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HomeMy WebLinkAbout2015-09-22Meridian City Council September 22, 2015 A meeting of the Meridian City Council was called to order at 6:02 p.m., Tuesday, September 22, 2015, by Mayor Tammy de Weerd. Members Present: Mayor Tammy de Weerd, Charlie Rountree, Keith Bird, David Zaremba, Genesis Milam and Luke Cavener. Members Absent: Joe Borton. Others Present: Ted Baird, Jaycee Holman, Bruce Chatterton, Bruce Freckleton, Sonya Watters, Josh Beach, Warren Stewart, Jamie Leslie, David Jones, and Dean Willis. Item 1: Roll-call Attendance: Roll call. X _ David Zaremba _ _ Joe Borton ___ Charlie Rountree X_ Keith Bird __X__ Genesis Milam __X__ Lucas Cavener _X Mayor Tammy de Weerd De Weerd: Thank you for joining here at the City Council. We always appreciate having visitors and students join us for City Council meeting. So, thank you for being here. For the record it is Tuesday, September 22nd. It's a few minutes after 6:00. We will start with roll call attendance, Madam Clerk. Item 2: Pledge of Allegiance Lead by Boy Scouts Hernan and Bruno Guitierrez De Weerd: Item No. 2 is our pledge and tonight we are going to be led by two different scout troops. First we have Hernan and Bruno Gutierrez that -- they are with Troop 94 from St. Mark's and we also have Troop 173 that are sponsored by the Greenhill Ward. They are going to be leading us in the pledge? If you will all come forward, I will ask all of you to rise and join us in the pledge to our flag. (Pledge of Allegiance recited.) De Weerd: If I could ask you five to come forward I'd love to give you a City of Meridian pin for leading us in the Pledge. Item 3: Community Invocation by Pastor Gene Hill with Parkview Christian De Weerd: Item No. 3 is our community invocation. Tonight we will be by Pastor Gene Hill. Pastor Hill is with the Parkview Christian Church. If you will all join us in the community invocation or take this as an opportunity for a moment of silence. Thank you, Pastor Hill, for being here. Meridian City Council September 22, 2015 Page 2 of 32 Hill: Thank you, Madam Mayor. Let us pray. Loving God, we do thank you for this wonderful city that we live in and we pray your blessing to be upon us as we continue to live our lives. Be with this Council and with our Mayor tonight as they proceed in the issues and challenges before the City of Meridian. We thank you for their leadership and all that they do for all of the citizens of this great community. And so we pray now for your will to be done in hearts and lives as we focus upon you and as we look to the business of this very special time. And so we lift this prayer now in thy name, amen. De Weerd: Pastor Hill, I would like to offer you a City of Meridian pin -- oh, you wore it. Hill: I wore it. De Weerd: Thank you. It looks good on you. We appreciate you being here. Item 4: Adoption of the Agenda De Weerd: Item No. 4 is adoption of the agenda. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: Item 6-A needs to be amended to read: Final Order TEC 15-004, striking the words Finding of Fact, Conclusions of Law. Item 10-A the ordinance number is 15-1660 and Item 10-B the ordinance number is 15-1661. And with those amendments, Madam Mayor, I move that we approve the agenda. Bird: Second. De Weerd: I have a motion and a second to approve the agenda as amended. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 5: Proclamation for Global Pulmonary Fibrosis Awareness Month De Weerd: Item 5 is a proclamation. I will go down to the podium. I will be presenting this proclamation afterwards and we will see if you have a few words to share as well. Okay? You don't have to. Whereas, pulmonary fibrosis is a serious disorder that progressively attacks the delicate lung tissue, causing it to become scarred, which greatly affects the quality of life for all those who are diagnosed and whereas about 200,000 people in the U.S. are estimated to be affected by the disease and every individual diagnosed has a unique experience, making it difficult for healthcare providers to offer a standardized course of treatment and whereas there being no cure, the disease is often fatal within three to five years of diagnosis, but the good news is that there are treatments designed to specifically manage the symptoms of the disease and researchers are Meridian City Council September 22, 2015 Page 3 of 32 studying new ways to stop its progression and whereas the Pulmonary Fibrosis Foundation, established in 2000, is a nonprofit organization with the global mission to spread awareness and find a cure through involved patient advocacy and support services, thoughtful education and press initiative and steadfast research and funding opportunities alongside active participation in legislative efforts and whereas the Idaho Pulmonary Fibrosis support group has made it their goal to let the residents of Meridian, Idaho, and the world know that September is Pulmonary -- or Global Pulmonary Fibrosis Awareness Month. So, it is my honor to hereby proclaim September 2015 as Global Pulmonary Fibrosis Awareness Month in the City of Meridian and I call upon all of our citizens and members to become informed and involved in the fight to eradicate this serious disease. I would like to turn over the mike here and ask that you say a few words. Gilmore: I will make it short. De Weerd: Okay. Gilmore: I just wanted to say that we are -- we have a pulmonary fibrosis support group here in Meridian. It is one of only two in the whole state of Idaho. There has been an ongoing one for a few years in Idaho Falls and it was three and a half years ago that this group was formed. This is a very serious disease, as this proclamation mentions, and there are more people who are afflicted with it than we realize. Some of their symptoms start usually with a shortness of breath and maybe a persistent cough, with a loss of weight, tired, et cetera. I'm afflicted with this and have been for three and a half years. I'm very fortunate to still be able to stand in front of you at this time. My friend here Debbie also is a member of this group and she is a caregiver. Would you like to say anything? Herndon: Thank you very much. My name is Debbie and my husband Steve is afflicted with idiopathic pulmonary fibrosis, which is one of 200 types of interstitial lung diseases that are categorized under the term pulmonary fibrosis. He was diagnosed -- he was -- when he was first diagnosed the doctor told him that he would die within three to five years. Well, he's on his sixth year. So, he passed his expiration date. But it is a horrible disease and a disease that not very many people know too much about and so our goal here is to reach out to anybody who may be afflicted with this disease to know that there are those of us out there that are willing to help them, just because just talking amongst themselves with other members of the group can be so beneficial. So, thank you for giving us this opportunity to make those of you here aware of this ugly disease. Item 6: Consent Agenda Approved A. Amended to read: Final Order Findings of Fact, Conclusions of Law: TEC 15-004 Shops at Victory by Ken Lenz Located Southeast Corner of S. Eagle Road and E. Victory Road Request: One (1) Year Time Extension on the Conditional Use Permit (CUP-08-011) and Preliminary Plat (PP-08-006) Approved Meridian City Council September 22, 2015 Page 4 of 32 B. Memorandum of Understanding Between the City of Meridian and Intermountain Pet Hospital Regarding the Donation of Dog Agility Equipment in the Storey Bark Park C. Police Department: School Resource Officer Agreement between Idaho State University/West Ada School District and the City of Meridian D. Approval of Contract Amendment for "Liquid Emulsion Polymer" to BASF Corporation for the Not to Exceed amount of $171,000.00 E. Approval of Contract Amendment for "Bulk Ferric Chloride" to Weschem, Inc for the Not to Exceed amount of $95,000.00 F. Approval of Award of Bid and Agreement to Kemira Water Solutions, Inc. for "PolyAluminum Chloride Solution" for a Not- to-Exceed amount of $77,235.00 G. Approval of Assignment of Master Agreement and Task Orders from SPF Water Engineering LLC to Western W.E., LLC. H. Approval of Agreement to Mercer Health for “Benefits Brokerage and Consulting Services” for a Not-To-Exceed amount of $50,000.00 I. Development Agreement Sovi Subdivision (AZ-15-007) Located in the NE ¼ of the NE ¼ of Section 29, Township 3 North, Range 1 East, Boise J. Development Agreement for Stonesthrow Subdivision (AZ-15- 005) Located Approximately ¼ Mile South of E. Fairview Avenue on the West Side of N. Mount Hood Avenue, in the NE ¼ of Section 9, Township 3N., Range 1E., Boise Meridian, Ada County, Idaho K. Final Order: FP 15-029 Solterra Subdivision No. 2 by C15,LLC Located Near the Northeast Corner of E. Fairview Avenue and N. Hickory Way Request: Final Plat Approval Consisting of Forty- Six (46) Single Family Residential Lots and Six (6) Common Lots on Approximately 5.34 Acres in the R-15 Zoning Districts L. Final Order: FP 15-030 Heritage Grove No. 3 by Green Village Development, Inc. Located North of E. Ustick Road and West Side of N. Locust Grove Road Request: Final Plat Approval Consisting of Thirty-One (31) Single Family Residential Lots and Meridian City Council September 22, 2015 Page 5 of 32 Four (4) Common Lots on 5.36 Acres of Land in the R-15 Zoning District M. Approval of Task Order 10613.A to JUB Engineers, Inc. for the “ East Washington & Carlton Sewer Replacement – Design” project for a Not-To-Exceed amount of $72,138.00. N. Approval of Award of RFQ and Master Agreements for Professional Services in Categories: 1b - Civil Survey Consultants, JUB Engineers, Murray, Smith & Associates for Water Supply and Distribution Engineering – Waterline Construction, Rehabilitation, and Reconstruction / Replacement. (Civil Survey Consultants, JUB Engineers, Murray Smith Associates) 2b - JUB Engineers, Keller Associates, Murray, Smith & Associates for Wastewater Collection and Treatment Engineering – Lift Station design and construction 7a – Advanced Control Systems, Bowen Collins & Associates, CH2M Hill Engineers for Electrical Engineering – Water and Wastewater control systems and SCADA system design and programming 8a - Civil Survey Consultants, HDR, JUB Engineers for Environmental Engineering – Reclaimed Water Program Development, Design, Etc. 8b – Brown and Caldwell, CH2M Hill Engineers, HDR for Environmental Engineering – NPDES Stormwater Consulting; Environmental Assessment for NPDES Permitting; Wetlands delineation and Wetlands Mitigation, Stream, Wetland, and Riparian Environment Restoration O. FP 15-031 Sovi Subdivision by DevCo Located 3515 S. Eagle Road Request: Final Plat Approval Consisting of Thirty-Six (36) Single Family Residential Lots and Seven (7) Common Lots on Approximately 4.86 Acres in the R-15 Zoning District De Weerd: Item No. 6 is our Consent Agenda. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: With the previous amendment I move that we approve the Consent Agenda, authorizing the Clerk to attest and the Mayor to sign. Bird: Second. De Weerd: And I'm going to ask, Council, if you would pull your mikes closer to your mouth when you speak. Dean would love you. So, I have a motion and a second to Meridian City Council September 22, 2015 Page 6 of 32 approve the Consent Agenda as amended in our adoption of the agenda. All those in favor -- oh, I'm sorry. Madam Clerk, will you call roll. Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Borton, absent; Milam, yea; Cavener, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 7: Items Moved From the Consent Agenda De Weerd: And it's not just for Dean, it's for the people in the back of the room who can't hear us as well. So, Item 7 we had no items moved from the Consent Agenda. Item 8: Action Items A. Public Hearing: AZ 15-009 Creason Creek Subdivision by CS2, LLC Located Near Southeast Corner of N. Linder Road and W. Ustick Road Request: Annexation of 16.08 Acre of Land from the RUT Zoning District to the R-8 Zoning District B. Public Hearing: PP 15-014 Creason Creek Subdivision by CS2, LLC Located Near Southeast Corner of N. Linder Road and W. Ustick Road Request: Preliminary Plat Approval Consisting of Fifty-One (51) Single Family Residential Lots and Eight (8) Common Lots on Approximately 15.75 Acres in a Proposed R-8 Zoning District De Weerd: So, we will move into our Action Items. 8-A is -- AZ 15-009, 8-B is PP 15-014. I will open these two public hearings with staff comments. Beach: Good evening, Mayor, Council Members. This is an application for annexation and zoning, preliminary plat and alternative compliance for the Creason Creek Subdivision. The applicant CS2, LLC, has submitted application for annexation of 16.08 acres from county's RUT zoning to the R-8 or medium density residential zoning district. The preliminary plat consists of 51 single family residential lots and eight common lots on approximately 15.75 acres. So, as I said, the subject property has a land use designation of medium density residential, as well as civic on the Comprehensive Plan future land use map. The density for these projects is 3.24 units per acre, which falls between the three to eight dwellings per acre as defined in the Comprehensive Plan. A couple things to note. The length of Northwest 13th Street -- let me get there on the map here on the PowerPoint. The length of Northwest 13th Street here exceeds the 750 foot maximum. The -- working with ACHD the applicant has -- this isn't exactly the -- the layout that has been approved, there will be some bulb outs here for some traffic calming. The applicant has worked with ACHD to get that work done. They are finalizing those designs as we Meridian City Council September 22, 2015 Page 7 of 32 speak. Access to the site is from extensions to Lowry you can see here to the -- to the north here or I guess this is the east side of the property, Lowry, and, then, Pebble Creek here. There will be stub streets here, the other side of Pebble Creek, and, then, this is a stub street here to this property that's on the corner of Linder and Ustick. North is to the left just if you're looking for orientation. The applicant is -- in addition to this, the applicant is requesting alternative compliance. There is a substantial flood plain that runs through the property right here that is nonbuildable, so this will all be included as open space. The applicant is requesting alternative compliance to not have the 25 foot landscape buffer along Linder, but, instead, to seed this with fescue grasses and in addition to that there will be some walking the paths throughout this area. The open space and amenities, the applicant is proposing 4.56 acres of open space, which is well above the ten percent that's required for the development, understanding that most of that will be seeded with fescue grasses. If you see up here on the pointer, this was -- the applicant is proposing a -- a dog area or a dog park up here. There will be some pedestrian bridges that cross over to this lateral here to access the open space and then, the applicant is also proposing some picnic areas and some benches as well as part of the development. In addition to that, the applicant is proposing to fence a portion of this Creason Lateral here with wrought iron -- six foot wrought iron fence. The portion that cannot be fenced that's within that flood plain, the applicant is requesting that the Council approve that to remain untiled due to the size of the -- under our code and, then, the Five Mile Creek, which runs along right here, will remain open due to the fact this is a natural waterway. Are there any questions? De Weerd: Council, any questions at this time? Bird: I have none, Mayor. De Weerd: Okay. Is the applicant here this evening? Good evening. If you will, please, state your name and address for the record. Unger: Good evening, Mayor and Council. My name is Bob Unger. I'm with ULC Management, 62104 North Gary Lane, Boise, Idaho. 83714. And I represent CS2, LLC, on the project. We worked with Josh and staff on the design of this project, because it has so many unusual issues, such as the floodway and also some flood plain issues. So, what you -- what you're seeing this evening is the -- is the final of all of our work. I think Josh has done a great job of reviewing the project and we have no issues with the staff report or the conditions of approval and stand for any questions you might have. De Weerd: Thank you. Council, any questions for the applicant at this time? Bird: I have none. Milam: Madam Mayor? De Weerd: Mrs. Milam. Meridian City Council September 22, 2015 Page 8 of 32 Milam: I'll wait. I guess -- Bob, I guess my -- my question is regarding of the -- the tiling of the waterway. That is an area that we are going to be sending the families to play and children to go hang out and play. Is this -- is this safe when it's all laid out if it can't be fenced or -- Unger: Madam Mayor and Council, the Creason Lateral, which runs kind of a diagonally across there, you know, we are proposing to fence that with six foot wrought iron fence, but, then, when we get down to the floodway, the floodway rules and regulations won't allow us to fence it. So, it does pose a bit of a problem there. Certainly, you know, we would like to fence it, but I can't -- the cost of tiling it it's very expensive. It's over 200 dollars a foot, so we would be looking at -- just that section there we would be looking at somewhere in the area of 150 to 200 thousand dollars to tile it. And I'm not sure what we can do, because we can't fence it. Milam: Thank you. De Weerd: Mr. Rountree. Rountree: Okay. With respect to the property along Creason, how are the folks that are going to be responsible for that property going to access it. I assume the HOA is going to be responsible for that piece of property. Unger: Madam Mayor, Mr. Rountree, yes, it would be maintained by the HOA. The nature park and all of the parks throughout the project and we do have a -- we do have a bridge to go over the lateral to access from the project itself. Rountree: Okay. Unger: We also have one up at the dog park, which is in the southeast corner. Rountree: Okay. And will the covenants, CC&Rs, have stipulations, guidelines, or criteria that the HOA is to meet in order to maintain those sites, so, one, they don't get in issues with the floodway regulations and, two, that it's maintained in such a way as it -- it is, in fact, an amenity and does not become an eye sore. Unger: Yes. Our CC&Rs will be -- they are going to have to be pretty explicit in this particular case. You know, most of the time on a project you do your standard CC&Rs and you maintain everything, but this is going to be more -- a little more intricate in the -- in what can be done within the floodway and -- and the maintenance of the fescue and also we want to also put some natural, you know, flower seed out there, but that will all have to be maintained by the association and we will have pretty strict regulations and rules and guidelines as to how that has to be maintained. Rountree: And the final question, if you will. Explain the layout of homes, residents, or apartments or whatever they are going to be, off