Meridian City Council Workshop February 9, 2016 Page 25 of 51 are working on that and it was a very good meting, again, with those regional partners and I think if we can all gather steam and push forward together regionally I think that will certainly help some of our efforts that have kind of stalled over the last year or two anyways. So, that's just a quick update on that. Idaho Avenue place making, I'm not going to touch upon that, except to say that's coming up in your next meeting and we will get into the details there and if you have anything you wanted to talk about before that we can, but I was just planning on saving that for when MDC joins us. And, then, finally, I just wanted to kind of -- it's not very often where it's a little uncomfortable for me to be at these meetings, but there was actually a series of meetings over the recent past through -- I'm one of the city's chief -- well, right now I'm the city's only ACHD capital improvement citizen advisory committee member. Steven Yearsley was one, but he recently resigned. Over the past couple of different meetings of that group and, then, I also serve on the CIP impact fee group at ACHD and I don't want to get into all of it, but, basically, there were two roadways where the land use agency didn't agree with the transportation agency. So, the city of Eagle and the city of Boise, for different roadways, didn't necessarily agree with the modeling that ACHD was doing and the 20 year horizons for -- and some of you may have heard a little bit about in Eagle the Beacon Light corridor. So, the city of Eagle wants to constrain that to three lanes and the traffic model says you need five. You want to be able to -- or the impacts are going to be -- you know, people are going to find alternative routes and now this road and this road need to be blown out, so you can't have all three lane roadways and so there was a little bit of a back and forth with the land use -- lead land use agency and transportation and what should drive what, to be contact sensitive based on land uses or should you really build your system to accommodate motor vehicles and -- anyway, I just -- I could see both sides of that coin and without touching base with you all I just want to let you know I didn't vote on anything. Emerald was the other corridor in Boise, which probably affects Meridian more. The city of Boise has been -- I can't think of another term, but lobbying, if you will, for Emerald to be constrained to three lanes instead of five. Certainly that would impact Pine and all that coming, you know, across Eagle Road if it were only three lanes and constrained that way. There is impacts to Ustick and other roadways. Again, if you can't use Emerald, Franklin is going to back up or Ustick. So, again, that was just more to let you all know that that -- that was a little bit awkward and a split decision that really sort of -- it doesn't happen very often, but it really was sort of a land use versus transportation and the development community and the transportation side of that, because, again, on that group you have developers or citizens that are on that group and could really see the transportation need and that was just something I struggled with. So, I just wanted to, again, kind of give you a little bit of that back and forth. At the end of the day the most recent vote was four to three to go ahead and model it and keep it in and both of those corridors as five lane roadways and over the next four years to have the city of Eagle and ACHD work out their differences and agree once and for all is this a three lane or is this a five lane. So, they kind of punted, but it's easier to preserve it for five now versus if you went to three and, then, get a bunch of development, then, you want to do five, it's tough to go back the other way. So, with that, Madam Mayor and Council, I think that's everything that I wanted to cover, unless there was something I didn't touch on that you had questions or comments about. Meridian City Council Workshop February 9, 2016 Page 26 of 51 Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Caleb, can you just share who makes up the 20-26 task force, who those members are comprised of? Hood: Oh. Yeah. I mean it's a varied group. We have -- we have two members of our transportation commission, Tracy Hopkins and David Ballard. The Mayor. I don't know if she's an official member, but has been a regular attender. Myself. Robert and -- Robert Simison and Austin Peterson are staff. Ken Corder was recently added for community liaison communications. We have David Turnbull. Tommy Ahlquist. Brent -- Ken Mortensen. Or Robert Mortensen. Kent -- can't think of his last name now. BCA is represented. Miguel Legarreta, the realtor association's rep. There is -- we have about or at each meeting, with about 20 in the -- 20 or 25 in the pool, if you will. Matt Stall is a regular contributor. Senator Winder is a regular attender. Little Roberts: Mark Freeman. Hood: Mark Freeman is a regular attender. Thank you. Anne is a regular attender. De Weerd: Doug Carnahan. Hood: Doug Carnahan. Thank you. Little Roberts: Rachel Snider. De Weerd: Yes. Hood: Republic Services is there. I apologize to anybody if I forgot you, but -- yeah. It's a good group and, again, with the specialties, the legislative group kind of working that side and ITD working the ITD side and the community working the community side, I think we have got a wide cross-section of expertise on that group and I'm pretty excited about it, so -- Cavener: Thank you. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Caleb, I know that we have been through these dates and stuff before, but in light of the recent drivability personally, the -- it seems that the Meridian corridor from Fairview to Ustick is -- it seems like it should be more of a top priority than Linder as far as the traffic and it's scheduled for a year later, so -- Meridian City Council Workshop February 9, 2016 Page 27 of 51 Hood: Yeah. Madam Mayor, Councilwoman Milam, that -- I mean that's something next month that certainly you can have a dialogue about. I will make mention of that to the transportation commission. I don't remember how the city -- if we have one or the other, but, you're right, we kind of just pushed the bottleneck up a little bit. Both of those projects are in design and they are in the out year. So, when you're talking about 2019 and 2020, they are still a little ways out there and they could switch positions in this round of things. So, that's kind of the -- the program and, you know, that five year plan, especially, again, in the out years. When you get to '19, '20 and '21 they -- that may change over the years as you get closer and depending on how right of way negotiation goes, you may -- something may slip a little bit further if it's more difficult or accelerate if there is a safety need or something. So, I appreciate that and I will pass that onto the transportation commission. But, again, you guys have the final call in at least sending our recommendations to ACHD. Milam: That just jumped out at me as I was reading. So, I wanted to share that so I don't forget here. De Weerd: And I think a lot of what that is is historic in terms of the -- the Linder corridor and Meridian High has driven that with the safety aspect and in particular the stretch between Franklin and Fairview and, then, you have from Fairview to Ustick, the elementary school in that area. So, those have been to drivers for Linder Road, which I'm sure would continue to keep those as priorities. Just to give a historical reason of probably why the priority has been more Linder than Meridian. Yeah. Any further questions for Caleb? Okay. Thank you, Caleb. And I guess just another thing. Right now I know ACHD has -- has been working at the legislature with a proposed resolution on the importance of the rail corridor from the Nampa depot to the Boise depot and I believe that they are trying to also get a letter through the transportation committees for a vote on the floor of both the senate and the house and I believe the language just came out in the last day or maybe today, I don't know, but when we see that we will get that as well -- to you as well for any feedback. Okay? C. Community Development: Discuss Upcoming Joint Meeting With Board of Ada County Commissioners De Weerd: Okay. I will turn this now to the next one with Item 7-C and talk about an upcoming meeting that we would like to have with the Ada County Commissioners to discuss our land use agreement with them. Hood: And, again, by the end of today you guys are going to be so sick of hearing from me. But I have got another item and this is kind of timely, so I appreciate you listening and discussing with me this potential meeting and I will just -- I just want to highlight that. Right now there is just potential. Hopefully you all have seen the e-mail from Peggy asking to set aside time on March 16th in the afternoon, but it's just penciled in right now. I wanted to have this dialogue with you, but before dropping a letter on the board of county commissioners we wanted to get that scheduled. Trying to schedule, you know, ten people to meet at the same time can be difficult and by statute we send this letter Meridian City Council Workshop February 9, 2016 Page 28 of 51 within 30 days they have to meet with us. So, we just want to kind of coordinate calendars first to make sure we can find something to work and, then, we will date the letter. So, I wanted to get a little bit into this. There is a memo also on this and I'm going to speak to it. I have -- on this one I have got, actually, a few different handouts, so I apologize to the clerk and everyone for -- the first -- the first handout is Ada County Code Title 9, which addresses the city's area of impact and not just Meridian, there is different subsections, within Title 9. 9-4 is Meridian's section, so, again, Boise, Kuna, Eagle, all have their subsections in there. But I just wanted you all to have a copy of that. You don't need to read it right now, but at least you have a copy of it and you can see the references, then, to the code that I think deserve some exploration and about potential amendment here in the near future. Second handout is the map. It's the map you see on the screen, but I wanted to have something pretty for everybody to look at. So, the line, just to refresh everybody -- I don't want to make too many assumptions, but the city's area of city impact is this line that I'm kind of tracing here. I will trace it a little quicker, so that we can get done. But that is our area of city impact, so it generally goes down Lake Hazel to Columbia, up to the Boise River and the county line and, then, it marries in pretty well with Boise on the -- on the east. So, what you see in color then is existing city limits, so the area of city impact is made both of city annexed property, as well as county zoned property until -- until the property annexes. According to state code the city can't annex a property unless it's contiguous, meaning touching the city limits somewhere. So, you can't have -- you can't leap frog out and annex property, even though it may be in the area of impact. So, some of what I want to talk to you about to me has to do with orderly growth of the city limits, so I will just kind of dive right in. Oh. Sorry. The third handout was just a snapshot in 2015 of what I call key developments. This isn't everything that the county transmitted to us, but it's a snapshot of those ones that kind of go to show some of the points that I would like to talk with you about today. So, development applications, what they were for, where they were generally located, what they were about, what they were proposing within our area of impact. So, they are all within our area of impact. And, then, the fourth is a draft letter, again, if you are so inclined to send to the board of county commissioners asking for a sit down to talk with them about an amendment to Title 9. So, that's just kind of an orientation. So, if you want to follow along you can, but today Ada County Code 9-44-C1 requires applications for planned developments, subdivisions, and rezones within the city's area of city impact to occur as a result of requests for annexation. So, the thing I want to highlight there is it's -- I can't remember the last time we saw a planned development in our area of impact, if ever. Subdivisions and rezones are the only two applications types effectively that get transmitted to the city for any -- that require contiguous property to request annexation to the City of Meridian. So, as you will see in the spreadsheet -- and I have highlighted a couple of examples. I'm going to zoom in here a little bit on the map. We had an application recently come in -- or we didn't, the county did, on the property right here on Linder. South of the high school, totally surrounded by city limits. It's not a -- as far as development goes it's nothing in and of -- it was for a cell tower. It wasn't anything overly egregious. We probably would have approved it, too. But the point is it went through the county's process -- and it will probably never annex in the city of Meridian, yet it is totally surrounded by city limits. So, when -- proposal would be when a property is contiguous, again, touching city limits somewhere, regardless of application type, come see the city first. Development in that scenario should not be Meridian City Council Workshop February 9, 2016 Page 29 of 51 processed through the county. So, anything white that touches a color somewhere you should be working with Meridian and not the county. That's just my opinion, but that's -- that's one of the dialogues I'd like you to have with the county and I will just let you know, at least at the staff level, they agree. They don't see any reason why it makes sense that the county should be the lead land use agency there. It's your area of impact, if they are eligible for annexation, yeah, probably should happen that way. So, that would be -- that would the one point. The first point. The other issue arises occasionally where we have a county subdivision proposed that isn't eligible for annexation, so I'm just going to randomly go down to south Meridian. But we do get five acre subdivisions and Mr. Stewart just a couple of years ago or roughly a couple of years ago, I can't remember now, had a project and we simply requested that a future sewer main that was planned in the master plan to come through a project along one of these drains and we asked them to, basically, provide the easement for the sewer in the future, so we could provide that main and wouldn't have to be buying somebody's backyard or whatever. So, one of the things we would like to -- I would like to have you have a dialogue with the county about is an implementation ordinance for county subdivisions that take some of our key development aspects, whatever that is -- and that's where I think we need to have a little dialogue, what is that. Well, I'm not saying make county subdivisions look like the city. That's not appropriate. But there are certain things that are very, very difficult over time to retrofit in subdivisions. Once you sub build the streets and set the lots, you can't undo that. So, there is some things -- and I have listed just -- just a few of them and I will just reiterate, I think sewer and water, dry lines -- so, dry line sewer and water or the easements. You know, at least that provision for that service. Landscaping along arterials. For some consistency along the major roadways. So, again, I don't want to make too many assumptions. Arterials generally are the section line roadways. Every mile generally is an arterial. Access to those arterials, having existing lot s get access and you put another street, you know, 20 feet away, no, you need to have better access control over time. Those are very tough to retrofit over time, so there is another that just staff has identified and, then, pathways or at least easements for pathways. You don't get those again or it's very difficult. And those are all outlined, by the way, in your letter. Again, this is staff's first blush at this. Those are things that I think -- or I'm recommending to you that you ask the county to implement on the city's behalf over time, so we don't have these sore thumb subdivisions, if you will, standing out there as the city limits encroach. A couple of other things that are called out there. Billboards. So, the county allows billboards. So, asking them if they are in our area of impact just prohibit billboards, so we don't have these nonconforming signs as properties annex. Fencing. Not to say that all barbed wire or electric fencing is wrong. People are still -- there is still agriculture going on out here, but for residential subdivisions, maybe explore prohibiting barbed wire or electric fencing. Again, I'm not as -- to me that's not as critical, but just to point out a discrepancy between the two. And, then, finally, what I have got is a private street and, then, what that really leads to is it's very, very different, if not a lot of times impossible to get connectivity and improved those private streets to public street standards with sidewalks and, again, you have these landlocked subdivisions with really long dead ends that don't connect to any property around them and probably never will. So, those are kind of the -- the ones that at least I have identified for you all to noodle around. We did talk about this with the formal Council -- a former Council a couple of years ago and those were pretty much the similar Meridian City Council Workshop February 9, 2016 Page 30 of 51 things that they identified. I'm going to transition away from my list to talk about the potential -- potential other item to talk about while you have them at the table is impact fees. And that was also part of that same dialogue and at least at that time some of the Council said, you know what, we probably need to talk to the county commissioners about collecting impact fees on our behalf for parks and/or for fire and/or for police. So, not really a land use thing, but -- but certainly it's intertwined and so I didn't know if that was something to talk about. And, then, the last thing that I guess I wanted to just highlight -- and this, again, goes back to the spreadsheet. Contractor's yard is another example of things -- we probably saw more contractor's yards and storage facilities over the past 18 months in the county than I can recall and it's not that either one of those are necessarily bad things, but when they are next to a city subdivision and contractor's yard goes in and there is a variance that they don't -- you know, they want to have that be closer to those homes than the county ordinance, at some point you cross a line there and it's like, you know, we probably should be allowing the city to chime in on this, but if that's a good use or not. It's subjective. You know, not all contractors' yards are bad. But, again, the point is if it's near or adjacent to the city limits it should probably be looked at with an eye to more urban than rural. So, I think -- and, then, there is -- I know what else there may be on that agenda, but, again, those are some of the things that I wanted to -- to highlight and I will just again reiterate there is a deadline we have to send this letter. There is other things going on and if you all don't want to have this dialogue with the board right now, that's fine. But I at least want to get this in front of you and as planning staff we think these are -- there has been enough -- it's enough of these things going on that -- you know, commercial development in the county, it really should be coming in through the city. They need -- for fire protection they need the city. Why is it being approved through the county? It should be approved through the city. So, can we go another six months or a year without having it, yeah, it would probably be all right. We have been doing it this way -- I don't remember when the last time this ordinance was amended. But I just make you all aware of the issue and it is an issue and to have the Swiss cheese -- we are going to see more Swiss cheese. That is affectionately referred to as our city limits with all these holes of county properties everywhere. So, with that I think that's all that I want to hand out or to supplement my memo and will stand for any questions that you all have. De Weerd: Thank you, Caleb. Any questions from Council? Bird: I have none. De Weerd: I think you detailed an outline to the -- the more important topics and issues to have the conversation. It's timely and -- unless Council doesn't agree, we will go ahead and move forward on the letter. Borton: Madam Mayor? De Weerd: Mr. Borton. Meridian City Council Workshop February 9, 2016 Page 31 of 51 Borton: The third item with regard to the impact fees, I don't know if legal has reviewed that. Can you collect impact fees -- I'm thinking of parks, for example, on county property in the impact area? Bird: Yeah, you can. De Weerd: They do for Boise. Nary: Madam Mayor, Members of the Council -- De Weerd: Mr. Nary. Nary: -- we actually have crafted our ordinance to match what the -- what Boise does and they have collected it for them and we have run into a roadblock with their legal department and so there wasn't a lot of development, so we didn't push the issue, like Caleb said. I think this has been a number of years since we have had the discussion, so it's probably worthy of the discussion again and see if there is some movement on their side. So, it's really -- it's really just been an impasse that it hasn't had great impact, so we haven't really pushed it, so it might be worthy of the conversation. De Weerd: And I guess I -- I do have a question with impact fees on fire we don't have an agreement with Ada County to collect on building permits in Ada County; is that correct? Niemeyer: Correct. Madam Mayor, I can address -- especially the impact fees. There has been a discussion amongst fire districts in both Ada and Canyon county. The county commissioners can elect to collect impact fees on behalf of fire districts. They are collected through the treasurer and, then, disbursed through the -- or to the fire districts. I did have a conversation with Commissioner Tibbs about six months ago on -- on his flavor for the possibility of doing impact fees for fire districts. For our specifically, as I explained to him, we are seeing a lot of commercial growth in our fire district today and going on that series of growth will help pay for services currently that is not an option for fire districts. So, for places like Eagle, Middleton, other fire districts, as that growth occurs there is no way to help growth pay for itself. So, I would certainly echo everything Caleb said on both the impact fees and I will echo now what he said on these plan reviews and allowing cities to have some input. We are very lucky if we get a residential plan review to us to review for access and water supply. Those critical issues for us, a lot of times they go right through the county planning system and we have no knowledge of them whatsoever. We saw that today with the structure fire we had. This was in a small pocket of county district that is right off of Locust Grove, wholly surrounded by cities and city building and hydrants, we had no water supply in there at all. We had to shuttle water in from two water tenders to fight that fire. So, it certainly is a big issue for us. I would echo Caleb's comments. De Weerd: Okay. So, go ahead and move forward in getting the letter -- can you do that and we can have everyone sign it? Meridian City Council Workshop February 9, 2016 Page 32 of 51 Hood: Yeah. Madam Mayor, so I will go ahead and -- similar to the last letter go ahead and put that on Consent Agenda probably for next week. I will be here if we need to pull it off or if there is any changes over the next -- you know, I need to have it into the system by close of business Thursday, but if you have anything in the couple of days in the letter you want me to tweak anything on, let me know. I probably will post date that a little bit. Again right now we have got it penciled in for the 16th, so we need to have it no earlier than February 16th as the signature line. So, that will be perfect if we do the 16th, but we may even want to just post date that a couple more days or a week or something, just to make sure that that date works for everybody, so, yes, I will move forward with the letter then. De Weerd: Okay. And we can put it on the agenda next week. Hood: Okay. D. Fire Department Alternative Response Vehicle (ARV) Discussion De Weerd: Okay. Item 7-D is a discussion with our chief. Niemeyer: Madam Mayor, Members of the Council, good afternoon. Before I begin I just want to on the record -- and you saw the e-mail today -- thank you Deputy Chief Amann. Today is his last day. He's leaving with his family to St. Louis. Shrewsbury, to be exact. Back in Missouri. That's where his family is from. He's accepted the fire chief job back there, so we certainly want to thank Chris for his service and wish him all the best in that new endeavor back in Missouri. So, with that I am here to present our research and analysis and findings and conclusions with regards to ARV, which is alternative response vehicle. The focus of this as the right resource with the right personnel, to the right call at the right time. So, I'd like to just start with a little bit of history with regards to ARVs and Meridian specifically. As far back as 2011 the Mayor and I were discussing the concept of ARV. At the time in the City Manager trade publications and also in the municipal publications you say a lot of the ARVs are starting to be implemented in the fire departments across the county. I believe you heard about it as well, Mayor, at the U.S. Conference of Mayors -- hopefully I got that right. That concept -- De Weerd: No, but that's all right. Niemeyer: So, back in 2011 we were discussing it. I did put it in the CIP for 2020 as a place holder, knowing that we still had a lot of fire engines to replace, station six to look at, so it was a place holder in 2020. However, in the 2016 budget hearings Council did ask that we do some research, do some analysis and come prepared to at least give a proposal for the FY-17 budget to be considered and so that is what we did. The Council focus at that time during that discussion at the 2016 budget hearings was how do we reduce wear and tear on the engines. As we know, they are not an inexpensive tool, they are fairly expensive, so how do we reduce the wear and tear, the mileage and can we extend the life of those fire engines if we implemented an ARV. Along with that our focus in the fire department was to evaluate a more effective economical response plan than Meridian City Council Workshop February 9, 2016 Page 33 of 51 what we have today and also redefine potentially our ALS or paramedic program since it was implemented in 2005. So, those were the focus areas that we went into this with. We did spend about over 400 hours of staff time, including a retreat to review the data, dig into the data, conduct an analysis and, then, come up with a recommendation that we felt was best for Meridian specifically. A side note. Prior to 1999 we did have an ARV concept here in Meridian. It was known as Rescue One. It actually began back in the 1970s. It was staffed by volunteers. As the volunteers declined we had one station right across the street. They cross-staffed that QRU, if you will, to medical calls. In 1999 the call volume for that one station exceeded a thousand calls. This history that we reviewed shows that the decision was made to quit cross staffing that and respond to all calls in the fire engine and the QRU back then in 1999 was, essentially, stopped. So, over the past 15 years the fire department has been responding to both critical and noncritical calls using a single model. We respond in the engine with a ladder truck to every call we have. We don't have any other way of responding. So, all calls get the same resource. However, we know that not all calls require the same resource every time. As an example -- and you will find -- I forgot to mention you did get this about three weeks ago. So, my presentation will not be long and extensive, hopefully you have been able to read through the document and we can have a discussion on that. However, if you look at the examples that we gave -- for example, a cardiac arrest call requires ten people on scene to manage that cardiac arrest call. Everybody has an assignment, everybody has a task, and we are busy. Take that now to a simple fall patient that doesn't have any injuries, we can do that with two people. So, not every call requires the same level of response. Fire departments historically that use this single model do put some unnecessary mileage and wear and tear on the apparatus that they send. The other issues -- many issues that are surrounding our response today have changed. Building construction with regards to our fire has changed. Thirty years ago we could take 12 minutes to get there, because we had legacy type construction. We had big thick beams and big thick lumber. Today as you look at houses go up it's all small two by four lumber. Once that fire breaches the sheetrock or gets into the attic we are way behind the eight ball. So, the need for us to get there quicker is relevant today. Our computer aided dispatch has changed things. We have more capabilities in our dispatch center than we had ten to 15 years ago. We can separate out these call types in dispatch. We have an EMS JPA that is running very successfully, as opposed to building things by ourselves, we are working together to build a future. There are no arguments, there are no heated debates, it truly is working in collaboration with one another. And the medical science has changed over the years. Medical science is like bell bottom jeans, they come around, it goes all over the place, and some things come back around. We know that on cardiac arrests the most important skill set to have, for example, is basically life support skills. CPR and AED. Ten years ago -- I have been a medic for 20 years -- not the hundred years that Bill has been an attorney that I heard, but I have been a medic over 20 years and I can tell you this has fluctuated. At one time paramedics were absolutely the most important thing on a cardiac arrest. We had the drugs, we had the defibrillators, we had all those things. Now the science is showing on that particular call type immediate basic life support is the most important thing to get somebody. So, the science has changed. However, our deployment plan has stayed the same. Since 2005 our ALS program has remained the same as well. However, other things have changed. As you know, Ada County Paramedics has more Meridian City Council Workshop February 9, 2016 Page 34 of 51 stations in Meridian than they did in 2005. Having come from that agency I know exactly how their business model works. They build a station when they have enough population and call volume to cover the cost of putting in the station. They are primarily a fee for service agency. They receive very little in tax dollars, so as soon as they have enough call volume, much like they did -- they are an enterprise fund, much like our Public Works Department, they can extend that service out in other areas. So, that has changed. The science has changed and the regional planning efforts have changed even on the paramedic response side of things. Cross-staffing front line apparatus, that is an issue. We have a reliability goal. Reliability means the apparatus housed at that substation -- you hear the Mayor refer to substations -- so, we have five stations, they each have their own geographical boundary for response. We want an 85 percent reliability out of each station. Meaning 85 percent of the time that apparatus can handle a call within their jurisdiction, within their boundary. Right now we are running anywhere from 83 to 87 percent, with the exception of Station One, which is at 72 percent. For us we feel that's an issue. That is not meeting the reliability standards that we would like to see. A lot of that is because we are trying to cross-staff two different apparatuses and go on specific call types. The other issue is the future of the EMS. Every year one of our members attends the International Fire Chief's Association conference. This is a big topic right now across the country, not only in the fire service, but in the healthcare industry as well and that is the idea of community medicine, community paramedics, trying to have a system that is more preventative than it is reactive. So, when we get a call for a cardiac arrest or a heart attack or anything else that's a reactive response. Something just happened, we go take care of it. The focus with healthcare in the future is going to be to give more education out there and to do more follow up on patients, so they are not going back to the hospital. That is what's going on right now around us. I think this is going to be the focus on EMS for the next ten to 15 years, quite honestly. A lot of people question what EMS is. We aren't really in a triangle with three different things. We are public safety, obviously. When somebody has an issue we respond. We are part of the public health system. So, when an outbreak occurs EMS is integrally involved with the Central District Health community and their direction for getting the information out of whatever the outbreak is. So, as an example, when H1N1 came out -- you all remember H1N1 a number of years ago, the fire department here was integral in their planning process for how they are going to mitigate for the old H1N1. So, we are part of public health and we are part of healthcare. We interaction on a regular basis with doctors, physicians, and hospitals. So, we really are in that triangle of those three things. So, the research -- ARVs are not uncommon. You don't hear about them here in the Treasure Valley. However, other departments are looking into the concept. But as you look across the west, from Spokane to Seattle to Portland to Tualatin Valley to Los Angeles County, those are the big areas. You can certainly find those smaller departments that are utilizing an ARV model. We looked at several departments, not only in the west, but down into Texas as well. We looked at why they are doing it and what is the effect. Was it good or bad. Was the outcome planned out and did your response meet the outcome. And we do feel that it's a good deployment model. The data we evaluated was over a specific time frame. We used four years worth of data. If you look at that analysis to use one year doesn't do you much, so if you want to try and find trends in the data you look to three to four years. We used a four year data model for our analysis. So, the solutions, as we reviewed this and Meridian City Council Workshop February 9, 2016 Page 35 of 51 reviewed what others are doing and reviewed what Meridian needs, we do believe in this program. We believe ARVs have a purpose and a place potentially in Meridian. We do believe it's a more effective, efficient, and cost-effective response to noncritical calls. Upon complete build out of Meridian -- I know Councilman Palmer asked me about this. I have no idea when that will be. It could be 20, 40, 60, 80 years from now. I do not know. But what we did do is took the city's current Comprehensive Plan, so we know the growth of the city. We took the population projections that COMPASS gives us, it's the best data we have to evaluate that, and we also got ACHD's planned roadways and secondary arterials and some of the main arterials that they have proposed and tried to build that model out from there. We believe that if we implement ARVs we can cut down the need for future fire stations, because we would have those apparatus to respond to noncritical calls, still maintaining our fire apparatus to respond to the fire apparatus calls, the big red truck calls as we have outlined here, we believe we can cut three stations long term and, again, that long term I can't put a timeline to. But we do believe in our analysis we could do that. That equates in just capital costs along using today's dollars of about nine million dollars. So, we are in a recommendation. We are recommending -- we evaluate and implement two ARVs. Option B would be to implement one. They would be staffed as a firefighter and a firefighter paramedic. The engines that are out there, if we implement the ARV system as we have preferred in our proposal, would bring our engines back to BLS response or BLS capabilities, basic life support. Sorry. Use acronyms in the fire service a lot. They would only be responding to the most critical calls where that amount of personnel are needed. The department would, then, work with the county communication center, the dispatch center, regarding how to implement ARV into the CAD, computer aided dispatch process. That doesn't exist today. We don't have squads in that process, but working with Ada County dispatch we can put that in as a resource type, so they can handle those calls. And, then, we would use quarterly analysis to see if the goals of the program were being met. With that I would just direct a couple of things -- I know one of the questions that Council did have and as I have been working with Councilman Borton, really, the crux of why Council requested this in the first place is what's the cost difference. So, overall we are looking at about a 36 percent reduction in the mileage on the engines if we implement this program. That equates to about 35,000 dollars a year in savings. So, the savings and the less wear and tear is not great, it's not significant, but it was a question that was asked and so we wanted to make sure we answered that question. You can see the difference in what it costs per mile to run our different apparatus. The ladder truck is 4.25 and engine is 3.75 and a proposed ARV would be about 75 cents a mile to operate. So, with that I would stand for questions, comments, and, hopefully, some direction at the end on where you would like us to go with this proposal. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Thank you, Mark. I think at this point the only question that I have is -- so, you said there would be a 35,000 dollar a year savings in apparatus, basically, but it would require additional personnel, so that personnel would actually increase by however much. Meridian City Council Workshop February 9, 2016 Page 36 of 51 Niemeyer: Correct. We would need -- depending on what Council's desire is, if you put on two ARVs we would need 12 staff members to do that. If we put on one we would need six. Milam: Do you have that dollar amount with you? Niemeyer: Yes. No. I can follow up with you on that. Milam: Okay. Thank you. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Chief, I think the -- some of the idea brings us now was to get us to give you some general direction -- not necessarily vote to approve one way or the other, the big, big picture, as I saw it going through this -- what you provided in the -- and what we have discussed is -- is a sizable short-term increase in expenses by all measure to implement ARVs. The 12 staff would more than swallow any savings in mileage and wear and tear on big red trucks. Niemeyer: Uh-huh. Borton: The benefit to the city in expending a lot more resources in the short term is through what we hope to be the long -- long, long term savings in full build out to the district. Niemeyer: Correct. Borton: And if you have three fewer stations, for example, on full build out, all things being equal, you would have fewer staff department wide on full build out than you would maintaining the way we are proceeding now, so -- Niemeyer: Correct. Borton: But to realize that long term gain, which may be sizable, there is a large short- term cost. Niemeyer: There is. Borton: If we are looking just at the dollars. So, that was the short-term, long-term trade off. The second consideration, which wasn't the reason why it was brought, but is really great data, is -- is it also -- even though it costs more, does it provide a more effective service delivery model for the citizens and does that justify the additional expense. So, I -- as I saw it, those are the two things -- the big picture things we were to discuss and give you some general feedback as to whether or not we should continue down this road. Meridian City Council Workshop February 9, 2016 Page 37 of 51 Niemeyer: Correct. De Weerd: Well -- and I think just to add to that on the long-term cost, you noted that it would eliminate the need for some of the substations, but I don't think in the short-term it will eliminate the need for the next substation. Niemeyer: No. No. It is definitely a long-term outlook. De Weerd: So, you're looking at that impact, plus the impact of the ARVs. Niemeyer: Yes. De Weerd: So -- Cavener: Madam Mayor? De Weerd: Yes, Mr. Cavener. Cavener: Chief, can you maybe explain to me why the -- the ARVs need to come with two employees? I guess I have never seen -- where does the rationale for that piece come from. Niemeyer: Sure. And let me -- Councilman Cavener, Members of the Council, let me direct you to -- need to find it here. Page 19 and 20. That goes through and -- as our calls come into the dispatch center they are put into a priority order. We don't use one, two, three, four and five, we use Echo, Delta, Charlie, Bravo, et cetera. And so even those -- those Charlie Bravo level calls, there is enough work to be done -- and, again, coming 20 years as a medic, enough work to be done in the evaluation of a patient that requires two people. So, you have one person assessing blood pressures and pulse rates and oxygen levels, you have another person actually interacting with the patient, finding out what's going on, what's wrong, and that's typically the paramedic coming up with what is going on with the patient, what's wrong with the patient and what do we need to do for him or her and do they need to go to the hospital, can they stay home, what's that situation. So, that's -- that's really the reason for the two people on that apparatus is to provide that support. The one -- the one department we found that only utilizes a single person response was Tualatin Valley, which is just outside of Portland. They are a fire district in which 11 or 12 states -- departments merged. However, they have their own transport agency and their ambulance system. So, they send one person out, have the ambulance coming and, then, they work as a three person team, essentially. Cavener: Madam Mayor, follow up? I appreciate that. I guess more of my question is why can't we staff with just current employees? Niemeyer: So, that would be the cross-staffing model or mentality and -- and our experience shows us that cross-staffing on primary apparatus is ineffective, because it Meridian City Council Workshop February 9, 2016 Page 38 of 51 severely reduces the reliability of that station to respond. For example, Station One you saw where our reliability was 72 percent. That's significantly under where we want that to be. Seventy-two percent of the time they can handle a call within their own jurisdiction, which means the rest of the time somebody else has to come from another area and that directly affects our response time standards and performance that we hold ourselves to based on what the city desired. So, the cross-staffing is not something we feel is a good model. As we looked at other ARV concepts around the country we found one cross-staff model and that was in Nebraska. They kept it about two years and, then, stopped that program, because the response times were going up and the reliability went down. The other ARV concepts that we saw all around the country added staff and had dedicated staff to those resources. Cavener: Thank you. Palmer: Madam Mayor? De Weerd: Yes, Mr. Palmer. Palmer: Chief, is there ever a medical call where your department would respond that the county would not? Niemeyer: There would under this model, yes. There is today, but it's very select call types. If we have a simple lift assist. So, that patient had fell that has absolutely no injuries, dispatch can get that information from whoever calls 911 that there is no injuries, they just need help up. We would go and the county would not, because that person doesn't require a transport. There are also several call types that the ambulance goes to today that we do not go to. A lot of the nursing facilities where they have nursing staff on site, we don't go to. Palmer: I guess the reason I ask, especially like now, if that's not really happening very often right now, kind of piggy backing on what Councilman Cavener was saying that if -- if it was a situation where the county is always responding and we were cross-staffing, leaving a big truck with nobody there if it was needed to go to an incident -- a medical incident and, then, if you guys happen to be there first, awesome, I guess that's the point, and, then, when they arrive hopefully take over and get you guys back to the fire truck. Niemeyer: Yeah. That -- again, that goes back to somewhat what we were doing in 1999 and -- and the challenge with that -- and I believe Councilman Zaremba alluded to it before he left is if we -- if we cross-staff a unit and take that unit out to a medical and, then, a second call comes in for a car accident, a fire, whatever those call types are and if you turn to the very back Appendix A has a great list of what we would send an engine to and what we would send an ARV to, we don't have that resource and so it's unavailable. We send the fire engines to all car wrecks, all fire calls -- not just structure fires, but any smoke in a structure, anything that would require the resource of that fire engine. So, if you're out in another suburban type vehicle and that other call comes in you don't have the tools you need to go do the job. Meridian City Council Workshop February 9, 2016 Page 39 of 51 Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: You keep referring to '99. Just remember we had one crew on and -- Niemeyer: We did. Bird: -- and one station. Right now we are -- my -- my concern -- I'd like to know -- I know the percentages and I -- one thing I'd like to know is why One has went down to 72 percent. I think I can -- I think I can answer some of that, but I'd like to know how many of our calls are being handled from the station and how many of the calls of the stations are being responded to from within their district, not being out of their district, like Two being in One's district and heading -- not on a call, but heading to -- to their district when they get a call they are not in their station in their quarters. I -- the first thing I want to say as a councilman I did never want to see a fire engine head to a job with less than three people on it. Period. It's not safe. But I still think we can work out -- and I think you and your staff is smart enough to some way to start we can cross -- do this. I -- I just think that it's -- it's got to the point where -- and especially if we get another station on for it here for too long, it's got to the point where we can -- we got enough stations that we can cross-cover whatever you -- however you want to call it, Mark. We do that now. We shut stations down to go cover for Star and somebody else or something, you know, when they are training and that's no big -- and like you and I discussed privately that we got such good communications with our border towns, you know, and -- you know, it's like you said, what, seven minutes on our truck, which -- at the Mercy Medical -- the old Mercy Medical on 16th Street. So, you know, we can cross-train there. I just think that -- not only the savings on the wear and tear of the -- of the fire engines, the big units, but I think just for renewability for our guys and stuff, getting a little three-quarter ton panel down a subdivision is a lot easier than getting one of those big 50 or 60 thousand pound vehicles down there. I don't know, they may weight more than that. I don't know. De Weerd: Well, Chief, I would say I'm encouraged that the conversations are -- are underway with the EMS JPA and the progress that has been had in that, to the discussions with apparatus on scene, you know, what -- what are the responses and who should be there and that dialogue, to the master planning that that's going on in partnership with other fire departments, I -- and I know I kind of mentioned this to you on -- on this particular discussion is I -- I am not sure that we should be the -- we should be acting independently than the county EMS if we are doing advance emergency response vehicles at -- they -- for medical calls that they have 911 dollars for and they are the medical emergency responders, why they are not part of the discussion about having these vehicles out on the streets and more readily available, why that isn't an EMS discussion that we are having jointly, not just as fire department, but bringing all emergency responders to the table to have this discussion, because they do get our 911 dollars and they need to be part of the solution to serving their citizens with the service and the response that they expect as well. Meridian City Council Workshop February 9, 2016 Page 40 of 51 Niemeyer: So, Madam Mayor, just to clarify, are your thoughts that they would put on ARVs or just be in the discussion? De Weerd: Well, I would love to say they should do the ARVs, but I -- I don't think that we need to shirk our responsibility to our -- our citizens that quickly, but our two agencies should have those discussions and probably should have some financial responsibility to -- to be a part of the solution as well. Niemeyer: Yes. We haven't necessarily talked the finances. This was reviewed by the director of Ada County Paramedics. He fully supports the concept. From his standpoint because it gives clarity to our paramedic program. That's the easy solution. It helps to meet a nine minute response time goal for ALS calls as a system, not just our agency versus theirs, but as a system based on where he has his ambulance located where we would have our ARVs proposed. But on the finances we haven't had that discussion. De Weerd: Well -- and I do think -- that's my suggestion is looking at it as a system -- Niemeyer: Uh-huh. De Weerd: -- of response and -- and that partnership, but -- because I know when they arrive we are on scene, they transport, they take that truck out of service as we follow to the -- the hospital, because we have to go pick up our guy that went on the ambulance with them and that takes our truck out of service. Niemeyer: Uh-huh. De Weerd: The ARV would help alleviate that, so you're not sending one of your firefighters off of one of the trucks, you're sending them off of one of your ARVs. Niemeyer: Yeah. De Weerd: So, I don't know. I appreciate that this is the beginning of a discussion -- Niemeyer: Uh-huh. De Weerd: -- and who knows what it will look like when it comes back. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: And I agree wholeheartedly and I think talking to some of our firemen and the Ada County Paramedics, with their locations now, if they are not out of -- if they are not out of -- if they are not out of quarters they are right behind us and stuff, so -- and they do -- I have to tell you I have been on two accident scenes and our paramedics and our -- and Meridian City Council Workshop February 9, 2016 Page 41 of 51 their ambulance crew works perfect together. No thing about that. Mark, if -- if we go to this, the only paramedic we have at that time would be on this -- the QRU unit? Niemeyer: On the ARVs, yes. Bird: We wouldn't have any on engines -- on the engines anymore? Niemeyer: Our proposal is that the three stations work ideally along -- we are considering putting these -- you would have one paramedic on the ARV, one paramedic on the engine and they would alternate back and forth. Bird: Okay. Niemeyer: The thought being if the paramedic on the ARV were sick that day or had a day off, you have got the paramedic on the engine that moves over. Bird: The ARV would always have a paramedic? Niemeyer: Yes. Bird: Okay. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: I completely agree as well. I guess the question -- the reason I ask the question is are we ever going to anything that the county isn't responding to? Because that's their thing. You guys are fire. But providing that gap -- that service, whether it was maybe a gap of needing to get their quicker and I would hate to take away the county's opportunity to provide a service that they love to do and I wouldn't want to put in their minds that we may be willing to help them out with services that they are obligated to provide, courtroom and such. Thank you. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I think -- I think that we need to continue on this, Mark, and -- and I appreciate all the work you guys have done and I'm sure I will be talking to -- I just think we can make it work for the betterment of the citizens. That's why we brought paramedics on. Niemeyer: Uh-huh. Bird: And we brought them on and that was my idea there was bought -- we only had one ambulance at that time there and they weren't being there in a minute or half minute or Meridian City Council Workshop February 9, 2016 Page 42 of 51 even being with us when they receive the com one and if you're a person having a heart attack, you don't want some EMT coming out there that can pat you on the head and tell you to hold on, you know, you want some guy to come there and stick a needle in you. So, I -- I just -- I just want to make sure -- I want to see it done, because I think it's -- I think it would be an advantage to our citizens and I think it would save in the overall. It would safe the city money and the rural district money. So, I think we just need to keep working on it and I'm sure we can figure out a way to make it work. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Madam Mayor and Councilman Bird, I just -- I totally agree, like -- I mean I -- I love the idea, because I love the idea of us saving money. I just think it needs to save money sooner than nine million over full build out, you know. If that means cross-staffing, because we are not having a million fires, I -- I don't fully understand your industry. That's why you're the expert, but I would definitely love to see it. Let's find a way of making it work, but making it work saving money sooner than -- than however many years down the road. I guess I'd like to have a tangible -- we know that it's going to save money at this date. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Councilman Palmer, this city works on the idea of saving money and we have done it regardless of what -- we might say that it -- that it's -- that we can and it's going to cost more, but I will guarantee you in the 18 years I have been here I don't know of a department yet that hasn't turned money back every year. Go look -- go look at our financials. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Chief, is it safe to say that this proposal isn't necessarily a money saving proposal, it's a better service to our citizens proposal? Niemeyer: Correct. Cavener: Am I accurate in that? Niemeyer: That's accurate. There is not -- long term there is some savings, but long term is whatever we say long term is; right? So, does it cost more? Yes. Is it a better response, a more effective response, a more efficient response? Yes. So, it is accurate, your statement. Meridian City Council Workshop February 9, 2016 Page 43 of 51 Cavener: And so, Madam Mayor, my point would be is that when we look at this with a lens of providing a better service to our -- to our employees, we even got a long track record of being fiscally responsible with taxpayer dollars and if -- if by flexing some finances -- financials a little bit to be able to better serve our citizens in the long term -- to Councilman Borton's point, a long term strategy to better provide for our citizens is something that we should be looking at and maybe that is -- like the other communities share, where we do, you know, a cross-access for a certain amount of time until we can add more staffing and I don't think that one or the other has to be the answer, but maybe a hybrid of the two to expand that as we grow. Bird: We can make it work. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: To that point, I don't know if -- you don't have to answer it now, but -- but some analysis on a single station incorporate an ARV with a cross-staffing, that might not be ideal, but it can provide some data to us as we proceed, give you some direction maybe as you try and build your budget as well, to see if that's even viable in the short term. We can see where it works and doesn't work, provides us data on those type of calls where there might be multiple calls, one medical, one fire, within the same zone, from the same station where you have got overlap issues. We really don't have the data to know how frequently that might occur. That might be a smaller way to bite into this. Niemeyer: Yeah. Councilman Borton, to your point we do have the data. You know, we are able to show right now what the cross-staffing has done at Station One. The other thing that cross-staffing does do -- again, it's a Council comfortable level -- it will increase your response times and I know that's a big deal, but when you have a unit out on another call that can't, then, respond to the next and you're having a unit come from another substation, that is going to increase response times and I know that's a priority for the city as well. I have heard about that over the last six years. So, with that tradeoff, I can tell you from my perspective just studying the cross-staffing model is not -- it's taking a step back, not forward. Borton: Okay. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Chief, I -- I hear you, but as it's still hard to -- to comprehend, because it seems as if -- if every station had an ARV and we cross-staffed, that it would actually improve response times, being that those response times are based on all calls and most of our Meridian City Council Workshop February 9, 2016 Page 44 of 51 calls are not fire calls. I mean I guess that would be like what Councilman Borton said, that would be the data that I think would really be beneficial of how often would it actually -- you know, historically to happen at -- where there is a fire call that the ARV is out. But if every station had it and they were cross-staffed, it seems that somebody would be able to respond and most calls would be much faster. Niemeyer: Councilwomen Milam, just to your point, on page eight it articulates what the difference is between those potential ARV calls and that volume and, then, the fire engine response volume. So, in 2014, just within our own jurisdictional district calls, not looking at the mutual aid that we respond to outside of our jurisdiction, you would have had 2,740 ARV calls for service and 2,124 calls for the engine -- that an engine would have needed to respond and that's all based on the call types in Appendix A on what would go to what call type. So, car accidents, smoke in a building, all of those require the engine. The noncritical EMS calls primarily are the ones that an ARV can handle. So, we do have that data as well to kind of show how would that look. De Weerd: Thank you. I don't know if you have a sense of -- Niemeyer: Looking for direction, because we certainly have enough on the plate -- if there is not a flavor for this right now we can put it on the shelf and just have it shovel ready if you would like us to continue to research and continue the dialogue, we are happy to do that as well. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Mark, I'd like to see it continue on the plate and let's do some discussion -- some more and let's look at some cross-training, let's see how -- let's take a look at how many calls -- where we have two stations out at the same time, where if Station One went on one of the ARV calls, why Four or Three or Two couldn't handle that, particularly on the north side we are pretty well -- you know, Three, Five and Two are pretty close to each other's deal, so something like that -- and you told me you -- you would put it at One and Five, is that -- Niemeyer: One and Five. Bird: -- to start with? Niemeyer: And, again, the goal of those is to cover a nine minute response time for those call types that need a medic and so those two would cover the north and the central part of our district. In the future we would need one to cover the south. Bird: I think that -- I think we need to carry on with this, because I -- it's been successful and I don't care whether we cross-train or whatever you want to call it, but it has been Meridian City Council Workshop February 9, 2016 Page 45 of 51 successful to go back to this, however they have done it. You know, you said there was one that cross-trained and it didn't work out. Niemeyer: Uh-huh. Bird: But this is something that we can definitely I think ought to continue on and see what we can come up with. And I'm sold on the little three-quarter ton vans that I know are pretty -- you know, you basically buy a shell, because you will be putting all the closets and everything in it that you want. I don't know how much stuff you need. De Weerd: Before we build the clock, I thought I would just also see if we could just look at maybe something else that I don't recall reading, but it might have been in there, is looking at these as a peak time type of thing, so it's not a 24-7 operation, it's more of a -- two times a day and, then, your personnel are on a -- maybe an eight hour work day. So, just -- just kind of exploring all different options and, I'm sorry, chief, if that was in the report I don't recall reading it, but it just -- but my memory doesn't always serve me when I want it to. Niemeyer: Madam Mayor, Members of the Council, to your point, Madam Mayor, that -- that piece is in the report as well. We did evaluate time of day and number of calls per time of day and broke those out into a potential ARV response based on hour of day and, then, a fire engine response based on hour of day. I don't have the exact page with me now, but it is in the report. De Weerd: Good. So, I'm looking at that and further discussions with certainly that county and -- and seeing if it could be a collaborative model, too. Niemeyer: Okay. De Weerd: Anything further? Any other -- Borton: Madam Mayor? De Weerd: Yes, Mr. Borton. Borton: Just briefly, chief. I appreciate all the work you and your staff did. In the focus we talk a lot about money -- Niemeyer: Uh-huh. Borton: -- the financial part, but you have kept a good focus on keeping us tethered to response times and the proper service to the citizens, so we don't ever want to lose site of that, so I appreciate that -- Niemeyer: Appreciate that. Meridian City Council Workshop February 9, 2016 Page 46 of 51 Borton: -- being woven throughout your report. De Weerd: I like that word tethered. Thank you for keeping us tethered. Niemeyer: You're very welcome. De Weerd: Okay. Niemeyer: So, we will continue the dialogue. De Weerd: Yes. Niemeyer: Okay. De Weerd: Thank you. Niemeyer: Thank you. E. Parks & Recreation Department: FY2016 Budget Amendment for $10,350.00 for Landscape Design For Pine Avenue Roadway Improvement Project De Weerd: Okay. 7-E is under our Parks and Recreation Department. I see Mike is already. Borton: Madam Mayor, Members of Council, we are bringing forward a budget amendment for 10,350 dollars. This budget amendment will fund the design of the improvements on Pine Avenue and all of the improvements that we will be designing are inside the urban renewal area, so MDC has agreed to reimburse the entire cost of the design. We just need the funds in our budget so we can pay the consultant and be reimbursed. With that I will stand for questions. De Weerd: Council, do you have any questions? Bird: I have none. De Weerd: Okay. Little Roberts: Madam Mayor? De Weerd: Yes. Little Roberts: If this is -- okay. I would like to move that we move the funds to Parks and Rec to fund this and, then, get reimbursed from MDC. Cavener: Second. Meridian City Council Workshop February 9, 2016 Page 47 of 51 De Weerd: I have a motion and a second. Any discussion? Madam Clerk, will you call roll. Motion Carried: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts; yea. De Weerd: All ayes. MOTION CARRIED: ALL AYES. Borton: Thank you, Council. De Weerd: No. Thank you. Bird: Now we got to approve the -- F. Parks & Recreation Department Report: Memorandum Of Agreement Between Meridian Development Corporation And City Of Meridian For Landscape Design For Pine Avenue Project Reimbursement De Weerd: Now we approve the memorandum of agreement. Borton: Madam Mayor, Members of the Council, Item F is the MOA between the city and MDC that will -- that memorializes the reimbursement agreement and we are asking for your approval. Little Roberts: Madam Mayor? De Weerd: Yes. Little Roberts: I would move that we approve the memorandum of agreement between Meridian Development Corporation and the city for the landscape design for Pine project reimbursement. Bird: Second. De Weerd: I have a motion and a second. Any discussion? Madam Clerk. Motion Carried: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts; yea. De Weerd: All ayes. MOTION CARRIED: ALL AYES. Meridian City Council Workshop February 9, 2016 Page 48 of 51 G. City Council Liaison/Committee Updates De Weerd: Thank you, Mike. Item 7-G is under City Council liaison committee updates. I will start to my left with Mr. Bird. Bird: Madam Mayor, I got the Public Works and the Mayor's Office. The Public Works, they are working on the last study we had on the -- getting the -- the city wide procurement contracting -- how we do contracts and stuff set up so that the City Council can look it over and approve a policy for the whole city. I spent a couple of three hours with Tom and he went over with it. They are continuing to get the sewer to the south, working on that. They are up there working hard. The wastewater and the water treatment plant are going. In fact, they just -- the water department's finally getting a new HVAC system put in finally and, other than that, they are just working hard as usual and trying to keep us out of trouble. The Mayor's Office I'll let her talk about some of that, but I am going to say one thing, I want to thank her and particularly her staff for the great, great State of the City production that they put on. That staff did a great job, Mayor, and I'm very proud of them. I'm glad they are part of -- they made us look good. De Weerd: Thank you. Okay. Mrs. Milam. Milam: Thank you, Madam Mayor. Well, I was going to suggest that everybody go upstairs and check out the opening for the PTA student art exhibit and Initial Point Gallery, but I don't think we are going to have time. But check it out after the meeting, just go up and -- you heard from the arts department, I don't need to give you an date on them and just a reminder that the police -- the police award ceremony is next Thursday, the 18th, at 6:30 at the school district building. That's all the update I got for today. De Weerd: Thank you. Mr. Cavener. Cavener: Madam Mayor, I will be brief. Community Development shared with me something today that I think you should just be aware of and that is the influx of life safety issues in some of our buildings, that they are working very collaboratively with -- with the fire department and so I wanted to personally thank Community Development and the Fire Department, especially in light of some of the things that we have heard about today, preventing some of those issues from monopolizing our new story -- or the new cycle, so thanks to Bruce, thank you, Mark, and both of your teams. In Human Resources I had a short meeting with Chrystal today. I really want to applaud the whole HR team, they are working without a director and you wouldn't know it from the terms of coordinating new hires, we heard about employees that are transitioning on to greener pastures, and they are doing a great job over there as well. So, a testament to our staff following the Meridian Way. De Weerd: Thank you. Cavener: No problem. Meridian City Council Workshop February 9, 2016 Page 49 of 51 De Weerd: Mr. Palmer. Palmer: Thanks, Madam Mayor. You heard from Bill today and everything is jolly over there apparently. I met with him this week and really I ended up monopolizing all the time with a lot of my own personal questions, so -- but they seem to be doing well there. So, when it comes to the Clerk's Office and IT, I'm going to refer to some notes, because there is some lingo that even at my age I just don't know, some of the things that -- Accella. Yeah. Right? I'm sorry, is it Accella? Holman: Yes. Palmer: Okay. Cool. So, they are working on putting the dog licensing in there and they are getting busy and picking up with -- the spring licensing is picking up and the mobile sales licenses with that coming season and the temporary use permits and as I have been watching IT I have been astonished at the level of service that they are able to provide on the -- with the staffing that they have and I think it's probably the Friday donuts that just gets them through. De Weerd: The maple bars. Palmer: And, then, I ate the last maple bar during the meeting and found out that was not what you do. That's not the thing to do, so -- but they all stayed another week, didn't lose anybody, so -- that's my report. De Weerd: Thank you. That's a very interesting report. Mr. Borton. Borton: Madam Mayor. A lot of time with fire. You have heard the ARV presentation and the data that backed it up. That -- the ALS, BLS analysis and, then, the union negotiations have been the lion's share of what we have been talking about and you're all up to speed now on that. The Air Quality Board, I got the pleasure to be on that, which gives me the chance to see Mr. Zaremba, which was fantastic to visit with him again. The two elected positions, the chair and vice-chair, we have got Meridian folks there. Kent was elected as chairman and John Nesmith with Meridian Automotive down the street is their vice-chair. No new activity going on with them. And, then, Finance is focused on trying to complete their budgeting software, decision and recommendation, that's a big task for them right now and, then, obviously, coordinating all of us and our calendars, which is the biggest of all tasks to try and set the June and July budget meeting, which sounds like it's set -- De Weerd: It is. Borton: And, then, there is the capital improvement plan to be finalized and brought before us soon for our review and perhaps adoption, which we will discuss a little later. Oh. And, lastly, the youth council and I need to -- they didn't bring it up last time, but the Meridian youth council is well underway with participatory budgeting. The pilot program, one of the most innovative programs that if I was working for a media company I would Meridian City Council Workshop February 9, 2016 Page 50 of 51 want to write an article about it it's so fascinating. The population -- the youth council has had their initial brainstorming session to come up with ideas of what their community believes should be funded -- De Weerd: Again last night, too. Borton: And it's continuing through April, culminating in the May election. Basically they are on schedule, on task, they are phenomenal, no surprise there at all. So, you will see that and their recommendation and their entire process at the June 7th or 8th budget meeting, one of the two. So, they are on task. They are doing great. They are engaged. And we are -- Todd and Ken and I are -- and the Mayor are really I think doing a good job staying out of the way and allowing them to own it, which is exciting, so -- it's a great program. So far so good. De Weerd: Okay. Little Roberts: Madam Mayor. Met with Steve with Parks last week and I left my notes, so, Mike, correct me if I'm wrong, there is lots going on with parks gearing up for summer. The bid -- or the design bid is out for the 77 acre park in the south and has been awarded. Not awarded. Out. Thank you. Colin has taken his promotion and the job description is out to replace his position and there is just absolutely lots going on and we discussed the two motions that we just went through, so that's kind of the big overview of what's happening as far as with Parks right now. The 30 second overview. De Weerd: Okay. Well, we wrapped up with the senior level leadership team all of our meetings regarding the employee surveys and each department is coming back with their focus areas and strategies. We are starting -- oh, I concluded interviews for the Planning and Zoning Commission and reappointed Steven Yearsley for another three year term. We have started working with some of our partners on defining next steps for the Fields District. You have heard an update on the 20-26 and the rail corridors to a certain degree. We will be bringing back, since a lot of our Council has not been involved with the Rail To Trail discussion, I would ask Steve and Jay to put it on the agenda in the next week or two to bring you up to speed on what the Rail With Trail contemplates and we just -- Jay was just at Ada County Highway District last week and had a real positive -- positive presentation and enthusiastic support from Ada County Highway District. So, we are excited about how that's playing out with Ada County Highway District and COMPASS taking a great leadership role in this. I think that it's -- it's really moving forward and I think, too, the meeting that was among all the staff with COMPASS there with Nampa and Boise and Meridian, this excitement at the staff level is -- is really high and people are ready to -- to get to work on that. So, I think that that is very exciting. The Mayor's Art -- or the Meridian Arts Commission has three seats that will expire at the end of the month and so we will be putting that opening out, so -- to see if there is interest per our ordinance and we will start conducting interviews for that commission as well. And, yes, I stretched my staff nerves on -- I didn't finish writing my speech until Sunday and they are totally awesome. Well, they had my outline, so they knew kind of what I was going to say, but, Meridian City Council Workshop February 9, 2016 Page 51 of 51 yeah, I had to be inspired. So, we appreciate all of you being there in attendance and I think there is a lot of enthusiasm. So, we appreciate you. Okay. Item 8: Future Meeting Topics De Weerd: Anything for Item No. 8? Bird: I have nothing. De Weerd: If not I would entertain a motion to adjourn. Bird: So moved. Milam: Second. De Weerd: I have a motion and a second to adjourn this City Council meeting. All those in favor say aye. All ayes. Motion Carried: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts; yea. MEETING ADJOURNED AT 5:37 P.M. (AUDIO CORRL7ING ON FILE OF THESE PROCEEDINGS) DATE APPROVED ATTEST: TP , r City at JAYCEE 94OLMAN, CITY CLEI�-K ��''� Meridian City Council "Meeting DATE: February 9, 2016 ITEM NUMBER: 4A PROJECT NUMBER: ITEM TITLE: Display of Artwork Acceptance Agreements for Display of Artwork in Initial Point Gallery, Meridian City Nall Idaho Watercolor Society, September 30 to October 28, 2016 Kathleen Englund, October 28 to December 2, 2016 MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ACCEPTANCE AGREEMENT: DISPLAY OF ARTWORK IN INITIAL POINT GALLERY, MERIDIAN CITY HALL This ACCEPTANCE AGREEMENT: DISPLAY OF ARTWORK IN INITIAL POINT GALLERY, MERIDIAN CITY HALL ("Agreement") is made on the � day of February, 2016 ("Effective Date"), by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho ("City"), and Kathy McCarthy ("Organizer"), on behalf of Idaho Watercolor Society ("Organization"). (City and Organizer may hereinafter be collectively referred to as "Parties.") WHEREAS, the City desires that public art will be a component of Meridian City Hall and to that end, the Meridian Arts Commission issued the Call to Artists attached hereto as Exhibit A, seeking proposals for the display of artwork in Initial Point Gallery, an art gallery on the third floor of Meridian City Hall, the address of which is 33 E. Broadway Ave., Meridian, Idaho ("Initial Point Gallery"); WHEREAS, in response to the Call to Artists, Organizer did submit a proposal, comprised of the materials attached hereto as Exhibit B ("Proposal"), for the display of artwork in Initial Point Gallery; WHEREAS, on November 12, 2015, the Meridian Arts Commission ("Commission") reviewed the responses to the Call to Artists, selected Organization's work for display based on the Proposal, and recommended to the Meridian City Council that Organization's artwork, as depicted in the Proposal, be displayed in Initial Point Gallery; WHEREAS, at its regular meeting on December 1, 2015, the Meridian City Council adopted such recommendation and directed the Commission to work with Organization to establish a display of Organization's artwork in Initial Point Gallery; and WHEREAS, the Parties acknowledge that Meridian City Hall is primarily a place of public business, that Initial Point Gallery is a public place, and that while the City seeks to encourage artistic expression and public dialogue, the City must simultaneously ensure that Meridian City Hall is a place where citizens, employees, and visitors of diverse ages and perspectives feel welcome and comfortable; NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants herein contained, the Parties agree as follows: I. SCOPE OF SERVICES. Organizer shall personally deliver to Initial Point Gallery, on September 30, 2016, at such time as is specified by the Gallery Curator, artwork which shall substantially conform to the description of such artwork set forth in Exhibit B hereto. Organizer shall be responsible for hanging such artwork on September 30, 2016 at the direction of the Gallery Curator; shall allow the display of such work in Initial Point Gallery from September 30, 2016 through October 27, 2016, in accordance with the terms of this Agreement; and shall be responsible for removal of such artwork on October 28, 2016, at such time as is specified by the Gallery Curator. ACCEPTANCE AGREEMENT - INITIAL POINT GALLERY DISPLAY PAGE I II. COMPENSATION AND SALE OF ARTWORK. A. No compensation. Organizer shall display the artwork of Organization in Initial Point Gallery at the pleasure of the Meridian City Council. City shall not provide compensation to Organizer or Organization for services, work, and/or any activity undertaken pursuant to or related to this Agreement. B. Sale of artwork. Organizer or Organization may, at the direction of and in the manner established by the Gallery Curator, passively offer the artwork on display in Initial Point Gallery for sale. No price shall be displayed on or be proximate to any piece on display in Initial Point Gallery. City personnel shall not facilitate in any way the sale of artwork; any transaction related to the sale of artwork shall be handled solely by Organizer. Organizer acknowledges the Commission's request that artists voluntarily donate to the Commission twenty percent (20%) of proceeds from any artwork sold due to display in Initial Point Gallery. Upon the sale of a piece of artwork on display in Initial Point Gallery, Organizer may remove such artwork from the Gallery, provided that Organizer replaces the removed piece with another piece of artwork within twenty-four (24) hours of such removal. Organizer shall coordinate the removal, replacement, and/or substitution of any and all artwork with the Gallery Curator prior to such activity. III. TIME OF PERFORMANCE. Organizer shall provide services described in this Agreement in a timely manner, as described herein. Organizer acknowledges and agrees that time is strictly of the essence with respect to this Agreement, and that the failure to timely perform any of the obligations hereunder shall constitute a default of this Agreement. IV. INSTALLATION. A. Coordination with Curator. Prior to the installation, removal, replacement, and/or substitution of the display in Initial Point Gallery or any portion or component thereof, Organizer shall coordinate any and all such activity with the Gallery Curator. Organizer shall be responsible for contacting the Gallery Curator between July 30, 2016 and August 30, 2016 to confirm details regarding the installation, removal, publicity, and promotion of the exhibit. Organizer's failure to affirmatively contact the Gallery Curator as required by this paragraph shall constitute a default of this Agreement. B. Inspection of display. Prior to or after installation, the Gallery Curator and/or the City may inspect and/or review the artwork proposed by Organizer for display in Initial Point Gallery to ensure compliance with all criteria set forth in the Call to Artists attached hereto as Exhibit A, and the Application and Acknowledgements Form attached hereto in Exhibit B, as well as to ensure that such artwork may be safely and appropriately displayed in Initial Point Gallery. If the Gallery Curator or the City concludes that the display or any portion or component thereof does not meet the criteria set forth in Exhibits A and B, does not reflect artwork as described and depicted in the Proposal set forth in Exhibit B, or cannot be safely and/or appropriately displayed in Initial Point Gallery, the Gallery Curator or the City may require the immediate removal of such artwork from Initial Point Gallery. Further, the Gallery Curator or the City may require ACCEPTANCE AGREEMENT - INITIAL POINT GALLERY DISPLAY PAGE 2 the immediate removal of such artwork from Initial Point Gallery where such removal serves the best interest of the City. V. DISPLAY. A. Original artwork. Organizer warrants that any and all artwork provided by Organizer for display in Initial Point Gallery shall be, and is, original work conceived and created by members of Organization. B. Photographs of artwork. City may photograph the artwork displayed in Initial Point Gallery, as City may desire for purposes of advertising, marketing, and public information. Where practicable and to the extent of City's authority, Organizer shall be acknowledged on each such photograph to be the creator of the original subject thereof, provided that photographic reproductions of artwork shall not be identified as or represented to be the finished artwork. C. Use of names. Organizer hereby conveys to City permission to use Organization's and its members' names for purposes of advertising, marketing, and public information, without violation of Organization's or its members' rights of privacy or any other rights Organization or its members may possess under this Agreement, provided that City shall not use Organization's logo(s), if any, for any purpose without the express, written permission of Organizer. D. Use of City's name. City hereby conveys to Organization permission to use City's name for purposes of advertising, marketing, and public information, without violation of City's rights of privacy or any other rights City may possess under this Agreement, provided that neither Organizer nor its members shall use City's logo for any purpose without the express, written permission of the Mayor's Executive Assistant. E. Removal of artwork by City. City shall have the right to remove artwork from public display at any time and for any reason. Such removal may be temporary or permanent in nature. Where such artwork is or is intended to be removed from public display for longer than forty-eight (48) hours, City shall notify Organizer in the manner set forth herein. While it is intended that Organization's artwork will be displayed in Initial Point Gallery for the period set forth herein, this period may be shortened by City for any reason without notice. F. Removal of artwork by Organization. Organizer shall coordinate with the Gallery Curator the removal, replacement, and/or substitution of any and all artwork prior to such activity, whether such activity is necessary due to the sale of a piece or for any other reason. G. Simultaneous display. City may elect to display the work of more than one artist or organization in Initial Point Gallery at any time, at the City's sole discretion. The manner and arrangement of the display(s) in Initial Point Gallery shall be determined by the Gallery Curator. ACCEPTANCE AGREEMENT - INITIAL POINT GALLERY DISPLAY PAGE 3 VI. INDEMNIFICATION, WAIVER, AND INSURANCE. A. Indemnification. Organizer, Organization, and Organization's members, shall, and hereby do, indemnify, save, and hold harmless the City and any and all of its employees, agents, volunteers, and/or elected officials from any and all losses, claims, and judgments for damages or injury to persons or property, and from any and all losses and expenses caused or incurred by Organizer, Organization, Organization's members, or such parties' volunteers, servants, agents, employees, guests, and/or business invitees. B. Waiver. Organizer and Organization shall, and hereby do, waive any and all claims and recourse against City, including the right of contribution for loss and damage to persons or property arising from, growing out of, or in any way connected with or incident to Organizer's or Organization's performance of this Agreement, whether such loss or damage may be attributable to known or unknown conditions, except for liability arising out of the tortious conduct of City or its officers, agents or employees. C. Insurance is Organization's responsibility. City shall not provide insurance to cover loss, theft, or damage of artwork displayed in Initial Point Gallery or to cover any activity undertaken by Organization or its members in the furtherance of the respective rights or obligations described herein. Insurance of the artwork; of the Organization's or its members' persons, property, or interests; and/or of the Organization's or its members' employees or agents shall be the sole responsibility of Organization. Organization or its members shall obtain all necessary insurance as may be required in order to protect those parties' insurable interests for their rights and obligations described within this Agreement, including, but not limited to, liability insurance, automobile insurance, worker's compensation insurance, and/or insurance of the artwork to be displayed in Initial Point Gallery. Organization shall bear any and all risks of, and actual, loss of, theft of, and/or damage to the artwork prepared for, transported to, transported from, installed or hung in, and/or displayed in Initial Point Gallery. VII. TERMINATION. A. Termination for cause. If City determines that Organizer, Organization, or any of its members have failed to comply with or are in default of any term or condition of this Agreement, violated any of the covenants, agreements, and/or stipulations of this Agreement, falsified any record or document required to be prepared under this Agreement, engaged in fraud, dishonesty, or any other act of misconduct in the performance of this Agreement; or if either Party willfully or negligently defaults in, or fails to fulfill, its material obligations under this Agreement; the other Party shall have the right to terminate the Agreement by providing written notice to the defaulting party of its intent to terminate, and shall specify the grounds for termination. The defaulting party shall have two (2) calendar days, not including Sundays or federal holidays, after the other party mails such notice to cure the default. If the default is not cured within such period, this Agreement shall be terminated immediately upon mailing of written notice of termination. B. Termination without cause. City may immediately terminate this Agreement for any reason at any time without prior notice to Organizer. ACCEPTANCE AGREEMENT - INITIAL POINT GALLERY DISPLAY PAGE 4 C. Termination upon death or incapacity of Organizer. This Agreement shall automatically terminate upon the death or incapacity of Organizer. D. Non -waiver. A waiver of any breach or default of any provision of this Agreement shall not be construed as a waiver of a breach of the same or any other provision hereof. VIII. GENERAL PROVISIONS. A. Relationship of Parties. It is the express intention of Parties that Organizer, Organization, and Organization's members are independent parties and not employees, agents, joint venturers, or partners of City. Nothing in this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Organizer, Organization, or its members and City or between Organizer, Organization, or its members and any official, agent, or employee of City. Both parties acknowledge that neither Organizer, nor Organization, nor Organization's members are employees of City. Organizer, Organization, and Organization's members shall retain the right to perform services for others during the term of this Agreement. B. Compliance with law. Throughout the course of this Agreement, Organizer, Organization, and Organization's members shall comply with any and all applicable federal, state, and local laws. C. Non-discrimination. In fulfilling or exercising any right or obligation under this Agreement, neither Organizer nor Organization shall discriminate against any person as to race, creed, religion, sex, age, national origin, sexual orientation or any physical, mental, or sensory disability. D. Entire agreement. This Agreement constitutes the entire understanding between the Parties. This Agreement supersedes any and all statements, promises, or inducements made by either party, or agents of either party, whether oral or written, and whether previous to the execution hereof or contemporaneous herewith. The terms of this Agreement may not be enlarged, modified or altered except upon written agreement signed by both parties hereto. E. Agreement governed by Idaho law. The laws of the State of Idaho shall govern the validity, interpretation, performance and enforcement of this Agreement. Venue shall be in the courts of Ada County, Idaho. F. Cumulative rights and remedies. All rights and remedies herein enumerated shall be cumulative and none shall exclude any other right or remedy allowed by law. Likewise, the exercise of any remedy provided for herein or allowed by law shall not be to the exclusion of any other remedy. G. Severability. If any provision of this Agreement is found by a court of competent jurisdiction to be illegal, invalid, or unenforceable, the remainder of this Agreement shall not be affected. H. Successors and assigns. Organization shall not subcontract or assign any of Organization's obligations under this Agreement that require or that may require their ACCEPTANCE AGREEMENT - INITIAL POINT GALLERY DISPLAY PAGE 5 artistic talent or expertise. Organization may subcontract or assign obligations that do not require artistic talent or expertise. All of the terms, provisions, covenants and conditions of this Agreement shall inure to the benefit of, and shall be binding upon, each party and their successors, assigns, legal representatives, heirs, executors, and administrators. L Notice. Any and all notice required to be provided by the Parties hereto, unless otherwise stated in this Agreement, shall be in writing and shall be deemed communicated upon mailing by United States Mail, addressed as follows: Organizer: Kathy McCarthy Idaho Watercolor Society 5410 W. Beacon Light Road Eagle ID 83616 CAT. Hillary Bodnar Arts & Culture Specialist 33 E. Broadway Ave. Meridian ID 83642 Either party may change its respective mailing address by giving written notice of such change in the manner herein provided. J. Warranty of authority. Organizer expressly warrants that, to the extent set forth herein, Organizer is duly authorized to act as the representative and agent of Organization and of each and all of its members. Organizer further warrants that Organizer is authorized to bind Organization and its members and principals to the obligations set forth herein, and to accept the liabilities as established herein on behalf of Organization and its members and principals. K. City Council approval required. The validity of this Agreement shall be expressly conditioned upon City Council action approving the Agreement. Execution of this Agreement by the persons referenced below prior to such ratification or approval shall not be construed as proof of validity in the absence of Meridian City Council approval. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the Effective Date written above. ARTIST: 07 Kathy Mcearthy CITY OF MERIDIAN: I CD A UCUs 7 ammy eerd, c ID, IA,',,� IDAHO 9 FVT`P SEAT, ��fdr TAF ASF. <J�-44;k�- Jaycee man, City Clerk ACCEPTANCE AGREEMENT — INITIAL POINT GALLERY DISPLAY PAGE 6 EXHIBIT A CALL TO ARTISTS ACCEPTANCE AGREEMENT - INITIAL POINT GALLERY DISPLAY PAGE 7 EXHIBIT B ORGANIZATION'S PROPOSAL ACCEPTANCE AGREEMENT - INITIAL POINT GALLERY DISPLAY PAGE 9 EXHIBIT A CALL TO ARTISTS ACCEPTANCE AGREEMENT - INPTIAL POINT GALLERY DISPLAY PAGE Meridian Commission Ca(( for Artists: 2016 INITIAL POINT GALLERY SERIES OVERVIEW: The Meridian Arts Commission (MAC) seeks proposals for the display of two-dimensional and/or three-dimensional artwork as part of the 2016 Initial Point Gallery Series, a series of one-month exhibitions in Initial Point Gallery. Initial Point Gallery is located on the third floor of Meridian City Hall (33 E. Broadway Avenue, Meridian, Idaho), and is open to the public during City working hours. Initial Point Gallery provides 120 feet of total wall space for hanging two- dimensional artwork, and four enclosed display cases for three-dimensional artwork. MAC requests that artists voluntarily donate to MAC 20% of proceeds from sales of art displayed in Initial Point Gallery. ELIGIBILITY: Two-dimensional works displayed in Initial Point Gallery must be comprised of professional -quality, ready -to -hang, original art; artwork on paper must be under glass or acrylic. Selectees must fill all or half of the gallery. Three- dimensional works may be of any medium, but must fit within the four supplied display cases. No artwork will be displayed which: cannot be safely hung or displayed using the gallery's equipment; requires unusual maintenance, handling, or security; or is disruptive or likely to offend the sensibilities of the general public. Each piece to be displayed will be evaluated for its compliance with these general requirements. Selectees will be asked to enter into an Acceptance Agreement with the City setting forth specific conditions of display. Selectees and invitees may reapply biennially and if selected again, 75% of the display must be artwork that has not been previously displayed in Initial Point Gallery. Small, informal groups of 2-4 artists are encouraged to propose an exhibition including all artists' work. PROPOSAL REQUIREMENTS: Artists or organizations wishing to display work in the 2016 Initial Point Gallery Series must provide the following materials and information to MAC in order to be considered for selection. • Completed, signed Application Et Acknowledgements form; • Letter of intent, including biography of the artist(s) or informational statement regarding organization; • 250 -word informational paragraph about the artist or organization (for use in gallery publicity if selected); • Five (5) digital images representational of the works proposed for display, on a CD (for organizations, each image must be of a different artist's work); and • $35 gallery maintenance fee (nonrefundable). Details and forms are available at the City's website, http://www.meridiancity.org or upon request. Limited assistance producing digital images may be available upon request. Materials submitted will not be returned. DEADLINE: All proposals must be received by MAC by 5:00 p.m. on Friday, October 16, 2015. SELECTION PROCESS: The selection of art for the 2016 Initial Point Gallery Series will be made by MAC. MAC will notify selectees by letter sent U.S. Mail. In evaluating eligible proposals, the following factors will be considered: • Quality of work; • Appropriateness of subject and concept for a functioning government workplace; Consistency with City policy and community values; and • Contribution to aesthetic and cultural atmosphere of Meridian City Hall. RESOURCES PROVIDED UPON SELECTION: The City of Meridian wilt provide selected artists/ organizations with the following resources: • Volunteers to assist artist/ organization with installing and removing each piece of artwork; • Track system for hanging 2D art and four enclosed pedestals for 3D art; • Space for artist information and/or an information board; and • Publicity of the exhibit through City contacts, local media, and other informational forums. CONTACT MAC: By mail: Meridian Arts Commission Attn: Hillary Bodnar 33 East Broadway Avenue Meridian ID 83642 By e-mail: macCmeridiancity.org EXHIBIT B ORGANIZATION'S PROPOSAL ACCEPTANCE AGREEMENT - INITIAL POINT GALLERY DISPLAY PAGE 9 7 Meridian Commission Application £t Acknowledgments: 2016 INITIAL POINT GALLERY SERIES APPLICANT CONTACT INFORMATION Check one: IIhe_i�etj am submitting this application as an individual. 6 am submitting this application for this organization:cam submit' g this application for an informal group: Applicant: t� _ f -j? Applicant E-mail:e e - Mailing Address: -c. c b Physical Address: e Is Applicant Phone: Day:202-5!io - 1%-q Evening: Cell: APPLICATION OVERVIEW: Check all that apply: ❑ I/we propose to fill one half of Initial Point Gallery with two-dimensional artwork. A"I/we propose to fill the entire Initial Point Gallery with two-dimensional artwork. ❑ I/we propose to fill 01 02 03 04 of the display cases with 3D artwork Number of 2D pieces: 3.0 + C? `i li Average size of 2D pieces: Number of 3D pieces: Average size of 3D pieces: Proposed title or theme of show: L0j4-zrc-v16r Svr_iHj 'bOtu+vLuc5}- (lveL-r'1 APPLICATION MATERIALS: ❑ Completed, signed Application it Acknowledgements Form. (Informal groups: each artist must sign separate form.) ❑ Biography of artist or informational statement regarding organization, no longer than one 81h x 11" page; ❑ A letter of intent, describing: a. Artist/Organization/Group's vision for and/or theme of the proposed display; b. Number, dimensions, prices, and medium or media utilized in the works to be displayed; c. Any publicity that the Artist/Organization/Group plans to undertake if selected; and/or d. Any atypical issues or challenges regarding hanging or display of the works proposed for display. ❑ Up to five digital images of work representational of the artist's/organization/group's work on a CD, resolution of 300 dpi at a minimum size of 5x7", in .jpg format. Materials submitted will not be returned. Damaged or non- compliant CDs and/or images will not be considered. Images will not be accepted via e-mail. ❑ $35 gallery maintenance fee, check made payable to the Meridian Arts Commission. This fee is nonrefundable. DISPLAY INFORMATION: Initial Point Gallery is equipped with a track system for hanging two-dimensional artwork. Two-dimensional artwork will be hung from cables, using hooks, and therefore must be equipped with two D rings (fig. 1) on the side rails on the back of the frame (fig. 2). The inside of each D ring must allow a space of at least one-quarter inch (1/ ") for insertion of the hooks; any wire constricting this space must be removed. The D rings should be approximately a quarter of the distance of the total frame height from the top of the frame in order to avoid slanting away from the wall. Wires, eyehooks, and clip frames may not be used for hanging. Initial Point Gallery also provides four display cases, each with different dimensions (fig. 3), for displaying three-dimensional artwork. Picture "enging with Two Cables FIG. 2. BACK OF FRAME ACKN WLEDGMENTS: I, 'CAA`�w''�" , hereby acknowledge the following stipulations and agree that if this proposal is selected for di play at Initial Point Gallery, such display shall occur subject to these general terms and conditions, as well as subject to other specific terms and conditions that shall be set forth in a separate, written Acceptance Agreement between myself and the City of Meridian. I specifically acknowledge that: A. Before my work will be displayed in Initial Point Gallery, I will be required to enter into an Acceptance �IN AAL Agreement with the City of Meridian establishing the specific terms and conditions of the display of the particular works displayed. VA B. If my work is selected for display in Initial Point Gallery, the City of Meridian and its agents will INITIAL exercise professional care in handling and securing all artwork displayed in Initial Point Gallery, but cannot and will not assume liability for any loss or damage. IC. Any insurance of the artwork displayed in Initial Point Gallery shall be the sole responsibility of the 'A artist. The City of Meridian shall not provide insurance to cover loss, theft, or damage of artwork displayed in Initial Point Gallery. +�1D. While artwork displayed in Initial Point Gallery may be passively offered for sale by means of an NITIAL informational table, board, or handout as provided or allowed by the City of Meridian, no piece displayed in Initial Point Gallery may have a visible price tag. 614- E. While it is intended that each exhibit in Initial Point Gallery will be displayed for a one- to two-month period, this period may be shortened by the City of Meridian for any reason, without notice to the artist or organization. F. The City may display the work of more than one artist or organization in Initial Point Gallery at any INRIAL time, at the City's sole discretion. G. Artwork submitted for display in Initial Point Gallery must be original works conceived and created '"R by the artist (or by artist members of the organization) submitting this application. H. Meridian City Hall is primarily a place of public business and Initial Point Gallery is a public place. The I ITIA City seeks to encourage artistic expression and public dialogue, but must simultaneously ensure that City Halt is a place where citizens, employees, and visitors of diverse ages and perspectives feel welcome and comfortable. To this end, only artists and artwork meeting the eligibility standards described in the Call for Artists and following the terms set forth in the Acceptance Agreement shall be displayed in Initial Point Gallery. I do acknowledge and understand each and all of the foregoing stipulations and do agree to these general terms and conditions. Signature: ° `'� Print name: i " Parent Signature - If Applicant is Under 18: Date: To propose an exhibition in Initial Point Gallery, please submit this form, completed in full, with the required materials and fee, via U.S. mail, to: Meridian Arts Commission Attn: Hillary Bodnar 33 East Broadway Avenue Meridian ID 83642 Thank you for your interestl MeridiatnAC4o mmission Idaho Watercolor Society The Idaho Watercolor Society was founded in the fall of 1979 and is a 501(c) corporation. Today it is a statewide organization of more than 230 members and one of twelve watercolor societies that are members of the Western Federation of Watercolor Societies. Idaho Watercolor Society (IWS) encourages and recognizes watercolor artists while helping to educate the artist and the public in general about the use and importance of art and watercolor painting in society. The members of Idaho Watercolor Society come from many backgrounds with the common goal of learning to improve themselves as an artist. Many of our members are volunteers in their community and are supportive of the volunteer efforts of the society. As an organization IWS gives a scholarship to a deserving art major at an Idaho college each year and several free memberships to watercolor artists entering Western Idaho State Fair and the Eastern Idaho State Fair. The Idaho Watercolor Society provides show opportunities for the membership. Each year there is a statewide show for IWS and the Western Federation of Watercolor Societies juried by an internationally recognized artist. These shows help to encourage growth and excellence among the membership. The Idaho Watercolor Society holds a show at the state capital each year that is open to all IWS members and the state is divided into 5 regions that each hold an open show for the members of that region. These shows educate members on dealing with galleries, hanging, pricing, and presenting art while learning how to enter juried shows and ship their work. The experiences gained by showing and volunteering with IWS are essential to the growth of an artist. ACCEPTANCE AGREEMENT: DISPLAY OF ARTWORK IN INITIAL POINT GALLERY, MERIDIAN CITY HALL This ACCEPTANCE AGREEMENT: DISPLAY OF ARTWORK IN INITIAL POINT GALLERY, MERIDIAN CITY HALL ("Agreement") is made on the 60" day of Ire6yu A 41 2016 ("Effective Date"), by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho ("City"), and Kathleen Englund, an individual person ("Artist"). (City and Artist may hereinafter be collectively referred to as "Parties.") WHEREAS, the City desires that public art will be a component of Meridian City Hall and to that end, the Meridian Arts Commission issued the Call to Artists attached hereto as Exhibit A, seeking proposals for the display of artwork in Initial Point Gallery, an art gallery on the third floor of Meridian City Hall, the address of which is 33 E. Broadway Ave., Meridian, Idaho ("Initial Point Gallery"); WHEREAS, in response to the Call to Artists, Artist did submit a proposal, comprised of the materials attached hereto as Exhibit B ("Proposal"), for the display of artwork in Initial Point Gallery; WHEREAS, on November 12, 2015, the Meridian Arts Commission ("Commission") reviewed the responses to the Call to Artists, selected Artist's work for display based on the Proposal, and recommended to the Meridian City Council that Artist's artwork, as depicted in the Proposal, be displayed in Initial Point Gallery; WHEREAS, at its regular meeting on December 1, 2015, the Meridian City Council adopted such recommendation and directed the Commission to work with Artist to establish a display of Artist's artwork in Initial Point Gallery; and WHEREAS, the Parties acknowledge that Meridian City Hall is primarily a place of public business, that Initial Point Gallery is a public place, and that while the City seeks to encourage artistic expression and public dialogue, the City must simultaneously ensure that Meridian City Hall is a place where citizens, employees, and visitors of diverse ages and perspectives feel welcome and comfortable; NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants herein contained, the Parties agree as follows: I. SCOPE OF SERVICES. Artist shall personally deliver to Initial Point Gallery, on October 28, 2016, at such time as is specified by the Arts & Culture Specialist, artwork which shall substantially conform to the description of such artwork set forth in Exhibit B hereto. Artist shall be responsible for hanging such artwork on October 28, 2016, at the direction of the Arts & Culture Specialist; shall allow the display of such work in Initial Point Gallery from October 28, 2016 through December 1, 2016, in accordance with the terms of this Agreement; and shall be responsible for removal of such artwork on December 2, 2016, at such time as is specified by the Arts & Culture Specialist. ACCEPTANCE AGREEMENT - INITIAL POINT GALLERY DISPLAY PAGE I II. COMPENSATION AND SALE OF ARTWORK. A. No compensation. Artist shall display Artist's artwork in Initial Point Gallery at the pleasure of the Meridian City Council. City shall not provide compensation to Artist for services, work, and/or any activity undertaken pursuant to or related to this Agreement. B. Sale of artwork. Artist may, at the direction of and in the manner established by the Arts & Culture Specialist, passively offer the artwork on display in Initial Point Gallery for sale. No price shall be displayed on or be proximate to any piece on display in Initial Point Gallery. City personnel shall not facilitate in any way the sale of Artist's work; any transaction related to the sale of artwork shall be handled solely by Artist. Artist acknowledges the Commission's request that Artist voluntarily donate to the Commission twenty percent (20%) of proceeds from any artwork sold due to its display in Initial Point Gallery. Upon the sale of a piece of artwork on display in Initial Point Gallery, Artist may remove such artwork from the Gallery, provided that Artist replaces the removed piece with another piece of artwork within twenty-four (24) hours of such removal. Artist shall coordinate the removal, replacement, and/or substitution of any and all artwork with the Arts & Culture Specialist prior to such activity. III. TIME OF PERFORMANCE. Artist shall provide services described in this Agreement in a timely manner, as described herein. Artist acknowledges and agrees that time is strictly of the essence with respect to this Agreement, and that the failure to timely perform any of the obligations hereunder shall constitute a default of this Agreement. IV. INSTALLATION. A. Coordination with Curator. Prior to the installation, removal, replacement, and/or substitution of the display in Initial Point Gallery or any portion or component thereof, Artist shall coordinate any and all such activity with the Gallery Curator. Artist shall be responsible for contacting the Gallery Curator between August 28, 2016 and September 28, 2016 to confirm details regarding the installation, removal, publicity, and promotion of the exhibit. Artist's failure to affirmatively contact the Gallery Curator as required by this paragraph shall constitute a default of this Agreement. B. Inspection of display. Prior to or after installation, the Arts & Culture Specialist and/or the City may inspect and/or review the artwork proposed by Artist for display in Initial Point Gallery to ensure compliance with all criteria set forth in the Call to Artists attached hereto as ExhibitA, and the Application and Acknowledgements Form attached hereto in Exhibit B, as well as to ensure that such artwork may be safely and appropriately displayed in Initial Point Gallery. If the Arts & Culture Specialist or the City concludes that the display or any portion or component thereof does not meet the criteria set forth in Exhibits A and B, does not reflect artwork as described and depicted in the Proposal set forth in Exhibit B, or cannot be safely and/or appropriately displayed in Initial Point Gallery, the Arts & Culture Specialist or the City may require the immediate removal of such artwork from Initial Point Gallery. Further, the Arts & Culture Specialist or the City ACCEPTANCE AGREEMENT - INITIAL POINT GALLERY DISPLAY PAGE 2 may require the immediate removal of such artwork from Initial Point Gallery where such removal serves the best interest of the City. V. DISPLAY. A. Original artwork. Artist warrants that any and all artwork provided by Artist for display in Initial Point Gallery shall be, and is, original work conceived and created by Artist. B. Photographs of artwork. City may photograph the artwork displayed in Initial Point Gallery, as City may desire for purposes of advertising, marketing, and public information. Where practicable and to the extent of City's authority, Artist shall be acknowledged on each such photograph to be the creator of the original subject thereof, provided that photographic reproductions of artwork shall not be identified as or represented to be the finished artwork. C. Use of Artist's name. Artist hereby conveys to City permission to use Artist's name for purposes of advertising, marketing, and public information, without violation of Artist's rights of privacy or any other rights Artist may possess under this Agreement, provided that City shall not use Artist's logo, if any, for any purpose without the express, written permission of Artist. D. Use of City's name. City hereby conveys to Artist permission to use City's name for purposes of advertising, marketing, and public information, without violation of City's rights of privacy or any other rights City may possess under this Agreement, provided that Artist shall not use City's logo for any purpose without the express, written permission of the Mayor's Chief of Staff. E. Removal of artwork by City. City shall have the right to remove Artist's artwork from public display at any time and for any reason. Such removal may be temporary or permanent in nature. Where such artwork is or is intended to be removed from public display for longer than forty-eight (48) hours, City shall notify Artist in the manner set forth herein. While it is intended that Artist's artwork will be displayed in Initial Point Gallery for the period set forth herein, this period may be shortened by City for any reason, without notice to the Artist. F. Removal of artwork by Artist. Artist shall coordinate with the Arts & Culture Specialist the removal, replacement, and/or substitution of any and all artwork prior to such activity, whether such activity is necessary due to the sale of a piece or for any other reason. G. Simultaneous display. City may elect to display the work of more than one Artist or Organization in Initial Point Gallery at any time, at the City's sole discretion. The manner and arrangement of the display(s) in Initial Point Gallery shall be determined by the Arts & Culture Specialist. ACCEPTANCE AGREEMENT - INITIAL POINT GALLERY DISPLAY PAGE 3 VI. INDEMNIFICATION, WAIVER, AND INSURANCE. A. Indemnification. Artist shall, and hereby does, indemnify, save, and hold harmless the City and any and all of its employees, agents, volunteers, and/or elected officials from any and all losses, claims, and judgments for damages or injury to persons or property, and from any and all losses and expenses caused or incurred by Artist or Artist's servants, agents, employees, guests, and/or invitees. B. Waiver. Artist shall, and hereby does, waive any and all claims and recourse against City, including the right of contribution for loss and damage to persons or property arising from, growing out of, or in any way connected with or incident to Artist's performance of this Agreement, whether such loss or damage may be attributable to known or unknown conditions, except for liability arising out of the tortious conduct of City or its officers, agents or employees. C. Insurance Artist's responsibility. City shall not provide insurance to cover loss, theft, or damage of artwork displayed in Initial Point Gallery or to cover any activity undertaken by Artist in the furtherance of Artists' rights or obligations described herein. Insurance of the artwork; of the Artist's person, property, or interests; and/or of the Artist's employees or agents shall be the sole responsibility of Artist. Artist shall obtain all necessary insurance as may be required in order to protect Artist's insurable interests for its rights and obligations described within this Agreement, including, but not limited to, liability insurance, automobile insurance, worker's compensation insurance, and/or insurance of the artwork to be displayed in Initial Point Gallery. Artist shall bear any and all risks of, and actual, loss of, theft of, and/or damage to the artwork prepared for, transported to, transported from, installed or hung in, and/or displayed in Initial Point Gallery. VII. TERMINATION. A. Termination for cause. If City determines that Artist has failed to comply with or is in default of any term or condition of this Agreement, violated any of the covenants, agreements, and/or stipulations of this Agreement, falsified any record or document required to be prepared under this Agreement, engaged in fraud, dishonesty, or any other act of misconduct in the performance of this Agreement; or if either Party willfully or negligently defaults in, or fails to fulfill, its material obligations under this Agreement; the other Party shall have the right to terminate the Agreement by providing written notice to the defaulting party of its intent to terminate, and shall specify the grounds for termination. The defaulting party shall have two (2) calendar days, not including Sundays or federal holidays, after the other party mails such notice to cure the default. If the default is not cured within such period, this Agreement shall be terminated immediately upon mailing of written notice of termination. B. Termination without cause. City may immediately terminate this Agreement for any reason at any time without prior notice to Artist. C. Termination upon death or incapacity of Artist. This Agreement shall automatically terminate upon the death or incapacity of Artist. ACCEPTANCE AGREEMENT - INITIAL POINT GALLERY DISPLAY PAGE 4 D. Non -waiver. A waiver of any breach or default of any provision of this Agreement shall not be construed as a waiver of a breach of the same or any other provision hereof. VIII. GENERAL PROVISIONS. A. Relationship of Parties. It is the express intention of Parties that Artist is an independent party and not an employee, agent, joint venturer, or partner of City. Nothing in this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Artist and City or between Artist and any official, agent, or employee of City. Both parties acknowledge that Artist is not an employee of City. Artist shall retain the right to perform services for others during the term of this Agreement. B. Compliance with law. Throughout the course of this Agreement, Artist shall comply with any and all applicable federal, state, and local laws. C. Non -Discrimination. In fulfilling or exercising any right or obligation under this Agreement, Artist shall not discriminate against any person as to race, creed, religion, sex, age, national origin, sexual orientation or any physical, mental, or sensory disability. D. Entire agreement. This Agreement constitutes the entire understanding between the Parties. This Agreement supersedes any and all statements, promises, or inducements made by either party, or agents of either party, whether oral or written, and whether previous to the execution hereof or contemporaneous herewith. The terms of this Agreement may not be enlarged, modified or altered except upon written agreement signed by both parties hereto. E. Agreement governed by Idaho law. The laws of the State of Idaho shall govern the validity, interpretation, performance and enforcement of this Agreement. Venue shall be in the courts of Ada County, Idaho. F. Cumulative rights and remedies. All rights and remedies herein enumerated shall be cumulative and none shall exclude any other right or remedy allowed by law. Likewise, the exercise of any remedy provided for herein or allowed by law shall not be to the exclusion of any other remedy. G. Severability. If any provision of this Agreement is found by a court of competent jurisdiction to be illegal, invalid, or unenforceable, the remainder of this Agreement shall not be affected. H. Successors and assigns. Artist shall not subcontract or assign any of Artist's obligations under this Agreement that require or that may require Artist's artistic talent or expertise. Artist may subcontract or assign obligations that do not require Artist's artistic talent or expertise. All of the terms, provisions, covenants and conditions of this Agreement shall inure to the benefit of, and shall be binding upon, each party and their successors, assigns, legal representatives, heirs, executors, and administrators. ACCEPTANCE AGREEMENT - INITIAL POINT GALLERY DISPLAY PAGE 5 I. Notice. Any and all notice required to be provided by the Parties hereto, unless otherwise stated in this Agreement, shall be in writing and shall be deemed communicated upon mailing by United States Mail, addressed as follows: Artist: Kathleen Englund 424 W. Cherry Lane #21 Meridian ID 83642 City Hillary Bodnar Arts & Culture Specialist 33 E. Broadway Ave. Meridian ID 83642 Either party may change its respective mailing address by giving written notice of such change in the manner herein provided. J. City Council approval required. The validity of this Agreement shall be expressly conditioned upon City Council action approving the Agreement. Execution of this Agreement by the persons referenced below prior to such ratification or approval shall not be construed as proof of validity in the absence of Meridian City Council approval. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the Effective Date written above. ARTIST: CITY OF IM Tammy de ED City Clerk ACCEPTANCE AGREEMENT — INITIAL POINT GALLERY DISPLAY PAGE 6 EXHIBIT A CALL TO ARTISTS ACCEPTANCE AGREEMENT - INITIAL POINT GALLERY DISPLAY PAGE 7 7 Meridian Commission Call for Artists: 2016 INITIAL POINT GALLERY SERIES OVERVIEW: The Meridian Arts Commission (MAC) seeks proposals for the display of two-dimensional and/or three-dimensional artwork as part of the 2016 Initial Point Gallery Series, a series of one-month exhibitions in Initial Point Gallery. Initial Point Gallery is located on the third floor of Meridian City Hall (33 E. Broadway Avenue, Meridian, Idaho), and is open to the public during City working hours. Initial Point Gallery provides 120 feet of total wall space for hanging two- dimensional artwork, and four enclosed display cases for three-dimensional artwork. MAC requests that artists voluntarily donate to MAC 20% of proceeds from sales of art displayed in Initial Point Gallery. ELIGIBILITY: Two-dimensional works displayed in Initial Point Gallery must be comprised of professional -quality, ready -to -hang, original art; artwork on paper must be under glass or acrylic. Selectees must fill all or half of the gallery. Three- dimensional works may be of any medium, but must fit within the four supplied display cases. No artwork will be displayed which: cannot be safely hung or displayed using the gallery's equipment; requires unusual maintenance, handling, or security; or is disruptive or likely to offend the sensibilities of the general public. Each piece to be displayed will be evaluated for its compliance with these general requirements. Selectees will be asked to enter into an Acceptance Agreement with the City setting forth specific conditions of display. Selectees and invitees may reapply biennially and if selected again, 75% of the display must be artwork that has not been previously displayed in Initial Point Gallery. Small, informal groups of 2-4 artists are encouraged to propose an exhibition including all artists' work. PROPOSAL REQUIREMENTS: Artists or organizations wishing to display work in the 2016 Initial Point Gallery Series must provide the following materials and information to MAC in order to be considered for selection. • Completed, signed Application it Acknowledgements form; • Letter of intent, including biography of the artist(s) or informational statement regarding organization; • 250 -word informational paragraph about the artist or organization (for use in gallery publicity if selected); • Five (5) digital images representational of the works proposed for display, on a CD (for organizations, each image must be of a different artist's work); and • $35 gallery maintenance fee (nonrefundable). Details and forms are available at the City's website, http://www.meridiancity.org or upon request. Limited assistance producing digital images may be available upon request. Materials submitted will not be returned. DEADLINE: All proposals must be received by MAC by 5:00 p.m. on Friday, October 16, 2015. SELECTION PROCESS: The selection of art for the 2016 Initial Point Gallery Series will be made by MAC. MAC will notify selectees by letter sent U.S. Mail. In evaluating eligible proposals, the following factors will be considered: • Quality of work; • Appropriateness of subject and concept for a functioning government workplace; • Consistency with City policy and community values; and • Contribution to aesthetic and cultural atmosphere of Meridian City Hall. RESOURCES PROVIDED UPON SELECTION: The City of Meridian will provide selected artists/ organizations with the following resources: • Volunteers to assist artist/organization with installing and removing each piece of artwork; • Track system for hanging 2D art and four enclosed pedestals for 3D art; • Space for artist information and/or an information board; and • Publicity of the exhibit through City contacts, local media, and other informational forums. CONTACT MAC: By mail: Meridian Arts Commission Attn: Hillary Bodnar 33 East Broadway Avenue Meridian ID 83642 By e-mail: macCmeridiancity.org ARTIST'S PROPOSAL ACCEPTANCE AGREEMENT - INITIAL POINT GALLERY DISPLAY PAGE 9 Meridian Commission Application Et Acknowledgments: 2016 INITIAL POINT GALLERY SERIES APPLICANT CONTACT INFORMATION Check one: 01 am submitting this application as an individual. ❑ 1 am submitting this application for this organization: ❑ 1 am submitting this application for an informal group: Applicant: Applicant E-mail: Mailing Address: L, i��Ca v Physical Address: Applicant Phone: Day: 1 Evening: Cell: o— APPLICATION OVERVIEW- Check VERVIEWCheck all that apply: ®/we propose to fill one half of Initial Point Gallery with two-dimensional artwork. ❑ I/we propose to fill the entire Initial Point Gallery with two-dimensional artwork. ❑ I/we propose to fill 01 02 03 04 of the display cases with 3D artwork Number of 2D pieces: tO --- l Average size of 2D pieces: Number of 3D pieces: Average size of 3D pieces: Proposed title or theme of show: �� C a te. Po tfo MQYI L ! I APPLICATION MATERIALS: ❑ Completed, signed Application 8 Acknowledgements Form. (Informal groups: each artist must sign separate form.) ❑ Biography of artist or informational statement regarding organization, no longer than one 8�/s x 11" page; ❑ A letter of intent, describing: a. Artist/Organization/Group's vision for and/or theme of the proposed display; b. Number, dimensions, prices, and medium or media utilized in the works to be displayed; c. Any publicity that the Artist/Organization/Group plans to undertake if selected; and/or d. Any atypical issues or challenges regarding hanging or display of the works proposed for display. ❑ Up to five digital images of work representational of the artist's/organization/group's work on a CD, resolution of 300 dpi at a minimum size of 5x7", in .jpg format. Materials submitted will not be returned. Damaged or non- compliant CDs and/or images will not be considered. Images will not be accepted via a -mail. ❑ $35 gallery maintenance fee, check made payable to the Meridian Arts Commission. This fee is nonrefundable. DISPLAY INFORMATION: Initial Point Gallery is equipped with a track system for hanging two-dimensional artwork. Two-dimensional artwork will be hung from cables, using hooks, and therefore must be equipped with two D rings (fig. 1) on the side rails on the back of the frame (fig. 2). The inside of each D ring must allow a space of at least one-quarter inch (1/a") for insertion of the hooks; any wire constricting this space must be removed. The D rings should be approximately a quarter of the distance of the total frame height from the top of the frame in order to avoid slanting away from the wall. Wires, eyehooks, and clip frames may not be used for hanging. Initial Point Gallery also provides four display cases, each with different dimensions (fig. 3), for displaying three-dimensional artwork. /0/'' K U� �- FIG. 3. 3D ART DISPLAY CASES ACKNOWLEDGMENTS: I, , hereby acknowledge the following stipulations and agree that if this proposal is selected for display at I nitial Point Gallery, such display shall occur subject to these general terms and conditions, as well as subject to other specific terms and conditions that shall be set forth in a separate, written Acceptance Agreement between myself and the City of Meridian. I specifically acknowledge that: i" t - A. Before my work will be displayed in Initial Point Gallery, I will be required to enter into an Acceptance Agreement with the City of Meridian establishing the specific terms and conditions of the display of the particular works displayed. 4' B. If my work is selected for display in Initial Point Gallery, the City of Meridian and its agents will ` exercise professional care in handling and securing all artwork displayed in Initial Point Gallery, but cannot and will not assume liability for any loss or damage. C. Any insurance of the artwork displayed in Initial Point Gallery shall be the sole responsibility of the artist. The City of Meridian shall not provide insurance to cover loss, theft, or damage of artwork displayed in Initial Point Gallery. D. While artwork displayed in Initial Point Gallery may be passively offered for sale by means of an INRI L informational table, board, or handout as provided or allowed by the City of Meridian, no piece displayed in Initial Point Gallery may have a visible price tag. E. While it is intended that each exhibit in Initial Point Gallery will be displayed for a one- to two-month "R ` period, this period may be shortened by the City of Meridian for any reason, without notice to the artist or organization. 