HomeMy WebLinkAboutTask Order 10618 a with Civil Survey Consultants for W Washington to NW 4th Sewer Line ReplacementTASK ORDER NO. 10618.a
Pursuant to the
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
CITY OF MERIDIAN (OWNER) AND CIVIL SURVEY CONSULTANTS (ENGINEER)
This Task Order is made this 4th day of November, 2015 and entered into by and between the
City of Meridian, a municipal corporation organized under the laws of the State of Idaho,
hereinafter referred to as "City", and accepted by CIVIL SURVEY CONSULTANTS, hereinafter
referred to as "Engineer" pursuant to the mutual promises, covenant and conditions contained
in the Master Agreement (Category 2c) between the above mentioned parties dated October
22, 2013. The Project Name for this Task Order 10618.a is as follows:
CITY OF MERIDIAN
SEWER LINE REPLACEMENT
WEST WASHINGTON ST — NW 4T" TO NW 1 ST STREET
DESIGN
PROJECT UNDERSTANDING
The City has identified a need to replace the existing 8" sewer mains that run across
backyards to the north and south of W. Washington Street between NW 4th Street and NW 1St
Street.
The Engineer shall provide professional engineering services related to the design of
approximately 1,000 linear feet of 8" sewer main in W. Washington Street (NW 4th Street to
NW 1St Street) and approximately 350 linear feet of 8" sewer main in NW 1St Street.
Twelve homes and Meridian Elementary are currently connected to the existing sewer main
south of Washington Street. These connections shall be transferred to the new sewer mains in
Washington Street and NW 1St Street. There are two homes along NW 4th Street that are
possibly currently connected to the existing sewer main south of Washington Street. If the two
homes are connected to the existing sewer main south of Washington Street then they shall be
transferred to the existing sewer main in NW 4th Street.
Twelve homes along Washington Street are currently connected to the existing sewer main
north of Washington Street. These connections shall be transferred to the new sewer main in
Washington Street. The home at 1217 NW 1St Street shall have its service connection
transferred to the new sewer main in NW 1St Street.
The homes along the east side of NW 1St Street that front the new sewer main shall have new
sewer service lines stubbed to the public right-of-way line. We anticipate this to be a total of 7
properties.
Task Order 10618.A — Sewer Line Replacement - West Washington Street — NW 4'h to NW 151 Street - Design Page 1 of 5
Civil Survey Consultants
The existing 8" sewer mains that run across backyards to the north and south of W.
Washington Street between NW 4th Street and NW 1" Street shall be abandoned as part of
this project. It is our understanding that the homes in W. Cherry Avenue are connected to the
existing sewer main in W. Cherry Avenue and are not currently connected to the existing
sewer main that runs across the back of their property.
6-1"S [a :RTI •
Task 1 — Administration
1.1 This task includes duties associated with setting up the contract, submitting
monthly invoices and ongoing project management.
Task 2 — Surveying and Data Collection
2.1 This task includes field work associated with performing topographic survey
required to complete the design. Topographic survey shall cover any necessary
items within the public right-of-way. Topographic surveys shall not be conducted
on each individual property. Existing sewer service cleanouts shall be surveyed
at each property if they are visible at the ground. We anticipate that most
properties will not have cleanout and we will survey the point where the sewer
service leaves the building.
2.2 This task includes office work associated with drafting any additional topographic
survey and establishing necessary property lines. We anticipate that for the
purposes of this project we will be able to define the existing public right-of—way
and property lines from record drawings and subdivision plats recorded with Ada
County.
2.3 This task includes office work associated with contacting each property owner
scheduling an appointment to complete necessary surveying and to visually
inspect their property and identify existing sewer service location.
2.4 This task includes office and field work associated with conducting an inspection
of each property and taking a digital photograph of the anticipated sewer service
route at each property. Photographs shall be indexed and included as part of the
project specifications.
2.5 This task includes work associated with reviewing the CCTV of the existing
sanitary sewer mains to determine the location of existing sewer services and
plotting them on the plans. City shall provide CCTV reports and video of the
existing sewer main.
2.6 This task includes office and field work associated with potholing the existing
roadway to establish pavement restoration requirements. The existing roadway
Task Order 10618.A — Sewer Line Replacement - West Washington Street — NW 41" to NW iso Street - Design Page 2 of 5
Civil Survey Consultants
shall be potholed at two locations on W. Washington Street and one location on
NW 1St Street.
Task 3 — Design Improvements
3.1 This task includes designing sewer main improvements.
3.2 This task includes designing sewer service improvements. Sewer service routes
will generally be shown on construction plans with a reference to digital
photograph of each property and proposed route in project specifications.
Task 4 — Construction Document Preparation and Review
4.1 Develop plans, specifications, cost estimate and bid schedule that meet current
design standards and standard specifications of the City and the ISPWC.
Technical Specifications will conform to the formatting of the ISPWC.
• A Traffic Control Plan will be prepared and included in the construction plans.
The traffic control plan will be submitted to ACHD for review. Engineer will
revise plans as necessary and resubmit.
o The contractor will use the plan to assist in obtaining a permit from ACHD.
o The contractor will make all necessary revisions to the traffic control as
required by ACHD.
• An Erosion and Sediment Control Plan (ESCP) will be prepared and
submitted to the City and ACHD for review. The ESCP will be prepared in
accordance with the City of Meridian Construction Stormwater Management
Program. Engineer will revise plans as necessary and resubmit.
4.2 Submit five (5) full size copies of plans and two (2) copies of specifications to City
Engineering for departmental review and comment. Engineer will revise plans as
necessary and resubmit.
4.3 Submit three (3) full size copies of revised plans and one (1) set of specifications
to City Engineering for Development Services and Environmental review.
Engineer to revise plans as necessary and resubmit.
4.4 Submit one (1) full size copies of plans and specifications to ACHD for review
and approval. Engineer will revise plans as necessary and resubmit.
4.5 Submit four (4) full size copies of plans and one (1) set of specifications to City
Engineering for QLPE review and approval. Engineer will revise plans as
necessary and resubmit.
Task Order 10618.A — Sewer Line Replacement - West Washington Street — NW 4" to NW 1" Street - Design Page 3 of 5
Civil Survey Consultants
4.6 Prepare final construction documents with inclusion of any changes from the
review phases and provide the following copies during and after the bidding
phase:
• Five (5) copies for bid and distribution purposes along with a PDF copy of the
plans and specifications.
• Up to five (5) copies for contractor's use.
Task 5 — Construction Services
5.1 Provide one set of construction stakes for the design improvements. We
anticipate that all staking will be completed in four trips to the site. Staking shall
be completed within 48 hours when requested in writing by the Contractor.
Stakes shall be provided for each sewer manhole and each sewer service at the
right-of-way line.
5.2 Engineer will attend the pre-bid meeting.
5.3 Engineer will attend the pre -construction meeting.
5.4 Answer RFI's from contractor during bidding and construction about the design.
5.5 Review material specifications submitted by contractor.
5.6 Engineer with attend onsite meetings with the City and property owners during
construction as requested by the City.
5.7 Prepare record drawings meeting the City of Meridian Acceptance of
Record/Electronic Drawings, dated January 28, 2015.
ASSUMPTIONS
• Right-of-way or boundary surveys are not included in this scope of work. Easement
preparation is not part of the scope of work.
• Title reports are not part of the scope of work.
• Easements are not part of this scope.
• City will provide contact information for each property and assist the Engineer in
receiving permission from each property owner to complete work.
• Service will only be provided to property owners that will consent to work. City will
assist with consent process if necessary.
The following schedule is based on a Notice to Proceed (NTP) from the City by November
2015 and Final Plans by September 2016. A NTP issued on a different date will change the
schedule accordingly.
Task Order 10618.A — Sewer Line Replacement - West Washington Street — NW 41h to NW is' Street - Design Page 4 of 5
Civil Survey Consultants
COMPENSATION AND COMPLETION SCHEDULE
Task
Description
Due Date
Compensation
1
Administration
a 30 days after completion of
construction
$484.00
2
Surveying and Data Collection
® September 2016
$23,520.00
3
Design Improvements
■ September 2016
$4,719.00
4
Construction Documents
® September 2016
$19,620.00
5
Construction Services
• 30 days after completion of
construction
$9,630.00
Misc. Printing and Potholing
® 30 days after completion of
construction
$1,025.00
TASK ORDER TOTAL:
$58,998.00
The Not -To -Exceed amount to complete all services listed above for this Task Order No.
10618.a is Fifty -Eight Thousand Nine Hundred Ninety -Eight dollars and 00/100 ($58,998.00).
No compensation will be paid over the Not -to -Exceed amount without prior written approval by
the City in the form of a Change Order. Any and all travel will only be reimbursed if pre -
approved by the Project Manager, and only per the City of Meridian Travel Policy.
Reimbursable expenses will be paid at cost and only if pre -approved by the Project Manager.
Any travel and/or reimbursables paid will be paid as part of the Not -To -Exceed Task Order
Total per the Compensation and Completion Schedule above.
CITY OF MERIDIAN
BY -
TAMMY de WE, MAYOR
Dated:
Approved by Counci
CIVIL SURVEY CONSULTANTS
}
BY:
COREY PEACOCK, Principal
Dated:
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Purchasing An pro al �I ,'r```'
BY:
KE, A S, W06asing Manager
City Project Manager
Garrick Nelson
Approval
ZRREN STE/WART Engineering Manager
Dated: lel'z F //
Task Order 10618.A — Sewer Line Replacement - West Washington Street — NW 0 to NW 15t Street - Design Page 5 of 5
Civil Survey Consultants
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IDAHO SECRETARY OF STATE
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NA ,: Lawerence Denney, Secretary of State
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CIVIL SURVEY CONSULTANTS,
2893 SOUTH MERIDIAN ROAD
MERIDIAN, ID 83642
Type of Business: CORPORATION, GENERAL BUSINESS
Status: GOODSTANDING 27 Nov 1992
State of Origin: IDAHO
Date of 27 Nov 1992
Origination/Authorization:
Initial Registered Agent: GLENN K BENNETT
42 PEREGRINE DRIVE
BOISE, ID 83716
E
Organizational ID / Filing C100243
Number:
Number of Authorized Stock 1000
Shares:
Date of Last Annual Report: 17 Sep 2015
Annual Report Due: Nov 2016
Filed 27 Nov 1992 INCORPORATION
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