of -- and I can't read this drawing. It's Meridian City Council September 22, 2015 Page 9 of 32 fuzzy on my screen, but it's right there where there is a -- it looks like they might be alley loaded or they might have a common driveway to all of those lots. Unger: Yes. We have -- we have two common driveways. One that -- on the north side of -- I can't read this either. Tumble Creek Drive. And those six lots will all front on the common driveway and, then, we have an additional common driveway -- that right there. That accesses three lots and all of those lots will also face the common driveway area. Rountree: Okay. Unger: So, they are not rear load. Rountree: And do you propose some off-street parking anywhere in the vicinity of those driveways for folks that might have visitors, because I can see that that could be a real problem with six houses on one common driveway that looks like it's probably large enough to back in and back out of your garage and that's about it. Unger: Yes, sir. The common driveways are -- I believe they are 25 feet in width and, of course, each residence will have to have a 25 -- 20 foot parking pad, you know, going into their garage. So, there would be parking within their individual driveways, but, then, there would be -- still be on-street parking on Tumble -- Tumble Creek. Rountree: Thank you. De Weerd: Okay. Any other questions at this point for the applicant? Thank you, Bob. Unger: Thank you. De Weerd: This is a public hearing. Is there anyone who would like to provide testimony on this item? Thank you for joining us. If you will, please, state your name and address for the record. Olsen: May name is Dorothy Olsen. I live at 2887 Northwest 12th Drive. De Weerd: Thank you. Olsen: My house backs this project and I am concerned about the traffic that this development is going to mean for my neighborhood. With that approval of 51 -- a 51 lot subdivision there is the potential of adding at least a hundred cars to the traffic in the neighborhood. During high traffic periods we are already experiencing difficulty in making left turns off Ustick into our development on 12th Drive. When you add another potential hundred cars, the intersection problems will get much worse. The widening of Ustick to five lanes, scheduled for 2017, may solve some of our problems, but it has the potential of making our problems worse or at least -- and as -- and is at least two years in the future. As part of the final approval for Creason Creek Subdivision I would like to request the Council consider the developers participate in the cost to install two signal lights, one at Meridian City Council September 22, 2015 Page 10 of 32 the intersection of Ustick and 12th Drive and the other one at Linder and Claire Street. Those are the only two accesses in and out of this area and the one that goes down Claire routes through another private neighborhood area separate from ours. I just would like to have you consider that as a possible solution to one of -- some of what I think is going to be a traffic problem. De Weerd: Thank you, Dorothy. Olsen: Thank you. De Weerd: In addition to Dorothy signing to speak I have Joe Semanich. Would he like to provide testimony? I don't see him. Oh. No. He signed up as neutral. This is a public hearing. Is there anyone else who would like to provide testimony on this item? Justin, could we perhaps ask you a couple questions with Ada County Highway District. Lucas: Madam Mayor, Members of the Council, Justin Lucas, Ada County Highway District, business address is 3775 Adams Street, Garden City, Idaho. How can I help you? De Weerd: Well, as -- I love that attitude. What was just mentioned in terms of the concerns along Ustick and Linder, these two roads are on a plan to be improved in the future, but I'm not sure on Ustick does the additional lane that -- that was put in with the intersection improvement on Ustick and Linder, does it extend all the way to 12th Drive? Lucas: Madam Mayor, Members of the Council, I don't believe that the additional lane extends all the way to 12th on Ustick. I'm familiar with both the intersection of Ustick and 12th and Ustick and Claire, which I didn't catch the woman's last name. I believe her name was Dorothy. Olsen. Mrs. Olsen. She brought that up. But we did analyze this project per our standards and typically we try to limit signalized intersections on principal arterial roadways, which Ustick is. The signals are planned for the Ustick and Linder intersection, which is complete. Ustick and Venable, which is down the way by Settlers Park. There will likely be a signal there when that's all complete. I know that doesn't completely address her concern of the left turn out, but when the -- when the intersection is -- when the roadway is improved and there is a viable center turn lane there, I think that should help on both of the legs of that intersection. Claire is a -- is a difficult one and I'm not going to deny it. It's got some Jersey barrier there and it's a -- and there is a canal -- the Creason actually runs right down there and so that is a difficult intersection to navigate and so what -- that would have to be improved when the -- that section of Linder Road is widened. That's not a simple project because of the interaction with the irrigation facility. So, I don't know if that totally answers the questions. Typically, you know, homes, it's going to add some traffic, but this area, due to the level of service and the standards around there, we believe should be able to handle it. That's per our standards. Now, the neighborhood oftentimes looks at it differently. De Weerd: Well, I would agree. My son delivered newspapers in that neighborhood -- the older neighborhood and getting in and out of there was very limited at that time. Meridian City Council September 22, 2015 Page 11 of 32 Lucas: Correct. De Weerd: And we have grown a lot since then. If you knew my son's age you would know I just aged my comment. Any other questions from Council for Justin? Okay. Thank you. Lucas: Thank you. De Weerd: Okay. Any further testimony? I would ask the applicant to make closing remarks. Unger: Madam Mayor, Bob Unger again. I had a question for Justin. I -- I was told by ACHD that the Ustick widening has been moved up to 2016. No? Okay. All right. Well, I think Justin pretty much answered the question pertaining to the -- the traffic. The way our project is laid out we feel that the bulk of the traffic is going to go to the north access into the South Lake Subdivision and 12th Avenue there. So, I don't -- we don't feel that, you know, we are going to have a lot of traffic going through the subdivision itself. It will be going out to the access there to Ustick and that is our primary access. I really -- I think that's all I had. The only other comment I have on Mrs. Olsen's comments and I would stand for any questions that you might come up with. De Weerd: Okay. Council? Mr. Cavener. Cavener: Bob, the map that we have in front of us is somewhat fuzzy, so I have been pushing back between the map provided in Google Map to make sure that I'm orienting myself in the right spot. But 13th connects to a street that I can't see the name and that -- north towards Ustick -- correct. Right there. That street. And that street right there where the arrow is, does that connect to 12th? Is that what I'm seeing? Unger: Yes, it does. 12th comes across and then -- and, then, takes a bend to the west and, then, comes out to Ustick. Cavener: Great. Appreciate it. Thanks for the clarification. De Weerd: Mr. Zaremba. Mr. Zaremba, we can't hear you. Zaremba: That's because I didn't switch it on. Now we are on. My question is actually going to be for the fire department, but it has a lot of premise to it and I'm referring to Northwest 13th Street where block length exceeds the 750 foot maximum. There are several reasons, actually, for that being in the requirements and one of them is walkability, which I think has been mentioned. The other is traffic calming and I can see that the little meander there will probably help with that. The third is a fire department concern and that is if there is any constriction to access on that street there is only so far they can drag a hose and I guess my question is is the fire department satisfied that they can service this area if there is an obstruction on the street. Meridian City Council September 22, 2015 Page 12 of 32 Jones: Madam Mayor, Councilman Zaremba, that section of the subdivision doesn't present an issue. Each one of our trucks carries over 800 feet of supply line. The only concerns I see with that are those -- those stubbed out dead end driveways, that does present a bottleneck issue where once we get an engine in there and they have laid lines in, that's the only apparatus we can get in there. So, it doesn't, you know, decrease our ability to fight fire, it just is kind of going to slow our progress, because we are going to have to walk and carry equipment further. That's the only concern I see. Zaremba: Thank you. De Weerd: Okay. Any other questions from Mr. Unger? Unger: Madam Mayor, can I respond? De Weerd: Uh-huh. Unger: Thank you. Where was I going there? Oh. On the -- on the two common drives, they are 150 feet or less, which, you know, meets fire code. And also a correction. There isn't a little hoopty Doo in that street. Okay? De Weerd: A hoopty Doo. Is that an engineering term? Unger: I'm not an engineer, so I can get away with it. I'm a planner. But that actually is a straight street. But at the intersection there of Tumble Creek and 13th there are knuckles to knuckle down the traffic, slow down traffic and