4F. rr The City may display the work of more than one artist or organization in Initial Point Gallery at any time, at the City's sole discretion. G. Artwork submitted for display in Initial Point Gallery must be original works conceived and created by the artist (or by artist members of the organization) submitting this application. " H. Meridian City Hall is primarily a place of public business and Initial Point Gallery is a public place. The that City seeks to encourage artistic expression and public dialogue, but must simultaneously ensure City Hall is a place where citizens, employees, and visitors of diverse ages and perspectives feel welcome and comfortable. To this end, only artists and artwork meeting the eligibility standards described in the Call for Artists and following the terms set forth in the Acceptance Agreement shall be displayed in Initial Point Gallery. I do acknowledge and understand each and conditions. I Signature: " Parent Signature - If Applicant i( Undei l8: Date: E), 15 •egoing stipulations and do agree to these gene%a terms and Print name: a�►nleer� �����rJ D To propose an exhibition in Initial Point Gallery, please submit this form, completed in full, with the required materials and fee, via U.S. mail, to: Meridian Arts Commission Attn: Hillary Bodnar 33 East Broadway Avenue Meridian ID 83642 Thank you for your interest! MeridiatnC ommission 1%1917/1 f fG I VA W Born: In Montana moved to the Boise area at the age of 4. Memorized by the works of Master Artists she started to draw at a young age. Being mostly se�taught , with a sentimental style. Always with an attitude of gratitude she is always learning. Subjects she enjoys to paint are animals, birds, landscapes,1conic City Scapes in a view of Capturing a Moment. loving Poetry, Music, illustrations , and also Photography. Submissions include The Western Idaho Fair in Painting and Photography. Selected Awards include : The Winner Of St. Luke's Christmas Cards in 2012 with the Presentation of "Ann Morrison Solstice" a painted photograph. An Artist who believes that Every picture tells a story. Mediums include watercolor, acrylic paints and photography. Currently prints of Artist work are available to purchase . Artist Statement :1 am a student of L fe and learning. Art has endless possibilities , and incredible techniques that can li f � us up almost like a dream, a dream I've had since childhood. Letter of Intent Artist: Kathleen Englund To: Meridian Arts Commission Initial Point Gallery City Hall, Meridian, Idaho Dear Meridian Arts Commission, I am submitting to display my Paintings for the year 2016. It is with great honor, and excitement to have this opportunity. This is my first time to submit, to be able to display my work and step out and share with the world. I am currently representing myself , I am not affiliated with any organization. My Intent is to grow as an Artist and become more known in the Art community, and eventually be able at some level to give back. I am in the process of having professional Giclee prints made and will be available for sale. I Thank you so much for your considerations in the process to be considered to display my artwork in 2016. It would be an Honor. Sincerely, Kathleen Englund Meridian City Council Meeting DATE• February 9, 2016 ITEM NUMBER: 4B PROJECT NUMBER: ITEM TITLE: Task Order 10622.a to CH2M HILL ENGINEERS Approval of Task Order 10622.a to CH2M HILL ENGINEERS, INC. for the "Wastewater Resource Recovery Facility CONTROL ROOM PLC2 AND DIGESTER PLC3 UPGRADES - DESIGN" project for a Not -To -Exceed amount of $200,880.00. MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS i Ah To: Jaycee L. Holman, City Clerk, From: Kathy Wanner, Buyer CC: Jacy Jones, Emily Skoro Date: 2-4-2016 Re: February 9`h City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the February 9U' City Council Consent Agenda for Council's consideration. Approval of Task Order 10622.a to CH2M HILL ENGINEERS, INC. for the "WRRF CONTROL ROOM PLC2 AND DIGESTER PLC3 UPGRADES - DESIGN" prosect for a Not -To -Exceed amount of $200.880.00. Recommended Council Action: Award of Task Order 10622.A to CH21VI HILL ENGINEERS, INC. for the Not -To -Exceed amount of $200,880.00. Thank you for your consideration. • Page 1 E IDIAN�- Public � D A H O Works Department TO: Keith Watts Purchasing Manager FROM: Emily Skoro Staff Engineer II DATE: 01/22/2016 Mayor Tammy de Weerd City Council Memberto Keith Bird Joe Borton Lulw Cavener Genesis Milam Ty Palmer Anne Little Roberts SUBJECT: TASK ORDER WITH C112M HILL FOR WRRF CONTROL ROOM AND DIGESTER PLC UPGRADES FOR AN AMOUNT NOT TO EXCEED $200,880.00. THIS TASK ORDER IS PURSUANT TO THE MASTER AGREEMENT APPROVED BY CITY COUNCIL ON OCTOBER 1, 2015. I. DEPARTMENT CONTACT PERSONS Emily Skoro, Staff Engineer II 489-0356 Clint Dolsby, Asst. City Engineer 489-0341 Warren Stewart, City Engineer 489-0350 Tom Barry, PW Director 489-0372 II. DESCRIPTION A. Background The City of Meridian uses programmable logic controllers (PLCs) to control the Supervisory Controls and Data Acquisition (SCADA) system at the Wastewater Resource Recovery Facility (WRRF). Many PLCs are outdated and no longer allow for full integration into the SCADA system. Replacing the old PLCs with new ones will enhance the current functionality of the SCADA system, allow for automated maintenance procedures and reduce future upgrade time. This project is next in the series of PLC upgrades to take place at the WRRF. B. Proposed Project CH2M Hill will provide design and programming services that allow the City of Meridian WRRF to replace the existing PLC hardware and software to the City's established PLC standard. Page 1 of 2 III. IMPACT A. Fiscal Impacts The Plant PLC Replacements Enhancement budget is $800,000 for FY 16. This project is one of many PLC upgrades included in the Enhancement. The task order amount for this project is $200,880.00 and is only for the design phase of this project. Project Costs: : Fiscal Year 2016 Control Room and $200,880.00 Digester PLC Upgrades Design ---------------------------------- ---------------------------------- ----------------------------------- Total $200,880.00 ---------------------------------- --------------------------- ----------------------------------- ---------------------------------- ---------------------------------- ----------------------------------- Total Project Cost $200,880.00 ---------------------------------- ---------------------------------- ------------------------------------ Project Funding Available: --- ----------------------------- ----------------------------------r---------------- Fiscal------------------- YearAccount Code / Codes - --------------------------------- ----------------------- --------- ------------------------------------ FY16 3590-94300 $800,000.00 ------- ---------- - Total Funding ;___________________$800,000.00 B. Time Constraints Project completion is planned for FY16. Departmental Approval: Page 2 of 2 Date: 1/22/2016 CONTRACT / AGENDA CHECKLIST REQUESTING DEPARTMENT Public Works Fund: 60 Department: 3590 GL Account: 94300 Project # 10622.a Construction: Task Order X PSA Equipment Project Name: WRRF PLC2 Control Room and PLC 3 Digester Upgrades Project Manager: Emily Skoro Department Representative: Contractor/Consultant/Design Engineer: CH2M Hill Engineers Budget Available (Attach Report): yes Contract Amount: $200,880.00 Will the project cross fiscal years? Yes No Budget Information: FY Budget: FY16 Enhancement #: Grant #: Other: Type of Grant: CONTRACT CHECKLIST BASIS OF AWARD Low Bidder Highest Rated Master Agreement X (Bid Results Attached) (Ratings Attached) (Category) 7A Typical Award Yes X No If no please state circumstances and conclusion: Debarment Status (Grant/Federal Funded Projects Only) na (Type in date verified and the status) Date Award Posted: na 10 day protest period: na PW License # na Expiration Date na Corporation Status Goodstanding Insurance Certificates Received (Date): May 22, 2015 Expiration Date: May 1, 2016 Rating: A Payment and Performance Bonds Received (Date): na Rating: na Builders Risk Ins. Req'd: Yes na No na If yes, has policy been purchased? na (Only applicabale for projects above $1,000,000) Date Submitted to Clerk for Agenda: February 4, 2016 Approval Date By: Purchase Order No.: Date Issued: WI -15 submitted (Only for PW Construction Projects) NTP Date: (Only for non Public Works Project) TASK ORDER NO. 10622.a Pursuant to the MASTER AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN CITY OF MERIDIAN (OWNER) AND CH2M HILL ENGINEERS, INC (ENGINEER) This Task Order is made this day of February, 2016 and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "City", and accepted by CH2M HILL ENGINEERS, INC, hereinafter referred to as "Engineer" pursuant to the mutual promises, covenant and conditions contained in the Master Agreement (Category 7a) between the above mentioned parties effective October 1, 2015. The Project Name for this Task Order 10622.a is as follows: CITY OF MERIDIAN WASTEWATER RESOURCE RECOVERY FACILITY CONTROL ROOM PLC 2 AND DIGESTER PLC 3 UPGRADES PROJECT UNDERSTANDING The following Scope of Work describes the services that will be provided by the ENGINEER to: 1) Convert the former Control Room PLC2 hardware and software to the Owner standard Allen Bradley Control logix and Wonderware Archestra platform. Remote flex 1/0 communications will be converted to Ethernet. 2) Convert the existing Digester PLC3 hardware and software to the Owner standard Allen Bradley Control logix and Wonderware Archestra platform. The former Control Room PLC2 system consists of 1 control panel with 1 1/0 rack located in the former Control Room, 1 remote 1/0 network drive for primary clarifier 4, and 14 remote flex 1/0 panels at the following locations: 1. Primary Clarifier 3 2. Primary Clarifier 4 and Influent Flow Split 3. MCC 6 4. Old step screen 5. Headworks Screen 6. MCC 2 7. Screw Pump Panel Page 1 of 29 Task Order 10622.a WRRF PLC 2 and PLC 3 Upgrades CH2M HILL Engineers, Inc 8. Generator Building 9. MCC 1 10. MCC 5 11. MCC 3 12. Secondary Clarifier 3 13. UV Bank 14. Mechanical Building The above components for the former Control Room PLC2 system control the following processes: 1. Control Room Panic Button 2. UV Monitoring 3. Influent Flow Monitoring 4. Effluent Flow Monitoring 5. 5 mile Creek Flow Monitoring 6. Non -pot pumps Control 7. Heroes Park Monitoring 8. Sec Clarifier 3 RAS and Scum Control 9. Generator Monitoring 10. Main Gate Monitoring 11. Primary Clarifier 1,2, 3 & 4 Monitoring 12. Digester Mixer Monitoring 13. Plant Drain Pump Control 14. Grit System Control 15. DAFT Control 16. Primary Sludge Pump 4 Control 17. Alarm Chatterbox The Digester PLC3 system consists of 1 control panel with 1 1/0 rack located in the Digester 3 building, 3 remote 1/0 network drives (Daft, TWAS Pump 1 & 2) and 5 remote flex 1/0 at the following locations: 1. MCC 9 2. Flame' 3. Biosolids Building 4. MCC 10 5. Control Building The above components for the Digester PLC3 system control the following processes: 1. Gas Purifier System Monitoring 2. Dewatering Pump Control 3. Boiler Gas Flow Monitoring 4. Digester Heating and Mixing 5. Gas Burner Monitoring 6. TWAS Pump Control Page 2 of 29 Task Order 10622.a WRRF PLC 2 and PLC 3 Upgrades CH2M HILL Engineers, Inc 7. Centrate Pump Control (Note: this control will not be duplicated as part of this scope. New centrate controls are being implemented by others) These functions will be updated to current owner standards. We propose completing the work in 2 phases. Phase 1 Design: will include specifications and drawings that can be issued to a contractor for construction. Phase 2 Software: will include software planning, development, testing and startup. SCOPE OF WORK Project Management The purpose of this task is to manage, coordinate and lead ENGINEER Team's activities and perform administration of the project execution and quality reviews. ENGINEER will provide the resources necessary for project initiation and management throughout the project. Activities include contract administration, project accounting, Health &Safety Plan preparation, project documentation, monitoring progress, change management, periodic invoicing, and closeout and archiving. The effort associated with these functions is based on a thirty-eight (38) week duration from City -issued notice -to -proceed for completion of the tasks described herein. Phase 1 — Design To convert the system to the owner standard hardware platform, the existing equipment requires modification. The extent of the required modifications will be determined during the design phase of the project. ENGINEER shall provide the following services: • Provide field investigation of existing conduit and cabling between the field mounted flex 1/0 modules, variable frequency drive, and the control panel. Note: An owner supplied electrician may be required to assist with the investigation to determine the best solution for these locations. • Develop pre -design report summarizing the field investigation notes and explaining the design approach. • Conduct design review meetings with the owner at the 50% and 90% design. • Develop biddable construction drawings and specifications including bill of material lists and notes required to complete the construction. • Develop implementation plan including impacts to operation, construction sequence, and software installation sequence. • Provide Bid Support Services o Assist Owner with Bid Walk through and project description o Provide responses to bidding contractor technical design questions Page 3 of 29 Task Order 10622.a WRRF PLC 2 and PLC 3 Upgrades CH2M HILL Engineers, Inc Deliverables • Pre -design report • Construction Drawings (50%,90%, and 100% Bid Ready) o 1 cover sheet 0 1 legend sheet o PLC2 drawings ■ 1 electrical site plan ■ 1 panel layout drawing ■ 1 panel internal power wiring diagram ■ 5 1/0 module wiring diagrams ■ 1 flex 1/0 replacement diagram ■ 1 flex 1/0 network diagram o PLC3 drawings ■ 1 panel layout drawing ■ 1 panel internal power wiring diagram ■ 5 1/0 module wiring diagrams ■ 1 flex 1/0 replacement diagram ■ 1 flex 1/0 network diagram • Project Administrative and Technical Specifications (50%, 90%, and 100% Bid Ready) • Implementation plan • Construction cost estimate • Updated project schedule Details • Panel PLC2 contains one Allen Bradley SLC and one 13 slot 1/0 rack with 5 1/0 modules and 2 remote 1/0 scanner modules. We anticipate replacing only the 1/0 rack and modules in this panel. Internal wiring and terminal strips shall be reused as shown in Figure 1. The existing radio system will be reused. Note: this radio system is being upgraded by others. We will coordinate as the radio upgrade progresses. Page 4 of 29 Task Order 10622.a WRRF PLC 2 and PLC 3 Upgrades CH2M HILL Engineers, Inc Figure 1: Panel PLC2 • The approach for updating the 14 remote flex 1/0 modules and 1 drive network module will be determined during the design phase of the project. Currently we anticipate replacing the remote 1/0 communication modules with Ethernet communication modules. Cable lengths will need to be verified to determine if this is the best solution. • The existing dial charts and chatterbox alarm functions will be reviewed, with the intent of replacing them with the HMI (see figure 2). • The Headworks Flex 1/0 panel communications will be included in this upgrade (see figure 3). It is anticipated that it will be removed as part of the Headworks upgrade project in 2017. • The five mile creek flow transmitter (see figure 4) will be relocated to the UV area as part of the UV System upgrade. We will coordinate as the UV upgrade progresses. • The Secondary Clarifier 3 control panel and flex 1/0 will be reviewed during the headworks detailed design phase to determine if it needs to be relocated and if the signals will be incorporated with the new headworks PLC. This panel is currently located within a classified space (see figure 5). Page 5 of 29 Task Order 10622.a WRRF PLC 2 and PLC 3 Upgrades CH2M HILL Engineers, Inc Figure 2: PLC2 Charts and Chatterbox Alarm Dialer Figure 3: Headworks Flex 1/0 REMOVE HEADWORKS PROJECT Page 6 of 29 Task Order 10622.a WRRF PLC 2 and PLC 3 Upgrades CH2M HILL Engineers, Inc Figure 4: Five Mile Creek Flow Transmitter ONNECT TO NEW UV PLC Figure 5: Sec Clarifier 3 Flex 1/0 Page 7 of 29 Task Order 10622.a WRRF PLC 2 and PLC 3 Upgrades CH2M HILL Engineers, Inc Panel SDGC3PLC0001 PLC3, Digester 3 Control Building, contains one Allen Bradley SLC with 5 1/0 modules and 1 remote 1/0 scanner module. We anticipate replacing only the 1/0 rack and modules in this panel. Internal wiring and terminal strips shall be reused and the panel door mounted touch panel is no longer needed and will be removed as shown in Figure 6. Figure 6: PLC3 Panel Task Order 10622.a WRRF PLC 2 and PLC 3 Upgrades CH2M HILL Engineers, Inc MOVE Page 8 of 29 EPLACE REUSE • Each flex 1/0 panel that communicates with PLC3 will be reused with the communication module being upgraded to Ethernet, with the exception of the Centrate Flex 1/0 Panel shown in Figure 7. The entire Centrate panel and the associated controls are being replaced by others. • The three network drives that communicate with PLC3 will be reused, with the communication module being upgraded to Ethernet similar to what was done on the Digester 4/5 PLC upgrade. Figure 7: Centrate Flex 1/0 Panel (typical of 5 flex 1/0 panels) REPLACE Page 9 of 29 Task Order 10622.a W RRF PLC 2 and PLC 3 Upgrades CH2M HILL Engineers, Inc Phase 2 — Software To complete the system conversion the PLC and HMI software applications will be updated to Owner standards. ENGINEER shall provide the following services: • Software Planning o Lead one 6 -hour workshop at the project site with City staff to review the existing process control approaches that are to be replicated by.the system upgrade. This information shall be used as the basis for developing process narratives and detailed loop descriptions documenting the automated monitoring and control functions. o Lead one 6 -hour workshop at the project site with City staff to review and finalize the process narratives and detailed loop descriptions. • PLC Programming: o Program PLC2 and PLC3 to consolidate of functions agreed upon during the software planning. • HMI Programming: o Create new process graphics, control pop -ups, trends and alarming for the systems. o Modify the existing Wonderware Intouch graphics that are affected by the process modifications. o Lead one 6 -hour telephone workshop with the City for review of draft HMI graphics. The City's comments will be incorporated prior to the factory software demonstration test. • Win 911 Programming: o Modify existing Win911 software for dial -out alarms associated with the project. • Historian Programming: o Update Historian tags currently linked to the PLC2 and PLC3 SLC processors to the new control logix PLC tags. • Software Testing: o Execute offsite testing to confirm that the PLC, and HMI programs are ready for site acceptance testing. o Lead a Factory Software Acceptance Test (FSAT) workshop to demonstrate that the PLC and HMI programs are ready for site acceptance testing. The Page 10 of 29 Task Order 10622.a WRRF PLC 2 and PLC 3 Upgrades CH21VI HILL Engineers, Inc test will be conducted by ENGINEER programmers for demonstration to City staff that the software functions operate as defined in the final software loop descriptions. o Execute Site Acceptance Testing (SAT) to confirm that the new automated monitoring and control functions operate as defined in the loop descriptions. • Final Documentation o Provide a software users guide to instruct operators how to use the control system graphics for system operation. Includes screen shots of the new and revised HMI graphics, written operating instructions, PDF copy of the final control narratives, PDF copy of the final loop descriptions, and PDF copy of the final test documentation. Deliverables • Written process narratives • Detailed software loop descriptions • Software test documentation forms for signature by a City representative authorized to witness and approve successful test completion. • Updated Wonderware HMI application • Updated Historian tag database export • Final PLC program • Updated Win911 program • Software Users Guide REIMBURSABLE EXPENSES Task 1 The estimated expenses for the base scope are based on the following: o Travel — Airline: 2 round-trip o Travel — Rental Cars: 4 days o Travel —Lodging: 2 nights o Travel —Meals: 4 days Task 2 The estimated expenses for the base scope are based on the following: o Travel — Airline: 4 round-trip flights o Travel — Rental Cars: 8 days o Travel —Lodging: 4 nights o Travel —Meals: 8 days ASSUMPTIONS • Centrate remote 1/0 will not be included in the design or programming effort. New centrate controls by others will replace the existing centrate controls. Control functionality shall be as identified during software workshops. The functionality shall be reviewed with the Owner for schedule and budget impacts before proceeding. Page 11 of 29 Task Order 10622.a WRRF PLC 2 and PLC 3 Upgrades CH21VI HILL Engineers, Inc • PLC programming for this project will be done remotely from the site. • PLC2 modifications are based upon the 1/0 listed in Table 1. PLC3 modifications are based upon the 1/0 listed in Table 2. • The software programming effort for Controllogix PLC is based on the use of the ENGINEER's existing add-on instructions (AOIs) similar to those used on the Aeration PLC Replacement project. • HMI programming for this project will be done remotely from the site. Programming will be done in a similar fashion as the Aeration programming and the City of Meridian HMI programming standards. • New HMI graphics will be developed using Wonderware System Platform Objects similar to those used on the Aeration project. • Win911 modifications will add a limited number of new alarms based on new PLC programs. • The total effort for onsite software testing includes up to 8 person days at the site (4 trips). • Onsite software testing will not begin until system readiness testing has been successfully completed by the CONTRACTOR and authorization to proceed issued to ENGINEER. System readiness means that all wiring is complete and tested, field instrumentation is calibrated and operational, phase rotation has been confirmed on all 3-phase powered rotating machinery, all required manufacturer's startup service is complete, and local manual control of all equipment has been confirmed. • City staff will be available for coordination and assistance during software testing. • ENGINEER will use software test documentation forms for signature by an authorized City representative (similar to those used for previous work executed at the WWTP by ENGINEER). TIME OF COMPLETION and COMPENSATION SCHEDULE The following schedule is based on a Notice to Proceed (NTP) from the City by February 2016 and resulting in task order completion by September 2016. An NTP issued on a different date will change the schedule accordingly. COMPENSATION AND COMPLETION; SCHEDULE Task Description Due Date Compensation Project Management ■ February 2016 through September 2016 ■ $16,500 (labor) 1 Design ■ February 2016 through April 2016 ■ $55,300 (labor) ■ $1,810 (expense) Travel 2 ; PLC2 & 3 System Software ■ March 2016 through September 2016 ■ $123,650 (labor) ■ $3,620 (expense) Travel TASK ORDER TOTAL $200,880 Page 12 of 29 Task Order 10622.a WRRF PLC 2 and PLC 3 Upgrades CH21VI HILL Engineers, Inc The Not -To -Exceed amount to complete all services listed above for this Task Order No. 10622.a is two hundred thousand, eight hundred eighty dollars ($200,880). No compensation will be paid over the Not -to -Exceed amount without prior written approval by the City in the form of a Change Order. Any and all travel will only be reimbursed if pre -approved by the Project Manager, and only per the City of Meridian Travel Policy. Reimbursable expenses will be paid at cost and only if pre -approved by the Project Manager. Any travel and/or reimbursables paid will be paid as part of the Not -To -Exceed Task Order Total per the Compensation and Completion Schedule above. CITY OF MERIDIAN BY: TAMMY de OVID, MAYO Dated: CH2M HILL ENGINEERS, INC. BY: Dated: ;�/ /a Approved by Council: 2Z9 /(o �O1z'isj DgU��4. G �? AAt. e� ty of CE HOLMAN, CITY CLER EI%IDTAp•1* r SEt° L, y Purchasing Approval part int App 0 f ne irsft E BY: BY: KEIT S, Purc sing Manager WAR EN STEWAI Dated: "?,I,, City Project Manager Emily Skoro Task Order 10622.a WRRF PLC 2 and PLC 3 Upgrades CH2M HILL Engineers, Inc , Engineering Manager Page 13 of 29 J 0 CNV r W a rn N O d' (D 0) w a Q m J d c co N J a. 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THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER MARSH USA INC. 122517TH STREET, SUITE 1300(A/C. DENVER, CO 80202-5534 CONTACT NAME' PHONE FAX A C o Ext): I IAII No E-MAIL ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC # X INSURER A: Greenwich Insurance Company 22322 15114 -12345-5EX2P-15/16 034246 INSURED CH2M HILL ENGINEERS, INC. 9127 SOUTH JAMAICA STREET INSURER B: N/A N/A INSURER C : XL Insurance America, Inc. 24554 INSURER D : Zurich American Insurance Cc 16535 ENGLEWOOD, CO 80112 INSURER E: INSURER F 05/01/2015 rnVFRAnPR rFRTIFICATF NIIMRF_R! SEA -002835547-08 REVISION NUMBER:3 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL SUBR D POLICY NUMBER POLICY EFF MMIDDIYYYY POLICY EXP MMIDDIYYYY LIMITS X COMMERCIAL GENERAL LIABILITY X EACH OCCURRENCE $ 1,500,000 A X❑ CLAIMS -MADE OCCUR RGE500025504 05/01/2015 05/01/2016 DAMAGE TO RENTED 1,500,000 PREMISES Ea occurrence MED EXP (Any one person) $ X $500,000 SIR PERSONAL & ADV INJURY $ 1,500,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 5,000,000 PRODUCTS - COMP/OP AGG $ 5,000,000 X POLICY ❑ PECOT- D LOC $ OTHER: AUTOMOBILE LIABILITY X COEaMBINED ccident SINGLE LIMIT $ 2,000,000 a BODILY INJURY (Per person) $ A X ANY AUTO RAD500025404 05/01/2015 05/01/2016 BODILY INJURY (Per accident) $ ALL OWNED SCHEDULED AUTOS AUTOS NON -OWNED HIRED AUTOS AUTOS PROPERTY DAMAGE $ Per accident UMBRELLA LIAB7CLAIMS CR EACH OCCURRENCE $ AGGREGATE $ EXCESS LIAB -MADE DED I I RETENTION $ $ C G WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y/N ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? ®N (Mandatory in NH) / A RWD500025204(AOS) RWR500025304 WI ( ) 05/01/2015 05/01/2015 05/01/2016 05/01/2016 X STATUTE ER E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYE $ 1,000,000 E.L. DISEASE - POLICY LIMIT $ 1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below D PROFESSIONAL LIABILITY* EOC3829621-13 05/01/2015 05/01/2016 Each Claim & Aggregate $2,000,000 Each Policy Period DESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space is required) RE: ALL PROJECTS, ALL LOCATIONS CITY OF MERIDIAN, IDAHO IS INCLUDED AS AN ADDITIONAL INSURED ON THE GENERAL LIABILITY AND AUTOMOBILE LIABILITY POLICIES AS REQUIRED BY WRITTEN CONTRACT OR AGREEMENT. *FOR PROFESSIONAL LIABILITY COVERAGE, THE AGGREGATE LIMIT IS THE TOTAL INSURANCE AVAILABLE FOR CLAIMS PRESENTED WITHIN THE POLICY PERIOD FOR ALL OPERATIONS OF THE INSURED. THE LIMIT WILL BE REDUCED BY PAYMENTS OF INDEMNITY AND EXPENSE. f'MDTICIf AT17 41nl n1:P rANrFI I ATION CITY OF MERIDIAN, IDAHO SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE ATTN: CITY PURCHASING AGENT THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 33 E. BROADWAY AVENUE ACCORDANCE WITH THE POLICY PROVISIONS. MERIDIAN, ID 83642 AUTHORIZED REPRESENTATIVE of Marsh USA Inc. Sharon A. Hammer ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014101) The ACORD name and logo are registered marks of ACORD IDSOS Viewing Business Entity Page 1 of 2 IDAHO SECRETARY OF STATE Viewing Business Entity -� Lawerence Denney, Secretary of State [ New Search ] [ Back to Summary ] [ Get a certificate of existence for CH2M HILL ENGINEERS, INC. ] [ Monitor CH2M HILL ENGINEERS, INC. business filings ] CH2M HILL ENGINEERSr INC. 9127 S. JAMAICA STREET ATTN:TAX ENGLEWOOD, CO 80112 Type of Business: CORPORATION, GENERAL BUSINESS Status: GOODSTANDING State of Origin: DELAWARE Date of 12 Jul 2005 Origination/Authorization: Current Registered Agent: C T CORPORATION SYSTEM 921 S ORCHARD ST STE G BOISE, ID 83705 Organizational ID / Filing C161426 Number: Number of Authorized Stock Shares: Date of Last Annual Report: 18 Jun 2015 Annual Report Due: Jul 2016 Filed 12 Jul 2005 CERTIFICATE OF AUTHORITY Amendment Filed 27 Aug NAME CHANGED 2007 TO CH2M HILL ENGINEERS, INC. Report for year 2015 ANNUAL REPORT Report for year 2014 ANNUAL REPORT [ Help Me Print/View TIFF ] View Image (PDF format) View Image (TIFF format) [ Help Me Print/View TIFF ] View Image (PDF format) View Image (TIFF format) [ Help Me Print/View TIFF ] View Document Online View Document Online Report for year 2013 ANNUAL REPORT View Document Online Report for year 2012 ANNUAL REPORT View Document Online Report for year 2011 ANNUAL REPORT View Document Online Report for year 2010 ANNUAL REPORT View Document Online Report for year 2009 CHANGE View Image (PDF format) View ADDRESS Image (TIFF format) http://www.accessidaho.org/public/sos/corp/C161426.htmi 1/22/2016 IDSOS Viewing Business Entity Page 2 of 2 Report for year 2009 ANNUAL REPORT View Document Online Report for year 2008 ANNUAL REPORT View Document Online Report for year 2007 CHNG View Image (PDF format) View RA/RO Image (TIFF format) Report for year 2007 ANNUAL REPORT View Document Online Report for year 2006 ANNUAL View Image (PDF format) View REPORT Image (TIFF format) Idaho Secretary of State's Main Page State of Idaho Home Page Comments, questions or suggestions can be emailed to: sosinfo@sos.idaho.gov http://www.accessidaho.org/public/sos/corp/Cl6l426.html 1/22/2016 Meridian City Council Meeting DATE• February 9, 2016 ITEM NUMBER: 4C PROJECT NUMBER: ITEM TITLE: Infrastructure Enhancement Reimbursement Agreement for Infrastructure Enhancement between the City of Meridian and New Oaks LLC and Summary of Agreement MEETING NOTES C Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ADA COUNTY RECORDER Christopher D. Rich 2016-011639 BOISE IDAHO Pgs=67 VICTORIA BAILEY 02/11/2016 10:41 AM MERIDIAN CITY NO FEE 111111111111111111111111111111111 IN 111111111111111 00192847201600116390670678 This area reserved for Recorder OAKS LIFT STATION AND PRESSURE SEWER REIMBURSEMENT AGREEMENT FOR INFRASTRUCTURE ENHANCEMENT PURSUANT TO MERIDIAN CITY CODE SECTION 8-6-5 This Agreement made and entered into this 91h day of February, 2016, by and between NEW OAKS LLC, an Idaho Limited Liability Company, hereafter referred to as "Developer", and the CITY OF MERIDIAN, hereinafter referred to as "City." WITNESSETH: WHEREAS, Developer intends to develop a residential subdivision identified in City of Meridian Preliminary Plat 13-013, as legally described herein at Exhibit C, known as the Oaks North and the Oaks South ("The Oaks") in an area of northwest Meridian that does not currently have sewer service; and, WHEREAS, a sewage lift station is required to convey flow collected from the development, which is generally located between McDermott Road and Black Cat Road and adjacent to McMillan Road; and, WHEREAS, sewage flows from the service area will be pumped to the North Black Cat lift station for several years until flows at the lift station increase to necessitate switching The Oaks discharge directly to the wastewater treatment plant; and, WHEREAS, all of the necessary sanitary sewer infrastructure to facilitate the future flow switch to the treatment plant has been constructed by Developer as part of The Oaks project; and, WHEREAS, at City's request, the lift station and other sanitary sewer infrastructure constructed by Developer ("Sanitary Sewer Infrastructure") contains extra capacity and depth beyond that needed to serve The Oaks; and, WHEREAS, the total cost of the Sanitary Sewer Infrastructure is $1,652,597.00; and, WHEREAS, the cost of the sewer infrastructure to serve The Oaks is $1,205,131.00; and, WHEREAS, the differential cost of the extra sanitary sewer capacity is $447,466.00; and, OAKS REIMBURSEMENT AGREEMENT FOR INFRASTRUCTURE ENHANCEMENT - Page 1 WHEREAS, the Service Benefit Area that could be served by the extra sanitary sewer capacity has been identified on Exhibit B; and, WHEREAS, Developer and the City have determined that the extra sanitary sewer capacity should be distributed throughout the Service Benefit Area on a first-come, first served basis until all of the extra capacity has been utilized so long as a minimum of 600 gpm capacity is reserved for The Oaks; and, WHEREAS, as constructed, the extra sanitary sewer capacity constructed by Developer can serve 1,940 Equivalent Residential Units ("BRUs") (This amount excludes any future upgrades); and, WHEREAS, the beneficiary reimbursement amount per ERU is $230.65; and, WHEREAS, Section 8-6-5 of the Meridian City Code established a procedure to reimburse developers for the differential costs associated with the installation of sanitary sewer infrastructure above and beyond that which is necessary to provide service to the developer's own project; said collection of differential cost is in addition to the connection and user charges normally assessed a user due to the fact that the user has not contributed to the cost of the excess infrastructure; and, WHEREAS, the parties entered into that certain Development Agreement dated January 29, 2009 that was superseded by a Development Agreement dated April 22, 2014) ("Development Agreement"), which provided in 5.1.7 that "Any potential upgrades to the interim lift station from other surrounding parcels will be reviewed by the Meridian Public Works Department. Approved upgrades to the puroposed (sic) station will be fully funded by the requestor, and will be subject as reimbursement fees to the Owner/Developer." WHEREAS, Developer and City are entering this Reimbursement Agreement for Infrastructure Enhancement (RAIE) pursuant to Meridian City Code 8-6-5 for improvements that are above and beyond those needed to serve The Oaks. NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS: 1. The above recitals are contractual and are incorporated herein as if set forth in full. 2. The Reimbursement Proposal dated November 30, 2015 is attached hereto as Exhibit "A" and incorporated herein by this reference. OAKS REIMBURSEMENT AGREEMENT FOR INFRASTRUCTURE ENHANCEMENT - Page 2 3. The Service Benefit Area that will be served by the Sanitary Sewer Infrastructure is attached hereto as Exhibit B" and incorporated herein by this reference. 4. The total beneficiary reimbursement amount to be assessed against the beneficiaries within the service benefit area shall be $447,466. 5. The total beneficiary reimbursement amount divided by the 1,940 ERUs that can be served by the extra capacity equates to $230.65 per ERU. 6. Additionally, a 15% administrative charge based on the cost of the infrastructure enhancement shall be collected from each beneficiary and retained by City. 7. The total administrative charge to be assessed against the beneficiaries within the service benefit area shall be $67,119.90. 8. The total administrative charge divided by the 1,940 ERUs that can be served by the extra capacity equates to $34.60 per ERU. 9. The beneficiary reimbursement amount ($230.65) and administrative charge ($34.60) shall be collected upon development of the beneficiary parcels at the time of application for the preliminary plat containing the beneficiary parcels. 10. The source of funds that will comprise the eligible reimbursement amount shall be solely from the amounts paid by the owners of the Beneficiary Parcels, less the administrative fees collected. 11. The funds collected, less the administrative fees, shall be distributed to Developer on a quarterly basis. 12. City shall prepare an accounting of all funds collected pursuant to this Agreement four times per year on a schedule to be determined by City. 13. The term of this Agreement shall be 10 years or when the maximum eligible reimbursement amount is received, whichever comes first, and may be extended upon the recommendation of the Director and the approval of the City Council. Consistent with the provisions in the Development Agreement, the Director agrees to not unreasonably withhold and make best efforts to support approval of any extension required to ensure Developer is fully reimbursed for constructing the extra sanitary sewer capacity. 14. The Agreement shall terminate upon the earlier of the expiration of the term of the Agreement, or upon the City's remittance to the Developer of the full eligible OAKS REIMBURSEMENT AGREEMENT FOR INFRASTRUCTURE ENHANCEMENT - Page 3 reimbursement amount. Notice of Termination of this agreement shall be recorded in the land records of Ada County Idaho. 15. This Agreement may be assigned or transferred with the express written consent of the City Council, which consent shall not be unreasonably withheld. 16. Until the Sanitary Sewer Infrastructure has been accepted by City, the Developer shall indemnify and hold City harmless from any injury, damage or loss of any nature whatsoever to person or property resulting from the Sanitary Sewer Infrastructure unless such injury, damage or loss is directly the result of the negligence of City or its agents or employees 17. After all inspections are complete and the construction has met all standards of the Agreement, City shall issue a letter of acceptance of the installed Sanitary Sewer Infrastructure and shall take over ownership and maintenance of such infrastructure. 18. City has postponed installation of some improvements in the lift station (pumps and related equipment) that are not initially necessary but will be necessary to provide capacity above 600 gpm. City also plans to allow properties outside of The Oaks to use the initial capacity of 600 gpm that otherwise would be reserved to The Oaks. City understands and agrees that City must install the postponed improvements, at City's expense, sufficiently before the initial 600 gpm capacity is exhausted such that each phase of The Oaks may proceed without delay due to capacity constraints, subject to conditions beyond City's control. Upon full build out of The Oaks, City will reserve at all times a minimum of 600 gpm in the Sanitary Sewer Infrastructure to serve The Oaks. This obligation will survive termination of this Agreement. 19. This Agreement shall be recorded in the land records of Ada County, Idaho as Notice against the property of Developer as set forth in Exhibit C, and the Benefitted Properties in the SBA as set forth in Exhibit D. The parties may execute and record a Summary of this Agreement. 20. This Agreement shall be binding upon and inure to the benefit of the parties and their respective heirs, assignees, transferees, agents, executors and successors of the parties hereto. OAKS REIMBURSEMENT AGREEMENT FOR INFRASTRUCTURE ENHANCEMENT - Page 4 21. All notices, claims, requests and other communications ("Notices") under this Agreement (i) shall be in writing, and (ii) shall be addressed or delivered to the relevant address set forth herein or at such other address as shall be given in writing by a party to the other. Notices complying with the provisions of this Section shall be deemed to have been delivered (i) upon the date of delivery if delivered in person, or (ii) on the date of the postmark on the return receipt if deposited in the United States Mail, with postage prepaid for certified or registered mail, return receipt requested. CITY: City Clerk City of Meridian 33 E Broadway Ave. Meridian, Idaho 83642 NEW OAKS LLC: 3013 W. Sheryl Drive, Suite 100 Meridian, Idaho 83642 22. This Agreement shall be construed and interpreted in accordance with the laws of the State of Idaho. The parties agree that the courts of Idaho shall have exclusive jurisdiction and agree that Ada County is the proper venue. 23. Time is of the essence with respect to the obligations to be performed under this Agreement. 24. The invalidity of any portion of this Agreement, as determined by a court of competent jurisdiction, shall not affect the validity of any other portion of this Agreement. 25. All Schedules and Exhibits to this Agreement are a part of this Agreement. This Agreement, together with the accompanying Schedules and Exhibits, is the entire agreement among the parties and supersedes all prior memoranda, correspondence, conversations and negotiations. IN WITNESS WHEREOF, the parties have executed this Agreement to be effective as of the date first above written. OAKS REIMBURSEMENT AGREEMENT FOR INFRASTRUCTURE ENHANCEMENT - Page 5 NEW OAKS LLC By Thomas M. Coleman Jr. President of Coleman Communities, Inc. Manager of Coleman Homes LLC Manager of New Oaks LLC STATE OF IDAHO ) }ss. County of Ada ) On this vnn l day of , 2016, before me, the undersigned, a Notary Public in and for said State, personally appeared Thomas M. Cole an, known and identified to me to be the person who executed the instrument on behalf of said limited liability company, and acknowledged to me that such limited liability company executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first.above written. (Al AL l AhY NOTARY PUBLIC PUBLIC FOR IDAHO (SEAL) Residing at: Buy St , F Commission expires: 3 A CITY OF MERIDIAN ---_ _ Go�� ST TTEST: City of IDT �. "Dj A" c . Holman City Clerk Tammy dee d, Mayor �r SEt°�L of�de TREAS�,.. STATE OF IDAHO ) }ss. County of Ada, ) On this O� day of ��hYl lra vc _, 2016, before me, the undersigned, a Notary Public in and for said State, personally appeared Tammy de We_ d and Jaycee L. Holman, known to me to be the Mayor and City Clerk of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. ®®®..w® 000 � 1 �o T9'PA�A 0� NOT RY P BLIC O (SEAL) �N; Residing at: ® Commission Expires: OAKS REIMBURSEM4M +AGREEMENT FOR INFRASTRUCTURE ENHANCEMENT - Page 6 Reimbursement EXHIBIT A Proposal For: Enhancement Project: The Oaks Lift Station and Pressure Sewer Owner: City of Meridian Developer: Coleman Homes Prepared By: 1-U-13 ENGINEERS, Inc. CJ -U -B 7�7� J•U•B ENGINEERS, INC. THE GATEWAY 13 GROUP ON 0 APPING ..Mt a Company a.10B Company OTHER 1 -U -B COMPANIES Coleman Homes, LLC intends to develop an area of northwest Meridian that does not currently have sewer service as a residential subdivision called "The Oaks". A sewage lift station is required to convey flow collected from the development, which is generally located between McDermott Road and Black Cat Road and adjacent to McMillan Road. Flows from the service area will be pumped to the North Black Cat lift station for several years until flows at the lift station increase enough to necessitate switching the Oaks discharge directly to the WWTP. All of the necessary infrastructure to facilitate the future flow switch to the WWTP has been constructed. A Preliminary Engineering Report was prepared by J -U -B ENGINEERS, Inc. and approved by the City and DEQ in January of 2013. Construction plans and specifications were approved by the City on December 4, 2014. Peak flow calculations for the proposed development indicate a peak expected flow at full build -out of the Subdivision of approximately 600 gpm; however, at the request of the City, the facility has been designed to serve as an interim Master Plan facility that will accommodate up to approximately 1,250 gpm peak flows with future upgrades. At a later date, the site will likely be utilized for the construction of a permanent regional facility in accordance with the Master Plan. Due to extra capacity and depth that this interim facility will provide, Coleman Homes respectfully requests a Reimbursement Agreement for Infrastructure Enhancement (RAZE) in accordance with City Code 8-6-5 for improvements that are above and beyond those needed to serve the development alone. Key differences between the compared projects are summarized in Table 1 below. Detailed cost estimates, material quotes, final construction payment applications, and approved change orders are included in Appendix A. Figures showing key differences are also included in Appendix C. TABLE 1— KEY PROJECT DIFFERENCES Project Version 1 Project Version 2 Serves Proposed Oaks Development Only Service to Oaks and Service Benefit Area Gravity Sewer Gravity Sewer Size: 15" Size: 18" Cover Depth: 18' Cover Depth: 27' Additional Sewer: None Additional Sewer: 24" line to Wet Well 42" line to Bar Rack Structure 84" diam. Bar Rack Structure (1) additional manhole Wet Well Wet Well Size: 7' diameter Size: 8' diameter Depth: 23'-0" Depth: 34'-3" Valve Vault Valve Vault Size: 9' long X 6' wide X 8' deep Size: 10' long X 12' wide X 8' deep Pressure Sewer Pressure Sewer Size: 8" Size: 10" Site Site Size: 0.06 acre Size: 0.63 acre November 30, 2015 TABLE 1— KEY PROJECT DIFFERENCES (Continued) Project Version 1 Project Version 2 Serves Proposed Oaks Development Only Service to Oaks and Service Benefit Area Standby Power Standby Power Size: 50 kW Size: 200 kW Z11111VA A cost estimate has been prepared for a reduced version (Version 1) of the project that would serve only the proposed Oaks Development. This estimate reflects reduced costs as a result of the "Key Differences" outlined on the previous page. In addition, items of cost that are estimated as a percentage of the overall project cost are reduced proportionally with overall project cost reduction. These items include the following: • Soft costs: this includes engineering, surveying, construction staking, license agreements, easements, testing, and project management. This is estimated at 20% of construction cost. • Mobilization: This will be limited to 5% of the construction cost per the project Technical Specifications. Estimated Construction Cost: $1,205,131 See Appendix A for detailed cost estimates and material quotes. A cost estimate has been prepared for the proposed project (Version 2) that would serve the proposed Oaks Development as well as a surrounding Service Benefit Area. A boundary for the surrounding Service Benefit Area has not been formally adopted by the City. Please note that the value of the lift station lot and easements donated to the City by Coleman Homes have not been appraised or included in this analysis. Estimated Construction Cost: $1,652,597 See Appendix A for detailed cost estimates and material quotes. 