HomeMy WebLinkAboutChange Order No 2 for WRRF Headworks Capacity with CH2M HillCITY OF MERIDIAN CHANGE ORDER NO, 2
33 EAST BROADWAY PROJECT NO. 10044
MERIDIAN, ID 83642 DATE: 1/4/2016
EFFECTIVE DATE: 1/4/2016
TASK ORDER CHANGE ORDER
ENGINEER/CONSULTANT: CH2M Hill Engineering, Inc,
PROJECT: WRRF Headworks Capacity Expansion Phase
The Engineer/Consultant Is hereby directed to make the following changes from the Task Order Documents,
Description: The Headworks Capacity Expansion Project design spans over FYI and FYI 6. Phase 1 of the
design phase Included all work performed in FYI 5, Phase 2 of the design phase will include all work performed in
FY16, The headworks capacity expansion project consists of designing a new, replacement facility which will
Include three Influent screen channels with mechanical screens, screenings washer/compactor, grit removal
system, and Influent flow metering,
Reason for Change Order: After Phase 1 was complete, CH2M developed construction costs for the headworks
facility that were substantially higher than initially estimated, In an effort to reduce construction costs, CH2M and
the City identified several cost saving alternatives that CH21V1 further Investigated, CH2M investigated 19
alternatives with costs, pros, cons, notes, and supporting exhibits and the City and CH2M were able to reduce
estimated construction costs by approximately $4 million,
Attachments: Scope of Services (3 pages)
CHANGE IN TASK ORDER PRICE:
CHANGE IN TASK ORDER TIMES:
Original Task Order Price $231285.00
Original Task Order Times: 90
Net changes form previous Change Orders
Net changes form previous Change Orders
No,_0_to 1
NO._,to, (calendardays)
$467,850,00
240
Task Order Price Prior to this Change Order:
Task Order Times prior to this Change Order,
(calendar days)
$699,135,00
330
Net Increase (decrease) of this Change Order.
Net Increase (decrease) of this Change Order.
(calendar days)
$42,500.00
45
Task Order Price with all Approved Change Orders:
Task Order Times with all Approved Change Orders:
(calendar days)
$741,635.00
375
APPROVED: (CITYPURcwnst AG
ACCEPTED:
By: Keith Walls
By:
Date: / r/
Date: / 1
RECOMMENDED: (ASST CITY ENGINEER)
DAATE APPR V D BY COUNCIL
BY: C/ � w
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CHANGE ORDER NO. 2
TO
TASK ORDER NO. 10044
CITY OF MERIDIAN (OWNER) AND CH2M HILL ENGINEERS, INC. (ENGINEER)
WRRF - HEADWORKS CAPACITY EXPANSION DESIGN
30 PERCENT VALUE ENGINEERING
ENGINEER is currently engaged in the execution of Task Order 10044 in support of the
Wastewater Resource Recovery Facility Headworks Capacity Expansion project. ENGINEER
completed the draft Preliminary Engineering Report (draft 30 percent design) and provided to
the City on October 29, 2015. The draft 30 percent design reflected the design decisions made
during the alternative evaluation and design development stages and represented the design
elements preferred by the City. A construction cost estimate was prepared as part of the draft
30 percent design. The value of this construction cost estimate was significantly higher than
the current City budget for this project. ENGINEER and City staff met on Friday October 30,
2015 to discuss the discrepancy between the construction cost estimate and the current City
budget during which ENGINEER presented approximately six initial ideas for reducing cost.
The City requested that the ENGINEER proceed with evaluating the cost reduction alternatives
initially identified and others that were mutually discussed to determine the potential savings.
The City requested that the ENGINEER perform this additional work in an expedient manner to
keep the project moving forward and reduce impacts to the overall project delivery schedule.
ENGINEER engaged the necessary staffing resources to meet this City request.
The task associated with this Change Order No. 2 is more fully described in the Scope of Work
section below:
SCOPE OF WORK
30 Percent Value Engineering
Cost Reduction Alternative Development.
ENGINEER will collaborate with City staff to identify and develop cost savings alternatives. As
appropriate depending on the alternative, ENGINEER will develop schematic sketches of the
cost reduction alternatives identified and agreed-upon with the City for evaluation. The
schematic sketches developed will provide the foundation for ENGINEER to develop cost
estimates for each of the alternatives to identify potential cost savings. The schematic
sketches will be presented at the City Workshops for discussion.
Change Order No. 2 to Task Order 10044 Page 1 of 3
WRRF — Headworks Capacity Expansion Design and Bid Services
CH2MHILL Engineers, Inc.
Initially, ENGINEER will develop and evaluate 12 alternatives for consideration at the first
Workshop. Seven additional alternatives will be developed and evaluated for consideration at
the second Workshop. A total of 19 alternatives will be evaluated.
ENGINEER will prepare a comparative alternative matrix. The matrix will document each
alternative evaluated. Additionally, the matrix will provide the cost estimate summary values,
notes, pros, and cons for each alternative.
Cost Estimating:
For each of the nineteen cost reduction alternatives, ENGINEER will establish order -of -
magnitude costs for presentation and discussion at City Workshops. The costs developed are
intended to provide an approximation of the cost savings potential in general terms and to
serve as a guide for the alternative selection process. The estimates will not be accurate
reflections of the actual costs. Costs to quantify potential savings will be derived primarily from
the unit costs established for the draft 30 percent design construction cost estimate.
The cost summaries for each of the cost estimates developed will be presented at the
Workshops and provided to the City in the 30 Percent Value Engineering deliverable
documentation.
City Workshops:
ENGINEER will assemble the work products from the subtasks above, prepare for and conduct
two workshops with City staff at the WRRF. The Workshops will occur on November 10, 2015
and November 19, 2015. Up to three ENGINEER staff will participate in each workshop and
the workshops will last up to three hours.
The goal of the workshops is to select project elements that can be modified or eliminated to
be able to adjust the current draft 30 percent design cost estimate thereby reducing
construction costs to be more in alignment with the City budget.
ENGINEER will develop presentations and generate interim handouts to facilitate effective
discussion and review of the cost reduction alternatives. ENGINEER will present the schematic
sketches and cost estimates developed for each alternative. ENGINEER will document the
workshop discussions and distribute minutes from each workshop.
Deliverables
• Schematic sketches of the cost reduction alternatives as applicable
• Cost estimate for each of the cost reduction alternatives
• Minutes from two workshops
• Comparative alternative matrix
Change Order No. 2 to Task Order 10044 Page 2 of 3
WRRF — Headworks Capacity Expansion Design and Bid Services
CH2MHILL Engineers, Inc.
TIME OF COMPLETION and COMPENSATION SCHEDULE
COMPENSATION AND COMPLETION (SCHEDULE
Task
Description
Due Date
Compensation
30 Percent Value Engineering
November 2015
■ $ 40,690 (labor)
■ $ 1,810 (expense)
TASK ORDER TOTAL $42,500.00
The estimated travel expenses are based on the following:
o Task Travel
o Airline: 1 person for 2 round-trip flights at $600 / flight
o Rental Car: 1 car for 4 days at $65 / day
o Lodging: 1 person for 2 nights at per diem rate
o Meals: 1 person for 4 days at per diem rate
Task Order No. 10044 Value Summary:
Original Task Order -- $231,285
Change Order No. 1 -- $467,850
Change Order No. 2 -- $42,500
The Not -To -Exceed amount to complete all services listed above for this Change Order No. 2
to Task Order No. 10044 is forty two thousand five hundred dollars ($42,500.00). No
compensation will be paid over the Not -to -Exceed amount without prior written approval by the
City in the form of a Change Order. Any and all travel will only be reimbursed if pre -approved
by the Project Manager, and only per the City of Meridian Travel Policy. Reimbursable
expenses will be paid at cost and only if pre -approved by the Project Manager. Any travel
and/or reimbursables paid will be paid as part of the Not -To -Exceed Task Order Total per the
Compensation and Completion Schedule above.
Change Order No. 2 to Task Order 10044 Page 3 of 3
WRRF — Headworks Capacity Expansion Design and Bid Services
CH21VIHILL Engineers, Inc.
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s
9127 S. JAMAICA STREET
ATTN:TAX
ENGLEWOOD, CO 80112
Type of Business: CORPORATION, GENERAL BUSINESS
Status: GOODSTANDING
State of Origin: DELAWARE
Date of 12 Jul 2005
Origination/Authorization:
Current Registered Agent: C T CORPORATION SYSTEM
921 S ORCHARD ST STE G
BOISE, ID 83705
Organizational ID / Filing C161426
Number:
Number of Authorized Stock
Shares:
Date of Last Annual Report: 18 Jun 2015
Annual Report Due: Jul 2016
Filed 12 Jul 2005 CERTIFICATE
OF AUTHORITY
Y �1
Amendment Filed 27 Aug NAME CHANGED
2007 TO CH2M HILL
ENGINEERS, INC.
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