that has been reviewed by ACHD staff and approved. Okay? And the difficulty that we have here -- and we understood that the 750 distance -- block distance, but we were somewhat restricted by our -- the two accesses coming off of the Southwick Subdivision in that they were more than the 750 and I know they were approved prior to this ordinance going in. So, it was pretty -- it was difficult for us to -- to make that 750, although we did on the west side with our stub street that goes down through there, but we just couldn't do it on the east side, because there was nobody to put in a pathway that went nowhere or a road that went nowhere. So, we were kind of restricted there in our abilities to meet that part of the code. So, that's -- that's why we have asked for the consideration on that. Zaremba: Thank you for the clarification. De Weerd: Okay. Mr. Rountree. Rountree: Madam Mayor. Question for staff and, then, Bob. What -- what does the land use planning map designate the corner? Beach: That is -- it's a great question. I think it's commercial. Meridian City Council September 22, 2015 Page 13 of 32 Rountree: So, would the applicant be willing to sign the stub streets that, one, they will eventually go through and, two, that the adjacent property is commercial? Unger: Madam Mayor, Mr. Rountree, there will be barricades at both of those stub streets as required by ACHD and they do have a sign that says this street, you know, may be extended or will be extended in the future. As far as the zoning -- certainly, I don't have a problem putting a sign up that, you know, this property is -- whatever the zoning is. I actually think it's neighborhood commercial. Beach: Okay. Unger: If I remember correctly, because we have actually looked at that piece and are still looking at it. But we have no problems putting up a sign to that effect. Rountree: Okay. Thank you. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Bob, what is your estimated date of completion? Unger: Oh, my goodness. Madam Mayor, we would hope -- and, again, we are optimistic -- we are always optimistic and I'm very optimistic. We would hope to start pulling building permits in June, July of next year. We would like to -- we have already started our engineering drawings for the project and we are hoping to break ground mid November and work throughout the winter. We won't be able to pave probably until March, but that works about right when all the landscaping goes in. So, I would think June, July for building permits. Milam: Thank you. De Weerd: Any other questions from Council? Cavener: Madam Mayor, maybe a question -- De Weerd: Mr. Cavener. Cavener: -- question for staff. The alternative compliance with the landscape along the Creason Lateral, does that extend just the length of the lateral or until its stubbed or to the edge of the property line? Beach: Yes, it's the length of the property. So, they would -- they would have been required to put the 25 foot landscape buffer in on the entire length -- Cavener: Uh-huh. Meridian City Council September 22, 2015 Page 14 of 32 Beach: -- and they -- our code reads equal to or better than has been approved by Caleb to do what they propose is putting those -- those pathways and the fescue grasses -- let me get here to the landscape plan so you can kind of see what they are proposing. It was agreed to install some additional trees here. There is some existing mature trees along the lateral. They will be installing some additional trees -- Cavener: Okay. Beach: -- as well as part of that. But, yes, that was part of our review as well. Cavener: Okay. Thank you. De Weerd: So, Bob, I understand the challenges of in-fill, but how are you going to distinguish this as neighborhood in and of itself, so that it doesn't belong to the neighborhood on 12th Drive? Unger: Madam Mayor. I think anytime you do a development and you put in common areas and -- to be used by the homeowners and people like that, it's almost impossible to restrict someone else from walking over from the other neighborhood and maybe using your park area. That's -- I mean it's pretty typical throughout everything. Certainly it's not -- we are not going to post it or run people off, but it is a pretty typical thing that you see throughout that area. And, really, anybody that would like to use the nature park I think -- you know, it might be fun. I mean we are going to have some benches there where you can sit and, hopefully, we will have birds and wildlife in that area. So, I guess to answer your question, we -- you know, we are not going to restrict anyone else from using our park area. It's just -- De Weerd: And do you have a sign by the entrance coming in off of 12th? Unger: Oh. Madam Mayor, yes. We do have two little triangular landscape spots there and we will be coming in for a sign permit to sign up that identifies our subdivision. We will probably have one at that entrance and also at the southerly entrance. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Bob, so the walking path in this whole section is just really difficult to absorb and appreciate. So, where do they end? As they go away from their subdivision where is the ending point of those paths? Unger: Madam Mayor and Council, the walking path will start at our -- be our -- our westerly side there at the Creason Lateral where the commercial property is and, then, it will run south and east paralleling the lateral until we get to -- until we get to a point where I can't go any further and, then, we are going to go directly east and connect with the Meridian City Council September 22, 2015 Page 15 of 32 sidewalk there, which will take you over to the pathway that's over in Southwick that also parallels the lateral. De Weerd: Where is that connection on the lateral? Unger: I'm sorry, Madam Mayor. Which -- De Weerd: With the pathway. Unger: With the pathway. Okay. To the east, which is to the adjoining subdivision -- De Weerd: Can you get the other map on here? Beach: Absolutely. De Weerd: There you go. Yes. So, staff, do you know where the -- the pathway he's referring to is? Can you -- Beach: There is -- thank you, Madam Mayor, Council Members. So, there is -- there is a couple of paths you can be referring to, so I guess for clarification there is a path that runs along Creason Lateral here, as he indicated. It goes up here and connects with the sidewalk and, then, it will connect to the Southwick Subdivision and there is this pathway here. Are we referring to where this connects right here? De Weerd: I think that's what you were referring to. Beach: There is a -- there is an existing pathway there that this will connect to. Is that your question? De Weerd: Yes. Unger: Excuse me, Madam Mayor. Actually, that will be an ACHD sidewalk. They required us to put our sidewalk on the -- on the other side of the Five Mile Creek. De Weerd: So, it won't connect. Unger: We will connect to the north, but I don't believe it connects to anything to the south at this point. De Weerd: Okay. Unger: There is a dirt pathway down through there, I believe, and I think that's all there is. But ACHD is requiring us to put in the sidewalk in that area, so we thought it would be good to connect with that with our pathway. De Weerd: Okay. Did that answer -- did that help? Meridian City Council September 22, 2015 Page 16 of 32 Milam: A little bit. Madam Mayor. I guess I still have a question for staff and it goes back to the -- the nontiling issue. Unger: Okay. Milam: And I understand that 150,000 dollars is a lot of money, but a life is a lot more valuable. So, is this a safe alternative? Beach: I'm not sure I'm qualified to answer that question. They are -- the applicant is required to come to Council to ask for a waiver to not tile that, so that's up to -- up to the Council Members to make that decision. It's currently not -- you know, it's open currently and as Bob has indicated, they are not allowed to build or construct anything within that area. So, really, that would be the only way to make sure. But as Bob indicted, he's just asking for that waiver based on the size and the cost. De Weerd: And certainly I would imagine that that is not that different from the pathway we have in Tully Park, so -- Milam: The Bud Porter. De Weerd: Yeah. The Bud Porter. Unger: Madam Mayor, if I could. De Weerd: Oh. It's like where is that coming from. Unger: Yeah. I -- you know, that is a concern that we really hadn't discussed, because we were always going to fence that and, then, when staff informed us that we couldn't fence that area, it -- I think it got overlooked. Okay? Boy, as much as I hate to say this, I -- I think we are going to have to do that. I mean I agree with you, I mean, you know, our concern is safety also and I hadn't thought about that, so -- we will have to tile the section that's within the floodway. Milam: Thank you. Unger: My boss is going to kill me. But you would probably require it anyhow. De Weerd: Yeah. I'm not sure you can. Bird: In a flood plain I don't think you can. Unger: Pardon? De Weerd: I'm not sure you will be able to. Meridian City Council September 22, 2015 Page 17 of 32 Unger: To tile it? De Weerd: Uh-huh. Unger: Yes, we can. I have discussed it with Nampa-Meridian Irrigation District. De Weerd: Really. Unger: And they will allow us to tile it. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: As a curiosity, I have an engineering question. If you tile it is it still a floodway? The water can't go anywhere outside the pipe. Unger: Madam Mayor. Yes, we can go in and tile it within the floodway, we can go in and tile it, as long as we do not cause a rise in the base flood elevation within that area. In other words, we can't -- we can't make it higher, we can't make it lower, and it's a 72 inch pipe -- concrete pipe that will have to go in, so as long as we don't change the -- the elevations in that area, then, we are fine and we will have to do a flood plain application. We have to do a flood plain -- or floodway application anyhow with the city, so city staff will have to review it. Zaremba: I think I'm understanding that. You're talking about the area before and after the pipe -- Unger: Correct. Zaremba: -- has to be unaffected. Unger: Correct. Zaremba: So, it is still a floodway. Unger: Yes. Zaremba: All right. Thank you. De Weerd: But you will still have the Five Mile Creek, too. You have the Creason Lateral and you have the Five Mile Creek; right? So, that little island is surrounded by water. Unger: Yes, it is. Meridian City Council September 22, 2015 Page 18 of 32 De Weerd: I guess an alternative -- and maybe Warren or Mike have some ideas, but we did a demonstration project over by Locust Grove and Franklin where they did some treatments along the ditches to -- to kind of step it down and to make it further away from the water delivery itself, but to make -- to make it safer so that -- to show how naturally you can build in a safer atmosphere or environment. I don't know -- we don't want to tile everything, but -- Warren, do you have any -- any comment on this? Stewart: Madam Mayor, Members of the Council, there is probably a couple things you can do. You can tile the ditch as long as the pipe is of sufficient size that it is -- it will carry the hundred year flood event. So, you just have to size it appropriately. So, that can be done if that's what they choose to do. As an alternative to that you probably could, if you could get permission -- you would have to get, of course, permits from the Corps of Engineers and the irrigation districts, and sort of widen that section of the -- the ditch and step it down so that you have a situation where you didn't have steep banks. In other words, people could wade in and out fairly safely. Still is an issue if you have a flood event, but you could -- normal flows it might be okay. I don't -- certainly haven't looked at this particular situation, so I couldn't say that you could do that emphatically, but that's a possibility. De Weerd: Okay. Any other questions or comments? Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: You know, I think this issue is kind of come full circle that we are not, now we are, and we are not sure if we can, so my suggestion is maybe continue the hearing on this and give Bob another week to -- to work with his client and work with the city flood plain regulatory people and find out just what can and can't be done, as opposed to approving something that you're back here in another month with a new hearing, because a decision was made and had to be remade. So, that would be my suggestion, continue the hearing on this item. Bird: Is that a motion? De Weerd: I -- certainly if we have a motion, but, you know, at this point it would be my hope that Mr. Unger's client could obtain the corner, so you do -- you plan something all at once. We -- we have had multiple applications in. You never see the full picture and the homes that go in never know what's going to be built in their -- their backyards and it's always nice to have a full picture. The access to Linder will be dictated by whatever development goes in on that corner and -- and so will it -- in terms of the Ustick it would be a second access in addition to the 12th -- 12th Street or 12th Avenue, whatever that -- 12th something. But -- I don't know. I guess -- I understand in-fill and -- and that, but it just -- my thoughts. So, do I have a motion of any kind? Unger: Thank you. Meridian City Council September 22, 2015 Page 19 of 32 Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I move that we continue the public hearings for Items 8-A and 8-B until -- a week? De Weerd: It's two weeks. Rountree: Two weeks. Until October 6th, 2015. Bird: Second. De Weerd: I have a motion and a second to continue this item to October 6th and that's Items 8-A and 8-B. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. De Weerd: Okay. So, this will be continued to August 6th and we will take testimony again at that time. Thank you for joining us. C. Public Hearing: AZ 15-012 Graycliff Estates by L.C. Development, Inc. Located Southwest of W. Harris Street and S. Meridian Road Request: Annexation and Zoning of 52.46 Acres with R-8 (36.66 Acres) and R-40 (15.8 Acres) Zoning Districts D. Public Hearing: PP 15-012 Graycliff Estates by L.C. Development, Inc. Located Southwest of W. Harris Street and S. Meridian Road Request: Preliminary Plat Approval Consisting of 120 Building Lots, Nine (9) Common Lots and One (1) Other Lot on 52.46 Acres of Land in the R-8 and R-40 Zoning Districts De Weerd: Items 8-C and D. I will open the public hearings AZ 15-012 and PP 15-012. I will open these with staff comments. Watters: Thank you, Madam Mayor, Members of the Council. The next applications before you are a request for annexation and zoning and a preliminary plat. This site consists of 52.46 acres of land. It's currently zoned RUT in Ada County and is located southwest of West Harris Street and South Meridian Road. A little history on this property. In 2008 an amendment to the future land use map was approved for the northeast portion of this site to change the future land designation from medium density residential to high density residential. The applicant has applied for annexation and zoning of a total of 52.46 acres of land, 36.66 acres of which with an R-8 zoning district and 15.8 acres with an R-40 zoning district, consistent with the associated future land use map designations of medium density residential and high density residential. The applicant proposes to Meridian City Council September 22, 2015 Page 20 of 32 develop 119 new single family residential detached homes in an R-8 district and 224 apartment units in the R-40 zone. This is an exhibit showing the proposed zoning. R-40 on this. And R-8 to the south. The multi-family portion is proposed to consist of five structures with a combination of two and three stories and 18 and 24 units in each structure and does require conditional use permit approval in the future. The preliminary plat as shown consists of 119 single family residential building lots, one multi-family residential building lot, nine common lots and one city well lot. The minimum property size of the single family lots is 7,049 square feet, with an average lot size of 9,177 square feet. The subdivision is proposed to develop in four phases as shown on the preliminary plat. The applicant has submitted a revised plat since the staff report was written and that is shown there on the screen. A 75 foot wide easement for the Williams Pipeline bisects this site. It is the green corridor at the pathway. You can see here on the right. Oops. All development within the easement must adhere to the most current standards in the Williams Gas Pipeline Developer's Handbook. The Sundial Lateral bisects the western portion of this site and is proposed to be relocated and piped along the west boundary of the site. The Tumbler Lateral runs along the northeast boundary and is also proposed to be piped. A 20 foot wide landscape street buffer is required along Harris Street and south Redwater Avenue, both collector streets. Harris is the one that comes in here and Redwater is the one the runs along the west boundary of the site. A total of 7.95 acres or 15.16 percent of qualified open space is proposed with the development, consisting of a 1.77 acre park there at the northwest corner. Parkways along local and collector streets. A 75 foot wide open space corridor where the gas pipeline is located. Micropaths and open space areas. A ten foot wide multi-use pathway is proposed through the gas pipeline corridor in accord with the master pathways plan. A bocce ball court or horseshoe pit area and park benches are proposed as site amenities in accord with UDC standards. A city well lot is proposed within the park area at the northwest corner of the site. A 99 year lease will be provided to the city and the well lot will be deeded at the time of final platting. Access is proposed via the extension of West Harris Street from the northeast. Again, that's the street right here. And when Biltmore Subdivision develops to the north access will be available via South Kentucky Way. And coming up right there. Stub streets are proposed for future extension to the west, east and south. A north-south collector street is proposed off site along the west boundary in accord with the master street map, which will eventually extend south to Amity Road. A traffic impact study was submitted to and reviewed by ACHD. As recommended in the study, ACHD is requiring, if allowed by ITD, a dedicated southbound right turn lane and eastbound left and right turn lane at the State Highway 69 Meridian Road-Harris Street intersection prior to plan approval or signature on the first final plat. The Commission recommended approval of the subject applications. Becky McKay testified in favor. No one testified in opposition. Vicki Laidlaw and Gordon Hamilton commented on the application and written testimony was received by the applicant Becky McKay. There were no real key issues of discussion by the Commission, although the Commission did make changes to the staff report, they modified conditions as requested by the applicant in a response letter to the staff report and recommended by staff. Those are reflected