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HomeMy WebLinkAboutAmendment No 1 to Task Order 10601 A with Brown and Caldwell for WRRF Capacity Exansion for FY16E ltiEl CITY OF MERIDIAN CONTRACT AMENDMENT No 1 BROWN AND CALDWELL For WRRF CAPACITY EXPANSION DESIGN FY16 CONTRACTOR NAME: DEPARTMENT NAME: Brown and Caldwell Public Works ADDRESS: ADDRESS: 950 West Bannock Street, Suite 350 33 E. Broadway Boise, ID 83702 Meridian, ID 83642 CURRENT CONTRACT INFORMATION: Contract Name: WRRF CAPACITY EXPANSION DESIGN FYI Protect No. 10601.A Previous Amendment Date: 1A Previous Amendments: 0 Current Contract Dates: START: July 14.2016 COMPLETION: September 30.2015 Current Contract Amount (Inclusive of Previous Amendments to Date): $444,699 AMENDMENT TO EXERCISE OPTION TO RENEW (Check all that Apnly) Amendment to Contract Performance X Amendment to Contract Dates X Amendment to Contract Amount _, Other: (Explain) DESCRIPTION OF REASON FOR AMENDMENT: (Attach all relevant documentation detailing amendmenQ: Continuation of existing task order services for FYI S. NEW CONTRACT INFORMATION: Amendment Date: October 6. 20116 New Contract Dates: START: October 7. 2015 COMPLETION: November 30. 2016 Amount of Amendment Change $226.907 New Contract Amount (Inclusive of Previous Amendments to Date): $637.606.00 ALL OTHER TERMS AND CONDITIONS OF THE ORIGINAL CONTRACT AND PREVIOUS AMENDMENTS REMAIN UNCHANGED AND IN FULL FORCE AND EFFECT. CITY OF MERIDIAN 0 TAMMY leWLERD, MAYOR Dated: 0 o� Attest: city of ERIDIAN*_-- �� IDAHO JA E H AN, CITY CLER"Kk�-,� JSEAL, TRC!.5��. BROWN AN CA DWELL BY: MAR A KNOWLTON, VICE-PRESIDENT Dated: t o l ! 1 Approved by City as to Content BY: KEITHATTS, PURCHASING MANAGER PW Department Authorizatio 2�� SCOPE OF WORK AMENDMENT NO. 1 to TASK ORDER NO. 10601.A WRRF CAPACITY EXPANSION DESIGN FY15 This amendment continues the Scope of Work from the original Task Order. Tasks 103, 104, 1015, 106, 107, 108, 109, 110, 300 and 310 continue and Tasks 330 and 340 are commenced. Task Descriptions Specific tasks to be performed by Consultant and City to implement the Phase A scope of work are summarized in the work breakdown below and described in further detail on the following pages. M 07 C N a� D c a� a� a 0 ch W CL C: rn a� c LL 101 ; To ographic Survey and Base Mapping Support 102 Geotechnical Investigation and Report Support_ 103 Architectural PreliminaryDesign 104 Civil Preliminary Design 105 Structural Preliminary Design 106 Process -Mechanical Preliminary Design 107 Building -Mechanical Preliminary Design 108 Electrical Preliminary Design 109 Instrumentation Preliminary Design 110 Document Preparation 203 Architectural Design 204 ( Civil Design 205 Structural Design 206 Process -Mechanical Design 207 Building Mechanical Design 208 Electrical Design 209 Instrumentation Desian Amendment No. 1 to Task Order 10601.A WRRF Capacity Expansion FY2015 Page 1 of 9 Brown and Caldwell 100 Series Tasks: PER/30 Percent Design The 100 Series tasks will focus on advancing planning concepts that have been developed in the Upgrade Alternatives Analysis (May 2015). Leading up to the PER/30 Percent Design milestone, elements of the work will be discussed and submitted separately for review by the City to confirm design direction (e.g., Coordination Meetings). Objective: To document the basis for final design for the Project scope of work to achieve the following objectives: • Form the basis for detailed design and preparation of contract documents. • Confirm technology and process decisions documented in the Upgrade Alternatives Analysis. Document compliance with regulatory requirements that pertain to design of sewage treatment facilities. Serve as a vehicle for City input to the preliminary design effort. Use information provided by the survey and geotechnical subconsultants. Review code compliance. Update construction cost estimates. Task 103 — Architectural Preliminary Design Objective: To perform a building code review and identify architectural treatment and materials for all new buildings associated with the Project to blend in with adjacent existing structures. The new structures include the chemical addition facilities. A more Detailed Drawing List is attached as Exhibit A. Activities/Approach: An architectural subconsultant will review the existing WRRF campus and match to the best extent possible architectural treatment and materials of the proposed structures. In addition, the following code review coordination activities will be completed: Amendment No. 1 to Task Order 10601.A WRRF Capacity Expansion FY2015 Page 2 of 9 Brown and Caldwell 210 j_Document 220 Preparation Bid Period Services _ C 300 Project Management E •q o a(n) 310 Coordination Meetings__ a) a) a) 0_9 o rn o E Z 320 Permitting Assistance L.. N :3a) �- C: 07 U) 330 Cost Estimating