11TA TIIWFIIUN-����IUI 11 till In accordance with City Code 8-6-5, we propose a Beneficiary Reimbursement in the amount of $447,466. In addition, the City should collect and retain the additional 15% administrative fee, above and beyond the proposed Beneficiary Reimbursement amount. Sizing and capacity differences are summarized in Table 2 on the following page. Detailed peak flow and service area calculations are included in Appendix B. November 30, 2015 TABLE 2 — SIZE AND CAPACITY SUMMARY Project Version 1 Serves Proposed Oaks Development Only Project Version 2 Service to Oaks and Service Benefit Area Gravity Sewer (per 10 -State Standards) Gravity Sewer (per 10 -State Standards) Size: 15" Size: 18" Min. Slope: 0.15% Min. Slope: 0.12% Max. d/D: 0.65 Max. d/D: 0.75 Capacity: 1.64 cfs (736 gpm) Capacity: 2.88 cfs (1,293 gpm) Pressure Sewer Pressure Sewer Size: 8" Size: 10" Capacity: 1.75 cfs (783 gpm) Capacity: 2.73 cfs (1,224 gpm) Appendix A —Cost Estimates and Material Quotes Appendix B — Peak Flow and Service Area Calculations Appendix C — Figures November 30, 2015 � 1 � ' PROJECT.- Coleman Homes, LLC The Oaks Lift Station and Pressure Sewer Project Version 1 Opinion of Probable Construction Cost Date: 11/24/2015 Bid Item No. Item Description Unit Bid Quantity Unit Price* Bid Value 201.4.1.C.1 Removal of Obstructions LS 1 $ 2,719.90 $ 2,719.90 201.4.1.G.1 Remove and Reset Fence LF 689 $ 4.72 $ 3,252.08 205.4.1.8.1 Dewatering LS 1 $ 16,959.10 $ 16,959.10 303.4.1.CA Exploratory Excavation EA 2 $ 5,121.20 $ 10,242.40 307.4.1.A.7 Miscellaneous Surface Restoration (Natural Ground) LF 780 $ 11.01 $ 8,587.80 307.4.1.A.9 Miscellaneous Surface Restoration (Dirt Road) LF 25 $ 16.35 $ 408.75 307.4.1.A.11 Miscellaneous Surface Restoration (Dirt Road with Natural Ground) LF 490 $ 10.07 $ 4,934.30 307.4.1.A.13 Miscellaneous Surface Restoration (Dirt Road with Cultivated Field) LF 90 $ 28.71 $ 2,583.90 307.4.1.D.1 Type 'C' Surface Restoration (Gravel) LF 458 $ 26.64 $ 12,201.12 307.4.11.1 Main Line Type 'P -I" Surface Restoration (Asphalt Roadway) LF 45 $ 36.77 $ 1,654.65 307.4.1.F.1 Main Line Type 'P-2' Surface Restoration (Asphalt Roadway) LF 0 $ 135.20 $ 307.4.1.J.3 Gravel Access Road with Cultivated Field Restoration LF 2904 $ 22.29 $ 64,730.16 307.4.1.J.5 Gravel Access Road with Natural Ground Restoration LF 1082 $ 22.54 $ 24,388.28 402.4.1.A.1 Valve -8"Plug EA 3 $ 4,00000 $ 12,000.00 501.4.1.8.1 Gra vitySewar Pip e-15"PVCrineluding Excavation, badoing andbeckhll) LF 223 $ 170.00 $ 37,910.00 501.4.1.8.1 Gravity Sewer Pipe - 24' PVC (including Excavation, bedding and backfill) LF 0 $ 459.77 $ 501.4.1.8.1 Gravity Sewer Pipe - 42' PVC (including Excavation, bedding and backfill) LF 0 $ 534.36 $ 502.4.1.A.1 Sanitary Sewer Manhole - 60' Type B EA 1 $ 13,815.00 $ 13,825.00 502.4.1.A.1 Sanitary Sewer Manhole - 72' Type B EA 0 $ 25,124.99 $ 502.4.1.G.1 84' Diameter Bar Rack Structure LS 0 $ 49,264.23 $ 505.4.1.8.1 Pressure Sewer Pipe -8"(includes excavation, bedding, backrrll,etc.) LF 5650 $ 22.00 $ 124,300.00 505A.1.C.1 Air Valve Vault EA 1 $ 10,000.00 $ 10,000.00 505.4.1.D.1 Pressure Sewer Sleeve (8 " Carrier Pipe) LF 200 $ 60.00 $ 12,000.00 505.4.1.E.1 Connect to Existing Pressure Sewer LS 1 $ 11,500.00 $ 11,500.00 505.4.1.FA Pressure Sewer Fitting -8"11.25°Bond EA 9 $ 650.09 $ 5,850.00 505.4.1.F.1 Pressure Sewer Filling -8"22.5°Bend EA 7 $ 650.00 $ 4,550.00 505.4.111 Pressure Sewer Fitting -8"45°Bend EA 6 $ 650.00 $ 3,900.00 505.4.11.1 Pressure So war Fitting -8"Wye EA 1 $ 2,300.00 $ 2,300.00 505.4.1.F.1 Pressure Sewer Filling -8"Tee EA 1 $ 11850.00 $ 11850.00 601.4.1.A.11 12' Culvert, Corrugated Galvanized Steel Pipe (CGSP) LF 18 $ 81.78 $ 1,472.04 601.4.1.B.1 Remove and Replace Culvert -18' Corrugated Galvanized Steel Pipe (CGSP) LF 20 $ 104.35 $ 2,087.00 601.4.1.6.1 Remove and Replace Culvert— 24' Corrugated Galvanized Steel Pipe (CGSP) LF 18 $ 97.38 $ 1,752.84 1103.4.1.A.1 Construction Traffic Control LS 1 $ 2,250.00 $ 2,250.00 2010A.1.A.1 Mobilization LS 1 $ 14,424.32 $ 14,424.32 SP -2125.1.5 Lift Station - Structural Improvements LS 1 $ 85,000.00 $ 85,000.00 SP -2125.1.6 Lift Station - Mechanical Improvements LS 1 $ 66,253.84 $ 66,253.84 SP -2125.1.7 Lift Station - Pumps and Motors LS 1 $ 134,520.00 $ 134,520.00 SP -2125.1.8 Lift Station - Flow Meter Vault LS 1 $ 81500.00 $ 8,500.00 SP -2125.1.9 LitStation- ElectricalImprovements LS 1 $ 88,000.00 $ 88,000.00 SP -2125.1.10 Lit Station - Site Work LS 1 $ 16,150.00 $ 16,150.00 SP -2125.1.11 Lift Station - Yard Piping LS 1 $ 5,700.00 $ 5,700.00 SP -2125.1.12 Lift Station - Primary U614 Service LS 1 $ 60,000.00 $ 60,000.00 SP -2125.1.13 Discharge Structure- Piping Improvements LS 1 $ 17,636.71 $ 17,636.71 SP-2125AA4 North Black Lift Station Site Work LS 1 $ 9,299.32 $ 9,299.32 SP-2216.4.1AA Storm Water Management LS 1 $ 23,458.40 $ 23,458.40 SP-2220AAAA Waterway Crossing - SettersCanal EA 1 $ 21,497.13 $ 21,497.13 Project Soft Costs (20%)** LS 1 $ 200,855.21 $ 200,855.21 Change Order No. t (Set(Jers Canal Crossing Revisions) LS 1 $ 4,869.63 $4,869.63 Change Order No. 2(Standby Power and Load Bank Addition) LS 1 $ 30,00010 $30,000.00 Change Order No. 3 (Gravity Irrigation Pipeline) LS 1 $ 6,125.00 $6,125.00 Change Order No. 5 (Air Valve Vault) LS 1 $ 10,982.36 $10,982.36 Change Order No. 6 (MH Repair) LS 1 $ 1,650.00 $1,650.00 Note: CO# 4 to add sewer from development project into this contract is not Included. Primary utility service reduction also not shown because it was still paid by Coleman outside of the lift station contract. Total: $1,205,131 * Where appropriate, Includes final billings and installed quantities from Dahle Construction final pay app. dated 10/26/15 ** Estimate for engineering, surveying, construction staking, license agreements, easements, testing, and project management Bold, italics, green text represents items that would change with the reduced project PROJECT: Coleman Homes, LLC The Oaks Lift Station and Pressure Sewer Proiect Version 2 Opinion of Probable Construction Cost Date: 11/24/2015 Bid Item No. Item Description Unit Bid Quantity Unit Price` Total Price 201A.1.C.1 Removal of Obstructions LS 1 $ 2,719.90 $2,719.90 201.4.1.GA Remove and Reset Fence LF 689 $ 4.72 $3,252.08 205.4.1.B.1 Dewatering LS 1 $ 25,438.53 $25,438.53 303.4.1.C.1 Exploratory Excavation EA 2 $ 5,121.20 $10,242.40 307.4.1.A.7 Miscellaneous Surface Restoration (Natural Ground) LF 780 $ 11.01 $8,587.80 307.4.1.A.9 Miscellaneous Surface Restoration (Dirt Road) LF 25 $ 16.35 $408.75 307.4.1.A.11 Miscellaneous Surface Restoration (Dirt Road with Natural Ground) LF 490 $ 10.07 $4,934.30 307.4.1.A.13 Miscellaneous Surface Restoration (Dirt Road with Cultivated Field) LF 90 $ 28.71 $2,583.90 307.4.1.D.1 Type 'C" Surface Restoration (Gravel) LF 458 $ 26.64 $12,201.12 307.4.11.1 Main Line Type 'P -l' Surface Restoration (Asphalt Roadway) LF 45 $ 36.77 $1,654.65 307.4.1.F.1 Main Line Type 'P-2" Surface Restoration (Asphalt Roadway) LF 238 $ 135.20 $32,177.60 307.4.1.J.3 Gravel Access Road with Cultivated Field Restoration LF 2694 $ 22.29 $60,049.26 307.4.1.J.5 Gravel Access Road with Natural Ground Restoration LF 1082 $ 22.54 $24,388.28 402.4.1.A.1 Valve -10' Plug EA 3 $ 4,773.32 $14,319.96 501.4.1.B.1 Gravity Sewer Pipe -18' PVC (including Excavation, bedding and backfill) LF 223 $ 249.12 $55,553.76 501.4.1.13.1 Gravity Sewer Pipe - 24' PVC (including Excavation, bedding and backfill) LF 30 $ 459.77 $13,793.10 501.4.1.B.1 Gravity Sewer Pipe - 42' PVC (including Excavation, bedding and backfill) LF 76 $ 534.36 $40,611.36 502AA AA Sanitary Sewer Manhole - 60' Type B EA 1 $ 20,737.66 $20,737.66 502.4.1.A.1 Sanitary Sewer Manhole -72'TypeB EA 1 $ 25,124.99 $25,124.99 502.4.1.G.1 84' Diameter Bar Rack Structure LS 1 $ 49,264.23 $49,264.23 505.4.1.B.1 Pressure Sewer Pipe -10' (Includes excavation, bedding, backfill, etc.) LF 5650 $ 28.07 $158,595.50 505A.1.C.1 Air Valve Vault EA 1 $ 10,430.68 $10,430.68 505.4.1.D.1 Pressure Sewer Sleeve (10' Carrier Pipe) LF 200 $ 75.20 $15,040.00 505.41A.E.1 j Connect to Existing Pressure Sewer LS 1 $ 14,222.46 $14,222.46 505.4.1.F.1 Pressure Sewer Fitting -10' 11.25° Bend EA 9 $ 692.71 $6,234.39 505.4.11.1 Pressure Sewer Fitting -10' 22.5° Bend EA 7 $ 681.25 $4,768.75 505.4.1.F.1 Pressure Sewer Filling -10' 45° Bend EA 6 $ 697.75 $4,186.50 505.4.1.F.1 Pressure Sewer Fitting -10' Wye EA 1 $ 2,497.72 $2,497.72 505.4.1.F.1 Pressure Sewer Fitting -10' Tee EA 1 $ 1,937.83 $1,937.83 601A.tA.11 12' Culvert, Corrugated Galvanized Steel Pipe (CGSP) LF 18 $ 81.78 $1,472.04 601.4.1.B.1 Remove and Replace Culvert -18' Corrugated Galvanized Steel Pipe (CGSP) LF 20 $ 104.35 $2,087.00 601.4.1.8.1 Remove and Replace Culvert— 24' Corrugated Galvanized Steel Pipe (CGSP) LF 18 $ 97.38 $1,752.84 1103A.1A.1 Construction Traffic Control LS 1 $ 4,956.00 $4,956.00 2010.4.1AA Mobilization LS 1 $ 18,030.40 $18,030.40 SP -2125.1.5 Lift Station - SWcturalImprovements LS 1 $ 98,992.82 $98,992.82 SP -2125.1.6 Lit Station - Mechanical Improvements LS 1 $ 82,817.30 $82,817.30 SP -2125.1.7 Lift Station - Pumps and Motors LS 1 $134,520.00 $134,520.00 SP -2125.1.8 Lift Station - Flow Meter Vault LS 1 $ 10,736.01 $10,736.01 SP -2125.1.9 Lift Station- Electrical Improvements LS 1 $ 89,680.00 $89,680.00 SP -2125.1.10 Lift Station - Site Work LS 1 $ 37,866.49 $37,866.49 SP -2125.1.11 Lift Station -Yard Piping LS 1 $ 17,638.19 $17,638.19 SP -2125.1.12 Lift Station - Primary Utility Service LS 1 $ 60,000.00 $60,000.00 SP -2125.1.13 DischargeStructure -Piping Improvements LS 1 $ 22,045.89 $22,045.89 SP -2125.1.14 North Black Lift Station Site Work LS 1 $ 9,299.32 $9,299.32 SP -2216.4.1A.1 Storm Water Management LS 1 $ 23,458.40 $23,458.40 SP -2220.4.1.A.1 Waterway Crossing - Settlers Canal EA 1 $ 21,497.13 $21,497.13 Bid Subtotal: $1,262,807.29 Project Soft Costs (20%)* LS 1 $ 275,432.90 $275,432.90 Change Order No. t (Settlers Canal Crossing Revisions) LS 1 $ 4,869.63 $4,869.63 Change Order No. 2 (Standby Power and Load Bank Addition) LS 1 $ 90,730.22 $90,730.22 Change Order No. 3 (Gravity Irrigation Pipeline) LS 1 $ 6,125.00 $6,125.00 Change Order No. 5 (Air Valve Vault) LS 1 $ 10,982.36 $10,982.36 Change Order No. 6 (MH Repair) LS 1 $ 1,650.00 $1,650.00 Note: CO# 4 to add sewer from development project into this contract is not included. Primary utility service reduction also not shown because it was stili paid by Coleman outside of the lift station contract $1,652,597 includes anal billings ana Instaoea quantmes trom uame L;onsuucuon anal pay app. uatea xuzato "Estimate for engineering, surveying, construction staking, license agreements, easements, testing, and project management. INVOICE From; Charles LaMoure 20B-756-3241 Dahle Construction LLC 4301 Garrity Blvd. Suite 201 Nampa, ID 83687 TO: COLEMAN HOMES 1859 SOUTH TOPAXWAY, SUITE 200 MERIDIAN, ID 83642 Architect, Date 10/26/2015 Contract Date 1/7/2015 Application # 9 Period To 10/15/2015 Invoice # 3269 Project # LIR Station & Pressure Sewer Distribution: Owner Architect Contractor 1. ORIGINAL CONTRACT SUM $ 1,262,807.29 2. Net change by Change Orders 177x716.35 3. CONTRACT SUM TO DATE (Line 1 + 2) $ 1,440,523.64 4. TOTAL COMPLETED & STORED TO DATE$ 1,385,838,17 (Column G on Continuation Sheet) 190 864.97 - S. RETAINAGE: 5. % of Complete Work _$ 69,291.91 (Columns D + E on Continuation Sheet) b. 0 % of Stored Material - (Column F on Continuation Sheet) Total Retainage (Line 5a + 5b or Total In Column I of Continuation Sheet) $ 69,291,91 6. TOTAL EARNED LESS RETAINAGE $ 1,316,546.2E (Line 4 less Line 5 Total) 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT $ 1,311,497.87 (Line 6 from prior Certificate) 8. CURRENT PAYMENT DUE i5x048.39 9. BALANCE TO FINISH, INCLUDING RLTAINAGE (Line 3 less Line 6) $ 123,977.36 L CHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS Total change orders from grevious months 190 864,97 Total approved this month TOTALS 190 864.97 NET CHANGES by Change Order 190 864.97 - Ln Ln z C M r r G ul "29 a R W Z O J .-, jt �SO1Sg�SgQu SgigS�guS S $g g� g g� go o � $$r�Sf'i�! 16 N oa, t1 y }00 O 0 d z 1? Q 0 v � 0 v N Q SQ pp� O O d a�iiall f Q 4 N O i4 n Qr� `�, 5"4p" N i, VNI tpPp10 is poo 66.. O> W Y W rY N M N 4 LL r• -r- �-• - r �- r r - �- � r N p V� n (V V) V R M t6 lV G � N n � � • v ♦ r 4 N fa _ N ^� NNN 44 gg 4499`a i9 go$SS$Soo$S pS oOoS cu4�i oo u$t $S gS S g cq ooSg g .- � IIAAUU1XL m M4 m �? a r� EEi, Xu c `� �}a�a92� tr g � � •� Q a „�+4�1+y�. '� � �''� � IF 5. v'+ �^� sem. '�{(Q�j 0. both. F }�j WWW4�� p z N N 8 P1 M M Lu T co z O z L Z Ufa qs 49 8888888888800 S8SS8o�SS8S So _ I� 10 � f`; l� f��• 4( aj O O 00 � V � fD O N, O O 0.. 1�..0 O � M � ^ (D O � h Y oO h y Fap h W }c0 � 7 O z d d r� �a r t7 '0 w (y LL 0. 3� TY UJ O ffi ry M1M1n h pX�� N �• 1` l t O ppQ p �D IQQD O S y 8 O , 8. O o$�$ c S S g $ q o o g S o o e o.._ g Qu• 9 g S i3 "� -Io- u New Oaks LLC Coleman Homes raid. s.,.Ixlleefitiv LAND DEVELOPMENT SCHEDULE -A CONTRACT REPORT W/ REMAINING BALANCE New Oaks LLC Contractor: Contract Number: 0000000008 3103 W Sheryl Drive Vendor Number: 140001 Contract For: Oaks Lift Station & Pressure Sewer CO#1 - removals & additions 1.00 Infrastructure Suite 100 Dahle Construction LLC Project: LD00000002 New Oaks - Land 90,730.22 0.00 Development Meridian, ID 83642 Total Contract Amount: $1,385,838.17 CO #3 - gravity irrigation Default Retention: 5% Contract Description: Oaks Lift Station & Pressure Sewer Infrastructure -- CONTRACT TOTALS CURRENT DRAW BAL. REMAINING COST UNIT TOTAL UNIT LINE/CO CODE DESCRIPTION QUANTITY U/M PRICE CONTRACT QUANTITY U/M PRICE EXTENSION AMOUNT % 001.000 055-10 Lift Station 1.00 002.000 055-10 CO#1 - removals & additions 1.00 003.000 055-10 CO #2 - generator & electrical 1.00 90,730.22 0.00 upgrades 6,125.00 004.000 055-10 CO #3 - gravity irrigation 1.00 63,359.14 63,359.14 pipeline 0.00 005.000 055-10 18°PVC sewer main (taken off Ote 1 0.00 0% OaksS#1 contract) 1,650.00 006.000 055-10 CO #5 - Air valve vault 1.00 007.000 055-10 CO#6 - pipeline 1.00 inspection/repair to manhole 008.000 055-10 Reduction -Primary Utility See Note 1 Service 1,262,807.29 1,262,807.29 1,262,807.29 0.00 0% 4,869.63 4,869.63 4,869.63 0.00 0% 90,730.22 90,730.22 90,730.22 0.00 0% 6,125.00 6,125.00 6,125.00 0.00 0% 63,359.14 63,359.14 63,359.14 0.00 0% 10,982.36 10,982.36 10,982.36 0.00 0% 1,650.00 1,650.00 1,650.00 0.00 0% -54,685.47 -54,685.47 -54,685.47 0.00 0% Contract Total: 1,385,838.17 0.00 0% #te 1: CO#4 to r#• sewer from development `o project # # ihis contract is not included. Primary utility service reduction also not shownbecause it waspaid by �.oleman outside of the lift station contract. This schedule is, in all respects, an integral part of the Contract identified above. Wed, Nov 18 2015 09:09 AM Page 1 of 1 User: dbelanger 1WIMARKSYSTEMS MLE Construction 4301 Garrity BLVD, SUM 201 Nampa, 10 83687 Proudlyset i ig Idaho slace 1942 Phone: (208) 921-1793 Fax. (208) 465-8895 To. Coleman Homes Contact: Chris Address: 3103 W. Sheryl Dr. , Suite 100 Phones (208) 921.1793 $37,866,49 Meddlan,10 83642 Fax: (208) 756.3241 Project Nara: The Oaks Lift Station And Pressute Sewer Bid Numbers SP -2125.1.12 Project Locationt Lift Station And Forced Main From McDermott, Meridian, ID Bid Date: 1/7/2015 Item # item Description Estimated Quantity Unit Unit Price Total Prioe SP -2125.!.10 LIR Station - Site Work 1.00 LS $37,866,49 $37,866.49 SP -2125,1.11 Lift Station -Yard Pipeing 1.00 LS $17,638,19 $17,638.19 SP -2125.1.12 Lift Stalon - Primary Utility Service 1.00 LS $60,000.00 $60,000.00 SP -2125.1.13 Discharge Structure - Plpeing Improvements 1.00 LS $22,045.89 $22,045.89 SP -2125.1.14 North Black Lift Station Site Work 1100 LS $9,299.32 $9,299,32 SP -2125.1.5 Lift Station - Structural improvement 1.00 LS $98,992.82 $98,992.82 8p-2125,1,6 1A Station - Mechanical improvements 1.0 It $82,817,30 $82,$17,30 SP -2125.1'.7 Lift Station - Pumps And Motors 1,00 LS $134,520,00 $134,520.00 SP -2125.1.8 Lift Station - Flow Meter Vault 1,00 LS $10,736.01 $10,736.01 SP -2125.1,9 Lift Station - 8lectrlcal improvements 1.00 LS $89,680.00 $89,680.00 SP- Storm Water Management 1.00 LS $23,458.40 $23,458.40 2216A.1.A.1 Gravity Sewer Pipe - 42" (including Excavatlon, Bedding 76.00 LF $534,36 $40,611.36 SP- Waterway C ossing - Settlers Canal 1,00 EACH $21,497.13 $21,497.13 2220.4A.A.1 Gravity Sewer Pipe - 18" PVC (Including Excavation, 223.00 LF $249.12 $55,553.76 201.4.i.Cv.1 Removal Of Obstructions 1.00 LS $2,719.90 $2,719.90 201.4,1,6,1 Remove And Reset Fence 689.00 LF $4.72 $3,252,08 205AA.13.1 dewatering 1.00 LS $25,438,53 $25,438.53 303A.1,CA Exploratory FXOMUOn 2,00 EACH $5,121.20 $10,242.40 307.4.1.4.11 Misoeliateous Surface Restoration (Dirt Rd W/ Natural 490.00 LF $10,07 $4,934.30 Ground) 301.4.1,A.13 Miscellaneous Surface RestoraWri (blrt Rd WI 90.00 LP $28,71 $2,583.90 Cultivated Field) 307A.I.A.7 Miscellaneous Surface Restoration (Natural Ground) 780.00 LF $11,01 $8,587.80 307.4.1A.9 Miscellaneous Surface Restoration (Dirt Rd) 25.00 LF $16,35 $408.75 307.4.1.13,1 Type "C" Surface Restoration ( Gravel) 458.00 LF $26.64 $12,201,12 307A IAI Main Line Type "P-1" Surface Restoration (Asphalt 45.00 LF $36.77 $1,65465 Roadway) 307.43YA Main Una type "P-2" Surface Restoration (Asphalt Rd) 238.00 LF $135,26 $32,177.600 307.4.1,3.3 Gravel Access Rd W/ Natural Ground Resstoration 1,082.00 LF $22.54 $24,388.28 307,4.1.7.3 Gravel Access Road Wiht Cultivated Field Restoration 2,694.00 LF $22,29 $60,049,26 402.4,1 AA Valve -10" Plug 3.00 FACH $4,773.32 $14,319,96 501.4.13.1 Gravity Sewer Pipe - 42" (including Excavatlon, Bedding 76.00 LF $534,36 $40,611.36 & Backfin) 501.4.1.8.1 Gravity Sewer Pipe - 18" PVC (Including Excavation, 223.00 LF $249.12 $55,553.76 0006146 Ait6 IWOR) 501AA.B.1 Gravity Sewer Pipe - 24" (Including Excavation, Bedding 30.00 LF $459.77 $13,793.10 And Backfill) 502,4.1,AA Sanitary Sewer Manhole - 60" Type 8 1.00 EACH $20,737.66 $20,737.66 502.4.i.A.I Sanitary Sewer Manhole - 72" Type 8 1.00 EACH $2$,124.99 $25,124.99 502.4.1,G.1 84" Diameter Bar Rack Structure 1.00 LS $49,264.23 $49,264.23 505.41..6.1 Connect To Existing Sewer pressure Seiner 1.00 LS $14,222.46 $14,222.46 505.4.1.8.1 Pressure Sewer Pipe - i0" ( includes Excavation, 5,650,00 LF $28.07 $158,595.60 Bedding, Backfill, Etc.) 505.4.1,CA Air Valve Vent 1.00 FACH $10,430.68 $10,430.68 505.4,1.D.1 Pressure Sewer Sleeve (10" Carrier Pipe) 200.00 LF $75.20 $15,040,00 505.4.1,17.1 Pressure Fitting -10" Wye 1,00 EACH $2,497.72 $2,497.72 1/9/2015 3131;24 PM ridge 1 of 2 item # Item De"Option 061:11mated Quantity Unit Unit Pdoe Total price 505.4.1.F.1 Pressure Sewer Pitting - to" 11.25 Bend 9.00 EACH $692.71 $6,234.39 505.41.F.i Pressure Sewer Fitting -10" 22.5 Bend 7.00 EACH $681.25 $4,768.75 505.4.1.17.1 Pressure Sewer Fitting -10" 45 Bend 6.00 EACH $697.75 $4,186.50 505.4..17,1 Pressure Sewer fitting -10" Tee 601AA A.11 12".CMP Pipe 601.4.1,8.1 Remove And Repace CMP - 18 CMP 601.4.1.8.1 Remove And Replace Culvert- 24" CMP 1103.4,1,A.1 Construction Traffic Control 2010A.I. A.1 Mobilization 1;00 EACH $1,937.83 $1,937.83 18.001F $81.78 $1,472.04 20.00 LF $104.35 $2,087.00 18.00 t.P $97,38 $1,752,84 1100 LS $4,956.00 $4,956.00 1.00 LS $18,030.40 $18,030.40 Total Std Price. $1,262,807.29 Notoo: • MLLISTONS: Surveying, Bonds, Field Changes, Hilden Conditions, Removal or Replacement of unsuitable Material, Compaction Test, Staking, Hazardous Material, Cold weather protection, Rock Excavation, Overtime or Accelerated Schedules irnooln6, SMMUN riot rem" V0 blit Packao, hhd Waller Claw eanbtet it ac cepm on the teh�ls That SPaSandl weather conditions may prevent start or completion of work during the 2014 Season. • "Paving and pipe prices quoted at todays prion, due to the instability of the petroleum. Industry with associated price Increases and availability Dahle. Reserves the right to adjust the piling for the asphalt and plpe products quoted above es ws receive the Increases." In the event that the asphalt and pipe becomes unavailabe, Dahle. will be heli harmless, •Future a and energy costs will be subject to the following'force Majeue clause; Either party shall be relieved from liability hereunder for failure to delh+er or deliver or receive the product for the time and to tile, extent such failure Is occasloned by government regulations allocation of raw materials or other supplies or transportation or production.facltltes (whether mandatory or voluntary), disruption or breakdown of production or transportalon facilltlrs, war, fire, exploslon, riot, strike, or other Industrial disturbance, act of God, or either parry's inability after reasonable d1hijoce. to obtain necessary equlpmerl , material or supplles, in whole or In part at prices reasonable in relation to the prices established herein, or by any other cause whether or not listed above, which Is reasonable and beyond control of either party. Acknowledgement of Solis Reports Yes N • Additional Insurance/ Bonding Is not Included in this proposal but can added for an additional charge. Payment to be made as roltowst .'IOWA upon completion of project and/or end of month progess estimates. Any unpaid balance will be Subject to the highest interest allowed by law . All material Is garanteed to be as.specifled, and the above work to be performed In accordance with the drawings and specifications submitted for above work, and completed in a substantial workmanlike manner. Any alteration or deviation from above specifications involving extra costs will be executed only upon written order, and will be come and extra charge over and above the estimate. All agreements continent upon strikes, ackients, or price increases or additional labor & materials, which may be required, should unforeseen problems or adverse weather conditions arese after work has started This proposal may be withdrawn If not accepted within fourteen (14) days of Issuance. ACCEPTED., The above prices, specifications and conditions are satisfactory and are hereby accepted, Buyer: /{lir /trek sr 1--o f/"Y Signature: e-Azc- - Date of AocapUttear 2-1/-15 CONKI MEN DAHLE Construction Authorlxed Signature,Estimaton Timothy A Nlehoff 208-577-0768 tnfehoff.ace@gmall,c m 1/9/2015 131:24 PM Page 2 of 2 Proudly serving Idaho since l94 URtc: 2/11),201 i 4ulnniucd it): Jeff Harris Project ;Name: C'llange O rdet Retluoil a I 430( Garrity BiXD, Suite 201 Nampa. 11) 83687 Cell: (208) 921,1793 Office: (208) 756-32.41 Fax: (208) 746.3:40 Itlahn ('omractoi s Licence xRCr-' 374 Iddhu Public 1t'usk J.rccnsc #PWC -C -J 1353•AAA-1.2 flans Approved: 2/3/2015 Item N Description Of Work Qt UIM Unit Pr�Q Totpl REMOVALS 505.4.1,8.1 PRCSSURE SEWER PIPE - 10" 1 LS @ 1.60 1`371,60 505.4.1.C.1 AIR VALVE VAULT 1 LS @10430.68601.4.1.8.1 REMOVE & REPLACE CULVERT• 24' 1 LS @8.42 K510430.68) 378,42IMPORT PIT RUN 1 LS t 7.92 967.92 TOTAL REMOVALS ADDITIONS 1 REMOVE & REPLACE CULVERT • 72'1--- 1.5 LF @ $ 245.00 6,125.00 2 MARKING TAPE 1 L5 258.00 258.00 3 CONCRETE LINED DITCH 1 Ls @ $ 6 065.00 6065.00 4 SURFAVE REPAIR (NATURAL GROUND 25 LF $ 11,01 275.25 5 SLEEVING UNDER CONCRETE DITCH 20 LF S 145.00' $ 2900.00 6 GABION BASKETS 1 LS 1495.00 1495:00 7 EROSION CONTROL BLANKETS 1 L5@ $ 900.00 900.00 TOTAL AaDITIONS TOTAL CHANGE ORDER., _ ` `,44869 03. All work to be completed In a workmanlike manner according to standard practice. Any alteration or deviation from above specifh.ations Involvinp extra (osts, will be executed only upon written orders, and will hecorne an extra charge over and above the estimate, All agreements contingent upon accident, delays, strikes beyond Dahle Construction LLC control. Proposal may be withdrawn if not accepted within 21 days. Payment Is due no later than the 10th of following month. Interest will be charged at 2145 per day after the due date, Gxdusiuns! LRO510N CONTROL, NOI, SWPPP, SWWLYING, PERMITS, FRES, 'RENCH.STARIIIZATION SOIL TESTING, LANDSCAPE REPAIR, SAW CUTTING, ASPHALT REPAIR, ASPHALT REMOVAL Nnt-UN All Material to Remain Ct _ 1 e Authurited 5ignnane: 3 low-" 1 Vler Uallic 8ecel2tance ot ns oea Ilre.thntr r --s specd'a•uuouc tut0 m,dmms are .unxrncwn dud me herdp nccate A Yw role nmhov<J ro dl. u;ai, et+ :trrciilCdr.-• rldplrut w10 k Im1& 3 q 111 J tlal.e ;lid tine bl the 1110 nr rueb womb e Uale,icce Itrd: r � Authorized Sll,nxhlre: Proudly serving Idaho since 1942 Change Order Request 002 Date 03-18.2015 Proposal Submitted To . Coleman Homes Job Name Oaks lift Station Change Is requested as the bid documents did not contain approved plans on the backup generator requirements Item # Item Description Est. Quantity Unit Unit Price Total Price 01 Star Construction Estimate on Generator and Electrical upgrades per plans 1 LS $86,409.73 $ 86,409.73 02 Overhead and profit due Dahle Construction 1 LS ti% 4,320.49 notal Bid Price: $ 90,730.22 Aooepted Authorized Signature: The above paces, specifications and conditions are satisfactory and are hereby accepted. Payment will be as outlined In contract. Charles LaMoure General Manager Dahle Construction LLC 4301 Gaiiity Suite 201 Nampa, Idaho 83653 (208) 756-3241 Page 1 STAR CONSTRUCTION PO BOX 157 STAR, ID 83669 OFFICE 286-9198 FAX 286.7947 Owner Requested Addition Estimate Date: 3/16/2015 Owner: Coleman Homes S.C. job # Oaks Lift Stastion # 15-807 Request # WD# i Attn: Charles L DETAILED ESTIMATE; n1rort I Ane: Craft Qty Unit Man-Hrs Rate Total Star Const.- Ex. And bkflll conduits 1.5 hr 287.5 431.25 Star Const.- Ex, prep, and bkfill pads 4 hr 287.5 1,150.00 Star Const: Off load, set, level and anchor generator 4 hr 287.5 1,150.00 Star Const: testing 3 hr 85 255.00 Direct Labor Subtotal:[ 2,986.25 [ Matprlai! Item Description Qty Unit Total Baird Oil- Fuel 490 gal @ 3.35 1 Is 1,641.50 MS&G, 3/4" road mix, 10 cy 1 Is 127.60 LRM, concrete w/ short load -5.5 cy 1 Is 685.00 CCS-rebar 1 Is 275.00 1 1 is Materiai Subtotal:2� 45a.IU Cnulnmant. Equipment Distribution Qty Unit Man-Hrs Rate Total EC Power, generator w/ats and load bank 1 Is 58,437.80 58,437.80 Equlpment Subtotal:[ 58,437.80 i Subcontractors: Work Description Qty Unit Man-Hrs Rate Total CE, supplyand Install generator electrical Items 1 Is 8,000.43 8,000.43 DC, form and pour concrete pads 1 Is 1,350.00 1,350.00 Subcontractor Subtotal General Conditions: Adjustment Subtotal 73,228.58 0 Overhead @ 8% 5,858.29 Project Mark Up @ 10% 7,322.86 Bonding @ 0% Training @ 0% Boise Permits @ 0% Total Adjustment to Contract 86,409.73 Custom Electric, Inc. 104 E. Fairview Ave. Box 102 Meridian, Id. 836.42 208.855-0228 Fax, 208.855t,5041 To: Oaks Lift Station Generator additional work Date: March 12, 2015 Time: 1:44:33 PM Quote - r Additional ii>ork required for generator 7822.21 Permit 178.22 Quote Cd 8000.43] Lf/sc. Custom Electric, Inc. 2800 WestIdaho Blvd. Emmett, Idaho 83617 208.365-2700 Fax, 208.366.2768 To,, Oaks Lift Station Generator additional work Quote _.:,,;;� �^':,.0.v. •:: -:. 1. ... .,_. <�,. <ai.1i0�+i;T" TFJt1Al•<-` °:iui CABG, R`= T,f3f �S.G.`:`�c' };' 0 F.BCitl TION ` §;, ` 1 LARGER F. UIP.IIENT RACK 200.000 200.00 0.000 1 0.000 I MOUNTNGOFLOAD RAW CONTROLPANN. 10.000 10.00 0.000 2,000 2.00 1 MOUNTING OF AHNI POWER CENTER 10.000 -I .0-0 7000 2.000 2.00 1 IIOUA'T41'GOFIOADHAAK 10.000 10.00 0.000 4,000 4.00 30 1 DAD RANK CONTIM COA1IUI T 0.350 10.50 0.000 0.060 1.60 20 GENERATOR TO LOAD BANK FEEDER CONDUIT 1.320 26.40 0.000 0.070 1.40 30 GENERA TOR TOA7SMAIM T 1,820 54.60 0.000 0.070 2.10 1 PANEL LA FLRXIBLE CONDUIT 33.000 35.00 0.000 1 1.000 1.00 1 LOAD BANK CONTROL PANN, FEEDER FIXX COND. 35.000 35.00 0.000 1.000 1.00 30 GENERATOR RATTERYANP RLOCKIIEATER CONDUIT 0.350 10.60 0.000 0.060 1.60 240 LOAD BANK C01MOL HIRE 0.120 X8.60 0..000 0.008 1.92 120 GENERATOR TO LOAD BANK FEEDER CONDUIT 3,580 429.60 0.000 01030 3.60 200 GENE 7 -0A TO ATS CONDUIT 6.980 1,396.00 0.000 0.030 6.00 30 PANE . LA FLEXIBLE CONDUIT 0.270 8.10 0.000 0.008 0.24 30 LOAD BANK CONTROL P.1NE1. FEEDER FLEX COND. 0.170 1 6110 0.600 0.008 0.24 140 GENE TOR BATTR'R}'AND BLOCK IIEA TER CONDUIT 0.170 40.60 0.000 0.008 1.92 1 ARM POKER C'RNTF.R PANEL l.A IM000 11540.00 0.000 01000 I CONDUCTORTERMI ATIONSANDTESTING 250.000 20.00 0,000 8.000 8.00 0 frro, Annl tion 0.600 0,0019 0600 6 he" Annq-rlan 0.000 0.000 '0.600 0 11„x fh-wlpt r.0. 0608 AM 4600 0 /r„0. A.'ni line 01.00 AM 0,400 0 11- fh'aip«drr 0.000 0.009 AM 0 frea Pew!PA- 0,040 0.000 0060 0 /fw fNw/p,ion 6.000 AM 0.040 P lh'M Ansi «r0. A400 A00� 0.686 0 fr v A'af «on AM 0.000 APBO O WA Dnuf tion 0.460 O.OPO 0.M.0 O Pora 1h'iof ,rnn 0.006 O.ODO 0.440 0 New Anrrl cion A.000 0,000 P.fCO 0 h:0. fined «a„ AM 0.060 - AOBO 0 lira Dnafp«oe A604 COO G.6CD 0 ltr.r Dnnf ,l of 4000 Am P freailh-efrAw A060 0.000 O,Cf-D 0 Aew De+i,rtiv, AM #,000 ACCO 9 f[[vr Ane,iptian 0.000 0.004 0.000 0 fnv,Oturf [i0., Afro A600 0.060 0 III" Deni [Ian 0.600 I O.OGO 0 fret Or¢,i 7iau 0.600 0.440 4.000 4 free[ Ann! uw 0406 6.000 4.400 O lir.[ Aevd •ri,n[ O.OSD 6.ovB 8000 I V IAL 4,U4V.4V I V IAL TV IAL 39.Q2 From: )on Farren To: Josh Elliott Subject: Re: Generator Costs Date: Friday, March 13, 2015 10:11:08 AM Attachments: imaoe001.ona Oolnion of Probable Cost - Generator.pdf Josh, Here's the estimate for adding the generator in change order #2. Cost for the 50 KW generator and receptacle would be $30,000.00 Thanks, Jon Farren, P.E. Farren Engineering, Inc. 600 W. Curling Drive Boise, Idaho 83702 208-484-51.90 On Mon, Mar 9, 2015 at 10:15 AM, Josh Elliott <jellioU(d jub.com> wrote: Jon, I need to get the reimbursement proposal for the Oaks revised to include the generator, ATS and load bank. This is the proposal that allows Coleman to be reimbursed through building permits for over -sizing the lift station. Could you put together a cost estimate for the Change Order #2 upgrades and then provide a separate estimate for the smaller generator (50 kW? For just the two initial pumps; no load bank)? Thanks, Josh Elliott, P.E. Project Engineer J -U -B ENGINEERS, Inc. 250 South Beechwood Avenue, Suite 201, Boise, ID 83709 p 1208 376 7330 f 1 208 323 9336 e I jelliottAjub.com THE J -U -B FAMILY OF COMPANIES: www,jub.com www atewayymapppiii.com www, Ian gdongroupinc.coin This e-mail and any attachments transmitted with it may contain information that is confidential. The information it contains is intended solely for the use of the one to whom it is addressed, and any other recipient is directed to immediately destroy all copies. If this e-mail contains Professional Design Information, Recommendations, Maps, or GIS Database, those are "draft" documents unless explicitly stated otherwise in the e-mail text. Any attached electronic files involving J -U -B or subsidiary businesses are subject to the provisions of J -U -B's Electronic Documents / Data Limited License found at edocs.j b.com. FA R R E N OPINION OF PROBABLE COST ENGINEERINGq INC. E L E C T R 1 0 A L E N C. I N E E R S 600 W. CURLING DRIVE BOISE, IDAHO 83702 PHONE MOB) 484-5190 FARREN ENGIN EERING.COM DATE March 13, 2014 PROJECT The Oaks Lift Station Change Order #2 ITEM QTY $ UNIT $TOTAL 200 kW Generator & sub base fuel tank & concrete pad 1 $70,000.00 $70,000.00 Load Bank & concrete pad 1 $25,000.00 $25,000.00 Automatic Transfer Switch 1 $10,000.00 $10,000.00 Underground Feeders 1 $8,000.00 $8,000.00 Delete manual transfer switch 1 -$5,000.00 -$5,000.00 DEDUCTION Mini Power Center Panel LA 1 $5,000.00 $5,000.00 Revised galvanized steel mounting frame 1 $1,000.00 $1,000.00 TOTALI 1 $114,000.00 H.D. FOWLER COMPANY Customer: CONTRACTORS Quote #: Q256311 Estimator: TROY ROBINSON Bid Date: 9/9/2014 Job Name: THE OAKS LIFT STATION & PRESSURE SEWER (MERIDIAN) Location: MERIDIAN Extended Line Qty UoM Item Description Unit Price Price 4,265.31 4,265.31 7,795.93 3,221.46 914.30 5,143.00 1,425.26 9.50 7,795.93 3,221.46 *** 5,143.00 *** 53,675.00 80,625.50 93.48 151.40 102.74 152.95 105.06 153.73 257.24 573.19 193.13 276.55 Section Subtotal: 156,785.69 PROJECT 1 1 1 EA MMOCTAVE3USG 8" OCTAVE ULTRASONIC WATER METER WITH ELECTRONIC LCD REGISTER, US GALLONS, FLANGED, MASTER METER, FACTORY PROGRAMMED TO 1000us9 2 1 EA NS -MMM -4516 10" OCTAVE METER FL X FL 3 1 EA NS-AVA-4073 8" PLUG VALVE MJ X MJ BURIED 4 *** EA AF2508MML 8" MJ X MJ RESILIENT WEDGE GATE VALVE, AFC MODEL 2508, AWWA C515, LESS M1 ACC 5 1 EA NS-AVA-4074 10 PLUG VALVE MJ X MJ BURIED 6 *** EA AF2510MML 10" MJ X M1 RESILIENT WEDGE GATE VALVE, AFC MODEL 2510, AWWA C515, LESS MJ ACC 7 5650 FT PP1503GC 8" CL235 DR 18 PVC PIPE, AWWA C900-07, 20' LENGTHS 8 5650 FT PP1504GC 10" CL235 DR 18 PVC PIPE, AWWA C900-07,20' LENGTHS 9 1 EA IFH33MML 8" M1 111/4 ELL DI, AWWA C153, C/L LESS ACC (48 LBS) 10 1 EA IFH44MML 10" MJ 111/4 ELL Di, AWWA C153, C/L LESS ACC (61 LBS) 11 1 EA IF133MML 8" MJ 221/2 ELL DI,AWWA C153,C/L,LESS ACCESS (51 UBS) 12 1 EA IFI44MML 10" MJ 221/2 ELL DI,AWWA C153,C/L,LESS ACCESS (67 LBS) 13 1 EA IFK33MML 8" MJ 45 ELL DI,AWWA C153,C/L,LESS ACCESS (59 LBS) 14 1 EA IFK44MML 10" MJ 45 ELL,DI,AWWA C153,C/L,LESS ACCESS (86 LBS) 15 1 EA IFY333MMML 8" MJ WYE DI,AWWA C153,C/L,LESS ACCESS (136 LBS) 16 1 EA IFY444MMML 10" MJ WYE DI,AWWA CL 153,LESS ACCESS (199 LBS) 17 1 EA IFT333MMML 8" MJ TEE DI,AWWA C153,C/L,LESS ACCESS (90 LBS) 18 1 EA IFT444MMML 10" MJ TEE DI,AWWA C153,C/L,LESS ACCESS (120 LBS) 4,265.31 4,265.31 7,795.93 3,221.46 914.30 5,143.00 1,425.26 9.50 7,795.93 3,221.46 *** 5,143.00 *** 53,675.00 80,625.50 93.48 151.40 102.74 152.95 105.06 153.73 257.24 573.19 193.13 276.55 Section Subtotal: 156,785.69 Josh Elliott From: Troy Robinson <troyr@hdfowler.com> Sent: Friday, July 11, 2014 7:19 AM To: Josh Elliott Cc: Doug Hayes Subject: RE: Piping Estimate for Meridian Job Importance: High * 300 LF 24" gravity sewer $48.88 * 300 LF 18" gravity sewer $28.68 * 300 LF 15" gravity sewer $18.29 * 4" D.I. Spool FLxFL - 5' long $450.00 * 4" Plug Valve FLxFL $947.48 * 4"x8" Reducer FLxFL $165.60 * 8" D.I. Spool FLxFL - 5' long $795.00 * 8" Restrained FCA $362.93 * 8" flexible sleeve type coupling $271.10 * 8" blind flange $121.23 * 8" field flange $114.21 * 8" swing check valve FLxFL $2127.21 * 8" plug valve FLxFL $3221.46 * 8" 90 deg bend FLxFL $263.05 * 8" Cross ALL FL $482.52 * 8" 45 deg Wye ALL FL $460.34 * 8" x 6" (branch) Tee ALL FL $339.91 * 6" plug valve FLxFL $2112.53 * 8" x 10" Reducer FLxFL $393.95 * 10" D.I. Spoll FLxFL - 5' long $1059.00 I 10 Restrained FCA $669.25 Troy Robinson I Customer Service, Waterworks HD Fowler Company I Boise Branch Phone: (208) 846-8366 Page: 1 0 lcastl Precast' Contract & Proposal Quote No. ....: 5044964-2 16419 Ten Lane Telephone : 208-465-0176 www.oldcastleprecast.com Nampa, ID 83687 Fax .......: 208-465-7129 Quote To .: All Bidders Ship To .: Oaks Lift Station Meridian Meridian, ID 83642 r, .,[,F 4- Phnnp- Order No Date Customer No Terms Cash discount Delivery terms Quote valid for: SO44964 12118/2014 1.00 Cash an Delivery 1102405 FOB Job Site 30 days Group: A Qty_ Unit 1.00 Ea 1.00 Ea 2.00 Ea 1.00 Ea 6.00 Roll 1,00 Ea 1.00 Ea Item 9001300 1105300 1106800 1106350 7003500 7102100 7102500 6.00 Ea 7006300 1.00 Ea 7006700 1.00 Ea 1101900 1.00 Ea 1102405 Group: B Qty Unit Item 1.00 Ea 9001300 Description Mark Unit price 60" x 20 deep manhole 3,051.63 Price includes 60" channeled base, rubber boots for pipe, 60" stacking material, 60" cone, mastic, 24" ring & cover and delivery. Pricing figured using the following material: (60") 2.83 Ch base w/2-15" KSB 60" x 6' Section 60"X4' Cane; Eccentric Concrete Sealant 1" (14.5') 24" STD Ring -1055 24" Cover "Sanitary Sewer"vented- 1055 6"EXT.Joint Wrap Joint Wrap Primer (Can) 24"X3" Grade Ring-Texsam 24"X6" Grade Ring-Texsam Amount 3,051.63 Descriptlon _ . Mark Unit price Amount 60" x 29 deep manhole 4,177.30 4,177.30 Price includes 60" channeled base, rubber boots for pipe, 60" stacking material, 60" cone, mastic, 24" ring & cover and delivery. Page: 2 idea tle Precase contract & Proposal Quote No. ....: SO44964-2 16419 Ten Lane Telephone : 208-465-0176 www.oldcastleprecast.com Nampa, ID 83687 Fax .......: 208-465-7129 Quote To .: All Bidders Ship To .: Oaks Lift Station Meridian Meridian, ID 83642 r_nnfnrf• Phnnec . `Order No Date Customer No Terms Cash discount terms =FOB Quote valid for: SO44964 12/18/2014 Ea Cash on Delivery (60") 2.83 Ch base w/2-15" KSB Site 30 days Group: C Qty Unit Item Pricing figured using the following 1.00 Ea 9001300 material: 1.00 Ea 1105300 (60") 2.83 Ch base w/2-15" KSB 3.00 Ea 1106800 60" x 6' Section 1.00 Ea 1106400 60" x 3' Section 1.00 Ea 1106350 60'X4' Cone; Eccentric 10.00 Roll 7003500 Concrete Sealant 1" (14.5') 1.00 Ea 7102100 24" STD Ring -1055 1.00 Ea 7102500 24" Cover "Sanitary Sewer"vented- 1.00 Ea 1108665 1055 10.00 Ea 7006300 6"EXT.Joint Wrap 2.00 Ea 7006700 Joint Wrap Primer (Can) 1.00 Ea 1101900 24"X3" Grade Ring-Texsam 1.00 Ea 1102405 24"X6" Grade Ring Texsam Group: C Qty Unit Item Description Mark Unit price Amount 1.00 Ea 9001300 84" Dia. Wet Well Manhole 20,715.00 20,715.00 Price includes 84" flat base, 84" stacking sections, rubber boots for pipe, 84" flat lid with 36" x 48" hatch cast in, T -Lock liner, mastic and delivery. Pricing figured using the following material: 1.00 Ea 1108665 84" x 2' Flat Base 4.00 Ea 1108650 84"x 5' Section 1.00 Ea 1800900 Core and boot 1.00 Ea 1108670 84"FLat Lid w/24" Offset Opening Page: 3 1de stle Precast' Contract & Proposal 16419 Ten Lane Nampa, ID 83687 Quote To .: All Bidders M o.. Quote No. .....: SO44964-2 Telephone :208-465-0176 www.oldcastleprecast.com Fax .......:208-465-7129 Ship To .: Oaks Lift Station Meridian Meridian, ID 83642 f:nnfart, Phone: 7rcc[cu.c Order No Date Customer No -- Terms FCash discoun# Delivery terms Quote valid for: SO44964 12/18/2014 Ea Cash on Delivery T -Lock lining in manhole FOB Job Site 30 days Qty Unit Item Description Mark Unit price Amount 17.00 Roll 7003500 Concrete Sealant 1" (145) 1.00 Ea 1800900 T -Lock lining in manhole 1.00 Ea 1800900 Field weld T -Lock liner Tax Code Taxable amount Tax Rate ID 27,943.93 6.00 1,676.64 Take -off & Quote: Every effort has been made to provide an accurate take -off, however, this quote is not guaranteed by the seller, but is provided for the buyers convenience. It is the customers responsibility to verify the accuracy of the project requirements and quantities. Changes in quantities, dimensions, or specifications from this quote may require an adjustment in price. Customer agrees to pay per unit price for the actual number of units delivered. Delivery: If this product is quoted FOB jobsite, the customer agrees to furnish manpower and equipment to unload the material on site, unless prior arrangements have been made. The site must be accessible by delivery vehicles under their own power. If the load is to be delivered and set by an Oldcastle boom truck, the final decision as to the acceptability of the site and ability to safely set the product is to be determined by the boom operator. Delivery includes one hour of truck time, additional time beyond the first hour will be charged at $90 per hour, Freight charges quoted are based on full truckload quantities. Short loads will be subject to additional charges to cover the cost of delivery. Vault Water tightness: All joints in vaults used for water or liquid containment or where infiltration is not allowed must be clean and dry when installed. The properly installed joint sealant, joint wrap, and/or non -shrink grout are recommended depending on your specifications and installation procedures. We can provide materials for watertight joints, however, Oldcastle cannot be held responsible for field conditions or contractors installation procedures. Specials: Any special product ordered and produced which remains in the Oldcastle yard for longer than 30 days will be invoiced to the customer and payment due on Oldcastles regular payment terms. All specials ordered on a Cash sale must be paid for prior to production. 0 01 seeds Precast' Contract & Proposal Page: 4 Quote No......: SO44964-2 16419 Ten Lane Telephone : 208-465-0176 www.oldcastleprecast.com Nampa, ID 83687 Fax .......: 208-465-7129 Quote To .: All Bidders Reference : Contact: Ship To .: Oaks Lift Station Meridian Meridian, ID 83642 Phone: Order No Date Customer No Terms —F Cash discount Delivery terms Quote valid for: SO44964 12/18/2014 Cash on Delivery FOB Jab Site 30 days Restock fees: a restock fee of up to 25% may be charged on the return of undamaged, standard products. Freight charges for shipping product to the jobsite and back, on an Oldcastie truck, will also be assessed. Special products are not eligible for return or credit. All products and services listed on this Quotation are provided under the Standard Terms and Conditions located at www.oldcastleprecast,com/company/pages/Credit.aspx. QUOTATION TOTAL US 29,620.57 IMPORTANT; This proposal is based on standard terms and conditions. Items and quantities shown are the basis for the quotation, and we are not responsible for any discrepancies between this list and actual Items or quantities. (Accepted by) (Position) (Date) Sales Person: Scot Barrow Telephone: By: Page: 1 Oldcastle Precast Contract & Proposal Quote No..........: SO44251-5 16419 Ten Lane Telephone..: 208-465-0176 www.oldcastleprecast.com Nampa, ID 83687 Fax .............: 208-465-7129 Quote To .........: All Bidders Ship To .........................: J.U.B. Estimate Oak Lift Station Meridian, ID 83642 =VR"M"P!T_T_! r'nn+mr+- Phnna- Order No Date Customer No Terms Cash discount Delivery terms Quote valid for: SO44251 8/8/2014 Ea Cash on Delivery Core and Install 1-24" KSB, 3-6" KSB FOB Job Site 30 days Group: A Qty Unit Item 1.00 Ea 9001300 1.00 Ea 1108890 Description Mark Unit price 96" Dia. T -Lock Wet Well 28,433.52 (96") 1'-9" Tall I.D.T-Lock Base With 10'-10" Wide x 10'-10" Long Floor 3.00 Ea 1108880 96" x 8'T -Lock Section 1.00 Ea 1108830 96" x 3'-4" T -Lock Section 1.00 Ea 1800900 Core and Install 1-24" KSB, 3-6" KSB 1.00 Ea 1109100 96" T -Lok Flat Lid w/42" x 84" Access Hatch 24.00 Roll 7003500 24.00 Ea 7006300 4.00 Ea 7006700 1.00 Ea 1800900 Group: B Qty Unit Item 1.00 Ea 9001300 1.00 Ea 1108665 2.00 Ea 1108685 1.00 Ea 1108640 Concrete Sealant 1" (14.5') 6"EXT.Joint Wrap Joint Wrap Primer (Can) Field Welding of T -Lock Description Mark Unit price 84" Dia. T -Lock Wet Well 20,093.34 (84") 1.33'T -Lock Base w/Expanded Floor 84"x 8'T -Lock Section 84"x 4'T -Lock Section 26,433.9L 20,093.34 Page: 2 0 Oldcastle Precast® Contract & Proposal Quote No..........: S044251-5 16419 Ten Lane Telephone..: 208-465-0176 www.oldcastleprecast.com Nampa, ID 83687 Fax .............: 208-465-7129 Quote To .........: All Bidders Ship To .........................: J.U.B. Estimate Oak Lift Station Meridian, ID 83642 e..s.. Rnnfnr#- Phnnp- Order No Date Customer No Terms Cash discount Delivery terms I I Quote valid for: S044251 8/8/2014 I I Cash on Delivery I FOB Job Site 30 days Qty Unit Item 1.00 Ea 1108670 1.00 Ea 1800900 8.00 Roll 7003500 8.00 Ea 7006300 2.00 Ea 7006700 1.00 Ea 1800900 Group: C Qty Unit Item 1.00 Ea 9001300 1.00 Ea 1019700 1.00 Ea 1019700 1.00 Ea 1800900 4.00 Roll 7003500 Group: D Qty Unit Item 1.00 Ea 9001300 1.00 Ea 1019700 1.00 Ea 1019700 Description Mark 84" Flat Lid T -Lock w/42" x 60" Access Hatch Core and Install 1-15" KSB, 2-6" KSB Concrete Sealant 1" (14.5') 6"EXT.Joint Wrap Joint Wrap Primer (Can) Field Welding of T -Lock Unit price Amount Description Mark Unit price 10 x 12' Valve Vault 16,090.00 Includes: Valve Vault Base Valve Vault Lid w/30" x 48" and 48" x 72" Hatch Core and Install 3-8" KSB, 1-10" KSB Concrete Sealant 1" (14.5') Description Mark Unit price 6 x 9' Valve Vault 11,640.00 Includes: Valve Vault Base Valve Vault Lid w/30" x 48" and 48" x 54" Hatch 1 n,uau.uu "I "I ,1j4u.uu Page: 3 Oldcastle Precast® Contract & Proposal Quote No..........: SO44251-5 16419 Ten Lane Telephone..: 208-465-0176 www.oldcastleprecast.com Nampa, ID 83687 Fax .............: 208-465-7129 Quote To .........: All Bidders Deferenne Ship To .........................: J.U.B. Estimate Oak Lift Station Meridian, ID 83642 r`nniari- Phnna- Order No SO44251 Date 8/8/2014 Customer No Terms Cash on Delivery Cash discount Delivery terms FOB Job Site Quote valid for: 30 days Ea Qty Unit Item Description Mark Unit price Amount 1.00 Ea 1800900 Core and Install 3-8" KSB 4.00 Roll 7003500 Concrete Sealant 1" (14.5') Group: E Qty Unit Item Description Mark Unit price Amount 1.00 Ea 9001300 60" Dia. Manhole w/2-18" KSB and 3,881.34 3,881.34 25.93' Deep 1.00 Ea 1105300 (60") 2.83 Ch. Base w/2-18" KSB 1.00 Ea 1106880 60" x 8' Section 1.00 Ea 1106800 60" x 6' Section 1.00 Ea 1106500 60" x 4' Section 1.00 Ea 1106350 60"X4' Cone; Eccentric 8.00 Roll 7003500 Concrete Sealant 1" (14.5') 8.00 Ea 7006300 6"EXT.Joint Wrap 2.00 Ea 7006700 Joint Wrap Primer (Can) 1.00 Ea 7102100 24" STD Ring -1055 1.00 Ea 7102500 24" Cover "Sanitary Sewer"vented-1055 Group: F Qty Unit Item Description Mark Unit price Amount 1.00 Ea 9001300 60" Dia. Manhole With 2-15" KSb's 3,530.63 3,530.63 ad 18.69' Deep 1.00 Ea 1105300 (60") 2.83 Ch. Base w/2-15" KSB 1.00 Ea 1106800 60" x 6' Section 1.00 Ea 1106700 60" x 5' Section 1.00 Ea 1106500 60" x 4' Section Page: 4 Oldcastle Precast® Contract & Proposal Quote No..........: SO44251-5 16419 Ten Lane Nampa, ID 83687 Quote To .........: All Bidders Reference.: Telephone..: 208-465-0176 www.oldcastleprecast.com Fax .............: 208-465-7129 Ship To .........................: J.U.B. Estimate Oak Lift Station Meridian, ID 83642 Contact: Phone: Order No Date Customer No Terms _T Cash discount Delivery terms Quote valid for: SO44251 8/8/2014 Ea Cash on Delivery 6"EXT.Joint Wrap FOB Job Site 30 days Qty Unit Item Description Mark 1.00 Ea 1106350 60"X4' Cone; Eccentric 6.00 Roll 7003500 Concrete Sealant 1" (14.5') 6.00 Ea 7006300 6"EXT.Joint Wrap 1.00 Ea 7006700 Joint Wrap Primer (Can) 1.00 Ea 7102100 24" STD Ring -1055 1.00 Ea 7102500 24" Cover "Sanitary Sewer"vented-1055 Tax Code Taxable amount Unit price Amount Tax Rate ID 83,668.83 6.00 5,020.13 Take -off & Quote: Every effort has been made to provide an accurate take -off, however, this quote is not guaranteed by the seller, but is provided for the buyer❑s convenience. It is the customer❑s responsibility to verify the accuracy of the project requirements and quantities. Changes in quantities, dimensions, or specifications from this quote may require an adjustment in price. Customer agrees to pay per unit price for the actual number of units delivered. Delivery: If this product is quoted FOB jobsite, the customer agrees to furnish manpower and equipment to unload the material on site, unless prior arrangements have been made. The site must be accessible by delivery vehicles under their own power. If the load is to be delivered and set by an Oldcastle boom truck, the final decision as to the acceptability of the site and ability to safely set the product is to be determined by the boom operator. Delivery includes one hour of truck time, additional time beyond the first hour will be charged at $90 per hour. Freight charges quoted are based on full truckload quantities. Short loads will be subject to additional charges to cover the cost of delivery. Vault Water tightness: All joints in vaults used for water or liquid containment or where infiltration is not allowed must be clean and dry when installed. The properly installed joint sealant, joint wrap, and/or non -shrink grout are recommended depending on your specifications and installation procedures. We can provide materials for watertight joints, however, Oldcastle cannot be held responsible for field conditions or contractors installation procedures. 