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HomeMy WebLinkAbout2015-09-15Meridian City Council Workshop September 15, 2015 A meeting of the Meridian City Council was called to order at 6:15 p.m., Tuesday, September 15, 2015, by Mayor Tammy de Weerd. Members Present: Mayor Tammy de Weerd, Charlie Rountree, Keith Bird, David Zaremba, Joe Borton, Genesis Milam and Luke Cavener. Others Present: Bill Nary, Jaycee Holman, Bruce Chatterton, Bill Parsons, Clint Dolsby, Will Stoey, Chris Amenn, and Dean Willis. Item 1: Roll-call Attendance: Roll call. X David Zaremba X _ Joe Borton X__ Charlie Rountree X_ Keith Bird __X__ Genesis Milam __X__ Lucas Cavener __X_ Mayor Tammy de Weerd De Weerd: Thank you for your patience. We apologize for our late start. For the record it is Tuesday, September 15th. It's 6:15. We will start with roll call attendance, Madam Clerk. Item 2: Pledge of Allegiance De Weerd: Item No. 2 is the Pledge of Allegiance. If you will all rise and join us in the pledge to our flag. (Pledge of Allegiance recited.) Item 3: Community Invocation by Randy Rodes from The Vineyard Meridian De Weerd: Item No. 3 is our community invocation and I do not see Pastor Rodes here. Item 4: Adoption of the Agenda De Weerd: So, we will go ahead and move to Item 4, adoption of the agenda. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: On Items 8-A the resolution number is 15-1088, 8-B the resolution number is 15-1089 and 8-C the resolution number is 15-1090. With those additions, Madam Mayor, I move that we approve the agenda. Meridian City Council September 15, 2015 Page 2 of 12 Bird: Second. De Weerd: I have a motion and a second to approve the agenda. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 5: Consent Agenda A. Final Order for Approval: FP 15-028 Isola Creek No. 3 by Isola Creek, LLC Located East of N. Ten Mile Road and North of W. Ustick Road Request: Final Plat Approval Consisting of Twenty- Five (25) Single-Family Residential Building Lots and Two (2) Common Lots on Approximately 9.85 Acres of Land in an R-4 Zoning District B. Final Order for Approval: FP 15-027 Kentucky Villas by C4 Investments, LLC Located 835 W. Victory Road Request: Final Plat Approval Consisting of Eight (8) Building Lots, One (1) Common Lot and One (1) Other Lot on 3.87 Acres of Land in an R-4 Zoning District C. Memorandum Of Agreement For Facility Rental For 8 In 48 Short Play Festival for a Not-to-Exceed Amount of $1,000.00 D. Approval of a Purchase Order #15-0525 for Miscellaneous Desktop and laptop Replacement Personal Computers to Hewlett-Packard in the Not-to-Exceed Amount of $113,346.20 E. Well Site Lease Agreement for Graycliff Estates Subdivision F. Emergency Medical Services Joint Powers Agreement Renewal G. Approval of purchase of Motion Tablets from CDW-Government, LLC. for the Not-To-Exceed amount of $70,638.90 and authorize the Purchase Manager to create and sign the Purchase Order for the Not-to-Exceed amount of $70,638.90. H. FP 15-030 Heritage Grove No. 3 by Green Village Development, Inc. Located North of E. Ustick Road and West Side of N. Locust Grove Road Request: Final Plat Approval Consisting of Thirty- One (31) Single Family Residential Lots and Four (4) Common Lots on 5.36 Acres of Land in the R-15 Zoning District De Weerd: Item 5 is our Consent Agenda. Meridian City Council September 15, 2015 Page 3 of 12 Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I move that we approve the Consent Agenda. Authorize the Clerk to attest and the Mayor to sign. Bird: Second. De Weerd: I have a motion and a second to approve the Consent Agenda. If there is no discussion, Madam Clerk, will you call roll. Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 6: Items Moved From the Consent Agenda De Weerd: There were no items moved from the Consent Agenda. Item 7: Action Items A. FP 15-029 Solterra Subdivision No. 2 by C15,LLC Located Near the Northeast Corner of E. Fairview Avenue and N. Hickory Way Request: Final Plat Approval Consisting of Forty-Six (46) Single Family Residential Lots and Six (6) Common Lots on Approximately 5.34 Acres in the R-15 Zoning Districts (FP 15-029 replaces FP 15-006 which has been requested to be withdrawn) De Weerd: So, we will move into Item 7 under Action Items. There is -- thank you, Madam Clerk, for including the description about the public hearing process. We will go ahead and ask staff for comments on 7-A. Parsons: Thank you, Madam Mayor, Members of the Council. The first action item on the agenda this evening is the Solterra Subdivision No. 2. This project was before you back in March where you acted on a previous final plat. At that time they were requesting additional buildable lots, 51 to be exact, and in order for them to move forward on this revised plat we are asking that you acknowledge their withdrawal. The applicant has requested withdrawal of the previous final plat and they have submitted a new final plat for your consideration this evening. The previous plat, as I mentioned, had 51 residential lots. To get you oriented here, here is the approved preliminary plat. The first phase has already commenced or recorded and the second phase is primarily the eastern portion of this residential subdivision. So, when this plat was before you in March of this year the applicant was requesting 51 residential lots. Now they are here to have you approve their Meridian City Council September 15, 2015 Page 4 of 12 new final plat that has reduced their lot count from 51 down to 46 and the primary reason is they want to include more attached product within the development and less of the single detached homes. When this project was before you as part of the annexation and the -- or the rezone and the preliminary plat, they had always conveyed that there would be a mix of two residential housing types in this development. I have analyzed the overall density approved with that preliminary plat and compared it to the proposed final plat before you this evening and it is still consistent with the overall preliminary plat. The open space itself is still consistent with the overall open space proposed for the subdivision as well. So, really, the only change this evening between the two subdivisions is the reduction in the number of buildable lots and that is allowed under the UDC that the director can make that finding that you are allowed to reduce the number of buildable lots, as long as you still fall within that density parameter of the UDC and the plat before you does that. The staff has received written testimony from the applicant and they in agreement with all conditions of the final plat. So, there are no outstanding issues for you this evening and we just ask that, again, you acknowledge the withdrawal and approve the final plat as submitted. With that I would stand for any questions you have. De Weerd: Thank you, Bill. Council, any questions? Is the applicant here? Would you have any comment or are you good with the staff report? Okay. Thank you. Council? Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I move that we approve the withdrawal of the previous plat and approve the final plat for Item 7-A. Milam: Second. De Weerd: I have a motion and a second to approve Item 7-A as noted. Any discussion? Okay. Madam Clerk. Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. B. Public Hearing: TEC 15-004 Shops at Victory by Ken Lenz Located Southeast Corner of S. Eagle Road and E. Victory Road Request: One (1) Year Time Extension on the Conditional Use Permit (CUP-08-011) and Preliminary Plat (PP-08-006) Approved De Weerd: Item 7-B is a public hearing on TEC 15-004. I will open this public hearing with staff comments. Meridian City Council September 15, 2015 Page 5 of 12 Parsons: Thank you, Madam Mayor, Members of the Council. The next item on the agenda is the Shops at Victory time extension for the preliminary plat and conditional use permit. The site is located on the southeast corner of Victory and Amity -- or South Eagle Road. This is the fourth time extension proposed by the applicant and the previous one would have expired -- or last time extension approved in September of 2013. The applicant is here to extend their time extension for a one year time period in order to solidify their lease with the Rite-Aid that's proposed for the corner and here is the conceptual plan or the conditional use permit application site plan that was approved with that application. This site is subject to a development agreement that was approved back in 2008. With the previous time extension staff has required that they comply with the current provisions of the UDC. The only new condition that we are recommending to you this evening is as we discussed at your workshop hearing that last week. The planning department is in the process of changing the design manual and also some changes to the UDC and so we wanted to make sure -- based on the timing of this development we wanted to make sure that the applicant would comply with the motion -- any changes to those design standards, we have a condition here that they comply with whatever ordinances are in effect at the time that they submit their application. We received written testimony from the applicant. They are in agreement with that condition and I'd also mention to Council that all of the conditions of the previous time extensions and those that were subject to the conditional use permit, the preliminary plat, and the development agreement still remain in effect for this property. With that I will conclude my presentation and stand for any questions you might have. De Weerd: Thank you, Bill. Council, any questions? Bird: I have none. De Weerd: Okay. Would the applicant like to comment? Good evening. If you will, please, state your name and address for the record. Huber: Yes. Jeff Huber. White-Leasure Development Company. 8385 West Emerald, Boise. De Weerd: Thank you. Huber: Yes. We would -- we are requesting a time extension. We hope we can -- we have sort of come into this property recently, not since 2008, but we have got a tenant that we are working with and we think we can make this project move forward now if we had just a little more time. De Weerd: Okay. Thank you. Huber: Thank you. De Weerd: Council, any questions? Meridian City Council September 15, 2015 Page 6 of 12 Rountree: Madam Mayor, I have a question either for the applicant or Bill. On the -- is the dwelling and the outbuildings and the infrastructure that used to occupy that site, is it still there, still present? Parsons: Madam Mayor, Members of the Council, I believe that existing residence is on the property. De Weerd: I will ask -- I will refer that question to the applicant. Huber: Yes, it's still there. It's -- we are going to be taking it down as soon as we solidify our lease with Rite-Aid. Rountree: And it's unoccupied? Huber: Yes. Rountree: Okay. Thank you. De Weerd: Mr. Zaremba, did you also have a question? Zaremba: I actually could answer that question as well. And I was just going to comment. The last time this came up that former residence looked like it was able for people to break into it and maybe they were and I commented on that and since then it looks like it's been secured. I understand the eventual point is to take it down, but I drive by there every once in a while for other reasons and have noticed that it does appear to be secure. So, thank you for helping with that. Huber: Okay. Thank you. De Weerd: Thank you. Okay. This is a public hearing. I did have Bob Aldridge sign up in favor of the time extension. Thank you for joining us. It's been quite some time. Aldridge: Madam Mayor, that's been a good thing, so -- I am Bob Aldridge, 3300 Falcon Drive. I'm the property immediately to the southeast of this and I have been here a lot of times on this. I have worked extensively with the prior owners, including doing some land adjustments so they could fit their buildings in. They were very good to work with. Fulfilled all their promises. I have met with the new people that are coming forward with this. I think they are going to be the same. I think they are going to do a good job there and it's something I would love to see moving and going. It's the corner that needs to be brought up to standards. So, I'm very much in favor of proceeding with it. De Weerd: Thank you, Bob. Any questions? This is a public hearing. Is there anyone who would like to offer testimony on this item? Okay. Milam: Madam Mayor? De Weerd: Mrs. Milam. Meridian City Council September 15, 2015 Page 7 of 12 Milam: Seeing none, I move that we close the public hearing on TEC 15-004. Bird: Second. De Weerd: I have a motion and a second to close the public hearing on Item 7-B. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I move that we approve TEC 15-004 with all staff and applicant comments. Bird: Second. De Weerd: I have a motion and a second to approve Item 7-B. Madam Clerk, will you call -- yes, Mr. Rountree. Rountree: Discussion? De Weerd: Yes. Rountree: You know, we have talked about these time extensions several times and this is, what, it's fourth or moving towards its fifth. At some point in time it's got to stop and I very much hope and I anticipate that it will develop, but I would hope that the -- we could have a motion or a condition here that it won't happen again and that by the time the end of the extension of this particular plat is done that at least the site is cleaned up, weeds removed, infrastructure removed, made to be buildable and -- or site limited now. So, if the maker of the motion would consider some of those in her motion I would appreciate it. De Weerd: Thank you for the discussion. Anybody else? Milam: So, do I need to start over or just add those to the motion? Rountree: If you want to. It's up to you. Milam: So, I will withdraw the motion on the floor and start over. Bird: Second agrees. De Weerd: Okay. Second agrees. Milam: And I agree with Charlie, too. So, Madam Mayor? Meridian City Council September 15, 2015 Page 8 of 12 De Weerd: Mrs. Milam. Milam: I move that we approve TEC 15-004 with a note that this would be the last time extension approved for this project and that within this year period at least the current condition of the property gets cleaned up, removing infrastructure and any unsightly weeds. Anything else? Bird: Second. De Weerd: I have a motion and a second to extend the -- the time for one year. This seems to be a final extension. Mr. Zaremba. Zaremba: Madam Mayor, I just wanted to review the process a little bit and staff can correct me if I'm wrong, but I believe the first time extension and maybe the second time extension is an administrative approval that doesn't come to the Council, but the reason it comes to the Council on the third and subsequent ones is that it always gives us the opportunity to say no. I am in favor of the motion the way it was made this time, but I just -- I wanted to clarify the process is that on the third and subsequent times the reason it comes to the Council is for the opportunity to say this can't go on. Am I correct about that? Parsons: Close. Madam Mayor, Members of the Council, Councilman Zaremba, the code allows the director to approve one administrative time extension. The remainder -- the subsequent time extensions have to come to Council. So, it's not two. They get one from -- one staff level approval time extension and the rest will have to come -- would have to come to City Council based on our ordinance. Zaremba: I just wanted to clarify the process. Thank you. De Weerd: Well -- and I think as we are talking process, this could still be applied and requested to the currently seated Council, but this would be on the record as suggesting it be the last, so -- any further discussion? Madam Clerk. Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. De Weerd: Thank you. I'm sure Mr. Aldridge hopes that this is the last time he has to do this, too. Item 8: Department Reports Meridian City Council September 15, 2015 Page 9 of 12 A. Mayor's Office: Resolution No. _____________________: A Resolution Re-appointing Matthew Adams to Seat 4, John Nesmith to Seat 5, Spencer Martin to Seat 6 and Seldon S. “Butch” Weedon to Seat 7 of the Meridian Impact Fee Advisory Committee De Weerd: Item 8-A. Council, in front of you is Resolution 15-1088 reappointing three of our members to the Impact Fee Committee. They have been serving on this committee to provide feedback to Council and represent our citizens in regard to appropriate impact fees. They have also committed to meeting more frequently and so it's their -- they continue to be very valuable assets and eager to continue -- well, eager might be a stretch. Willing to continue to serve and would ask for your reappointment of these three individuals. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I move that we approve Resolution 15-1088 reappointing Matthew Adams to Seat 4, John Nesmith to Seat 5, Spencer Martin to Seat 6, and Seldon S. "Butch" Weedon, Seat 7 -- De Weerd: Sorry. I mean four. Milam: -- of the Meridian Impact Fee Advisory Committee. Borton: Second. De Weerd: I have a motion and a second to approve Item 8-A. Any discussion? And I did misstate. There are four. Madam Clerk. Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. B. Mayor's Office: Resolution No. ______________________: A Resolution Re-Appointing Robert Corrie to Seat 2 and Cheryl Caldwell to Seat 3 of the Meridian Solid Waste Advisory Committee De Weerd: Item 7-B is also a reappointment of two current advisory committee members. Former Mayor Robert Corrie and Cheryl Caldwell. I would ask for your approval of these reappointments for Mayor Corrie and Mrs. Caldwell to serve on the Solid Waste Advisory Committee. Meridian City Council September 15, 2015 Page 10 of 12 Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I move that we approve Resolution 15-1089 reappointing Robert Corrie to Seat 2 and Cheryl Caldwell to Seat 3 of the Solid Waste Advisory Committee. Bird: Second. De Weerd: I have a motion and a second to approve Item 8-B. Madam Clerk, will you call roll. Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. C. Mayor's Office: Resolution No. __________________: A Resolution Re-Appointing Joely Walters as a Youth Commissioner to the Historical Preservation Commission De Weerd: Item 8-C is a resolution 15-1090. It's a reappointment of Joely Walters. She is on our Historical Preservation Commission. I'm sure Mr. Thomason over there would attest that she is a real asset on HPC and so I am excited to ask for your approval for her reappointment. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we approve Resolution No. 15-1090 appointing Joely Walters to the youth commissioner on the Historic Preservation Commission. Milam: Second. Rountree: Second. De Weerd: I have a motion and a second to approve item 7-C reappointing Joely Walters on our HPC board. Madam Clerk, will you, please, call roll. Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. De Weerd: All ayes. Motion carried. Meridian City Council September 15, 2015 Page 11 of 12 MOTION CARRIED: ALL AYES. Item 9: Future Meeting Topics De Weerd: Council, any topics for consideration under Item 9? Bird: I have none. Item 10: Executive Session as Per Idaho Code 74-206(c): (c) To Conduct Deliberations Concerning Acquiring an Interest in Real Property, Which is Not Owned by a Public Agency. Amended onto the agenda: (f) To Consider and Advise Its Legal Representatives in Pending Litigation De Weerd: Okay. Thank you. Item 10 is Executive Session. Bird: Madam Mayor? De Weerd: Mr. -- Nary: Madam Mayor, before Mr. Bird makes the motion could you add item (f) -- or sub (f) to that, because we weren't able to get that in the first one. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we go into Executive Session as per Idaho State Code 74-206(1)(c), (1)(f). Rountree: Second. De Weerd: I have a motion and a second to add -- to adjourn into Executive Session per Idaho State Code 74-206 (c) and (f). Madam Clerk, will you call roll. Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. EXECUTIVE SESSION: (6:35 p.m. to 7:39 p.m.) De Weerd: Okay. I would entertain a motion to come out of Executive Session. Bird: So moved. Milam: Second. Meridian City Council September 15, 2015 Page 12 of 12 De Weerd: All those in favor say aye. All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. De Weerd: Do I have a motion to adjourn? Bird: So moved Rountree: Second. De Weerd: All those in favor? All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 7:40 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYOR DE WEERD DATE APPROVED Ut1�,TtiD �{ LG.US ATTEST: ti� ro w City of JAYCE OLMAN, CITY CLE IDIAN�- AHO' �F SEAL, 9