and Scheduling 340 Quality Assurance/Quality Control (Q 400 Series Submittals Changes/RFIs m o Site Coordination/Progress Meetings N Field Inspections 0 Record Drawings °- 0 O&M Manual Update Start -Up Support Services I Proiect Manaqement 100 Series Tasks: PER/30 Percent Design The 100 Series tasks will focus on advancing planning concepts that have been developed in the Upgrade Alternatives Analysis (May 2015). Leading up to the PER/30 Percent Design milestone, elements of the work will be discussed and submitted separately for review by the City to confirm design direction (e.g., Coordination Meetings). Objective: To document the basis for final design for the Project scope of work to achieve the following objectives: • Form the basis for detailed design and preparation of contract documents. • Confirm technology and process decisions documented in the Upgrade Alternatives Analysis. Document compliance with regulatory requirements that pertain to design of sewage treatment facilities. Serve as a vehicle for City input to the preliminary design effort. Use information provided by the survey and geotechnical subconsultants. Review code compliance. Update construction cost estimates. Task 103 — Architectural Preliminary Design Objective: To perform a building code review and identify architectural treatment and materials for all new buildings associated with the Project to blend in with adjacent existing structures. The new structures include the chemical addition facilities. A more Detailed Drawing List is attached as Exhibit A. Activities/Approach: An architectural subconsultant will review the existing WRRF campus and match to the best extent possible architectural treatment and materials of the proposed structures. In addition, the following code review coordination activities will be completed: Amendment No. 1 to Task Order 10601.A WRRF Capacity Expansion FY2015 Page 2 of 9 Brown and Caldwell Establish applicable codes for all buildings/structures with local code officials and fire marshals. • Complete building and fire code analysis and coordinate with design disciplines as follows: — Coordinate with the structural engineer to define the structural design concepts for the facilities. — Coordinate with the mechanical discipline to select heating/ventilation/air conditioning (HVAC) equipment, locate HVAC equipment rooms, determine space requirements, and route ductwork if required. Establish design R -values for all exterior walls. — Coordinate with I&C and electrical disciplines to size and locate electrical and control rooms. City's Responsibilities: Review PER/30 Percent Design submittal. Work Products • Text for the PER to summarize the code review for architectural elements to be used for the final design. • Prepare schematic elevations and identify the exterior material types and finishes. If pre- engineered buildings are utilized, elevations will not be shown, but the material types and finishes will be identified in the PER. • Contribute 30 percent design elements for input on the general arrangement drawings, such as door and window locations and major access requirements. Task 104 — Civil Preliminary Design Objective: To develop and coordinate general and civil site work information to the PERM Percent Design level and coordinate completion of survey/geotechnical subconsultant work products with other design disciplines. Activities/Approach: Develop updated site plan and preliminary civil design. City's Responsibilities Confirm or establish design criteria for site improvements using a decision/issues log. Criteria for the PER/30 Percent Design will be discussed during a coordination meeting between the City and Consultant design lead. Review 30 Percent Design submittal. • Confirm site utility features through field locates or other methods where there is reasonable expectation the base map drawings may require additional information or verification. • Coordinate with the fire marshal for review of the proposed facilities and determine the minimum fire flow at the required residual pressure. Provide Consultant with fire flow design criteria for the on-site water system extensions. • Coordinate with the City water department to ensure adequate off-site water system capacity at the point of connection. Work Products: Develop the following elements: Site Plan including existing site features and boundaries, horizontal and vertical survey control, relocations and/or extensions of existing utilities, approximate new structure footprints and locations, preliminary site grading and drainage concepts, preparation of access road geometry within the treatment plant site. Amendment No. 1 to Task Order 10601.A WRRF Capacity Expansion FY2015 Page 3 of 9 Brown and Caldwell — It is assumed the site layout for new facilities associated with the