HomeMy WebLinkAboutInteragency Agreement with ACHD for Replcement of Water Valve LidsINTERAGENCY AGREEMENT BETWEEN ADA COUNTY HIGHWAY DISTRICT AND THE
CITY OF MERIDIAN FOR REPLACEMENT OF WATER VALVE LIDS
2016 Arterial & Collector Capital Maintenance
ACHD PROJECT NO. 513029.018
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THIS INTERAGENCY AGREEMENT made and entered into ' this day of
DP eembW , 2015, by and between the ADA COUNTY HIGHWAY DISTRICT, a
highway district organized under the laws of the State of Idaho and the CITY OF MERIDIAN,
a municipal corporation organized under the laws of the State of Idaho ("MERIDIAN" or
"City"), regarding ACHD Project no. 513029.018.
RECITALS
WHEREAS, ACHD is a single county -wide highway district, a public entity, organized
and existing pursuant to Idaho Code Title 40, Chapter 14, as amended and supplemented,
with the exclusive jurisdiction and authority to maintain, improve, regulate and operate public _
rights-of-way in Ada County;
WHEREAS, City is a municipal corporation organized and operating pursuant to
Idaho Code Title 50, as amended and supplemented with jurisdiction, authority and police
power to regulate and control municipal activities within the City;
WHEREAS, Idaho Code § 67-2332 provides that one or more public agencies may
contract with any one or more other public agencies to perform any governmental service,
activity or undertaking which each public agency entering into the contract is authorized by
law to perform, provided that such contract is authorized by the governing body of each party
and that such contract shall set forth fully the purposes, powers, rights, objectives and
responsibilities of the contracting parties; and
WHEREAS, DISTRICT and MERIDIAN desire to undertake a cooperative effort to
incorporate into the DISTRICT'S road construction projects known as the 2016 Arterial and
Collector Capital Maintenance Project ("Project" or "Project Boundaries"), certain
modifications or improvements to City owned facilities, including adjusting water valve lids
to grade ("City Water Valve Improvements") as detailed in Project no. 513029.018, to be
constructed pursuant to a separately -executed agreement between DISTRICT and the
selected Contractor ("CONTRACT"); and
WHEREAS, DISTRICT is willing to accommodate MERIDIAN'S request by including
the City Water Valve Improvements in the Project plans, subject to the terms, conditions and
obligations set forth in this Agreement and so long as DISTRICT receives assurances by the
City that it will fully reimburse DISTRICT for all actual costs including, without limitation, any
indirect costs and expenses that DISTRICT incurs as a result of the additional work
attributable to the modification or installation of the City Water Valve Improvements within the
Project Boundaries.
NOW, THEREFORE, in consideration of the foregoing premises, mutual covenants and
agreements herein contained, the parties hereto agree as follows:
Page 1 of 8
1. DISTRICT SHALL:
a. Be the party responsible for soliciting, receiving and opening of bids and for
executing and administering the construction CONTRACT for the roadway
reconstruction and City Water Valve Improvements referenced herein, which
CONTRACT shall include, inter alia, a provision that all work required for the City
Water Valve Improvements shall be performed in conformance with the most current
edition of the Idaho Standards for Public Works Construction (ISPWC) and the most
current City of MERIDIAN Supplemental Specifications to the ISPWC.
b. Provide MERIDIAN with a complete set of combined bid documents for the roadway
reconstruction, and for the City Water Valve Improvements.
c. Furnish MERIDIAN with an abstract of all bids received, and obtain MERIDIAN'S
written concurrence with DISTRICT'S recommendation for award of the CONTRACT
prior to making such award. MERIDIAN'S concurrence shall specifically
acknowledge that the City Water Valve Improvements are and shall be subject to the
terms and conditions of this Agreement. If MERIDIAN does not concur, DISTRICT
shall remove the City Water Valve Improvements and if necessary, rebid the Project.
MERIDIAN shall be responsible and shall reimburse DISTRICT for any and all costs
suffered by DISTRICT attributable to the removal of the City Water Valve
Improvements from the Project and if applicable, the rebidding of the Project.
d. Include in the CONTRACT, a term providing that MERIDIAN will have the right and
authority to work directly with the Contractor to resolve any claims relating in any way
to the City Water Valve Improvements and that any such claims will be reviewed,
approved or denied by MERIDIAN.
e. Coordinate with MERIDIAN should any changes be made to DISTRICT's portion of
the CONTRACT or work pursuant thereto that does or may impact the City Water
Valve Improvements.
f. Make monthly progress payments and the final CONTRACT payment to the
Contractor in conformance with the terms of the construction CONTRACT.
g. Submit to MERIDIAN a copy of each design consultant billing attributable to the City
Water Valve Improvements if applicable and Contractor progress payment estimate,
and the final CONTRACT payment estimate, as such estimates are approved by
DISTRICT after obtaining MERIDIAN'S concurrence regarding MERIDIAN'S portion
of the CONTRACT, together with an invoice for MERIDIAN'S share of the
construction CONTRACT costs earned by and to be paid to the Contractor.
h. As applicable, provide for the reference and replacement of all pre-existing survey
monuments within the Project.
i. Provide the field survey and grade control necessary for construction of the roadway.
Centerline or offsets and stationing shall be established prior to the City staking any
sanitary sewer or potable water service lines, water valve boxes, manhole locations,
and other City facilities.
Page 2 of 8
j. At the conclusion of the Project, submit to MERIDIAN written documentation of
expenditures with an invoice for payment of all costs and expenses the DISTRICT
incurs, in addition to those provided under paragraph 1.g. above, as a result of the
additional work attributed to the City Water Valve Improvements within the Project
Boundaries, including but not limited to, costs or changed conditions, plan errors and
omissions, and delays attributable to design and/or installation of the City Water
Valve Improvements.
2. MERIDIAN SHALL:
a. Provide the inspection required for the installation of all City Water Valve
Improvements incorporated into the Project and installed and adjusted under the
CONTRACT and provide copies of appropriate tests and construction diaries to the
District Project Representative as designated by DISTRICT.
b. Provide DISTRICT with the special provisions if applicable, and stamped plans, bid
quantities and an Engineers Estimate (or pursuant to Paragraph 1.g. pay the
DISTRICT the actual cost if the DISTRICT'S design consultant prepares the same)
for the City Water Valve Improvements to be incorporated into the Project and
included in the bid documents for the CONTRACT (all work required for the City
Water Valve Improvements to be performed in accordance with the most current
edition of the Idaho Standards for Public Works Construction (ISPWC), the City's
Supplemental Specifications to the ISPWC, and the City's Revisions to the Standard
Specifications).
c. Remit to DISTRICT, within thirty-five (35) calendar days after the date of any invoice
referenced in paragraph 1.g., all funds for which MERIDIAN is responsible pursuant
to the approved progress payment estimate and the final CONTRACT payment
estimate.
d. Remit to DISTRICT, within thirty-five (35) calendar days after the date of invoice
referenced in paragraph 1.j., all funds for which MERIDIAN is responsible pursuant to
this Agreement.
e. Reimburse DISTRICT five percent (5%) of MERIDIAN'S construction costs
attributable to the City Water Valve Improvements as payment toward the additional
costs incurred by DISTRICT, including overhead and benefits, and project
administration costs which include but are not limited to: public advertisement of the
Project, supplying bid plans, supplying construction plans, preparing and holding the
preconstruction meeting, generating monthly pay estimates and paying the
Contractor, preparing change orders, general construction project oversight, and
maintaining construction project files.
f. Reimburse DISTRICT for mobilization, traffic control, flagging, detours and weekly
meetings on a prorated basis. The prorated basis for the above items will be
calculated using the percentage of MERIDIAN'S project costs as they relate to the
total project construction costs.
Page 3 of 8
g. Provide (at City's sole costs) trench compaction testing for the City Water Valve
Improvements from one -foot (1') above the pipe zone to sub -grade of the roadway
section; trench compaction testing shall be provided at the minimum frequency rate
of one (1) test per one thousand (1,000) lineal feet, minimum one (1) for every three
(3) transverse trenches; provide all re -testing required in any area that does not meet
CONTRACT requirements; and provide copies of tests for the area along the
alignment of the pipeline to the designated DISTRICT representative.
h. Be liable for the cost of repairing any trench failure attributable to the City Water
Valve Improvements within the Project Boundaries, and be liable for and indemnify,
defend and hold DISTRICT harmless for any and all costs, claims, and damages
resulting from any such trench failure.
L Reimburse DISTRICT for any additional costs to DISTRICT over and above costs
specifically enumerated herein, where such costs are attributable to the installations,
adjustments, relocations and abandonments of the City Water Valve Improvements
or to the removal of any or all items from the CONTRACT that are associated with
the installation of the City Water Valve Improvements.
j. Indemnify, save harmless and defend regardless of outcome, DISTRICT from
expenses and against suites, actions, claims or losses of every kind, nature and
description, including costs, expenses and attorney fees caused by or arising out of
any negligent acts by MERIDIAN'S officers, employees, agents or contractors while
acting within the course and scope of their employment, which arise from or which
are in any way connected to the City Water Valve Improvements. Such
indemnification hereunder by MERIDIAN shall in no event cause the liability of
MERIDIAN for any negligent act to exceed the amount of loss, damages, or
expenses of attorney fees attributable to such negligent act, and shall not apply to
loss, damages, expenses or attorney fees attributable to the negligence of
DISTRICT. This duty to defend, indemnify and hold harmless is subject to the
limitations of Idaho law, including Article VIII Section 3, Idaho Constitution and Idaho
Code Title 6 Chapter 9 (the Idaho Tort Claims Act), and to any other limitations set
forth in the Agreement.
k. Work directly with the Contractor to resolve any claims relating in any way to the City
Water Valve Improvements; any and all such claims will be reviewed, approved or
denied by MERIDIAN, and MERIDIAN shall indemnify, save harmless and defend
regardless of outcome, DISTRICT from expenses and against suites, actions, claims
or losses of every kind, nature and description, including costs, expenses and
attorney fees caused by or arising out of any and all such claims regardless of the
outcome of the City's efforts to resolve said claims with the Contractor.
3. THE PARTIES HERETO FURTHER AGREE THAT:
a. In accordance with Idaho Code § 67-2332, the purposes, powers, rights and
objectives of each of the parties are as set forth in the Recitals above. Each of the
Recitals above is incorporated into the body of this Agreement.
Page 4 of 8
b. The amount to be reimbursed to DISTRICT by MERIDIAN for MERIDIAN'S portion of
the Project shall be based on the actual quantities of work acceptably performed
and/or installed, as determined from field measurements made by MERIDIAN, and
paid for pursuant to the unit, and or lump sum prices, established in the CONTRACT.
c. DISTRICT shall obtain MERIDIAN 'S approval prior to commencement of any change
order work involving the installations, adjustments, relocations and abandonments of
City water valve facilities.
d. Prior to commencement of work by the Contractor, the parties will, together with the
Contractor, inspect within the entire Project Boundaries for the purpose of reviewing
the Project to locate any unstable areas and to resolve any items of concern or
misunderstanding.
e. This Agreement may not be enlarged, modified, amended or altered except in writing
signed by both of the parties hereto.
f. All signatories to this Agreement represent and warrant that they have the power to
execute this Agreement and to bind the agency they represent to the terms of this
Agreement.
g. Should either party to this Agreement be required to commence legal action against
the other to enforce the terms and condition's of this Agreement, the prevailing party
shall be entitled to reasonable attorney's fees and costs incurred in said action.
h. Any action at law, suit in equity, arbitration or judicial proceeding for the enforcement
of this Agreement shall be instituted only in the courts of the State of Idaho, County
of Ada.
This Agreement shall be binding upon and inure to the benefit of the personal
representatives, heirs and assigns of the respective parties hereto.
Nothing in this Agreement shall be construed to be an indebtedness or liability in
violation of Article VI I I, Section 3 of the Idaho Constitution.
k. The validity, meaning and effect of this Agreement shall be determined in accordance
with the laws of the State of Idaho.
I. This Agreement and the exhibits hereto constitute the full and entire understanding
and agreement between the parties with regard to the transaction contemplated
herein, and no party shall be liable or bound to the other in any manner by any
representations, warranties, covenants or agreements except as specifically set forth
herein.
m. The promises, covenants, conditions and agreements herein contained shall be
binding on each of the parties hereto and on all parties and all persons claiming
under them or any of them; and the rights and obligations hereof shall inure to the
benefit of each of the parties hereto and their respective successors and assigns.
Page 5 of 8
n. If any part of this Agreement is held to be illegal or unenforceable by a court of
competent jurisdiction, the remainder of this Agreement shall be given effect to the
fullest extent reasonably possible.
o. The failure of a party to insist on the strict performance of any provision of this
Agreement or to exercise any right or remedy upon a breach hereof shall not
constitute a waiver of any provision of this Agreement or limit such party's right to
enforce any provision or exercise any right. No acknowledgments required
hereunder, and no modification or waiver of any provision of this Agreement or
consent to departure therefrom, shall be effective unless in writing and signed by
DISTRICT and MERIDIAN.
p. The headings used in this Agreement are used for convenience only and are not to
be considered in construing or interpreting this Agreement.
q. This Agreement may be executed in two or more counterparts, each of which shall be
deemed an original, but both of which together shall constitute one and the same.
The parties hereto agree that nothing herein contained shall be construed to create a
joint venture, partnership or other similar relationship which might subject any party to
liability for the debts and/or obligations of the others, except as otherwise expressly
agreed in this Agreement.
s. This Agreement is not intended to create, nor shall it in any way be interpreted or
construed to create, any third -party beneficiary rights in any person not a party
hereto.
All parties have been represented by legal counsel, and no party shall be deemed to
be the drafter of this Agreement for purposes of interpreting an ambiguity against the
drafter.
u. Time shall be of the essence for all events and obligations to be performed under this
Agreement. Without limiting the foregoing, in the event that MERIDIAN does not
timely comply with any of its obligations hereunder, DISTRICT shall have no
obligation whatsoever to incorporate, facilitate, and/or complete the City Water Valve
Improvements, regardless of whether prior approval has been given by DISTRICT to
MERIDIAN.
Page 6 of 8
Page 7 of 8
Bruce—_i
Jif D. Hansen
Director
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�90 President, Board of Commissioners
ATTEST:
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E'j IDTA
I Y OF MERIDIAN
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Jaycee L. Holman
Tammy L':'de-weerd
City Clerk
Mayor
Page 7 of 8
STATE OF IDAHO )
) ss.
COUNTY OF ADA )
On this day of Ne-eA71,40'— , 2015, before me, the
undersigned, personally appeared JIM D. HANSEN and BRUCE WONG, President of the
Board of Commissioners and Director respectively of the ADA COUNTY HIGHWAY
DISTRICT, a body politic and corporate, known to me to be the persons whose names are
subscribed to the within instrument, and acknowledged to me that they executed the same for
and on behalf of said body.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the
day and year first abovet 494.4
••G�.t L. Ii,pb••, "PP
• NV•r 1.1oTAR
P 1 Notary Pub '..r Idaho
s BL1 •4,0 Residing at a Idaho
•••F of 1pP•••••• My commission expiresAugust 13,2019
STATE OF IDAHO )
) ss.
COUNTY OF ADA )
On this day of ----CACC.-rn bur , 2015,J be ore e, the
undersigned, personally appeared TAMMY L. DE WEERD and : - . - : _ Mayor
and City Clerk respectively of MERIDIAN CITY, a municipal corporation, known to me to be
the persons whose names are subscribed to the within instrument, and acknowledged to me
that they executed the same for and on behalf of said corporation.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the
day and year first above written.
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'••.•`P SHIFPF'•••,
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ti•• )04� •••••�'.•'� Notary Public for Idaho
•••,�'TATE off.•• Residing at '/// ,' i .d_at�,; Idaho
wn,*****0• ° My commission expires: g' -X z,
Page 8 of 8