in the Commission recommendation to Council document. There are no outstanding issues from the Commission meeting for City Council and there has been no written testimony received by the city since the Commission hearing. Based on the applicant's response to the staff report submitted prior Meridian City Council September 22, 2015 Page 21 of 32 to the Commission hearing, staff is recommending condition number 2.1.2 is revised to read: Applicant shall be required to connect to the proposed 12 inch water main located in South Kentucky Way as part of the future Biltmore Estates Sub -- development. The applicant shall be required to extent the proposed 12 inch water main proposed by Public Works in Harris Street west in the extension of Harris Street and south in the proposed collector South Redwater Avenue. The city project is being proposed as part of the fiscal year 2016 budget. Therefore, service must be considered contingent at this time. This change is due to the boundary of this project not extending to West Amity Road as anticipated by staff in the staff report. Staff will stand for any questions the Mayor and Council may have. De Weerd: Thank you. Councilman Zaremba. Zaremba: Madam Mayor. I'm understanding all the stub streets and the future connectivity, but since Harris is going to be the current access -- is that paved all the way to Meridian Road? Watters: Madam Mayor, Councilman Zaremba, no, it is not. It would be extended with the Biltmore Estates development to the north. Zaremba: So, there will be a period of time where the only access to this is unpaved? That's what I'm not understanding. Watters: It likely won't be developed until the access from Harris is extended or they construct it with consent from that property owner. I'm sure the applicant can speak to that. Zaremba: Okay. Watters: I would like to make a further note. I forgot to mention the conceptual building elevations for the single family homes that were submitted by the applicant also as shown. De Weerd: Any other questions for staff? Okay. Would the applicant like to make comment? McKay: Thank you, Madam Mayor, Members of the Council. Becky McKay with Engineering Solutions. 1029 North Rosario, Meridian. Business address. I'm representing Mr. Centers on this application. He will be developing this particular piece of property under his Star Development, Inc., company. De Weerd: Thank you, Becky. McKay: Whoa? I think I got this caught. Watters: Becky, you have to pull that to release it. Warren will help you. Meridian City Council September 22, 2015 Page 22 of 32 McKay: Oh, there we go. De Weerd: Sorry. Trying to make it a challenge. McKay: Always throwing me a curve ball. Keeps me on my toes. This particular 52 acres is located just south of Harris Street. As Councilman Zaremba indicated, Harris Street is improved to the western edge of Meridian Heights Subdivision. Mr. Centers came through the City Council with Biltmore Subdivision here, what was it, last year. We have our first phase and second phase constructed. An extension of Kentucky Way will come up and intersect with Harris Street. Therefore, with Kentucky Way going down and connecting to Victory there will be two points of ingress and egress. We did provide a traffic study to Ada County Highway District. They evaluated it. They indicated that State Highway 69, if ITD will allow us to install a right turn decel lane that will allow traffic to go into Harris Street and, then, there is enough right of way to add like a left turn bay and a right -- pre- right out of -- onto Highway 69 from Harris allowing for southbound and northbound traffic. Back in 2008 I came through the City Council with a comprehensive plan map amendment, with Hawkins Company, who owned the adjoining property just to the east. They had a regional commercial development that included retail, office, and a multi- family component. One of the things that the Council considered when evaluating my Comprehensive Plan map amendment is the fact that this property is bisected -- I guess it goes this way. Sorry. Bisected by the Williams Northwest Pipeline. That is kind of a natural boundary and what the Council weighed is, well, if we are going to have like a regional commercial type user we should have some transition from single family to that regional commercial development. So, this was designated high density residential. So, what we are bringing before you is an annexation and rezone to high density residential, R-40, for that portion, which is just east of the W illiams Pipeline and, then, R-8 for that portion which lies to the west. We have a conceptual plan that is consistent with the conceptual plan that we showed when we brought that Comprehensive Plan map amendment through. I think with the Williams Pipeline you have that big 75 foot buffer that separates the two uses. It will also have a multi-use pathway that will extend all the way from Meridian Road to Victory. So, that's going to be a nice greenbelt type corridor where we can have bicycles, pedestrians. In your Comprehensive Plan there are also right in the center of the section was a neighborhood park designation. Obviously, you want to connect that greenbelt to the parks and so what we have been doing is we have been planning this particular property owned by Mr. Centers is building a component neighborhood park with each parcel that we bring through the process. So, as you can see, part of -- part of the parcel is in -- or the -- sorry. Part of the neighborhood park is within Biltmore and, then, we have this section that's in this particular development we call Graycliff and, then, the remainder of that neighborhood park would be in the western 140 acres that Mr. Centers owns. And so it is our desire to, obviously, have a total of a seven acre park and that would be located right there. You guys need a well site. We have been working with your Public Works Department. We have signed and submitted a well agreement that we have been working with Mr. Baird on to get that well off and running, so that there can be a second and a third well on that zone five, because that's going to be critical in that upper elevation area that water be extended. So, one of the things that's part of our conditions of approval we obviously have to meet fire flow and that is Meridian City Council September 22, 2015 Page 23 of 32 contingent on, obviously, extension of your Amity Road water main up Meridian Road and down Harris and, then, interconnecting to Kentucky Way's water. This particular piece of property -- we have 119 single family lots that you're looking at. We wanted to, obviously, follow your master plan, which you and the highway district show that Harris Street will eventually connect all the way to Linder Road. There will also be a collector that goes south and connects all the way to Amity. In working on the Biltmore Subdivision one of the things that I promised the Kentucky Ridge residents that we wouldn't put an entrance for the other collector or another roadway directly across from their road. So, that entrance is over in this location. So, it will T into Harris, just like we had initially promised when we did Biltmore, so that we weren't feeding traffic all the way from Amity through the half mile collector and, then, dumping it through their development onto Victory Road. So, we -- we have, basically honored our commitment. As far as the design of the park, we -- Mr. Centers did pay the landscape architect to kind of come up of a conceptual plan that's only for concept purposes, just so that the city could see that their standard footprint for a neighborhood park as far as the improvements are concerned will fit. This ten foot multi- use pathway -- better use red -- will run along here. We plan like a couple of park benches so people can walk or sit. We will have amenities right here in our primary open space. We are at about 15 percent open space and I guess we hope that the city is still in agreement for the neighborhood park. We heard kind of rumblings through the Parks Department that, well, you know, we have a regional park that's going to go in south Meridian area and, therefore, we are not sure as far as the dollars that will be allocated to neighborhood parks. We have kind of, you know, been going in the direction that -- that there would be a neighborhood park in the center of this section. I hope that that's still the opinion of the Council and the Mayor and so I guess I'd like some feedback on that. One of the challenges of this parcel is the fact that it is triangular in shape and so I tried to basically make the streets so that they would T into other streets, so we didn't get long straight blocks with traffic speeds that exceed that of a neighborhood. So, by taking these streets, diving them in -- T'ing them into these roadways, creating a collector here at the entrance, another outlet here that will come into that southern collector, you know, we kind of disperse the traffic. We created a nice micropath that comes through the mid section. We also have interconnectivity to our multi-family component. Obviously at this juncture it's kind of premature to design a multi-family component. What we did is provide this concept to staff, so that they could see that it would work and that that shape of that parcel is viable for a multi-family. We are also creating stub streets for interconnection, cross-access to the Hawkins parcel. They have not proceeded forward with their development agreement. I believe their time has ran out. But they still have the property under option and it is designated on the Comprehensive Plan as like regional mixed use. We feel that we have a good project. The homes that Mr. Centers is building out in Biltmore, they will be similar style. These particular lots are a little bit narrower. Their average square footage is a little over 9,000 square feet. Our sizes range from about seven to 16 thousand. So, we have a variety. The homes -- this kind of gives you an idea of the architectural style. These -- these are some of the ones, like I said, that were going into Biltmore. In this particular project we have also stubbed to Mrs. Laidlaw. She did attend our Planning and Zoning Commission hearing. She had two comments. She wanted to make sure that, one, we fenced the southern boundary that adjoins her. Two, that we would provide some type of fence on the exterior, like electric fence, in the event Meridian City Council September 22, 2015 Page 24 of 32 that she has put some animals in her pasture. She said she didn't have animals now, but she may want them in the future and, obviously, vinyl fences and large animals don't mix. She also asked if -- that we would install some type of just small play equipment for the little kids, so that they had something like right here at the southeast portion of our project, since the neighborhood park play equipment will be at the northwest area. It's kind of, like I said, a challenging site. I think we have done a really good job of making it work. Our density -- we are roughly in -- the single family portion is about 3.27 units per acre gross and I think 4.75 net. We have a really -- you know, this is an opportunity in this section to get these collectors in and I think Mr. Centers has been approaching it correctly. We are now doing the planning on the western 140 acres, so the third component of the plan will be coming in, basically completing that neighborhood park. We have reviewed all of staff's conditions. We are in agreement and do you have any questions that I could answer? Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I'm just full of questions tonight, Becky. So, one question is regards to your -- the high density residential. McKay: Yes. Milam: So, there are no amenities in that area -- in that area or are we just using the park? McKay: As far -- Madam Mayor, Councilman Milam, as far as the multi-family component is concerned, they will have to have their own amenities. In our conceptual plan we showed like a clubhouse, a pool, a rental center, something along that line. You are not approving any specific number of units or any specific site plan this evening. They will have to come through with a conditional use permit and a site plan, landscape plan. Elevations. We did kind of -- like I said, a conceptual view, because it's always kind of been the Council's idea that we don't want to annex and zone something unless we can kind of see what you're -- what the intent is and so this kind of gives -- tells you what the intent is. You know, we have kicked around different ideas, you know, maybe a senior center type thing. Also might -- this might be a good area. Obviously, you need that retail component, so that people can walk to shopping and that's kind of a chicken and egg. Unfortunately, the multi-family is always like the last component. Invariably. It's been that way at Lochsa Falls, it was that way, you know, at Bridgetower that it's always kind of contingent, chicken and egg type deal. Single family is first and, then, we get the retail and, then, we get the multi-family. So, we want to make sure that everyone is aware and the staff thought so, too, this is multi-family. Planned for multi-family. It's on the comp plan land use map. It was shown when we annexed and zoned it, so everyone is aware. Milam: Put a sign up for the people that buy these properties, so they come here and fight next time when you come back. Meridian City Council September 22, 2015 Page 25 of 32 McKay: Council has had me do that on occasions, yes. It's in the CC&Rs that this -- this property is a high density residentially zoned property and will develop as such, yes. Milam: Madam Mayor? And my other question really is -- may be answered by the same type of answer, but in the ACHD report or study they didn't mention the multi-family and I just want to make sure that was not a -- oh, I logged out. Okay. There. So, in the ACHD study it just says 119 single family dwelling units. McKay: Madam Mayor, Councilman Milam, that is because we are only annexing and zoning it. So, they -- what they will require is when the multi-family component comes in as a conditional use they would have to provide a new traffic study and they would meet -- most likely meet the warrant for a signal. A signal is eventually planned at Harris and Meridian Road. It was also a requirement of Cavanaugh Ridge Subdivision that the -- if they came in first that they would install a signal. Hawkins had a condition from ACHD If they came in first, if this multi-family component comes in it would warrant it. With our 119 lots it doesn't warrant it and, of course, you have to meet the warrant in order to install the light. So, yes, it would have to come back through hearing and have a traffic analysis in itself. Milam: Thank you, Becky. De Weerd: Any questions from Council? Bird: I have none. De Weerd: Thank you. McKay: Thank you. De Weerd: This is a public hearing on Items 8-C and D. Is there anyone who would like to provide testimony on these two items? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Seeing how nobody wants to testify anymore, I move we close AZ 15-012 and PP 15-012. Milam: Second. De Weerd: I have a motion and a second to close the public hearings on Items 8-C and D. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. Meridian City Council September 22, 2015 Page 26 of 32 Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we approve AZ 15-012 and to include all staff, applicant, and public testimony. Milam: Second. De Weerd: I have a motion and a second to approve Item 8-C. I know Becky had mentioned the signage about the multi-family, that she has done that in the past. I would like to make sure that's included in -- Bird: And that was included, because she mentioned that she would do it, so -- and my motion said that. De Weerd: Okay. Well, just wanted no question on that. Also just that it's noted in the marketing material. We have seen some of those -- these plats as they are marketing the single family that it excluded the multi-family and just want to be clear. Any further discussion from Council? Madam Clerk, will you call roll. Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Borton, absent; Milam, yea; Cavener, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we have approve PP 15-012 and to include all staff, application, and public testimony. Milam: Second. De Weerd: I have a motion and a second to approve Item 8-D. Any discussion by Council? Madam Clerk, will you call roll. Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Borton, absent; Milam, yea; Cavener, yea. De Weerd: All ayes. Motion carried. Meridian City Council September 22, 2015 Page 27 of 32 MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 9: Department Reports A. Community Development: Discussion and Update on the RFQ's for Building Inspection Services, Plans Examiner Services 1. Approval of Professional Services Agreement with Idaho Division of Building Safety for Commercial and Residential Plans Examiner Services Approved 2. Approval of Professional Services Agreement with Idaho Division of Building Safety for Building Inspection Services De Weerd: Okay. Under Item 9-A, we -- Department Reports. I will turn this over to Mr. Chatterton. Chatterton: You could have said Bruce, Madam Mayor, and you would have been right regardless. Mayor and Council Members, very happy to present to you tonight the results of our RFQ process for two very important contracts. Building plan review and building inspection. This process was very competitive. We were really gratified to receive at least four submissions for each of the contracts and each of the folks putting in submissions under the RFQ were highly qualified. So, that was a really good result. You always want to be able to have a -- to be put in a position of making a -- making a hard choice on something like this. So, the result is we are recommending that you approve a professional service agreement with both -- for both contracts with the state of Idaho's Division of Building Safety. We wanted to talk a little bit about the results. From DBS we expect the -- both the quality and the comprehensiveness, as well as the thoroughness of the work to approve for plan review and inspection with DBS. We now get full-time coverage, a full-time presence, where currently we have part time coverage in our office. It's important to note, though, that this is not a change in our system of using contractors to perform plan review and inspections. There is no change there. It's simply a change in the contractor's performing those services for us. As I say, we -- we believe that we are going to have the -- improve the quality of services, the thoroughness, comprehensiveness of them, without spending anymore and perhaps saving a bit of money. Obviously it's -- it's difficult to estimate that, but in terms of the overall numbers it's looking like we are going to be able to save a bit of money. We have a lot more information that we could give you. I guess my question is what more would you like to know about this process. Obviously, the next thing on the agenda is the approval of both professional service agreements. Ron Whitney with DBS is here in the audience, if you have any questions for him, and we are expecting this to be the beginning of a -- of a great relationship -- actually, the continuation of a great relationship, because, as you know, DBS currently holds the contracts for electrical and mechanical inspections and review and is performing admirably under those contracts. So, I guess my question for Meridian City Council September 22, 2015 Page 28 of 32 you is do you have questions. We certainly can get more down into the details of this if you wish. Bird: I have none. De Weerd: Council, any questions? Bird: I have none. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: One question, Bruce. When -- when would they begin and if there is any lag or any wait time, what do we do in the interim? Chatterton: Madam Mayor, Councilman Cavener, they would begin October 1st and so there would be no -- no interruption in service. In fact, I understand that DBS has already ramped up to make sure that they have the boots on the ground as we need them. Cavener: Great. Excellent. Nice job. De Weerd: Okay. Any other questions? Mr. Zaremba. Zaremba: Just -- I think I know the answer to this. We supply space at our facility for them to work; is that correct? I know they are out -- probably out in the field quite a bit, but they can do their work here in City hall? Chatterton: Madam Mayor and Council Member Zaremba, yes, we do provide office space for them here. We also provide laptops with Accella automation. Very important for us. But, of course, they have a Meridian office as well. So, they have an additional backup having an office close by. Zaremba: Thank you. Freckleton: Madam Mayor, Members of the Council, I just want to maybe add to what Bruce said. In the area of plans examining for residential and commercial, one of the enhancements that we are looking at with regard to the office space is that the state of Idaho has a very robust electronic document review software system that has been very successful statewide. There is an opportunity to possibly have their plan review services based out of their Meridian office and we handle the -- the transmission of plans and the review and comments back to our applicants and that sort of thing electronically. So, very good chance that the plans examiners will not be in City Hall. However, the inspectors will. We feel it's very important to have the inspectors here, having the dialogue with our staff, having the dialogue with the other trade inspectors. It helps bring consistency to our approach and it just helps with the overall communication in the office, so -- Meridian City Council September 22, 2015 Page 29 of 32 De Weerd: Thank you, Bruce. Bruces. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: You did a great job on this. I thank you and if we have no more questions, I would move that we approve the professional services agreement with Idaho Division of Building Safety for commercial and residential plans examiner services. Cavener: Second. De Weerd: I have a motion and a second to approve Item 9-A-1. Any discussion? Madam Clerk, will you call roll. Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Borton, absent; Milam, yea; Cavener, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. Chatterton: Madam Mayor, one final note I should add. I would be remiss if I didn't take just a moment to knowledge the long service, more than 20 years of Daunt Whitman at Whitman and Associates. Change can be hard, but we appreciate the dedication of Daunt and his team over these years. Just thought it was important to -- to remember that. They have been a big part of our team. De Weerd: Certainly I would have noted it myself at the end of this item. I do think that Daunt has been the face of our city for many years and he has given -- he's weathered the storm with us and certainly the high -- the high -- the high notes as well. But I -- I hope that there will be a celebration and an opportunity for all of us to come by and give our respects. Chatterton: Thank you. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we approve -- approval of the professional services agreement with Idaho Division of Building Safety for building inspection services. Cavener: Second. Meridian City Council September 22, 2015 Page 30 of 32 Zaremba: Second. De Weerd: I have a motion and a second to approve Item 9-A-2. Any discussion by Council? Bird: I have none. De Weerd: Madam Clerk. Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Borton, absent; Milam, yea; Cavener, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. De Weerd: And thank you for the thoughtful process that was put together and insuring that not only do we get a good value for the money that we do pay, but continue to look at quality and life safety issues as a priority for the city. So thank you. Item 10: Ordinances A. Ordinance No. 15-1660: An Ordinance (AZ 15-007 Sovi Subdivision) for Annexation and Rezone of a Parcel of Land Located in the NE ¼ of the NE ¼ of Section 29, Township 3 North, Range 1 East, Boise Meridian, Ada County Idaho De Weerd: Okay. Item 10-A is Ordinance No. 15-1660. Madam Clerk, I will ask for this ordinance to be read by title. Holman: Thank you, Madam Mayor. City of Meridian Ordinance No. 15-1660: An Ordinance (AZ 15-007 Sovi Subdivision) for Annexation and Rezone of a Parcel of Land Located in the NE ¼ of the NE ¼ of Section 29, Township 3 North, Range 1 East, Boise Meridian, Ada County, Idaho, as described in Attachment A. And annexing certain lands and territory situated in Ada County, Idaho, and adjacent and contiguous to the corporate limits of the City of Meridian, as requested by the City of Meridian, establishing and determining the land use zoning classification of said lands from RUT to R-15, Medium High Density Residential District, in the Meridian City Code. Providing that copies of this ordinance shall be filed with the Ada County Assessor, the Ada County Recorder, and the Idaho State Tax Commission as required by law and providing for a summary of the ordinance and providing for a waiver of the reading rules and providing an effective date . De Weerd: Thank you. You have heard this ordinance read by title only. Is there anyone who would like to hear it read in its entirety? I don't see anyone jumping up and down. Milam: Madam Mayor? Meridian City Council September 22, 2015 Page 31 of 32 De Weerd: Mrs. Milam. Milam: Seeing none, I move that we approve Ordinance No. 16-1660 with suspension of rules. Bird: Second. De Weerd: I have a motion and a second to approve Item 10-A. Madam Clerk, will you call roll. Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Borton, absent; Milam, yea; Cavener, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. B. Ordinance No. 15-1661: An Ordinance (AZ 15-005) Stonesthrow Subdivision for Annexation and Rezone of a Parcel of Land Located Approximately ¼ Mile South of E. Fairview Avenue on the West Side of N. Mount Hood Avenue, in the NE ¼ of Section 9, Township 3N., Range 1E., Boise Meridian, Ada County, Idaho De Weerd: Item 10-B is Ordinance No. 15-1661. Madam Clerk, will you, please, read this by title. Holman: Thank you, Madam Mayor. City of Meridian Ordinance No. 15-1661: An Ordinance (AZ 15-005) Stonesthrow Subdivision for Annexation and Rezone of a Parcel of Land situated in the NW 1/4 of the NE 1/of Section 9, Township 3 North, Range 1 East, Boise, Meridian, Ada County, Idaho, as described in Attachment A and annexing certain lands and territory situation in Ada County, Idaho, and adjacent and contiguous to the corporate limits of the City of Meridian, as requested by the City of Meridian, establishing and determining the land use zoning classification of said lands from RUT to R-40, High Density Residential District, in the Meridian City Code. Providing that copies of this ordinance shall be filed with the Ada County Assessor, the Ada County Recorder, and the Idaho State Tax Commission as required by law and providing for a summary of the ordinance and providing for a waiver of the reading rules and providing an effective date . De Weerd: Thank you. You have heard this ordinance read by title only. Is there anyone who would like to hear it read in its entirety? Seeing none. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I move that we approve Ordinance No. 15-1661 with suspension of rules. Meridian City Council September 22, 2015 Page 32 of 32 Bird: Second. De Weerd: I have a motion and a second to approve Item 10-B. Madam Clerk, will you call roll. Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Borton, absent; Milam, yea; Cavener, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 11: Future Meeting Topics De Weerd: Council, under Item 11, the Parks Department has requested that at our next workshop we have a joint meeting with the parks commission for presentation by Green Play. We do have our strategic plan presented by the Public Works, as well as some design standards, so it will be a full workshop, but it will give incentive to end by 5:30 where we could post for a second special meeting with the -- a joint meeting with the parks department. Anyone have any concern about that? Bird: I have no problem at all. I think it's great. De Weerd: Okay. Any other items for consideration under future meeting topics? Bird: I don't. De Weerd: Okay. With that I would entertain a motion to adjourn. Rountree: So moved. Bird: Second. De Weerd: All those in favor say aye. All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 7:34 P.M. (A FILE OF THESE PROCEEDINGS) /D / 13 MAYOR TA Y de WEE DATE APPROVED �$GO4�0gp.TEDAU�.Lsrl joW ATTEST: ., Cit,y of EPIDIAN- 0 J EE OLMAN, CITY CLE I SEAL jrF�Ode rRFAS���