0 Oldcastle Precast® Contract & Proposal Page: 5 16419 Ten Lane Nampa, ID 83687 Quote To .........: All Bidders Reference.: Quote No..........: SO44251-5 Telephone..: 208-465-0176 www.oldcastleprecast.com Fax .............: 208-465-7129 Ship To .........................: J.U.B. Estimate Oak Lift Station Meridian, ID 83642 Contact: Phone: Order No Date Customer No Terms Cash discount ] Delivery terms Quote valid for: SO44251 8/8/2014 Cash on Delivery J FOB Job Site 30 days Specials: Any special product ordered and produced which remains in the Oldcastle yard for longer than 30 days will be invoiced to the customer and payment due on Oldcastle❑s regular payment terms. All specials ordered on a Cash sale must be paid for prior to production. Restock fees: a restock fee of up to 25% may be charged on the return of undamaged, standard products. Freight charges for shipping product to the jobsite and back, on an Oldcastle truck, will also be assessed. Special products are not eligible for return or credit. All products and services listed on this Quotation are provided under the Standard Terms and Conditions located at www.oldcastleprecast.com/company/pages/credit.aspx. QUOTATION TOTAL US 88,688.96 IMPORTANT: This proposal is based on standard terms and conditions. Items and quantities shown are the basis for the quotation, and we are not responsible for any discrepancies between this list and actual items or quantities. (Accepted by) (Position) (Date) Sales Person: Jared Farrow By: Telephone: 208-465-0176 THE ATEWAY LANGDON 'MAPPING OROUP INC. J,U-B ENOINCIERS, INC. 0111ER J -U -B COMPAMES JOBNO.- SHEET PROJECT -Vf- tVNe4 14911 alj?/OA! DESIGNED JPe DATE /2Z/9 14 ITEM eXCA✓AVOAZ 6XVlq!&iwd CHECKED DATE fXCAQ�e+i (AWT& -IT I . Z . k Tr - T S, 9 (0,9 6-,T r a 163. ;A I 0"_.L 4J, . -U/C--1 _+ ilcly4s4, 1,4_ + k- q�eduction to $58K/$136K = 42.6% of bid amount ipplied to reduced project estimate www,jub.com 13 OUNINT ml, mall Project: The Oaks Lift Station Date: 6/19/2012 By: IPE Summary of total acreage of The Oaks Subdivision: Parcel Acres S0428143240 7.184 50428131610 15.143 50428420000 78.663 50428314850 70.274 50428336600 57.579 50428336900 7.744 50428336400 6.259 S0428336025 5.422 50433223000 34.582 50433212400 50433120750 99.96 Total (Acres): 382.81 Flow Comparison: Masterplan vs. Proposed Proposed Masterplan Flow"' Size Densityl Flow' Flow' Peaking3 Avg. Flow Peak Flow Peak Flow Land Use (Acres) (DU/AC) (GPDU) (GPAD) Factor (gpd) (gpd) (gpm) Medium Density Residential 375.46 5.5 170 2.0 351055 702110 487.6 Office 7.35 370 1.8 2720 4895 3.4 Medium -High Infiltration & Inflow 44.00 350 17710 17710 12.3 Low Infiltration & Inflow 338.81 50 19482 19482 13.5 49145 34.1 Totals: 390966 744197 517 ' 2010 Master Plan Table 4.3 Total: 1250.0 ' 2010 Master Plan Table 4.2 & 4.4 (Infiltration values are increased by 15% to account for inflow; Section 2.2.4 of the Master Plan mentions increases between 13-21%that were documented within the City of Meridian during a 2 -year storm event) 3 2010 Master Plan Appendix F Proposed Flow"' Size Density° (GPAD or Peaking' Avg. Flow Peak Flow Peak Flow Land Use (Acres) (DU/AC) GPDU) Factor People/DU' (gpd) (gpd) (gpm) Residential 382.81 4.2 193 2.6 2.8 310306 817196 567.5 Medium -High Infiltration & Inflow 44.00 350 17710 17710 12.3 Low Infiltration & Inflow 338.81 50 19482 19482 13.5 Totals: 347497 854388 593 ' Approved development density per client 5 Interpolation between Medium and Low density residential to meet 4.2 DU/AC per Master Plan Table 4.3 610 -State Standards Equation modified to local conditions (14+ P 0'')/(4 + P°''), P is population in thousands z Assumed for local conditions Population Served (Master Plan): 5782 Assumes 2.8 people/DU Population Served (Proposed): 4502 Assumes 2.8 people/DU (based on actual density of proposed development) Population Served at 1250 gpm capacity: 10569 Assumes 2.8 people/DU Proposed Flow"' Size Density° (GPAD or Peaking' Avg. Flow Peak Flow Peak Flow Land Use (Acres) (DU/AC) GPDU) Factor People/DU' (gpd) (gpd) (gpm) Residential 898.70 4.2 193 2.4 2.8 728486 1733162 1203.6 Medium -High Infiltration & Inflow 44.00 350 17710 17710 12.3 Low Infiltration & Inflow 854.70 50 49145 49145 34.1 795341 Total: 1250.0 21�2 I I LOn EYPECR4rORY FNCAVAIiOV - 502 R[TAIN d Rdi[C1 (iNLiJEnlAI r0 COXIRli I) P 503 fl[uOYC d F[3[1 6 XIPSK[ CUCVCRI �-- 506 ANO\( SO2 WAtCRYtAt' CEDSSItiC 08 NOT USCG _ _ -- Mt 5OR(ACE UN (ASPHA ROADWAY) o riRD A[3A0.RlIg4 511 L 4VE( ACCCSS FCA iN Nn1UPA1 (GFOUvO Ar su wscnuuocs w ssTovAlu.N ;dlRl aL4o)naA '. SrJ o cF1u4Y0U5 wRrA[! RC510R41Nfi (� ROAo x Nd) " (IscauXcdus suF c[ REsdvproN oar aoAJ xux cmnv.rzc nnd) AtiO4 (NAIU:UL GAOVNO) PSStOaAH ou (cFAV[C) S12 ttiC 'C'L' SVFPAif RT51pAA1pN (AS�N4_1 POACWA�) GOT 60' SSull, 1Y1'C 0 CO2 22' iiuN. iYP[ 0- cul IB' OAAViIY SEW(R LOS 12' LRAVHY i[w'R ��'�_� I� - /r I I g -T I IIS FVTURE OAKS SOUTI- If h—ri� �. 1111 II it II M FMRE OAS SOtJTI� F' :-at' I II � -;III —1, I� __ L mWnv vaw.cuccrc 1 © v I I ip ORAVeL ACC ROAD \ v �} � � vara,aaa rat ws rewm -- +rw >vN 51 6100 54 )-00 24:0 6100 O.N 9400 9lm 10 - 10 50 11 0 11 50 12tDO 12 50 13 00 13 53 1/ PS p)o 590 — is at n MIA o - --- -- II rma I I I II I I I I II II I - --- - — ---.tg' b= II II I II 11__ 2 _ - FA— r ., n g, a 2505 w �r r` a a 219 - _—_—.___-_ �.__ a9c h � �nw'a xn B —_. — 2495 219 1/-0 50 0 Of 1f00 i+.0 2+00 z1 SIW J. l, 5400 5Ao 6+4 11�A 7100 7153 9100 8.30 9,OD 91 I 0) 10 b II CO Il 50 12 00 19 X I IS so Ifi 29d5 --+—I� �F {—�- LT I 1 SAE OAKS -47 a \ 4 rv7vRe AKS SOUTH 2540 II a w 14 w I> if w 15150 1Aiak 16 w 16 50 I] w 17 so IS -- w Is 50 19+00 -- - - 19 -- - - 51 20 00 20 --- - 5p 21 W 21J50 - 22 JW 22 A -W 23 au- M 21 50 14 24+M 25 zs1 g 25 - _-- -— - -- _-- - ---- --- �' ' u wu b ryiA n � ER £Be Ea _. _. Re ERR np _. G `� m3 3E3 All.$i� la tew 6�4 z R E ! Epi atp t 21 N. UIN'f'w LE DR. QUI ALB D PA IDOE BAY i/ .m IS 50 14 W 14 IS 00 19 50 I6 W 16 SO 17 1] 50 IB M 18 150 19 00 Ix 50 10 00 29 50 00 21 216 22 W 22 50 2 W 11 50 21 07--- 24 s0 25 IF I z4�n GRAVEL ACCESS ROAD '' I o Wn2 DS 4. s s OS -2 OAKS REIMBURSEMENT AGREEMENT FOR INFRASTRUCTURE ENHANCEMENT - Page 8 EXHIBIT B EXHIBIT C Jgiy 9, 2013 DESCRIPTION FOR R-4 ZONE ANNEXATION PARCEL, PROPOSED OAKS SOUTH SUBDIVISION A parcel of land located in the N'/ of Section 33, T. 4N., RAW., S.M.; Meridian, Ada County, Idaho, more particularly described as follows; Commencing at the Northwest corner of the said Section $3, from which the North'/ corner of said section bears South 89118'58" East, 2635.26 feet; thence along the north boundary of the NW 1/4 of said section South 89016'68" East, 1317.67 feet to the northwest corner of the E % of the NW % of said section; thence along the west boundary of said E "/ of the NW Y4 South 00°30'58" West, 702.15 feet to the POINT OF BEGINNING; thence North 68°06'55" East, 66.81 feet; thence North 76°36'33" East, 44.23 feet; thence South 89°16'68" East, 606,00 feet; thence South 00°43'02" West, 45,00 feet; thence South 89°16'68" East, 221.68 feet to a point of curvature; thence 291.40 feet along the arc of a curve to the left, said curve having a radius of 300.00 feet, a delta angle of 56°39'16", and a long chord bearing North 62053126" East, 280.08 feet to a point of compound curvature; thence 22.74 feet along the arc of a curve to the left, said curve having a radius of 400,00 feet, a delta angle of 03°15'26", and a long chord bearing North 33026'05" East, 22.74 feet to a point on a curve; thence 121.86 feet along the arc of a non -tangent curve to the right, 'said curve having a radius of 300,00 feet, a delta angle of 23016'24", and a long chord bearing South 46033'39" East, 121.02 feet; I thence North 58°57'32" East, 159.20 feet; thence South 29°48122" East, 76,02 feet; thence South 36°44'57" East, 70,80 feet; thence South 4600243" East, 83,43 feet; thence South 56°06'04" East, 78,26 feet; thence South 68900'46" East, 75.00 feet; Oaks North and South Subdivisions -- (AZ -E3-008; RZ-13.008) thence South 7600516" East, 75.00 feet; thence South 86°21'57" East, 74,91 feet; thence North 87°53'29" East, 681.16 feet; thence North 65°09'33" East, 88.92 feet; thence South 89°31'36" East, 50.00 feet to a point on the east boundary of the W'/ of the NE % of said Sectlon 33; thence aibng said east boundary South 0002824" West, 938.32 feet; thence leaving said boundary South 80'27'13" West, 249.29 feet; thence South 88°55'20" West, 854.30 feet; thence North 88019'22" West, 243.62 feet; thence North 74°47'14" West, 175.88 feet; thence North 76°407" West, 2499,95 feet to a point on the west boundary of said Section 33; thence along said west boundary North 00°32'39" East, 101,67 feet;; thence leaving said boundary South 76142'20" East, 1259.37 feet; thence South 89°17'19" East, 89.90 feet; thence North 00'30158" East, 614.45 feet to the POINT OF BEGINNING. Containing 59,72 acres, more or less, RCVl r' f ,OVA BY ` j 2 7, pPERVAN COMMUNITY F-V5,LQP,'0E T DEPT - oaks North and South Subdivisions—AZ-13-008; RZ-13-008;PP-13-013; PP -13-014 and MDA -13-015 July 9, 2013 DESCRIPTION FOR R-8 ZONE ANNEXATION PARCEL PROPOSED OAKS SOUTH SUBDIVISION A parcel of land located In the N % of Section 33, T. 4N., R.1W„ B,M;, Meridian, Ada County, Idaho, more particularly described as follows; Commencing at the Northwest corner of the said Section 33, from which the North'/, corner of said section bears South 89°16'58" East, 2635.25 feet; thence along the north boundary of the NW % of said section South 8901658" East, 1317.67 feet to the northwest comer of the Fast % of the NW Y4 of said section, the POINT OF BEGINNING; thence continuing along said north boundary South 89'16158" East, 1317,68 feet to the N'/ corner of said Section 33; thence along the north boundary of the NE'/ of said section South 89°16'45" East, 1317,68 feet to the NE corner of the W % of the NW'/ of said Section 33; i thence along the east boundary of said W Y2. of the NW Y4 South 00028'24" West, 751.22 feet; thence leaving said boundary North 89131'36" West, 50.00 feet; thence South 65009'33" West, 88,92 feet; thence South 87°53'29" West, 681.15 feet; thence North 86021'57" West, 74.91 feet; thence North 76'05'15" West, 75,00 feet; thence North 68°00'46" West, 75,00 feet; thence North 86'05'04" West, 78.26 feet; thence North 45'02'43" West, 83,43 feet; thence North 36'44'57" West, 70,80 feet; thence North 29'48'22" West, 75,02 feet; thence South 58°57'32" West, 159,20 feet to a point on a curve; , thence 121,86 feet along the arc of a non -tangent curve to the left, said curve having a radius of 300.00 feet, a delta angle of 23916'24", and a long chord bearing North 46033'39" West, 121.02 feet to a point on a curve; Oaks Nortli and South Subdivisions —AZ -13-008; RZ-13-008; PP -13-013; PP -13.014 and MDA -13-015 thence 22,74 feet along the aro of a non -tangent curve to the right, said curve having a radius of 400.00 feet, a delta angle of 03015'26", and a long chord bearing South 33°26'05" West, 22,74 feet to a point of compound curvature; thence 291,40 feet along the aro of a curve to the right, said curve having a radius of 300.00 feet, a delta angle of 55°30'18", and a tong chord bearing South 62°53'25" West, 280.08 feet to a point of tangency; thence North 88°16'58" West, 221.58 feet; thence North 00°48'02" feast, 45,00 feet; thence North 89016'58" West, 606,00 feet; thence South 75'35'33" West, 44,23 feet; thence South 58'06'56" West, 56.81 feet to a point on the west boundary of the E % of the NW % of said Section 33; thence along said west boundary North 00'30'58" East, 702.15 feet to the POINT OF BEGINNING, Containing 43.32 acres, more or less, Oaks North and South Subdivisions — AZ -13.008; R.Z-13-008; P11-13.013; PP -13-014 and MDA -13-015 July 9, 2013 DESCRIPTION FOR R4 REZONE PROPOSED OAKS SUBDIVISION PARCEL A A parcel of land located in the N % of Section $3, T. 4N., RAW., B.M., Meridian, Ada County, Who, more particularly described as follows: Commencing at the Northwest corner of the said Section $3, from which the North corner of said section bears South 89016'58" East, 2635.25 feet; thence along the north boundary of the NW % of said section South 89°16'58" East,1317,67 feet to the northwest corner of the E % of the NW'/ of said section; thence along the west boundary of Bald E % of the NW % South 00°30'58" West, 702.15 feet to the POINT OF BEGINNING; thence continuing South 00°30'58" West, 614.45 feet; thence North 89°17'19" West, 89.90 feet; thence North 76°42'20" West, 78.25 feet; thence North 09°2849" East, 243.74 feet; thence North 0619'43" East, 358.40 feet; thence North 70059'59" East, 46.32 feet; thence South 31°53'05" East, 39.34 feet; thence North 58'06'55" East, 32.21 feet to the POINT OF BEGINNING, Containing 1.77 acres, more or less. PARCEL B A parcel of land located In the E'/z and SW % of Section 28, T. 4N., RAW., B.M., Meridian, Ada County, Idaho, more particularly described as follows; Commencing at the S'/, corner of the said Section 28, from which the Southwest corner of said section bears South 89'16'58" West, 2635.25 feet; thence along the South boundary of said section South 89°1645" East, 1317.68 feet; thence North 00°37'35" East, 656.30 feet to the POINT OF BEGINNING; Thence North 89922'25" West, 1372.28 feet; thence North 86'18'25" West, 50.07 feet; thence North 89122'25" West, 265.00 feet; Oaks North and South Subdivisions — AZ -13-008; RZ-13.008; PP -13.013; PP -13-014 and MDA -13-015 thence North 84144'53" West, 165,52 feet; thence North 69°51'36" West, 36.96 feet; thence North 40°06'25" West, 42,00 feet; thence North 30917'16" West, 42.00 feet; thence South 67'17'44" West, 116,09 feet; thence South 84°36'49" West, 51.07 feet; thence South 71°27'35" West, 128.62 feet; thence North 89°22'25" West, 550,00 feet; thence North 74004'30" West, 51,84 feet; thence North 89°22'25" West, 209.94 feet; thence North 22'66'21" West, 133.50 feet; thence North 10"22'36" West, 102.43 feet; thence North 16'28'05" West, 262,84 feet; thence North 01°00'42" East, 171.03 feet; thence North 88°59'18" West, 324,54 feet; thence North 01°00'42" East, 774.71 feet; thence South 89'21'17" East, 120.00 feet; thence South 68'27'39" last, 53.39 feet; thence South 89021'17" East, 345,70 feet; thence North 45'38'43" East, 14.14 feet; thence North 00938'43" East, 100.00 feet; thence North 01'50116" West, 25,02 feet; thence North 00'38'43" East, 425.00 feet; thence South 89'21'17" rust, 340.07 feet; thence South 00162'12" West, 16,99 feet; Oaks North and South Subdivisions —AZ -13-008, RZ-13.008; PP -E3-013; PP -13-014 and MDA -13-015 thence South 89°14'34" East, 789.50 feet; � thence North 64°03'54" East, 27.64 feet; thence South 86°53'48" East, 189.63 feet; thence South 89014'51" East, 20.04 feet; thence South 70027'50" East, 25,64 feet; thence South 81000'03" East, 38.69 feet; thence South 88°50'13" East, 85.57 feet; i thence South 86°14'58" East, 63,62 feet; i thence North 89°18'37" East, 45.49 feet; ' i thence South 78°07'47" East, 19.68 feet; thence North 53°05'44" East, 16.53 feet; i thence North 00°45'06" East, 24.90 feet; thence North 00043'58" East, 625.84 feet; thence South 77°58'14" East, 1338.14 feet; i i thence South 00°36'34" West, 361.82 feet; thence South 00°37'35" West,1979.46 feet to the POINT OF 131501t'NING. Containing 160.06 acres, more or less. I L LA FtOVAI. �v- l3Y�i � j °z JUL 2 5 LM MEC1D1A11 Ct.F iI .lhi" �'0Nw.��� DEVCL0P1A-V4'- I • F i Oaks North and South Subdivisions—AZ-13-008; RZ-13.008; PP -13-0[3;1'1'-13-014 and MDA -13-015 May 16, 2013 DESCRIPTION FOR R-8 ZONE PROPOSED OAKS SUBDIVISION PARCEL A A parcel of land located In the SW 1/4 of Section 28, T. 4N„ RIK, S.K. Meridian, Ada County, Idaho, more particularly described as follows* Commencing at the Southwest corner of the said Section 28, from which the South 114 corner of said section bears South 89'16'6V' East, 2635.25 feet; thence along the West boundary of said section North 01°00'42" East, 2089.88 feet to the POINT OF BEGINNING; thence continuing along said West boundary North 01°00'42" least, 540,97 feet to the northwest corner of said SW Ya ; thence along the North boundary of said SW Y4 South 89021117" East, 911.05 feet; thence South 00°38'43" West, 426,00 feet; thence South 01 050115" East, 25.02 feet; thence South 0003843" West, 100,00 feet; thence South 45038'43"West, 14.14 feet; thence North 89021'17" West, 345.70 feet; thence North 68°27'39" West, 53.39 feet; thence North 89°21'17" West, 570.00 feet to the POINT OF BEGINNING. Containing 12,25 acres, more or less, PARCEL B A parcel of land located in the NW % of Section 33, T, 4N., R,1 W„ B,M., Meridian, Ada County, Idaho, more partloularly described as follows: BEGINNING at the Northwest corner of the sold Section 33, from which the North % corner of sold section bears South 89°16'58" East, 2635.25 feet; thence along the North boundary of said section South 89°16'58" East, 643,51 feet; thence South 00°43'02" West, 502.76 feet; thence North 89°27'21"West, 641,99 feet to a point on the westerly boundary of said NW 114; Oaks North and South Subdivisions —AZ -13-008; RZ-13.008; PP -13-013; PP -13-014 and MDA -13-015 thence North 00932'39" East along said westerly boundary, 504.70 feet to the POINT OF BEGINNING. Containing 7,43 acres, more or less, PARCEL C A parcel of land located In the N % of Sectlon 33 and the S % of Section 28, T. 4N., R.1W.,13 M., Meridian, Ada County, Idaho, more particularly described as follows: Commencing at the Northwest corner of the said Section 33, from which the North'/ corner of sold section bears South 89916'58" East, 2635.25 feet; thence along the North boundary of said section South 89016'58" East, 918.52 feet to the POINT OF BEGINNING; thence North 00°4228" East, 596.72 feet to a point of curvature; thence 71.77 feet along the aro of a curve to the right, said curve having a radius of 300,00 feet, a delta angle of 13°42'28", and a long chord bearing North 07°33'42" East, 71.60 feet; thence South 89022'25" East, 209.94 feet; thence South 74°04'30" East, 51.84 feet; thence South 89°2226" East, 550.00 feet; thence North 71°27:35" East, 128.62 feet; thence North 84"3649" {vast, 51.07 feet; thence North 67"17'44" East,116.09 feet; thence South 30°17'16" East, 42.00 feet; thence South 40°0625" East, 42.00 feet; thence South 69°51'36" East, 36.96 feet; thence South 84044'63" East, 165,52 feet; thence South 89°2225" East, 265.00 feet; thence South 86016'25" East; 50.07 feet; thence South 89°22'25" East, 1372.28 feet; thence South 00°37'36" West, 656.30 feet to a point on the North boundary of the said Section 33; thence leaving said north boundary South 00°28'24" West, 761.22 feet; thence North 89°31'30" West, 60.00 feet; Oaks North and South Subdivisions — AZ -13-008; RZ-13-008; PP -13.013; PP -13-014 and MDA -13-015 thence South 85008'33" West, 88.92 feet; thence South 87°63'29" West, 681.15 feet; thence North 86021'67" West, 74.91 feet; thence North 76°05'15" West, 75.00 feet; thence North 68°00'46" West, 76.00 feet; thence North 66°05'04" West, 78.26 feet; thence North 45°02'43" West, 83.43 feet; thence North 36°44'67" West, 70.80 feet; thence North 2904822" West, 75.02 feet; thence South 68°57'32" West, 159.20 feet to a point on a curve; thence 121.86 feet along the aro of a non -tangent curve to the left, said curve having a radius of $00.00 feet, a delta angle of 23016'24", and a long chord bearing North 46°33'39" West, 121.02 feet to a point on a curve; thence 22.74 feet along the arc of a non -tangent curve to the right, said curve having a radius of 40D.00 feet, a delta angle of 03°16'26", and a long chord bearing South 33°26'06" West, 22.74 feet to a point of compound curvature; thence 291.40 feet along the arc of a curve to the right, said curve having a radius of 300.00 feet, a delta angle of 66°3915", and a long chord bearing South 62063'26" West, 280.08 feet to a point of tangency; thence North 89°16'68" West, 221.68 feet; thence North 00°43'02" East, 45.00 feet; thence North 89°16'68" West, 605.00 feet; thence South 75°35133" West, 44.23 feet; thence South 68006'55" West, 89.02 feet; thence North 31°63'06" West, 39.34 feet to a point of curvature; thence 209,75 feet along the arc of a curve to the left, said curve having a radius of 400.00 feet, a delta angle of 30°02'40", and a long chord bearing North 46°64'26" West, 207,36 feet; Oaks Noi,ih and South Subdivisions — AZ -13-008; RZ-13-008; PP -13-013; PM 3-014 and MDA -13-015 thence North 00°43'02" 5ast, 646.61 feet to a point on the North boundary of said Section 33; thence along said boundary North 09°18'68" West, 200.00 feet to the POINT OF 1:350INNINt3. Containing 92.31 acres, more or less. REV v _Y110VAL JUL XtJ13 �- MER10lAe4 C;C<<„MUNI''( DEMI; +PN1-NT DEPT. Oaks North and South Subdivisions — AZ -13-008; RZ-13-008; PP -13-013; PP -13-014 and MDA -13-015 May 10, 2013 DESCRIPTION FOR R-15 ZONE PROPOSED OAKS SUBDIVISION PARCEL, A A parcel of land located in the SW % of Section 28, T. 4N., RAW,, S.M., Meridian, Ada County, Idaho, more particularly described as follows: BEGINNiNG at the Southwest corner of the said Section 28, from which the South'/, corner of said seotion bears South 89°16'58" East, 2635,25 feet; thence along the West boundary of said SW % North 01'00'42" East, 1315.47 feet; thence South 89°18'59" East, 450.00 feet; thence South 88°59'18" East, 324.54 feet; thence South 01 °00'42" West, 171.03 feet; thence Sbuth 15°28'05" East, 262,84 feet; thence South 10022'36" East, 102,43 feet; thence South 22°56'21" East, 133,50 feet to a point on a curve; thence 71.77 feet along the arc of a non tangent curve to the left, said curve having a radius of 300.00 feet, a delta angle of 13°42'28", and a long chord bearing South 07033'42" West, 71.60 feet to a point of tangency; thence South 00°42'28" West, 596.72 feet; thence North 89°16'58" West, 918.52 feet to the POINT OF BEGINNING. Containing 26,32 acres, more or less. PARCEL B A parcel of land located in the NW Y4 of Section 33, T, 4N., RAW., B.M., Meridian, Ada County, Idaho, more particularly described as follows: Commencing at the Northwest corner of the said Section 33, from which the North'/, corner of said section bears South 80"16'58" East, 2635,25 feet; thence along the West boundary of said section South 00°32'39" West, 504.70 feet to the POINT OF BEGINNING; Thence South 89°27'21" East, 932.00 feet to a point of curvature; Oaks North and South Subdivisions — AZ -13-008; RZ-13-008; PP -13-013; PP -13-014 and MDA -13-015 thence 401.92 feet along the aro of a curve to the right, said curve having a radius of 400.00 feet, a delta angle of 57034'16", and a long chord bearing South 60°40'13" East, 386.23 feet; thence South 70059'59" West, 46.32 feet; thence South 06°19'43" West, 358,40 feet; thence South 09°2849" West, 243.74 feet; thence North 76642'20" West, 118.1.12 feet to a point on the West boundary of said Section 33; thence along said West boundary North 00°32'39" East, 537.67 feet to the POINT OF BEGINNING. Containing 18.34 acres, more or less, PARCEL C A parcel of land located In the NE'/ of Section 28, T. 4N., R.1W., 13.M., Meridian, Ada County, Idaho, more particularly described as follows; Commencing at the S'/, corner of the said Section 28, from which the Southwest corner of said section bears South 89"16'58" West, 2635.25 feet; thence along the South boundary of said section South 8901645" East, 1317.68 feet; thence North QO°37'35" East, 2635.76 feet; thence North 00°36'34" East, 214,87 feet to the POINT OF BEGINNING; Thence continuing North 00°38'34" East, 444.28 feet; thence South 89°22'11" East, 176,08 feet; thence South 00029'20" West, 230.00 feet; thence South 89°22'02" East, 1136.34 feet to a point on the East boundary of the said Section 28; thence along said boundary South 00°29'20" West, 214,64 feet; thence North 89°21'07" West,1312,36 feet to the POINT OF BEGINNING, Containing 7.39 acres, more or less. i RVI q PP'ROYAL Oaks North and South Subdivisions—AZ-13-008; RZ-13.008; PP -13-013; PP -13014 and MDA -13-015 May 16, 2013 DESCRIPTION FOR i_ -O ZONE PROPOSED OAKS SUBDIVISION A parcel of land located in the NW'/ of Section 33, T. 4N., R.1W., B.M., Meridian, Ada County, Idaho, more particularly described as follows; Commencing at the Northwest corner of the said Section 33, from which the North 1/4 corner of said section bears South 89016168" East, 2635.25 feet; thence along the North boundary of said section South 89°1646" East, 643.61 feet to the POiNT OF BEGINNING; thence continuing along said North boundary South 89°16'58" East, 476.01 feet; thence South 00043'02" West, 646.61 feet to a point on a curve; thence 192.17 feet along the aro of a non -tangent curve to the left, said curve having a radius of 400,00 feet, a delta angle of 271'31'36", and a long chord bearing North 75°41'33" West, 190.33 feet to a point of tangenoy; thence North 89°27'21" West, 290.01 feet; thence North 00°43'02" East, 602.76 feet to the POINT OF BEGINNING, Containing 5.64 aores, more or less. 8y tiV1 ','ROVAi. ` til 25 2013 (AERIDIAN C0114MUNITY DEVELONAENT DEFT. Oaks North and South Subdivisions— (AZ -13.008; RZ,13.008) AMUM. IN -51 PARCEL LIST OF SERVICE BENEFIT AREA PARCEL ACRES R0486000210 4.1659999 R0486000270 4.5819998 R0486000300 4.5819998 R0486000030 4.5830002 R0486000120 4.5830002 R0486000150 4.5830002 R0486000180 4.5830002 R0486000335 4.5819998 80486000240 4.0009999 R0486000365 4.5819998 R0486000420 4.5830002 R0486000450 4.1659999 R0486000700 1.8049999 R5358700104 4.1700001 R5358700204 1 R5358700310 4.5560002 R5358700350 2.938 R6206770250 0.19 R6991221100 1.161 R6991221200 1.017 R6991222101 1.271 R6991220200 1.076 R6991220600 1.012 R6991220700 1.0650001 R6991220900 1.003 R6991221300 1.003 R6991221500 1.1289999 R6991222210 56.1829987 R7977500000 4.25 R7977500030 4.8200002 R7977500125 4.21 R7977500275 4.3899999 R7977510175 4.9099998 R7977510200 4.79 R7977510225 4.6700001 R0486000000 4.0040002 R0486000060 4.5830002 80486000090 4.5830002 R0486000390 4.5819998 R7977500176 3.5739999 R7977500250 4.4099998 R7977500325 5.1100001 R7977510025 4.4099998 R7977510077 4.4400001 R7977510255 4.8600001 R7977510276 4.77 R6206770280 0.15 R8528170070 0.817 R8528170100 0.359 R8528170110 0.359 R8528170190 0,275 88528170230 0.387 R8528170250 0.331 R8528170320 0.301 R8528170340 0.308 R6991220110 0.784 86991220300 1.0700001 R6991220800 1.006 R6991221400 1.002 R6991221600 1.028 R8528170050 0.375 R8528170120 0.359 R8528170130 0.359 R8528170280 0.589 R8528170330 0.321 SO421315050 5.2470002 SO421315350 1 SO421325620 4.638 SO421326050 1.273 SO421336200 6.276 SO421336500 10.2700005 SO428120655 2.97 SO428120655 2.97 SO428120950 15.0200005 SO428223500 1.327 50429140010 40 SO429417200 20 SO429427800 71.8860016 SO432110400 55.0999985 SO432110500 6.4310002 50433233700 64.5 SO433234140 7 SO433336000 1.11 50433336022 1.148 SO433336060 5.1500001 SO433336090 5.1500001 SO433336120 5.3000002 SO433346650 9.0649996 SO433346925 4 SO433438957 36.6679993 S1204212470 11.4399996 S1204325500 0.335 S1204325550 2 51204438505 0.45 51209110231 5 51209110241 5 51209120621 5 S1209120700 5 51209141900 1 SO421315100 5.7519999 SO421325480 0.46 SO421438400 52.9000015 SO421438700 1.98 SO428131200 28.5900002 SO428233640 21.2070007 SO432110565 42.25 SO432438710 6.4699998 SO433336010 1 SO433336032 1.429 SO433336300 5 51204212910 4.8099999 S1204314304 9.934 S1204315300 53.5600014 S1204346820 2.448 51204438500 7.4000001 S1204449050 5 51209120600 5 51209120900 2 S1209131300 9.0500002 S1209223300 5.2610002 R7977500075 4.7199998 R7977500100 3.5 R7977500150 4.6700001 R7977500225 4.3899999 R7977500300 4.3899999 R7977500350 5.2800002 R7977510110 4.6799998 R7977510125 5.4299998 R7977510150 3.23 R7977510160 1 87977510259 0.08 88528170020 0.373 R8528170060 0.418 R8528170090 0.413 R8528170140 0.406 R8528170150 0.393 R8528170160 0.396 R8528170200 0.421 R8528170240 0,275 SO421314900 4.6300001 SO421325900 0.376 SO421347100 16.2099991 SO428131315 1 SO428223610 22.8269997 50428325600 8 50429110000 23.3500004 50429427300 20 SO429438725 85179996 SO429440000 40 SO432110050 0.43 SO432131500 15.6000004 SO432417350 40 SO433336150 7.5500002 SO433336200 1.4400001 SO433346600 20.941 SO433346710 0.87 SO433427800 80 SO433438850 1.8940001 S1204212500 40.0999985 S1204212920 15.6000004 51204223300 5.013 S1204233900 54.4199982 51204244300 22.7900009 S1204314400 10 S1204325400 33 S1204438450 4.8400002 S1204438700 4.9000001 S1209110307 4.5630002 S1209120800 2 S1209121111 20 51209212400 40 85358700400 1.33 86991220400 1.036 R6991220500 1.02 R6991221005 1.212 R6991221700 1.0549999 R7977500050 4.4299998 R7977510000 4.7600002 87977510050 4.8099999 R8528170030 0.375 R8528170040 0.375 R8528170170 0.358 R8528170180 0.275 R8528170210 0.521 R8528170220 0.401 R8528170260 0.331 R8528170270 0,358 R8528170290 0.474 SO421315205 9.46 SO421325800 5.2550001 SO421326015 3.424 SO421428100 15.0500002 SO428120720 1 SO428211102 0.802 SO428221010 2.0710001 50428223400 1.156 50428233620 5.7389998 SO432141800 16,9500008 SO432141900 15,4300003 SO432429350 40.0499992 50432438620 68.3099976 SO432438800 4.7199998 SO433336250 5,0500002 SO433347115 4.8400002 SO433438830 1.306 S1204120800 21.8199997 S1204131700 4.737 51204223150 22.5100002 S1204314302 10 51204336150 5.0229998 S1204336200 5.026 S1204346800 7 S1204347100 5.2800002 51204347150 9 51204438550 8.5 S1204438600 8.6099997 51204438650 6.1999998 S1204449350 5 S1209110402 4.8299999 S1209223000 30 S1209223350 5.2690001 1913.792 (Space Above For Recorder's Use) SUMMARY OF AGREEMENT CITY OF MERIDIAN OAKS SUBDIVISION SANITARY SEWER LIFT STATION REIMBURSEMENT AGREEMENT FOR INFRASTRUCTURE ENHANCEMENT WHEREAS, pursuant to Meridian City Code 8-6-5, on the 9th day of February, 2016, a Reimbursement Agreement for Infrastructure Enhancement ("RAIE") was entered into between NEW OAKS LLC, an Idaho Limited Liability Company, hereafter referred to as "Developer", and the CITY OF MERIDIAN, hereinafter referred to as "City"and recorded as Ada County Instrument Number 2016- ; and, WHEREAS, said agreement identifies a sanitary sewer Service Benefit Area ("SBA"), attached hereto as Exhibit A, where excess sanitary sewer infrastructure has been constructed by others and is available for future development; and, WHEREAS, when real property within the SBA is annexed into City in the future, there may be certain conditions of development pertaining to reimbursement for the use of the excess sanitary sewer infrastructure; and, WHEREAS, the Parties to the RAIE desire to put landowners in the SBA on notice of the terms and conditions of the RAIE; and, WHEREAS, the individual beneficiary parcels within the SBA were identified in the RAIE for purposes of Notice in the land records of Ada County, Idaho. In the event that such Notice is deemed in the future to have not been perfected, this Summary of Agreement may be recorded in the land records of Ada County, Idaho, as necessary, on the individual parcels of real property identified by legal description set forth on Exhibit B, attached hereto and incorporated herein. Summary of Agreement - 1 NOW, THEREFORE, in consideration of the premises, the Parties do hereby execute this Summary of Agreement, setting forth the relevant terms of the RAIE as follows: 1. Developer has constructed a sanitary sewer lift station and other infrastructure containing extra capacity and depth beyond that needed to serve its development. 2. The differential cost of the extra sanitary sewer capacity is $447,466. 3. The Service Benefit Area (SBA) that could be served by the extra sanitary sewer capacity has been identified on Exhibit A, attached hereto and incorporated herein. 4. As constructed, the extra sanitary sewer capacity can serve 1,940 Equivalent Residential Units ("ERUs"). 5. The extra sanitary sewer capacity will be distributed throughout the SBA on a first-come, first served basis in the event that the beneficiary parcels have been annexed into City, at the time of subdivision development. 6. The beneficiary reimbursement amount per ERU is $230.65 plus an administrative fee of 34.60 per ERU. 7. Subject to availability of the ERUs, the beneficiary reimbursement amount and administrative fee shall be paid upon development, at the time of application for the preliminary plat containing the beneficiary parcels. 8. The RAIE shall terminate upon the earlier of the expiration of the term of the Agreement, or upon the City's remittance to the Developer of the full eligible reimbursement amount. This Summary of Agreement is only intended to summarize and highlight the terms and conditions of the RAIE. The entire RAIE can be found in the land records of Ada County Idaho under the Instrument Number set forth in the first paragraph, above. In the event of an inconsistency between the RAIE and this Summary of Agreement, the terms of the RAIE shall supersede. IN WITNESS WHEREOF, the Parties have executed this Summary of Agreement to be effective as of the date first above written. Summary of Agreement - 2 NEW OAKS LLC By Thomas M. Coleman Jr. President of Coleman Communities, Inc. Manager of Coleman Homes LLC Manager of New Oaks LLC STATE OF IDAHO ) }ss. County of Ada ) On this W4—day of2016, before me, the undersigned, a Notary Public in and for said State, personally appeared Thomas M. Colema , known and identified to me to be the person who executed the instrument on behalf of said limited liability company, and acknowledged to me that such limited liability company executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate:,fit9f 4b'ove,written. NOTARY PUBLIC FOR IDAHO (SEAL) Residing at: L Commission expires: CITY OF'MERWIANa $``Jtzr`"` D'`Uc�s ATTEST: p' T. L r u 19 t_. r of 114 Tammy de e ,14 �M ;� Z l Y cee Holman, City Clerk SEAL w STATE OF IDAHO )" " } ss. County of Ada, ) On this 1 day of �k n-kpm 2016, before me, the undersigned, a Notary Public in and for said State, personally appeared Tammy de Wed and Jaycee L. Holman, known to me to be the Mayor and City Clerk of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. 060069* TAli!..cf' (SEAL)40 �r'$O • `, G ; p • Summary of Agreement - 3 ••, 006• NO Y UBLIC FO IR IDAHO Residing Commission Expires: OAKS REIMBURSEMENT AGREEMENT FOR INFRASTRUCTURE ENHANCEMENT - Page 8 EXHIBIT B EXHIBIT B LEGAL DESCRIPTION OF A CERTAIN INDIVIDUAL PROPERTY WITHIN SBA (as needed in the future for notice purposes) Summary of Agreement - 5 Meridian City Council Meeting DATE: February 9, 2016 PROJECT NUMBER: ITEM TITLE: Meridian Speedway Memorandum of Understanding Between the City of Meridian and the Meridian Speedway Regarding Joint Presentation of July 4, 2016 Event E. MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION ,O DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF MERIDIAN AND MERIDIAN SPEEDWAY REGARDING JOINT PRESENTATION OF JULY 49 2016 EVENT This MEMORANDUM OF UNDERSTANDING (hereinafter "MOU") is made this day of , 2016 ("Effective Date"), by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho ("City"), and Hwy 16, LCC, dba Meridian Speedway, a limited liability company organized under the laws of the State of Idaho ("Speedway"). WHEREAS, City and Speedway are mutually interested in enhancing recreational, entertainment, and special event opportunities within the Meridian community, particularly as it relates to the community's celebration of Independence Day; WHEREAS, Storey Park, a public park held by the City of Meridian located on the northeast corner of Main Street and Franklin Road in Meridian, Idaho, and the Meridian Speedway, a private facility located at 335 S. Main Street in Meridian, Idaho, are adjacent properties, thereby producing an opportunity for citizens to enjoy diverse recreational opportunities in one general location; WHEREAS, City and Speedway recognize that through their cooperation, the parties' adjacent facilities and respective efforts can be used together to provide a larger, longer, and more advantageous event than either facility or party can provide separately; WHEREAS, the parties intend to work in this cooperative spirit to plan, publicize, and execute an event with activities for the public in both Storey Park and the Speedway on July 4, 2016; WHEREAS, the parties seek by this MOU to describe the parties' respective commitments and intentions, both to clarify such commitments and intentions as they relate to the July 4, 2016 event, and also to prepare a framework for future cooperative events as the parties may jointly desire; WHEREAS, City and Speedway find that it is fiscally responsible and in the best interest of the community to sharing the costs and benefits of the July 4, 2016 event as set forth herein; NOW, THEREFORE, in consideration of the mutual understandings herein contained, and in consideration of the recitals above, City and Speedway agree as follows: I. CITY'S COMMITMENTS A. Monetary Contribution. City shall commit six thousand dollars ($6,000.00) for the purpose of purchasing fireworks to be discharged on July 4, 2016 in the fireworks display to be presented by Fireworks and Stage FX of America from inside the Speedway. City will remit this amount directly to Fireworks and Stage FX of America, whose address is P.O. Box 488, Lakeside, California 92040. B. Public Special Event in Storey Park. City shall plan and present a special event with a schedule of activities to be open to the public in Storey Park on July 4, 2016, from approximately 3:00 p.m. to 10:15 p.m. MOU BETWEEN CITY AND SPEEDWAY - JULY 4, 2016 EVENT PAGE 1 OF 4 C. Promotion of Event. City shall promote the July 4, 2016 event in its promotional materials, including the City newsletter, City website, and banners to be placed in Storey Park. In such materials the City will reference the activities available at the Speedway as part of such event. D. Post -Event Review. City agrees to meet with Speedway between July 6, 2016 and November 1, 2016 in order to review the event, discuss any problems that may have arisen, and identify possible changes for an improved joint Independence Day event on July 4, 2017. II. SPEEDWAY'S COMMITMENTS A. Presentation of Public Fireworks Display. Speedway will present a public fireworks display on July 4, 2016 shortly after dark. This commitment shall include the following: 1. Speedway shall engage Fireworks and Stage FX of America to present the public fireworks display on July 4, 2016. 2. Speedway shall contribute at least six thousand dollars ($6,000.00) to the presentation of the public fireworks display. Speedway shall remit this amount directly to Fireworks and Stage FX of America. 3. The public fireworks display shall be staged and executed inside the Speedway facility, but shall include aerial fireworks that shall be visible from Storey Park. 4. The public fireworks display shall begin no earlier than 10:15pm and no later than 10:30pm. 5. Speedway shall obtain, or shall ensure that Fireworks and Stage FX of America has obtained, all necessary permits for such display, including, but not necessarily limited to, a City of Meridian Public Fireworks Display Permit. City shall not waive the fee for such permit as such fee is established by state law. B. Promotion of Event. Speedway shall promote the July 4, 2016 event in its promotional materials, including its racing schedule, and in such materials will reference the activities available at Storey Park as part of such event. Speedway shall not utilize the City of Meridian logo without the express, written permission of the City of Meridian Mayor's Office. C. Post -Event Review. Speedway agrees to meet with City between July 6, 2016 and November 1, 2016 in order to review the event, discuss any problems that may have arisen, and identify possible changes for an improved joint Independence Day event on July 4, 2017. III.NOTICES Communication between City and Speedway may occur via e-mail, facsimile, or telephone. All other notices required to be given by either of the parties hereto shall be in writing and be deemed communicated when personally served, or mailed via U.S. mail to: City: City of Meridian Speedway: Adam Nelson, General Mgr. Attn: Colin Moss, MPR Meridian Speedway 33 E. Broadway Avenue 335 S. Main Street Meridian, Idaho 83642 Meridian, Idaho 83642 MOU BETWEEN CITY AND SPEEDWAY - JULY 4, 2016 EVENT PAGE 2 OF 4 IV. ACKNOWLEDGMENTS The parties hereto specifically acknowledge that, in consideration for the commitments set forth herein, the following provisions shall apply: A. Contributions cumulative. It is understood by the parties that the monetary contributions of each party shall be separately and respectively made to Fireworks and Stage FX of America, and that the cumulative monetary payment made to Fireworks and Stage FX of America by the parties shall therefore total twelve thousand dollars ($12,000.00). B. Speedway Sponsorship. It is understood that Speedway will be allowed to secure a title sponsor for the races on July 4th, 2016 to help offset Speedway's race costs. The billing for the event in promotional material shall read, "[Sponsor Name] Firecracker 150 with Fireworks Presented by the City of Meridian." Due to the fact that the title sponsor will be affiliated with the City of Meridian through the joint event, Speedway's title sponsor may not be a business who sells alcohol or tobacco. C. Conflict Resolution. If either party believes that the other party is not fulfilling its obligations as established by this Agreement, the complaining party shall give written notice of its complaint to the other party. The party receiving the complaint shall, within five (5) calendar days, correct the situation and confirm the correction in writing, or reject the complaint, explaining the mitigating circumstances and why a remedy cannot be achieved. D. Assignment. Except as otherwise specifically set forth herein, City shall not assign or sublet all or any portion of City's commitments as set forth herein or any privilege or right hereunder without the prior written consent of Speedway. Except as otherwise specifically set forth herein, Speedway shall not assign or sublet all or any portion of Speedway's commitments as set forth herein or any privilege or right hereunder without the prior written consent of City. This MOU and each and all of the terms and conditions hereof shall apply to the respective organizations, legal representative, successors, and assigns of the parties. E. No agency or employment. Neither Speedway nor its employees, agents, contractors, officials, officers, servants, guests, and/or invitees shall be considered agents or employees of City in any manner or for any purpose whatsoever. F. Indemnification. Speedway and each and all of its employees, agents, contractors, officials, officers, servants, guests, and/or invitees, shall indemnify and save and hold harmless City from and for any and all losses, claims, actions, judgments for damages, or injury to persons or property and losses and expenses caused or incurred by Speedway or any Speedway employee, agent, contractor, official, officer, servant, guest, and/or invitee, at or in its use of Storey Park or any lack of maintenance or repair thereon and not caused by or arising out of the tortious conduct of City. City makes no warranty or promise as to the condition, safety, usefulness, or habitability of its premises. G. Compliance with laws. In performing the scope of services required hereunder, City and Speedway shall comply with all applicable laws, ordinances, and codes of Federal, State, and local governments. MOU BETWEEN CITY AND SPEEDWAY - JULY 4, 2016 EVENT PAGE 3 OF 4 H. Term of MOU. This MOU shall become effective as of the Effective Date upon execution by both parties, and shall expire immediately upon the conclusion of the July 4, 2016 event unless earlier terminated or extended in the manner as set forth in this MOU. I. Termination. Grounds for termination of this MOU shall include, but shall not be limited to: an act or omission by either party which breaches any term of the MOU; an act of nature or other unforeseeable event which precludes or makes impossible the performance either party's respective commitments; or a change in circumstances that renders the performance by either party a detriment to the public health, safety, or welfare. Either party may terminate this Agreement by providing five (5) calendar days advance written notice of intention to terminate. Such written notice shall include a description of the circumstances providing grounds for termination. A forty-eight (48) hour cure period shall commence upon mailing of the notice of intention to terminate. If, upon the expiration of such cure period, cure of the breach or circumstances providing grounds for termination has not occurred, this MOU shall automatically terminate. J. Construction and Severability. If any part of this MOU is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of the MOU so long as the remainder is reasonably capable of completion. K. Entire Agreement. This MOU contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral or written, whether previous to the execution hereof or contemporaneous herewith. L. Applicable Law. This MOU and all activities occurring hereunder shall be governed by and construed and enforced in accordance with the laws of the State of Idaho. V. APPROVAL REQUIRED. This MOU shall not become effective until approved by the respective governing bodies of both City and Speedway. IN WITNESS WHEREOF, the parties shall cause this Agreement to be executed by their duly authorized officers to be effective as of the day and year first above written. MERIDIAN SPEEDWAY: BY: Adam 1Veels-on Date General Manager, Meridian Speedway CITY OF MERIDIAN: M. Mayor o0 tpjFD ,UC.�_' City of �'}� ni li�l9,st ayce of <<, SE AL City Clerk MOU BETWEEN CITY AND SPEEDWAY - JULY 4, 2016 EVENT PAGE 4 OF 4 Meridian City Council Meeting DATE: February 9, 2016 ITEM NUMBER: 4E PROJECT NUMBER: H-2015-0034 ITEM TITLE: Paramount North Forty Findings of Fact, Conclusions of Law for Paramount North Forty (H-2015- 0034) by Brighton Investments, LLC Located 6280 N. Fox Run Way; Request: Preliminary Plat Consisting of Three (3) Building Lots, Three (3) Common Lots and Two (2) Other Lots for Future Right -of -Way Dedication MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: February 9, 2016 ITEM NUMBER: 4 PROJECT NUMBER: H-2015-0033 ITEM TITLE: Paramount Veranda Final Plat for Paramount Veranda (H-2015-0033) by Brighton Investments, LLC Located 6280 N. Fox Run Way: Request: Final Plat Approval Consisting of One (1) Building Lot, Two (2) Common Area Lots and One (1) Other Lot for Future Right -of -Way Dedication MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE• February 9, 2016 ITEM NUMBER: 4G PROJECT NUMBER: ITEM TITLE: Hacienda Subdivision No. 5 Approval of Street Light Maintenance Agreement for Hacienda Subdivision No. 5 MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS z NFA D x. 0 TO: Mayor Tammy de Weerd Members of the City Council FROM: Austin Petersen, Transportation and Utility Coordinator DATE: February 2, 2016 Mayor Tammy de Weerd City Council Members: Keith Bird Joe Borton Luke Cavener Genesis Milam Ty Palmer Anne Little Roberts SUBJECT: APPROVAL OF STREET LIGHT MAINTENANCE AGREEMENT FOR HACIENDA SUBDIVISION NO 5. RECOMMENDED ACTION A. Move to: 1. Approve the street light agreement with Jayo Development, Inc. for decorative lighting in Hacienda Subdivision No 5 2. Authorize the Mayor to sign the agreement II. DEPARTMENT CONTACT PERSONS Austin Petersen, Transportation and Utility Coordinator 489-0352 Warren Stewart, PW Engineering Manager 489-0350 Tom Barry, Director of Public Works 489-0372 III. DESCRIPTION A. Background Hacienda Subdivision No 5 is located east of Meridian Road north of Producer Dr. In lieu of installing standard shoebox fixtures on local streets, the developer plans to install 7 non-standard decorative street lights. Data has been provided to show that these lights emit a sufficient amount of light, and they will be installed according to the "Department of Public Works Improvement Standards for Street Lighting." This agreement provides for maintenance of the decorative street lights by the Homeowners Association with electrical costs to be paid by the City. Page 1 of 2 W. IMPACT A. Strategic Impact: This agreement with Jayo Development protects the City from the higher cost of maintaining decorative street lights while providing flexibility to the developer. These benefits further the goal of the Public Works Department to increase street lighting in Meridian in a fiscally responsible manner. B. Service/Delivery Impact: This agreement provides for the installation of 7 new street lights. Although these street lights are not standard City lights, the pole spacing has been verified to ensure lighting levels are comparable. C. Fiscal Impact: The annual electrical cost to the City for the 7 decorative street lights is approximately $600 or $85 per light. The FY16 budget for street lighting electricity is $320,000 and takes into account the projected increase in the number of street lights from new development. V. ALTERNATIVES Council may choose not to approve the agreement and require the developer to install the City's standard street lights. This would result in the City being responsible for maintenance costs in the future. VI. TIME CONSTRAINTS Council's approval will allow the developer to satisfy the street lighting conditions of the development agreement and City code. A street light agreement must be in place before certificates of occupancy will be issued. VII. LIST OF ATTACHMENTS A. Street Light Agreement Department Approval: ; E y Page 2 of 2 Date ADA COUNTY RECORDER Christopher D. Rich 2016-017368 BOISE IDAHO Pgs=4 VICTORIA BAILEY 03/02/2016 10:52 AM MERIDIAN CITY NO FEE ill 11II111111I 111111111111111 111111 1111111111 I ill 00199010201600173680040043 STREET LIGHT MAINTENANCE AGREEMENT HACIENDA SUBDIVISION NO 5. This STREET LIGHT MAINTENANCE AGREEMENT("Agreement") is made and entered into this' day of t'O'rvA0.r\', 2016 ("Effective Date"), by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho ("City"),whose address is 33 E. Broadway Ave., Meridian, Idaho, 83642, and Jayo Development, Inc. an Idaho Corporation("Developer"),whose address is 10564 W Business Park Lane, Boise, ID 83709. WHEREAS,pursuant to Meridian City Code section 11-3A-21(B),the City generally maintains only shoebox- and cobrahead-style street lights, and requires that decorative street lights be maintained by the developer or homeowners association under a maintenance agreement duly executed with City; WHEREAS, Hacienda Subdivision No. 5 is a residential subdivision within the City of Meridian, County of Ada, State of Idaho with seven (7) special-order, decorative street lights, installed by Developer to satisfy in part, the City of Meridian requirements for street lighting; and NOW, THEREFORE, for the exchange of good and valuable consideration, the receipt of which is hereby acknowledged,the parties agree as follows: I. COMMITMENTS A. City's commitments. From the Effective Date of this Agreement forward, City shall be responsible for paying Idaho Power Company for the provision of electricity required to operate the seven (7) decorative street lights located in the Hacienda Subdivision No. 5. It is agreed that City will enter into a Schedule 41C Agreement with Idaho Power Company. Developer acknowledges that street lighting served under the Schedule 41C Agreement must be controlled by a photo electric device of the"fail off'type. A. Developer's commitments. From the Effective Date of this Agreement forward, Developer shall be responsible for: 1. Maintenance and/or Replacement, as needed to ensure functionality, of: fuses, wiring, bulbs, ballasts, or photoelectric cells in the seven (7)decorative street lights located in the Hacienda Subdivision No. 5. 2. Replacement and/or repair, as needed due to damage, deterioration, or loss, of the seven (7) decorative street lights located in the Hacienda Subdivision No. 5 residential subdivision, and any component or appurtenance thereof. II. GENERAL PROVISIONS. A. Time is of the essence. Developer acknowledges that commitments made under this Agreement shall be performed in a timely manner. The Parties acknowledge and agree that time is strictly of the essence with respect to this Agreement, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of, and a default under, this Agreement by the party so failing to perform. B. Heirs and assigns. It is understood and agreed that Developer will assign its rights and obligations under this Agreement to the Hacienda Subdivision No. 5 home- or property owners association when said such organization is formed. This Agreement and each and all of the terms and conditions hereof shall apply to and are binding on Developer, City, the Hacienda Subdivision No. 5 home- or property owners association, and these parties' respective heirs, successors and assigns. C. Entire agreement. This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral or written, whether previous to the execution hereof or contemporaneous herewith. SIGNATURES ON FOLLOWING PAGE STREET LIGHT AGREEMENT: Hacienda Subdivision No.5 PAGE 2 OF 3 ci IN WITNESS WHEREOF,the parties hereto have executed this Agreement on this day of , 2011 1:c.bcLJX Jayo Development,Inc. STATE OF IDAHO ) ) ss: County of (2) ,t� ) BY r }�z � a ., 't REBY CERTIFY that on this 37 day of Douglas Jaya-,'President . , _ ,2016,before the undersigned,a Notary Public in th• State of Idaho,personally appeared Douglas Jayo,identified to me to be the president of the corporation that executed the instrument on behalf of said corporation,and acknowledged to me that such corporation executed the same.. ���a""""""""",'-n, IN WITNESS WHEREOF,I have hereunto set my hand and ``C\_ \,. MOQF°'%, affixed my offi '.1 seal,the day and year in this certificate .• .�� •,: J '; first above itt . AirIC)7Z c e : A•� : =Notary u. .r Idaho q*�'� ,B,``C`�� Residing at f �_• y ,Idaho 9 ric /4 ',n `\� My Commission Expires: —7 - } CITY OF RIDIAN: BY: Attest: Tammy de -: d, Mayor Jaycee L. Holman, City Clerk STATE OF IDAHO ) ) ss: County of ) I HEREBY CERTIFY that on this day of 2016,before the undersigned,a Notary Public in the State of Idaho,personally appeared Tammy de eerd and Jaycee L.Holman,proven to me to be the Mayor a City Clerk,respectively,who executed and attested the said ,strument,and acknowledged to me that they executed the sant, IN WITNESS WHEREOF,I have hereunto set my hand and . ixed my official seal,the day and year in this certificate fir' above written. Notary Public for Ida Residing at ,Idaho My Commission Expires: STREET LIGHT AGREEMENT: Hacienda Subdivision No.5 PAGE 3 OF 3 I WITNESS WHEREOF,the parties hereto have executed this Agreement on this //I:5' 5' day of 5,„, ,_> ,.. '" , 201 1i Jayo Development, c. ) STATE OF IDAHO ) ss: County of 4 1z ) BY ' e ,ced I I • BY C • ' Y that on this 7 day of Doti: s Ja`yo,President r ,2016,before the undersigned,a Notary Public i• he S ate of Idaho,personally appeared Douglas Jayo dentified to me to be the president of the corporation t . executed the instrument on behalf of said corporation,and knowledged to me that such corporation executed the same.. I ITNESS WHEREOF,I have hereunto set my hand and `\\\\\\ " " '"'" affixes y official seal,the day and year in this certificate ..` MO 'eA'-' first abo • W'tt tn. .--_,---i ` Notary u l is for ..ho : •/NWResiding at ,7 77 Idaho % ''',1, OF ©,,�°°� ommission Expires: („+- / /�{�// l•r„rti.,0:01 .1,",,„\o l �5}D;l,(( " CIT I F MERI I IAN: C i.. ,,A;`T, la H U BY: _ %�. �. , "-- Att. / • _/� . Wit.. //L 1.4 Tammy d��( ., .yor �f ayc-L L. Holman, City Clerk STATE OF IDAHO ) ) ss: County of fACk ) I HEREBY CERTIFY that on this -1 day of - -kjY\-,k6`01A ,2016,before the undersigned,a Notary Public in the State of Idaho,personally appeared Tammy de •••••••• Weerd and Jaycee L.Holman,proven to me to be the Mayor •.%0 A I •• and City Clerk,respectively,who executed and attested the 1TA� `4•• said instrument,and acknowledged to me that they executed •a' �'' the same.IN WITNESS WHEREOF,I have hereunto set my • 1 ; • hand and affixed my official seal,the day and year in this •• 1 ; .. certificate first abo e written • ; ; •'�'7 OF tS . NI c • • Notary 'ublic or Id. . •.U.•.. Residing at --lexr a Y) , Idaho My Commission Expires: \/ /a Ock.3 STREET LIGHT AGREEMENT: Hacienda Subdivision No. 5 PAGE 3 OF 3 Meridian City Council Meeting DATE• February 9, 2016 ITEM NUMBER: 5A ITEM TITLE: Community Items/Presentations Meridian Arts Commission Annual Update MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS MERIDIAN ARTS COMMISSION FY15 ANNUAL REPORT • PAGE 1 ANNUAL REPORT: FISCAL YEAR 2015 It was another great year for the Meridian Arts Commission! The Commission is comprised of nine volunteer commissioners: Stephanie Barnes, Michelle Glaze, Mary Jensen, Leslie Mauldin, Cheyenne Quilter, Brian Schreiner, Gretchen Caserotti, Ellen DeAngelis, Claudia Weathermon- Tester, and an ex-officio City Council member, Genesis Milam. MAC’s mission is to develop, advance and nurture all facets of the arts to enhance the quality of life for Meridian residents and its visitors. MAC’s achievements in 2015 included: • Another year of shows in Initial Point Gallery featuring the work of Treasure Valley artists! Even after former Arts Commissioner Dwight Williams retired from the commission he has continued to offer a hand installing gallery exhibits and offering his advice graciously as Hillary Bodnar learns the ropes. The IPG change out crew lost a long-time volunteer, Kathy, to a move to Gig Harbor, WA but gained two new volunteers who we hope to see as regularly as Kathy. The volunteers who help to change out artwork each month are staples to the success of the gallery as a whole. Their hours of dedication to Initial Point Gallery are invaluable, as is their experience in the arts as professionals. Arts Commissioner Leslie Mauldin helped arrange musical accompaniment for many of the receptions throughout the year. The Arts Commission approved expenses for many long needed supplies for the gallery. These supplies included a small general toolkit, 3D display risers, black table cloths, zip ties, painters tape, stanchions, tote bags, four easels, a drink dispenser, and a smaller 4’ table for receptions totaling $794.04. Many of these items will be used for other MAC events and projects as well, including Concerts on Broadway. Gallery maintenance fees submitted with gallery proposals brought $560, and artists whose work was displayed in IPG donated $138.50, for a total of $698.50 in revenue. Net investment in FY15: $95.54 • Addition of Partial Dedicated Staff! Upon Dwight William’s retirement, MAC’s long-time desire for additional staff support was made a pressing issue. Hillary Bodnar was brought on board with MAC as the City’s part-time Arts & Culture Specialist. Her position is full time with the City but divided into three functions; Purchasing Admin, Arts Commission Liaison, and Historic Preservation Commission Liaison. Hillary has worked part-time for the City since 2008. She majored in History and minored in Art History, Education, and Natural Science from the College of Idaho. The addition, this part-time position alleviated demands that had been placed on Legal staff and eliminated demands from HR staff. • Children’s theater partnership with Treasure Valley Youth Theater! This year MAC teamed up with Treasure Valley Youth Theater, our neighbor in downtown Meridian to support their production of two youth plays – “Annie Jr.” and “AristoCats Kids.” TVYT auditioned hundreds of children, cast them in several roles, and after weeks of constructing sets, making costumes, memorizing lines, and rehearsing songs, the casts put on three MERIDIAN ARTS COMMISSION FY15 ANNUAL REPORT • PAGE 2 presentations of “Annie Jr.” at Mountain View High School and also before an Idaho Stampede game, and three presentations of “AristoCats Kids” at Cole Valley Christian School. While “AristoCats Kids” was intended to be performed at Kleiner Park, this summer’s hot weather made for a health concern for the youth actors who would be performing. Thanks to the many members of our community for pulling together and welcoming the TVYT cast to Cole Valley Christian School! Arts Commissioner Mary Jensen led these efforts. MAC expenses for these two productions cost $5,000 ($2,500/play). Net investment in FY15: $5,000 • Another excellent year of Concerts on Broadway! This year’s free outdoor concert series featured Kings of Swing, Erin and Her Cello, High Street, and Kevin Kirk & Onomatopoeia. Opening acts included student artists Elizabeth Lee, Micaela Hulsey and Tanya Landau, The Swirl, and Abrie Church. We were able to add food and beverage vendors to a few of the concerts. As people become more used to food trucks being available at the concerts we hope that the vendors see an increase in sales and willingness to set up shop at Concerts on Broadway. The Meridian Police Department offered their assistance in order to accommodate alcohol sales and improve signage to designate the permitted area where alcohol can be consumed. Commissioner Leslie Mauldin and outstanding volunteer Cara Stone made this year’s series another great success. It is through their positive rapport with both bands and vendors that we are able to host this concert series for such a reasonable expense. Their services to Concerts on Broadway alone are immeasurable and we are privileged to have worked with them for another year. Some feedback that we look forward to working on in 2016 includes adding some new bands and providing recycling bins for our guests. Expenses for Concerts on Broadway, including musician fees, advertising, signage, and equipment rental totaled $19,589.93. Sponsors included Meridian Development Corporation ($10,000), Investment Resources of America ($3,000), D.L. Evans Bank ($1,500), and Idaho Power ($500). In kind donations were given by the Meridian Arts Foundation and WineGlass Arts Development, Inc. And discounted expenses from our two sound vendors Committed Events and Jay Cutler Event Services should also be noted (valued at $1,200+). Total hard revenue from donors was $15,000. Net investment in FY15: $4,409.93 • Young Musicians’ and Young Artists’ awards! MAC collaborated with Meridian Symphony Orchestra to award a combined $150 to three young musicians to celebrate their achievement, and with the Meridian School District to select three young artists whose work was awarded monetary prizes ($25 for the elementary school winner, $50 for the middle school winner, and $75 for the high school winner). Net investment in FY15: $300 • Approval of the Meridian Art in Public Spaces Ordinance! The MAPS Ordinance (No. 15-1642) was approved by City Council in April 2015. Ordinances similar to this have been passed throughout the nation and MAC is thrilled to have the support of City Council to establish this enduring method of appropriating funds for the installation of public art in our community. This Ordinance has been a goal for the commission, but its creation is largely due to the resolve of Commissioner Stephanie Barnes and the hard work of Emily Kane and Robert Simison who worked thoroughly to research, format, and advise MAC on the establishment of the MAPS Ordinance. While this isn’t a traditional Percent for Arts MERIDIAN ARTS COMMISSION FY15 ANNUAL REPORT • PAGE 3 Ordinance, MAC is happy that City Council supported the yearly appropriation of .50/resident (not to exceed $50,000/year) in the area of impact and believes that a lot can be done with these funds. The approval of this ordinance has already strengthened MAC’s relationship with the Parks and Recreation Department, and we look forward to future collaboration with their department and others throughout the City. • Selection of Public Art for Fairview & Main! Meridian Development Corp. approached MAC with their initiative to install public art at the corner of Fairview and Main. MAC decided to help facilitate the selection of this artwork in March. Twenty-three proposals were submitted through the Call to Artists, with over 85% of those proposals being turned in the afternoon of day of the deadline. After much deliberation, MAC selected the proposal of Danielle Foush ée to be installed at that site. Foush ée has been in touch with Legal and Public Works as they finalize her artist agreement. Installation of the completed piece is estimated for summer of 2016 due to the demands of the installation and fiscal benefit to install in thawed ground. While MAC has acquired spending authority for the purchase of this artwork, MDC will reimburse the City upon project completion. Another of the five finalists, Daniel Borup, received many positive comments from the community, but it was determined that the installation site was not best suited for his proposal. MAC is now working with the artist to see if we may be able to install his proposed piece on the plaza of City Hall. This installation is slated to be installed with funds from MAC’s Fund Balance, which will not continue to roll over their annual residual budget in upcoming fiscal years now that the MAPS Ordinance is in place. • Installation of more Traffic Box Art! MAC released a Call to Artists in March to develop a digital repository of artworks that would be available to wrap as funding was available. MAC received applications from about 40 local artists and juried the works that would be retained in the repository. MAC intends to release this Call to Artist each year around March and hold approved artist’s works for a duration of two years. In August and September, a Meridian- based vinyl vendor installed eight vinyl wraps featuring youth artworks. Six of these wraps were sponsored by the Meridian Development Corp. in the URA ($4,770), one wrap was sponsored by Mayor Tammy and the State of the City Sponsors, and one was paid for by the Meridian Arts Commission. MAC has received interest from local businesses to sponsor more traffic box wraps in our community, but these installations did not take place until FY16. MAC is happy to support the local business, but is also happy that the cost of fabrication and installation is significantly lower than anticipated based on our initial traffic box installation. The production and installation of the eight wraps was $4,848. The artist stipends altogether were $1,400. Net investment in FY15: $1,478 MAC said good-bye this year to a founding commissioner, Dwight Williams. He has been an advocate for art in our community and continues to support Initial Point Gallery and the Meridian Arts Commission in many ways. We are so grateful for Dwight’s contributions to MAC throughout his years of service; he has been instrumental to MAC and continues to be an asset to our community. MAC empaneled new commissioners Gretchen Caserotti, Ellen DeAngelis, Claudia Weathermon-Tester in March 2015. These commissioners have brought their own strengths to the commission and have bolstered the commission’s efforts to develop, advance and nurture all facets of the arts to enhance the quality of life for Meridian residents and its visitors. Thank you for your support of the Meridian Arts Commission! Meridian City Council Meeting DATE: February 9, 2016 ITEM NUMBER: 5B PROJECT NUMBER: ITEM TITLE: Community Items/Presentations Update from New Ventures Lab MEETING NOTES I �C4- �141\ Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS State of the Lab New Ventures Lab 2015 Overview The New Ventures Lab The lab is a Since May is a hybrid-coworking home for makers space in Meridian. & entrepreneurs, 24,7 2015 we've Connecting ideas, people with flexible ACCESS hosted and resources to grow work space, to new businesses. grow ideas into businesses Since opening in May 2015... 35+ EVENTS Companies Members Events included: - Open House - Ribbon Cutting AdVenture Marketing Members have access to - Meridian's 1st CareForce Espace flexible work - Startup Weekend Business Training Cryptonomex -meeting rooms Networking Events Press Advantage - User goups expert advice & resources - Board Meetings Red Arrow Controls ID print, copy, and mail - Streaming Webinars Remitto Unite Marketing E and coffee-of course EMPLOYING iffiffi11 50 MGBPS Connecting Fiber Internet IDEAS ititt1411 RESOURCES ��� ��� IP Conference PEOPLE PEOPLE Phones In the first year of operations the New Ventures Lab has met a significant need in the Meridian business community by providing a place, people and resources for entrepreners to grow businesses. In 2016 the lab plans to bring in ix new h,!rs nec« , add openspace members, host two more Startup of,kesn( event: and continue to Grow partnerships with support organizations like Kickstand, Startup Grind, the Meridian Chamber, Meridian Library District, West Ada School District and more! Turning Ideas Into Businesses * Made for FREE at * zaniest` .com Meridian City Council Meeting DATE: February 9, 2016 ITEM NUMBER: 6 ITEM TITLE: Community Items/Presentations Items Moved From the Consent Agenda MEETING NOTES N� Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: February 9, 2016 ITEM NUMBER: 7A PROJECT NUMBER: ITEM TITLE: Legal Department Legal Department: Annual Update MEETING NOTES � �\ � oyfn Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS 2/16/2016 1 2016 Legal Update Team Picture The mission of the City Attorney’s Office is to support a safe and legally compliant workplace and community by providing outstanding legal expertise, leadership, and counsel to the elected officials and employees of the City of Meridian. Mission 2/16/2016 2 Community: Represent public interest; foster sense of community CARE Values: The Meridian Way! Clients: Mayor (CEO) and City Council (Board of Directors) Customers: Employees, departments, commissions, boards Compliance: Consistent application of rules and the law Contracts: Long ones, short ones, complicated ones! Cases: Litigation, bankruptcy, appeals, risk management Creativity: Seeking solutions + consensus to keep the ship sailing! The C’s of Municipal Law But, seriously… 2/16/2016 3 As attorneys for the City our calling is to serve the public interest. Our touchstone is our responsibility to look out for our community’s health, safety, and welfare. We are proud to be part of the team that is always working toward a better community for all of us! Community Customer service Balance timely response + do it right Accountability Doing the right thing isn’t always easy (or fast) Learn lessons and improve Respect Small ways: Day-to-day interactions Big picture: Stay focused on public interest Excellence Available, reliable, proactive CARE VALUES The Meridian Way 2/16/2016 4 Clients and Customers have various needs Our client is the City of Meridian represented by the Mayor and City Council. We advise the Mayor and Council on all legal matters related to the needs of the City of Meridian. Can we do it? Should we do it? Meridian City Code section 1-8C-2(A): “highest standard of legal ethics, accountability, and responsibility in representing the client, the city of Meridian.” Client(s) 2/16/2016 5 Yes, we are! The City Attorney’s office has many customers. All City employees and volunteers Commissions, Committees, Task Forces Contractors, Vendors Service users, Developers, Applicants Other agencies; private and public partners Citizens at large Customer service = Responsiveness + professionalism + courtesy Customers 2/16/2016 6 Following the rules can be challenging for some Legal compliance is paramount to organizational survival and excellence. Our customers want consistency Transparent & Ethical Government Act Open Meetings Public Records – Responses and Retention HIPAA, Purchasing, LLUPA, changing legal landscape We also provide support to our customers who oversee compliance with laws and ordinances. MFD, MPD/Code Enforcement Building inspectors, floodplain, pretreatment NPDES, ACHD, ITD, NMID, all the alphabets in the world! Compliance 2/16/2016 7 Long ones, short ones, easy ones, complicated ones. 23 South Meridian annexation development agreements City and I.A.F.F. Local 4627 Collective Bargaining Agreement – Six Agreements since 2005 The Oaks – Reimbursement Agreement for Infrastructure Enhancement Most everything that is on your agenda is written, reviewed, and approved by your Legal team. Phone us first – help us help you avoid trouble Contracts Staying out of court is a good thing 2/16/2016 8 We represent the City and oversee representation by outside counsel District court Appellate courts Federal Courts Mediation Claims management and prevention Work with our insurers to mitigate City’s risk and exposure Cases & Risk Management We seek creative solutions to complex, difficult issues Meridian Heights South Meridian Annexation We find flexibility within compliance to find creative solutions to real issues or concerns. Creativity 2/16/2016 9 Plus One More “C” Questions?? Meridian City Council Meeting DATE: February 9, 2016 ITEM NUMBER: 7 ITEM TITLE: Community Development Community Development: Transportation Projects Update - Discuss Transportation Related Studies, Plans and Projects Including: The Ada County Highway District 2017-2021 Integrated Five Year Work Plan (IFYWP), Chinden Boulevard and Other Transportation Projects. MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Community Development Department 33 E. Broadway Avenue, Meridian, ID 83642 Phone 208-884-5533 Fax 208-888-6854 www.meridiancity.org February 3, 2016 MEMORANDUM TO: Mayor Tammy de Weerd City Council Members CC: City Clerk FROM: Caleb Hood, Planning Division Manager RE: Transportation Projects Update, February 2016 February 9 th , 2016 City Council Workshop Agenda Item Below is a summary/update on some of the transportation and roadway projects City Staff has been involved with over the past few months. This is not an exhaustive list, but rather highlights some of the more important activities that have recently transpired (or are about to) in the transportation realm. Staff will be at the February 9 th workshop to discuss some of these projects in more detail, but Staff does not intend on mentioning all of these projects during the meeting. Instead, please feel free to contact Staff should you have any comments, concerns, or questions on any of these project updates before, during, or after the workshop. ACHD 2017-2021 Integrated Five Year Work Plan (IFYW P): On January 6 th , ACHD Director Bruce Wong sent the City a letter requesting our priority projects for consideration in their 2017-2021 IFYWP. During the February meeting, the Meridian Transportation Commission (TC) began prioritizing projects for 2016. During the March 7th meeting the TC should have the priority lists complete for Council review and approval. Staff plans on attending a mid-March Council meeting to share the TC’s recommended list of projects. ACHD has requested our priorities for 2016 by April 1st . KEY ACHD PROJECTS: Franklin, Black Cat to Ten Mile Road: This is a Federal Aid project, programmed for construction in 2016-2017 with the Franklin/Black Cat intersection. The project will Page 2 widen Franklin to five lanes including curb, gutter and sidewalks. Low-impact storm drain techniques. As part of the scoping of this project, the City requested detached sidewalks, a center median, lighting, and reclaimed water is included with the project. A (landscaped) center median is no longer part of this project. Right-of-way acquisition phase in process. Ustick Corridor: There are several projects in the design and right-of-way phases along Ustick Road. There are plans to design and construct projects at the Ustick/Meridian intersection, and roadway widening projects for the segments between Locust Grove and Meridian and Meridian to Linder. In the 2015-2019 ACHD IFYWP, these projects are programmed for construction in 2018/2019. In the recently adopted 2016-2020 IFYWP, the Ustick corridor projects advanced to 2016-2018. Pine Ave, Meridian to Locust Grove: This project, to improve Pine between Meridian Road and Locust Grove, is planned for construction in 2018 in the adopted 2016-2020 IFYWP. The City and MDC want to partner with ACHD to ensure the design and construction of Pine Avenue is consistent with the communities’ needs. Because Meridian Public Works is planning to do sewer improvements in Pine, the roadway between Main and E. 6 th will be re-built. Establishing a Cost Share Agreement with ACHD and a project agreement between the City and MDC will need to occur. This project will also be discussed during the joint MDC-Council meeting on February 9th . E. 3 rd Street Extension: When ACHD adopted the 2014-2018 Integrated Five Year Work Plan, E. 3 rd Street, from Carlton to Fairview, was listed as a project in the Economic Development Program. This project was split into two phases by ACHD – north (phase 2) and south (phase 1) of Carlton. In the 2016-2020 IFYWP, phase 1, between Franklin and Carlton, is in PD. Meridian Road, Cherry to Ustick: Project includes widening Meridian Road to 5 lanes with curb, gutter, sidewalk and bike lanes. Construction is planned for 2020 in the adopted IFYWP at a cost of $4.387M. The project kick-off meeting was held on December 17 th . Linder Road, Franklin to Pine: Widen Linder Road to 5 lanes with curb, gutter, sidewalk and bike lanes. Project includes upgrade of the railroad crossing and a safe routes to school request. Construction is planned for 2019 at a cost of $3.425M. Project kick-off meeting is on February 8 th . Cherry Lane, Linder to Meridian Road Lighting: Using federal funds, ACHD is working with Precision to design roadway lighting for approximately one mile of Cherry Lane. The City is providing a local match. The PS&E Package was submitted last fall. The federal funds have shifted from 2016 to 2017 for project construction. Victory Road and Amity Road Bridge Projects: Two bridges are being replaced, one on Victory and one on Amity. The bridges are located within one mile of each other, approximately ¼ mile east of Ten Mile Road. Construction is scheduled so that one Page 3 bridge remains open while crews work on the other; Victory is being worked on first. Victory structures are complete and the roadway is temporarily open but will close again in the spring when the roadway can be rebuilt. Amity Road is now closed. Construction should be complete by May 1, 2016. C&A Paving is the contractor. ACHD COMMUNITY PROGRAM PROJECTS 2016 Construction: • Fairview, E. 3 rd Street to Locust Grove – Sidewalk on both sides of the street. (On 90 day bid list; $230K) • Black Cat, Moonlake to Ustick – Sidewalk on one side of Black Cat and a ped signal. (On 90 day bid list; $150K) 2017 Construction: • W. 1 st , Broadway to Pine – Sidewalk for two blocks near Meridian Elementary. • W. 4 th , Broadway to Maple – Sidewalk on one side near Meridian Elementary. ITD PROJECTS Meridian Road Interchange (IC): The IC and I-84 mainline widening contract for construction was awarded to Concrete Placing Company for $50.8M. Construction began in April 2014. The City, ITD and the contractor entered into a change order to install a barrier rail design feature over I-84 as well as landscaping – the City’s monument sign is not included in the project, but a monument sign may be installed at St. Luke’s on Eagle Road instead. The project is substantially complete! SH-55 (Eagle Road): Design work began to add an additional northbound and southbound lane to Eagle Road, between River Valley and I-84. From River Valley to Franklin, The Village developer (CenterCal) is making improvements via a STAR agreement with the State and ACHD. Portions of sidewalk, a designated right-turn lane onto westbound I-84, and other related improvements will be included. CenterCal should be constructing this project in 2017. US 20/26 (Chinden Boulevard): On September 28 th the initial meeting of the US 20/26 Task Force took place at city hall. On January 25 th , the fifth meeting of the US 20/26 Task Force was held. The group broke-out into subcommittees and assigned tasks for the near future. There are three subcommittees: Legislative, Community Engagement and ITD, each working toward widening the travel lanes on Chinden to 4-lanes and intersection improvements. The next meeting will be held on Monday, February 22 nd . The Idaho Transportation Department, District 3 is applying for Strategic Initiatives money to widen Chinden between Locust Grove and Eagle. The ITD Strategic Initiatives process is competitive statewide amongst all the districts. There is $20 million available statewide, with no one project being more than $10 million. This section of Chinden is estimated to cost about $9 million, with $3.2 million of that for right-of-way acquisition. If successful, this project would be constructed in 2021. District 3 has asked for letters of Page 4 support. Staff will bring a letter of support for this project to the Council meeting on February 9th. Strategic Initiatives project applications are due March 1 st . PATHWAYS Rail with Trail: In the fall of 2012, the City applied for an $85,000 grant to study the Rail with Trail (RWT) pathway crossing of streets (7 crossings; Black Cat to Locust Grove). Currently, there are $75,000 in FY2016 for design and $500,000 in FY18 and FY19 for pathway construction in the Regional Transportation Improvement Plan (TIP). A meeting with potential regional partners, ACHD, COMPASS, Nampa and Boise, was held on January 29 th . Transportation Alternative Program (TAP): Potential TAP projects were discussed with the Meridian Transportation Commission (TC) and the Council late last year. For 2015 the Parks Department applied to COMPASS for one TAP application: a pathway segment in north Meridian, between Black Cat and Ten Mile. The Rail with Trail corridor is also a top priority, and the safe routes to school coordinator positions are also important. OTHER Transit: The Meridian Saturday Fun Bus service was discontinued in September. VRT is working to establish a committee to determine what a similar service could look like for the summer months. Training and regional planning will continue. Idaho Avenue Placemaking: A placemaking project on Idaho Avenue, between Main and 2 nd Street is being discussed with downtown business owners, property owners and ACHD. Both the City and MDC have budgeted $15,000 towards “right-sizing” Idaho Avenue in this block. City Staff has developed some Lighter, Quicker, Cheaper concepts. The potential improvements include moving the curb line out on an interim basis to see how the existing right-of-way may be used more effectively by businesses and the general public. Cost estimates and partnership opportunities are being developed and will be shared during the February 9 th joint workshop between the Council and MDC Board. It is anticipated that the installation will occur in the spring of 2016. City Staff will provide additional details during the joint MDC-City Council workshop on February 9 th . Parklets: In other cities throughout the US, parklets (on-street parking areas converted to public seating/use areas) are becoming more and more popular. Some businesses in downtown Meridian are interested in installing parklets. City staff is working with ACHD on an agreement for parklet standard construction and use. Hopefully, this tool can be available to businesses downtown in the near future. Once City Staff receives the draft parklet agreement back from ACHD, Council will be asked to approve. ACHD 2016 CIP Update Task Force: Every four years ACHD updates its 20-year Capital Improvement Plan (CIP). The Task Force (TF) is made up of city staff, ACHD Commissioners, members of the CICAC, as well as commercial and residential Page 5 developers. The CIP Updated kick-off meeting was held on January 29 th , and they meet monthly. The TF recently reviewed the road segments needs analysis. Beacon Light Road in Eagle and Emerald in Boise were recommended by those respective cities for constraining to 3-lanes (the model shows a need for 5-lanes). This was a major topic of discussion; Meridian staff did not vote. Staff will further explain during the February workshop. This ACHD-group and the process to update the CIP will go on well into calendar year 2016. Meridian Transportation Commission: The Mayor and Council will receive the 2015 annual report from the TC on February 16th. Councilman Cavener will replace David Zaremba as the Council Ex-officio on this Commission. The Commission continues to meet the first Monday of every month, with the next meeting being on March 7 th . February 9, 2016 Brian Ness, Director Idaho Transportation Department 3311 W. State Street P.O Box 7129 Boise, ID 83707-1129 Dear Mr. Ness: The City of Meridian is submitting this letter to show support for the efforts of Idaho Transportation Department — District 3 to improve US 20/26 (Chinden Boulevard) between SH - 55 (Eagle Road) and Locust Grove Road. Obtaining capacity improvements on Chinden Boulevard is the City's number one transportation priority. This Strategic Initiatives Proposal project for this segment of Chinden Boulevard is a critical improvement that will increase safety, have a positive impact on economic development and improve mobility. It is important to our region to have an efficient, effective, and integrated roadway network to transport goods and services. We applaud the efforts of ITD to this point, to look for funding opportunities that address the transportation improvements necessary to realize economic growth and long term viability of our region and the State of Idaho. We encourage ITD to begin programming and improving additional projects along the US 20/26 corridor. We are hopeful that the US 20/26Strategic Initiative Proposal will receive funding so this vitally important corridor can begin to meet the needs of the thousands of Idahoans that rely on it daily. Sincerely, COUNCIL SIGNATURE BLOCK Cc: Strategic Initiatives Selection Team Amy Revis, District 3 Engineer Amy Schroeder, District 3 Engineering Manager Amanda Lamott, District 3 Staff Engineer Matt Stoll, COMPASS Executive Director Mayor's Office . 33 E. Broadway Avenue, Meridian, ID 83642 — -, P -PPP-/ i-, . Fav . www_mPridiancitv.c Meridian City Council Meeting DATE: February 9, 2016 ITEM NUMBER: 7C PROJECT NUMBER: ITEM TITLE: Community Development: Community Development: Discuss Upcoming Joint Meeting With Board of Ada County Commissioners MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Community Development Department 33 E. Broadway Avenue, Meridian, ID 83642 Phone 208-884-5533 Fax 208-888-6854 www.meridiancity.org February 4, 2016 MEMORANDUM TO: Mayor Tammy de Weerd City Council Members CC: City Clerk FROM: Caleb Hood, Planning Manager RE: Joint Meeting with the Ada County Board of Commissioners February 9 th , 2016 City Council Workshop Agenda Item During the February 9 th , Meridian City Council workshop, Staff would like to discuss potential amendments to Ada County Code, Title 9, which address Areas of City Impact (AOCI). Today, Ada County Code 9-4-4.C.1, requires applications for planned developments, subdivision and rezones within the city’s planning area (AOCI) to occur as a result of a request for annexation; however, Ada County may consider such applications in those exceptions where annexation is not approved by the City of Meridian or where the parcel on which such application is filed is not contiguous to the City of Meridian, and therefore cannot be annexed. Staff believes all development applications, not just subdivisions and rezones proposed on property that is contiguous to city limits, should seek approval through the City. So if a property is eligible for annexation (contiguous), the land use application is submitted directly to Meridian. As an example, a conditional use permit application for a new cell tower was proposed in the county last year on property totally surrounded by the City of Meridian. It is Staff’s assertion that development of this enclave parcel should have occurred through the City and not the County. The City being the lead land use agency for all development that is contiguous is the first discussion item. Another issue arises with development of subdivisions that aren’t contiguous to city limits and eligible for annexation today. Ada County Code 9-4-3 requires transmittal of county-proposed subdivisions to the City. It further requires a street and utility easement plan. Said plan shall provide for future resubdivision to urban densities and shall be included on the final plat. (This requirement may be waived if a letter of waiver is submitted to the director from the City Council prior to preliminary plat approval by the Board.) Staff thinks the City should explore the County requiring some additional (not Page 2 all) City standards as they review RUT (County) subdivisions. For example, if they don’t require sewer and water easements and/or dry-lines, landscaping along arterials, and allow barbed-wire fencing, these projects stand out, and don’t conform to City standards, as the City limits approach. As another example of an existing issue with our Title 9 agreement with the County, there are quite a few self-service storage facilities being developed in the County. Part of the discussion should probably also be: should the County be reviewing commercial projects within the City’s AOCI at all? In the past, the Council has also brought up the possibility of the County collecting Fire, Police and/or Parks impact fees within our AOCI. Should that also be part of the discussion? When comments were sent regarding the cell tower application noted above (see letter below), I told the County to anticipate a letter asking to renegotiate the Area of Impact/Title 9 in January. This note was to give the County a heads-up that the Council would most likely be sending a letter, which requires the Council and BOCC to meet within 30 days of sending such letter (see ACC 9-4-5 and Idaho Code 67-6526(d)). Page 3 December 23, 2015 Diana Sanders Ada County Development Services 200 W. Front Street Boise, ID 83702-7300 RE: File No. 201500547-CU – Verizon Wireless Dear Mrs. Sanders: This letter is being written in response to the request for comments on the referenced Conditional Use application. The subject site is located at 5220 N. Linder Road within the Meridian Area of City Impact. Further, this 2.2 acre parcel is totally surrounded by properties within the corporate boundaries of the City. Meridian’s Comprehensive Plan Future Land Use Map designates the site as Mixed Use Neighborhood. The proposed monopole, lightning rod and antenna panel are not necessarily incompatible with this designation; however, this county enclave is eligible for annexation into Meridian and should be reviewed against the City’s ordinances. In our opinion, development of this enclaved parcel should occur within the City and not the County. Therefore, the City would like to explore amending Ada County Code sections 9-4-3 and 9-4-4 to require any development (not just subdivisions and rezones) proposed on property that is contiguous to city limits, to seek approval through the City. As such, we request this project be tabled so the Meridian City Council and Ada County Board of Commissioners can negotiate the applicability of plans and ordinances for the Area of City Impact. In accord with Idaho Code §67- 6526(d) and Ada County Code 9-4-5, you can expect a letter from the Mayor and City Council requesting renegotiation in January of 2016. The City’s Unified Development Code (UDC) provides standards for orderly growth and development of the City of Meridian. The UDC contains specific standards for wireless communications facilities (UDC 11-4-3-43). Thus, we believe that development within the Area of City Impact should be designed to comply with City standards as much as possible. Thank you for the opportunity to comment on this application as well as Title 9. If you have any questions, please feel free to call me at 884-5533. Sincerely, C. 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Front Street Boise, ID 83702 Dear Board of County Commissioners, In accord with Idaho Code §67-6526(d) and Ada County Code 9-4-5, please accept this letter requesting renegotiation of Title 9, Chapter 4 of Ada County Code (ACC). The Mayor and Council would like to discuss potential amendments to several sections of existing code. Specifically, we'd like to discuss 9-4-3, Applicable Plan Policies and Ordinances and 9-4-4, Coordination of Plan Amendments, Ordinance Amendments and Zoning Applications. The City's Unified Development Code (UDC) provides standards for orderly growth and development of the City of Meridian within our established Area of City Impact (AOCI). Thus, we believe that any commercial development and residential subdivisions proposed within the Area of City Impact should be designed to comply with City standards as much as possible. Today, Ada County Code 9-4-4.C.1, requires applications for planned developments, subdivision and rezones within the city's planning area (AOCI) to occur as a result of a request for annexation; however, Ada County may consider such applications in those exceptions where annexation is not approved by the City of Meridian or where the parcel on which such application is filed is not contiguous to the City of Meridian, and therefore cannot be annexed. Meridian would like all commercial development applications proposed on property that is contiguous to city limits to seek approval through the City. So if a property is contiguous, the land use application is submitted directly to Meridian. The City being the lead land use agency for all development that is contiguous is the first discussion item. Another issue arises with development approval of RUT -zoned subdivisions that are not contiguous to city limits. Ada County Code 9-4-3 requires transmittal of county -proposed subdivisions to the City. It further requires a street and utility easement plan. Said plan shall provide for future resubdivision to urban densities and shall be included on the final plat, which is great. (This requirement may be waived if a letter of waiver is submitted to the director from the City Council prior to preliminary plat approval by the Board.) However, the City would like to explore the County requiring some additional (not all) City standards via Title 8 as RUT subdivisions are approved. For example, if certain requirements like landscaping along arterials, access to arterials and pathways can be implemented by the County through Title 8 (zoning Chairman Tibbs Page 2 ordinance), the amount of retrofitting will be lessened and the rural -urban interface will be seamless over time. The City would like to add ACC 9-4-3(C)(D)(E) into ACC Title 8, as well as other potential elements like: prohibiting private streets and requiring public stub streets, street light provisions, prohibiting new billboards, and fencing allowances (barbed wire and electric wire). As another example of some of the issues with ACC 9-4-3 today, there are quite a few self- service storage facilities, contractor's yards, and other commercial projects being developed in the County. Some of these projects are not contiguous, but depend on urban -level services (eg — fire projection). Part of the discussion we would like to have has to do with establishing an appropriate level of commercial development approval within the City's AOCI, but outside of city limits. Finally, the Council would like to discuss with the Board the possibility of the County collecting Fire, Police and/or Parks impact fees for projects within our AOCI on behalf of the City. Thank you again for your consideration of this request. Should you have any questions about our request to renegotiate, please contact Caleb Hood at 884-5533. Sincerely, COUNCIL SIGNATURE Mayor's Office . 33 E. Broadway Avenue, Meridian, ID 83642 Phone 208-888-4433 ■ Fax 208-884-8116 . www.meridiancity.org Chapter 4 MERIDIAN AREA OF CITY IMPACT 9-4-1: MERIDIAN AREA OF CITY IMPACT BOUNDARY: A. Meridian Area Of City Impact Boundary Map: 1. The Meridian area of city impact is the area designated on the Meridian area of city impact boundary map, hereby fully incorporated by reference, copies of which are available for inspection at the Ada County development services department. 2. Amendments to the map are as follows: a. Ordinance 229, December 20, 1990. b. Ordinance 257, December 3, 1992. c. Ordinance 282, December 1, 1994. d. Ordinance 285, January 26, 1995. e. Ordinance 345, September 24, 1997. f. Ordinance 473, November 20, 2002. g. Ordinance 508, September 24, 2003. h. Ordinance 579, April 13, 2005. i. Ordinance 602, December 28, 2005. j. Ordinance 718, December 17, 2008. k. Ordinance 838, January 14, 2015. B. Division By Boundary: In case a property under single ownership is divided by the boundary line of the Meridian area of city impact and any other area of city impact boundary and the line divides such property so that one or both of the parts has a depth of three hundred feet (300') or less, such part may be included in the jurisdiction within which the remainder and larger portion of the property is located. Exception: In the case where a property under a single ownership is divided by the boundary line of the Meridian area of city impact only, the smaller portion of such property may, without the three hundred foot (300') limitation stated above, be included in the jurisdiction within which the larger portion of the property is located. (Ord. 136, 10-17- 1984; amd. Ord. 137, 10-17-1984; amd. Ord. 161, 12-10-1986; amd. Ord. 229, 12-20- 1990; amd. Ord. 257, 12-3-1992; amd. Ord. 282, 12-1-1994; amd. Ord. 285, 1-26-1995; amd. Ord. 345, 9-24-1997; amd. Ord. 473, 11-20-2002; amd. Ord. 508, 9-24-2003; amd. Ord. 579, 4-13-2005; amd. Ord. 602, 12-28-2005; amd. Ord. 718, 12-17-2008; amd. Ord. 838, 1-14-2015; amd. Ord. 839, 1-14-2015) 9-4-2: ANNEXATION, AREA OF IMPACT: A. Annexation by the city of Meridian shall be limited to those lands lying within the area of impact and being contiguous to the boundaries of the city of Meridian, except for those properties outside the Meridian area of city impact and being contiguous to the boundary of the city of Meridian where the owner has requested annexation as provided for in Idaho Code section 50-222 et seq. B. Upon annexation, the provisions of this agreement shall no longer apply to the annexed area. (Ord. 137, 10-17-1984; amd. Ord. 161, 12-10-1986; amd. Ord. 229, 12-20-1990; amd. Ord. 717, 12-17-2008) 9-4-3: APPLICABLE PLAN POLICIES AND ORDINANCES: A. The Meridian comprehensive plan, adopted by Ada County resolution 2044, shall apply to the Meridian area of city impact. B. All subdivision plats, situated within the area of impact, shall be submitted to the city of Meridian for approval, in addition to Ada County approval, as provided in Idaho Code section 50-1306. C. All subdivision plat applications in the urban service planning area for land zoned RUT (rural -urban transition) shall require a street and utility easement plan. Said plan shall provide for future resubdivision to urban densities and shall be included on the final plat. This requirement may be waived if a letter of waiver is submitted to the director from the Meridian council prior to preliminary plat approval by the board. D. A condition of approval for all subdivision plats in the urban service planning area for land zoned RUT (rural -urban transition) shall require that, prior to occupancy of the subdivision's first dwelling unit, dry line sewer and water lines shall be installed to accommodate the future resubdivision to urban densities. This requirement may be waived if a letter of waiver is submitted to the director from the Meridian city council prior to preliminary plat approval by the board. E. Title 8 of this code shall be used to implement this chapter. All land use applications shall also comply with the provisions of this chapter. F. The Meridian comprehensive plan shall apply to the property described in Ada County ordinance 508. The land use designation of the adjacent property shall apply to the area described in Ada County ordinance 508. (Ord. 137, 10-17-1984; amd. Ord. 161, 12-10- 1986; amd. Ord. 229, 12-20-1990; amd. Ord. 277, 6-22-1994; amd. Ord. 345, 9-24-1997; amd. Ord. 508, 9-24-2003; amd. Ord. 535, 4-14-2004; amd. Ord. 717, 12-17-2008; amd. Ord. 841, 3-11-2015) 9-4-4: COORDINATION OF PLAN AMENDMENTS, ORDINANCE AMENDMENTS AND ZONING APPLICATIONS: A. Amendment Of City Comprehensive Plan And Ordinances: 1. All proposed amendments to the Meridian city comprehensive plan or the Meridian zoning and/or subdivision ordinances shall be forwarded to the Ada County development services department director by the Meridian city clerk at least thirty (30) days prior to any public hearing on any such proposed amendment(s), whether said amendment(s) is(are) before the Meridian planning and zoning commission or the Meridian city council. The Ada County department of development services shall determine whether or not such amendment(s) is(are) in conflict with either the Ada County comprehensive plan or the Ada County zoning ordinance'. The Ada County development services department director shall notify the Meridian planning and zoning commission, or the Meridian city council, as the case may be, of such determination, in writing, prior to or at such public hearing. Such input from the county shall not be binding or controlling on Meridian, but shall be treated as documentary evidence. 2. When the Meridian city council has rendered a final decision to adopt an amendment to the Meridian comprehensive plan or the Meridian zoning and/or subdivision ordinances, the Meridian city clerk shall, within fifteen (15) days, forward a copy of the final document to the Ada County development services department director and the board of Ada County commissioners, along with a notice as to when the amendment will take effect in the city. Within thirty (30) days after the plan amendment was mailed, the board of Ada County commissioners shall either protest the amendment and request renegotiation of the area of city impact ordinances, or if necessary, shall direct the Ada County planning and zoning commission to schedule the amendment for public hearing as an amendment to the area of city impact ordinance. B. Amendment Of County Comprehensive Plan And Zoning Ordinance: All proposed amendments to the Ada County comprehensive plan and/or the Ada County zoning ordinance shall be forwarded by the Ada County development services department director to the Meridian city clerk at least thirty (30) days prior to any public hearing on any such proposed amendment(s). The Meridian city council and/or the Meridian planning and zoning commission shall determine whether or not such amendment is in conflict with one or more of the goals, objectives, policies or provisions of the Meridian comprehensive plan, or the Meridian zoning and/or subdivision ordinances. The Meridian city council shall notify the Ada County development services department of such determination in writing prior to or at such public hearing. Such input from the city shall not be binding or controlling on the county, but shall be treated as documentary evidence. 2. The board of Ada County commissioners shall notify Meridian city, in writing, of the county's action on such amendment(s) within fifteen (15) days following a final decision on such matter along with notice as to when the amendment(s) will take effect in the county. Within thirty (30) days after the amendment(s) was(were) mailed, the Meridian city council shall either protest the amendment(s) and request renegotiation of the area of city impact ordinances, or if necessary, shall direct the Meridian city planning and zoning commission to schedule the amendment for public hearing as an amendment to the area of city impact ordinance. C. Processing Of Land Use Applications In The Meridian Area Of City Impact: Applications for planned developments, subdivision and rezones within the city of Meridian urban service planning area shall occur as a result of a request for annexation to the city of Meridian; however, Ada County may consider such applications in those exceptions where annexation is not approved by the city of Meridian or where the parcel on which such application is filed is not contiguous to the city of Meridian, and therefore cannot be annexed. 2. Thirty (30) days prior to any county public hearing on such application, the Ada County development services department director shall send to the Meridian city clerk all county land use applications to be considered by the Ada County planning and zoning commission or the board of Ada County commissioners concerning property located within the Meridian city area of city impact. The Meridian planning and zoning commission or the Meridian city council shall make recommendations to the Ada County development services department director on such application, in writing, and shall cite the Meridian zoning and/or subdivision ordinances or the Meridian comprehensive plan policies, goals, objectives or provisions supporting such recommendation. Such recommendation shall be submitted in writing to the Ada County development services department director prior to or at such public hearing. Such input from Meridian shall not be binding or controlling on the county, but shall be treated as documentary evidence. 3. Neither the board of Ada County commissioners nor the Ada County planning and zoning commission shall hold a public hearing on such application until the recommendation of the Meridian city council or Meridian city planning and zoning commission, as the case may be, has been received, or the date the county should have been received said council's or commission's recommendations, specified above, has passed. 4. The Ada County department of development services will notify the Meridian city clerk in writing of the county planning and zoning commission or board of Ada County commissioners' action on land use applications located within the Meridian city area of city impact within fifteen (15) days following a final action by the appropriate county agency on such matter. D. Referral Areas: Amendments to the Ada County comprehensive plan, the Ada County zoning ordinance, and all area of city impact ordinances which apply within the referral areas, as identified on the city of Meridian area of city impact map, and all land use applications within those referral areas to be considered by the Ada County planning and zoning commission or the board of Ada County commissioners shall be sent by the Ada County development services department director to the Meridian city clerk at least thirty (30) days prior to any public hearing on them. Any comment by the Meridian city council on such documents shall be made to the Ada County development services department in writing prior to or at such public hearing. Such input from Meridian shall not be binding or controlling on the county, but shall be treated as documentary evidence. The Ada County development services department director shall notify the Meridian city clerk in writing of the county's action on such documents within thirty (30) days following a final action by the appropriate county agency on such matter. (Ord. 137, 10-17-1984; amd. Ord. 161, 12-10-1986; amd. Ord. 229, 12-20- 1990; amd. Ord. 345, 9-24-1997; amd. Ord. 535, 4-14-2004) 9-4-5: RENEGOTIATION: A. In accordance with Idaho Code section 67-6526(d), the Meridian city council or the board may request, in writing, renegotiation of any provision of this chapter at any time. Within thirty (30) days of receipt of such written request by either party, a meeting between the two (2) jurisdictions shall occur. B. While renegotiation is occurring, all provisions of this chapter shall remain in effect until this chapter is amended or a substitute ordinance is adopted by the city of Meridian and Ada County, in accordance with the notice and hearing procedures provided in Ada County and Idaho codes, or until a declaratory judgment from the district court is final. Provided, however, that this chapter or stipulated portions thereof shall be of no further force and effect if both jurisdictions so agree by mutually adopted resolution. (Ord. 137, 10-17-1984; amd. Ord. 161, 12-10-1986; amd. Ord. 229, 12-20-1990) Meridian City Council Meeting DATE: February 9, 2016 ITEM TITLE: Fire Department ITEM NUMBER: PROJECT NUMBER: Fire Department Alternative Response Vehicle (ARV) Discussion MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION m DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS 2/16/2016 1 Fire Department Alternative Response Vehicle (ARV) discussion “The RIGHT resource, with the RIGHT personnel, to the RIGHT call, at the RIGHT time” Background/History •As far back as 2011, Mayor and Fire Chief discussed the ARV concept •As a result, ARV placeholder was included in 10 year Capital Improvement Plan (CIP) for FY2020 •At FY16 budget hearings, Council requested ARV research and proposal ahead of FY17 budget hearings Background/History •Council focus was to evaluate potential savings for wear/tear/replacement of Fire Engines •Fire Department focus, along with Council request, was to evaluate a more effective and economical response plan, as well as defining the future of the Advanced Life Support (ALS) program Background/History •Prior to 1999, Meridian had an ARV program called “Rescue One” –Call volume increases led to the termination of the program due to having the “wrong” resource/apparatus when needed. 2/16/2016 2 The issues •Over the past 15 years, the Fire Department has been responding to Critical and Non- Critical calls for service using a single model •Not all calls for service require the same apparatus or same level of response •Fire Departments using this single model put unnecessary miles and hours on large commercial vehicles The issues •Many issues surrounding responses have changed (Building Construction, CAD, EMS JPA, Medical Science, etc.) however our deployment plan for response has not evolved •Since 2005, our ALS program has remained the same although change has occurred around us (ACP stations, new science, new regional planning) The issues •Cross-staffing front-line apparatus is ineffective –Goal for “reliability” (the ability of an apparatus to handle the call within it’s own borders) is 85% –All stations are between 83-87% EXCEPT Fire Station #1 which is cross-staffed. Reliability is 72%. The issues •Future of EMS, based on research being performed nationally and locally, is likely to change (community health/community paramedics, more preventative focus than reactionary focus, etc.) 2/16/2016 3 The research •ARV’s are not uncommon. Many Departments throughout the West have implemented ARV’s to better respond to non-emergent calls. •Data was evaluated over a specific time frame to draw accurate conclusions. The Solution •The Fire Department believes that the addition of ARV’s into the system would provide a more effective, efficient, and cost effective response to non-critical calls •Upon complete buildout of Meridian, City could realize approximately $9,000,000 in cost reduction The Solution •Fire Department is recommending the addition of two ARV’s (St. 1 and St. 5) in FY17 with a third ARV added to St. 6 –Option B is one ARV at St. 1 for FY17 •ARV’s would be staffed with a Firefighter and Firefighter/Paramedic •All engines would return to Basic Life Support (BLS) utilizing Firefighter/EMT’s and would only respond to critical EMS calls The Solution •Department would work with County Communications Center regarding dispatch protocols prior to ARV implementation •Upon implementation, analysis would be conducted quarterly to compare program against expected outcomes 2/16/2016 4 Discussion/Feedback •Questions •Comments •Direction Meridian City Council Meeting DATE• February 9, 2016 ITEM NUMBER: 7E PROJECT NUMBER: ITEM TITLE: Parks & Recreation Department: Parks & Recreation Department: FY2016 Budget Amendment for $10,350.00 for Landscape Design For Pine Avenue Roadway Improvement Project MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS W, M (D a 0) m N O rA W C CL O fD D 3 (D n CL3 (D 7 T O 3 C) U no Li r U W 0 o (D Dl N n O �• a f -r � O 0) on m x a (D 3 O. c (D (A N 13 z 6\ rD ro 13 d N (D < N, n z °- O a ;n O W O 0000000000000 O O O O O O O L CD r -r - fi 3 U9 Ul ul L. 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B mICL v O v -D -oo M. of r+' a I CQ N m a n (D GI _, M D^, o a D 0) Da m V c a fD ca- m –• — < 7 r* Sl. vii m r3 -r S M ii n MM iDM CD SZ rt 3 p r -h rD rt 0 3 M 0 s o O a OQ a D CD n * Q v < ;; m S N 3 m o m r- 3 � v Do (D + 1 m .< a m v,, M n Z °=° o j N a 3 + a S o m m r I} o � c 3 r-�-r m 4 a i o C v v 0 h m CL Ln m 3 O Da S I D, II C CL D r* vi rz t 'h N rD17 p, � n v v n - (rD ��D rD Q S 0oo 0 m p CL 3 . rD 0 II Meridian City Council Meeting DATE• February 9, 2016 ITEM NUMBER: 7F PROJECT NUMBER: ITEM TITLE: Parks & Recreation Department Parks & Recreation Department Report: Memorandum Of Agreement Between Meridian Development Corporation And City Of Meridian For Landscape Design For Pine Avenue Project Reimbursement MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS MEMORANDUM OF AGREEMENT BETWEEN MERIDIAN DEVELOPMENT CORPORATION AND CITY OF MERIDIAN FOR LANDSCAPE DESIGN FOR PINE AVENUE PROJECT This MEMORANDUM OF AGREEMENT BETWEEN MERIDIAN DEVELOPMENT CORPORATION AND CITY OF MERIDIAN FOR LANDSCAPE DESIGN FOR PINE AVENUE PROJECT ("Agreement"), is made and entered into this I day of rP ihrri, a , 2016, by and between the Meridian Development Corporation, an urban renewal agency oTianized under the laws of the State of Idaho ("MDC"), and the City of Meridian, a municipal corporation organized under the laws of the State of Idaho ("City") (collectively, "Parties"). WHEREAS, City and MDC have developed a relationship of cooperation and partnership and are mutually interested in enhancing the Meridian community's quality of life and stimulating economic development in the urban renewal area, and to these ends seek to work together to engage contractual landscape design services, for landscaping to be installed as part of the Ada County Highway District ("ACHD")'s Pine Avenue roadway improvements; NOW, THEREFORE, for and in consideration of the covenants, agreements and conditions hereinafter set forth, the parties mutually agree as follows: I. CITY'S RESPONSIBILITIES. A. Contract Landscape Design Services. City shall engage the Land Group to perform landscape design services pursuant to the scope of work attached hereto as Exhibit A ("Work"). City shall pay the Land Group for such Work in the amount of nine thousand eight hundred fifty dollars ($9,850.00), plus reasonable reimbursable expenses, estimated to be five hundred dollars ($500.00). B. Consultation with MDC. City shall consult with MDC Contact regarding the Work throughout the design process. City shall duly consider MDC Contact's input and shall make a reasonable effort to come to consensus on all design components; however, City shall be responsible for final decisions regarding plant and tree selection, planting details, irrigation, electrical utilities, and other components requiring long-term maintenance upon installation. C. Invoice MDC. Following completion of the Work and City's receipt of MDC's approval of the final design, City shall provide to MDC Contact an invoice in the amount of nine thousand eight hundred fifty dollars ($9,850.00), plus reasonable expenses, estimated to be five hundred dollars ($500.00). II. MDC'S OBLIGATIONS A. Consultation with City. MDC shall designate an MDC Contact, which individual shall consult with City throughout the design process in order to ensure that the Work meets applicable MDC goals and requirements. PROJECT AGREEMENT BETWEEN MDC AND CITY - PINE AVE. LANDSCAPE DESIGN PAGE 1 B. Final acceptance. Upon completion of the Work, MDC Contact shall report same to the MDC Board, and shall provide to City written notice of the MDC Board's approval of the final design. C. Reimbursement. Within thirty (30) days of City's invoice, MDC shall reimburse City for Work, in the amount of nine thousand eight hundred fifty dollars ($9,850.00), plus reasonable expenses, estimated to be five hundred dollars ($500.00). Iy. GENERAL PROVISIONS. A. City and MDC Contacts. The parties hereby designate the following individuals to serve as the City Contact and MDC Contact, respectively: City Contact: MDC Contact: Mike Barton, Parks Superintendent Ashley Squyres, Administrator mbarton@meridiancity.org meiidiandevelopmentcorp@gmail.com 208-888-3579 208-477-1632 B. Notice. Communication between City Contact and MDC Contact may occur via e-mail or telephone. All other notices required to be given by either of the parties hereto shall be in writing and be deemed communicated when personally served, or mailed in the United States mail, addressed as follows: If to City: If to MDC: City Clerk, City of Meridian Ashley Squyres, Administrator 33 E. Broadway Avenue Meridian Development Corporation Meridian, Idaho 83642 104 East Fairview Avenue #239 Meridian, Idaho 83642 C. Term. This Agreement begins immediately upon execution and unless earlier terminated as provided herein, this Agreement shall expire on September 30, 2016 or upon payment of the amount owed hereunder by MDC, whichever occurs first. D. Assignment. Neither party shall assign or sublet all or any portion of its respective interest in this Agreement or any privilege or right hereunder, either voluntarily or involuntarily, without the prior written consent of the other party. This Agreement and each and all of the terms and conditions hereof shall apply to and are binding upon the respective organizations, legal representative, successors, and assigns of the parties. E. No agency. For purposes of or in furtherance of this Agreement, neither party nor its respective employees, agents, contractors, officials, officers, servants, guests, and/or invitees shall be considered agents of the other in any manner or for any purpose whatsoever. F. Hold harmless. For purposes of or in furtherance of this Agreement, each party and each of its employees, agents, contractors, officials, officers, servants, guests, and/or invitees, shall save and hold harmless the other party from and for any and all losses, claims, actions, judgments for damages, or injury to persons or property and losses and expenses caused or PROJECT AGREEMENT BETWEEN MDC AND CITY - PINE AVE. LANDSCAPE DESIGN PAGE 2 incurred by either party or any employee, agent, contractor, official, officer, servant, guest, and/or invitee thereof. G. Compliance with laws. In performing the scope of services required hereunder, City and MDC shall comply with all applicable laws, ordinances, and codes of Federal, State, and local governments. H. Attorney Fees. Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorneys' fees as determined by a court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. I. Termination. 1. Grounds. Grounds for termination of this Agreement shall include, but shall not be limited to: an act or omission by either party which materially breaches any term of this Agreement; an act of nature or other unforeseeable event which precludes or makes impossible the performance of the terms of this Agreement by either party; or a change in or occurrence of circumstances that renders the performance by either party a detriment to the public health, safety, or welfare. 2. Process. Either party may terminate this Agreement by providing thirty (30) days' notice of intention to terminate. Such notice shall include a description of the breach or circumstances providing grounds for termination. A fourteen (14) day cure period shall commence upon provision of the notice of intention to terminate. If, upon the expiration of such cure period, cure of the breach or circumstances providing grounds for termination has not occurred, this Agreement may be terminated upon mailing of notice of termination. J. Construction and severability. If any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. K. Non -waiver. Failure of either party to promptly enforce the strict performance of any term of this Agreement shall not constitute a waiver or relinquishment of any party's right to thereafter enforce such term, and any right or remedy hereunder may be asserted at any time after the governing body of either party becomes entitled to the benefit thereof, notwithstanding delay in enforcement. L. Approval required. This Agreement shall not become effective or binding until approved by the respective governing bodies of both City and MDC. The parties signatory hereto represent and warrant that each is duly authorized to bind, respectively, City and MDC to this Agreement in all respects. PROJECT AGREEMENT BETWEEN MDC AND CITY - PINE AVE. LANDSCAPE DESIGN PAGE 3 M. Entire Agreement. This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral or written, whether previous to the execution hereof or contemporaneous herewith. IN WITNESS WHEREOF, the parties shall cause this Agreement to be executed by their duly authorized officers to be effective as of the day and year first above written. MERIDIAN DEVELOPMENT CORPORATION: J iseobar, Chaim Dave Winder, Secretary CITY OF MERIDIAN: Attest: M. c 1tv 1A Mayor t'\I��IAe of an City Clerk I %e. :4 4 PROJECT AGREEMENT BETWEEN MDC AND CITY — PINE AVE. LANDscAPE DESIGN PAGE 4 EXHIBIT A SCOPE OF WORK PROJECT AGREEMENT BETWEEN MDC AND CITY - PINE AVE. LANDSCAPE DESIGN PAGE 5 THE LAND GROUP, INC. January 7, 2016 Meridian Parks & Recreation Attn: Mike Barton 33 E. Broadway Ave., Suite 206 Meridian, ID 83642 Re: Pine Avenue Landscape Improvements Exhibit'A' Dear Mike, The Land Group, Inc. (TLG) is pleased to submit this proposal for Professional Services on the above referenced project. Our scope of work, based on meetings and emails, is as follows: I. SCOPE OF SERVICES General Develop site landscape and irrigation construction documents on Pine Avenue in conjunction with street improvements by ACHD. The limits of work consist of Pine Avenue from Meridian Rd (west boundary) to the Urban Renewal Agency boundary east of 511 St. (see exhibit below). In developing the project documents, The Land Group, Inc. shall use its best efforts to coordinate its services with other project design team consultants including ACHD and WH Pacific Engineers. It is our understanding that TLG shall be provided CAD drawings from ACHD/WH Pacific Engineers from which the landscape and irrigation construction documents will be prepared. TLG will coordinate with WH Pacific for required CAD standards for this project. LIMITS OF WORK OF - Site -Site Planning • Landscape Architecture - Civil Engineering • Golf Course Irrigation & Engineering • Graphic Design - Surveying A 9 G rk— r), i— G.ito 1no . GnaIa Irlohn S22 ti1ti . D ) n Q Q Q Q A n A 1 . G )n52 QQQ AAAG . unuw t h o I n n rl rr rni i n i n r rnm Pine Ave. Landscape Exhibit 'A' January 7, 2016 Proposal No. 11516 Page 2 of 4 PRELIMINARY CONSTRUCTION STATEMENT of PROBABLE COST The Land Group provided a very preliminary construction statement of probable cost for budgetary purchase. We have estimated that the entire landscape project is approximately 23,000 square feet. Our cost estimate will take account of not only the typical landscape and irrigation construction, but also other elevated costs related to public streetscape work, intersection mainline sleeves, electrical power for irrigation controllers, construction planning, traffic safety coordination and unknown incidentals. We find the Preliminary cost range from $136,800 to $159,600 ($6 to $7 per square feet). Task 1: Construction Documents Task 1.1: Site Landscape Plan TLG will develop a streetscape landscape design along Pine Avenue which meets the City of Meridian standards and requirements. The landscape design will include specific plant material, plant layout, turf match lines, and construction documents that include the following: 1. A preliminary site landscape design for the City of Meridian Parks Department review. Comments will be discussed and changes will be made for the Construction Documents. The design will consider the following items: a. The use of approved Class 1, 2 or 3 trees within the ROW b. Consider the location of trees outside the visual sight triangle c. Maintain that all trees are located a minimum 10' outside water hydrants, and related storm water design items. 2. Planting details will consider topsoil depths, grades and trees installed Task 1.2: Irrigation Plan Construction documents shall include pipe sizing requirements, sprinkler head spacing, lateral pipe sizing, valve types, and irrigation controller requirements. Plans will include all necessary construction notes and details. The new irrigation system will be connected to the City of Meridian potable water system and meet all standard requirements. The construction documents will include the following: 1. TLG will provide from 1 to 3 irrigation controllers depending on the irrigation system design, mainline connections and intersection extension crossings. Controllers will be installed in stainless steel enclosures for protection. 2. Electrical drawings for irrigation controllers 3. TLG will coordinate with WH Pacific and ACHD to provide power for Irrigation controllers. 4. TLG will coordinate with ACHD and WH Pacific for irrigation mainline sleeves, type of material, and avoid conflicts with other utilities. 5. All point of connection will provide and install backflow preventers per City requirements, and be installed in stainless steel enclosures for protection. Task 2: Community Outreach TLG will attend up to (2) public outreach meetings as needed to inform the public about the proposed improvements to Pine Ave. Anticipated CD Deliverables: 1. Two (2) Construction Document Phase progress plan submittals. Suggested 30%, and 90% CD submittals. 2. Construction Document Statement of Probable Cost 3. Project Technical Specifications, IV, Site Planning • Landscape Architecture - Civil Engineering , Golf Course Irrigation & Engineering • Graphic Design • Surveying nF,) r ck— nri— c. giro inn . Gmain irinhn RRti1 F . P ?nR g2g Anal • F ?nR_g3g.4445 - www.thelandgrnuninc.com Pine Ave. Landscape January 7, 2016 Page 3 of 4 Anticipated CD Meetings: 1. Attend three (3) Construction Document Phase coordination meetings. Bid Phase: BY OTHERS Construction Administration: BY OTHERS 11. EXCLUSIONS TO SCOPE OF SERVICES Exhibit'A' Proposal No. 11516 Unless described above and specifically included in this proposal, services including but not limited to the following are not included in the proposed fee and shall be charged as Additional Services if required: 1. Project entitlements 2. Geotechnical investigation and soils report and field observations. 3. Discovery or removal procedures for hazardous waste, subsurface debris, wells, underground tanks, Federally -listed species or archaeological artifacts. 4. Materials testing. 5. Construction Management Services. 6. Architectural design and Structural design. 7. Arborist Report. 8. The preparation of construction documents for civil improvements within the right of way of adjacent roadways, SWPPP, demolition plans and easements 9. Permit, plan checking, inspection and other agencies fees, including Utility services/connection and application fees. 10. Making revisions in drawings, specifications or other documents, or preparing change order documents, when such revisions are due to causes beyond the control of our firm. 11. Design revisions after securing Owner approvals to proceed. If design revisions are requested, The Land Group will perform the additional services after receiving written authorization. When specifically requested, work not described above shall be performed as additional services in accordance with our attached Schedule of Rates. 111. FEES & BILLING TERMS Site Planning • Landscape Architecture - Civil Engineering - Golf Course Irrigation & Engineering • Graphic Design • Surveying dti') F Shnra nriva Seita inn - Fanla_ Iriahn RR616 • P 9nR.939.4n41 • F ?nR.939.4445 • www.thelanfigrounine.com Pine Ave. Landscape January 7, 2016 Page 4 of 4 Exhibit'A' Proposal No. 11516 IV. REIMBURSABLE EXPENSES Reimbursable expenses are not included in the Fees and Billing Terms above. Reimbursable expenses shall be reimbursed at the rate stated on the attached Schedule of Rates. Thank you for the opportunity to work with you on this project. Should you have any questions or need additional information, please call. If this proposal meets with your approval, please sign the attached Service Contract and return it to our office. We are able to begin work immediately. Sincerely, David Koga Principal I Landscape Architect Site Planning • Landscape Architecture • Civil Engineering • Golf Course Irrigation & Engineering - Graphic Design - Surveying 462 E. Shore Drive, Suite 100 • Eagle, Idaho 83616 • P 208.939.4041 • F 208.939.4445 • www.thelandgroupinc.com Meridian City Council Meeting DATE: February 9, 2016 ITEM NUMBER: 7G PROJECT NUMBER: ITEM TITLE: City Council Liaison City Council Liaison/Committee Updates MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: February 9, 2016 ITEM TITLE: Future Meeting Topics ►_ - PROJECT NUMBER: MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS