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HomeMy WebLinkAboutTask Order 10461 e with SPF Water for Well 29 Well House EquipmentTASK ORDER NO. 10461.e Pursuant to the MASTER AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN CITY OF MERIDIAN (OWNER) AND SPF WATER ENGINEERING (ENGINEER) This Task Order is made this day of November, 2015 and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "City", and accepted by (SPF WATER ENGINEERING), hereinafter referred to as "Engineer" pursuant to the mutual promises, covenant and conditions contained in the Master Agreement (Category 6a) between the above mentioned parties dated October 1, 2014. The Project Name for this Task Order 10461.e is as follows: CITY OF MERIDIAN Well 29 Well Douse and Pumping Equipment — IDEQ Permitting and Engineering Design PROJECT UNDERSTANDING BACKGROUND The new municipal production well will be located southeast of the intersection of McMillan and McDermott Roads. Under a separate scope of work, SPF is currently working on design of the well. A test well at the site has been completed, and construction of the production well is anticipated to occur during the spring of 2016. The following is our understanding of background information and of the new facility features desired by the City: • There will be an anticipated 4 to 5 psi artesian pressure from Well 29. • Pump station architecture should be similar to the new pump station by the tank southeast of the intersection of Victory and Locust Grove Roads, and will include CMU block (both smooth and split face), skylights, block glass windows, aluminum fascia and soffits, metal roofing, and LED lighting. • The interior floor plan layout is flexible, City staff note that they like the Well 10B layout. Task Order 10461.e Well 29 Well House and Pumping Equipment— IDEQ Permitting and Engineering Design Page 1 of 5 SPF WATER ENGINEERING • The Well 29 facility will initially house a "small" domestic pump (may be submersible), anticipated to be in the 200 to 500 gpm range. Fire flows (1750 gpm required, the City typically targets 1,800 to 2,000 gpm) for this zone will be cascaded down from upper pressure zones, to be verified with the hydraulic model by City staff. In the future, a larger pump will be installed at Well 29 to meet domestic and fire flow demands. Initial facility sizing will be based on accommodating the larger pump in the future. • The pump (initial and future) will be on a VFD. Initially a small VFD will be installed for the small pump. Electrical service and space will be provided now for a future large VFD. We understand that the City prefers Toshiba VFDs. • PLC and HMI equipment will be included. • The facility should include a well flush, system PRV, and manual system flush around the PRV. The City wants to be able to flush both the well and the distribution system through the facility flush line. • Sodium hypochlorite will be a liquid system, with a dual -walled tank of less than 500 gallons. Sodium hypochlorite fill will be by hose inside the building or through a filling port on the building exterior. The sodium hypochlorite system sizing should accommodate the future larger pump. It is desirable to fill the hypochlorite tank once per month. A residual chlorine analyzer will be included. • No polyphosphate system will be included in the design. • Both heating and cooling systems will be included. • There will be a plug-in (pigtail) for a trailer -mounted generator included, sized for the ultimate pump size and facility loads. The City will provide input on the plug specification and appropriate generator size as they expect it will be used elsewhere if needed. • There is a 20' easement from the well lot to Five Mile Creek. • There will be a flush/pressure relief line to Five Mile Creek located to the south. The City has a master agreement with Nampa -Meridian Irrigation District. We will need to get an agreement in place with NMID for the flush/pressure relief water discharge. SCOPE OF WORK SPF will provide consulting services related to the design and Idaho Department of Environmental Quality (IDEQ) permitting of the new Well 29 well house facility. The well is being designed, permitted, and constructed under a separate scope of work. Services during Construction will be provided under a separate scope of work. The following work tasks will be required. Task 1 — Preliminary Design Work Predesign Conference with Meridian. SPF will set up a pre -design conference with City Staff to review key facets of the design prior to commencing work. Task Order 10461.e Well 29 Well House and Pumping Equipment— IDEQ Permitting and Engineering Design Page 2 of 5 SPF WATER ENGINEERING Budgetary Cost Estimate. We understand that the City needs a budgetary -level cost estimate for construction of the well house and pumping equipment in February 2016. SPF will prepare this estimate using information from similar projects and previous bid results. Prepare Preliminary Engineering Report. A PER will be prepared for the well house and pumping equipment. The PER will describe design criteria and other specific design details for the well house. The PER will be submitted to IDEQ for review and approval. SPF will respond to IDEQ questions or comments during the review process. We expect that the PER will be submitted with the Well Completion Report for Well 29. Agreement with NMID. SPF will work with NMID and the City to get an agreement for flush / pressure -relief discharge to Five Mile Creek. We understand that the City already has a master agreement with NMID and the agreement for this facility should be fairly straightforward to obtain. We have included 20 hours in our budget for this work. The City attorney(s) will provide any needed legal input. Cooling Analysis. We will model different options for cooling the building including conventional air conditioning, evaporative cooling, and a heat pump. Task 2 — Well House and Pumping Equipment Desiqn Conceptual Design Drawings. SPF will prepare conceptual (10 -percent) level design drawings that include design criteria, a site plan, and the mechanical floor plan for the well house. These plans allow everyone to see the basic layout and concept for the facilities and agree up -front that the layout is acceptable prior to detailed design work commencing. The City of Meridian will review the conceptual plans and provide comments. SPF will meet with City Staff to review the comments and discuss any desired changes to the proposed layout. This meeting will be a good time to list equipment where the City has standardized around one manufacturer (for example, sodium hypochlorite pumps shall be Grundfos models), and then this information can be incorporated into the final design work. 90 -Percent Drawings and Specifications. SPF will complete a 90 -percent design package including full plans and specifications for the well house, pumping equipment, mechanical piping, electrical equipment, building, site, and all associated appurtenances. This design package will be reviewed by the City of Meridian and internally by SPF (independent QA/QC review). SPF will meet with City Staff to review comments and discuss any desired changes to the 90 -percent plans and specifications. The City will provide front-end (bidding) specifications for this project. Subcontractors to SPF for design work will include Bowen & Collins for electrical engineering and controls design, Engineering Inc. for HVAC design, Lochsa Engineering for structural/architectural design, and The Land Group for landscape design and surveying. Task Order 10461.0 Well 29 Well House and Pumping Equipment— IDEQ Permitting and Engineering Design Page 3 of 5 SPF WATER ENGINEERING 100 -Percent Drawings and Specifications. SPF will finalize the drawings and specifications with comments from the 90 -percent review process. DEQ Submittals. SPF will provide the required plans and specifications to IDEQ for review, in addition to the required checklists. SPF will respond to comments or questions from IDEQ during the review process. Task 3— Bidding Assistance Plans to City. SPF will provide 10 copies of specifications and full-size plans, in addition to a CD of electronic PDF format drawings, to the City for distribution to interested contractors. Assistance with Bidding. SPF will attend the pre-bid conference, respond to requests for information from contractors, and prepare addendums as needed. ASSUMPTIONS Services During Construction, Programming, and As -Built Certification are not included in this task order and will be completed under a separate Scope of Work. TIME OF COMPLETION and COMPENSATION SCHEDULE We understand that the City would like to have design complete and IDEQ approval for the Well 29 Well House and Pumping Facility plans and specifications by the end of August 2016. The City would like to bid the project in September 2016. SPF will begin work immediately upon notice to proceed. We anticipate that Task 1 will take approximately 45 days to complete the PER and submit it to IDEQ, and Task 2 will take between 90 to 120 days to prepare and submit plans to IDEQ. Note that the Well House PER cannot be submitted to IDEQ prior to the well completion report being submitted to IDEQ. The following schedule is based on a Notice to Proceed (NTP) from the City by November 2015 and resulting in Final Design being completed by August 2016. A NTP issued on a different date will change the schedule accordingly. COMPENSATION AND COMPLETION SCHEDULE Task Description Due Date Compensation 1 Preliminary Design Work ■ June 2016 $12,000 2 Well House and Pumping Equipment Design ■ Au ust 2016 $70,500 3 Bidding Assistance ■ September 2016 $7,400 TASK ORDER TOTAL: $89,900 Task Order 10461.e Well 29 Well House and Pumping Equipment— IDEQ Permitting and Engineering Design Page 4 of 5 SPF WATER ENGINEERING The Not -To -Exceed amount to complete all services listed above for this Task Order No. 10461.e is eighty nine thousand nine hundred dollars ($89,900). No compensation will be paid over the Not -to -Exceed amount without prior written approval by the City in the form of a Change Order. Any and all travel will only be reimbursed if pre -approved by the project Manager, and only per the City of Meridian Travel Policy. Reimbursable expenses will be paid at cost and only if pre -approved by the Project Manager. Any travel and/or reimbursables paid will be paid as part of the Not -To -Exceed Task Order Total per the Compensation and Completion Schedule above. CITY OF MERIDIAN BY: 004 ( �na,+,,_fJc , (ariu.l V��► 7' Dated: tl�rz�i� Approved by Council HOLMAN, CITY CL SPF WATER ENGINEERING BY: %& � �*_�,,,a �_ , V;ce �res�a Dated: �41vS S_FA 1 Purchasing Approval ° .h y ­,w,' apart e t Appro 1 BY. BY: KEIT ATTS, Pur6fiasing Manager WA N STEW RT, Engineering Manager City Project Manager Brent Blake Dated: /fig Task Order 10461.e Well 29 Well House and Pumping Equipment— IDEQ Permitting and Engineering Design Page 5 of 5 SPF WATER ENGINEERING Date: Fund: CONTRACT / AGENDA CHECKLIST 11/5/2015 REQUESTING DEPARTMENT 60 Department: 3490 Public Works GL Account: 96129 Project # 10461.e Construction: Task Order PSA x Equipment Project Name: Well 29 Pumping Facilities - Design Project Manager: Brent Blake Department Representative: Contractor/Consultant/Design Engineer: SPF Water Budget Available (Attach Report): yes Contract Amount: $89,900.00 Will the project cross fiscal years? Yes No x Budget Information: FY Budget: FY16 Enhancement #: Grant #: Other: Type of Grant: CONTRACTCHECKLIST BASIS OF AWARD Low Bidder Highest Rated Master Agreement x (Bid Results Attached) (Ratings Attached) (Category) 6a Typical Award Yes No If no please state circumstances and conclusion: Debarment Status (Grant/Federal Funded Projects Only) na (Type in date verified and the status) Date Award Posted: na 10 day protest period: na PW License # na Expiration Date Corporation Status LLC - Existing Insurance Certificates Received (Date): February 19, 2015 Payment and Performance Bonds Received (Date): Builders Risk Ins. Req'd: Yes na No na (Only applicabale for projects above $1,000,000) na na Expiration Date: January 1, 2016 Rating: A+ Rating: na If yes, has policy been purchased? na Date Submitted to Clerk for Agenda: November 12, 2015 Approval Date By: Purchase Order No.: Date Issued: WH5 submitted (Only for PW Construction Projects) NTP Date: (Only for non Public Works Project) All x 0 0 W a 4.) w U C) U O ft N $4 (�v4o44 � � � u N to H U C G U H y� appo U W Wa) �i to o 1 In O E 0) q M w 41 a 4-I 0 J-� Q) Ol 4-3M v u ro 0 0 w 14 m 1° N O d kD ri U m I �a d 0 0 da & u 0 0 0 0 0 w bi 0 0 0 0 0 o C o 0 0 0 0 4-) •,1 o 0 0 0 0 N G m N N N N C b�•� W r) l0 �O TS d M M M M U � � w w %D �o (Yi aN In In O O 0 vP9a P. v u ro 0 0 w 14 m 1° N O d kD ri U m I �a w O w w k0 u m oo 1� r r bi m o o 0 0 C 0 0 0 0 4.)