Project will not require relocation of major utilities or structures required for continued or interim service of the WRRF. Prepare a site drainage report to incorporate improvements and proposed new facilities. The report will summarize findings, provide conclusions, and make recommendations for water quality improvements if required. Layout major utility corridors for the Project that accommodate future facilities proposed within the existing process footprint and "greenfield" expansion areas. Fire Marshal Site Plan: Consultant will provide one site figure, using the overall yard piping plan drawing, showing the facilities and associated on-site water system improvements proposed for the Project. The site figure will include building occupancy, size, and type of construction information for fire marshal review coordination. — It is assumed that the City will coordinate directly with the fire marshal for review. — It is assumed that if water system improvements are required as a result of the fire marshal review, the system upgrades will occur off-site and the City will coordinate with the water department to ensure adequate water system capacity is available at the WRRF. Task 105 — Structural Preliminary Design Objective: To develop structural design to the PER/30 Percent Design level and coordinate general arrangement drawings with other disciplines. Activities/Approach: Develop the following elements: Structural design criteria Major structural components depicted on general arrangement drawings City's Responsibilities Review PER/30 Percent Design submittal. Work Products: Structural Notes/General Arrangement drawing input Task 106 — Process -Mechanical Preliminary Design Objective: To finalize wastewater treatment process calculations and parameters for sizing and locating facilities. To develop general arrangement drawings to the preliminary design level. Coordinate with other disciplines to show key discipline components on the general arrangement drawings. Activities/Approach: Develop the following elements: • Refinements to process calculations • Hydraulic profile update to reflect preliminary design decisions • Equipment list with documented equipment information • Major equipment type and preliminary model selections made for use in laying out equipment • P&IDs developed to indicate the major process lines and mechanical equipment City's Responsibilities • Review PER/30 Percent Design submittal. • Provide as -built P&IDs for existing plant systems to be upgraded. • Provide input on preferred equipment vendors. • Provide input on vehicle and maintenance access requirements. Amendment No. 1 to Task Order 10601.A WRRF Capacity Expansion FY2015 Page 4 of 9 Brown and Caldwell Work Products P&IDs (mechanical aspect only) • General arrangement plans and select sections showing major equipment and key piping, including key components from structural, building -mechanical, and electrical disciplines on drawings Basis of Design TMs for treatment processes Task 107 — Building -Mechanical Preliminary Design Objective: To develop the building mechanical design (which includes both HVAC and plumbing) to the PER/30 Percent Design level and coordinate general arrangement drawings with all disciplines. Activities/Approach: Develop the following elements: • Preliminary calculations for ventilation, heating, and cooling loads • Preliminary HVAC equipment sizing and selection • Preliminary air flow schematics • Preliminary HVAC for the general arrangement drawings • Demolition drawings of major elements to be removed City's Responsibilities Review PER/30 Percent Design submittal. • Provide input on design temperature conditions for all conditioned spaces. Work Products • Equipment information documented in an equipment list • Preliminary air flow schematics • Preliminary building mechanical as part of the general arrangement drawings Task 108 — Electrical Preliminary Design Objective: To develop electrical design to the PER/30 Percent Design level and coordinate discipline -specific requirements with other disciplines. Activities/Approach: Develop loads for all new equipment and evaluate the capacity of the existing electrical system. City's Responsibilities • Review PER/30 Percent Design submittal. Provide load trending data for the blower building switchgear. Work Products • Preliminary power one -line diagrams (power distribution) • Preliminary site electrical power plans drawings • Basis of Design TM for Electrical System Expansion Task 109 — Instrumentation Preliminary Design Objective: To develop instrumentation design to the PER/30 Percent Design level and coordinate discipline -specific requirements with other disciplines. Activities/Approach: Determine scope of new instrumentation requirements and evaluate the capacity of the existing control system to accommodate the new devices. City's Responsibilities Review PER/30 Percent Design submittal. Amendment No. 1 to Task Order 10601.A WRRF Capacity Expansion FY2015 Page 5 of 9 Brown and Caldwell Work Products Control system block diagram Basis of Design TM for I&C system expansion Task 110 — Document Preparation Objective: Prepare the final PER/30 Percent Design package. Activities/Approach: Draft version of the PER/30 Percent Design will be prepared and submitted to the City. The PER will be prepared in Microsoft Word. Consultant will prepare electronic copies (pdf half -sized composite general arrangement drawings) and five bound paper copies, camera-ready full-sized original of the PER for internal distribution to the City. City's Responsibilities • Review the draft submittal and provide comments. • Coordinate interaction with the Idaho Department of Environmental Quality (IDEQ) for review of the PER/30 Percent Design submittal. Work Products • Prepare a draft PER/30 Percent Design package (products from Phase A — 100 Series tasks) for City review. One electronic and five hard copies will be provided. • After incorporating City comments, prepare a final PER/30 Percent Design package for the City (one electronic and five hard copies will be provided). 300 Series Tasks: Project Management and Design Support Services The 300 Series tasks involve activities required for managing the Project and those activities that are common throughout the Project duration. Task 300 — Project Management Objective: To provide management, direction, coordination, and control of all work associated with Project schedule, budget, subconsultants, technical quality, and monthly progress reports and invoices for the Project. Activities/Approach: This task includes the following activities: Develop a Project Management Plan for internal use. Develop a Health and Safety plan for internal use. • Maintain critical -path schedules. • Prepare monthly project status reports. Progress reports will identify budget status, progress status, activities of the previous month, and up -coming activities. • Supervise project staff. • Manage in-house budget and schedule. • Procure, supervise, and coordinate the activities of subconsultants providing specialized or supplemental engineering services. City Responsibilities: None. Work Products • Monthly progress reports and invoices • Subconsultant contracts Amendment No. 1 to Task Order 10601.A WRRF Capacity Expansion FY2015 Page 6 of 9 Brown and Caldwell Task 310 — Coordination Meetings Objective. To provide a regular forum for receipt, exchange, response, and documentation of Project planning, design, and management related issues and decisions during the Project. Activities/Approach. This task includes the following coordination meetings: • Weekly conference calls (one hour duration) between Consultant's project manager (PM) and the City's PM to review Project status, schedule, contract issues, and other Project management related issues. The Project duration for Phase A is estimated to be 17 months. Consultant will combine these meetings as much as possible with other on-site visits. • Kick-off meeting between City staff, PM, and design manager (DM) to review major planning and design elements, schedule, and development/tracking of issues/decision log. • Fourteen workshops on-site at the City's WRRF with PM, DM, and up to two additional design engineers (discipline leads) to present and review findings, discuss design issues/decision log progress, and obtain site access for information gathering. • Two 8 -hour workshops on-site at the City's WRRF to discuss the PER/30 Percent and final design submittals. Consultant attendance will include PM, DM, and up to four additional design engineers (discipline leads). • Weekly internal Project team meetings during the PER/30 Percent Design phase and bi- weekly internal Project team meetings during the Final Design phase (1 -hour duration teleconference between Consultant disciplines) for a duration of up to 17 months to discuss design issues, review schedule, and coordinate amongst discipline team members. City Responsibilities Attend all Project coordination meetings to provide timely input on issues/decision log progress. • Review and provide comments on meeting notes. Work Products • Agenda to be distributed prior to all coordination meetings • Issues/decision log • Meeting notes for all Project coordination meetings Task 330 — Construction Cost Estimate and Construction Schedule Objective: To provide construction cost estimate and construction schedule at each design phase milestone. Activities/Approach: Consultant will estimate the probable construction cost and schedule estimates based on the PER/30 Percent Design and Final Design submittals. Class 3 and Class 1 estimates will be submitted respectively in accordance with the Association for the Advancement of Cost Engineering Estimate Classification System. City's Responsibilities Review cost estimates and construction schedule. Work Products Cost Estimates. Consultant will prepare construction cost estimates for the PER/30 Percent design and Final Design completion levels. Consultant will subdivide the cost estimate by process area and by major engineering disciplines. Construction Schedule. Consultant will prepare a basic work breakdown structure schedule estimate at the PER/30 Percent Design submittal. A more detailed critical path construction Amendment No. 1 to Task Order 10601.A WRRF Capacity Expansion FY2015 Page 7 of 9 Brown and Caldwell schedule will be submitted for the Final Design level which will also identify necessary flow by-passing and sequencing during construction. Task 340 — QA/QC Objective: To implement a QA/QC program to review products from this scope. City and regulatory agency review comments will also be incorporated to prepare and complete the final contract documents. Additionally, the City is assumed to participate in this process and provide independent review of products. Activities/Approach: Consultant will provide appropriate calculation and deliverable QA reviews by in-house, senior staff members. No external value engineering reviews are included in this scope. City Responsibilities Review and provide comments to design decision/issues log • Participate in QA/QC reviews and provide written comments and feedback regarding review documents Work Products Design decision/issues log TIME OF COMPLETION and COMPENSATION SCHEDULE The following schedule is based on a Notice to Proceed (NTP) for Amendment No. 1 from the City by October 2015 and resulting in completion of the tasks by November 2015. An NTP issued on a different date will change the schedule accordingly. The estimated expenses are included in the amounts below and are based on the following: • Task 103 Architectural Preliminary Design - Subconsultant: CTA Group — $7,868 • Task 107 Building -Mechanical Preliminary Design - Subconsultant: CTA Group — $3,486 • Task 108 Electrical Preliminary Design - Subconsultant: DC Engineering — $18,000 • Task 310 Coordination Meetings (1 trip) - Airfare: one person @ $421 per round trip ticket Meals and incidentals: one person at per diem rate ($46/day) - Lodging: one person for one night at per diem rate ($83/night) Amendment No. 1 to Task Order 10601.A WRRF Capacity Expansion FY2015 Page 8 of 9 Brown and Caldwell COMPENSATION AND COMPLETION SCHEDULE Task Description Due Date Compensation 100 PER/30 PERCENT DESIGN ■ 101 Topographic Survey and Base Mapping Support N/A 102 Geotechnical Investigation and Report Support N/A 103 Architectural Preliminary Design November 2015 $7,868 104 Civil Preliminary Design November 2015 $8,960 105 Structural Preliminary Design November 2015 $9,930 Amendment No. 1 to Task Order 10601.A WRRF Capacity Expansion FY2015 Page 8 of 9 Brown and Caldwell 106 Process — Mechanical Preliminary Design November 2015 $48,450 107Building — Mechanical Preliminary Design November 2015 $3,486 108 Electrical Preliminary Design November 2015 $20,795 109 Instrumentation Preliminary Design November 2015 $4,360 110 Document Preparation November 2015 $7,190 200 FINAL DESIGN 203 Architectural Design • N/A 204 Civil Design ■ N/A 206 Structural Design ■ N/A 207 Building — Mechanical Design • N/A 208 Electrical Design ■ N/A 209 Instrumentation Design • N/A 210 Document Preparation ■ N/A 220 Bid Period Services ■ N/A ■ 300 PROJECT MANAGEMENT AND DESIGN SUPPORT SERVICES 300 Project Management November 2015 $7,069 310 Coordination Meetings November 2015 $10,341 320 Permitting Assistance ■ N/A 330 Construction Cost Estimate and Construction Schedule ■ November 2015 $60,372 340 QA/QC • November 2015 $40,086 TASK ORDER AMENDMENT NO. 1 TOTAL: $228,907.00 The Not -To -Exceed amount to complete all services listed above for this Amendment No. 1 to Task Order No. 10601.A is two hundred twenty-eight thousand nine hundred seven dollars ($228,907.00). No compensation will be paid over the Not -to -Exceed amount without prior written approval by the City in the form of a Change Order. Monthly invoices shall be billed as a percentage of work completed. Any and all travel will only be reimbursed if pre -approved by the Project Manager, and only per the City of Meridian Travel Policy. Reimbursable expenses will be paid at cost and only if pre - approved by the Project Manager, and accompanied by an itemized receipt. Any travel and/or reimbursables paid will be paid as part of the Not -To -Exceed Task Order Total per the Compensation and Completion Schedule above. Amendment No. 1 to Task Order 10601.A WRRF Capacity Expansion FY2015 Page 9 of 9 Brown and Caldwell