HomeMy WebLinkAboutTask Order 10577 a with Civil Survey Cosultants for Water and Sewer Line Replacement at E Pine and Meridian to 6thPursuant to the
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
CITY OF MERIDIAN (OWNER) AND CIVIL SURVEY CONSULTANTS (ENGINEER)
This Task Order is made this&b day of October, 2015 and entered into by and between the
City of Meridian, a municipal corporation organized under the laws of the State of Idaho,
hereinafter referred to as "City", and accepted by CIVIL SURVEY CONSULTANTS, hereinafter
referred to as "Engineer" pursuant to the mutual promises, covenant and conditions contained
in the Master Agreement (Category 2c) between the above mentioned parties dated October
22, 2013. The Project Name for this Task Order 10577.a is as follows:
CITY OF MERIDIAN
Water & Sewer Line Replacement - E Pine Ave - Meridian Rd to E 6th St —
Design
PROJECT UNDERSTANDING
The City has identified a need to abandon the existing 8" sewer mains that run across private
property and through alleys to the north and south of Pine Avenue from Meridian Road to E. 6th
Street.
The City has also identified a need to replace the existing 8" and 6" water main in Pine Avenue
from Meridian Road to E. 5th Street and the existing 8" water main in E. 2nd Street from Pine
Avenue to State Avenue.
The Engineer shall provide professional engineering services related to the design of
approximately 3,200 linear feet of 8" sewer main in Pine Avenue from Meridian Road to
approximately 1200' east of E. 5th Street. The design shall include the transfer of
approximately 65 existing sewer services along Pine Avenue to the new sewer main.
The existing 8" sewer main that runs through the alley north of Pine Avenue shall be
abandoned if a new sewer main has been constructed in State Street. The existing 8" sewer
mains that run across private property and through alleys south of Pine Avenue shall not be
abandoned as part of this project and shall be kept active until additional new sewer mains are
constructed in E. Idaho Avenue.
The Engineer shall also provide professional engineering services related to the design of new
water mains and water services in Pine Avenue from Meridian Road to E. 5th Street and in E.
2nd Street from Pine Avenue to State Avenue.
TASK ORDER 10577,a — Water & Sewer Line Replacement - E Pine Ave - Meridian Rd to E 6th St — Design Page 1 of 7
Civil Survey Consultants
The sewer and water improvements shall be designed and constructed in conjunction with Ada
County Highway District's (ACRD) Pine Avenue Improvement Project. ACHD's AutoCAD
electronic topographic survey and design files shall be used as the base drawings for the
sewer and water improvement design.
The Engineer shall also provide professional engineering services related to the adjustment of
existing water infrastructure as required by ACHD's roadway improvements.
It is anticipated that this project will cross fiscal years and thus will be funded between Fiscal
Year 2016 (Oct. 2015 — Sept. 2016) and Fiscal Year 2017 (Oct. 2016 — Sept. 2017). The
funding for FY2017 is contingent upon Council approval of the FY2017 budget.
Phase 1 — FY2016
Phase 1 includes the following portions of task 1, task 2 and task 3 that shall be completed
during the City's Fiscal Year 2016.
Task 1 — Administration
1.1 This task includes duties associated with setting up the contract, submitting
monthly invoices and ongoing project management.
Task 2 — Surveying and Data Collection
2.1 This task includes field work associated with performing topographic survey
required to complete the design. Topographic survey shall cover any necessary
items that are not included on the drawings from ACHD. It is assumed that the
vast majority of the necessary topographic surveying shall be provided in ACHD
electronic drawings. Topographic surveys shall not be conducted on each
individual property fronting Pine Avenue. Existing sewer service cleanouts shall
be surveyed at each property if they are visible at the ground. We anticipate that
most properties will not have cleanout and we will survey the point where the
sewer service leaves the building.
2.2 This task includes office work associated with drafting any additional topographic
survey completed.
2.3 This task includes obtaining electronic drawings from ACHD and preparing the
drawings for use as the base drawings.
2.4 This task includes office work associated with contacting each property owner
along Pine Avenue and scheduling an appointment to complete necessary
TASK ORDER 10577.a — Water & Sewer Line Replacement - E Pine Ave - Meridian Rd to E 6th St — Design Page 2 of 7
Civil Survey Consultants
surveying and to visually inspect their property and identify existing sewer service
location.
2.5 This task includes office and field work associated with conducting an inspection
of each property and taking a digital photograph of the anticipated sewer service
route at each property. Photographs shall be indexed and included as part of the
project specifications.
2.6 This task includes work associated with reviewing the CCTV of the existing
sanitary sewer mains to determine the location of existing sewer services and
plotting them on the plans. City shall provide CCTV reports and video of the
existing sewer main.
2.7 This task includes coordination with contractor to have one pothole completed in
E. 2nd Street to identify the existing roadway section for trench repair purposes.
2.8 This task includes coordination with contractor to have two groundwater
monitoring wells installed and then measuring the groundwater level on a bi-
weekly basis during the irrigation season.
2.9 This task includes sending a letter to the property owners of approximately fifteen
parcels along Pine Avenue that are not currently connected to City services. The
letter shall advise them that the City will install service stubs to their property at
their request and that the property owner shall be responsible for reimbursing the
City for the cost to install the stubs. Engineer shall respond to letters or phone
call from property owners.
Task 3 — Design Improvements
3.1 This task includes designing sewer main improvements in Pine Avenue.
3.2 This task includes designing sewer service improvements. Sewer service routes
will generally be shown on construction plans with a reference to digital
photograph of each property and proposed route in project specifications.
3.3 This task includes designing water main and service improvements in Pine
Avenue and E. 2nd Street.
Phase 2 — FY2017
Phase 2 includes the following portions of task 1, task 3, task 4 and task 5 that shall be
completed during the City's Fiscal Year 2017,
Task 3 — Design Improvements
3.1 This task includes designing sewer main improvements in Pine Avenue.
TASK ORDER 10577.a — Water & Sewer Line Replacement - E Pine Ave - Meridian Rd to E 6th St — Design Page 3 of 7
Civil Survey Consultants
3.2 This task includes designing sewer service improvements. Sewer service routes
will generally be shown on construction plans with a reference to digital
photograph of each property and proposed route in project specifications.
3.3 This task includes designing water main and service improvements in Pine
Avenue and E. 2nd Street.
3.4 This task includes making the following adjustments to the existing water system
in Pine Avenue from E. 5th Street to N. Ralstin Street as required by ACHD
roadway improvements:
- Adjust Existing Water Valves to Grade
- Adjust Existing Water Main at locations where conflicts exist with new
storm drain or irrigation pipes.
- Relocate Existing Fire Hydrants
- Relocate approximately 13 water services.
3.5 Design water and sewer stubs to approximately fifteen parcels along Pine
Avenue if requested by the property owner.
Task 4 — Construction Document Preparation and Review
4.1 Develop plans, specifications, cost estimate and bid schedule that meet current
design standards and standard specifications of the City and ISPWC. Technical
Specifications will conform to the formatting of the ISPWC. Sewer service routes
will generally be shown on construction plans with a reference to digital
photograph of each property and proposed route in project specifications.
4.2 Submit five (5) full size copies of plans and two (2) copies of specifications to City
Engineering for departmental review and comment. Engineer will revise plans as
necessary and resubmit.
4.3 Submit three (3) full size copies of revised plans and one (1) set of specifications
to City Engineering for Development Services and Environmental review.
Engineer to revise plans as necessary and resubmit.
4.4 Submit one (1) full size copies of plans and specifications to ACHD for review
and approval. Engineer will revise plans as necessary and resubmit.
4.5 Submit four (4) full size copies of plans and one (1) set of specifications to City
Engineering for QLPE review and approval. Engineer will revise plans as
necessary and resubmit.
TASK ORDER 10577.a — Water & Sewer Line Replacement - E Pine Ave - Meridian Rd to E 6th St — Design Page 4 of 7
Civil Survey Consultants
4.6 Submit two (2) full size copies of plans to Nampa Meridian Irrigation District for
review and approval. We anticipate there to be a crossing of the Hunter Lateral
that will require a license agreement.
4.7 Submit two (2) hard copies and one (1) pdf on a disk of the fully approved set of
plans and special provisions to ACHD for bidding purposes.
4.8 Submit one (1) hard copy and one (1) pdf on a disk of the fully approved set of
plans and special provisions to ACHD for bidding purposes.
Task 5 — Construction Services
5.1 Provide one set of construction stakes for the design improvements. Staking
shall be completed within 48 hours when requested in writing by the Contractor.
Staking shall be completed for the following:
A. Water System
- Fire Hydrant (Horizontal Control)
- Blowoff (Horizontal Control)
- Water Meter (Horizontal Control)
- Valves (Horizontal Control)
- Water main bends (Horizontal Control)
- Water main at 100' intervals (Horizontal Control)
B. Sewer System
- Manhole (Horizontal and Vertical Control)
- Cleanout (Horizontal and Vertical Control)
- Sewer Service at the right-of-way line (Horizontal and Vertical Control)
- Intermediate point between manholes (Horizontal and Vertical Control)
5.2 Engineer will attend the pre-bid meeting.
5.3 Engineer will attend the pre -construction meeting.
5.4 Answer RFI's from contractor during bidding and construction about the design.
5.5 Review material specifications submitted by contractor.
5.6 Engineer with attend onsite meetings with the City and property owners during
construction as requested by the City.
5.7 Prepare record drawings meeting the City of Meridian Acceptance of
Record/Electronic Drawings, dated January 28, 2015,
TASK ORDER 10577.a — Water & Sewer Line Replacement - E Pine Ave - Meridian Rd to E 6th St — Design Page 5 of 7
Civil Survey Consultants
• It shall be the City's responsibility to negotiate and execute the Joint Effort Agreement
for Construction with ACRD. Plans shall be prepared once the City has provided our
office with AutoCAD electronic files of ACHD's final design. The City shall obtain
permission from ACHD to use the electronic files for utility design purposes.
• It is assumed that the files obtained from ACHD will be at 95% plans and ACHD shall
make only minor revisions to the plans.
• Right-of-way or boundary surveys are not included in this scope of work.
• Title reports are not part of the scope of work.
• The City shall be responsible for all work and fees associated with requesting and
executing the Nampa Meridian Irrigation District license agreement.
• Easements are not part of this scope.
• City shall provide contact information for each property and assist the Engineer in
receiving permission from each property owner to complete work.
• Service shall only be provided to property owners that will consent to work. City will
assist with consent process if necessary.
• An Erosion and Sediment Control Plan (SSCP) or Storm Water Pollution Prevention
Plan (SWPPP) shall not be prepared. The City will coordinate with ACHD to have all
work covered under ACHD's ESCP AND SWPPP.
• A Traffic Control Plan or a Construction Phasing Plan shall not be prepared
• All required work to install sewer and water improvements at irrigation crossings shall
be performed under ACHD's Army Corps of Engineers and Idaho Water Resources
Permits. The City shall request that ACHD include the water and sewer improvements
on the permits.
10 1 IT, 1ANAU061-AM -
Engineerin
Engineering services shall be completed as needed to construct improvements in conjunction
with ACHD's roadway project. The preparation of the City of Meridian's plans are dependent
on the completion of the ACHD plans and the schedule below is an anticipated schedule and
may vary based on changes to the ACHD project schedule. The following schedule is based
on a Notice to Proceed (NTP) from the City by November 2015 and Final Plans by September
2017. A NTP issued on a different date will change the schedule accordingly. Funding for this
project will be split between Fiscal Year 2016 (Oct. 2015 — Sept. 2016) $41,241.00 and Fiscal
Year 2017 (Oct. 2016 — Sept. 2017) $67,916.00.
TASK ORDER 10577.a — Water & Sewer Line Replacement - E Pine Ave - Meridian Rd to E 6th St — Design Page 6 of 7
Civil Survey Consultants
COMPENSATION AND COMPLETION SCHEDULE — PHASE 2
Task
Description
Due Date Compensation
1
Administration
a 30 days after completion of
construction $363.00
3
Design Improvements
■ September 2017 $13,068.00
4
Construction Documents
■ September 2017 $35,411.00
5
Construction Services
■ 30 days after completion of
construction $18,774.00
Direct
Miscellaneous Printing
■ 30 days after completion of $300.00
construction
PHASE 2 (FY2017) TOTAL: $67 916.00
TASK ORDER TOTAL: $109,157.00
The Not -To -Exceed amount to complete all services listed above for this Task Order No. 10577.a
is One Hundred Nine Thousand One Hundred Fifty Seven dollars and 00/100 ($109,157.00). No
compensation will be paid over the Not -to -Exceed amount without prior written approval by the City
in the form of a Change Order. Any and all travel will only be reimbursed if pre -approved by the
Project Manager, and only per the City of Meridian Travel Policy. Reimbursable expenses will be
paid at cost and only if pre -approved by the Project Manager. Any travel and/or reimbursables
paid will be paid as part of the Not -To -Exceed Task Order Total per the Compensation and
Completion Schedule above.
t
TAMMY •- OR
Dated: LZ
Approved by Council:
Attest:
JAYCEE L. HOWAN, CITY
CIVIL SURVEY CONSULTANTS, INC
BY d'
COREY PEACOCK, P. E., Principal
Dated: /t
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PurchasingApproval°<W<6A��y°°paint Apr
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KEIT ATTS, Purchasing Manager WARREN STE ART,
Dated:
City Project Manager
Emily Skoro
TASK ORDER 10577.a — Water & Sewer Line Replacement - E Pine Ave - Meridian Rd to E 6th St — Design Page 7 of 7
Civil Survey Consultants
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