•rr--�� m m 00 a w m N G m N N N N � W r) l0 �O TS d M M M M C E w w %D �o (Yi aN In In O O 0 v u ro 0 0 w 14 m 1° N O d kD ri U m I �a O O O O O u o 0 0 O o 4 m o o 0 0 3 O O O O O rt a a U w o q H N G m M M M M iT) N W r) l0 �O *W9 In In O C, O O Soi � rl ri ri v u ro 0 0 w 14 m 1° N O d kD ri U m I �a 110 0 w W w 4 m m o0 r r r 4 m o o 0 0 3 m 00 m N 00 N 0o N 00 N w a a U w o q H N G m M M M M iT) N W r) l0 �O *W9 In In O C, O O W rl ri ri v u ro 0 0 w 14 m 1° N O d kD ri U m I �a •rl 4J J 0 U W� > ; H o ;F HHRH ri N 4-I 41 m N q 7 0 a 3 U H W W w a a U w o q H v u ro 0 0 w 14 m 1° N O d kD ri U m I �a IDSOS Viewing Business Entity Page 1 of 1 IDAHO SECRETARY OF STATE Viewing Business Entity x Lawerence Denney, Secretary of State [ New Search ] [ Back to Summary ] [ Get a certificate of existence for SPF WATER ENGINEERING LLC ] [ Monitor SPF WATER ENGINEERING, LLC business filingsSPF WATER ] r LLC 2222 NORTH 111TH STREET OMAHA, NE 68164 Type of Business: LIMITED LIABILITY COMPANY Status: EXISTING State of Origin: IDAHO Date of 15 May 2015 Origination/Authorization: Current Registered Agent: C T CORPORATION SYSTEM 921 S ORCHARD ST STE G BOISE, ID 83705 File Number: W151657 Date of Last Annual Report: Annual Report Due: May 2016 Original Filing: [ Help Me Print/View TIFF ] Filed 15 May 2015 CERTIFICATE OF View Image (PDF format) ORGANIZATION View Image (TIFF format) ti, [ Help Me Print/View TIFF ] Amendment Filed 18 Jun NAME View Image (PDF format) View 2015 CHANGED TO Image (TIFF forma WESTERN W.E. LLC Amendment Filed 22 Jul 2015NAMECHANGED View Image(PDF format) TO SPF WATER View Image STIFF format) ENGINEERING, LLC Idaho Secretary of State's Main Page State of Idaho Home Page Comments, questions or suggestions can be emailed to: sosinfoCa sos.idaho.gov http://www.accessidaho.org/public/sos/corp/Wl 51657.html 11/12/2015 SPFWA-1 OP ID: JY "�-- "--` CERTIFICATE 4F LIABILITY INSURANCE DATE TYPE OF INSURANCE 15 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER, IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the pollcy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement, A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER The Hartwell Corporation -Cal PO BOX 400 NAME CT Jeremy Kroll _ PHONE 208-459-1678 FAX A1C. No, Extl: �AIC No : 208-454-1114 Caldwell, ID 83606 Jeremy Kroll E-MAIL ADDRESS: v INSURER( S) AFFORDING COVERAGE_____ NAIClI X INSURERA:Trayelers Indemnify Co of Am. 25658 02/19/2016 INSURED SPF Water Engineering, LLC 300 E Mallard Drive, Suite 350 Boise, ID 83706 INSURER B: Idaho State Insurance Fund 36129 INSURER C : Travelers Indemnity Co 25666 --- INSURER D: Catlin Insurance Co -- 19518 _ INSURER E: _ $R— 1,000,00 INSURER F; COVERAGES CERTIFICATE NUMBER: REVISION NUMBER• THIS IS TO CERTIFY THAT THE POLICIES, OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE DE �e i_— �___�. —� POLICY NUMBER POUCY EFF IP Mo POLICY EXP MM/DD/VYYY LIMITS A X X COMMERCIAL GENERAL LIABILITY CLAIMS-MADEN OCCUR CGD381 X X 680-4798X147 02/19/2016 02/19/2016 EACH OCCURRENCE $ 1,000,00 PREMISES Ea occurrence $ _ 1,000,00 MED EXP (Any one person) 3 10,00 _ PERSONAL B ADV INJURY _ $R— 1,000,00 AGGREGATE LIMIT APPLIES PER: POLICY 1:1 JET ❑ LOC GENERAL AGGREGATE $ _ a 2,000,00 GEN'L PRODUCTS - COMP/OP AGG $ 2,000,00 Emp Ben. $ 1,000,00 OTHER: C AUTOMOBILE X LIABILITY ANY AUTO BA -4803X476 02/19/2015 02/19/2016 COMBINED SINGLE LIMIT May _ BODILY INJURY (Per person) $ALL X OS SCHEDULEDBODILY AUTOS HIRED AUTOSNON-OWNED AUTOS CAT353 H INJURY Per accident ( ) $ 1,000,00AUTOS PROPERTY DAMAGE Per accident �— $ - UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 2,000,00 C X EXCESS DAB -- CLAIMS -MADE CUP -004803X101 02/20/2016 02/1912016 AGGREGATE $ 2,000,00 DED X RETENTION $ 10,000 ----_ _ _. $ B WORKERS COMPENSATION AND EMPLOYERS' LIABILITYX N YIN ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICERIMEMBER EXCLUDED? (Mandatory In NH) If yyes, describe under DESCRiPTiON OF OPERATIONS berow NIA 593624 – 01/01/2015 _ 01/01/2016 PER OTH- STATUTE ER _ E.L. EACH ACCIDENT $ 1,000,00 $ — --- E.L. DISEASE - EA EMPLOYEE _ $ 1,000,00 E.L.DISEASE -POLICY LIMIT --- $ 1,000,00 D Profes Liability ED99388-0216 02/19/2015 02/19/2016 Ea Claim 2,000,00 $10,000 Deduct Anni Aggr 2,000,00 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more apace Is required) MERID03 City of Meridian Department of Public Works 33 E Broadway Ave Meridian, ID 83642 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1988-2014 ACORD CORPORATION, All rights reserved. CORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD